HomeMy WebLinkAbout06.18.12 Council Packet City of Farmington Mission Statement
430 Third Street Through teamwork and cooperation,
Farmington, MN 55024 the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
FARMINGTON CITY COUNCIL
Todd Larson, Mayor
Jason Bartholomay Christy Fogarty
Terry Donnelly Julie May
AGENDA
REGULAR CITY COUNCIL MEETING
June 18, 2012
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for
citizen comments regarding non-agenda items. No official Council action can be taken on these items.
Speakers are limited to five minutes to address the Council during"Citizen Comment"time.)
7. CONSENT AGENDA
a) Approve Council Minutes (6/4/12 Regular) (6/11/12 Workshop) Approved
b) Approve Temporary On-Sale Liquor Licenses VFW- Administration Approved
c) Approve 2013 ALF Budget-Administration Approved
d) Acknowledge Resignation Fire Department—Human Resources Acknowledged
e) Acknowledge Resignation Fire Department—Human Resources Acknowledged
f) Acknowledge Resignation Liquor Operations—Human Resources Acknowledged
g) Acknowledge Resignation Finance—Human Resources Acknowledged
h) Approve Appointment Recommendation Liquor Operations—Human
Resources Approved
i) Adopt Resolution-Appointment of Willington Trust Retirement and
Institutional Services Company as Successor Trustee for ICMA-RC 457
Deferred Compensation Plan—Human Resources R24-12
j) Approve Rescue Squad Membership—Fire Department Approved
k) Adopt Ordinance—Amending Zoning Code Related to Screening and
Fencing- Planning Ord 012-645
1) Approve Bills Approved
REGULAR AGENDA
(The Council takes a separate action on each item on the Regular Agenda. If you wish to address the
Council regarding any or all of the items on the Regular Agenda,please address the item when the
item is discussed Speakers will be given at least three minutes to speak per item. Additional time
may be granted to speakers representing two or more persons.)
8. PUBLIC HEARINGS
a) Adopt Enabling Resolution and Ordinance EDA Composition Revision-
Administration Continued to 7/2/12
9. AWARD OF CONTRACT
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) Curbside Clean-up Day Update—Municipal Services Information Received
b) Adopt Ordinance—Amending Waterworks Code—Engineering Ord 012-646
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
14. ADJOURN
Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803.
Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation.
Table of Contents
Agenda 3
Approve Council Minutes (6/4/12 Regular)(6/11/12 Workshop)
Regular Minutes 5
Workshop Minutes 10
Approve Temporary On-Sale Liquor License VFW
Memo 14
Applications 15
Approve 2013 ALF Budget
Memo 18
Acknowledge Resignation - Fire Department
Ack Resignation_LFischer 21
Acknowledge Resignation - Fire Department
Ack Resignation_Nsole 22
Acknowledge Resignation - Liquor Store
Ack Resignation_Brausen 23
Acknowledge Resignation - Finance Department
Ack Resignation-Walters 24
Appointment Recommendation - Liquor Stores
Council Memo- RJohnson pt liq clerk 2012 25
Appointment of Willington Trust Retirement and Institutional
Services Company (Willington Trust)as Successor Trustee for
the ICMA-RC 457 Deferred Compensation Plan.
2012 457 Successor Trustee 26
2012 457 Successor Trustee 27
Approve Rescue Squad Membership
Memo 28
Adopt Ordinance Amending the Zoning Code as it Relates to
Screening and Fencing
B-3 Fencing in the DCD MemoCC 29
Ex A DCD overlay 30
B-3 Fencing Ord in the DCD 31
Approve Bills
Bills 33
Adopt Enabling Resolution and Ordinance EDA Composition
Revision
Memo 57
Resolution 58
Ordinance 60
Curbside Clean-up Day Update
Curbside Clean-up 63
Adopt Ordinance Amending Waterworks Code
Waterworks Ordinance Amendments 061812 65
Waterworks Ordinance Amendment 061812 67
1
SUMMARY ORD WATERWORKS 061812 69
2
COUNCIL MINUTES
REGULAR
June 4, 2012
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OFALLEGL4NCE
Mayor Larson led the audience and Council in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Larson,Bartholomay, Donnelly, Fogarty,May
Members Absent: None
Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator;
Teresa Walters,Finance Director;Randy Distad, Parks and
Recreation Director;Kevin Schorzman, City Engineer; Cynthia
Muller, Executive Assistant
Audience: Ed Endres,Phylicia Schindler,Leon Orr
4. APPROVE AGENDA
Councilmember Bartholomay pulled item 7b)Agreement with Cannon Valley Printing
for Mailing Services for discussion.
MOTION by Fogarty, second by Bartholomay to approve the Agenda. APIF,
MOTION CARRIED.
5. ANNOUNCEMENTS
6. CITIZEN COMMENTS
7. CONSENT AGENDA
MOTION by Fogarty, second by Donnelly to approve the Consent Agenda as follows:
a) Approved Council Minutes(5/21/12 Regular)(5/29/12 Workshop)
b) Approve Agreement with Cannon Valley Printing for Mailing Services—Human
Resources
c) Approved Outdoor Warning Siren Joint Powers Agreement-Police
d) Approved Joint Powers Agreement with Dakota County for Maintenance of GIS
Database-Engineering
e) Approved Appointment Recommendation—Fire Department
f) Acknowledged Resignation Police Department—Human Resources
g) Acknowledged Resignation Liquor Operations—Human Resources
h) Approved Appointment Recommendation Liquor Operations—Human Resources
i) Set June 18, 2012 Public Hearing EDA Composition-Administration
j) Approved Bills
APIF,MOTION CARRIED.
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Council Minutes(Regular)
June 4,2012
Page 2
b) Approve Agreement with Cannon Valley Printing for Mailing Services—
Human Resources
Councilmember Bartholomay asked staff to research putting a weekly 1/2 page
article on news items in the newspaper. Lakeville does this rather than doing a
newsletter. City Administrator McKnight will research this item.
8. PUBLIC HEARINGS
a) Approve On-Sale Liquor License Pizza Man-Administration
Mr. Ed Endres has submitted an application and fees for an On-Sale Liquor and
Sunday Liquor License for Pizza Man, at 409 3rd Street. MOTION by Fogarty,
second by Bartholomay to close the public hearing. APIF,MOTION
CARRIED. MOTION by Fogarty, second by Bartholomay to approve an On-
Sale Liquor and Sunday Liquor License for Pizza Man at 409 3rd Street. APIF,
MOTION CARRIED.
Mr. Endres noted they have expanded their building to allow for indoor seating
and added an outdoor patio area. They are also expanding their menu.
b) Approve Therapeutic Massage License Michael Ellis-Administration
Mr. Michael Ellis has applied for a therapeutic massage license to practice at
HealthPro Chiropractic, 19685 Pilot Knob Road. MOTION by Fogarty, second
by Bartholomay to close the public hearing. APIF,MOTION CARRIED.
MOTION by Fogarty, second by May to approve a Therapeutic Massage License
for Michael Ellis at HealthPro Chiropractic, 19685 Pilot Knob Road. APIF,
MOTION CARRIED.
9. AWARD OF CONTRACT
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) 2011 Audit Report
Mr. Jason Miller, of Smith, Schaffer, &Associates,presented the 2011 Financial
Report. The majority of revenues come from property taxes. Governmental
expenditures were broken down by department. Overall, excluding capital
projects and debt service expenditures, general government department
expenditures make up 19%of expenditures. He explained expenditures for each
department. Public Safety makes up 50%of total expenditures. In order to
increase the fund balance,the City would have to cut expenditures and increase
revenues. Taxes are received twice a year so there will be cash flow issues. A
City should have reserves for any unexpected emergencies. The City has healthy
balances in all enterprise funds.
Councilmember May noted most of the information will be carried over to the
budget discussions. Regarding allocation of expenses she asked how an auditor
reviews that. Mr. Miller stated they test a sample of items and trace them to the
documents to see if the category makes sense. They also compare one year to the
next. They also talk with management to learn how the City works.
