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HomeMy WebLinkAbout10.01.01 Council Packet COUNCIL MEETING REGULAR October 1, 2001 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS and COMMENDATIONS a) Outdoor Art Project Update b) Commendation - Police Department c) Commendation - Finance Department 6. CITIZEN COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (9/17/01 Regular) b) Approving Application for Landfill Abatement Funds - Parks and Recreation c) Akin Road Project - Right-of-Way Acquisition - Engineering d) Award Contract - Pond Improvements - Engineering e) Capital Outlay - Administration f) Capital Outlay - Public Works g) School and Conference - Parks and Recreation h) School and Conference - Public Works i) Approve Bills 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Approve 5- Year Recycling Contract - Parks and Recreation 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Consider Resolution - ISD 192 Elementary School Preliminary and Final Plat - Community Development b) Request for Time Extension for Filing of Final Plat - Wilson Property - Community Development c) 2001 Community Development Block Grant Subgrantee Agreement- Community Development d) Citizen's Request - Ordinance Restricting Storage of Recreational Vehicles- Police Department e) Set Budget Workshop Date - Administration f) Letter from Mountain Environmental, Inc. - Fertilizer Application- Administration g) Accept Letter of Resignation - Community Development - Administration Action Taken Information. Received Information Received Iriformation Received Approved R89-01 Approved Authorized Information Received Authorized Information Received Iriformation.Received Approved Approved Approved Forward to Planning Commission October 10,2001 Information Received Accepted 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN COUNCIL MEETING REGULAR October 1,2001 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS and COMMENDATIONS a) Outdoor Art Project Update b) Commendation - Police Department c) Commendation - Finance Department 6. CITIZEN COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (9/17/01 Regular) b) Approving Application for Landfill Abatement Funds - Parks and Recreation c) Akin Road Project - Right-of-Way Acquisition - Engineering d) Award Contract - Pond Improvements - Engineering e) Capital Outlay - Administration f) Capital Outlay - Public Works g) School and Conference - Parks and Recreation h) School and Conference - Public Works i) Approve Bills 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Approve 5- Year Recycling Contract - Parks and Recreation 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Consider Resolution - ISD 192 Elementary School Preliminary and Final Plat - Community Development b) Request for Time Extension for Filing of Final Plat - Wilson Property - Community Development c) 2001 Community Development Block Grant Subgrantee Agreement - Community Development d) Citizen's Request - Ordinance Restricting Storage of Recreational Vehicles- Police Department e) Set Budget Workshop Date - Administration f) Letter from Mountain Environmental, Inc. - Fertilizer Application- Administration Action Taken 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN r City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 50.... TO: M C '1 b .. dm" ~J ayor, OunCI mem ers, CIty A Imstrator FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Outdoor Art Project Update DATE: October 1,2001 INTRODUCTION The Dakota Valley Arts Council (DV AC) is sponsoring the creation of two metal and tile arches for the two entrances of the Depot Way Arts Park in downtown Farmington. DISCUSSION The sculptured archways will be based on community ideas and the creation and construction of the clay tiles and decorative metal images will be guided by Marcia McEachron and Pam Schoolmeester. There will be a tile-making workshop on Tuesday, October 2nd and Thursday, October 4th, 6:30-8:30 p.m. at Farmington High School Art Room. Interested persons can design and make square clay tiles with design images about Farmington or design a name tile. People interested in participating can register through the Fall Community Education Brochure. BUDGET IMPACT A $3000 grant was awarded to the Dakota Valley Arts Council from the Metropolitan Regional Arts Council to fund a portion of this project. Interested persons can purchase a personal tile at $50 each that could carry a family name, children's names, as a commemorative plaque, or a century farm name. These donations will fund the remainder of the project. ACTION REQUIRED Lee Smick, Planning Coordinator will present this item to Council and answer any questions you may have. There is no action required from Council, this item is for information only. Respectfully submitted, ePiUu---- ~vt->~---- Karen Finstuen Administrative Services Manager / o ----.-- , . ,~~ k ::' -~'-.r-.~" : ~ ' ! ..:J 1 I -.:..,__ '.!J I . _ ..~ :,1") i ... I . , Iv ~_.l.._....... - 011 ;,B c. ,......~.. ~ ., : ... .~....~ .....-- ~1' I : 't '~-r' . .~ UIIC4.,r ,I,..ItJ';' J ~&,.".,A~ ,1 JU,,* ,"J..4.1 \ A~dlls Pr-jiJ, )).bI'4 f'I/I~ lI,.tr ~CI-.t. c:/ POLICE D>EPARTMENT CITY OF FARMINGTON (651) 463,.3333 FAX (651) 463-3122 ~.J... Officer Gary Deutschle Farmington Police Departlnent 325 Oak Street Farmirigton,MN55024 September 24, 2001 Officer Deutschle, According to reports, on Sunday, September 23, 2001 you were on patrol in the area of Hwy 50 and County Road 31 when youobserved the presence of smoke coming from the roof of Centre Manufacturing in the Industrial Park. Upon further investigation you discovered smoke was alsocomingfrom an open se~ond story window. of the building. You immediately notified the Farmingt{)nFire Departlnent,which n:sponded quickly and extinguished the fire. It ~hould be noted that ycmr alarm to the Fire Departlnent was reported before any internal alarm service. . Your attention to detail during your patrol shift. resulted in the rapid cohtamnHmt of a potentially disastrous fire. Police officers are often observed in highly visible activities such as traffic enforcement or art arrest. Your actions should serve as a reminder to all officers and residents that an officer's presence means more than the enforcement oflaws. ,It means that even when an officer is not involved in highly visible work he is, ever vigilant. We work as servants to the public to ensure their personal safety above all but in addition to ensure the safety of their property. Y our actions . show the continued value of patrolling residential and commercial property durilig those hours when owners and employees can not be present. Your ongoing efforts in. all aspects of police work are exemplary and they are greatly appreciated by this Administration and the people we serve. CC;~_~. City Adtl1inistrator File 3 - --- --- --- --- --- --- --- 5c..., GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 312/977-9700 · Fax: 312/977-4806 September 18, 2001 Ed Shukle City Administrator City of Farmington 325 Oak St. Farmington, MN 55024 Dear Mr. Shukle I am pleased to notify you that City of Farmington, MN has received the Distinguished Budget Pre sentation A ward for the current fiscal year from the Government Finance Officers Association (GFOA). This award is the highest form of recognition in governmental budgeting and represents a significant achievement by your organization. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. This has been presented to: Ed Shukle We hope you will arrange for a formal public presentation of the award, and that appropriate publicity will be given to this notable achievement. A press release is enclosed for your use. We appreciate your participation in GFOA's Budget Awards Program. Through your example, we hope that other entities will be encouraged to achieve excellence in budgeting. Sincerely, ~L~ Jeffrey L. Esser Executi ve Director JLE/af Enclosure WASHINGTON OFFICE 1750 K Street, N.W., Suite 350, Washington, DC 20006 202/429-2750 . Fax: 202/429-2755 r . --- --- --- --- --- --- --- GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 312/977-9700 · Fax: 312/977-4806 September 17, 2001 PRESS RELEASE For Further Information Contact Stephen 1. Gauthier (312) 977-9700 ************************************************************************************ Chicago--The Government Finance Officers Association of the United States and Canada (GFOA) is pleased to announce that City of Farmington, Minnesota has received the GFOA's Distinguished Budget Presentation Award for its budget. The award represents a significant achievement by the entity. It reflects the commitment ofthe governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as: . a policy document . a financial plan . an operations guide . a communications device Budget documents must be rated "proficient" in all four categories to receive the award. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. This has been presented to Ed Shukle. Since the inception of the GFOA's Distinguished Budget Presentation Awards Program in 1984, approximately 800 entities have received the Award. Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other governments throughout North America. The Government Finance Officers Association is a nonprofit professional association serving 13,000 government fmance professionals throughout North America. The GFOA's Distinguished Budget Presentation Awards Program is the only national awards program in governmental budgeting. WASHINGTON OFFICE 1750 K Street, N.W., Suite 350, Washington, DC 20006 202/429-2750 . 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ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Soderberg, Strachan, Verch None Matthew Brokl Acting City Attorney, Ed Shukle City Administrator, Robin Roland Finance Director, Dave Olson Community Development Director, Dan Siebenaler Police Chief, Jim Bell Parks and Recreation Director, Lee Mann City Engineer, Karen Finstuen Administrative Services Manager, Brenda Wendlandt Human Resources Manager, Cynthia Muller Executive Assistant 4. APPROVE AGENDA MOTION by Soderberg, second by Verch to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Utilicorp Presentation Mr. Rory Lenton, of Utili corp, gave a presentation on the natural gas outlook for the 2001-2002 heating season. 6. CITIZEN COMMENTS a) Construction Communication Issues - Engineering b) Tree Preservation Concerns - Community Development c) Affordable Housing Concerns - Community Development Letters were sent to residents in response to their comments at the September 4, 2001 Council Meeting. 7. CONSENT AGENDA MOTION by Strachan, second by Verch to approve the Consent Agenda as follows: a) Approved Council Minutes (9/4/01 Regular) b) Acknowledged Resignation - Liquor Operations - Administration Council Minutes (Regular) September 17, 2001 Page 2 c) Adopted RESOLUTION R87-01 authorizing the exclusion of the City Administrator from PERA and providing for City contributions to a deferred compensation - Administration d) Received Information School and Conference - Police Department e) Received Information School and Conference - Fire Department f) Approved Senior Center Advisory Council Appointment - Administration g) Approved bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Consider Resolution - 2001 Seal Coat Project Assessment Hearing - Engineering The total project cost for the 2001 Seal Coat project is $50,641.43. Staff calculated the proposed assessment amount to be $42.56 per buildable lot. The City's portion of the project cost is $25,320.71 and will be funded through the Road and Bridge Fund. Mayor Ristow noted the assessment amount is lower than last year. City Engineer Mann replied last year's assessment amount was $54. The reason the assessment amount is lower this year is the bids came in very favorable and in addition there were several properties that were larger and increased the amount of buildable units that were in the benefiting pool. The more buildable units, the lower the assessment. MOTION by Soderberg, second by Cordes to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Cordes, second by Soderberg adopting RESOLUTION R88-01 adopting the assessment roll for the 2001 Seal Coat project. APIF, MOTION CARRIED. b) Wetland Alteration Permit - Extension of 19Sth Street and Farmington Preserve Park Trail - Community Development The City submitted Wetland Conservation Act Applications for proposed wetland impacts resulting from the extension of 19Sth Street and the construction of a trail on the east edge of the Farmington Preserve Park. Dakota County Soil and Water Conservation District states that the proposed wetland impacts appear to have been avoided and minimized to the best extent possible and the mitigation sequencing requirements under the WCA have been met. The grading plan for 1 95th Street shows that the proposed wetland impacts from the road will be 0.35 acres. The total mitigation area is 1.62 acres. The proposed trail will impact 0.31 acres of wetland, however most of the impact is limited to the farmed and graded portion of the wetland. After the road and trail projects are mitigated, an excess of 0.30 acres will be placed in a wetland bank as new wetland credit. MOTION by Strachan, second by Cordes to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Soderberg, second by Cordes approving the Wetland Conservation Act Applications for the 19Sth Street and Farmington Preserve Park Trail and approve the Wetland Banking of 0.30 acres of the remaining wetland credits. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT Council Minutes (Regular) September 17, 2001 Page 3 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Commendations Letters were received from the FAA and Kwik Trip thanking the Police Department for their assistance. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Strachan: Heard many times the National Anthem and the Pledge of Allegiance, but did not realize how meaningful it is until a week like this. Councilmember Soderberg: Thanked the Police Department for providing security at the FAA. City Administrator Shukle: Requests have been received for flags to be placed in the downtown area. A banner type flag could be installed in place of the Welcome to Farmington banners. Staffwill investigate with XCEL to see if an attachment can be placed on the poles. Parks and Recreation Director Bell stated the City was approached by the VFW in May about the possibility of putting flags out. They might be interested now. Council agreed it was a good idea. Community Development Director Olson: The fertilizer storage building has been demolished as part of the City Center expansion. Parks and Recreation Director Bell: Work is being done to stabilize the banks along the river. Parts of the walking trail will be closed for a couple days. Mayor Ristow: The next workshop will be held September 26, 2001. 14. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 7:30 p.m. APIF, MOTION CARRIED. Respectfully submitted, r;~_A~':" . d~ ,;;rv-: ~~.:... P/~-U' Cynthia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.dfarmintton.mn.us 7j TO: Mayor, Councilmembers and City Administrator <i: 5. FROM: James Bell Parks and Recreation Director SUBJECT: Approving Submittal of an Application for Landfill Abatement Funds from Dakota County DATE: October 1, 2001 INTRODUCTION Dakota County has provided landfill abatement funding assistance to communities in Dakota County since 1989. DISCUSSION Dakota County Board Resolution No. 88-651 states that the County's portion of funding of recycling implementation and operating costs incurred by cities and townships will be through performance based funding. Communities over 5,000 population are eligible to receive a $5,000 base per community plus $1.60 per household, based on 2000 household estimates. These funds assist the City in producing and distributing literature, promotional items and events that promote recycling/reduction programs. BUDGET IMPACT The year 2002 maximum reimbursement for Farmington is $11,670. RECOMMENDATION Approve the attached resolution approving submittal of a grant application to Dakota County. Respectfully Submitted, --L~ James Bell Parks and Recreation Director /0 RESOLUTION NO. R -01 APPROVING AN APPLICATION FOR LANDFILL ABATEMENT FUNDING ASSISTANCE Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 1 st day of October, 2001 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, according to Dakota County Board Resolution No. 88-651, Dakota County presently provides funding assistance for landfill abatement activities based on performance based funding; and, WHEREAS, the City presently has an integrated resource recovery system of which curbside pickup of yard waste and recyclables are major components, and would be eligible for funding under the County program. NOW THEREFORE, BE IT RESOLVED that the application for Dakota County Landfill Abatement Funding Assistance, a copy of which is on file in the office of the City Clerk, is hereby approved. BE IT FURTHER RESOLVED that the City Administrator is hereby authorized and directed to execute and forward the application for Landfill Abatement Funding Assistance. This resolution adopted by recorded vote of the Farmington City Council in open session on the 1 st day of October, 2001. Mayor Attested to the day of ,2001. City Administrator SEAL II /c.- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us t{5. TO: Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Akin Road Project - Right-of-Way Acquisition DATE: October 1, 2001 INTRODUCTION Staff has negotiated the acquisition of right-of-way and the removal of the garage at 19185 Akin Road. DISCUSSION The subject property and garage are located just north of 193rd Street on the west side of Akin Road. The right-of-way along Akin Road, for the most part, is 100-feet wide, with a half right-of-way of 50- feet. In the area of the subject garage, the right-of-way on the west half ofthe road is only 33-feet, to accommodate the location of the garage (see attached map). Construction of the southbound right turn lane for 193rd Street results in the new roadway edge being located closer to the garage than the old edge of pavement. The close proximity of the garage to Akin Road raises safety concerns. In addition, it is highly desirable to have uniform right-of-way widths on the City's public roadways in order to provide adequate snow storage and protect sight distance corridors. Staff has had discussions with the property owner, Mr. Timothy Carr, in order to pursue a solution to the garage and right-of-way issue. At this time, staff and Mr. Carr have agreed on an arrangement, for Council's consideration, whereby the City would acquire an additional l7-feet of right-of-way in the area of the garage and Mr. Carr would remove the garage. The garage, in its existing location, would straddle the new right-of-way line. The cost to the City under this arrangement would be $11,310. BUDGET IMPACT The City Attorney has indicated that the compensation proposed for the right-of-way acquisition and removal of the garage is reasonable and recommends settlement for the amount of $11,310. The Finance Director has verified that the City has the funds in the project budget to complete this transaction. /Cjf _.---~ ACTION REQUESTED Approve the expenditure by motion of $11,310 for the acquisition of the subject right-of-way and removal ofthe garage at 19185 Akin Road. Respectfully Submitted, ~m~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file Mr. Timothy Carr /9 ?cI City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us TO: M C '1 b C. Ad . . {\ ayor, OunCl mem ers, Ity mmlstrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: A ward Contract - Pond Improvements DATE: October 1, 2001 INTRODUCTION Quotes were received for the 2001 Storm Water Utility Maintenance Program Pond Improvement project on Friday, September 14th, 2001. DISCUSSION Switzer Nursery & Landscape, Inc. has submitted the low quote in the amount of $8,357.00. Three quotes were received as summarized below. uote Amount $8,357.00 $12,042.00 $9,850.00 BUDGET IMPACT Funding for this project is available and is provided for through the Storm Water Utility Maintenance Fund and through cost sharing through the Dakota County Soil and Water Conservation District Cost-Share Grant Program. The Cost-Share Grant Program will fund up to 50% with a maximum of $5,000.00 for urban pond & wetland restoration projects. Application has been made for this funding. 01/ ~;;, ACTION REOUESTED 1. Council review and consideration of the information presented. 2. Council authorization, by motion, to award the 2001 SWUMP - Pond Restoration project to Switzer Nursery & Landscape for the amount of$8,357.00. Respectfully submitted, ~ >>t flww- Lee M. Mann, P .E., Director of Public Works/City Engineer cc:fi1e City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7e.. <t:' , TO: Mayor, Council Members and City Administrator FROM: Brenda Wendlandt, Human Resources Manager SUBJECT: Capital Outlay - Administration Department DATE: October 1,2001 INTRODUCTION The 2001 Budget provides for the purchase of new computers to replace a computer currently in use. DISCUSSION Due to the increasing software processing demands, computer upgrades are necessary to create a more efficient and less time consuming computing environment for staff. These upgrades are also necessary in order to support the many programs and software used to provide City services. Existing computers will be shifted to other departments to replace more obsolete models. BUDGET IMPACT Funding for the workstations is provided within the 2001 budget. ACTION REOUESTED For Council Information. Respectfully submitted, ~~~~kt~ , Brenda Wendlandt, SPHR Human Resources Manager d/3 7-F City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlrton.mn.us TO: <r.\ Mayor, Councilmembers, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Capital Outlay - Future Through Street Signs DATE: October 1, 2001 INTRODUCTION City Staff recommends the purchase of "Future Through Street" signs to be installed at the end of stubbed streets that have the potential for further development. DISCUSSION The "Future Through Street" signs will be used to inform the local residents of the possibility of future development and increased traffic as a result of that development. The signs would be placed at the end of stub streets on the barricades that are currently required per the City of Farmington's Engineering Guidelines, as shown on the attached Standard Detail Plate STR-29. The signs purchased through the City are intended to be installed in the stubs streets of existing development. Future development within the City would require these signs to be installed as part of the development. BUDGET IMPACT The purchase price ofthe signs is $3,472.97 including tax. Funding for these signs is provided for through the Private Capital Projects Fund. ACTION REOUESTED Authorize the expenditure of $3,472.97 for the purchase of the "Future Through Street" signs. Respectfully submitted, ~111~ Lee M. Mann, P.E., Director of Public Works/City Engineer attachment: Standard Detail Plate STR-29 cc: file .,w. ..,~,. N E PER FARMiN RD DETAIL P E 8'-0" 2' -0" 4' -0" l I ~ o c - E lJ) FUTURE THROUGH STREET. UTURE CONNECTIO MAY RESULT IN INCREASED TRAFFIC. - ~ CD c ~ E Nominal 1 "x8"x8'-O" No. 1 grade lumber 48" <.0 I") FUTURE THROUGH STREET. UTURE CONNECTION MAY RESULT IN INCREASED TRAFFIC. 1 2"x6 Galvanized Bolts with Cut Washers (Carriage, Hex. or Sq.) x. 2"-:::1- ~ 7":r:::== 7":r:::== round' 1 " 8' S tee I ----------- Channel Posts with standord weight of 3 Ibs/ft 'I NOTES: 1. DESIGN SHALL CONFORM TO THESE REOUIREMENTS EXCEPT AS OTHERWISE APPROVED BY THE CITY ENGINEER. 2. SIGN SHALL BE REFLECTORIZED AS PER MNDOT 3352.2A2b. STANDARD No. 2 3. SIGN SHALL BE CONSTRUCTED OF ALUMINUM PER MNDOT 3352.2B3b, BLACK ON WHITE WITH 4" LETTERS Last SEPT 2001 SIGN FARMINGTON, MINNESOTA H:\STANDARDS\STANDARD PLATES\STR-29.DWG d5' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 1 TO: FROM: SUBJECT: DATE: INTRODUCTION Mayor, Councilmembers, City Administrator ~ 1\' James Bell, Parks and Recreation Director School and Conference - Parks and Recreation Department October 1, 2001 Attendance at the Minnesota Recreation and Parks Conference held November 6- 9, 2001 in Duluth is being planned. DISCUSSION This conference is an annual training session for Parks and Recreation Directors and staff. Sessions are scheduled for management, recreation programming and natural resource activities. BUDGET IMPACT The 2001 budget includes funding for this conference. ACTION REOUESTED For information only. Respectfully submitted, --L-~A James Bell Parks and Recreation Director o?