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HomeMy WebLinkAbout05.21.12 Council Minutes 7ct, COUNCIL MINUTES REGULAR May 21, 2012 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bartholomay, Fogarty Members Absent: Donnelly, May Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Teresa Walters,Finance Director;Randy Distad, Parks and Recreation Director;Kevin Schorzman, City Engineer; Cynthia Muller,Executive Assistant Audience: Joy Lauterbach,Mary Scheide,Jim&Mary Bell,Joe Tullar,Don Gamer,Ron Ersfeld, Dave Metzger, John Franceschelli 4. APPROVE AGENDA City Administrator McKnight added item 7h)Approve Temporary On-Sale Liquor License Farmington Liquors. MOTION by Fogarty, second by Bartholomay to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Ms.Mary Scheide—Farmington Library The library's summer program guides are now available. There are programs for children and teens. The Summer Reading Program begins June 11,2012. Ms. Scheide spoke on the importance of children reading during the summer. Last summer 1200 children and 87 teens were enrolled in summer reading. Grand prizes for the summer reading program include a Nook Color e-reader and an Ipod Touch. Programs have been scheduled to coincide with Dew Days events. The Library will also be offering Story Time in the Park this summer. b) Ms.Joy Lauterbach—Trinity Campus Ms. Lauterbach stated a new memory care facility will be opening on the Trinity Campus in June 2012. There will be 10 beds in the facility. At this time the facility is full and there are 15 people on the waiting list. Plans have been made to construct a second 10-bed facility. The campus also includes a Care Center and Assisted and Independent living. Ms. Lauterbach spoke on the services provided at the memory care facility, staff-mg and amenities. The rate is $5900/month. Volunteers are also needed for this facility. 4 Council Minutes(Regular) May 21,2012 Page 2 c) Heritage Preservation Award -Planning May is Historic Preservation Month. Each year the Heritage Preservation Commission gives a certificate to an individual or group that has made a contribution to preserving history in our community. Mr. John Franceschelli, Chair of the HPC, stated this year's certificate will go to the Episcopal Church of the Advent,412 Oak Street. The church was constructed in 1872. Mr.Jim Bell accepted the certificate on behalf of the church. Mr.Bell noted his wife's family were the first members of the church. He thanked the Council and HPC on behalf of the church. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as follows: a) Approved Council Minutes(5/7/12 Regular)(5/14/12 Workshop) b) Adopted RESOLUTION R22-12 Approving Gambling Event Permit Farmington Sno-Tigers-Administration c) Adopted RESOLUTION R23-12 Approving Gambling Event Permit Farmington Youth Hockey-Administration d) Approved Appointments to Boards and Commissions-Administration e) Adopted ORDINANCE 012-643 Amending the City Code Relating to Rodent, Pest Control and Dutch Elm Disease Control-Planning f) Adopted ORDINANCE 012-644 Approving Text Amendments to Rambling River Center Advisory Board Ordinance—Parks and Recreation g) Approved Bills h) Approved Temporary On-Sale Liquor License Farmington Liquors- Administration APIF,MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Veterans Memorial Committee Update Members of the committee presented their plans to Council for a Veterans Memorial on November 7, 2011. At that time they also requested use of Rambling River Park as a site for the memorial. Mr. Leon On and Mr.Dave Metzger were in attendance at this meeting to update the plans and discuss fmancing. The memorial site has been moved more to the east and south for drainage purposes and to avoid underground utilities. The central part of the memorial will contain a granite folded flag on top of a wall containing names of Farmington veterans killed in various wars. In front of that will be a life-size bronze statute of a soldier saluting the memorial. This will be surrounded by 135 pavers with names of other Farmington area veterans. On the west end there will 5 Council Minutes(Regular) May 21,2012 Page 3 be a granite slab with a military poem. On the east end will be the entrance with a granite tablet containing the name of the memorial. The committee has added an outdoor display board containing historic news articles on each of the veterans killed who are listed on the granite memorial. They have sold 120 pavers at$350 each, of which$200 goes towards the construction cost. They have raised a total of$47,250,which will cover phase 1 of the project and$20,000 towards phase 2. Phase 2 will contain the granite flag and the bronze soldier. Many companies have volunteered their work for concrete, and electricity, and Valmont Industries donated the street lights and the flag poles. There are more opportunities to purchase pavers that will go around the outside of the memorial. To complete phase 2, $71,300 is needed. The committee requested a$10,000 donation from the City of Farmington. Mayor Larson stated Council's concern was that the project not run out of money half way through. The fact that phase 1 will be completed eases those concerns. Parks and Recreation Director Distad stated as far as insurance, it needs to be in place for the volunteers. The committee expects to break ground in June. Mayor Larson was willing to vote yes for a$10,000 donation from the City and have staff determine what is needed for insurance. We could look into going through CEEF for the insurance. Mr. Orr felt CEEF was a viable option if the time to get the insurance with them doesn't hold up the project. They want to start construction in late June so they are done by fall. Mayor Larson is on the CEEF board and will get a meeting together soon