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Home My WebLink About12.17.01 Council Packet COUNCIL MEETING REGULAR December 17, 2001 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) a) Daycare Issues for Farmington - Jeannette Breheim 7. CONSENT AGENDA a) Approve Council Minutes (12/3/01 Regular) b) Appointments to Boards and Commissions - Administration c) Authorize Engagement Audit Firm 12/31/01 Audit - Finance d) Capital Outlay - Fire Department e) Capital Outlay - Parks and Recreation t) Consider Resolution - Approve Gambling Event Permit - Southern Dakota County Sportsman's Club - Administration g) Consider Resolution - Approve Gambling Event Permit - Chamber of Commerce - Administration h) Consider Resolution - Establishing 2002 Charges and Fees for Licenses and Permits - Administration i) Consider Resolution - Accept Donation Senior Center - Parks and Recreation j) Consider Resolution - Historic Preservation Consultant Services - Administration k) School and Conference - Police Department 1) Accept Resignation - Senior Center Advisory Board - Administration m) Approve Bills 8. PUBLIC HEARINGS a) Consider Resolution - 19Sth Street W Extension Project - Engineering 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Consider Resolution - Accepting Presbyterian Cemetery - Administration b) November 2001 Financial Report - Finance c) Consider Resolution - Riverbend Preliminary Plat - Community Development d) Consider Resolution - Approving Meadow Creek 1 st Addition Development Contract Addendum - Engineering e) Akin Road Study Issues - Engineering Action Taken .kmUf!!Ji 12~2tJfJ2 Author,.ed. ... Ilfformatio.nReceiwd Iriformatjon Recetved RJ 08-0J RJJl-Ol RJJ4~OJ . InformatiOn Received . RIJ5-OJ Rl16-0I Information Receiwd 11. UNFINISHED BUSINESS a) Consider Resolution - Middle Creek Estates Preliminary Plat - Community Development 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN COUNCIL MEETING REGULAR December 17,2001 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments) a) Daycare Issues for Farmington - Jeannette Breheim 7. CONSENT AGENDA a) Approve Council Minutes (12/3/01 Regular) b) Appointments to Boards and Commissions - Administration c) Authorize Engagement Audit Firm 12/31/01 Audit - Finance d) Capital Outlay - Fire Department e) Capital Outlay - Parks and Recreation f) Consider Resolution - Approve Gambling Event Permit - Southern Dakota County Sportsman's Club - Administration g) Consider Resolution - Approve Gambling Event Permit - Chamber of Commerce - Administration h) Consider Resolution - Establishing 2002 Charges and Fees for Licenses and Permits - Administration i) Consider Resolution - Accept Donation Senior Center - Parks and Recreation j) Consider Resolution - Historic Preservation Consultant Services - Administration k) School and Conference - Police Department 1) Accept Resignation - Senior Center Advisory Board - Administration m) Approve Bills 8. PUBLIC HEARINGS a) Consider Resolution - 19Sth Street W Extension Project - Engineering 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Consider Resolution - Accepting Presbyterian Cemetery - Administration b) November 2001 Financial Report - Finance c) Consider Resolution - Riverbend Preliminary Plat - Community Development d) Consider Resolution - Approving Meadow Creek 1 st Addition Development Contract Addendum - Engineering e) Akin Road Study Issues - Engineering Action Taken Paies 476-478 Page 479 Pages 480-486 Pa/Je 487 Pal/e488 PaBes 489-490 . Pa~es 491-492 Pages 493-512 PaBes 513-514 Pages 515-518 Page 519 Pales 520-521 Page 522 Pages 523-526 Pa(es 527-532 Page 533 Pages 534-546 Pages 547-554 Pages 555-566 11. UNFINISHED BUSINESS a) Consider Resolution - Middle Creek Estates Preliminary Plat - Community Development 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN 70.-, COUNCIL MINUTES REGULAR December 3, 2001 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Soderberg, Strachan Verch Joel Jamnik, City Attorney; Ed Shukle, City Administrator; Robin Roland, Finance Director; Dan Siebenaler, Police Chief; Jim Bell, Parks and Recreation Director; Lee Mann, City Engineer; Lee Smick, Planning Coordinator; Brenda Wendlandt, Human Resources Manager; Cynthia Muller, Executive Assistant; Ken Kuchera, Fire Chief; John Powers, Fire Marshal; Jason Place, Parks 4. APPROYEAGENDA MOTION by Strachan, second by Soderberg to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Employee Introduction - Community Development John Powers was introduced as the new Fire Marshal. b) Employee Introduction - Parks and Recreation Jason Place was introduced as a new full-time Parks Maintenance employee. 6. CITIZEN COMMENTS a) Response to Akin Road Issues - Engineering Mr. David Pritzlaff expressed his concerns regarding the Akin Road Project at the November 19,2001 Council Meeting. Staff sent him a response. 7. CONSENT AGENDA Councilmember Cordes pulled item 7a) Council Minutes (11/19/01 Regular) to abstain from voting as she was absent from that meeting. MOTION by Soderberg, second by Strachan approving Council Minutes (11/19/01 Regular). Voting for: Ristow, Soderberg, Strachan. Abstain: Cordes. MOTION CARRIED. MOTION by Soderberg, second by Strachan to approve the Consent Agenda as follows: b) Approved LMCIT Excess Liability Coverage - Finance c) Approved Change Order Facilities Project - Engineering d) Approved Appointment Recommendation - Fire Department 'I)~ Council Minutes (Regular) December 3,2001 Page 2 e) f) g) i) j) Received Infonnation Capital Outlay - Administration Received Infonnation Capital Outlay - Parks and Recreation Adopted RESOLUTION RI04-01 Accepting Skatepark Donation - Parks and Recreation Adopted RESOLUTION RI05-01 Accepting Prairie Waterway Donation - Parks and Recreation Approved Bills Approved Appointment Recommendation - Community Development (Supplemental) APIF, MOTION CARRIED. h) 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Consider Resolution - Approving 2001 Revised Budget, 2002 Budget and Property Tax Levy - Finance Finance Director Roland present~d infonnation on the 2001 Revised Budget, 2002 Budget, and Property Tax-Levy. In the 2002 property tax law, there were four changes that affected the City: 1. The loss of HAC A state aid. 2. The imposition of levy limits. 3. Changes to class rates used in detennining tax capacity values. 4. The shift of education funding to the state and not at the local level. '-/77 The total of state aids in 2001 was $885,669. In 2002 the City will receive LOA revenue of$496,117. This is a loss of$389,552, or approximately 10% of the City's budget. In the 2001 budget, taxes supplied 38% of the general fund revenues. Intergovernmental revenues called for 25% of those revenues. In 2002 50% of the general fund revenues will come from tax revenues and 15% will be from intergovernmental revenues, this is the shift from state aid to local control of property tax. The state mandated levy limit for Farmington, exclusive of debt for 2002, is $3,586,285. Farmington's requested levy was $2,600,079. From 2001 to 2002 total revenues increased 12%,8% from taxes and 4% from other sources. Expenditures in 2002 will increase 12% over 2001. The increase is spread evenly over all departments. Overall the citywide market value increased 19.6% from 2001 to 2002. This is due to new homes being built coming on line to pay taxes, and existing homes increasing in value. The tax capacity value from 2001 to 2002, is a 10.7% decrease. Council Minutes (Regular) December 3,2001 Page 3 The 2001 revised budget increased approximately $179,000 due to an increase in licenses and permits, fines, and charges for services. 2001 expenditures increased $61,800. The estimated revised budget will show a revenue in excess of expenditures of about $106,000. This will increase the fund balance at year end to $1,563,000, this is approximately 33% of the current year's expenditures. Councilmember Strachan stated when City Administrator Shukle was hired, he checked with several people and was told Mr. Shukle manages the City's tax dollars as if they were his own. Every year staff does a great job of getting the budget to where it should be. A lot of cities are levying to their limit, and Farmington is no where near that due to good financial management. MOTION by Soderberg, second by Cordes adopting RESOLUTION RI06-01 setting the 2002 Collectible Property Tax Levy. APIF, MOTION CARRIED. MOTION by Cordes, second by Strachan adopting RESOLUTION RI07-01 approving the 2002 Budget and Revising the 2001 Budget. APIF, MOTION CARRIED. b) State of the Region 2001 -Administration The Metropolitan Council annually holds a "State of the Region" event to discuss the status of regional planning efforts, projects, programs, etc. The meeting will be held on December 12, 2001. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Planning Coordinator Smick: Reminded Council of the Joint Planning Commission/Council Workshop to discuss the Zoning Code Update on December 12, 2001. 14. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 7:30 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~zX:~ J~w-~ Cynthia Muller Executive Assistant 1755' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7b TO: Mayor, Councilmembers, City Administratorf\ FROM: Karen Finstuen, Administrative Service Manager SUBJECT: Appointments to Boards and Commissions DATE: December 17, 2001 INTRODUCTION Each year a number of seats on various Boards and Commissions expire on January 31. Traditionally the City Council has interviewed incumbents and new applicants for these positions and ultimately appoints at the second meeting in January. DISCUSSION Articles were published in the December 6, and December 13, 2001 issues of the Farmington Independent, November/December and January/February issues of the City Newsletter, informing residents of the availability of seats on Boards and Commissions. Information is also posted on the bulletin board on the Government Channel 16. The deadline for applications is January 2, 2002. Letters have been sent to incumbents notifying them of the expiration of their term and requesting them to reapply if they are interested. Currently there are a vacancies on the Heritage Preservation Commission and Senior Center Advisory Board. The Council has traditionally interviewed on Saturday morning to accommodate the applicants schedules. If it is Council's desire to do so again this year, it is recommended that a special meeting be set for Saturday, January 5, 2002 at 8: 15 a.m. Interview periods comprised of 20 minute time slots will be scheduled, and information will be provided to you prior to the meeting. ACTION REOUIRED Set a special meeting of the City Council for Saturday, January 5,2002 at 8:15 a.m. at City Hall. Respectfully submitted, CMlLLL- ~}/'v1~~ Karen Finstuen Administrative Service Manager '/77 7e City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: /t Mayor, Councilmembers, City Administrator4. \. FROM: Robin Roland, Finance Director SUBJECT: DATE: Engagement of Audit Firm for December 31, 2001 December 17, 2001 INTRODUCTION Kern, DeWenter, Viere, Ltd. has presented the City with its engagement letter for auditing services for the year ended December 31, 2001. DISCUSSION Kern, DeWenter, Viere, Ltd. has satisfactorily completed four years of Audit engagement with the December 31, 2000 Annual Financial Statements. Their proposal for the 2001 audit is consistent with the services performed for the 2000 audit. BUDGET IMPACT KDV proposes a fee of $16,500 for professional auditing services of the December 31, 2001 financial records. This is a 4.75% increase over the 2000 fees. The proposed 2002 budget includes sufficient funding for auditing services. ACTION REQUIRED Authorize engagement of Kern, DeWenter, Viere, Ltd. for the December 31, 2001 audit at a fee of $16,500. ~~J Finance Director 'I~o ~"...r==" Kern, DeWenter, Viere, Ltd. .~---'" Certified Public Accountants November 29,2001 Ms. Robin Roland Finance Director City of Farmington 325 Oak Street Farmington, MN 55024 Dear Ms. Roland: We are pleased to confirm our understanding of the services we are to provide to the City of Farmington, Minnesota for the year ending December 31,2001. We will audit the general-purpose financial statements of the City of Farmington as of and for the year ending December 31, 200 I. Also, the combining, individual fund and account group financial statements will be subjected to the auditing procedures applied in our audit of the general-purpose financial statements. The statistical information that is a part of the Comprehensive Annual Financial Report will not be subjected to the auditing procedures applied in our audit of the general- purpose financial statements, and for which our auditor's report will disclaim an opinion. If applicable, we will also submit to you a separate document that includes the schedule of expenditures of federal awards that will be subjected to the auditing procedures applied in our audit of the general-purpose financial statements. This document will include the reports required under Government Auditing Standards and OMB Circular A- 133, Audits of States, Local Governments, and Non-Profit Organizations. Audit Objectives The objective of our audit is the expression of an opinion as to whether your general- purpose financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America and to report on the fairness of the additional information referred to in the first paragraph when considered in relation to the general-purpose financial statements taken as a whole. The objective also includes reporting on: . Internal control related to the financial statements and compliance with laws, regulations, and the provisions of contracts or grant agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. . Internal control related to major programs, and an opinion (or disclaimer of opinion) on compliance with laws, regulations, and the provisions of contracts or grant agreements that could have a direct and material effect on each major program in 71 00 Northland Circle No" Suite 119 Minneapolis, MN 55428-1500 763-537-3011 · Fax: 763-537-9682 220 Park Avenue South, P.o. Box 1304 St. Cloud, MN 56302 110/ 320-251-7010. Fax: 320-251-1784 7 ~. Website: www.kdv.com City of Farmington November 29,2001 2 accordance with the Single Audit Act Amendments of 1996 and OMB circular A-33, Audits of States, Local Governments, and Non-Profit Organizations. The reports on internal control and compliance will each include a statement that the report is intended for the information and use of the audit committee, management, specific legislative or regulatory bodies, federal awarding agencies, and if applicable, pass-through entities. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; provisions of OMB Circular A-133; and provisions of the Minnesota Legal Compliance Audit Guide for Local Governments, and will include tests of the accounting records, a determination of major programs(s) in accordance with Circular A-133, and other procedures we consider necessary to enable us to express such an opinion and to render the required reports. If our opinion on the general-purpose financial statements or the Single Audit compliance opinion is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or to issue a report as a result of this engagement. Management Responsibilities Management is responsible for establishing and maintaining internal control and for compliance with the provisions of contracts, agreements, and grants. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of the controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorizations and recorded properly to permit the preparation of general-purpose financial statements in accordance with accounting principles generally accepted in the United States of America, and that federal award programs are managed in compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is responsible for making all financial records and related information available to us. We understand that you will provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, including the schedule of expenditures of federal aw~ds, but the responsibility for the fmancial statements remains with you. That responsibility includes the establishment and maintenance of adequate records and effective internal control over financial reporting and compliance, the selection and application of accounting principles, and the safeguarding of assets. Management is responsible for adjusting the financial statements to correct material misstatements and for confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the general-purpose financial statements taken as a whole. Additionally, as required by OMB Circular A-133, it is management's responsibility to L/~~ City of Farmington November 29,2001 3 follow up and take corrective action on reported audit findings and to prepare a summary schedule of prior audit findings and a corrective action plan. The summary schedule of prior audit findings should be available for our review during fieldwork. Audit Procedures - General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. As required by the Single Audit Act Amendments of 1996 and OMB Circular A-B3, our audit will include test of transactions related to major federal award programs for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Because an audit is designed to provide reasonable , but not. absolute assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors, fraud, other illegal acts, or. noncompliance may exist and not be detected by us. In addition, an audit is not designed to detect immaterial errors, fraud, or other illegal acts or illegal acts that do not have a direct effect on the general-purpose financial statements or to major programs. However, we will inform you of any material errors and any fraud that comes to our attention. We will also inform you of any other illegal acts that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters. Audit Procedures - Internal Controls In planning and performing our audit, we will consider the internal control sufficient to plan the audit in order to determine the nature, timing, and extent of our auditing procedures for the purpose of expressing our opinions on the City's general-purpose financial statements and on its compliance with requirements applicable to major programs. We will obtain an understanding of the design of the relevant controls and whether they have been placed in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the general-purpose financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the general-purpose financial statements. Tests of controls relative to the general-purpose <./~3 City of Farmington November 29,2001 4 financial statements are required only if control risk is assessed below the maximum level. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by OMB Circular A-l33, we will perform tests of controls to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements, applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and accordingly, no opinion will be expressed in our report on internal control issued pursuant to OMB Circular A-133. An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform the governing body or audit committee of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general-purpose financial statements. We will also inform you of any nonreportable conditions or other matters involving internal control, if any, as required by OMB Circular A-B3. Audit Procedures - Compliance Our audit will be conducted in accordance with the standards referred to in the section titled Audit Objectives. As part of obtaining reasonable assurance about whether the general-purpose financial statements are free of material misstatement, we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. OMB Circular A-133 requires that we plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with applicable laws and regulations and the provisions of contracts and grant agreements applicable to major programs. Our procedures will consist of the applicable procedures described in the OMB Circular A- 133 Compliance Supplement for the types of compliance requirements that could have a direct and material effect of each of the City's major programs. The purpose of those procedures will be to express an opinion on the City's compliance with requirements applicable to major programs in our report on compliance issued pursuant to OMB Circular A-133. Audit Administration, Fees and Other We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any invoices selected by us for testing. </~tj City of Farmington November 29,2001 5 At the conclusion of the engagement, we will complete the appropriate sections of and sign the Data Collection Form that summarizes our audit findings. We will provide copies of our reports to the City; however, it is management's responsibility to submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors' reports, and a corrective action plan) along with the Data Collection Form to the designated federal clearinghouse and, if appr~priate, to pass-through entities. The Data Collection Form and the reporting package must be submitted within the earlier of 30 days after receipt of the auditors' reports or nine months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audits. At the conclusion of the engagement, we will provide information to management as to where the reporting packages should be submitted and the number to submit. The work papers for this engagement are the property ofKem, DeWenter, Viere, Ltd. and constitute confidential information. However, we may be requested to make certain work papers available to certain Cognizant or Grantor Agencies pursuant to authority given to it by law or regulation. If requested, access to such work papers will be provided under the supervision of our firm's personnel. Furthermore, upon request, we may provide photocopies of selected work papers to the Cognizant or Grantor Agency. The Cognizant or Grantor Agency may intend, or decide, to distribute the photocopies or information contained therein to others, including other governmental agencies. The work papers for this engagement will be retained for a minimum of three years after the date the auditors' report is issued or for any additional period requested by the cognizant agency, oversight agency for audit, or pass-through entity. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the work papers. Our fee for these services will be at our standard hourly rates, except that we agree that our gross fee will not exceed $16,500 for December 31, 2001. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our fees may be billed as work progresses and are payable on presentation. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. If the City of Farmington receives $300,000 or more of federal financial assistance, which would subject it to the Single Audit Act of 1996, we will negotiate a fee with you. Fees for these engagements typically vary between $1,000 and $1,500, depending on the type of program. If you would like us to prepare the City's financial statements for the year ended December 31, 2001, we will prepare them using the City's financial statement format, including the unaudited supplemental information and statistical section. The City of Farmington is responsible for providing us with all data needed in the unaudited sections of the report. Our fee for providing this additional service will be at our standard hourly rates except that we agree that our gross fee will not exceed $2,500. <./<:65 City of Farmington November 29, 2001 6 We appreciate the opportunity to be of service to the City of Farmington and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, Kern, DeWenter, Viere, Ltd. .~.~ Jennifer Thienes Certified Public Accountant RESPONSE: This letter correctly sets forth the understanding of the City of Farmington. By: Title: Date: t./~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7c/ (.\. TO: Mayor, Councilmembers and City Administrator FROM: Ken Kuchera, Fire Chief SUBJECT: Capital Outlay - Fire Department DATE: December 17,2001 INTRODUCTION The Fire Department has two capital outlay requests. The first is for purchase of hose clamps. The second item is refmishing the light poles at the fire station. DISCUSSION The hose clamps will allow the Fire Department to isolate hose lines in the event any size hose line should develop problems such as rupture or bursting. The clamps will be mounted on both Class A pumpers. The light poles at the fire station have blistered and rusted and are in need of refinishing. BUDGET IMPACT Approved in the 2001 Capital Outlay Budget. ACTION REOUESTED For information only. Respectfully submitted, ~KL__ Ken Kuchera Fire Chief 1<::( ') FRml EEF.'tl IE' S_PA I NT I tJG FA:< t'4[1. 651 460 6'322 Dec. 10 2001 08: 59p~1 Pi .Wq:" .. ~ t~I.~~~~~I~ ~~~~_~NG Date J..2eC . 5. 2001 PO,# Hid - _. -" - '-'..-.- -,- 616 5tn Street · Famu)gton, M!'1ner,ota 55024 (651) 460..6922 Name __~rmi~to~Fire D~t --- '---,-_.,-.,-"._-_.~ Address Denmark Ave -----..------.--"-----.------ City _~gt~___ State Mn z; 55024 -- --'-'-- p----- Description Price Total ---.---------- Painting; ~ight Poles '----'- -.-.. -'-'-'. __~nd Blastl?rime LPaint___ -_._---'-_._~--,--. EQuipment,Labor, & Materia s Total $950.00 -.-------.-.-.------.- - -"-- -~ ----_._;~-~--_. --~----._--,--_.._.. Thanks for Your Busines Bernie -.----..-.--..---. --..--.---- ------.---.-----.-,-. "---'-"-.-- -'--""----.-.-- "--'-'- --.------...---.., '--.,------ ---'. A 1.5% iIHef'~st ch:ilrzc wi!l be Oldckd w invoice. 0\ er::;O day~, (50c n1i1!itnum I.:"hargi;:) Total ~ Monday, December 10, 2001 3:50 PM ;. jnda Kimber 507-289-0325 p01 .. To: Date: 12/10101 Ken Kuchera Com pa n)': Farm;nston Fire Department "ax Numtler' Time: 3:50:24 PM 11'.514631777 Dhone Numbe~: Number of Pages: crom: Linda KtmbQr Compa~y: Fa.x Nurn::ler: clarey's Safety Equ1pment, Inc. 507.289-0325 Phone Number: 507.289.6749 Subject. Price Quote Message Please note your pricing is listed below as per your request: Two (2) #HC6 hose clamp with mounting bracket is $398.00 each or a total of $796.00. Please contact us if you have any questions or if we can be of further assistance. 1::j4 1~ ~ ~ ~~ I ,;;id: ~ 11.,' , U t~IW~,'i, ,'" :~\ , liili/" ' '. ."t~l ~ . . t~ \ '1i".:rV City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us le TO: {\ Mayor, Councilmembers, City Administrator · FROM: James Bell, Parks and Recreation Director SUBJECT: Capital Outlay - Parks and Recreation Department DATE: December 17, 2001 INTRODUCTION The 2002 Budget authorizes the purchase of brush chipper. DISCUSSION The brush chipper will be used to chip brush from the tree trimming operation and storm damage in the Tree Maintenance Division. The chipper will also be used in the Solid waste Division to chip the holiday trees that the residents dispose of after the holidays. In order to have the equipment ready for the two week pick-up period which begins on January 7,2002, staff needs to have the brush chipper on order for delivery as soon as possible after January 1, 2002. BUDGET IMPACT The bid for the brush chipper, which is from the State of Minnesota bid list, is within the approved capital outlay budget of $25,500. An additional 5-year warranty and sales tax will be purchased which increases the cost ofthe chipper to $27,426.94. These extra dollars will be taken from equipment rental in the Tree Maintenance Division budget. ACTION REOUESTED This is for information only. Respectfully submitted, -L- b~ James Bell Parks and Recreation Director 'leoCO' l-F City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us (<. TO: Mayor, Councilmembers and City Administrator FROM: Karen Finstuen Administrative Services Manager SUBJECT: Gambling Event Permit - Southern Dakota County Sportsman's Club DATE: December 17,2001 INTRODUCTION The Southern Dakota County Sportsman's Club is requesting a Gambling Event Permit to conduct a gun raftle to be held at the American Legion Club. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Permit must be issued by the City for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMP ACT Gambling fees are included in the revenue portion of the 2001 budget. ACTION REOUESTED Consider the attached Resolution granting a Gambling Event Permit to the Southern Dakota County Sportsman's Club at the American Legion, 10 North 8th Street, on January 12,2002. Respectfully submitted, (~~ Karen Finstuen Administrative Services Manager 'leo, RESOLUTION NO. R -01 APPROVING A MINNESOT A LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR SOUTHERN DAKOTA COUNTY SPORTSMAN'S CLUB Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of December 2001 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, the Southern Dakota County Sportsman's Club has submitted an application for a Gambling Event Permit to be conducted at the American Legion, 10 North 8th Street, for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for the Southern Dakota County Sportsman's Club to be conducted at the American Legion, 10 North 8th Street is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of December 2001. Mayor Attested to the day of 2001. City Administrator SEAL LIOti':") 7.~~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ?J ~t\ TO: Mayor, Councilmembers and City Administrator FROM: Karen Finstuen Administrative Services Manager SUBJECT: Gambling Event Permit - Chamber of Commerce DATE: December 17,2001 INTRODUCTION The Chamber of Commerce is requesting a Gambling Event Permit to conduct a raftle. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Permit must be issued by the City for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling fees are included in the revenue portion of the 2001 budget. ACTION REOUESTED Consider the attached Resolution granting a Gambling Event Permit to the Chamber of Commerce at 317 4th Street, for December 2001 - January 2002. Respectfully submitted, J;J~~ ~E~ Karen Finstuen Administrative Services Manager '19/ RESOLUTION NO. R -01 APPROVING A MINNESOT A LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR THE CHAMBER OF COMMERCE Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of December 2001 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, the Chamber of Commerce has submitted an application for a Gambling Event Permit to be conducted at 317 4th Street, for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for the Chamber of Commerce to be conducted at 317 4th Street is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of December 2001. Mayor Attested to the day of 2001. City Administrator SEAL '/9:< City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ?h ~'" TO: Mayor, Councilmembers, City Administrator FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Resolution Establishing Fees - 2002 DATE: December 17,2001 INTRODUCTION Each year a Resolution establishing fees and charges for licenses, permits, development fees and _ various services has been adopted by the City Council at the annual organizational meeting held.__ the first meeting in January. The past two years and again this year the resolution is being advanced for approval at the final meeting of the year so that new fees can be applied as of January 1. DISCUSSION The attached resolution lists fees which were in effect in 2001, along with recommended changes that are underlined for 2001. All of the proposed changes to the Fee Schedule have been extensively reviewed and approved by the Management Team to ensure that City fees are equitable and comparable with other communities. BUDGET IMPACT Proposed changes in 2002 Fees were taken into consideration during the preparation of the 2002 City Budget. ACTION REOUESTED Consider adoption of the attached Resolution Establishing 2002 Charges and Fees for Licenses and Permits effective January 1, 2002. Respectfully submitted, , d)~(e~~~ Karen Finstuen Administrative Service Manager t./CJ.3 RESOLUTION NO. R -01 ESTABLISHING 2002 CHARGES AND FEES FOR LICENSES AND PERMITS Pursuant to due call and notice thereof, a regular meeting of the Ci~ Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 17th day of December, 2001 at 7:00 p.m. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the City Council of the City of Farmington has by various authorities the right to establish certain fees and licenses and permits; and, WHEREAS, the City Council has determined that various licenses and permit fees should be established. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington that the following schedule of fees be adopted and put into full force and effect, effective January 1, 2002. License Enforcement Service Charge Late Registration Fee AMOUNT Un/yr/dog neutered or spayed $+Glli/yr/dog not neutered or spayed $25 per dog $2.00 LICENSE. GENERAL Animal License Note: Pursuant to Ordinance 6-2-16 the owner shall pay an additional $25 as appropriatefor 3rd dog and an additional $50 for 4th dog. Cigarette/Tobacco Sales Reinstatement after Revocation $15 per location and $15 per machine Annual- $50 1st machine, $20 ea. additional $150 Initial Investigation Application/Renewal - ~$1 OO/yr ~$100 plus Administrative Time per Fee Schedule Amusement Machines Billiard Parlor Dog Kennel (3 or more dogs) Exception - New residents - see note under animal licensing above. $300/year Exhibition, Temp. Outdoor Explosives, Sale & Storage Fireworks - Community Event Gambling License Premise Permit Investigation Fee Gambling Event $ 15/occasion $10/year $10 $50 $50 $50 L/ 9i/ Sales: Permit Issuance Fee Peddler Solicitor Transient Merchant Saunas Taxi Driver Company Therapeutic Massage Business License Therapist Investigation Investigation (Therapist) Renewal Investigation LICENSE. LIQUOR Beer, Off Sale Beer, On Sale Beer, On Sale Temporary Display & Consumption Liquor, On Sale Investigation Fee Liquor, On Sale Club Liquor, On Sale Sunday Transfer Fee Wine, On Sale PERMITS. Soecial Annexation Petition Legal Costs Antennas & Towers Comprehensive Guide Plan Amendment Legal and Engineering Costs Conditional Use/Spec. Exception. Admin. Fee '1CJ5 $25.00 plus itemized amount below: $25/month; $250/year $15/day; $75/month; $125/year $50/quarter; $150/year Annual Business - $5,000 Orig. Investigation - $300 Renewal Investigation - $150 $25 each $25/unit/year $50 (Includes 1 therapist) $50 $300 $200 $0 AMOUNT 2002 Billio2 $50/year $175/year -0- $300/year $3,000/year Not to exceed $200 (Administrative Costs) $300/year $200/year $300 $250/year AMOUNT 2003 Billio2 $50/year -$175/year -0- $300/vear $3.500/vear Not to exceed $200 (Administrative Costs) Set by State Set by State $300 $300/year $220 + $20 per acre up to 10 acres, $5 per acre over 10 acres x 1.25 Uniform Building Code $350 x 1.25 $200 2 Filling * Landfills, Sludge Ash, Incinerator Ash, etc. Rezoning, Admin. Fee Sign Permit, Review Plans Street/Curb Breaking Subdivision Waiver, Adm. Fee Legal and Engineering Costs Telecommunications, Review Plans Variance Request Appeal of Zoning Decision Vacation of Public R/W Fee Utility Const. Permit Fee, Review Plans (Telephone, gas, cable, electric, etc.) Wetland Alteration Permit * Legal and Engineering Costs Wetland Buffer Sign Zoning Certificate, Verification of Zoning * - A Conditional Use Permit is Required PERMITS - Buildin!!: Buildinl! Permit As Built Certificate Of Survey, Turf Establishment lnitial- $150,000 Renewal - $60,000/yr + $30/ton $300 1. Estimated Value To $500 $20.00 500.01-1000 30.00 1000.01-2500 60.00 Over 2500 80.00 2. Signs which need a conditional use permit must pay both the established sign permit fee, plus the conditional use permit fee. 3. Fees a:Fe Rat FeEi\flrea far signs 0*elBfJtea By SeetioR 4 3 5(8) Min. $350 surety + $9Q$65 inspection fee m$l OO/staff time x1.25 $9Q~ ~$200 ~$200 ~$200 $9Q~ $250 + consultant review time x1.25 $10 $25 AMOUNT Current Uniform Building Code $2,000 Single Family Residential Lot surety for all buildings to be refunded after issuance of final C.O. 3 t../Cft:, As-builts and Silt Fence/Erosion Control Inspection Temporary Buildings on Construction Sites Miscellaneous Inspections Mise. IRSI' (MtwiRg pre iRS}).) Window Replacement Roof Siding Garage Addn Detached Garage All Basement Finish Roof/Siding Combo Permit Gazebos - Freestanding Bathroom Finish Building, Moving (Requires Special Exception in Addition to Fees Listed Below) - House - Garage - Surety Pools Building, Demolition Ind. On Site Sewage Treatment Reinspection (After 2 Fails) Plumbine: Permits Residential New Construction Repair/Addition Reinspection Commercial Reinspection Mechanical Permits Fireplace Residential Heating New Construction Repair/Replace Reinspection 'fq7 Add $100 $150 $50 As per Table 1f~ afUBC $47 (46.50$60 (59.50 + .50 state surcharge) $47 (46.50$60 (59.50 + .50 state surcharge) $47 (46.59$60 (59.50 + .50 state surcharge) $M$16.50 sf $M$16.50 sf UBC (No plan + .50 per 1000 State Surcharge) (.0005 x value) $100 (99.50 + .50 state surchanze) $47 (46.50$60 (59.50 + .50 State Surcharge) $50 (49.50 + .50 state surcharge) $150 + cost of utility locations $50 + cost of utility locations $10,000 Flat $100 (99.50 + .50 state surcharge) Uniform Building Code $260 - ($40 County + $220 City) $47 $80 (79.50$85 (84.50 + .50 state surcharge) $35 (34.50$47 (46.50 + .50 state surcharge) $47 1 % of contract cost + state surcharge (contract valuation x .0005) INCLUDES SPRINKLING SYSTEMS (Minimum of $50.00) $47 $35 (34.50 +$47 (46.50 + .50 state surcharge) $80 (79.50$85 (84.50 + .50 state surcharge) $35 ($34.50$47 (46.50 + .50 state surcharge) $47 4 Commercial Heating Reinspection PERMITS - SubdivisionslDeveloDments Environmental Assessment Worksheet and Environmental Impact Statement. AUAR Legal and Engineering Costs GIS Fees (Geographic Information System) *** Note Fee Calculation Formula on Page 6 Parkland Contribution Parkland and Trail Fees - All Residential Zones 1 % of contract cost + state surcharge (contract valuation x .0005) Minimum of $50.00 $47 AMOUNT Staff time, consultant review time x1.25 New and Redevelopment *** ~$35Ilot or $+G$75/ac minimum Land Monev 12.5% Set Annually based on attached Appraisal Information Parkland and Trail Fees - Commercial/Industrial Zones 5% Total Land Value Set Annually based on Appraisal Information Plat Fees Preliminary Plat Surety Provides security to cover staff time in case a plat does not proceed. Fee is refunded upon signing a Development Agreement. Preliminary Plat Fee Final Plat Fee P.U.D. (Planned Unit Development) P.U.D. Amendment Sabd. Imp. AdmiFl. Fee Pab. Imp. Private. '.v/a .^.:ssess R-oll Pab. Imp. Private '.vith .^..ssess Rell Legal P-ee5 wiJl he eharged at ae1l1611 eoot plws 25% Surface Water Mgmt. Fee (Development) *** The Surface Water Management Fee funds the trunk storm water improvements identified in the City's Surface Water Management Plan. $200/acre $750 base + $10/lot $300 Schematic Plan - $500 + $22/ac $300 Fiaal Preieet Casts 1/2% 1% $0.1172$0.1201 /sq.ft. - Residential, low density $0.2078$0.2129 /sq.ft. - Residential, high density $0.2502$0.2564 /sq.ft. - Comm./Industriall Institutional *** Note fee calculation formula below. Surface Water Mgmt. Fee (RedevelopmentlUnplatted) - See Paliey Schedule A attached. ... Water Main Trunk Fee The Watermain Trunk Fee funds the trunk improvements identified in the City's Water Supply and Distribution Plan. 5 ,~~ V9~ Area Charge (Development) *** Area 1A IB 1C ID IE IF 2A1 2A2 2B1 2B2 2Cl 2C2 2Dl 2D2 Remaining Undeveloped Area Unplatted Land Surface Water ~uality Management The Surface Water Quality Management Fee is collected to fund future excavation of sediments deposited in sedimentation ponds. Residential (Single/Multi) CommerciallIndust/School/Other Area Charge (per acre) $1,096.00 $1.123.00 $1,567.00 $1.606.00 $ 1,786.00 $1.831.00 $1,598.00 $1.638.00 $1,919.00 $1.967.00 $1,807.00 $1.852.00 $1,219.00 $1.249.00 $1,914.00 $1.962.00 $1,710.00 $1.753.00 $2,016.00 $2.066.00 $1,823.00 $1.869.00 $2,047.00 $2.098.00 $2,027.09 $2.078.00 $2,096.00 $2.148.00 $2,196.90 $2.159.00 See Peliey Schedule B attached ~$60/acre $+2G$130 /acre Water Treatment Plant Fee ~$535 /REU All parcels being developed are charged 1 REU minimum. Commercial, Industrial, Institutional developments and redevelopments are charged multiple REUs based on 1 REU = 274 gpd. Established in 1997, this fee will help fimd the future Water Treatment Plant Note: REV = Residential Equivalency Unit Sanitary Sewer Trunk Area Charge *** The Sanitary Sewer Trunk Area Charge funds trunk improvements identified in the City's Comprehensive Sanitary Sewer Plan. $ 1 ,627$1.670 /acre ***Fee Calculation Formula *** Fees shall be based on the gross area of the development, less ./loodways, and delineated wetlands. Credit for Sanitary Sewer Trunk Area Charge MUNICIPAL SERVICES Deferred Assessment Roll Sewer Metro Sewer Avail. Chg. (SAC) City Sewer Avail. Charge (CSAC) Benefit Charge Connection Permit Lateral Equiv. Chg. Servo Connection Fee (Akin Road) Stub Out Charge User Rates - Residential (Based on Winter quarter) - Metered Commercial t..jqq . See Schedule F AMOUNT Per assessment roll $1, 150/single unit ~$375 $1,632 $1.670 $6G$65 each See assessment rolls $2,020 Construction Cost + Street Breaking Permit $26.50 1 st 10,000 gallons $2.20/1 ,000 gallons thereafter $3.25/1,000 gallons (65.30/qtr min.) 6 Reserve Capacity (SW 1/4 of Sec. 25) (See Asmt. Roll #144) Solid Waste Collection Storm Water Utility Sump Pump Ordinance Non Compliance Water Benefit Charge Connection Permit Reserve Capacity Connection (WAC) fee funds future construction of Water Towers. 3/4 or I" 11/4" 11/2" 2" 2 1/2" 3" 4" 6" 8" Water connection charge will not apply to fire sprinkler lines Lateral Equiv. Chg. (Pine Knoll) Metered Rates Water Reconnection Fee Stub Out Charge Hydrant Usage Overhead Water Filling Station Meters Meter Testing Fee Meter Hom Fee Penalties Late Payment Penalty Certification Fee Water Use Restriction Penalties 1 st Offense 2nd Offense and subsequent during a calendar year CURRENT SERVICES $1,125/acre See Peliey Schedule C attached ~$7.25 /storm water unit/quarter $100/month added to sewer bill $1,151 each $ 9Q-65 each ~$644.73 $ 982 $1.006.55 $ 1,417 $1.452.43 $ 2,519 $2.581.98 $ 3~389 $3.473.73 $ 4~455 $4.566.38 $ 1 Q,079 $10.330.98 S 22,672 $23.238.80 $ 40,312 $41.319.80 See assessment roll $10.80 + $1.00/1,000 under 25,000 $1.16/1,000 over 25~000 $60 Construction costs + Street Breaking Permit $2/1,000 gallons - $60 minimum $2/1,000 gallons - $29 minimum Actual Cost + (10% or $25, whichever is less) $75 $35 10% of current delinquent charge 10% of delinquent balance + interest $25 $50 AMOUNT Personnel Hourly rates for staff time will be multiplied by a factor of 2.7, which includes salary, benefits, and organizational overhead charges. Specific rates available from Finance Department upon request. Consulting Engineeringfees will be charged at Actual Cost plus 25%for processing, accounting, and overhead administrative and facility use charges. 