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Home My WebLink About04.02.01 Council Packet COUNCIL MEETING REGULAR April 2, 2001 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS a) Proclaim Arbor Day - Parks and Recreation 6. CITIZEN COMMENTS (Open for Audience Comments) a) Ms. JoAnne Payne - Public Safety b) Akin Road Project Concerns 7. CONSENT AGENDA a) Approve Council Minutes (3/19/01) (Regular) (3/21/01) (Special) (3/28/01) (Special) b) Approve Temporary 3.2 Beer License - Administration c) Appointment Recommendation - Parks and Recreation d) Capital Outlay - Fire Department e) Capital Outlay - Parks and Recreation t) Reassignment of Contract - Water Tower Project - Engineering g) School and Conference - Fire Department h) Approve Bills 8. PUBLIC HEARINGS a) Consider Ordinance - Lawrence Rother Annexation Petition - Community Development b) Consider Ordinance - Michael and Eileen Devney Annexation Petition - Community Development c) Consider Ordinance - Bernard Murphy Annexation Petition - Community Development 9. AWARDOFCONTRACT a) 2001 Sealcoat Project - Engineering (Supplemental) b) Curbside Clean-up for Residential Customers 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) Flagstaff Avenue Study Options - Engineering 12. NEW BUSINESS Action Taken April 27, 2001 Information Received Information Received Approved Approved Approved Information Received Information Received Approved Information Received Approved Approved Approved Approved R35-0J Approved Approved OpUon .1 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 5a., TO: Mayor, Couneilmembe.... City Administrator~ FROM: James Bell, Parks and Recreation Director SUBJECT: Proclaim Arbor Day and Month DATE: April 2, 2001 INTRODUCTION The annual Arbor Day activities are scheduled for Friday, April 27, 2001. DISCUSSION The City is a Tree City USA designated community. To continue with this designation, the Council must proclaim an annual Arbor Day Celebration. Staffhas scheduled April 27, 2001 at 10:00 A.M. as the City's annual celebration. The ceremony will take place at the Rambling River Park. School District # 192 will have students at the ceremony to help plant the trees. The City Council is invited to participate through its collective support of the attached proclamation. BUDGET IMPACT Expenditures for the Arbor Day Celebration are included in the 2001 Budget. ACTION REOUESTED Proclaim Friday, April 27, 2001 as Arbor Day in Farmington and Mayas Arbor month. Respectfully submitted, ~b~ James Bell Parks and Recreation Director ARBOR DAY April 27, 2001 WHEREAS: Native Minnesotans and early pioneers depended upon existing forests to survive in often harsh, yet beautiful land, as do Minnesota's current residents and landowners; and, WHEREAS: The old-growth red and white pine forests in the North, the mature hardwood forests of the Southeast, and the oak savannahs bordering the prairies in the South and West continue to change; and, WHEREAS: Trees in Minnesota continue to struggle due to insect pests, diseases, severe weather extremes, and human activities including pollution, construction damage, vandalism, and neglect; and, WHEREAS: Citizens must become stewards of their own environment by planting, maintaining, and protecting trees, so that the benefits which trees provide throughout their life cycles continue to improve the quality of life that Minnesotans enjoy. NOW, THEREFORE, I, GERALD RISTOW, Mayor of the City of Farmington, do hereby proclaim April 27, 2001 to be ARBOR DAY and the month of May 2001 to be ARBOR MONTH in the City of Farmington Gerald Ristow, Mayor ~t:JL, City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator ~ Daniel M. Siebenaler Chief of Police FROM: SUBJECT: Citizens Comments - Public Safety DATE: April 2, 2001 INTRODUCTION During the Council Meeting of March 19, 2001 a citizen questioned the lack of comments by the Police Chief regarding the issue of Akin Road. DISCUSSION During the week of March 5, 2001 the Police Chief received a phone call from Mrs. Joanne Payne. Mrs. Payne stated that she noticed my silence during the discussion of the Akin Road issue and wondered why. I informed Mrs. Payne that it was City Policy that Staff members not participate in discussions at Council meetings unless asked a direct question. Mrs. Payne said she would note that policy for future meetings and then asked my opinion on Akin Road. I informed her that I agreed with the position of the City Council. While this represents the complete content of staff communication with Mrs. Payne, her comments seem to indicate that she interpreted the policy as some form of staff censorship by the City Council. In response to comments made by Mrs. Payne, it is important for Citizens to understand that a meeting of the City Council is intended to be a discussion between the Council and citizens as well as an opportunity for the City Council to conduct official City business. Staff discussions and research on issues, in preparation for those meetings, take place in advance, with staff recommendations forwarded in writing for Council consideration. Unless the City Councilor a member of the public has questions regarding those issues, no further staff input should be necessary. If such questions do arise staff may be able to address them at the time but it is often necessary to conduct additional research and provide a response at a later time. Certain issues do require more in-depth, direct discussion between Council. and Staff. On those occasions Council Workshops, separate from regular Council Meetings, provide such an opportunity. Staff silence during Council discussions should not be interpreted as stifling communication or censorship of any kind. It is simply a matter of this format providing the most efficient use of time during City Council meetings. ACTION REQUESTED Information only. Rcsrcctrully submittcd, ~ Cc: Mrs. Joannc Paync, City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~b TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Akin Road Project concerns DATE: April 2, 2001 INTRODUCTION Several residents forwarded concerns regarding Akin Road at the March 19, 200 I City Council meeting. DISCUSSION Mr. David Pritzlaff requested the installation of a sign on CSAH 31 that would direct motorists to the downtown area of Farmington via CSAH 31. CSAH 31 is a County Road and therefore staff will contact the County regarding this issue. In response to the question regarding the load limits on the road, staff has verified with Dakota County that Akin Road is rated at 9-tons year round, which is the same as CSAH 31. Mr. Eric Wefe! expressed concern that the trail alignment may necessitate removal of pine trees in his front yard. Staff has spoken with Mr. Wefel previously and indicated that trees that are not located within the right-of-way of Akin Road along his property will not be affected. It is staffs goal to route the trail within the right-of-way so as to avoid the loss of trees. In addition, it was indicated that staff will be coordinating with residents during the design phase of the project to address the concerns residents may have with the construction ofthe project. Mr. Greg Rappe requested that traffic control devices be installed at the intersection of 20Sth Street and Akin Road. Council has directed staff to re-analyze the intersections along Akin Road for traffic control and safety during the design phase of the project taking into account the projected development in the area. Updated recommendations for traffic control at the intersections will be forwarded at the completion of the analysis. BUDGET IMPACT None. ACTION REQUESTED For information only. Respectfully submitted, ~h1~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file David Pritzlaff, 20255 Akin Road Eric Wefel, 20210 Akin Road Greg Rappe, 19927 Akin Road A' COUNCIL MINUTES REGULAR March 19,2001 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Soderberg, Strachan, Verch City Attorney Jamnik, City Administrator Erar, City Management Team 4. APPROv.EA GENDA MOTION by Cordes, second by Soderberg to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS a) Ms. Cheryl Retterath - Citizen Concerns At the March 5, 2001 Council Meeting, Ms. Retterath expressed concerns regarding the athletic fields in Farmington. Staff sent a response. b) Ms. Sue Miller - Citizen Concerns At the March 5, 2001 Council Meeting, Ms. Miller expressed concerns regarding the fact that the City currently does not have a Tree Preservation or Replacement Ordinance. Staff sent a response. Ms. JoAnne Payne, 20192 Akin Road, she watched the last Council Meeting and noticed when Akin Road was discussed the Chief of Police did not say one comment. She called him the other day and asked him why he did not speak. Ms. Payne said the Police Chief told