HomeMy WebLinkAbout01.03.11 Council Packet
City of Farmington
430 Third Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
FARMINGTON CITY COUNCIL
Todd Larson, Mayor
Jason Bartholomay Christy Fogarty
Terry Donnelly Julie May
AGENDA
REGULAR CITY COUNCIL MEETING
January 3, 2011
7:00 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER 7:00 P.M.
Swearing-in Ceremony
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVEAGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Fire Hydrants - Fire Department
b) Prosecution Referral - City Attorney
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (This time is reservedfor
citizen comments regarding non-agenda items. No official Council action can be taken on these items.
Speakers are limited to fIVe minutes to address the Council during "Citizen Comment" time.)
7. CONSENT AGENDA
a) Approve Council Minutes (12/20/10 Regular)
b) Boards and Commissions Attendance - Administration
c) Adopt Resolution - Approve Gambling Event Permit - Administration
d) Approve Temporary On-Sale Liquor License Corinthian Lodge-
Administration
e) Approve Temporary On-Sale Liquor License Knights of Columbus -
Administration
f) School and Conference - Engineering
g) Approve Bills
REGULAR AGENDA
(The Council takes a separate action on each item on the Regular Agenda. Jfyou wish to address the
Council regarding any or all of the items on the Regular Agenda, please address the item when the
item is discussed. Speakers will be given at least three minutes to speak per item. Additional time
may be granted to speakers representing two or more persons.)
Action Taken
Information .Rec.eived
Informatio11 Received
Approved
Information Received
Rl-ll
Approved
Approved
Approved
Approved
8. PUBLIC HEARINGS
9. AWARDOFCONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Annual Organizational Matters - Administration
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) Deputy Registrar Contract Update - Administration (verbal)
13. COUNCIL ROUNDTABLE
a) HiPP Meetings - Administration
lriformation Received
14. ADJOURN
Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803.
Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation.
Table of Contents
Agenda. . . . . . . . . . . . . . . . . . . . . . 2
Approve Council Minutes (12/20/10 Regular)
Council Minutes. . . . . . . . . 4
Boards and Commissions Attendance
Memo . . . . . . . . . . . . . . 8
Adopt Resolution - Approve Gambling Event Permit
Gambling Event Memo . . . . . . . . . . . . 10
Resolution. . . . . . . . . . . . . . . . . . . 11
Approve Temporary On-Sale Liquor License Corinthian Lodge
Memo . . . . . . . . . . . . . . . . . . . . . . . 12
Temporary License. . . . . . . . . . . . . . . .13
Approve Temporary On-Sale Liquor License Knights of
Columbus
Memo . . . . . . . . . 14
Temporary License. .15
School and Conference
2011 CEAM Conference 010311 .16
Approve Bills
List of Bills. . . . . . . . 17
Annual Organizational Matters
Memo . . . . . 37
Worksheet. . . 39
Attachments. . 41
1
. '
. THE CITY OF FARMIN6TON
],ChristyiJoFogarty ,.do sole11l1lly ,.swearthat ,.'1 will Support
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, t, he".Constituti()ti~of ", the ~United.States . and tbeStateof
c'- " "". ..' _' - "
"
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Minnesota, that 1 will faithfullY an.d impartially discharge
, - , ,
th.e duties. of my . offiqe in accordance with the Law and- to
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the best of my judgrnerltandability. ,.SoHelpJ\1e,God.
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,OATH OF OFFICE
FOR
Jason Bartholomav..
Councilmember
-OF
, ". " .:' ',' ".' - "
THE CITY OF FARMINGTON
I, Jason Bartholomay , do solemnly swear thatlwiIl support -
,
the Constitution of the United States and the State of
. Minnesota, that I will faithfully and impartially discharge
the duties of my office in 'accordance with the Law and to
the best of my Judgment and ability .So Help. Me God. _
Subscribed and sworn to b<:fore!m, this 3.d7 day OfJ2.S~N'~',', "
dO//, " (/~
,,' 'a Jr?~
or City Clerk
CYNTHIA A. MUlLER
NOTARY PUBUC-. MINNESOTA
M"ConImI8sIan.__Ot414011
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COUNCIL MINUTES
REGULAR
December 20,2010
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Larson led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Larson, Donnelly, Fogarty, May, Wilson
None
Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator;
Cynthia Muller, Executive Assistant
Jason Bartholomay
4. APPROVE AGENDA
MOTION by Wilson, second by Fogarty to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Acknowledge Service - Councilmember Wilson
Mayor Larson recognized Councilmember Wilson for his service on the City
Council from 2005 - 2010. Councilmember Wilson stated he enjoyed working
with the other Councilmembers and City staff He encouraged residents to
become involved and contribute to the community. He congratulated Jason
Bartholomay on becoming the new Councilmember.
6. CITIZEN COMMENTS
7. CONSENT AGENDA
MOTION by Wilson, second by Fogarty to approve the Consent Agenda as follows:
a) Approved Council Minutes (12/6/10 Regular) (12/6/10 Special)
b) Adopted RESOLUTION R69-10 Approving Gambling Event Permit Knights of
Columbus - Administration
c) Approved Temporary Liquor Licenses VFW - Administration
d) Set January 10, 2011, for Board and Commission Interviews - Administration
e) Adopted RESOLUTION R70-10 Accepting Donations Secret Holiday Shop-
Parks and Recreation
f) Received Information Farmington 2030 Comprehensive Plan/2008 Update -
Work Plan - Planning
Councilmember Wilson noted Council was very impressed by the work City
Planner Smick and Assistant City Planner Wippler put into the comprehensive
4
Council Minutes (Regular)
December 20, 2010
Page 2
plan update. This document gives an update on why everything has happened and
City Planner Smick had great command over this update. Councilmember May
would also like to go over the comp plan and comments from the Grow
Farmington meeting in an EDA meeting.
g) Approved Appointment Recommendation Municipal Services - Human
Resources
h) Adopted RESOLUTION R7l-l0 Approving Labor Negotiation Settlement
LELS - Human Resources
i) Adopted RESOLUTION R72-10 Approving Annual Adjustment for Non-
Represented Employees - Human Resources
j) Received Information November 2010 Financial Report - Finance
Councilmember May stated we will have to keep a close eye on the fund balances
and how we move forward. We have a very tight budget to work with. She felt
Council did a good job in analyzing the fund balance and they are looking
forward to the detail on the road and bridge fund early in 2011. She would like to
begin the process with the 2012 budget earlier next year. Councilmember May
commended staff for keeping expenditures down with the budget we had to work
with.
k) Adopted RESOLUTION R73-10 Approving HPC Consultant Contract -
Administration
I) Approved Bills
APIF, MOTION CARRIED.
