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Home My WebLink About12.03.01 Council Packet COUNCIL MEETING REGULAR December 3, 2001 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Employee Introduction - Community Development b) Employee Introduction - Parks and Recreation 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) a) Response to Akin Road Issues - Engineering 7. CONSENT AGENDA a) Approve Council Minutes (11/19/01 Regular) b) Approve LMCIT Excess Liability Coverage - Finance c) Approve Change Order Facilities Project - Engineering d) Appointment Recommendation - Fire Department e) Capital Outlay - Administration f) Capital Outlay - Parks and Recreation g) Consider Resolution - Accept Skatepark Donation - Parks and Recreation h) Consider Resolution - Accept Prairie Waterway Donation - Parks and Recreation i) Approve Bills 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Consider Resolution - Approving 2001 Revised Budget, 2002 Budget and Property Tax Levy - Finance b) State of the Region 200 I - Administration 11. UNFINISHED BUSINESS 12. NEW BUSINESS 3. COUNCIL ROUNDTABLE 14. ADJOURN Action Taken Pares 445-446 Pages 447-4$4 PaJ{e 4$$ Pages 4$6-4$9 Page 460 Page 461 Pase 462 Pa~es 463-464 Pages 46$-467 Pa8e 468 Pages 469-473 Pages 474-47$ COUNCIL MEETING REGULAR December 3, 2001 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Employee Introduction - Community Development b) Employee Introduction - Parks and Recreation 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) a) Response to Akin Road Issues - Engineering 7. CONSENT AGENDA a) Approve Council Minutes (11/19/01 Regular) b) Approve LMCIT Excess Liability Coverage - Finance c) Approve Change Order Facilities Project - Engineering d) Appointment Recommendation - Fire Department e) Capital Outlay - Administration f) Capital Outlay - Parks and Recreation g) Consider Resolution - Accept Skatepark Donation - Parks and Recreation h) Consider Resolution - Accept Prairie Waterway Donation - Parks and Recreation i) Approve Bills j) Appointment Recommendation - Community Development (Supplemental) 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Consider Resolution - Approving 2001 Revised Budget, 2002 Budget and Property Tax Levy - Finance b) State of the Region 2001 - Administration 11. UNFINISHED BUSINESS 12. NEW BUSINESS 3. COUNCIL ROUNDTABLE 14. ADJOURN Action Taken Introduced Introduced Information Received Approved Approved Approved Approved Information Received Approved RJ04-0J RJOS-OJ Approved Approved RJ06-0J RJ07-0J Information Received ~~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: M C '1 b C' Ad ' . ~\~ ayor, ounCl mem ers, Ity mlll1strator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Response to Akin Road Issues DATE: December 3,2001 INTRODUCTION At the November 19, 2001 City Council meeting Mr. David Pritzlaff indicated concerns regarding the Akin Road project. The following discussion addresses those concerns. DISCUSSION Trail/Slope Issues The slopes adjacent to the trails are typical of situations where trails are located in similar terrain and are 3:1 slopes. In those areas where the slopes have been extended onto private property, permission has been granted to the City for the slope encroachment. Counting the "traffic" on the trail is not practical since mechanical devices will not provide an accurate accounting of the usage of the trail. The trail will be plowed, as are all trails in the City, as staffing and scheduling allow. Construction Speed Zone The question was raised as to why the speed limit could be lowered (construction speed zone) on the roadway to protect the construction workers but not to protect the users of the roadway. In fact, there are two different ways to implement construction speed zones. The type of speed zone that is implemented to protect only the workers is lifted when the workers are not present, such as after working hours at night and on weekends. The second type of speed zone is implemented around the clock and is intended to protect both the workers and the users of the roadway. The second type of speed zone, that intended to protect both the workers and the users of the roadway, was implemented on the Akin Road project. Striping The temporary striping on the road in the area of Eaves Way and 203rd Street has been reviewed and is adequate to identify the temporary traffic lanes. Staff is in the process of exploring options that '1l/S would make the striping more defined in the area until the final pavement lift and striping is placed next year. Curb Curb was placed in areas where the trail had to be located nearer to the roadway for grading and drainage purposes and to meet Municipal State Aid standards for separation between the roadway and the trail. Stop Signs. Crosswalks and Speed Limits Akin Road is being continually monitored by the City to determine if warrants are met for stop signs. Information from the City's traffic engineer regarding crosswalks on Akin Road will be forwarded to the City Council at a future meeting. As indicated in previous communications, the State of Minnesota has the statutory authority to set speed limits. Further speed studies will be performed in the spring on Akin Road and the State will re-review the speed limit based on the new data. Information from the City's traffic engineer regarding urban districts and school speed zones along Akin Road will be forwarded to the City Council at a future meeting. Snowmobiles The concern regarding how snowmobiles will traverse the east side of Akin Road, now that the trail is in place, was also raised. Since Akin Road has been turned back to the City from the County and is now a City road, the Council may wish to consider the policy and safety issues related to allowing snowmobiles to operate along Akin Road. Snowmobiles are required to travel with the