HomeMy WebLinkAbout02.22.00 Council Packet
COUNCIL MEETING
REGULAR
February 22, 2000
6:30 P.M. CHAMBER/COUNCIL BUSINESS MEETING
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVEAGENDA
5. ANNOUNCEMENTS
a) Acknowledge Professional Certification
b) 1999 Annual Report ALF Ambulance Presentation
c) Acknowledge City Participation - Millennium Mayorthon
6. CITIZEN COMMENTS (Open for Audience Comments)
7. CONSENT AGENDA
a) Approve Council Minutes (2/7/00) (Regular)
b) Capital Outlay - Liquor Operations
c) Capital Outlay - Police Department
d) Adopt Findings of Fact - Denying Silver Springs Zone Change Request
e) Approve Private Development Street Cleaning Project
f) Approve Bills
8. PUBLIC HEARINGS
9. AWARDOFCONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Consider Resolution - Supporting Changes to MN Joint and Several Liability
Law
b) Preliminary 1999 Fiscal Review
c) Vermillion River Watershed Management Organization Draft Joint Powers
Agreement - Discussion
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) Consider Resolution - 2000 Sealcoat Project Feasibility Report
3. COUNCIL ROUNDTABLE
14. ADJOURN
Action Taken
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
5~
TO: Mayor and Council Members
FROM: John F. Erar, City Administrator
SUBJECT: Acknowledge Professional Certification
DATE: February 22, 2000
INTRODUCTION
This office is pleased to announce that Human Resources Coordinator Brenda Wendlandt has
completed the necessary training and testing to receive a designation as a Senior Professional in
Human Resources from the Society for Human Resource Management (SHRM).
DISCUSSION
SHRM, is the largest national association for human resource professionals, and is dedicated to
promoting and maintaining nationally recognized professional standards.
The designation of Senior Professional in Human Resources signifies that an individual
possesses the theoretical knowledge and practical experience in human resources from a strategic
and policy-oriented perspective.
BUDGET IMPACT
Funding for this training activity was provided in the 1999 Budget.
ACTION REOUESTED
Please join me in acknowledging Ms. Wendlandt's achievement as a Senior Professional in the
field of Human Resource Management.
file
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
.. www.d~fam1ing(oit.mn.us
TO: Mayor & Councilmembers
FROM: John. F. Erar, City Administrator
SUBJECT: Supplemental Agenda
DATE: February 22, 2000
It is requested that the February 22, 2000 agenda be amended as follows:
ANNOUNCEMENTS
5 (C) Acknowledge City Participation - Millennium Mayorthon
Mayor Ristow will be participating in this event sponsored by First Family Pledge.
This national organization is committed to prom9ting and encouraging organ and
tissue donation.
Respectfully submitted,
t:k
City Administrator
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO: Mayor and Council Members
FROM: John F. Erar, City Administrator
SUBJECT: Acknowledge City Participation - Millennium Mayorthon
DATE: February 22, 2000
INTRODUCTION
The City of Farmington has received notification from First Family Pledge, National
Headquarters, Washington, D.C. requesting participation from Mayor Ristow in this event. This
national organization is committed to promoting and encouraging organ and tissue donation, and
is supported by the American Red Cross and American Society of Transplant Surgeons.
DISCUSSION
Attached, please fmd information from this organization requesting Mayor Ristow's participation
on behalf of the City. According to the information provided by this organization, the City is part
of the cross-country route to promote "an unbroken chain" of support for organ and tissue
donation. The Mayor's participation in this event will signify municipal support for this national
effort. Mayor Ristow wishes to participate in this event and desires formal acknowledgement by
the Council.
BUDGET IMPACT
None.
ACTION REOUESTED
Acknowledge Mayor Ristow's participation in the Millennium Mayorthon on behalf of the City
of Farmington.
Respectfull~ SA'mitted,
~V~
y
hn F. Erar
. ity Administrator
file
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~~
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FIIIST FAMILY PLIDGI
NATlON.<14 HiAtlQUAlmillS
WA~HINGTON. DC
MAYOM'tlON OFFICI
582 Bt..t.CHLAND BOULEVARD
VEIlO !SEAC,". FLORIDA 32963
PHONE 800.848-8836
FAX 888.234-3070
WMN.t.lAVORTHON,COM
lA Ml::RI<':AN
Sc..1C.'!Ji,TY OF
TRAN~PI.AN'i'
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Ti.~su~ Ser\ii\:c~
1
FAX
DATE: February 08,2000
TO: Mayor or Head Elected Official
FAX: 6514632591
FROM: Debbie Anderson
PAGES: 1 OF 1
SAVE THE DATE AND GET READY TO SAVE LIVES!
The Millennium Mayorthon will come to
Farmington on June 6, 2000
PLEASE JOIN HUNDREDS OF MAYORS ACROSS THE COUNTRY WHO WILL FORM
AN UNBROKEN CHAIN OF SUPPORT FOR ORGAN. TISSUE DONATION.
As promised, we now have the coast-to-coast route completed. On the day
mentioned above, we will be coming through your town and give you the
opportunity to be part of the most exciting national event of the year 2000.
More than 500 mayors have already signed up, so please fill out this form and
join the growing roster of America's municipal leaders who will be participating in
the Mayorthon. Please don't be the missing link that keeps us from breaking a
world record. We need every single mayor along the route to join our event. No
athletic ability is necessary, just the desire to help save lives.
Thank you for your support!
D YES, I WANT TO JOIN 1,500 MAYORS
& HEAD ELECTED OFFICIALS,
TO SAVE LIVES
Name:
Represents:
Address, City, State, Zip:_
Phone:
Fax:
E-mail:
City Web site:
Permits required (if any):
Local media (newspaper, radio, TV):
Please mail Mayor's short bio and picture to:
582 Beachland Blvd., Vero Beach, FL 32963 or email to:arokaw@ussm.net
TO BE A PART OF THIS HISTORIC EVENT,
PLEASE FAX TO 888-234-3070
BY FEBRUARY 4, 2000
:6-
COUNCIL MINUTES
REGULAR
February 7, 2000
1. CALL TO ORDER
The meeting was called to order by Mayor Ristow at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Ristow led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Ristow, Cordes, Soderberg, Strachan, Verch
None
City Administrator Erar, City Attorney Jamnik, City Management
Team
4. APPROVE AGENDA
MOTION by Cordes, second by Verch to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Elm Park Clean-Up Presentation - Mr. John Conzemius, Metropolitan
Council
This was continued to the February 22, 2000 Council Meeting.
b) Staff'Introduction - Parks and Recreation Department
Mr. Andy Halvorson was introduced as the new Recreation Program Specialist in
the Parks and Recreation Department.
c) Staff'lntroduction and Oath of Office - Police Department
Mr. Mark Sundgren was sworn in as a new Police Officer.
6. CITIZEN COMMENTS
7. CONSENT AGENDA
7a) Approve Council Minutes (1/18/00) (Regular)
This item was pulled so Mayor Ristow could abstain from voting as he was absent
from the January 18,2000 Council Meeting. MOTION by Soderberg, second by
Cordes approving the minutes. Voting for: Cordes, Soderberg, Strachan, Verch.
Abstain: Ristow. MOTION CARRIED.
MOTION by Strachan, second by Verch to approve the Consent Agenda as follows:
b) Approved Fire Department Bylaws - Amendments
c) Received Information Capital Outlay - Administration Department
d) Received Information Capital Outlay - Administration Department
e) Received Information Capital Outlay - Parks and Recreation Department
t) Received Information Capital Outlay - Public Works Department
g) Received Information School and Conference - Community Development
Department
Council Minutes (Regular)
February 7, 2000
Page 2
h)
i)
j)
k)
I)
m)
n)
Received Information School and Conference - Fire Department
Received Information School and Conference - Parks and Recreation Department
Received Information 1999 Liquor Operations Sales Report
Acknowledged 1999 Recycling Survey Results
Authorized Assessment Agreement - Water Connection
Approved Change Order - County Road 72 Project
Adopted RESOLUTION R07-00 approving Specifications and Authorizing
Advertisement for Bids - Truck Chassis - Parks and Recreation Department
0) Authorized Hwy 3 Frontage Road Project - Re-Authorize Property Acquisition
p) Approved Bills
APIF, MOTION CARRIED.
10. PETITIONS, REQUESTS AND COMMUNICATIONS
These items were moved forward to accommodate the audience.
a) Consider Comprehensive Plan and Ordinance Amendment - Silver Springs
Zone Change Request
Mayor Ristow stated there have been questions regarding a conflict of interest on
his behalf. He has discussed the matter with the City Attorney and there is no
conflict of interest and he is not in business with Mr. Giles.
Mr. Tim Giles, developer of Silver Springs, is seeking to amend the
Comprehensive Plan and rezone the subject outlots within the Silver Springs 2nd
Addition from R-l (Low Density Residential) to B-4 (Neighborhood
Commercial) and R-3 (High Density Residential). The property is located at the
northeast intersection of Pilot Knob Road and 190th Street between English
Avenue. Mr. Giles proposes a professional office building within the commercial
area and a 3-unit townhome within the R-3. At the public hearing held during the
Planning Commission meeting on December 14, 1999, neighborhood residents
expressed several concerns:
Increased traffic through the neighborhood, primarily along English Avenue
Lack of traffic control, vehicle speeds
Egress onto English Avenue, design of English Avenue
Lack of sidewalks, pedestrian safety
Diminished property values
- Need for park space
Does not conform to the current Comprehensive Plan
Vacant commercial exists along Pilot Knob Road north of the proposed site
Residents also were concerned about the rezoning violating covenants of Silver
Springs in allowing a use other than single-family homes. The covenants are
between the developer and the residents and the City cannot legally take these
covenants into consideration. The Council was asked to state Findings of Fact
either supporting or rejecting the application to amend the 2020 Comprehensive
Plan and rezone the subject property.
Mr. John Wagner, attorney for Mr. Giles and TC Construction, stated the
developer originally proposed a B-1 zoning for a gas station/convenience store.
This application was withdrawn based on the citizens' comments. The property
was then left as parkland and single family use. The request has now been
Council Minutes (Regular)
February 7, 2000
Page 3
changed to rezone to B-4. If the Council approves the request, the developer has
to apply for a building permit and this would again come to Council for approval.
Citizens can then object to the footprint of the building. There are currently no
contracts for this site.
Councilmember Cordes asked if Council approves to rezone the property to B-4
and a proposed business comes in that meets the B-4 requirements Council cannot
not approve it, correct? City Attorney Jamnik replied that is correct if it is a
permitted use under B-4 zoning.
Mr. Tom McLaughlin, 19070 Enchanted Court, stated when the City Planner gave
the summary, it was stated this property originally was not a part of Silver
Springs. At that time, was it known that it might be difficult to sell single family
homes on this property? That seems to be the reasoning for the rezoning. Why
request a rezoning when this was not an original part of Silver Springs? Mr.
Wagner replied this property was purchased by TC Construction for future land
development. Then the highway department changed the road. Mr. Giles stated
the property was purchased in 1985, before the location of the road was planned.
Ms. Robin Hanson, 18880 Elgin Avenue, represented the residents of Silver
Springs. The residents want to keep the land zoned residential. A petition with
130 signatures was presented to Council opposing the rezoning. She gave a
chronology of events regarding the rezoning of Silver Springs and reasons why
the rezoning is in direct conflict with the 2020 Comprehensive Plan. The
residents felt the current lots that are zoned B-4 would serve their needs. There is
a single access from this property on English Avenue, which is a high traffic area.
They also felt this property was not unique as the other three comers of the
intersection are single-family homes.
Mr. Bob Wilson, 5392 180th Street, asked if the zoning is approved, who pays for
the upgrading of streets, sidewalks, and lights. The Mayor replied any
improvements would be paid for by the developer. Staff stated as far as street
lights, the County and the City would have to discuss that. There would be no
additional assessments.
Ms. Sheila Lund, 1004 Westview Drive, asked if there has been a study done on
the safety issue as far as what the B-4 zoning would do to the traffic. Mayor
Ristow replied that would be done when the type of business to be built on the
property is established. Police Chief Siebenaler stated the police have been
spending more time in that two-block area of English A venue than anywhere else
and have not observed excessive speeds. A traffic study could not be done with
any degree of accuracy without the type of business established.
Mr. Dave Runge, 5403 188th Street, stated he understood the County has done a
study for traffic lights at the intersection of 190th Street and Pilot Knob Road and
found a traffic signal was not justified. Staff replied a study has not been done on
190th Street and English Avenue.
Council Minutes (Regular)
February 7, 2000
Page 4
Mr. Howard Hennen, 18854 Emblem Court, stated there is a safety concern in the
neighborhood as there were three boys killed in the area and two young children
hit on English Avenue. Police Chief Siebenaler stated there was one incident on
English Avenue on October 15, 1999, and an agenda item was submitted to the
Council on November 1, 1999. He has also reviewed the 911 tape and prepared a
transcript of the tape. The report of the accident was reported as an incident,
stating there is not an accident. A review indicated a child traveling west on 188th
Street, turned south on English A venue. A vehicle traveling north on English
Avenue, assuming the child would cross in front of the vehicle, slammed on the
brakes causing skid marks in the middle of the street. The caller on the tape was
not sure two vehicles collided, stating there was almost nearly an accident.
