Loading...
HomeMy WebLinkAbout02.21.12 Council Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Christy Fogarty Terry Donnelly Julie May AGENDA REGULAR CITY COUNCIL MEETING FEBRUARY 21, 2012 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 1 S. ANNOUNCEMENTS/COMMENDATIONS a) Recognize Jessica Autey—Prudential Spirit of Community Award Recognized 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during "Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (2/6/12 Regular) (2/13/12 Workshop) Approved b) Adopt Resolution—Accept Donations Rambling River Center Renovation Project—Parks and Recreation R8-12 c) MN Shade Tree Short Course—Parks and Recreation and Natural Resources Approved d) Accept Resignation Heritage Preservation Commission and Rambling River Center Advisory Board—Administration Accepted e) School and Conference—Fire Department Approved f) January 2012 Financial Report- Finance Information Received g) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed. Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution- Approve Street Maintenance Services Joint Powers Agreement-Engineering R9-12 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. I Table of Contents Agenda 2 Recognize Jessica Autey- Prudential Spirit of Community Award Commendation 4 Approve Council Minutes (2/6/12 Regular)(2/13/12 Workshop) Regular Minutes 5 Workshop Minutes 11 Adopt Resolution Accept Donations to the Rambling River Center memo 18 resolution 19 MN Shade Tree Short Course MN Shade Tree Short Course 20 Accept Resignation Heritage Preservation Commission and Rambling River Center Advisory Board Memo 21 Letter 22 School and Conference Fire Department Memo 24 January 2012 Financial Report January 2012 - Memo 25 Jan 2012 Monthly Report 27 Approve Bills Bills 33 Adopt Resolution-Street Mainteance Joint Powers Agreement Adopt Resolution Sealcoat Joint Powers Agreement 022112 51 Sealcoat Joint Powers Agreement Resolution 022112 52 1 ); '1416 THE PRUDENTIAL SPI I'IT OF COMM UNITY AWARDS HONORING OUTSTANDING COMMUNITY SERVICE BY YOUNG AMERICANS February 7,2012 The Honorable Todd Larson 430 3rd Street Farmington,MN 55024 Dear Mayor Larson: We thought you'd like to know that Jessica Autey of Farmington is today being named one of the top youth volunteers in Minnesota for 2012,in the 17th annual Prudential Spirit of Community Awards. This is an extraordinary honor;more than 26,000 young people across the country participated in this year's program. As a Distinguished Finalist in this year's program,Jessica will receive an engraved bronze medallion at a local ceremony. A copy of the news release announcing this prestigious award is enclosed. The Prudential Spirit of Community Awards,created in 1995 by Prudential Financial in partnership with the National Association of Secondary School Principals(NASSP),are designed to emphasize the importance our nation places on service to others,and to encourage all young Americans to contribute to their communities. Students like Jessica represent the best of America's youth,and are role models to their peers and their communities. We hope you will take advantage of this opportunity to extend your congratulations and encouragement. You can contact Jessica at 17670 Fieldcrest Avenue,Farmington,MN, 55024,(952)953-6940. You also may want to consider inviting your honoree to talk about volunteering and the importance of community service at an upcoming town council meeting,proclaiming a special day of recognition,or issuing an official statement of commendation(suggested language is included). If you would like additional information,please call(973)802-4568,write to us at spirit @prudential.com,or visit spirit.prudential.com. Congratulations for having such an outstanding young person in your community. Sincerely, John R. Strangfeld JoAnn Bartoletti Chairman and CEO Executive Director Prudential Financial NASSP 751 Broad Street 16th Floor Newark,NJ 07102(973)802-4568 Fax(973)802-4718 spirit@prudential.com spirit.prudential.com I THE PRUDENTIAL IAL SPIRIT OF COMMUNITY AWARDS HONORING OUTSTANDING COMMUNITY SE9%U AY YOUNG ANTETICANS FOR IMMEDIATE RELEASE Contact: Harold Banks, Prudential Financial, (973) 802-8974 February 7, 2012 or(973)216-4833 or harold.banks @prudential.com MINNESOTA'S TOP TWO YOUTH VOLUNTEERS SELECTED IN 17th ANNUAL NATIONAL AWARDS PROGRAM Woodbury and Sartell students earn $1,000 awards, engraved medallions and trip to nation's capital Honors also bestowed on youth volunteers in Farmington, Rochester, Lewiston, St. Cloud, Woodbury and New Prauge ST. PAUL, Minn.—David Schommer, 18, of Woodbury and Michael Heim, 14, of Sartell today were named Minnesota's top two youth volunteers for 2012 by The Prudential Spirit of Community Awards, a nationwide program honoring young people for outstanding acts of volunteerism. David was nominated by Woodbury High School in Woodbury, and Michael was nominated by Sartell Middle School in Sartell. The Prudential Spirit of Community Awards,now in its 17th year, is conducted by Prudential Financial in partnership with the National Association of Secondary School Principals(NASSP). David, a senior at Woodbury High School,has written and produced television programs, public service announcements, educational videos, documentary films and other video projects with the goal of inspiring others and changing lives. "I strive to inspire others by developing an understanding of our common humanity, creating communication tools to improve humanity, and generating ideas into tangible offerings that can be enjoyed by others,"he said. David is the founding president and executive producer of a broadcasting network at his school, which features a program about interesting school topics and has become both a popular and effective —more— MINNESOTA'S TOP TWO YOUTH VOLUNTEERS SELECTED/Page Two communication tool for students. He used his writing and editing abilities to produce a variety of video projects for his community and school. He has made public service announcements about water conservation and safe driving, as well as videos about cancer awareness. In addition, David creates documentary films and video projects about special people,politics,history,health,the environment, music, science, sports and rural America. Some of these have won local and state awards. "My goal is to tell stories that will impact others...and change lives,"he said. Michael, an eighth-grader at Sartell Middle School, collected a truck-full of paper towels, napkins, disposable diapers, toilet paper and other paper products for a battered women's shelter. After being selected to travel to China as a student ambassador with the People to People program,Michael was challenged to collect paper goods for a charity of his choosing. He chose Anna Marie's Shelter in nearby St. Cloud. "Helping the battered women's shelter was important to me because our family has taken care of two foster children that came from abusive homes," said Michael. Since his goal was to fill an SUV with paper products in one week,he called his project"Stuff the Truck." After pondering the best way to conduct his paper drive,Michael decided to encourage his classmates to help. He made posters to publicize the week-long event and hung them around his school and church. He also made daily announcements to the student body to encourage donations. "The most difficult part of this project was finding a place at school to store all the paper products that were being brought in to stuff the SUV,"said Michael. "This was a good problem to have."In the end,Michael was able to deliver 300 rolls of toilet paper, 100 boxes of Kleenex, 176 rolls of paper towels, six boxes of disposable diapers, 80 packages of napkins,25 packages of baby wipes, as well as $150 in cash, to the shelter. "The whole stuffmg the truck was a memorable experience for me,"said Michael. "My heart leaped for joy at how generous the students and families at my school were." As State Honorees, David and Michael each will receive$1,000, an engraved silver medallion, and an all-expense-paid trip in early May to Washington, D.C.,where they will join the top two honorees from each of the other states and the District of Columbia for several days of national recognition events. Ten of them will be named America's top youth volunteers for 2012 at that time. Distinguished Finalists In addition, the program judges recognized six other Minnesota students as Distinguished Finalists for their impressive community service activities. Each will receive an engraved bronze medallion: —more— MINNESOTA'S TOP TWO YOUTH VOLUNTEERS SELECTED/Page Three Jessica Autey, 18, of Farmington, Minn., a member of the Girl Scouts of Minnesota and Wisconsin River Valleys in Brooklyn Center and a senior at Farmington Senior High School,made and distributed more than 200 Teen Activity Packets to the Minnesota Children's Hospital. Jessica, who worked on this project with a friend, earned the Girl Scout Gold Award for her volunteer work. Alexandra Grafe, 17, of Rochester,Minn., a senior at Mayo Senior High School, is an active member of the Teen Council through which she developed an anti-bullying campaign that has reached more than 5,000 students and community members, and is now being taught throughout Southern Minnesota. Alexandra implemented the campaign when her brother,who was born deaf, like her,was bullied,physically attacked and hospitalized. Kaitlyn Hennessy, 17, of Lewiston,Minn., a senior at Lewiston-Altura High School,has led numerous volunteer activities and fundraisers through"Souled Out," a prayer and community service group she started at her school. Under Kaitlyn's leadership,the group's accomplishments have included raising$750 for Haiti,helping to buy and pack more than 8,000 meals for hungry children, and gathering more than 100 toys for Toys for Tots. Kelsey Krueger, 18, of St. Cloud, Minn., a senior at St. Cloud Apollo High School, created and coordinated a hunger-fighting project for the past two years that involved more than 600 volunteers packing more than 130,000 meals for those in need. Kelsey,who plans to host this event annually,has also been actively involved in other charitable projects including raising more than$25,000 for the National Multiple Sclerosis Society. Acacia Ramberg, 18, of Woodbury, Minn., a senior at Stillwater Area High School,traveled to Japan after last year's earthquake and tsunami to teach English to junior high school students and help assist survivors in one of the country's hardest-hit regions. Acacia, who had visited Japan many times before, cleaned up debris from the disaster and helped move furniture into temporary housing facilities. Kaylah Smeby, 13, of New Prauge,Minn., a seventh-grader at New Prauge Middle School, is an active volunteer at the Malastrana Nursing Home, where she plays games, assists with arts and crafts and befriends the residents. Kaylah,who began volunteering as a way to cope when her grandfather moved into a nursing home out of state, also helps the residents with meals. "Through their selfless acts of service, these award recipients have greatly improved the lives of others,"said Prudential Chairman and CEO John Strangfeld. "We hope their stories and their dedication inspire other young people to do the same." "We are so pleased to celebrate these student volunteers," said JoAnn Bartoletti, executive director of NASSP. "It's important to highlight them as powerful examples of how young people can make a difference." About The Prudential Spirit of Community Awards The Prudential Spirit of Community Awards represents the United States' largest youth recognition program based solely on volunteer service. All public and private middle level and high —more— MINNESOTA'S TOP TWO YOUTH VOLUNTEERS SELECTED/Page Four schools in the country, as well as all Girl Scout councils, county 4-H organizations,American Red Cross chapters,YMCAs and affiliates of HandsOn Network,were eligible to select a student or member for a local Prudential Spirit of Community Award. More than 5,000 Local Honorees were then reviewed by an independent judging panel,which selected State Honorees and Distinguished Finalists based on criteria