flow of traffic where possible. BUDGET IMPACT None. ACTION REQUESTED For information only. Respectfully Submitted, ~/h~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file David Pritzlaff, 20255 Akin Road <./16 /a, COUNCIL MINUTES REGULAR November 19, 2001 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Soderberg, Strachan, Verch Cordes Joel Jamnik, City Attorney; Ed Shukle, City Administrator; Robin Roland, Finance Director; Lee Smick, Planning Coordinator; Dan Siebenaler, Police Chief; Jim Bell, Parks and Recreation Director; Lee Mann, City Engineer; Karen Finstuen, Administrative Services Manager; Mike Schultz, Associate Planner; Brenda Wendlandt, Human Resources Manager; Cynthia Muller, Executive Assistant Anita Kennedy, David Pritzlaff, Lee Eden, Kris Jahnz, Michelle Leonard, Boy Scout Troop 118 4. APPRO v.E A GENDA MOTION by Soderberg, second by Strachan to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Introduce New Employee - Police Department Ms. Stacy Sanborn was introduced as the new Community Service Officer. b) Safe Streets Award Presentation - Police Department Ms. Anita Kennedy, Probation Officer with Dakota County gave an overview of the Safe Streets First program. This is a DWI offender's program directed by the Dakota County Courts and the Minnesota Citizens Council on Crime and Justice. A plaque was presented to the City for participating in the program. c) Proclamation Recognizing Reverend Jamie Thompson - Administration Pastor Jamie Thompson was recognized for his outstanding service to the community and support of Farmington youth. He co-founded Building Bridges for Youth, a volunteer organization to foster asset building and healthy youth in the Farmington area. 6. CITIZEN COMMENTS Mr. Dave Pritzlaff, 20255 Akin Road, stated the Akin Road project doesn't live up to his expectations. The residents needs have not been met and the City did not back the residents as far as reducing the speed limit. When digging began for the bike path, there 0/'17 Council Minutes (Regular) November 19,2001 Page 2 were dirt piles placed in several yards. There are double yellow lines that make a bulge. It is confusing to figure out where the turn lanes are. Mr. Pritzlafffeels if the turn lane goes to the left so should the yellow line and use white lines to mark the lanes. He invited Council to drive Akin Road. There are a couple areas where curbs were installed and residents did not expect them. They were told there was not enough room between the road and the bike path. If there was not enough room for the bike path, it should not have been installed. If there are curbs, there should also be gutters. The project was dragged out too long. As far as safety issues, why were speed limits reduced for construction vehicles and not for residents? Mr. Pritzlaff feels the bike path is very unsafe. If a child makes an error on their bike or roller blades, they will go into a fence, brush or trees or go down the embankment. If an injury does occur, the City could be held liable. Will the bike trail be plowed in the winter? If it is plowed, where are snowmobilers supposed to ride? Can the City do a traffic count on the trail to see if it was worth installing? Crosswalks, stops signs, speed limits will always be important issues. City Engineer Mann stated the final lift of asphalt will be placed in the spring. There are other items to be completed yet this fall including striping. Staff will respond to Mr. Pritzlafl's questions and will include a letter staff received from the state regarding speed control. Mr. Kris Jahnz, 5755 18200 Street W, stated he was notified of a delinquent water bill for approximately $55. He bought his house two years ago and the previous owner did not pay his bill. He did not think it was right to have this amount added to his property taxes. The City knows where the previous owner lives. He was aware of this in 1999. In 2000 he received another letter. Mr. Jahnz wanted to know how long will this go on. No matter what the dollar amount is, it is not right. Councilmember Strachan asked if this should have been resolved at the closing. Finance Director Roland replied the title company should do a title search and would place any pending amounts in escrow. It is standard policy for the City to send notice to the current and previous owner. The new owner has recourse with the title company and through small claims court against the previous owner. The address of the previous owner is in Empire Township and the City has no ability to certify a Farmington bill to an Empire property. Finance Director Roland will review the situation. 7. CONSENT AGENDA Councilmember Verch pulled Item 7a) Council Minutes (11/5/01 Regular) to abstain from voting as he was absent from that meeting. MOTION by Strachan, second by Soderberg approving Council Minutes (11/5/01 Regular). Voting for: Ristow, Soderberg, Strachan. Abstain: Verch. MOTION CARRIED. MOTION by Soderberg, second by Strachan to approve the Consent Agenda as follows: b) Approved Varlous Licenses and Permits - Administration c) Accepted Resignation Heritage Preservation Commission - Administration d) Received Information Capital Outlay - Fire Department e) Adopted RESOLUTION RIOO-Ol Approving Tree City USA Application- Parks and Recreation f) Received Information Heritage Preservation Commission 2001 Annual Report - Administration l.f'lco Council Minutes (Regular) November 19,2001 Page 3 g) Approved NRG Processing Solutions Contract Amendment - Parks and Recreation h) Approved 195th Street Project Change Order - Engineering i) Approved Appointment Recommendation Parks and Recreation - Administration j) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Certification of Delinquent Municipal Services - Finance Minnesota State Statutes grants municipalities the authority to certify delinquent utility accounts to