HomeMy WebLinkAbout10/27/08
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Wa(erBoard Agenda
October 27, 2008
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AGENDA
REGULAR WATER BOARD MEETING
Monday, October 27, 2008
7:00 PM
Council Conference Room 170
430 Third Street · Farmington, MN 55024
I) Call to Order
2) Approve Agenda
3) Approve Minutes - September 22,2008
4) Continued Business
a) Well #4 Reconditioning Update - Engineering
b) Schedule for future Well Reconditioning - Engineering
5) New Business
a) Hydrant Update - Engineering
6) Approve Bills - Finance
7) Financial Report (quarterly) - Finance
8) Open Forum
9) Adjourn
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SUMMARY
REGULAR WATER BOARD MEETING
Monday, October 27, 2008
7:00 PM
Farmington City Hall
Council Conference Room 169
Members Present: Jeff Krueger, Allan Maguire
Member Absent: Tom Jensen
Staff Present: Kevin Schorzman, City Engineer; Sue Miller, Engineering
Administrative Assistant
Others Present: Ed Samuelson, 18414 Eldorado Way, Farmington, MN
1) The meeting was called to order by Chair Krueger.
2) The agenda was approved as presented.
3) A motion was made by Maguire and seconded by Krueger to approve the minutes
of September 22,2008. APIF, motion passed.
4) Continued Business
a) Well #4 Reconditioning Update - Engineer Schorzman presented a final pay
request for this project. A change order was necessary for the replacement of a
check valve.
b) Schedule for future Well Reconditioning - Engineer Schorzman stated that he
contacted both Hastings and Rosemount and asked about their schedules for
reconditioning. Rosemount has a 7 years schedule and Hastings a 10 year
schedule. Engineer Schorzman asked the board if they wanted him to contact
manufacturers and well drillers and ask if yearly cycles are appropriate and/or
how many hours should wells go before scheduled maintenance. The Board
responded yes and to also ask about hours on a motor versus the years and
which is the preferred method of maintenance. It was noted that manufacturers
could differ on the maintenance schedule.
5) New Business
a) Hydrant Update - Engineer Schorzman noted that the City has 487 hydrants
that need to be repaired. The hydrant company is offering $40 per hydrant to
cover the repairs. Public Works Supervisor Bill Weierke has had conversations
with Minnesota Pipe about providing the services for the repair of the hydrants.
Minnesota Pipe proposed that they could do the work for an agreed upon cost
and would not go over that cost. Another option would be to do it "in house".
Engineer Schorzman didn't feel that there was any danger in the hydrants
freezing therefore the repairs could be done over a period of time. Discussion
focused on the work load of city staff and if they would be able to make these
repairs. Member Krueger noted that recalls are for a reason and doesn't want to
put this off and create any issues that could come up as a result of waiting.
Member Maguire stated that perhaps the City could "split" the work between
City staff and MN Pipe. All the faulty parts have to be shipped back to the
Respectfully submitted,
Sue Miller
Administrative Assistant
manufacturer. Engineer Schorzman will invite Municipal Services Director
Reiten and Public Works Supervisor Weierke to the next meeting and explain
the procedure in more detail. The board would like to resolve
6) Approve Bills - Finance - Motion by Krueger, second by Maguire to approve.
August 25,2008 bills in the amount of$381,330.36 APIF, motion passed.
Motion by Maguire second by Krueger to approve the September 22, 2008 bills in
the amount of$336,148.35. APIF, motion passed.
7) Financial Report (quarterly) - Finance
8) Open Forum
a) Member Maguire asked where Well #2 was located. Member Krueger stated
that Wells 1 & 2 are together at the well house located at the old City Hall.
b) Engineer Schorzman confirmed that 175 water citations were issued this year.
That compares to 429 in 2007 and 234 in 2006. Member Krueger asked if there
was less patrolling this year. Engineer Schorzman assured the board that
patrolling was equivalent to that of previous years.
9) Motion by Krueger, second by Maguire to adjourn at 7:48pm.
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CITY OF FARMINGTON
. REVENUES AND EXPENDITURES ANALYSIS
WATER FUND
9/30/2008
75% OF THE YEAR COMPLETE
2008 2008 % OF
BUDGET ACTUAL BUDGET
OPERATING REVENUES
USER FEES 810,000 842,226 103.98%
WATER PERMITS 25,000 2,940 1176%
METER SALES 60,000 16,951 28.25%
TOTAL OPERATING REVENUE 895,000 862,117 96.33%
NON OPERATING REVENUES
WATER AVAILABILITY CHARGES 195,000 38,945 19.97%
WATER MAIN TRUNK FEES 195,000 31,898 16.36%
WATER TREATMENT PLANT FEES 215,000 36,780 17.11%
SPECIAL ASSESSMENTS 100,000 45,763 45.76%
INTEREST 150,000 112,500 75.00%
ADVERTISING 812
ADMINISTRATIVE FINES 5,000 1,350 27.00%
ANTENNA LEASE 60,000 80,189 133.65%
TOTAL NON OPERATING REVENUE 920,000 348,237 37.85%
TOTAL ALL REVENUE 1,815,000 1,210,354 66.69%
EXPENDITURES
SALARIES 192,513 137,582 71.47%
OVERTIME 2,629 7,448 283.30%
BENEFITS 41,654 29,215 70.14%
EQUIPMENT SUPPLIES 138,050 38,538 27.92%
OTHER SUPPLIES 11,875 3,084 25.97%
CHEMICALS 104,500 121,671 116.43%
. FUEL 7,209 3,327 46.15%
UNIFORMS 3,335 1,446 43.36%
PROFESSIONAL SERVICES 120,660 58,674 48.63%
DATA PROCESSING 6,155 4,655 75.63%
LEGAL 2,446 1,825 74.61%
IT SERVICES 33,200 24,300 73.19%
COMMUNICATIONS 5,616 4,254 75.75%
MUNICIPAL SERVICES 4,450 2,138 48.04%
ELECTRIC 110,000 93,003 84.55%
GAS 14,320 8,357 58.36%
INSURANCE 15,520 11,637 74.98%
POSTAGE 12,000 5,103 42.53%
OUTSIDE PRINTING 13,500 6,038 44.73%
LEGAL NOTICES 1,200 12 1.00%
DUES & SUBSCRIPTIONS 10,450 595 5.69%
SCHOOLS & CONFERENCES 2,960 605 20.44%
ADVERTISING 3,500 2,677 76.49%
EQUIPMENT MAINT 31,300 5,306 16.95%
VEHICLE MAINT 5,100 1,477 28.96%
BUILDING MAl NT 1,500 1,211 80.73%
PROGRAMMING 5,500 0.00%
TOTAL EXPENDITURES 901,142 574,178 63.72%
OTHER FINANCING USES
CONSTRUCTION 48,749
WATER METER REPLACEMENT PROJECT 683,255
CAPITAL OUTLAY 31,950 28,508 89.23%
MISCELLANEOUS
TRANSFER FOR NEW FACILITY 33,172 24,879 75.00%
TRANSFER FOR ADMINISTRATIVE FEES 61,000 45,672 74.87%
TOTAL OTHER FINANCING USES 126,122 831,063
TOTAL EXPENDITURES & OTHER
FINANCING USES 1,027,264 1,405,241
. INCREASE (DECREASE) TO RETAINED EARNINGS 787,736 (194,887)