HomeMy WebLinkAbout06.06.11 Council Packet
City of Farmington
430 Third Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingfuture.
FARMINGTON CITY COUNCIL
Todd Larson, Mayor
Jason Bartholomay Christy Fogarty
Terry Donnelly Julie May
AGENDA
REGULAR CITY COUNCIL MEETING
JUNE 6, 2011
7:00 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVEAGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (This time is reservedfor
citizen comments regarding non-agenda items. No official Council action can be taken on these items.
Speakers are limited to fIVe minutes to address the Council during "Citizen Comment" time.)
7. CONSENT AGENDA
a) Approve Council Minutes (5/16/11 Regular)(5/11/11, 5/18/11 & 5/25/11
Workshop)
b) Approve Rotary Club of Farmington's Request to Waive Showmobile Rental
Fee for Rocktoberfest - Parks and Recreation
c) Adopt Resolution - Accept Donations Rambling River Center Project-
Parks and Recreation
d) Adopt Resolution - Accept Memorial Bench Donation - Parks and
Recreation
e) Adopt Resolution - Accept Donations Arbor Day Celebration - Parks and
Recreation
f) Approve Development Contract Release 18818 Dylan Drive - Engineering
g) Accept Resignation Water Board - Administration
h) Adopt Resolution - Fairhill AUAR Update - Planning
i) Approve ALF 2012 Budget - Human Resources
j) Appointment Recommendation Parks & Recreation - Human Resources
k) Appointment Recommendation Parks & Recreation - Human Resources
Action Taken
Approved
Approved
R28-11
R29-11
R30-11
Appro')Jl!d .
Accepted
R31-11
Approved
Approved
Approved
1) Appointment Recommendation Parks & Recreation - Human Resources
m) Accept Fiber Repair Quote - Human Resources
n) Approve Mowing Contract - Engineering
0) City Administrator Severance Agreement - City Attorney (Supplemental)
p) Approve Bills
REGULAR AGENDA
(The Council takes a separate action on each item on the Regular Agenda. If you wish to address the
Council regarding any or all of the items on the Regular Agenda, please address the item when the
item is discussed Speakers will be given at least three minutes to speak per item. Additional time
may be granted to speakers representing two or more persons.)
8. PUBLIC HEARINGS
9. AWARDOFCONTRACT
10. PETITIONS, REQUESTSAND COMMUNICATIONS
a) April 2011 Financial Report - Finance
b) Approve Lease Agreement Pilot Knob Liquor Store - Parks and Recreation
11. UNFINISHED BUSINESS
a) Remediation of 431 Third Street - Economic Development
b) Approve Updated License Center Application - Human Resources
c) City Administrator Process Update - Human Resources (verbal)
12. NEW BUSINESS
a) Boulevard Landscaping Maintenance - Engineering
13. COUNCILROUNDTABLE
Approved
Accepted
Pulled
Approved
Approved
14. ADJOURN
Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803.
Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation.
Table of Contents
Agenda. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Approve Council Minutes (5/16/11 Regular)(5/11/11, 5/18/11 &
5/25/11 Workshop)
May 16 Minutes . . 5
May 11 Minutes. .14
May 18 Minutes. .17
May 25 Minutes . . 22
Approve Rotary Club's Request to Waive Showmobile Rental
Fee
memo . . . . . . . . . . . . . . . . . . . . . . . . . . 25
letter from rotary. . . . . . . . . . . . . . . . . . . . . 26
Adopt Resolution Accepting Donations to the Rambling River
Center Renovation Project
Memo . . . . . . . . . . . . . . . . . . . . . . . 27
resolution . . . . . . . . . . . . . . . . . . . . . 28
Adopt Resolution Accepting Memorial Bench Donation
Memo . . . . . . . . . . . . . . . . . . . . . . . 29
Resolution. . . . . . . . . . . . . . . . . . . . . 30
Adopt Resolution Accepting Donation from Dakota Electric
Association for the Arbor Day Celebration
Memo . . . . . . . . . . . . . . . . . . . . . . . . . 31
Resolution. . . . . . . . . . . . . . . . . . . . . . .32
Approve Development Contract Release-18818 Dylan Drive
Meadow Creek Development Contract Release 060611 . 33
Meadow Creek DC Release 053111 . 34
Accept Resignation Water Board
Memo . . . . . . . . . . . . . . . . 36
Resignation Letter. . . . . . . . . . 37
Adopt Resolution - Fairhill AUAR Update
Memo . . . . . . . . . . . 38
Resolution. . . . . . . . .39
A.L.F. Ambulance 2012 Budget
2012 ALF Budget. . . . .40
2012 ALF Budget1. . . . . 41
Appointment Recommendation - Parks and Recreation (Liquor
Store)
Council Memo - Baago pt Iiq clerk 2011. . . . . . . . . . . . . . 42
Appointment Recommendation - Parks and Recreation (Liquor
Store)
Council Memo - Roberts pt Iiq clerk 2011. . . . . . . . . . . . . 43
Appointment Recommendation - Parks and Recreation (Liquor
Store)
Council Memo - Wells pt liq clerk 2011 .
Accept Fiber Repair Quote - Human Resources
. . . . .44
1
2012 Fiber Repair Quote
2011 Mowing Contract
2011 Mowing Contract .
City Administrator Severance Agreement
Memo. . .
Approve Bills
List of Bills.
April 2011 Financial Report
April Financial Memo
April Financial Report .
Approve Liquor Store Lease Agreement
Memo. . . . . . . . . . . . . .
original lease agreement . . . .
amendment one to original lease agreement .
Charleswood Marketplace advertised lease rate .
cobblestone lake retail. . .
apple valley transit station. . . . . . . . . . .
tamarack ridge. . . . . . . . . . . . . . . . .
amendment two to original lease agreement .
Remediation of 431 Third Street
Memo. . . . . . . . . . . . .
Approve Deputy Registrar Application
Deputy Reg 6-2011 . . . . . .
Boulevard Landscaping Maintenance
Boulevard Landscaping Maintenance 060611
.45
.46
.47
.48
.84
.87
.93
.95
. 115
.116
.118
.119
.121
. 123
.125
. 127
. 128
2
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COUNCIL MINUTES
REGULAR
May 16,2011
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Larson led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Mennbersi\bsent:
Also Present:
Audience:
Larson, Bartholomay, Fogarty, May
Donnelly
Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator;
Teresa Walters, Finance Director; Brian Lindquist, Police Chief;
Randy Distad, Parks and Recreation Director; Kevin Schorzman,
City Engineer; Brenda Wendlandt, Human Resources Director;
Tony Wippler, Assistant City Planner; Cynthia Muller, Executive
Assistant
Beve Preece, David McMillen, Greg & Julayne Miller
4. APPROVE AGENDA
MOTION by Fogarty, second by May to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Swearing-in Officer Dane Tukua
City Administrator Herlofsky swore-in Officer Dane Tukua.
b) Heritage Preservation Awards
David McMillen, Chair of the Heritage Preservation Commission presented the
Heritage Preservation Award to Leander and Judy Geiffer for their efforts in
maintaining their home at 300 7th Street.
c) 2010 Comprehensive Annual Financial Report - Finance
The auditor from KDV presented the 2010 fmancial report. Finance Director
Walters received an award for the 2010 Comprehensive Annual Financial Report.
The auditors look at seven areas of legal compliance. There was only one fmding
for old outstanding checks and that has been handled. There was one material
audit adjustment related to debt refunding. There is a lack of segregation of
duties. The auditors have a concern going forward because the Finance
Department has been reduced by one position, the Accountant. GASB 54 states
this year the Council will need to approve a fund balance policy. The City needs
to have a minimum fund balance and also look at the special revenue funds and
make sure there is a funding source. The area they are most concerned about is
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Council Minutes (Regular)
May 16, 2011
Page 2
the Senior Center. Under the new GASB, you have to have a source of revenue
and the source of revenue for the Senior Center is transfers from the general fund
which cannot be a source of revenue. This is the same case with the Rambling
River Center fund. They need to be in the general fund ifthere is no main source
of revenue for those funds.
The general fund is the main operating fund. Council approved a balanced budget
with a decrease of only $2,500 for 2010. The 2010 City budget came in with a
$60,000 surplus. The tax capacity rate was 49% for 2010. The City had to take a
significant decrease in the market value. This is true all across the State. The
City should have a minimum of 35% - 50% of general fund expenditures in the
fund balance. In 2010 the City had 24% and has been below for the last five
years. This is important when looking at cash in the general fund. The cash
swings about $3 million depending on when property taxes are collected.
Property taxes make up 80% of the revenue in the general fund. Taxes come in in
June, July, and December. Without that cushion the general fund would be
significantly in the hole.
Councilmember May clarified that the City has to set a fund balance policy for a
minimum fund balance even though it is set by the State. The auditor explained
the City has a fund balance policy of35% - 50%. The City has consistently
operated below that. The State Auditor also recommends somewhere between
35% - 50% as a minimum. Because of the new GASB, the City needs to set a
minimum. If you are consistently around 24%, you need to set that as your
minimum. The Council should set the fund balance where Council and the
department heads are comfortable operating. This should be reviewed annually
with the budget process. Councilmember Fogarty stated Council has talked about
this in the past and she has brought up that we need to bring this within a realistic
range. She has been told that we cannot go against the State's recommendation.
The auditor stated the City can set their policy wherever they want. The State has
a statement of position that recommends having an operating reserve of35%-
50%. IfFannington can say we are comfortable at 24% and have operated at this
level for several years, then there is no reason it cannot be there. Councilmember
Fogarty thought there were disadvantages to doing that. The auditor explained
the disadvantage would be the cash balance. City Administrator Herlofsky stated
it will affect the interest rate for bonds. The auditor recommended getting the
policy in line with the City's practices.
The general fund has had an operating surplus of$60,000 which is not huge. It
has had an operating deficit for the past few years, so breaking even was good for
the general fund this year. The general fund revenue's main source is property
taxes, which is 80%. This means you are in control of your sources rather than
depending on the State. Expenses have been consistent from 2009 to 2010. In
2010 you moved the street light utility out of the general fund which cut about
$175,000 and the City found an alternative source ofrevenue for that expense. In
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Council Minutes (Regular)
May 16, 2011
Page 3
addition some expenses were put into capital projects. General fund expenses
went up 5% and revenue went up 5%.
Enterprise funds are meant to be self-sustaining. The liquor fund revenues have
exceeded expenses in the last four years. There was an operating income of
$17,000 in 2010. However, the City did transfer out $140,000 to the general fund
and to the swimming pool. $75,000 of the liquor fund goes to the swimming pool
operations. The liquor fund at the end of the year had $25,000 left in cash. Cash
has been decreasing for the last three years. The State Auditor puts out an annual
report on liquor stores across the State. An interesting statistic is operating
expenses, salaries, supplies, and depreciation compared to sales. Last year
Farmington was at 22%; in 2009 we were at 24%. The State average is 18%. So
we have a higher percentage of expenses going to salaries and depreciation. The
gross profit percentage is slightly lower than the State average for metro cities. If
we do transfers from the liquor store fund, the cash will be in a deficit at the end
of 20 11 if operations remain the same. The Water Fund remained stable and
expenses were down slightly. This is a healthy fund. We are able to replace
water mains and do repairs without having to borrow. Sewer rates were raised in
2010 and expenses were up slightly. There would be operating income if not for
depreciation. The Sewer Fund does make transfers out and has to pay bond
principal and interest payments of$250,000 and also transfers out for repairs.
The Solid Waste Fund did very well. Operating income without depreciation is
able to transfer for operating costs to the general fund. The cash was up in this
fund. The Storm Water Fund had flat revenues. Operating income without
depreciation is positive.
Mayor Larson asked about the general fund percentage in other cities. The
auditor explained Farmington's general fund percentage is low compared to other
cities. Some have 100% or 70% because they want to make sure they have
money for the next year.
Councilmember May stated looking at the management analysis, we have $105
million in net assets and $19 million in unrestricted net assets. Then it talks about
the $2 million unreserved fund balance. She asked about the difference between
an unrestricted net asset and an unreserved fund balance. Finance Director
Walters explained the unrestricted net asset is the capital net of the related debt.
That is all tied up in capital. The unreserved is cash, receivables, anything that is
available to be used. It is not part of the unrestricted net asset. The unrestricted
net asset number includes capital. MOTION by Fogarty, second by Bartholomay
to accept the 2010 Comprehensive Annual Financial Report. APIF, MOTION
CARRIED.
6. CITIZEN COMMENTS
Ms. Annette Kuyper, Warrior to Citizen network, explained Saturday will be Military
Family Day at the Fairgrounds. All military families are invited. Leaders of the
community received an invitation to the Enlistment Recognition Ceremony on May 25.
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Council Minutes (Regular)
May 16, 2011
Page 4
This is to recognize Farmington graduates who are entering the armed services. Within
the next two weeks the Army National Guard will be deploying 2,400 service members
throughout Minnesota. It is important to identify those families. Ms. Kuyper distributed
Warrior to Citizen information cards to give out to military families.
7. CONSENT AGENDA
MOTION by Fogarty, second by May to approve the Consent Agenda as follows:
a) Approved Council Minutes (5/2/11 Regular)(4/27/11 Workshop)
b) Approved HiPP Sub-Committee Appointments - Administration
c) Approved Appointment Recommendation Engineering - Human Resources
d) Authorized Request for Proposal Audit Services - Finance
Councilmember Fogarty noted this is an unfunded mandate by the State. She
would like cities to be able to take these things into their own hands.
e) Adopted ORDINANCE 011-632 Allowing Churches in R-3 Medium Density
Zoning District - Planning
f) Approved Bills
APIF, MOTION CARRIED.
8. PUBLIC HEARINGS
a) Adopt Resolution - Approve Heritage Landmark Designations - Planning
The Heritage Preservation Commission reviewed five reports for possible
Herita~e Landmark designation. Two of the properties are The Jensen House,
7083r Street, and The Miller House, 621 3rd Street. The owner ofthe property at
719 3rd Street has declined the designation at this time. The designation stays
with the home, not the owner. If any structural improvements are made to the
home, the building permit would be forwarded to the HPC for a Certificate of
Appropriateness. The HPC would review the plans to make sure they do not alter
the historic value of the structure. The benefit designation does enhance the
resale value of the property and has a large prestige. There has never been a
property owner that has asked to be removed from the list. This is an effective
way to do heritage conservation. Farmington's preservation standards and
guidelines are very common sense. Property owners should not remove things
that cannot be replaced and that are essential to designating it as a heritage
landmark. Painting, etc. is not regulated. The general rule is that a property
should be 50 years old. MOTION by Fogarty, second by May to close the public
hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by May
to adopt RESOLUTION R25-11 designating the Jensen House (708 3rd Street)
and the Miller House (621 3rd Street) as Farmington Heritage Landmarks on the
Official Zoning Map. APIF, MOTION CARRIED.
b) Revise EDA Composition - City Attorney
The EDA has recommended changing the composition of the EDA from five
Councilmembers to five Councilmembers and two ex-officio residents. Terms of
the ex-officio seats will end on 1/31/14 and 1/31/16. MOTION by Fogarty,
second by May to close the Public Hearing. APIF, MOTION CARRIED.
MOTION by Fogarty, second by May to adopt RESOLUTION R26-11 and
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May 16, 2011
Page 5
ORDINANCE 011-633 revising the composition of the ED to five
Councilmembers and two residents. APIF, MOTION CARRIED.
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Approve Federal Transportation Enhancement (TE) Grant Application for
the Construction of a Section of the North Creek Greenway Trail- Parks
and Recreation
Staff has participated in Dakota County's master planning of the North Creek
Greenway Trail Corridor. A portion ofthis trail is located in the City of
Farmington. This trail will connect Lebanon Hills Regional Park to downtown
Farmington. In 2011 it will be designated as a regional trail by the Metropolitan
Council. The County approached the City about applying for a Federal
Transportation Enhancement Grant to construct a section of the regional trail that
will complete a connection from north of the Lake Julia Waterway to downtown
Farmington. Hoisington Koegler is writing the grant for the project. Funding for
the grant would not be released until 2015 or 2016. Applicants will be notified of
approval at the end of 20 11. Dakota County will provide the 20% local match
requirement if the City agrees to design and construct the trail. The application
would be submitted by the City as the lead agency. The City would provide
funding for the design, engineering of the trail and construction management.
Design work would include pedestrian bridges over Middle Creek and Lake Julia
Waterway along with alignment and construction of the trail. A portion of the
trail is also within the orderly annexation area with Empire Township. The
township had no concerns with the City being the applicant. Staff has contacted
property owners in the orderly annexation area regarding construction ofthe trail.
The actual easement or acquisition of right-of-way will be pursued once the
application is approved. At that time County and City staff will meet with
property owners to address easements or purchase of land. The application will
address how the acquisition of land will occur.
Mr. John Mertens, Dakota County, gave a presentation on greenways in Dakota
County and this project. A representative from Hoisington Koegler presented the
master plan of the greenway trail.
The maximum for one grant is up to $1 million and they require a 20% match.
The County will prepare the application and assure the 20% match.
Councilmember Fogarty noted when the funding is granted there will be a
different Council. This is because ofthe length of time it takes to design the
project. Applications are taken every other year. Councilmember May asked
about the amount of the soft costs for the City and are funds set aside once the
grant is awarded. Mr. Mertens explained the City can set funds aside or pursue
other funds such as a legacy grant for trails. The cost of design and engineering is
15% - 20%. Parks and Recreation Director Distad explained staff can do a lot of
the design work in-house so that would be absorbed as part of the regular budget.
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Council Minutes (Regular)
May 16, 2011
Page 6
Some engineering work for the bridges would require consultant help. Most of
the area is flat for designing. Councilmember May asked about maintenance
costs. An agreement will be brought back to Council regarding maintenance of
regional trails. Currently the City maintains trails along County roads until the
road is redone, then the County reconstructs the trail with the road.
Councilmember May asked if the County will be setting aside their portion. Mr.
Mertens stated the County will budget for it and it will be in the County's CIP.