including personal initiative, creativity, effort, impact and personal growth. While in Washington, D.C.,the 102 State Honorees—one middle level and one high school student from each state and the District of Columbia—will tour the capital's landmarks, attend a gala awards ceremony at the Smithsonian's National Museum of Natural History, and visit their congressional representatives on Capitol Hill. In addition, 10 of them—five middle level and five high school students—will be named National Honorees on May 7. These honorees will receive additional $5,000 awards, gold medallions, crystal trophies and$5,000 grants from The Prudential Foundation for nonprofit charitable organizations of their choice. Since the program began in 1995,more than 100,000 young volunteers nationwide have been honored by The Prudential Spirit of Community Awards at the local, state or national level. The program also is conducted by Prudential subsidiaries in Japan, South Korea, Taiwan, Ireland and India. In addition to granting its own awards, The Prudential Spirit of Community Awards program also distributes President's Volunteer Service Awards to qualifying Local Honorees on behalf of President Barack Obama. For information on all of this year's Prudential Spirit of Community State Honorees and Distinguished Finalists,visit http://spirit.prudential.com or www.nassp.org/spirit. About NASSP NASSP is the leading organization of and national voice for middle level and high school principals, assistant principals, and all school leaders from across the United States and more than 45 countries around the world. The association provides research-based professional development and resources,networking and advocacy to build the capacity of middle level and high school leaders to continually improve student performance. Reflecting its longstanding commitment to student leadership development as well,NASSP administers the National Honor Society,National Junior Honor Society,National Elementary Honor Society and National Association of Student Councils. For more information about NASSP, located in Reston, VA, visit www.nassp.org. —more— MINNESOTA'S TOP TWO YOUTH VOLUNTEERS SELECTED/Page Five About Prudential Financial Prudential Financial,Inc. (NYSE: PRU), a financial services leader,has operations in the United States,Asia, Europe, and Latin America. Prudential's diverse and talented employees are committed to helping individual and institutional customers grow and protect their wealth through a variety of products and services, including life insurance, annuities,retirement-related services,mutual funds, investment management, and real estate services. In the U.S., Prudential's iconic Rock symbol has stood for strength, stability, expertise and innovation for more than a century. For more information,please visit http://www.news.prudential.com/. ### Editors: Graphics depicting the award program's logo and medallions may be downloaded from spirit.prudential.corn. Sample Statement of Commendation To Recognize Honoree In The Prudential Spirit of Community Awards However effective government may be in serving the needs of its citizens,the soul of our city and its vitality as a place to live and work depend on the relationship of families,friends and neighbors. Strengthening those bonds is not as much in the hands of institutions or governments as it is in the hearts of the people—individuals who volunteer to help people of all ages,races and religions cope with illnesses, overcome hardships and barriers, adjust to social changes, and fulfill their potential. These volunteers are the unrecognized,unsung heroes of our society. (Name of honoree),recently named as one of our state's top honorees in The Prudential Spirit of Community Awards program, exemplifies the value of volunteer community service, and is a role model to other youth as well as adults in our community. A surprising number of volunteers in communities across the nation are like (student's first name), a student contributing time without expectation of reward, other than the gratification that comes from helping others. Some of these young people work in established groups; others seek new and unique ways to help others on their own. Recognizing these young volunteers and encouraging others to follow their example is the aim of this nationwide program conducted by Prudential Financial and the National Association of Secondary School Principals. Its aim is to reach into every community, in all 50 states and the District of Columbia,to identify and honor these unsung heroes locally, state-by-state, and then nationally,in the hopes that their recognition will serve to stimulate others to volunteer service. As mayor of(city), and on behalf of our city, I commend(student), our Prudential Spirit of Community Award honoree, for(his/her) outstanding volunteer contribution to others and our community. And,therefore, in honor of this achievement, I am proclaiming (day/date) as the(student)/Prudential Spirit of Community Recognition Day in(city). ..5as difititevi li-01_ STATEMENT OF COMMENDATION TO RECOGNIZE JESSICA AUTEY FOR THE PRUDENTIAL SPIRIT OF COMMUNITY AWARD Whereas, Jessica Autey recently named as one of our state's top honorees in The Prudential Spirit of Community Awards program, exemplifies the value of volunteer community service, and is a role model to other youth as well as adults in our community; and Whereas, a number of volunteers in communities across the nation are like Jessica, a student contributing time without expectation of reward, other than the gratification that comes from helping others. Therefore, as Mayor of Farmington, and on behalf of our City, I commend Jessica, our Prudential Spirit of Community Award honoree, for her outstanding volunteer contribution to others and our community. Mayor February 21,2012 4 COUNCIL MINUTES REGULAR February 6, 2012 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bartholomay,Donnelly, Fogarty,May Members Absent: None Also Present: Andrea Poehler, City Attorney;David McKnight,City Administrator;Teresa Walters,Finance Director;Kevin Schorzman, City Engineer;Brenda Wendlandt,Human Resources Director;Cynthia Muller,Executive Assistant Audience: 4. APPROVE AGENDA Councilmember Bartholomay pulled items 7b) School and Conference Police and 7c) Memorandum of Understanding with Department of Homeland Security for questions. He also pulled items 7d)Approve Curbside Clean-up Day Agreement and 7e)Dakota County sentence to Service Contract for separate vote. MOTION by Fogarty, second by Bartholomay to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as follows: a) Approved Council Minutes(1/17/12 Regular)(1/23/12 Workshop) b) Approved School and Conference-Police c) Approved Memorandum of Understanding with Department of Homeland Security-Police f) Approved Temporary On-Sale Liquor License Knights of Columbus- Administration g) Approved Eureka Township Fire Contract-Administration h) Acknowledged Retirement Dan Meyer—Fire Department i) Acknowledged Retirement Kevin Kuehn—Fire Department j) Approved First Renewal of Lease Agreement with Allina Medical—Human Resources 5 Council Minutes(Regular) February 6,2012 Page 2 k) Approved Bills APIF,MOTION CARRIED. b) School and Conference-Police Councilmember Bartholomay asked if there was overtime for this training. Human Resources Director Wendlandt noted it depends on whether the employees attending are on their scheduled shift, if they have court that week,or other factors. Councilmember Bartholomay suggested they adjust their schedules for that week so there is no overtime. Staff noted overtime is kept to a minimum. c) Approve Memorandum of Understanding with Department of Homeland Security-Police Councilmember Bartholomay asked if this was for seizures and forfeitures. City Administrator McKnight will check with the Police Chief. Councilmember Bartholomay noted if a large sum of property is seized,the federal government gets the property and then they pay the officer's salary to assist in the investigation. If it originates from our department, he wants to make sure we do not lose that federal benefit. d) Adopt Resolution—Approve Curbside Clean-up Day Agreement—Municipal Services Councilmember Bartholomay would like to see historical numbers and projected costs for this service. He asked what we would save if we did not have this program or made it cheaper. At budget meetings we have heard residents and business owners say tighten the belts. This is a want,not a need. We are looking at filling a$300,000 gap in the budget. This is something we need to look at. He understood it has been budgeted for this year. Right now,we have a fire truck that has broken down. That is a need. City Administrator McKnight stated the source of revenue for this program comes from the utility bills,not the tax levy. The future of the program can be discussed at the March budget workshop. Councilmember May noted the money collected could not be used to pay for a fire truck. City Administrator McKnight agreed; it would reduce the utility bill. Councilmember Fogarty noted over the years,this is one of the things residents are okay paying for. It keeps garbage off the streets and out of the ditches. We have tightened the abuse, and she has gotten positive feedback and residents feel it is worth the money. Councilmember Donnelly stated it is a fee for a service in their utility bills. If we didn't do it,we cannot put the excess funds in the general fund so it would not reduce taxes. As a long-time country resident he is pleased to not see items in the ditches because that is what people used to do. This will be discussed at a workshop. Councilmember May stated the alternative would be having a site residents bring items to. Some would prefer that to eliminate the scavenging. Mayor Larson noted it changed to curbside pick up because residents did not have a way to haul items to a site. MOTION by Fogarty, second by May to adopt RESOLUTION R7-12 approving the agreement with J.R.'s Advanced Recyclers, Inc. for collecting and 6 Council Minutes(Regular) February 6,2012 Page 3 recycling appliances and electronics for Curbside Cleanup Days 2012. Voting for: Larson,Donnelly,Fogarty,May. Voting against: Bartholomay. MOTION CARRIED. e) Approve Dakota County Sentence to Service Contract-Engineering Councilmember Bartholomay asked if we have to have a City staff member present at the work site? City Engineer Schorzman replied no. Councilmember Bartholomay asked if the supervisor is another convict that supervises the crew or is it a county official. Staff stated the county contracts out the supervision,but the person supervising is not under court ordered mandate. Councilmember Bartholomay asked by doing this,what cost or savings does it bring to the City. What you pay is what you get. It might be cheaper,but if we had our experienced staff do this work,are we saving any money or are we taking work away from youth that could work during the summer? City Administrator McKnight stated in 2011 we received 1100 work hours of labor through this program at a cost of $8100. We cannot match that hourly rate using City staff, so fmancially it is a win for the City. He was not sure we are taking work away from the City's youth. City Engineer Schorzman stated the $8100 is at$7.25/hour. What we paid for the 1100 hours was closer to $4,000 so you are getting $4/hour or cheaper labor through this program. In the past the work done has been to remove weeds and garbage from around ponds. It is work that we could do,but if we can get it done cheaper, it frees staff to do more technical items. They were also used to build the boardwalk across the wetlands. There is a group of 5-10 people in the crew. That would be half or more of our maintenance crew doing that work. We would be tying them up on things were we could use their talents elsewhere. Councilmember Bartholomay agreed,but we have a lot of kids that could do that work. He asked if we have checked with the high school to utilize their help. City Engineer Schorzman stated we have had interns in the past and they were eliminated to save on the budget. This was done within the last couple years. Mayor