HomeMy WebLinkAbout04.02.12 Council Packet City of Farmington Mission Statement
430 Third Street Through teamwork and cooperation,
Farmington,MN 55024 the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
FARMINGTON CITY COUNCIL
Todd Larson, Mayor
Jason Bartholomay Christy Fogarty
Terry Donnelly Julie May
AGENDA
REGULAR CITY COUNCIL MEETING
April 2, 2012
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OFALLEGL4NCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Proclaim Earth Day April 22, 2012 Proclaimed
b) Proclaim Arbor Day April 27, 2012 Proclaimed
• 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for
citizen comments regarding non-agenda items. No official Council action can be taken on these items.
Speakers are limited to five minutes to address the Council during "Citizen Comment"time.)
7. CONSENT AGENDA
a) Approve Council Minutes (3/19/12 Regular) Approved
b) Approve Temporary On-Sale Liquor License St. Michael's Church—
Administration Approved
c) Adopt Resolution—Approve Gambling Event Permit St. Michael's Church-
Administration R13-12
d) Adopt Resolution—Accept Donations to the Rambling River Center
Improvement Project—Parks and Recreation R14-12
e) School and Conference—Parks and Recreation Approved
f) Approve Agreement with Marschall Bus Lines for 2012 Swim Bus Program.
—Parks and Recreation Approved
g) Adopt Resolution—Accept Donation Marschall Bus Lines—Parks and
Recreation R15-12
h) Approve Bills Approved
REGULAR AGENDA
(The Council takes a separate action on each item on the Regular Agenda. If you wish to address the
Council regarding any or all of the items on the Regular Agenda,please address the item when the
item is discussed. Speakers will be given at least three minutes to speak per item.Additional time
may be granted to speakers representing two or more persons.)
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) Ice Arena Discussion—Parks and Recreation Prepare Agreements
with Hockey
Organizations
b) 2011 Parks and Recreation Department's Annual Report—Parks and
Recreation Information Received
c) Approve Agreement Purchase and Installation of Playground Equipment for
5-12 Year Old Children—Parks and Recreation Approved
d) Approve Agreement Purchase and Installation of Playground Equipment for
2-5 Year Old Children—Parks and Recreation Approved
e) Approve Agreement for Purchase and Installation of Picnic Shelter Lake Julia
Park—Parks and Recreation Approved
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) 195th Street Assessment- Engineering Motion Failed
13. COUNCIL ROUNDTABLE
19. ADJOURN
Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803.
Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation.
Table of Contents
Agenda 3
Proclaim Earth Day April 22, 2012
Memo 5
Proclamation 6
Proclaim Arbor Day April 27, 2012
memo 7
proclamation 8
Approve Council Minutes (3/19/12 Regular)
Minutes 9
Approve Temporary On-Sale Liquor License St. Michael's
Church
Memo 12
Application 13
Adopt Resolution -Approve Gambling Event Permit St.
Michael's Church
Memo 14
Resolution 15
Adopt Resolution Accept Donations to the Rambling River
Center Improvement Project
memo 16
resolution 17
School and Conference Parks and Recreation
memo 18
conference information 19
Approve Agreement with Marschall Bus Lines for 2012 Swim
Bus Program
memo 20
agreement 21
Adopt Resolution Accept Donation from Marschall Bus Lines
memo 23
resolution 24
Approve Bills
Bills 25
Ice Arena Discussion
memo 43
2011 Annual Report
annual report 44
Approve Agreement for the Purchase and Installation of
Playground Equipment for 5-12 Year Old Children in Lake Julia
Park
memo 52
agreement 54
drawing 55
tabulation form 56
1
Approve Agreement for the Purchase and Installation of
Playground Equipment for 2-5 Year Old Children in Lake Julia
Park
memo 57
agreement 59
drawing 60
tabulation form 61
Approve Agreements for the Purchase and Installation of a
Picnic Shelter in Lake Julia Park
memo 62
drawing 63
agreement 65
proposal tabulation 66
195th Street Assessments
195th Street Assessments 040212 67
2
oi City of Farmington
430 Third Street
!p',. A, Farmington,Minnesota
ti
4.1 651.280.6500•Fax 651,280.6899
www.ci.tarmingt4m.nm u.s
TO: Mayor, Council Members, and City Administrator
FROM: Lena Larson, Municipal Services Coordinator
SUBJECT: Proclaim Earth Day
DATE: April 2,2012
INTRODUCTION&DISCUSSION
The United States has celebrated Earth Day on April 22 since 1970. In 1990, it became a global
event. Promoting Earth Day activities and events educates the public about the importance of
acting in an environmentally sound fashion by reducing waste, conserving energy and water, and
adopting more ecologically sound lifestyles.
In commemoration of Earth Day, the City has several events planned. The eleventh Annual
Community Pond & Park Cleanup will be held on Saturday, April 30, 2012, and the City is
partnering again this year with Farmington Area Community Education to bring an Earth &
Arbor Day Celebration to the community.
Earth& Arbor Day will be held at Rambling River Center from 11:30am to 12:30pm and gives
participants an opportunity to learn about how their actions impact the environment. Kids Rock
will entertain the Pond & Park Cleanup volunteers and Earth & Arbor Day attendees from
11:30am to 12:30pm and there will be earth friendly activities and exhibits.
Curbside Cleanup Days start on Saturday, April 21 and end May 19, 2012. The Curbside
Cleanup Day program gives Farmington residents a convenient opportunity to properly dispose
of appliances, electronics, and large household items.
ACTION REOUESTED,
Proclaim April 22, 2012 to be Earth Day in Farmington.
Respectfully Submitted,
Lena Larson
Municipal Services Coordinator
5
Office of the Nlayor
Farmington, N inneso to
Tarth 2012
Proc Carnation
WHEREAS, in 1970, more than twenty million Americans joined together
on Earth Day in a demonstration of concern for the environment, and their
collective action resulted in the passage of sweeping new laws to protect our
air, water and land; and
WHEREAS, The people of Farmington take great pride in our City's natural
beauty and support a clean and safe environment; and
WHEREAS, Earth Day is a national and international call to action for
all citizens to join in a global effort to save the planet; and
WHEREAS, Earth Day activities and events will educate all citizens on
the importance of acting in an environmentally sound fashion by reducing
waste, conserving energy and water, using efficient transportation, and
adopting more ecologically sound lifestyles; and
WHEREAS, Through increased environmental awareness, Farmington
can meet the challenge of having an ecologically healthy community and a
vigorous environment for its citizens;
NOW THEREFORE, BE IT PROCLAIMED that the City Council of the City of
Farmington designate and proclaim April 22, 2012 as Earth Day.
In witness whereof I have hereunto set my hand and caused the seal of this
city to be affixed.
Mayor —�
Date
414104,- City of Farmington
430 Third Street
b ' Farmington,Minnesota
�� 4 651.463.7111 •Fax 65l.463.2591
"°" wwwci.tarmingtanumn.LLs
TO: Mayor, Councilmembers and City Administrator
FROM: Missie Kohlbeck, Senior Center Coordinator
SUBJECT: Arbor Day Proclamation
DATE: April 2, 2012
INTRODUCTION
The City, as part of its Tree City USA requirements,holds an annual Arbor Day celebration in the
spring.
DISCUSSION
The City has for the past 21 years been designated as a Tree City USA community by the National
Arbor Day Foundation. To continue with this designation,the City Council must proclaim Arbor
Day in the City of Farmington and hold an Arbor Day celebration. The City's Arbor Day
celebration is planned for Friday, April 27,2012 in Fairhills Park at 10:00 a.m. Fifth grade students
from Akin Road Elementary School will participate in the planting of several new trees in Fairhills
Park during the Arbor Day celebration.
The City Council is invited to participate through its collective support of the attached proclamation
and also attendance at the Arbor Day celebration in Fairhills Park.
BUDGET IMPACT
Expenditures for the Arbor Day celebration are included in the 2012 Budget.
ACTION REOUESTED
Proclaim Friday,April 27, 2012 as Arbor Day in Farmington.
Respectfully submitted,
Missie Kohlbeck
Senior Center Coordinator
7
Arbor Day Proclamation
Whereas, In 1872, J Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees,
and
Whereas, the holiday, called Arbor Day, was first observed with the planting
of more than a million trees in Nebraska, and
Whereas, Arbor Day is now observed throughout the nation and the world, and
Whereas, trees can reduce the erosion of our precious topsoil by wind and
water, lower our heating and cooling costs, moderate the
temperature, clean the air, produce oxygen and provide habitat for
wildlife, and
Whereas, trees are a renewable resource giving us paper, wood for our homes,
fuel for our fires and countless other wood products, and
Whereas, trees in our city increase property values, enhance the economic
vitality of business areas, and beautify our community and
Whereas, trees, wherever they are planted, are a source of joy and spiritual
renewal,
NOW, THEREFORE, I, Todd Larson, Mayor of the City of Farmington, do
hereby proclaim April 27, 2012 as
Arbor Day
in the City of Farmington, and I urge all citizens to celebrate
Arbor Day and to support efforts to protect our trees and
woodlands, and
Further, I urge all citizens to plant and care for trees to gladden the heart and
promote the well-being of this and future generations.
