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HomeMy WebLinkAbout07.02.12 Council Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Christy Fogarty Terry Donnelly Julie May AGENDA REGULAR CITY COUNCIL MEETING July 2, 2012 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during "Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (6/18/12 Regular) Approved b) Adopt Resolution - Appoint 2012 Primary Election Judges - Administration R25-12 c) Acknowledge Resignation Parks and Recreation Commission- Administration Acknowledged d) Approve Appointment Parks and Recreation Commission- Administration Approved e) Adopt Resolution—Approve Gambling Premise Permit Farmington Wrestling- Administration R26-12 f) Water Restriction Enforcement Worker- Engineering Information Received g) School and Conference—Parks and Recreation Approved h) Adopt Resolution—Amending Minnesota Task Force One Joint Powers Agreement—Fire Department R27-12 i) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda.If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed. Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS a) Approve Therapeutic Massage License Jackie Klanchnik- Administration Approved b) Adopt Enabling Resolution and Ordinance EDA Composition Revision R28-12 (cont'd.) - Administration Ord 012-647 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Downtown Liquor Store Lease—Administration Approved City Center b) May 2012 Financial Report- Administration Information Received 11. UNFINISHED BUSINESS a) Approve Second Amendment to Disbersing Agreement Vermillion River Crossings- Engineering Approved 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. Table of Contents Agenda 2 Approve Council Minutes (6/18/12 Regular) Minutes 4 Adopt Resolution Appointing 2012 Primary Election Judges Memo 7 Resolution 8 Acknowledge Resignation Parks and Recreation Commission Memo 10 Approve Appointment Parks and Recreation Commission Memo 11 Adopt Resolution Approve Gambling Premise Permit Farmington Wrestling Memo 12 Resolution 13 Water Restriction Enforcement Worker Water Restriction Enforcement Worker 070212 14 School and Conference Parks and Recreation memo 15 Adopt Resolution -Amending Minnesota Task Force One Joint Powers Agreement Memo 16 Resolution 17 Approve Bills Bills 19 Approve Therapeutic Massage License Jackie Klanchnik Memo 43 Adopt Enabling Resolution and Ordinance EDA Composition Revision (cont'd.) Memo 44 Resolution 45 Ordinance 47 Approve Downtown Liquor Store Lease Memo 50 Tamarack Lease 52 City Center Lease 70 May 2012 Financial Report Memo 71 Approve Second Amendment to Disbursing Agreement Vermillion River Crossings Disbursing Agreement Amendment 2-VRC 070212 81 Amendment 2 to Disbursing Agreement VRC 070212 83 1 7_., COUNCIL MINUTES REGULAR June 18, 2012 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Fogarty Members Absent: Donnelly, May Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Kevin Schorzman, City Engineer;Todd Reiten, Municipal Services Director;Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Audience: 4. APPROVE AGENDA Councilmember Bartholomay pulled item 71) Bills for comment. MOTION by Fogarty, second by Bartholomay to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as follows: a) Approved Council Minutes(6/.4/12 Regular) (6/11/12 Workshop) b) Approved Temporary On-Sale Liquor Licenses VFW-Administration c) Approved 2013 ALF Budget-Administration d) Acknowledged Resignation Fire Department—Human Resources e) Acknowledged Resignation Fire Department—Human Resources f) Acknowledged Resignation Liquor Operations—Human Resources g) Acknowledged Resignation Finance—Human Resources h) Approved Appointment Recommendation Liquor Operations—Human Resources i) Adopted RESOLUTION R24-12 Appointing Willington Trust Retirement and Institutional Services Company as Successor Trustee for ICMA-RC 457 Deferred Compensation Plan—Human Resources j) Approved Rescue Squad Membership—Fire Department k) Adopted ORDINANCE 012-645 Amending Zoning Code Related to Screening and Fencing-Planning 1) Approved Bills APIF, MOTION CARRIED. 4 Council Minutes(Regular) June 18,2012 Page 2 1) Approve Bills Councilmember Bartholomay asked about the bill for Frontier Ag and Turf for leasing two mowers. He suggested staff look at purchasing rather than leasing to determine the savings. Municipal Services Director Reiten explained the City has been leasing John Deere mowers for several years on a one year lease. The reason for leasing has to do with auditing. We do not have the money upfront right now to purchase it so we are leasing it. Next year it will be included in the budget to purchase the mowers. Some of the contingency money would be used along with adding this item in the budget. There would be an$18,000 savings in the parks general fund. For auditing purposes, when you lease equipment and then want to purchase it, you have to have the amount of the purchase upfront. Options will be brought to the budget workshop. 