HomeMy WebLinkAbout05/29/12
A Proud Past - A Promising Future
Committed to Providing High Quality, Timely and Responsive Service to All of Our Customers
Water Board Agenda
May 29, 2012
File Copy
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AGENDA
REGULAR WATER BOARD MEETING
Monday, May 29, 2012
7:00 PM
Council Conference Room 169
430 Third Street · Farmington, MN 55024
1) Call to Order
2) Approve Agenda
3) Approve Minutes - Apri123, 2012
4) Continued Business
a) Water Board Ordinances and Policies Discussion
b) Approve Water Board Loan to City for Purchase of New Fire Truck
c) Water Board Investments Discussion
5) New Business
a) Water Patrol Discussion
6) Approve Bills - Finance
7) Open Forum
8) Adjourn
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Summary
REGULAR WATER BOARD MEETING
Tuesday, May 29, 2012
7:00 PM
Council Conference Room 169
430 Third Street · Farmington, MN 55024
Members Present: Weierke, Jensen
Members Absent: Snobeck
Staff Present: City Engineer Schorzman, Administrative Assistant Miller.
1) Call to Order: The meeting was called to order at 7:00PM by President
Weierke.
2) Approve Agenda: The agenda was approved as presented.
3) Approve Minutes - April 23, 2012: Motion by Jensen, second by Weierke to
approve the minutes as presented. APIF, Motion Passed.
4) Continued Business
a. Water Board Ordinances and Policies discussion - Motion by
Weierke, second by Jensen to adopt the Water Board Ordinances and
Policies and forward the Waterworks Ordinance revisions to the City
Council for approval. APIF, Motion Passed.
b. Approve Water Board Loan to City for Purchase of New Fire Truck-
Motion by Jensen second by Weierke to accept the Interfund Loan
agreement as presented. APIF, Motion Passed.
c. Water Board Investments Discussion - Engineer Schorzman and the
members discussed the investments information. Informational only.
5) New Business
a) Water Patrol Discussion - The Community Service Officer is resigning to
take a full time position in another community. Members discussed options
for water patrol this year. After discussion it was the consensus to advertise
for a temporary part-time person to do water patrol for this season.
Engineer Schorzman will talk to Human Resources regarding placing an ad
for the temporary position.
6) Approve Bills - Engineer Schorzman noted that the Rivertown Newspaper bill
was incorrectly coded and should be removed from the list of bills. Motion by
Weierke second by Jensen to approve the bills in the amount of $31,707.22.
APIF, Motion Passed.
7) Open Forum - Member Jensen asked about the well noise at well #8.
Engineer Schorzman noted that it could have to do with the coating on the
windings in the motor. The coating could be too thin or broken, according to
the representative. Nothing can be done without replacing the motor. It was
suggested to spec out operating decibel levels for future motors.
8) Adjourn: Motion by Jensen, second by Weierke to adjourn at 8:16 pm. APIF,
motion passed.
INTERaFUND LOAN AGREEMENT
CITY OF FARMINGTON GENERAL FUND/CITY OF FARMINGTON WATER FUND
This Loan Agreement ("Agreement") is made and entered into as of this
7th day of Mav.2012 . by and between the CITY OF FARMINGTON
GENERAL FUND ("Borrower") and the CITY OF FARMINGTON WATER FUND ('Water
Board").
REelT ALS
A. The Water Board has established a fund balance for future needs. This fund balance is
sufficient enough so that a portion can be loaned on a short-term basis without detriment of
any function or project for which the loan was established. lending these funds does not
prevent the water board from meeting its financial obligations. The Council and Water
Board have determined that the Water fund may extend a loan to the General fund for the
purpose of purchasing a Fire truck. The loan may also be used for all costs associated with
the purchase of the fire truck including costs associated with the request for proposals
... ...... mm (RFP),travel;etc("Equipmenf')..
B. Interfund loans are not prohibited by the Office of the State Auditor, provided that no
more than 75% of the fund balance is loaned. This loan is well within this requirement.
C. The Borrower wishes to borrow funds from the Water Board by executing this Agreement
and using the proceeds of the Joan made by the Water Board to the Borrower hereunder to
finance the acquisition of a Fire Truck (the "Equipment") described in the proposal provided
by Pierce. Such loans shall not be used to balance the budget of the Borrowing Fund: nor
shall they deter any function or project for which the Loaning Fund was established.
D. Both the Council and the Water board have determined that it is In the best interest of th~
City (both funds) to fund the Equipment internally rather than bond.
E. The City (General Fund) has the taxing authority to repay the loan. The loan will be
repaid from an annual tax levy over five years (2013-2017) in ten (10) semi-annual
installments.
