HomeMy WebLinkAbout01.23.12 EDA Packet
AGENDA
REGULAR ECONOMIC DEVELOPMENT AUTHORITY MEETING
January 23, 2012
6:30 PM
CITY COUNCIL CHAMBERS
Jason Bartholomay, Chair
Christy Fogarty, Vice-Chair
Todd Larson; Mayor, Terry Donnelly, Julie May,
Ex-Officio: Douglas Bonar, Geraldine Jolley
Action Taken
6 Public Hearings
1 Call Meeting to Order
2 Pledge of Allegiance
3 Approve Agenda
a) Annual Organizational Matters
i. Election of Officers
ii. Meeting Schedule
Hi. Adoption of By-Laws
iv. Official Newspaper
4 Citizen Comments / Presentations
5 Consent Agenda
a) EDA Minutes: December 27, 2011
b) Certificate of Completion - Immanuel Dental
c) January Activity
7 Continued Business
a) Economic Development Strategic Plan - Executive Summary
8 New Business
a) 2011 Public Service CDBG - Scholarship Program
9 Executive Director's Report/Open Forum
10. Adjourn
'?
o CJ.-,
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO:
EDA Members
FROM:
Tina Hansmeier, Economic Development Specialist
SUBJECT:
Annual Organizational Matters
DATE:
January 23, 2012
INTRODUCTION/DISCUSSION
Attached are the proposed 2012 Economic Development Authority (EDA) By-Laws. Section 1, subdivision
3 of the by-laws requires direction from the EDA regarding the following:
a. Election 0/ Officers
The EDA By-Laws provides that each year, the EDA shall choose a Chairperson and Vice-
Chairperson. In the past, the EDA's procedure in this regard typically involved a nomination for
Chairperson, a second, and a vote, followed by a similar process for the Vice-Chairperson. A
Secretary and Treasurer must also be appointed which typically is assigned to the Executive
Director, as neither need be a commissioner.
b. Meeting Schedule
The EDA shall establish a meeting schedule for the year. Attached is the City's Board and
Commission meeting calendar which identifies the date of each EDA meeting. The regular May
and December meetings fall upon holidays, therefore; will be held on the next business day. It
may be appropriate to discuss these meeting dates to determine if it is known whether a
majority of members may not be available.
c. Official Newspaper
The language in this section has been modified to reflect that the official newspaper of the EDA
will be the same as the newspaper designated annually by the City Council.
Please provide action for the above listed items. A copy of the revised by-laws is enclosed.
ACTION REQUESTED
If the changes are acceptable, a motion to approve and adopt the 2012 Economic Development
Authority By-laws would be in order.
,ectfully submitted,
()J~~
Tina Hansme er, Economic Development Specialist
2012 _ _ __ _ ______ _______ _ __ _ _ _ ____ _ ___ __ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ___ _ _ _ _ _ _ _ _ _ _ _---- ---{ Deleted: 2011
ECONOMIC DEVELOPMENT AUTHORITY BY-LAWS
These By-Laws, when adopted, are intended to deal with matters not otherwise covered by State Law,
City Ordinance or elsewhere.
Section I - Meetine:s
SUBD. 1 - Regular meetings of the Economic Development Authority shall be held on the fourth (4th)
Monday of each month at 6 :.1Ql.M.__~)' _~~gl1.~~~_ ~~~~i-,~g X~m~g .'lR<?~ _ll_ h()_I}_~~y_ ~_~~I}_ ~eJ~~J_~ _ ()_J?_ !h~___ _ _ __ _- - - - - { Deleted: 00
next following business day at the same time and place. All meetings, including special and adjourned
meetings, shall be held in the City Hall unless otherwise designated.
SUBD. 2 - Special meetings of the Authority may be called by the Chairperson or in written form by
any other two (2) members of the Authority, filed with the Executive Director. The Executive Director
may also call a special meeting. At least three (3) days before the meeting, the Executive Director shall
notify each member of the time, place and purpose of the meeting by causing written notice thereofto
be delivered to himlher personally if he/she can be found, or, ifhe/she cannot be found, by leaving a
copy at the home of the member with some person of suitable age and discretion residing therein. At
least three (3) days prior to the meeting, the Executive Director shall also post notice ofthe meeting
and if applicable, notify each person who has filed an applicable written request for notice, or may, if
necessary, provide such other more restricted notice, including but not limited to (as allowed by
Statute, such as) M.S. 471.705, subd. 1 C, paragraph g, " if a person receives actual notice of a meeting
of a public body at least 24 hours before the meeting, all notice requirements of this subdivision are
satisfied with respect to that person, regardless of the method of receipt of notice." Emergency
meetings may be held because of circumstances that, in the judgement of the Authority require
immediate attention. The notice of special meeting shall state the item(s) to be discussed and acted
upon. Items not stated in the notice may be discussed, but no action may be taken if any member
objects.
Any special meeting attended by a majority of the Authority members shall be a valid meeting for the
transaction of business that may come before the meeting.
SUBD. 3 - At the regular Authority meeting in January of each year, the Authority shall (1)) choose a
Chairperson and a Vice-Chairperson. who shall oerform the duties of the Chairperson durin!?: the
Chairpersons disability or absence and in case of a vacancv in the office of Chairperson and until a
successor has been appointed and Qualifies to fulfill the duties of Chairperson,; .c~)_~~!1lJ?!!~h_I1)_~~5_i~!L_____------
schedule for the year._~!l.~;_ Q) _1lP.P-<?.i~! _ ~_ ~~_~~~_t_~ry _~~~_ I!.~ll_~I:1!_~~! _~h!~h _ ~_~~_~_!l.<?!_ ~~ ~ _~9.I1)!!!!~~.i_Cl!l.~~ ,_ _ _ _ _ _ __
The official newspaper is hereby designated annually to reflect the designation of the City Council .... ---
with respect to legal notifications. ....