Councilmember May asked about Empire's participation. Staffhas not discussed
costs with Empire. Councilmember May asked how it affects the annexation
agreement ifthe City is spending money on an area that is not annexed by the
City. City Attorney Jamnik stated the City can expend funds outside the City for
transportation and recreation activities. It should not have any impact on the
Orderly Annexation Agreement. Mayor Larson felt this is a great opportunity for
the City to receive this trail. Councilmember Fogarty agreed this is long vision
planning and fantastic for the City. MOTION by Fogarty, second by
Bartholomay to approve listing the City as the applicant for the North Creek
Greenway TE Grant and that the City of Farmington supports the submittal of the
TE Grant application. APIF, MOTION CARRIED.
b) Adopt Resolution - Met Council LCDA Development Grant - Planning
This resolution authorizes staff to apply for Met Council grants. Two are
development grants for trail reconstruction and for infrastructure along Hwy 50
and north to Fairgreen Avenue in anticipation of future industrial development.
The third grant is a pre-development grant to cover the costs of designing the
infrastructure on the north side ofHwy 50. The development grants do not
require a match. The pre-development grants do require a 25% match. Those
matching funds would come from the appropriate utility funds. Councilmember
Fogarty asked if staff time is included in the grant. Councilmember Bartholomay
asked ifthere is technology available to speed up the application process to
reduce staff time. Human Resources Director Wendlandt will research grant
writing software. Councilmember Fogarty has not heard of any technology, but
there are organizations that offer that expertise as it is more in wording the
application. Councilmember May asked how staff decides what grants to apply
for. City Engineer Schorzman stated as far as the trail reconstruction, this was an
opportunity to get some outside funding to start the projects. The infrastructure
along Hwy 50 has been discussed by the EDA as a potential area for expansion.
Those two items fit well with Council objectives at that time. Council also
wanted to maintain what we have and not create additional maintenance needs.
MOTION by Bartholomay, second by Fogarty to adopt RESOLUTION R27-11
authorizing applications for Development and Pre-Development Grants through
the Livable Communities Demonstration Program. APIF, MOTION
CARRIED.
c) Adopt Ordinance - Woodland and Tree Preservation - Planning
This item is related to the Natural Resources Inventory. The presentation by Ms.
Sherri Buss will explain that the ordinance will not have a negative impact on
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Council Minutes (Regular)
May 16, 2011
Page 7
development plans. The current ordinance does not distinguish between trees that
are significant and those that are not. The new ordinance will make that
distinction. The current ordinance does not set standards for replacement. The
new ordinance only applies to new development and not to existing lots. A lot of
communities regulate heritage trees even on private property. The new ordinance
would require people do a tree inventory and map significant trees on their
property. Someone could designate an area as a significant woodland and not
have to count each tree. This would reduce the cost and ecologically more
important to think about the woodland as a whole. The ordinance has defmite
requirements for tree replacement. It also gives the developer an option to work
with the City on replacing trees in other locations ofthe City if it does not make
sense to replace the trees in the development area. Staffhas identified tree bank
locations. The ordinance also allows for giving cash to the City to be used later to
replace trees. The ordinance gives developers an incentive to protect woodland
areas by giving them bonus units in a development. The ordinance allows
removal of30% of significant trees in a development without any need for
replacement. MOTION by Fogarty, second by May to adopt ORDINANCE
011-634 amending Section 10-6-11 of the City Code regarding Tree Preservation.
APIF, MOTION CARRIED.
11. UNFINISHED BUSINESS
a) Clarification of Urban Chicken Ordinance - Planning
This was discussed at the April 18, 2011, Council meeting. Council had two
specific comments regarding reducing the number of hen chickens and to require
a yearly permit approval. An interim use permit would be required so a certain
time frame is attached. If Council wants to renew the permit each year, that
would be a $200 application fee. This was a concern to the Planning Commission
especially with the amount of hen chickens reduced. This could eliminate
individuals from applying for the permit. Staff suggested an initial permit of $200
to cover costs and after that a yearly administrative fee of$25.
Councilmember Bartholomay agreed the fee is high and would like to see it closer
to neighboring cities. He suggested splitting it to $100. The fee schedule can be
revised for this specific permit. Councilmember May voted no to chickens.
Councilmember Fogarty also said no to chickens. Regarding the permit fee, ifit
costs us $200, then we charge $200. Staff felt the initial permit should be a public
hearing. Once the requirements are met, a yearly renewal would be sufficient.
Councilmember Fogarty was okay with the ordinance ifwe include consequences
to complaints. As far as duplexes, the permit would have to come from the
property owner. Councilmember Bartholomay suggested to save cost, rather than
hold a public hearing we have the CSO get a written consent from the neighboring
properties. Councilmember Fogarty stated it may not reduce expenses, but it
would bring more awareness to the neighbors. Staff noted public hearing notices
are mailed to adjacent properties. Mayor Larson also said no to chickens.
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Council Minutes (Regular)
May 16, 2011
Page 8
City Engineer Schorzman asked why we are moving forward if Council is saying
no to chickens. Council agreed to not move forward with this ordinance.
Councilmember Bartholomay was contacted by residents asking why we are
discriminating against chickens. We all talk about having less mandates and not
so much government involvement. This is a way to have smaller government and
not put mandates on our residents. A dog barking can make a lot more noise.
Councilmember May felt when people purchase a home that it does not include
cohabitating with farm animals. If that is the lifestyle you desire, then there are a
lot of options for residents to have that opportunity. We also have to consider
those who have purchased homes thinking there are certain rules.
Councilmember Bartholomay stated he was elected to represent all residents and
has to make a decision that is in the best interest for everyone. Staffwill not
move forward with the ordinance.
b) Appoint Interim City Administrator - Human Resources
Mayor Larson recommended appointing City Engineer Kevin Schorzman as
Interim City Administrator. MOTION by Fogarty, second by May to approve the
appointment of Kevin Schorzman as Interim City Administrator, effective June 1,
2011, or at the time the current City Administrator leaves. APIF, MOTION
CARRIED.
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember Fogarty: This is City Administrator Herlofsky's last Council
Meeting. Councilmember Fogarty was one of the Councilmembers who hired him. She
thanked him as he came in very turbulent times with the City. He helped us find stability
and worked very hard for the residents. She thanked him for his leadership and service.
She learned a lot from him over the last five years and thanked him for that. It has been a
pleasure and an honor to serve with him. He will be missed.
May 7, Councilmember Fogarty attended the Mother I Grandmother luncheon for
Warrior to Citizen. It was a fantastic event. This Saturday is prom and asked students to
be safe. There will be a Farmington Red Carpet Fashions Event at the Grand Hall. This
is a great opportunity to fmd out what clothing is available in Farmington. This is a
fundraiser for Dew Days.
Councilmember Bartholomay: At the March Council retreat, they discussed having
a June retreat. He asked Councilmembers to check their calendars for a date.
Councilmember May suggested waiting until the budget discussions are done, so it may
not be until July. He asked Human Resources Director Wendlandt about the Policy
Manual that was brought forward a couple months ago. He asked for a copy of the old
manual.
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May 16, 2011
Page 9
Councilmember Bartholomay has spent a short amount of time with City Administrator
Herlofsky and thanked him for everything he has done for the City. He wished him good
luck in his future endeavors.
Councilmember Bartholomay asked about placing City meetings on the community
events calendar. Regarding the chicken ordinance, at the last meeting it was approved,
and now we have unapproved it.
Councilmember May:
best in the future.
Thanked City Administrator Herlofsky and wished him the
City Administrator Herlofsky: This is his last Council meeting and it has been five
years since the first meeting. He appreciated the Council approving his position here. He
came on a 3-2 vote and it worked out okay with one of the three still being here. He
thanked everyone for the opportunity and has enjoyed his time as City Administrator. He
will remain in the community.
Parks and Recreation
Director Distad: The new playground equipment will be installed in
Rambling River Park May 23 - 25. There will be a ribbon cutting on June 1, at 6:00 p.m.
Mayor Larson: He has learned a lot from City Administrator Herlofsky.
He wished him the best in the future. He has brought a lot of stability to the City.
He asked people to remember Farmington Friendly and to introduce yourself to others.
The community calendar is located at www.FarmingtonToday.com and has a lot of event
information. The Farmington Business Association is holding the Minnesota Soybean
Festival this Thursday - Saturday. We have hanging flower baskets downtown and
flower pots along Elm Street. These are courtesy of the Farmington Business
Association. He thanked the volunteers and Gerten's Greenhouse. There will also be
pots placed at the north end oftown. Last week Mayor Larson met with the school
district to fmd efficiencies and ways to work together. He encouraged residents to shop
locally. Liquor store profits stay in the community.
14. EXECUTIVE SESSION
MOTION by Fogarty, second by Bartholomay at 9:12 p.m. to go into closed session to
discuss and receive a briefmg from the City Attorney on an appointment related claim. It
is pre-litigation but it is threatened litigation. APIF, MOTION CARRIED.
15. ADJOURN
Respectfully submitted,
Cynthia Muller
Executive Assistant
13
Council Workshop Minutes
Municipal Services Department Budget
May 11, 2011
Mayor Larson called the workshop to order at 3 :06 p.m.
Present: Larson, Bartholomay, Donnelly, Fogarty (arrived 3:20 p.m.), May (arrived 3:30 p.m.)
Also Present: Todd Reiten, Municipal Services Director; Kevin Schorzman, City Engineer; Lena
Larson, Municipal Services Coordinator; Steve Arndt, Streets and Utilities Supervisor; Cynthia
Muller, Executive Assistant
MOTION by Bartholomay, second by Donnelly to approve the agenda. APIF, MOTION
CARRIED.
Sanitation - Rates are comparable with other cities. Staff explained what the City would lose if
we allowed residents to use a private hauler. Currently there is $225,000 that sanitation puts into
general fund items that the City would have to come up with. This includes certain salaries at
City Hall that are spread out and we would need $155,000 for clean-up day. A portion of clean-
up day is included in the rates. We would not have Christmas tree pickup, no cardboard cage
drop offs, park and pond cleanup day, garbage collected downtown, need another plow operator,
no help for park reconstruction projects, Dew Days would have to dispose of own garbage,
sanitation now disposes of dead animals rather than 4 Paws. It also helps pay for IT services,
electricity for the Maintenance Facility is $10,000, gas is $12,000, general fund receives $66,300
to help offset salaries at City Hall. Sanitation participates in $2,000 of the audit, pay for water,
sewer and garbage for all City buildings at $3,000/year, softener salt, furnace filters, and building
repairs. There is at least $225,000 the City would have to come up with ifwe did not have Solid
Waste, plus the residents would have a bill to pay for their own garbage. If you want clean-up
day there would be an additional $155,000 needed. Auditors would say sanitation cannot make
money to give it to another area such as the liquor store. We have to have enough to cover the
cost for doing business and equipment, but you cannot substitute an increase in fees for raising
taxes. Staff would not recommend eliminating Solid Waste. Council agreed when looking at the
big picture, the benefit to the community outweighs a couple complaints. Regarding having a
drop-off location for clean-up day rather than curbside pickup, it is not as convenient for all
residents and to have just one day for clean-up day, there is too much to pick up in one day.
(Councilmember Fogarty arrived).
There are five full time sanitation employees in addition to the $225,000.
Snow - The City has used 1300 tons of salt/year which is approximately $90,000. There is
$10,000 in the budget for cutting edges for plows. Fuel was over budget and repairs were over
budget by $7,000. Salt was over by $2,000 for 2010. Currently we are at $61,000 for salt.
(Councilmember May arrived).
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Council Workshop Minutes
May 11, 2011
Page 2
There is $15,000 budgeted for fuel and we have spent $22,000. $3500 is budgeted for sod
damage and $500 for mailbox repair. The City allows $50 for a mailbox.
Council asked that staff look at installing our own fuel pumps. Staff estimated it would cost
$150,000 to install a fuel station. It is cheaper if the tank is under ground. Council also
suggested doing the project with Empire Township. Council asked ifwe should convert to a
cleaner energy source as we replace equipment. Staff explained Apple Valley switched their
squad cars to natural gas and had nothing but trouble, spent a lot of money on it and switched
them back. As far as infrastructure, staff suggested putting in charging stations in the future for
electric vehicles. City Engineer Schorzman stated if we are considering a fuel station, it would
be good to combine it with a salt storage facility. Staff purchases gas from Kwik Trip at the
same price as everyone else. Council asked if it was possible to negotiate with the individual
station owner or discuss buying diesel from Marshall Lines. Staff stated we need to depend on
ourselves. If there is a gas shortage, other companies will not let us get gas from them.
Neighboring cities have their own tanks. We would use the state bid process to purchase gas.
The cost ofa fuel station is $150,000 and a salt storage facility would be $100,000. With the
City having its own salt storage, we are able to use our own mix rather than use what the County
has.
Council asked if staff is looking at ways to reduce trips to the hardware store, etc. Staff
explained every vehicle is equipped with the same supplies so there is no running back and forth.
Staff takes a half hour break in the morning instead of 15 minutes in the morning and afternoon
so they are not running back and forth. Council asked if they have to come back to the
Maintenance Facility for break. Staff explained some do, some go home, some stay where they
are. As far as the hardware store, employees are in that area a lot and it would be very expensive
for us to keep that kind of inventory. Ifwe want fewer trips, we would have to start ordering
supplies. Employees have been told to call the Director or the Supervisor when they need to go
to the hardware store. If the parts were at the Maintenance Facility they would still be making a
trip to get the part. Cost for a fuel station and salt storage facility would come from the general
fund. Council asked staff to talk to Marshall Lines and the gas stations to determine any savings
for the remainder of this year.
Streets - There is $32,500 in the budget for street materials and we will be close to that. Staff
received a call from Eureka regarding the maintenance of Farmington's portion of225th Street
that will cost $2,000. We took $9,000 out of gravel hoping to make up for Flagstaff, but we
should put that into blacktopping. The need for blacktopping materials will go up over the next
several years. Staff suggested leaving the budget at the same amount and increasing it slightly
each year. We need to increase the $32,500 because last year we had to stop blacktopping
because we ran out of money. We should add $14,000 back in that was taken out last year.
Fleet - Over the next five years we would need $200,000 - $300,000 every year to replace
vehicles on the scheduled maintenance plan. One year we will need a new fIre department
pumper for $600,000, so that year we will need $800,000. The vehicle is over 20 years old.
Because we have not stayed with the schedule we are $1.3 million behind. Adding in the salt
storage and fuel tanks we are at $1.6 million. Ifa vehicle now costs $30,000, in two years it will
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Council Workshop Minutes
May 11, 2011
Page 3
be $35,000. Council asked if all the regular vehicles need to be pick-up trucks. Staff agreed
building inspections could get by with something smaller such as a Ford Ranger or a car. City
Engineer Schorzman would prefer them having pick-ups because they do haul equipment. A
smaller pick-up would work and use a hybrid or something more fuel efficient. Council asked if
we could have a supply of vehicles and reduce the number of vehicles. Staff explained some
people use their own car to go places. We may not need a truck for specific tasks, but do need it
for other duties. We have been transferring and getting rid of the older vehicles. The type of
vehicle needs to be able to be repaired by Fleet Maintenance. Staff recommended that next year
when the $162,000 equipment certificate is paid for, it be put mto a vehicle fund or a project
such as seal coating. All of these expenses are from the general fund, not enterprise funds.
Council recalled we were trying to get away from using certificates for vehicles and pay for
them. We may have to go back to using certificates. Staff noted the enterprise funds are running
right. The general fund is not running right. Ifwe get rid of an old squad car, the money should
go into a fleet fund and not the general fund.
Regarding enterprise funds, ifthere are sewer and road problems, public works needs to work
with engineering to fIX the sewer before the road. Ifwe have a CIP that Council will support,
when there are issues, we can say it will be fIXed next year and it gets fIXed. We need to start
setting up funds for the future. Staff asked Council to think about a funding level they would be
comfortable with on an annual basis and make the CIP match it. Staffwill give options of
projects for $750,000 and $500,000.
Council asked if staff could be more creative of storing City Hall vehicles over the winter and
suggested they be parked at the Maintenance Facility. Council received numerous calls from
residents about City vehicles not being used over the winter.
Regarding snow plowing, if the roads need to be plowed, they will be plowed. Staffwill use
common sense. Council felt staff does a great job with plowing the roads. Council asked about
reducing weekend overtime and send employees home early during the week. Staff could
change the work schedule, but it depends on the snowfall. That does not always work because
we have to react to the situation. If there is no snow, we still have to pay the employees.
Councilmembers took a tour of the Maintenance Facility.
MOTION by Bartholomay, second by Donnelly to adjourn at 5:25 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
16
Council Workshop Minutes
Engineering Department Budget
May 18, 2011
Mayor Larson called the workshop to order at 3 :05 p.m.
Present:
Absent:
Also Present:
Larson, Bartholomay, Fogarty, May (arrived 4:15 p.m.)
Donnelly
Kevin Schorzman, City Engineer; Todd Reiten, Municipal Services Director;
Cynthia Muller, Executive Assistant
MOTION by Fogarty, second by Bartholomay to approve the agenda. APIF, MOTION
CARRIED.
The big items for Planning, Engineering and Building Inspections are legal, IT, and professional
services. Professional services have been reduced substantially due to the shift from using
Bonestroo to City employees.
Planning - Staff will be updating the comp plan this summer and continue plat and plan reviews.
We are busy with plan reviews. Council asked ifwe resubmit the comp plan to the Met Council
every two years and is there any cost. The plan will be resubmitted every 10 years, but updated
every 2-3 years. The City Planner has taken a more active role in the economic development
side. Planning works with several groups within the City and staffwill prioritize requests based
on the overall scope of things. Both Planners attend Planning Commission meetings. The City
Planner is on the EFP AC and Eureka group; the Assistant Planner is on the Castle Rock group
and handling the Heritage Preservation Commission. They are still trying to review ordinances
as time allows and dealing with complaints. This is what the Planning budget supports.
Building Inspections - Council should not be concerned with information on the quarterly
reports as things tend to even out. Last year we had fairly steady housing coming in. This year
we are getting lower housing numbers to start the year, but they are picking up. We will have
some big commercial items. Just because we are starting slower this year, is not an indication
that things are changing. The revenue is coming in different ways. The Building Official does a
very good job of estimating and he is very conservative. His estimates have been accurate and
never over reaching with projecting next year's revenue. He has the opportunity daily to talk to
builders about what is coming up. Fees charged for permits are to provide a service. If you
carry it too far, then you are going outside the general principle behind the fees. We manage the
fees in a way to support the work being done. In a couple years Council should be prepared for
staff to ask for part time help. We focus so much on housing that other things get lost, such as
decks, siding, roofing, etc. There are a lot of inspections not associated with new housing. The
Inspectors are functioning as a part of public safety. The whole point of inspecting is to make
sure things are built in a safe manner. The Building Official watches his budget very closely. If
he says he needs help, he really does. Council noted the CDA housing will take a lot oftime.