7 S~ Projects - Public The following engineering costs will be considered a part of the total project cost for public improvement projects: Feasibility Report Plans, Specs, Bidding Staking, Insp., Supr. With Assessment Roll Total 3% of Actual Construction Costs 6% of Actual Construction Costs 7% of Actual Construction Costs 1 % of Actual Construction Costs 17% of Actual Construction Costs. *For the purposes of bonding, engineering costs will be calculated based on the estimated construction costs. 4%5% of Actual Construction Costs 1 % of Actual Construction Costs Actual Cost + 25% Administration Fees Assessment Roll Legal Fees Projects - Private All other private developments will be charged for review and inspection based on staff time using current hourly rates as described above. A summary of staff review time for a project will be forwarded upon written request of the developer. Erosion control inspection by the Dakota County Soil and Water Conservation District will be charged at the County's current rates. Jfi..~......................................................................................................................... Fire/Rescue Response (Non Contracted Services) $150/hour + Current Personnel rate per manhour Sprinkler System - New or Altered 1 % of Contract Cost (minimum of $50) Inspections: Fire Alarm System - New or Alteration Reinspection Flammable Tank System 500 gallons or less 501-1000 gallons 1001 plus gallons Tank Removal 1 % of Contract Cost (minimum of $50) $47 $15 $25 $25 + $10 for each additional 500 gallons $65 per tank Hood and Duct Cleaning Commercial Cooking Vent Systems Reinspection Fire Permit Processing MPCA Permit - 30 days (limited to 2 per year) Recreational Fire Permit - Annual $4GID $4G~ $20 $10 False Alarms (after 3, per ordinance) Residential Non Residential $75 $150 $15 Fire Report Fee Fire/Rescue Standby (Org. Request) Current hourly rate/person 8 50/. J>>ilJr~ Illl(l ~~C=Jr~ilti()Il......................................................................................... Dedicated Tree Cost $150.00 Municipal Pool Rates Resident Season Pass Rates: $50.00 for each Individual Season Pass $120.00 for a Family Pass of 4 persons or less (immediate family members only) $10.00 for each additional immediate family member Non-Resident Season Passes: Resident Ticket Books: Non-Resident Ticket Books: Buy 5 Ticket Books at one time and get your 6th book free. Unused tickets are good through August of the following year. Not Available 10 tickets for $15.00 ($1.50 per ticket) 10 tickets for $18.00 ($1.80 per ticket) Regular Session Admission: Swim Lessons (12 lessons/session) Afternoon Swim Lessons (10 lessons/session) IP AP Lessons $2.00 per person large pool $1.00 per person small pool ~30.00 ~25.00 20.00 Private Pool Lessons 1 Person - 5 sessions @ 30 minutes each 2 Persons - 10 sessions @ 30 minutes each Ice Arena Rates Dry Floor Rental Open Skating (Prime Time Session) (Tues. & Thurs. Lunch) Open Patch - 90 minute session Skate Show ~50.00 9+:-SG 100]0 7/1/00 - 6/30/01 $315/day + $80 set-up/day $3.00/person $1.00/person $ 12.00/person each session non-contract $6.00/person monthly rate contracted $62.00/session $65.00/session as of 7/1/02-6/30/03 $75.00/session Skating Lessons Ice Time Prime Time 6:00 A.M. 9:45 P.M. 10:00 P.M. 10:15 P.M. 10:30 P.M. 10:45 P.M. 11 :00 P.M. (Non Prime Time) 7/1/01 - 6/30/02 7/1/02 - 6/30/03 $ 135.001hr $ 140.001hr $100.001hr $105.001hr $ 130.001hr $ 135.001hr $ 125.001hr $ 130.001hr $ 120.001hr $ 125.001hr $115.001hr S120.001hr $11O.001hr $115.001hr $105.001hr $110.001hr Contracts over 100 hours deduct 3% Civic Arena Advertising Rates Full 4 x 8 Sheet One Year Three Years 10/1/99 - 9/30/00 $400.00/year S350.00/year 10/1/00 - 9/30/01 S400.00/year $350.00/year 9 5CJ~" ~_...... .. .~ 4 x 4 Sheet One Year Three Years $250.00/year $225.00/year $250.00/year $225.00/year Ice Resurfacer One Year Three Years $500.00/year $450.00/year Puppet Wagon Performances Resident Non-Resident $50.00/performance $100.00/performance Senior Center Annual Membership Fees Resident and Participating Townships Participating Townships are entitled to resident rates. $3.00/person - Individual $5.00/couple - Joint Spousal Non-Resident $6.00/person - Individual $10.00/couple - Joint Spousal Senior Center Rental Rates See Schedule G J>>ll))li~ ~()Jr~......................................................................................................... Billed at equipment rate listed below plus personnel rate for staff time. Staff time is billed at a 2 hour minimum. Equipment rates during regular work hours are billed at a one hour minimum; call outs after regular hours are billed at a two hour minimum. Pick Up Truck 5 yd. Dump Truck Sewer Rodding Machine Road Patrol (Grader) Ind. Ford. Tractor (backhoe +/- loader) Street Sweeper Air Compressor, Hammer, Hose Compacting Tamper Trash Pump Paint Striper Mower Skidster Router Blower $22.00$23.00/hour $24.00$25.00/hour $71.00$73.00/hour $61.00$63.00/hour $35.00$36.00/hour $58.0Q$60.00 /hour $34.0Q$35.00 /hour $13.00/hour $13.00/hour $27.001$28.00/hour $56.00 $58.00 /hour $23.00$24.00 /hour $26.0Q$27.00 /hour $11.00/hour NOTE: All City equipment must be operated by a City employee J>>()li~~ ~~~i~~s.................................................................................................. Billed at equioment rate listed below plus personnel rate for staff time. Staff time is billed at a 2 hour minimum. Eouioment rates during regular work hours are billed at a one hour minimum: call outs after regular hours are billed at a two hour minimum. Subpoena Service Peliee Offieer 2 ftO\:lf milliHRIfB $25 $301hear 10 503' Barricades False Alarms (after 3. per ordinance) Residential Non-Residential Residents - N/C if picked up and returned $5/day if delivered by Police Dept. Non-Residents - $5/day if picked up and returned $10/day if delivered by Police Dept. $75 $150 $15 Non Resident Fingerprinting No charge for resident * All Police units must be operated by Police Department Personnel. Accident Reports for Insurance Purposes Copy of Driving Record Investigative Case Reports Research Fee Photographs Driver's License Report (non residents only) Squad * 2 hour minimum Tapes - Copy Audio VHS Permit to Carry Concealed Firearms Public Data - Offenders List MISCELLANEOUS Ag Preserve Filing Assessment Roll Bonds - Surety Wetlands Excavation/FillinglMining Subd. Devel. Impr. Candidate Filing Finance Charge (Interest Rate) Returned Checks Mandatory Information Requests Weed Notice - Adm & Inspec. Counter Sales Mylar Blue Line Copy Photo Copies Color Copies (8 1/2 x 11) Zoning/Comprehensive Plan Maps Comprehensive Plan Document Redevelopment Plan 2' Contour Map (Spec. Order) Budget Comp Storm Water Plan.Surface Water Management Plan 11 $5 Resident - No Fee Non-Resident $5 $1 per page $20/hr - 1 hour minimum $5 per copy $5 per copy (license holder only) $20/hour $25 $35 $10 $20/week AMOUNT $75 $2.00/parcel x term of assessment, County fee Per est. costs of code compliance Per est. costs of code compliance 125% of project cost $5.00 - (10,000-100,000 population) Bond Rate + 1.5% $20 Min. $25/request + hourly $30 (2nd notice same growing season) $5.00 per copy $3.00 per copy (exc. 2' contour) $.25 each $1.00 each GIS Fees (See Schedule E) $25 ~ $10 GIS Fees (See Schedule E) $15 ~ $50 50'1 Water Supply & Dist. Plan Comprehensive Sewer Policy Plan Engineering Guideline Manual Standard Detail Plates Assessment Roll Search (pending & levied) Individual Assessment Search FAX Machine Long Distance FAX Financial Audit $30 ill ~rn $30 $50 $15 + .25/page $10 $.50/page Call costs ($5 min) + page chg. $25 llQ This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of December, 2000. Mayor Attested to the day of ,2001. SEAL City Administrator 12 505 11/31/001/1/02 SCHEDULE A COMPREHENSIVE STORM DRAINAGE PLAN POLICY FOR DEVELOPMENTIREDEVELOPMENT OF PROPERTY BACKGROUND STATEMENT The Municipal Storm Sewer utilizes a fee structure for storm water improvements based on anticipated development. A parcel's contribution is determined by size and land use under the principal that a parcel should pay for past, present and future storm sewer improvements necessary to meet the needs of the parcel. The fees are set forth in the Comprehensive Storm Drainage Plan dated September, 1985 as updated (Storm Water Area) and policy dated September, 1989 (Storm Water Utility). Storm water utility fees are based on size and land use on the basis that more intense land use pay a higher fee. Utility fees are paid by all developed property on a quarterly basis. Storm water area charges are paid at the time of development to help offset storm water improvements associated with the development of the property and are based by land use on a per acre rate. Presently, the Storm Water Area Charges only address developments associated with platting. Therefore, a policy is required which addresses development not associated with platting. When adopted, this policy will be incorporated as part of the Farmington Storm Water Drainage Plan. POLICY STATEMENT The purpose of this policy is to set forth the basis of fees and charges relating to past, present and future storm water improvements necessary to serve anticipated land use for development activities not related to the platting of property. AFFECTED DEVELOPMENTS A. A Storm Water Area Charge shall be paid before any building or development permits are approved, or before any improvements are made to a City owned park, which significantly affects stormwater runoff. B. Storm Water Area Charges are not required for the following activities: 1. Building permits on platted property. 2. Residential or agricultural accessory structures or additions. PROCEDURE A. It is the responsibility of the property owner or his agent to present to the City Engineer or his designee the following information: 1. Site plan showing location of all existing and proposed buildings and other developments relative to property lines. B. The City Engineer shall calculate the Storm Water Area Charge as follows: 1. Undeveloped Property a. The Engineer shall determine the area of development upon review of the site plan. The following minimum areas shall apply: 13 5~ Residential Commercial Industrial C-I, F-I, F-2, F-3 10,000 square feet 10,000 square feet 40,000 square feet 80,000 square feet b. The Engineer shall multiply the estimated area by the rate set forth in Table 3 of the Farmington Storm Drainage Plan as amended. 2. Redevelopment a. The Engineer shall determine the area of development and change in land use upon review of the site plan. The following minimum areas shall apply: Residential Commercial Industrial C-1, F-1, F-2, F-3 10,000 square feet 10,000 square feet 40,000 square feet 80,000 square feet b. If it is determined there is no change in land use classification as described in Table 3 of the Farmington Storm Water Drainage Plan, and the property has previously been charged the storm water area charge, no fee is to be charged. c. If it is determined there is a change in land use, the fee shall be calculated as follows: Area x (Existing Land Use Rate - Proposed Land Use Rate) = Fee If the fee is less than $0.00, no fee will be charged. Revised 1/1/02 14 507 SCHEDULE B WATER SUPPLY AND DISTRIBUTION PLAN FOR UNPLATTED PROPERTY BACKGROUND STATEMENT The Municipal Water Utility utilizes a fee structure for water supply and distribution improvements based on anticipated development. A parcel's contribution is determined by the parcel's size and land use under the principal that a parcel should pay for past, present and future water system improvements necessary to meet the anticipated water needs of the parcel. The fee schedule set forth in the Farmington Water Supply and Distribution Plan dated June, 1988 as updated sets forth charges for water area and water hookups. The water connection fee is primarily used for present and future pumping and storage capacity and is based on type of land use. The water area charge is primarily used for past, present and future oversizing of mains and is set at a uniform per acre rate for future development. Also, the water area charge presently only addresses development associated with the platting of property. Therefore~ a policy is required which sets forth fees for development not associated with platting. When adopted~ this policy will be incorporated as part of the Farmington Water Distribution and Supply Plan. POLICY STATEMENT The purpose of this policy is to set forth the basis of fees and charges relating to past, present and future improvements necessary to serve anticipated land use for development activities not related to the development of property. AFFECTED DEVELOPMENTS A. A water area charge shall be paid before any building permit is approved~ unless specifically exempted under Section B. B. Water Area Charges for the following activities are not required: 1. Any building permits on platted property, except buildings on parkland platted after Jan. 1, 1995. 2. Residential or agricultural accessory structures. PROCEDURE A. It is the responsibility of the property owner or his agent to present to the City Engineer or his designee the following information: 1. Site plan showing location of all existing and proposed buildings and other development relative to property lines. B. The City Engineer shall calculate the water area charge as follows: 1. The Engineer shall determine the area of development upon review of the site plan. The following minimum areas shall apply: Residential Commercial Industrial C-1, F-1, F-2, F-3 10,000 square feet 10,000 square feet 10,000 square feet 80,000 square feet 2. The Engineer shall multiply the estimated area by the rate set forth in Table 14 of the Farmington Water Supply and Distribution Plan dated June~ 1988 as amended. Revised 1/1/02 15 .sc!:)~ SCHEDULE C APPENDIX A Solid Waste User Fee Schedule Solid Waste Rates Single Family Residential: 30 gallons............................... $39.50/quarter 60 gallons............................... $49.50/quarter 90 gallons............................... $56.50/quarter 120 gallons............................. $86.40/quarter 150 gallons............................. $95.40/quarter 180 gallons............................. $101. 70/quarter 210 gallons............................. $137.25/quarter 240 gallons............................. $146.25/quarter 270 gallons............................. $152.55/quarter Commercial/Institutional with 300 Gal. Container Additional 300 Gal. Container 600 Gallons 900 Gallons 1200 Gallons 1500 Gallons 1800 Gallons Special Pickups Out of Cab Charge Curbside Recycling Services Return Collection Trip Charge EXTRA BAG CHARGE (lids that do not appear to be closed or additional garbage deposited by customers at the time of collection.) Private Hauler - Commercial Dumpster Annual Fee Wood Recycling Dumpster - 8 cy rolloff disposed Wood Recycling Dumpster - 10 cy rolloff disposed Wood Disposal Dumpster - 10 cy rolloff disposed $240.50/qtr x pickups/wk $98.25/qtr x pickups/wk $339.00/qtr x pickups/wk $437.75/qtr x pickups/wk $536.25/qtr x pickups/wk $678.00/qtr x pickups/wk $776.75/qtr x pickups/wk jmS on charges from con1ractor per agreement $5.00/stop per contract $7.50/trip 1-2 bags per occur. -- no charge-residential 3+ bags per occur.--$3.00/bag-$9.00 min. $6.00 per occurence-commercial/300 gal. $100.00 $125.00/pull $100.00/pull $ 125.00/pull * Customers who overfill their containers more than 50% of the time during a quarter and do not request a level of service change will automatically be raised to the next level of service. Revised 1/1/02 50'1 16 Digital Data (DFX/Autocad Format) Hard Copy Map Sales 1/2 Sec. - Property Only 1/2 Sec. - Prop. & Planimetric 1/2 Sec. - Prop/Planimetric/Contour 1/8 Sec. - Prop/Planimetric/Contour 1/2 Sec. - Aerial Photo Old Section and 1/4 Section Zoning and Comprehensive Plan Maps Black and White, II" x 17" Color, 11" x 17" Color, C size (17" x 22") Color, D size (22" x 34") Street Maps City Street Map, D size, Black and White City Street Map, Black and White 11" x 17" City Street Map, D size, color Special Requests Revised 1/1/02 SCHEDULE E G.I.S. FEES County City Total $535/mega byte $20 $554 $10 50 150 40 6 5 $ 5 $ 15 5 55 20 170 5 45 o 6 o 5 $ 0 $ 0 o o $ 1 $ 1 4 4 8 8 15 15 o 2 o 1 o 4 See Engineering Department 2 1 4 17 SID Parcel #8 1 1A 1B 1C 1D IE lEE SCHEDULE F TRUNK SANITARY CREDITS - SEWER DISTRICT 1 OCTOBER 27, 1994 SEE MAP "A" PROJECT 71-25(A) AssessnnentlJ\cre $498 198 244 198 202 76 76 Trunk Sewer Fee w/Credit $1,129$1.172 $1,429$1.472 $1,383$1.426 $1,429$1.472 $1,425$1.468 $1,551$1.594 $1,551$1.594 Formula: Trunk Sanitary Sewer Fee - Previous Trunk Assessment -1-999-2002 - Example (Area lC) = $1,627$1.670 - $198 = $1,429$1.472 Name Dak. Co. S. Broske Duo Plastics Duo Plastics FEI W. Berglund W &B Berglund B. Murphy No. Nat. Gas S. Hammer D&M Petersen TRUNK SANITARY CREDITS - SEWER DISTRICT 3 OCTOBER 27, 1994 PROJECT 89-5 (A) PID 14-03600-012-05 14-03600-011-03 14-03600-012-29 14-03600-013-27 14-03600-016-29 14-03600-020-08 14-03600-015-29 14-03600-012-27 14-03600-019-08 14-03600-011-05 14-03600-010-33 Trunk Asmt $10,111 809 3,033 3,741 3,033 870 26,906 40,445 74,721 60,667 80,889 Asmtl Ac $ 2,022.20 1,011.25 1,011.11 1,011.08 3,033.00 859.94 859.94 1,011.13 1,906.15 2,022.23 1,011.11 Formula = Trunk Sanitary Sewer Fee minus Previous Assessment Sewer Fee w/Credit $.00 615.75658.75 615.89658.89 615.92658.92 .00 767.06810.06 767.06810.06 615.87658.87 .00 .00 615.89658.89 +998-2002 - Example (Petersen) = $1,627.00$1.670.00 - $1,011.11 = $615.89$658.89 NOTE: Trunk fees cannot be reduced below $0 - no refunds will be made on previous assessments. Revised 1/1/02 5// 18 SCHEDULE G FARMINGTON COMMUNITY SENIOR CENTER FEES AND PROCEDURES Fee Class Definition: Class 1: City of Farmington Sponsored Events and Dakota Valley Arts Council Class 2: Nonprofit, Community Service and Civic Groups Class 3: Residents of the City of Farmington and/or Senior Center Members Class 4: Nonresidents and/or Commercial Groups Class 1 Class 2 Class 3 Class 4 Base Fees No base fees No base fees Main Room $35.00 Main Room $70.00 Large Activity Room $25.00 Large Activity Room $50.00 Kitchen $20.00 Kitchen $40.00 Small Activity Room $15.00 Small Activity Room $30.00 Hourlv Rate No Hourly Rate $10.00 per meeting. $15.00 per hour $15.00 per hour Deposit $100.00 refundable $100.00 refundable deposit $100.00 refundable deposit deDosit "''''Reservations should be made 30 days in advance."'''' "'Class 2 users who volunteer their time to the Farmington Community Senior Center may qualify for a discounted rental rate. The discount will be calculated as follows: $5.00 per hour, per person. Class 2 volunteer time will be governed by the Senior Center Coordinator. . All rentals require a damage deposit that will be returned when all equipment and rooms have been found clean and damage free. . All reservations are made on a first come first served basis with priority given to Class 1 users. . All groups reserving space in the Farmington Community Senior Center must have current signed contracts. On-going contracts must be re-signed annually. . The City of Farmington reserves the right to terminate any contract due to groups causing damage to the facility, complaints logged from the surrounding neighborhood and any other item deemed to necessitate termination. Fundraisers: Class 2 groups requesting to hold a fundraiser will pay Class 3 fees if(l) there will be more than 50 people in attendance OR (2) the fundraiser will last 3 or more hours. Revised 1/1/02 19 .5/;/ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~, TO: {.~ Mayor, Councilmembers, City Administrator FROM: James Bell, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donation - Senior Center DATE: December 17,2001 INTRODUCTION Donations have been received at the Senior Center from Empire and Castle Rock Townships. DISCUSSION At the November 5, 200 I Council meeting, Council approved the transmittal of a letter to the Townships requesting funds to offset the costs related to non-resident fees. Staff has received checks from Empire Township and Castle Rock Township for $250. In lieu of these donations, staff will charge residents of these two townships the standard resident membership fee. All members from townships and cities other than Farmington, Empire and Castle Rock will be charged non-resident fees. Staffwill communicate the City's appreciation on behalf of the Council to the Townships for their donations, in support of Senior Center operational costs. ACTION REOUESTED Adopt the attached resolution accepting the donation of $250 to the Senior Center from Empire and Castle Rock Townships. Respectfully submitted, -. \ ~~ ~&--- James Bell Parks and Recreation Director 5/3 RESOLUTION No. R -01 ACCEPTING DONATIONS TO THE SENIOR CENTER Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of December, 2001 at 7:00 P.M. Members Present: Members Absent: Member ------ introduced and Member ----- seconded the following: WHEREAS, Castle Rock and Empire Townships have each donated $250 to be used to offset the costs related to non-resident fees at the Senior Center; and WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the donation of $250 from Castle Rock and $250 from Empire Townships to be used as stated above. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of December, 2001. Mayor Attested to the day of December, 2001. City Administrator SEAL .5/~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ). J ~~ TO: Mayor, Councilmembers, City Administrator FROM: Karen Finstuen, Administrative Service Manager SUBJECT: Adopt Resolution - Historic Preservation Consultant Services DATE: December 17,2001 INTRODUCTION Attached is a proposed contract for Historic Preservation Consultant Services with Robert Vogel, who has provided this servicefor the past five years. The contract is for the period of January 1, 2002 through December 31, 2002 and establishes an annual retainer fee and an hourly wage. DISCUSSION The Historic Preservation Commission has applied for and been approved to receive CLG (Certified Local Government) Grant Funds. This contract is required to establish an hourly wage which will be used for in-kind services that Mr. Vogel will provide in conjunction with the grant. The grant is being used to designate five historic sites throughout the City. BUDGET IMPACT A retainer fee in the amount of $316.66 per month, ($3800.00 annually) is included in the 2002 budget. ACTION REOUIRED Adopt a resolution approving the contract for Historic Preservation Consultant Services. Respectfully submitted, J 0~-h--- \).~ O~-~ Karen Finstuen Administrative Services Manager 5/5 RESOLUTION NO. R -01 APPROVING THE CONTRACT FOR HISTORIC PRESERVATION CONSULTANT SERVICES Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of December, 2001 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the Historic Preservation Commission has applied for and been awarded a CLG (Certified Local Government) Grant; and, WHEREAS, this contract is required to establish an hourly wage which will be used for in-kind services provided by Mr. Vogel in conjunction with the grant; and, WHEREAS, the grant will be used to designate historic sites throughout the City. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby approves the Contract for Historic Preservation Consultant Services. This resolution adopted by recorded vote of the Farmington City Council in open session on the 1 ih day of December 2001. Mayor Attested to the _ day of 2001. City Administrator SEAL s/~ CONTRACT FOR HISTORIC PRESERVATION CONSULTANT SERVICES CITY OF FARMINGTON THIS CONTRACT, made and entered into as of this 17th day of December, 2001, by and between the City of Farmington, Minnesota, herein referred to as the "City," and Robert C. Vogel and Associates, herein referred to as the "Consultant." WIlNESSETH THAT WHEREAS, the City is desirous of retaining professional historic preservation services on an as-needed basis, and; WHEREAS, the Consultant is a qualified historic preservation professional; NOW, THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter contained, it is agreed by and between the City and Consultant as follows: 1. SCOPE OF SERVICES The Consultant will provide the following services on an as-needed basis as determined by the City Administrator: A. Provide historic preservation consulting services to the Farmington Heritage Preservation Commission and the Farmington City Council. B. Advise the City on matters relating to historic preservation planning and identification, evaluation, registration and treatment of historic resources in Farmington. C. Prepare applications for Certified Local Government and other grants for historic preservation purposes. D. Serve as principal investigator and project director for the City's ongoing historic resources survey. II. COMPENSATION A. The City will pay the Consultant to provide the services as outlined in A, B, C above, a monthly fee of$316.66, ($3800.00 annually) to be paid upon completion of services, beginning January 1, 2002. B. The City may pay such additional Consultant compensation at the rate of forty dollars ($40.00) per hour for additional work which may be specifically authorized by the City Council. 5/"/ C. The Consultant shall invoice the City for all work authorized by the City on a monthly basis. III. COMMENCEMENT AND TERMINATION This contract shall run from January 1, 2002, until December 31, 2002. The contract may be renewed upon a passing motion by the City Council. Notwithstanding the foregoing provisions, either party may terminate this contract on thirty (30) days written notice to the other party. IV. INDEPENDENT CONTRACTOR STATUS The Contractor is an independent contractor and is not a City employee. IN WITNESS HEREOF, the parties have set their hands this 17th day of December, 2001. CITY OF FARMINGTON BY: Edward Shukle, City Administrator CONSULTANT BY: Robert Vogel, Consultant ..s /l? 7k City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilme~ers and City Administrator"'-, . FROM: Daniel M. Siebenaler Chief of Police SUBJECT: School and conference request DATE: December 17,2001 INTRODUCTION / DISCUSSION The School Resource Officer will be attending the Minnesota Juvenile Officers Institute January 29 through February 1,2002. This Institute is the single largest training opportunity for Juvenile Officers in the state. The conference will cover a variety of topics including Conflict Resolution, Bullies, and Effects of High Profile Cases. Since Officer Ted Dau is a member of the State Board of Juvenile Officers Board he receives a 50% discount on his registration fee, making this conference an even better value. BUDGET IMPACT The cost of this conference is included in the 2002 budget. ACTION REQUESTED Information only. Respectfully submij;ted, /1 .....,/' , ---)/7 //C U; ('" \, ~//"I '(, J .. ,''/ L! j / , ,,~..... "Daniel M. Siebenaler Chief of Police 5/<1 7L City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~,(. TO: Mayor, Councilmembers, City Administrator FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Accept Resignation - Senior Center Advisory Board DATE: December 17,2001 INTRODUCTION Frances Jones has resigned from the Senior Center Advisory Board as of December 11, 2001. DISCUSSION The term for this vacated seat is through 1/31/03 and may be tilled as part of the appointment process held in January, 2002. ACTION REOUESTED Accept the resignation of Frances Jones and include this seat in the search and appointment process held in January, 2002. Respectfully submitted, (j~ 8;'\/jt~ Karen Finstuen Administrative Services Manager 5,;{O City of Farmington 325 Oak Street Farmington, MN 55024 Attn: Karen Finstuen 11 December 2001 Due to health issues I am submitting my resignation for the Senior Center Advisory Council. Thank you for the opportunity to serve on this council. Frances M. Jones /1 (/'Yvl (/1 ()A{))1etY 7 / [ 'u trLeJJ../ 813 Second Street Farmington, MN 55024 5~/ 7?a..- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us ~) TO: Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: 195th Street West Extension Project - Public Hearing DATE: December 17,2001 INTRODUCTION The City Council accepted the feasibility report and scheduled the public hearing for the 19Sth Street West Extension Project at the November 5,2001 City Council meeting. DISCUSSION The proposed improvements to 195th Street (County Road 64) from Flagstaff Avenue easterly to the existing pavement west of Pilot Knob Road, will be made in cooperation with Dakota County. County Road 64 has been identified as a future four-lane, undivided, minor arterial and is the subject of continuing study in the County's East-West Corridor Study. The improvements to 195th Street will be in accordance with County standards. The proposed project provides for a 24-foot wide bituminous surface with shoulders and left and right turn lanes at the school access. The proposed design essentially builds the middle two-lanes ofthe future four-lane County road. The County has agreed to include their portion ofthe funding (55% of the project costs) for the 195th Street project in their program for 2003 (see attached letter). An agreement specifying the terms of the project between the City and the County will need to be drafted and executed before awarding the contract for the 195th Street project. BUDGET IMPACT The estimated project costs and cost allocations are summarized in the following table. Project Cost Allocations Project Total Cost Dakota County City Assessed 19Sth Street Project Street Improvements $563,100 $309,700 $99,200 $154,200 Culvert Improvements $357,900 $196,900 $161,000 Totals $921,000 $506,600 $260,200 $154,200 ~3 195th Street West Extension Project 12/17/01 Page 2 The 195th Street project costs will be split between Dakota County, the City and the benefiting properties adjacent to the roadway. Dakota County has indicated that the 195th Street project will be included for funding in their CIP for 2003. The City would bond for the improvement costs in 2002 and be reimbursed for the County's portion in 2003. The benefiting properties adjacent to the 195th Street improvements would be assessed for their portions of the project costs. The development contract for the school project stipulates the school district's participation in the project costs. The remaining benefiting properties will be assessed for their portion of the project costs through the M.S. 429 process. Staff is currently in process of negotiations for the easements and right-of-way needed for the project. These costs will be brought to Council for review when settlement amounts are ready to be forwarded. The allocation of the estimated amount to be assessed against benefiting properties is outlined in the following table. The costs are shown allocated on an area basis as is consistent with previous projects and the City's practice regarding major roadways in Farmington. Property/Owner Allocation Total $149,500 $3,000 $1,700 $154,200 Independent School District 192 6020 W. 195th StreetlHallamek 6378 195th StreetlWard The property on the north side of 195th Street, the Donnelly property is currently in ag-preserve, and as such, cannot be assessed at this time for the improvements. As Council is aware, final assessments are based on actual project costs and are subject to the provisions of M.S. 429. M.S. 429 stipulates that the amount of the assessment cannot exceed the benefit to the property. An appraisal will be performed for the purpose of showing benefit on the project prior to the final assessment hearing. ACTION REQUESTED Adopt the attached resolution ordering the project and authorizing the preparation of plans and specifications. Respectfully Submitted, 'dYYl~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file 5t8.'I RESOLUTION NO. R -01 ORDERING PROJECT 19Sth STREET WEST EXTENSION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 17th day of December 2001 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, a resolution of the City Council adopted the 5th day of November 2001, fixed a date for a Council hearing on the proposed 195th Street West Extension; and WHEREAS, ten days' mailed notice and two publications of the notice of the hearing was given, and the hearing was held thereon on the 17th day of December 2001, at which all persons desiring to be heard were given the opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota, that 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the Council resolutions adopted the 5th day of November, 2001. 3. Darren Amundsen, P.E., is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of December 2001. Mayor Attested to the day of , 2001. SEAL City Administrator 5,.J 5' Highway Department Donald J. Theisen. P.E. County Engineer Dakota County Western Service Center 1<4955 Galaxie Avenue 3rd Roor Apple Valley, MN 55124-8579 952.891.7100 Fax 952.891.7127 www.co.dakota.mn.us .. '-.1 _.od Oft nqdod popar Wfth lOS pan<onsum" wt.1t.. AIo4 EQUAL ~Tt.IftrfT'Y aoIItoYSt ~# August 8. 2001 Lee Mann, P.E. Director of Public Works/City Engineer City of Farmington 325 Oak Street Farmington, MN 55024 Dear Mr. Mann: On July 26, 2001. we met and discussed the New Farmington Elementary School on 195th Street (County Road 64). This letter is to confirm that both agencies have the same understanding of that meeting. This roadway shall be designed and constructed to meet State-Aid standards for a rural section roadway. The curve at Flagstaff shall be eliminated and replaced with a 90- degree intersection. The current bridge may not meet the standards for width, this could require the bridge to be replaced with this project. Dakota County has agreed to participate in 55% of the project from the current bituminous surface to Flagstaff. The City of Farmington has expressed desire to build this in 2002. Our current 2002 CI P is over programmed; therefore this project will be placed in the 2003 CIP. At this time we cannot commit to any extra funds available in 2002. If you have any questions, feel free to contact me at 952-891-7104. Sincerely, Kristine M. Vieth, P.E. Program Engineer G:\Adrninistration\Letters'200 1 Lerters\Leervlann,doc $~fo /Oa., City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Councilmembers, City Administrator ~~r FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Resolution Accepting Abandoned Cemetery DATE: December 17,2001 INTRODUCTION An abandoned cemetery adjacent to the Middle Creek Estates plat is being transferred from the First Presbyterian Church to the City of Farmington. DISCUSSION With the impending development of the Middle Creek Estates plat, recognition of a small abandoned cemetery has come to the attention of staff and the HPC. Old Plat maps indicate that the cemetery was owned by the Farmington Presbyterian Church. Records provide names of persons buried in the cemetery that are representative of some of Farmington's earliest families and may have been associated with other churches. The Church would like to transfer all rights pertaining to the abandoned cemetery to the City. The cemetery has not been maintained and has sustained some deterioration over the years. State Statute 306.025 addresses the transfer of abandoned cemeteries. Boundary locations are being addressed in the Middle Creek Estates Development Contract and the HPC will work with City Staff to develop a maintenance plan. BUDGET IMPACT No funds have been set aside by the Presbyterian Church for the care of this cemetery. Maintenance costs will be provided for in future budgets. ACTION REOUIRED Adopt the attached resolution agreeing to accept an abandoned cemetery from the First United Presbyterian Church. Respectfully submitted, (j)~3~ Karen Finstuen Administrative Services Manager 50?7 RESOLUTION No. R-Ol ACCEPTING ABANDONED CEMETERY FROM FIRST UNITED PRESBYTERIAN CHURCH OF FARMINGTON Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of December, 2001 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: Whereas, the First United Presbyterian Church of Farmington, acting as Trustees of the Corporation, approved at its regular meeting on November 14,2001, a resolution transferring all rights to the abandoned cemetery commonly known as the Presbyterian Cemetery in Farmington, and Whereas, a meeting of the Congregation and Corporation of the First United Presbyterian Church of Farmington was duly called for December 9,2001, and Whereas with a quorum of members present, a motion was made and duly seconded to transfer all rights pertaining to an abandoned cemetery located in the Middle Creek Estates Addition to the City of Farmington, and Whereas no funds or trust moneys have been set aside by the First United Presbyterian Church dedicated to the preservation or maintenance of the cemetery. NOW THEREFORE BE IT RESOLVED THAT the City of Farmington hereby agrees to accept the transfer of this property, and BE IT FURTHER RESOLVED THAT the City of Farmington agrees to manage and maintain said cemetery. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of December, 2001. Mayor Attested to the day of December, 2001. City Administrator SEAL 5~~ ".~RIAN { ~ o} .~!!.!!.~!!'!I!!r.!s~n~~!!.~! (us /'.~ City of Farmington Farmington, Minnesota December 10,2001 Dear Council Members, The Session of First United Presbyterian Church of Farmington, acting as Trustees of the Corporation, approved at its regular meeting on November 14 a resolution transferring all rights to the abandoned cemetery commonly known as The Presbyterian Cemetery in Farmington, to the City of Farmington, pending approval of the Congregation and Corporation of the church. A meeting of the Congregation and Corporation of First United Presbyterian Church of Farmington was duly called for and held Dec. 9, 2001. With a quorum of members present, a motion was made and seconded to transfer all rights pertaining to an abandoned cemetery located in the Middle Creek Addition, to the City of Farmington. Discussion followed regarding the history of the cemetery, its connection to the First United Presbyterian Church, and potential plans for the cemetery and its immediate surroundings on the part of the developers of the Middle Creek Estates in cooperation with the Historic Preservation Commission of the City of Farmington. The motion passed with a unanimous vote. The congregation and I wish to express our thanks to the Historic Preservation Commission, the City of Farmington Council and staff, and the leadership of developers D.R. Horton/Arcon, for their initiative in caring for an important piece of Farmington's past. We also wish to express our support for ongoing efforts to protect this small yet significant piece of land, and stand ready to assist in any way we can. Signed, ;/ If (!u/~- , Carl Grosse, pa~tor date:..q11"b/ ~~-u~ Ruth Bierbaum, clerk date:~o I CBrl Grosse · PBstor 825 HerltBge WBY . FBrmlngton. MN 55024 · (851) 483-7454 5 oi'~ 306.246 Cemetery maintenance funds. A county, city, or town may disburse funds for the general maintenance of abandoned or neglected cemeteries. 306.025 Transfer of cemetery to local government unit. Subdivision 1. Acceptance. A public cemetery association owning a cemetery may transfer it to a statutory or home rule charter city, town, or county in which the cemetery is wholly or partly located, together with all the funds and property of the association, whether the funds are of a trust character or otherwise. The statutory or home rule charter city, town, or county in which the cemetery is wholly or partly located may accept a transfer of the cemetery and of its property and funds, and may continue to operate, maintain, manage, and conduct the cemetery, and to sell lots and provide for the burial of the dead in the cemetery. Funds received from the cemetery association upon transfer shall be administered by the statutory or home rule charter city, town, or county for the same purposes and upon the same trusts for which they were originally established. Subd. 2. Transfer, how made. To accomplish a transfer, the board of trustees of the cemetery association shall first adopt a resolution to that effect by a unanimous vote of the members of the board of trustees, after which the chair or president of the board of trustees and the secretary are authorized to execute the proper instruments to evidence the transfer. However, the transfer must first have been authorized by a majority vote of all the members of the association at a regular or special meeting called for that express purpose. Subd. 3. Local government unit to accept by resolution. Before the transfer is made, the governing body of the statutory or home rule charter city, town, or county in which the cemetery is wholly or partly located shall first adopt a resolution agreeing to accept the transfer of the property and funds of the association, and agree to continue to operate, maintain, manage, conduct, and control the cemetery, to sell lots in it, and to administer its funds for the same purposes and upon the same trusts for which they were originally established. Subd. 4. Trust fund for perpetual care. If a trust fund for the perpetual care of cemetery lots is transferred to a statutory or home rule charter city, town, or county under this section, then the fund must be preserved and kept and used and administered for the same purposes and upon the same trusts as if the transfer had not been made. Lots for which payment in full for perpetual care has been made to the cemetery association are entitled to receive perpetual care, and the statutory or home rule charter city, town, or county shall provide it. Subd. 5. Rights of lot owners. After transfer, lot owners are entitled to the same rights and privileges concerning their lots as if the transfer had not been made. 5:30 Subd. 6. Maintenance. After the transfer has been made and accepted by the statutory or home rule charter city, town, or county, the governing body of the statutory or home rule charter city, town, or county shall operate, maintain, conduct, control, and manage the transferred cemetery. For that purpose it may appoint a committee of the governing body. Subd. 7. Rules. The governing body of the statutory or home rule charter city, town, or county may adopt rules and regulations to conduct, manage, maintain, and operate the cemetery, but the rules may not infringe upon the rights of persons who were lot owners at the time the transfer was made. 306.243 Maintaining abandoned cemeteries. Subdivision 1. Appropriation for improvement. A county board may appropriate the general revenue funds it determines necessary for the improvement and maintenance of the cemetery if there is in the county, whether or not within the corporate limits of a town or statutory city, either of the following: (1) a cemetery that has been abandoned or neglected and the association having had charge of the cemetery has disbanded or fails to act; or (2) an abandoned or neglected private cemetery containing the remains of pioneers or residents of this state, deceased before 1875 or civil war veterans or veterans of the armed services of the United States of any previous war. Subd. 2. Duties of county board. If there is an isolated grave or graves located outside the boundaries of a cemetery or outside an abandoned or neglected private cemetery, as described in subdivision 1, the county board of the county where the grave is located may order the disinterment and the reinterment of the body in some cemetery controlled by an organized cemetery association. The county board may appropriate funds for paying perpetual care to that association for the care of the grave or graves. Subd. 3. Delegation of duties. The management and supervision of the maintenance and care of the abandoned cemeteries, and abandoned or neglected private cemeteries, or the removal of bodies as provided in this section must be delegated by the county board to the county highway department or to some existing cemetery association, veterans organization or Boy Scouts of America Area Council, or other charitable institution. That organization is responsible to the county board for its acts. Subd. 4. Disbursement of funds. If funds for the care and maintenance of an abandoned or neglected private cemetery described in subdivision 1 are raised by an organization or institution other than an existing cemetery association, the funds may be paid to the county treasurer to be held or disbursed by the county board for the purposes for which the funds are raised. Subd. 5. Transfer. A county that has assumed maintenance of an abandoned cemetery under this section for a period of at least one year may transfer the cemetery land and property as provided in section 306.02. 