her he is not allowed to make any comments unless he is directly addressed. That bothered her and she would like to have heard his comments and statistics regarding accidents on Akin Road. She felt residents are missing out if staff does not feel comfortable enough to make a comment or have an opinion about an ongoing situation. She would like Council to talk to staff and make them feel more comfortable addressing issues that are brought up at Council Meetings. Staff will respond. Mr. Dave Pritzlaff, 20255 Akin Road, is concerned with getting traffic off of Akin Road. He would like Council to look at placing a sign on Pilot Knob and Hwy 50 saying Farmington with an arrow pointing straight ahead. There are semi's, and dump trucks using Akin Road. Maybe people do not know the new alignment goes to Farmington. Council Minutes (Regular) March 19, 2001 Page 2 Traffic needs to be taken off Akin Road. He asked if a study could be done on Akin Road regarding what weight vehicles can travel on Akin Road. Mr. Eric Wefel, 20210 Akin Road, has a line of pine trees that are 50 feet from the center line of Akin Road. He wanted to know if the trees will be removed or replaced because of the bike trail. Staff will respond. Mr. Henry Iwerks, 1105 Sunnyside Drive, stated tonight is City Administrator Erar's last meeting. He stated since Mr. Erar has been here the tax capacity rate has gone down every year for the last four years. He spoke to Finance Director Roland regarding the difference between the tax capacity rate and mill rate. She will place an article in the newspaper explaining the difference. Since Mr. Erar has been here there are all new department heads except three, the Parks and Recreation Director, Fire Chief, and Police Chief. We have a complete new Council. The message is out there that if you are going to be on the City Council you better pay attention and do the things the citizens want. In 1996 the current Mayor was elected by seven votes after a recount. This shows the importance of people voting. He gave credit to Officer Ted Dau and Police Chief Siebenaler for the parent meeting regarding the awareness of drugs. Mr. Greg Rappe, 19927 Akin Road, stated he works at East and West Middle Schools. There are approximately 800 kids at both buildings. The first hour class spent 27 minutes in line waiting to get out onto Akin Road. There are problems with the traffic. The children are a very important part of the future of Farmington. The two schools are very busy and growing rapidly. Something needs to be done about the traffic now. 7. CONSENT AGENDA Item 7a) Council Minutes (3/5/01) (Regular) was pulled so Councilmember Verch could abstain from voting as he was absent from that meeting. MOTION by Soderberg, second by Cordes to approve Council Minutes (3/5/01) (Regular). Voting for: Ristow, Cordes, Soderberg, Strachan. Abstain: Verch. MOTION CARRIED. MOTION by Soderberg, second by Verch to approve the Consent Agenda as follows: b) Adopted RESOLUTION R28-01 approving Grant Application - Metropolitan Regional Arts Council - Parks and Recreation c) Approved Private Development Street Sweeping Contract - Engineering d) Approved Temporary On-Sale Liquor License - Administration e) Acknowledged Interim City Administrator Designation - Administration t) Received Information Capital Outlay - Public Works g) Adopted RESOLUTION R29-01 approving a Gambling Event Permit - Administration h) Approved bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS Council Minutes (Regular) March 19,2001 Page 3 9. AWARD OF CONTRACT a) Public Facilities - Grading Contractor Award - Administration The City held a bid opening on March 14, 2001 to receive contractor bids for site grading work for the construction of the new Central Maintenance and Police Facilities. Seven bids were received. The lowest bidder was Enebak Construction at a total bid of $325,000. MOTION by Cordes, second by Verch to award Bid Package # 1 for site grading and soils correction to Enebak Construction in the amount of $325,000. APIF, MOTION CARRIED. b) Public Facilities - Construction Contract Award -Administration (Supplemental) Twelve bids were received for the construction of the public facilities. Rochon Corporation was recommended for award on the basis of the total of their base bid and three alternates totaling $4,989,000. All bids received were significantly below the project bid estimates of $6,171 ,571. Merrimac Construction requested their bid be withdrawn due to a significant material omission in their bid proposal. Mr. Mike Cox, Wold Architects and Engineers, stated they have worked on 3-5 projects with Rochon and the projects have been successfully completed within budget and on schedule. The management of the project due to City Administrator Erar's efforts has resulted in a very positive outcome. He stated they look forward to working with the City. Groundbreaking is expected June 1, 2001 with occupancy expected in late May, early June 2002. Councilmember Cordes stated the bids coming in so low says a lot for the way this was put together. The Task Force should be made aware of the outcome due to their hard work. City Administrator Erar stated he had spoken to the Chairman of the Task Force and he would inform the rest of the committee. Staff recommended the following three actions: 1. Disqualify the actual low bidder, Merrimac Construction for a material omission in their bid proposal. This disqualification is being recommended by the project architect and requested by Merrimac Construction. 2. Award Bid Package #2 which includes the base bid and alternates 1-3 for the construction of the Police and Central Maintenance Facilities to Rochon Corporation in the amount of $4,989,000. 3. Reallocate $250,000 of existing budget project funds to the Public Facilities Project contingency from $250,000 to $500,000 to allow for a review of potential modifications to building components that were initially discarded due to budgetary considerations. The requested increase in project contingencies of $250,000 does not increase the approved project budget of $7,398,266 but simply reallocates existing project funding to the project contingency. Council Minutes (Regular) March 19, 2001 Page 4 MOTION by Soderberg, second by Cordes approving the above recommendations. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) LaVerne's Pumping Service Request - Engineering City staff received a letter from La Verne's Pumping Service requesting permission to discharge wastewater pumped from septic tanks within the City of Farmington into the City's sanitary sewer system. The Metropolitan Council Environmental Services released a letter closing the Empire Wastewater Treatment Plant to septage haulers. Recently, the MCES has offered the Seneca WWTG in Eagan as an additional disposal site for the next 60 days. Based on requirements ofMCES for approving a dump site, and the lack of manpower by the City to do proper supervision of the site, the request has been rejected by staff. 11. UNFINISHED BUSINESS a) Flagstaff Avenue Citizen Petition - Update - Engineering On November 6, 2000 the City Council received a petition requesting improvements to Flagstaff Avenue. On January 25, 2001, a neighborhood meeting was held to allow residents and petitioners the opportunity to voice their concerns regarding the road. Following are some of the comments received: The quality of the road is unacceptable and dangerous The City should maintain the road at a higher level Put more/higher quality gravel on the road than has previously been used Make repairs to Flagstaff Avenue that are more permanent The issues brought forward by the residents are, for the most part, caused by the existing physical characteristics of the road. There are unsuitable soils under the gravel surface which retain water and cause deterioration to the surface, especially in the spring as the frost comes out. The lack of ditches in many areas inhibits drainage of water from the road which amplifies the problems caused by the poor soils. The City currently grades Flagstaff Avenue slightly more than once a week. In 2000, Flagstaffwas graded on 43 different days, relating to staffand equipment costs of $18,000. Approximately $6000 per year is expended on additional gravel on Flagstaff between CSAH 50 and the City's border to the north. Councilmember Cordes asked what the outcome was of the test material. City Engineer Mann replied they found clay soil that holds the water. The test hole was 12-15 feet deep. The area was backfilled with a granular material and installed drain tile to allow the drainage to leave the roadway and go off to the sides. That area is holding up much better than areas not addressed. Councilmember Strachan asked if the weight of the vehicles using the road makes a difference. Staff replied the heavier the vehicle the more deterioration the roadway will experience. There are construction vehicles, buses, farm equipment and milk trucks. Staff is reviewing if the City has the authority to make a lower weight restriction on the road. Councilmember Strachan asked if staff looks at Council Minutes (Regular) March 19,2001 Page 5 potential upgrades with an eye toward paving in the future? Staff replied that would depend on what improvements would be made, and how far Council wants to go with addressing the issues. Adding gravel would not address the soil issues. If something permanent was looked at, the soils issues would need to be addressed and grading. Mayor Ristow stated the City cannot continue current maintenance levels. He recommended staff present different options. City Engineer Mann stated a proposed schedule for available options would be brought to the next Council Meeting. 