Inspections wants to try to get through it without additional help. In the last four years,
Inspections is down two people; the division has been cut in half.
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Council Workshop Minutes
May 18, 2011
Page 2
Engineering - A new technician started Tuesday. He will be a good addition to the department
and will compliment the skill package we already have. The Administrative Assistant also
provides support for the Fire Department. Enough time is spent there that some of her time
should be allocated to that department.
CIP - Last year staff shifted from the normal 5-year CIP to a 10-year CIP. After the evaluation
ofthe road and bridge fund and after looking at the debt service, the current CIP is not
sustainable from a debt service standpoint. Staff provided a spreadsheet showing ifwe had
$500,000 to dedicate to projects how they could be spread out to 2030. For the 195th Street and
Pilot Knob Road intersection, staff applied for a federal grant, but was not successful. Staff will
apply again for a second round of funding. The County is very interested in putting a roundabout
in that intersection depending on the right-of-way. It may not happen until 2015 or 2016, but
may be moved forward if the County fronts the money and we pay them over time. The project
is in the CIP spread out over 2012 - 2014. The amount of money in the budget is the City's
share of not only the intersections, but improvements from Flagstaff to Diamond Path. The
federal funding would be only for the intersection. The CIP includes the rehabilitation work for
Akin Park Estates in 2013, 2nd Street in 2015, and alternating bigger projects in the downtown
area to 2024. The CIP shows a beginning balance, which is zero for 2012, total annual
expenditure, total annual fIXed revenue, and an ending balance. It has been discussed to have
each of these projects stand alone. Staff suggested we have a street rehabilitation fund to do the
mill and overlay projects. Council suggested looking at franchise fees again and include a sunset
for when we have the ability to do a street utility fee. Staff highly recommended this. The CIP
shows the beginning balance as negative until 2020 with putting $500,000 in the budget for
projects. The projects end at 2024. At the end of 2024 we will see new development again. The
existing debt service is everything we have in debt, City Hall, ice arena, everything; not just road
projects. In 2022 the debt service is higher than now.
The second option is showing $700,000 dedicated to projects. The deficits are reduced to one
year in 2014. This also builds up funds in the future. Ifa reconstruction project is needed, we
would not have to bond for it. There is $400,000 in seal coating that is not part of this. By using
this second option and maintaining the debt service, shifting the reconstruction projects out, there
will be increased maintenance costs. Reconstruction projects will have assessments. The
spreadsheets assume we bond for everything and there are no assessments. Staff is not
suggesting doing this. The assessments would add to the balances. Eleven years from now we
start dropping the debt significantly. We cannot continue not doing things. Councilmember
Fogarty stated the problem is these are big numbers and no Council has wanted to take this on.
We can ignore it or take the hit and be part of the solution. There also has to be an education
piece that Council will be responsible for setting up. When new Councilmembers are elected,
they need an orientation with each department head and understand the plans we have laid out.
This is good fiscal policy. We have to raise taxes this year and next year. It will take some
commitment and people who are willing to put their election on the line and do what is best for
the City. Councilmember Bartholomay said we need to explain this to residents, go door to door,
and hold open houses. Councilmember Fogarty stated we have two years we are not doing seal
coating. In the long run that will cost us more than the $800,000 we saved not doing it for two
years. We do not have the fmances unless we levy for it. It is too late in the year to get
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Council Workshop Minutes
May 18, 2011
Page 3
$400,000 in franchise fees. Staff stated that is not off the table because of a timing issue. We
may operate in a slight deficit the first year, but it would correct itself and not come back.
Starting sooner reduces the deficit sooner. It takes three months for franchise fees to turn
around. We can still work with a levy or franchise fees. It will take developing a plan that all
five Councilmembers are comfortable with. Then it will survive elections. Councilmember
Fogarty felt new Councilmembers lack orientation. They need to meet with each department
head for their priorities. Council noted we cannot raise the levy $2 million next year, but we
have to do something. Rosemount is in a better position because their buildings are paid for.
Council asked if other options instead of seal coating have been explored. Staff stated nothing
gets the rate of return like seal coating.
Another option is to start at $500,000 and do an inflationary factor each year. This can be
reviewed further at the June Engineering workshop.
Council asked if we get grants. Sometimes there are grants to get technical help. Staff was not
opposed to this, but there are two issues. One is having the people that have the time to do that
and the second is if we can get 100% grants that is great; if they are matching grants, where do
you get the money. Council would be willing to entertain the idea of a part time grant writer for
the City because we will get back their salary in grants. Instead of searching out grants, look for
our projects such as failing infrastructure and focus on a specific project. This would be across
the board, not just engineering. Staff stated grants require a lot of follow-up and would need a
separate person. Lakeville is in a better position to receive grants because of the functional
classification oftheir roads. We may get smaller grants such as for sewer work which delays the
amount of time for raising fees. Council asked ifwe can use funds for water or sewer to pay that
person. Councilmember Bartholomay stated ifwe get a professional grant writer, they can write
grants for anything. Staff suggested having staff do preliminary work with consultants first and
put people with the knowledge on a specific grant. Council also suggested sending staff to a
grant writing class. Staff noted we do have an employee that is interested in writing grants.
However, this employee has a lot of pressure from current duties. Council suggested maybe
there are other duties that could be shifted.
(Councilmember May arrived at 4: 15 p.m.)
Staffwill research the time commitment for staff to write grants internally plus training costs and
compare that to consultants. It may be a combination of the two where staffworks with a
consultant on the first couple grants.
Staff prepared the CIP spreadsheets to discuss the format and concept to fmalize them for the
Engineering workshop. At the workshop staff and Council can work with different numbers to
determine the outcome. As Council goes through the individual budget meetings many things
have come up that we should do. Not everything can be done. The list should be prioritized to a
level Council is comfortable with. Councilmember May felt the CIP is one of the primary
functions of the City. She was surprised we are moving 2nd Street out to 2015. Staff did this for
a constant funding level and to maintain bottom debt service payment at or below what it was
this year. When talking about increased maintenance costs, on 2nd Street we have bad sanitary
sewer, but that is not the only thing wrong. Ifwe repair the sanitary sewer and it lasts for 10-15
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Council Workshop Minutes
May 18, 2011
Page 4
years, but the water line only lasts 5 more years, then we have paid for something and we only
get a third of the life out of it. That is the struggle with maintaining things past the point we
should. You will be spending money you will never recover. Council will have to prioritize. If
we want to do certain things and not raise taxes, then we need to stop doing something else. We
cannot take a little out of each department. Councilmember May felt ifwe are looking at raising
taxes then we have to make sure we are creating efficiencies and looking at both sides;
decreasing spending and increasing revenue. She asked if the number is $700,000 will the
money be dedicated to these projects. Staff could not say yes. The current Council cannot tie
the future Councils' hands. Council can create a way that they have to publicly address the issue
before they can change it. Councilmember Fogarty asked ifwe approved $500,000 a year would
it sit in the general fund. She wants it to be easy for Council to view, so it should be set aside as
a separate fund within the general fund. She also wants to know how it will affect the fund
balance when calculating the percentage. Staffwill ask the Finance Director if the money can be
reserved. Staff felt this would fall in the budget in the same place as the road and bridge fund; in
the capital projects fund. Councilmember Fogarty recalled the way in which the funds are
collected makes them untouchable. How Council wants to designate them they would be
unreserved funds. If the City reaches a fund balance of35% - 50% that is good for our bond
rating. She had been told in the past we should not deviate from that so would like more
information on that. She wants the message to be clear to future Councils as to the intent. She
wants them to have to answer to the public if they change it.
Councilmember May would like to see a spreadsheet showing the projects done sooner. Staff
explained the fIrst spreadsheet shows the impact of projects being done sooner. If Council is
okay with the debt service going up, staff can shift the projects sooner. It will reduce
maintenance costs and project costs, but it will create more debt service than we have now.
Councilmember May asked if staff could estimate the savings in the project cost if they were
done today versus 2013. Staff used an inflationary factor of2% per year between the fIrst
spreadsheet and the other spreadsheets.
For the June Engineering workshop, Councilmember May would like detail on how the
consulting piece is working. Council was given a detail of costs a couple years ago. Based on
the old model, she would like to know the savings. Staff stated the consulting costs have gone
down substantially over the last three years. We still use the consultant for certain things. The
City is not equipped to undertake reconstruction projects. We will need a consultant to design it,
but the City can do the construction and inspection. Over the next few years staff would like to
have money in the budget for testing supplies so we can do that ourselves. Staff is certified to do
testing. In the future, staff would like to set up a lab at City Hall for doing aggregate testing.
There are two benefits. The City Engineer trusts people that work for him more than others. The
second benefIt is the turnaround. We could have results immediately. This would cost $10,000-
$15,000. Council felt this would pay off in two years. Council noted when we are slower and
things are cheaper, now is the time to plan ahead so we are ready when business does pick up.
This type of thing should be done now while we have the time. Staff stated we are re-
introducing institutional knowledge that resides within City Hall now. Doing what we are doing
now is a fantastic way to move forward and not have to rely on someone else again.
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Council Workshop Minutes
May 18, 2011
Page 5
Before the budget workshop Council will meet on their own to review all this information and
prioritize what is important to them. This will probably occur in July. Once staff receives what
Council's priorities are, staffwill review them and come back with pro's and con's. Council will
review the information and make a decision. The budget workshop would be with the Council
and the department heads.
MOTION by Fogarty, second by Bartholomay to adjourn at 5:18 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
21
Council Workshop Minutes
Fire Department Budget
May 25, 2011
Mayor Larson called the workshop to order at 3 :08 p.m.
Present: Larson, Bartholomay, Donnelly, Fogarty, May
Also Present: Tim Pietsch, Fire Chief; Kevin Schorzman, City Engineer; Cynthia Muller,
Executive Assistant
MOTION by Fogarty, second by Donnelly to approve the agenda. APIF, MOTION
CARRIED.
The Fire Department recently completed an ISO audit and the results will be available in four
weeks. Fire Chief Tim Pietsch noted we do have some deficiencies. One is the pumper engine.
We have two stations and two engines. Ifan engine goes down, the station is down. This
hinders the flfefighting capabilities. It makes it difficult to do inside flfefighting or rescue
operations. The other item is a ladder truck. There are nine buildings in the community that are
three stories or more that present some issues. They called Lakeville for a structure fife this
week. These are big ticket items. A pumper engine is $400,000 - $500,000 and a ladder truck is
$750,000. Everyone's insurance is based on the ISO rating. The City is currently at a 5.
Farmington is receiving the maximum credit for the City's water system and the Dakota
Communications Center. There is not enough pumping capacity to contain a fire at City Hall
because of the pumper engines. The engine at station 2 is scheduled to be replaced in one or two
years. At that time it will be 20 years old. There is no funding set aside to do that. It would be
nice ifthere was an equipment apparatus fund. The City collects money from the townships for
fife services and that goes into the general fund. Approximately 20% of the fife budget is
covered by the townships. Engine 2 at station 2 is a top priority. The City has recently entered
into an agreement with Castle Rock for a set fee for fife services. A new pumper engine would
be at station 2. They would combine the rescue truck and the pumper engine into one and keep
the current engine as a backup. The City could purchase a used truck and save 25%. A new
truck would have to be equipped as the backup truck would also have to be equipped. Staffhas
tried to obtain grants, but some outstate cities have equipment 40 years old so they have a greater
need. We have a very good ISO rating. The best is 1 and 9 is the worst. The average
homeowner would save $20/year on their insurance if the City went from a 5 to a 4 rating. Ifwe
could get $10 from every household, it could go towards a new engine or ladder truck.
Staff has talked about becoming a Fire District. The Fire Department would be governed by a
board and become their own taxing district. This would eliminate the Council having to worry
about the Fire Department budget and pensions. Ifthe pension is not covered, since the Fire
Department is a taxing district, the taxes would go up. West St. Paul and South St. Paul merged
and became South Metro Fire and became a Fire District. The board is comprised of people
from West St. Paul and South St. Paul. South Metro is a full time Fire Department. One chief
retired and they eliminated that position. The Fire Chief stated it would be nice to have a
county-wide department as we already have mutual aid with all departments in Dakota County.
Council noted a Fire District is just a shift. Ifwe merged with Lakeville it would help the rating
because they have a ladder truck.
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Council Workshop Minutes
May 25,2011
Page 2
The Fire Department is looking at going to a duty crew set-up. A duty crew is four members on
in the prime time or daytime as those are the hours we struggle with for coverage. With four
members you can get an initial fIre attack and cover medical needs. It would make the response
time less. These would be 20 hourslweek paid positions. A duty crew of four members for five
days would amount to $76,000/year. This would double the part time salaries. The Fire Chief
felt we could get four members from the current staff.
The Fire Department would like to add an additional Monday night training drill per month.
Currently they train on the 2nd and 4th Monday and they would like to add a training session on
the 3rd Monday. The required training could consume their schedule. This would cost an
additional $12,000/year.
When a truck was purchased in the past the City bonded for it. Council suggested setting aside a
percent of the township money for vehicles. With townships and state aid the City received
approximately $233,000 in 2010.
The air packs will be coming up for replacement in a few years. There is a one year offset
between them. Halfwould be replaced one year and half the next year. This would be
approximately $100,000/year. There are 38 air packs. Council asked about having a rotating
schedule to keep the cost down each year. Fire Chief Pietsch explained the bottles have to be
tested and it is better to have them done all at once. Testing takes about two days. Council felt it
would be easier budgeting to have the same amount in the budget each year. Staff explained we
would have to start early to get on a fIve year schedule. The tanks last 10-15 years.
Council asked about the cost of the Explorer program. Fire Chief Pietsch explained the explorers
have to pay to join and the Relief Association has covered the startup expenses. Those running
the program are volunteers. There is a Post Advisor and he needs two other advisors to assist
him with the training. Eventually the Explorers will be self-sustaining. The Explorer program is
a recruiting program for the department.
The department will need to purchase five pagers over the next two years because ofthe narrow
banding with the DCC. Staff was not sure about the cost of the pagers, but hand held radios are
$1500 - $2500.
Membership is at capacity at 50 members. The need for training will go down $5,000 next year.
That will help with the cost of the 3rd Monday training. This extra training would start in 2012.
The priorities are:
- The training is doable. Mandated training is six courses over three years. There is grant money
available for training.
- The uniforms are in good shape.
- The pumper engine is a big ticket item, but the highest priority. A committee looks at trucks
and develops specs. The last pumper engine was purchased 10 years ago at $325,000. The new
diesel added $30,000 - $40,000. One option is to purchase a Freightliner with a 4-door cab to
save money. The other option is to get a manufacturer to build to a spec truck. They take it to
shows for six months and work out any issues. Council asked if we consider an equipment
certificate for next year, what does it do budget wise to make the payments because that does
affect the insurance. They would like this information from the Finance Director. The last ISO
audit was 10 years ago. Ifa significant change is made they can come back for an audit. Getting
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Council Workshop Minutes
May2S,2011
Page 3
an engine alone would not move us from a 5 to a 4 rating. But an engine and a ladder truck
would change the rating. Mayor Larson noted every City does not need a ladder truck because
we have mutual aid agreements. Fire Chief Pietsch noted ifwe have a fIre at Spruce Place and
people are trapped on the second floor, we have to wait for Lakeville to come with a ladder truck
to rescue someone. Council asked about a rrre district and then some of these issues would go
away. Council would like more information on a Fire District and how to establish one.
The engine and training are top priorities. A ladder truck could be both a ladder and a pumper
and keep the old pumper for a spare. Currently the City receives no points for a ladder truck.
The department had tarps that were too small, so purchased larger ones. By doing this we gained
points on the ISO system. We received the maximum points for the equipment, water system,
water tower and the DCC. We lost points because of the age of the truck, we don't have a spare,
and we don't have a ladder.
The department has two brush trucks; one is 1991 and one is 1993. They only have 5,000-
6,000 miles on them. Municipal Services would like to have these trucks for park and rec or use
for plowing.
The Fire Chief will be asking for more in equipment and supplies. The training budget was cut,
so the additional training would show up in part-time salaries of$12,000.
Councilmember May asked that the Fire Chief talk with the Finance Director regarding an
equipment certificate for a pumper or a ladder truck. The Fire Department will research options
for a ladder truck with pumping capabilities and used trucks. Councilmember May felt Council
needs to look at setting aside some of the township money. Council liked that we were setting
up dedicated funds for specific purposes and obtaining honest numbers.
Fire Chief Pietsch suggested ifwe are on a 20-year replacement schedule, perhaps a seven or ten
year schedule would be better so we get something for the truck. It would be good to set up a
program for replacement.
The Fire Chief stated if the Police replace any squad cars, he asked ifthe Fire Department could
have a spare for the Assistant Fire Chief. The only cost would be to change the striping for
$500. Council did not see a problem with this.
MOTION by Fogarty, second by Bartholomay to adjourn at 4:40 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
24
76
City of Farmington
430 Third Street
l;armington, Minnesota
651.280.6800. F<.IX 651.280.6899
ww.......ci. tarmingtll11.mn.L1.'l
TO: Mayor, Councilmembers and Interim City Administrator
FROM: Randy Distad, Parks and Recreation Director
SUBJECT: Approve Request to Waive Fees for Rocktoberfest Celebration
DATE: June 6, 2011
INTRODUCTION
The Rotary Club of Farmington (the Rotary Club) has established an annual fundraiser called
Rocktoberfest. This year's event will be held at the Dakota County Fairgrounds on Saturday, October
1 st. The Rotary Club has requested the Showmobile rental fee be waived during its use at Rocktoberfest.
DISCUSSION
The Rotary Club made a formal request to the Parks and Recreation Advisory Commission (the
Commission) to waive the rental fee. Included with this memo is the letter sent from the Rotary Club to
the Commission requesting the rental fee be waived. The Commission reviewed the request at its May
11,2011 meeting and unanimously recommended to the City Council to waive the Showmobile rental
fee.
