HomeMy WebLinkAbout09.12.11 Work Session Packet
City of Farmington
430 Third Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingfuture.
AGENDA
CITY COUNCIL WORKSHOP
September 12, 2011
6:30 p.m.
1. CALL TO ORDER
2. APPROVE AGENDA
3. DISCUSS CDBG PROGRAM
4. DISCUSS 2012 POLICE DEPARTMENT BUDGET
5. ADJOURN
PUBLIC INFORMATION STATEMENT
Council workshops are conducted as an informal work session, all discussions shall be consideredfact-flnding, hypothetical and unofficial
critical thinking exercises, which do not reflect an official public position.
Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of aformal City policy
position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as aformal expression of
the City's position on any given matter.
3
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, and City Administrator
FROM:
Tina Hansmeier, Economic Development Specialist
SUBJECT:
Community Development Block Grant (CDBG program and Farmington's Business
Reinvestment Grant Program)
DATE:
September 12,2011
INTRODUCTION
The City Council requested a workshop to learn more about the Community Development Block Grant (CDBG)
program and further discuss staffs recommendation to delete a provision from the City's CDBG funded
Business Reinvestment Grant Program.
DISCUSSION
CDBG Program Overview
The CDBG annual grants are distributed from the federal department of Housing and Urban Development
(HUD) directly to Dakota County, the recipient. The Dakota County CDA, the subgrantee, implements CDBG
program administration. The City of Farmington is a subrecipient of CDBG and implements CDBG activities
directly.
On an annual basis, Farmington applies to the CDA for CDBG funds to support specific activities. Each
proposed CDBG-funded activity must demonstrate that it meets one of HUD's national objectives (with the
exception of administration and planning), is an eligible activity, and is not considered a clearly ineligible
activity. Generally the national objectives include: benefiting low- and moderate-income (L/M) persons, or
preventing or eliminating slums and blight.
To qualify as LIM, a person or household must have income that is at or below 80% of the area median income
adjusted by family size. Enclosed are additional materials that defme 2011 income limits. A structure is
considered blighted when it is detrimental to the safety, health, morals or welfare of the community by reason of
dilapidation, obsolescence, overcrowding, faulty arrangement or design, lack of ventilation, light, and sanitary
facilities, excessive land coverage, deleterious land use or obsolete layout, or any combination of these factors.
Following is an explanation of the attached spreadsheet showing current activities with remaining CDBG
balances:
Residential RehabilitationIHome Improvement Loan Program ($69.978.19)
The Residential Rehab activity funds the CDA's Home Improvement Loan Program which assists low-
to-moderate-income homeowners with repairs and improvements to their homes. Funds are commonly
used for roof replacement, furnace replacement, electrical and plumbing repairs, insulation and special
needs improvements. Activity funds benefit Farmington homeowners exclusively. The CDA administers
this program. This activity meets the low/mod national objective.
I
Commercial Rehabilitation / Business Reinvestment Grant Program ($53.500)
Grants are available to assist the local businesses and/or property owners who are making qualified
improvements to eligible commercial properties. The following are examples of qualified
improvements: correcting code violations, facade improvements, installing a fire suppression system
and providing handicap accessibility. This activity meets the slum/blight national objective.
Riste Redevelopment ($12.433.96)
The Riste Redevelopment activity has remaining funds from the acquisition of and demolition of the
Riste property. This activity was set up to meet the slum/blight national objective.
Business Development Grant($17 .510)
Grant funds are available to help provide fmancial assistance to business owners who have projects
meeting the criteria for the national objective of benefiting low and moderate-income (L/M) persons.
The following uses are eligible for grant funding: business expansion assistance, microenterprise
assistance and redevelopment assistance for certain parcels owned by the City's Economic Development
Authority. This program can provide one more grant at the maximum grant amount before the program
funds will be depleted and this activity closed. This activity meets the low/mod national objective.
This particular grant program can not be funded further unless prior approval from the CDA and County
Board is received.
Fiscal year (FY) 2011 approved allocation of CDBG funds is as follows:
Public Service/New Part-Time Rambling River Center Staff Position ($16.000)
CDBG funding can be used to pay ALL personnel costs associated with a new part-time staffposition(s)
as long as the position is tied to a public service that is either l)a new service or 2) a quantifiable
increase in the current level of service. The increased level of service proposed includes extending the
building's hours of operation to be open later into the evening and on weekends. The primary
responsibility envisioned for this new position would be to facilitate programs and services offered
during extended building hours. The City of Farmington would administer this activity. This activity
was set up to meet the low/mod income national objective. However, staffhas recently been informed
that HUD has provided the CDA with a new interpretation for how city staff would measure that the
requirements of the program were being met. Therefore, this portion ofFY 2011 funds will need to
be reprogrammed to another eligible activity that meets a national objective.