12. NEW BUSINESS a) Consider Resolution - 19Sth Street Feasibility Report - Engineering The feasibility report for the 195th Street extension east of Akin Road to the Autumn Glen development. The proposed design of the roadway has been coordinated with Dakota County as 195th Street will become County Road 64 in the future when it is extended further to the east to TH3. The intersection of Akin Road was reviewed for traffic control. Volume warrants were not met for all way stop control. However sight distance constraints at the proposed east leg do indicate the need for all way stop control. This will be introduced at the completion of the project. Three benefiting property owners will be participating in the cost of the project, the City, the developer of Autumn Glen, and Tax Free Exchanges, Inc. (former Reisinger property). Other properties abutting the proposed roadway have been previously assessed for CSAH 31 and would not be assessed for 195th Street. The total estimated project cost is $1,275,500. Costs are allocated as follows: City $806,400; Autumn Glen $335,100; Tax Free Exchanges $134,000. The roadway will consist of two lanes to allow for minimal reconstruction of the road when expanded to four lanes. There is a proposed trail along the north side of 195th Street. The City portion $806,400 is coming from fees received from development. Construction will occur somewhat concurrent with Akin Road. Both projects will be constructed this year. Councilmember Strachan stated the four-way stop was determined from a study initiated because of this construction. Will the same ~pe of study in terms of sight lines and development traffic be done on 193 r and 203 rd at a point before construction is completed on Akin Road? Staff replied that is correct. Staff will be scheduling a neighborhood meeting to discuss the project with residents. Mr. Dave Pritzlaft', 20255 Akin Road, asked who needs the road to begin with? If the county is taking over road, why not let the county build the road? Is this being done for builders? If so, let them pay for the road, not the taxpayers. Councilmember Strachan stated the project cost allocations of $335,000 and $134,000 are paid by the developments. The City portion is fees received by developers. The street is needed now to provide another outlet for Autumn Glen. Mr. Pritzlaff asked if a four-way stop sign will go in right away or is 195th Street the deciding factor. City Engineer Mann replied the easterly leg of 195th Street is the deciding factor. Sight lines will indicate a need for a stop sign. City Administrator Erar stated Mr. Pritzlaff's comments should not be taken as fact, but as questions from someone who may not have the knowledge of how roads Council Minutes (Regular) March 19,2001 Page 6 are constructed. Roads are not built as a four lane right from the start. Volumes have to be met. Roads are built to accommodate existing traffic. MOTION by Cordes, second by Soderberg adopting RESOLUTION R30-01 accepting the feasibility report, calling for a public hearing and authorizing preparation of plans and specifications. APIF, MOTION CARRIED. b) Consider Resolution - Authorizing Bond Sale for Public Facilities - Finance As identified in the funding plan submitted to and approved by Council on December 4, 2000, the Public Facilities will be primarily financed by a $5,830,000 Public Project Revenue Bond issued by the Farmington HRA. Repayment of this debt obligation will come from annual appropriations by the City Council in the tax levy. The balance of the financing for the facilities will come from a $1,655,000 General Obligation Utility Revenue Bond. These bonds would be repaid from revenues generated by the four City municipal utility funds; sewer, solid waste, storm water, and water. Due to the extremely favorable bids the City received on the project, the amounts of the bond issues have been reduced $800,000 from the original projects shared with the Council and the HRA. MOTION by Soderberg, second by Strachan adopting RESOLUTION R31-01 calling for the sale of $5,830,000 Public Project Revenue Bonds by the Farmington HRA on April 16, 2001. APIF, MOTION CARRIED. MOTION by Verch, second by Cordes adopting RESOLUTION R32-01 authorizing the sale of$I,655,000 G.O. Utility Revenue Bonds on April 16, 2001. APIF, MOTION CARRIED. c) Consider Resolution - Creating a Permanent Improvement Revolving Fund - Finance State Statute gives the authority for establishment of the Permanent Improvement Revolving Fund (PIRF). The statutory authority conveys the ability to issue general obligation bonds, which are secured by the revenues of the revolving fund. The difference from a traditional approach to improvement financing is the link between assessment revenues and bonds. State Law requires all revenues from special assessments to be paid into the debt service fund for the bonds issued to finance the improvements. The revolving fund proposed is established as a Capital Projects fund that receives all revenues and bond proceeds. Interest income is credited to the revolving fund and the balance accumulates in this fund. Monies are then transferred into capital project funds as needed to support individual projects and into debt service funds as needed to pay principal and interest on the bonds. Commencing with the issuance of the bonds for the Akin Road improvements, establishment of the PIRF will offer a more flexible financing option for future City improvement projects without creating the need to externally borrow funds and without creating any additional liability in terms of meeting debt service funding requirements. MOTION by Cordes, second by Soderberg adopting RESOLUTION R33-01 establishing a Permanent Improvement Revolving Fund. APIF, MOTION CARRIED. Council Minutes (Regular) March 19,2001 Page 7 d) Consider Resolution - Authorizing Bond Sale Akin Road Improvement - Finance Funding is necessary in order to construct the Akin Road improvements. The bonds recommended are General Obligation Permanent Improvement Revolving Fund bonds in the amount of $875,000. These bonds are issued under Minnesota State Statute 429 and subsequently, special assessments will be used to repay the debt, along with MSA revenues. MOTION by Soderberg, second by Verch adopting RESOLUTION R34-01 authorizing the sale of $875,000 General Obligation Permanent Improvement Revolving Fund Bonds on April 16, 2001. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Strachan: ALF hired and Assistant Ambulance Director who will start in three weeks. ALF also offered jobs to seven paramedics to add coverage for Farmington. Under Consent Agenda Council acknowledged Robin Roland as Acting City Administrator. He thanked City Administrator Erar for his hard work and wished him good luck in his next position. Councilmember Soderberg: He appreciated City Administrator Erar's good work and wished him luck in the future. He read an article in the newspaper regarding the school and the City designating property as MUSA for the schooL If the school abandons their plans for that property, does the MUSA drop off of it? Community Development Director Olson replied the property has only been rezoned from Ag to R-l. Regarding MUSA, the school was included in the exception to the MUSA postponement policy. The school will have to purchase the property through eminent domain, which is the only way to get the property out of Ag Preserve early. If property stays under Donnelly ownership it is still in Ag Preserve. As another item, Councilmember Soderberg noted there were flyers around town advertising a garage sale hosted by a parent group at the schooL Proceeds will be used for scholarships. Council member Cordes: wished him welL Thanked City Administrator Erar for his good work and Councilmember Verch: Wished City Administrator Erar good luck in his new job and good luck to Acting City Administrator Roland. City Administrator Erar: Thanked Council for their comments and stated it has been a pleasure and honor to work for the City of Farmington. There have been a lot of milestones and accomplishments and was pleased he was here during that time. The support of Council and a highly qualified staff have lead to those accomplishments. Wished best of luck to Acting City Administrator Roland. Finance Director Roland: Appreciates the delightful job presented to her and looks forward to the opportunity to serve. There is a Council Workshop on March 21,2001 regarding the Traffic Safety Committee and to meet with the Brimeyer Group. Staff Council Minutes (Regular) March 19,2001 Page 8 received the final tax rate for the City which is 29.95%, which brought down the overall tax capacity rate from 1.22% to 1.18%. Mayor Ristow: Wished City Administrator Erar good luck and stated he has done a lot of good things for the City. He stated John had been a good mentor and he learned a lot from him. 14. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 8:50 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~ /r7u..dJ ~thia Muller Executive Assistant MINUTES COUNCIL WORKSHOP Traffic Safety Committee Brimeyer Group Discussion March 21, 2001 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Soderberg, Strachan Verch Interim City Administrator Roland, Police Chief Siebenaler, City Engineer Mann, Traffic Engineer Johnson 3. APPROVE AGENDA MOTION by Soderberg, second by Cordes to approve the Agenda. APIF, MOTION CARRIED. 4. TRAFFIC SAFETY COMMITTEE When requests for traffic signs are requested, the following procedure is used: 1. A resident fills out a request 2. The request goes to City Engineer Lee Mann for review and warrants 3. Ifwarrants are met, a recommendation is forwarded to Council 4. If warrants are not met, a rejectionldenialletter is sent to the resident. The resident may protest the outcome. Approximately 2-3 requests are received a week for all types of signage, especially during the summer. Council discussed the membership of the committee. It was decided to have 1 Planning Commission member and 4 citizens. After consideration of all the issues, it was determined that City Engineer Mann would, as a matter of procedure, personally meet with residents requesting stop signs in order to facilitate education of the public on traffic control issues. The results of this new procedure will be monitored to determine its effectiveness. A report should be brought back to Council at the December 3, 2001 Council Meeting. 5. EXECUTIVE SEARCH Mr. Jim Brimeyer, of the Brimeyer Group, and Human Resources Coordinator Brenda Wendlandt joined the meeting at 8:00 p.m. Mr. Brimeyer discussed the search process and the timetable. 6. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 9:05 p.m. APIF, MOTION CARRIED. b@ ~oland Interim City Administrator MINUTES COUNCIL WORKSHOP Community Survey March 28, 2001 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:03 p.m. 2. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Soderberg, Strachan Verch Interim City Administrator Roland, Community Development Director Olson, Police Chief Siebenaler, Assistant City Engineer Gross 3. APPROv.EAGENDA MOTION by Soderberg, second by Cordes to approve the Agenda. APIF, MOTION CARRIED. 4. DECISION RESOURCES PRESENTATION Council and staff discussed the potential community survey questionnaire with Mr. Peter Leatherman of Decision Resources. 5. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 8:20 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~t!/~ Interim City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7b TO: Mayor, Councilmembers, City Administrator~ FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Approve Temporary 3.2 Beer License - Farmington Fastpitch Softball Team DATE: April 2, 2001 INTRODUCTION The Farmington Fastpitch Softball Team is requesting a Temporary 3.2 On-Sale Beer License. This action requires City Council approval. DISCUSSION The Farmington Fastpitch Softball Team is holding a Softball Tournament at Rambling River Fields from June 15, 2001 to June 17, 2001. The Police Chief and Parks and Recreation Director have, in accordance with City Code guidelines, approved the application. The City Attorney has reviewed and approved the issuance of the license. BUDGET IMPACT None. ACTION REOUESTED Approve a Temporary 3.2 On-Sale Beer License for the Farmington Fastpitch Softball Team for June 15 - 17,2001. Respectfully submitted, ~". ~~ '".r: . , . '( , - > t.. , Karen Finstuen Administrative Services Manager City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7e.. TO: Mayor and Councilmembers FROM: Robin Roland, Interim City Administrator SUBJECT: Appointment Recommendation - Department of Parks and Recreation DATE: April 2, 2001 INTRODUCTION The recruitment and seiection process for the appointment of a full-time Solid Waste Operator to fill a new position authorized in the 2001 Budget in the Parks and Recreation Department, has been completed. DISCUSSION After a thorough review of applicants for this position by the Parks and Recreation Department and the Human Resources Office, an offer of employment has been made to' Ms. Christine Reinhold subject to ratification by the City Council. Ms. Reinhold has worked as a truck driver since 1992. Though she does not have direct solid waste experience, she has used comparable equipment and hauled liquid waste and hazardous materials. Additionally, she has had to perform Department of Transportation safety checks and has done minor equipment maintenance. Ms. Reinhold currently holds a Class "A" driver's license which is a requirement of the position. Consequently, Ms. Reinhold is fully qualified to assume the duties and responsibilities of Solid Waste Operator. BUDGET IMPACT Funding for this position is authorized in the 2001 budget. RECOMMENDATION Approve the appointment of Ms. Christine Reinhold as Solid Waste Operator in the Department of Parks and Recreation, effective April 3, 2001. ;&:;;;::7' , Robin Roland Interim City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 7c1 TO: Mayor, Councilmembers and City Administrator ~ FROM: Ken Kuchera, Fire Chief SUBJECT: Capital Outlay - Fire Department DATE: April 2, 2001 INTRODUCTION The Fire Department is planning to purchase 2 handheld radios for fire and rescue, and a new base radio unit at the fire station. DISCUSSION The two Motorola HT-1250 handhelds with remote speaker, will be used by fire and rescue. The base unit with antenna to be installed at the fire station will enhance overall communications. BUDGET IMPACT Approved in the 2001 Capital Outlay Budget. ACTION REOUESTED For information only. Respectfully submitted, If~ 5~~ ~~ Ken Kuchera Fire Chief t,.:=~ ". P.:',~ PURCHASE ORDER ~'l') 11.1_ 10944 CITY OF FARMINGTON 325 OAK STREET FARMINGTON MN 55024 PHONE: (612)463-7111 FAX: (612)463-2591 -i4 '",. DATE ORDERED . .3 "';2 () --OJ DATE REQUIRED Il~AI! VENDOR: 'A r: 6r:-1-(p~6-/0S/ QUANTITYI DESCRIPTION ACCOUNT PER UNIT EXTENDED U1M . NUMBER COST COST J O~-e850-<;90 0Jg-" J11 ;; ~ 6,1' f(JOToloLA JIr- Jd.s-O IMIJO/!ELO o~ -o!Sl- itS"IO J o G -O~50-f./9o tl5c,:;'~ #//,2, -- R~mOTf!E )fEI1KEI. ( oG -O~~/-'I>to 0(0 -() s5"O- i./$"IO -"5~ ...- ~7G. - d. LG'Al'#E/.. CAfllltvG CA<;'c Ob-03~- i./!:}o j. '\ .' jIJVCl..lAOE5: " ~f.A,Ir7$, 8A7fE~~ iEt.7Ctlt . AP,O rHAt&c~ -.:J-YcAIl.. .. (,v~{1.t..A;V7Y '- / '. "- "- Jt 800 IN eAcH Of 71ft , RE~ce SUB- ttj tj~'/, 00 -rHE/?[ (s F/ /2-c 0( ,. TOTAL CAp) 'fA-I.. OVr7LIJ Y Fo t. d- 00 I ;:01<- -r I-/c fJ",,{lc I-IA!~ o?' SALES 93, gb A J/1lA/oI/Et',I) ro/L G Ad/. THIS P.o. C(j(/G /lr; 7/-IE TAX FREIGHT! PtAl-(f/A~E eJf B07;!, HANDLING /0.00 TOTAL ~ 5'1'7, <6C;; ORDERED BY: ~~ ld~jW>1 tlWAPPROVEDBY DEP TMENT ,. "-=-0 ~J / I .t DATE RECEIVED: ~'<.<!J1:..-;. 1,'- f -< .-. ~'f'4. 3 PURCHASE ORDER .~ N: 1 0946 CITY OF FARMINGTON 325 OAK STREET FARMINGTON MN 55024 PHONE: (612) 463-7111 FAX: (612) 463-2591 DATE ORDERED DATE REQUIRED 3-c20-01 II- ~oA!? VENDOR: EEA {<.. lOI'Y\. ?So -rMfV5F6j!. f{OfllJ >r;. 1/1'1'" t.. m N S-S-I/ Y fAT: C,$i/-h~6- /05"/ QUANTITYI DESCRIPTION ACCOUNT PER UNIT EXTENDED UIM NUMBER COST COST ) BA~t UVIT ~7- tAP 0(" A OP-O:5S 0- ij90 i1t~ '-I9J r- C-Dm-J~~o /lJo-roiotA !lAD'o w rrJ-1 PF)"k /lJJ C, /oVv~/l- ~f;LY. / ;l/'rrEI-/IYA :;y)TE/Y1 of PDd-d.O 06-0350-'190 119;25", / , /~O ~F CAglE. (o;v;v~C'1t/t.~ 'f' LIG!lflvl/V(;;, l;Zfle C1/0A/ 1# I :r A/5 711 t. LI1710 /V /L.A go IL of pfLoJtc. r/(P-05~f)..tjQ, r 060, ro SUB- f/j 07,),00 TOTAL SALES /57, 1'3 TAX FREIGHTI 70..~o HANDLING I TOTAL ~. ~\). 