Therefore, while brakes were used and skid marks were left, there was not an
accident involving a child at that intersection on October 15, 1999.
City Administrator Erar stated the City takes public safety very seriously and the
Police Department makes every effort to ensure public safety is enforced. Squads
have been stationed there at every request.
Councilmember Cordes stated she makes her decisions in the best interest of
Farmington. Anytime we can increase our business or commercial areas it is
good for Farmington. She did not feel putting a commercial area here would
make or break Farmington. She did not support the rezoning.
Mayor Ristow stated the City spent a great deal of time laying out the future of
Farmington in the Comprehensive Plan. There have been many meetings
involving developers and stakeholders while developing the Comprehensive Plan.
The Comprehensive Plan is a guide for Council to use. This property has been
zoned R-l for 30 years and does not see any reason why it should change.
Councilmember Soderberg stated in a B-4 zone, if a light manufacturing or
assembly plant petitioned to build there, Council could not turn it down. He does
not see where it would be beneficial in this area.
Councilmember Strachan stated the Planning Commission did their job. He gave
the residents a lot of credit for stating very rational and dispassionate arguments.
For Findings of Fact he stated there would be a negative traffic impact, there is
one access only off of English Avenue, there is a grade to the road which makes it
somewhat special. Secondly, there are open commercial zones nearby and
planned in Charleswood and to add additional commercial zones in the northern
end of the City is specifically contradictory to Council's commitment not only to
the Comprehensive Plan, but to keeping our downtown business district vibrant.
Finally, Council also has to take into account the opinions of the neighborhood
and clearly there is opposition. He feels it is a detriment to the neighborhood to
change the zone. The Comprehensive Plan can be changed if there is a
compelling reason and as Chairmain Rotty stated in the Planning Commission
meeting, he does not see a compelling reason to change it and Councilmember
Strachan agreed with that. MOTION by Strachan, second by Cordes, adopting
these Findings of Fact rejecting the application for both the B-4 and R-3 rezones.
APIF, MOTION CARRIED.
Council Minutes (Regular)
February 7, 2000
Page 5
b) Consider Ordinance Amendment - Murphy Farm PUD Zone Change
Request
D R Horton and Arcon Development propose to develop approximately 210 acres
east of Pilot Knob Road, south of the proposed Vermillion Grove subdivision,
west of the Pine Knoll subdivision and north of Middle Creek and the Farmington
Industrial Park. The developers propose R-3 zoning, single and multi-family
housing within the development. The Schematic PUD plan establishes the
underlying zoning and location for each of the different land uses within the
development. Staff presented the Schematic PUD plan to Council.
The Wilson property will stay as an R -1 at this time if they are not interested in
negotiating with the developer. Regarding the McCarthy property, the City had
nothing to do with anything between the two properties in the 1970's. It was an
exchange between a seller and a buyer. The City has been made aware that legal
documents indicate the property sits in a dedicated right-of-way, which was given
to the City by the property owner.
Mrs. Nancy Wilson, 5200 203rd Street, asked when that was done, if it was
recorded with the County. Staff replied the attorneys would have been required to
check with the County. Mr. McCarthy stated his title insurance is currently
checking with the County.
Mr. Larry Frank, Project Manager with Arcon Development, stated they have
contacted the Wilson's over the last 2-3 months. A proposal has been sent to Mr.
McCarthy.
MOTION by Soderberg, second by Cordes adopting ORDINANCE 000-448
approving the Murphy Farm Schematic PUD rezoning the property from R-l to
R-3 PUD excluding the Wilson property and contingent on the resolution of the
McCarthy easement encroachment issue. APIF, MOTION CARRIED.
c) Consider Ordinance Amendment - Tamarack Ridge PUD Zone Change
Request
James Development Company proposes to develop approximately 58 acres east of
Trunk Highway 3, south of County Road 66, west of the Prairie Waterway and
Cambodia Avenue and north of208th and 209th Streets in eastern Farmington.
The developers propose single and multi-family residential within the
development and a commercial site along TH 3. The schematic PUD plan, which
establishes the underlying zoning and location for each of the different land uses
within the development, was presented to Council. MOTION by Strachan,
second by Verch to adopt ORDINANCE 000-449 approving the Tamarack Ridge
Schematic PUD rezoning the property from A-I to R-3 PUD. APIF, MOTION
CARRIED.
d) Ash Street Feasibility Report Update
The fieldwork necessary to produce the feasibility report was completed in
December of 1999. A draft report will be ready to be brought to Council at the
first Council meeting in April.
Council Minutes (Regular)
February 7, 2000
Page 6
e) Consider Resolution - Dakota County Cities Legislative Position Paper
The Dakota County/City Manager's Group has been working on the development
of a legislative position paper for the 2000 Legislative Session. Issues include the
repeal of state sales tax on government purchases, transportation funding, state
aids, levy limits, state mandates and housing. MOTION by Cordes, second by
Verch adopting RESOLUTION R08-00 supporting the Dakota County City and
County Managers recommended legislative issues for the 2000 session. APIF,
MOTION CARRIED.
t) Consider Resolution -Retain Local Authority to Negotiate Award and
Regulate Cable Television Franchises
Adoption of this resolution was tabled due to new information.
g) Approve Gambling Event Permit Fee Waiver - Dakota Valley Arts Council
The Dakota Valley Arts Council is requesting a Gambling Event Permit for a
raftle to be held at the Farmington Eagle's Club. The DV AC is requesting the fee
be waived based on the state's policy to waive fees for any event less than $750.
MOTION by Soderberg, second by Cordes adopting RESOLUTION R09-00
granting a Gambling Event Permit to the Dakota Valley Arts Council at the
Farmington Eagle's Club, 200 3rd Street. APIF, MOTION CARRIED.
8. PUBLIC HEARINGS
a) Consider Adoption - Business Subsidy Policy
The 1999 Minnesota Legislature enacted a new law which regulates business
subsidies awarded after August 1, 1999. The law introduces new operating and
reporting requirements for local units of government that provide business
subsidies. MOTION by Soderberg, second by Cordes to close the Public
Hearing. APIF, MOTION CARRIED. MOTION by Verch, second by
Strachan adopting the Business Subsidy Policy as recommended by the HRA
Board. APIF, MOTION CARRIED.
9. AWARD OF CONTRACT
11. UNFINISHED BUSINESS
a) Authorize RFP Audio Visual Services
Staff is seeking authorization to solicit Requests for Proposal for audio/visual
design services, equipment recommendation and installation of multi-media
presentation and telecast system for the City Council Chambers. As a result of
the Cable Franchise Agreement, the City has telecommunications funds that may
be used for capital equipment acquisitions and physical enhancements to the
Council Chambers for purposes relating to the public telecast of government
programming. Mr. Mark Moore, the cable coordinator for Apple Valley,
Farmington, and Rosemount gave a presentation on the audio/visual equipment
and future plans. MOTION by Verch, second by Soderberg authorizing the
transmittal of a Request for Proposal for the design review, acquisition of
equipment and installation of an audio/visual system in Council Chambers, and
further authorize the advertisement calling for competitive bids. APIF,
MOTION CARRIED.
Council Minutes (Regular)
February 7, 2000
Page 7
b) CSAH 31 Fence Project Update
Staff contacted the owners of property abutting CSAH 31 and held a
neighborhood meeting to ascertain the level of interest in a fence project. At this
time, nine property owners have indicated interest in a fence project. The cost of
the project would be totally assessed to the property owners. The cost to a
property as part of a City project would be approximately $3,500. If the
homeowner contracted the work privately, the cost would be $2,750. Based on
the relatively few property owners interested in the project and the associated
costs if the City were to administer the project, it could appear that it is more cost
effective for the residents to contract individually for fencing along CSAH 31.
MOTION by Soderberg, second by Cordes to discontinue the CSAH 31 fence
project. APIF, MOTION CARRIED.
c) Akin Road Turnback - Schedule Council Workshop
A Council Workshop was scheduled for February 15,2000 to discuss Akin Road
tumback issues raised by Dakota County.
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Mayor Ristow: Kevin Raun, of ALF Ambulance will present their annual
report at the March 6, 2000 Council Meeting. He received a letter from Mr. Harris
thanking Council for adopting the Vermillion River Watershed plan. A ribbon cutting
was held for the new fitness center on 3rd Street.
14. ADJOURN
MOTION by Cordes, second by Strachan to adjourn at 10:15 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
fJ~~ /Y7~
-'-:Cynthia Muller
Executive Assistant
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7~
TO: Mayor, Councilmembers, City Administrato~
FROM: Paul Asher, Liquor Operations Manager
SUBJECT: Capital Outlay Purchases - Liquor Operations
DATE: February 22, 2000
INTRODUCTION
The Liquor Operation's year 2000 Budget provides for the following improvements:
1. Remodeling of the Downtown Store's sales counter.
2. The purchase of2 hand held "inventory scanners", and 2 shelflabel printers.
3. The purchase of a second cash register computer and peripherals for the Downtown Store.
DISCUSSION
The hand held "inventory scanners", and the shelf label printers will enable us to perform more
accurate and efficient product inventories. The remodeling of the sales counter, which is need of
repair anyway, will give us more room for a second cash register. The addition of the second
register is necessary to give better customer service. Because of the above reasons, staff will
begin implementation of these improvements.
BUDGET IMPACT
The cost of the above items is within the Liquor Operation's year 2000 Capital Outlay Budget.
RECOMMENDATION
For information only.
Respectfully submitted,
(?~~~
Paul Asher
Liquor Operations Manager
Form B-4
CAPITAL OUTLAY REQUEST FORM
I. Budget Year: 2000 (j() 200 I ( ) 2002 ( ) 2003 ( ) 2004 ( ) 2005 ( )
2006 ( ) 2007 ( ) 2008 ( ) 2009 ( )
2. Department T 'f {{ (';Y" Type of Capital Outlay (Check OD~
liD 4510 Operational Equipment ( )
Cost Center 4520 Vehicle e )
LISP, ~Ctd, r!L 4530 Misc. Office & Fum. e )
Prepared by: 4540 Heavy Equipmt ( )
4550 Building Imp. ( )
3. Type of Request: Replacement Item t'f-) New [tern ( )
In 5 Year Plan: No - Yes Year
- -
4. Description and Quantity of Items requested: I
~"-tr ^L~GL;-e.~\.LV\.~ ~ -+{~ Dr 'S--\-&\L '-+ S~ i
C-0V/'~"-' 10AUucl~~ t:<-Q.. Si ci....t2LJ (Lv\ ct ~ -tDP$. !
r):b::~'>st~'--- 1J1I c..j.~ P ,) at 10 6h so1u-~,--, -+0 .w- flvvtl
5. Provide justification for the request and describe the atfect on the productivity of your activity V I
fleC€.yJcv\~ ~ <-flu; Dp~\CU1. u [!t <+0. S/z;1.(
Uvlc( -tu Mev C<.dCeL-fJ ~~cjJ i'JpC~ ~k.1.
v'V Q2J1j/~ . I
6. Additi~1 expenses required (Personnel. training, insurance, operational expenses, etc.) I
I
I
I
7. List any items. if any. being replaced by this purchase:
Proposed disposition of item to be replaced:
Auction sale Trade-in - Transfer to another activity _
-
Estimated amount of sale or trade-in S Source:
8. Expenditures (Do not deduct trade-in allowances) I
Quantity Unit Cost Sales Tax
Total cas/! / ~() 0
I
I
)
)J~Str
Fonn B-4
CAPITAL OUTLAY REQUEST FORM
I. Budget Year: 2000 ('/J 200 t ( ) 2002 ( ) 2003 ( ) 2004 ( ) 2005 ( )
2006 ( ) 2007 ( ) 2008 ( ) 2009 ( )
2. Department L). e)(l /"l y Type of Capital Outlay (Check one)/-
\..- " 4510 Operational Equipment (;<..)
Cost Center / I 0 4520 Vehicle ( )
) S } - t1 j,... 4530 Misc. Office & Furn. ()
Prepared by: CIC;a , f10att,---, 4540 Heavy Equipmt ( )
4550 Building Imp. ( )
3. Type of Request:
Replacement Item ( )
New Item C'j4
In 5 Year Plan:
No$
Yes
Year
4. Description and Quantity of Items requested:
(aJ ::L11 vtVl-lvr, hClYLC( SC'O-f1- n e r$
5 ~:t~~at~:t ~C~~s~an: ~esc~:n. th~i~f Ob~ P~;~Vdo:;;aCi~k."'1 q ~I
ph Y 3' (' tA-1 In V ('"rro Oe.S oYlc;( eha k I nq ,"'- tJ rei el"!; tu'\cf.
-frc<-n.sJer,5;" This aj/OJJS -f1sv a jY76r'"-L ace'i{Y'af~ ar1d.-P{A-.Sfc, ;-', '" ()(V(~-h
'>JF '- ,,,,," u....,"t/7lrl... '" .. 1. ...J CL fc 5
6. Additional expenses required (Personnel, training, insurance, operational expenses, etc.) f (
ffll m ma-/ per51JhI?e l--h-a, r[ '15 .
