HomeMy WebLinkAbout3/24/08
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A Proud Past - A Promising Future
Committed to Providing High Quality, Timely and Responsive Service to All of Our Customers
Water Board Agenda
March 24, 2008
File Copy
Cit\ ofFarmilli.'.toll
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AGENDA
REGULAR WATER BOARD MEETING
Monday, March 24,2008
7:00 PM
Conference Room A
1) Call to Order
2) Approve Agenda
3) Approve Minutes - February 25, 2008
4) New Business
a) T-mobile Lease - Engineering
b) Orion Meter Updates - Municipal Services
c) Upgrade SCADA computers and Operating System - Municipal Services
d) Properties with private wells - Engineering
e) Water Treatment Plant Discussion - Bonestroo
5) Continued Business
a) Well #4 Reconditioning Update - Engineering
6) Approve Bills - Finance
7) Preliminary December Financial Report - Finance
8) Open Forum
9) Adjourn
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Sign-In Sheet
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Phone:
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Members Present:
Member Absent:
Staff Present:
Others Present:
REGULAR WATER BOARD MEETING
SUMMARY
Monday, March 24,2008
7:00 PM
Conference Room A
Jeff Krueger, Allan Maguire, Tom Jensen
none
Kevin Schorzman, City Engineer; Robin Roland, Finance Director; Todd Reiten,
Director of Municipal Services; Ben VanBlarcom, Water Operator; Lena Larson,
Administrative Assistant
Kari Brown, T-Mobile; Jim Grabenbauer, Dakota Supply Group
1) The meeting was called to order at 7:00pm.
2) The agenda was approved as presented
3) Motion by Krueger, second by Maguire to approve the minutes of February 25, 2008 with the addition
of Well #8 under Item 5b. APIF, Motion passed
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New Business
a) T-mobile Lease - Engineering: Kevin Schorzman introduced Kari Brown representing T-Mobile.
Ms. Brown indicated that the antenna lease for the Daisy Knoll Tower was very similar to the
current antenna lease for the water tower on the Municipal Campus and she shared the main
differences. One change she highlighted was the change from the CP I to a straight 5% rate
increase in rent annually. The 24/7access clause was also removed, as the wireless
communication facility will be on the outside of the tower rather than inside. Member Krueger
requested that the starting lease amount be equal to the amount currently being paid at the water
tower on the Municipal Campus, which is approximately $1883 per month. Ms. Brown will make
the requested revisions to the lease and it will be brought to the Water Board again at the April 28
meeting. She will also request a deposit from corporate so engineering can start to review the
plans.
b) Orion Meter Updates - Municipal Services: Director of Municipal Services Reiten and Jim
Grabenbauer of Dakota Supply Group reviewed the history of water meters in Farmington and
presented options for the Water Board to consider. Currently, there are four types of meter
readers throughout the City and the batteries in the older meter readers are running out of life.
Director of Municipal Services Reiten explained the benefits of updating the meter readers and of
having them coordinated and installed by a contractor. Of the options outlined in the memo,
option 1 would be the best value. Member Krueger asked Mr. Grabenbauer if a better price would
be available if the readers were paid for up front. Mr. Grabenbauer will inquire about prepaying
for the meters and how that would affect the price. There was also some discussion about a future
need to replace the actual meter. Member Krueger asked if there are other vendors that do this-
Water Board Members: Jeff Krueger, Tom Jensen, Allan Maguire
StajJRepresentative: Kevin Schorzman, P.E., City Engineer
www.ci.farmington.nm.us. 651.463.7111
Water Board Meeting Summary 032408. doc
Page 2 of3
Director of Municipal Services Reiten will research other vendors and pricing. Finance Director
Roland stated that going with a different company could incur additional costs like software and
such. Options will be brought to the April meeting for the Board to consider.
c) Upgrade SCADA computers and Operating System - Municipal Services: Water Operator Ben
Van Blarcom was present and passed out a packet of information for the Board to review
regarding upgrading the SCADA computers and operating system. The various issues and options
were discussed. Essentially, the system is obsolete. Member Krueger made a motion to approve
expenditures up to 10% over the estimated cost of$16, 181 to upgrade the SCADA alarm system,
seconded by Maguire. AP IF, motion passed. Member Jensen requested to be included in the
training of the new operating system.
d) Properties with private wells - Engineering: There was a discussion about charging people who
have private wells and do not switch to City water once it becomes available within the one year
time frame. Will be discussed again at a future meeting.
e) Water Treatment Plant Discussion - Bonestroo: Mark Rolfs of Bonestroo distributed a packet of
which included information about the future water treatment plant. He indicated that the question
the Water Board needed to answer is when should a water treatment plant be constructed. The
answer is when they can afford it and when there are a significant number of complaints. The
desirable threshold for iron is .3 and for manganese it is .05. The City is currently having the
water at all of the wells tested.
The construction of a water treatment plant would require at least one additional personnel. It
would also make the construction of well houses at well sites unnecessary, which would reduce the
cost of constructing wells. Mr. Rolfs recommends the initial plant be constructed for 12 million
gallons per day and expandable to 24 million gallons per day. Finance Director Roland suggested
that the Water Board get a workshop with the City Council scheduled. Member Krueger requested
that an item to draft talking points for a workshop be added to the next agenda.
5) Continued Business
a) Well #4 Reconditioning Update - Engineering: City Engineer Schorzman said that the
surrounding residents have been notified and the contractor is ready to begin around March 27.
6) Motion by Maguire, second by Jensen to approve bills in the amount of$15, 374.45. APIF, motion
passed.
7) Preliminary December Financial Report - Finance: Finance Director Roland presented the pre-
audited Financial Report.
8) Open Forum
a) Member Jensen shared that his water meter was upgraded to the new Orion model. He indicated
that it was his understanding that State Statute requires rain sensors on irrigation systems. The
City requires permits for irrigation systems and the Building Inspectors verifY that rain sensors
are in place.
b) Administrative Assistant Larson presented a new concept for the odd/even Outdoor Water Use
Policy promotion that was received well.