The Rotary Club has provided a great fmancial boost to the Parks and Recreation Department over the
years. Over the last six years, the Rotary Club has donated the following to the City:
. purchased park benches worth thousands of dollars
. sponsors the youth scholarship program and donated thousands of dollars so youths who have a
fmancial need can participate in City programs
. sponsors a senior of the month program for members and volunteers at the Rambling River
Center
. purchased room naming rights at the Rambling River Center at a cost of$3,000 in support ofthe
improvement project
BUDGET IMPACT
$400 in revenue will not be received due to the rental fee being waived. In addition there will be
approximately about four hours of staff time involved with setting up and tearing down the Showmobile
for the Rotary Club's Rocktoberfest.
ACTION REOUESTED
Approve the Rotary Club's request to waive the Showmobile rental fee for use during Rocktoberfest.
Respectfully submitted,
Randy Distad
Parks and Recreation Director
25
Farmington Rotary Foundation
May 6,2011
Dear Farmington Parks and Recreation Advisory Commission,
This letter Is to formally request a fee waiver for use of the Showmoblle. The Rotary
Club of Farmington would like to use the Showmoblle on October 1, 2011 at the
Dakota County Fairgrounds for our annual fundraiser, "Rocktoberfest". We plan to
use It as a secondary stage for smaller local bands in between our regional bands on
the main stage.
.
Rotary's principal motto Is "Service Above Self". "Rocktoberfest" Is our annual
fundralser from which the majority of proceeds go directly back Into the community
of Farmington. For example, The Rotary Club of Farmington supports the City of
Farmington's Rambling River Center and has committed $3000 toward the new
building over the course of five years. Since our club began over 8 years ago we
have placed park benches In city parks and also provided thousands of dollars to
Farmington's Park and Recreation to be used for scholarships for Farmington
residents who otherwise could not afford to participate in programming. We also
provide an annual holiday luncheon for Farmington Senior Citizens, In partnership
with the Rambling River Center. In addition, we have contributed thousands of
dollars in scholarships to Farmington High School students over the years. All of the
money we raise, with the exception of our international project to provide financial
support to an orphanage In Bolivia, goes directly back to the community of
Farmington.
As a club we are committed to continuing these projects and contributing to our
community. The success of our fundralser Is directly tied to our ability to continue
our financial support of these projects. We respectfully ask that you waive the
regular rental fee of $400. The Farmington Rotary Foundation is a Non Profit
501(c)3 entity operated by the Rotary Club of Farmington. Thank you for your
consideration.
nspe~~.uIIYW .
LU~~GL)
Anlka Rychner
Co-Chair, Rocktoberfest Committee
P.O. Box 175 . Farmington, MN 55024. www.farmingtonrotarymn.com
26
/G
City of Farmington
430 Third Street
larmington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.tanningtlll1.TIl1l.L1..l
TO: Mayor, Councilmembers, and Interim City Administrator
FROM: Missie Kohlbeck, Senior Center Coordinator
SUBJECT: Adopt Resolution Accepting Donations to the Rambling River Center Renovation
Project
DATE: June 6, 2011
INTRODUCTION
Donations continue to be made to the Rambling River Center's Renovation Project.
DISCUSSION
The following donations have been received for the Rambling River Center's Renovation
Project:
· $100 from Lee Farley Moe who held a Tastefully Simple event during the Kitchen Party
Fundraiser event held at the Rambling River Center
. $50 anonymous donation
Staff will communicate the City's appreciation on behalf of the Council to these donors.
ACTION REOUESTED
Approve the attached resolution accepting the donations that have been made to the Rambling
River Center's Renovation Project.
Respectfully Submitted,
Missie Kohlbeck
Senior Center Coordinator
27
RESOLUTION NO. R28-11
ACCEPT DONATIONS TO THE
RAMBLING RIVER CENTER RENOVATION PROJECT
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day
of June, 2011 at 7:00 p.m.
Members Present: Larson, Bartholomay, Donnelly, Fogarty, May
Members Absent: None
Member Fogarty introduced and Member May seconded the following:
WHEREAS, a donation of$100 was made by Lee Farley Moe from the Kitchen Party
Fundraising event; and,
WHEREAS, a donation of $50 was made from a person who wishes to remain
anonymous; and,
WHEREAS, it is required by State Statute that such donations be formally accepted;
and,
WHEREAS, it is in the best interest of the City to accept these donations.
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts
with gratitude the generous donation of $100 from Lee Farley Moe and $50 donation that
was made from a person who wishes to remain anonymous.
This resolution adopted by recorded vote of the Farmington City Council in open session
on the 6th day of June, 2011.
-~~
Mayor
..;~
Attested to the L day of June 2011.
~~ator
SEAL
7a'
City of Farmington
430 Third Street
larmington, Minnesota
651.280.6800. Fax 651.280.6899
WW\\'.ci. tanningtll11. TIlll.L1.'l
TO: Mayor, Councilmembers and Interim City Administrator
FROM: Randy Distad, Parks and Recreation Director
SUBJECT: Adopt Resolution Accepting Memorial Park Bench Donation
DATE: June 6, 2011
INTRODUCTION
A recent donation was made for the purchase of a park bench.
DISCUSSION
A donation in the amount of $520 has been made for the purchase of a park bench. The donation
was made by Anthony Schneider in memory of his wife. The park bench will be installed in
Rambling River Park along the Vermillion River.
Staff will communicate the City's appreciation on behalfofthe Council to Anthony Schneider
for his generous donation.
ACTION REOUESTED
Adopt the attached resolution accepting the donation of$520 from Anthony Schneider for the
purchase and installation of a new park bench.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director
29
RESOLUTION NO. R29-11
ACCEPT DONATION FOR THE PURCHASE OF A NEW PARK BENCH
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day
of June, 2011 at 7:00 p.m.
Members Present: Larson, Bartholomay, Donnelly, Fogarty, May
Members Absent: None
Member Fogarty introduced and Member May seconded the following:
WHEREAS, a donation of $520 was made by Anthony Schneider for the purchase of a
new park bench in memory of his wife; and,
WHEREAS, it is required by State Statute that such donations be formally accepted;
and,
WHEREAS, it is in the best interest of the City to accept such donations.
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts
with gratitude the generous donation of $520 from Anthony Schneider for the purchase of
a new park bench.
This resolution adopted by recorded vote of the Farmington City Council in open session
on the 6th day of June, 2011.
z:~
~or
+h
Attested to the C(f day of June 2011.
g'
Interim City Administrator
SEAL
7C'..
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.fanningtllll.mn.us
TO: Mayor, Councilmembers, and Interim City Administrator
FROM: Missie Kohlbeck
Senior Center Coordinator
SUBJECT: Adopt Resolution Accepting Donation from Dakota Electric Association for the
Arbor Day Celebration
DATE: June 6, 2011
INTRODUCTION
A donation to the Arbor Day celebration was received from Dakota Electric Association.
DISCUSSION
Dakota Electric Association generously donated 100 seedlings and one bare root tree in support
of the Arbor Day Celebration (Celebration) held on Friday, April 29, 2011. The bare root tree
was planted in Lake Julia Park during the Celebration. The seedlings were given to fIfth grade
students at Meadowview Elementary School who participated in the Celebration.
Staff will communicate the City's appreciation on behalf of the Council to Dakota Electric
Association for their support of the Arbor Day Celebration.
ACTION REOUESTED
Approve the attached resolution accepting the donation from Dakota Electric Association.
Respectfully Submitted,
Missie Kohlbeck
Senior Center Coordinator
31
RESOLUTION No. R30-11
ACCEPT DONATION OF 100 SEEDLINGS AND ONE BARE ROOT TREE
FROM DAKOTA ELECTRIC ASSOCIATION
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day
of June, 2011 at 7:00 p.m.
Members Present: Larson, Bartholomay, Donnelly, Fogarty, May
Members Absent: None
Member Fogarty introduced and Member May seconded the following:
WHEREAS, Dakota Electric Association has generously donated 100 seedlings and one
bare root tree in support of the Arbor Day celebration.
WHEREAS, it is in the best interest of the City to accept such donations.
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts
with gratitude the generous donations of 100 seedlings and one bare root tree from
Dakota Electric Association.
This resolution adopted by recorded vote ofthe Farmington City Council in open session
on the 6th day of June, 2011.
~~
Mayor
Attested to the "8-f'J, day of June 2011.
$;fl---
'Interim City Administrator
SEAL
I"~
./t
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800. Fax 651.280.6899
ww'w.ci. vdnningtull.TIlll.L1.'l
TO: Mayor and Councilmembers
FROM: Kevin Schorzman, City Engineer
SUBJECT: Approve Development Contract Release - Lot 7, Block 4, Meadow Creek 2nd
Addition.
DATE: June 6, 2011
INTRODUCTIONIDISCUSSION
The owners of the property located at Dylan Drive (Lot 7, Block 4, Meadow Creek 2nd
Addition), have re~uested that the property be released from the development contract for
Meadow Creek 2n Addition. This will facilitate the sale of the property without the
encumbrance of the development contract.
There are a few minor items to be completed with respect to the public infrastructure in this
phase of the development. However, none of the items relate to the above-mentioned property.
Therefore, staff recommends that the property be released from the development contract.
BUDGET IMPACT
None.
ACTION REOUESTED
Approve the attached Development Contract Release.
Respectfully Submitted,
Kevin Schorzman
City Engineer
cc: file
33
RELEASE
RELEASE of Development Contract granted this day of
the CITY OF FARMINGTON, a Minnesota municipal corporation ("City").
, 2011, by
WHEREAS, the City and the Developer, Progress Land Companl have entered into a
Development Contract dated August 19,2002, for the plat of Meadow Creek 2n Addition, recorded with
the Dakota County Recorder on November 13,2002, as Document No. 1958870.
WHEREAS, the City has been requested to grant a release and discharge Lot 7, Block 4, Meadow
Creek 2nd Addition from the Development Contract.
WHEREAS, there is no present need to have the Development Contract recorded against Lot 7,
Block 4, Meadow Creek 2nd Addition.
NOW, THEREFORE, BE IT RESOLVED by the City of Farmington:
1. With the exception of levied and pending special assessments, if any, Lot 7, Block 4,
Meadow Creek 2nd Addition is released and discharged from the Development Contract for Meadow
Creek 2nd Addition dated August 19,2002, recorded November 13,2002, as Document No. 1958870.
Dated this _ day of
, 2011.
CITY OF FARMINGTON
By:
Todd Larson, Mayor
By:
Kevin Schorzman,
Interim City Administrator
81921
1
34
STATE OF MINNESOTA ).
) ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this _ day of ,
2011, by Todd Larson and Kevin Schorzman, the Mayor and Interim City Administrator of the City of
Farmington, a Minnesota municipal corporation pursuant to the authority granted by its City Council.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
Campbell Knutson
Professional Association
Suite 317
1380 Corporate Center Curve
Eagan, Minnesota 55121
JJJ/cjh
81921
2
35
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.tanningtul1.n111.U..l
TO: Mayor, Councilmembers and Interim City Administrator
FROM: Cynthia Muller
Executive Assistant
SUBJECT: Accept Resignation Water Board
DATE: June 6, 2011
DISCUSSION
Mr. Allan Maguire has submitted his resignation for his position on the Water Board. His term
on the Board runs through January 31,2013.
A copy of Mr. Maguire's resignation is attached.
ACTION REOUESTED
Accept the resignation of Allan Maguire from the Water Board and authorize staff to advertise
this vacancy and accept applications through June 24, 2010.
Respectfully submitted,
Cynthia Muller
Executive Assistant
36
/
/5
Allan Maguire
20370 Eaves Way
Farmington, MN 55024
Farmington City Council:
I am sending you this letter to Inform you of my resignatIon from the Farmington Water Board.
I am moving south of Farmington to an acreage that is outside the Farmington water system making
me ineligible to be a member of this Board.
I have enjoyed all the time I have served on this board, and will miss the opportunities to assist the
City of Farmington with the oversight of the municipal water system.
My wife and I are dosing on the house in Farmington on the third week in June so I will not technically
be a resident for the June 27, 2011 water board meeting.
Thank-you for giving me the opportunity to serve the City and its' residents.
~m.~
Allan Maguire
37
jl
/0
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.lanningtlll1.mn.u..l
TO: Mayor, Council Members,
Interim City Administrator
FROM: Lee Smick, City Planner
AlCP, CNU
SUBJECT: Adopt Resolution - Fairhill AUAR Update
DATE: June 6, 2011
INTRODUCTIONIDISCUSSION
The City of Farmington has informed the Astra/Genstar Partnership that an update to the existing
Alternative Urban Areawide Review (AUAR) needs to be performed on the Fairhill property.
The original AUAR was approved on January 20,2004 with an update completed on August 21,
2006. Section 4410.3610 of the EQB Rules states that an AUAR remains valid for 5 years,
therefore an update needs to be completed by August 21,2011.
Astra Genstar Partnership has agreed to hire Bonestroo, Rosene, Anderlik & Associates to
perform the AUAR Update.
RECOMMENDED ACTION
Adopt a resolution ordering an update to the existing AUAR.
Respectfully Submitted,
Lee Smick, AlCP
City Planner
38
RESOLUTION NO. R31-11
ORDER FOR ENVIROMENT AL REVIEW
UPDATE FOR FAIRHILL PROPERTY
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day
of June, 2011 at 7:00 P.M.
Members Present:
Members Absent:
Larson, Bartholomay, Donnelly, Fogarty, May
None
Member Fogarty introduced and Member May seconded the following:
WHEREAS, recent changes in land use and transportation networks within the Fairhill
Property have occurred, therefore, an update to the existing AUAR is required under the
provisions of the AUAR process as described in Section 4410.3610 of the EQB Rules,
and;
WHEREAS, the Final Alternative Urban Areawide Review (AUAR) for the Fairhill
Property was adopted on January 20, 2004, and;
WHEREAS, an Update to that AUAR was adopted on August 21, 2006 and an
additional Update is required to be completed on or before August 21, 2011.
NOW, THEREFORE, BE IT RESOLVED that the Farmington City Council hereby
orders the AUAR Update of the area known as Fairhill consistent with the intents and
purposes of the Rules of the Minnesota Environmental Quality Board under the
provisions for Alternative Urban Areawide Review.
This resolution adopted by recorded vote of the Farmington City Council in open session
on the 6th day of June, 2011.
Attested to the 5'+h day of June, 2011
~~~~
Mayor
;:t:~
.
Interim City Administrator
SEAL
];~
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.tanningtl!ll.TIln.LL.l
TO: Mayor, Councilmembers, and Interim City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Approve the AL.F. Budget
DATE: June 6, 2011
INTRODUCTION
The purpose of this memorandum is to provide information and request approval for the AL.F.
Budget.
DISCUSSION
The AL.F. Board, at its May 17, 2011 meeting, recommended the attached AL.F. 2012 Budget
be forwarded to each City Council for approval.
ACTION REOUESTED
Approve the 2012 AL.F. Budget.
Respectfully Submitted,
Brenda Wendlandt, SPHR
Human Resources Director
cc: file
40
Statement of Cash Flows
2012
Budget
Additions
Collections of receivables $ 10,000
Townships 1,500
Interest on investments 1,000
Total additions 12,500
Deductions
Expenses
Collection services 5,000
Billing services 900
Insurance 938
Other 1,000
Total deductions 8,138
Net changes in cash position 4,362
Cash balance, January 1 85,480
Cash balance, December 31 $ 89,842
-- _,,--_,~---,'_._'-'--'-'--'-" ---.. ,.-----.,---..--..-------.. "._-.-,-. ----..-.- -.-----.- ---." .---
41
City of Farmington
430 Third Street, Farmington, MN 55024
(651) 280-6800 Fax (651) 280-6899
www.ci.farmington.mn.us
7,
IJ
TO: Mayor, Councilmembers, and Interim City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Appointment Recommendation - Parks & Recreation (Liquor)
DATE: June 6, 2011
INTRODUCTION
The recruitment and selection process for the appointment of a part-time liquor store clerk, to fill a
vacancy in the Park & Recreation Department, has been completed.
DISCUSSION
After a thorough review by the Parks & Recreation Department and the Human Resources Office, a
contingent offer of employment has been made to Emily Baago, subject to ratification by the City
Council.
Ms. Baago has retail and customer service experience and she meets the qualifications for the
position.
BUDGET IMPACT
Funding for this position is authorized in the 2011 budget.
ACTION REOUESTED
Approve the appointment of Emily Baago as a part-time liquor store clerk in the Parks & Recreation
Department effective on June 7, 2011.
Respectfully submitted,
Brenda Wendlandt, SPHR
Human Resources Director
cc: personnel file
42
7,v
./ I' ~
City of Farmington
430 Third Street. Farmington. MN 55024
(651) 280-6800 Fax (651) 280-6899
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, and Interim City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Appointment Recommendation - Parks & Recreation (Liquor)
DATE: June 6, 2011
INTRODUCTION
The recruitment and selection process for the appointment of a part-time liquor store clerk, to fill a
vacancy in the Park & Recreation Department, has been completed.
DISCUSSION
After a thorough review by the Parks & Recreation Department and the Human Resources Office, a
contingent offer of employment has been made to Alex Roberts, subject to ratification by the City
Council.
Mr. Roberts has customer service and liquor sales experience and he meets the qualifications for the
position.
BUDGET IMPACT
Funding for this position is authorized in the 2011 budget.
ACTION REOUESTED
Approve the appointment of Alex Roberts as a part-time liquor store clerk in the Parks & Recreation
Department effective on June 7, 2011.
Respectfully submitted,
Brenda Wendlandt, SPHR
Human Resources Director
cc: personnel file
43
7L
City of Farmington
430 Third Street, Farmington, MN 55024
(651) 280-6800 Fax (651) 280-6899
www.ci.faTmington.mn.us
TO: Mayor, Councilmembers, and Interim City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Appointment Recommendation - Parks & Recreation (Liquor)
DATE: June 6, 2011
INTRODUCTION
The recruitment and selection process for the appointment of a part-time liquor store clerk, to fill a
vacancy in the Park & Recreation Department, has been completed.
DISCUSSION
After a thorough review by the Parks & Recreation Department and the Human Resources Office, a
contingent offer of employment has been made to Donald Wells, subject to ratification by the City
Council.
