The URL can be used to link to this page

Home My WebLink About10.16.00 Council Packet COUNCIL MEETING REGULAR October 16,2000 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS a) ISD 192 Superintendent Ohl - Presentation b) Proclaim Minnesota Manufacturer's Week c) Proclaim World Population Awareness Week 6. CITIZEN COMMENTS (Open for Audience Comments) a) Traffic Concerns - 187th Street and Elgin Avenue 7. CONSENT AGENDA a) Approve Council Minutes (10/2/00) (Regular) b) Approve Professional Recruitment Services Selection c) Appointment Recommendation - Fire Department d) Accept Customer Service Response Report e) Acknowledge Retirement - Public Works f) Capital Outlay - Parks and Recreation g) Finalize Audio Visual Project h) School and Conference - Fire Department i) School and Conference - Parks and Recreation j) Set Meeting Accepting Results of Election k) Set Public Hearing Various Licenses and Permits I) Third Quarter Building Permit Report m) Approve Bills 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT a) Consider Contract for Zoning Code Update Consultant 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Business Owner Request - Amend Liquor Ordinance b) Schedule 2001 - 2005 CIP Council Workshop c) Consider 2001 Legislative Policy Priorities - Association of Metropolitan Municipalities d) Consider Resolution - Tamarack Ridge/Rock Cliff Development Contract Addendum Action Taken Iriformation Received Proclaimed No Action Taken Information Received Approved Approved Approved Accepted Acknowledged Information Received Information Received Information Received Information Received November 8, 2000 November 6, 2000 Iriformation Received Approved Authorized Ord 000-455 November 8, 2000 Information Received R90-00 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Consider Citizen's Guide to Comprehensive Plan Authorized 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 56 TO: Mayor and Councilmembers City Administrator~ FROM: David L. Olson Community Development Director SUBJECT: Minnesota Manufacturer's Week DATE: October 16,2000 INTRODUCTION Governor Jesse Ventura has proclaimed the week of October 16-22, 2000 to be Minnesota Manufacturer's Week. DISCUSSION The proclamation to designate a week in October as Minnesota Manufacturer's Week is an annual event. This annual event is promoted by the Minnesota Department of Trade and Economic Development, Minnesota Technology Inc. and the Minnesota Chamber of Commerce. It is designed to showcase Minnesota's manufacturing industries and to increase legislative and public awareness of manufacturing's importance in providing high-wage, high-skill jobs for our communities. In Minnesota one out of every five non-farm jobs in the state is in manufacturing and manufacturing jobs account for 23% of the total wages in the State. Between 1990 and 1998 employment in the manufacturing sector increased 9.1 % in Minnesota for a total of 435,503 jobs. However, nationally manufacturing employment fell 2.6% which is an indication that the climate in Minnesota for new and expanding manufacturing companies is extremely positive. ACTION REOUESTED Proclaim October 16_22od, 2000 as Minnesota Manufacturer's Week. Respecilld~ ~ 2oon' Community Development Director Whereas: Whereas: Whereas: Whereas: Whereas: MINNESOTA MANUFACTURERS WEEK 2000 Manufacturing has the largest total payroll of any business sector in Minnesota. Providing $18 billion in 1998 wages; and, Manufacturing produces $28.3 billion for the state economy and is the second largest single share (18.9%) of our gross product; and, Manufacturing exports brought nearly $9.2 billion into the Minnesota economy in 1999; and, Manufacturing provides high skill, high wage jobs which significantly contribute to Minnesota's high standard of living and economic vitality; and, Manufacturing contributed nearly $232 million in corporate income taxes in Minnesota, more than any other business sector, about 30% of total corporate income taxes in 1999. NOW, THEREFORE, I Gerald Ristow, Mayor of Farmington, Minnesota, do hereby proclaim the week of October 16 - 22,2000 to be Minnesota Manufacturers Week. Mayor STAT~ of-MINNESOTA i, ,': , , I : , t :' ;' i. WHEREAS: Manufacturing has the second largest total payroll of any business sector in Minnesota, providing $18 billion in 1998 wages; and WHEREAS: Manufacturing produces $28.3 billion for the state economy and is the second largest share - 18.9% - of our gross product; and WHEREAS: Manufacturing exports brought nearly $9.2 billion into the Minnesota economy in 1999; and WHEREAS: Manufacturing provides high skill, high wage jobs which significantly contribute to Minnesota's high standard ofliving and economic vitality; and WHEREAS: Manufacturing contributed nearly $232 million in corporate income taxes in Minnesota, more than any other business sector, and about 30% of total corporate income taxes in 1999. Now THEREFORE, I, JESSE VENTURA, Governor of Minnesota, do hereby proclaim the week of October 16-22, 2000 shall be observed as: Minnesota Manufacturer's Week in the State of Minnesota. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the State of Minnesota to be affixed at the State Capitol this 14th day of September in the year two thousand, and of the State the one hundred forty second. ~~- GOVERN~R 1t!~~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 5c TO: Mayor and Council Members FROM: John F. Erar, City Administrator SUBJECT: Consider Proclamation - World Population Awareness Week DATE: October 16, 2000 INTRODUCTION The City has received a request from The Population Institute, an independent, non-profit, educational organization based in Washington D.C., to consider a proclamation declaring the week of October 22 - 26, 2000 as World Population Awareness Week. DISCUSSION The attached information provides information on The Population Institute (PI), their goals and objectives with supporting information on world population growth. From the information provided, PI's efforts are designed to inform, educate and promote awareness of the implications associated with world population growth on the environment and resources. ACTION REOUESTED Consider proclaiming the week of October 22-26,2000 as World Population Awareness Week. Respectfully submitted, file WORLD POPULATION AWARENESS WEEK PROCLAMATION - 2000 Whereas, world population today exceeds six billion and continues to increase by one billion every 13 years; and, Whereas, the environmental, economic, and social consequences of rapid population growth are not limited to the developing world but extend to all nations and to all people; and, Whereas, 1.5 billion people live on less than one dollar a day, 790 million go to bed hungry every night and a disproportionately large share of the poorest of the poor and the malnourished are girls and women; and, Whereas, in developing countries two-thirds of the 130 million children not attending school are girls; and, Whereas, with each passing minute a woman somewhere on Earth dies from pregnancy or childbirth complications, a total of 600,000 every year; and, Whereas, in addition to deaths, each year at least 7 million women are estimated to suffer serious effects and as many as 50 million women suffer some health consequences resulting from childbirth; and, Whereas up to one half of the nearly 175 million pregnancies each year are unwanted or ill- timed; and, Whereas, 350 million married women in developing countries still lack access to information, education and the means to obtain a range of modern family planning methods; and, Whereas, the theme of World Population Awareness Week this year is "Saving Women's Lives," with a strong commitment to establishing as a major health priority the reduction of maternal mortality and morbidity - through safe, efficient, effective, affordable and voluntary interventions that respect cultural and moral convictions. NOW, THEREFORE, I, Gerald Ristow, Mayor of the City of Farmington proclaim the week of October 22-28,2000 as World Population Awareness Week and urge all citizens of our state to take cognizance of this event and to participate appropriately in its observance. Mayor ~ THE POPU LA TION INSTITUTE 107 Second Street, N.E. Washington, DC 20002 (202) 544-3300 Fax (202) 544-0068 D OFFICERS AND DIRECTORS PRESIDENT Werner Fornos Suzanne Kellerman, Chair Marilyn Hempel, Vice Chair Jyoti Singh, Secretary Joyce W. Cramer, Treasurer Victor Morgan, Member At Large Jack Brandenburg H.E. Anwarul Chowdhury Betty Cogswell, PhD. Donald Collins Van Crawford Sally Epstein James Fri Robert Gillespie Jean Greene Bruce Halliday, MD. Russell Hemenway Marilyn Scaff Hempel Joel Johnson Walter Kohn, PhD. William N. Leonard, phD. Winford (Buck) Lindsay Gayl D. Ness, PhD. Patricia Nielsen Nathan Schafer Rodney Shaw Hon. Paul Simon Lindy Williams, phD. Donald C. Wilson D PUBLIC POLICY ADVISORY COMMITTEE Bettye Ward, Chair Hon. Thomas Allen Hon. Chet Atkins Hon. Barbara Boxer Dorothy Cullman Kimball Faulkner Hon. Edward F. Feighan Hon. Elizabeth Furse Hon. Sam Gejdenson Hon. William H. Gray III Hon. Bill Green Hon. Luis Gutierrez Hon. Henry L. Kimelman Hon. Jim Leach Hon. Ronald Machtley Hon. Jim Moody Stewart R. Matt Anjum Niaz Hon. John E. Porter Dr. Glen T. Seaborg Russell E. Train Ted Turner Dr. James D. Watson ~ Printed on recycled paper. September 22, 2000 The Honorable Jerry Ristow Office of the Mayor 325 Oak St. Farmington MN 55024 Dear Mayor Ristow: For the past 16 years, The Population Insitute has sponsored World Population Awareness Week (WPAW) in an effort to stimulate awareness about population stabilization and the prevention of unintended pregnancies. Recognition of WP A W is especially important this year bec'~use there are 350 mi!1ion women in the world who still lack the education on and access to the modem family planning methods we so often take for granted in this country. The majority of these women live in the poorest countries of the world where over 97 percent of the world's growth is occurring and over 1.3 billion people live in absolute poverty- surviving on less than one dollar a day. Because your position as mayor provides you with high visibility and influence, I ask that you recognize the importance of these issues by proclaiming WP A W for October 22-28, 2000. This year's WP A W is dedicated to "Saving Women's Lives" in recognition of the more than 600,000 women who die each year because of complications from pregnancy and abortion. The lack of education and funding for effective family planning methods leads to 75 million pregnancies each year, out of a total of 130 million, that are unwanted and result in 45 million abortions and more than 18 million live births. Therefore, providing voluntary family planning methods reduces the need for and number of abortions. The women we are writing on behalf of are often unemployed, warped by the conditions of poverty, and are unable to access safe and professional medical care during pregnancy. These conditions are unacceptable in the United States. Therefore, your proclamation of WP A W will send the message that you are dedicated to "Saving Women's Lives" and helping in the campaign to bring awareness and education to these important issues. Last year, 242 mayors proclaimed WP A W. This year, our goal is to increase this number of proclamations so that we can demonstrate the solidarity of the United States in this global challenge of "Saving Women's Lives." If you should need any further information or would like to discuss ways to become involved in WP A W, do not hesitate to contact our Public Policy Assistant, Summer Coish, at (202) 544-3300 extension 120. Please send your proclamation to our office when it is completed. Sincerely, ;fJu,er ~ Werner Fornos President E-mail: web@populationinstitute,org Website: http://www.populationinstitute.org W.P.A.W WORLD POPULA TION A WARENESS WEEK October 22-28, 2000 "Saving Women's Lives" In the developing world the complications of pregnancy kill more than 600,000 women a year. That is one woman every single minute because so many lack the most basic health care. One woman in nine will die in pregnancy or childbirth in Niger and Rwanda, whereas only one in 7,300 will die in Norway and one in 3,500 in the United States. These same women are also less likely to have access to, or use modem contraception that could prevent the pregnancies that are killing them. Access to family planning and education are the two most important determinants of the well being of mothers and their children. The Population Institute is dedicating World Population Awareness vVeek to the issues of " Saving Women's Lives." '; .:r;eg/.fijil~~ x' . '_ ~ ~. '. ' " .< ;1/,'l~ ,.~~cf.Qi:'. . ''':Jfi:~~~~; . '. :. 'aifHcirfl;!d. :/' ..",:r:."...}.~ .' \:\ <~"-,;,...- '>"\.: .' Picture from World Health Organization web site http://www.who.intlrhtlmsm/world_health_day.hon This year will be the 16th annual observance of WPA W. We encourage all community leaders and organizations to participate in this year' s World Population Awareness Week by urging your mayors, governors and other elected officials to proclaim the week. A sample proclamation is enclosed. If you need any assistance with WP A W, please contact Angela Taliaferro, WP A W Coordinator at: 1-800-787-0038, 202-544-3300 extension 113 if you are calling internationally, or e-mail ataliaferro@populationinstitute.org. Thank you for your support. ~ The Population Institute 107 Second Street, NE . Washington, DC 20002 Phone: 202/544-3300 . Fax: 202/544-0068 . E-mail: ataliaferro@populatiQninstitute.orl! http://www.populatioDinstitute.org r~/rn~~~~l' ~./',/'.//,/v^v',/, / /'/./,.,"r'-../'v~/'/'," ~_,,,/,/,,,/"/'./'v^v'v~'//'/'// /-/',./"../'/ /' /,/~ OUR PURPOSE The Population Institute is the World's largest independent, non-profit, educational organization dedicated exclusively to achieving a more equitable balance between the world's population, environment and resources. Established in 1969, the Institute, with members in 172 countries, is headquartered on Capitol Hill in Washington, DC. PROGRAMS The Population Institute uses a variety of resources and programs to bring its concerns about the consequences of rapid population growth to the forefront of the national agenda. They include: . Conununity Leaders Network: P.I. actively recruits volunteers to speak out on population issues at local and national levels. Today, 100,000+ strong, it is the only network of its kind in the international population field. Augmenting the U.S. leadership group we have an international network of leaders in 172 countries. . Public Policy: Shoring up congressional support for passage on legislation for an increase in international population assistance and program effectiveness. Internationally, we work with the United Nations and foreign governments. . Educate America Campaign Through lectures and discussions at colleges and universities and before service and community organizations, as well as through the electronic and print media, this campaign seeks to inform a public that will encourage its leaders to move forward with the projects and programs necessary to ensure global population stabilization at the earliest possible date. . Future Leaders of the Warld This program provides young people with the opportunity to work as staff assistants at the P.I. for six-month tenures, preparing them for professional life while instilling in them a commitment to this critical issue. . Media Relations The P.I. works with print and broadcast journalists world-wide to create public awareness about global population issues. Timely, factual data is provided to more than 5,000 editors and reporters world wide. The P.I. also presents its Global Media Awards annually for the world's best reporting on population matters. . POPLINE P.I. publishes this bimonthly newspaper with a circulation of over 65,000. World's largest newspaper dealing exclusively with global population concerns and is distributed to members of Congress, population activists, 2100 daily newspapers around the