Dated this 2nd Day of April in the year 2012
Mayor
7cz
COUNCIL MINUTES
REGULAR
March 19, 2012
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OFALLEGIANCE
Mayor Larson led the audience and Council in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Larson, Donnelly, Fogarty, May
Members Absent: Bartholomay
Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator;
Teresa Walters,Finance Director;Randy Distad,Parks and
Recreation Director;Kevin Schorzman, City Engineer;Cynthia
Muller,Executive Assistant
Audience: Beve Preece
4. APPROVE AGENDA
Councilmember May pulled item 7c) February 2012 Financial Report for discussion.
MOTION by Fogarty, second by Donnelly to approve the Agenda. APIF,MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Acknowledge Volunteer Service—Beverly Preece
Mayor Larson acknowledged the community volunteer service by Beverly Preece.
She has been very active in the Heritage Preservation Commission,Rambling
River Center Advisory Board, Dakota Valley Arts Council, Depot Way Arts Park
and many events throughout the community.
6. CITIZEN COMMENTS
7. CONSENT AGENDA
MOTION by Fogarty, second by Donnelly to approve the Consent Agenda as follows:
a) Approved Council Minutes(3/5/12 Regular) (3/12/12 Workshop)
b) Received Information City Administrator Performance Review Summary—City
Attorney
d) Approved Temporary On-Sale Liquor Licenses VFW-Administration
e) Approved Second Amendment to Agreement to Acquire a TSI Portacount—Fire
Department
f) Approved Appointment Recommendation Fire Captain—Fire Department
g) Approved Rescue Squad Membership—Fire Department
h) Approved Annual Conference—Municipal Services
9
Council Minutes(Regular)
March 19,2012
Page 2
i) Adopted RESOLUTION R12-12 Approving Household Hazardous Waste Drop-
Off Joint Powers Agreement with Dakota County—Municipal Services
j) Approved Interlocal Contract for Cooperative Purchasing with Houston-
Galveston Area Council—Fire Department
k) Approved Bills
APIF,MOTION CARRIED.
c) February 2012 Financial Report-Finance
Councilmember May asked for more detail on expenses for the Rambling River
Center. She thanked staff for separating financial information for the two liquor
stores and noted February was not a good month. If sales are down, she was
concerned that we are purchasing more inventory. Councilmember May asked
why do we transfer out from a negative fund balance. Finance Director Walters
explained the transfer is to the general fund to cover administrative costs for
someone to do payroll, oversee the operations, fmances, etc. If it were a true
business it would have to hire someone to do those things. An enterprise fund
should cover its costs. Council thought transfers from the liquor store had been
going to the pool. Staff explained a$20,000 transfer goes to the pool when it is
open. Councilmember May asked why aren't administrative costs part of the
normal expenses rather than covered through a transfer. Staff explained we
would have to split up each person's salary. Mayor Larson explained the$70,000
transfer at year end is not a true number. It has been used throughout history. He
has asked City Administrator McKnight to determine a true number for this
transfer. Councilmember May was concerned this was not listed as an expense
and did not realize transfers also cover part of doing business. Finance Director
Walters explained enterprise funds are handled as a business. Councilmember
May noted between the two liquor stores we lost$25,000. She realized
discussions are continuing on the liquor store study. She noted one option is to
not have a downtown liquor store. Mayor Larson asked staff to determine if there
is a way to track how much employee time is spent on the liquor stores.
MOTION by Fogarty, second by Donnelly to accept the February 2012 Financial
Report. APIF,MOTION CARRIED.
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) Seal Coat Project Update-Engineering
Bids for seal coating have been received. The total cost for seal coating in 2012 is
$323,000. Council had deferred seal coating for 2011. Staff used three different
methods for calculating estimates for seal coating. This amount falls between
methods two and three. The cost for deferring maintenance for one year was
$19,252.08. There is funding in the budget for$350,000. City Engineer
Schorzman presented a graph showing the current level of funding and funding
for two other methods. The graph shows$350,000 will be enough to cover seal
10
Council Minutes(Regular)
March 19,2012
Page 3
coating until 2016. Staff recommends not changing the funding amount for a
couple more years.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember Donnelly: Thanked Beve Preece for all she has done for the City.
Councilmember Fogarty: Thanked Beve Preece for all she has done for the arts in the
community.
Councilmember May: Wished Beve Preece good luck.
City Engineer Schorzman: There are some rough spots and settling around the
manholes at Flagstaff and 200th Street. The county will be in that area this year, so to
save some cost,the county will do the work this year and the City can put this in the
budget to reimburse the county next year. This will be brought to Council for approval.
Mayor Larson: Asked residents to support local business. If we want more
businesses we have to support those that are here. The businesses support local youth
groups.
14. ADJOURN
MOTION by Fogarty, second by Donnelly to adjourn at 7:28 p.m. APIF,MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
11
-oar City of Farmington
; ( �1 430 Third Street
_ W Farmington,Minnesota
° 6S1.2R0.(iR00•Fax (,51.280.6899
'"�°P.Aow ''� www.Ci.1arminglon.inn.u.s
TO: Mayor, Councilmembers and City Administrator
FROM: Cynthia Muller
Executive Assistant
SUBJECT: Temporary On-Sale Liquor License—St. Michael's Church
DATE: April 2, 2012
INTRODUCTION
St. Michael's Church is requesting a Temporary On-Sale Liquor License for their spring
fundraiser.
DISCUSSION
St.Michael's Church is requesting a Temporary On-Sale Liquor License for their spring
fundraiser to be held May 2,2012, at 22120 Denmark Avenue. Per State Statute, a Temporary
On-Sale Liquor License must first be approved by the City and then forwarded to the State for
approval.
BUDGET IMPACT
The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit
organizations. Therefore,the City has not established a fee for a Temporary On-Sale Liquor
License.
ACTION REOUESTED
Approve the attached application for a Temporary On-Sale Liquor License for St.Michael's
Church for their spring fundraiser on May 2, 2012.
Respectfully submitted,
Cynthia Muller
Executive Assistant
12
4
83 t.•° \ Minnesota Department of Public Safety : �:, Isc.2,
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION ;••P.,<ctl, f.
444 Cedar Street Suite 222,St.Paul MN 55101-5133 =�'
(651)201-7507 Fax(651)297-5259 TTY(651)282-6555 '
W W W.DPS.STATE.MN.US
APPLICATION AND PERMIT
FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANIZATION �,,/ DATE ORGANIZED TAX EXEMPT NUMBER
eguitgem 3-r STREET ADDRESS, CITY STATE ZIP CODE
wit)
P-3,21.20 _P&:441.4414a ave- --varatedwili)NAME O L14 I • (65Y 6)
APPLICATION BUSINESS
g� Fatt4t) ! 063 Cola r 7"63:Zsier
DATES LIQUOR WJU.,L BE SOLD � TYPE OF ORGANIZATIO
C A ..e _ IT ►��.'L��
ORGANIZATION OFFICERS NAME ADDRESS�+ J ADDRESS e,),A/ /pitze �!--/J 2 j
ORGANIZATION OFFICER'S NAME ADDRESS _
e f r4Ax C�.`�1449�r ee p3 c Vl gets a-eu.) tet8.../4 gi imiyl
ORGANIZATION OFFICER'S NAME ADDRESS L41L)
Location llce n�/N ?E ea kte,%frt (e..
Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service.
//0
Will the applicant carry liquor liability insurance? If so,please provide the carrier's name and amount of coverage.
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING
ENFORCEMENT
CITY/COUNTY DATE APPROVED
CITY FEE AMOUNT LICENSE DATES
DATE FEE PAID
SIGNATURE CITY CLERIC OR COUNTY OFFICIAL • APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT
NOTE;Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address
above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used ns the License for the event
PS-09079(12/09)
13
?c,
,071%, City of Farmington
430 Third Street
t,r ' Farmington,Minnesota
-1° 651.2R0.6A00.Fax 65 L280.6899
,
4P.A OaN1h
www.d.rarmingtintirm.us
TO: Mayor, Councilmembers and City Administrator
FROM: Cynthia Muller
Executive Assistant
SUBJECT: Gambling Event Permit—St.Michael's Church
DATE: April 2,2012
INTRODUCTION
St. Michael's Church is requesting a Gambling Event Permit for raffles for their spring
fundraiser and fall festival.
DISCUSSION
Per State Statute 349.166 and pertinent City Code,a Gambling Event Permit must be issued by
the City for this type of event. An application has been received,along with the appropriate fees.
