HomeMy WebLinkAbout02.02.01 Council Packet
COUNCIL MEETING
REGULAR
January 2, 2001
SPECIAL NOTE: COUNCIL PICTURES TO BE TAKEN AT 6:45 p.m.
CALL TO ORDER 7:00 P.M.
1. SWEARING-IN CEREMONY
a) Honorable William Macklin
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVEAGENDA
5. ANNOUNCEMENTS
a) Employee Introductions - Public Works Department
6. CITIZEN COMMENTS (Open for Audience Comments)
a) On-Street Parking Request - Police Department
~ CONSENT AGENDA
a) Approve Council Minutes (12/18/00) (Regular)
b) Approve Gambling Event Permit - Minnesota Waterfowl Association-
Administration
c) Authorize Advertisement for Bids - Parks and Recreation
d) Capital Outlay - Administration
e) Capital Outlay - Police Department
f) Approve Bills
8. PUBLIC HEARINGS
9. AWARDOFCONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Annual Organizational Matters - Administration
b) Communication - Dakota County Request - Administration
c) Consider Ordinance - Rezoning Property Located at 220th Street and Denmark
Avenue - Community Development
d) Consider Resolution - Tamarack Ridge 2nd Addition Final Plat - Community
Development
1. UNFINISHED BUSINESS
12. NEW BUSIJyESS
a) Proposed Curbside Clean-Up Program for Residential Customers - Parks and
Recreation
Action Taken
13. COUNCIL ROUNDTABLE
14. ADJOURN
Sa....
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, City Administrator~
FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer
SUBJECT: Public Works Staff Introductions
DATE: January 2, 2001
INTRODUCTIONIDISCUSSION
Maintenance Worker - Street and Utility Division
The City Council ratified the appointment of Mr. Steven Arndt to the position of Maintenance
Worker in the City's Street and Utility Division at its December 4,2000 meeting. Mr. Arndt comes
to the City with related experience from Savage and Bloomington. Mr. Arndt started full time
employment with the City on December 18, 2000. Staff looks forward to working with Steve in
serving the citizens of Farmington and his background will strengthen the division.
Assistant City Engineer - Engineering Division
The City Council ratified the appointment of Mr. Timothy Gross to the position of Assistant City
Engineer at its December 18,2000 meeting. Mr. Gross comes to Farmington with a backround that
includes engineering experience gained in Woodbury and Bloomington as a public employee and
experience in Lakeville as a consultant. Mr. Gross is starting full time employment with the City on
January 2, 2001. Staff looks forward to working with Mr. Gross and his addition will enhance the
ability of the Farmington's engineering division to effectively serve the citizens of the community.
ACTION REOUESTED
For information only. Introduce Mr. Arndt and Mr. Gross to the City Council.
Respectfully submitted,
~YJ17Y1~
Lee M. Mann, P.E.
Director of Public Works/City Engineer
cc: file
0~
City of Farmington
325 Oak Street. Farmington. MN 55024
(651) 463-7111 Fax (651) 463-2591
www.c1.farmlneton.mn.us
TO:
Mayor, Councilmembers and
City Administrato~
Daniel M. Siebenaler
Chief of Police
FROM:
SUBJECT:
Citizen's Comments Response
DATE:
January 2, 2001
INTRODUCTION
Mr. Pat Jay, an employee of the Farmington VFW Club addressed the City Council at its December 18
meeting and requested a parking permit authorizing VFW staff to park on 3rd Street until 3 AM.
DISCUSSION
On December 10,2001 at 2: 10 AM, a parking ticket was issued to Mr. Pat Jay parked in front of the VFW
Club for illegal parking. The downtown area is posted with signs prohibiting parking from 2 AM to 5 AM
year round.
Mr. Jay came to the Farmington Police Department to request that his ticket be dismissed because he was
an employee of the VFW and found it difficult to get out of the club by 2 AM. He also requested that
VFW staff be given special consideration for parking. Staff informed Mr. Jay that the parking restriction in
place for downtown has been in existence since long before the current Seasonal Parking ordinance. It was
suggested that VFW staff locate an off-street area that would eliminate the conflict. Mr. Jay informed staff
that the club had no off-street parking available so that was not an option and he again asked for "some
consideration as a downtown business".
Mr. Jay was informed that it was not within staff authority to grant the extended parking consideration he
was requesting. Staff suggested that the employees of the VFW Club use the parking lot at the Dakota
County Library located Y2 block from the club. Mr. Jay felt that this was too far to walk late at night.
When Mr. Jay persisted in his request for the dismissal of his ticket staff suggested that he return to the
VFW to discuss other parking options with his manager. Staff offered to discuss the parking ticket when a
club employee-parking plan was presented that prevented future violations.
It should be noted that employees of the VFW Club have been previously directed by the Club Board to
close by 1 :00 AM and are expected to be out of the building before 2:00 AM. According to the club
liaison this goal has generally been met but on rare occasion's employees run a little late. In addition the
VFW Club has made arrangements for off-street employee parking behind an adjacent business.
ACTION REQUESTED
At this time the staff of the VFW Club has been given two options for off-street parking that would prevent
violation of the 2AM to 5AM Parking Restriction in downtown Farmington. No further action is
suggested.
Respectfully submitted,
~
Cc: Pat Jay, 712 Spruce Street, Farmington
ICb
COUNCIL MINUTES
REGULAR
December 18, 2000
I. CALL TO ORDER
The meeting was called to order by Mayor Ristow at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Ristow led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Ristow, Cordes, Soderberg, Verch
Strachan
Acting City Attorney Poehler, City Administrator Erar, City
Management Team
4. APPROv.EAGENDA
MOTION by Soderberg, second by Cordes to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
6. CITIZEN COMMENTS
Mr. Pat Jay, representing the VFW, stated the seasonal parking ordinance is causing
parking problems for the VFW employees that work late. Employees have been issued a
ticket at 2: 1 0 a.m. He was requesting an extension or permit from the City for employees
for Friday and Saturday nights until 3 :00 a.m. The VFW does not have off-street
parking. Staff will respond.
7. CONSENT AGENDA
Item 7a Council Minutes (12/4/00) (Regular) was pulled as Councilmember Verch was
absent from that meeting. MOTION by Soderberg, second by Cordes approving Council
Minutes (12/4/00) (Regular). Voting for: Ristow, Soderberg, Cordes. Abstain: Verch.
MOTION CARRIED.
MOTION by Cordes, second by Soderberg to approve the Consent Agenda as follows:
b) Approved LMCIT Excess Liability Coverage
c) Approved Training Agreement Dakota County Technical College
d) Approved Appointment Recommendation - Public Works
e) Received Information Capital Outlay - Fire Department
t) Adopted RESOLUTION RIOO-OO Approving Historic Preservation Consultant
Services
g) Adopted RESOLUTION RIOI-OO Approving COLA Non-Bargaining Unit
h) Received Information School and Conference - Parks and Recreation
i) Received Information School and Conference - Police Department
j) Approved bills
APIF, MOTION CARRIED.
Council Minutes (Regular)
December 18, 2000
Page 2
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Authorize RFP Professional Survey Services -Administration
Councilmember Cordes had proposed a goal be adopted that requires conducting
a community survey in 2001. Staff recommended a Request for Proposals be
authorized to solicit professional service proposals. Councilmember Cordes
stated the purpose is to layout a framework as to how the community should
expand. Councilmember Soderberg asked if this survey will be sent to everyone
in the City, not just to residents with requests. Councilmember Cordes stated
when the RFP's are done, that is something that will be identified. Surveys are
usually done by mail or phone. A majority of the residents will be contacted. The
City will be able to select questions that are asked. Funding has been provided in
the 2001 budget. MOTION by Cordes, second by Verch authorizing a Request
for Proposals for Professional Survey Services. APIF, MOTION CARRIED.
b) Consider Resolution - Silver Springs 3rd Addition Preliminary and Final Plat
- Community Development
Mr. Tim Giles, TC Construction, proposes to plat approximate~ 4 acres of land in
the northeast quadrant of the intersection of CSAH 31 and 190 Street. On
October 10,2000 the Planning Commission approved a Conditional Use Permit to
construct a daycare facility on Block 1 Lot 1 of the Silver Springs 3rd Addition.
This is the only portion proposed to be platted at this time. At the public hearing,
some residents suggested filing an appeal. According to City Ordinance, an
appeal must be filed within 10 days of a decision by the Zoning Board of
Adjustment, which required the appeal to be filed by October 20, 2000. It was
determined that the appeal by the affected residents did not meet the appeal
deadline. The Planning Commission recommended approval contingent on the
following:
1. Compliance with Engineering review memo dated November 8, 2000.
2. The City Council reviews the safety needs for a street light at the
intersection of English A venue and 190th Street.
3. The Engineering staff reviews the need for a right turn lane and bypass
lane on 190th Street.
4. The continued review of traffic related activities at the daycare once it is
in operation.
This is a permitted use within this zoning. MOTION by Soderberg, second by
Verch adopting RESOLUTION RI02-00 approving the Silver Springs 3rd
Addition Preliminary and Final Plat contingent on the above mentioned items.
APIF, MOTION CARRIED.
Council Minutes (Regular)
December 18, 2000
Page 3
c) Consider Resolution - Supporting Public Facilities Sales Tax Exemption
Legislation - Administration
Staff has been working with the League of Minnesota Cities, the Association of
Metropolitan Municipalities and interested cities regarding the introduction of
special legislation in this upcoming legislative session. This special legislation, if
approved by the legislature, would provide the City with a sales tax exemption for
taxable materials, supplies and equipment. Based on preliminary estimates, the
City should experience a direct sales tax savings of approximately $200,000 based
on a materials estimate cost of $3,000,000. MOTION by Soderberg, second by
Verch adopting RESOLUTION RI03-00 supporting special legislation
authorizing a sales tax exemption on public facilities. APIF, MOTION
CARRIED.
d) Consider Council Workshop Date - Akin Road Turnback - Administration
January 17, 2001 was selected for a Council Workshop.
e) Consider Legislative Proposal- Minnesota Municipal Beverage Association-
Finance
The Minnesota Grocers Association has proposed legislation which would allow
grocery stores to sell wine in addition to the 3.2 beer they currently sell. The
Minnesota Municipal Beverage Association, of which the City is a member, is
opposing this legislation due to the possible increased risk of sales of alcohol and
tobacco to minors. The League of Minnesota Cities also opposes this legislation.
The City's liquor operation provides an annual contribution to the Parks and
Recreation Department. The proposed wine in grocery legislation does not give
any definition of a grocery store. Other cities have passed resolutions opposing
this legislation. Councilmember Soderberg felt the Council would be lobbying
for or against a piece of legislation that has an impact on the private sector and not
the government sector and how they conduct their business. As a government
entity, Councilmember Soderberg stated he would like to remain neutral on a
piece of legislation that has an impact on private enterprise. .Councilmember
Cordes stated City ordinance states another liquor store is not allowed. Attorney
Poehler stated a grocery store selling wine or beer does not conflict with the
ordinance. Council decided to remain neutral, no action was taken.
t) Communications LMCIT 2001 City Insurance Information - Finance
The City has received notice from the League of Minnesota Cities Insurance Trust
of2001 rate adjustments for property/casualty and workers compensation
insurance. The various property/casualty rate changes will roughly offset each
other and most members will not see a significant change in their total insurance
expense.
