HomeMy WebLinkAbout4/28/08
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A Proud Past - A Promising Future
Committed to Providing High Quality, Timely and Responsive Service to All of Our Customers
Water Board Agenda
April 28, 2008
File Copy
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AGENDA
REGULAR WATER BOARD MEETING
Monday, April 28, 2008
7:00 PM
Conference Room A
1) Call to Order
2) Approve Agenda
3) Approve Minutes - March 24,2008
4) New Business
a) Draft talking points for a workshop with the City Council
5) Continued Business
a) T-mobile Lease - Engineering
b) Orion Meter Updates - _Municipal Services
c) Well #4 Reconditioning Update - Engineering
d) Wellhead Protection - Engineering
6) Approve Bills - Finance
7) Financial Report - Finance
8) Open Forum
9) Adjourn
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REGULAR WATER BOARD MEETING
SUMMARY
Monday, April 28, 2008
7:00 PM
Conference Room A
Members Present: Jeff Krueger, Allan Maguire, Tom Jensen
Member Absent: none
Staff Present: Kevin Schorzman, City Engineer; Todd Reiten, Director of Municipal Services;
Lena Larson, Administrative Assistant
Others Present: Kim & Tom Campbell, 19617 Exceptional Trail
1) The meeting was called to order at 7:01pm.
2) The agenda was approved with the addition of Resident Comments added prior to new business.
3) Motion by Jensen, second by Maguire to approve the minutes of March 24, 2008.
4) Resident Comments:
a) Kim & Tom Campbell, 19617 Exceptional Trail, asked to address the Board regarding their
policy of not issuing warnings for violating the Outdoor Water Use Policy. Member Krueger
explained that the policy has been in effect since 2000 and warnings were only given for part of
the first year after which warnings would no longer be issued He also explained that funds equal
to or exceeding those collected in fines by violators of the policy are used to publicize the Outdoor
Water Use Policy and water conservation.
5) New Business
a) Draft talking points for a workshop with the City Council: A workshop with the City Council has
been scheduledfor June 9, 2008. The discussion topic is a Water Treatment Plant for the City. The
points to cover will be refined at the May meeting when possibly Finance Director Roland and a
representative from Bonestroo (Lee Mann or Mark Rolfs) will be able to attend
6) Continued Business
a) T-mobi1e Lease - Engineering - City Engineer Schorzman distributed the T-mobile antenna lease
with the requested revisions. Motion by Krueger, second by Maguire recommending approval of
the lease by the City Council. APIF, motion passed
b) Orion Meter Updates - Municipal Services - Various options were discussed About 3000 of the
meters in the City are close to 15 years old and if the meter readers are going to be replaced it
might make sense to replace the meters as well. Motion by Jensen, second by Krueger to authorize
the Director of Municipal Services to replace approximately 3000 meters and meter readers and
update an additional 2300 meter readers at a cost not to exceed $1,000,000. APIF, motion passed
c) Well #4 Reconditioning Update - Engineering - A verbal update was given by City Engineer
Schorzman and Director of Municipal Services Reiten.
d) Wellhead Protection - Engineering - The Wellhead Protection Plan, required by the Department
of Health, includes an educational component that will be starting soon.
Water Board Members: Jeff Krueger, Tom Jensen, Allan Maguire
Staff Representative: Kevin Schorzman, P.E., City Engineer
w\\iw.ci.fa1111ington.mn.us · 651.463.7111
Water Board Meeting Summary 042808. doc
Page 2012
7) Approve Bills - Finance - Motion by Krueger, second by Maguire to approve bills in the amount of
$3,421.16. APIF, motion passed .
8) Financial Report - Finance - received
9) Open Forum
a) City Engineer Schorzman asked when the Board would like outdoor water use enforcement to
begin. The board indicated that Memorial Day through Labor Day and prior to or after that time
at the City Engineer's discretion.
b) City Engineer Schorzman indicated that the wellsite lot near Fairhills pond, north of 190th is being
considered for a piezometer site or well monitoring site. More information will be available at a
future meeting.
c) Member Maguire acknowledged the information on the new SCADA software and hardware that
was ordered that the Board received
d) Member Krueger commented that he would prefer to see equal stipends for each of the members
on the Water Board (i.e. $250 each)
10) Adjourn -Motion by Krueger, second Maguire to adjourn at 8:50pm. APIF, motion passed
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Water Board Members: Jeff Krueger, Tom Jensen, Allan Maguire
Citv Staff Representative: Kevin Schorzman, P.E. Interim City Engineer
www.ci.farmi/11!ton.mn.lls · 651.463.7111
Water BO!rd Meeting
Date: ~ L{ .dB( t/?)