8. PUBliC HEARINGS
a) Approve Therapeutic Massage License - Administration
Ms. Sharon Koch has applied for a Therapeutic Massage License at HealthPro
Chiropractic located at 19685 Pilot Knob Road. MOTION by Wilson, second by
Fogarty to close the public hearing. APIF, MOTION CARRIED. MOTION by
Wilson, second by Fogarty to approve a Therapeutic Massage License for
Shannon Koch at 19685 Pilot Knob Road. APIF, MOTION CARRIED.
b) Adopt Ordinance 2011 Fee Schedule - Administration
Staff proposed changes to various fees for 2011. Councilmember Wilson recalled
when the street light utility was implemented last year Council felt $2/month
would be sustainable for a period of time. He asked if $2.30 was a reasonable
amount for a period of time. He did not want to have to incrementally adjust it
and asked if $2. 5 O/month would be better. City Administrator Herlofsky stated
staff tried to put together an estimate that would be reasonable. The attention to
street lights has resulted in more calls for repairs to street lights. Councilmember
Wilson stated we have the operating expenses for street lights in the budget and
the repair portion.
Councilmember May asked if the increase was included in the budget. City
Administrator Herlofsky stated this would only be in the street light fund, not in
the general fund. There are no administrative costs. Councilmember May asked
if with the $2.30 will we still end 2011 with a deficit. City Administrator
5
Council Minutes (Regular)
December 20, 2010
Page 3
Herlofsky stated there will be a shortfall because we will have some receivables
going into the next year. We will be $15,000 - $20,000 short. The information in
the budget shows we will still have a deficit. Staffwas trying to be conservative
in raising the fees. Councilmember May did not care to have to raise this fee
every year. City Administrator Herlofsky agreed. We did not receive revenues
for 2010 until March because of when the fee started.
Councilmember Fogarty stated membership rates for the Rambling River Center
are not changing this year. There are a couple of miscellaneous rental fees being
added, but Council has no intention of raising the membership fee. She noticed
there is now a garage fee and asked if the garage is used frequently that this fee
was created. City Administrator Herlofsky will have staff respond.
Councilmember May asked if in the future approval of the fees could be done
prior to approving the budget. Councilmember Fogarty stated ifthere are large
fees, such as development fees, they are discussed with the budget. The
remaining fees do not have a huge impact on the budget, but agreed this could be
incorporated in the budget process. Staffwill note to include the fee schedule in
the budget process for next year.
MOTION by Wilson, second by Fogarty to close the public hearing. APIF,
MOTION CARRIED. MOTION by Wilson, second by Fogarty to adopt
ORDINANCE 010-630 establishing 2011 fees and charges effective January 1,
2011. APIF, MOTION CARRIED.
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) Approve Joint Powers Agreement for Dispensing Site - Police
This is to designate Farmington as a site to dispense emergency preventative
medications to critical staff in the event ofa public health emergency. MOTION
by Wilson, second by Fogarty to approve the Joint Powers Agreement between
the City of Farmington and Dakota County. APIF, MOTION CARRIED.
13. COUNCIL ROUNDTABLE
a) GFOA Award for Financial Reporting - Finance
The City has received this award for financial reporting.
Councilmember Donnelly: Wished everyone a Merry Christmas and Happy New Year.
Councilmember Wilson: He attended the Toys for Town and thanked the Police and
Fire Departments for their work with this event. He has enjoyed his service to the
6
Council Minutes (Regular)
December 20, 2010
Page 4
community and is grateful to the citizens of Farmington who trusted him over the past six
years. He wished everyone a Merry Christmas.
Councilmember Fogarty: Attended Toys for Town and according to Police Chief
Lindquist, they served 67 families. Due to the number of volunteers, families were
chosen within 10 minutes. The entire event was done by noon. There were many
organizations helping with the event. She commended everyone from the Police
Department to the high school kids who helped raise most of the funds and did most of
the shopping. The new City Calendar looks fantastic and has great information. She
urged residents to adopt a fife hydrant. She has heard many good comments about how
well the snow is being removed from the streets. Councilmember Fogarty attended the
Grow Farmington event. The number one message she walked away with is, to the
business leaders, community leaders, City Council and the School Board please start
sending a more positive message about Farmington. Every table had this on their list.
Every single person needs to be proud of this community and it needs to start at the top
with elected officials. She encouraged other Councilmembers to attend the Newly
Elected or Experienced Elected Officials LMC conference. She thanked Councilmember
Wilson for his service.
Councilmember May: Wished everyone a Merry Christmas and Happy New Year.
She thanked Councilmember Wilson for his service.
City Administrator Herlofsky: Staffhas been stretched a little thin with all the
snow plowing and removal of snow. There have been a lot of good comments from the
public on how well the snow plowing has been done. The Grow Farmington event was a
huge success. There was a major contribution by the business community. Staff is still
reviewing the information. He wished everyone a Merry Christmas.
Mayor Larson: The City is accepting applications for Boards and
Commissions until December 30. This is an excellent way to get involved in the
community. It is very important for residents to shovel out fife hydrants. He has heard
the Toys for Town event was incredible. The Grow Farmington event was well attended
and there were good ideas. He encouraged residents to support local businesses. He
thanked Councilmember Wilson for his service.
14. ADJOURN
MOTION by Wilson, second by Fogarty to adjourn at 7:38 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
7
//:;
City of Farmington
430 Third Street
I-MIllington, Minnesota
651.280.6800. Fax 651.280.6899
w\o,.'W.ci.tanningttm.nm.LL'l
TO: Mayor, Councilmembers and City Administrator
FROM: Cynthia Muller, Executive Assistant
SUBJECT: Annual Report - Boards and Commissions
DATE: January 3,2011
INTRODUCTION / DISCUSSION
Section IX of the Council By-laws calls for the submittal ofa report stating the number of
meetings and the attendance records for various Board and Commission members.