Council Minutes (Regular)
December 18, 2000
Page 4
11. UNFINISHED BUSINESS
a) Developer Request for Public Improvement - Sanitary Sewer - Community
Development (continued item)
Mr. Jim Allen is withdrawing his previous request to extend trunk sanitary sewer
to his property located at the NW corner of Denmark and Ash Streets.
b) Consider Resolution 2001 Budget and Property Tax Levy - Finance
Council adopted a proposed Tax Levy and Budget for 2001 at the Council
meeting on September 5, 2000. This Tax Levy and Budget must be finalized in
order to certify it to the county before December 28, 2000. As one
Councilmember will be financially impacted in the part of the City Budget and
Levy related to the compensation and retirement benefits provided to firefighters,
the resolution contemplates two separate votes on the budget and levy.
MOTION by Soderberg, second by Cordes to adopt RESOLUTION RI04-00
approving the revenue and expenditure budget for 2001 and proposed tax levy,
excluding elements related to the City's fire service. APIF, MOTION
CARRIED. MOTION by Soderberg, second by Cordes adopting
RESOLUTION RI04-00 approving the revenue and expenditure budget for 2001
and proposed tax levy related to the City's fire service. Voting for: Ristow,
Soderberg, Cordes. Abstain: Verch. MOTION CARRIED.
c) Consideration of Purchase Tax Forfeited Property - Community Development
(continued item)
The notice the City received that the former railroad property had been forfeited
to the State of Minnesota for non-payment of property taxes was done so in error.
As a result, the property will not be available as a tax forfeited property.
12. NEW BUSINESS
a) Appointments to Boards and Commissions Process - Set Interview Date-
Administration
Each year a number of seats on various Boards and Commissions expire on
January 31. The deadline for applications is January 3, 2001. It was
recommended that a special meeting be set for Saturday, January 6, 2001.
Counci/member Strachan arrived at 8:00 p.m.
b) Consider Resolution - Establishing Charges and Fees for Licenses and
Permits - Administration
Each year a resolution establishing fees and charges for licenses, permits,
development fees and various services has been adopted by the City Council. All
of the proposed changes to the Fee Schedule have been reviewed by the
Management Team. MOTION by Soderberg, second by Cordes adopting
RESOLUTION RI05-00 establishing 2001 Charges and Fees for Licenses and
Permits effective January 1,2001. APIF, MOTION CARRIED.
Council Minutes (Regular)
December 18,2000
Page 5
13. COUNCIL ROUNDTABLE
Councilmember Strachan: He attended the Lakeville City Council meeting earlier in
the evening as an ALF representative. Lakeville's representative, Betty Sindt, is retiring
after 15 years.
Councilmember Soderberg: He assisted at the Middle School with a grad standards
program for citizenship.
Parks and Recreation
Director Bell:
Warming houses will open soon.
Mayor Ristow:
Thanked residents for assistance with Toys for Town.
Council adjourned into Executive Session at 8:20 p.m.
14. EXECUTIVE SESSION
a) Akin Road Turnback - County Settlement Issues
b) Newberg Litigation Settlement Outcome
Respectfully submitted,
/10,,-;:>'_ ,- //;;;/
L .-<./) ~~~ ,)--:r 7~.J
./"~.>.
(/
Cynthia Muller
Executive Assistant
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
76
TO: Mayor, Councilmembers and City Administrato~
FROM: Karen Finstuen
Administrative Services Manager
SUBJECT: Gambling Event Permit - Minnesota Waterfowl Association
DATE: January 2, 2001
INTRODUCTION
The Minnesota Waterfowl Association is requesting a Gambling Event Permit for a shotgun
raffle to be held at the Eagles Club.
DISCUSSION
Per State Statute 349.166 and pertinent City Code, a Gambling Permit must be issued by the City
for this type of event. An application has been received, along with the appropriate fees. The
City Attorney has reviewed the application and the attached resolution approving the request.
BUDGET IMPACT
Gambling fees are included in the revenue portion of the 2001 budget.
ACTION REQUESTED
Consider the attached Resolution granting a Gambling Event Permit to the Minnesota Waterfowl
Association at the Eagles Club, 200 3rd Street, January 3 - February 22, 2001.
Respectfully submitted,
JI~ i1~
Karen Finstuen
Administrative Services Manager
RESOLUTION NO. R -01
APPROVING A MINNESOT A LAWFUL
GAMBLING EVENT PERMIT APPLICATION FOR
MINNESOTA WATERFOWL ASSOCIATION
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of January
2001 at 7:00 p.m.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue
or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said
permit; and,
WHEREAS, the Minnesota Waterfowl Association has submitted an application for a Gambling
Event Permit to be conducted at the Eagles Club, 200 3rd Street, for Council consideration.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling
Event Permit for the Minnesota Waterfowl Association to be conducted at 200 3rd Street is
hereby approved.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
2nd day of January 2001.
Mayor
Attested to the
day of
2001.
City Administrator
SEAL
..(1 //
r-~c% /~~)~O
City of Farmington
325 Oak Street
Farmington, MN 55024
www.cLfarmington.mn.us
FAX TRANSMITTAL MEMO
No. of Pages: 5
Date: 12/27/00 2:09 PM
To: Joel Jamnik From: Cindy Muller
Company: Company: City of Farmington
Fax#: Fax #: (651) 463-2591
Telephone #: Telephone #: (651) 463-1803
Comments:
Please review the attached Gambling Event Permit for the J an 2 Council Meeting.
Thanks
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7c.
TO:
Mayor, Councilmembers, City Administrato~
James Bell, Parks and Recreation Director
FROM:
SUBJECT:
Adopt Resolution Approving the Plans and Specifications and
Authorize the Advertisement for Bids for an Automated
Refuse Packer and Chassis - Parks and Recreation Department
DATE:
January 2, 2001
INTRODUCTION
Council approval for the plans and specifications and advertisement for bids for the 2001
budgeted automatic refuse packer and chassis.
DISCUSSION
Staff has prepared plans and specifications for the purchase of an automated refuse packer
and chassis.
BUDGET IMPACT
The 2001 budget includes $197,025 for the automated refuse packer and chassis.
ACTION REQUESTED
Adopt the attached resolution approving the plans and specifications and ordering the
advertisement of bids for the purchase of an automated refuse packer and chassis.
Respectfully submitted,
J. -~SQ
James Bell
Parks and Recreation Director
cc: Benno Klotz, Solid Waste Supervisor
PROPOSED
RESOLUTION No. R -01
APPROVE SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS
SOLID WASTE - TRUCK CHASSIS AND FULLY AUTOMATED REFUSE
COLLECTION BODY
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of January,
2001 at 7:00 p.m.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, Specifications have been prepared for the following proposed equipment:
Truck Chassis with Fully Automated Refuse Collection Body
;and
WHEREAS, the City Council has received such plans and specifications; and,
WHEREAS, funding for the Truck with Fully Automated Refuse Collection Body has been
approved in the 2001 budget.
NOW THEREFORE, BE IT RESOLVED that:
1. Said specifications are hereby approved.
2. The Parks and Recreation Director is authorized to insert in the Farmington Independent
and Construction Bulletin an advertisement for bids for such equipment and that bids
shall be received by the City until 2:00 p.m. on Tuesday, January 30, 2001, at which time
they shall be publicly opened and read aloud. They will then be considered by the City
Council. No bid shall be considered unless accompanied by a bid bond, certified check or
cash deposit equal to at least five percent (5%) of the amount of the bid.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
2nd day of January 2001.
Mayor
Attested to the
day of January, 2001.
City Administrator
SEAL
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City of Farmington, Minnesota, in the City hall at 325 Oak Street
until 2:00 P.M. on Tuesday, January 30, 2001 at which time they will publicly open and read aloud for
the furnishing of all labor, materials and else necessary for the following:
Mechanized Refuse Collection Vehicle including:
(1) Truck Chassis with fully automated, side arm loading garbage refuse packer and
correlated appurtenances.
Plans and specifications, proposal forms and contract documents may be seen at the office of the City
Clerk, 325 Oak Street, Farmington, Minnesota, 55024.
Each bid shall be accompanied by a bidder's bond naming the City of Farmington as obligee, certified
check payable to the Clerk of the City of Farmington, or a cash deposit equal to at least five percent
(5%) of the amount of the bid, which shall be forfeited to the City in event that the bidder fails to enter
into a contract.
The City Council reserves the right to retain the deposits of the three lowest bidders for a period not to
exceed 90 days after the date and time set for the opening of bids. No bids may be withdrawn for a
period of ninety (90) days after the date and time set for the opening of bids.
Payment for work will be by cash or check.
Contractors desiring a copy of the plans and specifications and proposal forms may obtain them from
the office of the City of Farmington Parks and Recreation Department.
The City Council reserves the right to reject any and all bids, to waive irregularities and informalities
therein and further reserves the right to award the contract in the best interest of the City.
James Bell
Parks and Recreation Director
Cc: To be published:
Construction Bulletin: 1/12/01
Farmington Independent: 1/11/01
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.cLfarmington.mn.us
/c:/
TO: Mayor and Council Members
FROM: John F. Erar, City Administrator
SUBJECT: Capital Outlay - Administration Department
DATE: January 2,2001
INTRODUCTION
The 2001 Budget provides for the purchase of four high-end personal computers to replace and
augment computers currently in use in various City departments.
DISCUSSION
Due to increasing software processing demands, workstation upgrades are necessary to create a
more flexible, powerful and less time consuming computing environment for staff. The
replacement of obsolescent models will lead to higher productivity outcomes as it relates to
respective department processes. Existing computers will be shifted to other departments to
replace more obsolescent models. Older, less powerful computers are placed into less rigorous
computing environments.
BUDGET IMPACT
Funding for the workstations is provided within the 2001 Budget.
ACTION REOUESTED
For Council information.
file
City of Farmington
325 Oak Street, farmington, MN 55024
(651) 463-7111 fax (651) 463-2591
www.c1.farmlngton.mn.us
7e.
FROM:
Mayor, Councilmembers and
City Administrator~
Daniel M. Siebenaler
Chief of Police
TO:
SUBJECT:
Capital Outlay - Police Department
DATE:
January 2, 2001
INTRODUCTION
The 2001 Budget authorizes the purchase of a new 2001 squad car. Quotes have been obtained from local
dealers.
DISCUSSION
Staff has obtained price quotes from two local Ford dealerships for the purchase of a new 2001 L TD
Crown Victoria squad car. Airlake Ford presented the lowest quote at $20,786.00. This is approximately
$1,200 lower than the next quote submitted.
BUDGET IMPACT
This item has been authorized in the 2001 Budget and is within the budgeted amount.
ACTION REQUESTED
Information only. Staff will be ordering the new squad car for the earliest possible delivery.
Respectfully submitted,
~L~
Daniel M. Siebenaler
Chief of Police
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
lOa.,
TO: Mayor, Councilmembers, City Administrato~
FROM: Karen Finstuen, Administrative Services Manager
SUBJECT: Annual Organization Matters
DATE: January 2, 2001
INTRODUCTION
State law requires that the City Council address annual organizational matters during its
first regular meeting of the year to make certain designations and appointments.