to get this done. Staff stated the insurance through CEEF would be less than$1,000,but if the committee went out on their own for an insurance policy it would cost$3,000-$5,000. Councilmember Bartholomay stated he would agree to a$10,000 donation plus $1,000 for insurance. Mayor Larson stated then Council would agree to$10,000 plus not to exceed$1,000 for insurance. The veterans committee has the City's support. Councilmember Fogarty agreed with the City's support. City Administrator McKnight noted Councilmember Donnelly was also in support of the donation. The agreement will be brought to the June 4, 2012, Council meeting if possible. b) April 2012 Financial Report Revenues without taxes are 24.4%of the budget and expenditures are 29.7%. Some of the expenditures within the departments are higher than anticipated because of a new payroll entry system. There is a payroll in the middle of the month, so with the new system the days after mid-month are also part of that month, even though paychecks would go out the first week of the next month. Councilmember Fogarty was very pleased with receiving this report each month. Councilmember Bartholomay assumed in the budget workshops,we will be going over the Rambling River Center in more detail with expenditures exceeding revenues month after month. He realized the two will never match up,but maybe we need to think about some different strategies. Finance Director Walters stated 6 Council Minutes(Regular) May 21,2012 Page 4 expenditures exceeding revenues is not out of line with what we have budgeted. Mayor Larson noted the report states that since the Rambling River Center is part of the general fund, it is not expected to cover its costs. That statement tells him it is a free for all. He wants to make sure we are watching it and not spending anymore than we have to. Finance Director Walters noted they still need to stay within budget. That statement means there are certain programs within our budget that are covered by taxpayer dollars and that happens to be one of them. Councilmember Bartholomay stated as far as the liquor stores,he recalled we were going to change the transfer amount from$70,000 to$46,000. City Administrator McKnight stated the change will be made for 2013. Councilmember Bartholomay stated as we are considering moving the downtown store, it would be in our best interest to decrease the amount of inventory. Staff noted that is a challenge because summer is our best time and we don't want to be out of product. Mayor Larson stated with the ice arena,expenses exceeded revenues by$15,000 at the end of March. He asked if we should close the arena earlier. The last event is the ice show and if that is the case can we move that event up a couple weeks. Parks and Recreation Director Distad stated youth hockey stills rents some ice in March. Staff does work off season at the arena on a lot of maintenance,to prepare for the next season. There is a cost to taking ice out,which takes at least a week. Councilmember Fogarty felt no matter when we close the arena,there will be a negative amount for that month because of the time it takes to close it. Councilmember Bartholomay noted under patrol services we were at$150 and it jumped to $238. He asked if that had to do with campaigns. Finance Director Walters stated that has to do with the payroll issue. City Administrator McKnight added and also overtime. c) Accept Quotes Lake Julia Parking Lot Construction -Engineering Staff has received quotes for a parking lot at Lake Julia. The low quote was for $31,618 from Bituminous Roadways. MOTION by Bartholomay, second by Fogarty to approve the agreement with Bituminous Roadways, Inc for the construction of a new parking lot in Lake Julia Park. APIF,MOTION CARRIED. d) Approve Agreement Dakota County Soil and Water Conservation District Drainage Improvements Lake Julia Parking Lot-Engineering This item pertains the Lake Julia parking lot. When constructing impervious surfaces,the City does everything possible to pre-treat runoff before it gets into the storm sewer system. The parking lot will be tipped so it drains closest to 187th Street. A drainage swale will be constructed along the trail and at the bottom there will be a bio infiltration swale built to treat the water from the parking lot and any future construction. This project will be done with the Soil and Water Conservation District where they will pay 65%of the cost of the improvements. 7 Council Minutes(Regular) May 21,2012 Page 5 The City's 35%will be in the form of labor and equipment. Total estimated cost for the drainage improvements is$17,000. The SWCD has committed$11,000. That should cover all the out of pocket costs on top of labor. MOTION by Fogarty, second by Bartholomay to approve the agreement with the Dakota County SWCD for the construction of drainage improvements in Lake Julia Park. APIF,MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Thanked Annette Kuyper for hosting an amazing mother/grandmother luncheon. She thanked Mrs. Laube for inviting her and Mayor Larson to speak at her government class. Reminded residents Dew Days is coming up. Councilmember Bartholomay: Thanked Sergeant Murphy for the ride along. Anytime Fitness has good deals especially for college students. There will be a Grow Farmington meeting on May 23,2012,from 5:00—6:15 at City Hall. This is open to any resident or business owner. Mayor Larson: He noted along the trail in Rambling River Park,the river is getting close to the path in several areas. He suggested checking on available money to stabilize the bank. He thanked Dr. Dungy for the ribbon cutting and open house. He encouraged residents to shop local. 14. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 8:16 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 8