Councilmember May asked as far as allocating salaries to different departments,
is there a log kept for tracking. Mr. Miller replied people are set up in their
department when hired and that is where their salary is allocated. If they work
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Council Minutes(Regular)
June 4,2012
Page 3
across departments,there would have to be some allocation and the City would
track the time. Finance Director Walters stated employees do code their time
according to the area they are working. It is being allocated correctly, but it is up
to the department heads to make sure time is being allocated correctly. We also
allocate the budget that way.
11. UNFINISHED BUSINESS
a) Approve Agreement Veterans Memorial—Parks and Recreation
At the June 4, 2012, Council meeting,Mr. Leon On gave an update on the
Veteran's Memorial. There was also a discussion regarding the City donating
$10,000 towards phase 2 construction and$1,000 to cover insurance costs
through CEEF for volunteer workers. CEEF is still working on setting up a
meeting to discuss the insurance. Therefore, approval of the agreement is
contingent on insurance to cover construction. Staff will work with CEEF on
insurance.
Councilmember May stated she is in favor of the memorial, but where the
agreement talks about the City's responsibilities,we don't have any dollar
amounts associated with the items. She thought Council felt we would donate the
land and wait until construction was complete to see if additional dollars were
needed. You don't know where the insurance is coming from, so approval of this
agreement is premature. We should be aware of those things before we donate
money. We have a contingency fund and she doesn't like them because it gives
us the sense we have extra money around and we don't. We just heard an audit
that says our general fund reserve is very stagnant. So we don't have this money.
She wants to continue to work with the Veteran's Memorial Committee. The City
is going to have a lot of responsibility once this is complete and there will be costs
associated with that. She wanted to wait to see what those costs will be before we
donate money we don't have.
Mr. Orr stated he was not expecting the City to give them a check for$10,000.
They will spend the resources they have and when they need a donation,they will
come forward with the request. Councilmember May felt their campaign is going
very well and there will be costs for the City when it is done. Mr. On stated they
were looking for a commitment before construction starts, so if a donation is
needed,they know it will be there. On the other hand, if the fundraising continues
and we raise enough without the City's participation,that would be wonderful.
Councilmember May noted they have funding for the first phase so everyone is
confident it won't be half built. Mr. On confirmed this and the construction relies
on everything falling into place. The construction involves some volunteers. The
donation request is a cushion for it to be there;not for the City to write a check.
Councilmember May stated the City will always be here to help when needed, but
she was not comfortable putting a number on it. We don't know what the costs
are when it is done. There are a list of things that will be the City's responsibility
such as landscaping,the trail, and new electric service. Mr. On stated those are
expenses that come afterwards. The City currently maintains the park now. The
Committee's responsibility lies within the perimeter of the memorial.
Councilmember May asked once you dedicate it to the City,will we be
responsible if anything breaks or there is damage. Mr. On stated the agreement
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Council Minutes(Regular)
June 4,2012
Page 4
states that would be the committee's responsibility and the City covers insurance
for vandalism. Councilmember May asked if the cost of our insurance will
increase for adding this type of structure to it? These are the things we have not
completely vetted out. She likes to see numbers associated with agreements and
we should know what they are. Mr. Orr looks at this as an extremely important
amenity,that this group wants to add to a public park for the public's benefit and
generally pay for it through their own fundraising and agree to maintain it for
years to come. That is something you do not get with any other major
improvement in a park such as playground equipment. You don't ask parents to
come in and maintain that,or tennis courts,or shelters. We are stepping out of
that and saying we will install it, maintain it, and dedicate it to the City.
Councilmember May stated with playground equipment we look at the costs and
that is part of the discussion when we add those amenities. She made it clear that
just because she is asking the questions, doesn't mean she does not support the
project. We are all in full support of the project. Mr. On noted there are a
number of other cities who paid for the entire project. They are giving it a boost
by doing the design, fundraising, installation, and agree to maintain it.
Councilmember May stated it is appreciated,but she was speaking on behalf of
the taxpayers. Mr. On stated the committee is asking for some cooperation and
help. Councilmember May stated from her perspective,we don't have$10,000.
Councilmember Donnelly stated it will be a great amenity for the community and
the Veteran's Committee is providing the bulk of the funding. The City will
contribute in a much smaller way than our neighbors have in their Veteran's
Memorials. He applauded the committee's efforts and understood we don't have
a dollar amount attached to every item,but it is not$2 million. We are doing the
park maintenance already. The City will get more benefit from this than it will
cost the taxpayers. He understood Councilmember May's point,but he would not
want to hold this up. Mr. On stated when the time comes to request a donation
and the City doesn't have it,we are not going to take you to court. We are just
establishing this ahead of time. Councilmember May stated we have cash, but our
audit says our fund reserve is 24%and it should be 50%.
Mayor Larson stated this project is long overdue, and did not think they will be
coming back to the City for more money. The fundraising is leaps and bounds
over what he expected. The committee is doing a great job. The City will get the
benefit of having this project in the park. He understood the concerns with
expenses, but it is not$2 million and staff maintains the property anyway.
MOTION by Fogarty, second by Bartholomay to approve the agreement with the
Veteran's Memorial Committee. Voting for: Larson, Bartholomay, Donnelly,
Fogarty. Voting against: May. MOTION CARRIED.
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember Fogarty: Dew Days starts next week. The School Board has
challenged the City in the bed races.
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Council Minutes(Regular)
June 4,2012
Page 5
Councilmember Bartholomay: He noted the issue on putting in the sidewalk in
Vermillion River Crossing is still out there. He wanted to bring it back to the next
meeting for a vote. Mayor Larson recalled it was coming back after hearing from the
Vermillion River Crossing representatives. City Administrator McKnight stated they will
be at the June 25,2012,EDA meeting. Depending on that outcome,the sidewalk issue
will be brought back to the July 2, 2012, Council meeting. Councilmember May will not
be able to attend the June EDA meeting. Councilmember Bartholomay wanted the
sidewalk issue brought back soon. If we have upcoming projects with them,he did not
want to irritate them by delaying it month after month and having seniors walk in the
road. Mayor Larson stated the money is in an escrow account. Councilmember
Bartholomay added and they will not increase that so he did not see why we are holding
up the sidewalk project.
On June 11,2012,there will be a community ceremony to recognize high school
graduates that will be serving in the armed forces.
Councilmember May: Congratulations to Councilmember Fogarty on a Judicial
Committee appointment. This Friday is high school graduation. The golf team is
sending one member to state,her son Thomas. Councilmember Donnelly added the girls
softball team is also in the state tournament.
City Engineer Schorzman: An updated schedule has been received for seal coating and
they will be in town June 13— 15,2012. The seal coating will not have any impact on
Dew Days. He requested residents not park on the streets in the areas designated for seal
coating. The City's CSO has resigned and he has been doing water enforcement
activities. The Water Board has asked staff to hire a temporary part-time person for the
summer for enforcement of watering restrictions. The parking lot construction in Lake
Julia Park has started.
Mayor Larson: The Farmers' Market will be held every Thursday starting June 14
through September 13, from 3:00—7:00 p.m. There are 19 vendors and special events.
He encouraged residents to support local businesses.
14. ADJOURN
MOTION by Fogarty, second by Bartholomay to adjourn at 7:54 p.m.. APIF,
MOTION CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
9
City Council Workshop
Minutes
June 11,2012
Mayor Larson called the workshop to order at 6:40 p.m.
Present: Larson,Bartholomay,Donnelly, Fogarty, May
Also Present: David McKnight, City Administrator;Randy Distad,Parks and Recreation
Director;Cynthia Muller, Executive Assistant
Audience: Doug Bonar,Larry White, Tom Wartmann,Dave Hartnet,Kyle Snesrud, Todd Blast
MOTION by Fogarty, second by May to approve the agenda. APIF,MOTION CARRIED.
Liquor Operations
At the May 29, 2012,workshop Council narrowed down the location options for the downtown
liquor store to either staying at the current City Center location or moving to Tamarack Ridge
Center on hwy 3. Two proposals were received from Tamarack, one for 5,058 sq. ft. and 3,508
sq. ft. Staff also received another proposal from City Center. Staff requested Council identify
which property owner to negotiate with and the term of the lease.