The City Attorney has reviewed the application and the attached resolution approving the
request.
BUDGET IMPACT
Gambling fees are included in the revenue portion of the 2012 budget.
ACTION REOUESTED
Consider the attached resolution granting a Gambling Event Permit to St.Michael's Church,
22120 Denmark Avenue, on May 2, and September 15-16, 2012.
Respectfully submitted,
Cynthia Muller
Executive Assistant
14
RESOLUTION NO. R13-12
APPROVING A MINNESOTA LAWFUL
GAMBLING EVENT PERMIT APPLICATION FOR
ST.MICHAEL'S CHURCH
Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of
Farmington,Minnesota,was held in the Council Chambers of said City on the 2nd day of April
2012 at 7:00 p.m.
Members Present: Larson,Bartholomay,Donnelly, Fogarty,May
Members Absent: None
Member Fogarty introduced and Member Donnelly seconded the following:
WHEREAS,pursuant to M.S. 349.166,the State of Minnesota Gambling Board may not issue or
renew a Gambling Event Permit unless the City Council adopts a Resolution approving said permit;
and,
WHEREAS,St.Michael's Church has submitted an application for a Gambling Event Permit to be
conducted at 22120 Denmark Avenue on May 2, and September 15-16,2012,for Council
consideration.
NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling
Event Permit for St. Michael's Church,22120 Denmark Avenue,is hereby approved.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
2nd day of April 2012.
Mayor
Attested to the 5'f h day of April 2012.
QAdn:inistra o
SEAL
7j
yp� AR � City of Farmington
430 Third Street
Farmington,Minnesota
4 �' 4 651.280.6800•Fax 651.250.6899
-... - www.ci.larrningt4 n.nin.us
TO: Mayor,Councilmembers,and City Administrator
FROM: Randy Distad,Parks and Recreation Director
SUBJECT: Adopt Resolution Accepting Donations to the Rambling River Center
DATE: April 2,2012
INTRODUCTION
Donations in a total amount of$385.65 have been given to the Rambling River Center(the Center)from
Vern and Nancy Page,Farmington School District's Community Education Department and Happy
Harry's Furniture.
DISCUSSION
A donation of$237.65 was received from a donation's program that Happy Harry's Furniture established
in December 2011. This marks the second donation this program has given to the Center's Improvement
Project.The program was initiated to allow customers who purchase furniture from Happy Harry's
Furniture to designate the Center to receive 10%of the sale.It's important to note that the 10%is not
designated automatically but the customer must verbalize the Center's name first in order for 10%of the
sale to be donated. Happy Harry's Furniture previously made a donation of$235.00 bringing the total
amount donated from this program since December 2011 of$472.65.
Vern and Nancy Page made a$50 donation to the Center's Improvement Project
The final donation received for the Center's Improvement Project was from the Farmington School
District's Community Education Department and it was made for organ performances that Rambling
River Center members made during the Community Expo. This is the third time this donation has been
made by Community Education for the organ performances during the Community Expo. The total
amount of$385.65 donated will be used towards the Center's Improvement Project.
Staff will communicate the City's appreciation on behalf of the Council to Happy Harry's Furniture,Vern
and Nancy Page and to Community Education for their generous donations.
ACTION REOUESTED
Approve the attached resolution accepting the donation of$237.65 from Happy Harry's Furniture,$50
donation from Vern and Nancy Page and$100 donation from Community Education to the Center's
Improvement Project.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director
16
RESOLUTION No. R14-12
ACCEPT DONATIONS RAMBLING RIVER CENTER IMPROVEMENT PROJECT
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of April,
2012 at 7:00 p.m.
Members Present: Larson, Bartholomay, Donnelly, Fogarty, May
Members Absent: None
Member Fogarty introduced and Member Donnelly seconded the following:
WHEREAS, a donation in the amount of$50 has been given to the Rambling River Center by
Vern and Nancy Page to be used towards the Rambling River Center's
Improvement Project; and,
WHEREAS, a donation of$100 was given to the Rambling River Center by the Community
Education Department that will be used towards the Rambling River Center's
Improvement Project; and,
WHEREAS, a donation of$237.65 was given to the Rambling River Center by Happy Harry's
Furniture to be used for the Rambling River Center Improvement Project; and,
WHEREAS, it is in the best interest of the City and required by State Statute to accept such
donations.
NOW,THEREFORE,BE IT RESOLVED that the City of Farmington hereby accepts with
gratitude the generous donation of$50 by Vern and Nancy Page, a$100 donation from the
Community Education Department and a$237.65 donation from Happy Harry's Furniture.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
2nd day of April 2012.
Mayor
Attested to the t day of April 2012.
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City Administra r
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aARA��, City of Farmington
Ica 430 Third Street
r ' = Farmington,Minnesota
tSpa.a �is
��A �a°° 651.46 j.7111 •Fax 651,463.2591
www.ci.ia rrningtm.mn_us
TO: Mayor,Councilmembers and City Administrator
FROM: Randy Distad,Parks and Recreation Director
SUBJECT: School and Conference
DATE: April 2,2012
INTRODUCTION
The Minnesota Recreation and Park Association(MRPA)is offering a Certified Playground Safety
Inspector Course(the Course). The Course will be held April 11-13,2012 at the Como Park and
Conservatory in St.Paul,MN.
DISCUSSION
The Course is designed to properly train individuals to recognize and prevent potential playground
hazards. A request is being made to send Scott Provost a park and facility maintenance staff member to
the Course. Mr.Provost was hired in the fall of 2011 and it would be especially beneficial for him and
the City to attend so he has a good understanding of how to perform playground equipment inspections in
order to make sure the City's playground equipment meets all safety standards.
Components of the Course includes:identifying hazards, looking for specific safety concerns,reviewing
and learning about safety standards and guidelines,ensuring that playground equipment complies with
accessibility laws,providing proper safety surfacing under playground equipment,developing proper risk
management tools and making sure the playground equipment is designed in a safe manner. After he has
completed the Course,Mr.Provost will share with other Parks Maintenance staff the information he
learns from the Course.
BUDGET IMPACT
The registration fee is$620 which includes two days of classes,all course materials,all meals and a
certification exam on the third day of the Course. Funding is available in the 2012 budget to send one
staff member to the Course. There will be an estimated fuel cost of$45 to use a City vehicle for the three
days of travel to the Course.
ACTION REOUESTED
By motion,approve this request.
Respectfully Submitted,
Randy Distad,
Parks and Recreation Director
18
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yAR2,� City of Farmington
430 Third Street
Farmington,Minnesota
651.2R0.6R00•Fax 651.280.6899
A
V.t4w.4i.ldrmingu)n li U US
TO: Mayor,Councihnembers and City Administrator
FROM: Randy Distad,Parks and Recreation Director
SUBJECT: Approve Agreement with Marschall Bus Lines to Provide Transportation for 2012 Swim
Bus Program
DATE: April 2,2012
INTRODUCTION
The Swim Bus Program has been in existence for the past 8 years.In the past Marschall Bus Lines has
provided transportation for the Swim Bus Program(Swim Bus).
DISCUSSION
Staff contacted Marschall Bus Lines to see if they would be interested in again providing transportation
for the Swim Bus Program in 2012 and Marschall Bus Lines indicated that they would be interested.
The Swim Bus has stops at many neighborhood parks where children are picked up and transported to the
outdoor pool. Since the swim bus program began in 2006 and through the 2011 season,5,465 riders have
taken the Swim Bus to the City's Outdoor Pool.
Attached is an agreement form that the City Council is being asked to approve that will allow the City to
contract with Marschall Bus Lines to provide a bus to transport children to the outdoor pool from various
City Parks.Attachment A shows the schedule and the pickup locations.
BUDGET IMPACT
Funding for the Swim Bus comes from the Outdoor Pool budget.Marschall Bus Lines has agreed to
provide the transportation service at a cost of$90.00 per day,which is a slight increase from$87.50 per
day that was charged in 2011.This rate increase is related to wage and fuel increases that Marschall Bus
Lines has experienced since 2011.This daily charge is still well below the rate that Marschall Bus Lines
charges other customers. The normal 3 hour minimum rate terminal to terminal is$176.00 plus a 10%
fuel surcharge resulting in the 3 hour minimum rate being$193.60.Funding for the Swim Bus is included
in the Outdoor Pool's budget under Professional Services. The total cost of providing this service at
$90.00 per day for 28 days during the summer is$2,520.00.
ACTION REOUESTED
Approve the attached agreement with Marschall Bus Lines to provide transportation for the 2012 Swim
Bus Program.
Respectfully Submitted
Randy Distad
Parks and Recreation Director
20
FORM OF AGREEMENT
THIS AGREEMENT,made and signed this 2nd day of April,2012,by and between the City of
Farmington hereinafter called the"City"and Marschall Bus Lines hereinafter called the"Contractor".