Mr. Wells has customer service and liquor sales experience and he meets the qualifications for the
position.
BUDGET IMPACT
Funding for this position is authorized in the 2011 budget.
ACTION REOUESTED
Approve the appointment of Donald Wells as a part-time liquor store clerk in the Parks & Recreation
Department effective on June 7, 2011.
Respectfully submitted,
Brenda Wendlandt, SPHR
Human Resources Director
cc: personnel file
44
7h)
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.fanningttll1.TIl1l.L1..l
TO: Mayor, Councilmembers, and Interim City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Accept Fiber Repair Quote
DATE: June 6, 2011
INTRODUCTION
The purpose of this memorandum is to provide information and request the Council accept the
quote to repair the redundant fiber line.
DISCUSSION
In December, the City's redundant fiber line from the Police Department to Akin Road
Elementary school was damaged.
The City requested quotes from Parsons Technologies, Underground Piercing and MP Nextlevel.
Parsons Technologies and Underground Piercing are the only two companies that submitted a
quote for this project. The City has had positive experience working with both companies and
both are familiar with the City's fiber network.
The quotes are as follows:
Parsons Technologies:
Underground Piercing:
$16,543.00
$10,864.88
Staff is recommending accepting the low quote and awarding the project to Underground
Piercing.
ACTION REOUESTED
Accept the quote from Underground Piercing to repair the redundant fiber line.
Respectfully Submitted,
Brenda Wendlandt, SPHR
Human Resources Director
cc: file
45
7"
City of Farmington
430 Third Street
hrmington, Minnesota
651.280.6800. Fax 651.280.6899
www.ci.tlmninb>1:lln.TI111.LL.l
TO: Mayor, Councilmembers, Interim City Administrator
FROM: Jennifer Dullum, Natural Resource Specialist
SUBJECT: 2011 Mowing Contract
DATE: June 6, 2011
INTRODUCTIONI DISCUSSION
Council may recall that the City has made two attempts to go out for a mowing contract for
2011. The past two attempts have not worked out; therefore we have gone out for bid for a two
year mowing contract. Staff recommends that the project be awarded to Gilmer Excavating, Inc.
$64.00 per lot for both developed and vacant lots.
Developed w/2010 Vacant w/2010 TOTAL
Contactor Lots lot amt. Lots lot amt. (2010 amt.)
Gilmer Excavating, Inc. $64.00 $576.00 $64.00 $1,280.00 $1,856.00
Summit Custom Landscape, Inc. $65.00 $585.00 $65.00 $1,300.00 $1,885.00
Hedlund Irrigation &
Landscaping, Inc. $48.75 $438.75 $84.55 $1,691.00 $2,129.75
BUDGET IMPACT
The lowest bidder on the project was Gilmer Excavating, Inc. with a bid of $64.00 per lot for
both developed and vacant lots. Charges are passed on to the property owners.
ACTION REOUESTED
Approve the attached contract accepting the bid of Gilmer Excavating, Inc. and award the
project.
Respectfully Submitted,
Jennifer Dullum
Natural Resource Specialist
46
70
City of Farmington
430 Third Street
larmington, Minnesota
651.280.6800. Fax 651.280.6899
WW\\f.ci. tanningtll11.TIl1l.U.'l
TO: Mayor and Councilmembers
FROM: Joel Jamnik
City Attorney
SUBJECT: City Administrator Severance Agreement
DATE: June 6, 2011
INTRODUCTION
City Administrator Herlofsky's Employment Agreement specified the payment of severance pay
equal to six months salary under certain circumstances, and there has been a difference of
opinion as to whether the circumstances of his resignation satisfied those conditions or not. In
order to avoid an ongoing dispute and possible need for litigation to resolve the matter, the
parties have determined to settle the matter by the City paying Mr. Herlofsky three months of
severance pay.
DISCUSSION
Discussion of this matter was the subject of a closed special council meeting on May 16,2011.
Following that meeting, I have been in contact with Mr. Herlofsky's attorney, John Fabian, and
we have negotiated the proposed compromise which would provide for three months of
severance pay. The settlement documents also clarify the understanding ofthe parties regarding
other employment matters such as payment of accrued leave, eligibility for unemployment and
COBRA extension benefits but those are not substantive in nature, or are consistent with city
policies applicable to any other employee resignation.
ACTION REOUESTED
I recommend that the City Council accept the severance agreement and release as proposed.
47
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430 Third Street
"'armington, f\01innc5ota
651.280.6800. Fax 651.280.6899
wW\\'oci.furmiT1gtI111.n11l.L1:;
TO: Mayor, Councilmembers, and Interim City Administrator
FROM: Teresa Walters, Finance Director
SUBJECT: April Financial Report
DATE: June 6, 2011
Enclosed is the fmancial report for the month of April 20 11. Below is an explanation for
variations from the budget as well as differences from last year at this time. The Financial
Report for 2010 is also enclosed for comparison. If you have any questions prior to the meeting,
please e-mail meattwalters@ci.farmington.mn.us or call me at 651-280-6880.
General Fund
Overall General Fund Revenues are at 3.92% of the budget. Without taxes, revenues are at
19.73% ofthe budget. Tax revenue is not received until June/July. Expenditures are at 29.15%
ofthe budget.
General Fund compared to Last Year at this time: In 2010 the General fund revenues were at
5.65%. General Fund Expenditures were 28%. Although the variance is not large, it is due
mainly to higher snow removal costs in 2011.
REVENUES
Licenses: License revenue is slightly higher than last year at this time.
Fines: At 26.28% ofthe budget, fmes are higher than last year at this time.
Permits remain lower than last year; however, as previously mentioned, we believe we
will be in line with the budget by year-end due to several planned large projects.
Charges for services are also higher than last year at this time. In 2010 actual revenues
were $87,768 compared to $100,357 in 2011
Interest revenue is still low compared to last year. Interest rates have continued to drop.
Most short-term CD's are currently paying less than 1 %.
Last year's Miscellaneous revenue included the ALF payment, which we no longer
receive.
EXPENDITURES
At 29.15%, overall General Fund expenditures are in line with the budget. 33.3% of the budget
year has passed.
84
Snecial Revenue Funds: The Special Revenue funds are established to account for specific
revenue sources (grants) or to fmance a specific activity. A plan to eliminate deficits will be
discussed during the budget process.
The following is a summary of each special revenue fund:
EDA: April revenues exceeded expenditures by $434, bringing the fund balance from a negative
$266,232 in March to a negative $265,798 in April.
Rambling River Center Operations (Senior Center): As a result of transfers, April revenues
exceeded expenditures by $272, bringing the fund balance from a negative $19,844 in March to a
negative $19,572 in April. Without the transfer from the General Fund the Senior Center would
experience a net loss of$II,453 this month. Since the main revenue source for the Senior
Center is General Fund revenues, we are looking into moving the RRC Operations and RRC
renovations out of special revenue funds and into the General fund in 2012.
Rambling River Center Renovations: April revenues exceeded expenditures by $294, bringing
the fund balance from a negative $159,585 in January to a negative $151,477 in April.
Swimming Pool: The Swimming pool will be funded this year by a $20,000 transfer from the
Liquor Stores. Efforts by staff to reduce costs have led to an increase in the Fund balance at the
end of2010. The fund balance as ofthe end of December was $58,278. This fund balance will
be drawn down throughout the year due to a reduction in the transfer. During April, in
preparation for the opening of the pool, expenditures exceeded revenues by $2,798.
Ice Arena: Ice Arena revenue is slightly (approximately 3%) higher than last year at this time.
Ice Arena expenditures are slightly (approximately 2%) lower than last year. Overall ice arena
revenues exceed expenditures by $290. The Ice arena continues to carry a deficit balance of
$256,613 carried over from prior years.
Enterprise funds: The Enterprise funds are self supporting and do not need fmancial assistance
from the General fund.
Liquor: April revenues exceeded expenditures by $29,151 this month. Overall revenues exceed
. expenditures by $11,099 for the year (As of April).
Storm Water and Solid Waste revenues and expenses are consistent with last year and within
budget.
Water revenues and expenditures are below last year at this time. When compared to last year,
Water revenue includes a 64% reduction in the water availability charges (WAC) resulting from
a decline in new connections, 69% reduction in interest (due to lower rates), and a 25% reduction
in Enterprise sales due to less usage (from foreclosures and weather related issues).
Sewer revenues are lower than this time last year due to a 17% reduction in enterprise sales and a
97% or $59,556 reduction in SAC charges.
85
Street Light Utility Revenues are higher than last year due to the increase in rates. At 39% of the
budget, electric charges are also slightly higher than last year.
GraDh: The graph shows that overall 2011 YTD fund balance slightly lower than the 2010 fund
balance at this time.
Respectfully submitted,
Teresa Walters
Finance Director
86
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City of Farmington
430 Third Street
l;armington, .l\01inncsota
651.280.6800. Fax 651.280.6899
www.ci.tllnlliTl!.Tttm.TIm.L1...
TO: Mayor, Council Members and Interim City Administrator
FROM: Randy Distad, Parks and Recreation Director
SUBJECT: Approve Pilot Knob Liquor Store Lease Agreement
DATE: June 6,2011
INTRODUCTION
For the past seven years, the City has leased the Pilot Knob liquor store space in the Farmington Gateway
Shopping Center from Schwiness, LLC (the Landlord). The current lease agreement expires on December
I, 2011. City staff members have negotiated a lease amendment that proposes extending the lease for five
additional years with the Landlord which would allow the store to remain in the same location but would
reduce the current space size of 6,820 square feet to 4,758 square feet (due to the elimination of space
where the Wine Cellar is currently located). The proposed lease also reduces the annual per square foot
price from the current rate of $19 to $16 for the term of the lease. Attached is the original lease
agreement, amendment number one to the original lease agreement and the new amendment number two
to the original lease agreement document that extends the lease for five more years.
BACKGROUND
The following is a comparison of the original 7-year lease that is expiring and the proposed new 5-year
lease:
Original7-year Lease:
Term: 7-years
Lease Area: 4,758 square feet (increased to 6,020 in 2006)
Lease Rate: Year I and 2, $17.50 per square foot
Year 3 and 4, $18.50 per square foot
Years 5 thru 7, $19.00 per square foot
Proposed 5-year Lease:
Term: 5 years
Lease Area: 4,758 square feet
Lease Rate: All 5 years, $16.00 per
square foot
HISTORY:
. 2004- Original 7-year lease executed
. 2,062 square feet added to leased area for the creation of the Wine Cellar (no adjustment to lease
rates)
. September 2010- Staff begins negotiation with Landlord to extend lease and reduce space back
to original 4,758 square feet. Negotiations stall later that month.
. January 2011- Landlord sends e-mail reminding staff that the City could exercise the option to
extend the lease ofthe entire 6,020 square feet for an additional three years at a rete of$19.75.
. February 2011- Staffmet with Landlord to resume negotiations. Negotiations continue for two
months.
. May 2011- Staff researches other options for the location of the north (pilot Knob) liquor store.
Staff determines there is one location available to lease but after analysis learns that when
factoring in moving expenses, there is very little savings and in fact if there is a 1 % decline in
revenue any savings realized would have been lost. Negotiations continue with Landlord.
Through a series of discussions and compromises, the terms of the proposed 5-year lease are
agreed upon.
93
DISCUSSION:
Related to the negotiation of extending the lease for the Pilot Knob liquor store, the City Council
provided the following direction:
1) Negotiate a lease with a shorter term than the current lease
2) Negotiate a lease that reduces the annual per square foot price
3) Negotiate a lease that decreases the number of square feet leased
The proposed amended lease successfully achieves all three Council directives. It also provides for the
stable operation of the Pilot Knob store while issues related to the downtown liquor store are addressed.
Council requested that staff obtain an outside opinion of the terms of the proposed 5-year lease. The
following opinions were provided by Bruce Rydeen from Cerron Commercial Properties:
. The market range in the Pilot Knob Road location is between $15-$16 per square foot but that
lease rates are determined by location, building layout and building condition
. He recommends that clients negotiate the best deal they can possibly get
. $16 per square foot was not an unreasonable deal
. In the current market, the number of years to lease space is between 3-5 years
. Ifhe is representing a tenant he recommends they lease space for a longer period of time because
the market is showing some signs of improvement
. If he is representing a landlord, he recommends they lease space for a shorter period of time
because the market is showing some signs of improvement
. Recommends a flat $16 for 5 years with no increases.
Staff also searched, web sites to determine lease rates for other vacant properties that are similar.
Attached are several properties and the lease rate that is advertised for City Council review.
A June 13th workshop with the City Council has been scheduled. It is intended to provide a forum for
discussion on a proposed five year plan that staff members are working on. The plan will be structured
such that after five years, the City has addressed both liquor store locations in a manner consistent with
the Council consensus on the direction liquor operations is headed in the future related to whether the
City should own or lease space.
ACTION REOUESTED
Approve the attached amendment number two to the original lease agreement that extends the current
lease for an additional five years with Schwiness, LLC at the current Pilot Knob Liquor Store site.
Respectfully submitted,
Rand Distad
Parks and Recreation Director
94
.
I
.
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SHOPPING CENTER LEASE AGREEMENT
I'.
THIS LEASE AGREEMENT, is made and entered into on , 2004, by and between Schwiness, LLC (hereinafter
referred to as "Landlord") a Minnesota limited liability company, and the City of Fannington ("Tenant'').
1. LEASED PREMISES: TENANT ALLOWANCE.
(a) In consideration oithe rents, covenants and agreements herein contained, the Landlord hereby leases to Tenant, and Tenant.
leases from Landlord the premises ("Leased Premises") described in Exhibit A, attached and hereby made a part hereo(
consisting of approximately 4,758 square feet of the Fannington Gateway Shopping Center ("Shopping Center") situated on
property legally described as "Lot I, Block I, DAKOTA COUNTY ESTATES 9TH ADDITION", in the City of Fannlngton,
County of Dakota, State of Minnesota. Measurements of Tenant's space shall be from the outside of exterior walls to the
center line of the demising wall.
(b) The Landlord will, at its cost and expense, prepare the Leased Premises in accordance with plans and specifications
prepared by Landlord and Landlord's architect, Incorporating In such construction only those Items of work described as
Landlord's Work in Exhibit B. Any equipment or work, other than those items specifically set forth within Exhibit B, which
the Landlord installs or constructs within the Leased Premises on behalf of the Tenant, at the Tenant's request and in
accordance with the Tenant's plans, shall be paid for In advance by the Tenant upon receipt of a bill therefore at cost, plus a
general contractor fee not exceeding 15% of such costs. Any roofmg penetrations must be made by Landlord's roofing
contractor, at Tenant's cost. .
(c) The Landlord will issue a check to the Tenant for $40,000 as a tenant allowance within five days of the Effective Date as
defined in Section 2 .
2. mBM. Unless terminated earlier as provided herein, the term orthis Lease Agreement shall commence on the earlier
of (a) the date the Tenant opens for business or (b) the date 45 days after the Leased Premises is substantially completed and
possession Is turned over to Tenant (''Effective Date''). The term of the .Lease Agreement shl!,ll be for seven years from the
Effective Date. The Tenant has the option to extend the Term by exercising the option ("Option") set forth iri Exhibit C.
3. BASE RENT: ADDITIONAL RENT. Starting on the Effective Date Tenant agrees to pay to Landlord, without
demand, at its office at 708 North First S~et, #423, Minneapolis, MN 55401, or at such other place as Landlord may from
time to time designate in writing, on the days and in the manner herein prescribed, base rent ("Baile Rent>>) and other rent for
the Leased Premises as set forth In this Lease Agreement ("Additional Rent"). Base Rent and Additional Rent are collectively
referred to as ''Rent''. .
AIl Base Rents shall be payable on or before the first day of each calendar month during the Tenn. Partial months at the
commencement and termination of this Lease Agreement to be prorated based on the number of days the Lease Agreement is
in effect d~ng the month.
(a) Monthlv Base Rent.
Tenant shall pay monthly Base Rent as follows:
Years I and 2:
Years 3 and 4:
Years 5 thru 7:
$ 6,938.75
$ 7,335.25
$ 7,533.50
(b) Common Area.
(i) Common Area. The term "Common Area" means the entire areas designated for common Ulle or benefit
within the property limits of the Shopping Center, including but not j)y way of limitation, parking lots, areaways,
roads, walks, curbs, corridors, together with public facilities such as washrooms, and loading docks. Said Common
Area may be expanded or changed by Landlord from time to time as deemed desirable, provided such change does not
decrease or Impede either the access or visibility of the Leased Premises. Subject to reasonable rules and regulations
to be promulgated by Landlord, the public portions of the Common Area are hereby made available to Tenant and its
employees, agents, customers and invitees for reasonable use in common with other tenants, their employees, agents,
customers, invitees and Landlord.
(Ii) Common Area OperatinfJ Expenses. Landlord's lInnual accounting of the costs and expenses ofmaintainlng
and operating the Common Area ("Common Area Operating Expenses") shall be open to Inspection by the Tenant.
For purposes of this Section, the operating year shall be each period of twelve (12) consecutive calendar months
ending December 31 ". The Common Area Operating Expenses inciude those expenses incumd by the Landlord in
maintaining and operating the Common Areas in a manner deemed by Landlord as reasonable, appropriate and for the
best interests of the tenants of said Shopping Center, including, without limitation, all expenses of operations, repair,
1
.---- -- ....._.~-
j
maintenance, lighting, cleaning, painting, snow removal, ice removal, rubbish, garbage and other debris removar~
security, the cost of personnel to implement such services and police the common areas, property and commercial
general liability insurance coverage premiums, worker's compensation insurance premiums, and premiums for other
insurance as reasonably determined by Landlord to be appropriate, and all expenses associated with the repair or
replacement of paving, curbs, pylon signs, common area signs, walkways, common area doors, roofing, HV AC
systems (except HVAC systems for the Leased Premises that are the responsibility of the Tenant pursuant to Section
8), landscaping, drainage and lighting facilities, plus a fair market management fee, which fee shall be five percent
(5%) of gross collected Rents. Common Area Operating Expenses also include all real estate taxes and llPOcial
assessments due and payable during the Tenn.