property owners' real estate taxes as a special assessment for collection. All property owners with delinquent utility bills (over 90 days overdue) were mailed notices and may pay their delinquent amount by December 1, 2001 to avoid certification. At the current time there are 257 accounts for a total of $117,129 outstanding. If a renter has a delinquent amount, both the landlord and renter are notified. Mr. Dave Pritzlaff, 20255 Akin Road, asked how the City is billing sewer usage. It should be based on water usage. Finance Director Roland replied 2-3 years ago the policy was changed to reflect winter quarter water usage, as this is when the least amount of water is used. The maximum amount the sewer usage could be is the amount of water used dwing winter quarter times the sewer rate. MOTION by Verch, second by Soderberg to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Strachan, second by Soderberg adopting RESOLUTION RI0I-0l certifying the delinquent accounts as special assessments to the 2002 taxes of the appropriate properties. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) October 2001 Financial Report - Finance Budget actuals as of October 31,2001 were presented to Council. Expenditures are well within budget and revenues are significantly higher in certain areas. The 2002 budget document will be presented at the first meeting in December. b) Charleswood 6th Addition Preliminary and Final Plat - Community Development Newland Communities proposes to replat the Charleswood 4th Addition in an effort to correct a property line adjustment between Newland Communities and Bob Donnelly, 20080 Flagstaff Avenue. The three lots affected include Lot 1 Block 1, Lot 2 Block 1, and Lot 1 Block 2. The Charleswood 6th addition is located on the southwestern edge of the Charleswood development along 200th Street. Mr. Donnelly's property is adjacent to the Charleswood development on the west. A fence owned by Mr. Donnelly currently exists on the Charleswood '1717 Council Minutes (Regular) November 19,2001 Page 4 property owned by Newland Communities. Since the fence has existed for a number of years on the property owned by Newland Communities, Minnesota State Statute allows an adverse possession to take place. The Charleswood 4th Addition needs to be replatted to take into account the fence line owned by Bob Donnelly. The property line has moved approximately 2 to 4 feet to the east in the rear lots of the Charleswood 6th Addition plat. The Final Plat approval is contingent on the approval of the construction plans for grading, storm water and utilities by the Engineering Division. MOTION by Soderberg, second by Verch adopting RESOLUTION RI02-01 approving the Charleswood 6th Addition Preliminary and Final Plat with the above contingency. APIF, MOTION CARRIED. c) Middle Creek Estates Preliminary Plat - Community Development Arcon Development and D.R. Horton is seeking approval of the Middle Creek Estates Preliminary Plat. The plat consists of26 single-family lots on approximately 40.74 acres ofland and is located south of the Pine Knoll neighborhood and west of Akin Road. The Planning Commission held a public hearing on November 13, 2001 and forwarded a recommendation of approval based on the follow contingencies: I. All Engineering comments are addressed as given within the letter dated October 22, 2001 from Public Works Director Lee Mann. The developer should realign the driveway of the existing home located to the north of the access to Akin Road in order to access from the proposed roadway. The developer has a verbal agreement with the Haley's to swap the needed right-of-way access within Outlot B. The developer needs to determine where wetland mitigation will occur for the impacts on wetland #2. Additional fire protection coverage should be added for Lots 13 and 14, Block 2 to cover the minimum 225-foot radius from hydrants. 2. The developer address all comments given in a letter dated October 30, 200 I from Planning Coordinator Lee Smick. Outlot A be split into wetland area and parkland dedication. A Conservation Easement be dedicated to protect the vegetation. Require a tree inventory to determine removal limits of trees on the property. Grading will be done for each individual building pad which will allow the developer to save trees. Require a sidewalk on one side of the 28-foot wide street. Additional landscaping be required surrounding the storm water management pond in Outlot G. 3. The Parks and Recreation Division recommends a trail be installed between Lots 1 and 2, Block 2 within the 20-foot wide drainage and utility easements. ,/50 Council Minutes (Regular) November 19,2001 Page 5 4. The developer address comments from the Heritage Preservation Commission involving the identification and protection of the Presbyterian Cemetery. This is not part of the plat, but borders the north end of the plat. The developer is being asked to identify the property comers and establish some type of perimeter protection around the cemetery. 5. The developer complete a tree inventory and submit a tree preservation plan to be reviewed by the Planning Commission and approved by City Planning staff. The developer is proposing one cul-de-sac measured at 1,410 feet from Akin Road to the Hansen property. The Planning Commission approved a variance for 910 feet for the cul-de-sac due to the surrounding environmental features. The standard measurement for a cul-de-sac is 510 feet. Fire Chief Ken Kuchera reviewed the preliminary plat for public safety and forwarded the following comments: 1. The diameter of the cul-de-sac turn around needs to be 100 feet in order to allow appropriate turning radius for fire apparatus. 2. The proposed center island within the cul-de-sac presents an obstacle to turn around, elimination of the center island is strongly encouraged. 