NOW, THER.EFORE, in consideration of the mutual covenants contained
herein and other valuable consideration, the receipt and adequacy of which is hereby
acknowledged, the parties agree as follows: .
82
AGREEMENT
1. Loan Agreement.
(a) Subject to the conditions set forth herein, The Water Board agrees to extend a loan ("Loan")
to The General Fund in the amount of up to five hundred sixty five thousand Dollars .
($ 565.000.00 ) (the "Loan Amounf'). Notwithstanding anything to the contrary contained
herein, the Loan Amount shall not in any event exceed the actual cost of the Equipment and
related expenses. The Loan Amount shall be adjusted, if necessary, prior to disbursement
of the Loan Amount to an amount equal to the actual cost of the Equipment and associated
expenses. Any adjustment of the loan amount by the Finance Director shall be made on the
basis of the best available written evidence of the actual cost of the Equipment. This
Agreement, together with the Resolution, and the documents and instruments attached to or
referenced in this Agreement are collectively referred to herein as the "Loan Documents."
(b) The term ofthe Loan and this Agreement shall be five (Q) years from June 30, 2013, whicl:1
is the budget year following the date the proceeds of the Loan are first disbursed to the
Borrower.
(c) Interest shall accrue on the unpaid principal balance of the Loan Amount from the date first
disbursed to the General fund at an interest rate oftwo percent (2%)per annum.
(d) The General Fund promises to pay to the Water Fund, without deduction or offset, the loan
amount and the interest accrued thereon as provided on the enclosed amortization
schedule. Semi-annual installments will be made on the loan. These payments will
originate as part of the City's tax levy against all taxable properties within the City of
Farmington. and will be adopted as part of the City's budget and tax levy from 2013-2017.
2. Use of Proceeds.
All proceeds of the loan shall be used by the General Fund for the sole purpose of paying
for the reasonable costs and expenses related to the purchase of the Equipment, and in
connection therewith the General Fund shall comply with all requirements set forth herein,
loan documents.
3. Disbursement Procedures.
(a) Upon approval by the City Council and the Water Board, and a written request from the Fire
Chief, the Finance Director will disburse the funds as needed to pay for the Equipment and
any associated expenses.
(b) The loan will be set up within the City's financial statements to reflect an Interfund Advance.
4. Reports.
The Finance Director agrees, upon the request of the Council or the Water Board, to
promptly deliver a written status report regarding the loan.
5. Amendment of Agreement.
No modification, rescission, waiver, release or amendment of any provision of this
Agreement shall be made except by a written agreement executed by the City Council and
the Water Board.
83
6. Relationship of Borrower and Cltv.
The relationship of General Fund and Water Board pursuant to this Agreement is that of
debtor and creditor.
7. General.
Time is of the essence of this Agreement and of each and every provision hereof. This
Agreement, together with the other loan Documents, constitutes the entire agreement
between the parties hereto, and there shall be no other agreement regarding the subject
matter thereof unless signed in writing by the party to be charged.
8. Counterparts.
This Agreement may be executed in several counterparts, each of which shall be deemed
an original, and all of such counterparts together shall constitute one and the same
instrument.
Water Board Chair
Mayor
City Administrator
84
RESOLUTION NO. R20 - 12
AUTHORIZING AN INTERFUND LOAN FROM THE WATER FUND
TO THE GENERAL FUND
Pursuant to due call and notice thereof a regular meeting of the City Council of the City of
Fmmington, Minnesota was held in the Council Chambers of said City on the ih day of May
2012 at 7;00 p.m.
Members present: Larson, Bm1holomay, Donnelly, Fogmty, May
Members absent: None
Member Fogalty introduced and Member Bmtholomay seconded the following resolution:
WHEREAS, the City of Farmington has approved the purchase of a new pumper fIre ttuck; and
WHEREAS, the Council has determined it is in the best interest of the City to finance the truck
internally; and
WHEREAS, the Water fund has sufficient funds within its fund balance to be loaned on a short-
term basis without detriment of any function 01' project for which the fund was established; and
WHEREAS, the City has the taxing authority to repay the loan; and
WHEREAS, the loan will be repaid from an aruma 1 tax levy over five years (2013-2017) in ten
(10) semi-annual installments; and
WHEREAS, the City of Farmington desires, by this resolution, to document the loan to the
General fund, and to express the terms and conditions of the loan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington,
that:
1. An Interfund loan in the amount of up to a total of$565,OOO (not to exceed the purchase
price and other costs associated with the purchase) be approved from the Water Fund to
the General Fund' such loans to be re aid over five 5) years with an annual interest rate
of two (2) percent.