9) The meeting adjourned at 9:40pm.
Water Board Members: Jeff Krueger, Tom Jensen, Allan Maguire
Ci/V Staff Reoresentative: Kevin Schorzman, P.E. Interim City Engineer
www.ci.farmi11f!ton.mn.us · 651.463.7111
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Water Board Meeting Summary 032408. doc
Page3of3
Respectfully submitted,
Lena Larson
Administrative Assistant, Municipal Services
Water Board Members: Jeff Krueger, Tom Jensen, Allan Maguire
Ci/v Staff Representative: Kevin Schorzman, P.E. Interim City Engineer
www.ci.farmim!ton.mn.us · 651.463.7111
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CITY OF FARMINGTON
REVENUES AND EXPENDITURES ANALYSIS
WATER FUND
12/31/2007
100% OF THE YEAR COMPLETE
. 2007 2007 %OF
BUDGET ACTUAL BUDGET
OPERATING REVENUES
USER FEES 810,000 1,085,573 134.02%
WATER PERMITS 25,000 8,190 32.76%
METER SALES 100,000 56,075 56.08%
TOTAL OPERATING REVENUE 935,000 1,149,838 122.98%
NON OPERATING REVENUES
WATER AVAILABILITY CHARGES 200,000 139,280 69.64%
WATER MAIN TRUNK FEES 200,000 11,396 5.70%
WATER TREATMENT PLANT FEES 250,000 4,297 1.72%
SPECIAL ASSESSMENTS (36,997)
INTEREST 100,000 255,405 255.41 %
ADMINISTRATIVE FINES 5,525 #DIV/O!
ADVERTISING 1,788 #DIV/O!
ANTENNA LEASE 60,000 71,801 119.67%
MISCELLANEOUS 1,578 #DIVIO!
TOTAL NON OPERATING REVENUE 810,000 454,073
TOTAL ALL REVENUE 1,745,000 1,603,911
EXPENDITURES
SALARIES 169,377 188,726 111.42%
OVERTIME 2,508 12,442 496.08%
BENEFITS 28,654 32,069 111.92%
EQUIPMENT SUPPLIES 157,675 61,300 38.88%
OTHER SUPPLIES 10,150 11,364 111.96%
CHEMICALS 104,500 126,000 120.57%
. FUEL 7,209 2,803 38.88%
UNIFORMS 2,135 2,171 101.70%
PROFESSIONAL SERVICES 94,759 123,285 130.10%
DATA PROCESSING 11 ,735 11,812 100.65%
LEGAL 2,375 785 33.07%
IT SERVICES 17,209 17,508 101.74%
COMMUNICATIONS 6,950 5,899 84.88%
MUNICIPAL SERVICES 3,160 3,274 103.62%
ELECTRIC 98,000 117,301 119.70%
GAS 12,320 11,582 94.01 %
INSURANCE 15,520 15,207 97.98%
POSTAGE 11,400 6,776 59.44%
OUTSIDE PRINTING 17,300 9,971 57.64%
LEGAL NOTICES 1,200 0.00%
DUES & SUBSCRIPTIONS 10,450 21,570 206.41 %
SCHOOLS & CONFERENCES 1,660 2,921 175.96%
ADVERTISING 3,500 2,538 72.51 %
EQUIPMENT MAINT 29,800 15,968 53.58%
VEHICLE MAINT 2,800 10,941 390.74%
BUILDING MAINT 500 1,428 285.66%
PROGRAMMING 5,000 5,010 100.19%
TOTAL EXPENDITURES 827,846 631,925 76.33%
OTHER FINANCING USES
CONSTRUCTION (WELL #8) 800,000 430,173
LAND (WELL SITE) 100,400
MISCELLANEOUS 10,430
ELM ST PROJECT 434,000
SPRUCE ST PROJECT 150,000
TRANSFER FOR NEW FACILITY 33,444 33,444
TRANSFER FOR ADMINISTRATIVE FEES 57,000 57.000
. TOTAL OTHER FINANCING USES 890,444 1,215,447
TOTAL EXPENDITURES & OTHER
FINANCING USES 1,718,290 1,847,372
INCREASE (DECREASE) TO RETAINED EARNINGS 26,710 (243,461)
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City of Farmington
Water Department
Alarm (Scada) Computer Upgrade
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This is a computer system upgrade report, which is needed to continue giving us
vital information about our water system (i.e. controlling the operations of all seven
wells, two towers, alarms, usage, low and high water levels, monthly reports, and so on).
This system is approximately eight years old. It is running on a NT system. Since
then, there have been two to three system changes in the computer world as we see it
today. Almost all systems are running on XP and soon possibly to Vista, but there are a
few problems with Vista yet. When the system was installed, we were running four wells
and two towers. Since then we have added three more wells, monthly reports, and other
information to the computer system. In earlier years we had plenty of memory, room to
add more wells and or towers, and the system was up to speed.
Lately we've encountered some problems with the system. We had a system lock
up, which meant we couldn't use the computer, all systems failed to work. After shutting
down the system we were able to get everything restored. We also have problems with
putting more information into the computer, because we are running out of memory. This
will be a big problem because fIrst of all we will be having routine maintenance done at
well #4, and possibly adding various computer information, such as well draw down,
static levels, and usage in gallons per minute, which will use more memory. The other
problem we will be encountering is if we are going to add more wells, towers, basic
reports and or other information, the memory is just not there.
After looking at the system, I have tried to fIgure out how to back up the system
in case of a crash. At this time we do not have a way to back it up. Some ofthe
companies that have worked on the system have downloaded it to work on it, like adding
wells or installation of certain options. We would have to contact them and have them
reinstall the system if it were to crash.
After reviewing all the problems and situations that have happened and or could
happen, it would be in our best interest to upgrade the computer system now or in the
very near future.