7. List any items. if any. being replaced by this purchase:
Proposed disposition of item to be replaced:
Auction sale
Trade-in
Transfer to another activity _
Estimated amount of sale or trade-in S
Source:
8. Expenditures (Do not deduct trade-in allowances)
Quantity ~ Unit Cost
Total Cost ~ 4011-
Sales Tax
Fonn B-4
CAPITAL OUTLAY REQUEST FORM
I. Budget Year. 2000 ~ 2001 ( ) 2002 ( ) 2003 ( ) 2004 ( ) 2005 ( )
2006 ( ) 2007 ( ) 2008 ( ) 2009 ( )
2. Department / //7 II I\'V Type of Capital Outlay (Check one)
Cost Center -~ / /) 4510 Operational Equipment ~
4520 Vehicle ( )
L,<::;Ct ,') noel ~Ic 4530 Misc. Office & Fum. ( )
Prepared by: 4540 Heavy Equipmt ( )
4550 Building Imp. ( )
3. Type of Request: Replacement Item ( ) New Item 9'1
In 5 Year Plan: NO~ Yes - Year
-
I
4. Description and Quantity of Items requested:
(a0 - -'fhef fVloJ I Cc be I prl ~ +c:r5
5. Provide justification for the request and describ~ the, affect on the productivity of your activi~ . . i
i
ThIS prly\j~ plOt/left'S CL c--leO-ne.~SAe!+ Iccbe,! I
a.VJcQ GJ?Ji-Jc{ I y\.c2-jf.,{d~ :pruoL~(d bartcclc..s, fflr I
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I
6. Additional expenses required (Personnel, training, insurance, operational expenses, etc.) i
(v{ I V11 1Y1?L I lx/rse (1/1f! -fra I Yl/11.~
7. List any items, if any. being replaced by this purchase:
Proposed disposition of item to be replaced:
Auction sale Trade-in - Transfer to another activity _
-
Estimated amount of sale or trade-in $ Source:
8. Expenditures (Do not deduct trade-in allowances)
Quantity ~ Unit Cost Sales Tax
Total Cost #~Lton
I
Form B-4
CAPITAL OUTLAY REQUEST FORM
1. Budget Year: 2000 (~ 2001 ( ) 2002 ( ) 2003 ( ) 2004 ( ) 2005 ( )
2006 ( ) 2007 ( ) 2008 ( ) 2009 ( )
2. Department IICTi-f'I r Type of Capital Outlay (Check one)
L 4510 Operational Equipment r:f-)
Cost C~nter lID 4520 Vehicle ( )
,./fSC;\ ,s~Od(ck- 4530 Misc. Office & Fum. ( )
Prepared by: 4540 Heavy Equipmt ( )
4550 Building Imp. ( )
3. Type of Request: Replacement [tern ( ) New [tern o<J
In 5 Year Plan: No~ Yes Y~ar
- -
4. Description and Quantity of Items requested: !
Ac\..d \ -h ~c\J eels. ~ r-t' s,-s+er' let n ~ -M r- '"i-.\.'-L D I S tDr< . !
rv'\uLtd~c\.. LJolAJcl b-c y\'e~-J ~O"ft-warf Qj~ol~..e.. -ftll6'.J'h~i
hc::lv-C,twa.re. : "-PeY\+1l..HV\... IL rv\ (jY\ ,--\nr 1 ~'1boClrC\.) ~ ~()'{'+ hL't.b I puk... . I
'D,S,:;:>\o.-'-l, c.<^.s~ c...rClW'fr Q.re J I t- CQ'-C{ teviVl\ I"\~\ Xc e..e..l~t- UI Y\ter I ec.tbles a.1-\~_
5. Provide justification for the request ~d describe the, affect on the productivity of your activity IY'sfcc! /cchm' ~.
-rhe a.ddl -h t1V\ tVI J / be necessCtry +0 befl-er S-r:'Y"ve
DL-\.r (!.,US-ru"(1./1€r'3 Ll.VIC( ke-c p lAP IN I~ +A~ I nLrt'ttS-c.
'v\ Sales tLt/'d Vi) I{All1t f"'- #e {:)T ,~ftr~.
6. Additional expenses required (Personnel, training, insurance, operational expenses. ~tc.) I
rJ Cr\ e.
I
7. List any items. if any. being repiaced by this purchase:
Proposed disposition of item to be replaced:
Auction sale Trade-in - Transfer to another activity
-
Estimated amount of sale or trade-in S Source:
8. Expenditures (Do not deduct trade-in allowances)
Quantity 1 Unit Cost Sales Tax
Total Cost ,$ i-:l;D()
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
lc
TO:
Mayor, Councilmembers and
City Administrato~
Daniel M. Siebenaler
Chief of Police
FROM:
SUBJECT:
Capital Outlay Purchase
DATE:
February 22, 2000
INTRODUCTION / DISCUSSION
As part of the 2000 annual budget the police department was authorized several capital outlay purchases.
Staff has obtained quotes on three of those items.
Staff has contacted three separate Ford dealerships for quotes on a 2000 squad car. The lowest price quote
was provided by Dokmo Ford of Northfield, MN. An order has been placed in order to meet the State
Contract purchase deadline and ensure delivery of a squad car.
The police department was authorized the purchase of a new radar unit through the budget process. A
second unit was to be purchased using a $2,000 Safe and Sober Grant. Two radar units will be ordered at a
total purchase price of $3,211. The total City contribution will be $1,211.
In the past the police department has frequently conducted traffic surveys in neighborhoods in response to
complaints about traffic speeds and volumes. These surveys are time consuming and therefore expensive
to conduct. In addition the police department has borrowed a speed trailer from the Minnesota State Patrol
for use in these neighborhoods as an educational and public relations tool. The 2000 budget included a
squad mounted speed display board.
Since budget approval staff has learned of new traffic analysis technology. A traffic analyzer device is
available that looks like a traffic counter but contains a computer program to determine speed, volume,
direction of travel and vehicle type. The unit runs off its own power supply for weeks at a time. The
information is then downloaded into an office computer where the various information is retrieved. The
traffic analyzer performs many more functions than the speed display board at a substantial cost savings.
The device will pay for itself in personnel time saved.
Staffis proposing the purchase of the traffic analyzer in lieu of the single function speed display board
authorized in the 2000 budget.
BUDGET IMPACT
All three items described are within appropriated budget amounts.
ACTION REOUESTED
Information only.
Respectfully submitted,
Daniel M. Siebenaler
Chief of Police
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
Ie!
TO: Mayor and Councilmembers
City Administrat(}~~
j
FROM: David L. Olson
Community Development Director
SUBJECT: Findings of Fact - Denial of Silver Springs Zone Change Request
DATE: February 22, 2000
INTRODUCTION
The City Council voted to deny the requested Comprehensive Plan Amendment and zone
change for the proposed Silver Springs 3rd Subdivision which requested approval of a
zone change from R-l to B-4 and R-3.
DISCUSSION
Attached please find proposed findings of fact supporting Council's decision denying the
rezoning request at the February 7, 2000 Council Meeting. If the Council is comfortable
that the attached document accurately reflects the Council's findings and decision, it
should adopt them. If the Council determines that the proposed findings or decision
should be modified or supplemented to more accurately reflect Council's action, it should
remove the item from the Consent Agenda and act on it separately.
ACTION REOUESTED
Adopt proposed findings of fact and decision regarding the denial of the zone change
request adjacent to Silver Springs subdivision.
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
IN RE:
Application of Tim Giles FINDINGS OF FACT
For Comprehensive Plan Amendment
and a Zone Change Request from AND DECISION
R-l (Low Density Residential) to B-4 (Neighborhood Business) and R-3 (High Density
Residential)
On February 7, 2000, the Farmington City Council met to consider the application of
Tim Giles for a Comprehensive Plan Amendment and zone change request from R-l to B-4
and R-3 for property located at the intersection of Pilot Knob Road and 190th Street adjacent
to Silver Springs 2nd Addition. The Council's consideration of the request followed a public
hearing held by the City Planning Commission. The Planning Commission recommended
approval of the requested Comprehensive Plan Amendment and Zone Change on a 2-1 vote.
The City Council considered the recommendation provided by staff: the recommendation of
the Planning Commission and evidence submitted by area residents. The applicant was
present and the Council heard testimony from all interested persons wishing to speak and
now makes the following:
FINDINGS OF FACf
1. There would be a negative impact if the requested zone change is approved.
There is access only off of English Avenue and the grade to this road makes the situation
somewhat unique.
2. There are open commercial zones nearby and planned in Charleswood and to
add additional commercial zones in the northern end of the City is specifically contradictory
to our commitment not only to the Comprehensive Plan, but the City's ongoing
commitment to keeping the downtown business district vibrant. The Comprehensive Plan
already identifies additional specific neighborhood commercial areas and amending the Plan
to create additional neighborhood commercial area is not warranted.
3. The concerns of neighborhood regarding the detriment to the immediate
neighborhood that would be caused by the Comprehensive Plan Amendment and zone
change have to be taken into account. While the Comprehensive Plan can be amended,
there should be a compelling reason to do so which does not exist in this situation.
61335
A motion was made to adopt these Findings of Fact and to deny the application to amend
the Comprehensive Plan from Low Density Residential to Commercial and High Density
Residential and the zone change from R-I (Low Density Residential) to R-3 (High Density
Residential) and B-4 (Neighborhood Business). MOTION by Strachan, second by Cordes,
APIF, MOTION CARRIED.
CITY OF FARMINGTON
BY:
Its Mayor
ArrEST:
Its Administrator
61335
2
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
l&
TO: Mayor, Councilmembers, City Administrator~
FROM: Jerry Auge, P.E., Assistant City Engineer ~
SUBJECT: Private Development Street Cleaning Services
DATE: February 22, 2000
INTRODUCTION
Staff has solicited quotes for street cleaning services in the private developments for
2000. As per Council direction last year, the request for proposals for street cleaning
services was advertised in the Farmington Independent for two weeks. In addition,
proposal packets were sent to contractors that had submitted proposals for street cleaning
services in the past. Three quotes were received for street cleaning services.
DISCUSSION
It is stipulated in all private development contracts that the Developer is responsible to
keep the streets clear of soil and debris. It has proven to be very difficult to enforce this
issue and the amount of soil and debris in the streets is at times significant. The City has
the right under the Development Contract to perform work and bill the costs to the
Developer when there is a default by the Developer and failing to keep the streets clean is
a default of the Development Contract.
The streets need to be kept clean for two main reasons. First, if the streets are not kept
clean, soil and debris is washed into the storm sewer system and holding ponds during
rainfall events. If the debris gets into a system downstream of the development, taxpayer
dollars will need to be expended to clean the system and ponds. Secondly, staff has
received numerous complaints from residents due to the problems of having to drive
through streets that are full of mud.
The procedure for street cleaning services will be the same as last year. The
developments will be inspected on Tuesdays and Thursdays after 12:00 pm. Those
streets that are not clean by 12:00 pm. on Tuesdays and Thursdays, will be cleaned on the
following day (Wednesday and Friday), by the City's contractor. The cost for street
cleaning services including an administrative fee will be billed back to the Developer.
As in the past, it will be entirely up to the Developer as to whether or not the City assists
him/her with street cleaning. If all of the streets within a development are clean at 12:00
pm. on Tuesdays and Thursdays, the City's contractor will not be ordered to clean the
streets in that development and the Developer will not be billed for street cleaning at that
time. The only exception to this is if staff is made aware of a situation that needs to be
addressed immediately and the Developer cannot respond as necessary.
BUDGET IMPACT
The low quote for street cleaning was received from Hoffbeck Trucking (see attached).
The cost to the Developer (including an administrative fee) will be $70/hour for skid
loader work and $64/hour for pickup broom work. There would be no budget impact to
the City.
ACTION REOUESTED
Approve the attached contract for street cleaning services by Hoffbeck Trucking by
motion.
Respectfully submitted,
Je uge, P.E.
Assistant City Engineer
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N
STREET CLEANING CONTRACT
AGREEMENT dated this day of , 2000, by and between
the CITY OF FARMINGTON, a Minnesota municipal corporation ("City") and HOFF BECK
TRUCKING, INC., a Minnesota corporation ("Contractor").
IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN, THE
PARTIES HERETO AGREE AS FOLLOWS:
Section 1. Scooe of Work.
A. The City hereby engages Contractor to provide street cleaning services within
private developments in the City. Contractor shall clean only those streets identified by the City
Engineer during the 24-hour period prior to the scheduled cleaning date.
B. Contractor will provide street cleaning services on those streets identified by the
City Engineer every Wednesday and Friday, at a minimum. All street cleaning shall be
performed during the hours of:
7:00 a.m. -7:00 p.m. Monday through Friday
9:00 a.m. - 5:00 p.m. Saturday
C. In performing the work under this Agreement, Contractor shall use only those
hydrants approved by the City for Contractor's use. The City shall provide Contractor with a
water meter which Contractor shall use when obtaining water from City hydrants. Contractor
shall not be charged for City water used in performing work under this Agreement.
D. The City's Inspector shall verify that the work is completed to the satisfaction of
the City. Contractor's failure to clean streets to the City's satisfaction and in a timely manner
shall be cause for termination of this Agreement by the City without notice.
Section 2. Notification.