Sign-In Sheet
Name: Address: Phone:
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. The Farmington Independent.
Inde~RMJendent
~_ .. COllItCtiol to F.....OlI.lIIleetcU
Watering violations could get costly
.~ , lle Leonard
. 'armington Independent - 05/01/2008
Page 1 of 1
It's that time of year when homeowners start to make their landscaping plans, and that often means a pretty good investment. Buying seeds,
flowers, mulch, rakes and other tools can add up quickly.
But maintaining the landscape throughout the summer months can wind up being even more costly if homeowners don't pay attention to city
policy, particularly when it comes to watering their lawns.
The city of Farmington has an outdoor water use policy that attempts to regulate how and where water is used in the community. The policy
allows properties with odd-numbered addresses to water on odd calendar days. Residents who own properties with even addresses to water on
even days. The policy further restricts residents from watering anywhere in the community from noon through 6 p.m.
Anyone not following the policy may just wind up with an extra fee. The fIrst violation is $25; the second, $50. This year, the fee for a third
and any subsequent violations has been increased to $100.
"We do know there are some subsequent violations every year," said Lena Larson, Farmington municipal services administrative assistant.
"Why that happens, we don't know, but I think restructuring (the fees) will reduce some of those in the future."
A few past violations have been sort of accidental, she said, occurring after a storm the night before knocks out electricity. Some homes have
irrigation systems that are regulated by timers, and the timers are thrown off when the power goes down.
Though watering is banned between noon and 6 p.m., there are a few small exceptions to the rule. As long as water use is being controlled - a
hand-held hose being used for plants, washing a vehicle or for children's water toys - water may be used, regardless of the day or time of the
day.
_liP & Slide is set up outside and children are using it during the restricted times, the water use is accepted. But if a lawn sprinkler is set up
with no one monitoring it and a city employee happens along, a fee could be forthcoming.
Larson said the restriction is the Farmington Water Board's attempt to regulate how much water is used in the community and to give residents
an awareness of water as a natural resource. She recently found a statistic that reports Americans 40 billion gallons of water daily, and that 70
percent of that comes from landseape use.
"That's a lot of water," she said.
The city of Farmington does not give warnings to those who violate the water use policy. If a property is found in violation of the policy, the
city will issue a fme. The funds collected through the fInes are used by the city to promote the outdoor water use policy through the city's
newsletter, cable station, advertising and other methods.
"They're not using the money for anything more than the awareness campaign," Larson said.
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http://v-.'WW.farmingtonindependent . com! articles/inc1 udes/printer. cfm ?id=877 0
5/5/2008
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City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO: Water Board
FROM: Todd Reiten, Director of Municipal Services
SUBJECT: Water Meter Vendors
DATE: April 28, 2008
Introduction
At the March 24, 2008 Water Board meeting there was discussion about switching all the water meters over to
an Orion read meter. The Water Board asked how the current readers compared with other readers.
Discussion
I met with Northern Water Works Supply Company about their types of meters and readers. Northern Water
Works comparable unit is a Neptune. The Neptune will not fit onto the Badger meter currently in use, so
converting to a Neptune reader would require all the meters to be changed out also. The Neptune would also
require the City to purchase different software and a different hand held reader.
One nice feature of the Neptune is its replaceable battery. To replace the battery in the Orion the entire unit
must be replaced. This could end up being a huge cost consideration in the future. Another nice feature ofthe
Neptune is when they update their reader; you can still read all the old meters without having multiple readers.
Both the Orion and Neptune have a leak and tamper indicator, but the Neptune also provides reverse flow
detection. Both the Orion and Neptune have a 100% warranty up to ten years and then a pro-rated warranty
after that to the twenty year mark. The cost to replace all the meters and readers to Neptune would cost around
$1,500,000.00.