Larson asked what we would have to pay a high school worker. Minimum wage is$7.25/hour and we pay the work crew$4.00/hour. Councilmember Bartholomay asked who carries the insurance for the crew. City Administrator McKnight stated they are the responsibility of the county. Councilmember Bartholomay asked what type of crimes they have committed. City Engineer Schorzman stated they are non-violent crimes. This program has been used for at least 10 years. MOTION by Fogarty, second by Donnelly to approve the Sentence to Service contract with Dakota County. Voting for: Larson,Donnelly, Fogarty, May. Voting against: Bartholomay. MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS 7 Council Minutes(Regular) February 6,2012 Page 4 11. UNFINISHED BUSINESS a) Approve Administrative Policies and Procedures-Administration City Council approved the majority of the policies and procedures at the December 2011 Council meeting. Council had requested additional information on some of the policies. City Administrator McKnight provided comparisons of leave banks for vacation, comp time and sick leave using the non-union employees and comparing them to the four unions. The benefits non-union employees receive are either the same or less beneficial. The proposed policies for vacation, comp time and sick leave were provided to Council for their approval. One change made was a required payout for non-union employees for comp time balances in the second paycheck in December so comp time balances are not carried over from year to year. The PTO issue will be discussed with the union in the next few months and brought back to Council. Also provided, is the policy on step adjustments and merit pay. The language on merit pay is included in the policy, even though it has been suspended since 2009, because of a mediated settlement. This will also be discussed with the union this year. These policies are in place for all employees, but union contracts take precedence. Human Resources Director Wendlandt noted the only change in vacation and sick policies was recognition of the PTO policy. That line can come out until the PTO policy is brought forward. Councilmember Donnelly asked about having to keep the merit pay policy because of a mediated settlement. Human Resources Director Wendlandt stated there was a grievance filed in 2009 from the union. As part of the settlement,we agreed to put language into the step and merit pay policy even though they knew it was being suspended in 2009. This was in case the merit pay came back we can use this language. Councilmember Bartholomay asked why not have it stated in the policy that the merit pay has been suspended? Why have a false sense of something being there when it's not? If everyone understands that,why not state it? City Administrator McKnight stated staff can add a sentence in the merit pay section that this program has been suspended since 2009. Councilmember May asked if that was an action Council took as she does not recall suspending merit pay. Human Resources Director Wendlandt replied no, it was not a Council action. There was direction with concern with merit pay given budgetary issues. Councihnember May asked no one since 2009 has received merit pay or step increases? Human Resources Director Wendlandt stated the first part of the step process is different than the merit step process. Through collective bargaining they get a step based on years of service. From the time they start they go from step 1 to step 5 based on satisfactory performance. City Administrator McKnight stated if they were in step 5-9 they were frozen. Councilmember May understood union contracts rule. It is difficult to follow when you have union contracts and administrative policies. She tried to follow the comparisons and would like to know for the sergeants there is no sick time, 8 Council Minutes(Regular) February 6,2012 Page 5 but there is PTO. How much PTO? In looking at the charts, she feels there is too much sick time accrual. In the private sector it is use it or lose it. It should be the same number for all employees. In the private sector the number is 100 hours,not 1,000 hours. She understood with vacation time,the longer you are employed here,the more vacation time you get. That is a common practice and is not out of line. She appreciated the comp time being paid out at the end of the year and noted there is only one group not required to do that,which is the clerical and assumed that will be discussed. City Administrator McKnight assumed Council will give that direction for next year. Councilmember May stated in tough budgetary times,the more accrual we can take off,the better. As far as merit steps, she felt the union wants the best of both worlds. You either want the union packages or you want to go to the merit system. If unions want to negotiate what she considers a good benefit package compared to the private sector,then the discussion as far as merit pay is off the table. Councilmember Fogarty stated she would like to see everything moved to PTO. There are different types of employees and families and need to use time off in different ways. Councilmember Bartholomay agreed with moving to PTO,but we do need to discuss bridging the gap from 320 hours to when insurance coverage starts with either short term disability or starting long term disability sooner. The economy is turning, so we do not want to lose good employees because of benefits. MOTION by Fogarty, second by Donnelly to approve Administrative Policies and Procedures sections 5.13 (sick leave), 5.15 (vacation), 6.4(step adjustments/merit pay)and 6.6(comp time). Voting for: Bartholomay, Donnelly, Fogarty,May. Abstain: Larson. MOTION CARRIED. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: The Community Expo was a great success. They had over 130 exhibitors and 2500 people attended. Applications are available for the Little Miss, Junior Miss and Miss Farmington Pageant. Councilmember Bartholomay: Asked if we could speed up the liquor store study and complete it in a couple months. We have asked the municipal beverage association to do a study and felt we should also ask the private beverage association to do a study as well. He has received several calls regarding the arena,pool, and senior center and we need to figure out how to make those funds more self-sufficient. Councilmember May: She also thought about a private beverage association. She wanted to thank Charlie Weber for his service on the Parks and Recreation Commission. 9 Council Minutes(Regular) February 6,2012 Page 6 Mayor Larson: Reminded everyone to shop local and support Farmington businesses. In order to attract more business we have to make our current ones successful. 14. EXECUTIVE SESSION a) Potential Sale of 431 Third Street MOTION by Bartholomay, second by Fogarty to adjourn into closed session at 7:33 p.m. APIF,MOTION CARRIED. 15. ADJOURN Council came out of closed session at 8:07 p.m. MOTION by Bartholomay, second by Fogarty to adjourn at 8:07 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 10 City Council Workshop Minutes February 13,2012 Mayor Larson called the workshop to order at 6:30 p.m. Present: Larson,Bartholomay, Fogarty, Donnelly(arrived 6:33 p.m.),May(arrived 6:43 p.m.) Also Present: David McKnight, City Administrator;Teresa Walters, Finance Director;Kevin Schorzman, City Engineer;Tim Pietsch,Fire Chief;John Powers,Fire Marshal; Fire Truck Committee—Justin Elvestad,Matt Donnelly,Jim Schmitz,Adam Fischer,Luke Fischer;Cynthia Muller, Executive Assistant MOTION by Fogarty, second by Bartholomay to approve the agenda. APIF,MOTION CARRIED. The purpose of the workshop was to discuss two items;purchase of a fire truck,and the Fairhill property assessments. Fire Truck Discussion Fire Chief Pietsch introduced the Fire Truck Committee—Justin Elvestad,Jason Greiner,Matt Donnelly,Jim Schmitz,Adam Fischer, Luke Fischer,John Powers. Mr. Jim Schmitz presented the information for the fire truck committee. Chief staff vehicles respond to the scene and make decisions on what equipment is needed at the scene and when. The type of vehicle is important because of the equipment needed at the scene. (Councilmember Donnelly arrived). Currently we are short two chief vehicles. Chief 3 responds with his personal vehicle, and Chief Pietsch and Fire Marshal Powers share a vehicle. Chief staff vehicles include a 2002 Ford Expedition, 2005 Ford Crown Victoria, and a 2008 Chevrolet 2500 HD. Fire engines respond to all fire incidents and carry fire fighters to the scene. They hook up to fire hydrants and static water sources. The truck carries a huge amount of equipment. They are trying to have a 7-year replacement on engines and would like to acquire a third engine. Engine 1 is a 2001 Pierce and Engine 2 is a 1993 Luverne, so we are halfway through the life cycle of Engine 1. Heavy rescue trucks respond to medicals and fire scenes. They carry fire fighters to the scene. They do not carry water and do not have a pump. They carry a huge amount of equipment. The life cycle is 20 years. Rescue 1 is a 2005 and Rescue 2 is a 1986 and is the vehicle they are talking about tonight for replacement. They would like to replace it with a rescue engine which would serve a dual purpose. There are two tenders that shuttle water in rural areas. They will carry limited fire fighters and carry 1500—3500 gallons of water at one time. They also carry portable drop tanks to suck 11 Council Workshop Minutes February 13,2012 Page 2 water from a pond or lake. Tender 1 is a 2004 and Tender 2 is a 1989. These have a 20-year life cycle. Brush trucks respond to small grass and brush fires. They can gain access to fields and woods and carry 200—300 gallons of water. They are four-wheel drive. The Police use these in the winter in bad weather. The brush trucks include a 1992 Ford F350, a 1997 Ford F350, and a 1991 Ford Super Duty, so they are all over 20 years old. A future need would be an aerial ladder. It responds to fire and rescue and carries fire fighters. It carries limited water. Ladder sizes are from 75 ft— 134 ft. They function similar to the heavy rescue vehicles. The committee anticipates replacing a rescue truck with a ladder truck in 2025. The tools the committee used to decide their needs include NIMS to help with deployment,and ISO which rates the ability as a fire department to do things. The recent ISO said we needed another 1900 gallons per truck. NFPA regulates how we do things as a fire department and the committee has also contacted several truck manufactures both inside and outside the state. The committee also used the NTSB which investigates accidents and makes recommendations on how to do things safely. (Councilmember May arrived). The committee's goal is to purchase a vehicle that is cost effective to operate and maintain through its useful life. They key items they are looking for is a custom chassis that is able to carry 5-6 fire fighters and adequate storage,2000 GPM pump, CAFS which reduces water needs and water damage,425 HP engine to run the pump, independent front suspension, light tower, onboard generator,extrication tools, hose,nozzles, ground ladders and tools. The committee suggested using consortium purchasing as surrounding cities have been very successful with this. The reason for a rescue/engine is it is a cost effective way to meet two needs for the Farmington area, it replaces a 25+year old Rescue 2 and adds an additional engine. It would be a multi- purpose vehicle used for fire and medical calls. It will reduce the number of vehicles needed at car accidents and we will have equipment to participate in auto-aid with other cities. If a new truck is purchased,there would be a warranty,built to the City's needs,the layout of the truck would be designed to fit the equipment needed, it would be the highest cost, but faster delivery versus a demo. A demo purchase may not frt the needs of the City,there could be delayed delivery, vehicle color, life expectancy is slightly less, higher maintenance cost,but possibly more affordable. A used purchase would be buying someone else's problems, highest maintenance cost, shortest operational life span, limited availability, least