world, and correspondents in 160 countries. ~ WORLD POPULATION AWARENESS WEEK W+P+A+W What is World Population Awareness Week (WP A W)? WP A W is an intense educational campaign designed to create public awareness about the startling trends in world population growth, the detrimental effects they have on our planet and its inhabitants, and the urgent need for action in order to change this situation. We are striving to create a world community concerned with bringing the world's population into balance with its resources and environment. Curbing population growth rates not only rests on private individual decisions about family size, but also on the network of educational techniques, economic institutions, and political rules influencing these individual decisions. In a sense, we all make policy. If we decide not to concern ourselves with population policy, we are choosing to support the existing demographic patterns. W.P.A.W. HISTORY The Population Institute first conceived W.P.A.W. in 1985 as a means of alerting the public to the startling trends in world population growth and the need for immediate action. The idea is one that continues to motivate growing numbers of supporters. In 1989, just four years after its inception, WP A W branched far beyond the borders of the US to be observed internationally. In 1999 25 Governors, and 242 Mayors issued official proclamations. In addition 296 organizations from 53 countries co-sponsored the week and organized events globally. Our goal is to surpass all previous figures and gather even more support. YOU CAN MAKE A DIFFERENCE. . . Your participation is crucial to the success ofWPAW 2000. Please join our efforts to inform educators, students, and community leaders of the environmental and social consequences of rapid population growth by observing World Population Awareness Week (wpAW) 2000, "Saving Women's Lives." Communicate to your audience that world population actually should be some cause for optimism because it is one social issue that we really can do something about. The world has all the necessary tools to bring population growth into a more stable pattern. In this sense, world population growth is not so much a problem as it is a challenge. We hope that you face this challenge and join in our efforts to create awareness about the population issue among citizens, professionals, and policy makers around the world. ~ WORLD POPULATION FACTS Overview . The world's population surpassed 6 billion in October, 1999. . Last year world population grew by nearly 80 million. Of this growth, 97 percent occurred in the poorest parts of the world. . Because of the failure to come to grips with the problem of rapid population growth in previous years, three billion young people, equal to the whole population of the world as short a time ago as 1960, will enter their reproductive years in the next generation. . By no later than the year 2025, the combined population of Asia and Africa will be 6.5 billion, significantly more people than now live on the entire planet. . 300 million women want and need family planning but lack either information or means to obtain it. Health . One billion people have no access to health care. . Eight million infants under age one will die this year - 22,000 each day - many because their mother did not know how to allow appropriate intervals between pregnancies. . More than 600,000 women die every year because of complications from pregnancy and abortion, many because of unwanted pregnancies that could have been avoided through family planning. . 2.3 billion people live without adequate sanitation. . At least 75 million pregnancies each year (out of a total of 130 million) are unwanted. They result in 45 million abortions and more than 18 million live births. . There are an estimated 333 million new cases of sexually transmitted diseases (STOs) each year. Worldwide, the disease burden of STOs in women is more than five times that of men. Poverty and Social Disintegration . 1.3 billion people live in absolute poverty - surviving on less than $1 per day - with roughly 600 million people homeless or without adequate shelter. . 85 countries are unable to grow or purchase enough food to feed their populations - 840 million people are malnourished. . The African sub-continent is the fastest growing region in the world with the highest fertility rates, doubling its population in 25 years. Economy . Unemployment in many countries of the developing world is 30 percent or higher. 120 million people are actively looking for work; 700 million are classified as underemployed - working long hours, often at back- breaking jobs that fail to even come close to meeting their needs. . In 1950, only one city in the developing world had a population greater than 5 million; by the year 2000, there will be 46 such cities. . The total worldwide annual cost of better reproductive health care is about $17 billion - less than one week of the world's expenditure on armaments. Environment . 600,000 square miles of forest were cut down in the last decade. . 26 billion tons of arable topsoil vanish from the world's cropland every year. . Global climate change is disrupting weather patterns; causing more severe droughts and flooding, and increased threat to human health. . The number of rural women living in poverty in developing countries has increased by almost 50 percent over the last 20 years, to an awesome 565 million. . At least 1.5 billion people - nearly one...quarter of the world's population - lack an adequate supply of drinking water. ~t:::J-, City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrato~;i-- FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJtt~ Traffic Concerns - 187th Street and Elgin Avenue ,- DATE: October 16,2000 INTRODUCTION At the October 2nd meeting, two residents forwarded traffic related concerns to the City Council regarding the intersection of 187th Street and Elgin Avenue. DISCUSSION The request was made to Council to review the subject intersection for the addition of stop signs on 187th Street. Staff is currently in the process of taking traffic counts for the intersection and recommendations regarding the placement of stop signs on 187th Street at Elgin will be forwarded at a subsequent meeting. The issue of construction traffic was discussed in relation to this intersection. Staff has spoken with the developer of Autumn Glen and as was indicated by the develofer when the project originally commenced, the main construction route to the project is considered to be 193r Street. The development contract for Autumn Glen does not stipulate that 193rd Street is the exclusive route for construction traffic. BUDGET IMPACT None. ACTION REQUESTED For information only. Respectfully submitted, ){ YJ1 ~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file Ken LaBeau Mike Cavanaugh 7t:L COUNCIL MINUTES REGULAR October 2, 2000 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Soderberg, Strachan Verch City Attorney Jamnik, City Administrator Erar, City Management Team 4. APPROVE AGENDA MOTION by Cordes, second by Soderberg to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Staff Introduction - Parks and R"reation Kellee Omlid was introduced as the new Recreation Programming Specialist. b) Habitat for Humanity Presentation Mr. Mike Spellman is a volunteer with Habitat for Humanity and manages the Dakota County Chapter. He gave a presentation introducing Council to the organization's basic beliefs and to obtain support. 6. CITIZEN COMMENTS Mr. Ken LaBeau, 5317 187th Street, requested stop signs at 187th and Elgin Avenue. A little girl was hit at that intersection while riding her bike. He stated he understands children should not play in the street. He is very concerned as that corner is a bus stop. Also, in the winter cars travel down the hill and slide into the intersection. If the residents cannot get a 4-way stop, they would like to have the signs reversed and place them on 187th Street instead of Elgin Avenue. Staff will investigate and respond. Mr. Mike Cavanaugh, 5316 187th Street, stated he has witnessed numerous near misses with children at the intersection of 187th and Elgin Avenue. He would hate to see this become a trend. 7. CONSENT AGENDA Item 70 was pulled by Councilmember Soderberg so he could abstain from voting. MOTION by Cordes, second by Strachan adopting RESOLUTION R76-00 appointing election judges. Voting for: Ristow, Cordes, Strachan. Abstain: Soderberg. MOTION CARRIED. Council Minutes (Regular) October 2, 2000 Page 2 MOTION by Strachan, second by Cordes to approve the Consent Agenda as follows: a) Approved Council Minutes (9/18/00) (Regular) b) Approved Appointment Recommendation - Police Department c) Received Infonnation Capital Outlay - Finance Department d) Adopted RESOLUTION R74-OO Accepting Donation - Senior Center e) Adopted RESOLUTION R75-OO Approving Submittal of Application for Landfill Abatement Funds from Dakota County g) Adopted RESOLUTIONS R77, 78, 79, 80, 81, 82, 83, 84-00 Approving Private Development Project Closeouts h) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEAlUNGS a) Consider Resolution - 2000 Sealeoat Project Assessment Hearinl Streets in Nelsen Hills 4th and 5l1t Additions, Troyhills 1st through 4 Additions, Industrial Park 1 st and 2nd Additions, East Farmington 1st and 200 Additions, Prairie Creek 4th Addition and areas in downtown Farmington were seal coated. The total project cost for the 2000 Sealcoat Project is $100,040.06. The proposed assessment amount is $54.26 per buildable lot. The total amount to be assessed to benefiting properties is 526,858.70. The City's portion of the project cost is 573,181.36 and will be funded through the Road and Bridge fund. MOTION by Soderberg, second by Cordes to close the Public Hearing. APIF, MOTION CARRIED. An inquiry was received from a resident, Mr. Merle McClintock, 3704 Cartwright Court, Bonita Springs, FL that he has a lot north of Main Street, that is behind another lot. He felt since the street does not front his lot, he should not be assessed. Staff investigated and there is a garage on the back of the building so he is accessing the lot and utilizing the property. Therefore, it is appropriate to assess him for his property. MOTION by Strachan, second by Soderberg adopting RESOLUTION R85-00 adopting the assessment roll for the 2000 Seal Coat project. APIF, MOTION CARRIED. b) Consider Resolution - County Road 72 Project Assessment Hearing The total project cost for the County Road 72 improvement project is $1,089,004.60. The project is split into a reconstruction area and a new construction area. The cost for the reconstruction area is $460,165.08. The new construction area is $628,839.52. Assessments to township properties will be deferred until those properties come into the City. There are two circumstances where there are multiple assessments per property. There are two properties owned by Daniel and Darcy States. There is a house on one parcel and a garage straddles the property line in the back of that property. It is recommended that the property that is hooked up to sewer and water be assessed for the sewer, stonn sewer and street in the amount of $8,841.22. And the second property which is being utilized but does not need sewer and water service be assessed for the roadway and stonn sewer amount only at this time in the amount of $2,825.99. The other property is the Breckie property which is undeveloped at this time and is 4 equivalent units. The assessment will be deferred until it is developed. Council Minutes (Regular) October 2, 2000 Page 3 Councilmember Soderberg asked if the deferred assessments would accrue interest. City Attorney Jamnik replied the traditional approach is that the amounts do not collect interest. As far as a township property, the City is not authorized to assess the property. Until that is done it is not appropriate to levy the interest charges. MOTION by Soderberg, second by Cordes to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Cordes, second by Strachan adopting RESOLUTION R86-00 adopting the assessment roll for the County Road 72 Improvement Project. APIF, MOTION CARRIED. c) Consider Resolution - Levy Certification Rate Increase Hearing Cities and Counties must pass a resolution if their proposed 200 1 tax levy is a dollar amount higher than that rate calculated by the County Auditorffreasurer using a prescribed formula. The City passed a 2001 preliminary net levy on September 5, 2000 of $2,095,967. This dollar levy is a 16% increase over the 2000 net levy. However, since there is more taxable value in the City in 2001, due to the household and market value growth, this dollar levy results in a reduction of the Tax Capacity Rate from 30.6% to 30.00%. MOTION by Soderberg, second by Cordes to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Soderberg, second by Strachan adopting RESOLUTION R87-00 authorizing the County Auditor to certify a property tax rate higher than that rate computed under Minnesota Statute 204B.135. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Consider Developer Request - Building Permit Issuance Policy A number of builders and developers are seeking issuance of building permits prior to completion of road and utility work. The requests range from seeking a building permit to commence construction of a dry-model townhome building and/or a single family home. These models may include a sales office and the request may seek permits to commence construction on units that mayor may not seek to be occupied prior to the completion of the paving of the streets. The City's practice has been to require completion and acceptance of street and utility work prior to the issuance of building permits. Exceptions to this policy have been made in instances where everything was done except for street paving by late fall and building permits were issued to allow units to be constructed over the winter months. The Fire Department has indicated that the 1997 Uniform Fire Code requires that a water supply be available within 150 feet of any building containing more than 2 residential units prior to construction involving combustible materials and that Fire Department access roads also need to be provided. The Planning Commission at its September 12, 2000 meeting heard comments from representatives of Centex Homes, Rottlund Homes, and Arcon Development Council Minutes (Regular) October 2, 2000 Page 4 requesting that the previous policy and practice be revised to allow for the concurrent construction of streets, utilities and residential units. It was also suggested by several of the developers that this be allowed in instances when the developer and builder are one in the same such as the case in Tamarack Ridge, Vermillion Grove and Middle Creek Estates. It was also indicated by at least one of the developers that building permit issuance could be contingent on the approval of the plans and specifications for street and utility installation. The Planning Commission recommended consideration of a policy on a trial basis that would allow for the issuance of building permits for a portion or yet undetermined percentage of the development to occur prior to completion of street and utility work. The Planning Commission did not take a position and did not recommend issuance of building permits prior to the availability of a water supply and fire department access for fire protection purposes. Mr. Michael Noonan, Rottlund Homes, 3065 Center Pointe Drive, Roseville, stated the industry is looking for increased flexibility in terms of the issuance of building permits. They agree with the recommendation of the Planning Commission, to go forward on a trial basis and look at the opportunity to issue building permits on a limited basis, as well as allowing concurrent construction. Concurrent construction means they undertake the development work associated with the grading of the land, installation of utilities, construction of roads and finishing out of the subdivision as well as the construction of homes. It often takes longer