On the following pages is a close estimated break down of what is needed, and
also a break down in estimated costs.
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City of Farmington
Water Department
SCADA System Upgrade Quote
City of Farmington will provide the following:
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The City will provide two new computers. Each will have the following:
Microsoft XP Professional, Microsoft word and Excel, 10/100 Meg Ethernet
card, 1-2 gig of Ram, 120 HD or more, Pentium IV 1.8 GHZ clock speed or
more, one new modem on both computers to run PC Anywhere, new PC
Anywhere software, and all Wonderware upgrade software that's needed.
The City will also provide two new monitors and one new laser jet printer
for the computer to be used at the Maintenance Facility for the computer
installed there. The City will also install a new cat5 Ethernet cable that will
be provided by the company, not the City. The City will also provide a 1-2
Gig exterior hard drive to use for backing up the system, files, folder, and
exc. We will also provide any software that we have for any of the existing
equipment, i.e. MultiTech exterior modem.
Company will provide the following:
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Company will supply new 505 processor and will convert old 504 processor
to new 505 Allen Bradley processor and make all changes; they will install
and test it at well #5. This will facilitate communication to the new computer
over 10 Meg Ethernet communication line. The company will furnish new
cable and will remove old one. The City will install new cable from
computer table to new 505 processor, which is in Hoffman enclosure in well
room.
After receiving the computer from the city, they will install all new
hardware, programs and software. They will also transfer all infonnation
from the old computer to the new one, making the scada system and all
reports, files, folders, and printers operational.
The company will also supply and install a new exterior modem, which will
enable the scada alann system to communicate with the outside. They will
not have to purchase one, if they can use the existing one that is being used
at this time. (MultiModem 56k VoicelDatalFax Modem V.90 Multi Tech
which is capable for XP, and we have the disc.)
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The company will then bring back the computer and change out the old with
the new, making sure the system is functioning and operational and or
making any changes that need to be done.
They will also inform us of any changes to the system, and show us how to
back up the system, all files and documents.
We would also like to know if there is a way to send the Events of the alarm
system, which could be one day to one month, to a file so that we can print it
when needed, instead of using the printer we have know, which prints all the
time. If there is, what is the cost to change this?
Quote good for sixty days from date received?
If possible, please send us a separate quote for what the city is providing in
the first paragraph (i.e. computer, software, monitors, etc) for a complete
system set up.
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Submitted By:
City of Farmington
Water Dept.
Ben Van Blarcom
Maintenance # 651-463-1650
Fax # 651-463-1644
Cell # 651-775-5954
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Estimated cost of Computer Upgrade
1. Computers: 2 ea. @1500.00 3000.00
Consisting of XP Professional with
Excel and Word for documents.
2. Interior Modems: 2 ea. @ 200.00 400.00
U sed for communicating between computers
One at well #5 the other at maintenance facility
3. PC Anywhere (Host-Remote) Program: 250.00
For communicating between computers
4. Wonderware Upgrade: 3200.00
Upgrade old NT system to XP-Vista (Scada)
We will try to purchase if not company will
5. Monitors: 2 ea. @ 250.00 500.00
17" -19" best for reading information
. One for well #5,one for maintenance facility
6. External Harddrive: 200.00
U sed for backing up system
7. Printer: 300.00
Color printer used at maint. Facility for documents
and reports.
Total 7850.00
Prices for computer, computer components, programs,
and other items are through the cities LT. Tech and outside sources. If we can get the
computers and hardware from the company cheaper, we will do so, we might get a better
warranty with it.
Quotes for Setting up Computers and other components
1. Instrument Control Systems
2. In Control
3. Automatic Systems Co.
8331.00
7196.00
4998.00 ?
.
Total Est. Cost $16.181.00
.
.
.
3/20/2008 3:19 PM FROM: 1nstrument ControlS Instrument ControlS TO: 651-463-1644 PAGE: 002 OF 005
INSTRUMENT CONTROL SYSTEMS, INC.
1300516TH AVE. NORTH. SUITE 100. PLYMOUTH MN 55441
PHONE: (763) 559-0568 . FAX: (763) 559-2187
WIIVW.icscontrols.com. email: ics@icscontrols.com
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ENGINEERING -INSTAllATION - SERVICE
March 20, 2007
Ben Van Blarcom
19650 Municipal Drive
Farmington, MN 55024
Dear Ben,
Thank you for this opportunity to provide you with a proposal to upgrade your SCADA
system.
Scope of Work:
Upgrade the SSC Panel PLC for Ethernet version compatibility; convert the Wonderware
SCADA software application to the latest available version and existing Scada.AJarm.
City to provide the computer systems and all softvvare, use existing printer.
Included in Upgrade:
1) Load and test all software to make the SCADA system operational. New PLC AB 505
Processor and programming for Ethernet capabilities.
2) Four (4) hours of onsite Wondenvare operation training for system definition and
maintenance.
3) Review the Events Log for longer status display for up to 5-6 days if feasible.
General Information
Included:
1) Installation of the computer equipment, start-up and training.
2) Travel time and/or expenses are included
3) \Varranty as provided by the equipment manufacturer.
4) Freight to jobsite, prepaid and added to invoice.
5) Sales or use tax not included in equipment pricing.
6) TERMS: Net 30 days from the date of invoice. Late payments over 30 days are
subject to a 1.5% penalty charge per month against the remaining balance.
.
.
.
3/20/2008 3:19 PM FROM: Instrument Control S Instrument Control S TO: 651-463-1644 PAGE: 003 OF 005
INSTRUMENT CONTROL SYSTEMS, INC.
13005 16TH AVE. NORTH. SUITE 100 . PLYMOUTH MN 55441
PHONE: (763) 559-0568 . FAX: (763) 559.2187
www.icscontrols.com . email: ics@icscontrols.com
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ENGINEERING. INSTALLATION · SERVICE
Total Upgrade Price:
$8331.00
Should you have any questions or require additional information concerning this quotation
please contact me at (763)-559-0568.