A. Lists of streets within the City that require cleaning which will be faxed by the
City to the Contractor prior to the scheduled day for cleaning. No verbal street cleaning list will
be supplied. If there are no streets that require cleaning on a scheduled day, the City inspector
will forward a fax indicating that there are no streets to be cleaned that day. If the scheduled
street cleaning day falls on a holiday or there is severe weather, as determined by the City, the
City shall designate an alternate day for performance of Contractor's services.
Section 3. Eauioment.
A. Contractor shall perform the work required under this Agreement usmg the
following fully operational equipment:
1) Street sweeper: must be equipped with right and left gutter brooms with
G: \Gauge\Street Sweeping\ 1999\contract.doc
\
water discharge;4l1d
2) A skid loader.
Each sweeper will be equipped with an anti-siphon device. Plastic brushes are acceptable.
B. When requested by the City, Contractor shall furnish a complete statement of
equipment condition and previous length of service on all equipment to be used in the
performance of the work under this Agreement. The City's Public Works Director or designee
may reject any equipment used to perform the work covered under this Agreement.
Section 4. Contract Term.
A. Contractor shall commence services March I through December 31, 2000. This
Agreement may be terminated earlier by either party without cause upon thirty (30) days' notice
to the other party, except as otherwise provided in this Agreement.
Section 5. Pavment.
A. The City shall pay Contractor a unit price per hour as follows:
$54.00/hour for use of pickup broom with water discharge
$60.00/hour for use of the skid loader
B. The unit price per hour includes only time spent actually operatingeqmpment,aad
does not include downtime. The unit prices per hour shall cover all of the City's costs associated
with the street cleaning. Contractor shall be responsible for all costs it incurs in the
transportation and disposal of materials off-site.
C. Application for payment shall be made monthly. Contractor shall invoice each
development in the City separately. Upon approval ofthe invoice by the City, the City will remit
the approved invoice amount directly to Contractor.
Section 6. Documentation.
A. Contractor shall be responsible for keeping and maintaining the following records
on a daily basis.
I) The total number of cleaning hours per development for each piece of
equipment identified in Section 2.
2) The number of dumps and estimated yards of debris per development.
B. These records shall be submitted weekly to the City's Public Works Director or
designee showing the dates, times and street locations where sweeping was done in each
development.
2
Section 7. Emereencv Response. During the contract term it may be necessary to have
contract work done on an emergency basis. Upon the City's request for additional work,
Contractor shall respond to the City's request upon 24 hours verbal or written notice. If the
City's Public Works Director or designee determines it necessary, the City may hire another
entity other than Contractor for completion of the requested work.
Section 8. Independent Contractor. The City hereby retains Contractor as an
independent contractor upon the terms and conditions set forth in this Agreement. Contractor is
not an employee of the City and is free to contract with other entities as provided herein.
Contractor shall be responsible for selecting the means and methods of performing the work.
Contractor shall furnish any and all supplies, equipment and incidentals necessary for
Contractor's performance under this Agreement. The City and Contractor agree that Contractor
shall not at any time or in any manner represent that Contractor or any of Contractor's agents or
employees are in any manner agents or employees of the City. Contractor shall be exclusively
responsible under this Agreement for Contractor's own FICA payments, worker's compensation
payments, unemployment compensation payments, withholding amounts, and/or self-
employment taxes if any such payments, amounts, or taxes are required to be paid by law or
regulation.
Section 9. Extra Service. No claim will be honored for compensation for extra services
or work beyond the scope of this Agreement without the written approval of the City.
Section 10. Insurance. Contractor shall furnish the Gity certificates of insurance from
insurers duly'licensedwithcthe State of Minnesota covering public liability insurance, including
general liability, automobile liability and bodily injury liability in an amount of at least $500,000
for injury or death of anyone person in anyone occurrence; and bodily injury liability in an
amount of at least $1,000,000 for injuries or death arising out of anyone occUrrence. Property
damage liability shall be furnished in the amount of at least $200,000. Contractor shall comply
with all applicable insurance requirements of the Worker's Compensation Act. Contractor shall
provide proof of worker's compensation coverage. The City shall be named an additional
insured on the general liability policy.
Section 11. Unsafe Conditions Reportinf:. Contractor shall promptly inform the City
by telephone and in writing of any unsafe conditions on City streets or property discovered
during the course of Contractor's duties, whether or not Contractor is able to remedy the unsafe
condition.
Section 12. Indemnification. Contractor shall indemnify and hold harmless the City, its
officers, agents and employees, of and from any and all claims, demands, actions, causes of
action, including costs and attorney's fees, arising out of or by reason of negligence in the
execution or performance of the work or services provided for herein and further agrees to
defend at its sole cost and expense any action or proceeding commenced for the purpose of
asserting any claim of whatsoever character arising hereunder.
3
Section 13. Covenant Ae:ainst Geotingeo.t Fees. Contractolhwarmnts that it has not
employed any person to solicit or secure this Agreement for a commission, percentage,
brokerage or contingent fee.
Section 14. Governine: Law. This Agreement shall be governed by the laws of the State
of Minnesota.
Section 15. Notices. Pursuant to this Agreement, notices shall be hand-delivered or
mailed as follows:
AS TO CITY:
City Administrator
City of Farmington
325 Oak Street
Farmington, MN 55024
AS TO CONTRACTOR:
Hoffbeck Trucking
P. O. Box 474
Lakeville, MN 55044
Section 16. MiscellaneQlls.
A. Contractor may not assign or subcontract any of the services to be performed hereunder
without the written consent of the City, which consent shall not be unreasonably withheld.
B. This Agreement shall become effective only upon its execution by both the City and
Contractor. This Agreement shall not be modified, amended, rescinded, waived or terminated
without the approval in writing of the City.
4
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the day
and year first above written.
Dated:
Dated:
,2000.
,2000.
CITY OF FARMINGTON
By:
Gerald Ristow, Mayor
And
John F. Erar, City Administrator
CONTRACTOR:
HOFFBECK TRUCKING, INC.
By:
Its:
And
Its:
5
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
JOeL
TO:
Mayor, Councilmembers, City Administrator~
Robin Roland, Finance Director
FROM:
SUBJECT:
Consider Resolution - Supporting Changes to Minnesota's Joint and
Several Liability Law
February 22, 2000
DATE:
INTRODUCTION
The State Legislature is considering a proposed reform to the Joint and Several Uability Law.
DISCUSSION
Under joint and several liability, cities, when named in a lawsuit, can be held liable for an entire damage
award even if they are found not to be substantially at fault. Cities often are brought into lawsuits where it is
likely the other defendants are uninsured or unable to pay. Cities often settle these cases because of the
high cost of exposure and, at minimum, are almost always responsible to pay to defend themselves in
Court. Current joint and several liability laws force City taxpayers to pay for other people's negligence.
Also, the current structure of these laws contains multipliers that determine a city's financial obligation in
these cases. The formula sets municipalities apart from other parties in a lawsuit when it comes to setting
the city's liability. If a city is found 35% or less at fault, the city is liable for 2 times the percentage of the
whole award for which it was found liable. A city that is found 36 % or more at fault may be required to pay
the total amount of the award, regardless of the percentage at fault over the 36%.
BUDGET IMPACT
As a result of the current joint and several liability law, City taxpayers are at the risk of being unduly
burdened to pay for injuries/expenses that other individuals caused, but are unable to pay for.
ACTION REQUESTED
Consider the attached resolution, which supports the reform of the current joint and several liability law by
either abolishing it or significantly restricting its application to situations where cities are substantially at fault
for the damages.
,dZ'7!iJ
Robin Roland
Finance Director
RESOLUTION NO. R ..00
SUPPORTING CHANGES TO MINNESOTA'S JOINT AND SEVERAL LIABILITY LAW
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Civic Center of said City on the 22nd day of February,
2000 at 7:00 P.M..
Members Present:
Members Absent:
Member introduced and Member seconded the following:
WHEREAS, Minnesota's joint and several liability law encourages lawsuits against cities because
they are considered "deep pocker defendants;
WHEREAS, cities are often included in lawsuits solely in the hope they will be found partially
responsible, but be forced to pay more than the city's fair share of the damages;
WHEREAS, cities must pass on the cost of defending and settling lawsuits to taxpayers;
WHEREAS, 38 other states, including all Midwestern states, have either abolished joint and
several liability or have a higher threshold of fault before a party can be required to pay all of the
damages;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington,
That the City of Farmington supports reform of Minnesota's joint and several liability law.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
22nd day of February, 2000.
Mayor
City Administrator
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
lOb
TO:
FROM:
SUBJECT:
DATE:
Mayor, Councilmembers, City Administrato~
Robin Roland, Finance Director
1999 Preliminary Fiscal Review
February 22,2000
INTRODUCTION
Preliminary review of 1999 General Fund Revenues and Expenditures has been completed. A copy of the
Budget to Actual comparison is attached to this memo. 1998 audited figures are included to give the City
Council a basis for comparison.
DISCUSSION
In November of 1999, the City Council adopted a resolution revising the 1999 Budget to more accurately
reflect the expected revenues and expenditures. These budget numbers are reflected in the attached
comparison. Council should note that these numbers are preliminary and subject to independent audit.
Revenues for 1999 exceeded budget by $93,234, due to sources which were not included in the revised
budget of November. These sources included grant revenues, additional interest earnings and fine
revenues.
Expenditures for 1999 were under budget by $61,423 or 1.7%. Due to allocation of resources between
activities within a department, certain activity expenditures might be over budget while others might be
under budget. Ultimately, however, total expenditures must be within approved budgetary guidelines.
Variances from the revised budget include: additional overtime and professional services in the Police
Department due to a return to full staffing and the .Safe and Sober" grant, costs of professional services to
supplement staffing in Community Development and significantly reduced costs in Public Works due to the
mild winter.
BUDGET IMPACT
This preliminary review indicates an increase to the General Fund Balance of $391,910 as compared to a
budgeted increase of $234,253. This increase will bring our Fund Balance to 26% of our Operating
Expenditures for the coming year. This represents a significant increase from prior years and is consistent
with Council guidelines of improving the level of General Fund reserves.
ACTION REQUIRED
For Council's information.
ReopodluUy ~'d
~;d~
Robin Roland
Finance Director
CITY OF FARMINGTON
SUMMARY OF REVENUES & EXPENDITURES
AS OF DECEMBER 31, 1999
These numbers are preliminary
and unaudited.
REVENUES
Property Taxes $ 1,584,943 $ 1,593,748 $ 8,805 $ 1,553,130 $ 1,533,568 $ (19,562)
Licenses/Permits 693,025 700,970 7,945 669,215 661,433 (7,782)
Fines 45,000 57,995 12,995 40,000 45,253 5,253
Intergovernment Revenue 1,069,411 1,102,414 33,003 1,097,075 1,123,811 26,736
Charges for Service 296,276 295,924 (352) 234,896 216,362 (18,534)
Interest 60,000 94,638 34,638 20,000 39,659 19,659
Miscellaneous 33,750 29,950 (3,800) 49,000 81,963 32,963
Transfers 333,936 333,936 236,000 236,000
Total Revenues 4,116,341 4,209,575 93,234 3,899,316 3,938,049 38,733
EXPENDITURES
Administration 534,274 506,689 (27,585) 469,706 482,903 13,197
Finance 285,829 288,668 2,839 274,930 277 ,495 2,565
Community Development 361,003 377,721 16,718 327,602 349,750 22,148
Police 964,032 992,679 28,647 924,913 943,643 18,730
Fire 289,345 289,677 332 281,531 275,619 (5,912)
Public Works 698,592 627,711 (70,881 ) 689,980 660,244 (29,736)
Parks & Recreation 701,000 689,507 (11,493) 659,555 661,334 1,779
Subtotal 3,834,075 3,772,652 (61,423) 3,628,217 3,650,988 22,771
Transfer - Close Municipal Bldg 45,013 45,013
Transfer - Arena Operations 14,000 14,000
Total Expenditures 3,879,088 3,817,665 (61,423) 3,642,217 3,664,988 22,771
Excess of Revenues over (under)
Expenditures 237,253 391,910 154,657 257,099 273,061 15,962
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
/0 f:-,
TO: Mayor, Councilmembers, City Administrato~
FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer
SUBJECT: Vermillion River Watershed Management Organization Draft Joint
Powers Agreement - Discussion
DATE: February 22,2000
INTRODUCTION
Attached herewith is a draft joint powers agreement for the Vermillion River Watershed
Management Organization for review and discussion.
DISCUSSION
The Joint Powers Agreement (JPA) for the Vermillion River Watershed Management
Organization (VRWMO) was due to expire January 1,2000. As Council may recall, an
amendment to the JPA was approved by the City Council at the November 1, 1999
meeting that would extend the existing JP A to August I, 2000. All of the member
communities signed the amendment, thus the existing JP A was extended.
At this time, a draft JPA has been sent to all the member communities of the VRWMO
for review. A meeting is scheduled for Wednesday, February 23 at 7:30 pm to discuss
issues regarding the JPA. To date, there are two main issues that staff feels concern the
City of Farmington in regards to the JP A. The two issues are: 1) funding of the capital
improvements proposed in the draft watershed plan; and 2) representation of
communities on the Board of Commissioners.