SUBD. 4 - All Authority meetings, as defined by State Law, including special and adjourned meetings
shall be open to the public. The Authority Attorney shall advise the Authority in writing as to his
interpretation ofthe state "Open Meeting Law" and all new members shall be provided such written
interpretation.
K:\TINA\Economic Developmen1\EDA\Bv-Jaws\2012 orooosed EDA Bv-Laws draft.doc;________________h_____________L______/
Deleted: designate the official
newspaper
Deleted: ; (3) choose a ChaiIjlerson and
a Vice-ChaiIjlerson, who shall perfonn
the duties of the Chairperson during the
Chairpersons disability or absence and in
case of a vacancy in the office of
Chairperson and until a successor has
been appointed and qualifies to fulfill the
duties of Chairperson,
Deleted: 4
Deleted: K:\TINAlEconomic
DevelopmentIEDAlBy-laws\2011
proposed EDA By-Laws (2).doc
Sectioo II Presidioe: Officer: Rules of Order
SUBD. 1 - The Chairperson shall preside at all meetings of the Authority. In the absence of the
Chairperson, the Vice-Chairperson shall preside. In the absence of both, the Executive Director shall
call the meeting to order and shall preside until the Authority members present at the meeting choose
one of their numbers to act temporarily as presiding officer.
SUBD. 2 - The presiding officer shall preserve order, enforce the rule of procedure herein prescribed,
and determine all questions of procedure and order. Except as otherwise provided by statute or by
these rules, the proceedings of the Authority shall be conducted in accordance with the following rules
of order:
A. A Motion must be seconded before being considered by the Authority and the
The presiding officer must recognize mover, as well as the seconder.
B. Any motion may be withdrawn by its mover with the consent of his/her second. But a
motion, once debated, cannot be withdrawn except by a majority vote of the Authority.
C. A motion will not be subject to debate until it has been stated by the presiding officer
and he/she has opened it to debate.
D. Each member, while speaking, shall confine himself/herselfto the question at hand and
avoid all personal, indecorous or sarcastic language.
E. Whenever any member of the Authority desires to speak on any question, which affects
him/her personally, he/she shall first vacate his/her chair and shall not resume his/her
seat until the matter under consideration has been acted upon. He/she shall be allowed
to make comments on the question as a private citizen only and while a member of the
audience.
F. Whenever public hearings are held, the presiding officer, shall allow any member of the
public, the privilege of speaking. A reasonable time shall be allowed to anyone as long
as they are not repeating points already made. The presiding officer shall maintain
order and may rule anyone out of order.
G. At any meeting, the presiding officer will allow the public to participate as long as there
is reason to believe the input is beneficial.
SUBD. 3 - Any member may appeal to the Authority from a ruling of the presiding officer. Ifthe
appeal is seconded, the appealing member may speak first on the reason for his/her appeal. General
discussion can then take place on the appeal before a vote. The appeal shall be sustained if it is
approved by a majority ofthe members present.
, Deleted: K:\TINAlEconomic
:' DevelopmentIEDAlBy-laws\2011
/i proposed EDA By-Laws (2).doc
K:\TINA\Economic Deyelooment\EDA\By-laws\20 12 oroposed EDA By-Laws draft.doCou u u u u u u _ _ __ _______hm ~ u______/
Section III - Ae:endas
SUBD. I - The agenda shall be prepared by the EDA Executive Director and shall be closed at noon
on the Wednesday preceding the meeting for publication purposes.
SUBD. 2 - Any member may place an item on the agenda by so instructing the Executive Director.
SUBD. 3 - No item shall be placed on the agenda unless the item is expressed in such a way as to
clearly show the subject matter involved
SUBD. 4 - The agenda add-ons are subject to approval by a majority vote of the members present and
further such add-on items may be discussed, but no action may be taken if any member objects.
Section IV - Order of Business
SUBD. 1 - Each meeting of the Authority shall convene at the time and place appointed therefore.
Authority business shall be conducted in the following order:
1) Call to Order
2) Pledge of Allegiance
3) Roll Call .-------{ Formatted: Bullets and Numbering
~Approve Agenda
aApprove Consent Agenda
a. Bills
b. Minutes
c. Additional Consent Agenda items
2l-Public Hearings .-------{ Formatted: Bullets and Numbering
l) _ _c;_<?~!!~_l.1~~_~_l.1~}~~~~u______ _ _ _ __ ____u_ u _ ________ _ _ _ __m_ __ _ _ _ ____ ___ _ _ _ _ ____ __- ---{ Deleted: 6
~ _~~~_~~_~!J?_~~~__u __ ___ u ______u u _ _ _ ___ u _ _ _ _ _ _ _ _ __ _ _ _ u _ _ ___m_u _ _ _ __ __ __ _ u__ ---- - { Deleted: 7
.& :Z-J:~~~~:::::~::~:::: ~~~::~::::::::::::: ::::::::::::: :::::::::::::::: :::::=::::::~ ~::::::~ 89
SUBD. 2 - The order of business may be varied by the presiding officer, except that all public hearings
shall be held at the time specified in the notice of hearing.