DISCUSSION
The Council has traditionally taken this time to approve the following actions along with
other actions affecting either process or procedures.
lOa (1). Acting Mayor - Council By-Laws provide that an Acting Mayor be appointed on
a rotating basis in the absence of the Mayor. Councilmember Soderberg, subject to
recorded popular votes in the 1998 General Election, is eligible for appointment as
Acting Mayor.
lOa (2). Official Publication - Per State law, the Farmington Independent is the only
publication located within the City's corporate limits and as such qualifies as the City's
legal newspaper.
lOa (3). City Attorney - Joel Jamnik with the firm of Campbell Knutson respectfully
requests reappointment as City Attorney for the year 2001.
lOa (4). Labor Relations Consultant - The firm of Labor Relations Associates, Inc. has
served as the advisory consultant to the City for personnel-related matters. It is
recommended that the City no longer require the services of an advisory consultant. If
those services are needed we will submit a Request for Proposal (RFP).
lOa (5) Consulting Engineers - The firm of Bonestroo, Rosene, Anderlik & Associates
(BRAA) has submitted information regarding services that are available to the City,
along with 2001 Rate Schedules for both Private and Public Developments. BRAA has
provided the City with exceptional service value, high quality customer service and
expertise on a range of City projects. Appointment of BRAA as the City's consulting
engineers under the new 2001 Rate Schedules is recommended.
lOa (6). Official Depositories - Please refer to the attached memo from the Finance
Director that identifies official City depositories for fiscal year 2001.
lOa (7). Council By-Laws '7. Please review the attached Council By-Laws document. No
suggested revisions to the by-laws have been identified by Council for the year 2001.
lOa (8). Process Servers - The Farmington Police Department is the designated City
Process Servers.
lOa (9). City Clerk's Bond - State law requires the City Clerk be bonded. The City has
obtained a bond in the amount of $250,000 which is more than adequate to meet City
needs.
lOa (10). Fees and Charges - At the December 18, 2000 meeting, Council adopted
Resolution R105-00 establishing fees and charges for the year 2001. No action is
necessary .
lOa (11). Boards and Commissions - A special meeting has been scheduled for Saturday,
January 6, 2001 at 8:15 a.m. in the Council Chambers for the purpose of interviewing
Commission candidates. Appointments as approved by Council will be placed on the
January 16,2001 Council Agenda (the second meeting in January is moved to Tuesday
due to the federal holiday).
lOa (12). ALF Ambulance Board Appointment Primary and Alternate - A primary and
an alternate Council member will need to be appointed to the ALF Board for 2001.
Councilmember Strachan currently serves as the primary representative and
Councilmember Soderberg serves as alternate on this board.
lOa (13). Castle Rock, Empire, Eureka, Farmington (CEEF) Appointment - Appoint a
Council member to this committee. Councilmember Verch has been the City's
representative on this multi-jurisdictional board for 2000.
lOa (14). Joint Farmington/Empire Planning Board Appointments - Appoint and/or
acknowledge a Council member, a staff member and at-large member (Planning
Commission representative) to this board. The Director of Community Development is
currently serving on this Board and Todd Larson, Planning Commission member is
serving as the at-large member.
lOa (15). Multi-Jurisdictional Committee - Ash Street/Prairie Waterway Phase III -
Appoint and/or acknowledge two Council members and the City Administrator to serve
on this committee.
lOa (16). Chamber of Commerce Representative - Councilmember Cordes currently
serves as the representative and Councilmember Verch as alternate.
ACTION REOUIRED
Approve the above actions as indicated on the attached form.
Respectfully submitted,
JJ~ft~~
Karen Finstuen
Administrative Services Manager
COUNCIL MEETING
ANNUAL ORGANIZATIONAL
JANUARY 2, 2001
10a(I). MOTION by
Councilmember Soderberg
December 31,2001.
Voting for:
, second by that
be designated as Acting Mayor from January 2, 2001 through
Against:
Abstain:
Motion Carried.
10a(2). MOTION by , second by that the Farmington
Independent be designated as the official publication from January 2, 2001 through December
31, 200 1. Voting for: Against: Motion Carried.
10a(3). MOTION by , second by appointing the firm of
Campbell Knutson, Joel Jamnik as City Attorney from January 2, 2001 through December 31,
200 1. Voting for: Against: Motion Carried.
10a(4). An RFP (Request for Proposal) will be initiated upon need of a Labor Relations
Consultant.
10a(5). MOTION by , second by appointing the firm
of Bonestroo, Rosene and Anderlik as the City's Consulting Engineer for the year of 2001.
Voting for: Against: Motion Carried.
10a(6). MOTION by , second by that the Anchor
Bank of Farmington, League of Minnesota Cities 4M Fund, Dain Rauscher, Juran and Moody,
Morgan Stanley Dean Witter, Wells Fargo Investments and Salomon Smith Barney be
designated as the Official Depositories from January 2, 2001 through December 31, 2001.
Voting for: Against: Motion Carried
10a(7). MOTION by , second by
Council By-Laws be approved as presented. Voting for:
Motion Carried.
that the City
Against:
10a(8). MOTION by , second by that all sworn
personnel in the Farmington Police Department be designated as process servers for the calendar
year 200 1. Voting for: Against: Motion Carried.
10a(9). MOTION by , second by that the following
bonds now on fIle in the office of the City Clerk be approved:
United Fire and Casualty Public Employees Blanket Bond
January 1, 2001 through December 31, 2001
$250,000.00
Voting for: Against: Motion Carried.
10a(10). RESOLUTION NO. R 105-00 Establishing Fees and Charges for licenses and
permits for 2001 was adopted December 18,2000.
10a(II). Appointments to Boards and Commissions - Candidates will be interviewed January 6,
2001 and appointments will be made at the January 16, 2001 Council meeting.
10a(12). MOTION by , second by , to
appoint Councilmember as the primary and Councilmember
as the alternate representative to the ALF Ambulance Board. Voting for:
Voting Against: Abstain: Motion Carried.
10a(13). MOTION by
Councilmember
Voting for:
Motion Carried.
, second by to appoint
as the City's representative to the CEEF Committee.
Against: Abstain:
10a(14). MOTION by
designation of
Larson, Planning Commission
Voting for:
Motion Carried.
, second by acknowledging the
Councilmember, Dave Olson, Staff member and Todd
member on the Joint Farmington/Empire Planning Board.
Against: Abstain:
10a(15). MOTION by , second by acknowledging the
designation of Councilmember and
Councilmember and John Erar, Staff member on the Multi-Jurisdictional Committee, Ash
Street/Prairie Waterway Phase III Voting for: Against:
Abstain: Motion Carried.
10a(16). MOTION by
Councilmember
and Councilmember
Against:
, second by to appoint
as Council's representative to the Chamber of Commerce
as an alternate. Voting for:
Abstain: Motion Carried.
/Oa ~)
To: The City of Farmington
From: The Farmington Independent
It is hereby affirmed:
(a) The Farmington Independent newspaper is printed in the English language, is printed
in newspaper format and in column and sheet form equivalent in printed space to at least
1,000 square inches.
(b) The Farmington Independent is issued weekly, 52 weeks per year.
(c) The Farmington Independent newspaper averages 45 percent of its printed space to
paid advertising material and public notices. The balance of printed space is given to
news of local interest, sports and community events.
(d) The Farmington Independent newspaper has a paid circulation of 2,300 and distrib-
utes up to 2,300 without charge to residents on the Farmington post office delivery.
(e) The Farmington Independent newspaper is based at 320 Third St. in Farmington,
Minnesota.
(f) A copy of each issue of the Farmington Independent newspaper is mailed directly to
the state historical society.
(g) The Farmington Independent newspaper is available to anyone who is a paid sub-
scriber, or is distributed to them free of charge.
(h) The Farmington Independent newspaper has complied with all the foregoing condi-
tions for over one year immediately preceding date of notice of publication.
(i) The Farmington Independent newspaper publishes second-class statement of owner-
ship and circulation, sworn to by the Farmington U.S. Post Office and a copy of same
will be filled with the Secretary of State before Jan. 1 of each year.
~
Chad Richardson
General manager
Farmington Independent
To: City of Farmington
From: Farmington Independent
Rates for publication for 2001:
$5.60 per column inch
/Oa-~)
CAMPBELL KNUTSON
Professional Assocation
Attorneys at Law
(651) 452-5000
Fax (651) 452-5550
Farmington City Council
Attn: Mr. John Erar
City of Farmington
325 Oak Street
Farmington, MN 55024
Dear Mayor and Council:
The firm of Campbell Knutson has appreciated the opportunity to provide a full range of civil
and criminal legal services to the City of Farmington over the course of the last year. We have
enjoyed working with City staff on a range of important issues. Our client relationship is very
important to us as we strive to provide the best possible services. As such, we are again
requesting the opportunity to be re-appointed as Farmington City Attorney.
We are especially pleased to expand our legal services to the Farmington Housing and
Redevelopment Authority. Thank you for your consideration.
AGREEMENT FOR LEGAL SERVICES
BETWEEN THE CITY OF FARMINGTON AND
CAMPBELL KNUTSON, Professional Association
THIS AGREEMENT, effective January 1,2001, is by and between the CITY OF
FARMINGTON, a Minnesota municipal corporation ("City") and CAMPBELL
KNUTSON, Professional Association, a Minnesota corporation ("Attorney").
NOW, THEREFORE, in consideration of the mutual undertakings herein, the
parties hereto agree as follows:
1. SERVICES AND RELATIONSHIP.
A. The Attorney shall furnish and perform general civil municipal and
criminal prosecution legal services for the City.
B. The Attorney shall be engaged as an independent contractor and not as
a City employee. The Attorney is free to contract with other entities.
2. TERM.
A. The Attorney shall serve at the pleasure of the City Council, and this
Agreement may be terminated without cause by resolution of the City Council.
B. The Attorney may terminate this Agreement at any time, provided that
the Attorney shall give the City ninety (90) days written notice before the termination
becomes effective.
3. FEES.
A. Campbell Knutson will provide civil municipal and criminal
59n5.03
EBK 07/12199
prosecution legal services to the City for a total monthly amount which shall not exceed
$8,000.00, billed at the following hourly rates:
Civil Municipal
Partners
Associate Attorneys
Legal Assistants
$105.00
$ 95.00
$ 60.00
Legal services subject to inclusion in the combined $8,000.00 retainer are:
· Attending all City Council meetings, other City board, commission or
committee meetings as required by the City Council or City
Administrator.
· Drafting ordinances, resolutions, and correspondence as requested, not
including comprehensive revisions or updates of official controls or
codification of the City Code.
· Reviewing all Council and Planning Commission agenda items and
minutes.
· Meetings and/or telephone conversations with and advising Mayor,
Councilmembers, City Administrator, Department Heads and other
staff on general legal matters.
· Reviewing municipal contracts, including contracts for public
improvements, developments, joint powers agreements, construction
and purchase of equipment.
· Consulting on employment related issues.
· Researching and submission of legal opinions on municipal or other
legal matters requested by City staff or City Administrator.
· Meetings with the City Administrator and Department Heads as
needed to review Council agenda items, the status of all legal matters
before the City and, as requested, the provision of a written status
59775.03
EBK 07/12199
2
report on current litigation and unresolved matters.
· Providing a legal briefing as requested to the City staff and Council
regarding new or proposed legislation affecting municipal operations
and activities.