to build a home than service and install utilities. Is the City taking a risk by allowing concurrent construction? No, the request is coming from the builder/developer community. There are significant financial guarantees provided by the developer to ensure the work takes place according to the plans. Is there a risk there will be a request for occupancy of the home before it is time? No, a policy can be developed whereby there are well defined conditions. As far as the coordination aspect, with the builder/developer undertaking concurrent construction there is one party looking after both sides. They are looking for the opportunity to work with staff to develop a policy that allows concurrent construction. Regarding fire safety, Rottlund would take the risk if the home should burn during the construction process. There is an understanding an effort would be made to fight the fire, but if it burns, Rottlund is willing to take that risk and let it burn. Councilmember Strachan stated as far as fire safety, Rottlund is willing to let the structure burn. In the winter, there are winter roads, but in the spring there is mud, which means the fire trucks cannot get through. Mr. Noonan stated there would be access to the buildings through a paved road at the perimeter of the development. Councilmember Strachan stated Council needs to determine the number of structures that would be allowed. He also had a problem with letting a structure burn and providing protection for the surrounding area. Councilmember Strachan asked if Council would be creating a disadvantage for the small builder when allowing only builders/developers to do this rather than just builders. Mr. Council Minutes (Regular) October 2, 2000 Page 5 Noonan stated it is the notion of benefit of coordination. When there are multiple parties it becomes very complicated. Councilmember Soderberg was also concerned with letting a structure burn. If a fire occurs it could be arson and then becomes a crime scene. The Fire Department would not let it burn. The equipment as well as fire fighters would be at risk on unfinished roads. As far as requesting occupancy permits before it is time, this was discussed with another developer earlier. A Development Contract with another developer clearly stated occupancy permits would not be issued. Still the early occupancy was requested, and Council had to choose to deny new residents occupancy. He has received comments that the City is growing too fast. The Comprehensive Plan states 300 homes/year. This will shoot us beyond the goal. Mr. Noonan stated as far as fire protection, they recognize the duty of fire departments to fight fires. If Council is uncomfortable with allowing construction before fire protection, they would step back and follow the uniform fire code. Regarding allowing occupancy permits before time, as a builder he would rely upon the contract. This will not promote a faster build out. It will allow a quicker start and be able to maintain the rate of construction. Councilmember Cordes noted there are other communities that allow concurrent construction, but there are some communities that do not. She asked if Rottlund experienced lower home sales in communities that do not. Mr. NoolWl replied no, it just allows a quicker start. Mayor Ristow stated the developers realized what the requirements of the development contract were when entering into the agreement. Mr. Noonan replied rules and regulations are not cast in stone, and would like some flexibility. Mayor Ristow replied a great deal of time was spent on the Comprehensive Plan to regulate growth. To divert and build faster, would be wrong for safety reasons and other people in the community. Roads could be 1/2 mile long and fire trucks would be unable to get through. Mr. Noonan replied they are not looking at construction along a 1/2 mile stretch. They are asking for 2-4 buildings to allow a marketing face. The utilities would be in by the second building. Mr. Don Patton, n.R. Horton, will be working on the Middle Creek development. He would like Council to consider the people who are working on the homes and the families they have to support. By getting foundations in the ground, this gives them work through the winter months. Mr. Steve Volbrecht, Centex Homes, requested a one-time special request for the issuance of up to four foundation permits. They are unable to move forward with the building. Sanitary sewer has been installed and 80% of the water utilities. They are waiting for the City to supply them water to the site. The Planning Commission was open to issuing multiple building permits on a trial basis. Centex Homes could be the trial. Council Minutes (Regular) October 2, 2000 Page 6 Council agreed to revisit the issue at a later time if amendments are needed. b) Consider MUSA Postponement Policy and Criteria There has been considerable discussion on a number of issues associated with the proposed 2005 MUSA expansion as well as the need to update the City's Zoning Ordinance to make it consistent with the recently approved Comprehensive Plan. The following action items were discussed by the City Council and Planning Commission: 1. Detennine the level of support for the recommended technical requirements associated with MUSA Expansion Criteria. 2. Detennine the level of support relative to the requirements that properties must be annexed prior to MUSA designation. 3. Detennine the level of support of a shift of MUSA acres from the Low Density Residential designation to the Medium Density designation. 4. Detennine the level of support for a 2005 MUSA Designation Postponement Period of 10 months or 12 months to allow for the City Zoning and Subdivision ordinances to be updated to be consistent with the approved 2020 Comprehensive Plan. 5. Detennine the level of support relative to the proposed exceptions to the 2005 MUSA Designation Postponement Period as identified. The Planning Commission recommended the following regarding the above items: 1. Adoption of the proposed MUSA Expansion Criteria with two minor modifications. 2. Support of the policy requiring that properties be annexed to the City prior to receiving consideration of MUSA designation. 3. The completion of an evaluation of all property owner MUSA requests based on the approved criteria before detennining their support for a shift of MUSA acres from Low Density to Medium Density Residential designation. 4. A postponement of up to 12 months for the designation of2oo5 MUSA acres totaling 610 acres with the following exceptions. This is to allow for the update of the City's Zoning Ordinance. 5. Exceptions to the 12 month MUSA postponement period to include non- profit and other governmental uses including school sites, Industrial Park expansion, and completion of previously approved Planned Unit Developments. Councilmember Cordes clarified that houses will still be built, but no new areas will be developed unless already designated. MOTION by Soderberg, second by Strachan adopting RESOLUTION R88-OO adopting the above listed recommendations in regards to additional MUSA designation postponement and criteria. APIF, MOTION CARRIED. Council Minutes (Regular) October 2, 2000 Page 7 c) Consider Resolution - Tamarack Ridge - Farmington Family Townhomes Development Contract The following are conditions of approval for the development contract: 1. The Developer enter into this Agreement. 2. The Developer provide the necessary security in accordance with the terms of this Agreement. 3. Outlot F is dedicated to the City for park purposes. 4. The Developer will be responsible for the construction of209th Street between Trunk Highway 3 and Cantata Avenue in accordance with Elans and specifications approved by the City. The improvements to 209 Street include water main construction. The construction of 209th Street will be completed by December 1,2001. The Developer will post a surety for said improvements by April 1, 200 1. The Developer will be reimbursed by the City for the 209th Street improvement costs apportioned to the residents along the south side of 209th Street. 5. The Developer will be responsible for the construction of Cantata Avenue and 209th Street between Cantata Avenue and Cambodia Avenue in accordance with plans and specifications approved by the City. The construction of Cantata Avenue and 20Sth Street will be completed by December 1, 200 1. The Developer will post a surety for said improvements by April 1, 200 1. MOTION by Cordes, second by Soderberg adopting RESOLUTION R89-00 approving the execution of the Tamarack Ridge/Farmington Family Townhomes 1 st Addition Development Contract and authorize its signing contingent upon the above conditions and the fmalization of the Trunk Storm Water Credit calculation. APIF, MOTION CARRIED. d) Consider Communication - Representative Ozment The City has received a communication from Representative Ozment citing concerns associated with the City's policy on project assessments as they apply to properties in agricultural preserve status. Council agreed to meet with Representative Ozment and appropriate staff in November. e) Confirm Council Workshop Date - Ash Street Project There will be a Joint Council Workshop with Castle Rock Township and Dakota County on October IS, 2000 to discuss the Ash Street/Prairie Waterway III project feasibility report. t) Acknowledge Resignation - Water Board Matthew Crawford has resigned his position on the Water Board effective October 25,2000. The term for this seat will expire January 31, 2002. There were two other applicants interviewed earlier this year and they are still interested in being appointed. MOTION by Soderberg second by Cordes to accept Matthew Crawford's resignation. APIF, MOTION CARRIED. MOTION by Council Minutes (Regular) October 2, 2000 Page 8 Strachan, second by Cordes to nominate Thomas Jensen to the Water Board. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Council member Strachan: Michelle Leonard of This Week Newspaper did a very comprehensive article on the ALF Ambulance budget and Councilmember Strachan made a couple clarifications. Councilmember Soderberg: The Homecoming parade was very nice and a good turnout. The streetscape is a huge amenity. City Administrator Erar: A legislative candidate forum will be held on October 10, 2000 at the Dakota County Board Room in Hastings. There will also be a candidate forum on October 13,2000 at Old Chicago in Apple Valley. He talked with downtown business owners and the consensus is the City did a very effective job in communicating with them during the streetscape project. They were very complimentary with the updates provided by Matt Stordahl of the Engineering Division. City Engineer Mann: In the 2000 CIP there are funds dedicated for the burn of the Prairie Waterway. A burning permit will be obtained and all precautions will be taken. Surrounding residents will be notified. This will happen sometime before December 1,2000. 14. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 9:45 p.m. APIF, MOTION CARRIED. Respectfully submitted, {;A/.- /Y7~ /"V----G/"L..,'-~ /~,> C/Cynthia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 7b TO: Mayor, Councilmembers, City Administrato~ Brenda Wendlandt, Human Resources Coordinator FROM: SUBJECT: Approve Professional Recruitment Services Selection DATE: October 16, 2000 INTRODUCTION The purpose of this memorandum is to provide information pertinent to the retention of one or more executive search or recruitment firms DISCUSSION City Staff evaluated Request for Proposals submitted by four executive search firms. After reviewing all the information, staff determined that two of the search firms meet the needs of the City at this time. Both firms, TechPower and Creative Search, specializes in finding highly qualified individuals for professional technical positions. Both TechPower and Creative Search provide services ranging from placing advertisements to providing a pre-established candidate pool. Both organizations have the resources to meet the City's current staffing needs. Additionally, they offer options regarding the actual placement of an applicant such as trial periods or regular placement. It is the goal of these organizations as well as the City to ensure that the placement or hiring of a candidate is the best decision for the organization and the individual. The City would desire to utilize either one or both firms for the professional, technical positions available. BUDGET IMPACT It is anticipated that labor consulting services will be financially underwritten in the 2000 City Budget. ACTION REOUESTED Authorize appropriate City staff to execute a Recruitment Services Agreement. Respectfully submitted, Lf / -;;//) / / LL- ag/~tL/~{LIf//l,uuat-, / Brenda Wendlandt,SPHR Human Resources Coordinator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us /c, TO: Mayor and Council Members FROM: John F. Erar, City Administrator SUBJECT: Ratify Position Appointment - Fire Department DATE: October 16, 2000 INTRODUCTION A request for recommendation of appointment by Chief Kuchera has been received by my office regarding the appointment of Firefighter Bill Sauber to the position of Fire Captain. DISCUSSION Pursuant to the Fire Department Constitution, Section 6, all appointments are subject to the approval of the City Council. In addition, in accordance with City ordinances, Chapter 7, Section 1-7-3 (e) (3), the Office of the City Administrator is required to recommend all appointments brought before Council for ratification. In light of Fire Department procedures in appointing department officers, this office has no knowledge of any circumstances that would disqualify Mr. Sauber from appointment to the position of Fire Captain. Consequently, Mr. Sauber is fully qualified to hold the position of Fire Captain in the Fire Department. RECOMMENDATION Council ratification of Mr. Sauber's appointment as Fire Captain is requested. Cc: Bill Sauber, Fire Department City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us ?d TO: Mayor, Council Members, City Administrato~ FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Customer Service Response Report DATE: October 16,2000 INTRODUCTION In an effort to meet and understand our citizen's needs and concerns, the City has adopted a customer service satisfaction program. This program is designed to ascertain and measure the level of customer satisfaction during service-related interactions. All citizen contacts with the City are documented in terms of complaint type, referring department, priority of service request and service outcomes. Responses are typically anonymous ensuring that citizens with negative experiences are just as likely to respond as those with positive service experiences. Accordingly, it is the City's intent to use this information as a customer service tool to improve and promote the importance of excellence in customer service. DISCUSSION The table below reflects summary statistics generated by Customer Action Request forms over the months of April, May and June, 2000. Summary response percentages are generated through the analysis of monthly reports and include response data from all operating City departments. The percentages above reflect the number of actual surveys that indicated a response in any given category. Consequently calculations are based on the actual numbers of responses received which may differ from the number of surveys received as some respondents did not indicate answers to specific survey questions. On average, over seventy-eight percent (78%) of citizen requests for service are handled and addressed within a 1-3 day period. Typically, from that point it requires approximately 90 days to receive, process, compile and analyze the survey response data into monthly reports. In terms of how "promptly the City reacted to citizen requests," the degree of "how personally satisfied citizens were with service outcomes," and was City staff "courteous and helpful" in responding to citizen requests, response data suggests a very high level of customer satisfaction in all three categories. In terms of core customer service skills, City staff have achieved an impressive 98% rating in "courteous and helpful service" and 88% in "prompt service" regardless of how personally satisfied a resident was with service outcomes. This underscores the City's commitment to treat each resident contact as a highly valued customer service relations opportunity . In terms of how personally satisfied a resident is with a specific service outcome, staff responses are, in most cases, controlled by state statutes, City ordinances, available staff resources and/or service priorities. In some cases, responses are a function of a third party who must respond to a given situation at the insistence of City staff. Overall, a summary rating of 87% over the three month period for how personally satisfied a resident was with a City service response is a very respectable response ratio given the wide range of resident concerns. In review of survey comments, residents commented both negatively and positively on a variety of concerns such as boulevard tree replacements, accumulation of debris, drainage concerns, tall grass and weeds, rusty water complaints, and staff responsiveness. BUDGET IMPACT None. ACTION REQUESTED Acknowledge the Customer Service Satisfaction reports from April through June, 2000. Staff will continue to present customer service satisfaction data to Council as it becomes available. Monthly report data with department breakdowns are available for Council review upon request. Respectfully submitted, ~ cJ~~i:W- Karen Finstuen Administrative Services Manager City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us ?