Section V - Minutes
SUBD. 1 - Minutes of each Authority meeting shall be kept by the Executive Director or, in his/her
absence, his/her designee. In the absence of both, the presiding officer shall appoint a secretary pro
tem. Resolutions need not be recorded in full in the minutes if they appear in other permanent records
of the Executive Director and can be accurately identified from the description given in the minutes.
SUBD. 2 - Minutes of each meeting shall be reduced to typewritten form, shall be signed by the taker,
and copies thereof shall be delivered to each Authority member as soon as practicable after the
meeting. At the next regular Authority meeting following such delivery, approval ofthe minutes shall
be considered by the Authority. The minutes need not be read aloud, but the presiding officer shall call
for any additions or corrections. Ifthere is an objection, the Authority shall vote upon the addition or
K:\TINA\Economic Development\EDA\By-laws\2012 orooosed EDA By-Laws draft,dO<L____u___mu______________.3____u__/
Deleted: K:\TINAlEconomic
DevelopmentIEDAlBy-laws\2011
proposed EDA By-Laws (2).doc
correction. Ifthere are no additions or corrections, the minutes shall stand approved by motion. If
there is an objection, the Authority shall vote upon the addition or correction and approve the minutes
by motion as amended.
Section VI - Quorum and Votine:
SUBD. 1 - At all meetings a majority of all members shall constitute a quorum for the transaction of
business.
SUBD. 2 - The votes of members on any question pending before the EDA shall be by voice votes.
Roll call vote can be requested by any member, except for the following agenda items; approval of the
agenda; approval of the consent agenda; and the adjournment. The names of those voting for and
against the question shall be recorded in the minutes. If any member present does not vote, the
minutes shall state: "Abstain: Name".
SUBD. 3 - Except as otherwise provided by statute, a majority vote of the quorum shall prevail.
Section VII- Executive Director
The Authority may appoint and provide for annual performance reviews of an Executive Director.
Section VIII - Suspension or Amendment of the Bv-Laws
SUBD. 1 - These by-laws may be temporarily suspended by a unanimous vote ofthe members present.
SUBD. 2 - These by-laws shall not be repealed or amended except by a majority vote of the whole
Authority after notice has been given at some preceding meeting.
Section IX - Effective Date
SUBD. 1 - These by-laws have been adopted by the
on the day of
immediately.
,20
and becomes effective
Attest:
EDA Executive Director
EDA Chairperson
Date:
Date:
K:\TINA\Economic Development\EDA\Bv-laws\2012 proposed EDA By-Laws draft.doG.________________-__________hm4__u____/
. Deleted: K:\TINAlEconomic
DevelopmentlEDA IBy-laws\2011
proposed EDA By-Laws (2).doc
JANUARY 2012
s !t W T F S
1; 4 5 6 7
8 9 4P 12 K~114
15 8 18 19 20 21
22 ~24 25 26 [~28
29 30 31
FEBRUARY 2012
S M T W T F S
1 234
5 . 7 ~ 9 im 11
12@J.151617.18
19 @.2223 2"J 25
261gzj @ 29
MARCH 2012
S M T W T F S
1 2 3
4 i 6 7 8 (9] 10
11 1 +~ 15 16 17
18 20 21 22 2:3 24
25 ~ 27 28 29 30 31
AP~L 2m2
SiT W T F S
1 345[6]7
8 9 +~ 12 13 14
15 17 18 19 21:) 21
22~~ 25 26 27 28
2930
MAY 2012
S M T W T F S
1 2 3 @] 5
6 .+~10 11 12
13 ~ 15 16 17 D:8J 19
20.2223242526
27.~30 31
JUNE 2012
S M T W T F S
[1] 2
3 . 5 6 7 8 9
10 \ill+4} 14 l1S 16
17 . 19 20 21 22 23
24~@27 28 29 30
JULY 2012
S.l.TtT F S
1 . 3 '. 5 6 7
8 @+ 1 12 it~ 14
15 . 17 18 19 20 21
22~ 2425 26 ~'Z 28
29 30 31
AUGUST 2012
S M T W T F S
1 234
l~:.t 1~ ~~ 1~
19 . 21 22 23 ~l 25
26~U29 30 31
SEPTEMBER 2012
S M T W T F S
1
~ ~t~l~ r; 1~
16 . 18 19 20 ~1 22
23 ~ 25 26 27 28 29
30
OCTOBER 2012
Si~; ~[5J~
7 8 +~ 11 12 13
14 16 17 18 ft~ 20
21 ~@24 25 26 27
28 29 30 31
NOVEMBER 2012
S M T W T F S
1[2]3
4 . 6 7 8 9 10
11 .~~ 15 D~ 17
18.20 21.024
25~ 2728293:0
DECEMBER 2012
S M T W T F S
1
2 . 4 5 678
9 @+~13 ~~! 15
16 . 18 19 20 21 22
230U~27 2J~ 29
30 31
www.ci.farmington.mn.us
2012
PHONE NUMBERS
. CITY HOLlDA VS
+ PLANNING COMMISSION
. COUNCIL MEETINGS
. PAYDAYS
D WATER BOARD & EDA
o PARK & REC. COMMISSION
o RRC ADVISORY BOARD
. HPC MEETINGS
fJ) Stantec
651- 636-4600
FAX 651-636-1311
www.ltantec.com
K'\141\ 141aEN\Cad\ 141ca12012
5~
MINUTES
ECONOMIC DEVELOPMENT AUTHORITY
Regular Meeting
December 27,2011
1. CALL TO ORDER
The meeting was called to order by Chair Bartholomay at 6:30 p.m.