The 2010 attendance record for all seats on City Boards and Commissions is as follows:
PARKS AND RECREATION ADVISORY COMMISSION
Dave McMillen Present 16 out of 16 meetings
Charlie Weber Present 14 out of 16 meetings
Dawn Johnson Present 12 out of 16 meetings
Mike Haley Present 11 out of 16 meetings
Karen Neal Present 8 out of 16 meetings
PLANNING COMMISSION
Dirk Rotty Present 11 out of 11 meetings
Doug Bonar Present 11 out of 11 meetings
John Franceschelli Present 10 out of 10 meetings
Steve Kuyper Present 10 out of 11 meetings
Joseph Vanderbeck Present 7 out of 11 meetings
WATER BOARD
Tom Jensen
JefIKrueger
Allan Maguire
Present 10 out of 10 meetings
Present 10 out of 10 meetings
Present 9 out of 10 meetings
RAMBLING RIVER CENTER ADVISORY BOARD
Sarah Miller Present 12 out of 12 meetings
Gil Anderson Present 11 out of 12 meetings
Charles Weber Present 11 out of 12 meetings
Marilyn Briesacher Present 10 out of 12 meetings
8
Beverly Preece
Fred Schmidtke
Kim Lomas
Present 10 out of 11 meetings
Present 10 out of 11 meetings
Present 7 out of 11 meetings
ECONOMIC DEVELOPMENT AUTHORITY
Todd Larson Present 12 out of 12 meetings
Julie May Present 12 out of 12 meetings
Christy Fogarty Present 10 out of 12 meetings
Terry Donnelly Present 10 out of 12 meetings
Steve Wilson Present 10 out of 12 meetings
HERITAGE PRESERVATION COMMISSION
Attendance information was not provided for this commission.
ACTION REOUESTED
For Council information.
Respectfully submitted,
Cynthia Muller
Executive Assistant
9
7c..
City of Farmington
430 Third Street
l;a.rmington, J\.1inncsota
651.280.6800. Fax 651.280.6899
w\....w.ci.tanningttm.nm.Llll
TO: Mayor and Councilmembers
FROM: Peter Herlofsky, City Administrator
SUBJECT: Gambling Event Permit - Southern Dakota County Sportsman's Club
DATE: January 3,2011
INTRODUCTIONIDISCUSSION
The Southern Dakota County Sportsman's Club is requesting a Gambling Event Permit for a raffle to be held
at the American Legion Club.
Per State Statute 349.166 and pertinent City Code, a Gambling Permit must be issued by the City for this
type of event. An application has been reviewed and the appropriate fees received.
BUDGET IMPACT
Gambling permit fees are included in the revenue estimates of the 2011 budget.
ACTION REOUESTED
Approve the attached resolution granting a Gambling Event Permit to the Southern Dakota County
Sportsman's Club at the American Legion Club, 10 North 8th Street, on January 22,2011.
Respectfully submitted,
Peter J. Herlofsky, Jr.
City Administrator
10
RESOLUTION NO. Rl-ll
APPROVING A MINNESOTA LAWFUL
GAMBLING EVENT PERMIT APPLICATION FOR
SOUTHERN DAKOTA COUNTY SPORTSMAN'S CLUB
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 3rd day of January
2011 at 7:00 p.m.
Members Present:
Members Absent:
Larson, Bartholomay, Donnelly, May
Fogarty
Member May introduced and Member Bartholomay seconded the following:
WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue
or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said
permit; and,
WHEREAS, the Southern Dakota County Sportsman's Club submitted an application for a
Gambling Event Permit to be conducted at the American Legion Club, 10 North 8th Street on
January 22,2011, for Council consideration.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling
Event Permit for the Southern Dakota County Sportsman's Club to be conducted at the American
Legion Club, 10 North 8th Street, on January 22, 2011, is hereby approved.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
3rd day of January 2011.
~~-
/Mayor
Attested to the lj+4 day of January 2011.
SEAL
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City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.farmingtlm.mlUL.l
TO: Mayor, Councilmembers
FROM: Peter Herlofsky, City Administrator
SUBJECT: Temporary On-Sale Liquor License - Corinthian Lodge No 67
DATE: January 3,2011
INTRODUCTIONIDISCUSSION
The Corinthian Lodge No 67 has submitted an application for a Temporary On-Sale Liquor
License for an event March 25th, 2011.
BUDGET IMPACT
The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit
organizations. Therefore, the City has not established a fee for a Temporary On-Sale Liquor
License.
ACTION REOUESTED
Approve the attached application for a Temporary On-Sale Liquor License for the Corinthian
Lodge No 67 on March 25, 2011.
Respectfully submitted,
Peter Herlofsky
City Administrator
12
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Minnesota Department of Public Safety
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
444 Cedar StJSuite 222
S1. Paul, MN 55101-5133
(651) 201-7507 FAX (651) 297-5259 roD (651) 282-6555
TAX EXEMPT NUMBER
, pi ti t~N STATE m tJ ZIP CODE \5 .5 d L '-
BUSINESS PHONE HOME PHONE
(bSp ~(." 13 L~ (9S~ T?8 ~,& 1
TYPE OF ORGANIZATION "F(G\.,te.-(l; "'" 0. f' fV\~..s 4,.. 5
CLUB CHARITABLE RELIGIOU~OTHER NONPR,O~
ADDRESS
17 2- ~(j 1\ /U-llVt'z- nl\J /...:1/. SsoY
ADDRESS
ORGANIZATION OFFICER'S NAME
ADDRESS
Location where permit will be used. If an outdoor area, describe
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Q5:: pClV t- o~ '500.'&1 C1C-<-~Y'; "'3 0 r ptL\I t
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"5 z. (. -rh.; rd $1 reea
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APROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMlTfING TO LIQUOR CONTROL
CITY/COUNTY
DATE APPROVED
CITY FEE AMOUNT
(Not to exceed $25)
PERMIT DATE
DATE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT
NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the
address above. Hthe application is approved the Alcohol and Gambling Enforcement Division will return this application to be used
as the permit for the event PS-09098(12/09)
13
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7e
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.ru:rmingtlm.mn.ul..
TO: Mayor, CounciImembers
FROM: Peter Herlofsky, City Administrator
SUBJECT: Temporary On-Sale Liquor License - Knights of Columbus
DATE: January 3,2011
INTRODUCTIONIDISCUSSION
The Knights of Columbus has submitted an application for a Temporary On-Sale Liquor License
for an event February 26,2011.
BUDGET IMPACT
The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profIt
organizations. Therefore, the City has not established a fee for a Temporary On-Sale Liquor
License.
ACTION REOUESTED
Approve the attached application for a Temporary On-Sale Liquor License for the Knights of
Columbus on February 26,2011.