~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7h TO: M C "I b C' Ad . . ~ (- ayor, OunCl mem ers, Ity mmlstrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: School and Conference - Public Works DATE: October 1,2001 INTRODUCTION / DISCUSSION The Fleet Supervisor and mechanic will be attending a hydraulic training class at the Force America Technical Center in Bumsville on October 4,2001. BUDGET IMPACT The cost of this conference is included in the 2001 budget. ACTION REQUESTED For information only. Respectfully Submitted, 'jz{ Yh ~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file cd? City of Farmimrton 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 9' CL- TO: Mayor, Councilmembers and City Administrator ~ ~ ' FROM: James Bell, Parks & Recreation Director SUBJECT: Approve 5- Year Recycling Contract DATE: October 1,2001 INTRODUCTION The three-year contract with the City's current recycling contractor, Lakeville Sanitary, Inc. expires on December 31, 2001. Requests for Proposals were received on September 20, 2001. DISCUSSION The City of Farmington received Proposals for recycling services on September 20, and two proposals were received. Included in the proposals were fees for special pickups (curbside and using temporary containers), seasonal yard waste service and annual curbside clean up days. Upon review of the proposals, it appears the City would benefit from awarding the contract to Dick's Sanitation, Inc. A summary of the proposals is attached. BUDGET IMPACT The recycling program provides the City's residential and commercial customers with a cost- effective service. Residential recycling costs are included in the City's rate structure. RECOMMENDATION Approve a five-year recycling contract with Dick's Sanitation. Respectfully Submitted, ~~ J ames Bell Parks & Recreation Director ~. Summary of Proposals for Curbside Recycling Services for City of Farmington Residential and Commercial Customers SUMMARY 5 year estimated residential total 5 year estimated multi-family total 5 year City buildings total 5 year Curbside Cleanup collection (not including disposal costs) 5 year estimated GRAND TOTAL (excluding commercial & yard waste options) $ 882,330.00 $ 848,928.00 $ 57,111.36 $ 61,604.28 $ 110,812.48 $ 282,035.28 $ 5,280.00 $ 86,703.12 $ 1,055,533.84 $ 1,279,270.68 Brett Anderson Randy Triplett 8984 215th St. 2800 Millard Ave. Lakeville, MN 55044 Hastings, MN 55033 952-469-5161 651-437-9201 eld. 105 952-469-1146 651-437-9661 Dick's Sanitation, Inc. Waste Management, Inc. $ 147,918.00 $ 140,442.00 $ 10,355.40 $ 10,920.24 $ 960.00 $ 7,380.00 $ 19,444.43 $ 54,901.92 $ 178,677.83 $ 213,644.16 $ 157,890.00 $ 154,470.00 $ 10,355.40 $ 11,234.04 $ 960.00 $ 7,601.40 $ 20,828.35 $ 59,954.01 $ 190,033.75 $ 233,259.45 $ 173,922.00 $ 169,074.00 $ 11,687.88 $ 12,431.04 $ 1,080.00 $ 7,829.40 $ 22,171.35 $ 65,728.23 $ 208,861.23 $ 255,062.67 $ 195,810.00 $ 184,254.00 $ 11,687.88 $ 12,836.40 $ 1,080.00 $ 8,064.24 $ 23,356.35 $ 71,310.78 $ 231,934.23 $ 276,465.42 $ 206,790.00 $ 200,688.00 $ 13,024.80 $ 14,182.56 $ 1,200.00 $ 8,306.16 $ 25,012.00 $ 77,662.26 $ 246,026.80 $ 300,838.98 2002 single family recycling multi family recycling city buildings cleanup days (not incl. Disposal costs) 2003 single family recycling multi family recycling city buildings cleanup days (not incl. Disposal costs) 2004 single family recycling multi family recycling city buildings cleanup days (not incl. Disposal costs) 2005 single family recycling multi family recycling city buildings cleanup days (not incl. Disposal costs) 2006 single family recycling multi family recycling city buildings cleanup days (not incl. Disposal costs) Page 1 Jo City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us IDa..., TO: Mayor, Council Members, City Administrator~ ,\ . Lee Smick, AICP ^ f) Planning Coordinator r FROM: SUBJECT: Consider Resolution - ISD 192 Elementary School Preliminary and Final Plat DATE: October 1, 2001 INTRODUCTION Farmington Independent School District #192 has submitted a preliminary and final plat to construct a new elementary school located on 29.47 acres ofa total of 151.31 acres ofland south of 195th Street and west of the Charleswood development. The plat will consist of I platted lot and 6 outlots. DISCUSSION The Farmington Independent School District #192 is seeking Planning Commission approval on the preliminary and final plat to subdivide 151.31 acre into I platted lot and 6 outlots in order to construct an elementary school on 29.47 acres within the 151.31 acres. At the September 25,2001 meeting, the Planning Commission approved the Conditional Use Permit to allow a school facility within an R-l zoning district and approved the preliminary and fmal plat. The following table shows the proposed acreages of the lot and outlots within the 151.31 acres. Lot 1, Block 1 Outlot A Outlot B Outlot C Outlot D OutlotE OutlotF Roads Total Acres 29.47 acres 9.05 acres 26.10 acres 38.95 acres 5.69 acres 29.97 acres 6.42 acres 5.66 acres 151.31 acres The Engineering Division has reviewed and recommended approval of the preliminary and final plat. 3/ ~--> Proposed BuUdin!! The school will accommodate approximately 750 students in from kindergarten through grade 5 with an additional 550 students in the Early Childhood Family Education (ECFE) center. The ECFE will be relocating from its original facility at the District Service Center to its own facility within the new elementary school. The one-story building is approximately 141,890 square feet. The building materials include brick, glass block and metal trim. The Gymnasium is the tallest structure and is approximately 29 feet in height. The classrooms are approximately 22 feet in height at the maximum. The building meets the City's height regulations for a maximum height of 45 feet. The following list identifies each portion of the building layout and what type of uses are proposed, the approximate square footage of the unit and when the phase of construction will occur. Building Unit A Size 15,300 sf Unit B 27,550 sf Unit C 17,380 sf Unit D 25,020 sf Unit E Unit F Unit G 17,940 sf 20,700 sf 18,000 sf Uses Gymnasium, Art Classroom, Music Classroom, Storage Rooms, Restrooms Offices, Child Care Classrooms, E.C.F.E. Classroom, Preschool Classrooms Cafetorium, Kitchen, Receiving Dock, Boiler Room Stage Entry, Administrative Offices, Media Center, Computer Lab, Studio, Nurses Office First Grade Classrooms, Fourth Grade Classrooms Kindergarten Classrooms, Fifth Grade Classrooms Second Grade Classrooms, Third Grade Classrooms Up!!rade of 19Sth Street/Road Access/ Parkin!! Lot Construction Phase 2 Phase 3 Phase 1 Phase 1 Phase I Phase 1 Phase 3 There is one proposed driveway access from 195th Street to the site which is approximately 875 feet to the west of the nearest driveway along 195th Street. The Dakota County Plat Commission has restricted the access to one opening between Flagstaff Avenue and Exceptional Trail as indicated on the attached letter dated July 31, 200 I. Dakota County will participate in a cost share for the road construction upgrade on 195th Street. The County will provide 55% of the road construction funds and the School District will provide a portion of the City's 45% share to upgrade 195th Street from the termination of pavement near Charleswood to the intersection of Flagstaff to the west. The upgrade will also include the elimination of the southbound curve at Flagstaff to form a "T" intersection and the widening of 195th Street near the school access to provide turn lanes for the school site. The proposed parking lot contains 111 visitor/staff parking spaces, 58 E.C.F.E. parking spaces and includes a total of 8 handicap parking spaces. The parking spaces are located at the front entry of the building units to allow for drop off/pick up of students and close access to the entrances. The bus corral is located in the rear of the school and is proposed for a maximum of 10 busses. Sanitary Sewer/Water/Storm Water Mana!!ement Farmington Independent School District #192 requested the extension of sanitary sewer and water main to the new elementary school site at the July 16, 2001 City Council meeting (see attached). As described, the sanitary sewer would be extended from the south from the Charleswood development and the water main would be routed from the east and be looped through the site from the south from Charleswood. The City Council has authorized a feasibility report regarding these requested improvements. ..301 Dakota County Soil and Water Conservation District (SWCD) and the Minnesota Department of Natural Resources has worked closely with the School District to develop new techniques to manage storm water runoff on the school site. A number of suggestions have been included in a memo from the SWCD dated September 11, 2001. Both agencies will also be involved in developing plans for redesigning the drainage area in Wetland 4 to incorporate a meandering stream in the future. Native plantings will also be introduced along the stream bank to prevent erosion. Wetland/FloodDlain A total of seven wetlands have been delineated on the 151.31-acre site. Wetland 1 is a drainage ditch that runs from the west beginning on the property at a culvert on the east side of Flagstaff A venue and intersecting with Wetland 4 on the east. Wetland 2 is located approximately 130 feet south of 195th Street and 30 feet east of the drainage ditch. Wetland 3 is located approximately 30 feet on the east side of Flagstaff Avenue and 370 feet north of Wetland 1. Wetland 4 constitutes the drainage ditch that runs south through the center of the property and turns southeasterly after intersecting with Wetland 1. Wetland 5 is a large complex to the west of Wetland 4 and to the south of Wetland 1. Wetland 6 and 7 are located to the east of Wetland 4 and along the southern border of the 151.31-acre property. No mitigation of wetlands is required for the construction of the school building or ballfields. A floodplain study has been performed and the original 100-year flood event has been redesignated to eliminate the floodplain from the proposed building location. The redesignated floodplain encompasses the central portion of the site including Wetland 4. Millin!! of Material Onsite Granular and non-granular material will be mined on-site to provide construction fill for the building pad. A large borrow area will be located in the southeastern portion of the property adjacent to the Charleswood development. The borrow area will be mined approximately ten feet in depth. Haul routes to the building pad will run north and south along the shared property line with Charleswood. A second borrow area will be located directly south of the single-family home on 195th Street and west of Charleswood. This area will be mined for non-granular material. At the September 25 meeting, the Planning Commission informed the School District that particular attention should be paid to the mining operations in order to remain "good neighbors" with residents in the Charleswood development. LandscaDin!! Landscaping is proposed along on all sides of the building including within the parking lot and along the perimeter of drives. Landscaping is also proposed near the storm water management pond. Sod will be installed along the perimeter of the building and seed mixes will be installed throughout the remainder of the disturbed areas of the site. All plant material and locations meet the City's Landscape Ordinance requirements. At the neighborhood meeting held in the spring, the School District informed residents of Charleswood that landscape material would be installed along the adjoining property line to reduce the visibility to the school site. The School District will meet with residents further into the construction process to determine the best locations for the plant materials. The proposed school is located 720 feet from the nearest home in Charleswood. ~ Exterior Lie:htine: The applicant's architect is proposing 33 lights that will surround the parking and school building. Another 18 lights are proposed along the approximately 1680-foot long bituminous trail that leads from the Charleswood subdivision to the proposed school. The Electrical Site Plan shows the luminary spill of the proposed lighting which identifies that no immediate impacts to nearby residents should be encountered by the proposed lights. BallfieldslPlave:round Areas The School District proposes two ballfields and a soccer field located southeast of the proposed school building. After school parking for the fields is located in the bus corral. A play lot is proposed on the southeast side of the building, a kindergarten play lot is proposed on the east side of the building and a tot lot/tricycle run is proposed on the west side of the building for outside activities. RECOMMENDATION Consider adoption of the resolution approving the ISD 192 Elementary School Preliminary and Final Plat contingent on the following: 1. The Final Plat approval is contingent on the preparation and execution of the Development Contract and approval of the construction plans for grading, storm water and utilities by the Engineering Division; 2. The developer submit the letter of credit and certificate of insurance required under the terms of the Development Contract. .1.R....