HomeMy WebLinkAbout06.20.11 Council Minutes
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COUNCIL MINUTES
REGULAR
JUNE 20, 2011
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Larson led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Larson, Bartholomay, Fogarty, May
Donnelly
Joel Jamnik, City Attorney; Kevin Schorzman, Interim City
Administrator; Teresa Walters, Finance Director; Brenda
Wendlandt, Human Resources Director; Cynthia Muller, Executive
Assistant
Josh Sanders
4. APPROVE AGENDA
MOTION by Fogarty, second by May to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
6. CITIZEN COMMENTS
7. CONSENT AGENDA
MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as
follows:
a) Approved Council Minutes (6/6/11 Regular) (6/1/11,6/8/11 & 6/13/11
Workshop) (6/8/11 Special)
b) Approved Waiving of Show mobile Rental Fees Farmington Business Association
Block Party - Parks and Recreation
c) Approved Allowing FYHA to Hang Banners and Hockey Team Photos in
Schmitz-Maki Arena - Parks and Recreation
d) Approved Appointment Recommendation Fire Lieutenant - Fire Department
e) Approved Temporary On-Sale Liquor License VFW - Engineering
f) Approved Request for Proposal Process for Printing of Combined City Newsletter
and Parks and Recreation Seasonal Brochure
g) Approved 2011 Mowing Contract - Engineering
h) Approved Bills
APIF, MOTION CARRIED.
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Council Minutes (Regular)
June 20,2011
Page 2
8. PUBLIC HEARINGS
a) Approve On-Sale Liquor License Big Sombrero - Engineering
Mr. Javier Macias has submitted an application for an On-Sale Liquor License
and On-Sale Sunday Liquor License for the Big Sombrero, 953 8tli Street.
MOTION by Fogarty, second by Bartholomay to close the public hearing.
APIF, MOTION CARRIED. MOTION by Fogarty, second by Bartholomay to
approve the On-Sale Liquor License and On-Sale Sunday Liquor License for the
Big Sombrero, 953 8th Street. APIF, MOTION CARRIED.
b) Approve On-Sale Liquor License Ugly Mug - Engineering
Mr. Joshua Sanders has submitted an application for an On-Sale Liquor License
and On-Sale Sunday Liquor License for the Ugly Mug, 18450 Pilot Knob Road,
Suite A. MOTION by Fogarty, second by Bartholomay to close the public
hearing. APIF, MOTION CARRIED. MOTION by Bartholomay, second by
Fogarty to approve the On-Sale Liquor License and On-Sale Sunday Liquor
License for the Ugly Mug, 18450 Pilot Knob Road, Suite A. APIF, MOTION
CARRIED.
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) May Financial Report - Finance
Revenues are slightly lower than what they should be at this time, but are
comparable to prior years. Taxes will be received in June, so there will be an
increase in revenues at that time. At 42% of the year, expenditures in the general
fund are at 36.6% of the year. There has been a concern about fmes, but they are
one month behind so in December we will be recording two months worth of
fmes so they are in line with the budget. Charges for services are seasonal.
Council did discuss interest revenue at the last meeting and staffwill prepare
information for the July meeting. Regarding special revenue funds, the sale of an
EDA-owned building will be reflected in the June report. The Rambling River
Center still has a deficit and staff is working to reduce it. The pool has higher
expenditures during May due to preparing to open the pool. The ice arena deficit
is increasing. Enterprise funds are doing well. Liquor stores are preparing for
summer and increasing inventory. Solid Waste was a little higher due to the
curbside cleanup.
Councilmember May commented on the interest revenue and asked if staff has
gone outside normal circles to look for opportunities. Finance Director Walters
purchased CD's from Premier Bank and is looking at other banks. Interest rates
are low. The higher rates are long term and she has used some of them. She is
also staying within the guidelines of our investment policy. Councilmember May
noticed there is a downward trend on the revenues for the Rambling River Center.