· Providing, on a periodic basis, written updates and training on new
state or federal legislation or judicial decisions impacting the City, and
suggesting action or changes in operations or procedures to assure
compliance.
· Reviewing bonds, deeds, securities and insurance requirements
required by and for City contracts or activities.
· Reviewing documents submitted by bond counsel involving the
issuance of debt or debt related instruments and provide opinions as
requested or required.
· Enforcing City ordinances, not including civil litigation or criminal
prosecution.
B. Prosecution: Campbell Knutson will provide criminal prosecution
legal services to the City, billed at the following hourly rates:
Partners
Associates
Legal Assistants
$100.00
$ 90.00
$ 35.00
All prosecution legal services will be included in the combined civiVprosecution retainer
except the following:
· Criminal appeals.
· Forfeitures of motor vehicles and weapons pursuant to state law.
· Prosecution of ordinance violations initiated by any City department
other than the police department.
59775.03
EBK 07/12/99
3
These non-retainer legal services would be billed at the civil municipal hourly rate.
C. Non-Retainer Matters: Non-retainer civil matters would include active
representation of the City in agency or legislative proceedings, grievance or interest
arbitration, real estate sales or acquisition, litigation and appellate matters, and all services
provided to, or on the behalf of, the City of Farmington Housing and Redevelopment
Authority. Services rendered are billed according to the actual time incurred, with a
minimum increment of two-tenths of an hour.
D. Pass Through: The customary hourly rate of the attorney doing the
work, ranging from $90.00 to $200.00 per hour, for legal services that are to be passed
through to third parties according to the City's policies.
E. Costs: Out-of-pocket costs without mark-up. Costs include:
· Westlaw and other computer-based research
· Recording fees
· Postage of 50~ or more
· Photocopies at 20~ per copy
· Long distance telephone calls
· Litigation (court filing fees, expert witnesses, acquisitions,
subpoenas, service of process, etc.)
F. Payments for legal services provided the City shall be made in the
manner provided by law. The City will normally pay for services within thirty (30) days of
receipt of a statement for services rendered.
4. INSURANCE. The Attorney will purchase and maintain sufficient insurance
59775.03
EBK 07/12/99
4
to protect Attorney against claims for legal malpractice.
5. MISCELLANEOUS.
A. Governing Law: This Agreement shall be governed by the laws of the
State of Minnesota.
B. Assignment: The Attorney may not assign or refer any of the legal
services to be performed hereunder without the written consent of the Fannington City
Council.
C. Conflicts: Attorney shall not accept representation of a new client that
constitutes a conflict of interest with the City. The Attorney shall handle any conflict that
arises with the City in the same manner as the Attorney handles conflicts with any other
public client. If a conflict develops between an existing public client of Attorney and the
City, such that Attorney has an ethical conflict of interest, Attorney shall inform the City of
the conflict. Attorney may:
i) withdraw from representation of both parties;
ii) represent both parties with the informed consent of both parties; or
iii) represent one client and withdraw from representation of the other
client, with the informed consent of that client.
If the City incurs outside legal fees due to Attorney's withdrawal from representation
of the City, for matters that would have been included in the civil retainer, Attorney shall
pay up to $3,000.00 per conflict of the legal fees for outside counsel actually incurred by the
59775.03
EBK 07/12/99
5
City.
If the City incurs similar outside legal fees for matters that would have been outside
the civil retainer, Attorney and City shall each pay one-half of the outside Council's hourly
rate to the extent it exceeds $100.00. Attorney's payments shall not exceed $3,000.00 per
calendar year.
59775.03
EBK 07/12/99
6
D. Effective Date: This Agreement shall become effective upon its
execution by the City and the Attorney. This Agreement shall not be modified or amended
without the approval in writing of the Farmington City Council.
, 2001.
CITY OF FARMINGTON
Dated:
BY:
Gerald Ristow
Mayor
AND
John Erar
City Administrator, Clerk
, 2001.
CAMPBELL KNUTSON
Professional Association
Dated:
B~
el J. J ik
Vice President
59775.03
EBK 07/12/99
7
. fl. Bonestroo
... Rosene
--
~ Anderlik &
. \J . Associates
Engineers & Architects
Bonestroo, Rosene. Anderlik and Associates. Inc. is an Affirmative Action/Equal iQ~ ~ )
Employer and Employee Owned
Principals: Otto G. Bonestroo, PE. . Marvin L. Sorvala, PE. . Glenn R. Cook, PE. .
Robert G. Schunicht, P.E. . Jerry A. Bourdon, P.E.
Senior Consultants: Robert W. Rosene, PE. . Joseph C. Anderlik, PE. . Richard E. Turner, PE. .
Susan M. Eberlin, C.P.A.
Associate Principals: Howard A. Sanford, P.E. . Keith A. Gordon, PE. . Robert R. Pfefferle, PE. .
Richard W. Foster, PE. . David O. Loskota, PE. . Robert C. Russek, A.I.A. . Mark A. Hanson, P.E. .
Michael T. Rautmann, P.E. . Ted K.Field, P.E. . Kenneth P Anderson, PE. . Mark R. Rolfs, PE. .
David A. Bonestroo, M.B.A. . Sidney P. Williamson, PE.. L.S. . Agnes M. Ring, M.B.A. . Allan Rick Schmidt, PE.
Offices: St. Paul, St. Cloud, Rochester and Willmar, MN . Milwaukee, WI
Website: www.bonestroo.com
December 8, 2000
City of Farmington
Attn: John Erar
325 Oak Street
Farmington, MN 55024-1374
Rc: 200 I General Engineering Rates
Dear Me. Erar:
We appreciate the trust you've shown in our firm as we've helped you plan for, set and reach your infrastructure
goals. To help you prepare for projects in the new year, we are enclosing our revised hourly rates for our services,
to be effective January I, 200 I ,
We strive to strike a balance between keeping our hourly rates as low as possible while maintaining our
commitment to keeping staff and technical capabilities innovative and efficient. Over the last decade, we have kept
our rate increases in line with current inflation, However, the demand for engineers and technicians has
significantly raised costs associated with providing engineering services to our clients. In order to be able to
continue to provide our clients with the highest level of service possible, we have had to raise our rates higher than
the inflation rate this year to reflect the marketplace pressures related to retaining technical employees.
The new schedule has a range of billing rates for each category. Rates for individuals will vary based on
experience and the value they bring to the client. We have attached a separate sheet that indicates the billing rates
for the team of individuals that normally work for you.
I trust you will find that our rates are competitive in the industry. If you have any questions concerning any aspect
of our rates or services, please feel free to contact me at (651) 636-4600, or directly at (651) 604-4765. Again, we
appreciate our relationship with the City of Farmington, and our entire stafflooks forward to serving you in 2001.
Sincerely,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
) ,
/,j" . V
'I. {''-'./ I..j _ I
1 (tri., i ~ /.......
Marvin L. Sorvala
MLS: tb
"..-,1/.
L. ., ,-t~L.'
Enclosure(s)
cc: Lee Mann
2335 West Highway 36 . St. Paul, MN 55113. 651-636-4600. Fax: 651-636-1311
2001
INDIVIDUAL RATES
Individual Classification Rate
Sheldon J Johnson Principal/Project Manager $lM.Ott Cf-S:oC)
Lee M Mann Principal/Project Manager $90.00 f
David R Sanocki Project Engineer $70.00
Chad G Davison Graduate Engineer $65.00
Matthew J Stordahl Graduate Engineer $65.00
Catherine R White Word Processor $42.00
City of Farmington
2001
RATE SCHEDULE
Classification
Senior Principal
Principal/Project Manager I Senior Scientist I Planner
Register Engineer/Architect
Natural Resource Specialist I Software Programmer
Project Engineer/Architect/Scientist
GIS Specialist I Senior Designer
Graduate Engineer/Architect/Scientist
Senior Draftsperson
Draftsperson
Word Processor
Senior Field Supervisor
Field Supervisor I Senior Crew Chief
Senior Inspector
Inspector I Crew Chief I Senior Technician
Technician
GPS Survey Equipment
Total Station Equipment
GIS Workstation Equipment
GPS Submeter Unit (per half day)
Attendance at Regular Council Meeting
2000
$ 97.50
$ 87.50
$ 76.00
$ 76.00
$ 67.00
$ 65.50
$ 59.50
$ 54.00
$ 50.00
$ 35.00
$ 67.00
$ 59.50
$ 54.00
$ 50.00
$ 35.50
2001
$ 100.00 to $110.00
$ 90.00 to $100.00
$ 80.00 to $ 90.00
$ 80.00 to $ 90.00
$ 70.00 to $ 80.00
$ 68.00 to $ 76.00
$ 65.00 to $ 74.00
$ 56.00 to $ 70.00
$ 52.00 to $ 64.00
$ 36.00 to $ 42.00
$ 70.00 to $ 80.00
$ 62.00 to $ 74.00
$ 56.00 to $ 70.00
$ 52.00 to $ 64.00
$ 36.00 to $ 50.00
$ 30.00
$ 20.00
$ 20.00
$ 50.00
$ 50.00
Reimbursable Expenses - At Cost: Reproduction, printing, duplicating, mileage and any out of pocket expenses
such as stakes, field supplies, telephone calls, etc.
These rates are adjusted annually in accordance with the normal review procedures of Bonestroo, Rosene,
Anderlik and Associates, Inc.
City of Farmington
2001
PRIV ATE DEVELOPER RATE SCHEDULE
Classification 2001
Senior Principal $130.00
Principal/Project Manager I Senior Scientist I Planner $117.00
Register Engineer/Architect $104.00
Natural Resource Specialist I Software Programmer $ 104.00
Project Engineer/Architect/Scientist $ 91.00
GIS Specialist I Senior Designer $ 88.00
Graduate Engineer/Architect/Scientist $ 85.00
Senior Draftsperson $ 73.00
Draftsperson $ 68.00
Word Processor $ 47.00
Senior Field Supervisor $ 91.00
Field Supervisor I Senior Crew Chief $ 81.00
Senior Inspector $ 73.00
Inspector I Crew Chief I Senior Technician $ 68.00
Technician $ 47.00
GPS Survey Equipment $ 30.00
Total Station Equipment $ 20.00
GIS Workstation Equipment $ 20.00
GPS Submeter Unit (per half day) $ 50.00
Reimbursable Expenses - At Cost: Reproduction, printing, duplicating, mileage and any out of pocket
expenses such as stakes, field supplies, telephone calls, etc.
These rates are adjusted annually in accordance with the normal review procedures of Bonestroo, Rosene,
Anderlik and Associates, Inc.
City of Farmington
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
lOa {V
TO:
FROM:
Mayor, Councilmembers, City Administrator
Robin Roland, Finance Director
SUBJECT:
DATE:
INTRODUCTION
Official Depositories of City Funds
January 2, 2001
Each year, official depositories of funds must be designated by the City Council.
DISCUSSION
BUDGET IMPACT
Revenues from investment interest are budgeted in 2001.
ACTION REQUIRED
Designate the above as City depositories for 2001.
Respectfully submitted,
4RJ
Robin Roland
Finance Director
lOa- C')
COUNCIL BY-LAWS
SCOPE
These by-laws are proposed pursuant to the provisions of Title I, Chapter 5, Section 2 of the
Fannington City Code. These by-laws, when adopted, are intended to deal with matters not
otherwise covered by State Law, City Ordinance or elsewhere.