Mr.Larry White explained the relocation numbers for Tamarack and gave a summary of what
the layout would be and what would need to be installed. The smaller space would not allow
room for the beer cave. There would have to be reach-in coolers. The cost to relocate the beer
cave is $50,000.
Council asked about SAC and WAC charges and building permit fees. There are some credits
and we should not have to pay SAC charges. Building permit fees would be waived. Council
also asked about utility fees for the small and large spaces at Tamarack and also what the current
fees are at City Center.
Parks and Recreation Director Distad explained the comparison in lease rates for the square foot
cost and the CAM cost. For the Tamarack 3,508 sq. ft.the lease rate and CAM would be
$61,355 for the first year; 5,058 sq. ft would be $78,349. The lease rate and CAM for City
Center for 6,280 sq. ft.would be $121,078 for the first year. The lease rate goes up each year
over five years or seven years. Moving to a smaller space over five years we would save
$140,000. Council needed to determine if it was worth it to move. A seven year lease would
save more. The utilities for the downtown store were $13,723/year for electricity and
$1,531/year for gas.
Councilmember May went back to the MMBA meeting and declining numbers and felt we still
should not be in the liquor business. We need to decide the location based on if it were our
business,where would we want to be. She felt hwy 3 at Tamarack is our best option to see if we
can turn around the profitability. Traffic count is higher,visibility is higher and those are two
main things that could really help us. She would like to see it come back downtown to the old
Rambling River Center or City Center as a satellite store. Going to 5,058 sq.ft. at Tamarack we
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Council Workshop Minutes
June 11,2012
Page 2
would be reducing space,but was tempted to go with the 3,500 sq.ft. and fine tune management
and how we run the business.
Councilmember Fogarty agreed with Councilmember May except for not being in the liquor
business. Between 3,500 sq ft and 5,000 sq ft what cooler would we put in? Mr. White stated at
5,000 sq. ft.you could put in both the beer cave and the coolers. With 3,500 sq. ft.you have to
choose one or the other. Councilmember Fogarty stated as a customer, she would take the
easiest place to get into and that is Tamarack,but wanted staffs recommendation. City Center is
not an easy in/easy out. Money wise,they are all good news.
Mayor Larson stated if we do move to hwy 3 we are taking a risk if the customers will follow.
Although we don't have the visibility at City Center,we do know our customer base. He asked
if the signage at City Center could be improved. Councilmember Fogarty asked about the
difference in customer numbers between the former downtown location versus City Center.
Councilmember Bartholomay agreed we should not be in the liquor business. We are concerned
about the visibility and signage at City Center. Mr. Wartman stated different signage is possible.
The grocery store is changing to a full service market and felt we could work with them on a
pylon sign up to the maximum square footage allowed. He cautioned Council to not overlook
the traffic a grocery store brings of 8,000 trips/week. Mayor Larson asked about the current size
of the pylon sign and if we are at maximum size. Councilmember Bartholomay wanted to know
about the signage before making a decision and also hear staff s recommendation.
Councilmember Donnelly stated we know the history of City Center and we have been given a
better lease rate. We want staff to concentrate on running a better business and being more
profitable. The move will distract from that and disrupt the customer base. He has heard pro's
and con's for traffic on hwy 3. Tamarack is not full so that says something. If it was the golden
spot we would not have a chance to lease it. If we chose Tamarack, it should not be the 3,500 sq.
ft. To keep us on course and focus on improving business, he would choose City Center.
Mayor Larson agreed,but they are both good sites. We have a customer base and people know
where we are. We would have a lower lease rate,but keep the same business with better ways of
running the store. If we can improve on marketing and sales it is a plus. With Tamarack, he
wondered what we would lose for customers. City Center takes that risk out. If Tamarack he
would not want the 3,500 sq. ft.
Councilmember May stated we are looking at saving a store where we are losing money. We
need to take the risk and move because where we are is not working. Mayor Larson stated two
months ago we said we were losing money because of the lease.
Mr. Todd Blast, Tamarack owner, as far as customers following, Pellicci Hardware was in City
Center before and moved to hwy 3. He is the best source whether it is a good move. Mr.Dave
Hartnett, Dunn Bros., stated they held a wine tasting hosted by Farmington Liquors,they drew
people from Lakeville and Northfield for one event. It was the best wine tasting in history.
Mr. Tom Wartmann, City Center, stated you need a strong core downtown area. You have the
grocery store and the opportunity to keep the dynamics in a one block area within the heart of
downtown. You need to consider that in the seven years of established retail business, moving
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Council Workshop Minutes
June 11,2012
Page 3
away from City Center would be a detriment to sales. There are still unknowns in the cost of
moving.
Councilmember May favored the larger space at Tamarack. Over five years that saves us
$100,000. We can focus on improving profits. If that means a satellite downtown,we can look
at that later. She would like to start with something fresh and new and put a new face on it.
Councilmember Bartholomay was not afraid to take a risk, so he would choose Tamarack at
5,000 sq. ft.
Parks and Recreation Director Distad would not make a recommendation,but stated liquor store
staff prefers to stay at City Center. Moving will disrupt the customer base. The lease rate at City
Center has dropped. Council should consider walking traffic downtown,which we get a lot of.
The other issue is access in and out. At City Center traffic is 30 mph. At Tamarack it is 45 mph.
He cautioned you cannot keep moving the downtown store around. If you are going to move,
you need to have a plan in place for a permanent location. That is the stability we need to
establish a customer base and make sales profitable.
City Administrator McKnight has serious concerns about the access into Tamarack. At certain
times of day he will avoid it. He looks at who the neighbors would be;a grocery store in the
current location or a potential restaurant at Tamarack. It is the unknown of whether the
customers will follow that is the tipping factor. Council is asking staff to make changes to get
higher profits. Putting the unknown factor on that makes it harder. If you are going to enter into
a 5-year lease, after two years we need to decide if we will build or get out of the business.
Mr. Doug Bonar felt the 5-year lease is the wisest choice. If you stay at City Center,you should
challenge yourselves to change 1500 sq. ft. and do something that hasn't been done before.
Council consensus was three to two to move to Tamarack. Councilmember May would choose a
7-year lease because if we move to Tamarack we would stay there and have a third satellite store
downtown. Councilmember Bartholomay agreed with a 7-year lease because it is better
fmancially. A 5-year lease would coincide with the other lease. Staff stated it would be close so
would recommend a 7-year lease. Mayor Larson would choose a 5-year lease. Councilmember
Fogarty chose a 7-year lease for stability.
2013/2014 Budget
City Administrator McKnight wanted Council to see department requests and his changes from
the beginning. The fund balance history and going below zero a couple times a year is a red flag.
The proposed general fund budget is$10.3 million which is a 3.2%increase. To cover spending
it would mean an 11%tax increase. There is a$221,000 increase in HR costs; $120,000 of that
is a correction on costs not included in the past. Council discussed HR costs,overtime and comp
time costs.
Revenue expectations—City Administrator McKnight proposed some significant reductions in
revenues. Building permit revenues should have been reduced for this year, so he reduced it by
$90,000. The Building Official suggested reducing it by$50,000. The expected revenue for the
SRO has been removed amounting to $96,148. The liquor store transfers have been reduced to
$20,000. He proposed a delinquent tax levy of$75,000, and an ice arena tax levy to cover the
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Council Workshop Minutes
June 11,2012
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$250,000 negative fund balance. He would like to create a building fund and include$15,000,
and there is the fire truck debt of$130,000. The fiscal disparities number used this year was
$2,016,261. For 2013,he has lowered that number to $1,900,000 until we get the actual number
in August. This increases the bottom line of the tax levy. Councilmember May would like to
use that money to clean up the ice arena debt. City Administrator McKnight added at the same
time we need to have an ice arena budget that does not go negative every year. Mayor Larson
noted the pool is now in the general fund, so liquor transfers do not go to the pool anymore.
Those transfers could be put towards the arena deficit. Councilmember Fogarty would like to
put some money towards the CIP. We could keep the fiscal disparities at$1.5 million,use it to
pay off debt, and put the rest toward the CIP.
Council and staff agreed they would like the September budget to be the budget.