3. The proposed 30-foot back-to back roadway is too narrow to maneuver, especially if parking is allowed on one side of the street. Recommended restricting on-street parking if width remains at 30 feet, or increase the road width to 34 feet. 4. Hydrant coverage is not met between the first and second hydrants. The plat was also reviewed by the Heritage Preservation Commission because the plat abutted an abandoned cemetery that was potentially a heritage landmark site. Comments are as follows: I. Cemeteries are deemed eligible for designation as Farmington Heritage Landmarks. 2. Determin,e ownership of the cemetery. 3. The developer should provide public access to the cemetery in the form of a dedicated trail way or easement. 4. Develop a preservation plan for the cemetery site and require the developer to stake the property comers and establish appropriate fencing for protection of the property. The MN DNR has requested the road be narrowed to reduce the amount of impervious surface that could impact the wetland. Regarding stormwater runoff, they would like to limit the amount of curbing and have water run naturally to the wetland. Following are the contingencies for the Middle Creek Estates Preliminary Plat: '15/ Council Minutes (Regular) November 19, 2001 Page 6 1. The developer continue discussion with both the City and private property owner to realign the private drive of the existing home located to the north of the proposed intersection off of Akin Road in order to avoid conflict with a proposed turn lane. 2. A conservation Easement be dedicated to protect the vegetation. 3. A trail be installed between Lots I and 2, Block 2 within the 20-foot wide drainage and utility easement. 4. The developer re-survey the cemetery site to ensure no additional markers lie outside the property and to identify the cemetery's property corners. 5. Complete a tree inventory of the site from house pad to house pad to be reviewed by the Planning Commission and approved by City staff. 6. Complete wetland impact mitigation application. Mayor Ristow stated he is not in favor of the plat. He would like the issues resolved and brought back to Council. The biggest concern is the verbal agreement, he would like to see it in writing. The wetland mitigation is another big concern. As far as public safety, he would like to see the Fire Chiefs recommendations met. Regarding the tree inventory, he would like to see which trees will stay. Councilmember Strachan asked what signage would be at the entrance due to such a long cul-de-sac. Staff replied a dead end or no outlet sign. Regarding the cemetery, he agrees with the developer as far as a fence not being the developer's expense. However, the cemetery is in the picture because of the development. He would like something that marks where it is, at least at the four corners. He would also like buyers to be aware the cemetery is there. He would only approve the landscape island if there were no parking at all. He is glad to see a development with executive homes. Councilmember Soderberg stated his biggest issue is the verbal access agreement. He would like this resolved before moving forward. The long cul-de-sac and fire truck access is also a concern. He can see where the terrain and features almost necessitate a cul-de-sac. However, if two fire trucks meet with cars parked on the street, there will be a problem. Planning Coordinator Smick stated the reasons for the width of28 feet for the cul-de-sac was to try and narrow the pavement and also maintain the trees as much as possible. So there is a balancing act between maintaining trees and fire access. Councilmember Verch stated if he bought a $500,000 house, he would want to be able to park in front of his house. He also agreed the issues should be resolved and brought back. Mr. Larry Frank, Arcon Development, stated regarding the grading they are trying to tie with existing grade as much as possible. They will do custom grading for each lot to preserve trees. i5~ Council Minutes (Regular) November 19,2001 Page 7 Mayor Ristow stated Council has a right to approve or deny the cul-de-sac. If three of us are not in favor of the cul-de-sac that puts the development at a stand- still. Councilmembers Soderberg and Strachan stated if the other issues could be worked out, they would approve the cul-de-sac. Mr. Larry Frank stated the access issue is an uncomfortable situation. The City has to make the decision that the Haley's driveway can no longer go onto Akin Road. The Haley's like the land swap deal. They are not too excited about changing their driveway. The City has to say their driveway has to be relocated. Mayor Ristow asked why the City has to say that. Mr. Frank replied the developer does not own their property. This has nothing to do with the swap. This is only to relocate their driveway to come into the development's road. Councilmember Soderberg stated he is concerned with the land swap. If they are giving you a wider right-of-way for the street, the Haley's have to understand the driveway will be relocated so it does not go into the middle of a turn lane. As far as the cemetery, Mr. Frank stated they will survey the cemetery and put in permanent posts. He did not want to put a fence in. Mayor Ristow stated he would like to see the fence installed. Mr. Frank felt it was not their responsibility. Mayor Ristow stated they are causing the area to have more access. Mr. Frank stated there will be no access from their lots to the cemetery. They have already spent $6,000 surveying the cemetery. It does not add value to the property, they did not buy the cemetery, but they will survey it again. MOTION by Soderberg, second by Verch to table this item until the December 17,2001 Council meeting. APIF, MOTION CARRIED. d) Consider Resolution - ISD 192 Schoolhouse Addition Development Contract - Engineering The Development Contract for ISD 