Micro-Enterprise Assistance/Rent Assistance ($23.800)
The CDA is supportive of allowing CDBG funding for micro-enterprise assistance, which happens to be
one of the three eligible uses already defmed in the City's current Business Development Grant (BDG)
program. As you may recall, the City's Business Development Grant program can provide one more
grant at the maximum grant amount before the program funds would be depleted and this activity
closed. Instead, staffwill modify the program by eliminating the two non-eligible uses of grant funding
and allocate a portion ofPY 2011 CDBG to fund the eligible use of micro-enterprise assistance.
Micro-enterprise is defmed as a business havingfive or fewer employees and is looked at as a new start-
up that has potential to have a future in ownership. The assistance provided would help offset the cost
of rent for a period of one year. The City of Farmington would administer this program. This activity
meets the low/mod national objective.
Please note that the CDA has not received fmal approval from HUD therefore cities do not have the authority
yet to access FY20 11 funds.
~
Business Reinvestment Grant Proeram - Requested Revision
The EDA and City Council have allocated a portion of past years CDBG to fund the City's Business
Reinvestment Grant program which was created in 2007. The grant program meets the national objective of
preventing or eliminating slums and blight.
The program was developed to aid the City in supporting local businesses by assisting with financing for
projects that upgrade existing commercial buildings within the community. The program was originally
approved without the provision (which the CDA later requested we include) that excluded businesses engaged
predominantly in retail sales.
The goal of the program has always been to help property owners make eligible improvements to the aging
stock of commercial properties. Building improvements will remain with the property regardless of the type of
tenant (food, service, retail) that occupies a building at the time improvements are made.
Properties eligible to apply for grant funding include B-1, B-2, B-3, B-4, SSC, Business/Commercial Flex,
Mixed Use, and RT.
Currently, predominantly retail businesses are ineligible for grant funding and in an effort to make the grant
opportunity available to a wider range of businesses within the community, staff believes that it would be
beneficial to modify the program by deleting the following provision:
8. An eligible business must have service or manufacturing operations that do not engage
predominantly in retail sale of goods to end users. Retail sales are defined as sales not for resale,
but for use and consumption by the purchaser.
In ongoing discussions with Dakota County, they have indicated that they are fine with us removing this
language and that it will not impact the City's use of CDBG funds and does not violate CDBG requirements.
Approving the revised grant program will result in more businesses having the opportunity to apply for grant
funds to assist with improving the aging stock of commercially zoned properties. All other requirements
including the applicant providing a 1: I dollar match, competitive bidding and payment of prevailing wages to
contractors will remain. Please see the attached grant information for further detail.
Respectfully submitted,
Tina Hansmeier
Economic Development Specialist
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Self Certification Form - 2011 (effective 6/01/11)
Dakota County CDBG Program
Information on annual family income and race is required to determine eligibility for public
services funded with federal Community Development Block Grant (CDBG) funds. Each
participant must indicate the number of persons in their household, and then CHECK THE BOX
that contains the amount of annual family income.
INCOME is defined as the total annual qross income of all family and non-family members 18+
years old living within the household. All sources of income must be counted from all
persons in the household based on anticipated income expected within the next 12
months.
Please check your Income Range based on your Family Size (for example if there are 5 people in
your household, go to Household of 5):
Household of 1: DJPJL:....$.11.,~ DJPJl,~$~,~
Household of 2: D $0 - $19,~ D_$~,~$~,.1QQ
Household of 3: D~21,~ D:$~,~$1Z,~
Household of 4: D_$..Q...;"..$~,mill D_$~,801 - $41,~
Household of 5: D.1Q...:....$12,~ D_$12,Ml.:..$M,ZQQ
Household of 6: D $0 - $28,mill DJ~,ftQL.$~,QQQ
Household of 7: D $0 - $30,800 Dj)],ftQL.$.21,~
Household of 8: D $0 - $32,750 DJ;32,751 - $.54,600
D $28,951 - $~,~
D~,.1QL$.21,~
D~,~$~,~
D_$~,351 - $64,lQQ
DM1.ZQ.L$~,~
D..$~,001 - $H,~
D..$M,301 - $~,22Q
D $54,601 - $M,750
Please check your Ethnicity (pick 1 of 2): D Hispanic or D Non-Hispanic
Please check your Race (pick 1 of 10 choices):
D White
D Asian & White
D Native Hawaiian or Other Pacific Islander
D Black/African American & White
D Asian
o $44,951 +
D $51,401 +
0$57,801+
D $64,201 +
D $69,351 +
D $74,501+
0$79,651+
D $84,751+
D Black or African American
D American Indian or Alaskan Native
D Other
D American Indian/Alaskan Native & White
D American Indian/Alaskan Native & Black
Does your family have a FEMALE HEAD OF HOUSEHOLD? DYes D No
Program or Activity
Dates of Participation
APPLICANT STATEMENT: I hereby certify that the information on this form is accurate and complete. I
understand that this self-certification may be subject to further verification by the agency providing services, the
City, the Dakota County CDA, or the U.S. Department of Housing & Urban Development. I, therefore, authorize
such verification, and I will provide supporting documents, if necessary. WARNING: Title 18, Section 1001 of the
U.S. Code states that a person is guilty of a felony for knowingly and willingly making false or fraudulent statements
to any department of the U.S. Government.