~.~.. .e. ct. fu. lly Submitted, .......~.;;>~ .<< / ..,0" !~.C" . "", Lee Smick, AICP Planning Coordinator cc: Gregory Ohl, Superintendent, Farmington Independent School District #192 ..3'1 RESOLUTION NO. APPROVING PRELIMINARY & FINAL PLAT AND AUTHORIZING SIGNING OF FINAL PLAT ISD 192 ELEMENTARY SCHOOL - SCHOOLHOUSE ADDITION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the I st day of October, 2001 at 7 :00 P.M. Members Present: Members Absent: Member _ introduced and Member _ seconded the following: WHEREAS, an application meeting City requirements has been filed seeking preliminary and final plat review and approval of ISD 192 Elementary School - Schoolhouse Addition; and WHEREAS, the Planning Commission held a public hearing for the preliminary and final plat on the 25th day of September, 2001 preceded by a published and mailed notice, at which all persons desiring to be heard were given the opportunity to be heard thereon; and WHEREAS; the City Council reviewed the preliminary and final plat; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above preliminary and final plat be approved and that the requisite signatures are authorized and directed to be affixed to the final plat with the following conditions: 1. The Final Plat approval is contingent on the preparation and execution of the Development Contract and approval of the construction plans for grading, storm water and utilities by the Engineering Division; 2. The developer submit the letter of credit and certificate of insurance required under the terms of the Development Contract. This resolution adopted by recorded vote of the Farmington City Council in open session on the 1 st day of October, 2001. Mayor Attested to the _ day of October, 2001. City Administrator .35 195TH 8T W ~ -0 r 0 -l ^ r Z )> Approximate 0 G) Building & Facilities (J) -l Location 41 "TI )> --------- rii ISO 192 Property Property Location 2J N A 3~ Survey and Land Information Gary H. Stevenson. P.L.S. County Surveyor Land Information Director Dakota County Western Service Center 14955 Galaxie Avenue Apple Valley. MN 55124-8579 612.891. 7087 Fax 612.891.7097 www.co.dakota.mn.us o Printed on recycled paper witI"l 30% post.consumer waste. AN EQUAl OPPOfl.lUNITY EMPLOYER ~4~ (Iff July 31, 2001 City of Farmington 325 Oak Street Farmington MN 55024 Attention: Re: Michael Schultz FARMINGTON ELEMENTARY SCHOOL The Dakota County Plat Commission met on July 30, 2001, to consider the preliminary plat of FARMINGTON ELEMENTARY SCHOOL. Said plat is adjacent to County Road 64, and is therefore, subject to the Dakota County Contiguous Plat Ordinance. The County's Right of Way Guideline is 60 feet of half right of way for a four-lane . undivided highway and 55 feet of half right of way for a two-lane rural highway. The east- west portion of County Road. 64 (195th Street) is designated to be a four-lane undivided highway. The north-south portion of County Road. 64 (Flagstaff Ave.) is designated to remain a two-lane rural highway. The County's Access Spacing Guidelines for a four-lane undivided highway is an eighth mile. Accesses to this site will be limited to eighth mile spacing between Flagstaff A venue and Exceptional Trail. Restricted access must be dedicated on the final plat for Lot 1 except for the one opening. The Ordinance requires submittal of a final plat before a recommendation is made to the County Board. No work shall commence in the County right of way until a permit is obtained from the County Highway Department and no permit will be issued until the plat has been filed with the County Recorder's Office. The Plat Commission does not review or approve actual engineering design of proposed accesses or other improvements to be made in the right of way. The Plat Commission highly recommends early contact with the Highway Department to discuss design features of any construction in public right of way. The Cot:nty High......a)' Department permit process reviews the design and may require construction of highway improvements, including, but not limited to, turn lanes, drainage features, limitations on intersecting street widths, allowance and size of medians, etc. ~incer y, i Gary Ste~ Secretary, Plat Commission c: Armstrong, Torseth, Skold & Rydeem, Inc. RLK-Kuusisto, Ltd. 37 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /Of TO: Mayor, Councilmembers, City Administrator ~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: ISD 192 - Request for Improvements DATE: July 16, 2001 INTRODUCTION Independent School District 192 has requested installation of infrastructure improvements necessary for the development of the new elementary school site to be located west of the Charleswood development, south of 195th Street, on the former Nordseth property (see attached letters). DISCUSSION In order for the School District to develop the new elementary school, sanitary sewer and water main need to be extended to the site and 195th Street needs to be extended westerly from its current terminus west of CSAH 31. Sanitary sewer would need to be extended from the south out of the Charleswood development. Water main would be routed from the east and ultimately would be looped through the site to the south. 195th Street is a County Road and the County Engineer, Don Theisen, has indicated that the County would ask the City to construct 195th Street on behalf of the County. An agreement would be drawn up between the City and the County to define terms of the project and cost sharing allocations. BUDGET IMPACT The budget impacts and cost allocations for the requested improvements will be outlined in the feasibility reports. ACTION REOUESTED Adopt the attached resolution ordering the preparation of feasibility reports for the 195th Street, sanitary sewer and water main improvements requested by the School District. Respectfully Submitted, 'it- m~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file .i1t RESOLUTION NO. R - 01 ORDERING FEASIBILITY REPORTS for 19STH STREET EXTENSION, SAN IT ARY SEWER IMPROVEMENTS AND W ATERMAIN IMPROVEMENTS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of July, 2001 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution. WHEREAS, it is proposed to improve 195th Street, County Road 64, on behalf of Dakota County, from its current westerly terminus west of CSAH 31, to the west to serve proposed School District facilities, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes 429 and; WHEREAS, it is proposed to extend sanitary sewer and water main improvements to serve said proposed School District facilities and to assess the benefited property for all or a portion of the cost of the improvements, pursuant to Minnesota Statutes 429. NOW THEREFORE, BE IT RESOLVED that the proposed improvements be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in conjunction with some other improvement, and the estimated cost of the improvement as recommended. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of July 2001. Mayor Attested to the day of ,2001. City Administrator SEAL "'<, J,.;",. J<7 Farmington Independent School District 192 Excellence, Integrity, Innovation DOUGLAS BONAR DIRECTOR !3UILDINGS & GROUNDS OFFICE 510 WALNUT STREET FARMINGTON, MN 55024-1389 PHONE: (651) 463-5060 FAX: (651) 463-5061 City of Farmington Public Works Department 325 Oak St. Farmington, MN 55024 1'[_" :-'=~; <<, >;~ i<;/ <.,0 ..-.~ . ...... "_ !'.._.} l ,. I. . .,'. \.\ 'I III ;(.... ,~ -' ._-- -'-;~,": \.I ' ' ~ ~.jAV 29.-'1."; 1,::,1 I'" I _'....w' ,I , I I b/l May 22, 200 I Attn: Lee Mann, P.E., Director of Public Works Re: New K-5 Elementary School Request for initiation of public improvements to 19~th Street Dear Mr. Mann: This is to request that your staff, and the City's consultant as necessary, initiate and complete the design and make all provisions for construction for the extension of 195th Street west of it's current termination approximately Y4 mile west of Everest Path to Middle Creek. The project should also include the extension of the trunk mains for the water and sewer from their current locations and in accordance with the 2020 comprehensive plan. As you know, School District 192 is purchasing the property lying east of the creek for the purpose of constructing an elementary school on the north half of the parcel and an undetermined future use on the south. Therefore, coordination of the design will need to occur concurrently with design development for the school parcel. The current schedule for school design and construction has construction starting in late spring with school occupancy in September of 2002. The District will make the site topographic survey available to you to aid in completion of your design. This includes a portion of the site west of the creek for a distance of 200 feet from the centerline, a distance of200 feet north of the projected centerline of 195th Street adjacent to the school property, and the existing right-of-way of 195th Street east of the school parcel. District staff and our AlE consultant, A TS&R, will be available to assist you in coordinating the design. -AN EQUAl.. OPPORTUNITY EMPLOYER- ~o We would like to receive an estimate of design and construction administration/management costs to provide for proper budgeting of this portion of the project. Do glas 1. Bonar Di ctor of Buildings & Grounds cc: Superintendent Ohl Phil Behrend, A TS&R Paul Erickson, A TS&R Tammy Magney, ATS&R '1/ Farmington Independent School District 192 Excellence, Integrity, Innovation DOUGLAS BONAR DIRECTOR BUILDINGS & GROUNDS OFFICE . 510 WALNUT STREET FARMINGTON, MN 55024-1389 PHONE: (651) 463-5060 FAX: (651) 463-5061 June 11, 2001 Dakota County - Western Service Center @ Don Theisen . 