Funding
The draft watershed plan identifies a capital improvement program with a cost of
approximately $393,000 that would fund regional improvements, which would benefit
the entire watershed. A spreadsheet is included in the attached documentation that
outlines various methods for cost sharing between the member communities (see attached
spreadsheet). The various methodologies include basing the cost sharing on tax capacity
of the community, area of the community, storm water flow from a community or a
combination thereof.
It is staff s opinion that the fairest way to share the costs is to base the cost sharing on a
community's storm water flow into the watershed. With this method, the funding of the
improvements is prorated to each community proportionate to the amount of storm water
flow that each community contributes to the watershed. This methodology is sound and
should be generally acceptable. As Council may recall, the City and Castle Rock
Township discussed and agreed in principle to the same cost sharing arrangement in
regards to the Ash Street/Prairie Waterway Phase III project.
Of the three "flow based" methodologies, the flow calculated using curve numbers
excluding landlocked basins is preferred. The accuracy of the allocated flows using the
flow measurements to the Vermillion River could be questionable, and therefore would
not be recommended. U sing the Soil Conservation Service curve numbers to calculate
the flow would be consistent for each community and is a standard empirical method for
calculating storm water runoff.
In regards to excluding the landlocked basins, this method would essentially take into
account those areas that are depressions that do not have an outlet, and therefore do not
necessarily contribute to the flow in the Vermillion River. As a result, a community's
flows would be reduced by not taking into account runoff that stays in a landlocked basin.
In addition, in order to achieve an even higher degree of fairness, this method could also
take into account a community's rate control efforts in regards to contributing flows and
give credit to those communities that are reducing the overall peak flows to the
Vermillion River.
Board Representation
Currently, the VRWMO Board is comprised of nine (9) members (see page 4 of the draft
JPA). As a matter of information, Councilmember Cordes was appointed to the Board on
Monday, February 14. The townships (of which there are 10) appoint three (3) members.
The AA Cities (of which there are 5) appoint two (2) members and the AAA Cities (of
which there are 6 and includes Farmington) appoint four (4) members. It has been
indicated that some member communities are interested in seeing a Board comprised of
one member from each community, which would mean that the Board would consist of
twenty-one (21) members; ten (10) from the Townships, five (5) from the AA Cities and
six (6) from the AAA Cities. It is staffs opinion that the current arrangement is in the
best interest of the City and that the City should hold to this position.
Future Considerations
Ultimately, at some point before the current JP A expires, all member communities will
need to decide whether or not to sign the new JP A. All communities need to sign if the
VR WMO is to continue to exist. If a new JP A is not agreed upon and all communities do
not sign it, then the VRWMO will cease to exist and it is most likely that Dakota County
would take over. The Council, in the future, will need to determine whether it is in the
City's best interests to sign the final version of the JP A.
BUDGET IMPACT
None at this time.
ACTION REQUESTED
For information and discussion. If the Council so desires, an official statement or
position can be forwarded by staff to the VRWMO at the meeting on February 23, 2000.
Respectfully submitted,
~YJ1~
Lee M. Mann, P.E.
Director of Public Works/City Engineer
cc: file
CAMPBELL KNUTSON
Professional Association
Attorneys at Law
Thomas J. Campbell
Roger N. Knutson
Thomas M. Scott
Elliott B. Knetsch
(651) 452~5000
Fax (651t152~5550
Direct Dial: (651) 234-6215
E-mail Address:rknuuon@ck-law.com
January 28, 2000
Joel J. Jamnik
Andrea McDowell Poehler
Matthew K. Brokl*
John F. Kelly
Matthew J. Foli
Marguerite M. McCarron
Gina M. Brandt
· Also licensed in Wiscon.sin
VERMILLION RIVER WMO
MEMBER CITIES AND TOWNSHIPS
TO:
All Individuals on the Attached Distribution List
FROM:
Roger N. Knutson
Vermillion River WMO Attorney
SUBJECT:
Vermillion River Joint Powers Agreement
A meeting has been scheduled for 7:30 p.m. on Wednesday, February 23,
2000 at the Dakota County Extension and Conservation, 4100 - 220th Street West,
Farmington, Minnesota to review the Joint Powers Agreement for the Vermillion
River Watershed Management Organization. The two issues that have been
identified to date are: (1) funding; and (2) representation of communities on
the Board of Commissioners. Enclosed is a draft Joint Powers Agreement that
was distributed to you in 1997. The draft will give use a starting point for the
discussion.
Also enclosed is a spread sheet prepared by the WMO's consulting
engineer, Montgomery Watson, which calculates the amount due by each
community using a hypothetical annual budget of $393,250. The spread sheet
calculations spreads the budget levy to member communities based upon
three variables: (1) land area; (2) valuation; and (3) contributing storm water
flow. Other variables and combinations of them are certainly possible.
It is very important that every member community send a representative
to the meeting so that we can begin preparation of the new Joint Powers
Agreement. Your input is needed.
A required public hearing on the Watershed Plan will also be held the
same evening.
Suite 317 · Eagandale Office Center · 1380 Corporate Center Curve. Eagan, MN 55121
Vermillion River WMO Member Communities
January 28, 2000
Page 2
If you have any questions or concerns, please call.
Regards,
CAMPBELL KNUTSON
Professional Association
BY:
Roger N. Knutson
Vermillion River WMO Attorney
RNK:srn
Enclosures
cc: Vermillion WMO Board Members
Ed Matthiesen - Montgomery Watson
Laura Jester - Dakota County SWCD
VERMILLION RIVER WATER MANAGEMENT ORGANIZATION
MEMBER CITIES AND TOWNSHIPS
DISTRIBUTION LIST
GROUP A
NEW MARKET TOWNSHIP
Albert Zweber, Clerk
23765 Texas Avenue
Lakeville, MN 55044
CITY OF VERMILLION
Rachelle Kimmes, Clerk- Treas.
307 Dakota Street
Vermillion, MN 55085
CASTLE ROCK TOWNSHIP
Michelle Nicolai, Clerk
23110 Biscayne Avenue
Farmington, MN 55024
Alyn Angus, Chair
3026 - 225th Street West
Farmington, MN 55024
Leroy L. Clausen, Chair
27061 Dakota Avenue
Elko, MN 55020
GROUP AAA
DOUGLAS TOWNSHIP
Ralph Schweich, Clerk
11581 - 240th Street East
Hampton, MN 55031
NININGER TOWNSHIP
Judith Krupich, Clerk
6725 - 157th Street
Hastings, MN 55033
CITY OF APPLE VALLEY
Mary Mueller, Clerk
12400 Cedar Avenue
Apple Valley, MN 55124
Daniel Duncomb, Chair
13300 - 250th Street East
Cannon Falls, MN 55009
Robert Rotty, Chair
7918 - 150th Street East
Hastings, MN 55033
CITY OF BURNSVILLE
Susan Olesen, Clerk
100 Civic Center Parkway
Bumsville, MN 55337-3817
EMPIRE TOWNSHIP
Floyd Henry, Clerk
3680 - 194th Street West
Farmington, MN 55024
RA VENNA TOWNSHIP
Paula Peterson, Clerk
18668 Portwood Way
Hastings, MN 55033
CITY OF FARMINGTON
John Erar, Administrator
325 Oak Street
Farmington, MN 55024
Gerald E. Stelzel, Chair
18875 Chippendale Ave. West
Farmington, MN 55024
Hank Tressel, Chair
20240 Quenin A venue East
Hastings, MN 55033
EUREKA TOWNSHIP
Cheryl Schindeldecker, Chair
26600 Ipava Avenue West
Lakeville, MN 55044
VERMILLION TOWNSHIP
Faith Siebenaler, Clerk
19895 IngaAvenue
Hastings, MN 55033
CITY OF HASTINGS
Melanie Mesko, Clerk
101 - 4th Street East
Hastings, MN 55033-1224
CITY OF LAKEVILLE
Charlene Friedges, Clerk
20195 Holyoke Avenue West
Lakeville, MN 55044
Oliver Leine, Clerk
24498 Cedar Avenue
Farmington, MN 55024
Eugene Rotty, Chair
8720 - 160th Street East
Hastings, MN 55033
GROUP AA
CITY OF ROSEMOUNT
Susan Walsh, Clerk
2875 - 145th Street West
Rosemount, MN 55068
HAMPTON TOWNSHIP
Judy Kimmes, Clerk
24195 Hogan Avenue
Hampton, MN 55031
CITY OF COATES
Marjorie Karnick, Clerk- Treas.
15660 Clayton Avenue
Rosemount, MN 55068-2056
Wilfred A. Tix, Chair
7719 - 260th Street
Randolph, MN 55065
CITY OF ELKO
Mary Ellen Flicek, Clerk- Treas.
P.O. Box 58
Elko, MN 55020-0058
MARSHAN TOWNSHIP
Marjory Snyder, Clerk
19980 Nicolai Avenue East
Hastings, MN 55033
CITY OF HAMPTON
Kristine Beck, Clerk
P.O. Box 128
Hampton, MN 55031
Roger Fox, Chair
16950 Nicolai Avenue
Hastings, MN 55033
CITY OF NEW MARKET
Jan Seykora, C1erk- Treas.
P.O. Box 58
New Market, MN 55054-0058
46632
SRN:r12116199
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REVISED AND RESTATED
JOINT POWERS AGREEMENT
ESTABLISHING A WATERSHED MANAGEMENT COMMISSION
FOR THE VERMilLION RIVER WATERSHED
THE PARTIES TO THIS AGREEMENT are cities and townships which
have land that drain surface water into the Vermillion River. This Agreement is made
pursuant to the authority conferred upon the parties by Minn. Stat. 1996 ~ ~ 471.59
and 1 03B.201, et. sea.
1 . NAME AND LEGAL BOUNDARY. The parties hereby establish the
Vermillion River Water Management Commission, hereinafter referred to as the
"WMO." The "Legal Boundary Map of the Vermillion River Water Management
Commission" is attached hereto as Exhibit A.
2. PURPOSE. The purpose of this Agreement is to provide an organization
to:
A. Protect, preserve, and use natural surface and ground water
storage and retention systems;
B. Minimize public capital expenditures needed to correct flooding
and water quality problems;
C. Identify and plan for means to effectively protect and improve
surface and ground water quality;
D. Establish more uniform local policies and official controls for
surface and ground water management;
34950.10
RNK:r07/16/97
1
E. Prevent erosion of soil into surface water systems;
F. Promote ground water recharge;
G. Protect and enhance fish and wildlife habitat and water
recreational facilities; and
H. Secure the other benefits associated with the proper management
of surface and ground water.
3. DEFINITIONS.
Subdivision 1. "Commission" means the organization created by this
Agreement, the full name of which is "Vermillion River Watershed Management
Commission. "
Subdivision 2. "Board" means the board of commissioners of the
Commission.
Subdivision 3. "Council" or "Town Board" means the governing body of
a governmental unit which is a member of this Commission.
Subdivision 4. "Governmental Unit" means any township or city.
Subdivision 5. "Member" means a governmental unit which enters into
this Agreement.
Subdivision 6. "Vermillion River Watershed" or "Watershed" means the
area contained within the ilLegal Boundary Map of the Vermillion River Water
Management Commission II attached hereto as Exhibit II A ".
4. MEMBERSHIP. The membership of the Commission shall consist of the
following governmental units:
34950.10
RNK:r07116/97
2
GROUP A
Empire Township
Marshan Township
Eureka Township
Castle Rock Township
Douglas Township
Nininger Township
New Market Township
Vermillion Township
Hampton Township
Ravenna Township
GROUP AA
City of Coates
City of Elko
City of Hampton
City of Vermillion
City of New Market
GROUP AAA
City of Lakeville
City of Rosemount
City of Apple Valley
City of Farmington
City of Hastings
City of Burnsville
No change in governmental boundaries, structure, organizational status, or
character shall affect the eligibility of any governmental unit listed above to be
represented on the Commission, so long as such governmental unit continues to exist
as a separate political subdivision.
5. ADVISORY COMMITTEES.
Subdivision 1. Technical Advisorv Committee. The following governmental
subdivisions or agencies shall be requested to appoint a non-voting advisory member
to the Commission: Dakota County, Dakota County Soil and Water Conservation
District, and Scott County Soil and Water Conservation District. The Advisory
34950.1 0
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3
members shall not be required to contribute funds for the operation of the WMO,
except as provided in Minn. Stat. ~ 1 03B.251, but may provide technical services.
Subdivision 2. Citizen Advisory Committee. The WMO may establish a citizen
advisory committee ("CAC") from the public at large to provide input on watershed
management plan revisions and other matters as deemed appropriate. The CAC shall
be appointed by the WMO considering individuals nominated by each member
community. The WMO will notify each member of its intent to establish each CAC
that it intends to create, will specify the purpose and duration of a CAC and, will
request each member to nominate candidates to be considered for appointment by
the WMO. At the time of establishment of a CAC the WMO will appoint a chair of
the CAC, a board member liaison to the CAC, define a time line for submittal of any
comments, and define the level of support the WMO will provide to the CAC.