SECTION I - MEETINGS
SUBD.l - Regular meetings of the City Council shall be held on the first (1st) and third (3rd)
Monday of each month at 7:00 p.m. Any regular meeting falling upon a holiday shall be held on the
next following business day at the same time and place. All meetings, including special and
adjourned meetings, shall be held in the City Hall unless otherwise designated.
SUBD. 2 - Special meetings of the Council may be called by the Mayor or by any two members of
the Council by writing, filed with the Clerk. At least 3 days before the meeting, the Clerk shall notify
each member of the time, place and purpose of the meeting by causing written notice thereof to be
delivered to him/her personally ifhe/she can be found, or if he/she cannot be found, by leaving a
copy at the home of the member with some person of suitable responsibility. At least 3 days prior to
the meeting, the Clerk shall also post notice of the meeting and notify each person who has filed a
written request for notice of special meetings. Emergency meetings may be held because of
circumstances that, in the judgment of the Council, require immediate attention. Notification
requirements shall be suspended for special meetings except that the Clerk must make a good faith
effort to contact each Council member and persons filing a request for written notice.
The notice of special meeting shall state the item(s) to be discussed and possibly acted upon. Items
not stated in the notice may be discussed, but no action may be taken if any member objects.
Any special meeting attended by a majority of the Council members shall be a valid meeting for the
transaction of any business that may come before the meeting.
SUBD. 3 - At the first regular Council meeting in January of each year, the Council shall: (1)
designate the depositories of City funds; (2) designate the official newspaper; (3) pursuant to this
section, choose an Acting Mayor from the trustees, who shall perform the duties of the Mayor during
the disability or absence of the Mayor from the City, or in case ofa vacancy in the office of Mayor,
until a successor has been appointed and ~ualifies. The Acting Mayor shall be selected as follows:
Odd Numbered Year - Member serving 3 year of term who received the most votes when elected;
Even Numbered Year - Member serving 4th year of term who received the 2nd most votes when
elected.
SUBD. 4 - Commission appointments, boards and committees shall be made at the second (2nd)
regular meeting of each year. All appointments will be made from applications that have been filed
with the Clerk. All applications submitted shall be retained for a period of one year to serve as a file
from which appointments can be made during the year if needed.
SUBD. 5 - All Council meetings, as defined by State Law, including special and adjourned meetings
shall be open to the public. The City Attorney shall advise the Council, in writing, as to his
interpretations of the State "Open Meeting Law." All new members shall be provided such written
interpretation and briefed on such by the City Attorney. The Attorney shall bring any changes in his
interpretation to the attention of the Council, in writing, and have the subject placed on the agenda for
discussion.
SOOD. 6 - Council shall adopt such policies that will ensure an orderly, mutually respectful and
appropriate public meeting atmosphere conducive to the proper conduct of City affairs and business.
Rules governing the conduct of the meeting shall be enforceable by the presiding officer, typically
the Mayor, or any other such Council member in the absence of the Mayor. Council may adopt such
rules as a separate Council Policy and may make such changes in policy as deemed appropriate.
SECTION II - PRESIDING OFFICER; RULES OF ORDER
SUBD. 1 - The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the
Acting Mayor shall preside. In the absence of both, the Clerk shall call the meeting to order and shall
preside until the Council members present at the meeting choose one of their members to act
temporarily as presiding officer.
SUBD. 2 - The presiding officer shall preserve order, enforce the rule of procedure herein prescribed,
and determine all questions of procedure and order. Except as otherwise provided by statute or by
these rules, the proceedings of the Council shall be conducted in accordance with the following rules
of order.
A. A motion must be seconded before being considered by the Council, and the mover, as well as the
seconder, must be recognized by the presiding officer.
B. Any motion may be withdrawn by its mover with the consent of his /her second. But a motion,
once debated, cannot be withdrawn except by majority vote of the Council.
C. A motion will not be subject to debate until it has been stated by the presiding officer and s/he has
opened it to debate.
D. Each member, while speaking, shall confine himlherselfto the question at hand and avoid all
personal, indecorous or sarcastic language.
E. Whenever any member of the Council desires to speak on any question which affects himlher
personally, s/he shall first vacate his chair and shall not resume his seat until the matter under
consideration has been acted upon. He shall be allowed to make comments on the question as a
private citizen.
F. Whenever public hearings are held, the presiding officer, during the open hearing, shall allow any
member of the public present, the privilege of speaking. A reasonable time shall be allowed to
anyone as long as they are not repeating points already made. The public will conduct themselves
in the same manner as would be expected from the Council. The presiding officer shall be
responsible for the public's conduct and may rule anyone out of order.
G. During times at any meeting, the presiding officer will allow the public to participate as long as
there is reason to believe the input is beneficial.
SUBD.3 - Any member may appeal to the Council from a ruling of the presiding officer. If the
appeal is seconded, the appealing member may speak: first on the reason for his appeal. General
discussion can then take place on the appeal before a vote. The appeal shall be sustained if it is
approved by a majority of the members present.
2
SECTION III - AGENDAS
SUBD. 1 - The agenda shall be prepared by the Clerk and shall be closed at noon on the second
Friday preceding the meeting for publication purposes. Items may be added to the agenda for
Council action until noon of the Monday preceding the meeting.
SUBD. 2 - The Clerk shall publish a copy of the agenda in the issue of the official newspaper
immediately preceding the Council meeting.
SUBD. 3 - The agenda packet shall be distributed to the Council by 6:00 p.m. on the Thursday
preceding the Council meeting.
SUBD. 4 - Any member can place an item on the agenda by so instructing the Clerk.
SUBD. 5 - No item shall be placed on the agenda unless the item is expressed in such a way as to
clearly show the subject matter involved.
SUBD. 6 - The agenda shall be subject to approval by a majority vote of the members present. Items
not on the agenda may be discussed, but no action may be taken if any member objects.
SUBD. 7 - A consent agenda may be included as part of the agenda, to be approved by a unanimous
vote of the City Council. Items may be removed from the consent agenda by request of the Mayor or
Council members.
SECTION IV - ORDER OF BUSINESS
SUBD. 1 - Each meeting of the Council shall convene at the time and place appointed therefore.
Council business shall be conducted in the following order:
(1) Callto Order
(2) Pledge of Allegiance
(3) Roll Call
(4) Approve Agenda
(5) Announcements
(6) Citizen Comments (5-minute limit per person for items not on the agenda)
(7) Consent Agenda (All items will be approved in I motion with no discussion unless anyone
wishes an item removed for discussion).
(8) Public Hearings
(9) Award of Contracts
(10) Petitions, Requests and Communications
(11) Unfinished Business
(12) New Business
3
(13) Council Roundtable
(14) Adjourn
SURD. 2 - The order of business may be varied by the presiding officer, with the scheduled time ofa
public hearing publicly specified as concurrent with that of the time of the Council meeting. Public
hearings scheduled shall then be opened by the presiding officer in the order they appear on the
agenda, or may be varied to facilitate the efficient conduct of Council business.
SURD. 3 - Each person shall be allowed a maximum of 5 minutes to address the Council under
Citizen Comments.
SECTION V - MINUTES
SURD. 1 - Minutes of each Council meeting shall be kept by the Clerk, or, in his absence, his
designee. In the absence of both, the presiding officer shall appoint a secretary pro tern. Ordinances,
resolutions and claims need not be recorded in full in the minutes if they appear in other permanent
records or the Clerk and can be accurately identified from the description given in the minutes.
SURD. 2 - The minutes of each meeting shall be reduced to typewritten form, shall be signed by the
taker, and copies thereof shall be delivered to each Council member as soon as practicable after the
meeting. At the next regular Council meeting following such delivery, approval of the minutes shall
be considered by the Council. The minutes need not be read aloud, but the presiding officer shall call
for any additions or corrections. If there is no objection to a proposed addition or correction, it may
be made without a vote of the Council. If there is an objection, the Council shall vote upon the
addition or correction. If there are no additions or corrections, the minutes shall stand approved.
SURD. 3 - In addition to typewritten minutes, each Council meeting held in the Council Chambers
shall be tape recorded. Recordings shall be kept on file in the Clerk's Office in a secure location for a
period of 18 months from the date of recording. The door to the recording equipment shall be kept
locked except during Council meetings. Executive sessions recorded pursuant to State Law shall
follow State guidelines.
SURD. 4 - The minutes shall substantially follow the following format:
MINUTES
COUNCIL MEETING
(REGULAR OR SPECIAL) MEETING
DATE
1. Presiding officer, time and place of meeting.
2. Members Present and Absent, time any member arrives late or leaves early. The time shall also
be recorded in the text of the minutes.
3. Summaries of all discussions, communications, decisions, including a copy of each motion
exactly as stated, whether or not the motion had a second and, if so, whether or not it was
adopted, and a record of the vote. (Complete copies of resolutions or ordinances are not required
to be recorded as part of the minutes.)
4. Time of adjournment.
4
SECTION VI - QUORUM AND VOTING
SUBD. 1 - At all Council meetings a majority of all the Council members elected shall constitute a
quorum for the transaction of business.
SUBD. 2 - The votes of members on any question pending before the Council shall be by roll call,
except for the following agenda items: approval of the agenda; approval of the minutes; approval of
the consent agenda; and adjournment. The Clerk shall call the roll on a rotating basis. The names of
those voting for and against the question shall be recorded in the minutes. If any member, being
present, does not vote, the minutes shall be stated "Abstain: Name."
SUBD. 3 - Except as otherwise provided by statute, a majority vote of a quorum shall prevail.
SECTION VII - ORDINANCES, RESOLUTIONS, MOTIONS, PETITIONS AND
COMMUNICATIONS
SUBD. 1 - If requested by any member of the Council, every ordinance and resolution shall be
presented in writing and shall be read in full before a vote is taken thereon. All motions shall be
recorded in the minutes and stated in full before they are submitted to a vote by the presiding officer.
All petitions and other communications addressed to the Council shall be in writing and shall be read
in full upon presentation of the same to the Council. They shall then be recorded in the minutes by
title and filed in the office of the Clerk.
SUBD. 2 - Every ordinance and resolution passed by the Council shall be signed by the Mayor,
attested by the Clerk, and filed by himlher in the ordinance or resolution book. Proof of publication
of every ordinance shall be on file in the office of the Clerk.
SUBD. 3 - Every ordinance and resolution repealing a previous ordinance or resolution or a section
or subdivision thereof shall give the number, if any, and the title of the ordinance or resolution to be
repealed in whole or in part. No ordinance or resolution or section or subdivision thereof. shall be
amended by reference to title alone, but such an amending ordinance or resolution shall set forth in
full each section or subdivision to be amended.
SECTION VIII - ADMINISTRATOR REVIEW
SUBD. 1 - The City Council shall conduct an annual review of the City Administrator. The
procedure shall be substantially as follows:
A. The Administrator shall distribute a Council approved evaluation form on or before the
anniversary of the Administrator's appointment.
B. Council members shall complete the prescribed form and schedule a special meeting to evaluate
the Administrator based upon the written evaluations submitted.
C. The completed evaluation form shall be submitted to the City Attorney within 21 days from the
date the evaluation document is received by Council.
5
D. The City Attorney shall tabulate the results of the evaluation without any reference to individual
Council members.