9943 I , . ORDERED BY ~ t:A 0 L.. ~ tit{ APPROVED BY w~ . EPARTMENT I I F ANCE DATE RECEIVED: '. . ;~1 ,~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us le TO: Mayor, Councilmembers, City Administrato~ FROM: James Bell, Parks and Recreation Director SUBJECT: Capital Outlay - Parks and Recreation Department DATE: April 2, 2001 INTRODUCTION. The 2001 Budget authorizes the purchase of trees for the Prairie Waterway. DISCUSSION This year's tree planting request will be the fifth year of the planting plan for the Prairie Waterway. Staff is planning a spring planting to allow for the planting of spring only species. BUDGET IMPACT Staff has received quotations and the lowest average price for the required trees was submitted by Midwest Landscapes. Staffwill order the appropriate number of trees to stay within the $15,000 budget. ACTION REOUESTED This is for information only. Respectfully submitted, lB~ James Bell Parks and Recreation Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us l~ TO: Mayor, Councilmembers, City Administrator W FROM: Lee Mann, Director of Public Works/City Engineer SUBJECT: Reassignment of Contract - Water Tower Project DATE: April 2, 2001 INTRODUCTION Attached for Council's review is an assumption agreement for the Water Tower contract. DISCUSSION CB&I Constructors Inc. has purchased the assets of Pitt-Des Moines, Inc., the contractor for the Water Tower project. Consequently, CB&I needs to assume the contract between the City and Pitt-Des Moines. Attached is a copy of the letter notifying the City of the Pitt-Des Moines purchase and a contract assumption agreement. The City Attorney has reviewed the agreement and finds the agreement to be acceptable. BUDGET IMPACT None. ACTION REQUESTED Approve execution of contract reassignment by motion. Respectfully submitted, Jk Yf1~ Lee M. Mann Director of Public Works/City Engineer cc: file A :.~:~.'. @@{guw@II\..\ ;1 I I \ ' I ; :! l;, i W\R _ 5 2001 III! : IlJ~i. ,~. CB&I Water a division of CB&/ Constructors, Inc. 3400 Grand Avenue Pittsburgh, PA 15225-1582 February 28, 2001 4127782405 MR. LEE MAN, P.E. THE CITY OF FARMINGTON 325 OAK STREET FARMINGTON, MN 55024 DEAR MR. LEE MAN, P.E.: As previously advised by Pitt-Des Moines, Inc., CB&I Constructors Inc. has purchased the assets of PDM Water and has agreed to assume all existing PDM contracts and complete the work in accordance with the contract. Enclosed are two original copies of an ASSUMPTION AGREEMENT, both executed by CB&I, authorizing CB&I to assume the contract between PDM and your organization and to perform the remaining work in accordance with the contract. Please sign both copies and return one copy to my attention in the enclosed envelope. We look forward to working with you to complete this project. Should you have any questions or comments, please contact me directly at 412/778-2262 or our Assistant General Counsel, Gary A vri1, at 815/439-6096. Your prompt attention to this matter will be appreciated. Respectfully yours, '7J1i~ Mike Braden President - CB&I Water cc: Gary Avril Assistant General Counsel CB&I Constructors, Inc. ASSUMPTION AGREEMENT FOR GOOD AND VALUABLE CONSIDERATION, the receipt and adequacy of which are hereby acknowledged: CB&I CONSTRUCTORS, INC., a Texas corporation having an office at 3400 Grand Avenue, Neville Island, Pittsburgh, PA 15225 ("CB&I"), hereby acknowledges and agrees that it has assumed and will perform and discharge, when and as due, any and all of the obligations of Pitt-Des Moines, Inc. under PDM Contract 57118 with THE CITY OF FARMINGTON. THE CUSTOMER agrees to pay any and all amounts due from and after the date hereof under the Original Agreement to CB&I, if by wire transfer to: Bankers Trust Co. Des Moines, Iowa ABA No. 073000642 Credit: CB&I Constructors, Inc. Account: 071099 and if by mail to: CB&I Constructors, Inc. 9550 Hickman Road Clive, Iowa 50325 THE CUSTOMER also agrees to perform for the benefit of CB&I any and all of Customer's other obligations under the Original Agreement and agrees that CB&I shall be entitled to all the rights and benefits of the Original Contractor in connection with the Original Agreement. CB&I AND THE CUSTOMER mutually agree that the Original Agreement is in full force and effect as of the date hereof and mutually agree to honor and be bound by all of the terms of the Original Agreement. IN WITNESS WHEREOF the undersigned have executed this Assumption Agreement as of , 2001. CB&I CO~STR~O~, INC. By: nv~ Name: Mike Braden Title: President - CB&I Water THE CITY OF FARMINGTON By: Name: Title: By: Name: Title: City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us ~ TO: Mayor, Councilmembers and Interim City Administrator ~ FROM: Ken Kuchera, Fire Chief SUBJECT: School and Conference - Fire Department DATE: April 2, 2001 INTRODUCTION The Fire Department is planning attendance at the Minnesota State Fire School, Rochester, MN, April 21 - 22, 2001. DISCUSSION Two firefighters will be attending the training. Topics covered include Drug Lab Fire Awareness, House Bums, and Compressed Air Foam Systems. BUDGET IMPACT Approved in the 2001 Budget. ACTION REOUESTED For information only. Respectfully submitted, ~~~~. Ken Kuchera Fire Chief 8a.. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.c:i.farmington.mn.us TO: Mayor and Councilmembers City Administrator W FROM: David L. Olson Community Development Director SUBJECT: Consider Ordinance - Lawrence Rother Annexation Petition DATE: April 2, 2001 INTRODUCTION The City has received a petition to annex 60 acres of property owned by Lawrence Rother located east of the Prairie Waterway and south of what would be the extension of213th Street. This is a public hearing to consider the petition. DISCUSSION This property is being petitioned for annexation under Minnesota Statute 414.033 Subd. 2 (3) that allows up to 60 acres to be annexed by ordinance when petitioned by the property owner. The property owner has received numerous inquiries from developers interested in developing the property for residential development. Preliminary development proposals for this property have ranged from multi-family townhomes to smaller single family lot development (similar to East Farmington) to more typical single family development. If this property were annexed, the property owner or a developer would need to seek a Comprehensive Plan Amendment and Zone Change since all property annexed to the City of Farmington is assigned to the A-I (Agricultural) Zoning District. The City has also reviewed the feasibility of serving this property with sewer and water service. As the attached comments from Mark Rolfs of Bonestroo indicate, only the west half of the property can currently be served with gravity flow sewer service. Other possibilities to serve the east half of the property would involve extending a new trunk line south from the existing interceptor approximately % mile to the north or installing a lift station. BUDGET IMPACT The financial impact of this annexation to the City should be relatively minor. Minnesota Statutes require the Township to receive a declining portion of the Township's portion of the property taxes generated over a five year period. Thus, 90% of the current Township taxes for this property would be retained by the Township in year one after the annexation, 70% in year two, and so on until it reaching 10% in the fifth year after annexation. ACTION REOUESTED Upon closing the public hearing, if the Council wishes to approve all or a portion of this annexation petition, it should instruct the staff to prepare an ordinance to be considered for adoption at the next meeting. Respectfully submitted, ~ David L. Olson - Community Development Director cc: Lawrence Rother, 3305 200th Street ~ t:: (1) a. o L- 0.. L- (1) ..c +-' o c::: ~ L- eo .....J >. 1::: 0) a. e a.. ... 0) .l:: ..... o 0::: 3: e.- ~ _o>.en en () :;:; 1::: 0) 0) CO 0) ... F!: :.c' x a. () o ::JO)oco N ,^ e ... 0 'u e a.. <0 <( -- 11.1 z~uo T ~co ~ CO Q) "'0 t- e<( ::J e o 0 >- al~ t-a.>-co ~ CO CO 1::: X !;.,'"'O "0:::: Q) coc:..::::Q)c: "'0 ::J - a. c: eo~e<( ::J al t- a. Q) 0<( CO _ t- al en a. CO () >."""\ >-.a <( ::;:..J::;:Uo ()~()<(<O <<DD~ I . I Memo .11. Bonestroo e Rosene -.;"II Anderlik & 1\11 Assodates engine... & Architects Project Name: Rother and Devney Annexation Client: City of Farmington To: Lee Mann File No: 141Gen From: Mark R. Rolfs Date: 03/22/01 Re: Sewer and Water Service Remarks: We have looked at the potential for serving the properties identified as Rother and Devney with sewer and water. The attached figure identifies the properties and shows the location of the existing sewer and water. 