Respectfully submitted,
Peter Herlofsky
City Administrator
14
Minnesota Department ofPublio Safety
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
444 Cedar Street Suite 222, St. Paul MN 55101-5133
(651) 201-7507 Fax (651) 297-5259 TTY (651) 282-6555
WWWDPS.STATE.MN.US
APPLICA nON AND PERMIT
FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
CITY
FD.. rYY1.'11 ~0'\
BUSINESS P ONE
( )
TAX EXEMPT NUMBER
S'()s-'1
ZIP CODE
S-SO;;' 'I .
HOME PHONE
~Sdl. 's; 3 - 0 I 9 7
DATE ORGANIZED
ORGANIZA nON OFFICER'S NAME
ADDRESS
Location license will be used. If an outdoor w'ea, describe
Sf.. fJJ1 .cJ ~~ I~ Gc.+~O It'e.. ChlAN-Ilt
d;)../~e; ~;1'Wla.J^I( Av~ ;L;Y'Y1-1 t~ J-tl>1
Will the applicant contract for intoxicating liquor service? If so, give the name and address ofthe liquor licensee providing the service.
/Vo
Will the applicant carry liquor !lability insurance? If so, please provide the cat'rIer's name and amount of covel'age.
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING
ENFORCEMENT
CITY/COUNTY
DATE APPROVED
CITY FEE AMOUNT
LICENSE DATES
DATE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DffiECTOR ALCOHOL AND GAMBLING ENFORCEMENT
NOTE: Submit this fOl'm to the city 01' county 30 days prlol. to ovent. FOl'Wal'd application slgued by city IInd/ol' county to the addrllSs
above. If tho application Is appl'ovcd tho Alcoholnnd Gambling Enforcement DivIsion wlJll'eful'n thIs nppllcatlon to bo used as the License for the ovent
PS-09079 (12/09)
15
7{'
City of Farmington
430 Third Street
l'armington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.lllnningttm.mn.Lllol
TO: Mayor, Councilmembers, City Administrator
FROM: Kevin Schorzman, P.R, City Engineer
SUBJECT: School and Conference
DATE: January 3,2011
INTRODUCTION
The City Engineers Association of Minnesota (CEAM) holds its annual meeting in January of
each year. The conference is sponsored by CEAM, the Minnesota Department of Transportation
(MnDOT) and the League of Minnesota Cities.
DISCUSSION
This year, the CEAM conference is being held at the Earle Brown Heritage Center in Brooklyn
Center. The meeting is being held January 26th through 28th. The conference affords a number
of opportunities to learn about, or be updated on, issues relating to municipal engineering. The
conference includes sessions on storm water permit changes, Complete Streets, development,
Americans with Disabilities Act (ADA) changes, as well as legal and legislative changes. The
conference also includes updates from state agencies such as MnDOT and the Minnesota
Pollution Control Agency.
BUDGET IMPACT
The cost for this conference is $275.00. Funding for this conference is included in the 2011
budget.
ACTION REOUESTED
Approve Kevin Schorzman's attendance at the 2011 CEAM annual meeting.
Respectfully Submitted,
Kevin Schorzman, P .E.,
City Engineer
16
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City of Farmington
430 Third Street
l;armington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.mrmington.mn.LLo;
TO: Mayor and Councilmembers
FROM: Peter J. Herlofsky, Jr., City Administrator
SUBJECT: Annual Organizational Matters
DATE: January 3,2011
INTRODUCTION / DISCUSSION
State law requires that the City Council address annual organizational matters during its first
regular meeting of the year to make certain designations and appointments and Council has
traditionally taken this time to approve the following actions:
10a(I). Acting Mayor - Council By-laws provide that an Acting Mayor be appointed on a
rotating basis in the absence of the Mayor. Councilmember May, subject to the highest number
of votes in the 2008 General Election and serving the third year of her term, is eligible for
appointment as Acting Mayor.
IOa(2). Official Publication - Per State Statute 331A.04 Subd.2, the Farmington Independent is
the only publication located within the City's corporate limits and as such the City is required to
designate it as the City's legal newspaper.
The City has also received a bid from ThisWeek Newspapers to become Farmington's legal
newspaper. The City Council has the authority to designate more than one legal newspaper. If
two publications are chosen as the City's legal newspaper, official notices must be submitted to
both papers. This additional expense was not included in the 2011 budget.
10a(3). City Attorney - Joel Jamnik with the frrm of Campbell Knutson respectfully requests
reappointment as City Attorney for the year 2011.
10a(4). Official Depositories - Please refer to the attached memo from the City's Finance
Director that identifies official City depositories for fiscal year 2011 and approve by resolution a
revised investment policy.
10a(5). Process Servers - The Farmington Police Department is the designated City Process
Server for 2011.
1 Oa( 6). City Clerk's Bond - State law requires the City Clerk be bonded. The City is covered
by a $1,000,000 Faithful Performance bond.
37
lOa(7). Fees and Charges - At the December 20,2010 City Council meeting, Council adopted
Ordinance 010-630 establishing fees and charges for the year 2011.
10a(8). Boards and Commissions - Interviews will be held on Monday, January 10, 2011, at
5 :30 p.m. for the purpose of selecting Commission candidates. Appointments will be made at
the January 18, 2011, City Council meeting.
10a(9). ALF Ambulance Board Appointment Primary and Alternate - A primary and an
alternate Council member will need to be appointed to the ALF Board for 2011. Councilmember
Wilson served as the primary representative and Councilmember Fogarty as alternate.
lOa(lO). DCC Board of Directors Appointment - A Director and an alternate will need to be
appointed to the DCC Board of Directors for 2011. Mayor Larson served as Director and
Councilmember Wilson as alternate.
1 Oa(ll). Castle Rock, Empire, Eureka, Farmington (CEEF) Appointment - Appoint a
Councilmember to serve on this board in 2011. Mayor Larson currently serves on the CEEF
Board.
10a(12). Joint FarmingtonlEmpire Planning Advisory Committee Appointments - Appoint
and/or acknowledge a Councilmember, a staff member and Planning Commission representative
to this board. In 2010, Councilmember Fogarty, the City Administrator, Peter J. Herlofsky, Jr.
and Planning Commission Member Doug Bonar served on this committee.
lOa(13). Farmington/Castle Rock Discussion Group - Appoint and/or acknowledge a
Councilmember, a staff member and Planning Commission representative to this board. In 2010,
Mayor Larson, the City Administrator, Peter J. Herlofsky, Jr. and Planning Commission Member
Joseph Vanderbeck served on this board.
lOa(14). Eureka/Farmington Planning Advisory Committee - Appoint and/or acknowledge a
Councilmember, a staff member and Planning Commission representative to this board. In 2010,
Councilmember May, the City Administrator, Peter J. Herlofsky, Jr. and Planning Commission
Member Steve Kuyper served on this board.
lOa(15). MUSA Review Committee Appointments - Appoint two Councilmembers to serve on
this board in 2011. Councilmembers Donnelly and May currently serve on this board.
