HomeMy WebLinkAbout1/25/10
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A Proud Past - A Promising Future
Committed to Providing High Quality, Timely and Responsive Service to All of Our Customers
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AGENDA
REGULAR WATER BOARD MEETING
Monday, January 25, 2010
7:00 PM
Council Conference Room 169
430 Third Street · Farmington, MN 55024
1) Call to Order
2) Approve Agenda
3) Approve Minutes - November 24,2009
4) Continued Business
a) Well Maintenance
b) Water Meter Upgrade Update
5) New Business
a) Recurring Frozen Water Services
b) Water Board Compensation
6) Approve Bills - Finance
7) Open Forum
8) Adjourn
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SUMMARY
REGULAR WATER BOARD MEETING
Monday, January 25, 2010
7:00 PM
Council Conference Room 169
430 Third Street · Farmington, MN 55024
Members Present: Jeff Krueger, Tom Jensen, Allan Maguire
Kevin Schorzman, City Engineer; Lena Larson, Municipal
Services Coordinator
1) Called to Order: Member Krueger called the meeting to order at 7:00pm.
2) Approve Agenda: The agenda was approved as presented.
3) Approve Minutes - November 23, 2009: Motion by Maguire, second by
Krueger to approve the minutes of November 23,2009. APIF, motion passed.
4) Continued Business
Staff Present:
a) Well Maintenance: Motion by Krueger, second by Maguire authorizing
staffto solicit bids for well maintenance for Well 1 and Well 6. APIF,
motion passed.
b) Water Meter Upgrade Update: There are 20 properties without the
upgraded water meters. Two are currently being billed $150 per month, six
will be billed $150 per month beginning in February, and 12, currently
unoccupied, have the water turned off and will be addressed when the water
is turned on.
5) New Business
a) Recurring Frozen Water Services: Three properties have recurrent frozen
water issues. One will be corrected when the Walnut Street project is done
this year. A revised policy was submitted to the Board for approval. Motion
by Krueger, second by Maguire to approve the revised Policy on Frozen
Water Services with the addition of the word "average" in number 5 as
follows:
"Water usage will be compared to average daily usage for the quarter
immediately preceding the declaration, and the Homeowner will be credited the
difference between the average usage immediately prior to the declaration and
the average usage during the declaration." APIF, motion passed.
b) Water Board Compensation: Based on several discussions with the Water
Board, the City Council approved the following compensation for the Water
Board effective 2010:
i) President: $350/year plus $25/meeting
ii) Members: $300/year plus $25/meeting
6) Approve Bills - Finance: Member Krueger made a motion to approve bills
from 11/23/09 in the amount of $49,506.81 and from 1/1/10 through 1/24/10 in
the amount of$48,863.56, seconded by Maguire. APIF, motion passed.
Open Forum
a) Municipal Services Coordinator Larson shared that the Farmington EXPO
is this Saturday from 9am to noon at the Farmington High School.
Promotional water bottles and magnets with water conservation and .
odd/even messages will be giveaways.
b) City Engineer Schorzrnan stated that the Cathodic Protection System in the
Water Tower is not working and sought approval from the Water Board to
get an estimate to repair. The Water Board agreed.
c) City Engineer Schorzman sought clarification from the Board regarding
Clearwire's request to piggyback their antennas with Sprint on the Daisy
Knoll Tower - no additional space will be used other than what Sprint is
already entitled to. The Board understood and concurred.
8) Adjourn: Motion by Krueger, second by Maguire to adjourn the meeting at
7:40pm. APIF, motion passed.
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POLICY ON FROZEN WATER SERVICES
From time to time, water service lines in the City of Farmington become frozen due to
deep frost conditions. When this occurs prompt action is needed to prevent major
damages.
The following outlines the City's policy on responding to this type of problem.
1) Typically the City will receive a phone call of no water available to a property.
City staff is to complete a "Citizen Action Request Form" when this call is
received. All policies that apply to these forms must be followed. This form is
then given to the Street and Utility Foreman with a copy to the Director of Public
Works, for implementation.
2) City staff is to respond as quickly as possible to a suspected frozen water service.
Contact between the Street and Utility Foreman and property owner (and/or
resident) shall be implemented immediately to determine what plan of action is to
be followed.
3)
The Street and Utility Foreman is to discuss the plan of action with property
owner as quickly as possible. Frozen water service lines are typically thawed by
connecting a large welder to the curb boxes in the street and interior plumbing.
A) If the City and resident agree to share the cost equally at this
discussion, the foreman will proceed to have the service line thawed from
the main to the structure. It is difficult to determine the actual location of
the frozen portion of the service and under this policy the City and
property owner agree to share liability.
B) If the resident and City do not agree to share the cost equally, the
foreman will proceed to thaw the water service line from the main to the
curb box, typically at the property line. No attempt will be made to thaw
the service line between the curb box and the structure. This portion is the
homeowners responsibility. The City will be responsible for all costs
associated with thawing the City's share of the service line. (From main to
curb box.)
It is recognized that the property owner is assuming some risk
under option B. If the service is frozen beneath the street, he may not
have any costs. If the service is frozen on private property, he may incur
more costs on his own. The property owner will be responsible for all
costs associated with repairs to a frozen water service under option B.
01/20/10 Page 1 of2
K:\Water\Water Board\AGENDAS\201O\FROZEN WATER.doc
4)
The Street and Utility Foreman is to prepare a written report to document what
has occurred in responding to the frozen water service. A copy of this report is to
be given to the Public Works Director and Finance Department (for billing). A
copy of this form is attached.