Members Present: Bartholomay, Larson, Donnelly, May (arrived 6:36 p.m.), Bonar,
Jolley
Members Absent: Fogarty
Also Present: David McKnight, City Administrator; Tina Hansmeier, Economic
Development Specialist; Lee Smick, City Planner; Cynthia Muller,
Executive Assistant
2. PLEDGE OF ALLEGIANCE
3. APPROVEAGENDA
MOTION by Larson, second by Donnelly to approve the Agenda. APIF, MOTION
CARRIED.
4. CITIZEN COMMENTS/PRESENTATIONS
5. CONSENT AGENDA
MOTION by Larson, second by Donnelly to approve the Consent Agenda as follows:
a) Approved EDA Minutes (11/28/11 Regular)(12/5/11 Special)
b) Received Budget Details: November 2011
c) Approved Letter of Credit Release (Immanuel Dental)
d) Received OctoberlNovember/December 2011 Activity Report
APIF, MOTION CARRIED.
6. PUBLIC HEARINGS
7. CONTINUED BUSINESS
a) GROW Farmington Summary 2011
City Planner Smick presented a summary of the GROW Farmington activities for
2011. It was agreed the GROW Farmington activities were successful. A
Steering Committee comprised of members from the EDA, Farmington Business
Association, Chamber, the City and the School District will begin meeting in
2012.
Member Jolley asked if the Steering Committee will involve others that were
involved in GROW Farmington or will the Steering Committee have
subcommittees. Chair Bartholomay stated that will be decided in the first meeting
of the Steering Committee. Member Jolley noted there was enthusiasm and a lot
of ideas from other people so she hoped that would be taken into consideration.
(Member May arrived).
EDA Minutes (Regular)
December 27,2011
Page 2
Member Bonar asked how the EDA, EGC, Steering Committee and GROW
Farmington work together. Member Larson noted there is no longer an EGC.
Member Jolley felt thatis a good question for the Steering Committee; how do we
make sure we are all working together and not in little pods. Member Bonar
asked about the purpose of the Steering Committee. Mr. Clyde Rath, FBA
President, sees the Steering Committee as not to take the place of GROW
Farmington, but the people who could make financial decisions and approve
resources were not always at GROW Farmington. The Steering Committee is to
pull those people together. He could foresee still having GROW Farmington
meetings, but they can only take ideas so far. There are also grants available for
festivals and we are not taking advantage of that opportunity. Member May had
attended EGC meetings and felt they served a good function. GROW Farmington
took off at first, and the EGC is stepping back to see if they want to regroup and
what their purpose would be. GROW Farmington had a lot of the same people
that were part of the EGC. She suggested the Steering Committee could help
define those roles. Member Jolley asked about the communication stream from
the Steering Committee. Mr. Rath stated GROW Farmington would continue and
find support for their activities. The communication stream was through the City.
The members of the Steering Committee include Clyde Rath, FBA; Jason
Bartholomay, EDA Chair; David McKnight, City Administrator; Jay Haugen
Superintendent; Brian Treakle, School Board; Ruthe Batulis, Chamber. Member
Donnelly saw GROW Farmington as a way for the businesses to organize and be
recognized by the community and promote Farmington. As far as the next level
for economic expansion, that is not part of GROW. Mr. Rath stated there is a
need for a motel in the community and businesses are concerned about not having
one. The athletic associations have events that draw a lot of people. We need to
get information together on the amount of events held in Farmington. Member
Bonar suggested having pastoral and township representation on the EGC or EDA
or wherever they wish to be.
b) Economic Development Strategic Plan
City Planner Smick presented the Economic Development Strategic Plan
including strategies and action steps. In doing this she also looked at the 2007
Economic Development Strategy prepared with the ICMA PEER group which
proposed six strategies. Afterwards a market study was prepared which was also
incorporated into the comprehensive plan. The Economic Development Strategic
plan is a step towards some tasks staff feels need to be done. The EDA had three
priorities including marketing, business retention, and business recruitment.
There is also an administrative section covering items dealing with the makeup of
the EDA. Staff asked for comments and suggestions from the EDA on the
strategic plan.
Chair Bartholomay felt staff should come up with a strategic plan and present it to
the EDA for guidance. Member May felt that is part ofthe reason we have
floundered. Member Larson stated as he read through the report, he did not see
anything that has been done by the PEER group and they had a lot of good
recommendations. City Planner Smick suggested GROW Farmington had a list
of activities, detailing who will do what, and the timing. That would be the next
EDA Minutes (Regular)
December 27,2011
Page 3
step for this strategic plan. Member Larson noted that is exactly what he is
looking for; he wants to see the action after the words on paper. Staff will come
up with ideas as to what will be done first, etc. City Administrator McKnight
noted they will be staffs ideas, not the EDA's. Member May stated the
difference between GROW Farmington and the EDA is a broader perspective.
GROW has more of a marketing spin. Branding is bigger than marketing.