Notwithstanding the foregoing, Common Area Operating Expenses shall not include .pe following:
(A) Depreciation, interest (except as set forth below with respect to amortization of capital improvements) and
amortization on mortgages, and other debt costs or ground lease payments, if any; legal fees in connection with
leasing, tenant disputes or enforcement of leases; real estate brokers' leasing commissions; improvements or
alterations to tenant spaces; the cost of providing any service directly to and paid directly by any tenant; any costs
expressly excluded from Common Area Operating Expenses elsewhere in this Lease Agreement; costs of any Items to
the extent Landlord receives reimbursement from insurance proceeds or from a third party (such proceeds to be
deducted from Common Area Operating Expenses In the year in which received); and
(B) Capital expenditures except for: (a) the costs of any capital unprovements, equipment or devices installed or paid
for by Landlord (1) required or desired for the health and safety of tenants and occupants, (2) to conform with any 0
change in public laws. ordinances or government regulations, whether federal, state, local, or municipal, rules,
regulations or requirements of any governmental or quasi governmental authority having jurisdiction not applicable to
the building as of the date of original construction or of the board of fire underwriters or similar insurance body, or (3)
to effect a labor saving, energy saving or other economy, amortized over the useful life of such capital improvement,
equipment or device; and
(C) Repairs or other work occasioned by fire, windstonn or other casualty of an insurable nature or by the exercise of
the right of eminent domaln; Landlord's costs of electricity imd other services sold to tenants and for which Landlord
is entitled to be reimbursed by tenants as an additional charge or rental over and above the basic rent payable under
the lease with such tenant; costs incurred due to violation by Landlord or any tenant of the terms and conditions of any
lease; overhead and profit increment paid to subsidiaries or affiliates of Landlord for services on or to the real
property, to the extent only that the costs of such services exceed competitive costs of such services were they not so
rendered by a subsidiary or affiliate; Landlord's general limited liablllty company overhead; any compensation paid to
clerks, attendants, or other persons in commercial concessions operated by Landlord; all items and services for which
Tenant reimburses Landlord or pays third persons; advertising and promotional expenditures; and any costs, fines,
interest or penalties incurred or imposed relating to any taxes or due to violations by Landlord of any govenunental
rule or authority.
(iIi) Tenant's Common Area Operatlne Charee. Tenant shall pay as Additional Rent Tenant's proportionate share
of the Common Area Operating Expenses as herein provided (''Tenant's Common Area Operating Charge"). Tenant
shall pay Tenant's Common Area Operating Charge In the manner set forth In Section 3(b)(iv) and 3(b)(v). Tenant's
proportionate share shall be computed in the ratio to which the total rentable floor area of the teased Premises bears
to the total floor area of all rentable space in the Shopping Center. No deduction or exclusion from the total floor area
of the Leased Premises shall be made by reason of columns, stairs or other.interior construction requirements or
equipment. In the event of any increase or decrease in total rentable space, Tenant's proportionate share ratio shall be
recomputed as of the next January 1st fonowing such increase or decrease and the new ratio so computed shall
detennine the Tenant's Common Area Operating Charge in said year and thereafter.
(iv) Monthly Tenant's Common AreaiPperatlnll Char~e. On or before the first day of each calendar month
during the Term, the Tenant shall pay 1/12 of the estimated Tenan~'s Common Area Operating Charge ("Monthly
Tenant's Common Area OperatIng Charge"). On or before the Effective Date, Landlord shall notIfy the Tenant of the
estimated Monthly Tenant's Common Area Operating Charge for the Tenant for the current operating year.
Thereafter, sometime after the start of each subsequent operating year, as soon as Landlord is able to project the costs
and expenses Landlord shall notify the Tenant of the estimated Common Area Operating Expenses for the operating
year and commencing with the first day of the next calendar month of this Lease Agreement following the date
Landlord provides Tenant with such estimate and on the first day of each month thereafter Tenant shall pay the new
estimated Monthly Tenant's Common Area Operating Charge. (partial months at the commencement and tenninatlon
of this Lease Agreement to be prorated based on the number of days the Lease Agreement is in effect during the
month.)
(v) Final Annual Accountine. Sometime after the end of the initial operating year and each succeeding
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operating year, Landlord shall compute the Common Area Operating Expenses for the operating year allocable to all
tenants. If the Tenant's Common Area Operating Charge exceeds the sum of the Monthly Tenant's Common Area
Operating Charges for the same operating year already paid by the Tenant, Tenant shall pay such excess to Landlord
within thirty (30) days of demand. If the Tenant's Common Area Operating Charge is less than the sum of the
Monthly. Tenant's Common Area Operating Charges for the same operating year already paid by the Tenant, Landlord
shall credit said amount to the next succeeding payment due from Tenant. If the Lease Agreement tenninated during
the operating year, the Tenant's Common Area Operating Charge shall be prorated based the number of days the
Lease Agreement is in effect during the operating year.
4. BUSINESS USE. The Leased Premises shall be used and occupied by Tenant for a liquor store and for no other
purposes without the prior written consent of Landlord and such use and occupancy shall be in compliance with all applicable
laws, ordinances and governmental regulations.
S. NON-DISTURBANCE. It is understood that Tenant's occupancy of the Leased Premises shall not be disturbed, if
Tenant is not in default under any t~rms and conditions of this Lease Agreement
6. SUBORDINATION. Tenant agrees that this Lease Agreement shall be subordinate to any mortgages that may
hereafter be placed upon said Shopping Center and to all advances to be made thereunder, and to the interest thereon and all
renewals, replacement and extensions thereof. Tenant shaU execute and deliver whatever instruments as may be required for
the above purposes.
7. CARE OF THE PREMISES. Tenant shall, at its expense, keep the Leased Premises, including show windows, signs
and loading platform used by it, in a clean, safe arid sanitary condition, in conformance with applicable laws and regulations;.
keep the front entry way and loading areas adjacent to the Leased Premises free of debris, ice and snow; store in rat-proof
receptacles and remove regularly all trash and garbage; replace broken glass in exterior and interior windows and doors with
glass of same quality and, on Landlord's request, remove any encroachments maintained on any public place without
Landlord's written consent Without such written consent, Tenant shall not mark., drill; deface, injure, waste, damage, or alter
the Leased Premises; conduct business so as to constitute a nuisance to other tenants or occupants; overload any floor facility;
make any structural alterations except as provided in this Lease Agreement, erect any antenna's on any building roofs,
discharge or deposit any substance in plumbing facilities or use the same for any purpose other than that for which constructed.
8. REPAIRS.
(a) Landlord's Repair Responsibilities. Landlord shall maintain in good repair, reasonable wear and tear and casualty
excepted, all parts of the Common Area, the exterior of the Shopping Center building and all structural elements of the
bJJilding, including footings, foundation walls and roof, making all necessary repairs and replacements, whether ordinary or
extraordinary, structural or non-structural. Tenant shall immediately give Landlord written not1~ (the "Repair Notice") of any
defect or need for such repairs, and after receipt of such written notice from Tenant, Landlord shall have a reasonable
opportunity to repair the ~e or cure such defect. The tenns ''walls'', as used in this paragraph, shaIl not include windows,
glass or plate glass, doors, special store fronts or office entries.
If Landlord shall fail to make any repair to the Leased Premises or any area of the Shopping Center outside the Leased
Premises, which is required to be made by Landlord under this Lease Agreement either within ten (10) days after receipt of
written notice (the "Fail to Repair Notice") from Tenant of such fallure or, if such repair ClI11;Ilot reasonably by completed
within such ten (10) day period after receipt of the Fail to Repair Notice and if the condition that is the subject of such
proposed repair has a material adverse impact on the routine conduct of Tcnant's business in the Leased Premises, then Tenant
shall have the right to make the repair and offset the reasonable, verifiable and direct cost thereof against the Base Rent next
coming due under this Lease Agreement; provided that the foregoing right of offset shall be subjeCt to the following terms and
conditions:
(i) The foregoing offset right shall not be available with respect to any repairs required or desired in connection
with any condemnation, casualty or other insured event;
(ii) Landlord shall not be construed to have failed to proclled with due diligence to the extent that any such
failure is due to reasons of force majeure or delays caused by Tenant;
(Hi) The foregoing offset right shall not be applicable with respect to any "lost profits" or other consequential
damages or losses that Tenant may incur or allege in connection with any such condition or failure to repair; .
(iv) The Repair Notice and Fail to Repair Notice shall state with specificity the nature and extent to each item of
repair that Tenant believes should be performed, Tenant's good faith estimate of the cost thereof, and the
potential amount of offset; and
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Any offset effected hereunder shall be exercised through the delivery of written notice to Landlor~
specifying the amount of the offset and including, as attachments, copies of all invoices or other source
documents reasonably necessary to verify the costs underlying such offset, which notice shall be delivered on
or before the date that the Base Rent offset Is otherwise due.
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(b) Tenant's Renalr resoonsibllities. Bxcept as otherwise provided in this Section, Tenant shall keep the Leased
Premises, including the HV AC systems and other utilities providing services to the Leased Premises, at all times in good order,
condition and repair at Tenant's own expense and in accordance with all laws, directions, rules and regulations of regulatory
bodies or officials having jurisdiction in that regard, subject however, to the provisions of Section 10 hereof: Notwithstanding
the foregoing, if HV AC system repairs will cost more than fifty percent (SOOIcl) of the replacement cost of the HV AC system,
then Landlord shall replace the HV AC system and the replacement cost shall be considered a Common Area Operating
Bxpense. If Tenant refuses or neglects to commence repairs within ten (10) days after written demand, or adequately to
complete such repairs, Landlord may make such repairs without liability to Tenant for any loss or damage that may accrue to
Tenant's stock or business by reason thereof, and If Landlord makes such repairs, Tenant shall pay Landlord, on demand, as
Additional Rent, the costs thereof of said repairs.
9. SIGNS: DISPLAY WINDOWS. Tenant shall submit to Landlord for approval drawings showing all proposed sign
work to be erected' in connection with Tenant's Leased Premises, including lettering and other advertising media upon the
doors and show windows. Brection of any signs shall be prohibited unless approved in writing by Landlord. The size of the
Tenant's sign will be limited as follows: (total Shopping Center sign area per Planned Unit Development Agreement) x (total
floor area of the Leased Premises! total floor area of all rentable space in the Shopping Center). Loud Bpllakers, or other means
of broadcasting in a manner to be heard outside the Leased Premises shall not be used. No sign or advertising medium shall be
used so as to be a nuisance or menace to Landlord or other tenants. The cost of installing, maintaining, changing and removing
all signs shall be borne by Tenant. Tenant's rights in respect of signs shall not be transferable, except as part of an assignment
or sublease consented to by Landlord pursuant to Section 14 hereof. Additional terms reglirding the pylon sign along Pilot
Knob Road are set forth in Bxhibit B.
10. ALTERATIONS. INSTALLATIONS. FIXTURBS. Bxcept as herein provided, Tenant shall not make any stJUctural
alterations in or additions to the Leased Premises. Ifstructural alterations become necessary because of the application oflaws
or ordinance, the direc;tions, rules and regulations of any regulatory body to the business carried on by Tenant, because of any
act or default on the part of Tenant, or because Tenant has qverloaded any electrical or other facility, Tenant shall make such
structural alterations at its own expense after first obtaining Landlord's written approval of its plans and furnishing such
indemnification against liens, costs, damages and expenses as Landlord may reasonably require.
11. INSURANCB. Tenant agrees to purchase, in advance, and to carry in full force and effect the following insurance,
and such insurance policies shall name Landlord as an additional insured:
(a) "All Risk" property insurance covering the full replacement value of all of Tenant's leasehold improvements, trade
fixtures, inventory and personal property within the Leased Premises.
(b) Commercial general publio liability Insurance covering all acts of Ten ant, its employees, agents, representatives and
guests on or about the Leased Premises, containing a contractual liability endorsement, In a combined single limit
amount'ofnot less than $1,000,000 and written on an "occurrence" basis.
The insurance shall be with an insurance company authorized to do business Ino Minnesota and reasonably satisfactol')' to the
Landlord. Tenant will provide Landlord with certificates evldencing such insurance during the Term and upon Landlord's
request. The policies must give Landlord a minimum of thirty (30) days written notice prior to cancellation, termination or
change in such insurance.
12. DBLIVERIBS. PARKING. All loading and unloading and ail removal 'of garbage shall be made in accordance with
regulations reasonably adopted by Landlord. Tenant and its employees and agents shall park cars only in areas designated
from time to time by Landlord as Bmployee's Parking Areas. Trucks or delivery vehicles shall not be parked so as to
inconvenience other tenants or impede access to the Shopping Center by customers or invltees.
13. WAIVBR. LIBNS AND INDBMNIFICA TION.
a. Bxcept as caused by Landlord's gross negligence or wilfull misconduct, Landlord (Including its officers, partners,
employees, agents and representatives) shall not be liable to Tenant, or those claiming by, through or under Tenant, for any
itijury, death, or property damage occurring in, on or about ilie Leased Premises. Without limitation of the foregoing, Landlord
shall not be liable to Tenant for any, and Tenant hereby releases Landlord from all damage, compensation or claims arising
from: loss or damage to property, books, records, files, money, securities, negotiable instruments or other papers in or about
the Leased Premises; the necessity of repairing any portion of the Leased Premises or the amenities within or without the
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Leased Premises; the interruption in the use of the Leased Premises; accident or damage resulting from the use or operation by
Landlord, Tenant, or any other person or persons whatsoever of heating, cooling, electrical or plumbing equipment or
apparatus: any fire. robbery, theft, or any other casualty: and leakage or bursting of pipes or water vessels or any roof or wall
leakage, in any part of the Leased Premises; water, rain, snow or underground water that may leak into, flow on, or flow from,
any part of the Leased Premises; or acts or omissions of persons occupying or transacting business in the adjoining premises or
any part of the Shopping Center.
b. Tenant agrees to pay all sums of money in respect of an~ labor, services, materials, supplies or equipment furnished to
Tenalit in or about the Leased Premises which may be secured by any Mechanic's, Materialmen's or other lien aQainst the
Leased Premises or the Landlord's interest therein and will cause each such lien to be discharged at the time performance of
any obligation secured thereby matures, provided that Tenant may contest such lien, but if such lien is reduced to fonnal
Judgment and if such judgment or procesS thereon Is not stayed, or if stayed and said stay expires, than and in such event
Tenant shall forthwith pay and discharge said judgment. Landlord shall have the right to post and maintain on the Leased
Premises notice of non-responsibility under the laws of the State of Minnesota.
c. Tenant shall defend with counsel approved by Landlord (which approval will not be unreasonably withheld), indemnifY and
hold Landlord (including itsOofficers, partners, employees, agents and representatives) hannless from and against allliabiIities,
obligations, damages, fines, penalties, claims, demands, costs, charges, judgment and expenses, including, but not limited to,
t:easonable architectS' and attorneys' fees, which may be imposed on or Incurred or paid by or asserted against Landlord, the
Leased Premises, Shopping Center, or any interest therein by reason of or In connection with any of the following: (i) Any
alterations and anything done in, on or about the Leased Premises; (if) The use, nonuse, possession, occupation, condition,
operation. maintenance or management of the Leased Premises; (iii) Any negligent or tortious act on behalf of Tenant or any of
Tenant's agents, contractors, servants, employees, licensees, or invitees; (iv) Any accident, iqjury, death or damage to any
person or property occuning in or on the Leased Premises; and (v) Any breach of this Lease Agreement by the Tenant
14. ASSIGNMENT OR SUBLETTINO. Tenant agrees not to sell, assign. mortgage, pledge, or in any manner transfer
this Lease Agreement or any interest thereunder and not to sublet the Leased Premises or any part thereof and not to pennit any
licensee or concessionaire therein without the previous written consent of Landlord in each instance; which consent shall not
be unreasonably withheld. Consent by Landlord to one assignment of this Lease Agreement or to one subletting of the Leased
Premises shall not be a waiver of Landlord's rights under this Section as to any subsequent assignment or subletting. 0
Landlord's rights to assign this Lease Agreement are and shall remain unqualified. Upon any sale of the Leased Premises and
providing the purchaser assumes all obligations under this Lease Agreement. Landlord shall thereupon be entirely freed of all
obligations of the Landlord arising therefrom and shall not be subject to any liability resulting from any act or omission or
event occurring after such conveyance.
IS. ACCESS TO PREMISES. Landlord reserves the right to enter upon the Leased Premises upon not less than 24 hours
prior notice in order to inspect the same, or to make necessary repairs, additions or alterations to the Leased Premises.
Landlord may exhibit the premises to prospective tenants, purchaserso or lenders only during the last six (6) months of the
Term. Landlord may, however. enter at any hour in the event of an emergency.
16. UTILITY SERVICE.
(a) Oas. Water and Electricity. Landlord agrees to cause mains, conduits, and other facilities to be provided and
maintained to supply all necessary utility meters for gas, water, and electricity to the point whereo they enter the Leased
Premises, and Tenant shall provide and maintain the same within the Leased Premises and pay when due all billings for gas.
water and electricity used in the Leased Premises.
(b) InterruDtion of Service. Landlord shali not be liable in damages or otherwise if the furnishing by Landlord or by any
other supplier of any utility service or other service to the Leased Premises shall be Interrupted or impaired by fire, accident,
riot, strike, act of God, the making of necessary repairs or improvements or by any causes beyond Landlord's control or if
service may be curtailed or interrupted by energy regulations issued'by any lawful authority.
17. EMINENT DOMAIN.
(a) Leased Premises. If the Leased Premises, or such portion thereof as to render the balance unsuitable for the purposes
of Tenant, is taken by condemnation or the right of eminent domain or by private sale in lieu thereof, either party shall be
entitled to terminate this Lease Agreement upon written notice to the other, provided that such notice is given within thirty (30)
days after Tenant has been deprived of possession by such taking or sale.
(b) Taking of ShoDDintt Center. If 50% or more of the Shopping Center is taken by condemnation or the right of eminent
domain or by private sale in lieu thereof, Landlord may terminate this Lease Agreement upon giving written notice of
terminatio~ to Tenant within one hundred twenty (120) days following the date of such occurrence.
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(c) Damalllls. All damages awarded for a taking under the power of eminent domain whether for whole or part of the
Leased Premises belong to and are the property of Landlord whether such damages are awarded as compensation for
diminution in value to the leasehold or to the fee of the premises. However, Landlord is not entitled to any separate award
made directly to Tenant by the taking authorities for the fair value of leasehold improvem~nts made by Tenant. the cost of
removal of stock and fixtures, moving expenses or loss of business. The term "eminent domain" includes the exercise of any
similar governmental power and any purchase or other acquisition in lieu of condemnation. .