Instrument Control Systems, Inc.
~~~~~-=
John Peterson
Service Manager
Instrument Control Systems
(763) 559-0568
Fax Number: (763) 559-2187
Email: johnp@icscontrols.com
3/20/2008 3;19 PM FROM: Instrument Control S Instrument Control S TO: 651-463-1644 PAGE: 005 OF 005
.
INSTRUMENT CONTROL SYSTEMS, INC.
1300516TH AVE. NORTH. SUITE 100. PLYMOUTH MN 55441
PHONE: (763) 559-0568 . FAX: (763) 559-2187
vwvw.icscontrols.com - email: ics@icscontrols.com
~.~i.?i.".....~,c.,..., ........ '.
Ca...
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ENGINEERING -INSTAllATION - SERVICE
Payment: Unless the Seller extends alternative credit terms, 90% of tile total purchase price is due net
30 days after delivery of equipment (but in all cases prior to field services start-up, if earlier) and the
remaining 10% is due upon start-up of equipment by Seller's field technician, but in no event more
than 90 days after shipment of equipment. Any balance owed by the Buyer after the due date is
subject to a 1.5% per month delinquency charge until paid. Buyer shall be further liable for all costs of
collection, including attorneys' fees. Field start-up service cannot be authorized without receipt of
payment in the amount of 90% of the total purchase price. Ifno start-up is required, 100% payment is
due net 30 days from invoice date. Buyer's payment obligation is in no way contingent upon buyer's
receipt of payment from any other party.
Indemnification and Default: In addition to all other amounts due hereunder, Buyer shall reimburse
Seller in full for all collection costs or charges, including reasonable attorney fees, which Seller may
incur in the collection of past due amounts from Buyer, including interest on overdue accounts. If
Buyer is in default under this or any other agreement with Seller, Seller may defer performance
hereunder until such default is cured. Seller shall have no obligation to provide factory startup
assistance and or factory training until all invoices (including retentions) for equipment have been
paid in full.
.
Security Interest Seller shall retain a security interest in the equipment until the full purchase price
has been paid. Buyer's failure to pay any amolmts due shall give Seller the right to possession and
removal of the equipment after providing ten (10) days written notice, Seller's taking of such
possession shall be without prejudice to any other remedies Seller may have.
\Varranty and Liability: Buyer shall have such warranty rights, and other such warranty rights, only
as may be extended by the original manufacturer of the individual products. TIle terms and
conditions of any such warranty rights are set forth in the Manufacturer's Operations/Maintenance
lvranual which accompanies each product. Seller does not otherwise offer any guaranty or warranty
for the products or assemblies. Seller disclaims any and all warranties, express or implied, including
the warranties of merchantability and fitness, except as may be set forth in the terms and conditions of
sale in this Agreement or in any express written warranty which Seller may have othenvise extended
to Buyer. To the extent a limited warranty is extended from Seller it shall begin to run from the date
of substantial use of the equipment or substantial completion of the project, whichever occurs sooner
in time. All warranties shall be immediately voided if anyone other than an ICS employee or
authorized representative makes any changes, additions, deletions, or adjustments to the products,
software and computers provided by rcs.
Seller shall not be liable for any damages, charges for labor, or expense in making repairs or
adjustment to the product without prior written approval of Seller. Seller shall not be liable for any
damages or charges sustained in the adaptation or use of the engineering data or service by Buyer or
any third party. Seller shall not be liable for start-up or any other field work performed by persOlmel
other than authorized representatives of Seller unless expressly approved in writing in advance by
Seller. Seller shall in no event be liable for any consequential, incidental or liquidated damages or
penalties. Seller's liability under this Agreement shall in no event exceed the lesser of (i) the cost of
remediating any defect or deficiency in the performance of Seller hereunder, or (ii) the purchase price
of the product in respect of which the claim is made.
.
Operations/Maintenance Manuals: Buyer's installation, maintenance and operation manuals will be
furnished in the number of copies specified at the time of quotation in contract documents. If none
specified, one will be provided at no added cost, with additional copies at $250.00 each.
3/20/2008 3:19 PM FROM: Instrument Control S Instrument Control S TO: 651-463-1644 PAGE: 004 OF 005
.
INSTRUMENT CONTROL SYSTEMS, INC.
1300516TH AVE. NORTH. SUITE 100. PLYMOUTH MN 55441
PHONE: (763) 559-0568. FAX: (763) 559-2187
VWWII.icscontrols.com. email: ics@icscontrols.com
.cg.....~...................~..............
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ENGINEERING · INSTAllATION · SERVICE
Terms and Conditions
Controlling Provisions: These terms and conditions shall supersede any provisions, terms, and
conditions contained on any purchase order or other written form Buyer may use or provide (whether
received by Seller prior or subsequent to the date hereof), and the rights of the parties shall be
governed exclusively by the provisions, terms, and conditions hereof.
Quotations and Acceptance: Acceptance of a quotation, whether by a separate purchase order or by
other means, shall constitute an acknowledgement and approval ofthe quotation as written and an
acceptance ofthe Terms and Conditions hereof. \Vritten quotations shall expire on the date specified
in the quotation or, in the absence of such specification, thirty calendar days from the date issued.
Seller may, by written notice, terminate a quotation at any time prior to acceptance. Any purchase
order received after expiration of a quotation, which Seller honors, shall be subject to all of the Terms
and Conditions hereof.
.
Submittal Drawings: Submittal of drawings for approval, if required, will be made after receipt of
complete information from Buyer. The quantity ofthe submittal drawing sets will be specified in the
contract documents. Additional sets will be supplied at $100.00 per set Retum to Seller of two (2)
final approved drawing sets constitutes notice to Seller to proceed with manufacturing. If Buyer's
order is conditioned upon "engineer approval" Seller requires written notification from Buyer in the
form of approved submittal data.