Member Larson liked the points under the organizational plan. The website
reconfiguration has been done and there is a lot of good information. We have
funding for new businesses and that needs to be discussed. Staff agreed on the
funding and needs the EDA's direction on what they want for funding. Member
Larson commented on the policy for a business friendly approach and that
atmosphere has totally changed with the 3D-day permit process. We have to
promote that to commercial real estate agents. Member Bonar agreed with action
1.1.1 and everything beyond that is a task. He asked if the four points
(organizational plan, marketing, business retention and expansion, and business
recruitment) could be condensed to an action point with three to five tasks and the
sub-tasks would be listed independently as means and methods. He wanted to see
larger goals and concepts with a few basic outlines attached and the remainder
lies within the control of the City Administrator and staff. The current plan
covers a wealth of opportunities over a ten year period. The EDA's span of
control is within a two year timeframe. Member Bonar considers the web site and
research to be tasks. He felt the remaining items are valid as goals or actions. He
suggested modifying 2.1 Preparing a Marketing Plan to include items a) work
with GROW Farmington to create an economic development message and g)
promote Farmington businesses via a shop local program, and considered the rest
to be task oriented. Member Bonar's objective was to reduce the document to
five pages or less. Member May suggested taking time at the EDA meetings to
discuss what has been done, what is working and what is not, are we going in the
right direction, etc. We can talk about actions, not plans. City Planner Smick
noted that is what we did with GROW and a lot ofthings were accomplished.
Member Jolley felt the GROW Farmington people were grass roots people that
don't particularly understand process, but wanted to suggest what they think will
make the community more vibrant and grow. We got a lot of that at the
beginning when people were in place that had different roles in the community.
Then we go to staff for the plan which makes the process. The EDA is like a
supervisory board. We need a system.
Member Bonar asked for an updated time line for the six strategies from the
ICMA study done in 2007. The six strategies are:
- Create an economic development framework
- Understand Farmington's market
- Coordinate comprehensive plan with economic development strategy
- Create adequate staff and technical capacity to support economic development
activities
- Unification of all groups behind the economic development strategy
- Ensure necessary financial resources to support economic development activities
Member May asked if we are actively involved in attending organizations for
commercial real estate developers, etc. We tend to stay in our own bubble and we
EDA Minutes (Regular)
December 27,2011
Page 4
need to get out there and network even if we just listen to what others are saying.
She does not hear about staff being involved in things like that. Economic
Development Specialist Hansmeier noted she does attend Economic Development
Association of Minnesota conferences, and the Young Professionals Group, but
not realtor events. Member Larson spoke with someone who is a commercial real
estate agent and mentioned he does not see anyone from Farmington at realtor
events. Member Larson invited him to an EDA meeting to present his ideas for
attracting businesses. Member May was involved with an organization and won a
membership to a shopping center association. There were 1,000 people there
from bankers to developers. She suggested calling other cities to see what they
are involved in and what we might benefit from. She realized it is time
consuming and there is a cost involved, but we need to create an outside presence.
Chair Bartholomay asked if staff has had dialog with the department of DEED.
Staff speaks with their business development staff. Member May felt we should
get in front of businesses that are building and expanding and find out what they
are looking for such as medical technology.
City Administrator McKnight felt staff had enough direction to summarize the
strategic plan into four priorities and bring it back to the EDA. Member Donnelly
commented on the pictures on the cover and felt they should be more business
oriented.
Member May asked if there was an update on Vermillion River Crossings. Staff
spoke with the broker two months ago, but was not sure of the current status.
There was a larger user interested, but it would take a couple years. Staff is not
aware of the status on the foreclosure process. Members requested staff obtain an
update on the current status of the development.
8. NEW BUSINESS
a) CDBG Allocation - Program Year 2012
Each year the City applies for grant funds and an application needs to be
submitted as to how those funds will be used. In program year 2012 there is
$35,000 in CDBG funds available. Staff recommends directing the funds to the
residential rehabilitation program which directly benefits Farmington
low/moderate homeowners. The current funds are committed and there are more
requests. There is still $23,800 available in the micro-enterprise assistance/rent
assistance program. Member Bonar recalled an individual at the Planning
Commission meeting requesting information on the old Dakota Electric building.
Staff will contact him regarding the micro-enterprise fund. Member May
wondered how people starting a business know this assistance is there. It has
been advertised in the City newsletter and on the website. Member Jolley asked
how residents will be aware this money is available. Economic Development
Specialist Hansmeier noted we utilize all the same media as in the past, the
County and CDA advertise it, we have brochures in the lobby, etc. Member
Jolley suggested a good avenue would be the banks as people come in to ask for
assistance. Staff noted the program is administered by the County; the City does
not directly loan the funds. MOTION by May, second by Larson to recommend
the program year 2012 CDBG funds amounting to $35,000 go to the residential
rehabilitation program. APIF, MOTION CARRIED.
EDA Minutes (Regular)
December 27,2011
Page 5
9. CITY STAFF REPORTS
Economic Development Specialist Hansmeier noted Dr. Dungy has received his full
Certificate of Occupancy and they are moving in and will open in a few days.
Member Bonar spoke with Chair Bartholomay regarding the excellent opportunity we
have with the upcoming Community Expo. Although the City has a strong presence he
asked if the EDA has its own table and if there is something we should ask or say to the
public. Chair Bartholomay noted this is a prime opportunity to get in front of people and
businesses. Member Bonar felt we should ask questions and develop talking points.
Member Donnelly suggested asking what is Farmington missing or what is the greatest
need? Member May suggested asking about networking opportunities as we have a
working community and a lot of realtors. It might be interesting to hear their
suggestions. Chair Bartholomay suggested having a box for residents to drop in ideas.
Member Bonar asked how do we make sure the residents in north Farmington come to
the southern part of town. Mr. Rath felt there was no easy answer. The FBA has ten
members from the north. The Expo is a good opportunity to shake business people's
hands and thank them for being here. Member Larson noted it is a good time to promote
shopping local.