Conclusion
The end result we are looking for is to have the same readers throughout the City and to have the ability to
read all the meters in a more productive and timely manner.
The following options are available for the Water Board to consider:
MetersIReaders Installation
Total
Option J To complete the City with the new RTR Orions (for $634,220 $225,000 $859,220
manual reads) and modules (for trace reads)
Option 2 To complete the City with all new RTR Orions $770,404 $225,000 $995,404
Option 3 To replace all meters and readers throughout the City $1,500,000*
with Neptunes
*approximate cost
Respectfully s~itted,
-da9c~
Todd Reiten
Direct of Municipal Services
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CITY OF FARMINGTON Item #7
REVENUES AND EXPENDITURES ANALYSIS
. WATER FUND
3/31/2008
25% OF THE YEAR COMPLETE
2008 2008 %OF
BUDGET ACTUAL BUDGET
OPERATING REVENUES
USER FEES B10,000 145,164 17.92%
WATER PERMITS 25,000 420 1.68%
METER SALES 60,000 1,914 3.19%
TOTAL OPERATING REVENUE 895,000 147,498 16.48%
NON OPERATING REVENUES
WATER AVAILABILITY CHARGES 195,000 4,770 2.45%
WATER MAIN TRUNK FEES 195,000 0.00%
WATER TREATMENT PLANT FEES 215,000 0.00%
SPECIAL ASSESSMENTS 100,000 9,750 9.75%
INTEREST 150,000 37,500 25.00%
ADMINISTRATIVE FINES 5,000 0.00%
ANTENNA LEASE 60,000 49,455 B2.43%
TOTAL NON OPERATING REVENUE 920,000 101,475 11.03%
TOTAL ALL REVENUE 1,B15,000 248,973 13.72%
-~----~_._-~-.. ---EXPENDlfURE-S _____n
SALARIES 192,513 34,401 17.87%
OVERTIME 2,629 63B 24.27%
BENEFITS 41,654 6,633 15.92%
EQUIPMENT SUPPLIES 138,050 13,431 9.73%
OTHER SUPPLIES 11,B75 1,68B 14.21%
. CHEMICALS 104,500 2B1 0.27%
FUEL 7,209 451 6.26%
UNIFORMS 3,335 516 15.47%
PROFESSIONAL SERVICES 120,660 22.392 1 B.56%
DATA PROCESSING 6,155 414 6.73%
LEGAL 2,446 0.00%
IT SERVICES 33,200 8,100 24.40%
COMMUNICATIONS 5,616 1 ,462 26.03%
MUNICIPAL SERVICES 4,450 6B1 15.30%
ELECTRIC 110,000 21,120 19.20%
GAS 14,320 4,703 32.B4%
INSURANCE 15.520 3,B79 24.99%
POSTAGE 12,000 1.329 11.08%
OUTSIDE PRINTING 13.500 2,178 16.13%
LEGAL NOTICES 1,200 0.00%
DUES & SUBSCRIPTIONS 10,450 122 1.17%
SCHOOLS & CONFERENCES 2.960 447 15.10%
ADVERTISING 3.500 0.00%
EQUIPMENT MAINT 31,300 3,666 11.71%
VEHICLE MAINT 5,100 1,064 20.B6%
BUILDING MAINT 1,500 136 9.07%
PROGRAMMING 5,500 0.00%
TOTAL EXPENDITURES 901,142 129,732 14.40%
OTHER FINANCING USES
CONSTRUCTION (Well #8) 13.531
CAPITAL OUTLAY 31,950 0.00%
MISCELLANEOUS 4.063
TRANSFER FOR NEW FACILITY 33.172 8.293 25.00%
TRANSFER FOR ADMINISTRATIVE FEES 61,000 15,250 25.00%
TOTAL OTHER FINANCING USES 126,122 41.137
. TOTAL EXPENDITURES & OTHER
FINANCING USES 1 ,027.264 170,B69
INCREASE (DECREASE) TO RETAINED EARNINGS 787.736 78,104
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