14955 Galaxie Ave. Apple valley, MN 555125-8579 Re: New K-5 Elementary School Request for initiation of public improvements to 195th Street Dear Mr. Theisen: This is to request that your staff, and the County's consultant as necessary, initiate and complete the design and make all provisions for construction for the extension of 195th Street west of it's current termination approximately Y4 mile west of Everest Path to Middle Creek. The project should also include the all necessary easements for the purposes of this road improvement. As you know, School District 192 is purchasing the property lying east of the creek for the purpose of constructing an elementary school on the north half of the parcel and an undetermined future use on the south. Therefore, coordination of the design will need to occur concurrently with design development for the school parcel. The current schedule for school design and construction has construction starting in late spring with school occupancy in September of 2002. The District will make the site topographic survey available to you to aid in completion of your design. This includes a portion of the site west of the creek for a distance of 200 feet from the centerline, a distance of200 feet north of the projected centerline of 195th Street adjacent to the school property, and the existing right-of-way of 195th Street east of the school parcel. District staff and our AlE consultant, A TS&R, will be available to assist you in coordinating the design. -AN EQUAL OPPORTUNlTY EMPLOYER" Slof We would like to receive an estimate of design and construction administration/management . for proper budgeting of this portion of the project. ouglas L. Bonar ector of Buildings & Grounds cc: Superintendent Ohl Lee Mann, City of Fannington Phil Behrend, A TS&R Paul Erickson, A TS&R Tammy Magney, ATS&R '1~ RESOLUTION NO. R67- 01 ORDERING FEASIBILITY REPORTS for 195TH STREET EXTENSION, SANITARY SEWER IMPROVEMENTS AND W ATERMAIN IMPROVEMENTS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of July, 2001 at 7:00 p.m. . Members present: Members absent: Ristow, Cordes, Soderberg, Strachan, Verch None Member Cordes introduced and Member Soderberg seconded the following resolution. WHEREAS, it is proposed to improve 19Sth Street, County Road 64, on behalf of Dakota County, from its current westerly terminus west of CSAH 31, to the west to serve proposed School District facilities, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes 429 and; WHEREAS, it is proposed to extend sanitary sewer and water main improvements to serve said proposed School District facilities and to assess the benefited property for all or a portion of the cost of the improvements, pursuant to Minnesota Statutes 429. NOW THEREFORE, BE IT RESOLVED that the proposed improvements be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in conjunction with some other improvement, and the estimated cost of the improvement as recommended. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of July 2001. ~o~ . Mayor Attested to the /t:f? IAday of /J~ c:;:7 , 2001. SEAL l/Y DAKOTA COUNTY SOIL AND WATER CONSERVATION DIS TRICT Dakota County Extension and Conservation Center 4100 220th Street West, Suite 102 Farmington, MN 55024 Phone: (651) 480-7777 FAX: (651) 480-7775 www.dakotaswcd.org September 11, 2001 Mr. Michael Schultz City of Farmington 325 Oak Street Farmington, MN 55024 Ref.: 01-FRM-034 RE: REVIEW OF THE GRADING AND EROSION CONTROL PLAN FOR THE NEW FARMINGTON ELEMENTARY SCHOOL Dear Mike: The Dakota County Soil and Water Conservation District (SWCD) has reviewed the Grading and Erosion Control Plan for the above-mentioned site. This project entails the construction of the elementary school and associated facilities on approximately 150 acres. The following report summarizes the proposed erosion controls, submits additional erosion control recommendations, and proposes alternative site design considerations to minimize development impacts. Erosion Control Observations 1. Heavy-duty silt fence at both sides of the DNR-protected creek. 2. One stormwater pond and one filter basin. 3. Rock construction entrance. 4. Silt fence inlet protection. 5. Energy dissipation at all outlets. Erosion and Sedimentation Control Comments and Recommendations 1. Show how drainage on the site will be controlled during active grading. This phased grading plan should cho\v interim 'Ill:i.ter ccn'ley.~~ce :L.~d location of tempor'..Ij7 storrrr~v2ter .ponds. 2. Show more detailed sediment and erosion control techniques for the proposed borrow areas. 3. The site should be stabilized before snowfall prohibits site access. Dormant seeding and mulching of the site is critical to minimize erosion during the spring runoff. The dormant seeding cut-off date is November 15th. 4. All graded slopes tributary to wetlands or floodplain should be brought to fmal grade and stabilized as quickly as possible. 5. Construct the permanent stormwater ponds first to use as temporary sediment basins. Install a floating riser or similar structure to enhance sediment trapping efficiency. The pond should be stabilized immediately and a controlled overflow structure installed. . 6. Stabilize all 3:1 and steeper slopes with erosion blanket or hydromulch with tackifier. Show the location of these areas on the plan. Require that once these areas are exposed, they are fmish graded and stabilized promptly. 7. Install all silt fence on-contour. Cross-contour silt fence tends to concentrate runoff and cause silt fence failures. AN EQUAL OPPORTUNITY EMPLOYER '-Is New Elementary School Ol-FRM-034 2 8. Show the location and type of check dams in areas of concentrated flow. Install revised Mn/DOT heavy-duty silt fence, biologs, or other approved devices in the swale at the north side of the construction site. Do not use hay bales. To prevent likely problems, also line the drainage swales with high velocity erosion blanket. 9. Include notes regarding NPDES permit requirements on the plan, including inspection and maintenance timing. In accordance with the NPDES General Stormwater Permit, the applicant must stabilize all exposed soil areas within 100 feet of a water of the state or any stormwater conveyance system which is connected to a water of the state must be stabilized within 7 days (steeper than 3: 1 slopes), 14 days (10: 1 to 3:1 slopes), or 21 days (flatter than 10: 1). The General Notes on the plan should be changed to reflect these temporary stabilization requirements. 10. Include temporary and permanent seeding and mulching specifications on the plan. 11. Include locations and specification of all erosion controls on the plan. 12. Additional controls may be deemed necessary during construction to protect the DNR wetland. Alternative Stormwater Management There is tremendous opportunity to slow runoff and reduce runoff volumes from the site. The Dakota SWCD looks forward to continuing to work closely with the school district and the City to incorporate innovative stormwater management designs into the proposed construction plans. Innovative approaches to stormwater management can simultaneously improve aesthetics, protect the adjacent creek, and provide educational opportunities. Recessed parking lot islands, biofiltration swales, and many other techniques are viable options for this site. Thank you for the opportunity to review this plan. Because the sites will disturb more than five acres, a National Pollutant Discharge Elimination System (NPDES) General Stormwater Permit is required. Good implementation, consistent monitoring, and maintenance of all erosion control measures are important to minimize erosion on this construction site. Call me at (651) 480-7779 if you have questions. Sincerely, %~~. Jay Riggs, CPESC Urban Conservationist ~ cc: Lee Smick, City of Farmington Jason Moeckel, MDNR Douglas Bonar, Farmington ISD #192,510 Walnut Street, Farmington, MN 55024 Phil Behrend, AST&R, 8501 Golden Valley Road, Suite 300, Minneapolis, MN 55427 Jared Olson, RLK, 6110 Blue Circle Drive, Suite 100, Minnetonka, MN 55343 LjC:, VI ~ :r: fTl t~) fTl ~ (Jl 0 "T] (Jl i~ VI t"' :r: ... rrl !'- fTl ~ VI \) ~l ^ <' ' , 115) .//-------------- 1.'l1\\S '> lO V';)~'il'l\ ts1.'l1\\~~\'\\\ /- ,,,..., //,/,/ ^ / / S' / / ;;'#" , ~~!~ t I ~f\) ~~ ~~ 01'" ~(Q I I o JC ~i -I IUl r- 0" ..." ~~O ;::~ ~~ -I ,.,~ !t m ~ fll' 't ~: ~~ .~. ~~ ~~ d 1- ;;:~ " " ", " Iq ~~ f~ " ~~ ~~ .0 ~i ~!' ~ ~ fO' U I '.;- -- . ! o ,? ,.. .. , East 11M of th. SW 1/4 of s.ctlM 2-l To",,$hp __ ,/ 114. 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'(IlFl A~'<! ~I' _I .. ... ..........-./ ~11111 z~ ~ I' ,~~y~ ,: I . ~.'}~::'l.;';6J ~I I ,~t~f' I Ii r ~ '. ~~r : ~ t.~. r- . , . . -~-- 8 [ ..~. ] ~ -. HOK ..... AMERICAN ENGINEERING TESTING, INC 550 Cln.land Avenue H.,,,, n '8ul, MIl 11114 SW QUARTER SECTION 23 T_. TM, RGE. ao. Oakot. Count,. ..In........ 1.........,IIIII..__.........._~d...lIlt.. :.:,.":: :::; ::.: 1.,.....:.:1......... u.. ""'wet 1. ZOOt ...Il.....lllu.-...... ... (2/2) R1.J( - X:uu,I,l4, Lw'. IUD 'I..e Ckch D,. J~M ,III au......"... M.... ..... ,-1:::1 :=::= ~ m~~. '...",/ PRELIMINARY PL....T '" ~ . ~ e t ; ~ l"I ~ ro c--. 1:1 ~. ~~ No ~. ~ ~ .., CC "\. -0... "\. ~ ~ trj ~ Io--.c <J ~ Z trj 2: C) Z trj trj ~ Io--.c 2: ~ ~ ~ ~ ~ w Io--.c Z 0 1. -:... "\. C/.} CJ ~ a t-t ~ 53 t:J:j ~ b b .......... ~ .......... a ~ o .., ~ '==J ~ J !. -~-- i i i e ~..~ i - -5tf6"f{f}'-- .,.--- ~ ~ ~ ~=--:'''~A~IC-' .-:lIt- ~.. .~ - ... .". .. ....~. --... ..-- ";. ,~. 'rli tv i;i I~l' ~ 'II tv ,I '~'I '2: hiS! ./ '" '" ul <1 ',- ir ~ ~' w I tv .,} ~ t~i ~ ~; tn ,Ii :>; -jl I<> PI PI I<> :>: PI PI '-l '" P! 'i'lll 0 II ''l' .., lif .1 1!1 ':1 il'!h '" If! .. L,r H~ fIHIJI~ 1-1 I _{h, !:l /l ~ a, .. 1..-1 u ![> r'llr , - !:; ~t}!I -" II ~ ~ iI, :. (i' 1; , /"'" , ~... ~ ~ ~ ~ ~ : : n~~c.C o. "" I"" I' I" II . I iUUHUIPiH~H H h a ~ u a ~ a h g g II ~ It;; PHI H H HI' ;~ i ~ c. ~ @ ~ ~ ~ i i ! .! : '~p~ii ~l ! i i r~. ~ 'J !-l ':) ~ c: o' I .; t !~ ,W :i~'- '11 ~i~Y . - -r~ ~~Il tr g .... ~ .~ ~ ~ · r ;- "'tI . " in' I ~ 'pppppp~ ii, i l; ~ c!' ';Q , h -. ~ja i!!;l!!i~ H'~'I:r I Jt 0 fm fJ .11<> ~ i ,I; l i' ~ i~' j- ~ .. .-..... ( "'/'lUt)QI>W . ~ i K :i I ~~i~ [~Ui ~ 'r~ I':" I I i--ft- -1 ~ '1'~ _, - -i! ., Ii i r 1-[: =1 ' - , 7!7fl! I<> pt:l "I...... ;;j -" I ,. .. -- - ~ ~ {' i '" . .f- ..1 if :a ~ ~ ~~~~l~~~ ~ ' ..I..... .~ " :a c-.. t; [l' . ~ :t=: 1':- i! !;: > 0 Jll=. i1 · t"l : 1~~~i!H~:tO ![U j Cl .t ~ li~~ .'1' il=?j ;.JJJJHJ~ - n I J If ,. yy 9 :a p ':41 1- -...; ;: jail;fPi';a~i' f . ~ . il:: i~i !p~ 1 t:l .~ ~-".-tt~" &; i I cc , ~ ~.=e It -i f i H i ~ go r= !8 .Ii.! c.,.,.~""I'~ll';1 i ~. a .! ll' ~ :z; ~!:l j' ;~[ ; ~ _fa I . Ii' -.....~:..oe. . f ;. ;;-f ~~ ~z ! ~~O!,!qi 1 l ,. . 'I' I:a ~H~ 1 i I l. ! ;:a -~, ., ::l . ~, I- C .: . ~ H .::l fl fl=i H ~ Ijd · p i .0 ~fr ! I :z; ~ ! ~ n( -f>l J ;:J,J; lh ,. i ,. i'. lIS ~ ~ . " -I ! ::~ f , PRELIMINARY PLAT ~ Rue 'lll:I~:la~l.L~: ~ 'vJt.,IClO Ml.a..""'.... M.... ..... .tI ..__n t_!II.!.:n-UN ~ AMERICAN ENGINEERING TESTING, INe 550 Cln.land Avenue. N...th .l P....., MH 11114 SW QUARTER SECTION 23 TWN. 1M. RGE. ao. Dak_'. C,",Rtr. Uln....t.. ..... -"'r.........~....... ......"... ::,.."~ Iloo~:: ~ l.,...~........ ~ cg """'" 2. 2lJQI _"--'III~"'UI. _ o ij ~ , - ~ ..:,,, ~ ro C-- '1J ~. ~~ ~ ~. c:--t-. . ~ ~ -, ~ \. "'0.... \. ::t:-. ~ ~ I--t 0 :I> 2: tr:l 2: () Z tr:l tr:l ~ I--t 2: () ~ U) -3 Z ..() I--t Z 0 \. 0 -- \. C/J CJ ~ a t't ~ ~ l::tj ~ b b I-....; ~ I-....; a <: ~ ~ JOb City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us SUBJECT: Mayor, Council members, City Administrator r:J. Lee Smick, AICP IV f) Planning Coordinator V^ Request for Time Extension for Piling of Pinal Plat - Wilson Property TO: FROM: DATE: October 1, 200 I INTRODUCTION/DISCUSSION The Developer received approval from the City Council for the Vermillion Grove Pinal Plat on June 18,2001. Section 11-2-3 (E) of the City Code requires that upon approval of the final plat by City Council, the Developer shall record the final plat with the Dakota County Recorder within seventy-five (75) days after the approval, unless a time extension is requested by the Developer and submitted in writing and approved by the City Council. Therefore, the Vermillion Grove Pinal Plat should have been recorded by September 1,2001. As stated on the attached letter, the Developer has requested an extension for recordation of the Wilson Property Final Plat on or before July 1, 2002 in order to resolve the 20300 Street issue adjacent to the Middle Creek development. ACTION REOUESTED Consider a time extension for the filing of the Wilson Property Pinal Plat with the County Recorder on or before July 1, 2002. Respectfully submitted, ~5~ Lee Smick, AICP ~ Planning Coordinator cc: Larry Prank, Arcon Development Steve and Nancy Wilson D.R. Horton 5~ ~~~-----..L___~.-.....______ ~ 09/24/2001 15:59 ARC ON DEVELOPMENT ~ 6514631611 NO. 119 [;1002 ARCON :' . .~_~( ;~~t~ ~~: ~~ , . ". \.... d;"'Y'~~~-:~'! ~~..... , - _-_:~ :._,:~$~1~~t;~~;1, DEVELOPMENT~ INC. 7G2~ METRO BL YD. · SUI'l"E 350 · EDINA, MINNESOTA 55439 · PHONE 952/83.