Regarding Fire, Councilmember Fogarty would like someone to look at the number of vehicles
we have and does all of it need to be replaced. She would also like to see a comparison of fire
departments outside our region.
City Administrator McKnight had several areas where he requested Council direction:
Revenue reductions of$296,000. Council agreed with his approach.
Fiscal disparities reduce by$116,261. Council agreed with this number.
HR Costs for 2013 and inclusion of missing HR costs of$120,000. This will be discussed in
closed session.
Delinquent tax levy—No.
Ice arena levy—No. Explore using liquor store transfers.
Building fund—Yes.
Fire truck payment—Yes.
Fire equipment/building repairs—Talk to Fire Chief Pietsch.
SRO—Council will talk with Police Chief Lindquist.
Tax levy target—Council would like to have more discussion on line items. The majority would
like to see the levy stay flat.
The next workshop will include the Police and Fire Departments. Council wants options and
solutions and look at reorganization and equipment. They do not want to move numbers around
to make things work for a year. City Administrator McKnight and department heads will start to
make budget changes, long-term planning, and the budget impact. Council wants to see options
with substance, not paper and pens. The Fire Department should look at whether we really need
all the equipment. This same approach should be followed for all departments. The budget will
be discussed again July 9, 2012.
MOTION by Fogarty, second by Bartholomay to adjourn at 9:53 p.m. APIF,MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
13
r, s Wits",�► City of Farmington
430 Third Street
Farmington,1'l'linnCSOta
651,280.6800.Fax 651.280,6899
www.C.i.harrningt4m.mn.u.S
TO: Mayor, Councilmembers and City Administrator
FROM: Cynthia Muller
Executive Assistant
SUBJECT: Temporary On-Sale Liquor License—VFW
DATE: June 18, 2012
INTRODUCTION
The VFW is requesting a Temporary On-Sale Liquor License for their steak fry.
DISCUSSION
The VFW is requesting a Temporary On-Sale Liquor License for their steak fry to be held July
21,August 18, and September 15,2012, at 421 Third Street. Per State Statute, a Temporary On-
Sale Liquor License must first be approved by the City and then forwarded to the State for
approval.
BUDGET IMPACT
The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit
organizations. Therefore,the City has not established a fee for a Temporary On-Sale Liquor
License.
ACTION REQUESTED,
Approve the attached application for a Temporary On-Sale Liquor License for the VFW for their
steak fry to be held on July 21,August 18, and September 15, 2012.
Respectfully submitted,
Cynthia Muller
Executive Assistant
14
w vue4
Minnesota Department of Public Safety t ,.
* ALCOHOL AND GAMBLING ENFORCEMENT DIVISION • ? `w
0-44 �`' 444 Cedar Street Suite 133,St.Paul MN 55101-5133 '�' .A �:- ,
(651)201-7507 Fax(651)297-5259 TTY(651)282-6555 '•!, '`•'
WWW.DPS.STATE.MN.US
APPLICATION AND PERMIT
FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER
sye.1/•;GiievP 47:47y i)i 4- j357-74,2 *Pe' 6 . /-o 9 6 0 .-
STREET ADDRESS . • CITY STATE ZIP CODE
N OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE
G V /-45,^c
( $b -tv$3lI" ti 1-) 1-}kr,3
DATES LIQUOR WILL BE SOLD 7',,� f s �I, ];ORGANIZATION
CIO „CHARITABLE RELIGIOUS OTHER 110■PROFIT
ORGANIZATION OFFICER'S NAME SS
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ORGANIZATION OFFICER'S NAME ADDRESS —(FG 2 -
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ORGANIZATIO14 FFICER'S NAME ADDRESS y
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Location license will be used. If an outdoor area,describe
- r AY,/
•
Will the•applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service.
•
Will the applicant carry liquor liability insurance? If so,please provide the carrier's name and amount of coverage. •
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• APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING
ENFORCEMENT
CITY/COUNTY DATE APPROVED
CITY FEE AMOUNT LICENSE DATES
DATE FEEPAID
•
SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT
NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address
above. If the application is approved the Alcohol and Gambling Enforcement Division win return this application to be used as the License for the event
PS-09079(05/06)
15
•
�torvu4
1761 Minnesota Department of Public Safety 44q•
�F `~ `
*�� ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 414".
'144 Mw 444 Cedar Street Suite 133,St.Paul MN 55101-5133 �'�a:
(651)201-7507 Fax(651)297-5259 TTY(651)282-6555 `eSli �-
WWW.DPS.STATE.MN.US
APPLICATION AND PERMIT
FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER
Sypi9i ;G</,%-p, •t' Yc.54✓• Krrk rZ1 . d w,,e• L 4//_O 5 C) •V 3--
STREET ADDRESS . . • CITY STATE ZIP ZIP CODE
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N OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE
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DATES LIQUOR WILL BE SOLD 8J - • PRO• • ON
CL : -FE TABLE RELIGIOUS OTHER NONPROFIT
ORGANIZATION OFFICER'S NAME • a.• . S-� •
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• ORGANIZATION OFFICER'S NAME ADDRESS ——10-4,-v Grr Y� 5^ �•'r
ORGANIZATIOI4'QFFICER'S NAME ADDRESS
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Location license will be used. If an outdoor area,describe
47— Pay 11 fIv.r' ,gC 7-07A`Q.:
Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service.
Will the applicant carry liquor liability insurance? If so,please provide the carrier's name and amount of coverage.
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• • APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING '
ENFORCEMENT
CITY/COUNTY DATE APPROVED
•
CITY FEE AMOUNT LICENSE DATES
DATE FEE-PAID
•
•
SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT
NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address
above. If the application Is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event
PS-09079(05/06)
16
(I;•
l �'" Minnesota Department of Public Safety
*�� ALCOHOL AND GAMBLING ENFORCEMENT DIVISION t , L! w `:
opt,1111116., 444 Cedar Street Suite 133,St.Paul MN 55101-5133
(651)201-7507 Fax(651)297-5259 TTY(651)282-6555
W W W.DPS.STATE.MN.US
APPLICATION AND PERMIT
FOR A 110 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER
57.01x•:Gdel:9 7isr 1 / • i7 T7L .si uoc'+� lr �' ' �"Q b 0 a,v.3'
STREET ADDRESS CITY STATE ZIP CODE
NAKE OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE
<o j1 'ins" - cp (G$") w4/3'>r !ta.a) 14.4.3••381b
DATES LIQUOR WILL BE SOLD Qq,��� y�' egORGANIZATION
CLJ113 ,CHARITABLE RELIGIOUS OTHER NONPROFIT
ORGANIZATION OFFICER'S NAME e e• SS
ORGANIZATION OFFICER'S NAME ADDRESS --, _ 5• q
Pycl Aac re ,'211A/If 5Jl'.,f`� U 1 y 1' tr{,o.- 24J, -
ORGANIZATIOIfOFFICER'S NAME ADDRESS
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Location license will be used. If an outdoor area,describe
47 rig, •►
•
Will the•applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service.
Will the applicant carry liquor liability insurance? If so,please pro/vidre�the carrier's name and amount of coverage.
5ex frs'Aa c.� 4'17i>/5 s 6 !7'7441D•lam/✓ �•� �:, . .'t t' <•,jr )1:01.4>-
•
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING .
ENFORCEMENT
CITY/COUNTY DATE APPROVED
CITY FEE AMOUNT LICENSE DATES
•
DATE FEETAID •
SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT
NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address
above. If the Application Is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event
PS-09079(05/06)
17
•
o�CFpRit*, City of Farmington
a 430 Third Street
Farmington,Minnesota
%„'!o 651.280.6800•Fax 651.280.6899
40.A polo P www.cl.farmington.mn.us
TO: Mayor and City Councilmembers
FROM: David.J.McKnight, City Administrator
SUBJECT: 2013 ALF Budget
DATE: June 18,2012
INTRODUCTION
The joint powers agreement between the cities of Apple Valley,Lakeville and Farmington for
ambulance services(ALF)requires that on or before July 1st of each year,the annual operating
budget for the following calendar year as recommended by the Board shall be submitted to each
member City Council for approval or disapproval. No action within 75 days shall constitute
approval.