~ TO: Mayor and Council Members FROM: John F. Erar, City Administrator SUBJECT: Acknowledge Resignation - Public Works Department DATE: October 16, 2000 INTRODUCTION The City has received notification from Mr. Thomas Jensen of his intentions to resign his position as Maintenance Worker with the Public Works Department, Street and Utility Division. DISCUSSION My office has been notified of Mr. Jensen's intent to retire from his current position as a Maintenance Worker in the Street and Utility Division. Mr. Jensen has worked for the City since July 10, 1993 as a maintenance worker and performed the responsibilities of his position with a positive work ethic, competence and professionalism. His efforts during that time included a variety of duties associated with maintaining the City's infrastructure and utility system. Mr. Jensen will be missed by his co-workers and the many friends he made during his tenure with the City. ACTION REOUESTED Acknowledge the resignation of Mr. Jensen effective December 29, 2000. The City wishes Tom good luck in his future retirement plans. file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7F TO: Mayor, Councilmembers, City Administrator~ James BeD, Parks and Recreation Director FROM: SUBJECT: Capital Outlay - Parks and Recreation Department DATE: October 16, 2000 INTRODUCTION The Parks and Recreation Commission ( P ARAC ) has reviewed the park needs at Lake Julia for 2000. It has been determined that a floating dock be purchased and installed on the pond. DISCUSSION The P ARAC and staff have determined that the purchase and installation of a floating dock is consistent with meeting the recreational needs of area residents. The Commission is recommending that a dock be purchased. The following quotations were received: Company 1. Aluminum Dock Systems 2. EZ Dock of the Midwest Floating Dock $9,030.00 $10,300.00 The company with the low quote is the local representative for Lexington Standard, which manufactured the aluminum portions of the dock system. Another similar floating dock has been ordered by Sienna for the pond in the East Fannington Park project. BUDGET IMPACT The budgeted dollars for the floating dock will come from the Park Improvement Funds as outlined in the 2000 Budget and C.I.P. ACI10N REOUESTED For infonnation only. Respectfully submitted, -L- b~ James Bell Parks and Recreation Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us ~ TO: Mayor, Councilmembers, City Administrato~ FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Finalize AudioNisual Project DATE: October 16, 2000 INTRODUCTION Equipment necessary for multi-media presentations and cable telecasting has been installed and the project may now be finalized. DISCUSSION Competitive bids for the project were received and the contract was awarded to Alpha Video. Installation was completed July 5th and Council meetings were telecast live as of July 17,2000. Staffis researching the need for additional microphones at the staff table. BUDGET IMPACT The costs associated with this project are eligible expenditures of the grant received as a result of the Cable Franchise Agreement and are included in the 2000 budget. The construction cost, which included minor changes to the Council Chambers and equipment needed to produce live telecasts, was budgeted at $100,000. The final project cost was completed under budget at $95,649.32. Expenditures, all within the budget, will continue to be made for operational materials and supplies and for the cooperative agreement with the cities of Apple Valley and Rosemount. A copy of the Communications Project Budget is attached for your review. ACTION REOUESTED Approve the finalization of the Audio Visual project. Respectfully submitted, .1 Ll- " i\ ,jl"li.u- (JjC-r~~~ Karen Finstuen Administrative Services Manager Communications Projects (Cable) 010901 1999 2000 09/30/2000 Actual Budaet Actual Revenues Grants $ 60,000.00 $ $ Franchise Fees 69,905.97 56,000.00 12,434.56 Miscellaneous 2,093.09 total revenue 129,905.97 56,000.00 14,527.65 Expenditures Cooperative agreement 20,857.25 10,428.62 Printing/publishing 105.72 172.13 Professional services 613.86 303.75 Schools & conferences 53.65 Fuels & mileage 4.34 Utilities 178.53 Supplies 575.33 Operational Materials 8,000.00 5,859.45 Construction 100,000.00 95,649.32 total expense 777.57 128,857.25 113,167.13 revenue over (under) expense 129,128.40 (72,857.25) (98,639.48) project fund balance @ year end 129,128.40 56,271.15 30,488.92 Construction Detail: Alpha Video Contract Markertek-display camera Construction-Walls/Shelves 90,780.60 93.55 4,775.17 95,649.32 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ?i TO: Mayor, Councilmembers and City Administratoy&E/ FROM: Ken Kuchera, Fire Chief SUBJECT: School and Conference - Fire Department DATE: October 16,2000 INTRODUCTION The Fire Department is planning attendance at the Trauma Tactics Training, Red Wing, MN, October 20-21,2000. DISCUSSION Three firefighters will be attending the training. Topics covered include all aspects of trauma care and management. BUDGET IMPACT Approved in the 2000 Budget. ACTION REOUESTED For information only. Respectfully submitted, ~ J/ / i ~t: r(,/ /J uVLcZLYV , &'~ Ken Kuchera Fire Chief City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us ~, TO: Mayor, Councilmembers, City Administrato~ James Bell, Parks and Recreation Director FROM: SUBJECT: School and Conference - Parks and Recreation Department DATE: October 16, 2000 INTRODUCTION Attendance at the Minnesota Recreation and Parks Conference held November 7- 9, 2000 in St. Cloud is being planned. DISCUSSION This conference is an annual training session for Parks and Recreation Directors and staff. Sessions are scheduled for management, recreation programming and natural resource activities. BUDGET IMPACT The 2000 budget includes funding for this conference. ACTION REOUESTED For information only. Respectfully submitted, l-\S~ James Bell Parks and Recreation Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 7, ~ TO: Mayor, Councilmembers, City Administrato~ FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Set Special Meeting - Accept Results of Election DATE: October 16, 2000 INTRODUCTION Results of the race for Mayor and Council Members at the General Election must be accepted by the Canvassing Board within 7 days of the election. DISCUSSION Council has typically convened as the Canvassing Board on the day following the election at 4:30 p.m. ACTION REOUIRED Set a special meeting for November 8,2000,4:30 p.m. to accept the results of the November 7, 2000 General Election. Respectfully submitted, c~&u--- 3~4~ Karen Finstuen Administrative Services Manager City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7* TO: Mayor, Councilmembers, City Administrato~ FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Set Public Hearing - Various Licenses and Permits DATE: October 16, 2000 INTRODUCTION A public hearing is required for the renewal of various licenses and permits for the year 2001. DISCUSSION Each year the following licenses expire December 31, and are required by ordinance, to be reviewed at a public hearing prior to renewal: On-Sale Liquor Licenses Sunday Liquor Licenses Club Licenses On-Sale Wine Licenses Therapeutic Massage Licenses ACTION REOUIRED Set a public hearing for 7:00 p.m., November 6, 2000, to review license renewal applications. Respectfully submitted, (~g~ Karen Finstuen Administrative Services Manager PUBLIC HEARING NOTICE CITY OF FARMINGTON PURPOSE: Reviewing renewal of On-Sale Liquor, Sunday Liquor, Club, On-Sale Wine and Therapeutic Massage License Applications for the year 2001. WHEN: Monday, November 6, 2000 at 7:00 p.m.; or as soon thereafter as the parties may be heard. All persons desiring to be heard, in person or in writing, will be heard at this time. WHERE: City Council Meeting, City Hall Council Chambers, 325 Oak Street, Farmington, Minnesota. QUESTIONS: Call Karen Finstuen, Administrative Services Manager (651) 463. 1802. DATED: This 16dlday of October, 2000. IS!: John Erar City Administrator City of Farmington 325 Oak Street, farmington, MN 55024 (651) 463-7111 fax (651) 463-2591 www.ci.farmin~on.mn.us 7L' TO: Mayor, Council Members, City Administrator-:...- Michael Schultz/ /11') () Associate Planner yur FROM: SUBJECT: Third Quarter 2000 New Construction Report DATE: October 16, 2000 INTRODUCTION The following report summarizes the new construction permits issued during the third quarter of 2000. DISCUSSION During the third quarter of the 2000 building construction season, July 151 through September 30th, the City issued 32 new single-family detached housing permits, 23 new townhouse permits and 1 new multi-family (Cameron Woods second building) building permit. The 32 single-family permits issued during the third quarter of 2000 is 28 below the 60 single- family permits issued over the same period last year, the overall total of 56 new housing permits (single-family and multi-family units) issued is 18 less over the same period of a year ago. Construction valuation of the single-family homes totaled $3,965,800. Staff's rationale for the drop in building permits over the same quarter last year is due to the limited number of single-family lots available through a portion of this summer. Many of the current subdivisions were in the stages of completing infrastructure during the third quarter, including Autumn Glen, East Farmington 7th and Charleswood 3rd. Staff anticipates that the number of permits will be higher in the fourth quarter with the opening of new phases. Through the third quarter of this year the City has issued 228 total new housing permits, one new industrial building permit was issued for PIC expansion and no new commercial building permits have been issued for the year. ACTION REQUIRED No action is required, for City Council information only. ~i Michael Schultz Associate Planner tn .... .- E L. Q) D- C) c: .- s . . ~ In ~ "i: Q) ~ cu ~ a .... Q) u.s =Q .0- :J tll 0.. c :::8 Q) :J z~ l/l ..!: Cii'O .~ Q) _ :J l/l l/l :J.!!!. -g2 "i 'E Q) .... z~ Cii'O .~ Q) Q) ~ E.!!!. E l/l O;t::: () E :: .... Q) Q) zo.. Cii .. c Q) '02 'iij .- Q) C o::=> Cii '0 ~ ~ 'E ~ .= '3 ::E ~ z Q)'O E Q) o :J .s:::. l/l c.!!!. ~2 ~ .- :: E Q) Q) zo.. '0 X Q) Q) :J g.~ Cl l/l :::t:: Q) E Z Q) 0.. l/l - 'E 0>'0 0.. Q) I..L. ~ (J).!!!. :: Q) Z 0.....00..... ONO.....('I') NNoo('l')LO co;:O).....~ 2 'c => 0'1 C 'iij :J o I 00000 O;:!:~O~ 00000 NooCO('l')O) coO)..........g .... Q) 1:: tll :J o Cii '0 .... ~ <5 1.0 _'0 'O.s:::. 0) $?cGM~~ 1.0 0) 0) ..... .... tll Q) >- 00.....0..... NOO.....('I') .....1.0 voo 00 OO~..........~ 00000 O~NN~ 00000 ..... LON COV OO~..........~ Cii - o .... ~ <5 co iij-g"E.s:::.~ T""C'\IM~T"" co 0) 0) ..... 00000 OT""T""T"'"('t') LOLO.....VLO vooCOLO~ 00000 00000 00000 LOLO.....VLO VooCOLO~ Cii '0 .... ~ <5 ..... iij-g"E.s:::.~ T""N('I)~T"'" ..... 0) 0) ..... 0.....00..... 00000 .....000..... N.....N('I')oo ..... 00..... core 00000 OOO~~ ONONV NO)N.....V ...............LO~ Cii '0 .... ~ <5 00 _'O'O.s:::.0) $?cGM~~ 00 0) 0) ..... 0.....00..... 00.....0..... 00000 1.0 1.0 vO) ('I') Voo.....~~ OOO~~ OO;:!:;:!:re 00000 1.01.00('1')('1') VooCOoo~ Cii '0 .... ~ <5 0) iij'O'O.s:::.~ .....cGM~..... 0) 0) 0) ..... 000 .....00 000 NLOCO .....;:0) O~~ LO~~ ONO .....O)N CO.....('I') .... <5 iij-g ..... N o o o N o o ('I') 00 N ..... 1.0 co v N 00 ..... ..... Cii '0 ~ o "E.s8 ('I')VN Q) co '0 o ~ q~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers City Administrato~v FROM: David L. Olson Community Development Director SUBJECT: Consider Contract for Zoning Code Update Consultant DATE: October 16, 2000 INTRODUCTION The City Council previously authorized staff to request proposals for professional services to assist the City in the update of the City's Zoning Ordinance. DISCUSSION The City sent out requests for proposals to nine (9) planning consulting firms that are all located within the Twin Cities. The City received proposals from four (4) firms and upon review of the proposals, the decision was made to interview all four (4) firms. The interview panel consisted of Dirk Rotty, Chair of the Planning Commission, Joel Jamnik, City Attorney, Lee Smick, Planning Coordinator and. myself. Upon completion of the interviews it was the consensus of the group to recommend the firm of Hoisington Koegler Group Inc. (HKGI). HKGI is either in the process or has recently completed ordinance updates for the cities of Inver Grove Heights, Mound, and New Prague. Other cities that HKGI has done comprehensive plan or ordinance updates in include Chanhassen, Crystal, Hopkins, Deep Haven, and Hastings among others. The cities that were contacted all gave HKGI positive references. BUDGET IMPACT HKGI's fee proposal for this project is $33,000 plus reimbursable expenses (mileage and photocopying). This is within the budgeted amount of$35,000 that was contained in the 2000 Budget. ACTION REOUESTED Authorize execution of a contract for services with Hoisington Koegler Group Inc. to provide professional services to update the City's Zoning Ordinance. Respectfully submitted, U~ David L. Olson Community Development Director October 5, 2000 Mr. David L. Olson Community Development Director City ofFannington 325 Oak Street Fannington, MN 55024 Re: Contract for Preparation of Zoning and Subdivision Ordinance Updates Dear Mr. Olson: This letter outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between the City of Fannington, hereinafter referred to as the CITY, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT for professional planning services for the preparation of updates to Fannington's Zoning and Subdivision Ordinances, hereinafter referred to as the PROJECT. The CITY and CONSULTANT agree as set forth below: A. WORK PROGRAM - BASIC SERVICES Task 1 - Kick-off Meeting with City Staff The first step in the process of the Zoning and Subdivision Ordinance update will be a meeting with City staff to review the project parameters, identify all existing ordinances and City policies, finalize the work program, and finalize the project schedule. The kick-off meeting will also focus on the approach to be used for the ordinance structure examining both the Uniform Development Code approach and the traditional approach of two separate ordinances. HKGi will obtain all available Zoning and Subdivision Ordinances and City policy information enabling a review of the existing