6. BOARD OF COMMISSIONERS.
Subdivision 1. The governing body of the Commission shall be its
Board, which shall consist of nine (9) members. The governing bodies of Group A
shall jointly appoint three (3) commissioners. The governing bodies of Group AA shall
jointly appoint two (2) commissioners. The governing bodies of Group AAA shall
jointly appoint four (4) commissioners. Vacancies in office shall be filled for the
remainder of the term by the governing bodies who appointed or had the right to
appoint the commissioner in accordance with the provisions set forth in subdivision 3.
Subdivision 2. The Board of Commissioners on behalf of the appointing
authorities shall comply with the notice requirements of Minn. Stat. ~ 1 03B.227.
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Subdivision 3. For purposes of appointing commissioners, each member
shall appoint a delegate to act on its behalf. The member, in its discretion, may direct
the delegate how to vote or it may leave that decision to the delegate. The delegates
of Group A shall meet upon fifteen (15) days notice at a time and place selected by
the clerk of the Empire Township Board. Group AA shall meet upon fifteen (1 5) days
notice at a time and place selected by the city clerk of Coates. Group AAA shall meet
upon fifteen (15) days notice at a time and place selected by the city clerk of
lakeville. The delegates of each group shall select the commissioner(s) by majority
vote of the delegates present. Voting may also take place by mailed ballot, fax, E-
mail, telephone call, or any combination of these methods.
Subdivision 4. The term of each commissioner shall be three (3) years
and until his or her successor is selected and qualifies.
Subdivision 5. A commissioner may not be removed from the Board
prior to the expiration of his or her term, unless the Commissioner consents in writing
or unless removed in accordance with Minn. R. 8410.0040.
Subdivision 6. Commissioners shall serve without compensation from
the Commission, but this shall not prevent a governmental unit from providing
compensation for a commissioner for serving on the Board.
Subdivision 7. At the first meeting of the Board each year, the Board
shall elect from its commissioners a chair, a vice chair, a secretary-treasurer, and
such other officers as it deems necessary to conduct its affairs. The Commission shall
adopt rules and regulations governing its meetings. Such rules and regulations may be
amended from time to time at either a regular or a special meeting of the Commission
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provided that at least ten (10) days' prior notice of the proposed amendment has
been furnished to each person to whom notice of the Board meetings is required to
be sent. A majority vote of all eligible votes of the then existing members of the
Commission shall be sufficient to adopt any proposed amendment to such rules and
regulations.
Subdivision 8. The Board shall meet at least annually, at times and
places selected by the Board. If the Board changes its regularly established meeting
place or time, it shall place a notice of the change on a bulletin board at least three
(3) days in advance in the building where it usually meets.
Subdivision 9. The Board, by majority vote of the commissioners
present, may establish committees as appropriate.
Subdivision 10. The Board may create a management subcommittee
comprised of Board members and may delegate authority to it except that it may not
delegate the authority to order the construction of improvement projects.
Subdivision 11.
Unless otherwise specified in this Agreement, action
by the Board shall require a majority vote of the commissioners present.
7. POWERS AND DUTIES OF THE COMMISSION.
Subdivision 1. The Commission, acting by its Board of Commissioners:
A. Shall prepare, adopt and implement a watershed management
plan meeting the requirements of Minn. Stat. ~ 103B.231;
B. Shall review and approve local water management plans as
provided in Minn. Stat. ~ 1038.235;
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C. Shall exercise the authority of a watershed district under Minn.
Stat. Chapter 103D to regulate the use and development of land in the
watershed when one or more of the following conditions exist:
( 1 ) The local government unit exercising planning and zoning
authority over the land under Minn. Stat. ~ ~ 366.10 to 366.19, 394.21
to 394.37, or 462.351 to 462.364 does not have a local water
management plan approved and adopted in accordance with
requirements of Minn. Stat. ~ 1038.235 or has not adopted the
implementation program described in the plan.
(2) An application to the local government unit for a permit for
the use and development of land, requires an amendment to, or variance
from, the adopted local water management plan or implementation
program of the local unit.
(3) The local government unit has authorized the Commission
to require permits for the use and development of land.
Subdivision 2. The Board shall adopt an annual work plan.
Subdivision 3. The Commission may employ such persons as it deems
necessary to accomplish its duties and powers.
Subdivision 4. The Commission may contract for space and for material
and supplies to carryon its activities either with a member or elsewhere.
Subdivision 5. The Commission may acquire necessary personal
property to carry out its powers and its duties.
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Subdivision 6. The Commission may make necessary surveys or use
other reliable surveys and data, and develop projects to accomplish the purposes for
which the Commission is organized.
Subdivision 7. The Commission may cooperate or contract with the
State of Minnesota or any subdivision thereof or federal agency or private or public
organization to accomplish the purposes for which it is organized.
Subdivision 8. The Commission may order any governmental unit to
carry out the local water management plan which has been approved by the Board, or
if the local unit of government fails to do so, in addition to its other remedies, in its
discretion, the Board may implement any required action or improvement in
accordance with this Agreement.
Subdivision 9. The Commission may acquire, operate, construct, and
maintain the capital improvements delineated in the watershed management plan
adopted by the Board.
Subdivision 10. The Commission may contract for or purchase such
insurance as the Board deems necessary for the protection of the Commission.
Subdivision 11. The Commission may establish and maintain devices
for acquiring and recording hydrological and water quality data within the Vermillion
watershed.
Subdivision 12. To the extent permitted by law, the Commission may
enter upon lands within or without the watershed to make surveys and investigations
to accomplish the purposes of the Commission.
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Subdivision 13.
The Commission may provide any member
governmental unit with technical data or any other information of which the
Commission has knowledge which will assist the governmental unit in preparing land
use classifications or local water management plans within the watershed.
Subdivision 14. The Commission may provide legal and technical
assistance in connection with litigation or other proceedings between one or more of
its members and any other political subdivision, commission, board, or agency relating
to the planning or construction of facilities to drain or pond storm waters or relating
to water quality within the Vermillion River Watershed.
Subdivision 15. The Commission may accumulate reserve funds for the
purposes herein mentioned and may invest funds of the Commission not currently
needed for its operations.
Subdivision 16. The Commission may collect money, subject to the
provisions of this Agreement, from its members and from any other source approved
by the Board.
Subdivision 17. The Commission may make contracts, incur expenses,
and make expenditures necessary and incidental to the effectuation of its purposes
and powers.
Subdivision 18. The Commission shall cause to be made an annual
audit of the books and accounts of the Commission and shall make and file a report
to its members at least once each year including the following information:
A.
The financial condition of the Commission;
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8. The status of all Commission projects and work within the
watershed; and
C. The business transacted by the Commission and other matters
which affect the interests of the Commission. Copies of the report shall be
transmitted to the clerk of each member governmental unit.
Subdivision 19. The Commission's books, reports, and records shall be
available for and open to inspection by its members or the public at all reasonable
times.
Subdivision 20. The Commission may recommend changes in this
Agreement to its members.
Subdivision 21. The Commission may exercise all other powers
necessary and incidental to the implementation of the purposes and powers set forth
herein and as outlined and authorized by Minn. Stat. ~ ~ 1038.201 through
1038.252.
Subdivision 22. Each member reserves the right to conduct
separate or concurrent studies on any matter under study by the Commission.
8. POWERS AND DUTIES OF THE OFFICERS OF THE BOARD OF
COMMISSIONERS.
Subdivision 1. It shall be the duty of the Chairperson of the Board of
Commissioners to
A. Attend and preside at all meetings of the Board;
B. Assist in the preparation of meeting agendas and the annual work
plan;
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C. See that orders and resolutions of the Board are carried into
effect;
D. Sign and execute documents as my be required for the Board's
exercise of its powers, except in cases in which the authority to sign and execute is
required by law to be exercised by another person; and
E. Such other duties applicable to the office as necessary to fulfill
the powers and duties of the Board of Commissioners as set forth in this Agreement.
Subdivision 2. It shall be the duty of the Vice Chairperson of the Board
of Commissioners to:
A. Perform the duties of the Chairperson in his/her absence;
B. Perform other duties as assigned from time to time by the Board
of Commissioners.
Subdivision 3. It shall be the duty of the Secretary/Treasurer of the
Board of Commissioners to:
A. Keep and post a true and accurate record of the proceedings of all
meetings of the Commission and Board of Commissioners;
B. Keep a record of all amendments, alterations and additions to the
Joint Powers Agreement;
C. Prepare and process all correspondence as needed;
D. Prepare and file all reports and statements as required by law and
this Agreement;
E. Keep all financial accounts of the Commission, and prepare and
present to the Board of Commissioners a full and detailed statement of the assets and
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liabilities of the Commission's financial accounts prior to the annual meeting of the
Commission;
F. Perform other duties as assigned from time to time by the Board
of Commissioners.
9. CONSTRUCTION OF IMPROVEMENTS.
Subdivision 1. The Board shall secure from its engineers or some other
competent person a preliminary report advising it whether the proposed improvement
is feasible, the estimated cost of the improvement, and evaluating the consistency of
the improvement project with the watershed plan capital improvement section. The
Board shall then hold a public hearing on the proposed improvement. Notice of the
hearing shall be mailed to the clerk of each affected member and shall also be
published in the Board's official newspaper. The notice shall be mailed not less than
forty-five (45) days before the hearing, shall state the time and place of the hearing,
the general nature of the improvement, the estimated total cost, and the estimated
cost to each member governmental unit.
To order the improvement, a resolution setting forth the order shall require a
favorable vote of tv\lO-thirds (2/3rds) of all Board members. The order shall describe
the improvement, shall determine the method of financing, shall designate the
engineers to prepare plans and specifications, and shall designate who will contract
for the improvement. After the Board has ordered an improvement, it shall forward
the preliminary report to all affected member governmental units with an estimated
time schedule for the construction of the improvement.
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If the Commission proposed to use Dakota County's and/or Scott County's
bonding authority, or if the Commission proposes to certify all or any part of a capital
improvement to Dakota and/or Scott County for payment, then and in that event all
proceedings shall be carried out in accordance with Minn. Stat. ~ 103B.251.
Subdivision 2. Any member governmental unit aggrieved by the
determination of the Board as to the financing of an improvement shall have thirty
(30) days after the Commission resolution ordering the improvement to appeal the
determination. The appeal shall be in writing and shall be addressed to the Board
asking for arbitration. The determination of the member's appeal shall be referred to a
Board of Arbitration. The Board of Arbitration shall consist of three (3) persons: one
to be appointed by the Board of Commissioners, one to be appointed by the appealing
member governmental unit, and the third to be appointed by the two so selected. In
the event the two persons so selected do not appoint the third person within fifteen
(15) days after their appointment, then the chief judge of the District Court of Dakota
County shall have jurisdiction to appoint, upon application of either or both of the two
earlier selected, the third person to the Board. The third person selected shall not be a
resident of any member governmental unit and if appointed by the chief judge, shall
be a person knowledgeable in the subject matter. The arbitrators' expenses and fees,
together with the other expenses, not including counsel fees, incurred in the conduct
of the arbitration shall be divided equally between the Commission and the appealing
member. Arbitration shall be conducted in accordance with the Uniform Arbitration
Act, Minn. Stat. Chapter 572.
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Subdivision 3.
Contracts for Improvements.
The bidding and
contracting of the work may be let by anyone of the member governmental units or
by the Board as determined by the Board of Commissioners in compliance with state
statutes. Contracts and bidding procedures shall comply with the legal requirements
applicable to statutory cities.
Subdivision 4. Supervision.
All improvement contracts shall be
supervised by the entity awarding the contract. The Commission staff shall also be
authorized to observe and review the work in progress and the members agree to
cooperate with the Commission staff in accomplishing its purposes. Representatives
of the Commission shall have the right to enter upon the place or places where the
improvement work is in progress for the purpose of making reasonable tests and
inspections. The Commission staff shall report and advise and recommend to the
Board on the progress of the work.
Subdivision 5. Land Acauisition. The Commission shall have the power
of eminent domain. All easements or interest in land which are necessary will be
negotiated or condemned in accordance with Minn. Stat. Chapter 11 7 by the Board
or, if directed by the Board, by the governmental unit where the land is located, and
each member agrees to acquire the necessary easement or right-of-way or partial or
complete interest in land upon order of the Board to accomplish the purposes of this
Agreement. All reasonable costs of the acquisition, including attorney's fees, shall be
considered as a cost of the improvement. If a member governmental unit determines
it is in the best interests of that member to acquire additional lands, in conjunction
with the taking of lands for storm and surface drainage or storage, for some other
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14
purposes, the costs of the acquisition will not be included in the improvement costs
of the ordered project. The Board, in determining the amount of the improvement
costs to be assessed to each member governmental unit, may take into consideration
the land use for which the additional lands are being acquired and may credit the
acquiring municipality for the land acquisition to the extent that it benefits the other
members of this Agreement. Any credits may be applied to the cost allocation of the
improvement project under construction, or the Board, if feasible and necessary, may
defer the credits to a future project.
Members may not condemn or negotiate for land acquisition to pond or drain
storm and surface waters within the corporate boundaries of another member within
the Vermillion watershed except upon order of the Board.
10. FINANCES.
Subdivision 1.