53/ c: ::l J '1 tL ~ .f CD .- i 0 .- ., 1; J ~ S z -: I ffi \. ti I ~ i >~ 0 0 i !l2 511 i!: ~. ! ~. ~ 0 fli I ~ h~ Hi ~ ~ ~fll~ ~fal ~ fa CI.l8~ a:O! , a~ i~~ ~~I ~H~"oI~ ~~I 1!~~~!L=ml .~ ~ fa g SQ 011 ~ III ~ ~ ~ ! ' 0 if.UJ j!: fa !l ~ ~ 011 !!l I ~ . ~BH~!it~1 - ~~~~~O~~O~ U~iHpp ~~~~~~~o;~~i! w~~ (!J~U)~_ ! ~U)Q' -<-. I o - I CD 0 I co CD i ~~ I 0. UJ i -< LL i ....... a; ! . ~ N -..-.----i i ! : I i z ::l .~ (!) z ~ ~ '11\ l.- -f-. .. '!~ ~ ~ y S;:' 'lJ.. J. ~ 4c L ~ "" ';.."';i~~ U -.::t, I. )... . III "" .( I- 1 f- .~ '1& -c ~ ( i 'lJ ~ t:. 11\ "l I:J \l l-\l~ ~ \I I- 4\.. ~. d 4-Q .I \II """..) .. ~ 'll/ '" t!Q lI"O '\ <let. ""'tI ~ t III ~ ~ \) ~ :} ~'.t q.. ~ -o.~---; '1l'f:: 0 ':l ! <r9 <.J- O...\) , (> 'II .~ ~ ~ ~ '^ ~..~ r' \I I.L ~1 -l- ~ d III ~-.a Q.,." "..(\ 01\ ;tif...l.1 ~.' . - '"' - I. ~ 1 i ~ c- ." l-;. ~ ," . oJ r"l ~ .'; : ~ 'f J f ~ ~ ;")- " ... VI u:.. \) :s . _ . !.. ';l-- I..FL\-:'-'\ .) ro '" ~ 4- --1\.1- _ : I).. 3 ." 'r- ~ 'r i: ~ .~ t '- ~ ~ ~~'" ~~ ~ t- v 0 _ "\J l :f. --9 '''. ~ t ~ .- T. tJ-..1)f~~p -60\0"01- o ~.~ <;>.. ~ .....t+~..,1 U >- ~ ~ .. .. -.c ,/0 1 v ~ \l""') VI.J:' . ,,~ ~a.LO s: f ~"lt- ()t~'~~4 s;. }-. ~ t .. f ~. \I <: v :s \l \. .,. ~ F CD 10 co - I j:: c- :J:oCDU) . FOU)CD' i1i 0 ~ =.' ~----". .ll I w,,~ ~~~I oI~1 l. I~ :; ,,~ "' ~ ~ ~ I E., ~ .q~~ .i~1 .r ilL CI.l ~ I ~llulU1l11 ~u. ~ I.n ~ o I\J ~ '~ a ~ \lJ '" t . ~ " .." ';, '.i, 'II s: C) \'1;.... ... s J 53o? CITY OF FARMINGTON SUMMARY OF REVENUES AS OF NOVEMBER 30, 2001 91.67 % Year Complete BUDGET CURRENT VTD $ $ % % GENERAL FUND Property Taxes 1,794,534 911,081 50.77 877.322 55.27 Licenses/Permits 945,171 115,322 1,023,664 108.30 852.127 109.70 Fines 75,000 7,012 78,107 104.14 62,947 89.92 Intergovernment Revenue 1,131,312 4,880 736,526 65.10 708,640 62.70 Charges for Service 243,100 4,270 121,900 50.14 176,038 63.29 Miscellaneous 230,500 17,642 228,115 98.97 193,382 77.29 Transfers 379,502 30,459 343,750 90.58 176,461 91.67 Total General Fund 4,799,119 179,585 3,443,143 71.75 3,046,917 71.11 SPECIAL REVENUE HRA Operating Fund 160,539 3,233 2.01 43,049 55.91 Police Forfeitures Fund 9,160 13,523 147.63 4,400 66.67 Recreation Operating Fund 318,814 3,681 248,828 78.05 117,000 104.79 Park Improvement Fund 177,000 29,870 149,505 84.47 111 ,453 62.44 ENTERPRISE FUNDS Ice Arena 214,900 34,563 167,281 77.84 123.752 56.58 Liquor Operations 2,356,500 192,181 2,127,398 90.28 1,976.772 93.91 Sewer 1 ,122,250 8,000 1,200,659 106.99 702,832 73.98 Solid Waste 1,145,000 13,652 903,175 78.88 808,464 79.65 Storm Water 305,000 4,167 184,051 60.34 189,228 126.15 Water 1,420,000 103,505 1,239,456 87.29 1,313168 145.91 Total Revenues 9,357,622 372,856 7,355,280 78.60 7,875,215 101.80 533 CITY OF FARMINGTON SUMMARY OF EXPENDITURES AS OF NOVEMBER 30, 2001 91.67 % Year Complete GENERAL FUND $ Legislative 82,556 3,554 59,100 71.59 45,767 64.27 Administration 286,536 10,051 270,623 94.45 260,237 90.08 Personnel 130,263 6,969 95,678 73.45 76,481 79.85 MIS 42,970 4,094 47,752 111.13 26,912 70.16 Elections 6,775 88 3,676 54.26 14,598 68.15 Communications 57,669 5,428 53,808 93.30 51,572 86.77 Finance 341,658 37,506 320,089 93.69 289,160 91.92 PlanninglZoning 129,571 14,219 122,628 94.64 107,795 89.27 Building Inspection 225,247 28,267 215,703 95.76 193,804 86.76 Community Development 88,933 13,258 79,680 89.60 74,099 89.05 Police Administration 310,805 28,751 273,295 87.93 240,823 90.20 Patrol Services 981,573 102,922 811,754 82.70 688,999 87.35 Investigation Services 81,362 12,245 80,109 98.46 62,059 85.06 Public Safety Programs 61,204 9,307 58,853 96.16 52,150 95.65 Emergency Management 11,400 17,728 155.51 267 19.07 Fire 307,577 35,455 198,246 64.45 195,492 74.41 Rescue 41,248 2,951 33,658 81.60 28,172 79.69 Engineering 239,481 29,317 225,085 93.99 142,149 71.80 G.I.S. 13,525 100 3,727 27.56 8,373 58.35 Streets 318,163 30,795 287,606 90.40 274,575 96.49 Snow Removal 87,966 2,962 67,752 77.02 38,130 65.58 Signal Maint 86,204 8,273 62,140 72.08 62,900 80.80 Fleet 72,873 12,420 77 ,854 106.84 50,168 85.35 Park Maint 235,560 22,970 274,855 116.68 208,186 90.35 Tree Maint 66,880 908 28,577 42.73 30,162 84.90 Building Maint 103,542 9,071 99,131 95.74 79,178 85.63 Senior Center 0 0.00 66,594 82.52 Recreation 151,069 16,020 114,368 75.71 99,107 87.59 Pool 0 0.00 108,791 97.98 Outdoor Ice 19,909 757 11,012 55.31 7,212 51.70 Transfers Out 11 0 707 92,256 83.33 18,334 91.67 Total General Fund 4,693,226 448,657 4,086,743 87.08 3,602,246 86.00 SPECIAL REVENUE HRA Operating 73,110 40,021 54.74 46,435 58.24 Police Forfeitures Fund 8,355 10,852 129.89 18,422 135.32 Recreation Operating Fund 246,879 15,110 275,096 111 .43 117,488 105.23 Park Improvement Fund 70,000 128,610 183.73 152,390 53.76 ENTERPRISE FUNDS Ice Arena 210,633 26,647 196,208 93.15 170,954 73.10 Uquor Operations 2,251,923 37,626 1,875,035 83.26 1,854,069 93.82 Sewer 986,399 136,949 874,634 88.67 825,411 86.33 Solid Waste 1,195,377 88,354 1,054,871 88.25 742,567 88.01 Stonn Water 142,165 17,677 161,415 113.54 184,726 526.24 Water Utility 477 387 75 005 664,158 139.12 450 477 140.43 Total Expenditures 10,204,934 828,347 9,195,375 90.11 7 962,037 88.52 53.3./ JOe. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council mejPbers, City Administratof4 ,\ FROM: Lee Smick, AICP Planning Coordinator SUBJECT: Consider Resolution - Riverbend Preliminary Plat DATE: December 17, 2001 INTRODUCTION Newland Communities proposes to plat 140 single-family residential lots on 107.23 acres in the Riverbend Preliminary Plat. The proposed subdivision is located west of Dakota County Estates and north of the proposed Meadow Creek development in the northeast comer of the City of Farmington. DISCUSSION The Developer proposes to plat 140 single-family lots on 107.23 acres in the Riverbend development. A total of five outlots make up the remainder of the plat. Outlots A, B, and C consist of storm water management ponds, Outlot D consists of the neighborhood park, wetlands, and floodplain, and Outlot E is preserved for the east/west corridor right-of-way Lot Sizes & Housing Characteristics The Developer proposes lot sizes ranging from 10,000 square feet to 26,566 square feet with lot averages at 12,751 square feet in the development. The Developer proposes an average lot width of 86 feet: The minimum lot size within the R-2 PUD single-family zone is 6,000 sq. ft. The minimum lot width is 60 feet measured at the front yard setback. All of the proposed lots in the project meet or exceed these requirements. Two housing types are proposed including 89 split entry lots and 51 split entry walkout lots. The property is marketed toward housing in the $170,000-200,000 price range. Grading and utility installation is proposed to occur in 2002 with housing construction to begin in late 2002 or early 2003 with final build-out in 2005. Amenities to the project include low maintenance entryway features, boulevard tree plantings, wetland preservation, parkland dedication, standardized mailbox structures, sidewalks and trails and architectural controls that will ensure the construction of a quality neighborhood. Approximately 80% ( 112 lots) of the lots proposed in Riverbend will be provided with amenities such as a park, pond or wetland adjacent to the lots. Population Projections The Developer has estimated a maximum build-out of 140 units. The maximum population of Riverbend would be approximately 350 persons 5.3t./ History of the Project Newland Communities originally proposed 168 single-family lots and 94-201 multi-family units within the Riverbend Schematic PUD. The Planning Commission, in part based on concerns from the neighbors within Dakota County Estates, encouraged the Developer to revise the schematic plan to propose a single-family development exclusively. The Developer made revisions to the schematic plan that proposed 272 single- family units and was approved by the City Council on February 5,2001. Continued revisions to the Schematic PUD plan occurred due to traffic impacts from the 272-unit development. On August 20,2001, the Developer received approval on the revised Riverbend Schematic PUD showing 140 single-family lots. The lot count was reduced in order to minimize the potential traffic impacts in Dakota County Estates generated from the Riverbend development. Traffic Analysis The Developer proposes four accesses from the Riverbend project including two accesses to the west through Dakota County Estates at Upper 182nd Street and Upper 18300 Street. These roadways (Streets B and G) are classified as local streets and are proposed at 32 feet wide front to front with a 6O-foot right-of-way. Three accesses are proposed to the south through the proposed Meadow Creek subdivision. Street B and I are classified as local streets and are proposed at 32 feet wide front to front with a 60-foot right-of-way. Street A is classified as a minor collector and is proposed at 38 feet wide front to front with a 70-foot right-of-way. The access from Riverbend to the north is currently under review by Dakota County for a connection with a proposed east/west corridor. At the December 3, 2001 Dakota County Plat Commission meeting, the Commission approved the preservation of a 75-foot wide right-of-way for a proposed east/west corridor through Lakeville and Farmington (see attached letter). This proposed east/west corridor has been identified by Dakota County to connect between Pilot Knob Road and Trunk Highway 3. As witnessed by the attached letter from the City of Lakeville dated December 3,2001, Lakeville does not agree with the County's plan for an east/west corridor north of Riverbend because of a wetland mitigation site located north of the project and the need to bridge the railroad. The estimated daily traffic volumes for four ofthe roadways are as follows: 180th Street - 350 Upper 1 82nd Street - 165 l83rd Street - 80 Upper 183rd Street - 440 Cul-De-Sac in Meadow Creek The Developer for Riverbend and Meadow Creek have agreed on the connection of a cul-de-sac to allow lots to be platted in the northwest comer of the Meadow Creek plat. Utilities Water access is available through Dakota County Estates. Water lines should be looped through cul-de-sac locations to discourage stagnant water. Sanitary sewer access will be provided through a connection to the Metropolitan Council interceptor line to the east of Riverbend. A 60-foot wide gas line easement runs from the southwest corner of the site to the northeast near the central portion of the easterly half of the site. No structures may be located within the easement. S3S' Wetlands The wetlands shown on the site are classified as Manage 2 and Protect wetlands. The Manage 2 wetlands are located in the central portion of the site. Manage 2 wetlands have typically been altered by human activities. Manage 2 buffer widths require a minimum buffer of 20 feet and a structure setback from the outer edge of the buffer of 10 feet, thereby requiring a structure setback of 30 feet from the wetland. The Protect wetland is located in the northeast portion of the property and will not be affected by development. Floodplain The floodplain takes up most of the easterly half of the property. A Letter of Map Revision is being prepared to be sent to FEMA requesting the revised floodplain line as shown on the preliminary plat. No final platting of lots will be allowed in areas currently identified within the floodplain until the Letter of Map Revision is approved by FEMA. Preliminary platting of lots is allowed per the City's policy. Parks & Trails The Developer proposes a park area in the central portion of the site and trails located throughout the easterly portion of the development. The Parks & Recreation Commission reviewed the preliminary plat and have approved the park location and trails. The Developer currently shows a trail connection with Meadow Creek in the south central portion of the Riverbend plan along with a sidewalk on the east side of the north/south collector street. The City of Lakeville has suggested that a trail connection with Riverbend be established with a proposed trail in Lakeville. The Farmington Parks & Recreation Commission has directed the Developer to provide a 10-foot wide trail connection with Lakeville. The Engineering Division has approved the Riverbend Preliminary Plat contingent on the approval of construction plans for grading, storm water and utilities. ACTION REQUESTED Consider the attached resolution approving the Riverbend Preliminary Plat contingent on the approval of construction plans for grading, storm water and utilities by the Engineering Division. Respectfully submitted, ~~ Lee Smick, AICP Planning Coordinator cc: Steve Juetten, Newland Communities File S3~ RESOLUTION NO. APPROVING PRELIMINARY PLAT/PUD RIVERBEND Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of December, 2001 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member _ seconded the following: WHEREAS, the preliminary plat of Riverbend is now before the Council for review and approval; and WHEREAS, a public hearing of the Planning Commission was held on the 11th day of December, 2001 after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and WHEREAS, the City Council reviewed the preliminary plat; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above preliminary plat be approved with the following stipulations: 1. The preliminary plat approval is contingent on the approval of the construction plans for grading, storm water and utilities by the Engineering Division. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of December, 2001. Gerald Ristow, Mayor Attested to the _ day of_. Edward Shukle, Jr., City Administrator 537 w - c Q) E .c (J tlI - ~ ~ ~ ~ ~ ~ --.--8- l/l ... c: <J) E c: C1 .- < ... a. <J) u c: o U c J!! ~ cn~ ; ia,~EQ) E '= =::2' c: <=' C:~<(O'>cn ~ ~~ m .2' .... ~::.:;: 1ii Oil B .g -g < ~..;:; 2 3: >O.m U Q) ~ Q.lIl~aiQ) C/) ai.9l=lIl S Q) ~Q;EZ "C t::08~_ uO"'EQ) ~<l:() 0 ~ 15 ';, -;'g~ 0:: g> g>~ '::Q Q; U C:C:<l:c: g>~~c:3 50; :l .~~ ~~ t: J1J1~.3 ::2' ~ := Ujwz~ 8.,>,> '> ~ ~,~~ ~~<--, ~ Cd"'~" -.... ~ __L._ tq~ M i ~ "'C ::::s ... en c o ;: n3 t:: o Co (/) C CO ... I- ~ ... C ~ o U (/) (/) e u U) ~ </ \ E , ..'" [.~ : ~~ L_L_i--~- '@~_ -",o"iO"i \@ ..... -r:! I '. , , :, , ~ , . f : , , , , , , I I , , z~ ~ <<. I , '~ - -1- ,.- -~ ! " ~ ,,\ HIGH\IIEW AVE " ~>. ~o.' 000, ~ Ii; ~ @ ~ -l'--ltlt~" . ; IT~--:-'~-- . \ I @J (0 "'" ~ .... '" J: .... C> :!! - U) n3 W IPAVAiwE , , , , I I ---~ 'SL- - @J ~\...- ~( , ~ \ ." ~ \ r _ .. 'It-~ \. ... .~ ~ lO o \ , i \ I 3/llIllI103:> ^Juno:) >>O:)S lli] '~l ,-, , : , : , :, ffi , \.!::::) , , @ I , ~ul -'.' , ., . 'I " - \ @ @ o ~ r:: c. c: E c: "' Ii: '0 .. u 8 2: is o u ~ '" .. o ~ ~l ---- S3CU Site Location \J II i I . S.3 '7' Survey and Land Information Gary H. Stevenson, P.L.S. County Surveyor Land Information Director Dakota County Western ~ervice Center 14955 Galaxie Avenue Apple Valley, MN 55124-8579 952.891 .7087 Fax 952.891.7097 www.co.dakota.mn.us o Printed on recycled paper with 30X pon-consumer waste. AN EQUAL OfIP'ORTlJNITY El"FLOYER ~~ December 4,2001 \'w@@ @ OW'[~ ~\';,] \\ 'I llll \! II I Ii I ~J~' I -:', I i -'~'~: \llVJUI 1\ \ - - I U\1L I City of Farmington 325 Oak Street Farmington MN 55024 Attention: Re: Michael Schultz RlVERBEND The Dakota County Plat Commission met on December 3, 2001, to reconsider the preliminary plat ofRIVERBEND. Said plat is adjacent to East-West Corridor Study, and is therefore, subject to the Dakota County Contiguous Plat Ordinance. The October 22, 2001, review of the plat recommended that 150 feet of road right of way should be dedicated on the north iine of the plat for the proposed alignment of CSAH 60 identified on the official Dakota County Plat Review Needs map. The alignment of CSAH 60 extends easterly from CSAH 9 (Dodd Road) and follows the north municipal boundary of Farmington to Trunk: Highway 3. This alignment has also been identified through the East/West corridor study and is needed for either a County highway or City street according to the Metropolitan Council's access spacing guidelines for minor arterial roadways. The City and developer are proposing to dedicate 75 feet for half of the right way. There was a lot of discussion on the numerous problems that will be encountered in trying to put an east-west road through this area with the wetlands, railroad crossing, existing development in Farmington that has cut off some options, and the future plans that Lakeville has for the area. A revised preliminary plat was submitted with a 75 foot outlot along the northerly boundary that could be potential east-west connector road one-half right of way. Also the north-south connector street alignment was moved further east to accommodate the guidelines. Again, discussion centered on whether or not an east-west collector street should go through this area, considering the wetlands and the County's mitigation area. It was the City of Lakeville's feeling that an east- west collector street would probably be near 178th Street (one-quarter mile north of this alignment), the City of Farmington concurred with these presumptions. The Plat Commission has approved the preliminary plat and will recommend approval to the Board of Commissioners when the plat is submitted in its final form. No work shall commence in the County right of way until a permit is obtained from the County Highway Department and no permit will be issued until the plat has been filed with the County Recorder's Office. The Plat Commission does not review or approve actual engineering design of proposed accesses or other improvements to be made in the right of way. The Plat Commission highly recommends early contact with the Highway Department to discuss design features of any construction in public right of way. The County Highway Department permit process reviews the design and may require construction of highway improvements, including, but not limited to, turn lanes, drainage features, limitations on intersecting street widths, allowance and size of medians, etc. Sincerely, ~ Fred Johnson Secretary, Plat Commissio c: Westwood Professional Services 5'10 December 3,2001 ~ f~ rr::> r2 n '\'.)7 'l;- :. ,. : 'y b ~ t.=J U \:.J ::~ji'!,/ ~ DEe - 4 2001 \~ Michael Schultz City of Farmington 325 Oak Street Farmington, MN 55024 RE: Proposed Preliminary Plat for Riverbend Dear Mr. Schultz: This letter is intended to follow up to the comments that were provided to you in a letter dated October 22,2001 from Daryl Morey. City of Lakeville staff recently met with Dakota County staff involved in the East-West Corridor Study. During this meeting, City staff recommended that the proposed east-west corridor located at 179th Street east of Pilot Knob Road, near the north boundary of the proposed Riverbend plat, be eliminated from the corridor study. The City's Transportation Plan calls for an east-west City collector street along 175th Street from just east of Dodd Blvd. and ending at Pilot Knob Road. A local street may be located further north of the proposed 179th Street east of Pilot Knob avoiding the' wetland mitigation area and floodplain. The Street A stub to the north property line of the Riverbend plat and Lakeville city boundary will no longer be required since there will be no east- west street in this location to tie into in the future. City staff also recommended that the County add 170th Street (C.R 58) east of Pilot Knob Road to the Corridor Study. If you or other Farmington staff have any questions or would like to discuss these issues further, please contact Daryl Morey, Director of Planning at 952.985.4422. 