192 Schoolhouse Addition was presented to Council. Following are conditions of approval: a) The Developer enter into this Agreement. b) The Developer provide the necessary security in accordance with the terms of this Agreement. c) The Developer record the plat with the County Recorder within 75 days after City Council approval of the final plat. MOTION by Strachan, second by Soderberg adopting RESOLUTION RI03-01 approving the execution of the ISD 192 Schoolhouse Addition Development Contract and authorizing its signing contingent upon the above conditions and approval by the Engineering Division. APIF, MOTION CARRIED. e) Empire Treatment Plant Expansion -Administration A meeting regarding the proposed expansion of the Empire Wastewater Treatment Plant will be held November 20, 200 I. City Engineer Lee Mann will attend. ~53 Council Minutes (Regular) November 19,2001 Page 8 t) Set Workshop Date - Recreational Vehicle Parking in Residential Zones - Community Development At the October 1,2001 Council meeting a group of citizens addressed the Council requesting their consideration of an ordinance that would restrict the number of trailers and/or recreational vehicles stored on a residential lot. The City Council directed staff to schedule a Joint Workshop with the Planning Commission to discuss this issue. It was decided to hold the workshop on February 20, 2002 at 5:00 p.m. or 7:00 p.m. with the Traffic Calming Workshop. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Strachan: The ISD 192 Planning Task Force has met four times. They have discussed concepts regarding a new high school, and adding to the current high school. Council member Verch: review the situation. The striping on Akin Road is bad at night. Staff will 14. ADJOURN MOTION by Strachan, second by Soderberg to adjourn at 9:15 p.m. APIF, MOTION CARRIED. Respectfully submitted, !f-'~ /7?~ 1/ Cynthia Muller Executive Assistant ~5'1 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /b ~ f_ TO: Mayor, Council Members, City Administrator FROM: SUBJECT: DATE: Robin Roland, Finance Director LMCIT Excess Liability Coverage December 3, 2001 INTRODUCTION The City has historically purchased excess liability coverage as part of its insurance coverage. Accordingly, the City must decide annually whether or not to waive statutory liability limits to the extent of the excess coverage purchased. DISCUSSION LMCIT's basic liability coverage provides limits of $750,000 per occurrence, but offers cities the option of additional liability coverage. As in recent years, the City has chosen under its insurance coverage for 2002 to accept excess liability coverage limits of $2,000,000 from the League of Minnesota Cities Insurance Trust. In accepting this excess liability coverage, the City protects itself from liability claims which are not covered by the statutory limits. The election not to waive the liability limits results in a 25% reduction of the City's premium for this excess coverage. ACTION REQUIRED The City Council should adopt a motion electing NOT TO WAIVE the monetary limits on tort liability established by Minnesota Statutes 466.04. Respectfully submitted, jk~J /' Robin Roland Finance Director '/55 7<:. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmin2ton.mn.us TO: M C '1 b C' Ad ' . ~ ( ayor, OunCI mem ers, lty mlll1strator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Approve Change Order - Facilities Project DATE: December 3,2001 INTRODUCTION Forwarded herewith for Council's review and consideration is Change Order # 2 for the City's facilities project. DISCUSSION Attached is an itemized account of the various items that comprise change order # 2. Of the ten items listed, two are credits to the project and eight of the items are additions to the project. Of the eight additions to the project, three of the items account for the majority of the costs. The largest cost item is the replacement of the landscape "fingers" between the doors at the north end of the Central Maintenance Facility with pavement. During the design process, this paving was removed and landscaping was bid for the areas between the northerly ingress-egress doors, as a cost savings measure. This pavement has been put back in to facilitate operations and maintenance at the building. The cost of the paving is $32,227.00. This work has been completed at this time. For a cost of $19,121.00, card reader security entrance equipment is proposed for the Central Maintenance Facility. This system allows employees to enter the building using a computerized card rather than a key. This allows for significantly enhanced security for the building. A record is kept of who enters the building at what time. Also, when staff turnover occurs, cards can be de-activated and the computer codes can be changed. With a key system, it is impossible to track who is in the building and when staff turnover occurs, locks would have to be re-keyed to address the possibility of ex-employees having spare keys to the building. Card readers were provided for in the Police Facility as part of the original design. The start of the building project was delayed due to coordination of the separate grading contract. The contractor is entitled to costs related to overhead and administration, or General Conditions as it is referred to in the contract, for the additional time the contractor will need to finish the project. This cost is in the amount of$8,581. The remaining items are less significant in nature and are typical of a project of this type. $15" BUDGET IMPACT The total cost for change order #2 is $68,489. The project has a contingency fund balance in excess of $500,000 and therefore the funds are available for this change order. ACTION REQUESTED Approve by motion, Change Order # 2 for the City Facilities project in the amount of $68,489. Respectfully Submitted, ~Yn~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file John McNamara, WOLD Architects cj57 M E M 0 RAN DUM lUglU WOLD ARCHITECTS AND ENGINEERS 305 ST, PETER STREET ST PAUL, MN 55102 651.227.7773 FA.'