-4 1. . E-mail; arc:an@:arcandcvelopmc:nt.com. www;ucondevelopmellt.r;Om 5 98 FAX 952/835-0069 September 24, 20.01 Lee Smick. planning Coordinator City of Farmington 325 Oak Street FamdngtoD., MN 55024 RE: Wtlson Property - 203ni Street West~ Farmington, MN Dear Lee, Steven and Nancy Wl1son and Arcon Deveiopment, Inc. hereby request an extension fur Final.Plat approval of the WilSon Property to July 1,2002. As you are awarct the City of Farmington and D.R. Horton/ATcan DevelQpment, Inc. are in the process of resolving the 203M Street issue adjacent to the.Middle Creek development. It is fair to say that it will still take some time to get this issue resOlved and then develop the :final plat for the Wilson property. We appreciate Farmington's understandiD.gofthis matter. Sincerely, ~ " ;t...~~ Larry D. Frank Project: Manager CC~ D.R. Horton WE DO MORE 11lAN DEVELOP LA,ND.... WE CREATE NEIGHBORHOODS DEVELOPERS - PlANNERS - CONI'AACTORS fRO ------------~~~ ~- ~ -- loC!- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Council~,!llbers City Administrator C, ~ \. FROM: David L. Olson Community Development Director SUBJECT: 2001 Community Development Block Grant (CDBG) Agreement DATE: October 1, 2001 INTRODUCTION The Dakota County Community Development Agency (CDA) recently provided the City with the Subgrantee Agreement for the 2001 CDBG application that was submitted earlier this year. DISCUSSION The Council authorized the submittal of the 2001 CDBG application in the amount of $56,927 in January of this year. The activities to be funded by this application were as follows: Salary and benefits for the Senior Center Coordinator Acquisition and Clearance of Blighted Properties* $25,000 $31,927 *The intent was to attempt to acquire the property located at the comer of Elm and 18t Street through a voluntary acquisition process. Staff has been unable to reach an agreement with the property owner for a voluntary acquisition and has discontinued negotiations. Over the next several months, staff will be attempting to identify other possible blighted properties to be considered for acquisition and/or clearance. The agreements provided by the Dakota County CDA are a requirement of HUD and they spell out the City's obligations associated with the expenditure of these funds. BUDGET IMPACT Funding these activities with CDBG funds provides a benefit to the City's General Fund. r;,1 (pf} ACTION REQUESTED Approve 2001 CDBG Subgrantee Agreement with the Dakota County CDA. Respectfully s~ _ David L. Olson Community Development Director SUBGRANTEEAGREEMENT DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY (CDA) AND THE CITY OF FARMINGTON THIS AGREEMENT entered into this _ day of , 2001 by and between the Dakota County Community Development Agency (the "Grantee") and the City of Farmington (the "Subgrantee"). WHEREAS, the Grantee is the administering agency for funds received from the United States Government under Title I of the Housing and Community Development Act of 1974, Public Law 93-383, to Dakota County as an Urban Entitlement County under the Community Development Block Grant (CDBG) Program; and WHEREAS, the Grantee wishes to engage the. Subgrantee to assist the Grantee in utilizing such funds. NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the Grantee and Subgrantee agree as follows: I. TIME OF PERFORMANCE. Services of the Subgrantee shall start on the first day of July 2001 and end on the last day of June 2002. However, this Agreement remains in effect until it is replaced by a subsequent Subgrantee Agreement. II. NATIONAL OBJECTIVES. The Subgrantee certifies that the activities carried out with funds provided under this Agreement will meet one or more of the CDBG program's national objectives, including: (1) benefit low/moderate income persons, (2) aid in the prevention or elimination of slums and blight, and (3) meet community development needs having a particular urgency, all as defined in 24 CFR Part 570.208. III. FEDERAL COMPLIANCE. The Subgrantee agrees to perform all the tasks enumerated below in a manner which will meet or exceed the terms and conditions imposed upon the Grantee in administering the CDBG program and in the terms and conditions stated in the Authority to Use Grant funds effective May 18, 2001; the Dakota County Displacement Policy; and the Subgrantee's portion of the Activity Statement included in the 2001 Action Plan, copies of which are attached as Exhibits A, B, and C, respectively. A. Citizen Participation. Comply with all HUD citizen participation requirements. B. Federal Requlation Compliance. Ensure program compliance with the following federal regulations: 1 t:3 1. Historic properties (the National Historic Preservation Act of 1966). 2. Noise (HUD Handbook 1390.2 Noise Abatement and Control, Department Policy, responsibilities and standards, 1971). 3. Flood Plain (Flood Disaster Protection Act of 1973). 4. Coastal Zones and Wetlands. 5. Air Quality (Clean Air Act). 6. Water Quality (Federal Water Pollution Control Act). 7. Wildlife Act (Fish and Wildlife Coordination Act). 8. All other Federal Acts or Regulations and requirements of HUD, including but not limited to Executive Order 11246 prohibiting discrimination in employment contracts, and directing government contracts to establish and maintain affirmative action. C. Relocation. Ensure that all Subgrantee projects comply with all aspects of Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (as amended) and the Dakota County Displacement Policy. D. Acquisition. Ensure that all Subgrantee projects comply with all aspects of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (as amended). E. Compliance with Equal Opportunity Requlations. Ensure compliance with Section 3 of the Housing and Community Development Act Women and Minority Business requirements, Federal Equal Employment Opportunity Act, Executive Orders and Civil Rights Act of 1964 is maintained. F. Financial RecordkeepinQ. This includes the following: 1. Prepare a voucher listing all claims certified and paid by the Grantee for Subgrantee projects and submit this voucher to the Grantee. 2. Ensure compliance with 3 day rule requirements once funds are received by the Subgrantee from the Grantee. 3. Keep complete and accurate records of all program claims and disbursements. 2 C:,t./ G. Compliance with Federal Labor Standards. The Subgrantee shall request wage determination from HUD on all projects in which Davis- Bacon requirements apply. Also, it must review all required reports and forms submitted by contractors in all Community Development projects in the jurisdiction of the Subgrantee. In addition, the Subgrantee shall conduct all preconstruction conferences to ensure contractors and subcontractors are aware of Davis-Bacon requirements and how to comply. H. Access to Records/Audit. 1. The Grantee shall have full access to all records relating to performance of this Agreement. 2. The Subgrantee agrees to maintain records relating to all services provided by it under the terms of this Agreement and shall retain all such documentation for three (3) years following the termination of this Agreement. Such records shall be made available for audit or inspection at any time upon request of the Grantee or its authorized representative. I. Compliance with Common Rule. The Subgrantee specifically agrees to comply with all applicable requirements at 24 CFR Part 85. IV. OBLIGATIONS AND RESPONSIBILITIES. The Subgrantee agrees to assume and carry out the Grantee's obligations and responsibilities under: A. The Cooperation Agreements entered into between Dakota County and the Subgrantee concerning the Dakota County CDBG Program; and B. The Supplemental Agreements to the aforementioned Cooperation Agreements entered into between Dakota County and the Subgrantee. V. GENERAL CONDITIONS. The following general conditions shall apply to the Subgrantee: A. Independent Contractor. For the purpose of this Agreement, the Subgrantee shall be deemed an independent contractor, and not an employee of the Grantee. Any and all employees of the Subgrantee or other persons, while engaged in the performance of any work or services required by the Subgrantee under this Agreement, shall not be considered employees of the Grantee; and any and all claims that may or might arise on behalf of said employees or other persons as a consequence of any act or omission on the part of said employee or the Subgrantee shall in no way be the obligation or responsibility of the Grantee. 3 c:6 B. Hold Harmless. It is further agreed that the Subgrantee shall defend and save the Grantee harmless from any claims, demands, actions, or causes of action arising out of any act or omission on the part of the Subgrantee, its agents, servants, or employees in performance of, or with relation to, any of the work or services performed or furnished by the Subgrantee under the terms of the Agreement. It is further agreed that the Subgrantee shall notify the Grantee of any actual or potential claims against the Grantee that may arise as a consequence of any of the work or services performed or furnished by the Subgrantee under the terms of this Agreement. C. Transfer. The Subgrantee shall not assign any interest in this Agreement and shall not transfer any interest in the same, whether by assignment or subcontract, without the prior written consent of the Grantee. D. Section 3 Compliance. The Subgrantee specifically agrees to comply with the requirements 24 CFR 135.20 and to provide such copies of said regulation as may be necessary for, the information of parties to contracts which are required to contain the Section 3 clause set forth in 24 CFR 135.20. E. Amendments. Any alteration, variation, modification, or waiver of the provision of this Agreement shall be valid only after it has been reduced to writing and duly signed by both parties. F. Waiver. The waiver of any of the rights and/or remedies arising under the terms of this Agreement on anyone occasion by either party hereto shall not constitute a waiver of any rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of the Agreement are cumulative and not mutually exclusive. G. Liability. Notwithstanding any other provision of this Agreement to the contrary, the Subgrantee shall not be relieved of liability to the Grantee for damages sustained by the Grantee by virtue of any breach of this Agreement by the Subgrantee, and the Grantee may withhold any payments to the Subgrantee for the purpose of set-off until such time as the exact amount of damages due the Grantee from the Subgrantee is determined. H. Entire Aqreement. This Agreement, as well as Exhibits A through I, which are attached hereto and incorporated herein by reference, shall constitute the entire agreement between the parties and shall supersede all prior oral or written negotiations. I. . HUD Approval. It is expressly understood between the parties that this Agreement is contingent upon the approval of HUD and its 4 ~~ authorization of grant monies to the Grantee for the purpose of this Agreement. J. Compliance. In performing the provisions of this Contract, the City agrees to comply with all Federal, State or local laws and all applicable rules, regulations or standards established by any agency of such governmental units, which are now or hereafter promulgated. VI. ADMINISTRATION COSTS. In consideration of the prompt and efficient carrying out the requirements in Sections III, IV and V of this Agreement, the Grantee agrees to reimburse the Subgrantee (dollar for dollar) for its project administration costs up to an amount not to exceed the maximum amount allowable during the term of this Agreement, as specified in Exhibit C and attached hereto. This contract must be amended in order to receive payment beyond the maximum stated for administration costs; however, if the amount requested is less than the maximum stated, any excess administration dollars may be transferred to a project cost without an amendment. (See paragraph VII below). Such administration costs shall come solely from CDBG sources. Accurate records of administrative costs shall be kept by the Subgrantee, and billing shall be made at such times as are convenient to implement the Grantee's requisition of funds from HUD. For the purposes of this Agreement, project administration costs are defined as follows: A. Salary costs actually incurred by the Subgrantee for time expended by its employees on all phases of the activity/project. B. Mileage, supplies and publication costs. C. Proportionate share of allowable overhead expenses figured on time expended basis. D. Costs incurred through attendance at applicable development conferences within the term of this Agreement, including registration fees and travel expenses. Conference attendance shall be for the purpose of gaining additional information on CDBG regulations and program implementation. VII. ANNUAL BUDGET. It is understood that the Funding Approval/ Agreement (HUD 7082) which is attached hereto as Exhibit D is based upon a program budget reflecting receipt of $2,110,000 in CDBG Funds from HUD of which $56,927 is allocated to the Subgrantee as the maximum amount available for Fiscal Year 2001. VIII. GENERAL COMPLIANCE. The Subgrantee shall comply with the following: A. Violation of Law. Should any of the above provisions be subsequently determined by a Court of competent jurisdiction to be in violation of any Federal or State Law or to be other wise invalid, both parties agree that only those provisions so adjudged shall be invalid and that the remainder of this Agreement shall remain in full force and effect. 