THIS AGREEMENT WITNESSETH,that the City and Contractor,for the consideration hereinafter
stated, agree as follows:
ARTICLE I The Contractor hereby covenants and agrees to provide the following service:
Transportation for the City's Swim Bus Program at the locations and on the days and times proposed in
Attachment A.
and to complete everything required by this Agreement.
ARTICLE II The Contractor agrees that the work contemplated by this Agreement shall start on June
18, 2012 and shall be fully and satisfactorily completed on August 9,2012.
ARTICLE III The Contractor agrees to provide to the City a Certificate of Insurance in the following
amounts:
INSURANCE TYPE AMOUNT
Any Auto $2,000,000.00 Combined Single Limit(CSL) or Equivalent
Comprehensive General Liability 2,000,000.00 CSL or equivalent
The Certificate of Insurance shall name the City as additional insured on the Any Auto and
Comprehensive General Liability policies described above, and shall provide the City with Certificates of
Insurance for all policies required herein,which certificates shall provide and require that notice shall be
given to the City by the carrier or carrier's representatives at least 30 days prior to any changes,
cancellation, non-renewal,or lapse of the policies required herein.
The Contractor shall fully and completely defend, indemnify and hold harmless the City and its
employees, officials, officers, and agents from and against any claims for personal injury, including death,
which claims are related to the City's property and the source of which occur while this Agreement is in
effect.
ARTICLE IV The City agrees to pay and the Contractor agrees to receive and accept payment in
accordance with the prices quoted for services provided and set forth in the accepted Contractor's
Proposal on file in the Office of the Parks and Recreation Director,the aggregate of which prices,based
on the approximate schedule of services, is estimated at$90.00 per day for 28 days totaling$2,520 during
the term of this Agreement.
21
ARTICLE V The Contract Documents shall consist of the following component parts:
1. The Proposal Form submitted by the Contractor.
2. Contractor's Certificate of Insurance listing the City of Farmington as"additional insured".
3. Special Provisions(if any)
4. Specifications(General and Specific Requirements)
5. This Agreement
IN WITNESS WHEREOF,the parties have caused these presents to be executed as of the date first
above written.
CONTRACTOR: OWNER:
BY: BY:
ITS: MAYOR
ITS BY:
ITS: CITY ADMINISTRATOR
22
-2cr
.10117- City of Farmington
430 Third Street
° Farinington,Minnesota
y 651.280.6400•Fax 651.280.6899
°m00 wwwci.larmin3rAm.mn.us
TO: Mayor, Councilmembers, and City Administrator
FROM: Randy Distad,Parks and Recreation Director
SUBJECT: Adopt Resolution Accepting Donation from Marschall Bus Lines
DATE: April 2,2012
INTRODUCTION
Marschall Bus Lines(MBL)has in the past provided transportation for the Swim Bus Program
(Swim Bus) and in the past has not charged the regular rate for this service. In the past the
difference of what the City of Farmington(the City)has paid versus what MBL normally
charges for this service has been recognized and accepted by the City as a donation.
DISCUSSION,
An agreement with MBL is on the April 2, 2012 City Council agenda for approval. The
agreement states that the City will pay$90.00 per day for the transportation service that MBL
will provide for the Swim Bus.MBL staff has shared with City staff that normally the daily
service being provided would cost$176.00 plus a 10%fuel surcharge resulting in the rate being
$193.60. MBL is agreeable to allowing the difference between the two costs of$103.60 per day to be
considered as a donation to the City.
BUDGET IMPACT
According to the MLD regular rates the Swim Bus service would have cost the City$5,420.80.
Under the proposed agreement the total cost for 28 days of bus services will be$2,520.00.This
means the City will save$2,900.80 from the regular cost during the 28 days the swim bus will be
provided by MBL. Had MBL not made this significant donation,the Swim Bus would not have
been as affordable for the City to offer.
Staff will communicate the City's appreciation on behalf of the Council to Marschall Bus Lines
for its generous donation.
ACTION REOUESTED
Adopt the attached resolution accepting the donation of$2,900.80 from MBL to the City for the
reduction in costs to provide the Swim Bus transportation service.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director
23
RESOLUTION NO. R15-12
ACCEPT SWIM BUS PROGRAM DONATION FROM MARSCHALL BUS LINES
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 2"d day of April
2012 at 7:00 p.m.
Members Present: Larson, Bartholomay, Donnelly, Fogarty, May
Members Absent: None
Member Fogarty introduced and Member Donnelly seconded the following:
WHEREAS, Marshall Bus Lines total cost for the service rendered for the 2012 Swim Bus
Program should have been $5,420.80; and,
WHEREAS, Marschall Bus Lines will only be charging the City $2,520 for service rendered;
and,
WHEREAS, Marschall Bus Lines has agreed to donate the remainder of the cost, or$2,900.80,
to provide the bus service for the 2012 Swim Bus Program; and,
WHEREAS, it is required by State Statute in the best interest of the City to accept such
donations.
NOW, THEREFORE,BE IT RESOLVED that the City of Farmington hereby accepts with
gratitude the generous donation of$2,900.80 from Marschall Bus Lines for the 2012 Swim Bus
Program.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
2nd day of April, 2012.
Mayor
Attested to the t day of April, 2012.
�u
Oqty Administra r
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4.00/1% City of Farmington
430 Third Street
!p ',x. 4, , Farmington,Minnesota
%,� � ... ' 651.280.6800•Fax 65L280.6894
w ww.ci.iarminguorcnin.us
TO: Mayor,Council Members and City Administrator
FROM: Randy Distad,Parks and Recreation Director
SUBJECT: Ice Arena Discussion
DATE: April 2,2012
BACKGROUND
On October 17,2011,the Council approved re-allocating some funds from the Arena Capital Projects Fund
to cover additional capital expenditures for the Arena that occurred in 2011.Council at that time also
approved closing the Arena Capital Projects Fund and transferring the remaining balance of approximately
$81,745 to the Debt Service Fund.
DISCUSSION
Recently there have been some responses made from the public related to the City deciding to not offer
summer ice at the Arena due to not having an adequate dehumidification system.The Farmington Youth
Hockey Association(FYHA)has also responded by saying they might be interested in assisting with funding
further Arena Improvements if they would receive a higher priority in the scheduling of ice rental time.
Since then City staff members have been in contact with FYHA about having a higher priority in scheduling
their ice time. While the final details of the agreement have not yet been finalized,it appears that at a future
City Council meeting an agreement will be brought forward for approval involving a 10 year financial
commitment made by FYHA in exchange for having a priority in scheduling their ice time.The agreement
would provide money for both operational and capital improvement project costs.
ACTION REOUESTED
In previous meetings,the City Council seemed interested in further discussing the opportunity to perhaps use
the remaining balance that was transferred from the Arena Capital Projects Fund to the Debt Service Fund
for other improvements to the Arena rather than it staying in the Debt Service Fund. So it would appear at its
meeting on April 2,2012,the City Council should address the following question:
• Should the remaining balance of$81,745 that was transferred to the Debt Service Fund be
transferred back to the Arena Capital Projects Fund to be used for other Arena improvements and if
it is transferred,what improvements should be completed with these funds?
Respectfully Submitted,
Randy Distad
Parks and Recreation Director
43
l I
•
201111 ANNUAL PERSONNEL
Full-Time Std''
REPOI'T 4.5 Park maintenance staff members
1.0 Recreation Specialist
1.0 Parks and Recreation Director
1.0 Parks and Facilities Maintenance Supervisor
2.5 Facility maintenance staff members
1.0 Senior Canter Coordinator
1.0 Liquor Operations Manager
FARMINGTON PARKS AND 1.0 Liquor Store Manager
2.0 Liquor Store Clerk
RECREATION DEPARTMENT
1 1.
PERSONNEL PARKS
Lake Julia Park
Part-Time and Seasonal Staff f Prairie Restoration Project
.5 Building Attendant at the Rambling River 'b` thomtemoval
Center •selective weed trees removed
•stumps ground
50 plus seasonal staff members that work at the •area sprayed
outdoor pool,in recreational programs,at the mite p,,.„ration and seeding will occur in 2012
Schmitz-Mall Arena and in park maintenance
7 part-time liquor store clerks
PARKS PARKS
Rambling River Park Restroom Building Rambling River Park Bridge Improvements
• Railings on walking bridge replaced and
• cedar shake roof removed
stained
• new metal roof installed I
• landscaping around building • New barrier on bridge entrance constructed
completed by transplanting
divided plants from other
landscaped areas to around
the building,which reduced
costs
1
44
PARKS PARKS
Rambling River Park Playground Area ' Daisy Knoll Park
• Old geodesic climber was removed •Retaining wall repaired
• New castle-themed playground equipment was
installed
Dakota County Estates Park
•Main park sign relocated
•
PARKS 2o0,Annual Arbor Day PARKS
Celebration Hanging Flower Baskets and Flower Pots
• 80 kids participated poster
contest with Meadowview watered,fertilized and deadheaded 15 •
Elementary School flower baskets and 15 Flower pots that the
• 11 trees planted by 25 Farmington Business Association purchased
Meadowview Elementary in the downtown area and along Pilot Knob
School fifth graders who were in the north business area
selected from their participation
in the poster contest
• Zoomobile Program followed
for 80 fifth grade students at
Meadowview Elementary
School
PARKS PARKS
Maintenance
Depot Way Arts Park • Wood fiber was installed in the playgrounds at Troy Hill,Westview,Pine
Knoll and Meadow Creek.