E. The City Council shall consider the tabulated results during a regular meeting following the
special meeting to evaluate the administrator and may take action accordingly.
SECTION IX - BOARDS AND COMMISSIONS; MINIMUM PERFORMANCE
SUBD. 1 - There shall be submitted to the Council at the second meeting of January of each year, a
performance report of various Boards, Commissions and Councils.
SUBD.2 - Reports shall be submitted to the Council on the Water Board, Planning Commission,
Zoning Board of Adjustment, Parks and Recreation Advisory Commission, Human Rights
Commission, CATV Advisory Commission, Reforestation Advisory Commission and
Redevelopment Authority.
SUBD. 3 - Reports shall state the number of regular and special meetings held and the total number
of meetings attended by each member.
SUBD. 4 - It shall be the goal of the Council to meet at least one time per year with each Board and
Commission on an informal basis. Such meeting shall not be held in conjunction with a regularly
scheduled meeting of the Council, Board or Commission.
SECTION X - AUTHORIZED EXPENDITURES AND REIMBURSEMENTS
SUBD.l - Definitions For the purpose of this section, the following terms shall have these meanings
given them.
Authorized Person: The Mayor or any Council member.
Authorized Exoenditure: Expenditures made on behalf of the City for a public purpose as determined
by the City Council. Authorized expenditures shall include, but not be limited to, the following:
Travel (except auto mileage within 25 miles), meals, registration, tuition, course materials.
Official Function: Any function which is for a public purpose as determined by the City Council.
Official functions shall include, but not be limited to, the following: Council meetings outside of the
City limits, League of Minnesota functions, training sessions, education courses, official City
business, legislative meetings, seminars, meetings where City representation is requested.
SUBD. 2 - An authorized person may be reimbursed for all authorized expenditures incurred for
attending an official function provided that the following conditions are met:
A. The expenditures must be for a public purpose as determined by the City Council.
B. The Council must be authorized to make the expenditure.
C. The money must have actually been spent on the behalf of the City, except as provided under
Subdivision 3(C)(2).
D. The Council has approved the request to attend an official function except as provided under
Subdivision 3 (C)(1 ).
6
SUBD. 3 - Procedure:
A. A request to attend an official function, or to request reimbursement for attending an official
function shall be submitted to the City Council on an authorized form for consideration as soon
as reasonably possible.
B. The Council shall either approve the request provided that the conditions set forth under
Subdivision 2(A)(B)(C) are met, or deny the request.
C. The person may submit a list of itemized expenditures on an authorized form for Council action
as follows:
1. Reimbursements for expenses may be submitted for Council consideration.
2. The Council may advance the estimated cost of traveling to and attending the function.
provided the person submits a list of itemized authorized expenditures, and reimburse the
City for any unused portion.
SUBD. 4 - The Mayor shall be reimbursed on a monthly basis as set forth in the annual operating
budget, provided that the Mayor submit an affidavit of expenses for the allocated amount.
SECTION XI - SUSPENSION OR AMENDMENT OF BY-LAWS
SUBD.I - These by-laws may be temporarily suspended by a unanimous vote of the members
present.
SUBD.2 - These by-laws shall not be repealed or amended except by a majority vote of the whole
Council after notice has been given at some preceding Council meeting.
SECTION XII - EFFECTIVE DATE
SUBD. 1- These by-laws have been adopted by the Council on the 6th day of September, 1983 and
become effective on the first day following publication of the same in the official newspaper.
Adopted: 9/6/83
Effective: 10/3/83
Amended: 8/03/87
1/21/92
4/20/92
8/17/92
2/01/93
7/18/94
9/06/94
1/17/95
1/16/96
3/03/97
11/03/97
1/05/98
2/1/99
7
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
/06
TO:
Mayor and Council Members
FROM:
John F. Erar, City Administrator
SUBJECT:
Communications - Dakota County Assessing Services
DATE:
January 2, 2001
INTRODUCTION
My office has received a request from the Dakota County Assessor, Mr. William Peterson, regarding the
transfer of local Board of Review responsibilities to Dakota County (attached).
DISCUSSION
With regards to this request, Mr. Peterson has indicated several reasons that would justify the transfer of
local board of review responsibilities to Dakota County. Of the issues presented by Mr. Peterson, the
question of ensuring citizen accessibility appears to have been satisfactorily addressed within the
framework established by Dakota County. Farmington remains one of only three cities in the County that
retains local board of review responsibilities.
In review of the arguments presented by Mr. Peterson, it would appear that the transfer of local
responsibilities to the County would promote a more efficient, cost-effective, and enhanced citizen
service methodology for handling citizen property valuation issues.
BUDGET IMPACT
Cost savings associated with transferring this responsibility to Dakota County would appear to benefit
both the City and the County. With respect to municipal costs, the City typically prepares notifications
that are published in local newspapers that with this change would no longer be necessary. With regard to
County costs, the elimination of an evening meeting would reduce the need for County overtime staffing
and related support and planning activities.
ACTION REOUESTED
Consider the adoption of the attached resolution authorizing the transfer of local board of review to
Dakota County.
RESOLUTION NO. R_-Ol
AUTHORIZING TRANSFER OF DUTIES FROM THE LOCAL BOARD OF REVIEW
TO THE DAKOTA COUNTY BOARD OF EQUALIZATION
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of January
2001 at 7 :00 p.m.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, the Farmington City Council has been required by State Statute to establish a Local
Board of Review; and,
WHEREAS, the Local Board of Review of the City of Farmington currently meets annually to
review the property assessments as established by the Dakota County Assessor for all properties
within said City; and,
WHEREAS, legislation has been passed (MS. 383D.73) which allows the governing body or
town board of any home rule charter or statutory city or town in Dakota County to transfer the
duties of the city or town Board of Review or Board of Equalization under Minnesota Statute,
Chapter 274, to the County Board of Equalization; and,
WHEREAS, said legislation requires that a transfer of these duties is permanent and must be
communicated to the County Assessor before December 1 of any year to be effective for the next
year; and,
WHEREAS, said members of the County Board of Equalization are appointed by the County
Board of Commissioners, and said Board of Equalization is composed of appraisers, realtors, and
others who are knowledgeable about the real estate market in Dakota County; and,
WHEREAS, said County Board of Equalization is authorized to meet during the months of
April, May, and June giving residents an increased opportunity to schedule time to appear at
hearings; and,
WHEREAS, said County Board of Equalization would hold their meetings at various locations
in the county, allowing easier access and time savings to residents wishing to appear before said
Board; and,
WHEREAS, the City Council of the City of Farmington has reviewed the current Local Board
of Review process and has determined said process could be improved by transferring said
review process to the County Board of Equalization.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Farmington
hereby authorizes the transfer of duties from the Local Board of Review of the City of
Farmington to the County Board of Equalization, effective January 2, 2001.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
2nd day of January 200 I.
Mayor
Attested to the
day of
2001.
City Administrator
SEAL
Assessing Services
William H. Peterson
County Assessor
Dakota County
Administration Center
1590 Highway 55
Hastings. Minnesota 55033
651.438.4200
Fax 651.438.4469
www.co.dakota.mn.us
o
Printed on recycled paper
with 30% post-consumer waste.
AN EQUAL OPPORTUNITY EMPLOYER
;il5J~
COUNTY
December 7, 2000
Mr. John Erar
City Administrator
Farmington City Hall
325 Oak Street
Farmington, MN 55024
Dear John,
Thank you for taking time to discuss the local board of review process with me.
This letter attempts to summarize our discussion.
Farmington is one of only three cities (Mendota Heights and South Saint Paul are
the others) in Dakota County that still conduct local boards of review. Up until
this year, Lakeville had a local board of review as well. On November 20, the
City Council transferred its local board responsibilities to the County Board of
Equalization. They felt that doing so would improve and streamline the review
process for the citizens of Lakeville. Most of the other cities in the county
transferred their duties in 1991.
I am asking you to present a resolution to the Farmington City Council for
consideration to transfer their local board responsibilities.
I believe there are several reasons that support transferring local board
responsibilities.
. Farmington local board attendance has declined to an average often residents
per year. Most people who have valuation concerns attend open book
meetings or contact us by telephone for convenience.
. Cities that have transferred their local board duties have found that their
citizens receive more efficient, convenient service from Dakota County
regarding their valuation concerns. They are no longer limited to attending an
evening meeting.
. Dakota County provides extensive property information on its web site. Many
people satisfy their assessment concerns by visiting this site, available 24
hours a day, 7 days a week.
. Open Book meetings are more efficient and effective. Citizens find they can
spend more time with appraisers and we are better equipped to handle their
concerns. They are held for two weeks every March in Apple Valley,
Hastings and South St. Paul from 9:00 a.m. to 7:30 p.m.
. Dakota County spends approximately $1,000 to conduct the Farmington
Board of Review. This calculates to an average of $1 00 per citizen served.
This figure is substantially more than the open book process.
Mayor Ristow and I discussed this issue at the 2000 board of review meeting.
When I presented my summary report, the council discussed at some length
transferring their responsibilities. After assuring them that the citizens of
Farmington would still have ample opportunity to appeal their assessment
concerns, the mayor and council were supportive of this transfer of responsibility.
Attached for your review is a copy of the resolution which was recently passed by
the City Council of Lakeville.
I understand that you intend to present this to the council in early January. This
would give us plenty of time to prepare the valuation notices which are mailed in
February.
Thanks again for considering my request. I truly believe that the citizens of
Farmington will receive more efficient, effective and responsive government
service by its approval.
Please contact me at 651-438-4208 if you have any questions.
Bill Peterson
Dakota County Assessor
City of Farmington
325 Oak Street, farmington, MN 55024
(651) 463-7111 fax (651) 463-2591
www.d.farminilon.mn.us
IOe
TO:
Mayor and Council Members,
City Administrato~
Michael Schultz Ofi
Associate Planner
FROM:
SUBJECT:
Petition to Rezone Property from R-l (Low Density Residential) to R-2 (Medium
Density Residential) and R-3 (High Density Residential) - Old Neilan Property
DATE:
January 2,2001
INTRODUCTION
The City has received a petition from Jim Allen to_ rezone the property located in the northwest
corner of the intersection of Denmark Ave and Ash Street and extends just north of the
Vermillion River. The petitioner requests to rezone the property from the existing R-l (Low
Density) to R-2 (Medium Density) and R-3 (High Density), which is consistent with the 2020
Comprehensive Plan.
DISCUSSION
Mr. Allen has petitioned the City to rezone the subject property (see attached map/legal
description) from the existing R-l (Low Density) zoning designation to the R-2 (Medium
Density) zone on the west half of the property and to the R-3 (High Density) zoning designation
on the east half. The property consists of approximately 76 acres of which 6.3 acres include the
right-of-way easement for both Denmark Avenue and 220th Streets. The property also contains
three seventy-five foot wide gas line easements, with a fourth to be added sometime this spring or
summer, that bisects the property almost in half.
The requested rezoning of the property is consistent with the City's 2020 Comprehensive Plan for
residential land use densities. Due to the current process of updating the Zoning Code to make it
compatible with the City's 2020 Comprehensive Plan; zoning districts that were most consistent
with the Comprehensive Plan's Land Use designations for density units permitted were
suggested. The developer understands that the proposed zoning districts are subject to change
pending changes to the City's Zoning Code update, but will remain consistent with the permitted
density units shown within the Comprehensive Plan.