5 c'7 B. Discrimination. The Subgrantee agrees to comply with all Federal, State and local laws and ordinances as they pertain to unlawful discrimination on account of race, color, creed, religion. national origin, sex, marital status, status with regard to public assistance, disability, or age. C. Applicable Laws. The Subgrantee further agrees to comply with all Federal, state, and local laws or ordinances, and all applicable rules, regulations, and standards established by any agency of such governmental units, which are now or hereafter promulgated insofar as they relate to the Subgrantee performance of the provisions of this Agreement. D. State Law. This Agreement shall be interpreted and construed according to the laws of the State of Minnesota. IX. SCOPE OF SERVICES. As required in 24 CFR 570.503, the Subgrantee will be responsible for the administration of the following services under this Agreement: Activitv 1-Bliqhted Property Acquisition/Clearance A. Description Acquire and clear substandard, dilapidated, or otherwise blighted properties. One property is expected to be acquired & cleared, in whole or in part, with program funds. B. Budqet FY 2001 CDBG Funding: $31,927. C. Schedule FY 2001 funds will be committed to project activities after July 1, 2001. Completion date is unknown at this time. D. Staffinq Project coordination for the City will be carried out by David L. Olson, Community Development Director. E. Special Requirements Compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations. Compliance with procurement requirements as outlined at 24 CFR 570.502, and the Dakota County CDA Statement of Procurement Policy, or its approved equivalent. Activity 2-Senior Center Coordinator A. Description Funding for a staff person to act as Coordinator for activities held at the Farmington Senior Citizens' Center. B. Budget FY2001 CDBG Funding: $25,000. 6 C:,CO C. Schedule The project is an ongoing activity. FY 2001 funds will be committed to project activities after July 1, 2001, and will be expended by December 31, 2001. D. Staffing Project coordiantion for the City will be carried out by David L. Olson, Community Development Director. Direct project implementation will be by Missie Kohlbeck, Senior Center Coordinator. E. Special Requirements Semi-annual reporting of benefit data in a format supplied by the Grantee. Prior Year Activities Prior fiscal year activities which are not yet completed continue to be covered by the Subgrantee Agreement executed for the CDBG Program Year in which they were originally funded. Completion dates for these activities shall be extended through the term of this Agreement. X. ADDITIONAL REQUIREMENTS. The following additional requirements shall apply to the Subgrantee: A. Records and Reports. The Subgrantee must maintain particular records as outlined in 24 CFR 570.506 in order to assist the Grantee in its recordkeeping. In addition, the Subgrantee is responsible for providing the Grantee with all necessary reporting information in order to assist the Grantee in submitting particular reports as outlined in 24 CFR 570.507. In addition, the Subgrantee shall submit to the Grantee quarterly status reports of any outstanding CDBG projects. The status report shall cover the period between July 1 and December 31, and shall be submitted to the Grantee's office by fifteenth day of the month following the end of each quarter (see Exhibit E for 24 CFR 570.506 and 24 CFR 570.507). B. Proqram Income. The Subgrantee shall follow all program income [as defined at 24 CFR 570.500(a)] requirements as set forth in 24 CFR 570.504 (c). The Subgrantee shall retain the program income generated, and will use it toward the same activity or purpose from which it was generated. The Subgrantee agrees that all provisions of this written agreement shall apply to activities funded with program income. All transfers of grant funds by the Grantee to the Subgrantee shall be adjusted according to the principles described in 24 CFR 570.504(b )(2)(i) and (ii). Any program income on hand when the agreement expires or received after the agreements expiration shall be paid to the Grantee as required by 24 CFR 570.503 (b )(8). (See Exhibit F for 24 CFR 570.500 and 570.504.) C. Uniform Administrative Requirements. The Subgrantee shall comply with applicable uniform administrative requirements as described in 24 CFR 570.502 (See Exhibit G). 7 tII1 D. Other ProQram Requirements. The Subgrantee shall carry out each activity in compliance with all Federal laws and regulations described in Subpart K (See Exhibit H) of the regulations, except that:: 1. The Subgrantee does not assume the Grantee's environmental responsibilities described at 9 570.604; and 2. The Subgrantee does not assume the Grantee's responsibility for initiating the review process under the provisions of 24 CFR Part 52. E. Conditions for ReliQious OrQanizations. In accordance with First Amendment Church/State Principles, as a general rule, CDBG assistance may not be used for religious activities or provided to primarily religious entities for any activities including secular activities, as is described in 24 CFR Subpart C 570.200 0) Constitutional Prohibition (See Exhibit I). F. Suspension and Termination. In accordance with 24 CFR 85.43, (See Exhibit G), suspension or termination may occur if the Subgrantee materially fails to comply with any of the provisions hereof, and the award may be terminated for convenience in accordance with 24 CFR 85.44. Such termination shall occur thirty (30) days after receipt by the Subgrantee of written notice from the Grantee specifying the grounds therefore, unless, prior to such date, the Subgrantee has cured the alleged nonperformance of the provisions of this agreement. G. Reversion of Assets. Upon the expiration of this agreement, the Subgrantee shall transfer to the Grantee any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Any real property under the Subgrantee's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000 shall be: 1. Used to meet one of the national objectives in 9 570.208 until five years after the Subgrantee no longer participates in the CDBG Entitlement Program; or 2. Disposed of in a manner that results in the Grantee's being reimbursed in the amount of the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. (Reimbursement is not required after the period of time specified in paragraph X (G)(1) of this section) 8 70 XI. CERTIFICATION FOR CONTRACT. GRANTS. LOANS AND COOPERATIVE AGREEMENTS. The Subgrantee certifies, to the best of its knowledge and belief, that: A. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Subgrantee to an person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with this Federal contract, grant, loan, or cooperative agreement, the Subgrantee shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. C. The Subgrantee shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this agreement was made or entered into. Submission of this certification is a prerequisite for making or entering into this agreement imposed by section 1332, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. XII. ENVIRONMENTAL REVIEW. The Grantee shall insure that all Subgrantee projects or activities comply with environmental review requirements, unless otherwise stated herein. This would include the completion of a study and assessment of each Community Development Project in conformance with the National Environmental Policy Act of 1967 by the Grantee. The Subgrantee shall furnish the Grantee a copy of any updated Environmental Review Study. XIII. NOTICE. Written notice to be provided under this Agreement shall be provided as follows: For the Grantee: Mark Ulfers, Executive Director Dakota County CDA 2496 145th St. W. 9 7/ Rosemount, MN 55068 For the Subgrantee: David L. Olson City of Farmington 325 Oak Street Farmington, MN 55024 IN WITNESS WHEREOF, the Grantee and the Subgrantee have executed this Subgrantee Agreement on the date indicated below. City of Farmington The Subgrantee Dakota County CDA The Grantee By By Mark Ulfers Its Its Executive Director Date of Signature Date of Signature 10 7~ EXHIBITS A. Authority to Use Grant Funds B. Dakota County Displacement Policy C. Activity Statement-FY 2001 Action Plan D. Funding Approval/Agreement (HUD 7082) E. 24 CFR 570.506 and 570.507 F. 24 CFR 570.500 and 570.504 G. 24 CFR 570.502 and 24 CFR Part 85 H. 24 CFR Part 570.600-613 (Subpart K) I. 24 CFR Subpart C 570.200 0), Constitutional Prohibition 11 73 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us IOe! TO: Mayor, Councilme~ers and City Administrator ~~. FROM: Daniel M. Siebenaler Chief of Police SUBJECT: Citizen's Request Ordinance restricting storage of recreational vehicles. DATE: October 1,2001 INTRODUCTION Staff has received a petition from a group of citizens requesting the City Council to consider adopting an ordinance that would restrict the number of trailers and/or recreational vehicles stored on a residential lot. DISCUSSION The City of Farmington currently has no ordinance restricting the number of recreational vehicles and lor other trailers being stored on a residential lot. Also, the City does not have an ordinance that controls where or how such units are stored. According to a request signed by a group of citizens this unrestricted use has caused a number of unacceptable conditions in the City. In certain areas homes have been identified where three or more trailers and recreational vehicles are stored on single family lots without regard to neighborhood appearance or proximity to lot lines. The petitioners are requesting that the City of Farmington adopt an ordinance similar to neighboring cities that limit the number of recreational vehicles and utility trailers stored on a residential lot. The requested ordinance would also restrict the location and surface on which the units are stored. A sample of the City of Lakeville ordinance has been provided by the petitioners as an example for City Council review. ACTION REQUESTED Review the sample ordinance provided. Consider implications of such an ordinance in the City of Farmington and, if desired, direct staff to prepare a draft ordinance for City Council consideration. Respectfully submitted, Daniel M. Siebenaler Chief of Police '7r' SEP-19-2001 16:28 952 985 4499 P.02/03 CHAPTER 22 OUTDOOR STORAGE SECTION: 11-22-1: 11-22-3: 11-22-5: 11-22-7: Purpose Vehicles/Equipment Outdoor Storage Outdoor Storage Land/Sea Containers or Parking of Semi-Tractor Trailers 11-22-1: PURPOSE: The purpose of this Chapter is to provide standards for allowing outdoor storage of materials, equipment, and vehicles as may be allowed within the respective Zoning Ordinance such that the activity can occur compatibly with surrounding uses and properties. 