ordinance structure and provisions. Task 2 - Kick-otTMeeting with Planning Commission A kick-off meeting with the Planning Commission will be scheduled to identify issues that should be reviewed as part of the update. HKGi will also present the identified work program and schedule to set expectations and responsibilities for updating the Zoning and Subdivision Ordinances. Task 3 - Review of Ordinance Deficiencies In addition to the ordinance deficiencies identified by the Planning Commission and Staff, HKGi will review the existing Zoning and Subdivision Ordinances, reporting on the condition of each section contained therein. This evaluation report will provide the direction for revisions and new sections to the updated ordinances. Additional insight into various topics may be needed as the process proceeds to meet the objectives of the update. Task 4 - Proposed Draft Ordinance Structure With an understanding of the deficiencies and direction of the new ordinance, a draft ordinance structure will be completed, outlining major sections and subsections for both the Zoning and Subdivision Ordinances or as a combined Uniform Development Code. If appropriate, this outline will begin to build the framework for integrating the standard ordinances into a more contemporary Uniform Development Code/land use manual. The organizational structure and number sequencing will be reviewed by the City's legal council to ensure consistency with the City Code and applicable State Statutes. Task 5 Update of Ordinance Sections Based on the identified Zoning and Subdivision Ordinance deficiencies and new content that is needed, sections will be updated. The effort will start with the Zoning District Provisions, reviewing zoning districts for intent, uses, and bulk provisions. With the districts as a foundation, a review of Definitions and Performance Standard provisions will follow. These three sections form the majority of the ordinance content and are the most visible sections to the public. Design Standards included in the current Subdivision Ordinance will be reviewed since they may complement typical zoning standards in the new uniform development code. It is anticipated that these sections will require a large amount of review time and attention. The procedural and administrative sections of the code will be reviewed with both planning staff and the City's legal council for consistency with other City Code sections, and legislative requirements. If the UOC approach is taken, it will be important to make clear distinctions of the design implications the Uniform Development Code will have on both private and public improvements in rural and urban areas of Farmington. The Uniform Development Code has the ability to articulate design in a manner that is not always well conveyed in 'typical' zoning and subdivision ordinances. This is an important stage of the process to establish a clear understanding of how the code will affect the community's character. Task 6 Working Draft Ordinance Review Upon completion of the various code sections, a working draft of each will be produced for review by Staff and the Planning Commission. These drafts will incorporate all material from the previous tasks. As working drafts, they will be documents for review and evaluation of policy implications and other issues that may arise. The review of the working drafts will be important in preparing a draft Uniform Development Code or traditional zoning and subdivision ordinance updates for review by the Planning Commission. Task 7 Final Draft and Planning Commission Hearing Prior to a public hearing, a Final Draft Uniform Development Code will be prepared. This draft will incorporate revisions from the working draft and should provide the Planning Commission and City Council with a good comfort level of the Ordinances having had a preliminary review prior to the hearing. HKGi will work closely with City Staff to strategize the best approach for the public hearing(s). Zoning IIIUI SulNlll'iMon OrdlnturCe UpdIMs City of FlU7Iflngton Ptlge2 Task 8 City Council Hearing Based on the Planning Commission public hearing, a City Council hearing will be scheduled. HKGi will also work closely with City Staff to strategize the best approach for City Council public hearing(s). Task 9 Final Ordinance Preparation After input is received from the public hearings and final ordinance modifications have been made, the final ordinance document will be assembled. HKGi will transmit both a printed original of all ordinance language and electronic versions of all text and graphics to the City of Farmington. B. SCOPE OF ADDITIONAL SERVICES The following services have not been requested by the CITY but are available, upon authorization, from the CONSULTANT. 1. Meetings in addition to those specified in Basic Services. 2. Additional services not specified herein. C. FEES FOR PROFESSIONAL SERVICES The CITY agrees to pay the CONSULTANT for services rendered as follows: 1. For the CONSULTANT'S Basic Services described in Paragraph A above, a fee based on the CONSLUTANT'S current hourly rate schedule (see Attachment A) not to exceed Thirty Three Thousand Dollars ($33,000.00). 2. For the CONSULTANT'S Additional Services described in Paragraph B, a fee based on the CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated fee. 3. Statements will be submitted to the City on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. 4. The CONSULTANT reserves the right to suspend services if the CITY is delinquent in making payments in accordance with this Agreement. D. CITY'S RESPONSmILITY The CITY shall be responsible for providing the CONSLUL T ANT with the following: 1. The assembly of background information including, but not limited to: A. Copy of applicable sections of the existing Farmington City Code. B. Copies of staff notes and files regarding ordinance issues C. Copy of the Farmington Comprehensive Plan D. Copies of other plans, reports and policy documents as appropriate. ZON"Il fUUI SIIbdhIsUHI 0I'dlJuuu:e Updtlta City of FlU'Inington hge3 2. Mailing lists, printing, postage and the mailing of invitations for public meetings. 3. Arrangements for public meetings. E. STAFF COMMITMENT Primary HKGi personnel to be assigned to the PROJECT include the following: · Mark Koegler will serve as principal-in-charge of the PROJECT and will actively participate throughout the ordinance revision process. In addition to his technical participation in the project, he will also have responsibility for overall PROJECT coordination and scheduling. · Loren Gordon will serve as the project manager. As such, he will be responsible for day-to- day contact with Farmington staff and will participate in the technical aspects of the ordinance updates. · Brad Scheib will serve as a project planner. He will provide technical and graphic assistance in the completion of the PROJECT. F. COMPLETION SCHEDULE The services of the CONSULTANT shall begin upon execution of this agreement and, absent of causes beyond the control of the CONSULTANT, will be completed by September 30, 2001. The schedule shown on Attachment "B" is included as a general guide and will be updated during the planning process. G. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. H. EOUAL OPPORTUNITY During the performance of this Contract, the CONSULTANT, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT shall take affmnative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer; recruitment or recruitment advertising; layoff or termination, rates of payor other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. ZonJ"IllIIUI SIIbtIivislon 0rtIl"""" Upt/llta City 0/ FlII'Ini1IgtlNt Pce4 I. TERM. TERMINATION. SUCCESSORS AND/OR ASSIGNS 1. The Term of this Agreement shall be concurrent with the work authorized and shall be in accordance with the schedule to be established between the CITY and the CONSULTANT. 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least ten (10) days prior to the date of termination. 3. Neither the CITY nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination, Consultant shall be entitled to fees earned through the effective date of termination. J. DISPUTES In the event the CITY and CONSULTANT are unable to reach agreement under the terms of this contract, disputes shall be resolved using alternative dispute resolution (ADR). K. REVOCATION If this agreement is not signed and accepted by both parties within 90 days of the contract date, it shall become null and void. L. AUTHORIZATION IN WITNESS WHEREOF, The CITY OF FARMINGTON and the CONSULTANT have made and executed this Agreement for Professional Services, This day of , 2000. CITY OF FARMINGTON Name Title Zoning tUI4t SIIbdIPIsImI Ordl1uuIce UpdIttn City of FIIIIIIIngtmI PeeS Attest: Name HOISINGTON KOEGLER GROUP INC. R. Mark Koegler, President Title Michael Schroeder, Vice President Zoning IIIUI Subdivlslon OrdlltlUlCe UpdIltes City of Ffll'lllington P.6 ATTACHMENT 'A' 2000 HOURLY RATES HOISINGTON KOEGLER GROUP INC. Senior PrincipaL........... ..... ...................... ....... ................ $90-135/hr Principal....... ........... ....... ...... ........................... ............ ...... $80.95/hr Professional II ................................................................... $60-75/hr Professional I .................................................................... $45-55/hr TechnicaL... .......... ...... .... .... ............. ............. ... ..... ..... ........ $35-50/hr Secretarial....... ....... .......... ...... ..... ................. .................. .........S40/hr Testimony. ...... ....................... ..... ........... ............ ..... ....... ..... ..$150/hr REIMBURSABLE EXPENSES Mileage ............................................................................... 32~/mile Photocopying........................ ............................ ....... ..... ..... 1St/page Outside Printing ............................................................. Actual Cost Diazo Printing ................................................................ Actual Cost Draft Plots ........................................................................$5.00 each Vellum Plots ..................................................................$10.00 each Color Plots .....................................................................$20.00 each Zoning and Subdivision Ordi1umce Updllles City 01 FlII'IIflngton Page? Tuk.1. I<iilk.QrMlllt1g" cay StaIf .. n-kZ . ~.~ COmniIatiaotlld ClyCcllld .....k 3 ~dQdNnceDtkilAdet . , T_4 ~OnIt()clillftl aucue , WGlUhapMllltlg " T..k 5, UpdaIadORlnnlSlcllans , WorIalhopMeet9 Talk, ~[qIQ1ha , ~MeetI1ga Talk'" PlrMntComnillion"-"G 'IUk . CilyCounclIlealilG Attachment 'B' Preliminary Schedule .. Fanninpon Zoning and Subdivision Ordinanee Update .. .. * Farmi.-aton, Minnesota . HoiIIDatGn Koe"'GnIup~. Zoning turd SIlIldlvisJon Ordlntuta Updotes CIty of FlII'mingtDn PtIp' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us /O~ TO: Mayor, Councilmembers and City Administrat~ FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Amend Ordinance - Wine Licenses DATE: October 16, 2000 INTRODUCTION B & B Pizza has requested permission to serve strong beer under their wine license. DISCUSSION According to Minnesota statutes 340A.404 the City Council may by ordinance authorize a holder of an on-sale wine license who is also licensed to sell on-sale 3.2 percent malt liquors, to sell intoxicating malt liquors at on-sale without an additional license. The gross receipts must be at least 60 percent attributable to the sale of food. 0/ B & B Pizza currently attributes 94% of their sales to food 0/ B & B Pizza is currently the only Wine License holder in Farmington, therefore the only license affected by the requested ordinance revision 0/ The City Attorney and Police Chief have reviewed the proposed ordinance revision BUDGET IMPACT None. ACTION REOUESTED Amend the ordinance relating to the issuance of Wine Licenses permitting on-sale of intoxicating malt liquors under a wine license for establishments whose gross receipts are at least 60 percent attributable to the sale of food. Respectfully submitted, d !l - (jl'~ (]JGvw~ Karen Finstuen Administrative Services Manager ORDINANCE NO. 000- CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA AN ORDINANCE AMENDING TITLE 3 OF THE FARMINGTON CITY CODE RELATING TO THE ISSUANCE OF WINE LICENSES THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Title 3, Chapter 12 of the Farmington City Code is hereby amended by adding as follows: 3-12-4 A holder of an on-sale wine license who is also licensed to sell 3.2 percent malt liquors at on-sale pursuant to section 340A.411, and whose gross receipts are at least 60 percent attributable to the sale of food, is authorized to sell intoxicating malt liquors at on-sale without an additional license. SECTION 2. EFFECTIVE DATE: This ordinance shall take effect immediately upon its passage and publication. ADOPTED this 2nd day of October, 2000, by the City Council of the City of Fannington. CITY OF FARMINGTON By: Gerald Ristow, Mayor ATIEST: John Erar, City Administrator SEAL Approved as to form the _ day of , 2000. City Attorney Published in the Farmington Independent the _ day of ,2000. B & B Pizza September 20, 2000 City of Farmington Dear City of Farmington, I now currently have a 3.2 Beer and Wine license. I have learned from the state that B & B Pizza can serve strong beer with a wine license so we are requesting to serve strong beer under our wine license. We are currently at 94% food sales and 6% beer and wine sales. Please let me know if I can answer any questions or concerns or if I am missing any of the proper forms. You can reach me during the day at (612) 562-3934 or in the evening at (651) 290-2487. Sincerely, ~~y~ Betty Goldberg Owner B & B Pizza 216 ELM STREET FARMINGTON, MN 55024 City of Farmington 325 Oak Street Farmington, MN 55024 www.ci.farmington.mn.us FAX TRANSMITTAL MEMO No. of Pages: 3 Date: 9/25/003:12 PM To: Joel Jamnik From: Cindy Muller Company: Company: City of Farmington Fax #: Fax #: (651) 463-2591 Telephone #: Telephone #: (651) 463-1803 Comments: Please review the attached advise if any changes. This is for the Oct 2 Council Meeting so please return it by Tuesday, Sept 26. Thank you r;J); un~ /]/> /" ~7?~C (/ {/ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us JOb TO: Mayor and Council Members FROM: John F. Erar, City Administrator SUBJECT: Schedule Council Workshop - 2001.2005 Capital Improvement Plan DATE: October 16, 2000 INTRODUCTION Annually, the City Council is presented with a draft Capital Improvement Plan (CIP) identifying proposed projects to be completed over the next five fiscal years. Projects proposed in 2001-2005 are subject to additional Council review and multi-step process requirements pursuant to the CIP Project Development and Process Authorization Schedule. DISCUSSION Council will receive the Draft 2001-2005 CIP at the October 16, 2000 meeting. The proposed Capital Improvement Plan totals $39,947,152 over the next five-year period. Projects are proposed to be funded from a variety of sources including City tax levies, Special Revenue Funds, Enterprise Funds, State Aid grants, and special assessments. This document should be viewed as a strategic planning tool that recognizes community infrastructure priorities, and not necessarily as a budget. Proposed project expenditures are estimated using the best information available at the time of its presentation, and are subject to change upon further project review and cost analysis. In light of the need for Council to further review and scrutinize the various projects contained within the draft 2001-2005 CIP, a Council workshop is recommended' to address any Council member concerns and issues. ACTION REOUESTED It is proposed that a Council workshop be scheduled on Wednesday, November 8, 2000 following the canvassing ofthe 2000 Election also scheduled for that afternoon at 4:30 p.m. If this date and earlier time is acceptable, it is requested that Council authorize same. If this proposed date does not meet Council needs, a subsequent date of Wednesday, November 15,2000 at 7:00 p.m. would be suggested. ;l!1tRespeR~llY ~ubmitted, , / {bnF.