Intellectual Property: Any software to be developed by Seller shall remain the sole intellectual
property of Seller. Following acceptance and final payment, Seller shall grant to the Buyer a non-
transferable, non-exclusive license to use the software for tile Buyer's internal purposes only.
Force Majeure: Seller shall not be liable for failure to deliver or perform, for any delay in the
performance of orders or contracts, or in the delivery of shipment of goods, or for any damage
suffered by the buyer due to such delay or failure, when the delay or failure is, directly or indirectly,
caused by or arises from delays of suppliers or carriers or any other cause beyond Seller's control.
Prices and Taxes: All prices are "F.O.B. ICS's Shop, Freight Allowed to Jobsite" unless expressly
stated otherwise. In other words, ICS shall pay for the freight to Buyer's project site; however Buyer
shall bear all risk ofIoss while items are in transit. Prices do not include sales, excise, municipal,
state, or any otiler govemmental taxes. Buyer shall be responsible for all taxes.
Credit Approval: The credit terms specified on the face hereof are subject to Seller's continuing
approval of Buyer's credit. Seller may withdraw the extension of credit and require modified payment
terms if, in Seller's sole judgment, Buyer's credit or financial standing is impaired to the point where
Seller in good faidl deems itself insecure.
Title, Risk of Loss, Inspection of Equipment: Title and risk of loss to the equipment shall pass to
Buyer upon delivery of the equipment to the carrier. Buyer shall immediately inspect equipment upon
receipt and any damage must be noted on the carrier's bill of lading at time of receipt. Seller is not
liable for any shortages or nonconformance unless notified by Buyer within 3 business days of Buyer's
receipt of the equipment.
.
Changes, Cancellations, Returns: All changes, cancellations, or returns must have Seller's prior
written approval and are conditional on compliance with manufacturer's cancellation/return policies
and subject to restocking fees and service charges. Authorized returned equipment must be packaged
and shipped prepaid to manufacturer.
.
.
02/27/2008 07:09
m-CONTROL mc
753783950200000000
Proposal REV II!
To: Ben VanBlarcom
Re: City of Farmington Ne!w Scada
Ben,
PAGE 02/03
February 27, 2008
Page 1 of2
From: Dan Lander
We are pleased to furnish for your consideration our formal quotation for material and
services on the above-referenced project. Proposal is based on conversations with you. It is
my understanding that the city will furnish both new computers and software.
New ComQuters and Software Provided b the ci .
The city is providing two new personal computers. Each should
have at least the following: Microsoft XP Professional, Microsoft
office including word and excel and Microsoft SOL based SQL2000,
SQL2005, or SQL2005 Express are: all options for alarm
achiving,1 0/1 00 Meg Ethernet card, 2 Gig of ram, 120 HD or
more, Pentium IV 1.8GHZ clock ~;peed or more, PC Anywhere on
one, 1 modem on both for PC Anywhere and all Wonderware
software up-grades needed.
New 505 Allen Bradle~ Process;or.
In Control will furnish the new SLC 505 processor for wellS. This
will facilitate communication to the new computer over 10 Meg
Ethernet communication line. We will furnish and terminate the
new catS Ethernet cable. It will up to the city to get the cable
installed from the computer desk to the new 505 located in the
Hoffman enclosure at wellS. In Control will convert the existing 504
program to the new 505 and tesl~t our facili .
Installing EXisting-APplication and Reconfiguring Wonderwar~
The city will ship one of the new computers to In Control for
configuration of the new Wonderware software that the city is
providing. In Control will make all necessary changes and test with
the new SLC 505 we are providing. In Addition In Control will
furnish, install and test 1 Tapi c:ompliant modem on the city
provide~ computer to used wit!:!...~.c.ada Alarm. _______
.I~
-
c:::::.:: ....c:... .... ___ t.:a:-- c:> lL ...
- --
--.---- ..--.-.,,...----..,.,..
1 0350 .Jamestown Street NE
:maine, MN 55449
QUANTITY
1 Lot
QUANTITY
1 Lot
QUANTITY
1 Lot
:ii ___...... -=::. _
~-
Phone: (763) 783-9500
Fax: (763) 783-9502
.
.
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02/27/2008 07:09
763783950200000000
IN-CONTROL INC
PAGE 03/03
Alarm Archive
In Control will configure a/l the alarms just as it currently does on
the Scada screens. In addition the alarms will be stored on the
hard drive in a separate location. We will configure a custom
window by which the city will have access to alarms older then
those in the Scada alarm history. This should eliminate the need
for the dot matrix alarm printer currentli.~einq used for alarms.
QUANTITY
1 Lot
Sta rtu p
In Control will bring the newly configured and tested computer
back to WellS. We will install the new tested and configured 505
and terminate the Ethernet cable. We will confirm operation with
the new SLC 505 processor.
QUANTITY
1 Lot
Price for the new SLC 505, reconfiguring changes to Wonderware and startup is ~ 7196.00
net total excluding sales and use! taxes.
Thank you for your consideration of our offer and for the opportunity to serve you.
Regards,
Dan Lander
n Satc~ City ofF9rminglon New Scada Scope lener04.doc
PJge2of2
FROM ASC ST PAUL, Mtj
PHONE NO. : 6516310027
Mar. 20 2008 03:45PM Pi
.
AUTOMATIC SYSTEMS CO.
March 20, 2008
Mr. Ben VanBlarICom
City of Fannington
325 Oak Street
Farmington, MN. 55024
-
Reference: SCADA System Upgrade Quote
Dear Ben:
Per your faxed request we are pleased to provide the following proposal:
.
A
One (1)
Allen Bradley SLC 5/05 processor including installation.
B
One (l)
Ethernet cable to replace the existing cable between the proce!>sor and the
computer. Removal of the existing cable is by ASC, installation of the
new cable is by the City.
C
One (1)
Install the City's software on the new City provided computer.
D
One (1)
External modem (if required) for use with the City's software alarm dialer.