DISCUSSION
The ALF Board met on May 30,2012 and voted to recommend to the three city councils the
attached budget for 2013. Councilmember Bartholomay represents Farmington on the ALF
Board and voted in favor of the 2013 budget along with Mayor Bellows of Lakeville and
Councilmember Bergman of Apple Valley. The 2013 budget is almost identical to the 2012
budget and does call for a potential distribution of funds to each city.
BUDGET IMPACT
None.
ACTION REQUESTED
Approve the 2013 ALF budget as recommended by the ALF Board.
Respectfully submitted,
David J.McKnight
City Administrator
18
PARAMMEDIC
Aar
A
June 11, 2012
David McKnight, City Administrator
City of Farmington
325 Oak St
Farmington, Minnesota
•
Dear Mr. McKnight
The Joint Powers Agreement states On or before July 1 of each year, the annual
operating budget for the following calendar year as recommended by the Board
shall be submitted to each member City Council for approval or disapproval. No
action within 75 days shall constitute approval."
The ALF Board, at its May 30 meeting, recommended City Council approval of the
attached budget. Please forward the proposed ALF budget to the City Council for
their approval.
Thank you
9'eogogai
Dennis Feller
ALF Fiscal Agent
• 1
19
•
Statement of Cash Flows
2013
Proposed
Additions
Collections of receivables $ 10,000
Townships 1,500
Interest on investments 100
Total additions 11,600
Deductions
Expenses
Collection services 5,900
Insurance 938
Other 1,000
Capital outlay acquisitions
Total deductions 7,838
Net changes in cash before distributions 3,762
Distribution of cash
Apple Valley 48,710
Lakeville 39,628
Farmington 11,662
Total distribution of cash 100,000
Net changes in cash position (96,238)
•
{
20
,r R i City of Farmington
y/ 430 Third Street
tr. ' : l armington,Minnesota
\14,:— ~1" 651.28Q6400•Fax 65L280.6899
w ti�•tit.4i.iaa I Thiflgt4 m.nrn_uti
TO: Mayor, Councilmembers, and City Administrator
FROM: Brenda Wendlandt,Human Resources Director
SUBJECT: Acknowledge Resignation—Fire Department
DATE: June 18, 2012
INTRODUCTION
The City received notice that Mr. Lucas Fischer resigned from his position as a paid on-call fire
fighter.
DISCUSSION
The Human Resources Office received notification that Mr. Lucas Fischer resigned on May 3, 2012
from the Fire Department. Mr. Fischer has been an active member of the Fire Department since April
16, 2007 and the City wishes him well in his future endeavors.
ACTION REOUESTED
Acknowledge the resignation of Mr. Lucas Fischer, effective May 3,2012.
Respectfully Submitted,
Brenda Wendlandt, SPHR
Human Resources Director
cc: Personnel file
21
7e.
bs cARA$9 City of Farmington
"�7 430 Third Street
!p'.yam, Farmington,Minnesota
'''' ''"v,a � 651,2R0.6800•Fax 651 280.6899
w wwci.tarmingl4 m.mn.uti
TO: Mayor, Councilmembers, and City Administrator
FROM: Brenda Wendlandt,Human Resources Director
SUBJECT: Acknowledge Resignation—Fire Department
DATE: June 18,2012
INTRODUCTION
The City received notice that Mr.Nathan Sole resigned from his position as a paid on-call fire fighter.
DISCUSSION
The Human Resources Office received notification that Mr. Nathan Sole resigned on June 7, 2012
from the Fire Department. Mr. Sole has been an active member of the Fire Department since January
22, 2008 and the City wishes him well in his future endeavors.
ACTION REQUESTED
Acknowledge the resignation of Mr.Nathan Sole, effective June 7, 2012.
Respectfully Submitted,
Brenda Wendlandt, SPHR
Human Resources Director
cc: Personnel file
22
7-r
At1. 1 a City of Farmington
430 Third Street
P.% ',y: I. Farmington,Minnesota
'p 651,2R0.6400•Fax 651?80,6899
`\ vise, wwtiv.ci.tarmingt+m.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Acknowledge Resignation—Liquor Stores
DATE: June 18,2012
INTRODUCTION
The City received notice of Mr. James Brausen's resignation from his position as a part-time liquor
clerk.
DISCUSSION
Mr. Brausen has been employed as a part-time liquor clerk since May 8, 2012. The City wishes him
well in his future endeavors.
ACTION REQUESTED
Acknowledge the resignation of Mr. James Brausen effective June 14, 2012.
Respectfully Submitted,
Brenda Wendlandt, SPHR
Human Resources Director
cc: Personnel file
23
of FhRtft
et City of Farmington
430 Third Street, Farmington, MN 55024
r (651) 280-6800 Fax(651) 280-6899
,i ��` ��, www.d.farmington.mn.us
'' .A as
TO: Mayor, Councilmembers, and City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Acknowledge Resignation—Finance Department
DATE: June 18, 2012
INTRODUCTION
The City has received notice that Ms. Teresa Walters has resigned from her position as Finance
Director.
DISCUSSION
The Human Resources Office has received notification that Ms. Teresa Walters has resigned from her
position as Finance Director. Ms. Walters joined the City on March 22, 2010 and the City thanks her
for her service and wishes her well in her future endeavors.
ACTION REOUESTED
Acknowledge the resignation of Ms. Teresa Walters effective June 6, 2012.
Respectfully submitted,
Brenda Wendlandt, SPHR
Human Resources Director
cc: Personnel file
24
74'
City of Farmington
430 Third Street, Farmington, MN 55024
(651) 280-6800 Fax(651) 280-6899
�
* �-�� �i�_. [� 4, www.ci.farxningtQn.mnus
444 PRO
TO: Mayor, Councilmembers, and City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Appointment Recommendation—Parks&Recreation(Liquor)
DATE: June 18, 2012
INTRODUCTION
The recruitment and selection process for the appointment of a part-time liquor store clerk, to fill a
vacancy in the Park&Recreation Department, has been completed.
DISCUSSION
After a thorough review by the Parks & Recreation Department and the Human Resources Office, a
contingent offer of employment has been made to Rebecca Johnson, subject to ratification by the City
Council.
Ms. Johnson has customer service and previous liquor store experience and she meets the
qualifications for the position.
BUDGET IMPACT
Ms. Johnson's starting wage will be $10.45 per hour which is the beginning step of the salary range
for this position (Salary range: $10.45 - $12.23). Funding for this position is authorized in the 2012
budget.
ACTION REOUESTED
Approve the appointment of Rebecca Johnson as a part-time liquor store clerk in the Parks &
Recreation Department effective on June 25,2012.
Respectfully submitted,
Brenda Wendlandt, SPHR
Human Resources Director
cc: personnel file
25
o 7/
�, City of Farmington
�y =130 Third Street
i Q F es:44 l armington,Minnesota
i•Ns p 651.2R0.�R00•Fax (5I.280,6899
www.c1.farrnin3*t+m.nm.us
TO: Mayor, Councilmembers, and City Administrator
FROM: Brenda Wendlandt,Human Resources Director
SUBJECT: Appointment of Willington Trust Retirement and Institutional Services Company
(Willington Trust) as Successor Trustee for the ICMA-RC 457 Deferred
Compensation Plan.
DATE: June 18, 2012
INTRODUCTION
The City has been informed that they must designate a new passive-directed Trustee for the
ICMA-RC 457 deferred compensation plan offered to its employees.
DISCUSSION
The City has an established deferred compensation plan through ICMA-RC. The current trustee
for this plan, VantageTrust Company, will resign as the trustee of the Plan effective July 31,
2012. Therefore, the City must adopt, by resolution, a successor trustee for this plan. It is
recommended that the City appoint Willington Trust as that successor trustee.
ACTION REQUESTED
Adopt the attached resolution appointing Willington Trust as the Successor Trustee for the
ICMA-RC 457 deferred compensation plan.
Respectfully submitted,
Brenda Wendlandt
Human Resources Director
Cc:File
26
RESOLUTION NO. R24-12
APPOINTMENT OF WILLINGTON TRUST RETIREMENT AND INSTITUTIONAL
SERVICES COMPANY (WILLINGTON TRUST)AS SUCCESSOR TRUSTEE FOR
THE ICMA-RC DEFERRED COMPENSATION PLAN
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 18th day of June
2012 at 7:00 p.m.