like to meet our needs, large cost in adapting vehicle to meet our needs, lowest initial cost. The committee was present to talk about replacing Rescue 2, a 1986 vehicle,with a Rescue/Engine. There is also a current need for Chiefs vehicles, a Tender that is past its life cycle and two brush trucks are over 20 years old. In 2013 Engine 2, a 1993 vehicle, should be replaced. Councilmember May asked about the length of the warranty for a new vehicle and is there a warranty on demo or used vehicles. It depends on the manufacturer. Typically the structure of a new truck has a 10 year warranty, axles are 2 years. A demo would have a full warranty. Each 12 Council Workshop Minutes February 13,2012 Page 3 piece of the vehicle has a separate warranty. Councilmember May asked what is the typical mileage and at what point is mileage too high. She understood the number of calls has declined so is replacement based on mileage or age? It is based on the age since we are not a full time department. We don't get a lot of mileage on the trucks. Rescue 2 has over 100,000 miles and is 25 years old. Over 20 years, components wear out. The worst thing for a vehicle is they sit and do not get used enough. Councilmember May asked if you maintain the vehicle,wouldn't mileage be more of a factor than age? It depends on the piece of equipment. There is a mileage issue especially with a used vehicle,but a useful life expectancy is 20 years. Mayor Larson asked where the 20 years came from. It is based on the National Fire Protection Association (NFPA). They have national standards on age of fire vehicles. It is best practice that a fire engine should last 20 years. If there are more calls, it might last 15 years. Seven years ago we refurbished Engine 2 so that may stretch the life a little further. Councilmember May asked regarding a used purchase,what is a large cost;can we put a number on it? That would be hard to determine because it depends on what the vehicle would need. Councilmember May asked if it was worth the time and expense to deal with used? It is a matter of putting a safe vehicle on the road. The committee is looking more at new to get the latest features for safety. The average age of a used vehicle is 40 years old. They looked at a 2006 or 2007 and that was$300,000. Councilmember Bartholomay asked how many grants they have applied for in 2011. They applied for three grants. In the last 10 years they have received several hundred thousand dollars and have been very active in applying for grants. Now those grants are drying up and there are very limited grants for vehicles. We would be competing with very small communities that have no tax base to buy a vehicle. The entire department received new turnout gear from a grant and training reimbursement. Councilmember Bartholomay asked if anyone has checked with the Department of Homeland Security because of having the FAA center. The fire department has explored that option,but the FAA has such a high turnover,that it is difficult to form a relationship with them. Councilmember Bartholomay asked how Rosemount budgets for their trucks. That is a huge gap that we have;other Cities seem to strategically plan their purchases better than we do. Chief Pietsch knew Northfield's replacement schedule is much shorter and vehicles are replaced after seven years. They sell it for what they paid for and then the cost for a new vehicle is substantially less. Rosemount is on a 20-25 year schedule as we are. The department has tried to get a plan going so when the vehicles come due for replacement,the money is there,but there has been a frequent turnover of City management and Council so it has been hard to establish a plan. The Fire Department will stick to the plan that has been put together for this year's budget. We may not get what we are asking for,but that will be our guide for the next 30-40 years. Councilmember May asked for their thoughts on Northfield's plan. Chief Pietsch felt there is some value in looking at a different schedule for depreciation, maybe 10— 15 years. Northfield also has a fire district and fire service for the colleges. Councilmember Fogarty felt there is no doubt we need to replace Rescue 2. After this conversation,we have to talk with surrounding communities about forming a fire district. Long term, it is the best survivability for all communities and the best safety. Mayor Larson stated right now Lakeville does not have any interest in joining a district. Rosemount was on board to discuss it and also Empire Township. It got too political in Rosemount with the pensions and there was a lot of resistance so it was put on hold. Councilmember Fogarty felt we have to try again. We have all these communities purchasing equipment over and over and it is being under 13 Council Workshop Minutes February 13,2012 Page 4 utilized. If you have a bigger area to cover,the equipment would be used more frequently. Mayor Larson noted in the meetings other cities asked why we would want to partner with you with your old equipment. All equipment would have to be brought up to other's standards before a district would be considered. Mr. Schmitz agreed the biggest issue would be the pensions,but when he thinks of cutting costs,there is a baseline cost for fire coverage. Rosemount does not have a big overhead for administration. He did not understand how a fire district would benefit Farmington. You will still need similar equipment in Farmington and in Rosemount. We would still have a full time Fire Chief, so he did not understand where the cost savings would be. We would not want an engine coming from Rosemount to fight a fire in Farmington. Mutual aid is different. Councilmember Donnelly stated for insurance you have to have a certain pumping capacity. By combining into a district,you are not saving a lot. Chief Pietsch stated a lot has to do with placement of the vehicles, location of fire stations,where the fire fighters are in relation to the station and their response time from the fire hall to the scene. It also has to do with the fire load. Right now,we do not have the pumping capacity to fight a fire at City Hall. This is one of several buildings in the community. The department has been working with ISO and found they need another 1900 GPM for pumping capacity. If we can get to 2000,that is our goal. This will not result in a big savings in insurance costs for residents or businesses,but there may be some savings. Councilmember May asked if by increasing the GPM, does that increase the price of the vehicle substantially because we have mutual aid. For ISO pumping capacity,the capacity has to be in the first two trucks on the scene. We don't have the ability to do an auto aid agreement with our neighbors because we cannot provide them with pumping capacity. One truck the committee looked at had 1700 GPM which is the same pump as 2000 GPM,but has an additional outlet so there should not be much difference in cost. Councilmember May asked if we could save money with a demo. One manufacturer said it was not worth the time because it would take 1.5 years to get the vehicle. Another manufacturer was very interested in offering a demo and his discount was$7,500. If Council supports a demo,they will fmd the best they can,but there are things as far as the bid process the committee does not know. Councilmember Fogarty asked about the number of calls per year. In 2011,the rescue squad had 227 calls and fire had 200 calls. This new truck would run on both calls. City Administrator McKnight asked about the current status of Engine 1. It is back in service and the problem was taken care of. There are updates being installed. A valve was not working correctly, but is fine now. Preventive maintenance was done today. They are trying to determine a code in the transmission. The truck is operational except for the one valve that works intermittently. Councilmember Bartholomay stated this is the first time since he was on Council and they have been talking about a large purchase,where he has not received any resident comments. Mayor Larson did not want to look at a used truck;we should go with demo or new. Councilmember Fogarty asked if a demo takes six months or is that one year. It would actually 14 Council Workshop Minutes February 13,2012 Page 5 be 1.5 years before we receive it. A new truck would be ready in 6-9 months. None of the Councilmembers were interested in pursuing a used vehicle. Fire Marshal Powers suggested using a consortium to purchase a vehicle as there is a savings because several trucks are ordered at once. Surrounding cities are saving money with this. The bids are pre-done,they order the truck through the manufacturer that fits that bid. Councilmember May felt that makes more sense than ordering a demo. All Councilmembers were on board with ordering a Rescue/Engine truck for the dual purpose. Councilmember Fogarty urged the committee to get the best deal possible. She would like to have this process started by the end of the year. City Administrator McKnight stated the three options are new, demo,or consortium. Mayor Larson directed the committee to bring back the best two options with costs. The committee will provide two manufacturers with their specifications and ask for an estimate and also research the consortium. Fairhill Property Assessments The developer of the Fairhill property(the Seed family) has asked if the City will allow them to move the entire amount of the assessment on to the southern portion of the property which they still own. They are responsible for the assessments for both halves of the property, so it would be easier to place all the assessments on their half. The City had a blind appraisal done on the property and it came in at$5.7 million. The appraisal was done by Patchin,Messner,and Dodd. The outstanding liability is$4.7 million. If the City agrees to this,within 45 days of the agreement the developer will give the City$441,000 and the remainder of the assessment begins in 2014. This is the principal amount divided out as if it had been assessed. Staff is comfortable with this recommendation because we are comparing$4.7 million in liability to $5.7 million in security. This is 36%over and on typical developments we cap the overage at 25%. If the assessment is left on the north half,there would be more security, but we would be 100%over. Wells Fargo did an appraisal in the spring of 2011 and it came in at$10 million. Councilmember May asked if the decreased amount was a concern. City Engineer Schorzman was not concerned as they were looking at the mortgage value. Councilmember May completely disagreed. Staff noted the appraisal from Wells Fargo included the amount of pending assessments and everything associated with the 195m Street project. Councilmember May stated this decline in value is the reason banks are going out of businesses and it is due primarily to undeveloped land. She did not understand why we would want to remove collateral. What purpose does it serve the City? City Engineer Schorzman stated they are responsible for the higher assessment. Why have it assessed against property that is in someone else's name(the northern half). Councilmember May felt it made no sense as we are the bank,why would we want to release collateral? Councilmember Donnelly stated when the Seed's sold the northern half,they put that half of the assessment in the bank. If we release that half,they will give us $441,000. Then the Seed's have that money to use as they choose. If we don't agree to it, it may make them more serious about developing this property. Councilmember May stated we are in the position of a bank and we have to look out for our risks. There is absolutely no reason for us to do this. Councilmember Donnelly agreed. It is not like we are going back on anything the City has agreed to. The developer knew this when they entered into the agreement. The bottom line is the taxpayers in Farmington are responsible for making those bond payments whether the Seed family pays the City or not. Our recourse is the land. 15 Council Workshop Minutes February 13,2012 Page 6 City Engineer Schorzman has noted in a lot of previous Council meetings, for