Comprehensive Land
Use Plan
Allowed Density
Units
Compatible
Zoning District
Permitted Dwelling
Units per acre
Medium Density 5.5 to 14 units/acre
Low/Medium Density 2.5 to 5.5 units/acre
R-3 (High Density) up to 14 units/acre
R-2 (Medium Density) up to 5.5 units/acre
The requested action does not conflict with the City's MUSA designation postponement to allow
staff to update the City's Zoning Code; also, the applicant understands that the requested action in
no way guarantees MUSA designation on the property.
The Planning Commission reviewed the proposed rezoning at the December 12, 2000 meeting
and forwarded a recommendation to approve the rezoning from R-l to R-2 and R-3 to the City
Council.
ACTION REQUESTED
Consider adoption of the attached ordinance to rezone the Allen property as described on the
attached legal description from R-I (Low Density) to R-2 (Medium Density) and R-3 (High
Density) following the designated land uses indicated within the 2020 Comprehensive Plan.
cc: Jim Allen
ORDINANCE NO.
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
AN ORDINANCE AMENDING TITLE 10 OF THE FARMINGTON
CITY CODE, THE FARMINGTON ZONING ORDINANCE,
REZONING THE JIM ALLEN PROPERTY
THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS:
SECTION 1. Section 1O-2-8(B) of the Farmington City Code is amended by adding a new subsection
rezoning the property legally described on the attached Exhibit A from R-l (Low Density) to R-2 (Medium Density) and
R-3 (High Density).
SECTION 2. The Zoning Map of the City of Farmington, adopted under Section 10-2-1 of the Farmington
City Code, shall not be republished to show the aforesaid zoning, but the City Planner shall appropriately mark the
Zoning Map on file in the City Hall for the purposes of indicating the rezoning provided for in this ordinance.
SECTION 3. This ordinance shall be effective immediately upon its passage.
ADOPTED this 2nd day ofJanuarv. 2001, by the City Council of the City of Farmington.
CITY OF FARMINGTON
By:
Gerald Ristow, Mayor
A TIEST:
John Erar, City Administrator
Approved as to form the_ day of
, 2001.
City Attorney
SEAL
66074
NUV~t:J{ 20,2000
BOHLEN SURVEYING & ENGINEERING, INC
4735 West 123'" Street suite #200 31462 Foliage Avenue
Savage, Minnesota 55378 Northfield, Minnesota 55057
(612) 895-9212 (507) 645-7768
(612) 895-9259 fax (507) 645-7799 fax
PROPOSED R-2 ZONED
The E 1/2 of the SE 114 of Section 36, Township 114, Range 20, Dakota County, Minnesota, lying westerly of the
following descnDed line: Commencing at the northeast comer of said SE1I4; thence S 89050'14" W, along the
North line of said SE1I4 a distance of 619.06 to the point of beginning of the line to be described; thence S
11008'31" W, a distance of 2699.45 to the south line of said SElI4 and there terminating.
Excepting therefrom the South 190 feet of the West 500 feet.
PROPOSED R-3 ZONED
The ElI2 of the SElI4 of Section 36, Township 114, Range 20, Dakota County, Minnesota, lying easterly of the
following descnOed line: Commencing at the northeast comer of said SElI4; thence S 89050'14" W, along the
North line of said SElI4 a distance of 619.06 to the point of beginning of the line to be described: thence S
11008'31" W, a distance of2699.45 to the south line of said SElI4 and there terminating.
Excepting therefrom the South 190 feet of the West 500 feet
Also Excepting that part of the ElI2 of the SElI4 of Section 36, Township 114, Range 20, Dakota County,
Minnesota described as follows: Commencing at the northeast comer of said ElI2 of the SEII4; thence South
(assumed bearing) along the east line thereof a distance of 450.00 feet to the point of beginning of the land to be
described; thence continuing South along said east line a distance of 248.91 feet; thence on a bearing of West a
distance of 464.00 feet; thence on a bearing of North a distance of 248.91 feet; thence on a bearing of East a
distance of 464.00 feet to the point of beginning.
City of Farmington
Zonin Districts
Legend
/"wl City Boundary
"/' /MUSA Boundary
~oning Districts
_ A-1 (Agriculture) .
_ A-2 (Agriculture Preserve)
~ B-1 (Limited Business)
_ B-2 (General Business)
_ B-3 (Heavy Business)
_ B-4 (Neighborhood Commercial)
_ C-1 (Conservation)
_ F-1 (Floodway)
_ F-2 (Flood Fringe)
D F-3 (General Flood Plain)
_ 1-1 (Light Industrial)
_ PUD (Planned Unit Development)
D R-1 (Low Density)
D R-2 (Medium Density)
~ R-3 (High Density)
_ R-4 (Mixed Code)
R-l
220th Street W.
N
W+E
s
Last Amended April 3, 2000
2020 Comprehensive Land Use Plan
City of Farmington
;;;:;;:
~~'
II
I -
I
I
,-
I
I
I
I
I
I
I
I
I
II
a
C.R 74
Legend
.^./ City Boundary
"/" :t MUSA Boundary
'Environmentally Sensative- Flood Plain/Major WetlandslWoodland
D Environmentally Sensitive within Developed Areas
Environmentally Sensitive in Undeveloped Areas
Comprehensive Land Uses N
~ ~~~~~~reNe w ~ E
_ Business Park ""T"
c:::J Low Density Residential
c:::J Low/Medium Density
.. Medium Density
_ High Density
_ Public/Semi Public
_ City Park/Open Space
_ Restricted Development
c:::J Natural Open Space
c:::J ROW
NOlE THISMAPIS FOR P\....NNINO
:~:~E:O~~:A~~OMs;;.~~~~TS
City of Farmington
325 Oak Street. Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmineton.mn.us
/oJ
TO:
Mayor, City Council Members,
City Administratortl
Michael Schultz
Associate Planner
FROM:
SUBJECT:
Tamarack Ridge 2nd Addition Final Plat
DATE:
January 2,2001
INTRODUCTION
James Development is seeking final plat approval for Tamarack Ridge 2nd Addition. The plat
consists of 45 single-family lots on approximately 14.13 acres located east of Trunk Highway 3,
south of County Road 66, west of the Prairie Waterway and Cambodia Avenue and north of20Sth
Street West.
DISCUSSION
Tamarack Ridge 2nd Addition is a continuation of the single-family lot development from the first
addition. The Tamarack Ridge Preliminary Plat was approved by the Planning Commission on
May 9, 2000 and by the City Council on May 15, 2000. On December 12, 2000 the Planning
Commission forwarded a recommendation to approve Tamarack Ridge 2nd Addition to the City
Council. No major changes have been made to the 2nd Addition final plat since the preliminary
plat was approved.
James Development Company proposes to plat 45 single-family lots in the second phase of the
single-family portion of the Tamarack Ridge project. The single-family portion will consist of a
total of 73 lots. Lots within the second addition will range from 9,053 square feet to 22,020
square feet. (The single-family portion of the development has been named "Rock Cliff' for
marketing purposes).
Access to the second addition will have two ingress/egresses, one off of CSAH 66 through the
first addition and off of20Sth Street West. The cul-de-sac is measured at 245 feet.
Engineering staff has completed their review of the final plat and has no major issues, attached is
a memo from engineering staff dated November 13, 2000. Sewer and water utilities were
installed within the 2nd Addition simultaneously with the 1 st Addition mainly to avoid having to
dewater the site and interrupt well service to area residents twice instead of just once. Roads
within this portion of the plat were rough graded when utilities were installed; the remaining
"small" utilities will be completed in the spring.
A large percentage of the lots will be limited to split-entry homes because of the high water table;
however, the Developer proposes full-basement homes on as many lots as possible. The housing
prices may range from $120,000 to $180,000.
Area Summary
Block 1 = 7.3 acres
Block 2 = 4.2 acres
Total Lot Area = 11.5 acres
Total Right-of-way Area = 2.6 acres
Total Area = 14.135 acres
The park land dedicated for this development was dedicated within the 1 sl Addition and is shown
as Outlot F in the southwest corner.
ACTION REQUESTED
Consider the attached resolution approvmg the Tamarack Ridge 2nd Addition Final Plat
contingent on the following
1. The developer label outlots I and J as platted in Tamarack Ridge and clearly label the
adjoining areas on the final plat of Tamarack Ridge 2nd Addition;
2. Preparation and execution of the Development Contract.
~~
Michael Schultz
Associate Planner
cc: Jim Ostenson, James Development Company
Wayne Lamoreaux, Pioneer Engineering
RESOLUTION NO.
APPROVING FINAL PLAT AND AUTHORIZING
SIGNING OF FINAL PLAT
TAMARACK RIDGE 2nd ADDITION
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Fannington,
Minnesota, was held in the Council Chambers of said City on the 2nd day of January, 2001 at 7:00 P.M.
Members Present:
Members Absent:
Member _ introduced and Member _ seconded the following:
WHEREAS, an application meeting City requirements has been filed seeking fmal plat review and
approval of Tamarack Ridge 2nd Addition; and
WHEREAS, the Planning Commission held a public hearing for the preliminary plat on the 25m day of
April, 2000, preceded by 10 days' published and mailed notice, at which all persons desiring to be heard
were given the opportunity to be heard thereon; and
WHEREAS, the Planning Commission reviewed and recommended City Council approval of the fmal plat
at its meeting held on the 12m day of December, 2000; and
WHEREAS; the City Council reviewed the preliminary and final plat; and
WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by
municipal service.
NOW, THEREFORE, BE IT RESOLVED that the above fmal plat be approved and that the requisite
signatures are authorized and directed to be affixed to the final plat with the following conditions:
1. The developer label outlots I and J as platted in Tamarack Ridge and clearly label the adjoining areas
on the fmal plat of Tamarack Ridge 2n Addition;
2. The Final Plat approval is contingent on the preparation and execution of the Development Contract
and approval of the construction plans for grading, storm water and utilities by the Engineering
Division.
This resolution adopted by recorded vote of the Fannington City Council in open session on the 2nd day of
January, 2001.
Mayor
Attested to the _ day of January, 2001.
City Administrator
SEAL
City of Farmington
325 Oak Street. farmington, MN 55024
(651) 463-7111 fax (651) 463-2591
www.ci.farmlniton.mn.us
TO:
City Planning Commission
Michael Schultz^ D
Associate Planner 1f^
FROM:
DATE:
December 12, 2000
SUBJECT:
Tamarack Ridge 2nd Addition Final Plat
INTRODUCTION
James Development is seeking final plat approval for Tamarack Ridge 2nd Addition. The plat
consists of 45 single-family lots on approximately 14.13 acres located east of Trunk Highway 3,
south of County Road 66, west of the Prairie Waterway and Cambodia Avenue and north of 208th
Street West.
DISCUSSION
Tamarack Ridge 2nd Addition is a continuation of the single-family lot development from the first
addition. The Tamarack Ridge Preliminary Plat was approved by the Planning Commission on
May 9, 2000 and by the City Council on May 15, 2000. No major changes have been made to the
2nd Addition final plat since the preliminary plat was approved.
James Development Company proposes to plat 45 single-family lots in the second phase of the
single-family portion of the Tamarack Ridge project. The single-family portion will consist of a
total of 73 lots. Lots within the second addition will range from 9,053 square feet to 22,020
square feet. (The single-family portion of the development has been named "Rock Cliff' for
marketing purposes).