11-22-3: VEHICLEs/EQUIPMENT: A. Vehicles wFor Sale" Within a Residential District. Subject to the provisions of Section 11-18-13.A of this Title, motor vehicles and recreational vehicles which are permitted within the respective residential district may be advertised for sale and sold provided the vehicle is owned by the resident where the vehicle is parked and the vehicle is currently licensed, operable and parked entirely on a driveway. Vehicles shall not be parked or stored on public property or rights-of-way. At no time shall any commercial vehicle be parked within a residential district and advertised for sale. The number of vehicles sold from the residential location within a given year shall not exceed that allowed by the Minnesota Department of Public Safety Driver and Vehicle Services Division. B. Vehicles UFor Sale" Within a Non-Residential District. Motor, commercial and recreational vehicles shall not be displayed ufor sale" or sold within non-residential districts unless as part of an approved licensed sales dealership or for short term parking (twelve (12) hours or less) if the vehicle is owned by an employee of said business where the vehicle is parked with the consent of the business owner. C. Commercial Vehicles in Residential Districts: No commercial vehicle or equipment shall be parked or stored in a rural or residential district except when loading, unloading, or rendering a service as allowed by Section 11.19-9 of this Title. 11-22-5: OUTDOOR STORAGE: Except as herein provided or as specifically allowed within the specific zoning districts established by Chapter 45 of this Title, all materials and equipment shall be stored within a building. 22-1 ~ ~~~-1~-~~~1 lb;~~ 952 985 4499 P.03/03 , . A. Exceptions. 1. Clothesline pole and wires and play equipment. 2. Not mOre than two (2) licensed and operable recreational vehicles and equipment may be parked or stored on property outside a building as follows: a. In the front yard. provided they are kept on an established driveway, entirely on the equipment or vehicle owner's property. Recreational vehicles may not be parked or stored on public property or street right-of-way. b. In the side yard abutting an attached or detached garage provided recreational vehicles and equipment are not closer than two (2) feet from the side lot line. The area must be surfaced with asphalt, concrete or crushed decorative rock but shall not be placed within drainage and utility easements unless approved by the Zoning Administrator. Parking or storage of recreational vehicles and equipment on the side yard abutting the principal building is prohibited. c. In the rear yard not closer than ten (10) feet from the rear lot line, five (5) feet from the side lot lines, and not within drainage and utility easements. d. On a comer lot not closer than twenty (20) feet from the property line abutting the side street and not within drainage and utility easements. 3. Construction and landscaping material currently being used on the premises. 4. Off-street parking of motor vehicles as specified in the respective zoning districts. 5. Within the I-CBO, 1-1, and 1-2 Districts semi-tractor trailers used for normal freight and cartage in transit for up to one hundred twenty (120) consecutive days per calendar year. 6. Within the I-CBD, /-1, and 1-2 Districts. land/sea containers which are in compliance with Section 11.22-7 of this Title. B. Outdoor storage within the 1-1, 1-2 and I-CBD Districts shall be an allowed accessory use under the following conditions: 1 . The outdoor storage area occupies space other than a required front yard setback or side yard setback area on a corner lot 22-2 TOTRL P. 03 70 .. I- "- ( To: From: Date: Subject: Chief Dan Siebenaler Concerned Farmington Citizens September 21, 2001 Outdoor Storage Ordinance As citizens of Farmington we are concerned about the lack of an outdoor Storage Ordinance. Farmington is growing at a fast rate and we feel that the storing of recreational vehicles beside homes is increasing as well. We have called numerous times on one particular house in the Limerock Ridge Development (5151 1 94th Street), where there are two campers and a hauling trailer parked on the front lawn. Each time we call to complain we are informed there is nothing that can be done and are informed that Farmington does not currently have an ordinance restricting/limiting such outdoor storage. Just a couple houses down from the above address is a boat stored in a similar fashion. Without an ordinance proving standards for such storage, this just becomes a ripple effect. We take pride in the appearance of our houses and yards. Such outdoor storing of vehicles brings down the value of our homes, therefore deterring new families from moving into Farmington. We feel there needs to be an ordinance providing standards for and, allowing of, outdoor storage of vehicles/recreational vehicles. Attached is a copy of the City of Lakeville's Outdoor Storage Ordinance which we would like to have be proposed to the City of Farmington for consideration. We appreciate your help in the matter. Concerned Citizens of Farmington, f ! /' 1 /~e V ~l t --;}J/'}tj (: 1 J;jA1ifJtllt~ ~~~u ~ ;t:~. If- -rOf1,~ o~ o '" . ; (\t1~. ~. .....1- / ,tX ~v~ I "./ . r V Vl/;t.>{. t ~i ,1/ . ..J J ..... ctv~ ct ~.1JZ..-r&tuur ':lJ/~ ~ ~v-e. ~~ ... .k .f1v; ~ wno (/;11. f2vv C/YIivloorSft;ryu~.e.. .~i.V~ . SEP-19-2001 16:28 952 985 4499 P.02/03 .. CHAPTER 22 OUTDOOR STORAGE SECTION: 11-22-1: 11-22-3: 11-22-5: 11-22-7: Purpose Vehicles/Equipment Outdoor Storage Outdoor Storage Land/Sea Containers or Parking of Semi-Tractor Trailers 11-22-1: PURPOSE: The purpose of this Chapter is to provide standards for allowing outdoor storage of materials, equipment, and vehicles as may be allowed within the respective Zoning Ordinance such that the activity can occur compatibly with surrounding uses and properties. 11..22-3: VEHICLEs/EQUIPMENT: A. Vehicles "For Sale" Within a Residential District. Subject to the provisions of Section 11-18-13.A of this Title, motor vehicles and recreational vehicles which are permitted within the respective residential district may be advertised for sale and sold provided the vehide is owned by the resident where the vehicle is parked and the vehicle is currently licensed. operable and parked entirely on a driveway. Vehicles shall not be parked or stored on public property or rights..of-way. At no time shall any commercial vehicle be parked within a residential district and advertised for sale. The number of vehicles sold from the residentialloeation within a given year shall not exceed that allowed by the Minnesota Department of Public Safety Driver and Vehicle Services Division. B. Vehicles "For Sale" Within a Non-Residential District. Motor, commercial and recreational vehicles shall not be displayed Ufor sale" or sold within non-residential districts unless as part of an approved licensed sales dealership or for short term parking (twelve (12) hours or less) if the vehicle is owned by an employee of said business where the vehicle is parked with the consent of the business owner. C. Commercial Vehicles in Residential Districts: No commercial vehicle or equipment shall be parked or stored in a rural or residential district except when loading, unloading, or rendering a service as allowed by Section 11-19-9 of this Title. 11-22-5: OUTDOOR STORAGE: Except as herein provided or as specifically allowed within the specific zoning districts established by Chapter 45 of this Title, all materials and equipment shall be stored within a building. 22-1 SEP-19-2001 16:28 952 985 4499 P.03/03 .. .. A. Exceptions. 1 . Clothesline pole and wires and play equipment. 2. Not more than two (2) licensed and operable recreational vehicles and equipment may be parked or stored on property outside a building as follows: a. In the front yard, provided they are kept on an established driveway, entirely on the equipment or vehicle owner's property. Recreational vehicles may not be parked or stored on public property or street right -of-way. b. In the side yard abutting an attached or detached garage provided recreational vehicles and equipment are not closer than two (2) feet from the side lot line. The area must be surfaced with asphalt, concrete or crushed decorative rock but shall not be placed within drainage and utility easements unless approved by the Zoning Administrator. Parking or storage of recreational vehicles and equipment on the side yard abutting the principal building is prohibited. c. In the rear yard not closer than ten (10) feet from the rear lot line, five (5) feet from the side lot lines, and not within drainage and utility easements. d. On a comer lot not closer than twenty (20) feet from the property line abutting the side street and not within drainage and utility easements. 3. Construction and landscaping material currently being used on the premises. 4. Off-street parking of motor vehicles as specified in the respective zoning districts. 5. Within the I-CBD. 1-1, and 1-2 Districts semi-tractor trailers used for normal freight and cartage in transit for up to one hundred twenty (120) consecutive days per calendar year. 6. Within the I-CSD, 1-1, and 1-2 Districts, land/sea containers ~ich are in compliance with Section 11.22-7 of this Title. 8, Outdoor storage within the 1-1, 1-2 and I-CBD Districts shall be an allowed accessory use under the following conditions: 1. The outdoor storage area occupies space other than a required front yard setback or side yard setback area on a corner lot 22-2 TOTAL P.03 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us IOe::- TO: Mayor and Councilmembers FROM: Ed Shukle, City Administrator SUBJECT: Proposed 2002 Budget Workshop DATE: October 1,2001 INTRODUCTION We have discussed the idea of holding a second budget workshop with the City Council and Management Team in mid to late October. I realize that one budget workshop was already held in August. You also adopted the preliminary budget on September 4,2001. However, I thought it might be a good idea if we could review the document again and address any questions, comments or concerns. DISCUSSION We are proposing a date of Wednesday, October 17, 2001, 6:30 p.m. at City Hall. We will bring in dinner that evening so that we can have a. "working dinner" while we further discuss next year's budget. ACTION REQUESTED Set October 17,2001,6:30 p.m. for the budget workshop. ~IY submitted, Ed Sh e City Administrator // /O-r MOUNTAIN ENVIRONMENTAL, INC. 6510 Centerville Rd. Uno Lakes, MN 55038 (651) 261-2149 September 16, 2001 Mr. Jim Bell City Administrator City of Farmington 325 Oak St. Farmington, MN 55024 Dear Mr. Bell: Mountain Environmental, Inc. and Marigold Foods, Inc. of Farmington, Minnesota will be land applying a by-product as a fertilizer for the agricultural community. This by-product is from the manufacture of cheese. Mountain Environmental, Inc. may be land applying this product in your area. Mountain Environmental, Inc. is an experienced land application company and the product has met all MPCA and Minnesota Department of Agriculture regulations. This product will give the farmer approximately 100 Ibs./acre of Nitrogen, approximately 150 Ibs./acre of Phosphorous, and approximately 1251bs/acres of Potassium. If you have any questions or comments concerning this product please contact me at 651-253- 8273. Thank you. A . q~~~ Mike Little Mountain Environmental, Inc. /15 ./03 October 1, 2001 Ed Shukle City Administrator .City of Farmington 325 Oak Street Farmington, MN 55024 Dear-Mr. Shukle: -=--:::. This is to inform you that I am resigning my position as Community Development Director for the City of Farmington effective November 2,2001. I have accepted the position of Community & Economic Development Director for the City of Lakeville. The past 4 Y:z years working for the City of Farmington have been some of the most challenging and rewarding of my career. I feel that the staff that I have worked with during my time with City of Farmington are among the finest that I have worked with in my 20 years of working in municipal government. Sincerely, . .. .~L --~~---'-----~-