E
Two (2)
Hours of on site training to instruct operations personnel on the backing up
of files and documents.
Your price for items A through E is...$4998.oo
Price does not include any:
. Sales or use taxes
· New graphic displays or reports (existing will be reinstalled).
· Computer hardware or software. The City shall have the Operating
system pre-installed when the computer arrives at our facility.
· Project drawing updates or associated engineering hours.
.
MANUFACTURERS REPRESENTATIVES
~ MAIN OFFICE: P.O. BOX 120359
I 1 BRANCH OFFICE: P.O. BOX 787
CONTROLS
· MECHANICAL EQUIPMENT
ST. PAUL, MINNESOTA 55112
AMES, lOW A 50010
PHONE 651-631-900:;
PHONE 515-232-4770
(FAX) 651-631-0027
(FAX) 515-232-0795
.
.
.
FROM ASC ST PAUL, MN
PHONE t~O. : 5515310027
Mar. 20 2008 03:45PM P2
March 20, 2008
Page 2
Farmington, MN
To expedite handling and confirmation. you may sign below and forward as your order for the
equipment quoted above.
Total Net Price
Date
Customer Fiml Name
Authorized By
Purchase Order No.
Sincerely, //)
/ .- -/ // ~.-:-?
c;Y~~...
Lane Stewart
Automatic Systems Co.
FRm.1
.1.
.
.17.
ASC 5T PAUL, MN
PHm~E ~n
6516310027
Mar. 20 2008 03:46PM P3
TERMS AND CONDITIONS
Page '3 of 4
2.
3.
We requ~ that our CXlmpany's Quota1ion be exew11ld by you. However. your purchase order raierenclng our quotation by number and date war be sufficienl so long as ~
does not creele an unfair advantage 10 either purchaser (some1imes referred to as buyer you) or Automa1ic Systems Company (some~mes refermd 10 as OUT company we,
our, us). The oroer wUl be subject to written aCOElptance by our CXlmpany's Cont'ac1s Officer al Ames, Iowa,
Prices are based on dIrect faClOry shlpmenis, Of as noted.
If quanllties vary from those indicated we reserve the right to revise our prices.
auoted shipping daleS, unless otherwise stal8d. are !rom lhEl daie of receipt at the office of !he Prtncipa~ of requIred complete lechniC:.'11 clata sndlor approved drawings.
Any changes rnquested by the PUn:haser will be made on1y at the purcheser's expense.
Where a quantity of material is quoted aooording 10 our takeoff. such quantity s believed 10 be accuralll but cannot be guaranteed.
If an item quoted is notapprolled by the Consultlng Engineer we assume no responsibility to fumish 1l1e item manufactured by others.
4.
5.
6.
7.
All orders are subject to approval of the purchaser's credh by the Prindpals invollled.
Our Warranw on equipment and material covered hereIn Is limited 10 thai which is extended by the ManufactUrer involved. We shall not be responsible for any damage
ariging directly or Indirectly from installation or use or this !lquipment Unless stated othlllWise the manufacturer wananls lor a penOt:' of one (1) year from the date of
slartup nallo exceed 18 mo. irom date of shipment, ttlat the equipment fisfBd (exduding expendable components sucll as fuset greaze oil or water seals. packing.liOht
bulbs, etc.) will be free fTllm defec:ta in mafarial end woMnal\$hip. The ManufaOlUrers sole obligation In the event of breacl1 of suCl1 warnlnly s!lall be !he repair or
replacement of the defedlve 119m al no charge 10 Purchaser. BXcept for labor cosis for repair or rem0V31 of the defedive ilem and installation. of any replacement Item and
transportation dlarges for deli\l9ry of the replacement and relum of the defectlve It&m. The Manuf3clurarshall have no obligation 10 ~ioe maintenance or make repairs
or replac::llmentllthrough normal weer and tear 1)1' necs9Sltaled in whole or in part by cataslTOphe. fautt or negligence of me user. improper or unauthorized use of 1M
equipment by !he ussr, or by causes exiemallo.the equipmen~ such as. but not limited 10, power failure or air condlfioning failure. Rllplat:l!d paris shan bel:ome the
properi)' of the manufacturer.
DISCLAIMER OF WARRAN'TY AND UMITATION OF REMEDIES: PlJrthaser undelStands and agrees as follows;
B.
9.
The axpress warranties s~ lanh In thIs agreement are in lieu of all other warranties, express or implied, including without limitation, sny warranties of
merchantability or fitness for a parlJcular purpO!le, and all such other warranties are hereby disclaimed and excluded by Aulc,r.131ic Systems Ca.
Automatic Syslemt Co. shall not be liable for any loss or dSlMge caused by dalay in furnishing equipment, producls, sarviC!!S or any other performance under
or pOOluanl to \his agreement
The $DIe and e~dusNll remadles for breach of any and all warranties for Automatic Systems Company's liability of any kina \ClCluding "ability lor neQrlQence)
with respect to the equipment. products and services covered by this agreement and all olher performance by Automalio Systems Co. under or pursuant to 11115
Bgreement shall be limited to the remedy provided above.
In no event shaft AulOmatic Systems Company's liability of any kind include any s~cial, incidental or oonsequerrlial Mrnanes. even if Automatic Systems
Company shall have been advised of the posslblllty of such potenlialloss or damaga
Any preliminary drawings and a1ustrative materials herewith show general arrangement and approximate dimensions only. Certified drawlrlgs. ...il! be submitted after receipt
of order if required.
(a)
(b)
(c)
(dl
10.
No returns for credit will be allowed without specific permlsslon by the Prlncipallnvolved befor9 sum relurn shlpmant is made.
Any malerlal and/or equipment held at the Purchaser's request from the date of the invoice will be stored at the Purchaser's expense unless otherwise Bgreed upon.
In~aiC8 will be rendered. as of the date equipment is ready for shipment
11.
12.