Participant or Beneficiary Name (Please Print)
Signature (Parent or Guardian, if participant is under 18 years old) Date
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Community Development
Block Grant Funds (CDBG)
Administration of CDBG
National Objectives
· Benefitting low- and moderate-income
(UM) persons, or
· Preventing or eliminating slums and blight.
Program Overview
. Dakota County Total CDBG Grant: $1,549,668
(16.28% reduction from 2010)
. Farmington FY 2011: $39,800
. Federal Fiscal Year/Program Year 2011
July 1, 2011 - June 30 2012
Program Requirements
· To receive funds Farmington must meet
the requirements established by CDBG
regulations prior to funding any activity.
- Proposed activity meets a national objective,
- Proposed activity is an eligible activity,
- Proposed activity is not considered a clearly
ineligible activity, and
- Historically CDA requests that 50% of annual
allocation goes towards meeting UM national
objective.
Benefiting low- and moderate-
income (UM) persons
. The criteria for how a CDBG-funded activity may be
considered to benefit UM income persons are divided
into four subcategories:
- Those based on 'Area Benefit,'
- Those serving 'Umtted Clientele,'
- Those Involvlng 'Housing,' end
- Those Involving 'employmenr Ooba).
. Income at or below 80% of area median income adjusted
by family size and capped at us area median level
. For example: a 4-!l6rson household at 80% of area
median income is $66,1601 but US median income is
$64,200; therefore, the limit is set at $64,200.
1
Preventing or Eliminating
Slums and Blight
The criteria for how a CDBG- Blighted Structure: A structure Is
funded activity may qualify for considered blighted when tt Is
Preventing or Eliminating detrimental to the safety, health,
Slums and Blight national morals or weWare of the
objective are dMded Into threa communtty by reason of
subcategories: dilapidation, obsolescence,
overcrowding, faulty arrangement
- To prevent or eliminate slums or design, lack of ventilation, IIgh~
end blight on en 'Area Sesls; end senttary facilities, excessive
- To prevent or eliminate slums land coverage, deleterious land
end blight on a 'Spot Sesls; use or obsolete lay~ or any
- To be located In en 'Urben combination of these factors.
Renewal Area'
Source: CDA CertJfJt:sJe at BlIght DetennImllion
Form
CDSG Eligible Activities
AcqulsltlonIDlsposltlon
DemolltlonlClearence
Economic Development
Actlvlties
Rehabllttatlon
General Admlnlatration
Relocation
. Public Facllltlesllmprovements
Public Services
Planning
Homeownershlp Assistance
Although an activity may be
deemed eligible for CDBG
funding, it does not guarantee
funding.
The Community Development
Needs for the CDBG Program
In the Comprahenslve Plan
safs forth the priority of needs
and as suoh, dictates which
types of eligible actlv8tes
may be funclad In a given
year.
Ineligible Activities
. The following activities may not be assisted with
CDBG funds:
- Buildings for the general conduct of government
- General government expenses (operating &
maintenance)
- Political activities
- New housing construction
- Income payments
- Purchase of equipment
Program Requirements
. To receive funds Farmington must meet the
requirements established by CDBG regulations
prior to funding any activity.
- Proposed activity is an eligible activity
Program Requirements
. To receive funds Farmington must meet the
requirements established by CDBG regulations
prior to funding any activity.
- Proposed activity is not considered a clearly ineligible
activity
What type of activity meets a
NATIONAL OBJECTIVE,
is an ELIGIBLE ACTIVITY, and
is NOT clearly an INELIGIBLE activity
that also fits within the categories
of medium or high priority
community development needs defined
within the COA's Plan?