2. Semi-annual installments will be made on the loan. These payments will originate as patt
of the City's tax levy against all taxable propeliies within the City of Farmington, and
will be adopted as pmt of the City's budget and tax levy from 2013-2017.
This resolution is adopted by recorded vote of the City of Farmington City Council in open
session on the th day of May, 2012.
~~~---
~ayor Todd Larson
Attested to the ~./- 4 day of May, 20 I 2
f
SEAL
Water Department
Monthly W orl( Report
May, 2012
Matt Waltman
1. Check wells; daily
2. Daily water sample (fluoride and chlorine); daily
3. Read monthly meter route.
4. Read misc. meters: move outs, move ins, rereads.. . daily
5. Take monthly bacteria samples and subm~t to state (bacteria samples
are taken once a week.)
6. Install Orion registers and seal meters on new homes.
7. Water turn on's and shut offs.
8. Fill chemicals tanks at all wells. {chlorine, fluoride, poly}
9. Flush sand traps for chlorine booster pumps at wells #3 #5 #6 #7 and
#8.
I O.Flush out lines at eye rinse in wells #5 #6 #7 and #8.
II.Take drawdown and static at all wells.
I2.Check cathotic protection in tower.
13.Exercise Gate-valves throughout the City.
I4.Run generator at well #4
I5.Mow, trim and spray well sites and tower sites 12 sites total
I6.Replace four way solenoid valve at well # 1.
17. Greased pumps at all well houses.
I8.Filled up Daisy Knoll water tower, and put online.
I9.Turned on all irrigation at well sites.
20.Repaired broken hydrant at the north end of 1 st street.
2I.Raised hydrant in Fairgrounds.
22.Blacktopped 19362 Evening Star Ct. from water leak during winter.
CITY OF FARMINGTON
SCHEDULE OF INVESTMENTS
30-Apr-12
DATE 12/31/2011 12/31/2012
INSTITUTION TYPE YEILD PURCHASE MATURITY BALANCE BALANCE
MON EY
4M FUND MKT VARIES VARIES VARIES 3,026.97 3,026.97
Round Bank Money Mrkt 1.25% 2,144,995.97 2,149,009.32
PREMIER BANK CD l1.00% I 3/1/2011 3/1/2012 245,000.00
SMITH BARNEY CD 3.00% 3/11/2009 3/12/2012 96,000.00
SMITH BARNEY CD 4.00% 4/9/2008 4/9/2012 96,000.00
SMITH BARNEY CD 4.00% 4/11/2008 4/11/2012 96,000.00
RBC CAPITAL CD 3.45% 2/13/2008 5/15/2012 97,423.76 97,423.76
SMITH BARNEY CD 4.15% 5/21/2008 5/21/2012 96,000.00 96,000.00
SMITH BARNEY CD 4.35% 9/24/2008 9/24/2012 96,000.00 96,000.00
SMITH BARNEY CD 4.75% 12/5/2007 12/5/2012 96,000.00 96,000.00
SMITH BARNEY CD 4.60% 1/16/2008 1/16/2013 96,000.00 96,000.00
SMITH BARNEY CD 3.80% 2/13/2008 2/13/2013 96,000.00 96,000.00
RBC CAPITAL CD 3.75% 2/19/2008 2/19/2013 98,000.00 98,000.00
RBC CAPITAL CD 3.75% 2/20/2008 2/20/2013 99,000.00 99,000.00
PREMIERE CD 1.25o/~ 3/1/2011 3/1/2013 240,000.00 240,000.00
PREMIERE CD 0~50% 3/1/2012 3/1/2013 245,000.00
--
SMITH BARNEY CD 4.30% 3/19/2008 3/9/2013 96,000.00 96,000.00
SMITH BARNEY CD 4.30% 3/19/2008 3/19/2013 96,000.00 96,000.00
SMITH BARNEY CD 3.15% 4/1/2009 4/1/2013 96,000.00 96,000.00
SMITH BARNEY CD 3.40% 6/4/2009 6/10/2013 150,000.00 150,000.00
SMITH BARNEY CD 3.40% 6/4/2009 6/10/2013 150,000.00 150,000.00
SMITH BARNEY FHLMC 4.00% 7/15/2003 6/12/2013 197,733.33 197,733.33