10a(16). Appointment of Director and Alternate to LOGIS - Appoint Brenda Wendlandt as
Director and Jim Constantineau as Alternate to LOGIS for 2011.
10a(17). Responsible Authority for data practices appointment - Appoint, by resolution, City
Administrator, Peter J. Herlofsky, Jr. as responsible authority for data practices and Brenda
Wendlandt as compliance officer and Brian Lindquist as responsible authority for law
enforcement for 2011.
ACTION REOUESTED
Approve appropriate appointments and approve the above actions as indicated.
38
COUNCIL MEETING
ANNUAL ORGANIZATIONAL MATTERS
JANUARY 3, 2011
MOTION by
. second by
as follows:
10a(l). That Councilmember May be designated as Acting Mayor from January 4. 2011 through
December 31. 2011.
10a(2). That the Farmington Independent be designated as the official publication from January
4,2011 through December 31,2011.
10a(3). Appoint the firm of Campbell Knutson, Joel Jamnik as City Attorney from January 4,
2011 through December 31, 2011.
10a(4). That the Anchor Bank of Farmington, League of Minnesota Cities 4M Fund, RBC Dain
Rauscher, Wells Fargo Investments. Smith Barney Inc., and Roundbank (Farmington) be
designated as the Official Depositories from January 4, 2011 through December 31, 2011.
Approve by resolution the attached revised investment policy.
10a(5). That all sworn personnel in the Farmington Police Department be designated as process
servers for the calendar year 2011.
10a(6). Approve a $1,000,000 Faithful Performance bond for the City Clerk.
10a(7). ORDINANCE NO. 010-630 Establishing Fees and Charges for licenses and permits
for 2011 was adopted December 20,2010.
10a(8). Appointments to Boards and Commissions - Candidates will be interviewed January 10,
2011 and appointments will be made at the January 18, 2011 Council Meeting.
10a(9). Appoint Councilmember as the primary and Councilmember
as the alternate representative to the ALF Ambulance Board.
10a(lO). Appoint Councilmember as the Director and Councilmember
as the alternate to the Dakota Communications Center Board of Directors.
10a(I1). Appoint Councilmember
Committee.
as the City's representative to the CEEF
10a(12). Appoint Councilmember , Staff member Peter Herlofsky and a Planning
Commission member to the Farmington/Empire Planning Advisory Committee.
10a(13). Appoint Councilmember , Staff member Peter Herlofsky and a Planning
Commission member to the Farmington/Castle Rock Discussion Group.
39
10a(14). Appoint Councilmember , Staff member Peter Herlofsky, and a
Planning Commission member to the Eureka/Farmington Planning Advisory Committee.
10a(I5). Appoint Councilmembers
Committee.
and
to the MUSA Review
10a(16). Appoint Brenda Wendlandt as Director and Jim Constantineau as Alternate to LOGIS
for 2011.
10a(I7). Appoint by resolution Peter J. Herlofsky, Jr. as the Responsible Authority for data
practices and Brenda Wendlandt as Data Practices Act Compliance Officer and Brian Lindquist
as Responsible Authority for law enforcement for 2011.
APIF, MOTION CARRIED.
40
IOct. C:z )
Ind~dent
312 Oak Street, P.O. Box 192
Farmington, MN 55024
Tel: 651-460-6606
Fax: 651-463-7730
Email: gm1@farmingtonlndependent.com
Farmington City Council
430 Third Street
Farmington, MN 55024
Dear council members and staff at the City of Farmington,
I am writing to request that the Farmington Independent again be considered as the
city's official newspaper for 2011.
Our newspaper has been continually published in Farmington since Apri11984, and we
are still going strong.
I have enclosed more information about our newspaper on the following pages, and I
have included rate information for 2011.
Thank you for your consideration.
Sincerely,
Chad Hjellming
General manager
Farmington Independent
41
I dFARMINGfOljj
n epenuent
To: The City of Farmington
From: The Farmington Independent
It is hereby affirmed:
(a) The Farmington Independent newspaper is printed in the English
language, is printed in newspaper format and in column and sheet form equiva-
lent in printed space to at least 1,000 square inches.
(b) The Farmington Independent is issued weekly, 52 weeks per year.
(c) The Farmington Independent newspaper averages 45 percent of its printed
space to paid advertising material and public notices.
The balance of printed space is given to news of local interest, sports and com-
munity events.
(d) The Farmington Independent newspaper has a paid circulation of 1,900.
(e) The Farmington Independent newspaper is based at 312 Oak St. in
Farmington, Minnesota.
(f) A copy of each issue of the Farmington Independent newspaper is mailed
directly to the state historical society.
(g) The Farmington Independent newspaper is available to anyone who is a paid
subscriber, or is distributed to them free of charge.
(h) The Farmington Independent newspaper has complied with all the foregoi11g
conditions for over one year immediately preceding date of notice of publica-
tion.
(i) The Farmington Independent newspaper publishes second-class statement of
ownership and circulation, sworn to by the Farmington U.S. Post Office and a
copy of same will be filed with the Secretary of State before Jan. 1 of each year.
42
I dFARMIN(Jf()~
n epenuent
20 Illegal printing rates
The price per inch for printing legals in the Farmington Independent for 2011 will
be $8.49.
Legal copy in the Farmington Independent has the following dimensions:
Column width in picas 10
Line length in picas 10
Number of lines per inch 10.5
Length of the lower case alphabet, in points 78
1YPe size, in points 6
43
1bi~
.....~pers
Dak21!Q>,2!!!~I~1IDe
12190 County Road 11 · Burnsville, MN 55337. 952-894-1111 · Fax 952-846-2010
www.ThisweekLive.com · www.DakotaCountvTribune.biz
City of Farmington
City Hall
430 Third Street
Farmington, MN 55024
December 6, 2010
Please accept this bid for legal newspaper for the City of Farmington. We have a dedicated staff
as well as the lareest cirClIlatioll to handle your legal notices in an efficient manner. We
continue to implement new changes in the newspaper to benefit our Farmington readers. We feel
it is important to provide the city's legal notices in addition to the news stories, features and
photographs of local events that we offer each week.