Members Present: Larson, Bartholomay, Fogarty
Members Absent: Donnelly, May
Member Fogarty introduced and Member Bartholomay seconded the following:
WHEREAS, the Employer has established an ICMA-RC deferred compensation plan (the
"Plan") for the benefit of its eligible employees; and
WHEREAS,the Employer has been notified that VantageTrust Company will resign as trustee
of the Plan effective as of July 31, 2012; and
WHEREAS,the Employer desires to appoint Willington Trust to serve as successor trustee of
the Plan, effective as of July 31, 2012.
NOW,THEREFORE,BE IT RESOLVED by the City Council of Farmington, Minnesota,
hereby appoints Willington Trust to serve as successor trustee of the Plan, effective as of July 31,
2012.
BE IT FURTHER RESOLVED that the Employer hereby authorized the Human Resources
Director to take any and all actions required to implement the foregoing resolution.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
18th day of June 2012.
Mayor
Attested to the e' ' day of June 2012.
City Administrator
SEAL
?r °
a�j City of Farmington
430 Third Street
d ' ' Farmington,Minnesota
5,p.4 651.280.6800.Fax 651 280.6899
wwWc1.tarmingtlln.rn1LLLV
TO: Mayor, Council and City Administrator
FROM: Tim Pietsch, Fire Chief
SUBJECT: Rescue Squad Membership
DATE: June 18, 2012
INTRODUCTION:
The Rescue Squad is authorized to include up to 22 members. We are currently at 21 members.
DISCUSSION:
Amanda Christensen has agreed to join the Rescue Squad effective July 2, 2012. She meets all
the required guidelines set forth for time and training. This will bring our compliment to full
force.Amanda is currently stationed out of Station 2.Amanda is filling in for a vacancy created
by a recent resignation.
ACTION REQUESTED:
Approve Fire Chief's request to include Amanda Christensen to become a Rescue Squad
member.
Respectfully Submitted,
Tim Pietsch
Farmington Fire Chief
28
?A-
..4_10.* City' of Farmington
430 Third Street
! Farmington,Minnesota
651,280.6800•Fax 651280,6899
w ww.ci.tarmingtim.nm.us
TO: Mayor, Council Members, City Administrator
FROM: Tony Wippler,Assistant City Planner
SUBJECT: Adopt Ordinance Amending Section 10-6-28(I) of the Zoning Code as it Relates to
Screening and Fencing
DATE: June 18,2012
INTRODUCTION
Attached for Council's consideration is an ordinance amending the Downtown Commercial District
Design Standards as they relate to screening and fencing.
DISCUSSION
Staff is suggesting amending the screening and fencing requirements within the Downtown Commercial
District (DCD)Design Standards to allow for chainlink and slatted fencing for properties that are zoned
B-3 within the DCD overlay district. The proposed language also specifies that the portions of fencing on
B-3 properties which are adjacent to parcels with established residential uses should consist of wood or
vinyl. It should be noted that these requirements, if approved, would only affect any new fencing
proposed within the DCD overlay district.
As shown in Exhibit A, there are two relatively small areas within the DCD overlay that are zoned B-3
(essentially the northeast and southwest corners of the overlay zone). The two areas consist of property
owned by 17 different individuals or businesses. Five of these properties are currently established
residential uses,two are bare commercially zoned land,and the remaining ten properties have commercial
buildings on site. It should be noted that of the previous ten commercial sites mentioned, four of them
currently have chainlink fencing. Staff feels this is an appropriate amendment as chainlink and slatted
fencing is an existing trend with a number of the B-3 properties in the DCD.
Planning Commission
The Planning Commission reviewed the proposed ordinance amendment and held a public hearing at its
regular meeting on June 12,2012. The Commission voted 4-0 to recommend approval of the amendment
as proposed in the attached ordinance.
ACTION REQUESTED
Adopt the attached ordinance amending the Downtown Commercial District Design Standards as they
relate to screening and fencing.
Respectfully submitted,
Tony Wippler
Assistant City Planner
29
i
EX, ,1
City of Farmington
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30
CITY OF FARMINGTON
DAKOTA COUTNY,MINNESOTA
ORDINANCE NO. 012-645
AN ORDINANCE AMENDING SECTION 10-6-28(1)OF THE
ZONING CODE AS IT RELATES TO SCREENING AND FENCING
THE CITY COUNICL OF THE CITY OF FARMINGTON ORDAINS:
SECTION 1. That Section 10-6-28(I)of the Farmington City Code is hereby amended by adding
the underlined language as follows:
10-6-28: DOWNTOWN COMMERCIAL OVERLAY DISTRICT DESIGN STANDARDS:
(I) Screening And Fencing:
1. Screening; Fencing: Screening of service yards,refuse,and waste removal areas, loading
docks,truck parking areas and other areas which tend to be unsightly shall be accomplished
by use of walls, fencing, dense planting,or any combination of these elements. Screening
shall block views from public rights of way, private street and off street parking areas,and
shall be equally effective in winter and summer. Fencing for screening purposes may be
installed at a height of up to eight feet(8'),with the approval of a building permit. Fencing
used for screening purposes shall only be allowed in the side and rear yards. Chainlink and
slatted fencing are prohibited within the Downtown Commercial Overlay District with the
exception of properties zoned as B-3. Chainlink and slatted fencingjs permissible in the
side and rear yards of properties zoned B-3 when not adjacent to an established residential
use. On property lines adjacent to established residential uses the fencing shall consist of
wood or vinyl.
2. Screening Of Mechanical Equipment: Mechanical equipment, satellite dishes,and other
utility hardware,whether located on the roof or exterior of the building or on the ground
adjacent to it, shall be screened from the public view with materials identical to or strongly
similar to building materials, or by landscaping that will be effective in winter,or they shall
be located so as not to be visible from any public right of way, private street or off street
parking area. In no case shall wooden fencing be used as a rooftop equipment screen.
3. Decorative Fencing: All fencing(with the exception of fencing identified in the screening
requirements of subsection(I)1 of this section)visible from a public right of way shall not
exceed a height of six feet(6') in the side and rear yards and four feet(4') in the front yards.
Decorative fencing shall consist of the following materials:
(a)Wrought iron.
(b)Vinyl.
(c)Ornamental aluminum.
4. Fencing Maintenance: The maintenance of all fences within the downtown commercial
overlay district shall be in accordance with subsection 10-6-12(H)of this chapter.
5. Historic Landmarks: No fencing shall be attached to any historic landmark building or
structure.
SECTION2. Effective Date. This ordinance shall be effective upon its passage and publication
according to law.
AOPTED this 18t_day of June, 2012, by the City Council of the City of Farmington.
CITY OF FARMINGTON
By: !�
Todd Larson, Mayor
ATTEST:
By:CNA-0
David McKnigh , Administrator
SEAL
Approved as to form the•es - day of,1L-.4.t— 201
By:
City Atto ey
Published in the Farmington Independent the &T.11 day of 2imie__ ,2012.
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Altk City of Farmington
430 Third Street
1 'IV.— Farmington,Minnesota
pQ
651,2R0.6R00.Fax 651 280.6899
414
w•ww.ci.tarmingt4 n.nnn.av
TO: Mayor, Councilmembers and City Administrator
FROM: Cynthia Muller,Executive Assistant
SUBJECT: Adopt Enabling Resolution and Ordinance EDA Composition Revision
DATE: June 18,2012
INTRODUCTION
The Economic Development Authority has requested their composition be revised effective
February 1, 2013.
DISCUSSION
Currently the EDA is comprised of five Councilmembers and two residents holding ex-officio
seats. The EDA has requested this be changed to two Councilmembers and three residents,
holding official, undesignated seats. The current two ex-officio seats would become official
seats with terms ending January 31,2014 and January 31, 2016. The initial term for the third
resident seat will be for five years and expire January 31, 2018. Subsequent terms will be for six
years. Terms for the Council seats will run concurrent with their Council term. The two Council
seats and the resident seat will be selected in January 2013.