example on storm water fees where Council has said we cannot raise fees because we want to encourage development. We want to make people come here to develop. He asked Council to consider that. As it sits now,their request still has the City collateralized more than we would require any other developer to be. There is a built in protection in this project that will eliminate the potential for having to tax residents to pay these bonds. Councilmember Donnelly stated if they want to develop this land,then we will all work together to get that done. If they don't then it doesn't matter. Once we accept this, if next year it appraises at$4.5 million,then we are under. There is no recourse. Councilmember Bartholomay asked if we left this as is,would the Finnegan's pay the assessments on the north half. Staff stated no,the Seed's pay the assessment. Councilmember Bartholomay asked the advantage to the Seed's is what. Staff stated they will have all the assessments they are responsible for on one property and there is this escrow to cover potential future assessments on the Finnegan(northern)property. If it's all assessed against the Seed property(southern half)then that money is freed up out of the escrow. Councilmember Fogarty stated the Seed's have been fantastic to work with. Every time we present them with a bill,they pay it. Things can change,but when you are working with someone in good faith,and you start to build up walls you have developers say the City is not easy to work with. She understood protecting the taxpayer, but this has not been a liability for us. We have better safety in this community because we have worked well with the Seed's. We have the first over the tracks crossing to allow emergency vehicles to get across,they were a major part of that and went above and beyond what they needed to do. She understood wanting to protect us,but this is someone who has never been any kind of a liability to us. This does not seem like a large thing they are asking for. There is something to be said with working well with developers and becoming known as a community that works well. Councilmember Donnelly stated we are not going back on anything we have said. Something happened with the Seed's that they sold the north half of the property. It is a big deal. We would be releasing$4 million worth of collateral. Councilmember Fogarty stated this is not going to make sure we get money in the bank. Councilmember Donnelly stated it helps ensure we get money in the bank. If they took this proposal to any bank,they would say no. It wouldn't even get to the appraisal phase. Councilmember Fogarty stated this is how we end up with the reputation we have. Councilmember May felt we are just making a good business decision. Mayor Larson asked if there was a way to get a guarantee from the Seed's through an annual appraisal that they stay at at least 125%. City Engineer Schorzman did not believe so because once you put the assessment out there it is a bill that is due every year. City Administrator McKnight stated you are going from three layers of security to two. Right now you have two different parcels of land and the money set aside from the original development. You are potentially removing one of those from your security. Councilmember Bartholomay stated Councilmember Fogarty does have a point about being friendly when it comes to development. He asked if one outweighs the other. City Administrator McKnight stated our relationship with them is very good. City Engineer Schorzman stated if we say no, he thinks the Seed's will be disappointed,but not angry. The Charleswood development was successful,they gave us the 16 Council Workshop Minutes February 13,2012 Page 7 park land in Fair Hill,they have sent us checks for several hundred thousand dollars for the roundabout for the 195th Street project,and they gave us the Pilot Knob trail easement. Councilmember May stated there is a reason why there are procedures such as in this case where the money was put in escrow;there is a reason for that and that is to mitigate any risk. Mayor Larson came to the meeting thinking this would work, but after listening to Councilmember May who knows more about banking and Councilmember Donnelly who knows about land values,he does not want any bad blood with the Seed's,but we have to protect ourselves. City Engineer Schorzman stated if Council says no to this request,we would follow the PUD and assess against the entire property. Our appraisal was as ag land,where the Wells Fargo appraisal may have been as developable land. This could have caused the difference in value. Council discussed what if they give up half the escrow. Councilmember May said no. Mayor Larson said if they are willing to negotiate,he will look at it again. Councilmember Bartholomay agreed to negotiate, but was leaning towards no. Councilmember Donnelly would listen again,but for now its no. City Engineer Schorzman stated if we had to take possession of the property,we would need$9,000/acre to cover the assessment. If we get$441,000 it drops to $7,000/acre. Councilmember Donnelly noted the Seed's sold the north half for$7,900/acre. City Engineer Schorzman will contact the Seed's. If they do not want to negotiate further, Council will see a resolution this fall for the assessment. City Administrator Update The heat did go out at City Hall over the weekend and there was not an alarm for low temperature so staff will look into this. The March workshop will be to discuss the 2013 budget. City Administrator McKnight will not bring anything to the workshop;this is to obtain Council's ideas. The school wants the City to have summer ice. We had it for three weeks last year and we lost $3,200 and there was damage to the building from the humidity. Staff feels this is too big a risk. A counter offer was received for the old senior center building, but it did not meet Council's expectations. Council reached a consensus for staff to contact an architect to determine build out costs for the vacant space in City Hall. MOTION by Bartholomay, second by May to adjourn at 8:28 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 17 7 ' j City of Farmington „ 130'Third Strccr Farmington,Minnesota 651.2R016800•Fax 651?80'6899 wt ..ci.iarmingt4)n fil ti.us TO: Mayor,Councilmembers,and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donations to the Rambling River Center Renovation Project DATE: February 21,2012 INTRODUCTION Several donations have been made to the Rambling River Center Renovation Project. DISCUSSION A donation of$235.00 was received from a donation's program that Happy Harry's Furniture established in December 2011. The program was initiated to allow customers who purchase furniture from Happy Harry's Furniture to designate the Rambling River Center to receive 10%of the sale. It's important to note that the 10%is not designated automatically but the customer must verbalize the Rambling River Center's name first in order for 10%of the sale to be donated to the Rambling River Center. This donation's program will continue into the future and periodically it is hoped that money will continue to be received from Happy Harry's Furniture because customers have been mentioning the Rambling River Center's name during their purchase of the furniture. The Farmington VFW held its 10th Annual Steak Fry Fundraising event for the Rambling River Center on Saturday,January 21,2012.$700.00 was raised from this event. The final donation was made from Kay Bennett in the amount of$100. The total amount of$1,035.00 raised from these donations will be used towards the Rambling River Center's Renovation Project fundraising commitment. The total amount raised for the renovation project, including these donations and including the room naming right pledge balances to be paid yet,has exceeded$80,000.00. Staff will communicate the City's appreciation on behalf of the Council to Happy Harry's Furniture,the Farmington VFW and Kay Bennett for their generous donations. ACTION REOUESTED Approve the attached resolution accepting the donation of$235.00 from Happy Harry's Furniture,$700 from the Farmington VFW and$100 from Kay Bennett to the Rambling River Center's Renovation Project. Respectfully Submitted, Randy Distad Parks and Recreation Director 18 RESOLUTION NO. R8-12 ACCEPT DONATIONS OF $235.00 FROM HAPPY HARRY'S FURNITURE $735.00 FROM THE FARMINGTON VFW AND $100 FROM KAY BENNETT TO THE RAMBLING RIVER CENTER RENOVATION PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota,was held in the Council Chambers of said City on the 21St day of February, 2012 at 7:00 p.m. Members Present: Larson, Bartholomay, Donnelly, May Members Absent: Fogarty Member Bartholomay introduced and Member May seconded the following: WHEREAS, a donation of$235.00 was received from Happy Harry's Furniture to the Rambling River Center Renovation Project; and, WHEREAS, a donation of$700.00 was received from the Farmington VFW 10th Annual Steak Fry to the Rambling River Center Renovation Project; and, WHEREAS, a donation of$100.00 was received from Kay Bennett to the Rambling River Center Renovation Project; and, WHEREAS, it is required by State Statute that such donations be formally accepted; and, WHEREAS, it is in the best interest of the City to accept these donations. NOW,THEREFORE,BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donations to the Rambling River Center's Renovation Project totaling $235.00 from Happy Harry's Furniture, $700.00 from the Farmington VFW and $100.00 from Kay Bennett. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of February 2012. Mayor Attested to the6. day of February, 2012. pG low, rty Administrat r - SEAL 7c, /010/74 City of Farmington ; 4 430 Third Street Farmington,ll� innesota` 651.2R0.6R00�Fax 651.280.6899 wtti•�t.c 1.tanningn{m.nm.uti TO: Mayor,Councilmembers, City Administrator FROM: Randy Distad,Parks&Recreation Director Jennifer Dullum,Natural Resource Specialist SUBJECT: MN Shade Tree Short Course DATE: February 21,2012 INTRODUCTION/DISCUSSION The Annual Shade Tree Short Course is a two-day conference attended by professionals in the tree care industry. Jennifer Dullum(Natural Resources) and Jeffery Olson (Municipal Services) must attend both days of this conference to maintain their tree inspector certifications. Randy Bock (Municipal Services) and Mitch Faber (Parks Maintenance) will also be attending the conference to gain an understanding and insight into urban forestry. The conference will take place on March 20&21,2012 in Arden Hills, Minnesota. BUDGET IMPACT, Money was budgeted for this conference in 2012. Funding would come from the Natural Resources budget and the Parks Maintenance budget. The registration fee is $175.00 per attendee. The total cost of the conference for all employees will be$700.00. Mileage will not be incurred for this conference. ACTION REOUESTED Approve the two-day conference for all employees. Respectfully Submitted, Randy Distad Jennifer Dullum Parks&Recreation Director Natural Resource Specialist 20 7' ARA% City of Farmington (.011#1,02- ;� 430 Third Street t r = l�armington,I4�inncsota y�a 651,2R0.