1. Existing Utilities: a. Sewer-10"@ 0.28%, Invert e/ev. = 879.33 b. Water - 12". Static Pressure = 90 psi 2. Potential Annexation Areas: a. Devney - 62 Acres b. Rother - 60 Acres 3. Estimated Flows: Sewer- 3 units/acre * 3 people/unit * 100 gpcd * 122 acres = 110,000 gal/day PFF = 4.0 Design Flow = 440,000 gal/day = 305 gpm. Water- Avg Day = 110,000 gal/day. Max Day = 330,000 gal/day, Peak Hour = 660,000 gal/day = 460 gpm. Fireflow = 1,000 gpm. FF governs 4. Sewer Capacity and Elevation: 10" @ 0.28% = 520 gpm OK By comparing this area to the East Farmington area it was decided that this area would likely be developed with split level homes. Additionally, the area would most likely have to be built up due to the nearby wetland area. From the USGS map, it appears that the wetland is at an approximate elevation of 890.0. It is our best guess the lowest ground floor elevation would be 893.0, therefore putting the basement floor elevation at approximately 889.0. . Our highest ,. ."'.'.'; sewer depth could then be approximately 887.0. Assuming an 8" sewer at 0.4% grade, this gives us a total available sewer length of approximately 1,~90 feet. Assuming an even split between an east run and a north-south run, we Bonestroo, Rosene, Anderlik and Associates 2335 West Highway 36 + St. Paul, MN 55113 + Phone: 651-636-4600 + Fax: 651-636-1311 Page 1/2 Memo J{]j Bonestroo -=- Rosene 'till Anderfik & 1\11 Associates Engineers & AtcI1ltects can serve approximately the western one-half of the potential annexation area with gravity. 5. Water Service: We looked at the computer model 14199117\exsystem2.dwg and the flow test data taken by Bill Wierke and myself on June 28 of last year. We extended the model to the east to determine available fire flow. In order to provide a residential fire flow to the eastern end of the potential annexation area will require either a looped 6-inch system or a dead end 8" system. For water quality reasons, the looped system is preferable. In order to provide a better balance, it is recommended that an 8-inch main be extended due east, and then 6 inch mains could be looped internally to the north and south. These relatively small main sizes will work because of the high static pressures in the area. This allows relatively high head losses, while still providing 20 psi residual pressure. End of Memo ." Bonestroo, Rosene, Anderlik and Associates 2335 West Highway 36 + St. Paul, MN 55113 + Phone: 651-636-4600 + Fax: 651-636-1311 Page 212 . '..,...,..,; . . "'T "8 il U' "!; i: ! 'TBr Ot.::.. 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H.".......,.,.."............ ! I 1Q', 1V) W .......... :0.,..>\.. I '1 ~::::r.':...,~. tJ1"....1 ......................... .. ...............-... n ..... ............'.-.............. .. . . ".,,,.. ......~......... 'ij'H '/H. (II" f\y Ul.. , ~ UI I--' '. , ... ... r i ! r 1......:,......1.... ..l.......... r.... '~.''''''''', r. i ..ii ..... ........-...........:......... .......-/ \\ i ':. i ...,....".. \ :;............................... :'............~. ': :i : \ ~ j ::. ~i i r. i -0 I W ..................:\ \ '. , ., '. '. '. '. . ...:. L ....... .. : : .. : ~.. .. .. .. .. i L ~ i. '. '. . , \ \. ". .......... ',~ -- L_,_., " , , '. '. '. '. ... -...::. .-. .'..... ..~. C' J> \" \" .........-........,......,....,'...-....... m .~~1) ~ ~ ~ : II 1 ~ ~ ? 8b City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers City Administrator ~ FROM: David L. Olson Community Development Director SUBJECT: Consider Ordinance - Michael and Eileen Devney Annexation Petition DATE: April 2, 2001 INTRODUCTION The City has received a petition to annex 60 acres of property owned by Michael and Eileen Devney located east of the Prairie Waterway and north of what would be the extension of213th Street. This is a public hearing to consider the petition. DISCUSSION This property is being petitioned for annexation under Minnesota Statute 414.033 Subd. 2 (3) that allows up to 60 acres to be annexed by ordinance when petitioned by the property owner. The property owner has received numerous inquiries from developers interested in developing the property for residential development. No specific development concepts or proposals for the property have been presented to the City. If this property were annexed, the property owner or a developer would need to seek a Comprehensive Plan Amendment and Zone Change since all property annexed to the City of Farmington is assigned to the A-I (Agricultural) Zoning District. The City has also reviewed the feasibility of serving this property with sewer and water service. As the attached comments from Mark Rolfs of Bonestroo indicate, only the west half of the property can be served with gravity flow sewer service. Other possibilities to serve the east half of the property would involve extending a new trunk line south from the existing interceptor approximately % mile to the north or installing a lift station. BUDGET IMPACT The financial impact of this annexation to the City should be relatively minor. Minnesota Statutes require the Township to receive a declining portion of the Township's portion of the property taxes generated over a five year period. Thus 90% of the current Township taxes for this property would to be retained by the Township in year one after the annexation, 70% in year two, and do on until it reaching 10% in the fifth year after annexation. ACTION REOUESTED Upon closing the public hearing, if the Council wishes to approve all or a portion of this annexation petition, it should instruct the staff to prepare an ordinance to be considered for adoption at the next meeting. Respectfully submittedv ~ David L. Olson Community Development Director cc: Michael Devney, 5810 212th Street West ~ L Q) a. o ~ c.. ~ Q) C > Q) c _ .... 0 >- en U :;:; t Q) O Q) ro Q) ~ EXa.u Q)oro - ~c~o Q) ~c~~ <( ........ CO ~ ~ ~ ~ . ~ I\=J '-1' N ~ ~ ,\ ~ \ '\ \ r tj M~g ggn ?~~~ \~---\ J~QD~qggg~ ~~~~ftll . ~ ~i ~~~Mg~ ~r= ;;;~~" 1=1 ~ g~~~~: :'i " - - ~ ~~ :\,~I~ - .= ElI8~~.BMB E tttB t ~ II J I 1- amm - __ EJ:::rl:j I:h:8 tiJ:i[l tiJ:fIl f- 1- ~. I I ;::; r-:t q II ffltf ~r ~l" i II ~ L [E h:J -ru~~ II I 1 " +H r~ll~m~~~iH~~~~E2ctJYE35tH ~ - ":C \\ ~Bmmm~~8 r~: ~B~~~~~~~DBJa ~ ~ ~C: nnP1~~~~~~~~~~111111111 >. 1:: (l) o c.. o ~ Q. >. (l) c > (l) o \ w z~~ T ~ro :;: ro Q) "'0 ~ c<( ~ c o 0 CO .- ~ c.. >. ro ':>..rorotX L..: "'0 -=:: Q) roC..::::Q)C "'0 ~ - c.. c C:O~e<( ~ CO '- a.. Q) O<(ro_,- CO a.. ro u >. C/) >. .~ <( --:J---- O::EO~g <<DD~ F;:: ~ L ~= I ~~m~ ~ &:., City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers City Administrator ~ FROM: David L. Olson Community Development Director SUBJECT: Consider Ordinance ~ Bernard Murphy Annexation Petition DATE: April 2, 2001 INTRODUCTION The City has received a petition to annex 60 acres of property owned by Bernard Murphy located east of the Dave Finnegan property, south of the Seed/Genstar Orderly Annexation Area and south of what would be the extension of 195th Street (County Road 64). This is a public hearing to consider the petition. DISCUSSION This property is being petitioned for annexation under Minnesota Statute 414.033 Subd. 2 (3) that allows up to 60 acres to be annexed by ordinance when petitioned by the property owner. The property owner has received numerous inquiries from developers interested in developing the property for residential development. No specific development concepts or proposals for the property have been presented to the City, however, the adjacent properties are currently guided for Low Density Residential or have petitioned for an Comprehensive Plan Amendment to Low Density Residential (the Finnegan property). If this property were annexed, the property owner or a developer would need to seek a Comprehensive Plan Amendment and Zone Change since all property annexed to the City of Farmington is assigned to the A-I (Agricultural) Zoning District. The Murphy property is adjacent to the property to the east that contains a 48" Metropolitan Council Interceptor Sewer. It is anticipated that a trunk sewer line would be extended along the 195th Street corridor to serve other properties along this corridor including the Seed/Genstar Orderly Annexation Area. BUDGET IMPACT The financial impact of this annexation to the City should be relatively minor. Minnesota Statutes require the Township to receive a declining portion of the Township's portion of the property taxes generated over a five year period. Thus 90% of the current Township taxes for this property would be retained by the Township in year one after the annexation, 70% in year two, and so on until it reaching 10% in the fifth year after annexation. ACTION REOUESTED Upon closing the public hearing, if the Council wishes to approve all or a portion of this annexation petition, it should instruct the staff to prepare an ordinance to be considered for adoption at the next meeting. Respectfully submitted, ~~ DavId L. Olson - Community Development Director cc: Bernard Murphy, 6730 Lakeville Boulevard, Lakeville, MN ~ t a> a. o L- a.. ~ ..c a. L- ::J ~ "'C L- eo c L- a> (D I L ~ ~ \ ~~ z~~~~ c:<( 1)1)),~_~ ~~ S g l~n~Ie-t:: J(S'~ ~~ ~ a. >> ~ 1-1/\ ~ ctl ctl t Q) ~v~. !:-")" ~ ctl -g ~ ~ c: - Q' -g5~e~ I eti\./ ' .j <4 EI- ---' :J co '- a.. 