We would like to print your legal notices in Thisweek Newspapers Farmington/Lakeville edition.
By designating Thisweek Newspapers as your legal newspaper, your legal notices will reach
24,564 homes (of that 9,077 with 55024 zip code alone) in Farmington/Lakeville. This reaches
more Farmington homes, as well as those living on our neighboring borders, than any other
publication. Our deadlines are excellent; notices received by Tuesday 4 p.m. will be printed in
our Friday publication. Our prices are very compatible. Please see attached.
Our staff is very expelienced in helping municipalities place their legal notices. We would prefer
to accept your legal notices bye-mail atbv.1egals@ecm-inc.com. However, we can also accept
your legal notices by fax at 952-846-2010.
If you have any questions, please feel free to call me at 952-846-2007. Thank you for your
consideration.
fJjY/
Eva Mooney
Business Manager
Enclosure (1)
44
",-
Quotation Form for City of Farmington
Thisweek FarmingtonILakeville
Number oflines per column inch
Printed characters and spaces per line
Total characters and spaces per column inch
Per line cost
Per column inch cost
Per column inch cost for e-mailed (Word or InDesign notices) ads
Circulation
Legal notice deadline
Tuesdays @ 4 p.m.
Date
12/06/2010
By
45
10
Average 45
Average 450
$0.95
$9.50
$9.00
24,564
Eva Mooney
Business Manager
'l'hoon:IS J, C.11111"hdl
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IOnl.3 )
CAMPBELL KNUTSON
i f~ ~! 1, I\~;:~ 0' C i ~'l ( i 0 \1
***
Direct Dial: (651) 234-6219
E-mail Address:Danlllik@ck-lalV.colII
December 22, 2010
Mr. Peter J. Herlofsky, Jr., City Administrator
City of Fannington
430 3rd Street
Farmington, Minnesota 55024
RE: 2011 BILLING RATES
Dear Peter:
We appreciate very much the opportunity to provide legal services to the City, and
respectfully request reappointment as the City Attorney. We look forward to
continuing our long-term professional relationship with the City. Our goal is to
provide quality legal services in the most cost-effective manner, and therefore are not
proposing an increase in our J;8tes in 2011. I have enclosed a clean version of the
proposed agreement for legal services for the upcoming year.
Thank you for your consideration.
Sincerely,
JJJ:sm
Enclosure
CAMPBELL KNUTSON
Professional Association
~9
~amDik
46
AGREEMENT FOR LEGAL SERVICES
BETWEEN THE CITY OF FARMINGTON AND
CAMPBELL KNUTSON, Professional Association
THIS AGREEMENT, effective January 1, 2011, is by and between the CITY OF
FARMINGTON, a Minnesota municipal corporation ("City") and CAMPBELL KNUTSON,
ProfessiollaIAssociati01', a Minnesota corporation ("Attorney").
NOW, THEREFORE, in consideration of the mutual undel1akings herein, the parties
hereto agree as follows:
1. SERVICES AND RELATIONSIDP.
A. The Attorney shall :furnish and pelfonn general civil municipal and criminal
prosecution legal services for the City.
B. The Attorney shall be engaged as an independent contractor and not as a
City employee. The Attorney is free to contract with other entities.
2. TERM.
A. The Attorney shall serve at the pleasure of the City Council, and this
Agreement may be terminated without cause by resolution of the City Council.
B. The Attorney may terminate this Agreement at any time, provided that the
Attorney shall give the City ninety (90) days written notice before the termination becomes
effective.
3. FEES.
A. Campbell Knutson will provide civil municipal and criminal prosecution
legal services to the City for a total monthly amount which shall not exceed$14,500.00, billed at the
following hourly rates with a minimum increment of two-tenths of an hour:
59775v16
JJJ:rl2/29/2009
1
47
Civil Municipal
Partners
Associate Attorneys
Legal Assistants
$150.00
$140.00
$100.00
Legal services subject to inclusion in the combined $14,500.00 monthly fee cap are:
I :
59775v16
JJJ:r12/29/2009
. Attending all City Council meetings, other City board, commission or
committee meetings as required by the City Council or City Administrator.
.
Drafting ordinances, resolutions, and correspondence as requested, not
including comprehensive revisions or updates of official controls or
codification of the City Code.
.
Reviewing all Council and Planning Commission agenda items and minutes.
.
Meetings and/or telephone conversations with and advising Mayor,
Councilmembers, City Administrator, Department Heads and other staff on
general legal matters.
.
Reviewing municipal contracts, including contracts for public
improvements, developments, joint powers agreements, construction and
purchase of equipment
.
Consulting on employment related issues.
.
Researching and submission of legal opinions on municipal or other legal
matters requested by City staff or City Administrator.
.
Meetings with the City Administrator and Department Heads as needed to
review Council agenda items, the status of all legal maJ:1:ers before the City
and, as requested, the proVision of a written status report on current litigation
and unresolved matters.
.
Providing a legal briefmg as requested to the City staff and Council
regarding new or proposed legislation affecting municipal operations and
activities.
o
Providing, on a periodic basis, written updates and training on new state or
federal legislation or judicial decisions impacting the City, and suggesting
action or changes in operations or procedures to assure compliance.
o
Reviewing bonds, deeds, securities and insurance requirements required by
and for City contracts or activities.
2
48
. Reviewing documents submitted by bond counsel involving the issuance of
ciebt or debt related instruments and provide opinions as requested or
required.
. Enforcing City ordinances, not including civil litigation or criminal
prosecution.
B. Prosecution: Campbell Knutson will provide criminal prosecution legal
services to the City, billed at the following hourly rates:
Partners
Associates
Legal Assistants
$130.00
$110.00
$ 65.00
The following legal services would be billed at the civil municipal hourly rate outside of the
monthly fee cap:
Prosecution le!!al services:
. Criminal appeals.
. Forfeitures of motor vehicles and weapons pursuant to state law.
. Prosecution of ordinance violations initiated by any City department other than
the police department
Civil legal services:
. Active representation of the City in agency or legislative proceedings.
. Grievance or interest arbitration.
. Real estate sales or acquisition.
. Litigation and appellate matters.
. All services provided to, or on the behalf of, the City of Farmington Housing and
Redevelopment Authority.