(S00.Fax (51.280,6899 wwwc1.farrningt4 n.nm_us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: Accept Resignation Heritage Preservation Commission and Rambling River Center Advisory Board DATE: February 21, 2012 DISCUSSION Ms.Beve Preece has submitted her resignation from her positions on the Heritage Preservation Commission and the Rambling River Center Advisory Board. Her term on the Boards runs through January 31, 2015. A copy of Ms. Preece's resignation is attached. ACTION REOUESTED Accept the resignation of Beve Preece from the Heritage Preservation Commission and the Rambling River Center Advisory Board effective March 31,2012. Respectfully submitted, Cynthia Muller Executive Assistant 21 City of Farmington Minnesota Heritage Preservation Commission 430 Third Street Farmington Minnesota 55024 A short time ago I received an offer I could not turn down. My oldest daughter told me she would buy me a house to live in if I would move. The house is in Farmington New Mexico. I did except her offer and now I will be moving in the middle of April. Therefore I am presenting my resignation as commissioner for Heritage Preservation Commission as of March 31, 2012. If there is anything I can do for HPC before I move please ask. I have been honored to be a part of HPC for all these years and please keep up the good work you are doing to preserve the past. Thank You! ,Le ue -t-i-xc. � 6e. fit, Beverly Preece 300 Spruce Street #204 Farmington Minnesota 55024 22 City of Farmington Minnesota Rambling River Center 430 Third Street Farmington Minnesota 55024 A short time ago I received an offer I could not turn down. My oldest daughter told me she would buy me a house to live in if I would move. The house is in Farmington New Mexico. I did except her offer and now I will be moving in the middle of April. Therefore I am presenting my resignation as a member of the Advisory Board for Rambling River Center as of March 31, 2012. If there is anything I can do for Rambling River Center before I move please ask. I have been honored to be a part of the Rambling River Center for all these years and please keep up the good work. Thank You! aeckeiz,(2q Z.- Beverly Preece 300 Spruce Street #204 Farmington Minnesota 55024 23 ?e eliffi.7.' City of Farmington ,� 430 Third Street 1, Farmington,Minnesota `� 651,2R0.6800•Fax (i51.280.6899 www.ci.larminp ritnin.u.s TO: Mayor, Council and City Administrator FROM: Tim Pietsch,Fire Chief SUBJECT: School and Conference DATE: February 21, 2012 INTRODUCTION: Fire Marshal John Powers is requesting attendance at the Minnesota Arson Investigators(IAAI) Conference. The conference is held in St. Cloud MN, March 28-30,2012. DISCUSSION: John Powers is requesting to attend the annual Minnesota Chapter of IAAI conference in St. Cloud. This is the only continuing education for fire investigation that is held in the State. National experts are conducting seminars in ventilation patterns, appliance fires and burn to learn. This will fulfill his continuing education requirements for the position. BUDGET IMPACT: The cost for the seminar is$250.00, hotels, meals and mileage around$350.00 for a total around $600.00.The 2012 budget provides for adequate funding for this request. ACTION REQUESTED: Approve Fire Chief's request to send John Powers to the conference. Respectfully submitted Tim Pietsch Farmington Fire Chief 24 7-r 404 City of Farmington 430 Third Street Farmington,Minnesota '1<� :o 651.280.6400.Fax 651.280.6899 ."no wwwci.tarrningtm.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Teresa Walters,Finance Director SUBJECT: January Financial Report DATE: February 21,2012 Enclosed is the financial report for the month of January 2012.Below is an explanation for variations from the budget. The Financial Report for December 2011 will be available in March. If you have any questions prior to the meeting,please e-mail me at twalters @ci.farmington.mn.us or call me at 651-280-6880. General Fund Overall General Fund Revenues are at 1.37%of the budget. Tax revenue is not received until June/July. Without taxes, revenues are at 7.84%of the budget. 8%of the year has passed; therefore,we are on track with our revenues. Expenditures are at 5.8%of the budget. REVENUES - Licenses: License revenue is at 43.22%. This is consistent with previous years at this time. License revenue is higher due to receipt of the annual and quarterly(first quarter) payments. - Intergovernmental: This includes the State Aid Maintenance payment - Charges for services: This is seasonal and will increase during the summer months. EXPENDITURES Overall expenditures are at 5.8%. This is in line with where it should be at this time. Special Revenue Funds: The Special Revenue funds are established to account for specific revenue sources(grants)or to finance a specific activity. A plan to eliminate deficits will be discussed during the budget process. The following is a summary of each special revenue fund: 25 EDA: January revenues exceeded expenditures by$93. With transfers,this brings the fund balance from a negative$178,551 in December to a negative$159,708 in January. The 2012 budget includes a transfer that will eliminate the deficit in 2012. Rambling River Center and Pool: The Rambling River Center and Pool funds were moved to the General fund in 2012. Ice Arena: Ice Arena revenues exceeded expenditures by$30,811,reducing the deficit balance to $225,862 at the end of January. This is comparable to last year at this time. Enterprise funds: The Enterprise funds are self supporting and do not need fmancial assistance from the General fund. Liquor: Revenues exceeded expenses by$18,356 this month. With the transfer to the General fund,this adds$12,522 to the fund balance. Sewer, Solid Waste, Storm Water, Water, and Street Light Utilities are billed on a quarterly basis. The City is separated into four areas.Although each area is billed quarterly,we send bills out each month. In January,the bills are for November, December, and January. Two thirds of the January revenue will be moved back into 2011. In February we will bill for December, January, and February. One month will be moved back. Because of this billing system,we will not have accurate fund balances or actual revenues for January and February until the March report. Overall,I do not see any concerns with the Sewer, Solid Waste, Storm Water,or Water operations in 2011 or January 2012. Street Light Utility: In 2012,we started billing more entities for the Street light utility. As a result, in January,the deficit was reduced by$11,607. We will continue to see a reduction in the deficit balance throughout 2012. Graph: The graph shows that overall 2012 YTD fund balance slightly higher than the 2011 fund balance at this time. Respectfully submitted, Teresa Walters Finance Director 26 4 I 444$441114 1' 4144=444.°4.4141440.144 41gill .. o off.-A.-omeo.- a a�aomoanmmmmoai.mmamonmma000m m. 1 i "M P mig�i0saai0� 4ii0iie.Ii ! gg a a a s a p a a a a a a a a a p a a a a as a a a a a a a a a a a a a a a a a a a a a a a a Of If a Of 3454 ° aaaa a a Of a mg Z a a a a 0104 8 8 a Of a If OQ a a a a Fp 3 g v g «- a a a a Of a a a WRREI CiRg a a Of a a a a a CO Of Of a a a a Of a if Of Of 41.R1 R . 1.445R FAO P -m8a as ' a-m °°;,-8,^V®3.n n'.r:=mm11$18:: a § 81M1 W 0. a a as a a a a gamy MIR.RNIURR $ 15M'ORRRE.KRg.k5.1gOIR5IRM .R R OR 5 a LL LL LLG G LL ,. 0 C N O N ry a N a s a a a L r A 1 i If 1 ' i j I it l I ilidhiliMIii1Ii1JiiLd1!11JJh!1 M 1 hI! z U i fi 6 ci al al re H H HHH H H H H H H H H H H HHH H CO H H H H H H II.1 Ig H H H 0 IHI 1 H H i • • • • •I .I • H HH H H 'H I 17 '° H H 01 IH H H H H H H H IHI H Hi H H CO DI XH H H I H 2 H H H CO 1I •:C6 H H H I H III 2 H H H H ■ H H H H m m I� °' RI €{ R I H H H H H H M H H es 1 H H HI H H H H II a §. §. 41i ; ; ;I 4 ; ; 0_ 0 I - ° gl a p fl s Y v ° fA 0 €! m R ry H H H H H H H, H H H H H H H 65 H H al Oi.a.1 E 1 z I IA I i LL 41 III ID 10 g 10 LO de EL CC B z g i o Vi- z 3 ii a H m H mm m H Of HH H H Hm r a q .F.aaii 4R 5 .g.g. g. R RA R " '4. m m Si MOMS! m Si Si Si Si mmm Si Si e0 m Si m eel eft Si H OS m m Of m H H H m H m H VP m H IM H Si Si Si Si VY m H m m H H m m H m H H m H H H m a m H m H' 16 H H H H H H I H : : 1 m m m m m H `J H YYll, m m H m m m m m Of 11i1 M H m 1 H H m m m m m H H :i H H H m H m , m H H H m m m m m J H H H m m H : H m m R a R t ll R R 5 . . g gg A .4 W. a.1,3 m H H H m H eft e0 60 m Of m m H Hm H m �gr .g5 g i 1 •4 V 1 A F _N1 Fl g _I, Si Si m i Si Si Si Si Si mH Si MI Si Si m mH Si I Ally z z z 11 I Ii I J 1 i 3 E & E PI m s a a a s s s s a a Si P. RI R 3 ~ ' a a a a a a s a a a a a a a s a a a a a Ig DO a a a s a a a a a to a a a to a a a a a g • • • • • to a to a a a a a a a a a a a a a a a a a Ia a a a a a / a A a en -I co a a to a to a a a L 'D 1 . . i IL L.L. to a s a a s a 0 m ' 4: v 0 a a a a a a a < . to at to to a a to ks to s s a a a a I m ., e� e g F fa de e 3 gl a a a as a a a a a 3 3 ^ 13.. g. 4 gig e - p in N ' (h 14 fi) a a a as to a a a a as a a to a a fl U ! II VIII LL LL u. E JiJi ( .1 JjJ ! : 5 I I l E � - u.i i H dl 1 8 N 2 mom z° I • Min a E S c CO s— m u. mow c0 I o — I - CD 1 _ N o r GI N N O N N v o a •••••••• 0 0 0 CO 69 m m g� ti a3uele8 punk Nm 0 U• 3 i si o 8i c 0 a o ° 81 ° ° ° 8 ° § o 0 b E oo a o § iii o gL 1 N � � (0 00 0 WR w o . w z 0 F 0 0 00 0 0 0 0 0 0 lu 0 a� ooa o 0000 0 U C g I MMmm = � Mm ° ,..,0 I o 0 O EEE I m al U Co P ,_ 0 . w 0 0 P 9 d1 U a p p a a 8 p p a a fn G. Co w a. 9 909p9999p 999990 } (9 a0 c7j y M M N w ta N N N w en a a w 8 `Q8Q �Q8Q o `Q8Q a `0 O 0 n w 0 c� c� c� C 000 0) n a. a. 2 U � U. CO CO v�o 0 0 U. 0 z� yob� 0 0 w 0 8 8888 r UUUU 0 O m f 0) co al z - 7 Zd 1 2 1111 1 gill U 1 co A 1 I ° ° 8 ° ° o.- r o o N- ° a u mW r0 co w co m 1 co m m 03 W U N 0 'FS 0 N r o > 4 O ti Z i c P s V ° g N C v N 0 CO n CO 5 I ° o c o � � � o z RIa � LL W 0 8 i 0 I w 0 C w W W W 0 ZZ U x (/1 �- Z d C W N O y N U V_ H � � � � � Dui S 1 � � O mffi � i mffiw � � m4 Q v m a $ < m N 7 O O S� U p W O O. '� tJ n e� Z U °� W U W V i5 v ' 0) a c7 Z 2 e < o o °o o w o § ;. § 2) o < c! O o < zV CO < < N < �L < V < < < m m < o m1 00 2N 2 i0, § Aa 33 §• 03vv8 AA o• s �I < < s ! N N a+ N e. N N CO N N N g M 8 1 N a a a a a N a a O N. co 0 ° `" N 0 at Z F F < < < < < V. < r r < U .i 1 " 888888 p� p� a N (y N N N N �l ` O O O gO s g s g O O O ga" 88888888 0 8 i5 8 8 c4 0 0 ° 8 8 P. 8 2S g° 8 8 8 8 a 8S 3I 0 0 0 N r r h r0 Grp Grp � � {rp Grp G , O O O O O O O O O O O O O O O O 0 0 O O O S & w U) 22 ZWZ a z z z rn F 8 0 ee ea y �p 6( i W F R R v gc o W V W ° W g G1z o S 6 CO Uggwgg yoc=i oao 0000 � 6ou� pg, aaao o � > > > > > ill- 0i 0 I a 0F0000 S as °O 3 3 3 o aUC ° $ ° ° $ $ g r o ° ° 000 � 612 0o ppp33 � `� �ioo 0 0 W 0 t o f o /0 ? U O a 0. C p a a U i i a to to N co to co CO U) WW N W CO a a a a 0 0 0 0 0 0 0 0 0 0 ene� e� e� 888 0000 ggiliggig ( WW it. o. na. > > 000 �QoR8 $8 8 aaaa a $ ot4i c3 c3cTi8 000000000 / i Pz Pr ,_., ..re . 0 . 00 . 0 . 0 . g g g g g g g g g. a� rn 13 0) rn z - 0 Et 61 g e•--l 8 I iik- si i lig it iiiiiiiii M g � � ° ° � ,� m� � ooh o m � � 00 0f0 (0 ° § g § ° IL 0 V. p,9 0 a 44ur 5 PL� MMT M • 11 : 111 i g i ° �, 111111111 ggg Z . .'- .N'- r •N'- •N'- .- .h- .h- 1 G r O O M M M M M M O O O sf h p2ppp ;�ppQ 1� h h f� i i i N N N �1 N O O O h 0 0 N N ti n ti ti h h h 8 00000 zli � 1111111111 zw o.l � � O O O O a 0 c ° 0 to ° z z z z z z z z a = Z a a a a z .., a -m = c,, dl / t. iglI 1 u w tl N N N U U CO m m O V t C C C C t t C r r (0 (00. 0. 0. 0. 00 - T � L >F„} 0 0 0 0 0 0 0 0 0 3L SC Y 'S U U 0 U U 3LSCp n rN N N N N N - 0 ,000 fl. MMIq0 iE OM7, (O r t0 Gi i0 eD N at C lq al h M h h 1 J 1� V ar0 m OD OrD 2 M ^ 0 pi y M p M co < , t0 .1 �f ,12 r �j o f en QE 4' I� e0 r N u7 l0 h r r h V' st to W Cf N N N p r VV h r (0 CO r (Y M a v Of In d' h P) > r 8 � N N ggN N N N .q e 0 (0 0I I a a a a , 1,1 1 rN r r p •m h r 00 Q r r r r r r r r U 1 AI v II to o ggo8so 8 g s s o go as 4 g oo8ag $ g 0 0 § § N 3� P P P P P P i o ViiEss o a o 0 o0 a ff M 00 ed en 0 en O O O O Z aO O � > > > > > F O I!J O Co Fer o It 0 a. U F h ! F 0 z ■ 0 �R 8 8 S 1 a m Co a S U1 0 999999 a 9 0. � � � � � � c CO ° y 888o228 2 U o a I 8 -1 W 0 § o § oQ Q `a O y 0 0 0 U. 0 U. U. Co U. 0 CO CO re igh Q 8 a oo b3 m f Co co z 1 - 2 =I O 0 0 0 0 10 10 ,N ° o �N°j 0 Q m O CD CO CO m CO CO Cl g m °t- 0 G .- °P IL o N 0 po ��6 0. V U N Q N 0 a ti a 0. 1 V iiiiii `d C 1 It $ � o 0 - 1 ° 8 � � g 1 0 � '� a L 6i g 0 Ull U/ J aw 1 Oa ash wa s ° t=- F=- m 0 �+ a=i c 0 0 11 a 04 a 0D > > N J LL LL § l o l Q g 9 0 6 6S0 � � � N I 0 o o Q id: U! 0 0 V. '7 t., n. c. CO CO CO CO P •� ..-. a a .1 tel P P 9 E °�� L S 3 o e o 3 e , ; E MI a E fi 5 a 5 a a a !II A 0 VI F. W F S8 , i Cq• 412 (� a) m F m Si m 5 of to z 5 P 'aF+ r F P r P P U Ai a W. olo Soco g g o 8 b bgoNObb 8 rn N CIo °O O $ o $ o g o o 8 8 8 8 ° 8 o q o f O o 0 0 0 8 8 8 8 o 88c m U uj Ei F ° LL 0 2 FF 88 a o� � o ' 'rep2,- i a ivooa R K co !fJ 'S o F. a i U i ad y 88 S y od 888888 r >. 8 bo ° o °m. J � � i on 7. 