18. DAMAGB OR OBSTRUCTION.
(a) In the event that the Leased Premises shall be damaged or destroyed by fire or other casualty, Landlord shall, unless it
shall elect to cancel and tenninate this Lease Agreement, as hereinafter provided, repair such damage and restore 1I1e Leased
Premises, with all reasonable diligence, to substantially their condition immediately prior to the happening of such event. The
fixed minimum rent and additional rent provided to be paid by Tenant hereunder shall be abated or reduced proportionately
during any period in which, by reason of such damage or destruction, there is substantial interference with the operation of the
business of Tenant in the Leased Premises, considering the extent to which Tenant may be required to discontinue its business
in the Leased Premises, and such abatement or reduction shall continue for the period commencing with such destruction or
damage and ending with the completion by Landlord of such work or repair and/or constnlction and the issuance of an
occupancy permit for the Leased Premises.
(b) If fifty percent (50%) or more oftlie rentable area ofthe Shopping Center building in which the Leased Premises is
located shall be rendered partially or wholly untenantable by fire or other casualty, notwithstanding that the Leased Premises
may not have been rendered partially or wholly untenantable, Landlord may tenninate this Lease Agreement upon giving
written notice of termination to Tenant within sixty (60) days following the date of such fire or other occurrence.
19. SURRENDBR. On the last day of the Term, Tenant shall peaceably surrender the Leased Premises in good order,
condition and repair, broom clean, reasonable wear and tear only excepted. On or before the last day of the Term, unless
otherwise directed by Landlord, Tenant at its expense must remove its trade fixtures, signs, and carpeting from the Leased
Premises and any property not removed is deemed abandoned. Any damage caused by Tenant In the removal of such items
shall be repaired by and at Tenant's expense. All alterations, additions, improvements and fixtures (other than Tenant's trade
fixtures, signs and carpeting) which shall have been made or installed by either Landlord or Tenant upon the Leased Premises
and all hard surface bonded or adhesively affixed flooring and all lighting fixtures, except any track or specialty lighting, shall
remain upon and be surrendered with the Leased Premises as a part thereof, without disturbance or injury, and without charge,
at the expiration or termination of this Lease Agreement. unless Landlord directs the removal of all or some of these items.
Tenant shall promptly surrender all ke)'S for the Leased Premises to Landlord at the place then fixed for the payment of Rent
and shall inform Landlord of the combination on any locks and safes on th~ Leased Premises.
20. SHORT FORM OR MBMORANDUM OF LHASB. Bither party, upon request, shall promptly execute duplicate
originals of an instrument, in recordable fol111, which wlIl constitute a short fann of this Lease Agreement, setting forth a
description of the Leased Premises or Shopping Center, the term of this Lease Agreement or any other provisions thereof,
except for Rent, as Landlord may request. Notwithstanding the foregoing, Landlord agrees that any short fonn of this Lease
Agreement will set forth the exclusive use clause found at Section 33 herein.
21. COMPLIANCB WITH LAW. Tenant .shall obtain and maintain in force and effect all pennits, licenses and similar
authorizations to use the Leased Premises for its purpose required by any governmental authority, and comply with all
applicable-laws. 0
22. ABANDONMENT. In the event the Tenant should at any time vacate or abandon the Leased Premises so as to cease
doing business thereon for a period of more than thirty (30) days (except for a closing of the premises due to strikes or
damages or destruction by fire or other cause covered by extended risk insurance coverage), the Landlord shall have a
continuing option until Tenant shall reoccupy the. Leased Premises and open for business thereon of terminating this Lease
Agreement irrespective of whether the Tenant may not otherwise be in default under the terms and provisions of this Lease
Agreement. Landlord may exercise such option to terminate this Lease Agreement by sending written notice to the Tenant of
its Intention, whereupon the Tenant will be permitted thirty (30) days from the date of such notice to remove its personal
property, fixtures and equipment from the Leased Premises in the manner heretofore provided. At the expiration of said thirty
(30) day period, this Lease Agreement will, at the option of Landlord, be deemed to have terminated and the Tenant shall
surrender possession of the Leased Premises to the Landlord in the condition and in the manner herein provided and shall bring
all Rents current to the date of Lease termination.
23. OFFSET STATEMENT. ATTORNMBNT. Within ten (10) days after request therefore by Landlord, Tenant agrees
to deliver a certificate to Landlord or any mortgagees, Certifying (if such is tho case) that this. Lease Agreement is in full force
and effect and that there are no defenses or offsets, or stating those claimed by Tenant
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DBFAULT.
(a) Tenant Default. If Tenant fails to pay any Rent or other amounts due hereunder within five (5) days after notice of default,
or if Tenant breaches this Lease Agreement and does not cure the breach within thirty (30) days after written notice of such
default, or if Tenant suffers this Lease Agreement to be taken under any writ of execution, then Landlord, besides other rights
or remedies it may have, has all of the following rights:
(1) Landlord may tenninate this Lease Agreement. .
(2) Landlord has the immediate right of re-entry and may remove all persons and property from the Leased Premises and
such property may be removed and stored in a public warehouse or elsewhere at the cost at; and for the !,ccount of
Tenant, all without service of notice or resort to legal process and without being deemed guilty of trespass, or
becoming liable for any loss or damage which may be occasioned thereby. .
(3) If Landlord elects to re-enter, or if it takes possession pursuant to legal proceedings or pursuant to any notice provided
for by law, it may without lonninating this Lease Agreement, make such alterations and repairs as may be necessary
in order to re-Iet the Leased Premises, and re-Iet said Leased Premises or any part thereof for such tenn (which may
be for a lonn extending beyond the Tenn of this Lease Agreement) and at such rental and upon such other teons and
conditions as Landlord in its sole discretion may deem advisable.
(4) Upon such re-Ietting all rentals received by the Landlord shall be applied first, to the payment of any indebtedness
other than Rent due hereunder from Tenant to Landlord; second, to the payment of any expenses of such re-Ietting,
including brokerage fees, attorney's fees and of costs of such alterations and repairs; third, to the payment of Rent due
and unpaid hereunder, and the residue, if any, shall be held by Landlord and applied in payment of future rent as the
same may become due and payable hereunder. If such rentals received from such re-Ietting during any month are less
than that to be paid during that month by Tenant hereunder, Tenant shall. pay any such deficiency to Landlord. Such
deficiency shall be calculated and paid monthly. No such re-entry or taking possession of Leased Premises by
Landlord is an election on its part to tenninate the Lease Agreement unless a written notice of such intention be given
to Tenant or unless the tennination thereof be decreed by a court of competent jurisdiction. Notwithstanding any such
re-Ietting without tennination Landlord may at any time thereafter elect to tenninate this Le~e Agreement.
(5) In addition to any other remedies it may have, Landlord may recover from Tenant all damages it may incul' by reason
of such breach. including the cost of recovering the Leased Premises, and reasonable attorney's fees.
(6) In case suit shall be brought for recovery of possession ofthe Leased Premises, for the recovery of Rent or any other
amount due under the provisions of this Lease Agreement. or because of the breach of any other covenant therein
contained on the part of a party to be kept or performed. and a breach shall be established, Tenant shall pay to
Landlord all expenses incurred therefore. including reasonable attorney's fees.
.(b) Landlord Default. If the Landlord breaches this Lease Agreement, the Tenant may terminate.the Lease Agreement by
providing the Landlord with thirty (30) days written notice of the Landlord's breach and the Lease Agreement will terminate at
the end of the thirty day (30) notice period unless the Landlord has cured the breach during the thirty day notice period. If the
default is of a nature to require more than thirty (30) days to remedy, the Lease Agreement will not tenninate if Landlord has
undertaken procedures to cure the default during the thirty (30) day notice period and diligently pursues such efforts to
complete the cure.
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25. BANKRUPTCY. If the Tenant or any guarantor ofthis Lease Agreement makes an assignment for the benefit of Its
creditors, or admits in writing its inability to pay its debts as they become due. or files a petition in voluntary bankruptcy or for
an arrangement or rebrganization pursuant to the Federal Bankruptcy Code or any similar law, state or federal, now or
hereafter existing ("Bankruptcy Proceeding"), or files an answer admitting insolvency or inability to payor falls to pay Its
debts as they become due. or fails to obtain a vacation or stay of any involuntary Bankruptcy Proceeding within forty-five (45)
days after the institution of the same. or is adjudicated a bankrupt or be declared insolvent in any Bankruptcy Proceeding, or
has a custodian. trustee or receiver appointed for or have any court take jurisdiction of its property, or any part thereof, in any
involuntary proceeding for the purpose of reorganization, arrangement. dissolution or liquidation. and such custodian. trustee
or receiver shall not be discharged or such jurisdiction not be relinquished, vacated or stayed within forty-five (45) days. then
in ~y such event the Landlord may; if it so elects, with or without notice of such election, tennlnate this Lease Agreement.
26. NOTICES. Any notice required or permitted under this Lease Agreement Is sufficiently given If sent by registered or
certified mail to 'fenant at the address of the Leased Premises and to Landlord at the address then fixed for Rent payments.
Bither party may be like written notice at any time designate a different address to which notices shall subsequently be sent.
27. HOLDING OVBR. If Tenant remains .in possession of the Leased Premises after the Tenn and without the execution
of a new lease, it shall be deemed to be occupying said premises as a tenant from month to'montJt, subject to all tbe conditions.
provisions and obligations of this Lease Agreement in so far as the same can be applicable to a month-to-month tenancy.
28. NON LIABILITY. Landlord is not responsible for its breach of this Lease Agreement for reasons beyond the
Landlord's reasonable control. Landlord Is not responsible to Tenant for any consequential. special, Indirect or incidental
damages.
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29. INV AUDITY OR UNENFORCBABILlTY OF CLAUSES. The invalidity or unenforceability of any provisions of
this Lease Agreement shall have DO effect on the validity or unenforceability of any other provision of this Lease Agreement.
.
.
.
30. RULES AND REGULATIONS. The Landlord may from time to time adopt reasonable rules and regulations
pertaining to the operation of the Shopping Center and Tenan\ is to abide by such rules and regulations.
31. SURVIVAL OF PROVISIONS. Those provisions of this Lease Agreement including, but not limited to Section 13,
that by their nature must survive the Term to protect the interests of the party to which they run, survive the Term.
32. GENERAL. This Lease Agreement does not create the relationship of principal and agent, partnership, or any
association between Landlord and Tenant, the sole relationship between Landlord and Tenant is that of Landlord and Tenant.
The terms, convents and conditions hereof shall. be binding upon and inure to the successors in interest and assigns of the
parties hereto. No waiver of any default of Tenant hereunder shalI be implied from any omissions by Landlord to take any
action on account of such default, and no express waiver shall affect any default other than the default expressly waived and
that only for the time and to the extent therein stated. A waiver by Landlord'shall not be construed as a waiver of a subsequent
breach of tbe same covenant, tenn or condition. Bach oprovision of this Lease Agreement performable by Tenant shall be
construed to be both a covenant and a condition. No action required or pert)'litted to be taken by or on behalf of Landlord under
the terms of this Lease Agreement shall be deemed to constitute an eviction or disturbance of Tenant's possession of the
Leased Premises. The submission of this Lease Agreement does not constitute a reservation of or option for the Leased
Premises and this Lease Agreement is effective only upon execution and delivery thereof by Landlord and by Tenant. The
headings of the sections are for convenience only and do not define, limit or construe the contents of such sections. All
preliminary negotiations are merged into and incorporated in this Lease Agreement. The laws of the State of Minnesota shalI
govern the validity, performance and enforcement of this Lease Agreement. All Exhibits are incorporated herein and a part
hereof.
33. EXCLUSIVE USE. The Landlord shall receive written agreement from the tenant prior to the leasing of any other
space in the Shopping Center of which the Leased Premises is a part to any tenant who shall sell intoxicating liquors as part of
their business.
ACCBPTED AND AGRBBD TO:
BY:~~
By:
r
City of Farmington
Title: .J-r7~,,~
Da~~, . 4 ~ .:;}C!::x!:?s/
Date:
8
102
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EXHIBITOB
Landlord's Work; Pylon Sign
Landlord's Work.
I. Building will be a one story structure with steel frame and masonry construction, and with an exterior of glass, stucco, and
brick built in accordance with the plans as approved by the City of Fannington.
2. Roof construction will be built up roofing over steel joist and metal deck.
3. The ceiling height measured between the floor slab and ceiling when finished as provided will be approximately 10 feet.
4. Storefronts will be glass with a 16" sill along the blll!e of the front elevation, stucco In the sign band, and brick.
S. Interior finishes and specifications:
(a) Concrete floor.
(b) Suspended ceiling tile or provide Tenant an allowance of equal value.
(c) Oyps!J111 board demising wall taped and sanded. .
(d) Ope toilet room per code, including plumbing fixtures, hot w,ter, ceramic floor with base, mirror, light exhaust fan,
and one hub-type floor drain.
(e) Heating and air conditioning system sized to Tenant's Leased Premises and according to code: two five ton HVAC
units.
(t) Separate gas meters for each tenant space at a location determined by Landlord.
(g) Separate electrical service individually sized and metered for each Tenant space (maximum Landlord responsibility is
400 amp, 220 volt- 3 phase).
(h) 2' x 4' recessed fluorescent light fixtures in the Leased Premises (one light per 64 square feet of ceiling area) or
provide Tenant an allowance of equal value. .
(i) 110 volt electrical receptacles on the perimeter sales and storage area walls of approximately one per 20 linear feet.
(j) Electrical service to a junction box for Tenant .signs. Box will be located on inside surface of the exterior wall with
extension to signs and any special controls furnished by Tenant. All wall signs, sign structure supports and sign
lighting shall be furnished and installed by Tenant. Tenant must conform to all sign specifications as required by
law.
(k) Front entrance. One glass entry vestibule with two exterior doors and two interior doors with automatic motion
activated openers on the two exit do'ors, per plan. Doors are aluminium and glass.
0) Two 3' X 7' steel back doors.
Except as specifically set forth In this Bxhibit B, Tenant shall be responsible for aU other improvements to the teased Premises
including, but not limited to, all trade fixtures, wall and floor covering, equipment, interior partition walls, any additional
electrical and/or HV AC requirements beyond that SUpplied by Landlord as indicated herein.
. Pvlon SieRS. Landlord will erect a pylon sign post for Installation of tho Tenant's sign. The size of the Tenant's sign will be
limited as follows: (total pylon sign area) x (total floor area of the Leased Premises! total floor area of all rentable space in the
Shopping Center). The Tenant's pylon sign is subject to the provisions of Section 9.
10
104
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EXHIBIT C
Option to Renew
o 1. Option to Renew. If the Tenant is not in default in any of the terms and conditions of the Lease Agreement, Tenant shall
have the right to extend the Term of this Lease Agreement for three (3) additional years (the "Renewal Term"), by giving
Landlord notice of its exercise of this option at least one hundred eighty (180) da~ prior to the ex.piration of tho initial seven
(7) year Term. The monthly Base Rent set forth in Section 3(a) shall be increased for the Renewal Term as follows:
First Years 8, 9 and 10: Year 7 monthly Base Rent x ((CPI Year 7)/(CPI Year 4 ))
Where, CPI Year 7 is tho most recently published Consumer Price Index 180 days prior to tho end of the initial 7 year Term;
and CPI Year 4 is tho most recently published Consumer Price Index 180 days prior to the end of Year 4. Tho Consumor Prico
Index refers to tho Consumor Price Index (all urban consumers) published by the United States Department of Labor.
Except as specitically provided In tbis Bxhibit C, all other terms and conditions of tho Lease Agreement remain in effect during
the Renewal Terms. The Term and Renewal Terms are collectively referred to as "Term".
11 0
105
AMENDMENT NUMBER ONE TO SHOPPING CENTER LEASE AGREEMENT
THIS AMENDMENT NUMBER ONE TO SHOPPING CENTER LEASE AGREEMENT
("Amendment'') is made and entered into on March 31, 2005, by and between Schwiness, LLC
(hereinafter referred to as "Landlord") a Minnesota limited liability company, and the City of
Farmington ("Tenant''). This Amendment amends the Shopping Center Lease Agreement between the
parties ("Lease Agreement"). Unless otherwise stated, all capitalized terms have the same meaning as
in the Lease Agreement.
1. Exoansion of Leased Premises. On the date of this Lease Amendment, the Leased Premises
will be expanded to include an additional 2,062 square feet ("Additional Leased Premises'').
The original Leased Premises and the Additional Leased Premises are collectively referred to
as the "Leased Premises". The sized of the Leased Premises is 6,820 square feet. The
Additional Leased Premises is set forth in the plan attached to this Amendment .and
incorporated herein.
2. Base Rent and Additional Rent. The Landlord will not charge Tenant any Base Rent or
Additional Rent for the Additional Leased Premises until June 1, 2005. On June 1,2005, and
thereafter during the Term the Base Rent for the Leased Premises will increase based on the
additional square footage so that the monthly Base Rent will be as follows:
Remainder of Year l(on and after June 1,2005) and Year 2: $ 9,945.83
Years 3 and 4: $ 10,514.16
Years 5 through 7: $ 10,798033
Starting on June 1, 2005, Additional Rent will be charged as set forth in the Lease Agreement
based on the new size of the Leased Premiseso
3. Sil!l1ae.e. The Tenant will be allowed additional building signage and pylon signage
commensurate with the additional square footage of the Leased Premises pursuantto Section 9
and Exhibit B of the Lease Agreement.
4. Exhibit B. Exhibit B is amended to include the following additional Landlord's Work for the
Leased Premises:
(a) One additional toilet room in the Additional Leased Premises per code, including
plumbing fixtures, hot water, ceramic floor with base, mirror, light exhaust fan, and
one hub-type floor drain.
(b) Heating and air conditioning system in the Additional Leased Premises sized to
Tenant's Additional Leased Premises and according to code: two five ton units.
(c) . All other Landlord Work for the Additional Premises will be substantially the same
as indicated for the Leased Premises.
