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HomeMy WebLinkAbout07.19.10 Council Minutes 7cz- COUNCIL MINUTES REGULAR July 19, 2010 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Larson, Donnelly, Fogarty, May, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Teresa Walters, Finance Director; Lisa Shadick, Administrative Services Director; Lee Smick, City Planner; Cynthia Muller, Executive Assistant Beve Preece, Jerry Ristow Audience: 4. APPROVE AGENDA Councilmember Wilson pulled item 7a) July 12, 2010, Workshop minutes to abstain. Councilmember May pulled item 7a) July 6,2010, Council meeting minutes to abstain, item 7b) June 2010 Financial Report, and item 7c) 2nd Quarter Building Permit Report for discussion. MOTION by Fogarty, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Preservation of the Akin Oaks - Farmington Lutheran Church and Bible Baptist Church - Planning There is a community of Oak Savannas along Akin Road from Middle Creek to 190th Street. These trees are very rare and there is only 1 % of this species left in the state. Council recognized Farmington Lutheran Church and Bible Baptist Church for preservation of these trees on their properties. Mr. Leon Orr was present to represent Farmington Lutheran Church. The church has named their grove of trees Emmaus Grove. 6. CITIZEN COMMENTS a) Response to Mr. David Pritzlaff The information was received. 7. CONSENT AGENDA MOTION by Fogarty, second by Wilson to approve the Consent Agenda as follows: d) Adopted RESOLUTION R40-10 Accepting Donation Pollution Prevention Day - Municipal Services 5 Council Minutes (Regular) July 19, 2010 Page 2 e) Adopted RESOLUTION R41-10 Accepting Donations 2010 Spring Skating Competition - Parks and Recreation t) Approved Temporary Liquor License - Administration g) Adopted RESOLUTION R42-10 Approving Gambling Event Permit- Administration h) Approved Liquor License Addendum Blondie's Tavern - Administration i) Approved Bills APIF, MOTION CARRIED. a) Approve Council Minutes (7/6/10 Regular)(7/12/l0 Workshop) MOTION by Wilson, second by Fogarty to approve 7/6/10 regular minutes. Voting for: Larson, Donnelly, Fogarty, Wilson. Abstain: May. MOTION CARRIED. MOTION by Fogarty, second by May to approve 7/12/10 workshop minutes. Voting for: Larson, Donnelly Fogarty, May. Abstain: Wilson. MOTION CARRIED. b) June 2010 Financial Report - Finance Councilmember May thanked Finance Director Walters for the format; it is very easy to follow. Regarding the property taxes, only a portion has been received so far and it will be interesting to see how that is broken out because at the workshop there was discussion about assessments. Cash flow is a concern and Councilmember May asked ifthere was a contingency plan in place ifthere are not enough funds to borrow. She would like this discussed at the budget workshop as we are not sure when the cash flow will occur even from the tax revenue we should be receiving. She asked what happens if there is not enough cash. Regarding police fmes, the budget number was set too high for 2010 so Councilmember May will be paying attention as to what that budget number is set at for 2011. The overall percent of the budget dedicated to police is very high. She wants to promote safety, but also fiscal responsibility. We need to make sure we know exactly where we are at with the police budget. Regarding charges for services, fIre charges are not received until the end of the year. Councilmember May asked what percent of the total budget for charges and services is dedicated to fIre charges. She also asked if we can co llect that money twice a year versus once a year. City Administrator Herlofsky replied we are working on the fIre contracts with Empire and Castle Rock townships. We can also look at the payment schedule. Councilmember May stated particularly now, cash flow is more of a concern than it was in the past. City Administrator Herlofsky explained they are working with the townships to give them a number to expect. We are doing a three year average. We have had one meeting and hope to have it resolved by the end of the year. It will be much better for both parties. Getting paid more often will have to be included in the contract. Councilmember May asked about franchise fees. There is one more payment to be made. So far the cable fees have been received. Regarding miscellaneous, 308 Elm Street wasrshown as City owned. Finance Director Walters stated it is in the general fund. Councilmember May also asked about the rental income. This is rental from the old liquor store. Regarding Dew Days, there is a notation there is no budget. 6 Council Minutes (Regular) July 19, 2010 Page 3 Councilmember May asked if the $5,189 is in addition to the $6,400 discussed later in the agenda. MOTION by Fogarty, second by Donnelly to approve the June 2010 Financial Report. APIF, MOTION CARRIED. c) 2nd Quarter Building Permit Report - Building Inspections Councilmember May noted Council received an update from the Met Council on their population estimate and there is a difference of2,695 people from the City's estimate. She asked if the numbers will be adjusted when the census data comes out. Councilmember Fogarty explained the numbers have always been different between the two. The City's is an average based on the 2000 census. City Planner Smick explained the Met Council uses 2.75 persons per household and the City uses 2.95. The 2.95 was reflected in the 2000 census. Numbers come out the fIrst part of2011 as a draft. MOTION by Fogarty, second by May to approve the 2nd quarter 2010 new construction report and population estimate. APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Request to Vacate Portions of Existing Drainage and Utility Easements Meadow Creek 4th Addition - Planning The City received a request from Progress Land Company to vacate drainage and utility easements for nine single family lots in the Meadow Creek 4th Addition. The yards will become larger because of the vacation of the easements. The 20 ft. wide easements were proposed for sewer lines. However, the sewer lines were relocated elsewhere when the grading plan was revised. Therefore the easements are no longer required. The 5 ft. easements on the sides ofthe properties are still required. MOTION by Wilson, second by May to close the public hearing. APIF, MOTION CARRIED. MOTION by Wilson, second by Fogarty to adopt RESOLUTION R43-10 to vacate portions of existing drainage and utility easements from Lots 18 & 19, Block 3; Lots 11 & 12, Block 6; and Lots 41, 42, 43, 44 & 45, Block 5 on the Meadow Creek 4th plat. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Dew Days - Administration Discussions have started for planning Dew Days for 2011. City Administrator Herlofsky wanted to get an indication from Council on how supportive they wanted staff to be for Dew Days. Cost for staff time spent on Dew Days comes 7 Council Minutes (Regular) July 19, 2010 Page 4 out of the various departments. There is nothing included in the budget. He asked if staff should support all of the events or should the community handle it by themselves. Mayor Larson noted Lakeville City crews were dedicating a lot of time to Pan-O-Prog. He was told by a Lakeville Councilmember that the week of Pan-O-Prog is dedicated to Pan-O-Prog. Everything possible is done to make it a success. What they do differently, is the Pan-O-Prog Committee asks the business owners to contribute towards City overtime. City Administrator Herlofsky agreed Dew Days could not manage without considerable help from the various City departments. Councilmember May wanted to understand what the actual cost is. The fmancial report shows $5,189 and there is another report showing $6,400. She asked if the cost was the two numbers together. Ifwe are going to support it the way we have, then we need to budget for it. Finance Director Walters stated the $5,189 is the amount that was actually charged to Dew Days. The $6,400 is from payrol~ and the $5,189 is what was charged to Dew Days of the $6,400. Councilmember May asked if they have determined how much CEEF will pay towards the loan. City Administrator Herlofsky stated that will be discussed at a CEEF meeting on Thursday. Councilmember Wilson noted a profit of$8,000 was mentioned at the last meeting. He asked if that profit was based on the $5,189 or the $6,400. City Administrator Herlofsky stated CEEF is still working on the fmal numbers. Councilmember Donnelly stated the $8,000 would have nothing to do with these numbers. That was profit from the sale of buttons and events. The $6,400 is the City's contribution towards the event. Councilmember May stated if that is the direction we are going to take, then we should budget for it. Mayor Larson noted the City used to contribute $10,000 towards Dew Days. Now the support is provided in services rather than cash. Councilmember Wilson agreed with putting it in the budget. We defmitely want to continue to support it, but we do not want it to be a negative drain on the budget. If there is more community involvement, the City exposure will go down. He would support City involvement in Dew Days. 13. COUNCIL ROUNDTABLE a) Set Budget Workshop - Administration On July 26, the EDA meeting will begin at 6:00 p.m. The budget workshop will begin at 6:30 p.m. Councilmember Wilson noted at the last workshop there were several requests on information for the next workshop. He asked if that information would be ready by then. City Administrator Herlofsky replied staff is working on the information and will have it to Council as soon as possible. Councilmember May recalled if the information comes out on Friday night, that is not enough time. City Administrator Herlofsky noted the Parks and Recreation Commission would like to have a tour of the parks with Council. They would like to schedule this August 11 or August 30. Councilmember May noted they had discussed having another budget workshop in August. On August 9, there will be a Council workshop with the Parks & Recreation Commission and the Planning 8 Council Minutes (Regular) July 19, 2010 Page 5 Commission to discuss the Community Survey. The date for a parks tour will be revisited at another meeting. b) Set Special EDA Meeting - Administration A special EDA meeting was set for August 2, at 6:30 p.m. Councilmember Wilson: A resident contacted him with an idea. They recommended determining the difference in printing cost if the City newsletter were printed in black and white versus color. Staffwill research this. There are many stories about our soldiers, especially those within our community. There are many volunteers with Warrior to Citizen that support these families. We keep them all in our thoughts. Councilmember May: On the fmancial report, she noted the liquor store is still suffering. She wanted to pay particular attention to that at the budget workshop next week. City Administrator Herlo/sky: The Flavors of Farmington has been rescheduled for July 28, at 6:00 p.m., at Rambling River Park. In case of inclement weather it will be held at Celts Pub. Mayor Larson: In the list of bills, he noted the charge for Cintas for weekly mat service. He suggested during the summer to go to an every other week or monthly service. He congratulated both VIS girls soccer teams and the boys V12 soccer team. The V12 team has moved on to regions. Both VIS teams qualified for state. The Warrior to Citizen volunteers did a great job on the steak fry. To get City information, residents can sign up for a Twitter account and a Nixie account through the City website. I He urged residents to support local businesses. 14. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 7:57 p.m. APIF, MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 9