Disbursements. The Commission funds may be
expended by the Board in accordance with this Agreement in a manner determined by
the Board. The Board shall designate one or more national or state bank or trust
companies authorized to receive deposits of public monies to act as depositories for
the Commission funds. In no event shall there be a disbursement of Commission
funds without the signature of at least two (2) Board members, one of whom shall be
the treasurer. The treasurer shall be require~ to file with the secretary of the Board a
bond in the sum of at least $10,000 or such higher amount as shall be determined by
the Board. The Commission shall pay the premium on said bond.
Subdivision 2. BudQet. On or before June 1 of each year, the Board
shall adopt a general administrative budget by a majority vote for the ensuing year
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and decide upon the total amount necessary for the general fund. The Board shall
send the budget to the clerk of each member governmental unit, together with a
statement of the proportion of the budget to be provided by each member. The
council of each member agrees it will review the budget, and the Board shall upon
notice from any member received prior to July 1, hear objections to the budget, and
may, upon notice to all members and after a hearing, modify or amend the budget,
and then give notice to the members of any and all modifications or amendments.
Each member agrees to provide the funds required by the budget and the
determination of the Board shall be conclusive.
If a member fails to provide its share of the funds required by the budget, the
unpaid balance of the funds shall accrue interest at a rate of eight percent (8%) per
annum. The WMO may take whatever action at law or in equity as may appear
necessary or appropriate to collect any amounts due by a member under this
Agreement. The member hereby agrees to pay the cost of collection, including
reasonable attorney fees.
Subdivision 3. Tax Levv. Pursuant to Minn. Stat. ~ 1 03B.241, the
Commission may levy a tax to pay the increased cost of preparing a plan under Minn.
Stat. ~ ~ 103B.231 and 103B.235 or for projects identified in an approved and
adopted plan necessary to implement the purposes of Minn. Stat. ~ 103B.201. The
proceeds of any tax levied under this subdivision shall be deposited in a separate fund
and may be expended only for the purposes authorized by Minn. Stat. ~ 1 03B.241 .
The Commission may accumulate the proceeds of levies as an alternative to issuing
bonds to finance improvements.
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Each member agrees to
Subdivision 4. General Administration.
contribute each year to a general fund to be used for general administration purposes
including, but not limited to: salaries, rent, supplies, development of an overall plan,
insurance, bonds, and to purchase and maintain devices to measure hydrological and
water quality data. The funds may also be used for any other purpose authorized by
this Agreement. The annual contribution by each member shall be based fifty percent
(50%) on taxable market value and fifty percent (50%) on area in accordance with
the following formula:
Annual Watershed Levy = L
Taxable Market Value of a
Member's Property in the Watershed = MV
Taxable Market Value of All Property in the Watershed = TV
Acres of Property a Member Has in the Watershed = A
Total Acres in Watershed = TA
Member Required Contribution = C
% L x MV + % L x ~ = C
TV TA
Subdivision 5. Caoital Improvement.
A. An improvement fund shall be established for each improvement
project ordered by the Commission. Each member agrees to contribute to the
funds its proportionate share of the engineering, legal, and administrative costs
as determined by the amount to be assessed against each member as a cost of
the improvement. The Board shall submit in writing a statement to each
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17
member, setting forth in detail the expenses incurred by the Commission for
each project.
Each member further agrees to pay its proportionate share of the cost of
the improvement in accordance with the determination of the Board. The Board
or the member awarding the contract shall submit in writing copies of the
engineer's certificate authorizing payment during construction and the member
being billed agrees to pay its proportionate share of the costs within thirty (30)
days after receipt of the statement. The Board may also require payment from
members before awarding a contract based upon an engineer's estimate of
cost. Billings will then be adjusted when actual costs are known. The Board or
the member awarding the contract shall advise other contributing members of
the tentative time schedule of the work and the estimated times when the
contributions shall be necessary.
B. The Commission may also fund all or any part of the cost of a
capital improvement contained in the capital improvement program of the plan
in accordance with Minn. Stat. ~ 103B.251. The Commission and Dakota
County and/or Scott County may establish a maintenance fund to be used for
normal and routine maintenance of an improvement constructed in whole or in
part with money provided by Dakota and/or Scott County pursuant to Minn.
Stat. ~ 1038.251. The levy and collection of an ad valorem tax levy for
maintenance shall be by Dakota and/or Scott County based upon a tax levy
resolution adopted by the Commission and remitted to the county(ies) on or
before October 1 of each year. If it is determined to levy for maintenance, the
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18
Commission shall be required to follow the hearing process established by
Minn. Stat. ~ 1030.921. Mailed notice shall also be sent to the clerk of each
member municipality at least thirty (30) days prior to the hearing.
C. The Commission may also fund all or any part of the cost of a
capital improvement contained in the capital improvement program of the plan
in accordance with Minn. Stat. ~ 103B.241.
Subdivision 6.
Capital Cost Allocation of Improvements in the
Board's Watershed Management Plan.
All capital improvement costs of
improvements designated in the Board's adopted watershed management plan for
construction by the Board pursuant to paragraph 1 0, subdivision 5A of this
Agreement shall be apportioned on the following bases or a combination of these
methods:
A. The ratio of real property valuation of each member within the
boundaries of the benefited area to the total real property valuation within the
entire benefited area.
B. The ratio of quantity and/or quality of storm water produced by
each member within the boundaries of the benefited area to the total quantity
and/or quality of storm water produced by the entire benefited area.
C. The ratio of benefit received by each member to the total benefit
to the entire area of the project.
Subdivision 7. Capital Cost Allocation of Improvements Delineated in
Local Watershed Manaaement Plans. All capital improvement costs incurred by the
Board for improvements delineated in local watershed management plans that
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19
benefits only that local unit of government, which the Board undertakes pursuant to
paragraph 7, subdivision 8 of this Agreement because the local unit of government
fails to do so, shall be apportioned entirely to that local unit of government.
11. SPECIAL ASSESSMENTS. The Commission shall not have the power to
levy special assessments. All such assessments shall be levied by the member
wherein the land is located.
12. DURATION.
Subdivision 1. Each member agrees to be bound by the terms of this
Agreement until January 1, 2010, and it may be continued thereafter upon the
agreement of all the parties.
Subdivision 2. This Agreement may be terminated prior to January 1,
2010, by the written agreement of majority vote of the members.
Subdivision 3. In addition to the manner provided in Subdivision 1 for
termination, any member may petition the Board to dissolve the Agreement. Upon
thirty (30) days' notice in writing to the clerk of each member governmental unit, the
Board shall hold a hearing and upon a favorable majority vote of all eligible votes of
the then existing Board members, the Board may by resolution recommend that the
Commission be dissolved. The resolution shall be submitted to each member
governmental unit and if ratified by majority vote of the governing bodies of all eligible
members within sixty (60) days, the Board shall then give ninety (90) days written
notice of its intent to dissolve the Commission to Dakota County, Scott County and
the Board of Water and Soil Resources. After the expiration of this 90-day notice
period, the Board shall dissolve the Commission, allowing a reasonable time to
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complete work In progress and to dispose of personal property owned by the
Commission.
13. DISSOLUTION. Upon dissolution of the Commission, all property of the
Commission shall be sold and the proceeds thereof, together with monies on hand,
shall be distributed to the eligible members of the Commission. Such distribution of
Commission assets shall be made in proportion to the total contribution to the
Commission required by the last annual budget.
14. EFFECTIVE DATE. This Agreement shall be in full force and effect when
all twenty-one (21) members file a signed copy of this Agreement with the Board. All
members need not sign the same copy.
IN WITNESS WHEREOF, the undersigned governmental units, by action of
their governing bodies, have caused this Agreement to be executed in accordance
with the authority of Minn. Stat. ~ 471.59.
Approved by the Town Board
,19_
EMPIRE TOWNSHIP
BY:
Attest:
Approved by the Town Board
,19_
MARSHAN TOWNSHIP
BY:
Attest:
34950.10
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21
Approved by the Town Board
,19_
Approved by the Town Board
,19_
Approved by the Town Board
,19_
Approved by the Town Board
,19_
Approved by the Town Board
,19_
Approved by the Town Board
,19_
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EUREKA TOWNSHIP
BY:
Attest:
CASTLE ROCK TOWNSHIP
BY:
Attest:
DOUGLAS TOWNSHIP
BY:
Attest:
NININGER TOWNSHIP
BY:
Attest:
NEW MARKET TOWNSHIP
BY:
Attest:
VERMILLION TOWNSHIP
BY:
Attest:
22
Approved by the Town Board
,19_
Approved by the Town Board
,19_
Approved by the City Council
,19_
Approved by the City Council
,19_
Approved by the City Council
,19_
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HAMPTON TOWNSHIP
BY:
Attest:
RA VENNA TOWNSHIP
BY:
Attest:
CITY OF COATES
BY:
Attest:
CITY OF ELKO
BY:
Attest:
CITY OF HAMPTON
BY:
Attest:
23
Approved by the City Council
,19_
Approved by the City Council
,19_
Approved by the City Council
,19_
Approved by the City Council
,19_
Approved by the City Council
,19_
Approved by the City Council
,19_
34950.10
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CITY OF VERMilLION
BY:
Attest:
CITY OF NEW MARKET
BY:
Attest:
CITY OF LAKEVllLE
BY:
Attest:
CITY OF ROSEMOUNT
BY:
Attest:
CITY OF APPLE VALLEY
BY:
Attest:
CITY OF FARMINGTON
BY:
Attest:
24
.
Approved by the City Council
,19_
Approved by the City Council
,19_
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CITY OF HASTINGS
BY:
Attest:
CITY OF BURNSVILLE
BY:
Attest:
25
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farminiton.mn.us
I~a-
TO: Mayor, Councilmembers, City Administrator1~
FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer
SUBJECT: Consider Resolution - 2000 Seal Coat Project Feasibility Report
DATE: February 22, 2000
INTRODUCTION
Attached is the Feasibility Report for the 2000 Seal Coat Project. The project consists of
seal coating specified residential streets and a downtown alley.
DISCUSSION
The 2000 Seal Coat project is the seventh project in the City's seal coat program
established by the City of Farmington in 1994. The seal coat program is implemented in
a seven-year cycle. The streets indicated in Figure I and Attachment A are to be
included in the seal coat program this year. The streets in Nelsen Hills 4th and 5th
Additions, Troyhills 1st through 4th Additions, Industrial Park 1st and 2nd Additions, East
Farmington 1 st and 2nd Additions, Prairie Creek 4th Addition, and Elm Street east of
Highway 3 are due to be seal coated for the first time. Several downtown streets have not
been seal coated in over seven years and are proposed to be included in the project this
year.
The downtown areas include: Linden Street, Willow Street, Pine Street between Third
Street and Highway 3, Third Street between Elm Street and Pine Street, Fourth Street
between Elm Street and Willow Street, Fifth Street between Pine Street and Linden
Street, Seventh Street between Pine Street and Linden Street, Honeysuckle Lane, Second
Street between Ash Street and Maple Street, and Hickory Street between Second Street
and Third Street.
The alley behind St. Michael's between Fourth Street and Fifth Street is also part of this
year's project.
BUDGET IMPACT
The 2000 Seal Coat Project is included in the 2000 Capital Improvement Plan. Several
streets in the project area have already been assessed seal coating costs through their
respective development contracts. The property owners benefiting from the
improvements to the remaining streets would be assessed for the project costs pursuant to
Minnesota Statute 429 and the City's Special Assessment Policy. The remainder of the
costs would be funded through the Road and Bridge Fund.
The total estimated project cost for the 2000 Seal Coat project is $131,600. The
estimated assessment based on the estimated project costs and the City's special
assessment policy is $60.42 per residential equivalent unit. The City's special assessment
policy indicates a 50/50 cost sharing split between the City and the benefiting properties
for seal coat improvements.
ACTION REQUESTED
Adopt the attached resolution accepting the feasibility report, authorizing the preparation
of plans and specifications and scheduling a public hearing for March 20, 2000.
Respectfully submitted,
~m~
Lee M. Mann, P.E.
Director of Public Works/City Engineer
cc: file
RESOLUTION NO. R -00
RECEMNG FEASBILITY REPORT AND CALLING FOR PUBLIC HEARING
PROJECT 00-06, SEAL COAT PROJECT
Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington,
Minnesota, was held in the Council Chambers of said City on the 22nd day of February, 2000 at
7:00 p.m.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following resolution:
WHEREAS, pursuant to City Council approval of the 2000 Capital Improvement Plan, the City
Engineer has prepared a preliminary report with reference to the following improvement:
Proi. No.
00-06
Description
Seal coating
Location
various - see Attachment A
;and,
WHEREAS, this report was received by the City Council on February 22, 2000; and,
WHEREAS, the report provides information regarding whether the proposed project IS
necessary, cost effective, and feasible.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Farmington,
Minnesota that:
I. The Council will consider the improvement of such streets in accordance with the report
and the assessment of abutting property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of
improvement of$131,600.
2. A public hearing shall be held on such proposed improvement on the 20th day of March,
2000, in the Council Chambers of the City Hall at 7:00 p.m. and the clerk shall give
mailed and published notice of such hearing and improvements as required by law.
3. Lee M. Mann is hereby designated as the engineer for this improvement. He shall
prepare plans and specifications for the making of such improvement.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
22nd day of February, 2000.