However, there is a corresponding drop in expenses as well. She suggested
having a discussion on expanding services to teens for more revenue. Mayor
Larson suggested holding a membership drive.
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Council Minutes (Regular)
June 20,2011
Page 3
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) Paperless Council Meeting Discussion - Administration
Council has considered going paperless for Council meetings. Discussions have
included either a technology allowance for Council to purchase their own
equipment or have the City provide the equipment. Staff and the City Attorney
believe having the City provide the equipment would address any issues with a
public/private partnership.
Councilmember Fogarty wanted to know what the savings would be to go
paperless. Interim City Administrator Schorzman stated it depends on if Council
places a value on staff's time. Councilmembers stated they do. In that case, staff
will determine amount of paper and copying expenses, but also the staff time
involved in preparing them and delivering them. Councilmember Fogarty asked
for a comparison of all three options including a $500 allowance to Council and if
the cost of the equipment is more, then each Councilmember pays the difference;
or the City purchasing the equipment; or not going paperless. Human Resources
Director Wendlandt stated the last time laptops were discussed the assumption
was made that they would need a number ofthe same things as a City laptop with
regard to security. That is not the case, because ofWiFi and we could e-mail the
information.
Councilmember May noted staff is recommending the City provide the equipment
rather than an allowance for data practices purposes. City Attorney Jamnik stated
that and some management issues with the State Auditor's office having a very
restrictive view of local government expenditures. We have the authority to do
car allowances, but we do not have the authority to do other equipment
allowances, so while we can reimburse for expenses, we do not have the
authorization for Councilmembers. In order to accommodate that we would have
to work around it which makes it difficult to administer. The allowance would
have to be included in the compensation ordinance and it would not go into effect
until after the next election, it would be very inflexible as a reimburse system to
manage, and you would have the open meeting and data practice issues. The
majority of cities are buying the equipment to allow Councilmembers to have the
equipment to use. When they are no longer on the Council, the equipment goes
back to the City. It is on the City replacement plan, and City IT staff manages it.
It is public equipment used by the public official and therefore, there is no issue
about private use of public equipment. It is much cleaner from a legal perspective
and for administration management.
Interim City Administrator Schorzman stated staff could compare prices between
different types of equipment such as a laptop versus an Ipad.
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Council Minutes (Regular)
June 20, 2011
Page 4
13. COUNCIL ROUNDTABLE
Councilmember Fogarty: She heard Dew Days went very well and thanked the
Mayor for assisting with the Pageant. She thanked everyone who worked very hard for
the events this weekend. Council had discussed not having the July 5, Council meeting
and holding a Council retreat instead.
Councilmember Bartholomay: At a budget meeting, he recalled Councilmember
Fogarty had requested a fiber map. Staff clarified it is the schematic map, however it is
not for the public. Councilmember Bartholomay participated in the Dew Days bed races
and the City won the challenge from the school district.
Councilmember May: Thanked everyone involved with organizing the Dew Days
events and also participated in the bed races. She reminded staff to provide a spreadsheet
with a budget summary for the Council retreat.
City Engineer Schorzman: The community and staff did a great job with Dew Days
and it was a success.
Finance Director Walters: Went to the opening ofthe Farmers' Market.
Mayor Larson: Congratulated Cindy Muller on the huge success of the
Farmers' Market. It is held every Thursday, from 3:00 - 6:00 p.m. in front of City Hall.
There are 15 vendors with a variety of items. He encouraged residents to come to
support the vendors.
The City Administrator Candidate Reception is Monday, June 27, 4:00 - 6:00 p.m., at
City Hall. He encouraged residents to shop locally and support our businesses.
Residents should support the Farmington liquor stores as profits stay in the City and help
to reduce taxes.
14. EXECUTIVE SESSION - Labor Negotiations
MOTION by Fogarty, second by Bartholomay to move into Executive Session at 7:29
p.m. This is to discuss labor negotiations with AFSCME. APIF, MOTION CARRIED.
15. ADJOURN
Respectfully submitted,
Cynthia Muller
Executive Assistant
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