'ncerely, cc: Keith Nelson, City Engineer David L. Olson, Community & Economic Development Director Daryl Morey, Director of Planning Dave Zech, Acting County Engineer - Dakota County Gene Franchette, Senior Planner - Dakota County City of Lakeville 20195 Holyoke Avenue · Lakeville, MN 55044 Phone (952) 985-4400 · FAX (952) 985-4499. www.lakeville.mn.us st.J/ Michael Schultz City of Farmington 325 Oak Street Farmington, MN 55024 October 22,2001 ~_.:-- ~ r-~ ,I'~ -, -? i~ ~,'~ : _;~ . :-~..._., 'i' '-:::I ''-7 c,~ IJ "'f '" ", Ii: I -...;.. -, ~ ---, , 1 \ , , ',1 li, I; . f" )' r" 1/1: -- ", .Ii::/ U' \ \, DC I 2 3 JJOi ill,' II,' i \1/ It!) Dear Mr. Schultz, The purpose of thil? letter is to forward Lakeville staff comments related to the proposed preliminary plat of Riverbend. Our comments center around two issues as follows: 1. The Street A stub to the north property line (Lakeville city boundary) should be eliminated because the area to the north in Lakeville was established as a mitigation area by Dakota County in conjunction with the Pilot Knob Road improvement project (see enclosed map). As such, it is not feasible for Lakeville to tie into this street stub at a future date. 2. The Lakeville Parks and Open Space System Plan identifies a greenway trail corridor along North Creek. This trail corridor is currently being established in two residential subdivisions under construction south of 170lh Street. A 10 foot wide bituminous trail will be constructed approximately 20 feet from the edge of the wetland located adjacent to the creek. This greenway trail corridor will ultimately stretch from 160lh Street (C.S.A.H. 46) to the south city boundary along both sides of North Creek. It is the City of Lakeville's desire to see this trail extend south along North Creek to the Vermillion River. It would be helpful if the preliminary plat plans included the adjacent wetlands and topography to the north to assist staff in identifying the best location for the greenway trail corridor in the Riverbend development. The preliminary plat proposes a trail along the rear lines of several lots. Consistent with plats recently approved by the City of Lakeville adjacent to North Creek, Lakeville staff requests that the trail corridor be located adjacent to North Creek and away from the proposed homes. If you have any questions regarding City staff comments on the Riverbend preliminary plat or if you would like to discuss the greenway trail corridor in more detail, please feel free to contact at (952) 985-4422. R pec Ural;~' rey, Ac&:mmunity and Economic Development Director Enclosure c: Robert Erickson, City Administrator Keith Nelson, City Engineer Steve Michaud, Parks and Recreation Director David Olson, City of Farmington City of Lakeville 20195 Ho(voke Avenue · Lakeville, MN 55044 Phone (952) 985-4400 · FA.X (952) 985-4499 · www./akeville.mn.lls Syc;;? r -- - ~ rfilE J!tr: II i Jg .0. r Iii I ,Ii lit U' ,-J I '!I J "I I it- Ii I' 1 mr f ~f J>> I f J~ I'l ,I S' ~ ~ a! < I t ~ L- ~ (}J """'3l!l\,:f_Q\63i5Pff1.d_Q U/ISIlDOl "NB01 PM C~l -1 \ / ........; / I ft, \-..-/ ..A,.,~. .......r<J..,~..Er. I I ..... =,n """"',' ""1.'''- 'I ( '" -- :J. _ -l- -1 I j..... L _ _1_ _ J L _ _1_ _ J -l- _ -l d"(~,, I IM".I~. I rrL.,< I I I C. :n_I__ _ J-VV'L _ _1_ _':T'C~L _ _ +- _-l E~"O I L _ _1_ _ J I ^'Il~.. I L _ :::I:~_ J L _ _'_ _ .J I I ! 1 J. ~N,'.1. ,.... 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If t Ii} l :1 ~!: t ; ~ I !Jl n,,; ;;pH f · . i, Ii i 'II I .. I I p" ': 1 i 'i"i'i"i'1"'L'i'i.'1 WI IIIIIlIUUIII III Ji I~ ill & ii f il: ~ [ 'i j;j 5 ;Ii' ~ ~... ~ ~ c-- ~~~ ---- [rJiJ @ IMJ c::J ---:.I (< ~<l r~;~1 ;;..,..:;..., ",~ :J.: 1., J I ~_'="'_.". 'i ~ .-? B -<:: 01 ~.) h) City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminJrton.mn.us IOd TO: Mayor, Councilmembers, City Administrator ~ ( FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Meadow Creek I st Addition Development Contract Addendum DATE: December 17, 2001 INTRODUCTION Forwarded herewith is an addendum to the Meadow Creek First Addition Development Contract for Council's review and consideration. DISCUSSION The trunk sanitary sewer pipeline that was installed as part of the Prairie Creek 4th Addition could have been installed approximately 5-feet deeper than it was. Based on the currently proposed grading for the project, the sewer pipeline is not deep enough, at its current depth, to service future phases of the Meadow Creek Development in accordance with City standards. The Developer has been aware from the outset of the project that either the site would need to be raised or the sewer line would need to be lowered to meet City standard sewer depth requirements. Another option that may be viable in the third and subsequent additions is the possibility of service from the proposed Riverbend development from the north. The proposed grading plan for the first addition of Meadow Creek includes the area of the second addition of Meadow Creek. The proposed grades leave the existing sewer too shallow to serve the second addition area. It is recommended that the attached addendum to the development contract for Meadow Creek be required prior to City approval of this grading plan, to clarify future requirements of the Meadow Creek Development. The attached addendum covers the following points: . The Developer agrees to construct all future sanitary sewer to City standards; . The Developer agrees to lower the existing trunk sewer pipe line at the Developer's sole cost and/or obtain sanitary sewer service from the development to the north (Riverbend), at the Developer's sole cost, to serve future phases of Meadow Creek; and St./7 . The Developer agrees that the City can hold surety from the first addition letter of credit to cover the lowering of the existing sanitary sewer pipe. The addendum has been reviewed by the City Attorney. BUDGET IMPACT None. ACTION REQUESTED Adopt the attached resolution approving the addendum to the Meadow Creek First Development Contract. Respectfully Submitted, ~/J1~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file Sl/~ RESOLUTION NO. R -01 APPROVING ADDENDUM TO DEVELOPMENT CONTRACT MEADOW CREEK FffiST ADDITION Pursuant to due call and notice thereof, a regular meeting of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 17th day of December, 2001 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to Resolution No. R 78-01 approved August 20, 2001, the City Council approved the Preliminary Plat of Meadow Creek First Addition; and, WHEREAS, pursuant to Resolution No. R96-0lapproved November 5,2001, the City Council approved the Final Plat of Meadow Creek First Addition subject to the following conditions; a) The Final Plat approval is contingent on the preparation and execution of the Development Contract and approval of the construction plans for grading, storm water and utilities by the Engineering Division. NOW THEREFORE, BE IT RESOLVED THAT: The addendum to the Development Contract for the aforementioned subdivision, a copy of which is on file in the Clerk's office is hereby approved subject to the following conditions: a) the Developer enter into this Agreement. The Mayor and Administrator are hereby authorized and directed to sign such contract. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of December, 2001. Mayor Attested to the day of December, 2001. City Administrator SEAL Stf9 ADDENDUM TO DEVELOPMENT CONTRACT AGREEMENT dated this 12th day of December, 2001, by, between, and among the City of Farmington, a Minnesota municipal corporation (CITY) and Progress Land Company, Inc., a Minnesota corporation (DEVELOPER) and Builders Mortgage Company LLC, a Minnesota Corporation (DEVELOPER), for Meadow Creek First Addition. Whereas, as a condition of plat approval the Developer was required to enter into a Development Contract providing for the construction of specified public and private improvements; and, Whereas, the following further terms are specified: 1. It is understood that the existing trunk sanitary sewer pipe line that was installed with the Prairie Creek 4th Addition, which connects to the MCES interceptor, was not installed deep enough to serve future phases of Meadow Creek in accordance with City sanitary sewer construction standards. 2. The Developer agrees that all plans and specifications for the Second Addition of Meadow Creek and subsequent additions to the Meadow Creek project (legally described in Exhibit "A"), and specifically, the design of the sanitary sewer system, will meet City of Farmington sanitary sewer construction standards. 3. The Developer agrees to lower the existing trunk sewer pipe line at the Developer's sole cost and/or obtain sanitary sewer service from the development to the north, at the Developer's sole cost (currently referred to as "Riverbend"), in order to achieve the City's sanitary sewer construction standards, before future phases of Meadow Creek can be developed. 4. The Developer further agrees that an amount of the surety provided to the City for the Meadow Creek First Addition, may be retained by the City, equal to 125% of the cost to lower the existing trunk sanitary sewer pipe line (referred to in paragraph 3 of this addendum), until such time as a replacement letter of credit is provided by the Developer for this work as part of the development contract for the Meadow Creek 2nd Addition. In addition, the Developer agrees to grant the City full construction rights over and across Outlot B and Lot 16 Block 1 and Lot 19, Block 2, Meadow Creek First Addition, in the event that the Developer defaults on this agreement and the City determines to proceed with the lowering of the existing trunk sanitary sewer pipe line under a City contract. This Addendum is supplementary and complementary to the Development Agreement. As such, it similarly shall run with the land and bind future purchasers and other successors and assigns of the Developer. It shall be recorded against the title to the property. After the Developer has completed the work required of it under this Addendum, or otherwise has complied with the terms and conditions as determined by the City in its sole discretion, the City may, at the Developer's request, execute and deliver a release to the Developer. 1 s;50 CITY OF FARMINGTON By: By: DEVELOPER: Warren Israelson Progress Land Company, Inc. 6001 Egan Drive Savage, MN 55378 (612)226-3201 By: Warren Israelson Builders Mortgage Company, LLC By: Drafted by: City of Farmington 325 Oak Street Farmington, Minnesota 55024 (651)463-7111 SIGNATURE PAGE Gerald Ristow, Mayor Edward Shukle, City Administrator Its: Its: 2 S5/ STATE OF MINNESOTA) (ss. COUNTY OF DAKOTA) The foregoing instrument was acknowledged before me this day of , 20 by Gerald Ristow, Mayor, and by Edward Shukle, City Administrator, of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by the City Council. Notary Public STATE OF MINNESOTA) (ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of ,20 by , the of Progress Land Company, Inc. a corporation under the laws of Minnesota, on behalf of the corporation. Notary Public STATE OF MINNESOTA) (ss. COUNTY OF DAKOTA) The foregoing instrument was acknowledged before me this day of ,20 by , the of Builders Mortgage Company, LLC, a limited liability corporation under the laws of Minnesota, on behalf of the corporation. Notary Public 3 550< EXHIBIT "A" The Southeast Quarter of Section 13, Township 114, Range 20, Dakota County, Minnesota, except the easterly 50.00 feet of the southerly 950 feet thereof. And except that part lying within Prairie Creek Third Addition and Autumn Glen First Addition, according to the recorded plats thereof, Dakota County, Minnesota. 4 .5!5d DEC-9-20101 05: 33P FROM: WARREN ISRAELSON 941 947 21048 TO: 19522263201 P:1/1 Progress Land Company, Ia~ 6001 Egan Drive, Suite 100 Savage,MN 55378 offiee - (952) 226-3200 I fax - (952) 226-3201 December 6, 200 1 Mr. Lee Mann, City Engineer City of Farmington 325 Oak Street Farmington, MN 55024 Dear Mr. Mann; I have reviewed the memo sent to you on November 26, 200 I from our consulting engineer, Mr. Ben Ford, of Rehder & Associates, Inc. In addition, I have reviewed your comments to that memo, dated November 29,2001. After discussions with Mr. Ford and our project manager, Mike Olson, related to their meeting and discussion with you and Bill Johnson yesterday, I forward this letter to you today. I understand and agree that all plans and specifications for the 2nd Addition and subsequent Additions to the Meadow Creek project will be designed according to City of Farmington standards. With reference to your letter ofNovernber 29, 2001 I understand that among the various ''Options'' proposed in Mr. Ford's memo of November 26, 2001, we will proceed with construction of the 1 st Addition with the understanding that approval of grading and constnlction plans on the 2nd Addition and subsequent Additions to the Meadow Creek project ill include plans for and security for completion of one of the two following "Options", per your letter: 1. "Option one" (working with Newland Company to devise an acceptable plan together with the proposed Riverbend project), or 2. "Option five" (installing a new sewer main at an elevation and in a size that will service the remainder of Meadow Creek). This commitment is issued with the further understanding that final approval of the Meadow Creek 2nd Addition plat will be withheld until one of the above referenced "Options" has either been installed, or the installation bas been adequately secured under the development agreement for Meadow Creek 21'1d Addition. We further understand that you are preparing an addendum, to be attached to and made a part of the development agreement for the Meadow Creek 1 Sl Addition. This addendum will call for a portion of the letter of credit issued to the City of Farmington with the Meadow Creek 1st Addition development agreement, (which is equal to one hWldred twenty-five percent (125%) of the estimated cost of installation of the above applicable "Optionj , to be held by the City of Farmington until a replacement letter of credit for Meadow Creek 2nd Addition expenses has been received by the City of Fannington as part of an approved development agreement for Meadow Creek 2nd Addition. With this letter, I sincerely hope we can now, finally, get the grading pennit issued for Meadow Creek 1 It Addition. 55"'! JOe City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us TO: Mayor, Councilmembers, City Administrator<\ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Akin Road Study Issues DATE: December 17, 2001 INTRODUCTION The City's traffic engineer has responded to three issues raised in regards to Akin Road that have been forwarded for review from Council and citizens. DISCUSSION Trail Crossings Mr. Johnson's memo offers the opinion that crossings of Akin Road should be considered only at locations where trails exist on both sides of the road. In regards to the actual crossing of Akin Road, there currently exists two locations where there is a trail on both sides of the road and one location where there is a trail on the east side and a sidewalk on the west side. There is a trail along the north side of CSAH 50, and pedestrians and cyclists use the signal to cross all legs of the intersection. No additional control or warnings are needed at this intersection. Along 193rd Street, there is a trail on the south side of the street on both sides of Akin Road. A crosswalk and trail crossing signs could be installed, however, it has been the City's practice not to install crosswalks on a higher speed collector roadway without stop control at the intersection. At 203rd Street, there is a trail on the east side of Akin and a sidewalk on the west side, south of203rd Street. Again, a crosswalk and trail crossing signs could be installed, however, it has been the City's practice not to install crosswalks on a higher speed collector roadway without stop control at the intersection. In the future, when a trail is installed along the north side of 195th Street, west of Akin, a crossing will be installed to connect to the trail on the east side of Akin. There is all-way stop control at this intersection. 5'55 School Speed Zones Akin Road was reviewed for school speed zones in the areas of the Middle School and Akin Elementary, in the vicinity of the intersections with 20Sth Street and 19Sth Street. At Akin Road and 20Sth Street on the day of the field observations, there were 3-5 cyclists and one school age pedestrian observed in total, for before and after school. At Akin Road and 195th Street, no cyclists or school age pedestrians were observed. Based on these findings, the traffic engineer determines that there is no need for a school speed zone on Akin Road. Urban District Designation There is one area along Akin Road that meets the Urban District definition. This area is on the west side of the roadway and begins at Dunbar A venue and extends southerly for a distance of approximately 2,200-feet. However, while this area meets the Urban District definition, MnDOT has indicated that the speed limit on Akin Road should be set at 50-miles per hour. The traffic engineer does not recommend establishing a 30-mile per hour zone, of such short length, between 50-mile per hour speed zones. BUDGET IMPACT None at this time. ACTION REOUESTED For information and discussion. Respectfully Submitted, ~YJ1~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file Akin Road Project Area Residents S5C, a - 1\11 Bonestroo Rosene Anderlik & Associates Bonestroo, Rosene, Andertik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Otto Bonestroo, P,E. . Marvin L. Sorvala, P,E. . Glenn R. Cook, P,E, . Robert G. Schunicht, P.E. . Jeny A. Bourdon, P,E. Senior Consultants: Robert W. Rosene, P.E.. Joseph C. Ander1ik, P.E.. Richard E. Turner, P.E.. Susan M. Eberlin, C.P.A. Associate Principals: Howard A. Sanford, P,E. . Keith A. Gordon, P.E. . Robert R. Pfefferle, P.E. . Richard W, Foster, P.E. . David O. Loskota, P,E. . Robert C. Russek, A.I.A.. Mark A. Hanson, P,E. . Michael T. Rautmann, P,E, . Ted K. Field, P,E. . Kenneth p, Anderson, P.E. . Mark R. Rolfs, P.E. . David A. Bonestroo, M.B.A. . Sidney P. Williamson, P,E., L.S. . Agnes M. Ring, M.B.A., . Allan Rick Schmidt, P.E. Offices: St. Paul, Rochester, Willmar and St. Cloud, MN . Milwaukee, WI Website: www.bonestroo.com Engineers & Architects MEMORANDUM TO: FROM: DATE: RE: Lee Mann, Director of Public Works/City Engineer Shelly Johnson November 6,2001 Akin Road Trail Crossings Pursuant to your request, we have analyzed the trail crossing situation regarding Akin Road. The Akin Road Project is providing an off-road trail on the east side of Akin Road. The issue then becomes where and how will crossings of Akin Road be provided for trail users who desire to move- east-west. It is my opinion that crossing of Akin Road, for trail users, be provided only at locations where a trail exists on the west side of Akin Road. Trails presently exist as follows: . County State Aid Highway 50 - trail on the north side. . 20gth Street - trail on the south side east of Akin Road. . 195th Street - trail on the north side east of Akin Road. . 193rd Street - trail on the south side east and west of Akin Road. For the CSAH 50 location, pedestrians and cyclists use the signal to cross all legs of the intersection. No additional control or warnings are needed. For the 20gth Street intersection, no new control is needed as the intersection is a "tee" to the east. Crossing 20gth Street utilizes the existing stop sign control. The 195th Street intersection has all-way stop control, therefore no additional control is needed. In the future, if a trail is constructed along 195th Street west of Akin Road, crosswalks should be installed for the crossing of Akin Road. At the 193rd Street crossing, trail crossing signs and crosswalk could be installed on the south leg of the intersection. The intersection does not warrant all-way stop control as indicated in previous analyses. At 203rd Street, there is a sidewalk on the south side of 203rd Street, west of Akin Road. It is my opinion that trails should be linked to trails only, however, trail crossing signs and a crosswalk could be installed on the south leg of the intersection. The intersection does not warrant all-way stop control as indicated in previous analyses. 