The EDA would not have taxing authority,but would make budget recommendations to the
Council for Council approval.
BUDGET IMPACT
The EDA recommended the stipend for the three resident seats be $10/meeting.
ACTION REOUESTED
Approve the attached enabling resolution and ordinance revising the composition of the EDA to
two Councilmembers and three residents.
Respectfully submitted,
Cynthia Muller
Executive Assistant
57
CITY OF FARMINGTON
DAKOTA COUNTY,MINNESOTA
RESOLUTION NO.R -12
RESOLUTION AMENDING THE ENABLING RESOLUTION OF THE
ECONOMIC DEVELOPMENT AUTHORITY
FOR THE CITY OF FARMINGTON,MINNESOTA
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington,Minnesota,was held in the Council Chambers of said City on the 18th day of June
2012 at 7:00 p.m.
Members Present:
Members Absent:
Member introduced and Member seconded the following:
BE IT RESOLVED by the City Council of the City of Farmington,Minnesota:
WHEREAS, the City Council has, pursuant to law, previously passed an Enabling Resolution
creating an Economic Development Authority(EDA)for the City, and;
WHERAS, the EDA is currently comprised of the five members of the City Council serving as
Commissioners along with two residents serving as ex-officio members,and;
WHEREAS, the City Council wishes to modify the membership of the EDA to allow for two
Councilmembers and three residents to be appointed effective February 1,2013,and;
WHEREAS, the EDA will not have taxing authority and any budget recommendations will be
approved by the City Council.
NOW THEREFORE BE IT RESOLVED THAT SECTION 2.03 OF THE ENABLING
RESOLUTION IS HEREBY AMENDED TO READ AS FOLLOWS:
2.03 The EDA consists of a governing body of five(5)commissioners.Members shall be
citizens of the United States and residents of the City. Two (2) seats shall be held by sitting
members of the City Council. The remaining three (3) seats, shall be filled by residents
appointed by the Mayor and approved by the City Council. The term of the Councilmember
shall be concurrent with the Councilmember's City Council term and shall expire at the same
time as the member's Council term of office. The current two (2)ex-officio members shall fill
two (2)of the resident seats and the third resident will be appointed to a five (5)year term
initially. Subsequent appointments to the three (3) seats filled by residents will be for six(6) year
terms, except appointments to fill vacancies shall be for the balance of the remaining term.
PASSED AND DULY ADOPTED by the City Council of the City of Farmington this 18th day of
June,2012.
58
Todd Larson,Mayor
Attested to the day of June 2012.
David McKnight, City Administrator
SEAL
59
CITY OF FARMINGTON
DAKOTA COUNTY,MINNESOTA
ORDINANCE NO. 012-
AMENDING TITLE 2,BOARDS AND COMMISSIONS, CHAPTER 8,
ECONOMIC DEVELOPMENT AUTHORITY (EDA),AMENDING THE
COMPOSITION OF THE EDA TO BE APPOINTED BY THE COUNCIL
THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS
FOLLOWS:
SECTION 1. Title 2, Chapter 8, Section 2 Governance Provisions—shall be amended by
adding the underlined and deleting the struck language as follows:
(A)Members; Officers: The authority shall consist of five (5)two (2) councilmembers
and three(3)residents who shall choose from among themselves a chair, vice chair
and other officers as required by law. - - - - - - - -
capacity.
(B)Designated Seats:Five (5)Two (2) seats shall be held by sitting members of the city
council. The three (3)resident seats shall be appointed
by the mayor with the approval of the city council.
(C) Qualifications: Members shall be citizens of the United States and residents of the
city.
(D)Terms Of Office: The term of the council members shall be concurrent with the
councilmembers'city council terms and shall expire at the same time as the members'
council term of office. Terms of the eit-effieic resident members shall be for six years,
except that one of the initial appointments shall be for three(3)years,one for five(5)
years,the two ex-officio seats will become official seats, and appointments to fill any
vacant positions may be made for the balance of the unexpired term. Commissioners who
are not council members may be removed as provided by law.
(E) Compensation: Members of the authority who are councilmembers shall serve
without pay, but may be reimbursed for reasonable personal expenses. Members of the
authority who are not councilmembers shall receive $10 per meeting in addition to
reasonable personal expenses.
(F) Oath Of Office: Prior to assuming the duties to which first appointed, each member
shall take an oath of office.
SECTION 2: After adoption, signing and attestation,this ordinance shall be published
one time in the official publication of the City and shall be in effect on and after the day
effective February 1, 2013.
60
SEAL CITY OF FARMINGTON
Attest: Todd Larson, Mayor
David McKnight, City Administrator
Approved as to form the day of ,2011.
City Attorney
61
CITY OF FARMINGTON
DAKOTA CMUNTY,MINNESOTA
SUMMARY OF ORDINANCE NO. 012-
AMENDING TITLE 2,BOARDS AND COMMISSIONS, CHAPTER 8,
ECONOMIC DEVELOPMENT AUTHORITY (EDA),AMENDING THE
COMPOSITION OF THE EDA TO BE APPOINTED BY THE COUNCIL
NOTICE IS HEREBY GIVEN that,on June 18,2012, Ordinance No. 012-
was adopted by the City Council of the City of Farmington,Minnesota and that,because
of the lengthy nature of the ordinance the following summary has been prepared for
publication.
NOTICE IS FURTHER GIVEN that the ordinance referenced above amends
the City Code and the Enabling Resolution for the City Economic Development
Authority and decreases the membership of the EDA from its current composition of five
(5) councilmembers and two (2) additional ex-officio or non-voting members,to two(2)
councilmembers and three(3)residents who must be citizens and residents of the City,to
be appointed by the Mayor with the approval of the City Council. This shall be effective
February 1, 2013.
A printed copy of the whole ordinance is available for inspection by any person during
the City's regular office hours.
APPROVED for publication by the City Council of the City of Farmington this
18th day of June, 2012.
CITY OF FARMINGTON
By:
Todd Larson,Mayor
Attest:
By:
David McKnight, City Administrator
Approved as to form this day of , 2012.
By:
Joel J. Jamnik, City Attorney
Published in the Farmington Independent the day of ,2012.
62
/D .
4414
City o o Farmington
, Street liz Farmington, Minnesota x 1 651.280.6800•Fax 651.280,6899
w ww.ci.iarrningtin.nm.us
TO: Mayor, Councilmembers, and City Administrator
FROM: Todd Reiten, Director of Municipal Services
SUBJECT: 2012 Curbside Cleanup Summary
DATE: June 18, 2012
INTRODUCTION
The 2012 Cleanup program is complete.
DISCUSSION
Garbage was collected by Dick's/Lakeville Sanitation, Inc. as has been done in the past.
Electronics and appliances were contracted with JR's Advanced Recycling.
The total amounts of materials collected from Farmington homes this year are as follows:
Total Cost
Garbage (tons) 415.2 $88,632.00
Electronics (pounds) 149,738 $37,434.50
Appliances 441 $6,615.00
The convenience and easy accessibility of the curbside program continues to bring in large
quantities of materials, although there was a substantial drop in appliances this year compared to
past years.A comparison of past Cleanup Days follows:
2012 2011 2010 2009 2008 2007 2006
Garbage (tons) 415.2 416.46 374.21 357.80 391.46 396.13 420.26
Electronics (pounds) 149,738 176,539 162,604 164,971 152,516 118,556 114,178
Appliances (total#) 441 1006 1105 1134 928 1266 1423
BUDGET IMPACT
The entire project was $132,681.50 and within the budgeted amount of$160,000.
Page 1 of 2
63
June 18,2012
2012 Curbside Cleanup Summary
Page 2 of 2
ACTION REOUESTED
No action is requested,this memo is for Council's information only.
Respectfully Submitted,
Todd Reiten
Director of Municipal Services
64
/0Z
�; rA► �► City of Farmington
;b 430 Third Street
Farmington,Minnesota
` �� 651,280.6800•Fax 65L280,6899
w ww ci.rerrningt4 nnm.us
TO: Mayor, Councilmembers, City Administrator
FROM: Kevin Schorzman,P.E., City Engineer
SUBJECT: Adopt Ordinance Amending Waterworks Code
DATE: June 18, 2012
INTRODUCTION
For the past two months, the Water Board has been reviewing existing policies and ordinances
related to the City's water system.