Access to the second addition will have two ingress/egresses, one off of CSAH 66 through the
first addition and off of208th Street West. The cul-de-sac is measured at 245 feet.
Engineering staff has completed their review of the final plat and has no major issues, attached is
a memo from engineering staff dated November 13, 2000. Sewer and water utilities were
installed within the 2nd Addition simultaneously with the 1 sl Addition mainly to avoid having to
dewater the site and interrupt well service to area residents twice instead of just once. Roads
within this portion of the plat were rough graded when utilities were installed; the remaining
"small" utilities will be completed in the spring.
A large percentage of the lots will be limited to split-entry homes because of the high water table;
however, the Developer proposes full-basement homes on as many lots as possible. The housing
prices may range from $120,000 to $180,000.
Area Summary
Block I = 7.3 acres
Block 2 = 4.2 acres
Total Lot Area = 11.5 acres
Total Right-of-way Area = 2.6 acres
Total Area = 14.135 acres
The park land dedicated for this development was dedicated within the 151 Addition and is shown
as Outlot F in the southwest comer.
ACTION REOUESTED
Approve the Tamarack Ridge 2nd Addition Final Plat and forward the recommendation to the City
Council.
Michael Schultz
Associate Planner
cc: Jim Ostenson, James Development Company
Wayne Lamoreaux, Pioneer Engineering
2
City of Farmingt." n
325 Oak Street, farmiDglDn. MN 55024
(651) 463-7111 fax (651) 463-2591
www.d.farminaton.mn.us
TO: Lee Smick, Planning Coordinator
Dave Olson, Community Development Director
FROM: David Sanocki, Engineering Division
SUBJECT: Tamarack Ridge 2nd Addition Final Plat review
DATE: November 13, 2000
Engineering staff has reviewed the final plat that was submitted for the above referenced
project. The following comments are related to this final plat review:
1. Label ponding outlot I and J as platted in the 1st addition of Tamarack Ridge.
2. Clearly label the 1st addition of Tamarack Ridge on the proposed plat.
Adequate easements have been provided for all sanitary, watermain and storm sewer
proposed to be constructed for this project.
If you have any question regarding these final plat comments feel free to discuss them
with me.
SiMerelY'ffJ R. AJ,
David R. Sanocki
Engineering Division
Cc: Lee Mann, Director of Public W orkslCity Engineer
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.d.farmin~on.mn.us
FROM:
Lee Smick, AICP
Planning Coordinator
f}fl
-l c.o~ ~ S~
~ o\~~r \~11
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TO:
City Planning Commission
DATE:
April 25, 2000
SUBJECT:
Tamarack Ridge Preliminary Plat
INTRODUCTION
James Development Company proposes to develop approximately 64 acres east of Trunk
Highway 3, south of County Road 66, west of the Prairie Waterway and Cambodia Avenue and
north of 208[h and 209th Streets. The developers propose single and multi-family residential
within the development along with a commercial site along TH 3. The property was rezoned to
R-3 PUD on February 7, 2000 to provide for a variety of land uses.
Plannin!! Division Review
Applicant:
Jim Ostenson
James Development Company
7808 Creekridge Circle
Bloomington, MN 55439
Referral Comments:
1. City Engineering Division
2. City Fire Marshal
3. Traffic Review
4. Metropolitan Council Comments - 3/16/00
5. Dakota County Plat Commission - 4/3/00
6. Dakota County SWCD Comments - 4/4/00
7. Mn/DOT Comments - 4114/00
8. Empire Township's Engineer - 3/8/00
Attachments:
1. Plat Application
2. Location Map
3. Schematic PUD Plan
4. Preliminary Plat
5. Site Plan
6. Landscape Plan
Location of Property:
East of Trunk Highway 3, south of County Road 66,
west of the Prairie Waterway and Cambodia Avenue and
north of 20Sth and 209th Streets.
Area Bounded By:
Streets surround the property on the north, south and
west. Empire Township surrounds the property on the
east, north and south with single-family residential on
the west and south and open space on the north. The
Prairie Waterway is located to the east of the property
within the City limits of Farmington.
Existing Zoning:
R-3 PUD
Proposed Development:
The development proposes 237 housing units
constructed on approximately 64.3 acres. The proposed
land uses are as follows:
Single-Family
Carriage Homes
Townhomes
Commercial
Park
71 units
134 units
32 units
7.1 acres
4.5 acres
3.82 units/acre
9.40 units/acre
8.23 units/acre
N/A
N/A
Streets and Accesses:
The development proposes seven accesses from the
property including five along the south side to 208th and
209th Streets and two accesses to County Road 66 on the
north. The development proposes both public and
private streets, whereby the private streets will be
located in the multi-family areas and will be maintained
by a homeowners association.
Water & Sewer:
Water access is located within the Trunk Highway 3
right-of-way along the east side of the roadway.
However, the water service terminates at the American
Legion, approximately 620 feet to the south of the
Tamarack Ridge development. The City's 2000 Trunk
Water Main project proposes the installation of a water
main along Trunk Highway 3 and along the SE Trunk
Sanitary Sewer line to service the Tamarack Ridge
project. City sewer currently exists within the eastern
and central portions of the site.
Sidewalks:
Sidewalks are shown on one side of the public streets
within the single-family area. A sidewalk is also shown
along the north boundary of the rental townhome area.
Topography:
Site topography is generally flat with an occasional
inundation of standing water at the northwest comer of
the site.
2
Wetland:
No wetlands exist on the site. The Prairie Waterway to
the east of the property is designated as a greenway
corridor, however, no wetland designation has been
granted for this area.
Flood Plain:
No floodplains exist on this property.
Parkland and Trails:
The developer proposes a 4.5-acre park area on the
southern portion of the property along 209lh Street and
Cantana A venue. The Parks & Recreation Commission
has approved a ballfield and play structure in the park.
Bituminous paths are located throughout the project and
will be a part of the City's trail system. The trail shown
on the plat runs from west to east along 209lh Street then
turns north along the west side of the proposed
neighborhood park in Outlot B. The trail eventually runs
along the north side of 209111 Street to the east and will
connect with the trail in the Prairie Waterway.
DISCUSSION
Phasing of the Development
James Development Company will develop the single-family residential property. The Developer
proposes 71 single-family lots. The lots range from a minimum of 9,000 to 18,000 square feet.
The Developer proposes that the single-family homes will be constructed in 2002 and will be at
full build-out by 2004-2006. A large percentage of the lots will accommodate split-entry homes
because of the high water table, however, the Developer proposes full-basement homes on as
many lots as possible. The housing prices may range from $120,000 to $180,000.
The Carriage Homes will be developed by Centex Homes and will consist of 134 two-story
condominiums in 8 to 10-unit buildings and will be part of a homeowner's association. The
Carriage Homes will begin construction within 1 to 2 years of the project's approval.
The Farmington Family Townhome project will be constructed by Jim Deanovic of Farmington
Family Housing Limited Partnership. The project will consist of 32 rental units on 3.8 acres in
the southwestern portion of the site. The Developer proposes the Farmington Family Townhomes
to be developed within the first year of the approval by the City.
The Developer proposes the commercial area to be constructed between 3 to 5 years. The
Developer will pursue the development of the commercial area upon the connection of CR 66 and
208th Street to the west. Possible uses within the commercial area include a gas station, dry
cleaner, insurance office, etc. along with a possible location of a day care within the 7 . I-acre site.
Further discussions concerning the commercial uses on the site will commence when the
Developer plats the commercial area.
3
Transportation Issues
The preliminary plat shows seven accesses from the site, five along the southern border accessing
to 20Slh and 209th Streets and two along the northern border accessing CSAH 66. At this time
discussions between the City and the Developer continue concerning the width of the private
roadways within the Centex area and the access at Cantana Avenue and 208th Street.
Dakota County's Plat Commission reviewed the accesses along CSAH 66 on April 3, 2000 and
determined that the northerly access is too close to the driveways to the north and should be
relocated to the south to meet the County's Access Spacing Guidelines of an 1/Sth mile (see
attached). This would eliminate the southerly access on CSAH 66. The Developer reviewed the
plat with the County prior to the Plat Commission's review and was told that the accesses would
be allowed. Since this dispute needs to be resolved, the Planning Division recommends that the
preliminary plat be continued.
Construction of 208/h and 209/h Streets
The City has been working with Empire Township to determine if the Developer or the Township
will install water main in the 209th Street right-of-way. The Township has approached the
township residents concerning hook ups for township water: however, they will also give the
residents the opportunity to review Farmington's costs for hooking up with the City, requiring the
residents to annex into the City. Empire Township will hold a meeting on April 25, 2000 to
present the cost issues to the residents. Since there has not been a resolution concerning this
matter, the Engineering Division recommends that the preliminary plat be continued on this issue.
Utilities including Sewer. Water and Storm Sewer
The Engineering Division has reviewed the utilities proposed on the site (see attached) and they
recommend that the plat be continued due to the number of engineering issues concerning the
util ities.
ACTION REOUESTED
Staff recommends that the Planning Commission continue the review of the Tamarack Ridge
Preliminary Plat until the following issues are resolved:
I. The access issues on CSAH 66 are resolved between the Developer and Dakota County.
2. The water main issues are resolved between the City and Empire Township.
3. Issues concerning the sanitary sewer, water and storm sewer are resolved.
Respectfully submitted,
~.::::/ (l /)
VI ~--d?~
Lee Smick, AICP
Planning Coordinator
cc: Jim Ostenson, James Development Company
Wayne Lamoreaux, Pioneer Engineering
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City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmin~on.mn.us
I of a....
TO: Mayor, Councilmembers and City Administrato~
FROM: James Bell
Parks & Recreation Director
SUBJECT: Proposed Curbside Clean Up Program for Residential Customers - Parks &
Recreation Department
DATE: January 2, 2001
INTRODUCTION
In an effort to improve customer satisfaction for the residents of Farmington, the Solid Waste
Division would like to explore the possibility of modifying the current Cleanup Day program from a
drop-off to curbside pickup.
DISCUSSION
The City Council has provided for an annual Cleanup Day drop-off program for the residents of
Farmington since the late 1980's. A curbside Cleanup Day program would greatly benefit residents
not currently able to participate due to physical limitations or lack of an appropriate vehicle to
transport items in and would encourage residents to participate by bringing this service directly to
each household.
The Curbside Cleanup will include collection of the following items:
1) Refuse - typically consisting of items larger than what will fit in the 30/60/90 gallon container
and limited to what would typically fit inside a level standard pickup truck bed.
2) Tires - up to 4 per dwelling unit
3) Electronics - up to 2 per dwelling unit
4) Appliances - up to 2 per dwelling unit
5) Scrap Metal
Requesting proposals for curbside cleanup services will provide the City with the most cost-effective
service. Determination of feasibility of this modification to the Cleanup Day program will be
dependent upon proposed costs received from vendors.
BUDGET IMPACT
Additional costs for a Curbside Clean Up Day are included in the solid waste budget.
ACTION REQUESTED
To determine Council receptiveness to this proposed program change. If Council is agreeable, a
Request for Proposals will be prepared for the January 16,2001 Council meeting.
Respectfully Submitted,
,-J~ c-=-6~Q
James Bell
Parks & Recreation Director