RBC CAPITAL CD 1'.1 0% j 11/25/2011 11/25/2013 100,000.00 100,000.00
RBC CAPITAL CD 1.00% _ 12/2/2011 12/2/2013 200,000.00 200,000.00
RBC CAPITAL CD 1.00% 12/23/2011 12/23/2013 100,000.00 100,000.00
SMITH BARNEY CD 4.75% 12/24/2008 12/24/2013 96,000.00 96,000.00
SMITH BARNEY CD 4.75% 12/24/2008 12/24/2013 96,000.00 96,000.00
SMITH BARNEY CD 4.10% 12/31/2008 12/30/2013 96,000.00 96,000.00
RBC CD 1.6'0% W( 1/13/20f2- 1/13/2014 200,000.00
SMITH BARNEY CD 1.250/01 9/7/2011 9/8/2014 100,000.00 100,000.00
RBC CD 1.40%1' 9/30/2011 9/30/2014 100,000.00 100,000.00
RBC CD 1 :50% 'I 10/28/2011 10/28/2014 100,000.00 50,000.00
RBC CD 1.55% )11/3/2011 11/3/2014 100,000.00 100,000.00
RBC CD 1.40%. 11/24/2011 11/24/2014 100,000.00 100,000.00
RBC CD 1.40%-_ 12/1/2011 12/1/2014 200,000.00 200,000.00
SMITH BARNEY CD 5.00% 12/5/2007 12/5/2014 96,000.00 96,000.00
RBC CD 1.25%' 12/22/2011 12/22/2014 100,000.00 100,000.00
RBC CD 1.15% . 12/30/2011 12/30/2014 200,000.00 200,000.00
SMITH BARNEY CD 4.85% 1/16/2008 1/16/2015 96,000.00 96,000.00
SMITH BARNEY CD 4.00% 2/8/2008 2/9/2015 96,000.00 96,000.00
SMITH BARNEY CD 4.00% 2/8/2008 2/9/2015 96,000.00 96,000.00
SMITH BARNEY CD 4.00% 2/8/2008 2/9/2015 96,000.00 96,000.00
SMITH BARNEY CD 1.00% - 3/23i20f1 3/23/2015 100,000.00
RBC CD 0.90% I 5/3/2012 5/3/2015
SMITH BARNEY CD 1r;65o/~1 9/30/2011 9/30/2015 100,000.00 100,000.00
RBC CD 1.75%' 11/16/2011 11/16/2015 100,000.00 100,000.00
RBC CD 1.00% 12/30/2011 12/30/2015 100,000.00 100,000.00
RBC CD 1.00% . 4i12/201~ 4/12/2016 100,000.00
RBC CD 1.00%, 4/25/2012 4/25/2016 200,000.00
RBC FNMA 2~00% _ 6/22/2011 6/22/2016 100,000.00 100,000.00
RBC FNMA J:'75%. 7/11/2011 7/11/2016 200,000.00
WELLS FARGO FHLMC 7/27/2011 7/27/2016 100,000.00
SMITH BARNEY CD ~2.00% 10/5/2011 10/5/2016 100,000.00 100,000.00
RBC CD 1.05% 4/12/2012 10/12/2016 100,000.00
RBC FNMA 10~75%. 12/27/2011 12/27/2016 100,000.00 100,000.00
WELLS FARGO CD 1.85% - 2/1/2012- 2/1/2017 200,000.00 .
RBC CD 1.05% 4/11/2012 I 4/11/2017 100,000.00
RBC CD 1~15% 4/11/2012 4/11/2017 100,000.00
RBC CD 1.00% 4/18/2012 4/19/2017 200,000.00
RBC FHLB 1.00% . -2i21 iio 12 2/21/2019 100,000.00
RBC FHLMC 1.50% . 1/17/2011 7/17/2019 200,000.00
SMITH BARNEY FHLB ,2.00% 9/13/2011 12/13/2019 100,000.00
SMITH BARNEY FHLB 0;500/0]' 3/27/2011 3/27/2020 100,000.00
RBC FNMA 5/18/2011 5/18/2021 100,000.00 100,000.00
RBC FHLMC 11/17/2011 11/17/2021 100,000.00 100,000.00
RBC FHLMC 7/13/2011 7/13/2021 200,000.00 200,000.00
RBC FHLMC 9/16/2011 9/16/2021 200,000.00 200,000.00
RBC FHLMC 10/25/2011 10/25/2021 200,000.00
SMITH BARNEY FHLMC . ,w< 12/13/2011 12/13/2021 200,000.00
RBC CD 2.00% 1 12/21/2011 12/21/2021 100,000.00 100,000.00
RBC FHLMC 2.00% ! 12/29/2011 12/29/2021 200,000.00 200,000.00
RBC CD 2:00%1 12/30/2011 12/30/2021 100,000.00 100,000.00
RBC FHLB 1.7?%! 1/25/2012 1/18/2022 200.000.00
TOTAL INVESTMENTS 9,049,180.03 9,815,193.38
CD=Certificate of Deposit
CP=Commercial Paper
FHLMC, FNMA, HL = Federal "Agencies"
GO BOND, TI BOND = Municipal investments
65%
89%
11%
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