Mayor
Attested to the 22nd day of February, 2000.
City Administrator
SEAL
ATTACHMENT A
Streets
Everest Path
Explorer Way
Explorer Court
Exodus Avenue
Esquire Way
Essence Trail
Englewood Way
Excalibur Trail
Everest Path
19dh Street
Everest Court
Everglade Path
Everest Trail
Evenston Drive
19 pI Street W.
Evening Star Way
Evening Star Court
193rd Street W.
18th Street W.
Easton Avenue
Easton Court
Eaglewood Trail
Oak Street
Spruce Street
Walnut Street
Locust Street
Larch Street
Ninth Street
Tenth Street
Eleventh Street
Elm Street
20tfh Street
21 dh Street W.
Eaton Avenue
21th Street W.
Edmonton Avenue
Linden Street
Seventh Street
Fifth Street
Fourth Street
Third Street
Pine Street
Main Street
Second Street
Honeysuckle Lane
Hickory Street
Willow Street
Alley
Location
Between 18lh Street W. & 18tfh Street W.
between Exodus Circle & Esquire Way
between Everest Path & Euclid Path
between Esquire Way & Euclid Path
between Everest Path & Euclid Path
between Eaglewood Way & Everest Path
between 19dh Street W. & 1951h Street
between Everest Path and Euclid Path
west of Eureka Avenue
east of Embers Avenue
east of Embers Avenue
between Ninth Street and Eleventh Street
between Ninth Street and Eleventh Street
between Ninth Street and Eleventh Street
between Ninth Street and Eleventh Street
between TH 3 and Eleventh Street
between Oak Street and Larch Street
between Oak Street and Larch Street
between Oak Street and Larch Street
east of TH 3
between Linden Street and Willow Street
between Linden Street and Pine Street
between Elm Street and Willow Street
between Elm Street and Pine Street
between Third Street and TH 3
between Third Street ad Fourth Street
between Maple Street and Ash Street
between Second Street and Third Street
between Fourth Street and TH 3
between Fourth & Fifth Street and Spruce & Walnut Street
FEASIBILITY REPORT
FOR
PROJECT NO. 00-06
2000 SEAL COAT PROJECT
Prepared by:
ffJ /.U
David R. Sanocki
I hereby certify that this plan, specification or report
was prepared by me or under my direct
supervision and that I am a duly
registered professional engineer under
the laws of the State of Minnesota.
~fr;~
Lee M. Mann, P .E., City Engineer
Date: February 22, 2000
Reg. No.: 24541
City of Farmington, Minnesota
Engineering Department
(651) 463-1600
325 Oak Street
Table of Contents
Table of Contents ............ ......................... .... ....... ...................................................... ..........2
Introduction .........................................................................................................................3
Discussion ...........................................................................................................................4
Cost Estimates............... ........................ ..................................................................... .........5
Project Financing ............................... ....... ....................................................................... ...6
Conclusions and Recommendations ............... .......................................................... ..........7
Attachment A - Streets to be included in the 2000 Seal Coat Project .................................8
Figure 1 - 2000 Seal Coat Areas
Figure 2 - Seal Coat Program
Project Cost Tracking Sheet
2
Introduction
This report has been prepared to determine the feasibility of seal coating City streets as planned
during 2000. See Figure 1 for the areas to be seal coated in 2000 and Attachment A for a list of
the individual streets to be included in this area.
The annual seal coating program, approved by Council in 1994, is implemented in a seven year
cycle in which assigned areas are seal coated each year (See Figure 2). The City requires new
streets to be seal coated approximately three years after the final bituminous wear surface has
been placed on the street. After the first seal coat application, it is intended that streets would be
seal coated every seven years. New streets within developments will continue to be incorporated
into the plan as they are added to the City's street system.
The purpose of seal coating is to improve the quality and extend the life of the City streets. Seal
coating delays the need for costly street reconstruction or other corrective work for which a
portion of the costs are assessed to the adjacent property owners.
The streets indicated in Figure 1 and Attachment A are to be included in the seal coat program
this year. The streets in Nelsen Hills 4th and 5th Additions, Troyhills 1st through 4th Additions,
Industrial Park 1st and 2nd Additions, East Farmington 1st and 2nd Additions, Prairie Creek 4th
Addition, and Elm Street east of Highway 3 are due to be seal coated for the first time. Several
downtown streets have not been seal coated in over seven years and are proposed to be included
in the project this year. The downtown areas include: Linden Street, Willow Street, Pine Street
between Third Street and Highway 3, Third Street between Elm Street and Pine Street, Fourth
Street between Elm Street and Willow Street, Fifth Street between Pine Street and Linden Street,
Seventh Street between Pine Street and Linden Street, Honeysuckle Lane, Second Street between
Ash Street and Maple Street, and Hickory Street between Second Street and Third Street. The
alley behind St. Michael's between Fourth Street and Fifth Street is also part of this years
project.
It will be specified that the 2000 seal coat project start after Mountain Dew Days (June 23 - 25)
and be completed before the Dakota County Fair (August 7 -13).
3
Discussion
A fine seal coat aggregate (F A-2 Modified Aggregate) is used in the cul-de-sacs areas of the
project. Larger aggregate (FA-2 Aggregate) is used on all remaining areas.
Staff initiated the use of finer aggregate in the cul-de-sacs in 1997. Finer aggregate tends to bind
together better than larger aggregate and thus helps prevent the seal coat aggregate from
separating in areas where there is a higher percentage of vehicles that turn in a circular motion,
as in cul-de-sacs. The finer aggregate used in the cul-de-sacs can cost twice as much as the
larger aggregate, however, the finer aggregate is only used in the cul-de-sacs and the additional
cost to the overall project is not substantial.
It is recommended that used seal coat aggregate be utilized for construction fill. Last year all
used seal coat aggregate was used as construction fill.
4
Cost Estimates
Cost estimates have been prepared for the improvements described in this report. The
estimates for the work are based on anticipated unit prices for the 2000 construction season.
The cost estimates presented below include a ten-percent contingency and twenty-seven percent
allowance for engineering, legal and administrative costs.
Estimated Project Costs
~m U~
Est. Qty
Est.
Unit Price Total
Bituminous material Gal
49400
1.20 $ 59,280
F A-2 Aggregate in place Ton
2420
13.50 $ 32,670
F A-2 Modified Aggregate in place Ton
50
45.00 $ 2.250
Estimated Construction Cost $ 94,200
10% Contingencies $ 9.420
Total Estimated Construction Cost $103,620
27% Engineering, Legal, Administration $ 27.978
Total Estimated Project Cost $131,600
5
Project Financing
At the start up of the seal coating program, the City proposed a 50/50 cost split between the
benefiting properties and the City for the cost of seal coating improvements. The City's
Assessment Policy states that Seal Coating shall be assessed at a 50% rate. Based on the project
costs identified in this report, the estimated assessment rates for the project, calculated with a
50/50 split, would be $60.42 per unit. The assessment rate in 1999 was $55.55 per unit.
Nine of the developments that are to be seal coated this year have already been assessed through
their respective development agreements. These include Nelsen Hills 4th and 5th, TroyHills 1st
through 4th, East Farmington 1 st and 2nd, and Prairie Creek 4th Addition. The industrial park and
downtown areas will be assessed to their portion of the costs. The cost for the alley between
Fourth and Fifth Street and Spruce and Walnut Street would be funded through the Road and
Bridge Fund.
Public Streets
Assessment based on a rate of $60.42/unit
Road and Bridge Fund contribution
$65,550
$65,550
Alley
Road and Bridge Fund Contribution
$ 500
$131,600
Total Estimated Project Cost
6
Conclusions And Recommendations
The proposed improvements described in this report are feasible from an engineering
standpoint and are in accordance with the City's Seal Coating Program. The project is
necessary to continue the City's program for street maintenance. The feasibility of the project
as a whole is subject to the financial review. The improvements proposed are cost effective
based on proven methods for seal coat improvements. Based on the information contained in
this report, it is recommended that:
1. The City of Farmington accept this report as a guide for the seal coating improvements in
the project area and authorize the preparation of plans and specifications for the project;
2. The City conduct a legal and financial review of the proposed project prior to the public
hearing;
3. A Public hearing be held as required by Minnesota Statue 429. The property owners
adjacent to the roadway should be notified for hearing purposes;
4. A neighborhood meeting be scheduled with the affected property owners;
5. The following tentative schedule be implemented for the project:
Accept Preliminary Report, Authorize Preparation of Plans February 22, 2000
and Specifications, Schedule the Public Hearing
Hold Neighborhood Meeting Week of March 6, 2000
Hold Public Hearing, Order Project, Authorize March 20, 2000
Advertisement for Bids
Receive Bids April 20, 2000
Accept Bids and A ward Contract May 1, 2000
Start Construction July 10, 2000
Complete Construction August 4, 2000
Hold Assessment Hearing September, 2000
7
ATTACHMENT A
Streets
Everest Path
Explorer Way
Explorer Court
Exodus Avenue
Esquire Way
Essence Trail
Englewood Way
Excalibur Trail
Everest Path
19(jh Street
Everest Court
Everglade Path
Everest Trail
Evenston Drive
19 r' Street W.
Evening Star Way
Evening Star Court
193rd Street W.
187,h Street W.
Easton Avenue
Easton Court
Eaglewood Trail
Oak Street
Spruce Street
Walnut Street
Locust Street
Larch Street
Ninth Street
Tenth Street
Eleventh Street
Elm Street
208,h Street
21(jh Street W.
Eaton Avenue
211'h Street W.
Edmonton Avenue
Linden Street
Seventh Street
Fifth Street
Fourth Street
Third Street
Pine Street
Main Street
Second Street
Honeysuckle Lane
Hickory Street
Willow Street
Alley
Location
Between 184,h Street W. & 188'h Street W.
between Exodus Circle & Esquire Way
between Everest Path & Euclid Path
between Esquire Way & Euclid Path
between Everest Path & Euclid Path
between Eaglewood Way & Everest Path
between 19(jh Street W. & 195,h Street
between Everest Path and Euclid Path
west of Eureka Avenue
east of Embers Avenue
east of Embers Avenue
between Ninth Street and Eleventh Street
between Ninth Street and Eleventh Street
between Ninth Street and Eleventh Street
between Ninth Street and Eleventh Street
between T.H 3 and Eleventh Street
between Oak Street and Larch Street
between Oak Street and Larch Street
between Oak Street and Larch Street
east ofT.H 3
between Linden Street and Willow Street
between Linden Street and Pine Street
between Elm Street and Willow Street
between Elm Street and Pine Street
between Third Street and T.H 3
between Third Street ad Fourth Street
between Maple Street and Ash Street
between Second Street and Third Street
between Fourth Street and T.H 3
between Fourth & Fifth Street and Spruce & Walnut Street
8
l___________m____ ~~..,-------------------------m
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FIGURE I
2000 SEALCOA T AREAS
P'
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SCALE
ICITY OF FARMINGTON!
7 YEAR CYCLE SEAL COAT PROGRAM
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FIGURE 2
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d
Ii
ICITY OF FARMINGTONI
INDEX
AREA 1 _ 2000
AREA 2 _ 2001
AREA 3 _ 2002
AREA 4 _ 2003
AREA 5 _ 2004
AREA 6 _ 2005
AREA 7 _ 2006
PARKING LOTS & ALLEYS
1. 2000-ALLEY SO. OF ST. ~ICHAE:LS
2. 2002-ALLEY NO. Of FGTN. LUTHERAN
3. 2003- POOl
4. 2004 RIVER - PINE '" EL..M S1
5. 2005 . OF POST OfFICE
6. 2005 Of NEW LIBRARY
7. 2005 . Of I/FW
8. 1999-RAt.t8UNG RIVER - BAllFlELOS
9 1999-ICE ARENA
10. 1999-FIRE STATION
!
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I I I I I
0 1000 2000 3OCIO
SCALE
.
Preliminary
Project Cost Tracking
Project - 2000 Seal coat Project
Description of Project-The City conducts annual seal coating on a seven year cycle
Project No.- 00-06
Items Date Name of Company Cost
1. Construction Costs $ 94,200.00
Total Construction Costs $ 94,200.00
2. Contingencies (10 %) $ 9,420.00
(Contingences and Total Construction Costs) Subtotal = $ 103,620.00
3. Engineering, Legal, Administration (27%) $ 27,9n.40
(Total of Items 1-3) Subtotal = $ 131,597.40
4. Soil Borings Braun Intertec $
Subtotal = $
5. Survey Wor!< Estimate $
Subtotal = $
6. Wetland Delineation & Mitigation Estimate
Subtotal = $
7. Permits (list)
$
Subtotal = $
8. Change Orders $
Subtotal = $
9. Environmental Studies, testing and monitoring - EAW $
Subtotal = $
10. Testing Services Estimate $
Subtotal = $
11. Easement/Right of Way Acquisition Estimated Right of Way acquisition
Subtotal = $
12. Demolition/moving
Subtotal = $
13. Outside Consultants Bonding Costs with Capitalized Interest $
Subtotal = $
14. SWCD. plats mainly - development cost NA
Subtotal = $
15. Street & Utility crew costs $
$
$
Subtotal = $
$ 131,597.40 I
ITotal Estimated Project Cost =