Member Larson was concerned about not knowing the status of Vermillion River
Crossing as that is a good part of our commercial/retail area that can be developed. He
asked that staff check on this in the near future. Residents want a grocery store. He
suggested staff talk to Rainbow or Cub and let them know about Farmington and find out
what they need before they would be willing to build here. That will give us something
to plan for. He also suggested contacting chain restaurants such as Denny's to find out
what they are looking for. Comfort Inn contacted us three years ago, but we did not have
enough events. We need to get the data together on weekend events, tournaments, etc. to
sell a plan. We need to be more proactive in letting people know what we have available.
Member May stated that falls back to networking and creating relationships.
10. ADJOURN
MOTION by Larson, second by May to adjourn at 8:03 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
51,
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO:
EDA Members
FROM:
Tina Hansmeier, Economic Development Specialist
SUBJECT:
Contract for Private Development - Certificate of Completion (McVicker Lot)
DATE:
January 23, 2012
INTRODUCTION
Attached for your review and approvaLis the Certificate of Completion specific to the Contract
for Private Development between the EDA and Linden K. Dungy/Philippians 4:19, LLC for the
development of the McVicker lot.
DISCUSSION
According to Section 7.1 of the contract, the EDA will provide the developer with a Certificate of
Completion after substantial completion of the site improvements. The improvements include
the construction of the building, installation of landscaping and the private sidewalk. All
improvements have been completed and a full Certificate of Occupancy was issued December
21, 2011.
The proposed walkway that will be located on the southern portion of the property will be
installed as soon as weather permits. The design and installation of this walkway are the
responsibility of the EDA.
ACTION REQUESTED
Approve and execute the attached Certificate of Completion.
. Re~ectfUIIY SU.b~ltted'
~\./ .
Tina Hansmeier,
Economic Development Specialist
EXHIBIT "D"
CERTIFICATE OF COMPLETION
The undersigned hereby certifies that ., ("Developer") has fully
complied with its obligations to construct the Minimum Improvements under that document titled
Contract for Private Development dated April 25, 2011, by and between the Economic Development
Authority in and for the City of Farmington (the "EDA") and Developer, as amended by First
Amendement to Contract for Private Development dated May 23,2011, Second Amendment to
Contract for Private Development dated June 6, 2011 and Third Amendment to Contract dated June
27,2011, and that Developer is released and forever discharged from its obligations under the
Agreement with respect to the obligations of Developer, and its successors and assigns, to construct the
Minimum Improvements, and the EDA waives any right, title or interest it may have in the Property,
including a right of reverter. The Dakota County Recorder's Office is hereby authorized to accept for
recording the filing of this instrument, to be a conclusive determination of the satisfaction and
termination of the covenants and conditions of the Contract for Private Redevelopment described
above.
IN WITNESS WHEREOF, the EDA has caused this Certificate to be duly executed in its name
and behalf on or as ofthe date first above-written.
Economic Development Authority in
and for the City of Farmington
By:
Its Chair
By:
Its Executive Director
STATE OF MINNESOTA )
)ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this _ day of , 20---,--, by
and , the Chair and Executive Director, respectively, of the Economic
Development Authority in and for the City of Farmington, Minnesota, a public body corporate and
politic under the laws of the State of Minnesota, on behalf of the public body corporate and politic.
Notary Public
. I
Se,
Major Economic Development Activities
January 2012
Prepared By: Tina Hansmeier
2012 Active Commercial Projects
AK Performance Graphics (interior/exterior renovation)
CDA Senior Housing (new construction)
Pizza Man Bar & Grill (interior remodel)
ACE Hardware (interior remodel)
Kwik Trip (addition/remodel)
CDA Twin Ponds Phase II (new construction)
Trinity - Memory Care Group Home (new construction)
2011 Commercial Certificate of Occupancy's Issued
Blondies - Bar expansion (remodel)*
Dodge Middle School- interior remodel
Immanuel Dental (new construction)
This Little Piggy (interior renovation)
Rising Stars Daycare NKA Magnificent Me (interior build out)
Pizza Hut (build out)
Savers Choice Market (Econo) (interior remodel)
Anytime Fitness (build out/addition)
Farmington High School Minute Clinic (interior remodel)
NAPA Auto Parts (build out)
RP Holdings - office space 400 Oak Street (build out)
Schmitz-Maki Arena (ice system replacement)
Smiles for Life Dentistry (build out)
In 2011, a total of 13 certificates of occupancy were issued.
2011 Residential Permits
A total of 144 new residential permits were issued in 2011 (66 CDA Senior Apt, 26 Twin Ponds Phase II, and 52
single-family homes).
In 2010, a total of 95 new residential permits were issued. All residential permits issued were for new single-
family homes.
Theisen Insurance GrouD (115 Elm Street. Suite J)
Theisen Insurance Group - Farmers Union Agency opened January 5 at 115 Elm Street, Suite J (across from
Savers Choice). Jerry Theisen purchased the agency from Wade Motter who owned and operated the agency
in Farmington for the past 20 years. Wade Motter's office was located at 821 3rd Street.
Self Serve Car Wash (8 Eil!hth Street)
A ribbon cutting is scheduled for Monday, January 23 at 4pm to celebrate the improvement made to
the property including the new automatic car wash bay.