Unless specincally Slated herein. all malerial and/or equJpment shall be Installed and placed in s91'11ce by and Illlhe expense and und&' the excluslye responsibility of the
Purchaser.
13
Purchaser shaD be responSible for care, maintenance and protection of material and/or equipment after defivery. Purchaser agrees to prc.vide and maintain adequate
insurance for equipment andlor materials covered herein againslloss or damage by fire. explosion or other caUS!l$ during the Ums betwl3€n !>hipment and final payment in
an amounl fully protecting Vendor.
All agmements are oontlngenl upon strikes, accidents or 01l\er causes beyond our oonlrol.
Please note 1I1at our proposal does not include any sales or other required laxes or permits. The applicable l& wiD be challlerJ to yot) at \tie time of invoicing. ~ you are
exempt on th~ job, you I0Il111 need 10 provide us with your exemption certificala. You agree 10 reimburse our company for any taxes we mu.":l pay on your behalf. You are
responsible for obtalnlng permits In connection w~h the sale or Installation 01 our equipment
14.
15.
16.
Our propoS3llnCludl!lS the equlpme.nl WI! offer 10 furnish you at the pricas staled and these prices wm remain firm when you llxElCLl1g our proposal (or send liS your
puroha.<;e order referencing our proposal) within 30 days from tf1e date of our proposal and we receive the final approved drawlnga within 30 days a/te( we mail the ~tIc\l
drawing booklet;. The price could change W you should ~qulre a change in the des/{ln of lhe product or require chan9~ In ll1e eOmpon~nts we have quoted. We will
issue Ihe neGesstlty change orders to erow decrease or increase lI1e price and said change orders will be deemed accepted and assented to you ~ witl1in a r6a~onable
time the terms of Ihe change order have nol been obJeclad to in wrillng by you 10 U6, II being agreed upon that a reasonable tllTle lor object!on is '-0 dsl's Imm the d!lW
theraof. We of course wsnllO reserve !he right to correct typing and clerical errors in our price or proposal.
Unless we agree otherwise !his transection will be handled on a credit basis and is for business or oommercia\ purpo~es. On this b.:tsis there must be agreemllnis 01\
certain terms and conditions so there will be no misunderstanding at s later date, therefore you and our CXlmpsny agree to the follcwing ~unl; T arms and Condttions:
FROM
A5C 5T PAUL, t'lN
PHONE NO.
6516310027
Mar. 20 2008 03:46PM P4
.
.
TERMS AND CONDITIONS - Corrtinued
Page Lf of4
We wDI rtl12in tlUe to and a secured interest in the equipment de!lcribed in the proposal until we are paid in fuD. You and' our company agree and it is our
mutual in!ention that the equipment proposed and described in our qvol& is now and shaD mlain petSOnal property and shall n01 beoome a fixiure or part of a
flX\U!'e \J1'llil we have been paid in fun In effect, you and our company alll ag reeing to waive any o1her possible definition elf the eq uipment so proposed ~nd
described for the purpose of this credit transaation that \llould invalidate your and ollr stated intenlion, and so that no unfair advantage will be gained by any
third person Dr entity should our company I\Ot be paid for any reason.
(b) Payment, subject to conllnulng approval of credit is due in fun and payable 3D days from 1M date of invoice or date of shipm.errt. v.nich ever comes first unless
slartup serviCll is Illquired prior to the expira1ion of the 3D days in which case payment is due in full prior to stlrtup. wit11 no ~1ai1lage aUowedl Our company
win invoice you. as the equipment YOll ordered is ready 10 be shipped. which lT18y be ...iif',in the e~led stlipmMt pmiod quoted to you or afl~r such period.
You 3gllle Ie pay in full an invoicas within the lime specified above in this sub-paragraph. Your payment to us will not be defendant or coOijngenl upon reoeipt
of payment by you from any other party. Arly balance remaining due ~1 days beyond the invoice dale wiD be subject to a 1.5 percellt mont~ly service fee ut'llil
paid. Should we have to engage an attorney to collect the balanr.e due us. including the sarvice fee. you ag~ to rellTl!MSe us for all collection costs
including reasonable attorney" fees.
(a)
[c) Ono: rnan\lfacture of the eqlJipment has begun, you will be no~fied of the \enta1ive shipment date. Once the equlplT\&nI is ready to be shipped, we or the
manufacturer may. at our option, agree to store tl1e equipment should you not be ready for delivery, but this will not postpone your duty to pay the invoice(s) as
they become due aa::ording to the lelT!\$ of this contract. Should our company find it necessary 10 store such equipmenrfor said reason you hereby agree 10
pay a storage fee at lIle late of 1.5% of !he oontr.Icl price per monlh in eddifJon to your dilly to pay .l1IYOiM(S~ PleaSll nOI~ thaI your refilm nj the hnal
appicved drawings will constitute your nolioe Ie us 10 proceed with the manufacturing oflhe equipment
(d) Our company wIll not be liable for any damages sustained by you resulting from our company's or any supplie(s failure 10 ?enorm or delay in periorming any
obligation, ff SUM failure(s) or delay(s) i~are caused direClJy or indirectly by cin::umstances or everrts beyond our control. Some examples include invasion,
insurrection, not fire. ~oodlng. sllikes. etc, A more common example of such circumstances of even1:9 would be Ihe falul$ of a tl'\Jck or supplier 10 meet
delivery schedules. You agree to waive any right to incidental or consequential damages as slated in our company's wam~r:!y,and as further agreed herein.
You further agree Illat our company wiD not be responsible for any Ubackoharges' or costs unless and until you flMlt obtain CltJr oompany" written approval
before you sum!n such 'backchal!llls' or.costs.