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5) From time to time, the Water Board may want to consider declaring an emergency
situation related to extremely deep frost conditions. Whenever this declaration is
made, the Water Board will direct residents to keep one faucet running 24 hours
per day to prevent freezing and related costs to a minimum. A credit for this
water use will be applied to the water bill of citizens requesting this option. The
cost of sanitary sewer treatment will not be credited. (Estimated 10 gpm x 1440 =
14,400 gpd x $1.21/1000 = $17.42/day.) This declaration can only be made
between January 1 and March 31 of any given year. The Homeowner must notify
the City that they are doing this and requesting credit. The City will read the
meter at the start of this period.
6) The Water Board will implement a program to insulate all watermains and service
lines to the curb box installed less than seven (7) feet in depth. This program will
be implemented as street reconstruction occurs or as the Board can fund it.
7) If a property owner or his agent turns the water service to his property or structure
off, he shall be responsible for any damages associated with a frozen service line.
8)
If the City is going to do any repairs to a frozen service line that is the property
owners responsibility, the parties must sign an agreement before the work is done.
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6/94
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01120110 Page 2 of2
K:\Water\Water Board\AGENDAS\201O\FROZEN W ATER.doc
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POLICY ON FROZEN WATER SERVICES
From time to time, water service lines in the City of Farmington become frozen due to
deep frost conditions. When this occurs prompt action is needed to prevent major
damages.
The following outlines the City's policy on responding to this type of problem.
1)
Typically the City will receive a phone call of no water available to a property.
City staff is to complete a "Citizen Action Request Form" when this call is
received. All policies that apply to these forms must be followed. This form is
then given to the Street and Utility Foreman with a copy to the Municipal
Services Director, for implementation.
2)
City staff is to respond as quickly as possible to a suspected frozen water service.
Contact between the Street and Utility Foreman and property owner (and/or
resident) shall be implemented immediately to determine what plan of action is to
be followed.
3)
The Street and Utility Foreman is to discuss the plan of action with property
owner as quickly as possible. Frozen water service lines are typically thawed by
connecting a large welder to the curb boxes in the street and interior plumbing.
T
4)
The Street and Utility Foreman is to prepare a written report to document what
has occurred in responding to the frozen water service. A copy of this report is to
be given to the ,Municipal Services Director and Finance Department (for billing.
if appropriate ).
5)
From time to time, the Water Board may want to consider declaring an emergency
situation related to extremely deep frost conditions. Whenever this declaration is
made, the Water Board will direct residents to keep one faucet running 24 hours
per day to prevent freezing and related costs to a minimum. A credit for this
water use will be applied to the water bill of citizens requesting this option. The
cost of sanitary sewer treatment will not be credited. .This declaration can only be
made between January 1 and March 31 of any given year. The Homeowner must
notify the City that they are doing this and requesting credit. The City will read
the meter at the start and end of this period. Water usage will be compared to
average dail usa e for the uarter immediatelv recedin the declaration and the
Homeowner will be credi the difference between the\ s e immediatel rior
to the declaration and the s e durin the declaration. Once the Homeowner has
been notified that it is no longer necessary to run the water, no credits will be
~
01125110
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, A) _ If the City and resident agree to
share the cost equally at this discussion,
the foreman will proceed to have the
service line thawed from the main to the
structure, It is difficult to determine the
actual location of the frozen portion of
the service and under this policy the City
and property owner agree to share
liability,1)
1)
_ B) _ If the resident and City do not
agree to share the cost equally, the
foreman "ill proceed to thaw the water
service line from the main to the curb
box, typically at the property line, No
attempt will be made to thaw the service
line between the curb box and the
structure, This portion is the
homeo"ners responsibility, The City
will be responsible for all costs associated
with thawing the City's share of the
service line, (From main to curb box,)1)
1)
, , It is recognized that the property
owner is asswning some risk under
option B. If the senice is frozen beneath
the street, he may not have any costs, If
the service is frozen on private property,
he may incur more costs on his own. The
property o"ner will be responsible for all
costs associated with repairs to a frozen
water senice under option B.1j
1)
[ Deleted: Public Works
Deleted: ), A copy of this fonn is
attache
Deleted: (Estimated 10 gpm x 1440 =
14,400 gpd x SI.2111000 = SI7.42/day,)
6)
If the Street and Utilitv Foreman is aware of specific properties that have frozen
water problems on a regular basis. he shall notify the Homeowner to keep one
faucet running in the house. 24 hours per day. until. based on his determination.
this is no longer necessary. Credit for additional water usage during this time will
be handled as in 5) above. Frozen water lines are generally the result of water
lines that are too shallow. If it is determined that the City's main or stub is
currently too shallow. but that is corrected in the future. no further credits will be
given. It is the Homeowners responsibilitv to correct problems related to shallow
service lines that are on their property. If the water line re-freezes due to
Homeowner not keeping one faucet running. all costs associated with successive
thawing operations will be the responsibility of the Homeowner.
D- The Water Board will implement a program to insulate all watermains and service
lines to the curb box installed less than seven (7) feet in depth. This program will
be implemented as street reconstruction occurs or as the Board can fund it.
1 ~)
If a property owner or his agent turns the water service to his property or structure
off, he shall be responsible for any damages associated with a frozen service line.
1.'2>
If the City is going to do any repairs to a frozen service line that is the property
owners responsibility, the parties must sign an agreement before the work is done.
01/20 I O.
01/25110
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