Blue Horse metal sculpture • City ball fields were dragged more than 400 times to maintain them for play
that was removed,sandblasted • Outing a typical week 60 acres of parks are mowed meaning during the
typical 28 week mowing season there is Just under 1,700 total acres of grass
and repainted in 2010 was mowed
reinstalled in May 2011 • Mlchingd�clean up of landscaped areas around City buildings was
2
45
PARKS
PARKS
Outdoor Ice
Warming houses open a total of 45 out of a possible 67 days In 2011 Picnic Shelter Reservations
Five pleasure rinks without warming houses were flooded at the following Name 2009 2010 2011 Total
locations:till Dee Park,Farmington Elementary School,Meadowvtew Rambling 53 60 40 145
Elementary School and Tamarack Perk River Park
Esergraen 15 1s l5 68
Location Rambling North Total Avg. Knell Park
River Creek Skaters ISM Dee Perk 1 I 1 3
Park Park Per Day Tamarack 1 1 1 3
2009 4,311 2,142 6,453 117 Park
2010 6,521 3,276 9,797 169 rartatogko 0 1 0 1
Preanv Park
2011 4,852 1,647 6,499 144 Manton.Ian 0 4 2 0
Park
Prairie 1 0 0 I
Walenrar
Tod 75 76 67 218
OUTDOOR POOL OUTDOOR POOL
Swim Bus Rem 2009 2010 2011 Total
2009 2010 2011 Number afDaysOpen 74 68 61 203
NumberofRldera 1,059 729 620 Total Attendance All 11,163 13,009 13,140 37,312
Activities
Number of Bus Stops 13 13 11 Avg.DailyAaendmtce 151 191 215 155
Daily Paid Admissions 4,813 5,991 5,190 15,994
Open Swim 49 57 53 159
Fanaly Passes Said
Open Swim 14 14 10 34
Individual Passes Sold
Open Swim 10 104 101 86 291
Punch Cards Sold
Open Swim 20 81 62 56 199
Punch Cards Sold
OUTDOOR POOL OUTDOOR POOL
Programs and Events Maintenance and Repair
Item 2009 2010 2011 Total Drop slide support
Private Rentals 1,224 488 761 2,473
rentals) (11 rentals) (26 rentals)) (61 rentals) posts and brackets
Son Lesson 371 405 410 1,186 replaced due to
Teen Even:Attendance 200 213 155 568 rusting
(2 events) (3 events) (2 events) (7 events) • Wading pool sand
Adult Open Saint Nct offered 89 83 In filter was replaced
Total 1,795 1,195 1,409 4,399
• Two funbrellas were
restitched to fix
broken seams
• Bathhouse building
was painted
3
46
•
SCHMITZ - MAKI ARENA SCHMI'TZ - MAKI
Program and Events ARENA
Program 2009 2010 2811 Rental Groups
Event
Loam to 213 263 195 Group 2009 Hours 7010 Hours 2011 Hours
Skate Farmington Youth Hockey 726.5 788.50 774
Spring Skate 108 135 101 Association
Fegi vl (30 Deems) (53 events),(30 reads) Farmington School D1.ddd 291 27930 305.75
Hallow= Nat bold Net held ISO
Skate 7H--County Figure Skating Club 52 57.25 60
Skate with Not held Not held 130 Senior Men's Hockey 18 18 19
Soma Miscellaneous 103.5 28 112.50
Total 1,191 1,171.25 1,271.25
Revenue 5226,636.25 5243,375.00 5257,937.50
' I
SCHMI'TZ - MAKI ARENA SCHMI'TZ-MAKI ARENA
Summer Ice Improvements
• July 10—July 31 clinics/camps • Painted rink floor for first
and skating lessons were held time
• 82.5 hours rented during 3 • New rubber tile was
weeks of summer ice installed
• First time for summer ice since • Sound system repaired
new ice making system was
installed in 2010 • Gutter installed on arena
• Learned that humidity level locker room addition to
was an issue due to lack of keep moisture off east wall
adequate dehumidification • Ceiling tiles in office and
system lobby replaced
SCHMITZ-MAKI ARENA SCHMI"TZ - MAKI ARENA
Landscaping by the Spruce Banner Improvement
Entrance Street entrance included: Farmington Youth Hockey Association updated
Improvements • removal of large planters existing banners by placing new title banners
• pavers installed in place over the ice
of planters
• new sod installed
• split rail fence installed
• mulch placed
4
47
RECREATION
RECREATION
Events and Youth and Adult
Programs and Classes Program Participation
• 29 programs in Name 2009 2010 2011 Told
sports,outdoor Adult programs 1,010 1,295 1,171 3,476
recreation and Tomb Programs 3,599 2,585 2,539 8.723
aquatic areas Special SUMO 1,959 2,378 2,416 6,753
Total 6,568 6,258 6,126 18,952
• 223 classes held in
the 29 different
programs
RECREATION RECREATION
Rotary Club of Farmington and Farmington Parks and Volunteers
Recreation Department's Youth Scholarship Program
NUN 1.009 aaa 2011 1069 en 10101125 10111125
Amara Amumt 3990631 YeWmeeml W2931eem1 Yelaefeend
Year Number Annual Average Amount of r&Nevada„ 90 66 56 720 225 443
Provided Cost Scholarships Given per Person SaccerCoad. m u 20 100 140 140
2004 24 $671 $27.96 RngYaandrl:oalra s 4 u 90 72 213
2005 28 $1,566 $55.57 oe.rom 1$ 13 15 43 45 41
2006 67 $2,523 $37.66 semned$44sl P n 53 90 261.5 1913 313
PadandPar2Clanmp 400 460 560 ago IMO 1,120
2007 69 $3,437 $49.81 Taal 605 sac 761 1,0173 1,7723 1566
2008 44 $2,114 $48.05
2009 31 $1,748 $56.39
2010 45 $1,500 $4508
2011 20 $350 $17.50
Total 328 $14,378 $42.25
RAMBLING RIVER CENTER RAMBLING RIVER CENTER
Volunteers Memberships
Name 2009 2010 2011 Total Name 2009 2010 2011
Hours 6,314.5 4,276.5 4,601 15,192
Number of 215 107 108 430 1132C Annual Members 440 430 430
Volunteers
Average 29.36 39.96 42.6 35.33 Fitness Center Members NA 52 66
Hy/Volunteer
5
48
•
RAMBLING RIVER CENTER RAMBLING RIVER CENTER
Program, Class and Event Participation Bus Trips and Rentals
Name 2009 2010 2011 2069 2010 2011
Soda!Service 2,801 3,567 2.594
Programs Park&Rec 26 48 46
Special Events 439 323 1,281
Day Trips 254 148 211 Bus Trips
Fon Fridays 207 210 120 Private 278 234 275
Educational Classes 1.04$ 942 1,672 Rentals
In-House Holiday 4,914 4,932 7.296
Leisure Programs
Fitness Center Usage 1,418 1,708 2,643
Total 11,073 11,830 13,517
RAMBLING RIVER CENTER RAMBLING RIVER CENTER
Rambling River Center Renovation Project Average Daily Number of Participants
Fundraising 2009 2010 2011
Hem 2009 2010 2011 Total 45 48 64
Donation 912,417.80 $12.417.88
Canyon:
Prim to 2009
Donations, 930,782.92 920,08242 $18,155.11 $69,020.45
Pnndralncn
and Cosh
Contributions
Miscellaneous•95,369.38 840.00 $5,409.38
Revenue
Total $50,842.18 $20,122.42 $18,155.11 $86,847.71
LIQUOR STORES LIQUOR STORE
Locations Customer Count based on Transactions
• 109 Elm Street also
known as the
Downtown Liquor Store
• 18350 Pilot Knob Road
Store 2009 2010 2011
also known as the Pilot
Knob Liquor Store Pam Haab 118,225 117,637 114,275
z
Downlown 98,424 94,824 93,184
Total 216,649 212,511 207,459
6
49
' I
LIQUOR STORES LIQUOR STORE
Average Amount Spent per Transaction Total Sales Volume
Store 2009 2010 2011
Pilot Knob $2,399,126 $2,398,538 $2,336,869
Downtown $1,934,542 $1,886,011 $1,858,123
Store 2009 2010 2011 Total $4,333,668 $4,284,549 $4,194,992
Pilot Knob $20.29 $20.38 $20.45 "
Downtown $19.66 $19.89 $19.94
Avg. $20.00 $20.16 $20.22
1I.