~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463~7111 Fax (651) 463-2591 www.cLfarmington.mn.us lOG TO: Mayor and Council Members FROM: John F. Erar, City Administrator SUBJECT: Consider 2001 Legislative Policy Priorities - Association of Metropolitan Municipalities DATE: October 16, 2000 INTRODUCTION The City has received a request from the Association of Metropolitan Municipalities (AMM) to consider 2001 Legislative Priorities affecting a variety of local governance areas. As a member of the AMM, the Council has an opportunity to express its collective views relative to the upcoming legislative session. DISCUSSION In developing AMM policy priorities, four committees comprised of city officials, both elected and appointed, discussed a variety of local government issues and initiatives that will most likely receive legislative attention in this upcoming session. Policy issues were grouped into four categories and discussed by the following committees: Housing and Economic Development, Metropolitan Agencies, Municipal Revenue and Taxation, and Transportation and General Government. From a total list of sixty-four (64) policies under consideration, each of these four committees identified a sub-set of seventeen (17) policies that they are recommending to cities for priority consideration. From that sub-set, the Council is being requested to select their top five (5) legislative priorities. Included in the attachments is an AMM Policies Priorities worksheet that Council members may wish to complete and return to my office prior to the Council meeting. Tabulation of the resulting priorities will be scored according to those receiving the most votes and can be discussed at the evening's meeting. To assist Council in their review, the policies that appear to have the most significant impact on local government operations according to Gene Ranieri, AMM Executive Director are presented below. In addition, while not specifically identified by the AMM Municipal Revenue and Taxation Committee, the repeal of the state sales tax on local government purchases has been identified by the Council as important to City budgetary interests in the past. ./ Policy I-A ./ Policy I B/C ./ .Policy I-E ./ Policy I-K ./ Policy II-A ./ Policy III-H ./ Policy III-J ./ Policy IV-F ./ Policy V-A ACTION REOUESTED Levy Limits Local Aid (Particularly HACA) Sales Tax on Local Government Purchases Class Rate Tax System Mandates and Local Authority Family and Elderly Housing Economic Development Responsibilities Local Plan Implementation Transportation Funding Respectfully request Council completion of the attached AMM Policy Priority worksheet. If received prior to the Council meeting, a summary of the results will be presented at this evening's meeting for adoption. ;;riL~ /OhnF. Erar file NAME: CITY: AMM POLICY PRIORITIES (2001). Please review the following list of priorities submitted by each of the AMM's four policy committees and indicate the top five priority policies you think the AMM should focus its time and resources on during the 2001 Legislative Session. Fax completed form to: 651-281-1299. (1 = highest priority; 5 = lowest priority) I-A Levy Limits (Revenue) "* I-B/C Local Aid (Revenue)# I-K I-a II-A III-D III-H III-J III -N IV-F Class Rate Tax System (Revenue)# Public Employees Retirement Association (PERA) Under-Funding (Revenue) Mandates & Local Authority (General Legislation) ., Minnesota Housing Finance Agency (MHF A) Program & Appropriations (Housing & Economic Development) L~1'ltG ~~pullsib1litfes (Housing & Economic Developmentf C~ G.t. ra~~ O@yelsj3ft1en.t ~using & Economic Development))f Workforce Development (Housing & Economic Development) Local Plan Implementation (Metropolitan Agencies) ~ IV-K Metropolitan Council: Method to Select Members (Metropolitan Agencies) IV -N Water Supply (Metropolitan Agencies) IV-a Regional Wastewater (Sewer) Treatment Systems (Metropolitan Agencies) V -A Transportation Funding (Transportation) It V-B Regional Transit System (Transportation) V-C Metro Transit Property Tax (Transportation) V -G Motion Imaging Recording System (M.I.R.S.): Traffic Law Compliance (Transp.) Other: :r-E ~ Ta.'X, 6"n Lor1L.l ~.,:;f A.w~ Association of Metropolitan Municipalities (AMM) 145 University Ave. W, St. Paul, MN 55103 IPhone: 651-215-4000 I Fax: 651-281-1299 Email: amm@ammI45.org - AHociation of Metropolitan Municipalitie~ Da te: Time: Where: Cost: Od. 4, 2000 2000 Policy Adoption Meeting Thursday, Nov. 9, 2000 5-7 p.m. League of Minnesota Cities Building (LMC) 145 University Ave. W St Paul, MN 55103 FREE!! The Policy Adoption Meeting is one of two major meetings the Association of Metropolitan Municipalities (AMM) holds each year for YOU -- the membership, All mayors, councilmembers, managers and administrators, as well as city staff are welcome to attend. This year, we will again have a more compad meeting format A 45-minute social featuring light hors d'oeuvres will begin at 5 p.m" followed by the business meet- ing from 5:45-7 p.m, There is NO charge to attend the social and/or meeting, This is your opportunity to debate and adopt the AMM's 2001 Legislative Policies and to determine the top priority issues the AMM will spend much of its time and resources on during the 2001 Legislative Session, Oties are encouraged to send more than one representative to contribute to the policy discussion, Please R.5.VP by calling Laude Jennings at 651-215-4000 by Fdday, Nov. 3. Vote on the AMM's 2001 Legislative Policies. Determine AMM's 2001 lobbying pdorities. Network with your metropolitan peers. 145UniversityAve. W. # St Paul, MN 55103 # Phone: 651-215-4000 # Fax: 651-281-1299 # Ema;Z'amm@ammI45.org This flyer has been mailed to all AMM mayors, coundlmembers and managers/administrators. LMC Building Association of Metropolitan Municipalities (AMM) 145 University Ave. W # St Paul, Minnesota 55103 Phone: 651-215-4000 # Fax: 651-281-1299 Emai/.' amm@ammI45.org N Highway 36 ... Maryland Ave. Sherburne Ave. ~ University Ave. ....... State ~ VI Q) Office ....... u VI ex: Bldg. c 0 ill 'C L.{) ro 1-94 (Y) ~ Located one-half mile north of 1-94 at the corner of Rice Street and University A venue. Please park in the west parking lot and enter the building through the west entrance. Municipal Revenue & Taxation (I) Levy Limits (I-A) The AMM strongly opposes levy limits and urges the legislature to not re-enact them for 2002 or beyond. The AMM also opposes the imposition of artificial mechanisms such as valuation freezes, payroll freezes, reverse referenda, super majority requirements for levy, or other limitations to the local government budget and taxing process. Local Government Aid (LGA) (I-B) Local Government Aid (LGA) returns a portion of statewide resources to supplement local property taxes. The AMM supports its continuation with an annual inflation index, along with additional state resources to further reduce the reliance on the property tax. In addition, any LGA formula changes considered by the legislature must have a positive impact on the metropolitan area. Homestead & Agricultural Credit Aid (HACA) (I-C) The Homestead and Agricultural Credit Aid (HAC A) equals about one-third of the total local aid and should be continued as part of the local fiscal relationship, with an inflation or increased household growth factor restored for cities. If HAC A continues to be used to offset lower valued home tax increases as a result of class rate compression, the legislature should provide an ongoing HACA index to offset continued tax shifts after the initial year. The AMM strongly opposes the conversion of city HAC A to school aid. Tax Exempt Property (I-D) The AMM encourages the legislature to authorize cities to establish a program of payments in lieu of taxes by tax exempt governmental and non-governmental organizations, except constitutionally 2001 Legislative Policies Municipal Revenue & Taxation The personal property tax is a significant portion of the metropolitan fiscal disparity pool and, if eliminated, would have a metropolitan-wide property tax impact. Revenue Diversification (I-J) The AMM supports revenue diversification for cities to reduce the reliance on local property taxes. Some examples include authorization for local sales taxes, payments in lieu of taxes, franchise fees, deed taxes to remain with city, development impact fees, or the creation of a separate income/ sales tax fund that would grow with the economy. The AMM opposes legislated reduction or limitation on various license fees, development fees, or other general fees which would force increased property tax to pay for related services. Class Rate Tax System (I-K) The AMM opposes a change from the class rate tax system to a market value system, which would cause tremendous shifts of tax burden between classes of property, or applying future levy increases to market value, since this would further complicate the property tax system. Limited Market Value (I-L) The AMM strongly opposes further extension of artificial limits in valuing property at market for property taxation purposes. Limiting market value increase on existing property to a non- market index or set rate will cause various property tax system problems. Similar properties will be taxed differently if new or sold and improvements will be discouraged. Tax shifts will occur mainly on lower valued homes and the ability to issue bonds may be adversely affected. Finally, it will be politically difficult as well as costly to persons owning long-term capped properties when it becomes necessary to sunset due to vast differences in tax liabilities for like properties. The AMM believes that enhanced targeting for special circumstances such as low-income persons better serves the tax system. 2001 Legislative Policies 3 Municipal Revenue & Taxation Smart Growth Incentives (I-M) The legislature should enact financial incentives for cities to encourage smart growth and affordable housing in the form of a state appropriation to offset capital and administrative costs. A smart growth incentive should be a separate supplemental aid program, not part of the current local government aid fund or distribution formula. City Revenue Stability & Fund Balance (I-N) The legislature should not attempt to control or restrict city fund balances. These funds are necessary to maintain fiscal viability to meet unexpected or emergency resource needs of city governments, to purchase capital goods and infrastructure, provide adequate cash flow and to maintain high-level bond ratings. Public Employees' Retirement Association (PERA) Under-Funding (1-0) Recent analysis has demonstrated that the PERA coordinated plan has been using overly-optimistic actuarial assumptions for several years. The plan is expected to need additional funding of more than $100 million a year over the next 25 years to cover projected pension benefits. If the additional funding comes exclusively from employer and employee payroll contributions, the increased contributions would be 30 percent higher than current levels. Contribution rate increases may reduce employee's take-home pay, strain local budgets and result in property tax increases. City officials recognize that employer and employee contribution rate increases are an important part of the funding solution. To reduce the magnitude of the increases, the Legislative Commission on Pensions should consider the following alternatives: . Supply PERA with state aid funded through reduced contributions to the Teachers' Retirement Association (TRA) and the Minnesota State Retirement System (MSRS). In 1984, PERA and MSRS sufficiencies were similarly transferred to TRA when it was under-funded. . Implement pro-rated service credit. PERA is the only major Minnesota pension plan that awards a full-year's service credit to part-time employees. 4 2001 Legislative Policies ~ General Legislation (II) Mandates & Local Authority (II-A) The AMM opposes statutory changes which erode local control and authority or create mandated additional tasks requiring new or added local costs without a corresponding state appropriation or funding mechanism. New unfunded mandates cause increased property taxes which impedes the ability to fund traditional service needs. Public Right-of-Way (II-B) The AMM supports the continued effort of the League of Minnesota Cities (LMC) to protect the authority of cities to maintain jurisdiction over municipal public rights-of-way, to establish relevant criteria and to obtain reasonable compensation for its degradation and to retain franchise and fee collection authority for gas, electric and cable services. Witness Fee Costs (II-C) Since one-third of fines for city-related prosecutions remain with the county and adequately fund this cost, the AMM opposes shifting witness' fees from counties to cities for these actions. 911 Telephone Tax (II-D) The AMM supports the current distribution of the 911-access fee and the limit of 30 cents per line per month to offset basic maintenance costs and enhanced upgrade. Any fee granted legislatively in excess of 30 cents should be returned directly to the municipality or public safety answering provider (PSAP) where collected. Fee increases granted by the legislature should be a specific amount not a general authorization and only for a specific purpose. Phase 2 Wireless enhanced 911 costs should be recovered from a direct charge to cell phone users. 2001 Legislative Policies 7 Housing & Economic Development . State funding provided for the incentives should not reduce existing programs. Federal Housing Policy (III-C) "While the state of Minnesota continues as a partner with local government in addressing housing issues the federal government, the traditional leader in housing policy development, has decreased its involvement in the issue. The federal government's lack of commitment has caused the other partners -- state and local governments -- to increase their housing commitments. The state and local efforts have made an impact but without a strong federal presence, the state and local efforts will be limited. Therefore, the AMM strongly encourages the federal government to be actively engaged in hotlsing policy and programming. Historically, the federal government has provided funding for housing production and rent subsidies. Over the last decade the federal government has reduced its funding commitment and has caused a shortage of affordable housing. Therefore, the AMM recommends that the federal government increase its participation and funding in housing. Minnesota Housing Finance Agency (MHFA) Programs & Appropriations (III-D) The MHFA's current biennial budget totals $173.0 million. The budget funds several programs that rehabilitate rental and owner- occupied housing, produce new housing, prevent homelessness, and finance the preservation of affordable federally subsidized housing. The current budget consists of $121.0 million from the state general fund and $52.1 million in federal funds. All of the federal revenue is a "one time" appropriation as is $41.0 million from the general fund. Being aware of the vital role of housing in family stability and in the economy, the legislature should: . Approve a permanent appropriation that is equal to one percent of the state's biennial general fund budget. . Maximize its investment in housing by primarily funding programs that leverage investments from non-state sources. . Continue the housing preservation program for federally subsidized housing that could be converted to market rate housing. Housing & Economic Development Family & Elderly Housing (Ill-H) Demographic trends indicate that Minnesota's population is aging. For example, the Metropolitan Council projects that the region's population age 65 and older will nearly double from the year 2000 to 2020. Since most of the population owns single family housing and they will be smaller households there could be a