1 000 000 LE', w o o a 8 0 0 0 0 0 0 0 0 ° i � ° D F- f- H F- h- F- wi l o o o o o h h 2 c c� � a g, 11 8 co z N g I Q n g co OI o o �� y N 2 a 2 " 2 a u / _ N N NV p O O 0 t 0 m oO 0 0 O N O O O O O O U b■CO CO CO t0 D m CO ge3 W V N 0 N a 1 co U U 111111 H 1 i I o 1Z3ir. P (p C p O p li LL 1P- g � W J C so m 0 5 1 It g S § us a 10000P laa o fib] 200000 .J a g zz O. I .fW19 (J] of (J� [CL J T z w Q f SP O if 1 ow _ 4 1L IL IZ ° T O Yv YYVE117 O. ' S.y r ' I CiCIP1 p 2 2 2 e J 6 6 6 6 6 it: i I g CL a a a a m m ° Ci r W ffi <0 CO m m co AA 1 m r°� °o c� u> °r° m el o o �F u� o 'a� 8 P o is cJ co ad E. 1��p 1p�p m o cJ o �(�p ro °m 6 lh c9 t9 sF N N 1 E n( �V V' E EU ltl f0 E N O VN' O t0 ( a a } 1 g i NO 0 N N N N N N N S O I try U M p M M M F M 7 yO x r- P r P r p r U g * of Vi- VVRIb" €lf� b" V" b" €� b" S' b" 2V Qs$222 °2y°22` 2S V o °S y3 "3 ad C�I 2 2 2 2 2 2 2 �ap 2 2 2 2 2 2 2 2 o o 3 o s 8 ZN w 5 if elf a tl ed ed u D otl elf ed od al W W N a. a' fY a' a' a' w a' a' a' a' K OC w ae a' w w Ow to W W w y O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ZZ a a a a a a a a a a a a a a a a a F 0 $ 8 F o • > > > > > > > > > > n > > n m > 0 0 I 8888888 a < p 0 G 1 lk W I O O O O O O O Q o�o °�J ,. 91 m O o 0 0 0 0 0 Od. a d a d a a N a y N ai % M 08 ai f/� W W M W W W (0 I 1 9999p9 99999999999 g s " s " " ° $ ° t� vlR28888888882 Egggg 9 0 000 C uJ W fq fn fn to co y O co N 2 2 Z o °00000000000000 °o a o �w' 00000000000000 qa 411111 0 � 0 0 0 0 0 0 0 0 0 0 0 89 000000 y U O LL LL LL LL LL LL LI. LL U. LL LL LL U. LL LL U. LL 0 0 0 0 0 �0 0 0 0 0 0 0 0 0 0 0 0 ���++ o a a a a a a a a & 0 coo' b' o� 5 co o� 2 N I iii M i , m I 0 0 0 0 O O O O O O a N N 47 U) III IS) g �V LL m f0 O m m t0 m 07 f0 O CO O m O f0 O CO O 2 3 2 '7I LL 0 N o is P h O O m n M N) _ 5 � O� i E3 � a � F3 3 2 s V 10 N CO v co CO I` CO Z I ^ p O5 OW § P P 0 NQ o o o o o o i r F i i i 1 1 a i 1 1 : 1 d O O? O O h O O O h 0 O O O O O O Q O 6 O O O N a 0 0 i Maj 0 o a a a a o re 0 3 N& a 0 0 o y U. a a a m Cl)° g F 0 2 r. g l i i i 1 a a a o 3 Zu w fr wo w 1(7,7. 1-:. a 0 el CI .• 7 0 r�gill 1 c g 0 = 0 0 t W rSO' Z O w (D O N O Z w w w w a co w w a g U 9 9 V 9 .9 3 O i kZ Z 0 Z Z Z I P i o o i i N y W -, s, 5 § o § W o°a- C i § ,v.*; �- �1 ciao 03 co as I p C, p Ol 1 C ~ . N D e ti ap p p M O t� co co N r 1� N N N N N I o E 8 I a e g a a a N i s V. n 4 v V a 1I c s o 1 I AI r cp�pl8p8 g g g g gggggggg g CCC8 s b g ! N C7I O 0 o o O O 0 0 0 0 0 0 0 0 O O O §j O O < s ooE Es EE Eo0 00 0 0 g sg gi g Si W a / >- 'ca 06 ell 06 o O W a a a a a a a ',crew a a wiz z N U. ! pg, 0o00 0000 mmD02ggg 00 oa a 0 z > > n m 3333333 > M gF 0 0 q�q "ifi 0 ggoo g0000000 g1 a.6 a o 0 0 0 0 0 0 0 0 o o 0 ❑ a. a Gaaaaaaa °a col W � I a9a9 99999999 00 a z y00 � 06 (oz g o z tfl § ° ° § ° z y 11 a m ❑ a a 4 LL a) LL U. LL LL LL LL LL U. LL m m } as 0o 00 00000.000 a P.0 r r � a. 0. g a i 0 1 N AIy Z 0 I t0 1n �C! to t0 W N & < cs M i y 'I g O 0 0 0) 00) 0) 0) 0) 0) 0) 0) O O O g 0 0 R •' < < pN pO < LL Z m 8 h • G t 0 Zia G G G G G G G G G {D G i I h M M LL 0 N o =8 I. 3 z z mm 5 I t3 3 A. ifl ts. HUHU i i i g g � i g 0 Ci i i Z & 4 G oI 0000 < < < < 011111111 E 1 1 1 g i t,. R a 8 o o. 5 $ t Y °a. V if a) a) y° y � t�a�{ � a �' @w86 20 5 `J' a a I N Q Q Z f/3 p 0 7 7 ° oa ° aq t j 2 R j o ~ � � � � � � °�` a o o 0 a o 88 g m m l J Sp W W i I 1 . u] � a ° a ° O .4y � �Za@ $ 5- 5 w zz 1 42Y� Sb p. C 'aRc0iN 8 � 8 g 8 1 o °a' W W ao o 8Q O $ $ W H w Ra W l ag g I F I M M g 2 2 < a6 ai 12 < OD o Oo a0 ° < S 5 < Z P < < 0 0) gr°. v"a3 ° cp°y ° c°. 4. aF.'i ° `8 °o, c8tq. p� 28 °' `8 �8 `4`, `4, f8 18 1 5 EoE O g 8 § M P te < g g 4 g V• N g c9 § (7 g g ago N cci h (� to Q M a cJ' c of c�P $ p ca .g 1 g NN `N„ N N N N N i 1 U I ° O cog C5 3 3 4 at"' 4 4 F m m i Si Si T z t < a<- r 0 1•e<" r as wn e k g g g 8 8 3 g 8 g 8 g g g g g g g g 81 g Ra 1 i 1 o 000 § E00000E WW co Win 2' 22 w 000mo wow w F 5 0 o m cererererewre Si ° 0 ce g A g _ 0000000 P. g g F a s > > > > m n n n 0 0 6 o o m CO CO J J a O H 1- 1-°� °� o o o F. g g %ij ... m $ O (n o V a 000000. 0. s 9 � 9 9 9999999 >- �j a s O p p O p o 0 a a a g z as (h ° co c0 (0 N (/1 m t/J coo re 000 m a o a > > On oQ8Q000ao aa0a o E 8 ` as $ 8 c°� 04uc°9t°7 ° v � QQ [5 o i0N o 0000000 9 g �5 0WW g 8 0) 11 1 Q 7 `" CO t0 m O g g R " 11811 z V1 a O I N N N a O M y ' m I °° N0 8 0 1 0 ° N p Iu 00 0 CO CO t0 0 03 O Uri 1 o 0 08 N < ce o 0. g .- m iii !II Illigggg a 1 I 1 § § 8 Y07 N N N N N N N .g ;1 ° I I 1 i o o 3 p 3 0 8 o i .9- - o o a c o c q� aQ L1 w "a 0 i' al F ° S 1 � � y o $ � w 5o I 1 z x a � � u� g .. . 3 � W 3 1 g aa aGJ pap,, a � as o o ° a ° o a - o N o ri o i S � � K Rio 111 % I ° 62Rz - z - ° .°- ? : g [� $ .°- 1- y ° oai vai aai CO i m2 14 ,1!P (.5.. 0qw. E „ , .g 0 Lim ,,,,, §1 . . oa <4. :.-t V. Ornn Q> E 8 $ N i N N N N N (O� ak a LLOii J Y i i O a ml a a 5 a a a a a z v * a g a 3 2 2 zI 1 V F F U a 8 0 o ss ggggsg gg gggg °' �, O § 1 888888 88 8888 i L . o o 000000 00 0000 5 I CO w � Z 01 m 05 65 0$ m at 0 22 0000 0 00 CO WW N 0 0 0 0 0 0 0 0 0 0 0 0 Le 0 G F n 0 a O d a a O a O a a a X J J > > > 0 M 7 3 ea LLl F o i m v� i5 o � c °oaa � a oeaa S 1 s 999999 99 9999 8 ° 8 $ 8 � 0y 8888 o8 800 0000 p g O 0 s a ° 38 ° ° 0000 0 2 2 E LL LL LL LL U LL 11. 11. LL LL LL Lt Mill QQ 1 I Co z N 21 • O g a 6'1 N r 8 8 8111 a ' El O OO 8 00 QU O O O O Ifs Iq O P O O 10 10 LL N 8 g r- ti O o m t0 t0 1 m CO w G TO m O 1 8 a a • 3 a 0 P o 1 IA 4800 q O ±" P P g " gg P in P P P P P P Z o ill gggEA' E Eg t lig P O . P O 10006 ° 88 O t P O OP t I U1 3 C1 W s i Co 8 N 5 mill° 0 g 1 1 o. g 2 8 8 2 2 2 p16 6 zg 1 zw a s o a � 0 0 � � � � yoo � � g I M W 3 2 O m O O W W W O a. 00 000 1 vii ,z-- I " "'a � � 6 6 a F. CO vivivivivai Pzz Nyy i 1 10 o0 8 o ■o oo °o n n n f°y °� 81e: N R N v 0 e Q N N N N s§N N N N I m F F F F F F z U g . W 0 0 0 o g g g g 8 8 8 8 8 8 8 8 88 . N 31 s g1 8 8 888 8 8 8 8 § § �p P O O O 0 0 0 0 0 O 00 O 0 0 0 Si Si Ei Ei 8 � � Z F W aa U Z Z K O 0 0 0 w Z o 0 0 o i al O e o F F o 0 7 7 j U ° p C 7 > > F 2 oo o ooh go ° O $ � ° 0 Ti CL m Q o o g o � � $ ' a a m 9 999 00. 9999 000 °40 n 00 M u 80 E3 8 8 LL 6LL 6 6 (W 0 co W = 7 W O y 40 y W W m CO CO ° O O ° (0 CO O O 40 0 a> 4> ° ° o 0 9 O O o �a a s a O U U U a ' F O O o O o° � 0 w J o 000 000 U. WW fF Fh t E 5 co N 21 6 a of 1 11 1 2 111 111 1111 i i i x- o Q o O O ` O g o0 0 0 to r Q m� � m � ray mmfOCO ° P I Z 288 888 act 44 a 811 2 0, �pp n g O�tilj �pt3 " O ..., o pti� 3 �8 ph. rci cni i. D''I M E lh M N N N 8 t0 8 N I 1 08 0 < P P O < P P P P < ITYS d N SI n. W W W o u� u7 g v Q$ a0. D.. r ii' q�°} m t3W ° 0 � aivm 00 oCm WU � � '� 5 °- j g o f z u(0 (0 ui a s 6 66 c66 1 uw{ uw{ u{ 'F • v °<° Z ¢ "� c�i � Ui oWo tic3t3t3 0 ° o `° o aka § § § § l000 0 mrcI 1 . g � � 4, g $ � $ 8 ° � g � o " mgi t Fds � sus INF F. ,q � Ei WE 8. aYE A8 84 V4 C P v C • a- ?... = 8 O < eNP oNP P P oN<41! i OA < O Vi O ..... mt 5 '4 5 '4 5 5 E N I4yj, F ti F. F. ...CCC P P c < P P P P 0 AI �pI88o 8 jg88o8 S 0 pp8 S bps pSSbBggliCgSg N 81 ;.( O O M 1 O Po 0 4 0 0 0 0 0 S S a S S O S i0D O O 0 0 0 0 0 .... 0 d O g W Ei 2 0- z 06 0 0 0 0 0 U O 12. Z z z z z z z p w 6 gp R22 R22 0 am w 07 CO CO M CO CO CO a F G o 6 6 6 6 6 6 p o a 'mmcr, 3 - cOuoic 3 0 8i a. $ a gggglju5ul U U U 1 V U U g U s oo o a � � 000bIWmb z W F N a z z a a a 0 0 0.9 0 0.9 0 0 0z p o. a � 0. 0 CO o � % MMMM % M 1 rn 7 0 Z N 403 o 1 Z 5 p CO m m m m m m d U. R CO f p 0 NO S' 6' O 8 0 g i S°r i D 8 m 12 V CO O O O O O O tt- g g g g g N i g I i iz i P 1 8 8 8 2 2 i tO o o a OD m .- .- N y X=j11 X311 tt�K o § x x 1i L 4 4 4 II P oog g g Z CO W N ° N N N N N N v 0 o o 0 � 0 C.9 O O O O O O J ZI$ gg 1 8880 1 c g io0Q53 g § g o 0 6aoS 6. 1 � � < < 06686666 U U U U ut i al 4 a 5 5 0 =U' 5 6 N D ov O $ W g co p �j U U U U CD a 1 o wF j j a U. 8 ggMM § A > > > >_ _2 m Seen oo �a a p� o > m v a ,� ��' �y�1 IlS�� 1^�j� I^y� 1 'o U U a. 0. 0. U > W K D. d a a �C a CC aq o t� u° uo k-' _ 3 aazcc ccx ■ ¢ D N` z z m z -5 LO F Iaa a i 8 i 9 0,,.. i -N N r e-N V r r 1 e- q CO SSg ti� 464. 6ri on 8 4o 8 84R 8 v is h o_ h C m EO 1 o O v N d ,b m N N Mg 4 m- N 4 4 4 m 1 Fe c ._ " " � < - -: z 8 E i N N N N N N N m j, e� 0 N 5 5 a a a a is F co ts '0 w ai si Si w w o► z r r a- a- .- a- Z ,C a- �- e- e- a- , U. 61 p , 1I O � a � � � � � 8 o O o o O 0 � � O o � � o 0 0 � � N r w ww m a j m m (0 a U QiF F F a U Z w 6 a m m m Si { 2 2 2 2 2 2 2 wwU U p .. oo F 0F 00F F 0 g 400 14 Fo ❑ m oo E5 0 JO JO JO 0 0 0 0 a�� 00 00 0 0 0 0 0 a a a z 2 1 o 0 0 Q gi gfci m . ... . m m a a m m m m a i 3 3 C i r i i i i r i O E 0 m E 111111 / gil g i i tiw 111111111 a6 a6 06 c6 a6 41 b a6 a. 06 K a6 a6 b a6 a6 a6 a6 w a6 a6 w w_ M mw uM g 0aW ,°� °.. m um1 R umi a w w m `wn m w ❑ mw a.2 uJ a m al K a a 7 W 7 nl a. 7 o. 7 a. n o. 0 > > a a a a a a a s F a7 "aF7 a a. a. a a a a a w Cl. e) y y M N N y 8 u� R R 2 N W y y h y N y R g to W m 0 g tS3t0> t0i coos0ga0. a. 00T00. 00. 0t000000 � Q > 0 0 W 0 > 0 W W W > > W 0 W 0 0 0 0 0 > 0 10 @ M 0 ag to E 0 m I o p § ._ 3 i S i i g i i 3 i i g Q 3 4 s S N Q o S co 7�$Z a o I �n p� ` . ' O o o O o 0 0 o O O O o 00 o O O LL U N o � 5 O O O N R N N G a1 On O O O d O O 4 N N N N N N N A N N 4 iV 0 M C7 C7 CO M CO CO CO CO C7 C• CO M r7 CO C9 M CO 0 M C7 C7 �Cpj I & N N N N N N & C&1 N N N N & N N N N N N N N V 1 mr 1 O m a0 0 U 2 g 0 a: . „,,„ 1 0 ii ID �' w Z m J CO J J J J CO CO Z m W 0 a. tu 8 1 cai gPcc. � riMccwrcExce regREP § aa N zn a Ia ❑ 0 > 00❑ o B . aa `am °. � YIi8213. 2 `2Wwo. a ° ❑ Z4 a a a a 0. 0. a o a a a a a a ?3 afg 1 p ° N Ci 2 1� i N p gl ry O ( 4'. O f O 44. a~ 7 Q.Q. 88 co VA aI N d' h C NI 8 aD 6a= a=o V V - 3 O � 8 ,1 N N 0 W o ` ii F S @ g p N I N 1 N Cl a s 1 P. MI a a a a a i 5 I - &I F. U o1 4 < SI ; c, 88888888 8 g SS p 58 8 8 QQ o t3 0 0 0 0 0 0 0 o 0 0 § 8 UJ Es 5 w Z O U O w G, il Z O : W U F w F a 1 CO P y Q 0 z U y i ° a O O 0 8 w M M y F 0 m I E 0 a w (I)i o. 8 a a. a. a. a. a. a. a. a. 1 a o0 e0 0 a6 a0 a0 60 a0 a0 a0 60 0 0 0 co W e. W W W W CO W CO W W w 0 CO a 0. 0. a w a a a a n a a m a a o 0 fp a0 N 0 2 m m m m m = 2 0 0 O (7 g O. 0. d 0. 0. 0. 0. 0. 0 c' aaaaaaaaaaaa 0. 00 u. O 0 W W W W W W w w O a U U a 0 8 CO 9I 0 g g o I a i Ei 5 ION / 0101 1 i U1 w p0j o N N cV s� p o�j f0 § E h E tg O b i N O LL N m N - O< < m 8 B C i<3 m m 0 $ < w I a 0 8 a Z 2 1m h § I-/ N �tf O 0i aD -I .0 8 eJ a5 gaa� ouooso a� I! Z I ,J_ N X4.7. �fi R if�� o m QO I U J O Z O O O e��- 6- < t0 'f a Z F 0 i ° y v d qa 1 aI � §° 1 as i0. ~ bfa I Tin O O Z 0 0 ' v a a } U CW �7 Z ° 0 0 = tC ©F O 0 Of '�O = 11� O �' oc o: m m m 9 a I- o �aY 222fbbfbb o0 94 0 W a W co- W W 0 0 0 0 0 0 O E = N = ryj Of -a N w < z > a fs ° 0 " I I a s g F O O O 0 0 0 p e i D. vii ° O 8 rn ° m Fpm a a m m . 1 I m ` ` 88 88 48 q -44. 3. 444, 44 4,, g8 4. 4 4 ° P: 4 .4 n ad od o m m < < < J< c m m r a < I I (rye a1 r r .N- 0 0. h F Q Fh N F h OI a a a g a a 5 o CO 8d 0 0) N 0, St Z 0 AI 8 g 8 g g g g g g g g g g g g 8 8 8 8 8 8 8 8 8 8 8 o' ��00 0ssooaasoo 00 00ii0000 010 5 if i If i i i i i a ii 2 2200000, a, O o gg> m o o n m o > > a 0 0• > o > 5 g 0 01 0 aadddddaaa 0 PPP 0 O O z 11111111 :i 6 a wwo0F10 m 0 po V 0 0 0 0 0 0 O O G. C. M ? N N N 2 6 m 'S it 9 ° ° $ 2 2 L g $ ° 22 ° g f 000 0• 0 Q 8 gO � 0 � 3 � 00 0 0 o f LL LL LL LL LL LL LL W LL LL a a 2 2 F 2 a 2 F O O 0 0 0 0 0 0 0 0 0 0 °°�� 1�. (CC.777 CCCga v g 00 tpi u7 (3 aaaa J ? J PO 8 0) m 6 W a of d' . ml mm � � mm � mmm g � O. � W• V N r 0. r U U U U g ¢� g� ; Q Q U Pi as 0, h- m m / / / ii 4 g� ffi � 88 888 S3 111111 § §cIt`rp tip fir! N 0 0 0 m0 1R i R W tNn N tf t� �! p M o R R G Z P W 1 8 8 g o p�o g S til s. S § g • Op N N N CV lV O( WW n 0777777 h h h Oh h tr. h h h h h h h h h h W as rg o r r y o 0 0 0 0 V o 0 0 0 0 0 o a d $¢+ ti.3 I 3 m W t @ m O w U• o. , (W W W W 0 0 0 0 al 1 O MR " O W W sU ° 8 F < 1, 4 8 a. 1 n d a p g U>a = o m 0 a vO o m m m m p o O 0= o N y 7 y z a z z ,0 L 6 p O d O y 1 W p >0,, r 0 n u O m O w O h a s 0 f m z F- S h p N m r O. m CO J J 16 pp tp I� 1� N 1� (� (� O < O O 4 A O U; V' M h &' 3 0 O q M Fy q g1 ° P1 M t2 'V; Ol t g `I eagog RR oc4Vglq >� Egggr�' IEI ttaa � a � 0rg gg g C r r r 4a r tC M r to ' §s�jg+ p N N N ££N N izs'F F F m F w F GtF S r U 1 i 1 of m 4. I 0 O 8 O O 8 8 8 8 O O O O a O co co QQ E Q N U I i $ O m 1 1 1 1 QQ 0 0 0 ii 0 ppo O 0 0 O 1 . 0; r , _ _ z O 3 o( 8w 8w Z 2 a. 1 p 0 y p w z z z° 6 � �o F n U th 1 O 5 0. 