LIQUOR STORE LIQUOR STORES
Downtown Annual Sales by Product Pilot Knob Annual Sales by Product
'Year Deer wine Liquor
2009 $1,082,275 $209,573 $583,578
Year Deer Wine Liquor
2010 $1,040,767 $206,242 $585,847
2011 $1,010,348 $203,951 $589,443 2009 $1,269,047 $352,981 $696,538
2010 $1,269,389 $344,544 $706,265
2011 $1,216,500 $333,998 $719,256
LIQUOR STORES LIQUOR STORES
Pilot Knob Store Improvements Wine Tasting Events
Floor refinished
New 5 year lease negotiated that included:
• decreased space from 6,820 square feet to
4,758 square feet • Six different wine tastings held at
• decreased from$19.00 sq.R.to$16.00 sq. sites such as Flavors of
ft.annual lease rate for all five years Farmington In Rambling River
• annual savings of$72.000 • Park,Blondies Tavern,Rambling
River Center and Celts Pub
• 355 people total attended the six
wine tastings
7
50
•
LIQUOR STORE
LIQUOR STORES
Wine Club Transfers 2005-2011
• Individual membership costs$25 Year Park k- Outdoor � Total
rk �
Arena
2010 2011 2003 $45,400 $45,400 SO $34,750 $125,550
2006 $60,000 $60,000 $0 $36,500 $156,500
2007 $0 $0 SO $58,0130 550,000
Number of 42 30 2008 SO S0 $50,000 $61,000 $111,000
Members 2009 $O S0 $50,000 $63,996 $113,996
2010 SO SO $75,000 $66,300 $141,300
2011 SO So $20,000 $70,007 $90,007
Total $105,400 $105,400 5195,000 $390,553 $796,353
Avg. $15,057 $15,057 $27,857 $55,793 $113,765
LIQUOR STORES RAMBLING RIVER CENTER
Liquor Store Transfer vs. Payment of Ciry Taxes ADVISORY BOARD
seven member City Council appointed
To generate the same amount In City taxes for a median priced home in board that advises on the Rambling River
Farmington of$234,500 and paying taxes In 2011 of$1,390 another 65 center's banding&grounds,programa
homes would need to be built In order to equal the$90,007 transferred and canteen.
Membem bottom row tell right Beverly Preece,
from the liquor stores to the General Fund and Outdoor Pool, tiara Miter,Marilyn erkwahw(vlc-0 hat).141m Lo mas,
Chatta Weber(Chat),00 Anderaon and Fred aohmidike
Major accomplishments In 2011 Included:
•
• Impl at ad e p on the display of artwork at the
• To generate the same amount of taxes paid to the City In 2011 Rem6 g van ce'r er
compared to what the liquor stores transferred,another 4 Industrial • Recommended a revision to the rental lee for Rambling River
mP
properties would have to be built similar to R, Center memberships
L Carriers(based on • Continued to wort nth a�mmttee atRmnbtng River
R&L Carriers 2011 property value of$3,447,700) center members that advises the Advisory Board on Issues
• In 2011 R&L Carriers paid City taxes of$24,377.62 ' related a Netter of the building and the eouunde around
• 4 new properties x$24,377.62.$97,510.48 . Yolurdeer many hoes of theh personaleme atthe Rambling
• Liquor Store transferred$90,007 to the General Fund and Outdoor Rtver Center assisting hi areas ofoperation and fundraising
Pool in 2011 when C needed
PARK AND RECREATION
ADVISORY COMMISSION
Five member advisory board appointed
by the City Council whose role is to advise
on issues related to parka,bags,
recreational facilities and recreational
programs.Members Include left to right
Charlie ohnson Adam Lane and David
Mrh'men(Chat), THE
p My to rep Major acoomputedhimmentn in 2011 included:
(Wake Perkamtvdtig nevi approve equipment,picnic shelter and rklot
o
- Met twice with City Council In workshop se04vp that remitted In discussion and
pdedtm0on of projects for the 2012 budget and a per trails and facilities tom
- Held a Joint meeting for the sixth time with Empire Township's Parke and Recreation
co on to discuss�ptarrkks,gals,recreational ffaodotates and recreational programs
- Forwarded Rarablig River Palk which wt0an apappro�d by the Cay CCoouni stereo's Memorial b
8
51
/Oa
j
City of Farmington
430 Third Strect
l armingtou,lllinncs��ta
\ 651.280.6800•Fax fi51?80.6899
www.cifirmingtatnin.us
TO: Mayor, Councilmembers and City Administrator
FROM: Randy Distad,Parks and Recreation Director
SUBJECT: Approve Agreement for the Purchase and Installation of Playground Equipment
for 5-12 Year Old Children in Lake Julia Park
DATE: April 2, 2012
INTRODUCTION
Staff solicited proposals from 8 companies for the purchase and installation of new playground
equipment for 5-12 year old children in Lake Julia Park.
DISCUSSION/SELECTION PROCESS
Previously the City Council had approved in the 2012 Park Improvement Fund budget an amount
of$125,000 to make improvements to Lake Julia Park. Projects to be completed included:
• purchase and installation of new playground equipment(budgeted total amount of
$65,000)
• purchase and installation of new picnic shelter(budgeted amount of$35,000)
• construction of a new off-street parking lot. (budgeted amount of$25,000)
Earlier in February 2012 a Request for Proposals was sent to eight(8)companies soliciting
proposals for playground equipment for children between the ages of 5-12 years. Six(6)of the
eight(8)companies submitted proposals to the City.Exhibit A has been attached tabulating the
six(6)proposals submitted.
It's important to note that playground equipment is not standardized as each company has unique
equipment so a comparison of one company's playground equipment against another is virtually
impossible. Some play components are proprietary in nature and so cannot be matched by other
companies. It is for this reason that proposals were requested with an identified not to exceed
amount of$50,000,which is the budgeted amount. Companies then"compete"with one another
to submit their best proposal to the City for the not to exceed amount. Because each company
has unique playground equipment, each proposal has a unique look to it and the play
components,while looking the same, may be built with different types of materials. Each
playground proposal functions differently from other playground equipment and as a result it
may also be priced differently.
The proposals are then ranked based on selection criteria that is established before proposals are
received. The selection criteria are identified in the Request for Proposals so companies that are
solicited understand how proposals are compared against one another and how the winning
proposal is selected. Sometimes this process results in a proposal selected that is right at the
52
budgeted amount and sometimes the proposal selected will come in lower than the budgeted
amount. It just depends on which proposal best meets the selection criteria.
If specifications were written for only one specific type of playground equipment then other
companies would not be able to compete in a bidding process because it wouldn't be able to
match the specifications. This could be considered closed specifications,which could result in
the specifications being challenged by other companies.
On March 14, 2012,the Parks and Recreation Advisory Commission(the Commission)reviewed
the six proposals submitted and selected playground equipment for 5-12 year old children that is
manufactured by GameTime and will be purchased from a company called Minnesota/Wisconsin
Playground located in Golden Valley,Minnesota.The cost to purchase this playground
equipment is $50,000,which includes the equipment,the installation of the equipment and all
taxes associated with the purchase. While this was not the lowest cost proposed,the
Commission felt that this playground equipment best met the following selection criteria:
• submit a cost estimate that does not exceed$50,000
• the total number of play components that are received for the budget identified compared
to other proposals
• innovation in design or theme.
The Commission is unanimously recommending to the City Council to purchase the GameTime
playground equipment from Minnesota/Wisconsin Playground.
BUDGET IMPACT
The budgeted amount for the playground equipment was$50,000.The proposed cost of the
playground equipment to be purchased from Minnesota/Wisconsin Playground is $50,000.
ACTION REOUESTED
Approve the attached agreement with Minnesota/Wisconsin Playground for the purchase and
installation of playground equipment in Lake Julia Park for 5-12 year old children.
Respectfully Submitted
Randy Distad
Parks and Recreation Director
53
FORM OF AGREEMENT
THIS AGREEMENT,made and signed this 2"d day of April,2012,by and between the City of
Farmington hereinafter called the"Owner"and Minnesota/Wisconsin Playground hereinafter called the
"Contractor".
THIS AGREEMENT WITNESSETH,that the Owner and Contractor,for the consideration hereinafter
stated, agree as follows:
ARTICLE I The Contractor hereby covenants and agrees to perform the scope of services of installing
new playground equipment for ages 5-12 years as indicated in the Request for Proposal for the following
project:
Lake Julia Park Improvement Project
and to complete everything required by this Agreement.
