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HomeMy WebLinkAbout03.19.12 Council Minutes COUNCIL MINUTES REGULAR March 19, 2012 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Donnelly, Fogarty, May Members Absent: Bartholomay Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Teresa Walters, Finance Director;Randy Distad, Parks and Recreation Director;Kevin Schorzman, City Engineer;Cynthia Muller, Executive Assistant Audience: Beve Preece 4. APPROVEAGENDA Councilmember May pulled item 7c)February 2012 Financial Report for discussion. MOTION by Fogarty, second by Donnelly to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS a) Acknowledge Volunteer Service—Beverly Preece Mayor Larson acknowledged the community volunteer service by Beverly Preece. She has been very active in the Heritage Preservation Commission,Rambling River Center Advisory Board, Dakota Valley Arts Council,Depot Way Arts Park and many events throughout the community. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by Donnelly to approve the Consent Agenda as follows: a) Approved Council Minutes(3/5/12 Regular)(3/12/12 Workshop) b) Received Information City Administrator Performance Review Summary—City Attorney d) Approved Temporary On-Sale Liquor Licenses VFW-Administration e) Approved Second Amendment to Agreement to Acquire a TSI Portacount—Fire Department f) Approved Appointment Recommendation Fire Captain—Fire Department g) Approved Rescue Squad Membership—Fire Department h) Approved Annual Conference—Municipal Services 9 Council Minutes(Regular) March 19,2012 Page 2 i) Adopted RESOLUTION R12-12 Approving Household Hazardous Waste Drop- Off Joint Powers Agreement with Dakota County—Municipal Services j) Approved Interlocal Contract for Cooperative Purchasing with Houston- Galveston Area Council—Fire Department k) Approved Bills APIF,MOTION CARRIED. c) February 2012 Financial Report-Finance Councilmember May asked for more detail on expenses for the Rambling River Center. She thanked staff for separating fmancial information for the two liquor stores and noted February was not a good month. If sales are down, she was concerned that we are purchasing more inventory. Councilmember May asked why do we transfer out from a negative fund balance. Finance Director Walters explained the transfer is to the general fund to cover administrative costs for someone to do payroll,oversee the operations,fmances, etc. If it were a true business it would have to hire someone to do those things. An enterprise fund should cover its costs. Council thought transfers from the liquor store had been going to the pool. Staff explained a$20,000 transfer goes to the pool when it is open. Councilmember May asked why aren't administrative costs part of the normal expenses rather than covered through a transfer. Staff explained we would have to split up each person's salary. Mayor Larson explained the$70,000 transfer at year end is not a true number. It has been used throughout history. He has asked City Administrator McKnight to determine a true number for this transfer. Councilmember May was concerned this was not listed as an expense and did not realize transfers also cover part of doing business. Finance Director Walters explained enterprise funds are handled as a business. Councilmember May noted between the two liquor stores we lost$25,000. She realized discussions are continuing on the liquor store study. She noted one option is to not have a downtown liquor store. Mayor Larson asked staff to determine if there is a way to track how much employee time is spent on the liquor stores. MOTION by Fogarty, second by Donnelly to accept the February 2012 Financial Report. APIF,MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Seal Coat Project Update-Engineering Bids for seal coating have been received. The total cost for seal coating in 2012 is $323,000. Council had deferred seal coating for 2011. Staff used three different methods for calculating estimates for seal coating. This amount falls between methods two and three. The cost for deferring maintenance for one year was $19,252.08. There is funding in the budget for$350,000. City Engineer Schorzman presented a graph showing the current level of funding and funding for two other methods. The graph shows$350,000 will be enough to cover seal 10 Council Minutes(Regular) March 19,2012 Page 3 coating until 2016. Staff recommends not changing the funding amount for a couple more years. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Donnelly: Thanked Beve Preece for all she has done for the City. Councilmember Fogarty: Thanked Beve Preece for all she has done for the arts in the community. Councilmember May: Wished Beve Preece good luck. City Engineer Schorzman: There are some rough spots and settling around the manholes at Flagstaff and 200th Street. The county will be in that area this year, so to save some cost,the county will do the work this year and the City can put this in the budget to reimburse the county next year. This will be brought to Council for approval. Mayor Larson: Asked residents to support local business. If we want more businesses we have to support those that are here. The businesses support local youth groups. 14. ADJOURN MOTION by Fogarty, second by Donnelly to adjourn at 7:28 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 11