Services rendered are billed according to the actual time incurred, with a minimum increment of
two-tenths of an hour.
59775v16
JJJ:r12/29/2009
3
49
C. Pass Through: The customary hourly rate of the attorney doing the work,
ranging from $150.00 to $300.00 per hour, for legal services that are to be passed through to third
pa11ies according to the City's policies.
D. Costs: Out-of-pocket costs without mark-up. Costs include:
. Westlawand other computer-based research
. Recording fees
.. Postage of 50~ or more
.. Photocopies at 20~ per copy
. Long distance telephone calls
. Litigation (court filing fees, expert witnesses, acquisitions, subpoenas,
service of process, etc.)
E. Payments for legal services provided the City shall be made in the manner
provided by law. The City will nOlmally pay for services within thirty (30) days of receipt of a
statement for services rendered.
4. INSURANCE. The Attorney will purchase and maintain sufficient insurance to
protect Attorney against claims for legal malpractice.
5. MISCELLANEOUS.
A. Governing Law: This Agreement shall be governed by the laws of the State
of Minnesota.
B. Assignment: The Attorney may not assign or refer any of the legal services
to be performed hereunder without the written consent of the Fannington City Council.
C. Conflicts: Attorney shall not accept representation of a new client that
constitutes a conflict of interest with the City. The Attorney shall handle any conflict that arises
with the City in the same manner as the Attorney handles conflicts with any otller public client. If a
conflict develops between an existing public client of Attorney and the City, such that Attorney has
an ethical conflict of interest, Attorney shall inform the City of the conflict. Attorney may:
59775v16
JJJ:rl2/29!2009
4
50
i) withdraw from representation of both parties;
ii) represent both parties with the informed copsent of both parties; or
iii) represent one client and withdraw from representation of the other client,
with the informed consent of that client
D. Effictive Date: This Agreement shall become effective upon its execution
by the City and the Attorney. This Agreement shall not be modified or amended without the
approval in writing of the Farmington City Council.
Dated: ,/ -- f
,20/L.
CITY OF FARMINGTON
'/
Dated: 1- '7
, 20 II.
CAMPBELL KNUTSON
Professional Associotion
~
BY: '
oelJ. J " ..
. Vice Pre~dent
BY:
/ Elliott B. Knetsch /
Elliott B. Knetsch
Vice President
59775v16
JJJ:r12/29/2009
5
lOa. {I J
,.,
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, Peter Herlofsky, City Administrator
FROM: Teresa Walters, Finance Director
SUBJECT: Official Depositories of City funds
DATE: January 3, 2011
INTRODUCTION:
Each year, official depositories of funds have been designated by the City Council.
In accordance with statute and City policy, the following vendors are recommended as
depositories for fiscal year 2011 :
Anchor Bank of Farmington
League of Minnesota Cities 4M Fund
RBC Capital Markets
Wells Fargo investments
Smith Barney Inc.
Roundbank (Farmington)
These depositories have received and will comply with the City investment policy.
DISCUSSION:
In an effort to allow the Finance Director to act upon investments that may be brought to our
attention, the City's Investment policy was revised to add the following:
Pursuant to Chapter 118, the Finance Director is delegated the authority, and may designate,
additional financial institutions during the year in order to meet the goals of this investment
policy. The designation of those additional financial institutions and depositories shall be
reported to the Council as provided in this policy and all designated financial institutions will
meet the following criteria:
1. Minimum capital requirement $10,000,000 and at least five years of operations
and/or ''primary'' dealers or regional dealers that qualify under Securities and
Exchange Commission (SEC) Rule 15C3-1 (uniform net capital rule)
2. Located in the State of Minnesota
52
In addition to this, FDIC insurance was changed from $100,000 to $250,000 to reflect a change
made by the Federal Government in 2008.
BUDGET IMPACT:
By allowing the Finance Director to designate additional institutions as needed, the impact would
be higher interest revenue for the City of Farmington.
RECOMMENDATION:
Staff is recommending Council approve the attached resolution adopting the attached investment
policy.
53
RESOLUTION NO. R2-11
RESOLUTION ADOPTING AN INVESTMENT POLICY FOR THE CITY OF
FARNUNGTON,NUNNESOTA
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota was held in the Council Chambers of said City on the 3rd day of January
2011 at 7:00 p.m.
Members present:
Members absent:
Larson, Bartholomay, Donnelly. May
Fogarty
Member Bartholomay introduced and Member May seconded the following resolution:
WHEREAS, state law provides that any public funds, not presently needed for other purposes or
restricted for other purposes may be invested in the manner and subject to the conditions
provided in law (See M.S. ~118A.04), and;
WHEREAS, state law encourages, and in some cases requires, the adoption of investment
policies and procedures governing the City's use of particular investments and oversight of City
investments, and;
WHEREAS, the City Council of the City of Farmington has determined it to be in the public
interest to adopt an investment policy for the City that includes security and protection of public
funds, liquidity for maintenance of adequate cash flow, and an acceptable rate of return.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington,
Minnesota that the City of Farmington hereby adopts the attached Investment Policy for the City.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
3rd day of January 2011.
~~
-
Mayor
-Ih
Attested to the Y
day of January, 2011:'
{.,./'
SEAL
City of Farmington, Minnesota
Investment Policy
Purpose
The purpose of this policy is to establish specific guidelines which the City of Farmington will use in the
investll1ent of City funds. The fundamental objectives for the investll1ent of City funds include protection of
principal, liquidity for maintenance of adequate cash flow and an acceptable rate of return on all funds under the
scope of this policy.
Scope
This policy applies to the investll1ent of all funds controlled by the City of Farmington, excluding the
investment of employees' retirement funds.
Pooling offunds: Except for cash in certain restricted and special funds, the City will consolidate cash
and reserve balances from all funds to maximize investll1ent earnings and to increase efficiencies with
regard to investll1ent pricing. safekeeping and administration.
Delegation of Authority
Management of the City's investll1ent portfolio is delegated by the City Council to the Finance Director.
The Finance Director shall establish procedures for the operation of the investll1ent program consistent with this
policy, shall be responsible for all transactions undertaken and shall establish a system of internal controls designed
to prevent 10ss from fraud and employee error.
Prudence
Investll1ents shall be made with judgment and care under prevailing circumstances, which persons of
prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for
investll1ent, considering the probable safety of their own capital as well as the probable income to be derived. This
standard shall be applied in the context of managing the overall portfolio.