(e) You agree that If our equipment Is Instaned or repaired by others. you will not seek to hold us responsible for any damag~ and injury, which may resutt from
SUM Installation or repair. directly or indirectly. In addition, our company ,.,ill not be ral:jlonsibfe for damage to your property or any other properly, real or
pen:onal. caused by malfunction of our eQuipment whe1her or no! it is instaUed by others or by our company.
m
In order for our company to insure delivery, it is agreed by you and by our company 1hat you provide us with an access /"lXld 10 and from the job site. which
road is capable of supporting trucks loaded 10 75.000 pounds !lnd with a 14 foot height clearance. Should the job sae or :;uch road not be suitable for such
use and our purposes, you will reimburne us for any delays at tl1e houMy labor rale and demu/T3ge rate ourrent a1 that time. You \Al1II also be responsible for
unloading the equipment, unless we are re&ponsible for the erection of the equipment
(g) The re~ponslblllly for protection of the equipment will be yours after ~ is de6vered 10 the job site. Damage to the equipment after defivery. which is C<lused by
vandalism. !he elemenls or otherwise win be your responsibility and not that of our company.
(h) For your lidded protecllon, we are providing you wIth ~ warranty on our equipment which is m<lde part of our proposal and wl.flch is made a part of this
3g reement by refaren ca.
(i) Except as o1herwlse contained in the Ouo\aUon, this Contract after acceplance by YOLl is not subject to c:ancallation by Buyer except prior to shipment and lJ1en
only by the payment to us an amount equal to lhecost of labor and materials used plus 10% of quoted sales price as liqu:dating damages. which the Buyer
hereby agrees \0 pay. Orders for oustom equipment (non-st9ndard or non-stocked equipmenl), or designed equipment are njjl cancalable by you.
U) We botll agree that this con1l1ld contains the compJate and flflal agreement between us and may not be modifled. supp!~ml!:;!led, explained. or waived by
parole evidence. your pumhase order, course of deating. or any other way. except where made in wriling and signed by ~Otl and our company's aUlhnrized
officer.
18. Since we will close this agreement upon acceptance 011\ by our Contrsct's Officer in Ames. Iowa, it is unde~tood by you and our company that the laws of lhe State of
Iowa will govam tl1e Contract. Default and Ollr remedies thereafter are defined and outlined below.
.
You sM/1 be in default under the contract upon 1M happening of anyone or more of the following:
(a) Default In the payment or performance of any obligation you have under this contract: or
(b) Any slatemerrt of a material fact, made In writing by you to our company, which proves io be untrue: OT
Ie) Any omis~ion, from any ~tatement made in writing by you to our cernp.!ny, of any malerial fact which is necessary in O/dN 10 make such stalemen~ nol
misleading; Of
(dl Any event. or change of condition. which Impairs your ability 10 payor perform your obHgaiion under Ulis contract: or
(e) Any event or oondlllon whIch reasonably justifies our company in deeming itself insecure.
Upon default by you, and at any time thereafter, our company shall have. at its option. the right to e~erdse anyone or more of me follol!./lng r~medies;
(a)
(b)
Prior Ie delivery of the equipment described in 1his Contrad. to refuse to deliver such equipment \.0 you or your agent or
ExerCise any remedy available io our company under the Uniform Commercial Code or under any other laws of the jurisdicthn where such remedy is sought to
be exercised: or
Enter the real aslate upon which such eqUipment is stored or Installed and lake possession of such equipment and remove Ihe same. without d&mand and
other legal procest: or
Demand that you shall assemble such equipment and make It available to our company sl a place reasonable convenient to you and our comp<lnv and
thel1'!upon you shall comply with such demand at your expense: or
Retain all sums received by our company as payment from you made prior to any repossession referred 10 In subparar,lraph (el ~:b(Jlie; or
Void all warranlles and refuse service and slart-up; or
Sell such equipment at publlt:: or privata sale. with our without notice. at a fsir price.
(e)
(d)
(e)
m
(g)
.
Water Department
Monthly Work Report
Start Date May 8th 2007
January 2008
.
1. Check wells; daily
2. Daily water sample (fluoride); daily
3. Read misc. meters: move outs, move inn's, rereads. .. daily
Most times doing steps l.2and 3 before break.
4. Install new meters, change out old with new
5. Do monthly water samples; these samples are done every fist
Wednesday of the month, make copy of paperwork: one copy for
samples and one for our records. A chlorine sample is also done at this
time at every location, which are approximately eleven sights.
6. Read meters: start with manual and transmit rout first then doing
Orion rout next, consists of approx. forty hours or less depending on
weather conditions or problems that might arise. Rout must be done
by the 15th give or take a day so that billing can finish them up.
7. Work with Tim G. from Bonestroo on finishing up with well #8,
painter, well repair, a.c. unit, and electrician.
8. Work on pricing for new computer, scada, Wonderware
9. Work on water department work list document, work load break down
10.Work on cleaning up well #5 back room.
11. Plow snow and salt streets.
.
.
Water Department
Monthly Work Report
Start Date May 8th 2007
February 2008
.
1. Check wells; daily
2. Daily water sample (fluoride); daily
3. Read misc. meters: move outs, move inn's, rereads... daily
Most times doing steps l.2and 3 before break.
4. Install new meters, change out old with new
5. Do monthly water samples; these samples are done every fist
Wednesday of the month, make copy of paperwork: one copy for
samples and one for our records. A chlorine sample is also done at this
time at every location, which are approximately eleven sights.
6. Read meters: start with manual and transmit rout first then doing
Orion rout next, consists of approx. forty hours or less depending on
weather conditions or problems that might arise. Rout must be done
by the 15th give or take a day so that billing can finish them up.
7. Shut off water: many houses that we repossessed heat was shut off but
the water wasn't, leaving many houses flooded. Broken pipes.
8. Finished cleaning up back room of well #5, reorganized, also made up
repair box for water line breaks.
9. Worked on new computer system, learning more about how it
operates, and what we need to upgrade it.
lO.Repair water main brake on 203rd. Glenn, Bob, Matt, Steve, Jeff,
Nick, Good Job!!!!
11.Work on floor drain at well #3, water line frozen.
l2.Plow snow.
.
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