demand for smaller housing units. The elderly population will also be older than their predecessors. In the metropolitan area, the Metropolitan Council reports that the number of persons age 75 and over will increase from approximately 110,000 in the year 2000 to 180,000 in 2020. Being aware of the trends, the legislature should: + Provide additional resources to serve the low income elderly. Resources should include housing as well as related services. + Direct state agencies to provide information and technical assistance to local governments regarding the population changes and their impacts on public services. + Develop policies that encourage the development of housing for the elderly that is affordable and provides an attractive alternative to current housing and preserves the current housing. Housing & Economic Development Economic Development Responsibilities (III-J) The state should continue to recognize cities as the primary unit of government responsible for implementing economic development policies and land use controls. New or amended economic development programs designed to address specific economic circumstances within cities or counties should use problem definition as the criteria rather than geographic location, city size or similar criteria. Tax Increment Financing (TIF) (III-K) The Minnesota Legislature during the previous session made several changes to the Tax Increment Financing (TIF) Act. Among them were amendments relating to pooling, the use of increment for public facilities and the impact of property tax changes on TIF. Being aware of the amendments and the need to redevelop, the TIF law should be amended to: Local Effort . Eliminate the LGA/HACA p;enalty or allow an exception from levy limits. If the penalty is not eliminated, the restrictions on the source of payment should be removed. . Authorize the use of federal grants and other local funds for local contributions. TIF Use . Exempt redevelopment districts from the five-year rule. . Reaffirm that cities alone should be authorized to approve city initiated tax increment districts and that counties and school districts should continue to have the ability to review and corrunent on TIF. . Permit all cities to establish housing replacement (scattered site) districts and allow TIF to be used for historic preservation. Housing . Modify the housing district income qualification requirements to allow the levels to vary according to individual regions of the state or counties. . Remove the LGA/HACA penalty imposed on housing districts established between 1990 and 1993. Housing & Economic Development Workforce Development (III-N) Minnesota cities have been responsible for development and redevelopment activities. Using such tools as federal and state grants, TIF and revenue bonds, cities have stimulated the commercial and industrial property development that has permitted companies to grow and increase employment opportunities. To continue to be competitive, however, companies are continually training its workforce in the use of new tools, systems and technologies. Business and government are concerned about the state's workforce. The governor's office has prepared a work force development framework that is intended to make Minnesota a world competitor in the 21st Century. The framework has the goal of keeping Minnesota's businesses competitive by supporting a flexible, skilled workforce and supporting efforts to increase personal income. To achieve these goals, the governor's office is recommending strategies that would eliminate obsolete and redundant programs and identify and promote well-paying jobs and skills of the future. The framework also recommends that there be collaboration among agencies and that available resources for workforce development are adequate and strategically focused. Being aware that cities are responsible for redevelopment and economic development and that workforce is a major component of the development it is recommended that: . Workforce legislation authorize cities to be involved in workforce planning and programming. . Appropriate a portion of the workforce funding for programs administered by cities to train and or re-train employees of companies participating in local government redevelopment or development activities. Building Permit Fee Surcharge (111-0) Local governments collect a half-percent surcharge on building permits. The proceeds of the surcharge are paid to the state and are used to support the State Building Codes and Standards Division. Prior to 1991, any excess proceeds were remitted on a pro-rated basis to the local governments. To help with the development of affordable housing it is recommended that: . The proceeds from the building permit surcharge fee be paid to the MHF A for the support of affordable housing and that the building codes and standards division be funded from the state general fund. Metropolitan Agencies Local Plan Implementation (IV-F) Local governments are responsible for zoning. These zoning decisions should not be conditioned upon approvals by the Metropolitan Councilor other governmental agency. The AMM is open to the use of alternative dispute resolution procedures prior to judicial remedies. Alternative dispute resolution could reduce costs and time for all parties involved in the dispute. The AMM strongly opposes the creation of an appeals board that could supersede city planning or zoning decisions. Metropolitan Council Focus on Planning (IV-G) Long-range planning should continue to be the primary function of the Metropolitan Council. In conducting long-range planning, the Metropolitan Council should periodically update and revise the vision for the region. As part of its long-range planning, the Metropolitan Council should include analysis of trends, plans, policies and programs that could impact or link the regional growth centers in Greater Minnesota to the metropolitan area. In addition to its long-range planning function, the Metropolitan Council should maintain and expand its technical and research services to cities. The services should assist cities in completing its planning mandates but also in conducting special studies and projects. For cities to meet their planning mandates, the Metropolitan Council must ensure that its planning, data collection and dissemination functions are fulfilled in a timely manner and are consistent with its statutory obligations. Budget Process & Work Program Evaluation (IV-H) The Metropolitan Council's annual budget should present revenue and expenditure budgets by the services provided. Mandated and non-discretionary projects should be identified along with their funding sources. Previous year's history should also be provided. The annual budget should maintain linkages between expenses and revenues. In addition, the funds or reserve funds raised for a particular service should not be used or commingled with the funds raised for any other service or activity. The Metropolitan Council's work program should meet four tests: + The issue or problem identified is important to the region's well-being. Metropolitan Agencies back-up tax is statewide, then the MAC should have statewide representation. In selecting membership on the MAC board, the governor should give primary consideration for representation from communities impacted by the operations of the MAC airports. Metropolitan Council: Method to Select Members (IV-K) The legislature has debated proposals to amend the process to select Metropolitan Council members. Proposals to elect the members directly or to elect county commissioners as Metropolitan Council members have been discussed but not enacted into law. The AMM has studied the governance issue and has released a separate "Metropolitan Governance Report" (October 1998). The report notes that there is no regional crisis that requires a governance change, but did recommend that Metropolitan Council members serve fixed, staggered terms. The AMM further recommends that no changes be made to the Metropolitan Council unless a governance proposal meets a set of criteria. The intent of the criteria is to fashion a regional governance structure that has a distinct mission, but does not establish a political subdivision with local government powers or one that is a state agency. The Metropolitan Council should have a distinct mission of long-range planning and operation of legislatively- authorized regional services. The criteria inClude: Terms of Office Members should serve fixed, staggered terms. Metropolitan Council Powers The Metropolitan Council should continue to be a long-range, planning agency and potentially an operator or oversight agency for regional services. As such, the Metropolitan Council must maintain planning, coordinating and local assistance as a high priority. 2001 Legislative Policies 27 Metropolitan Agencies Additional Powers New powers must not expand or override city responsibilities, especially land use regulation authority. The Metropolitan Council must not become an agency with general local government powers. State Role The legislature should focus on broad oversight of the Metropolitan Council's mission and services. Local Government Local elected officials must be involved in the selection process of Metropolitan Council members and there must be a mechanism to facilitate meaningful dialogue and input between the Metropolitan Council and cities. Collar Counties The metropolitan region clearly includes the seven designated counties and the adjacent eleven Minnesota counties, as well as three Wisconsin counties. The needs of the entire metropolitan region beyond the current seven county region must be addressed. Metropolitan Council Members The selection process must strive to appoint Metropolitan Council members who have an understanding of and will be responsive to the district represented, as well as be responsive to the best interests of the region. The selection process should limit the potential influence and support (including financial) of special interests. Parks & Open Space: Operation & Maintenance Capital Funding (IV-L) The governor and the legislature should continue to appropriate funding for the operation and maintenance of regional parks. The level of funding should be equal to the statutory goal of 40 percent of the total budget. Regional parks essentially serve the role of state parks in the metropolitan area and the acquisition, development and improvement of the parks should continue to be funded, in part, with state resources. 28 2001 Legislative Policies Metropolitan Agencies for surface water management as those imposed on local units within the metropolitan area. . A technical evaluation of the impact of 2:1 wetland replacement in the urbanized area on the goal of greater urban densities as stated in the Metropolitan Council's Regional Blueprint. Water Supply (IV-N) Additional legislation pertaining to local or regional water supply planning is not warranted. If legislation~ however, is proposed it should be based on the following principles: . Local units should retain the basic responsibility for water supply planning and management as in current law. . The state should fund additional mandates. . Potable water should not be designated a regional system. Regional Wastewater (Sewer) Treatment System (IV-D) The regional wastewater treatment system has improved the water quality of the region's major river and lakes. The system should not be permitted to break up or to diminish its effectiveness. Since all users benefit equally, the regional user rates should be uniform by type of user. Waste Stream Management (IV-P) The legislature should enact legislation which will: . Establish goals to reduce, recycle and reuse packaging materials and establish fees, taxes or deposits to encourage accomplishment of the goals. The revenues would be waived when the goals are met. Available revenues would be used to promote or enhance local programs to achieve the goals. . CQntinue the Office of Environmental Assistance (OEA) as an agency that primarily assists local governments to manage waste effectively. 30 200 1 Legislative Policies Transportation (V) Transportation Funding (V-A) The AMM strongly supports increased funding for transit and highways, both of which are a critical need in the metropolitan area. In addition, funding for mass transit including transit ways, light rail or heavy rail in existing corridors should be dedicated in a manner consistent with current highway funding. Funds allocated to the metropolitan area should be flexible so that the most efficient and cost effective transportation solution may be chosen and the main metropolitan problem (congestion relief) can be addressed. The AMM supports a constitutional amendment dedicating the Motor Vehicle Sales Tax and/ or other revenue source to a new Surface Transportation Multimodal fund from which an appropriate amount is allocated to the Highway User Tax Distribution fund to replace the auto license tab fee reduction of 2000, and the remaining amount to be used for transit and/ or highway needs as priority dictates. The AMM will support a general gas tax increase only if accompanied by this constitutional amendment provision. Regional Transit System (V-B) To provide travel choices to reduce congestion and automobile dependency the Regional Transit System should be a combination of integrated traffic management systems which include use of HOV lanes, express buses, exclusive transit ways, light rail transit, and commuter rail corridors built to connect residents to job, retail and commercial centers, plus a variety of other transit modes, including taxi, bus, pedestrian and bicycle. The AMM supports an increase in Metropolitan Transit Funding at a minimum to support the current system but preferably at a level 2001 Legislative Policies 33 Transportation to increase metro transit capability to equal growth and provide much needed congestion relief. Park-and-ride facilities for mass transit modes adequate to connect the regional centers, major trip generators and communities, both urban and suburban, should have integrated feeder systems to accommodate local buses, automobiles, van pools, bicycles, as well as walking facilities. The Metropolitan Council should work with local units of government to encourage appropriate land use controls along designated transit corridors to promote transit ridership. Metro Transit Property Tax (V-C) The property tax for Metro Transit is approaching $100 million annually and provides nearly 40 percent of the metro area transit revenues, which is the highest in the U.S. The AMM supports transit property tax relief through the use of alternative revenue sources such as a dedicated portion of metro area sales tax. Shifting the property tax levy amount to a state appropriation is unacceptable since over two-thirds of the total transit operations budget would then be subjected to the uncertainties of the state appropriation process. The AMM also opposes using city HACA or LGA to offset the transit levy since this is merely substituting one property tax levy for another. Whatever alternative revenue source is used should provide for significant growth, which currently is about 7.8 percent, and maintain current optout transit funding at comparable levels. Transportation Utility (V-D) The AMM requests the legislature to authorize cities to establish a transportation utility for street maintenance and reconstruction of aging infrastructure, similar to the existing storm water utility, so that costs of improved facilities can be more fairly charged to the users rather than the general population as a whole. Highway Turnbacks & Funding (V-E) The AMM supports jurisdictional reassignment or turnback of roads on a phased basis using functional classification and other appropriate criteria subject to a corresponding mechanism for 34 2001 Legislative Policies Transportation adequate funding of roadway improvements and continuing maintenance. Cities do not currently have the financial capacity other than significant property tax increase to absorb