TEH
Page 1
1/18/2012
Trinitv - Memory Care Facilitv
Elizabeth Letich is Trinity's new administrator after Rich Ludwig retired. The exterior shell ofthe
memory-care building is up and work will begin on the interior soon.
VintaRe MarketDlace
Will now be open the third and fourth weekends of each month as well as when something special is
going on in town.
TEH
Page 2
1/18/2012
lee-
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO: EDA Members
FROM: Lee Smick, City Planner
AICP, CNU-A
SUBJECT: Economic Development Strategic Plan - Executive Summary
DATE: January 23,2012
INTRODUCTIONIDISCUSSION
On December 28, 2011, The EDA directed staff 'to provide an executive summary of the
Strategic Plan shown at the meeting. Staff has provided the summary attached to this memo.
Additionally, staff has included items that are completed from the Strategic Plan from July 2007
to present time. Staffhas also included a tracking sheet for the status of the strategies.
ACTION REOUIRED
Review the Executive Summary and make comments.
ECONOMIC DEVELOPMENT STRATEGIC PLAN
Executive Summary
January 2012
The City's Economic Development Authority (EDA) promotes the retention and expansion of existing
businesses, and the attraction of new businesses to the community in order to endorse a diversified
tax base, additional job opportunities, and convenient shopping options for its residents.
The following is an executive summary of Farmington's Economic Development Strategic Plan which
will enable the EDA to focus its efforts to achieve desired results. The plan will be developed to guide
the work of the EDA and staff over the next two to three years.
Priority #1: ORGANIZATIONAL PLAN - UNITE
A unified effort amongst various stakeholders is necessary for successful implementation of the plan.
Objective (Organize for Success): Develop an organizational plan.
1. Review economic development vision and mission.
2. Define roles of staff and EDA Board, and identify stakeholders.
3. Ensure local regulations work to benefit economic growth.
4. Prepare summary of funding sources for supporting operations and management of economic
development initiatives.
5. Determine how/where GROW Farmington elements and initiatives are appropriate in
Economic Development Strategic Plan.
Items completed: Vision and mission have been set; Improved internal communication about
development projects; ongoing internal business friendly approach for all development and/or infill
projects; Downtown Commercial District defined and design standards approved; GROW Farmingt_on
partnership is ongoing and process to align economic efforts and initiatives will be refined by newly
established Community Leadership Steering Committee; Business Development Grant and
Commercial Rehabilitation grant programs created and grants awarded to five different businesses.
Priority # 2: MARKETING - PROMOTE
Marketing is a tool of Economic Development that has two functions, to improve and to promote a
community as a viable location for economic activity. Great economic development initiatives
involve the entire community working together to improve the local "product" while the EDA works
to improve the awareness and perception of the community overall.
Objective (Promoting for Success): Market Farmington to bring business and quality housing
development to the community.
1. Determine a unified message.
2. Identify industry sectors to target (Le. industrial, retail, office).
3. Prepare a marketing plan.
4. Create a "shop local" program.
Items completed: Farmington's Business Guide was created and is maintained regularly; Economic
Update was created and published monthly for 3 years; Two (2) Realtors Forums held; Unified
messages have been proposed; staff attends networking events locally and regionally, Economic
Development section of website created/maintained; ribbon cuttings coordinated, promoted and
press releases provided to local news papers; Farmington 1st Flyer created (top 10 reasons to shop
local) .
Priority #3: BUSINESS RETENTION AND EXPANSION - UNITE
Existing businesses are significant contributors to the local economy and tax base and a healthy and
vibrant local economy depends on their well-being. Statistics show that existing businesses create
60%-90% of all new economic growth in a community. Business retention and expansion efforts will
be defined to support existing businesses, assist with expansions that add jobs, increase their
competitiveness, and help them withstand economic difficulties. It's imperative that we build upon a
coordinated effort between the Economic Development Authority and key players to assistant with
retention and expansion efforts.
Objective (Maintaining for Success): Build solid working relationships with all existing merchants,
service providers and businesses.
1. Define the structure of a business retention and expansion program.
2. Create an environment where businesses can prosper and grow.
3. Develop partnerships throughout the region.
4. Develop a program for regular open communication between local officials and existing
business owners.
5. Prepare a redevelopment plan for the downtown area.
Items completed: Farmington Business Ass.ociation (FBA) , Farmington-Business Networking
International (BNI), and Dakota County Regional (DCR) Chamber of Commerce meetings and
networking events are attended regularly; Created and implemented the Business Outreach
Program; Available Space spreadsheet maintained; business incentive programs created (Business
Development & Commercial Rehab); sale of McVicker lot (expansion of Immanuel Dental).
Priority #4: BUSINESS RECRUITMENT - BRAND
Farmi'ngton will continue to grow and reinvent its economy by new businesses locating in the area. To
attract businesses the City must have an environment that is conducive for businesses to locate here.
The principal focus of the City's efforts should be to diversify the tax base, create a broad range of
employment opportunities, and provide necessary goods and services for local residents to ensure
the highest "quality of life" possible while promoting a positive image of the city in general, and its
business environment in particular.
Objective (what we want to achieve): Increase employment opportunities and local tax revenue.
1. Create a business attraction team that will identify high potential business sectors; compile
information of interest to business prospects, and that can demonstrate that Farmington is a
profitable place to do business.
2. Develop marketing initiative to attract targeted businesses and jobs.
3. Build, execute, and maintain a business recruitment program
4. Identify desired businesses.
5. Provide "shovel ready" initiatives (discuss the city's role) to facilitate future commerce park
development.