DISCUSSION
At the May 29, 2012, Water Board meeting, members reviewed Section 8, Chapter 3 of the City
Code pertaining to Waterworks. Forwarded herewith are the Water Board's recommended
changes to Section 8, Chapter 3. The first change is related to the Water Department Supervisor.
The current code defines the Water Department Supervisor as a person who is appointed by
Council to enforce all regulations pertaining to water service in the City. The Water Board felt it
would be appropriate to update the code to more closely match existing practice which is that
either the City Engineer, or the Municipal Services Director function in this capacity. It is
therefore recommended that the code be revised to reflect this.
The second proposed change relates to repair of faulty meters. As with any other commodity
that is sold per unit, it is important for the City to be able to accurately meter water consumed by
all users. To this end, it is important that the Water Board have the tools necessary to effect
repairs to meters that are not functioning properly. There have been instances in the past where
property owners would not grant the City access to the faulty meter, and where they would not
hire someone to fix the meter. In these instances, it is necessary to impose a surcharge to the
monthly water bill since there is no way for the City to know how much water is being used
when a meter is not functioning. Properly functioning meters are necessary not only for an
accurate record of water used for billing, but also for reporting to regulatory agencies.
The third change relates to leaks in service lines. When a leak is discovered in a service line,the
current practice is to work with the homeowner to resolve the issue and repair the leak.
Sometimes the leak is the responsibility of the City,other times the leak is the responsibility of
the homeowner. Current practice is also to shut off the water if the leak goes without being
repaired in a timely manner. The code is currently silent with regard to shutting the water off in
these instances. The Water Board is suggesting that the code be modified to authorize shutting
off the water in certain situations. This is important not only because of the waste and damage
potential, but also because a leak in the system is a potential source of contamination.
65
Waterworks Ordinance Amendments
June 14,2012
Page 2 of 2
The final proposed change relates to obtaining large quantities of water from hydrants. For many
years, contractors and builders have been allowed to obtain water necessary for their activities by
attaching a meter to a hydrant near their work site and using the hydrant to fill tanks or trucks.
The code has never been updated to reflect this change. By allowing contractors to utilize
hydrants near their work sites,we are actually minimizing the wear and tear on our roadways by
not requiring the contractors to drive to the Rambling River Center or the Central Maintenance
Facility to obtain large quantities of water. When utilizing this method, contractors are required
to pay for the water used, as well as provide a security deposit to cover the costs to repair the
hydrant meter if it is damaged.
BUDGET IMPACT
None
ACTION REOUESTED
The Water Board has reviewed the proposed changes and is recommending that Council, by
motion, approve the attached ordinance amendments related to Section 8, Chapter 3 of the City
Code.
Respectfully submitted,
Kevin Schorzman, P.E.
City Engineer
cc: file
66
•
CITY OF FARMINGTON
DAKOTA COUNTY,MINNESOTA
ORDINANCE NO. 012-646
AN ORDINANCE AMENDING SECTIONS 8-3-3,8-3-11,8-3-12 AND 8-3-20
OF THE CITY CODE AS THEY RELATE TO WATER DEPARTMENT SUPERVISOR,
FAULTY METER,LEAK IN SERVICE LINE AND USE OF FIRE HYDRANTS,RESPECTIVELY
THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS:
SECTION 1. That Title 8 of the Farmington City Code,is hereby amended by adding the underlined language
and removing the strikethrough language below as follows:
Chapter 3 WATERWORKS
8-3-3:WATER DEPARTMENT SUPERVISOR:
Y.
• - . - .. - ..
For the purposes of this Chapter,the Water Department Supervisor is defined as either the City Engineer or the
Municipal Services Director.
8-3-11:FAULTY METERS:
If a meter fails to register or accurately measure the water,the charge for water consumed shall be paid for at
the established rate based upon past average billings as determined by the Water Department.
If the property owner fails to allow the City to access the faulty meter and make repairs, or fails to have a
licensed plumber acceptable to the City complete the repairs and provide a certificate of completion to the
City, within 30 days of notification, the Water Board is authorized to impose a monthly surcharge against
the property until such time as access to the meter is granted or the meter is certified as repaired. The Water
Board shall determine and may periodically adjust the surcharge amount,which may be different for various
properties.
8-3-12:LEAK IN SERVICE LINE:
Any owner,occupant or user of a premises who shall discover a leak in a service line to the premises shall notify
the Supervisor within twenty four(24)hours.Any water wasted due to failure of such person to comply with
this regulation shall be estimated by the Water Department Supervisor and be charged for against him at the
established rate.(Ord. 173,7-7-69)
The Water Department Supervisor shall have the authority to discontinue service if a leak has not been repaired
within 7 days of notification. Water service shall be discontinued immediately if the waste of water is great,or
when damage is likely to result from the leak
8-3-20:USE OF FIRE HYDRANTS:
(A)It shall be unlawful for any unauthorized person to open,tamper with,or otherwise use any fire hydrant,
valve or appurtenance to the water system.Firefighters and City employees are authorized to use the fire
hydrants.
(B)The City does not issue hydrant use permits.Anyone wishing to utilize large quantities of water may receive
water from the City's filling station(s).
(C)Anyone wishing to utilize water for irrigation,rink flooding,etc.,must utilize a
permanently installed water meter station as determined by the Public Works Director.
All of these water uses shall be metered and a report submitted to the Public Works Director.(Ord.
094-330,4-4-94)
(D)At the discretion of the Water Department Supervisor,contractors on large projects may be allowed to
obtain water directly from fire hydrants. When approved by the Water Department Supervisor,all
water must be metered through the use of a hydrant meter supplied by the City. The contractor will be
responsible for all costs associated with the usage including but not limited to the appropriate usage
charge and a damage deposit for the meter.
CITY OF FARMINGTON
By. -
Todd Larson,Mayor
ATTEST: f�
By: 1`
David McKniglitykrministrator
SEAL
By.
City A ey
Summary published in the Farmington Independent the aS"44 day o ,2012
CITY OF FARMINGTON
DAKOTA COUNTY,MINNESOTA
SUMMARY OF ORDINANCE NO.012-646
AN ORDINANCE AMENDING SECTIONS 8-3-3,8-3-11,8-3-12 AND 8-3-20
OF THE CITY CODE AS THEY RELATE TO WATER DEPARTMENT SUPERVISOR,
FAULT METER,LEAK IN SERVICE LINE AND USE OF FIRE HYDRANTS,
RESPECTIVELY
NOTICE IS HEREBY GIVEN that, on June 18, 2012,Ordinance No. 012-646 was
adopted by the City Council of the City of Farmington, Minnesota.
NOTICE IS FURTHER GIVEN that because of the lengthy nature of Ordinance
No. 012-646,the following summary of the ordinance has been prepared for publication.
NOTICE IS FURTHER GIVEN that the amendment identifies the City Engineer or
Municipal Services Director as the Water Department Supervisor. The amendment adds verbiage
that states if the property owner fails to allow the City or a licensed plumber to access a faulty
meter and make repairs within 30 days of notification the Water Board may impose a monthly
surcharge against the property until access to the meter is granted or the meter is certified as
repaired. The amendment also adds verbiage that states the Water Department Supervisor shall
have the authority to discontinue service if a leak in a service line has not been repaired within 7
days of notification and water service shall be discontinued immediately if the waste of water is
great or when damage is likely to result from the leak. Lastly,the amendment adds verbiage that
allows contractors on large projects to obtain water directly from fire hydrants at the discretion of
the Water Department Supervisor.
A printed copy of the whole ordinance is available for inspection by any person during
the City's regular office hours.
APPROVED for publication by the City Council of the City of Farmington this 18th day
of June,2012.
CITY OF FARMINGTON
By: .==-.
Todd Larson,Mayor
By: w
avid McKnight,City I mistrator
Approved as to form this o2rOday ofSlti►qA- ,2012.
B
Joel Ja i ,City Attorney
Published in the Farmington Independent the iciay :: , 2012.