557 ,perno 1~~:~70i:iL:; Project Name: Akin Road - SChOOI'~~~~ Zone~--'--'---""'-tij~J,t: City of Farmington " -_-.I To: Lee Mann File No: 141-99-123 From: Shelly JOhnsor0G) Dale: 11/512001 ,,/1. Bonestroo e Rosene 'till Anderlik & . \J. Assodates Engineers & Architects You have requested that an analysis be conducted to respond to the question - why aren't there school speed zones on Akin Road at 195th Street and at 20gth Street? This memorandum presents the results of that analysis. Data from the schools indicate the following schedules: · Akin Road Elementary (Akin and 195th) - Buses arrive at 8:30 AM - School starts at 9 AM - School ends at 3:30 PM · Middle School East (20gth Street) - Buses arrive at 7:22 AM - School starts at 7:35 AM - School ends at 2: 12 PM · Middle School West (20gth Street) - Buses arrive at 7:20 AM - School starts at 7:34 AM - School ends at 2:20 PM We decided to gather traffic, bus, and pedestrian data at the intersections of Akin Road with 195th Street and 20gth Street. The primary reason for the data collection was to determine how many pedestrians, particularly school-age pedestrians, used these intersections. Manual traffic counts were conducted at these intersections on October 31 and November 1, 2001. The counts were conducted during the following time periods, which "cover" the beginning and ending times of school arrivals and departures. The results for the counts, by 5-minute periods are contained at the end of this memorandum. Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com o St. Paul Office: 2335 West Highway 36 SI. Paul, MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 o Milwaukee Office: 1516 West Mequon Road Mequon, WI 53092 Phone: 262-241-4466 Fax: 262-241-4901 o Rochester Office: 1127'" Street NE Rochester, MN 55906 Phone: 507-282-2100 Fax: 507-282-3100 o Willmar Office: 205 5th Street SW Willmar, MN 56201 Phone: 320-214-9557 Fax: 320-214-9458 o St. Cloud Office: 3721 23.0 Street S SI. Cloud. MN 56301 Phone: 320-251-4553 Fax: 320-251-6252 o Grayslake Office: 888 East Belvidere Road Grayslake, IL 60030 Phone: 847-548-6774 Fax: 847-548-69795515' Akin Road and 19Sth The following provides conclusions and analysis: . Intersection has all-way stop control. During the AM count, six (6) percent of the total traffic consisted of buses. This equated to 24 buses. During the PM count, 4.3 percent of the total traffic consisted of buses. This equated to 18 buses. There was only one pedestrian using the intersection during the morning count and none during the afternoon counts. There were no school-age pedestrians at the intersection during either count. No bicyclists were observed during the count periods. . . . The conclusion drawn from the data is that there is no evidence to suggest that a school speed limit zone is needed along Akin Road in the vicinity of the 195th Street intersection. Akin Road and 20Sth Street The following provides conclusions and analysis: . Stop sign control is in place for 208th Street. During the PM count period, traffic on Akin Road is stopped by a traffic control person to allow more rapid egress for buses, and other traffic, on to Akin Road. This does not occur during the morning period. During the morning count period, 8.3 percent of the total traffic consisted of buses. This equates to 69 buses. During the afternoon count period, 9.2 percent of the total traffic consisted of buses. This equates to 49 buses. During the morning period, 5 bicyclists used Akin Road to get to 208th Street and then to the school. During the afternoon, there were 3 cyclists. There weren't any pedestrians during the morning and only one (1) during the afternoon. This school-age pedestrian came from the school area and waited on the southeast corner of the intersection where eventually the pedestrian was picked up by a vehicle - assumed to be a parent. . . . . . The conclusion drawn from this data indicates there is no need for a school speed zone on Akin Road at 208th Street. 55'9 PEAK PERIOD COUNTS AT THE INTERSECTION OF AKIN ROAD AND 19STH STREET -s Street: Akin Road Project II: 141-99-123 E- W Street: 195th Street Date: 31 Oct., 2001 City: Farmington 1 Nov., 2001 NB on Akin Road SB on Akin Road EB on 195th Street WB on 195th Street Time Left Through Right Left Through Right Left Through Right Left Through Right Total Traffic I .!! I !! I .!! I .!! I .!! I .!! I .!! I .!! I .!! I !! I .!! I !! I .!! % Buses 7:55 - 8;00 AM 5 0 3 0 0 0 1 0 10 0 10 1 4 0 0 0 3 0 0 0 0 0 0 0 36 1 2.8% 8;00.8;05 AM 4 0 8 0 0 0 0 0 10 1 1 0 6 0 0 0 2 0 0 0 0 0 0 0 31 1 3.2% 8:05 - 8:10 AM 1 0 6 0 1 0 0 0 6 0 0 0 0 0 0 0 3 0 0 0 0 0 0 0 17 0 0.0% 8:10-8:15AM 3 0 6 0 0 0 0 0 4 0 1 0 0 0 0 0 3 0 0 0 2 0 0 0 19 0 0.0% 8:15 - 8:20 AM 1 0 8 0 0 0 1 0 7 1 0 0 1 0 1 0 2 1 0 0 1 0 0 0 22 2 9.1% 8:20 - 8:25 AM 2 0 7 1 0 0 0 0 14 2 1 0 0 0 0 0 3 1 0 0 0 0 0 0 rT 4 14.8% 8:25 - 8:30 AM 8 0 10 1 0 0 1 0 6 0 0 0 2 1 1 0 1 0 0 0 0 0 0 0 29 2 6.9% 8:30 - 8:35 AM 7 0 2 0 0 0 0 0 8 0 2 0 0 0 0 0 2 0 0 0 0 0 1 0 22 0 0.0% 8:35 - 8:40 AM 0 0 8 0 0 0 0 0 9 0 8 0 2 0 4 0 4 0 0 0 0 0 0 0 35 0 0.0% 8:40 - 8:45 AM 3 0 9 0 1 0 0 0 5 0 7 1 2 0 0 0 2 0 2 0 1 0 2 0 34 1 2.9% 8:45 - 8:50 AM 1 0 10 0 1 0 0 0 6 0 12 1 3 0 0 0 11 2 0 0 1 0 0 0 4S 3 6.7% 8:50 - 8:55 AM 6 1 11 0 1 0 0 0 7 0 8 0 3 0 0 0 11 8 0 0 0 0 0 0 47 9 19.1% 8:55 - 9:00 AM 3 0 4 0 0 0 0 0 7 0 6 0 4 0 0 0 8 1 1 0 0 0 1 0 34 1 2.9% Grand Total 44 92 2 4 0 3 0 99 4 56 3 rT 6 0 55 13 3 0 5 0 .4 0 398 24 6.0% Appr % 35.2% 39.7% 22.1 % 3.0% Dir% 11.1% 23.1% 1.0% 0.8% 24.9% 14.1% 6.8% 1.5% 13.8% 0.8% 1.3% 1.0% % Buses 2.3% 2.2% 0.0% 0.0% 4.0% 5.4% 3.7% 0.0% 23.6% 0.0% 0.0% 0.0% NB on Akin Road SB on Akin Road EB on 195th Street WB on 195th Street me Left Through Right Left Through Right Left Through Right Left Through Right Total Traffic I !! I .!! I .!! I .!! I .!! I !! I !! I !! I .!! I !! I .!! I !! I .!! % Buses 3:15 - 3:20 PM 7 0 12 0 0 0 0 0 7 0 6 0 3 0 1 0 2 0 0 0 1 0 0 0 39 0 0.0% 3:20 - 3:25 PM 4 1 11 0 0 0 0 0 11 0 4 0 3 0 1 0 1 0 0 0 0 0 0 0 35 1 2.9% 3:25 - 3:30 PM 4 0 12 0 0 0 0 0 9 0 1 0 4 0 1 0 4 0 0 0 0 0 0 0 35 0 0.0% 3:30 - 3:35 PM 4 0 11 0 0 0 0 0 7 0 2 0 9 0 0 0 10 0 0 0 0 0 0 0 43 0 0.0% 3:35 - 3:40 PM 4 0 14 0 0 0 0 0 8 0 1 0 9 2 0 0 10 1 0 0 0 0 0 0 46 3 6.5% 3;40 - 3:45 PM 4 0 19 2 0 0 0 0 9 1 0 0 3 I 0 0 5 0 0 0 0 0 0 0 40 4 10.0% 3:45 - 3:50 PM 4 0 18 1 0 0 0 0 12 0 2 0 0 0 1 0 4 0 0 0 1 0 0 0 42 1 2.4% 3:50 - 3:55 PM 2 0 24 0 1 0 0 0 17 2 0 0 0 0 0 0 9 3 0 0 0 0 0 0 53 5 9.4% 3:55 - 4:00 PM 2 0 IS 0 0 0 0 0 18 4 0 0 2 0 0 0 7 0 1 0 0 0 0 0 45 4 8.9% 4:00 - 4:05 PM 2 0 IS 0 0 0 0 0 10 0 1 0 1 0 0 0 8 0 0 0 0 0 0 0 37 0 0.0% Grand Total 37 151 3 1 0 0 0 108 7 17 0 34 3 4 0 60 4 1 0 2 0 0 0 415 18 4.3% Appr % 45.5% 30.1% 23.6% 0.7% Dir% 8.9% 36.4% 0.2% 0.0% 26.0% 4.1% 8.2% 1.0% 14.5% 0.2% 0.5% 0.0% % Buses 2.7% 2.0% 0.0% /iDlV/O! 6.5% 0.0% 8.8% 0.0% 6.7% 0.0% 0.0% IIDlVIO! Notes: T - Total Traffic including Buses B - Bus Traffic Only One elder walker observed during the a.m. time period. No other pedesnians observed during either time period. No bicycles were observed during either time period. Both days were relatively sunny, with light rain from 7.55 - 8.01 AM. All-way stop sign control with one lane provided for each approach. Some room available for a right turning vehicle to sneak by in the wide shoulder. Bonestroo Rosene Anderllk and Associates. Inc, 11/5120015 ~O PEAK PERIOD COUNTS AT THE INTERSECTION OF AKIN ROAD AND 208TH STREET N-S Street: Akin Road Project #: 141-99-123 E- W Street: 208th Street Date: 31 Oct., 200 I City: Farmington I Nov., 2001 NB on Akin Road SB on Akin Road WB on 208th Street Time Through Right Left Through Left Right Total Traffic I !! I !! I !! I !! I !! I !! I !! % Buses 6:50 - 6:55 AM 9 I 6 0 3 0 10 0 3 0 0 0 31 1 3.2% 6:55 -7:00 AM 9 5 16 0 9 0 13 0 7 0 1 0 55 5 9.1% 7:00 - 7:05 AM 3 0 10 0 9 0 10 0 3 0 0 0 35 0 0.0% 7:05 -7:10 AM 11 1 27 2 7 1 5 0 9 0 2 0 61 4 6.6% 7:10 -7: 15 AM 4 0 20 1 17 1 11 0 19 1 4 0 75 3 4.0% 7:15 -7:20 AM 5 0 30 8 31 11 16 0 15 3 8 0 105 22 21.0% 7:20 - 7:25 AM 10 0 37 3 27 2 21 0 19 1 19 0 133 6 4.5% 7:25 - 7:30 AM 13 0 19 1 16 0 28 0 23 1 23 0 122 2 1.6% 7:30 -7:35 AM 11 1 8 0 3 0 33 0 30 16 17 7 102 24 23.5% 7:35 - 7:40 AM 11 1 4 0 3 0 23 0 15 0 4 0 60 1 1.7% 7:40 - 7:45 AM 8 1 5 0 2 0 15 0 3 0 1 0 34 1 2.9% 7:45 - 7:50 AM 8 0 1 0 0 0 3 0 3 0 1 0 16 0 0.0% Grand Total 102 10 183 15 127 15 188 0 149 22 80 7 829 69 8.3% Appr % 34.4% 38.0% 27.6% Dir% 12.3% 22.1% 15.3% 22.7% 18.0% 9.7% % Buses 9.8% 8.2% 11.8% 0.0% 14.8% 8.8% NB on Akin Road SB on Akin Road WB on 208th Street Time Through Right Left Through Left Right Total Traffic I !! I !! I !! I !! I !! I !! I !! % Buses 2:10 - 2: 15 PM 11 0 13 5 8 0 7 0 2 0 0 0 41 5 12.2% 2:15 - 2:20 PM 12 0 5 0 6 0 7 0 11 0 11 0 52 0 0.0% 2:20 - 2:25 PM 12 0 5 0 4 0 11 0 10 1 10 0 52 1 1.9% 2:25 - 2:30 PM 7 0 3 0 2 0 6 0 28 14 10 0 56 14 25.0% 2:30 - 2:35 PM 9 0 4 0 1 0 20 0 25 14 4 0 63 14 22.2% 2:35 - 2:40 PM 33 12 7 0 0 0 5 0 5 0 2 0 52 12 23.1% 2:40 - 2:45 PM 31 1 16 0 3 0 8 1 7 0 1 0 66 2 3.0% 2:45 - 2:50 PM 22 0 10 0 2 0 10 0 8 0 6 0 58 0 0.0% 2:50 - 2:55 PM 24 0 3 0 2 0 5 1 8 0 3 0 45 1 2.2% 2:55 - 3:00 PM 17 0 3 0 5 0 14 0 3 0 4 0 46 0 0.0% Grand Total 178 13 69 5 33 0 93 2 107 29 51 0 531 49 9.2% Appr % 46.5% 23.7% 29.8% Dir% 33.5% 13.0% 6.2% 17.5% 20.2% 9.6% % Buses 7.3% 7.2% 0.0% 2.2% 27.1% 0.0% Notes: Both days relatively sunny with rain from 7:31 - 7:44 AM. Stop sign control on 208th Street. When buses are released from school. traffic on Akin Road is stopped to allow all buses quick exit. Observed 5 bicyclist during the AM time, all heading from Akin Road toward the school. I from 7:05-7: 10. I from 7:10-7:15. 2 from 7:15-7:20. I from 7:25-7:30. No pedestrians observed during the AM time. Observed 3 bicyclist during the PM time, all heading from the schools onto Akin Road. I from 2:20-2:25. 2 from 2:25-2:30. Observed I pedestrian from the school during the PM time waiting at SE comer of intersection for ride. Bonestroo Rosene Anderlik and Associates. Inc. 1111/20015~ I -----.---- . . fl. Bonestroo ~ Rosene -- ~ Anderlik & . \I. Associates Engineers & Architects Memorandum Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Otto G, Bonestroo, PE, . Marvin L Sorvala, P.E. . Glenn R. Cook, PE, . Robert G, Schunicht. PE. . Jerry A. Bourdon, PE, Senior Consultants: Robert W, Rosene. PE, . Joseph C. Anderlik, PE. . Richard E. Turner, PE, . Susan M. Eberlin. C.PA. Associate Principals: Keith A, Gordon. PE, . Robert R, Pfefferie, PE, . Richard W. Foster. PE. . David 0, loskota. PE, . Mark A, Hanson. PE, . Michael T. Rautmann, PE, . Ted K, Field, P.E, . Kenneth P Anderson. PE, . Mark R, Rolfs. PE. . David A. Bonestroo. M.B,A, . Sidney P Williamson. PE.. LS, . Agnes M, Ring. M,8.A. . Allan Rick Schmidt. PE. . Thomas W, Peterson. PE. . James R, Maland. PE, . Miles 8. Jensen, PE. . L Phillip Gravel m, PE, . Daniel J. Edgerton, PE. . Ismael Martinez. PE. . Thomas A. Syfko. PE, . Sheldon J, Johnson. Dale A. ;i3rove:-,.E:..;'-Thomas:X'Rou'shar. PE, . ...,'. Robert J. Devery. P.E. t; ; \\ f.~~.:;~~). _\.~~: ii~:~ U . ,:~_:, . - I Offices: St, Paul, St, Cloud. Rochester and Wilimar, MN. Milwaukee, WI. t~ic~gp:iL'-----'---"'-' Website: www.bonestroo.com ; t ',.: . ;! : I: ~ r\nni i' " TO: Lee Mann City Engineer Shelly Johnson &fJ Director, Traffic EngineeringlTransportation Planning November 13, 2001 Akin Road - Urban District Review Our File No. 141-99-123 FROM: DA TE: SUBJECT: Pursuant to your request, we have analyzed Akin Road from English Avenue to County Road 50 with regard to urban district status. This memorandum presents the findings and conclusions of the review. The Minnesota State Statutes 2000, Chapter 169.01, Subdivision 59 states, with regard to Urban District, the following: · "Urban District" means the territory contiguous to and including any street which is built up with structures devoted to business, industry, or dwelling houses situated at intervals of less than 100 feet for a distance of a quarter of a mile or more. Further, Chapter 169.14, Subdivision 5b states the following: Segment in urban district. When any segment of at least a quarter-mile in distance of any city street, municipal state aid street or town road on which a speed limit in excess of 30 miles per hour has been established pursuant to an engineering and traffic investigation by the commissioner meets the definition of "urban district" as defined in section 169.01, subdivision 59, the governing body of the city or town may be resolution declare the segment to be an urban district and may establish on the segment the speed limit for urban districts prescribed in subdivision 2. The speed limit so established shall be effective upon the erection of appropriate signs designating the speed and indicating the beginning and end of the segment on which the speed limit is established, and any speed in excess of such posted limits shall be unlawful. A copy of the resolution shall be transmitted to the commissioner at least ten days prior to the erection of the signs. . 2335 West Highway 36 - St. Paul, MN 55113 -651-636-4600 - Fax: 651-636-1311 s-~O? Utilizing the maps of the Akin Road Corridor provided by the Engineering division, we have scaled the distances between residential dwelling structures and between driveways along the Akin Road corridor. The residential structures considered are those that have direct access to Akin Road ("front" on Akin Road). Residential structures that access other streets and have their "backyard" areas along Akin Road are not considered in this analysis. Consultation with a representative of MNDOT regarding the non-consideration of residential structures that do not access Akin Road has upheld the above decision. A graphic showing the scaled distances between residential dwelling structures and driveways is attached to this memorandum. Based on the Urban District definition and the distances between structures, there is one area along Akin Road that could be classified as an Urban District. This area is on the west side of the roadway and begins at Dunbar Avenue and extends southerly for a distance of approximately 2,200-feet. This area has approximately 13 homes that are within 100-feet of one another and is greater than one quarter of a mile. No other areas fit the definition of an Urban District. While the singular area of 2,220-feet fits the Urban District definition, a previous speed study by MnDOT indicated that the Akin Road Speed limit of 50 miles per hour is appropriate. It is not recommended that a 30-mile per hour zone, of such short length, be established between 50-mile per hour speed zones. This is not considered to be reasonable and safe which is a very important consideration when considering speed zone establishment. It is our opinion that the establishment of a 30-mile per hour zone would "invite" traffic to break the law. The roadway is conducive to a 50-mile per hour speed and is designed as such given its' previous status as a County roadway and its' continuance as a City collector in Farmington's Transportation and Thoroughfare Plan. At this time, I do not recommend any 30-mile per hour speed zones along Akin Road. S~3 '. 1 . ~ 018-SO ~<'!>/ f [.- 4cii.I;r.:t' Ii:: ,7.."; (j) \" / ... . '< j"9>. c~. '~~. Sj ~O:~ .. ~,.. X~_ 'r.~~ (,{ 71"" ~--. ?:i ~~. X II )/ / -<.!!.... J J /1 j "'" 010-61 _ = \C \ ~ rtJ d;j, [] dH'l2l bEl' A (l.~ ~ \ Q \ rti' -:.[1 : - ~ ~ ~~ a 3J 'rI, D~ W~ >\~ \lP [t , '.f?E?D~'D [? lhJ, Q ~ r:; , I ~l:=' ~ ~ ~ -...u " ~~ ~.~ ~d,; / I ... 11' N -DO ~ o Dc --- sr~<:<:r 1 ~ NWY ~~ A nnI lfPf E::::~ ~ CI ~ ~ r -~ II - l=l r 'Z ... r----- ~ ; ~ (j ~, ! i;/ ... ;0 ,. F' ,.---j - - p - -~ g - AKIN ROAn SCHOOL ~ ~ @ n ;;; ~ -g '\ \~~ \ \ ~ t\ ~DOJ ~ / J \ \ --....-.. -_.- NO. ~ '\ (l95TH STREET VEST) "" " UAKU I A l.;UUN I Y ROAD RIGHT OF \JAY MAP NO. 50 J' J I ~ 30" "0 ~ ~~ o :;..<'d,. J o ~~ ~ ??, t iJ I (1 Co 3IJP ~ ~ ~ ~~ ~d G) ..- ,/ ~ U\ Q , t .. ,\ ~ ~ ~ o D j } :OJ ~1 ~i ;1 ,::i " '.:} o /. )) - 3 I - tJtJ 2~R 7# S71l-:~ ~ ~ ~ x /~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator (. ~ FROM: Michael Schultz L6 Associate Planner SUBJECT: Consider Resolution - Middle Creek Estates Preliminary Plat, Middle Creek Planned Unit Development DATE: December 17, 2001 INTRODUCTION Arcon Development, Inc. and D. R. Horton are seeking approval of the Middle Creek Estates Preliminary Plat. The plat consists of26 single-family lots on approximately 40.74 acres ofland and is located south of the Pine Knoll neighborhood and west of Akin Road. This is a continued item from the November 19,2001 Council meeting. DISCUSSION The applicants, DR Horton and Arcon Development, are seeking Preliminary Plat approval for the 26 single-family lot Middle Creek Estates plat; the plat is a part of the overall Middle Creek Planned Unit Development. This item was discussed at the November 19, 2001 City Council meeting and was tabled in order to allow the developer to resolve the following items: 1. Completion of a tree inventory/survey of the area from house pad to house pad. Status: The developer has completed a tree inventory/survey and has submitted it to city staff for review. The developer has indicated that the survey will allow them to work with the builders in attempting to protect trees near the projected house pads. City staff has identified a number of trees that the developer will try and preserve. Staff will continue to coordinate with the developer to preserve as many trees as possible within the area of construction. 2. Continued discussion and investigation of both the length and width of the proposed cul-de-sac. The developer is proposing a 1,410 foot cul-de-sac, which exceeds the 500 foot maximum by 910 feet. The proposed roadway width is 30 feet back-of-curb to back-of-curb or 28 feet face of curb to face of curb. A 28-foot roadway would require no parking on one side of the street and a sidewalk on the opposite side per the City's standard plate book. The City Council also requested examples of other long cul-de-sacs within Dakota County. Status: City staff (including the City Fire Marshall, Fire Chief, City Engineer/Public Works Director, Assistant City Engineer and City Planner) conducted a test to determine the constraints to the Fire vehicles on a 28-foot face to face roadway within the Middle Creek development with a SC,) vehicle parked within the 8-foot parking lane. The result appeared to be that there was sufficient room for the largest fire apparatus to pass each other when each vehicle was side-by-side to one another (see attached photo). However, it was pointed out that both vehicles were parked on the surmountable portion of the curb, addressing a concern that during winter months the drive lanes would be narrower due to snow piled in the boulevard during snow removal. The developer is agreeable to widening the roadway to 32-feet (face to face) with parking limited to one side of the road and constructing a sidewalk on the west side of the street from Akin Road to the trail head into the park. This requirement is consistent with Fire Department recommendations. The landscaped island is proposed to remain in the plan. The Fire Department stated that maneuvering around the landscape island was achievable if no parking is permitted within the cul- de-sac bulb. 3. Identification and protection of the abandoned Presbyterian Church cemetery. Status: The Farmington Presbyterian Church has submitted a request for the City to take over control of the property. Under State Statute, cities are obligated to take over such properties. Staff is recommending that the developer be responsible for half of the cost of a fence for identifying the boundaries of the cemetery. Staff is currently reviewing the possible fence options and will review them with the Heritage Preservation Committee and Park & Recreation Department. The developer will still be fully responsible for identification and placement of property comer pins. 4. Mike Haley driveway relocation Status: Mr. Haley has submitted a statement in writing (see attached) agreeing to the lot boundary adjustment and relocation of his driveway from Akin Road to the proposed cul-de-sac road. The existing drive will be removed and the yard landscaped. 5. Wetland Conservation Act Permit application Status: John Smyth, Bonestroo Rosene Anderlik & Associates Engineering, has indicated that a wetland impact permit was sent out for review on April 30, 200 I and that the Wetland Conservation Act Technical Evaluation Panel (WCA TEP) did meet on-site in October to discuss the wetland mitigation and banking site. The WCA TEP did determine that the site was viable for wetland replacement but that a landscape plan needed to be submitted and approved by the WCA TEP. The developer's consultant is in the process of submitting a landscape plan and a revised summary of impacts. ACTION REOUESTED Consider the attached resolution approving the Middle Creek Estates Preliminary Plat contingent upon the following revised contingencies: 1. A Conservation Easement be filed with Dakota County for Outlot B protecting the vegetation along the rear sides of the lots adjacent to the DNR Protect wetland; s'~<o 11. The developer continue working with city staff concerning the tree inventory to maximize the preservation of trees within the construction area of the development; 111. The road width be modified from 28-feet to 32-feet face-of-curb to face-of-curb; IV. The Developer will share half of the costs for construction materials and installation in identification of the cemetery property to be determined by the Heritage Preservation Committee and Parks & Recreation Department. Respectfully submitted, flc~&~-r'~ ~s Michael Schultz i\ssociate PlafUler cc: Larry Frank, i\rcon Development, Inc. Don Patton, D R Horton File ~C;9 RESOLUTION NO. APPROVING PRELIMINARY PLATIPUD MIDDLE CREEK PUD MIDDLE CREEK ESTATES ADDITION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of December, 2001 at 7:00 P.M. Members Present: Members Absent: introduced and Member _ seconded the following: Member WHEREAS, the preliminary plat of Middle Creek Estates Addition is now before the Council for review and approval; and WHEREAS, a public hearing of the Planning Commission was held on the 13th day of November, 2001 after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and WHEREAS, the City Council reviewed the preliminary plat; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above preliminary plat be approved with the following stipulations: 1. A Conservation Easement be filed with Dakota County for Outlot B protecting the vegetation along the rear sides of the lots adjacent to the DNR Protect wetland; 11. The developer continue working with city staff concerning the tree inventory to maximize the preservation of trees within the construction area of the development; 111. The road width be modified from 28-feet to 32-feet face-of-curb to face-of-curb; lV. The Developer will share half of the costs for construction materials and installation in identification of the cemetery property to be determined by the Heritage Preservation Committee and Parks & Recreation Department. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of December, 2001. 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I aaml!lII~ml alh!hlll;lbh!III::~:mm~m "\" J t \ ~ t (, , 3snOH MIH~, !.3___ ~I , l!i ~ \ ,\ I ~:J: r--, \ H' : Ifiiiiillilmmmliiiiii'li~iiiiiilli;il"lilil ' ~~t :~ \~ ~NL1SIX3, ~~1 ~ ,\H, ' \ \ ~ ~!l~ f \ illll . ~ ,"-- '!o.~l\' , , S IE l:l' "1 8 I I" S!!!l 8 818 ~,,' 1 \,~~~" \1lI'i -" II -l_\~~~.!:!m~~~U~!!~!~;~~~~:~!~!!!:!!!~ ~~~~~__~~Ll~~,:__-~:_~, ~t- - -k _It.\ \\~,-n\ > ~,!1 ~~ I mmilliiiiiiliillllmlillllllmmmilllilll - 1 ~.: t S7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator FROM: Michael Schultz Associate Planner SUBJECT: Middle Creek Estates Preliminary Plat - Middle Creek Planned Unit Development DATE: November 19,2001 INTRODUCTION Arcon Development, Inc. and D. R. Horton is seeking approval of the Middle Creek Estates Preliminary Plat. The plat consists of26 single-family lots on approximately 40.74 acres ofland and is located south of the Pine Knoll neighborhood and west of Akin Road. DISCUSSION The applicants, DR Horton and Arcon Development, are seeking Preliminary Plat approval for the 26 single-family lot Middle Creek Estates plat; the plat is a part of the overall Middle Creek Planned Unit Development. The plat is located directly south of the Pine Knoll neighborhood and west of Akin Road, situated on top of a wooded ridge line that slopes toward two wetlands and the Middle Creek tributary. The development will be secluded with only one proposed access off of Akin Road that forms a 1,410-foot long cul-de-sac. The Planning Commission also approved a 910-foot variance to allow for the cul-de- sac (see attached memo). A land swap arrangement has been verbally agreed to with Michael & Patricia Haley to swap a corner of their property with Outlot B, located behind their property, to allow for the access into the property. The developers have indicated that because this property has a high aesthetic value due to the natural terrain and features that the housing within this development would likely be within the $300,000 to $500,000+ range. Development of this site is anticipated to begin this spring. Planning Commission Decision The Planning Commission held a public hearing on November 13, 2001 and forwarded a recommendation of approval based on the below listed contingencies as submitted by staff and amended by the Commission at the meeting. Some of the issues have since been resolved and the status of each is shown in italic after each contingency. 579 1. All Engineering comments are addressed as given within the letter dated October 22, 2001 from Lee Mann, Public Works Director/City Engineer that include: 1. The developer should realign the driveway of the existing home located to the north ofthe access to Akin Road in order to access from the proposed roadway. This will allow a safer turning lane into the development; Status: The developer has a verbal agreement with the Haley's to swap the needed right- of-way access with Outlot B shown on the plat. City staff met with the developer and land owner earlier this year, which the property owner appeared to be in agreement with the land swap. 11. The developer needs to determine where wetland mitigation will occur for the impacts on wetland #2; Status: A wetland mitigation area has already been constructed by the developer on the site but has not formally been approved by the TEP panel. The developer is claiming that there is enough wetland created to create a "bank" for future wetland impacts. John Smyth, Bonestroo Rosene Anderlik & Associates Engineering, the City's wetland consultant, is requiring that the developer complete a wetland impact application and follow the formal process. The developer's EA W identified two potential wetland mitigation sites, one located south of the MN DNR wetland within the future park area. Ill. Additional fire protection coverage should be added for Lots 13 and 14, Block 2 to cover the minimum 225-foot radius from hydrants. Status: New plans have been submitted identifying that the fire hydrant was shifted to the other side of the road to cover lots 13 and 14. 2. The developer address all comments given in a letter dated October 30, 2001 from Lee Smick, Planning Coordinator that include: 1. Outlot A be split into wetland area and parkland dedication; Status: The developer is amenable to splitting Outlot A to identify actual parkland dedication. This boundary line will be shown on the final plat. 11. A Conservation Easement be dedicated to protect the vegetation; Status: The developer has agreed to file a separate Conservation Easement document with Dakota County; the County will not accept these type of easements to be identified on a final plat. Ill. Require a tree inventory to determine removal limits of trees on the property; Status: City staff and the developer's engineer are in the process of scheduling a date to walk the site to identify older growth trees and will determine which trees can be saved as part of the plan. The study area will include only that area from house pad to house pad and not the entire plat. s~o IV. Require a sidewalk on one side of the 28-foot wide street; Status: The developer is agreeable to installing a sidewalk on one side of the street that will lead from Akin Road to the trail head recommended between Lots 1 & 2, Block 2. v. Additional landscaping be required surrounding the storm water management pond in Outlot G; Status: City staff has recommended that additional landscaping be added around the storm water pond, especially in areas where vegetation will be lost in order to construct the pond The developer is willing to add additional landscaping in this area. 3. The Parks & Recreation Division recommends a trail be installed between Lots I & 2, Block 2 within the 20- foot wide drainage & utility easement; Status: The developer is agreeable to constructing a trail head between Lots 1 & 2, Block 2 that will lead to the future park area. 4. The developer address comments from the Heritage Preservation Commission involving the identification and protection of the Presbyterian Cemetery; Status: The developer is agreeable to establishing property boundary markers at each corner of the cemetery and to conduct another survey to identify if there are any additional markers outside of the property. The developer added that they should not be responsible for establishing a fence around the perimeter for protection. 5. The developer complete a tree inventory and submit a tree preservation plan to be reviewed by the Planning Commission and approved by City Planning staff. Status: The developer is willing to complete a tree inventory of the area from house pad to house pad and is currently being coordinated with City staff. Area Summary of Plat The following is a summary of the acreages for each area: Total Area Total Lot Area Total Outlot Area Total Right-of-Way Largest Lot Area Smallest Lot Area Average Lot Area Gross Density Net Density Transportation 40.7428 acres 11.2115 acres 27.1774 acres 2.3539 acres 35,127 square feet 12,150 square feet 18,783 square feet 1.95 Units/acre 2.32 Units/acre The developer is proposing a secluded single-family lot development with a single access off of Akin Road; no other future stub streets are planned. The Hansen property, located to the southeast, is currently a large lot estate with no pending development plans. The Hansen property also contains a 5~1 large amount of flood zone that is located on the south half of the property and bisects the property in half(see attached map). Any future road access to serve the Hansen property could possibly be stubbed through Outlot I to serve the buildable area, ultimately creating a longer cul-de-sac (if the road is not looped to Akin Road or 20Sth Street). The alternative road access to serve the Hansen property would be by creating another long cul-de-sac off of Akin Road. There are possible design concerns by creating staggered road intersections beginning at 20Sth Street to the proposed Middle Creek Estates access. Wetland Requirements Wetlands are located on three sides of the proposed plat. A MN DNR protect wetland is located to the west that requires a minimum seventy-five (75) foot buffer. A Manage 1 wetland is located to the east of the plat, allowing an average buffer of fifty (50) feet and requiring a minimum thirty (30) foot buffer. Also a Manage 2 wetland is located along the southern edge of the plat but should not impact any of the platted lots. The minimum structure setback from all the above buffer areas is ten (10) feet. Another small wetland, identified as wetland #2, located on the north side of the plat and south of the entrance access, will be impacted by the development. John Smyth, Bonestroo Rosene Anderlik & Associates Engineering, is recommending that the developer's engineer submit a wetland impact application and follow the formal sequencing process. As part of the Development Contract, the developer will be responsible for the installation of wetland and conservation identification signage. Engineering Comments Lee Mann, Public Works Director/City Engineer forwarded a review letter dated October 22,2001 to Keith Willenbring, Pioneer Engineering to address the issues listed within the letter. Mr. Willenbring forwarded a letter along with revised plans addressing all of the issues identified by Engineering staff (see letter dated November 7, 2001 from Keith Willenbring, Pioneer Engineering). Park & Recreation Comments The Park & Recreation Division is requesting a trail be placed between Lots 1 & 2, Block 2 to allow for access to the future park space south and west of the proposed plat. Staff is also requesting that a sidewalk be constructed on one side of the street per City standard plates for roadways that are 2S-feet or less. The developer is agreeable to the construction of both and will be identified on the construction plans. Public Safety Comments Ken Kuchera, Fire Chief, completed review of the proposed preliminary plat for public safety and forwarded the following comments: 1. The diameter of the cul-de-sac turn around needs to be 100 feet in order to allow appropriate turning radius for fire apparatus; 2. The proposed center island within the cul-de-sac presents an obstacle to turn around; elimination of the center island is strongly encouraged; 5q~ 3. The proposed 30-foot back-to-back roadway is too narrow to maneuver, especially if parking is allowed on one side of the street. Recommendation is to restrict on-street parking if width is to remain at 30-feet or increase the road width to 34-feet; 4. Hydrant coverage is not met between the first and second hydrants. City staff has determined that the developer meets the minimum street width and design requirements. Parking will be restricted to one side ofthe street, allowing for a twenty (20) foot wide drive lane. It is staff s opinion that on-street parking will be minimal within this development due to the likelihood that most of the homes will have three (3) stall garages with additional parking within the driveway. The issue concerning the landscaped island has not been discussed with the developer. Landscaped islands have been a feature that has been apart of recent subdivision designs within cul-de-sacs. Heritage Preservation Commission Comments The Planning Division forwarded a copy of the proposed plat to the Heritage Preservation Commission because the plat abutted an abandoned cemetery that was potentially a heritage landmark site. Robert Vogel, Preservation Planning Consultant, forwarded the following comments (a copy of the letter and Heritage Preservation minutes is attached): 1. Cemeteries are deemed eligible for designation as Farmington Heritage Landmarks; 2. Determine ownership of the cemetery; 3. The developer should provide public access to the cemetery in the form of a dedicated trailway or easement; 4. Develop a preservation plan for the cemetery site and require the developer to stake the property comers and establish appropriate fencing for protection ofthe property. Staff has determined that the Farmington Presbyterian Church currently owns the property and has been in contact with City staff. The Heritage Preservation Commission is considering accepting the property as a historic landmark. City staff has determined that access to the property can be gained through existing City property located on Eaves Way and the dedicated Outlot A. Comments from External Agencies MN DNR, summary of comments (a copy of the letter is attached): 1. The volume of traffic generated from the plat does not seem to warrant a 30-foot wide road or a 100-foot cul-de-sac and would recommend reducing the amount of impervious surface within the development; 2. Overland sheet drainage and use of swales should be considered to allow for the removal of sediment and nutrients and provide the opportunity for evaporation and some amount of infiltration to occur; 3. Resident education about the importance of wetlands is stressed (staff currently is working on wetland information to be distributed to property owners abutting wetlands along with the placement of wetland buffer signs). City staff has discussed the comments from the MN DNR and feels the developer is meeting all required street design and storm sewer standards as specified within the City's Standard Templates. Dakota County Soil and Water Conservation District forwarded comments and recommendations pertaining to site design and erosion control; none of the comments appear to affect the plat itself (a copy of the letter is attached). 5'1?3 ACTION REQUESTED Consider approval of Middle Creek Estates Preliminary Plat contingent upon the following revised contingencies as originally given by the City's Planning Commission. 1. The developer continue discussion with both the City and private property owner to realign the private drive of the existing home located to the north of the proposed intersection off of Akin Road in order to avoid conflict with a proposed turn lane. 2. A Conservation Easement be dedicated to protect the vegetation; 3. A trail be installed between Lots 1 & 2, Block 2 within the 20-foot wide drainage & utility easement; 4. The developer re-survey the cemetery site to ensure no additional markers lie outside the property and to identify the cemetery's property comers; 5. Complete a tree inventory of the site from house pad to house pad to be reviewed by the Planning Commission and approved by City staff. cc: Larry Frank, Arcon Development, Inc. Don Patton, D R Horton File s~<I W .....J .....J >- - I-LL> _OC/) () z 0:: ::::> OJ [!'O II $Cf3'5 t) co en I (J.) -c I ::J t) ~ co $ -c L- o ~ $ c co C) co W ~ o ~ +-' o '~_ J I ! ' , I 'i i - ---'.-, i ill \ :'1 ii, '\ ,I! i I'! , il, I Ii, ; ! Iii i III I , , , ; I , I , I ! I I ~ 1,Jl, U 1__./ i; III 'II Ii I ]11 _..,__ lJ ::-~,---- 'I' ~ II' II I ,i I 'j 11' I II1I II II 11[0 Il.,:.,~ !L.Li I......J ! Iu.: I, u.: li,~ II:~ l~ :'1 . 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C eu .....J (J.) ..c ::J - 'C\ \\"- i , , L-J I +-' C ::J o ~ )17 en /~ o ~ ~ o ~ +-' o o ~ \ , \, I / /' ,/' C::l:~->'~ 1/ /;, // 1/ /o' ,; 'I ''-''0 1 ' !~"-' o []]] [ill o CD{2",' j '/ (' i I, rnrn[q~ ~ ~\ ~, 5~c:r .-----.... --- - --- -- --~ -~-- / \,~~",.- /' '''-., '... / " "':". / ,(..............\ -~;/ ,-"'_.' J./ ,;1 ...J .~'/ "-/"'1 I '-.., \\000\ \. ) ....-.-'-. ---.--' '...... _/ t) eu en I (J.) -C I ::J t) L- o ~ L- eu a... , -<.. ...'1:.-.... eu .....J I c eu C) eu W ~ o ~ +-' o ---- ------- -- .----.. -- ----- ....--.-. , - _.~--- -~-- _. ._--- ~ ---.-.- -:;=--:-.-:;:=_ ==-_-:::=~.::==='-::;::::';':l a~ 80 Nj '-..:.:;:'>0 00 'tJ ... " \\ ',', '\\ \\ '\ \\ II Doli l_~ " I L___ -/~ / o '----[] )1 l r, I I G I I tl ! \\ ._JI U-:-r I o z <( ~ <( W LL o >- I- () oe~::~\ '\' \>~:<~ J) ~ ~<;.::::---::::'~:::--.....:, r( V ">--=./\ '\ r II ,\ o 0:::' O uU I~ ULI '-) 'Ii-:l. '\ 0' ~\' Ij, II ~ ,;, Ii LdfL-;/dJ/ ~----'---l; I \ I ! i:; I I I I' I - --=== '.:r -- I' II i II II '~ I -.~~,_ -_._._ II If;' ------ ~ I II --------, tI . i I'ill! I I, : :1 II ;1 i: J V ,,:,,:,:::--=:::;:::-::"::-C::=-'::::;:-=:J~ n_n-'" v _. '- I I I :1 Ii 'I i : I 0 It 1I .- rF JJ I I I 'f- i, I! Ii " II I " .-::::-= 59'0 59/ Lee Smick rom: ...ent: To: Cc: Subject: Mike Haley [mike.haley@irishsetterboots.com] Wednesday, December 12, 2001 2:45 PM Ismick@ci.farmington.mn.us haley7@charter.net Haley Property, Land Swap and Driveway Relocation To: Lee Smick, City of Farmington From: Mike Haley, 20521 Akin Rd. Farmington Re: Land swap/ Driveway relocation Dear Lee, As per our conversation today I will approve the relocation of my driveway as it appears on the D.R. Horton plan submitted to me by Mike Suel 11/29/01. However, we need to agree on the following; 1. Removal of the old driveway, sodding and replacement of trees taken out to put in the new driveway. 2. The new driveway should meet standards for base and three inch thickness of blacktop as my existing top driveway has and connect to top driveway. 3. The land swap concludes as proposed in the most recent plans. (Nov. '01) . All costs related to the above will be covered by D.R. Horton. With the above in order and agreed on by all parties I see no problem moving forward. I will be attending the 12/17 council meeting as you suggested. Thank you. Mike Haley Director and General Manager, Irish Setter Brand Red Wing Shoe Co., Inc. Phone: (651) 385-1228 Fax: (651) 385-0897 1 11[\\ [~; @ ~ 0 W ~ I?\I~\~ II i J J I Ii 11/ IIX'i i'iil 'Uti I DEe I 2 2001 J~' 5~ ,. <C ~~ c, ~o 4 ~~ ~ J- <J~ aJ (/) 0 - :(2 -41_10 -- -.-, (/) -<C w 30: ~ 2 ~ '0\ :.) <:> " ~ ~~ z~ 2 ~ F::> (f) 0 ---7""' XI ~ W ?: '-. ~ 0:: ~>- 2 ~ <-' z F (f) X w I'):::: L aJ<( ~ t:22 0 )2 J- iLl --.J C) N or- >- or- 2 or- .-J W a::: ----l w .- W / ::l 0::: I ~ / 2 I w m / I () / .- (L I 0 / ::l F /' 0::: ::> 0 - <-''cl - - ~<( - <C 'in 0:: -~ - ~ - > -- 0:: / it>~ - / ........... LL :J / - / JAN-10-2000 11:34 RED WING SHOE 651 385 0897 P.01/03 L () f- .:> 1/10/00 To: Lee Smick From: Mike Haley Re: Horton Land Developers Hello Lee, I am faxing this signed agreement to you per the request of Don Patton. For the record, Pat and I support this land swap completely. It is good for us and we also feel that this development will enhance the neighborhood as well as the community. We will be available to answer any questions the city might have regarding this matter. Thank you, J!!:. ~aley 20521 Akin RD. Farmington, MN 55024 651-463-3774 5'9Y JAN-10-2000 11:34 RED WING SHOE 651 385 0897 P.02/03 Micb3cl & Patricia Haley 20521 Akin RcL FmningtOD, MN. SSOZ4 Re: Murphy Farm Development near Mr. & Mr9. Haley 2oP'3 ~~/l..1L ..--- Iu you know from our previous conversations I represent the developer that is developingtb.e Murphy Fana that adjoins yoW'property. As part ofonr past discussions we have talked about doing a land swap between your parcel and the Murphy Fann property. This exchanje is necessary to bring your house and how it relates to the new City Street that Ulill be buiJt nm to your property into conf'om1ance with existing City CoWllS BDd setbacks. I have had my surveyor prepare a $moy $hQwmg this land swap. Please see the attached survey. DR. Horton will exchange Parcel B for that portion or your property that is shown as Parcel A. This exchange will take place as part of the Final Plat pra~CS6. Tbe City of Farmington have ~quested that we: have your approval oft1Us land svvap as part of the Preliminary Plat process. Could you please indicate your approval of this land swap by signin~ below. If you bavc a question or concerns. and wish 10 discuss the matter. please fecI free to contact at the numbers listed below. ,. SiT\Y' [) II _ Don~an~Manager D~t. 651-256-1140 C~ll 612-366-7714 " , TCTI=lL P.01 595 ** TOT~L PAGE.001 ** I I I 'O~)'9-- ,/ ~/,7 I M..;O.LL.OOS \~-I 0 r=- - -=- - -.Q9'09L - =-=- -1l- - -l,O.a ~-t\ .:\0 I 0~V . .~'/.~ I q\X~ ~ ~ ~ ~ , ~% ~~ ~ ~~ 1:0..... Z \ <~1; ~0'd It:ilOl ....."" ./ , , ,) S'..... ./ i ~ I ~ ftt/' ~ ~'I ~(")~ - - --(,/ I ~ "'- -- \ ~ ('~ \ I ) -~ /' \" 10 I ( "-,,, \ P N \./ V.........,r-: V' ~ col mO CON :z <~ ~ o:~ 0;; ~0 ~ Otj ,,'OC'1 "". Qj"" "'j~. ~- If?' .vt?o~ ~.:JO~ [0/[0'd L680 S8[ TS9 \-,- \ fA II 3nHS teN Jr~ (j:P-I 17[ : TT 01'11'1(' -ClT -~I" r .~....- '" 59&'