ARTICLE II The Contractor agrees that the work contemplated by this Contract shall be fully and
satisfactorily completed on or before September 28, 2012.
ARTICLE III The Contractor agrees to provide to the Owner a Certificate of Insurance listing the
Owner as"additional insured"and having at least$1,500,000 per occurrence liability coverage.
ARTICLE IV The Owner agrees to pay and the Contractor agrees to receive and accept payment in
accordance with the prices quoted for services provided and set forth in the accepted Contractor's
Proposal on file in the Office of the Parks and Recreation Director,the aggregate of which prices,based
on the approximate schedule of services, is estimated at$50,000.00.
ARTICLE V The Contract Documents shall consist of the following component parts:
1. The Proposal Form submitted by the Contractor.
2. Contractor's Certificate of Insurance listing the City of Farmington as"additional insured".
3. Special Provisions (if any)
4. Specifications(General and Specific Requirements)
5. This Agreement
IN WITNESS WHEREOF,the parties have caused these presents to be executed as of the date first
above written.
CONTRACTOR: OWNER:
BY: BY:
ITS: MAYOR
ITS BY:
ITS: CITY ADMINISTRATOR
54
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„41_104,�, City of Farmington
Ica/ 430 Third Street
r. ' Farmington,Minnesota
651.2R0.6800•Fax 651.280.6899
AWO ww% ci.farmingtam.mn.ux
TO: Mayor,Councilmembers and City Administrator
FROM: Randy Distad,Parks and Recreation Director
SUBJECT: Approve Agreement for the Purchase and Installation of Playground Equipment for 2-5
Year Old Children in Lake Julia Park
DATE: April 2,2012
INTRODUCTION
Staff solicited proposals from 8 vendors for the purchase and installation of new playground equipment
for 2-5 year old children in Lake Julia Park.
DISCUSSION
Previously the City Council had approved in the 2012 Park Improvement Fund budget an amount of
$125,000 to make improvements to Lake Julia Park. Projects to be completed included:
• purchase and installation of new playground equipment(budgeted total amount of$65,000)
• purchase and installation of new picnic shelter(budgeted amount of$35,000)
• construction of a new off-street parking lot.(budgeted amount of$25,000)
Earlier in February 2012 a Request for Proposals was sent to eight(8)vendors soliciting proposals for
playground equipment for children between the ages of 2-5 years. Six(6)of the eight(8)vendors
submitted proposals to the City.Exhibit A has been attached tabulating the cost for each of the six
proposals submitted.
On March 14,2012,the Parks and Recreation Advisory Commission(the Commission)reviewed the six
proposals submitted and selected playground equipment for 2-5 year old children to be purchased from St.
Croix Recreation Company Inc. located in Stillwater,Minnesota.The cost to purchase this playground
equipment is$15,000,which includes the equipment,the installation of the equipment and all taxes
associated with the purchase. While this was not the lowest cost proposed,the Commission felt that this
playground equipment best met the following selection criteria:
• submit a cost estimate that does not exceed$15,000
• the total number of play components that are received for the budget identified compared to other
proposals
• innovation in design or theme.
The Commission is unanimously recommending to the City Council to purchase the playground
equipment from St.Croix Recreation Company Inc.
BUDGET IMPACT
The budgeted amount for the playground equipment was$15,000.The proposed cost of the playground
equipment to be purchased from St.Croix Recreation Company Inc. is$15,000.
57
ACTION REOUESTED
Approve the attached agreement with St.Croix Recreation Company,Inc.for the purchase and
installation of playground equipment in Lake Julia Park for 2-5 year old children.
Respectfully Submitted
Randy Distad
Parks and Recreation Director
58
FORM OF AGREEMENT
THIS AGREEMENT,made and signed this 2nd day of April,2012,by and between the City of
Farmington hereinafter called the"Owner"and St. Croix Recreation Company,Inc.hereinafter called the
"Contractor".
THIS AGREEMENT WITNESSETH,that the Owner and Contractor, for the consideration hereinafter
stated, agree as follows:
ARTICLE I The Contractor hereby covenants and agrees to perform the scope of services of installing
new playground equipment for ages 2-5 years as indicated in the Request for Proposal for the following
project:
Lake Julia Park Improvement Project
and to complete everything required by this Agreement.
ARTICLE II The Contractor agrees that the work contemplated by this Contract shall be fully and
satisfactorily completed on or before September 28, 2012.
ARTICLE HI The Contractor agrees to provide to the Owner a Certificate of Insurance listing the
Owner as"additional insured"and having at least$1,500,000 per occurrence liability coverage.
ARTICLE IV The Owner agrees to pay and the Contractor agrees to receive and accept payment in
accordance with the prices quoted for services provided and set forth in the accepted Contractor's
Proposal on file in the Office of the Parks and Recreation Director,the aggregate of which prices,based
on the approximate schedule of services, is estimated at$15,000.00.
ARTICLE V The Contract Documents shall consist of the following component parts:
1. The Proposal Form submitted by the Contractor.
2. Contractor's Certificate of Insurance listing the City of Farmington as"additional insured".
3. Special Provisions(if any)
4. Specifications(General and Specific Requirements)
5. This Agreement
IN WITNESS WHEREOF,the parties have caused these presents to be executed as of the date first
above written.
CONTRACTOR: OWNER:
BY: BY:
ITS: MAYOR
ITS BY:
ITS: CITY ADMINISTRATOR
59
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/ AR , , City of Farmington
430 Third Street
b '.. rt ^`"$i '" Farmington,Minnesota
$44r A qtr 651.2RQ.ti4{Jtl•Fax (51.280,684
www.ci.tarrningttn�.nin.us
TO: Mayor,Councilmembers and City Administrator
FROM: Randy Distad,Parks and Recreation Director
SUBJECT: Approve Agreements for the Purchase and Installation of a Picnic Shelter in Lake Julia
Park
DATE: April 2,2012
INTRODUCTION
Staff solicited proposals from 8 vendors to purchase and install a new picnic shelter in Lake Julia Park.
DISCUSSION
Previously the City Council had approved in the 2012 Park Improvement Fund budget an amount of
$125,000 to make improvements to Lake Julia Park. Projects to be completed included:
• purchase and installation of new playground equipment for 2-5 and 5-12 year old children
(budgeted total amount of$65,000)
• purchase and installation of new picnic shelter(budgeted amount of$35,000)
• construction of a new off-street parking lot. (budgeted amount of$25,000)
Earlier in February 2012 a Request for Proposals was sent to 8 vendors soliciting proposals for the
purchase and installation of a new picnic shelter. Six proposals were returned.Exhibit A shows the
tabulation of the six proposals received.
On March 14,2012,the Parks and Recreation Advisory Commission(the Commission)reviewed the six
proposals submitted and selected a picnic shelter from Flanagan Sales,Inc.from Maplewood,Minnesota
to be purchased and installed in Lake Julia Park. The selection by the Commission was based on the
shelter best meeting the selection criteria with the primary consideration given to the shelter having the
lowest per square foot cost up to the budgeted amount of$35,000.00.
The cost to purchase this picnic shelter is$35,000,which includes all shelter materials including concrete,
and the labor to construct the shelter and all taxes associated with the purchase. The Commission is
unanimously recommending to the City Council to purchase the picnic shelter from Flanagan Sales,Inc.
BUDGET IMPACT
The budgeted amount for the picnic shelter was$35,000.The proposed cost of the picnic shelter to be
purchased from and installed by Flanagan Sales,Inc. is$35,000.
ACTION REQUESTED
Approve the attached agreement with Flanagan Sales,Inc.for the purchase and installation of the picnic
shelter in Lake Julia Park.
Respectfully Submitted
Randy Distad
Parks and Recreation Director
62
F l a n a g a n•
S a l e s , I n c .
i� •
QUOTATION
To: City of Farmington Date: March 1,2012
430 Third Street
Farmington, MN Contact: Randy Distad
Phone: 651-280-6851
Cell:
Project Lake Julia Park Fax:
Picnic Shelters Email: rdistad @ci.farmington.mn.us
We are pleased to provide the following quotation on items supplied by See Below
OIL. Item Description Unit Price Extension
1 Square Poligon SQR 30 MR -30'Square Multi-Rib Metal Roof $17,559.50
w/CMA Cupola. 8/12 Pitch
Includes:
*50 PSF Snow Load
*Poli-5000 Finish
*90 MPH Wind Speed
*Ground Snow Load 50
*Under Perimeter Beam 8'
1 Installation of above shelter. $4,336.83
1 Concrete work per specifications. $10,650.20
*Bonding and Retainage allowances not included Sub Total $32,546.53
Freight $1,150.00
Tax 6.875% $1,303.47
Total $35,000.00
IMPORTANT INFORMATION:
♦ Quotation is valid for: 30 Days
♦ Freight based on shipment to
♦ Shipment can currently be made in 3-4 Weeks upon order entry
♦ Terms: Based on credit approval-down payment may be req.