{ 651.223.5646 TO: Lee Mann FROM: JOhnMCNamaraV DATE: November 26,2001 ,< ;\ \ \ 24 SOUTH GROVE AVENUE SUITE 500 ELGIN, IL 60120 847.608.2600 FAX 847.608.2654 COMM. NO: 00086 WWW.WOLDAE.COl\! !\WL@WOLDAE.COM SUBJECT: Farmington North Municipal Campus - Phase I Per discussion with the Core Group on November 21,2001, the following are recommended contract changes for the North Municipal Carnpus, The approved costs represent a fair value for the work performed, Upon approval by City Council, we will issue Change Order #2 for the project. Item PR #3, Item 2 PR #4, Item 1 PR #7, Item 1 PR #8, Item 1 SI#9 Field Correction Winter Cost Misc. Cost #3 Misc. Cost #4 Description Approved Cost Changes were made to motor starters during the <$184.00> shop drawing process resulting in a credit. Provide card readers to CMF, Card readers $19,121.00 were not originally bid for this facility. Most of this cost is related to equipment. At the request of the Core Group, the two $32,227,00 landscape areas north of the CMF were requested to be replaced with blacktop to allow for additional storage and clearance, This cost is to add conduit from the CMF to the $1,155 future fueling station, An additional floor box was added at the CMF $810.00 for the new furniture. Additional fees were charged for corrections to <$1,100,00> steel details at the buildings, This is a backcharge to the contractor for this work. This cost is for General Conditions for to a time ~8,581,OO extension requested by the Contractor based on a delayed start related to the excavation project. An additional spillway was added in the field to $319,00 enhance road drainage, Conduit was added under the roadways for $329.00 technology, y' 5<tr IllglD Memorandum to Lee Mann Page Two Misc. Cost #6 The Owner provided light pole bases were discovered to not work properly with installed conduit. This cost is to provide new bases. Total Change Order # 1 $4,096.00 $68,489,00 Per our letter to Rochon dated October 26, 2001, we are recommending a 40 day time extension for the Police Station and a 60 day time extension at the Central Maintenance Facility, If you have any questions, please call. cc: Robin Roland, City of Fannington Barry Badinger, E & V Michael Cox Brendon Stuckey Yb9 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us 7d ~j TO: Mayor, Councilmembers and City Administrator FROM: Ken Kuchera, Fire Chief SUBJECT: Appointment Recommendation - Fire Department DATE: December 3,2001 INTRODUCTION The Fire Department New Member Committee completed the process of selection for two new members. DISCUSSION The selection process consisted of verbal interviews, written examination and physical agility evaluation. Presently, the Fire Department is two members short of the maximum compliment of 37 members. The two new selected members for Council consideration and approval are: Timothy D. Vanderlinde Justin R. Elvestad The above applicants have successfully completed all steps of the selection process. ACTION REQUESTED Approve the appointment recommendation for Timothy Vanderlinde and Justin Elvestad effective January 14,2002. Respectfully submitted, ~t~<--" Fire Chief tI~o City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7e ~II TO: Mayor, Councilmembers, City Administrator FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Capital Outlay - Administration DATE: December 3, 2001 INTRODUCTION Staff proposes the purchase of twelve Voting Booths to be used in next year's elections. DISCUSSION With a growing number of voters and the addition of precinct number 4, there is a need to expand the number of voting booths the City currently has. BUDGET IMPACT The 2001 budget allows for the purchase of twelve additional voting booths at a total of $2940.00. ACTION REOUESTED This is for information only. Respectfully submitted, ~J~ Karen Finstuen Administrative Services Manager tic, / 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us <fT. Mayor, Council Members, City Administrator TO: FROM: SUBJECT: DATE: Robin Roland, Finance Director Capital Outlay - Parks & Recreation December 3, 2001 INTRODUCTION The Parks and Recreation department needs to replace their 1997 John Deere Skid steer. DISCUSSION The 1997 Skid steer is used for snow removal in the Downtown area. This piece of equipment has been plagued with repairs since shortly after it was purchased. It now requires replacement of the engine at a cost significantly higher than the value of the equipment. The Skid steer can be traded in on a 36 month lease of a new Skid steer with the same firm that the City currently leases the Public Works Skid steer from. All maintenance is covered under the lease. However, by City ordinance, before staff can enter into this arrangement, Council must approve the disposal of the equipment. BUDGET IMPACT Sufficient funding is available in the 2001 and 2002 Budgets for lease rental of the new Skid steer. ACTION REQUIRED Approve trade-in of 1997 John Deere Skid steer on 36 month lease rental of a New Holland Skid steer from Carlson Tractor & Equipment. ;;;z2;7 Robin Roland Finance Director 'I~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, CouuciJmembers, City Administrator f ~ FROM: James Bell, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donation - Parks and Recreation Department DATE: December 3, 2001 INTRODUCTION A donation has been received from Dakota Electric. DISCUSSION Dakota Electric has donated $250 to the Recreation Division to be used for the Skatepark. Staffwill communicate the City's appreciation on behalf of the Council to Dakota Electric for their generous donation. ACTION REOUESTED Adopt the attached resolution accepting the donation of $250 from Dakota Electric for the Skatepark. Respectfully submitted, -L ~fl- James Bell Parks and Recreation Director 73 $-"~ 3 RESOLUTION No. R ACCEPTING DONATION OF $250 FROM DAKOTA ELECTRIC Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 3rd day of December, 2001 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the City has received a donation for $250 to be used for the Skatepark; and, WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the donation of $250 from Dakota Electric to be used to fund the Skatepark. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of December, 2001. Mayor Attested to the day of December, 2001. City Administrator SEAL ye; (j City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 7h TO: q: J-, Mayor, Councilmembers, City Administrator FROM: James Bell, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donation - Parks and Recreation Department DATE: December 3,2001 INTRODUCTION A donation has been received from Paul and Cathy Bockenstedt. DISCUSSION The Bockenstedt's have donated $953 worth of native plants and seed to the Parks Division to be used in the Prairie Waterway. Mr. Bockenstedt of BRA has worked in the past with City staff on the planting and burning projects in the Prairie Waterway. Staffwill communicate the City's appreciation on behalf of the Council to Bockenstedt's for their generous donation. ACTION REOUESTED Adopt the attached resolution accepting the donation of $953 worth of seed and plants from Paul and Cathy Bockenstedt for the Prairie Waterway. Respectfully submitted, -L ~JQ James Bell Parks and Recreation Director L/&5 Native Plants Donated for Prairie Waterway City of Farmington, Minnesota Donated by Paul and Cathy Bockenstedt 6395 Claire Court Eden Prairie, MN 55346 SEED Planted 5-22-01 Soecies Agastache foeniculum Anemone virginiana Asclepias tuberosa Eryngium yuccifolium Hypericum pyrimidatum Liatris aspera Phlox pilosa Potentilla arguta Zizia aurea Amount loz loz loz l60z 20z 40z 40z 170z 60z $Jounce 10 25 20 6 5 25 75 8 6 VALUE OF SEED: LIVE PLANTS Planted 1//7/01 Soecies Silphium laciniatum Liatris pycnostachya Liatris aspera Asclepias tuberosa Size Number 2 W' 32 6-pack 72 6-pack 72 2 W' 32 VALUE OF PLANTS: Value. $ 10 25 20 96 10 100 300 136 -12 $733 Value. $ 38 72 72 38 $220 TOTAL MARKET VALUE OF DONATEDPLANT MATERIALS: $953 *as listed in the 2001 Landscape Alternatives and Hild & Associates wholesale catalogs (Native Plants Dealer) Contact Person: Jim Bell, Director Farmington Parks and Recreation 325 Oak Street Farmington, MN 55024 651.463.7111 t/~&, RESOLUTION No. R ACCEPTING DONATION OF NATIVE PLANTS AND SEED FROM PAUL AND CATHY BOCKENSTEDT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 3rd day of December, 2001 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the City has received a donation of native plants and seed to be used in the Prairie Waterway; and, WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the donation of native plants and seed from Paul and Cathy Bockenstedt to be used in the Prairie Waterway. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of December, 2001. Mayor Attested to the day of December, 2001. City Administrator SEAL y~? City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor & Councilmembers FROM: Ed Shukle, City Administrator SUBJECT: Supplemental Agenda DATE: December 3, 2001 It is requested that the December 3,2001 agenda be amended asfollows: CONSENT AGENDA ADD 7 (j) Appointment Recommendation - Community Development Council is requested to approved the appointment of Mr. Kevin Carroll as Community Development Director, effective on or about December 18,2001. Respectfully submitted, Ed ukle City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator f t FROM: Brenda Wendlandt, SPHR SUBJECT: Appointment Recommendation - Community Development DATE: December 3, 2001 INTRODUCTION The recruitment and selection process for the appointment of the new Community Development Director has been completed. DISCUSSION After a thorough review of all applicants for the Community Development Director position by the City Administrator and Human Resources Office, a contingent offer of employment has been made to Mr. Kevin Carroll, subject to ratification by the City Council. Mr. Carroll is the current City Administrator for the City of Carver. He has worked as an Economic Development Coordinator for Mounds View and was a Councilmember for the City of Rosemount. He has a juris doctorate and is working on a Master's Degree in Public Administration. Based on his knowledge and experience, Mr. Carroll meets or exceed the minimum requirements for the position. BUDGET IMP ACT Funding for this position is authorized in the 2001 budget. RECOMMENDA nON Approve the appointment of Mr. Kevin Carroll as Community Development Director, effective on or about December 18, 2001. Respectfully submitted, ~{~!&d!-- / Brenda Wendlandt, SPHR Human Resources Manager fOQ. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: FROM: SUBJECT: ~\ Mayor, Councilmembers, City Administrator Robin Roland, Finance Director Consider Resolutions - Approving 2001 Revised Budget, 2002 Budget and Property Tax Levy - Finance DATE: INTRODUCTION December 3, 2001 The City adopted a proposed Tax Levy and budget for 2002 with Resolution R86-01 at the Council meeting on September 4, 2001. Although no Truth in Taxation hearing is required this year, Council elected to present the tax levy and budget information at the Council meeting of December 3, 2001 and to adopt the levy and budget at that same meeting. DISCUSSION AND BUDGET IMPACT The City Council has held two budget workshops (August 22nd and October 1 O~ to discuss the proposed 2002 budget and property tax levy. At those workshops, the impact of the 2001 Omnibus Tax Law on Farmington's 2002 Budget and tax levy were discussed. Council