the additional roadway responsibilities without new funding sources. The existing municipal turnbackfund is not adequate based on contemplated turnbacks. l3C' Transportation Planning Process: Elected Officials Role (V-F) The AMM supports continuation of the Transportation Advisory Board (TAB), a majority of local elected officials membership on the TAB itself and the TAB process, which was developed to meet federal requirements for designation of the Metropolitan Council as the Metropolitan Planning Organization that is responsible for the continuous, comprehensive and cooperative (3C) transportation planning process to allocate federal funds among metropolitan area projects. This process requirement was reinforced by the 1991 Intermodal Surface Transportation Efficiency Act (ISTEA) and the 1998 Transportation Efficiency Act for the 21st Century (TEA21). Motion Imaging Recording System (M.I.R.S.): Traffic Law Compliance (V-G) The AMM requests legislative action authorizing utilization of motion imaging recording system technology for governmental units, including cities, on streets and highways to assist promotion of safety and traffic law compliance enforcement. The technology has been proven and is currently used for law enforcement by numerous states, municipalities and other countries. The state should at least implement a pilot project on municipal streets in the metropolitan area. Airport Noise Mitigation (V-H) Equitable noise mitigation programs needs to be developed to address the increased traffic and noise due to the expansion of the MSP International Airport. In 1996, the Metropolitan Airports Commission (MAC) was charged with developing a mitigation package for legislative consideration in 1997. Also, in 1999, the Governor's Community Stability Funding Task Force was created to identify and recommend funding sources for implementation of noise mitigation measures. Significant funding for noise mitigation still has not been identified or appropriated. The AMM believes 2001 Legislative Policies 35 Municipal Revenue & Taxation exempt property (churches and schools) for the cost of services such as police, fire and streets to their facilities. Sales Tax on Local Government Purchases (I-E) The legislature should reinstate the sales tax exemption for all local government purchases without requiring a reduction in other aids. Development Access Fees (I-F) The AMM supports authorization for cities to impose Development Access Fees for roads and stormwater control. In order to fairly provide for major street and stormwater improvements of primary benefit to a particular subdivision development but not directly assessable and to allocate cost so that .. new growth pays its fair share, the legislature should authorize cities to establish at their option a road and/ or stormwater development access charge to be collected at the time that subdivisions are approved and/ or at the time building permits are issued similar to park dedication fees. Price of Government (I-G) The price of government calculation in regard to local governments should be based on (1) changes in the sum of the levy and state aids, and (2) examination of long-term trends, not single year events. In addition, consideration should be given to service provision transfers between governmental units, increased demand for services by citizens and legislative mandates or tax rate changes. Fiscal Disparity Fund Distribution (I-H) The AMM opposes the use of fiscal disparities to fund social or physical metropolitan programs since it results in a metropolitan-wide property tax increase hidden from the .public. Personal Property Taxation: Electric Utility (I-I) The AMM opposes proposals for exempting the Investor Owned Utilities (IOUs) from the personal property tax. Under no circumstances should local units of government and their taxpayers be required to shoulder the burdens of tax relief for IOUs. 2 2001 Legislative Policies City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us IDe! TO: Mayor, Councilmembers, City Administrato~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Development Contract Addendum - Tamarack Ridge 1 st Addition DATE: October 16, 2000 INTRODUCTION Transmitted herewith is an addendum to the development contract for the Tamarack Ridge/Rock Cliff development. DISCUSSION The developer for Tamarack Ridge/Rock Cliff has requested to be allowed to complete the utility installation for the entire single family area of the Tamarack Ridge plat. Currently, the development contract for the project allows only grading beyond the first phase of the plat. The addendum identifies the revised surety amount that the developer will need to provide to cover the additional utility installations. There are several benefits that would be realized if the developer is allowed to complete all of the utilities this season. The sooner all of the utilities are completed, the sooner the construction disruption to the area will be significantly reduced. The de-watering operation would be concluded this year for the single-family area. Several residential wells and ponds in the area have been affected by this de-watering operation and completing this de-watering operation this year would be beneficial regarding those issues. The developer also benefits by the efficiency of completing the utility installation in one operation, rather than several. BUDGET IMPACT None. ACTION REQUESTED Adopt the attached resolution approving the addendum to the development contract for the Tamarack Ridge/Rock Cliff development that would allow the installation of utilities in Outlot H of the plat. Respectfully submitted, ~m~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file Proposed RESOLUTION NO. R -00 APPROVING ADDENDUM TO DEVELOPMENT CONTRACT TAMARACK RIDGE ROCK CLIFF DEVELOPMENT Pursuant to due call and notice thereof, a regular meeting of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 16th day of October, 2000 at 7:00 p.m. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to Resolution No. R37-00 approved May 15,2000, the City Council approved the Preliminary Plat of Tamarack Ridge 151 Addition; and WHEREAS, pursuant to Resolution No. R46-00 approved June 19,2000, the City Council approved the Final Plat of Tamarack Ridge 151 Addition subject to the following conditions; a) The Final Plat approval is contingent on the preparation and execution of the Development Contract and approval of the construction plans for grading, storm water and utilities by the Engineering Division. NOW THEREFORE, BE IT RESOLVED THAT: The addendum to the Development Contract for the aforementioned subdivision, a copy of which is on file in the Clerk's office is hereby approved subject to the following conditions: a) the Developer enter into this Agreement; and b) the Developer provide the necessary security in accordance with the terms of this Agreement. The Mayor and Administrator are hereby authorized and directed to sign such contract. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of October, 2000. Mayor Attested to the 16th day of October, 2000. SEAL City Administrator/Clerk ADDENDUM TO DEVELOPMENT CONTRACT AGREEMENT dated this 16nd day of October, 2000, supplements that Development Contract dated the 2151 day of August, 2000, by and between the City of Farmington, a Minnesota municipal corporation (CITY) and Rock Cliff Development, LLC, a Minnesota limited liability company (DEVELOPER), for Tamarack Ridge. Whereas as a condition of plat approval the Developer was required to enter into a Development Contract providing for the construction of specified public and private improvements; and Whereas paragraph 13 of the Development Contract addressed the phasing of the project and provided as follows: 13. Phased Development. The plat shall be developed in one (1) phase in accordance with Plans A - F. Lots 1-20, Block 2, Lots 1-8 Block 3 and Outlots B, C, D, E, F, I ,J and K are to be developed under this contract. Outlots A and H are to be developed in future phases (except for grading as previously provided for under the preliminary plat) and will require separate development contracts. No earth moving, construction of public improvements or other development shall be done in any subsequent phase until a final plat for the phase has been filed in the County Recorder's office and the necessary security has been furnished to the City. The City may refuse to approve final plats of subsequent phases until public improvements for all prior phases have been satisfactorily completed. Subject to the terms of this Agreement, this Development Contract constitutes approval to develop the plat. Development of subsequent phases may not proceed until development agreements for such phases are approved by the City. ; and Whereas paragraph 26 of the Development Contract addressed the Security for the improvements to be constructed and provided as follows: 26. Security. To guarantee compliance with the terms of this Agreement, payment of real estate taxes including interest and penalties, payment of special assessments, payment of the costs of all public improvements in the plat and construction of all public improvements in the plat, the Developer shall furnish the City with a cash escrow, irrevocable letter of credit, or alternative security acceptable to the City Administrator, from a bank (security) for $558,555. The bank and form of the security shall be subject to the approval of the City Administrator. The security shall be automatically renewing. The term of the security may be extended from time to time ifthe extension is furnished to the City Administrator at least forty-five (45) days prior to the stated expiration date of the security. If the required public improvements are not completed, or terms of the Agreement are not satisfied, at least thirty (30) days prior to the expiration of a letter of credit, the City may draw down the letter of credit. The amount of the security was calculated as follows: GradinglErosion Control Sanitary Sewer Water Main Storm Sewer Street Construction $ N/A* $ 126,250 $ 116,250 $111,250 $117,500 Monuments St. Lights/Signs Blvd. Trees Blvd. Sodding Wetland Mitigation Two Years Principal and Interest on Assessments $ 37,805 This breakdown is for historical reference; it is not a restriction on the use of the security. * The GradinglErosion Control is secured by a separate letter of credit. $ 7,000 $ 16,250 $17,500 $ 8,750 $N/A ; and Whereas the Developer, for practical and construction related considerations, does request to be allowed to install utility improvements within Outlot H, which in turn requires the Developer to furnish additional security for the project. NOW THEREFORE, the City and the Developer, in consideration of the executed Development Contract and the mutual promises and covenants contained herein, now mutually agree to amend the previous Development Contract by modifying the previous paragraphs 13 and 26 to read as follows: 13. Phased Development. The plat shall be developed in one (1) phase in accordance with Plans A - F. Lots 1-20, Block 2, Lots 1-8 Block 3 and Outlots B, C, D, E, F, I ,J and K are to be developed under this contract. Outlots A and H are to be developed in future phases (except for grading as previously provided for under the preliminary plat and the utilities and streets for Outlot H in accordance with plans A - F) and will require separate development contracts. No earth moving, construction of public improvements or other development shall be done in any subsequent phase until a final plat for the phase has been filed in the County Recorder's office and the necessary security has been furnished to the City. The City may refuse to approve fmal plats of subsequent phases until public improvements for all prior phases have been satisfactorily completed. Subject to the terms of this Agreement, this Development Contract constitutes approval to develop the plat. Development of subsequent phases may not proceed until development agreements for such phases are approved by the City. 26. Security. To guarantee compliance with the terms of this Agreement, payment of real estate taxes induding interest and penalties, payment of special assessments, payment of the costs of all public improvements in the plat and construction of all public improvements in the plat, the Developer shall furnish the City with a cash escrow, irrevocable letter of credit, or alternative security acceptable to the City Administrator, from a bank (security) for $1,135,055. The bank and form of the security shall be subject to the approval of the City Administrator. The security shall be automatically renewing. The term of the security may be extended from time to time if the extension is furnished to the City Administrator at least forty-five (45) days prior to the stated expiration date of the security. If the required public improvements are not completed, or terms of the Agreement are not satisfied, at least thirty (30) days prior to the expiration of a letter of credit, the City may draw down the letter of credit. The amount of the security was calculated as follows: GradinglErosion Control Sanitary Sewer Water Main Storm Sewer Street Construction $ N/A* $ 238,750 $ 237,500 $ 180,000 $ 361,250 Monuments St. Lights/Signs Blvd. Trees Blvd. Sodding Wetland Mitigation Two Years Principal and Interest on Assessments $ 37,805 This breakdown is for historical reference; it is not a restriction on the use of the security. * The GradinglErosion Control is secured by a separate letter of credit. $ 7,000 $ 26,250 $ 37,750 $ 8,750 $N/A SIGNATURE PAGE CITY OF FARMINGTON By: Gerald G. Ristow, Mayor By: John F. Erar, City Administrator DEVELOPER: Rock Cliff Development, LLC By: Its: Chief Manager Craig Avery STATE OF MINNESOTA) (ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 20_ by Gerald Ristow, Mayor, and by John F. Erar, City Administrator, of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by the City Council. Notary Public STATE OF MINNESOTA) (ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 20_ by Craig Avery, the Chief Manager of Rock Cliff Development LLC, a limited liability company under the laws of Minnesota, on behalf of the company. Notary Public City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminlton.mn.us l,fa.. TO: Mayor, Council Members, City Administratot.~ Lee Smick, AICP .A /} Planning Coordinator ~ FROM: SUBJECT: Consider Citizen's Guide to Comprehensive Plan DATE: October 16, 2000 INTRODUCTION Attached is the Citizen's Guide to the Comprehensive Plan that will be sent to each household and new resident in the City. DISCUSSION The Citizen's Guide to the Comprehensive Plan is an abbreviated version of the 2020 Comprehensive Plan Update. The Guide provides residents with a synopsis of community growth forecasts, land use policies and strategies, the land use plan, the growth staging plan, the thoroughfare plan and the parks, trails and open space plan. The Guide will be sent to each household in the City and will be supplied to new residents in the New Resident Packets. The Guide should be in resident's mailboxes by the end of November. Two additional covers have also been attached and City staff has requested the Council's opinion on their preference to the three separate covers that will become the cover for the Guide. Please assist the staff in determining the cover of the Guide by reviewing the three covers. Staff will gather the Council's opinion at the Council meeting. BUDGET IMPACT Quotes for the printing and distribution of the Guide are currently being obtained. The costs for printing and distribution will come from the residual funds from the Comprehensive Plan budget and the Public Communications fund. ACTION REQUESTED Authorize the funding for the printing and distribution of the Guide to the Comprehensive Plan. Additionally, review the three attached covers and assist staff in determining the most suitable cover for the Guide. iZl~ Lee Smick, AICP Planning Coordinator City of Farmington A Guide to the L_ CO!!1P1"J~h~1!_~iv~__p~a!l__