Items completed: Established a Clear Downtown Boundary; Instituted Downtown Design
Standards; Promote Infill Development; Promote available commercial buildings; Attended
webinars; Microenterprise Grant program created; sale of EDA - owned property results in two
(2) new businesses locating in Farmington.
I .
- . Responsible Party Dates
Action Status
Priority #1: ORGANIZATIONAL PLAN - UNITE EDA
1. Review economic development vision and mission. Proposed Economic Development Specialist
EDA
2. Define roles of staff and EDA Board, and identify stakeholders. Proposed Economic Development Specialist
Downtown Business Standards Economic Development Specialist/Planning Jun-10
3. Ensure local regulations work to benefit economic growth. Continued Review
4. Prepare summary of funding sources for supporting operations and management of Proposed EDA.
Economic Development Specialist
economic development initiatives.
5. Determine how/where GROW Farmington elements and initiatives are appropriate in Steering Committee Met Steering Committee
Economic Development Strategic Plan.
Priority # 2: MARKETING - PROMOTE GROW Members
1. Determine a unified message. Grow Farmington effort
EDA
2. Identify industry sectors to target (i.e. industrial, retail, office). Proposed Economic Development Specialist
EDA
3. Prepare a marketing plan. Proposed Economic Development Specialist
Farmington Friendly EDA
4. Create a "shop local" program. Farminaton First Economic Development Specialist
Priority #3: BUSINESS RETENTION AND EXPANSION - UNITE EDA
1. Define the structure of a business retention and expansion program. Proposed Economic Development Specialist
EDA
2. Create an environment where businesses can prosper and grow. Proposed Economic Development Specialist
EDA
3. Develop partnerships throughout the region. Proposed Economic Development Specialist
4. Develop a program for regular open communication between local officials and existing Ongoing Economic Development Specialist
business owners. EDA
5. Prepare a redevelopment plan for the downtown area. Proposed Economic Development Specialist
Priority #4: BUSINESS RECRUITMENT - BRAND
1. Create a business attraction team that will identify high potential business sectors; compile EDA
information of interest to business prospects, and that can demonstrate that Farmington is a Proposed Economic Development Specialist
profitable place to do business. EDA
2. Develop marketing initiative to attract targeted businesses and jobs. Proposed Economic Development Specialist
EDA
3. Build, execute, and maintain a business recruitment program Proposed Economic Development Specialist
EDA
4. Identify desired businesses. Proposed Economic Development Specialist
5. Provide "shovel ready" initiatives (discuss the city's role) to facilitate future commerce park EDA
Proposed Economic Development Specialist
development.
LAN
T
k'
Sheet
c:g<:<..,
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farrnington.mn.us
TO:
EDA Members
FROM:
Tina Hansmeier, Economic Development Specialist
SUBJECT:
2011 Public Service CDBG - Scholarship Program
DATE:
January 23, 2012
INTRODUCTION
I would like to discuss with the EDA the idea of utilizing 2011 Public Service CDBG funds to offer qualifying
individuals the opportunity for a "scholarship" to participate in a fee-based activity offered by the Rambling River
Center.
DISCUSSION
The City received approval of its 2011 CDBG application whereby a portion of program year 2011 CDBG funds
would be allocated towards funding a new part-time Rambling River Center staff position. After all applications
were approved, all cities within Dakota County were informed that a new understanding of the requirements to
utilize CDBG for public service activities was received from HUD and the part-time staff position is no longer a
viable option.
However, the 2011 Public Service CDBG funds can be utilized to provide persons participating in a fee-based
activity with a scholarship. To be eligible for a scholarship the individual requesting a scholarship would have to be
62 years in age or older and/or between the ages of 50 and 61 years of age with low-to-moderate income. The
total amount of CDBG allocated to the 2011 Public Service activity is $16,000.
Some program specifics that have been discussed include the following:
. Maximum scholarship amount per calendar year: $60/person
. Applicants must be residents living within the boundaries of ISD #192
. Scholarships will only be granted if funds are available.
ACTION REQUESTED
This item is for discussion purposes only; no action is requested at this time. If the EDA is generally in favor of the
idea of creating a "scholarship" program to utilize the existing 2011 CDBG Public Service dollars, direct staff to
formalize a program and bring it before the City Council for approval.
Respectfully submitted,
Tina Iiansmeier, Economic Development Specialist
FARMINGTON COBG STATUS REPORT --- FUND BALANCES
31-Dec-11 Quarter 2 FFY2011
Activity 2004 2006 2007 2008 2009 2010 2011 Total Percent
Residential Rehabilitation $584.12 $1,933.96 $19,109.19 $21,500.00 $43,127.27 28.0%
Commercial Rehabilitation $29,800.00 $23,700.00 $53,500.00 34.8%
Business Development Grant $17,510.00 $17,510.00 11.4%
Public Service - Senior Center $16,000.00 $16,000.00 10.4%
Microenterprise $23,800.00 $23,800.00 15.5%
TOTAL (by year) $584.12 $1,933.96 $17,510.00 $29,800.00 $19,109.19 $45,200.00 $39,800.00 $153,937.27 100.0%
TOTAL BUDGET 63,669.00 60,800.00 60,800.00 59,600.00 109,965.00 47,700.00 39,800.00
PERCENT EXPENDED BY YEAR 99.1% 96.8% 71.2% 50.0% 82.6% 5.2% 0.0%
Note:
The fund balances may include project administration.
FY2011 Spenddown Ratio
3.87