was presented with a balanced budget to fund City services for the coming year. Staff will provide a brief presentation on the proposed levy and budget at the City Council meeting. The presentation will also address the revised 2001 budget which has been combined into the 2002 budget resolution. ACTION REQUIRED 1. Adopt the attacheq resolution setting the 2002 Collectible Property Tax Levy. 2. Adopt the attached resolution approving the 2002 Budget and Revising the 2001 Budget. ~~j Robin Roland Finance Director ~~9' RESOLUTION NO. ADOPTING THE TAX LEVY FOR THE YEAR 2002 COLLECTIBLE Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 3rd day of December, 2001 at 7:00 p.m. Members Present: Members Absent: Member _ introduced and Member _ seconded the following: WHEREAS, the City of Farmington is annually required by State Law to approve a resolution setting forth an annual tax levy to the Dakota County Auditor; and, WHEREAS, Minnesota Statutes currently in force require certification of the tax levy to the Dakota County Auditor on or before December 30, 2001; and, WHEREAS, summary details of the proposed budgets are contained in the budget submitted to the City Council. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the following sums of money be levied in 2001, collectible in 2002, upon the taxable property in the City of Farmington for the following purposes: Tax Levy General Fund Debt Service (see attached) Fire Levy Gross Levy Less: Fiscal Disparities Net Levy $2,545,079 1,006,937 55,000 $3,607,016 (580,688) $3,026,028 This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rc1 day of December, 2001. Mayor City Administrator </ ?CJ 2002 BUDGET Summary of Debt Service Levy to be Attached and Become part of Resolution Fund Title Levv Amount I21Il $63.688 38.364 32.394 13.963 81.591 60.000 456.937 100.000 160.000 $1,006,937 Improvement Bonds of 1986A Improvement Bonds of 1987 Improvement Bonds of 1992B Improvement Bonds of 1993A Improvement Bonds of 1994A Wastewater Treatment Bonds 1995 Public Project Revenue Bonds 2001 A Certificates of Indebtedness 1999 Certificates of Indebtedness 2000 l/7/ RESOLUTION NO. ADOPTING THE 2002 BUDGET AND REVISING THE 2001 BUDGET Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 3rd day of December, 2001 at 7:00 p.m. Members Present: Members Absent: Member _ introduced and Member _ seconded the following: WHEREAS, the City of Farmington Ordinance Chapter 7, Section 1-7-3 requires that an annual budget be submitted to the City Council which accurately reflects the financial needs of the City organization; and, WHEREAS, Minnesota Statutes require approval of a resolution setting forth an annual budget and tax levy to the Dakota County Auditor on or before December 30, 2001; and, WHEREAS, Resolution R104-00 adopted the 2001 operating budget. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, That the 2002 operating budget shall be adopted and the 2001 operating budget shall be revised as follows: 2001 Revised ~ General Fund Revenues: Taxes 1,794,534 2,600,079 Licenses & Permits 945,171 809,175 Intergovernmental 1,131,312 784,517 Charges for Services 243,100 272,500 Fines & Forfeitures 75,000 75,000 Other Revenues 230,500 330,500 Transfers In 379.502 344.500 Total 4.799.123 5.216.271 Expenditures: Administration 601,170 829,152 Finance 341,658 345,205 Community Development 443,751 461 ,915 Police 1 ,446,344 1,495,372 Fire 348,825 371 ,333 Public Works 818,212 879,034 Parks & Recreation 582,559 704,260 Transfers Out 110.707 130.000 Total 4.693.226 5.216.271 $llo'? 2001 Revised ~ Other Funds Revenues: HRA General Fund 160,539 67,000 Police Forfeitures Fund 9,160 9,050 Park Improvement Fund 177,000 117,000 Recreation Operating Fund 318.814 213.350 Total Special Revenue 665,513 406,400 Debt Service Funds 2.538.136 2.540.738 Total Debt Service 2,538,136 2,540,738 Capital Acquisition Fund 427,275 350,000 Storm Sewer Trunk Fund 500,000 500,000 Private Capital Projects Fund 454.000 454.000 Total Capital Projects 1,381,275 1 ,304,000 Arena Fund 214,900 229,900 Liquor Fund 598,900 710,500 Sewer Fund 1,122,250 1 ,224,675 Solid Waste Fund 1,145,000 1 ,216,600 Storm Water Utility Fund 305,000 320,300 Water Fund 1.420.000 1.572.000 Total Enterprise Funds 4,805,650 5,273,975 Expenditures: HRA General Fund 73,110 84,048 Police Forfeitures Fund 8,355 9,813 Park Improvement Fund 70,000 70,000 Recreation Operating Fund 246.879 234.358 Total Special Revenue 398,344 398,219 Debt Service Funds 2.073.075 2.765.715 Total Debt Service 2,073,075 2,765,715 Capital Acquisition Fund 962,628 475,838 Storm Sewer Trunk Fund 327,127 327,127 Private Capital Projects Fund 467.236 450.000 Total Capital Projects 1,756,991 1 ,252,965 Arena Fund 210,633 232,274 Liquor Fund 510,133 505,229 Sewer Fund 986,399 1,011,726 Solid Waste Fund 1 ,195,377 1,242,515 Storm Water Utility Fund 142,165 182,371 Water Fund 477 .387 557.059 Total Enterprise Funds 3,522,094 3,731,174 This resolution adopted by recorded vote of the Farmington City Councilln open session on the _3rd day of December, 2001. Mayor City Administrator '1"/3 lOb City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.c:i.farmington.mn.us TO: Mayor and City Council FROM: Ed Shukle City Administrator SUBJECT: State of the Region 2001 DATE: December 3, 2001 INTRODUCTION The Metropolitan Council annually holds a "State of the Region" event to discuss the status of regional planning efforts, projects, programs, etc. DISCUSSION The 2001 State of the Region meeting will be held on Wednesday, December 12,2001, Woodland Hills Church, 1740 Van Dyke Street, Maplewood, 9 a.m. until 10:30 a.m. Attached is an invitation to the event. RECOMMENDATION For information purposes only. If you wish to attend, please advise Cindy Muller, 463-1803 by December 7. The event is free of charge. 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