♦ Pricing based on above quantities—any changes may require a revised quotation.
♦ Orders will be placed upon receipt of a Purchase Order or your signed acceptance of this quotation.
♦ Purchase Orders should be made out to Portercorp
Thank Youl Flanagan Sales,Inc. Mike Dorsey
Project Manager
ACCEPTED BY: DATE:
2475 Maplewood Drive•Suite 114 •St. Paul •Minnesota •55109
Phone:651.633.0123 • 1.800.328.3557• Fax:651.633.1515 • E-mail:wecanhelp @flanagansales.com
63 •
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0 PAIENTEDANWOR PAWS 0e0ING 0841{0007 PC/MR=0?MUMPS 4024 0
FORM OF AGREEMENT
THIS AGREEMENT,made and signed this 2' day of April, 2012,by and between the City of
Farmington hereinafter called the"Owner"and Flanagan Sales, Inc hereinafter called the"Contractor".
THIS AGREEMENT WITNESSETH,that the Owner and Contractor,for the consideration hereinafter
stated, agree as follows:
ARTICLE I The Contractor hereby covenants and agrees to perform the scope of services of installing a
new 30 foot square picnic shelter as indicated in the Request for Proposal for the following project:
Lake Julia Park Improvement Project
and to complete everything required by this Agreement.
ARTICLE II The Contractor agrees that the work contemplated by this Contract shall be fully and
satisfactorily completed on or before September 28, 2012.
ARTICLE HI The Contractor agrees to provide to the Owner a Certificate of Insurance listing the
Owner as"additional insured"and having at least$1,500,000 per occurrence liability coverage.
ARTICLE 1V The Owner agrees to pay and the Contractor agrees to receive and accept payment in
accordance with the prices quoted for services provided and set forth in the accepted Contractor's
Proposal on file in the Office of the Parks and Recreation Director,the aggregate of which prices,based
on the approximate schedule of services, is estimated at$35,000.00.
ARTICLE V The Contract Documents shall consist of the following component parts:
1. The Proposal Form submitted by the Contractor.
2. Contractor's Certificate of Insurance listing the City of Farmington as"additional insured".
3. Special Provisions(if any)
4. Specifications(General and Specific Requirements)
5. This Agreement
IN WITNESS WHEREOF,the parties have caused these presents to be executed as of the date first
above written.
CONTRACTOR: OWNER:
BY: BY:
ITS: MAYOR
ITS BY:
ITS: CITY ADMINISTRATOR
65
Shelter Proposals Tabulation
Name of Shelter Square footage Pitch Shape Cost Square
Vendor Company roof line Foot Cost
Flanagan Sales Poligon Park 30 feet by 30 feet 8:12 Square $35,000.00 $38.89
Option#1 Architecture (900 square feet)
MN/Wisc Site and Park 26 feet by 26 feet 8:12 Square $32,615.16 $48.24
Playground Amenities (676 square feet)
Option A
Flanagan Sales Poligon Park 34 feet by 20 feet 6:12 Rectangle $33,593.68 $49.40
Option#2 Architecture (680 square feet)
Clearwater Icon Shelter 20 feet by 30 feet 8:12 Rectangle $32,325.00 $53.87
Recreation Systems Inc (600 square feet)
MN/Wisc Site and Park 20 feet by 24 feet 8:12 Rectangle $28,037.78 $58.41
Playground Amenities (480 square feet)
Option B
St. Croix Coverworx 24 feet by 24 feet 8:12 Square $35,000.00 $60.76
Recreation Recreational (576 square feet)
Architecture
Xccent RCP 20 feet by 20 feet 8:12 Square $34,999.00 $87.49
Shelters,Inc (400 square feet)
Midwest Classic 20 feet by 13 feet 8:12 Hexagon $35,000.00 $134.62
Playscape Recreation (260 square feet)
Systems
66
y ARAB City of Farmington
430 Third Street
� Farmington,Minnesota
4, �° 651.280.6800•Fax 651.280.6899
AP
.AvioD www.ci.tanningum.nm.u.,
TO: Mayor, Councilmembers, City Administrator
FROM: Kevin Schorzman,P.E., City Engineer
SUBJECT: Developer Assessments for 195th Street
DATE: April2,2012
INTRODUCTION
Based on the original PUD agreement for the Fairhill development, the developer's assessment
for their portion of the project costs is scheduled to begin in 2013. In 2011, the developer sold
the northern half of the subject property, and Council approved the new owners becoming a party
to the PUD agreement. The developer retained development rights over the entire property. As
part of that sale, the developer is also responsible for the entire amount of the assessment for the
195th Street Project. Based on the terms of the sale, some of the proceeds from the sale are being
held in escrow to cover the amount of the assessment for the northern half of the property.
Because of this fact, the developer has approached the City and asked that the assessment be
placed over the southern property that they still own, rather than spreading it across both the
northern and southern properties since they are responsible for the entire assessment either way.
HISTORY
• June 2, 2008: The City and Astra Genstar Partnership enter into the
original PUD contract for the development of the Fairhill
site in northeast Farmington. Part of this agreement
detailed the developer's contribution to the 195th Street
Project.
• June 2, 2008: The City awards the contract for the 195th Street Project.
• Fall of 2009: The 195th Street project is open to traffic.
• May 2, 2011: An amendment was approved that incorporated a new
owner of the north half of the subject property into the
PUD contract.
• February 13,2012: City Council discusses the proposal to move the
assessments at a workshop.
• Late February/March 2012: Staff met with Council members individually to discuss
potential fmancial implications of the Fairhill assessment
decision.
67
Developer Assessments for 195th Street
April 2,2012
Page 2 of 3
PROJECT FINANCING
Based on agreements with the developer and Dakota County, the City sold bonds to fmance the
initial construction of the project,and the developer and the County agreed to reimburse the City
for their portion of the project costs over time. The County was to pay first, and then the
developer was to have their portion of the costs assessed against the property beginning in 2013
for a period of 11 years. As additional security to ensure that the assessments are paid,the PUD
agreement provides a mechanism for the City to take possession of the land and dispose of it to
satisfy obligations should the developer not pay the assessments.
The County has fully satisfied their obligations for reimbursement. It is now time to put the
assessments in-place to satisfy the developer's financial obligations for the project.
FACTS TO CONSIDER
• The developer's outstanding obligation to the City related to the 195th Street Project costs
is$4,632,010.
• The appraisal conducted on the southern portion of the property valued the land at
$5,700,000.
• The land in the southern portion of the property provides an excess security for the
assessment of over$1,000,000.
• As with any other assessment levied against a property by the City (Elm Street, Walnut
Street, old seal coating, etc.), the owner of the property may pre-pay the assessment at
any time.
• The developer has indicated a willingness to pre-pay the amount necessary to remove the
assessment from the northern portion of the property. Depending on the decision made
by Council, the pre-payment will range from $441,144.00 (move the assessment to the
south half of the property) to $2,234,297.47 (leave the assessment on the entire property
per the existing PUD).
• The 195th Street Project is included in the "Road and Bridge" fund that was discontinued
last year. At the end of 2027,the current projected ending balance is$2,576,000.
BUDGET IMPACT
$441,144 Decision(move the assessment to the south half of the property):
• $2,576,000 Current projected R&B fund ending balance
• - $179,543 Unrealized interest on assessments
• + $71,817 Income based on$441,144 (interest and other positive financial decisions)
• $2,468,274 Estimated R&B fund ending balance based on this decision
68
Developer Assessments for 195th Street
April 2, 2012
Page 3 of 3
$2,234,297.47 Decision(leave the assessment on the entire property per the PUD):
• $2,576,000 Current projected R&B fund ending balance
• - $598,320 Unrealized interest on assessments
• +$239,328 Income based on$2,234,297(interest and other positive fmancial decisions)
• $2,217,008 Estimated R&B fund ending balance based on this decision
Either decision will have the net effect of increasing the difference between the outstanding
assessment amount and the value of the property. However,the higher the pre-payment amount,
the less interest the City will receive on the remaining assessments (thus reducing the 2027
ending balance in the"Road and Bridge"fund)
Staff's opinion is that the $441,144.00 decision is in the best long-term financial interest of the
City.
ACTION REOUESTED
Staff is recommending that Council, by motion, direct staff to prepare the necessary PUD
amendment and assessment resolution based on the pre-payment of$441,144 within 45 days of
approval, and the assessment beginning in 2014 for a period of 10 years.
Alternatively, if Council desires that the existing PUD remain unchanged, by motion, direct staff
to prepare the assessment resolution per the PUD with the assessment beginning in 2013 and the
full amount being spread amongst the entire property, proportioned based on parcel size, for a
period of 11 years.
69