Investment personnel acting in accordance with this policy and with Minnesota Statutes 475.66 and 118
and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or
market price changes provided that reasonable action is taken to control adverse developments and unexpected
deviations are reported in a timely manner. Employees involved in the investment process shall refrain from
personal business activity which would conflict with the proper execution of the investment program or which could
impair their ability to make impartial investll1ent decisions.
55
Objectives
The three main objectives of all investment activity are protection of principal (capital), maintenance of
liquidity and optimization of return. Of all these, safety of capital is primary. Funds will be invested to gain the
highest investment return with the lowest risk of capital loss, while meeting daily cash flow demands of the City and
conforming to all federal state and local statutes governing the investment of public funds.
Investments will be undertaken in a manner which seeks to ensure the preservation of capital in the overall
portfolio. Both credit and interest rate risk will be mitigated.
The City will minimize credit risk, which is the risk of loss due to the failure of the security issuer or
backer" by limiting investments to those types outlined in this policy, pre-qualifying brokers/dealers which do
business with the City and diversifying the portfolio to minimize the potential losses from anyone type security or
anyone individual issuer.
The City will also minimize interest rate risk, which is the risk that the market value of securities in the
portfolio will fall due to changing market rates, by structuring the portfolio to meet cash flow requirements.
Extended maturities may be utilized to take advantage of higher yields; however no more than 25% of total
investments should extend beyond 5 years and in no circumstance should any extend beyond 10 years.
The City will practice a buy and hold investing philosophy. Once an investment is purchased, it will be
held until maturity. In the unlikely circumstance that unanticipated cash demand may require it, an investment may
be sold to cover immediate cash needs. In order to facilitate such a transaction, the majority of securities within the
portfolio should have active secondary or resale markets.
Authorized Investments
Consistent with Minnesota Statutes Section 475.66, the following is a listing of the instruments the City
will be authorized to invest in:
. U.S. Treasury obligations which carry the full faith and credit guarantee of the United States
government and are considered to be the most secure instruments available
. U.S. government agencies which are created and supervised by the federal government
. Certificates of Deposit (CD) which are negotiable or non-negotiable instruments issued by
commercial banks and insured up to $750,000 each by the Federal Deposit Insurance Corporation
(FDIC)
. Commercial paper, rated in the highest tier (AI, PI) by a nationally recognized rating agency and
maturing in 270 days or less
. General Obligations of the State of Minnesota or any of its municipalities.
. Bankers Acceptances
. Repurchase agreements whose underlying purchased securities consist of the aforementioned
instruments
. Money market mutual funds which invest in authorized instruments according to Minnesota
Statutes 475.66
. Local government investment pools developed through joint powers statutes or other
intergovernmental agreement legislation (such as the 4M fund)
The City will not invest in:
. Reverse repurchase agreements;
. Mortgage-Back securities
. Future contracts
. Options
. Guaranteed investment contracts
. Derivatives
Authorized Financial Institutions, Depositories & Broker/Dealers
The City of Farmington will maintain a list of financial institutions, depositories and broker/dealers
authorized to provide investment services to the City. This list of depositories will be authorized each year at the
lUlD~L busittes~ ll1~etit1g... Pursuant-to -Chapter 118. the -Finance -DireCtor is delegated the authorltX. and may
designate. additional financial institutions durin~ th~ Y~ar in orderto meet the_ goals of this investment.>>olicy. .The
56
designation of those additional financialiDstitlrtfons and depositories shall be reported to the Council as orovided iq
this policy and all designated fmanciallBstimtioas institutions will meet the following criterial ..
;3. . Minimum capital requirement $10,000,000 and at least five years of operations and/or ''ppmary'l
dealers or regional dealers that qualify under Securities and Exchange Commission (SEe, Rule
:15C3-1 (uniform net capital rule) --- - . -. - .. - --- .
4. Located_in the SU!te ()fMinne_s.o~
An annual review of the financial condition and registration of all qualified financial institutions and
broker/dealers may be conducted by the Finance Director. Information requested may include the following:
audited financial statements, proof of National Association of Securities Dealers (NASD) certification, and proof of
state registration.
All brokers will provide to the City of Farmington annually a Broker/Dealer Certification form as required
by law, outlining their intention to do business with the City in accordance with Minnesota Statutes and the City's
investment policy. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent
transactions involving City funds.
Diversification
It is the policy of the City of Farmington to diversify its investment portfollo by type and maturity of
investment purchased. This will eliminate risk of loss resulting from over concentration of assets in a specific
maturity, issuer or class of securities. Portfolio maturities will be staggered and maturities selected will provide for
stability of income and liquidity. Primary guidance in the diversification will be the annual cash flow requirements
of the City.
Reporting
The Finance Director will provide a monthly investment report to the City Administrator and a quarterly
report to the City Council. This report includes the current status of the City's investment portfolio. The investment
report includes the following information:
1. Type of investment
2. Financial institution involved in the transaction
3. Yield
4. Purchase date and Maturity date
5. Amount invested
An annual report on the investment portfolio and its performance will be available within 30 days of fiscal
year end. This report will reflect the annual activity of the portfolio, return on investment, gains or losses due to
marking to market value and percentage breakdown of investments by type and maturity.
Effective Date
This policy reflects the current practice of the City of Farmington finance department and shall be effective
immediately upon adoption of the City Council. The policy shall be reviewed periodically to assure continued
appropriateness and relevance.
57
RESOLUTION NO. R3-11
DESIGNATING DATA PRACTICES RESPONSIBLE AUTHORITY AND DATA
PRACTICES COMPLIANCE OFFICER
Pursuant to due call and notice thereof. a regular meeting of the City Council of the City of
Farmington. Minnesota. was held in the Council Chambers of said City on the 3rd day of January
2011 at 7:00 p.m.
Members Present:
Members Absent:
Larson. Bartholomay, Donnelly, May
Fogarty
Member Bartholomay introduced and Member May seconded the following:
WHEREAS, The Minnesota Data Practices Law requires the City to appoint a Responsible
Authority.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Farmington, Minnesota,
hereby appoints Peter J. Herlofsky, Jr., City Administrator, as the Responsible Authority
pursuant to Minnesota Data Practices statutes and Brian Lindquist as Responsible Authority for
law enforcement.
BE IT FURTHER RESOLVED that the City Council hereby appoints Brenda Wendlandt as
Data Practices Compliance Officer.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
3rd day of January 2011.
,~~
Mayor
SEAL
+1,
Attested to the 0/ day of January 2011.