ACCEPTED AND AGREED TO:
By:
Title: C A""\\\ k\."-.)\'S~"t&L
\
115
19645 Pilot Knob Road, Farmington, MN, 55024 - Strip Center Property for Lease on Lo... Page 1 of 6
~
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19645 Pilot Knob Road, Farmington, MN, 66024 - Available for Lease
Retail For Lease
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For Sale
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I Retail
II Farmington. MN
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Browse More Usllngsln Retail For Lease, Farmington, MN or Minnesota
Retail Property For Lease .. '.. .
Charleswood Marketplace
19646 Pilot Knob Road, Farmington, MN 66024
Chsrieswood Marketplace aka Farmington Marketplace
Total Space AvaUable:
. 6.640 SF
Rental Rate:
. $18.60 ISFlYear
Min. Divisible:
. 1,176 SF
Maxo Contiguous:
. 4.319 SF
Property Type:
o Retail
Property Sub-type:
. Strip Center
Building SIze:
. 6.540 SF
Gross Leasable Area:
o 5,540 SF
TrafIlc Count:
o 15.500
. Find Out Moreon
Last Verified 3130/2011 UsUng ID 16982768
4 Spaces Avalleble
DIsplay Rental Rate as Entered~
Space 102
Space Available:
1.221 SF
Rental Rale:
$18.60 ISFlYesr
Space Type:
Strip Center
Lease Type:
NNN
Space 103
Space Available:
1,672 SF
Rental Rate:
$18.60 ISFlYear
Space Type:
http://www.1oopnet.com/Listing/16982755/19645- P11bf-Knob~ Road-Farmington- MN/
5/31/2011
19645 Pilot Knob Road, Farmington, MN, 55024 - Strip Center Property for Lease on Lo... Page 2 of 6
Sbfp Center
Min. Divisible:
1,672 SF
Mex. ConUguous:
4,319 SF
Space 104
space AValleble:
1.672 SF
Rental Rate:
$18.60 ISFlYesr
Space Type:
Sbfp Center
Mlno DMslble:
1,672 SF
Mex. ConUguous:
4,319 SF
Lease Type:
NNN
Space 10S
Space AvaIlable:
1.176 SF
Rentel Rete:
$18.60 ISFlYear
Space Type:
Sbfp Center
Min. DMslble:
1,176 SF
Mex. ConUguous:
4,319 SF
Lease Type:
NNN
Descrlptton
Great rateU location edJacent to CVS Pharmacy and a new medlcel buDding. ThIs buDding la located Just off of PDot Knob Road In Fannlngton, a rapidly-growing city located on the
southern edge of the TwIn ClUes Metropolllan Area. The city boasts tremendous populaUon growth, a tredlUonal downtown area, new housing and commerclal devalopments.
Graat rateD locaUon adJacent to CVS Pharmacy and a new medlcel buDdlngo Thla buDding Is located Just off of PDot Knob Road In Farmington, a rapidly-growing clIy located on the
southem edge of the TwIn CUles Melropolltan Area. TtI$ city boasts tremendous populaUon growth, a tredlUonal downtown area, new housing and commerclel developmel\ts'
of 19846 Pilot Knob Road, Farmington, MN 65024 (Dakota County)
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Contact Listing Broker
to find out mora details.
http://www.1oopnet.com/Listing/16982755/19645- pJ~lKnob- Road- Fartnington- MN/
5/31/2011
Pilot Knob Road - Cobblestone Lake - Proposed Retail- Property details on Showcase.com Page 1 of2
Showcase Your PropertIes Herel
Search Results for Pilot Knob Road - Cobblestone Lake - Proposed Retail, Apple Valley, MN
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nationwide. To see more Commercial Real Estate listings, Office Space, Industrial Space, Retail Space, Commercia
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Pilot Knob Road - Cobblestone lake - Proposed Retail
Apple Valley, MN 55124 - Apple Vly/Lakevllle Ret Submarket
Property Type:
status:
Building Size:
Land Area:
Retail
Proposed
7,200 SF
Sub Type:
Year Built:
Smallest Space:
Largest Space:
Total Space Avail:
RenUSFNr:
General Freestanding
2012
1,200 SF
7,200 SF
7,200 SF
$23.00 - $25.00
Space Available:
F"ioor --Jjf-j\vaiJ" __:=J_Ren.L___o~___rOccupancillease Termj]"pace Use
1st ~ III 1,200 SF-7,200 $23.00 - TBD 6 yrs Retail
SF $26.00/SFlYr
Available: 7,200 SF of Retail, will divide
Largest Space: 7,200 SF
RentlSFNr:
RenUYr:
Exec Suite:
Occupancy:
Type:
Term:
Space Notes:
$23.00 - $26.00 / nnn
$180,000
No
TBD
Direct
5yrs
Estimated CAM & Real Estate Taxes:
CAM: $2.75; Taxes: 4.00 (2008 estimates)
Marketing Brochure/Flyer ~
For more Information:
NAI Welsh
Terese Reilin~ (952) 897-7738 [1]
Amy Senn (952) 897-7833 [1]
Marketing Flyer ~ Space Notes III
HAIGIObar~
.l<<t.j,,,,4liI""l>IO"Il~....,,,,,. 't~;I'J..Jo,
http://www.showcase.com/pl.opel.ty/Pilot-Knob-Road!Apple- Valley/Minnesota/5622646
118
6/112011
. Print Report
("'-j He 'r ,,' ('I ~R'~ ~
~ f u t ~ ~) ~~!#"'lfffJ!i}i'~f:>
Property Report (Apple Valley Transit Station)
Property Details
Site/Building Name
Apple Valley Transit
Station
15465 Cedar Ave
Apple Valley
Dakota County
55124
Retail
1,839 sqft
4,899 sqft
Street Address
City
County
Zipcode
Type of space
Min SubDivide
Available
Availability
Lease Rate
Lease Type
Building Details
Total Building Size
Number of Stories
Site Details
Market
Additional Information
Broker Contact
Contact Name
Contact Orgnlzation
Contact Phone
Address
Contact Email
Page 1 of2
$22.00
Net, Net, Net
16470
1
Southeast
The most convenient center In
Apple Valley with an excellent
mix of co-tenants. Rare
opportunity to be located In a
very successful trade areao Inllne
and Endcap space available.
Sara Martin
Click here to view agent profile
Data Provided by
~ MNCA~
NAI Welsh Commerclal-
Corporate Office
(952) 897-7723
4350 Baker Rd, Ste
400Mlnnetonka, MN 55343
smartin@welshco.com
City Economic Development Contact
Organization City of Apple Valley
Name Bruce Nordquist
Phone 952-953-2500
Fax 952-953--2515
bnordqulst@cl.apple-
vaJ/eYomn.us
wwwoci.apple-vaJ/ey.mn.us
7100 West 147th Street
Apple Valley, MN 56124
Emall
Web Page
Address
City, State Zip
County Economic Development Contact
http://metromsp.zoomprospector.comlmain/reportVie1J~s/printreport.aspx?id=e3fcb536-e2... 5/24/2011
Print Report
Organization
Name
Phone
Fax
Emall
Web Page
Address
Clty, State Zip
Notes
Page 2 of2
Dakota County CDA
Dan Rogness
651-676-4464
661-675-4444
drogness@dakotacda.state.mn.us
www.dakotacda.org
1228 Town Centre Drive
Eagan, MN 56123
120
http://metromsp.zoomprospector.comlmain/reportViewers/prlntreport.aspx?id=e3fcb53 6-e2... 5/24/2011
Print Report
"-Y' ~ k v f- ;" tiiJl g,% C"\i
, ~ I G t f \J ~,&t~ ~~;.;:,~-
Property Report (Tamarack Ridge Center)
Property Details
SitelBuilding Name
Tamarack Ridge
Center
20700 Chippendale
Ave
Farmington
Dakota County
55024
Retail
1,283 sqft
5,058 sqft
Street Address
City
County
Zlpcode
Type of space
Mln SubDIvide
Available
Availability
Lease Rate
Lease Type
Building Details
Total Building Size
Year Built
Number of Stories
Site Details
Gross Land Area
Market
Parcel
Additional Information
Broker Contact
Contact Name
Contact Orgnizatlon
Contact Phone
Address
Contact Email
Page 1 of2
$13.00
Net, Net, Net
24777
2006
1
42253
Southeast
14 74903 020 01
Neighborhood strip center, new
construction, ready to go New to
strip center, Blondles Tavern
other tenants are Dunn Bros,
Sprint, H R Block, AnyTime
Fitness.
Lisa Christianson
Click here to view agent profile
Dl:!ta Provided by
$) MNCAR
Christianson Company
Commerical RE Services, LLC
(952) 393-1212
5528 Kellogg Ave SEdina, MN
55424
i
Ilsa@chrlstlansonandco.com
City Economic Development Contact
Organization City of Farmington
Name Tina Hansmeler
Phone 651-280-6821
Fax 651-280-6899
Email thansmeler@cl.farmlngton.mn.us
Web Page www.cl.farmlngton.mn.us
Address 430 Third Street
City, State Zip Farmington, MN 55024
http://metromsp.zoomprospector.comlmainlreportVie1Je1-s/printreport.aspx?id=9f3b4e6d-ae... 5/24/2011
Print Report
Page 2 of2
County Economic Development Contact
Organization Dakota County CDA
Name Dan Rogness
Phone 651-675-4464
Fax 651-675-4444
Emall drogness@dakotacda.state.mn.us
Web Page www.dakotacda.org
Address 1228 Town Centre Drive
City, State Zip Eagan, MN 55123
Notes
~)
http://metromsp.zoomprospector.comlmainlreportVietfe1s/printreport.aspx?id=9f3b4e6d-ae...
5/24/2011
AMENDMENT NUMBER TWO TO SHOPPING CENTER LEASE AGREEMENT
TIllS AMENDMENT NUMBER TWO TO SHOPPING CENTER LEASE AGREEMENT
("Amendment Two") is made and entered into on June -,2011, by and between Schwiness, LLC
(hereinafter referred to as "Landlord") a Minnesota limited liability company, and the City of
Farmington ("Tenant"). This Amendment amends the Shopping Center Lease Agreement between the
parties as previously amendment by Amendment Number One. Unless otherwise stated, all capitalized
terms have the same meaning as in the Lease Agreement.
1. Extension of Lease Term. The Term of the Lease Agreement is extended until December I,
2016.
2. Base Rent. The Base Rent during the period from December I, 2011, until December I, 2016
is $ 6,344000 per month ($16/square foot per year).
3. Reduction of Leased Premises.
As of December 1, 2011, the Additional Leased Premises consisting of 2,062 square feet that was
added in Amendment Number One will no longer be part of the Leased Premises (the remaining
Leased Premises will be 4758 square feet). On or before December 1,2011, Tenant will close the
openings between the remaining Leased Premises and the Additional Leased Premises, remove the
Tenant signage from the sign band in front of the Additional Leased Premises and surrendering the
portion of the signage on the pylon sign that is attributable to the Additional Leased Premises.
40 Option. The Tenant has the option to extend the Term by exercising the option ("Option")
set forth in Exhibit C.
ACCEPTED AND AGREED TO:
City of Farmington
Schwiness LLC
By:
By:
Jon Einess,
Title:
Title: Chief Manager
123
EXHIBIT C
Option to Renew
1. Option to Renew. If the Tenant is not in default in any of the terms and conditions of the Lease
Agreement, Tenant shall have the right to extend the Term of this Lease Agreement for three (3)
additional years (the "Renewal Term"), by giving Landlord notice of its exercise of this option by
March 1, 2016. The monthly Base Rent set forth in Section 3(a) shall be increased for the Renewal
Term as follows:
December 1, 2016, to December 1,2019: $6,344000 x ((CPI June 2015)/(CPI June 2010))
Where, CPI June 2015 is the Consumer Price Index for June 2015; and CPI June 2010 is the Consumer
Price Index for June 2010. The Consumer Price Index refers to the Consumer Price Index (all urban
consumers) published by the United States Department of Labor.
Except as specifically provided in this Exhibit C, all other terms and conditions of the Lease
Agreement remain in effect during the Renewal Term. The Term and Renewal Term are collectively
referred to as "Term".
124
) Ia...
City of Farmington
430 Third Street
h.rmington, Minnesota
651.280.6800<< Fax 651.280.6899
wwwoci.timningttlll.mll.u:;
TO: Mayor, Councilmembers and Interim City Administrator
FROM: Tina Hansmeier, Economic Development Specialist
SUBJECT: Approve Remediation Work 431 Third Street
DATE: June 6, 2011
INTRODUCTION / DISCUSSION
Staffhas obtained estimates for cleaning and remediation work in the old Rambling River Center
building from Peer Engineering, Pladson Environmental, and Steam Brothers Cleaning and
Restoration. All professionals recommended the source of the problem should fIrst be corrected
before any remediation work should be done. The estimates received are as follows:
Peer Engineering
Peer Engineering could perform air samples/testing and would subcontract remediation to a
qualified contractor.
Option 1
Option 2
Option 3
-$5,000
Remove damaged carpet areas (approx 2/3rds), hepa-vac beneath those
areas, spray microbial disinfectant where carpeting was removed, and take
remediation air samples after remediation work has been completed.
-$8,000
Remove ALL carpeting, hepa-vac entire floor area (kitchen flooring
included), apply anti-microbial disinfectant, wipe down horizontal
surfaces, and perform air testing before and after remediation. Remove
and dispose of water damaged ceiling tiles (-4 areas with stained tiles).
-$10,000
Option 2 AND cleaning of ductwork/ventilation systems.
Pladson Environmental, Inc.
Pladson Environmental could perform the remediation work. A suggestion was provided to have
air samples completed and ductwork/ventilation systems cleaned by qualified contractors.
Option 1
-$3,400
Remove all carpeting and water damaged ceiling tiles, hepa-vac all
horizontal surfaces, wet-wipe and/or mop affected areas with a fungal
disinfectant and then lightly encapsulate the entire area with an anti-
microbial encapsulant to help prevent any re-growth.
125
Option 2
-$8,000
Option 1 AND air tests and cleaning of ductwork/ventilation systems.
Steam Brothers Cleaning & Restoration
Steam Brothers could clean the carpet and perform the remediation work and would subcontract
air testing and cleaning of ductwork/ventilation systems to qualified contractors.
Option 1
Option 2
Option 3
-$1,925
Clean and deodorize all carpeting, hepa-vac and apply anti-microbial
agent to the main room, and remove damaged ceiling tiles. HEP A
machines will run for 2 days to help filter out airborne particles that may
be present.
-$2,815
Option 1 AND complete duct cleaning and interior germicide sanitation
treatment inside ductwork.
-$5000
Remove all carpeting and damaged ceiling tiles, spot hepa-vac above
affected ceiling tiles, hepa-vac main floor prior to carpet removal and
clean floor after remova~ apply anti-microbial agent, AND complete duct
cleaning and interior germicide sanitation treatment inside ductwork.
An additional option to consider would be not to choose any of the options presented above and
to sell the property as-is. It appears that the City will not be able to recoup the expenses
associated with the remediation options presented. Removing the affected areas will likely help
with showing the property to potentially interested parties, but will not ensure a sale of the
property will take place.
ACTION REOUESTED
Staff recommends selling the building as-is and to take no action on remediation at this time.
Respectfully submitted,
Tina Hansmeier
Economic Development Specialist
126
//16
City of Farmington
430 Third Street, Farmington, MN 55024
(651) 280-6800 Fax (651) 280-6899
www.ci.farmington.mn.us
TO: Mayor, CounciImembers, and Interim City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Appoint Deputy Registrar and Approve Deputy Registrar Application
DATE: June 6, 2011
INTRODUCTION
The purpose of this memorandum is to appoint a new Deputy Registrar and Operations Manager
for Office 177; and approve the Deputy Registrar application to be resubmitted to Driver and
Vehicle Services.
DISCUSSION
Due to the resignation of the City Administrator, the City needs to appoint a new Deputy
Registrar to handle the responsibilities pertaining to the License Center. Per the agreement with
the State Department of Public Safety, that individual must be a City employee. The
recommendation for Deputy Registrar is to appoint Human Resources Director, Brenda
Wendlandt.
Additionally, Council is being asked to appoint Randy Distad, Parks and Recreation Director as
Operations Manager to manage the day-to day operations of the license center.
These appointments are necessary to re-submit the Deputy Registrar application to Driver and
Vehicle Services as it clearly shows the City understands and accepts the responsibility
associated with operating a license center.
ACTION REOUESTED
The actions requested are:
1) Approve the appointment of Brenda Wendlandt as Deputy Registrar and Randy Distad as
Operations Manager for Office 177.
2) Authorize staff to re-submit the application to the Department of Public Safety, Driver
and Vehicle Services Division.
Respectfully submitted,
Brenda Wendlandt, SPHR.
Human Resources Director
127
IJa-
City of Farmington
430 Third Street
Farmington, '[\'1inncsota
651.280.6800. Fax 651.280.6899
wW\\'.ci.tarmillgtlm.T11ll.LL'I
TO: Mayor, Councilmembers, Interim City Administrator
FROM: Jennifer Dullum, Natural Resource Specialist
SUBJECT: Boulevard Landscaping Maintenance
DATE: June 6, 2011
INTRODUCTION
As the City has developed, Farmington has had several areas throughout the City where
boulevard landscaping has been installed. Some of the areas include; median landscaping on
187th Street West at Pilot Knob Road, on Cascade Drive at County Road 66, the Spruce Street
extension in the Vermillion River Crossing Development and boulevard planters on Elm Street
and 3rd Street.
DISCUSSION
The areas above were created for their aesthetic value. However, due to budget and staff
constraints the areas are not being maintained.
BUDGET IMPACT
Estimated costs:
Plant Mulch Topsoil Weeding 2011 Total Future Annual
Location Cost Cost Cost Cost Cost Cost (per yr.)
187th Street $1,530.00 $ 156.00 $1,686.00 $564.00
Cascade Drive $ 156.00 $156.00 $78.00
Spruce Street $8,863.00 $1,370.00 $ 625.00 $10,858.00 $3,975.00
Elm Street $1,100.00 $170.00 $34.00 $ 312.00 $1,616.00 $591.00
Total: $14,316.00 $5,208.00
Maintenance free options do exist such as placing concrete in the median or planter areas with
tree grates around the existing trees.
128
ACTION REOUESTED
Direct staff how to proceed with streetscape maintenance.
Respectfully Submitted,
Jennifer Dullum
Natural Resource Specialist
129