2
CDBG Funded Activities
. Residential Rehabilitation/Home Improvement
Loan Program
. Commercial Rehabilitation / Business
Reinvestment Grant Program
. Riste Redevelopment
. Business Development Grant
. Public ServicelNew Part-Time Rambling River
Center Staff Position
. Micro-Enterprise AssistancelRent Assistance
Business Reinvestment Grant
. National Objective
- Preventing or Eliminating Slums and Blight
- Slum and Blight .Spot Benefir
. Eligible Activity
- Rehabilitation
· Priority Need (of consolidated plan)
- High Priority Needs - Community Development
. Rehabilitation of Commercial/Industrial
Business Reinvestment Grant
Program
· 2007 - Loan program created
· Original Intent: assist commercial
property owners with making
improvements to older buildings by
offsetting the cost (e.g. fire
suppression system)
· Modified to a grant program in 2010
Business Development Grant
· National Objective
- Benefiting low- and moderate-income (UM)
persons
- UM Jobs Benefit
· Eligible Activity
- Economic Development
· Priority Need (of consolidated plan)
- Medium Priority Needs - Community Development
. Micro-Enterprise Assistance
Business Reinvestment Grant
Program
Program Purpose
· To provide financial assistance to property
owners who are making eligible
improvements to eligible commercial
properties within the City of Farmington.
3
Program Objectives
· To prevent deterioration of commercial
prooerties and discourage blight;
· Encouraging projects that correct code
violations and eliminate accessibility
restrictions;
· To help maintain and expand the variety of
options for business uses in existing
commercial space within the City.
Grant Terms & Requirements
. 1: 1 Dollar Match
. Maximum grant: $15,000
. Eligible properties: B-1, B-2, B-3, B-4, SSC,
Business/Commercial Flex, Mixed Use, and RT
. Ineligible project costs: interior remodeling,
furniture, financing fees, business/operating
costs, equipment, etc. Costs incurred orior to
application are not eliaible.
Payment of Grant Funds
. Funds are released once all improvements
are complete (to the satisfaction of City
Building Official) and once title ownership,
Davis-Bacon wage payments and any
other requirements are satisfied with the
CDA and City.
Eligibility
Eligible Improvements: Fayade
improvements, correction to code
violations, code improvements and
correction of handicap accessibility issues.
The rehabilitation of buildings only to the extent
necassery to eliminate specific conditions detrimental to
public health and safety (note: 'public' is highlighted as
a key element defining health/safety issues).
Grant Terms & Requirements
Continued
. Davis-Bacon Compliance: All contracts in
excess of $2,000 funded with CDBG requires
compliance with Federal labor Standards
Provisions of the Davis-Bacon Act. Contractors
must pay employees the prevailing wage rate as
determined by the US Dept. of Labor.
. Competitive Bidding: Minimum of 3 competitive
bids must be obtained.
. Approval by EDA, and City Council
New Requirements
New Details (that will need to ba Incorporated In grant program detail)
An envlronmental revlew of the j:lroperty will need to ba conducted
by county staff. I've bean told this fs a one page document that
county sfaffwill fill out and send HUD;
:OJ'erty details will need ba sent to the Stale Historic Preservation;
City staff will need to fill out the Slum & Bllaht for Spot Basis
Nallonal Objective Form. The purpose of jhls form Is to reassure
HUD that the rehabllttatlon of the building will eliminate those
specific conditions detrimental to public nealth and safety (code
Issues) meeting one of HUD's National Objectives.
4
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2008 Budget FTE 2011 Budget FTE Budget Difference Percent (+/-)
Police Admin 771,402 6 805,574 6 34,172 4.24
Patrol 2,223,941 16 2,290,612 16 66671 2.91
Invest. 441626 5 767,908 7 326282 42.49
EMS 219 4,900 4681 95.53
Total 3,437,188 27 3,868,994 29 431806 11.16
Salaries and Benefits
Police Admin 454,658 537,864 83206 15.47
Patrol 1,708,777 1,775,119 66342 3.74
Invest 414,941 737,896 322955 43.77
Percent of Budget
Admin % %
S&B 454,658 59 537,864 66.77
Other/Supp 316,744 41.06 267,710 33.23
Patrol
S&B 1,708,777 76.84 1,775,119 77.50
Other/Supp 515,164 23.16 515,493 22.50
Invest
S&B 414,941 93.96 737,896 96.09
Other/Supp 26,685 6.04 30,012 3.91
Total
Other/Supp 858,593 813,215 -45,378
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