0 1a 0) 90 00 CO CO AO AO 0 U0 g g M S I- 0 U0 U 9 99 w W 0) U0) 00 a co m 0 I W M CO CI Q (0 0 a s O O Si 0 0 0� � Q O o o O O p 0. o o o U pp 9 U W - ` o a 0 hc i ' o re w 2 E rn g 0 z N 21 _ 0) a o �3 � i � i g8 I P U i co U' al N mi 1I 1111 11 o u. 0 M O p.QQ •- ti y r c z° 1 1 i O 3 F. P P r El O F z O m < . ° W P ° , < m aP J� .- .- .- j e- l AO A. 1 0 si 6". Ea 1 2 VA W p O M fA W zz U W W U yOj , j O d y 0. (� 4 ppS�� J O. 2 c It C7 j (INIO I- a _ K K K K O $� y �7 d o , -I "'y- ' 7 aaaa mm Cz E ° tank." ~ o 0000 z @P i ' 2O 1 a v i V. U U P. W 0 0 N S ` µOS W W P. X7(0 p7 p� NN AA p� N p� p NN 1 g I h VP,' R VO' t'0 h 6 8 O O O O N O %. O O CO n CO h 14 di N c rc n ui cJ �Mp c sh m - Io m . pG� �•-f ��py u°� `� (mQ a m M N O> W M- sue- ate- P tl' m f� OD N a- N N a v > �1+ ip co co co N N N N N N {� l"' f- t- l� l"' {'- t� P P.a a a 5 5 a a' "a a oI W F. I 5 tz z r r r F F r r S P U j r a 8 0 8 8 8 8 8 8 8 0 0 g g 8 o 8 S g S S N 81 c� ° " 11111 <p < {8 o yO O O o o oo 0 0 0 O C O C O O E w w g g g g g g a g 0 G7 0 0 0 z 0 0 y w 0 F t Zi a 0 0 48 46 W Illy UOZ � I!] 0000 2 �OaO �O �O o F d�i o 0 F U. o 'v > > F F M J J J 7j- 0 > 72s> 7 o a o 0 1 (165 Q L 1 o9 g ° Q i o 1 1 o o o aE $ U ayyv~is ?r 0888 a y 8 8Saa S 00000000 y 9 0 Ds co 6666gf66 8888 88 y 0 0 0 CO y CO CO CO) y y ma 81441111 $ I I 000 m y 0 0 0 0 0 0 0 0 O O 0 I° y � 82222222 0000 2 2 0000 o &a a a a as a a a . 8 8 OU a a a g 8 No Z . 0 21 CO ° Ec 11 EREEEEEE iiii i E ? y a of ' U S ") $� 0 0 0 0 0 § g €v 0 0 ua u0 LL 4 m 8 P ° 8 Et '�8 'o o to t3 ro (o m <o LL N O iy z N VN' N IV rV N N 1 N s o8 t �S p< p tb Cd Al g g ti ti ti N. ti ti ti n & & N&1 x�y ef 0 pNp ONE N �Np Z a 0 M M M M M N M ° M M M M 47 M o Y O ° < VV< T� < < < < < F. 2 O < N. ti ti ti ti ti ti n ti n ti r. S x o: 0 0 0 0 0 0 0 0 0 0 0 �Ci o a O o � � LL � � LL 3 a. 1 a U i 3 i i g i w V a y W iii 1 a co y ai tin CO"i vii vii R g a Z Oaj ail z co 7 7 O O CO � z z Z Z Q, a z a CO y O 0. d W � 1 y y 1 h0 666 ' www 0w < `2 m 2 gIi °, a � 3aaaaaaaa ;;, . g. io N FF�iiNO eLLL gt� � ac<• a c y i N O (� ` O 07 r N O d lt1 0 0 < < (O fD 0 0 'j• � R4 `anal t! m 22 iiii ory oo r- � < < r� `de`� < V Rt� pp�� 6 tG 4) < pg d' t0 co O G tG t0 n• � p M < N l'7 t0 W N n V M O O m O N N < �i 'R < II M lM� 1 O <N N < 2 < N < � P '4 fi a g a a a a a a 5 a 12 44 • UI ■ m oo g o g g N g11 [111s 8 Id 0 o og � � �g § O O CO O O O O C J 8 8 8 8 8 .,,j i 0 z .6 06 .6 .6 y z 0 K K U d re w I- �y IL g 0 7 7 7 > > O _10 a Jgko 0. a as pAp Q�Q M op OOI00 m a s C] 2 a 0 a ❑ o O a a I o U I 99 9 9 9 9 0 9 a. tJ� (!� y µµy+ rU/�l (y� co N (/y� Ny ty� WM 0 m m o CO "' CO O O O O D C n y y o z a § o 8 8 8 O0 a of co O �O O U a C� C� C� CD t� g z z ... a s a u. 0 0 0 0 0 wi-re E 4 y o R y z a of 1 1 1 111N1 1 co O fD ti r O O O 00 &0 /0 O �, m 0 0I � 2 m � m � � � LL 0 N O W g�o v ea A u°; N 0 S O re 5 CO , o 0 Q y. Wa. i b g W !0x 8 Z O N h E ~ f0 ti h F 1O. h F. h 0 0 O O O CC O O O O O O O O O vk z z W $ .§ In os z Q O rn I W W Q 0 z W Lll gi ..1 W gl t) Z 0 u. a m 5 1 I ci O Y p m. a: 1 y W 7 �. i i i 0.. 1 o I 1 r r E Ul Ru 0 - z 1 co 1W 1d � a � � 0 N W I h oP S O i y y ti m W Z c p, m o N o r a a g a s N A r r y r - 1 a s -. m y y r. m 0 rn So o, pt-� t� ; a` �{ g g �! N " n n N N to ry m ti co g> E N N N r o g o s o o 7v AI I a a a a 5 a 5 a a L „ „1 ! „11 .P_ .! U A 2 ici a� d o at a Q g N 81 0 0 O O • .,rn W a 1 co W 0 ;:, 1O Z U- YL O w Z m 0 a rel- a IL as p G W C J a 0 I m w CO = z o U m co ig .c co 3IN co o m 8 Z z (7) 0 CD (� I N x D� S 8 m LL 0 N O 'd o o 5 0 Z CC rnP O 8,' lc 1.5 P� U 0 Z � °a a >4 c co F o x w a sr= H Cl) a z 0 >i 3 rE. a 4 - 0 il • g 4 1-1 l • q v O N o 2 0 ;, m a Q \\r) �� W 1 a a o• oo co MINN D. P ,2 \ • co L" N C <- CD YD y it D I O ti Is- D g . e- LO. Nil C r A g 8 3 N r�pq 7� O �I N h o� a 4l§ Y 4 z Z t 0 °�`°'�AR'Al�� City of Farmington ,y 430 Third Street F Farmington,Minnesota NA.9,,,p p �°� 651.280.6800.Fax 651?80.6899 www.ci.tarmingu r.mn.u.* TO: Mayor,Councilmembers, City Administrator FROM: Kevin Schorzman, P.E., City Engineer SUBJECT: Adopt Resolution—Joint Powers Agreement for Street Maintenance Services DATE: February 21, 2012 INTRODUCTION For the last seven years the City has seal coated and crack sealed,the Council has authorized the City to complete the annual improvements through a Joint Powers Agreement administered by the City of Burnsville. Others included in the Joint Powers Agreement include Apple Valley, Eagan, Elko New Market, Lakeville, Mendota Heights, Prior Lake, Rosemount, Savage, Shakopee, South Saint Paul, Waconia, and West Saint Paul. In the past,this has been an annual agreement,however,the attached agreement is perpetual in nature. DISCUSSION The participating cities have been asked to approve this agreement at their second meetings in February to allow appropriate time for preparation of the contract documents for this year. The City attorney has reviewed this agreement. BUDGET IMPACT Beginning in 2012, funding for this work was included in the levy and has been budgeted in the general fund under business unit 5700. ACTION REOUESTED Adopt the attached resolution authorizing the City to enter into the Joint Powers Agreement administered by the City of Burnsville for the seal coat and crack sealing improvements. Respectfully submitted, Kevin Schorzman,P.E. City Engineer cc: file 51 RESOLUTION NO. R9-12 JOINT POWERS AGREEMENT SEAL COAT PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 21st day of February 2012 at 7:00 p.m. Members present: Larson, Bartholomay, Donnelly, May Members absent: Fogarty Member Bartholomay introduced and Member Donnelly seconded the following resolution: WHEREAS, a resolution of the City Council adopted the 21st day of February authorized the City to complete the Seal Coat and crack sealing improvements as part of the Joint Powers Agreement administered by the City of Burnsville; and, WHEREAS, said Joint Powers Agreement will be submitted to the City Council of Burnsville on February 21, 2012. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota, 1. That the Seal Coat and crack sealing improvements will be completed as part of the Joint Powers Agreement administered by the City of Burnsville. 2. The Mayor and the City Administrator are hereby authorized to execute the Joint Powers Agreement with the City of Burnsville. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of February 2012. ayor Attested to the l3"` day of February, 2012. n'Atza. , gear City Administrator SEAL JOINT POWERS AGREEMENT SOUTH METRO CITIES JOINT POWERS AGREEMENT FOR STREET MAINTENANCE SERVICES THIS JOINT POWERS AGREEMENT("Agreement) is made this 21st day of February, 2012,by and between the City of Burnsville, ("Burnsville")and other south metropolitan cities choosing to participate in this Agreement("Participating City"or"Participating Cities"). (Burnsville,Participating City or Participating Cities shall collectively be referred to as the "Parties"). RECITALS This Agreement is made pursuant to the authority conferred upon the Parties pursuant to Minnesota Statutes 471.59. The purpose of this Agreement is to provide street maintenance services for the Parties utilizing a singular contracting procedure and one common contractor for each service. NOW,THEREFORE,the Parties agree as follows: 1. Subject to the other provisions of this Agreement, Burnsville for itself and on behalf of the Participating Cities shall annually decide which services will be bid for the collective benefit of all Parties, prepare all bidding documents and conduct bidding services pursuant to State law for the work. 2. The Participating Cities shall annually provide to Burnsville the estimated quantities for these services in each respective city,and shall also approve the bid documents. 3. Burnsville shall tabulate the bids upon their receipt and make a recommendation of award to each Participating City and upon their approval,award the contract pursuant to State law. 4. Each Participating City shall be responsible for: • Preparing maps showing the proposed locations for these services including estimating the quantities thereof. 162318v02 1 JJJ:02/08/2012 • Preparing the streets for the work to be done in accordance with the specifications and coordinating with the contractor as to the timing of the actual work. • Inspecting the contractor's work,measuring the quantities of work performed, approving and certifying the progress or final payments to the contractor. • Pay a percentage of actual construction costs to Burnsville for legal and administrative costs on a sliding scale basis as follows: $0-$50,000— 1.5% $50,000-$100,000- 1% Over$100,000-0.5% 5. In accordance with the specifications,the contractor will submit an itemized invoice to each Participating City separately for the work performed in each city. Upon approval of the invoice by the respective city,that Participating City will remit the approved invoice amount directly to the contractor. 6. It is agreed that each Participating City shall indemnify, save,and hold harmless Burnsville, and each of the other Participating Cities,and all of their agents and employees from any and all claims,demands, actions,or causes of action, for whatever nature, arising out of the execution or performance of the work purchased for each respective city under this Agreement,and that the Participating Cities further agree to defend,at their sole cost and expense,any actions or proceedings commenced against their respective city for the purposes of asserting any claim of whatsoever character arising hereunder.The Parties agree that liability under this Agreement is controlled by Minnesota Statute 471.59,subdivision la and that the total liability for the Parties 162318v02 2 JJJ:02/08/2012 shall not exceed the limits on governmental liability for a single unit of government as specified in 466.04, subdivision l.(a). 7. This Agreement is to be executed between Burnsville and each of the Participating Cities. It may be executed in counterparts. Future Participating Cities may be added by action of their Council and execution of this Agreement. Upon addition of those Cities, a copy of the signature page and an updated appendix will be provided by Burnsville to all Participating Cities. Similar notification shall be provided for those that terminate their participation in this Agreement. This Agreement shall continue in effect until terminated by the Parties or replaced. Each Participating City may terminate this Agreement as to that Participating City by giving sixty (60)days notice to Burnsville. Burnsville may terminate this Agreement by providing six months notice to the Participating Cities. IN WITNESS WHEREOF,the Parties have caused this Agreement to be executed on the date indicated below. BURNSVILLE CITY OF BURNSVILLE BY: , Mayor Elizabeth B. Kautz DATE: BY: ,City Manager Craig L. Ebeling PARTICIPATING CITIES CITY OF APPLE VALLEY BY: ,Mayor Mary Hamann-Roland DATE: BY: ,City Clerk Pam Gackstetter 162318v02 3 JJJ:02/08/2012 CITY OF EAGAN BY: , Mayor Mike Maguire DATE: BY: ,City Clerk Christina M. Scipioni CITY OF ELKO NEW MARKET BY: , Mayor Jason Ponsonby DATE: BY: ,City Administrator Thomas Terry CITY OF FARMINGTON BY: ,Mayor BY: 0 Todd Larson DATE:o? O/ TH '" ,City Administrator David Mcig CITY OF LAKEVILLE BY: ,Mayor Mark Bellows DATE: BY: ,City Clerk Charlene Friedges CITY OF MENDOTA HEIGHTS BY: ,Mayor Sandra Krebsbach DATE: BY: ,City Clerk Sandie Thone 162318v02 4 JJJ:02/08/2012 CITY OF PRIOR LAKE BY: ,Mayor Mike Myser DATE: BY: , City Manager Frank Boyles CITY OF ROSEMOUNT BY: L Mayor William H. Droste DATE: BY: ti City Clerk Amy Domeier CITY OF SAVAGE BY: ,Mayor Janet Williams DATE: BY: ,City Administrator Barry Stock CITY OF SHAKOPEE BY: , Mayor Brad Tabke DATE: BY: , City Clerk Judy Cox BY: ,City Administrator Mark McNeill CITY OF SOUTH ST.PAUL BY: . Mayor Beth A.Baumann DATE: BY: ,Clerk Christy M. Wilcox 162318v02 5 JJJ:02/08/2012 CITY OF WACONIA BY: ,Mayor Jim Nash DATE: BY: ,City Administrator Susan Arntz CITY OF WEST ST.PAUL BY: , Mayor John A.Zanmiller DATE: BY: ,Acting City Manager/Asst.City Manager Sherrie Le 162318v02 6 JJJ:02/08/2012 APPENDIX A LIST OF PARTICIPATING CITIES BURNSVILLE,APPLE VALLEY,EAGAN,ELKO NEW MARKET,FARMINGTON, LAKEVILLE,MENDOTA HEIGHTS,PRIOR LAKE,ROSEMOUNT,SAVAGE, SHAKOPEE,SOUTH ST.PAUL,WACONIA AND WEST ST.PAUL 162318v02 7 JJJ:02/08/2012