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MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor & Councilmembers FROM: Robin Roland, Interim City Administrator SUBJECT: Supplemental Agenda DATE: April 2, 2001 It is requested that the April 2, 2001 agenda be amended as follows: AWARD OF CONTRACT 9 <a> 2001 Sealcoat Project - Engineering Award the bid for the 2001 Seal Coat Project to Pearson Brothers, Inc. Respectfully submitted, p;JR~ Robin Roland Interim City Administrator $7 a-, City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminJrton.mn.us TO: Mayor, Councilmembers, City Administrator ~ Lee M. Mann, P.E., Director of Public Works/City Engineer FROM: SUBJECT: 2001 Seal Coat Project DATE: April 2, 2001 INTRODUCTION The City Council approved the plans and specifications and authorized advertisement for bids for the 2001 Seal Coat Project at the March Sth Council meeting. Five bids were received for the 2001 Seal Coat Project as shown on the attached bid summary. DISCUSSION Pearson Brothers, Inc. has submitted the low bid in the amount of $46,418.20. Based on this bid and including a 10% contingency and 27% for legal, engineering and administration costs, the total estimated project cost is $64,846. The estimate from the feasibility study was $8S,163. The streets in Pine Ridge Forest Addition, Nelson Hills Farm 6th Addition, Charleswood 1 st Addition, and Dallas A venue from 208th Street to its northerly terminus are to be seal coated for the first time this year. The streets of Hilldee Addition, Westview Acres, 208th Street from Akin Road to the east, Spruce Street from 4th Street east to the frontage road of C.S.A.H. SO/ T.H. 3, and Sth, 6th, and 7th Streets for ~ block north and south of Spruce Street are scheduled to be seal coated this year as part of the 7 year maintenance program cycle. Seal coating will start after Mountain Dew Days (June 22 - 24) and be completed before the Dakota County Fair (August 6 -12). BUDGET IMPACT The 2001 Seal Coat Project is included in the 2001 Capital Improvement Plan. Several streets in the project area have already been assessed seal coating costs through their respective development contracts. The property owners benefiting from the improvements to the remaining streets would be assessed for the project costs pursuant to Minnesota Statute 429 and the City's Special Assessment Policy. The remainder of the costs would be funded through the Road and Bridge Fund. The total estimated project cost for the 2001 Seal Coat project based on the low bid received is $64,846. The Council indicated at the public hearing on the project their intent to assess the benefiting property owners 50% of the project costs, which was estimated to be $62.28 per residential equivalent unit in the feasibility report. ACTION REQUESTED Adopt the attached resolution: 1. Accepting the base bid of Pearson Brothers, Inc. in the amount of $46,418.20 and awarding the project; 2. Directing staff to prepare the proposed final assessment roll allocating 50% of the project costs to the benefiting properties. Respectfully submitted, ~)Y}~ Lee M. Mann, P .E. Director of Public Works/City Engineer attachment: Bid Summary cc: file " ~ 5 0 0 0 8 0 0 0 Z M or) .,.: .... ,., ..... ..... 0 ..... "'. '" '" fii 0;- or) '" C/l C/l Z '" '" III ::> >- "'-l 0 ~ E-< 25 :><: ::E ~ "'-l ::> "" "" "" '" E-< 0 @ ~ ~ 00 0 E-< VI '<t ~ - ,...: ,...: '<t "" "" "" 0 0 0 Q 'O 0 'O ..... Z ci ci ,...: ~ ..... 0 '<t 0 VI '" 'O '<t ~ fii ...... or) '" '" @ '" - '<t 6 r/i ~ C/l ~ ~ [ij "'-l ~ E-< "" "" "" '" 0 ~ '" ~ ~ 0:) E-< '" ~ - N M ,., "" "" "" 0 0 0 Q 6 ..... 0 0 ..... '" ci ci '" VI 0 0 III 6 fii ..... 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"<f- ... ,., 0", V"> " 0 ,,- 'il V"> g.\O 0- ~ ::E RESOLUTION NO. -01 AWARD BIDS FOR PROJECT NO. 01-01 2001 SEAL COAT PROJECT PREPARE FINAL ASSESSMENT ROLL Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of April, 2001 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to an advertisement for bids for the 2001 Seal Coat project (in the streets shown on Attachment A), bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor Total Base Bid Pearson Brothers, Inc. .......................$46,418.20 Allied Blacktop Company.................$48,433.00 Caldwell Asphalt...............................$53, 115.00 Bituminous Roadways ......................$56,922.00 Astech Asphalt ..................................$58,659.70 ; and, WHEREAS, it appears the firm of Pearson Brothers, Inc. is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED that: 1. The base bid of Pearson Brothers, Inc., a Minnesota corporation, for $46,418.20 is hereby accepted and awarded and the Mayor and Clerk are hereby authorized and directed to enter into a contract therefore. 2. Staff is hereby directed to prepare the proposed final assessment roll allocating 50% of the project costs to the benefiting properties. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of April 2001. Mayor day of April, 2001. Attested to the SEAL City Administrator ATTACHMENT A Streets Spruce Street 5th Street 6th Street 1h Street Hickory Street Westwood Court Westlyn Court Westgail Court Westview Drive Westview Court Westdel Road 208h Street Dallas Avenue 18lh Street West Everest Circle Everest Path Exodus Avenue Exodus Circle Everton Avenue Everest Path Excalibur Trail 188h Street Exclusive Path 18ffh Street Excalibur trail Everest Path Evergreen Trail Exceptional Trail Ewing Street Excel Court Evensong Avenue Upper 182nd Street West Facade Avenue Lower 182nd Street West Lower 182nd Street West Euclid Avenue Euclid Street Location 4th Street to Frontage Road ofC.S.A.H 50 / T.H 3 % block south of Spruce Street to % block north of Spruce Street % block south of Spruce Street to % block north of Spruce Street % block south of Spruce Street to % block north of Spruce Street Denmark Avenue / C.S.A.H 31 to 1't Street Akin Road to the east Everton Avenue to Everest Path Upper 183rd Street to Explorer Way Upper 183rd Street to south phase line Upper 183rd Street south to cul-de-sac Englewood Way to 19dh Street W Everest Path east and then north to 18854 Excalibur Trail Everest Path to phase line of Nelson Hills 6th Addition Everest Path to phase line of Nelson Hills 6th Addition Everest Path to phase line of Nelson Hills 6th Addition Everest Path to phase line of Nelson Hills 6th Addition 195th Street to 19670 Everest Path Ewing Street to Everhill Avenue 195th Street to Excel Court Exceptional Trail to Everest Path Everest Path east to 19671 Evensong Avenue C.S.A.H 31/ Pilot Knob Road west to Facade Avenue Facade Avenue east to Upper 182nd Street West C.S.A.H 31/ Pilot Knob Road west to terminus Upper 182nd Street West, north to Lower 182nd Street West Upper 182nd Street West to south phase line 7'b City of Farmington 325 Oak Street, Farmington. MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Councilmembers and City Administrator~ FROM: James Bell, Parks & Recreation Director SUBJECT: Award Contract for Curbside Clean Up for Residential Customers DATE: April 2, 2001 INTRODUCTION Proposals were received for the Citywide Curbside Clean Up Day. DISCUSSION In January, Council authorized advertising for Requests for Proposals for a Citywide Curbside Clean Up Day. The following proposals were received on March 13. Item Dick's Sanitation, Inc. Waste Management, Inc. Trash Collection $3.24 per unit $15,017.40 lump $8.00 per unit $37,080.00 lump (4635) sum (4635) sum Trash Disposal $55.00 per ton $48.00 per ton Tire Collection & $6.00 per tire $5.80 per tire Processin2 Electronics $0.25 per $0.45 per Collection & pound pound Processing Appliance $25.00 per $20.00 per Collection & appliance appliance Processin2 Collection of Scrap $ - per unit No charge $0.50 per unit $2,317.50 lump Metal (4635) (4635) sum Dick's Sanitation is proposing providing the curbside cleanup over a period of several Saturdays beginning Saturday, May 5, 2001 and ending Saturday, June 2, 2001. A customer's normal solid waste/recycling collection day will determine their curbside Clean Up Day. Clean Up Day information will be mailed directly to City residents, advertised in the Farmington Independent, advertised on Cable Channel 16 and on the City's web site. Attached is the advertisement flyer that will be mailed to City residents. BUDGET IMPACT The Citywide Curbside Clean Up Day costs are included in the 2001 budget. These estimated costs are based on doubling of the material quantities received at the 2000 Clean Up Day. ACTION REQUESTED Award the 2001 Citywide Curbside Clean Up Day contract to Dick's Sanitation. Respectfully Submitted, ,--L~ g ~~ James Bell Parks & Recreation Director Cjtf~o" CURBSIDE ...l" f~( Clean Up Day 2001 o Eligible participants are City of Farmington residential garbage customers. o All items must be on the boulevard (NOT ALLEYS) no more than 2 days before your scheduled pickup. o . Set materials at curb BEFORE 7 AM on your Saturday. o TRUCKS WILL GO THROUGH ONLY ONCE ON YOUR SCHEDULED DAY. ........................ · 4\CCEPTED MATERIALS : ...................... . Appliances: Refrigerators, washers, dryers, freezers,. : microwaves, air conditioners, water heaters, dehumidi- : . fiers, etc. Please chain/tie or remove refrigerator and. . freezer doors. Up to TWO (2) per house. . : Televisions/Computers: Up to TWO (2) per house. (2 tv's: . OR 2 computers OR 1 of each) . : Furniture/Mattresses/Box Springs - Please dissassem- : . ble hide-aways so they will not open during handling. . : Tires: Up to FOUR (4) per house. : : Scrap metal, lawn mowers, chain link fences, bikes:: . Less than five feet long. All fluids must be drained. . : General Junk: Boxed or bundled and must weigh less: . than 100 Ibs. per item. Limited to what would fit in. . ONE level standard size pickup truck. No household. . trash, such as food. If you have additional materials,. . please arrange for additional pickup with Lakeville Sani-. ,. ~Qry, Inc. at 952-469-5161 for a fee. . . 'orpet: Rolled and tied. Under five feet long and one . . foot in diameter - larger rolls cause handling problems. . . . ........................ NOTE: If you miss your curbside pick-up, please call Lakeville Sanitary, Inc. 952-469- 5161 who will pick up your refuse for a fee. CLEAN UP DAY SCHEDULE If your garbage Your Curbside and recycling is Clean Up Day is picked up on: Saturday Monday or Friday May 5 Tuesday May 12 Wednesday May 26 (Memorial weekend) Thursday June 2 These items will NOT be picked Up..... Paint, Driveway Sealer, Motor Oil, Auto Batteries or Other Hazardous Wastes Leaves, Grass, Brush, Tree Trimmings Bui Idi ng/Remodel i ng/Landscapi ng Mate- rials Call 651-463-1610 with questions. J3Wo.a.snJ ID.a.sod 9E 'oN l!WJ:}d NW 'uo~gU!UUlld P!lld :lglllSOd's'n P.mPU1l~S lJoS:Ud sn'uw'uo,J.6U!WJDl' !:>. MMM v2099 NW 'uo,J.6U!WJD:J +'a'aJ+S >fDO 92E ,IS; IIDH A+!J ~1J!'" 1JO~ 0 ~!J t.f\~ tJ p03~ 3S031d - UO!",OW.JOJUI tOOZ ,(O(J dn u031:) ci1:JOJl CURBSIDE ____ fjl(JJl Clean Up Day 2001 Program Details o Farmington residential garbage customers billed for solid waste service on their utility bills can participate. Ii1 Set materials at the boulevard (NOT ALLEY) before 7am on your designated Saturday. Ii1 Trucks will go through only once. If you miss the pickup or have additional materials, please call Lakeville Sanitary at 952-469-5161 who will pick up your materials for a fee. Ii1 Acceptable items are appliances * (up to 2 per household), tv's or computer's (up to a combination of 2 per household), bagged or boxed junk (as much as would fit in a level standard size pickup truck), carpet (rolled and tied - under five feet long and one foot in diameter), scrap metal (up to five feet long), tires (up to 4 per household), furniture/mattresses, box springs. Ii1 UNACCEPTABLE ITEMS WILL BE LEFT ON THE BOULEVARD AND INCLUDE: HAZARDOUS WASTES, CONSTRUCTION & DEMOLITION MATERIALS, YARD AND TREE WASTE. * PLEASE CHAIN/TIE OR REMOVE REFRIGERATOR AND FREEZER DOORS. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us //~ TO: Mayor, Councilmembers, City Administrator ~ FROM: Lee M. Mann, P .E., Director of Public Works/City Engineer SUBJECT: Flagstaff Avenue Study Options DATE: April 2, 2001 INTRODUCTION At the March 19, 2001 City Council meeting, Council requested that staff bring back options for reviewing the issues along Flagstaff Avenue. DISCUSSION The following options or approaches have been identified for providing Council with recommendations to address the issues on Flagstaff Avenue. Option 1 Under Option 1, staff would prepare an estimate for the Council identifying the approximate costs to add material to the roadway and accomplish some ditch work. The addition of gravel to the roadway would be accomplished in a manner similar to what the County did on County Road 64 (19Sth Street) in 1999. The County added 6-8 inches of crushed limestone to C.R 64 and watered and rolled it. This option would not include mitigation of the existing soils conditions. The staff cost to prepare this estimate would be approximately $1000 and could be forwarded to Council at a meeting in May. Option 2 This option would identify costs associated with mitigation of the existing soils in a feasibility report. The report would identify the costs for the removal of poor soils and the construction of the roadway to the grade necessary for future paving. It is staffs opinion that if the soils are to be corrected now, then the grade of the road should be addressed now as well, in order to minimize costs in the future when the road is paved. The cost to prepare a feasibility report for Flagstaff A venue is estimated to be approximately $45,000, with an additional $15,000 needed for soil borings. This report, if ordered, could be brought back to Council sometime in the fall. It is possible to take a course of study that would combine elements of both options, which would result in a cost somewhere between $1000 and $60,000. A decision could be made to correct the soils in limited areas and maintain the grade of the road that exists. This scenario does contain the possibility however, that in the future, the corrected areas would need to be reconstructed for a second time in order to bring the roadway to final design grade. BUDGET IMPACT None at this time. ACTION REQUESTED Council review of the information presented. Council direction to staff regarding the options presented. Respectfully submitted, ~~~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file Flagstaff Residents Smooth Feed Sheets™ Use template for 5160@ Ronald & Diana Valek "'''t)30 Flagstaff Avenue S lington, MN 55024 David J & Shaun Ames 20982 Flagstaff Avenue Farmington, MN 55024 Bernard Murphy 6730 Lakeville Blvd Lakeville, MN 55044 Jay & Patricia Christensen 20861 Flagstaff Avenue W Farmington, MN 55024 David & Ute Christopherson 20993 Flagstaff Avenue W Farmington, MN 55024 Jerry & Evelyn Sayers 6886 Lakeville Blvd Lakeville, MN 55044 Rus Norden 8635 206th Street W Lakeville, MN 55044 John Devney 5788 21ih Street W Farmington, MN 55024 Bob McNearney 19356 Evening Star Way Farmington, MN 55024 Karen Donnelly 19224 Flagstaff Avenue Farmington, MN 55024 Brian Donnelly 19224 Flagstaff Avenue Farmington, MN 55024 Adam Donnelly 18679 Flagstaff Avenue Farmington, MN 55024 Ryan Donnelly 18679 Flagstaff Avenue Farmington, MN 55024 Terry Donnelly 18679 Flagstaff Avenue Farmington, MN 55024 Debbie Donnelly 18679 Flagstaff Avenue Farmington, MN 55024 Patrick & Darlene Donnelly 20491 Flagstaff Avenue Farmington, MN 55024 Cathy Donnelly 6611 200th Street W Farmington, MN 55024 Dave Donnelly 6611 200th Street W Farmington, MN 55024 Ben Ward 6378 195th Street W Farmington, MN 55024 Bob & Bernice Jensen 17995 Flagstaff Avenue Farmington, MN 55024 Jim McNearny 20281 Hamburg Avenue Lakeville, MN 55044 Louie & Jean Juenke 3080 220th Street E Farmington, MN 55024 Judy & Chuck Bryant 5606 Upper 183rd Street W Farmington, MN 55024 June M. Raymond 421 Spruce Street Farmington, MN 55024 Mark & Terrie Schmidt 18672 Flagstaff Avenue Farmington, MN 55024 Mary A Devney 5788 212th Street W Farmington, MN 55024 Robert J Jr. Donnelly Donnelly Farms 20080 Flagstaff Avenue Farmington, MN 55024 .r(oger & Karla Duff 6567 190th Street W Farmington, MN 55024 .AVERY@ Terrence & Deborah Donnelly 18679 Flagstaff Avenue W Farmington, MN 55024 David L Teske 6660 190th Street W Farmington, MN 55024 Address labels laser 5160@ Smooth Feed Sheets™ Matthew Q & Jill Ocel 1 n~ 15 Flagstaff Avenue nington, MN 55024 Anthony J & Michelle Joslyn 19713 Flagstaff Avenue Farmington, MN 55024 Douglas P & Jannelle Malszycki 19585 Flagstaff Avenue Farmington, MN 55024 Helen M Nordseth PO Box 95 Farmington, MN 55024 John T & Alexis Glynn 20850 Flagstaff Avenue W l"rmington, MN 55024 Marlo V & Connie A Dahl 20520 Flagstaff Avenue Farmington, MN 55024 8AVERV@ Address Labels Use template for 5160@ David E Donnelly 6611 200th Street W Farmington, MN 55024 Mildred Pelach 19867 Flagstaff Avenue W Farmington, MN 55024 Richard D Teske 6670 190th Street W Farmington, MN 55024 Donald W & Cheryl A Haan 19395 Flagstaff Avenue W Farmington, MN 55024 Richard & Mary Lou Nordling 7029 190th Street W Farmington, MN 55024 Matthew Q Ocel 19215 Flagstaff Avenue Farmington, MN 55024 Robert Sayers 822 MacBeth Circle Farmington, MN 55024 Elayrie Donnelly 20080 Flagstaff Avenue Farmington, MN 55024 Gerald C & Teresa A Gregory 20940 Flagstaff Avenue Farmington, MN 55024 Allen J Braun 20970 Flagstaff Avenue Farmington, MN 55024 Darcy A & Pamela J Zehnder 20602 Flagstaff Avenue Farmington, MN 55024 John S Tschohl 4650 Nine Oaks Circle Minneapolis, MN 55437 Laser 5160@