8. PUBLIC HEARINGS a) Adopt Enabling Resolution and Ordinance EDA Composition Revision- Administration The EDA has requested changing their composition from five Councilmembers and two ex-officio seats to two Councilmembers and three residents, holding official, undesignated seats. The current two ex-officio seats would become official seats and the initial term for the third resident seat would be for five years. Subsequent terms for the residents would be for six years and Council seats would run concurrent with their Council term. The EDA would not have taxing authority, but would make budget recommendations to the Council for Council approval. The stipend for the three resident seats would be$10/meeting. There were no public comments and Council continued this item to the July 2, 2012, Council meeting to have a full Council present. MOTION by Fogarty, second by Bartholomay to continue the public hearing to July 2, 2012. APIF,MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Curbside Clean-up Day Update—Municipal Services Lakeville Sanitation collected 415 tons of garbage and JR's Advance Recycling collected approximately 150,000 lbs of electronics. There were 141 appliances collected. Staff budgeted $160,000 for the event and the cost was$132,000 for a savings of$27,000. There will be a household hazardous waste drop-off on September 8, 2012. b) Adopt Ordinance—Amending Waterworks Code-Engineering The Water Board has proposed four changes to this ordinance. These are to align the ordinance with current practice. The first change is to designate the City Engineer/Municipal Services Director to function as the Water Department Supervisor for the City. The second change deals with the repair of faulty meters. The Water Board felt it was necessary to have a way to ensure that meters that are not reading correctly get fixed. The third change deals with leaks in service lines. Current practice is if there is a leak and the party chooses not to fix it, the City can turn it off to prevent damage. The last change relates to the use of large quantities 5 Council Minutes(Regular) June 18,2012 Page 3 of water. This allows contractors doing large projects to obtain water from the hydrants. MOTION by Bartholomay, second by Fogarty to adopt ORDINANCE 012-646 amending Section 8, Chapter 3 of the City Code. APIF,MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Congratulated the 2012 high school graduates. Thanked City Planner Smick for the business visits last week in the industrial park. There are a lot of businesses that are very positive about what is happening in the City. New Farmington Royalty was crowned at the pageant during Dew Days. Flavors of Farmington was a fantastic event. She thanked City employees for getting the message out early about the location change and being so helpful over Dew Days. She will be attending the LMC Annual Session in Duluth. Councilmember Bartholomay: The business visits last week went very well in the industrial park. Dew Days had a good turnout. Next Wednesday there will be ribbon cuttings for Family Fresh Market and Ameriprise Financial. City Administrator McKnight: There has been a resignation on the Parks and Recreation Commission. Council will conduct an interview prior to the July 2, 2012, Council meeting. Council has been given a copy of the 2030 Comprehensive Plan update. This will be discussed at the July 9, 2012,workshop before being placed on the July 16, 2012, Council agenda. City Engineer Schorzman: Spruce Street is closed by the arena and also Rambling River Park due to high water. Mayor Larson: The Farmers' Market will be held Thursday, at 3:00 p.m. in front of City Hall. He encouraged residents to support local businesses. Profits from the liquor store stay in the community. 14. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 7:24 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 6 ?Z iyo�` A City of Farmington 430 Third Street !�� 9,- Farmington,Minnesota �,� ,° 651.2R0.6R00•Fax 651.280.6899 wwwci.tarmingt m.nm.ur TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Adopt Resolution—Appointing 2012 Primary Election Judges DATE: July 2, 2012 INTRODUCTION/DISCUSSION The Primary Election is Tuesday,August 14, 2012. Per State Statute 204B.21, subd.2, election judges must be appointed at least 25 days before the election. The attached resolution appoints judges for all Precincts one through six for the 2012 Primary Election. BUDGET IMPACT Election costs are included in the 2012 budget. ACTION REQUESTED Adopt the attached resolution appointing election judges for the Primary Election on August 14, 2012. Respectfully submitted, Cynthia Muller Executive Assistant 7 RESOLUTION NO.R25-12 APPOINTING ELECTION JUDGES FOR THE AUGUST 14,2012 STATE PRIMARY ELECTION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City the 2nd day of July, 2012 at 7:00 p.m. Members present: Larson, Bartholomay, Donnelly, Fogarty, May Members absent: None Member Fogarty introduced and Member May seconded the following resolution: WHEREAS, pursuant to Section 204B.21 of the Minnesota Election Laws, election judges shall be appointed by the governing body of the municipality at least 25 days before the election at which the election judges will serve; and WHEREAS, election judges shall receive at least the prevailing Minnesota minimum wage for each hour spent carrying out duties at the polling place and attending training sessions. NOW THEREFORE,BE IT RESOLVED that the individuals listed in this resolution are appointed to serve in the City of Farmington as election judges for the 2012 State Primary Election at the hourly rate of$8.00 for election judges and $9.00 for head judges; and will serve at the following designated polling locations: Precinct 1 —Rambling River Center, 325 Oak Street Precinct 2—Faith United Methodist Church, 710 Eighth Street Precinct 3 —Farmington Maintenance Facility, 19650 Municipal Drive Precinct 4—Farmington Lutheran Church, 20600 Akin Road Precinct 5 —Bible Baptist Church, 19700 Akin Road Precinct 6—Farmington City Hall,430 Third Street 2012Primary Election Judges Marlene Beeney Joan Fritchman Pat White Evan Brewer Mary Winters Lucille Walters Arlene Sattler Richard Cornair Gretchen Bergman Hazel Truax Carole Hansen Pat Thurmes Dave Stanek Karen Pietsch Georgia Freetly Charles Weber Cindy Waldt Lauretta Schneider Michael Marotta Lisa Benson Lois Lotze Brenda Ellis-Reedy Lori Pilla Janet Carpentier Tom Welter Lynn Nordine Paul Born Nancy Bjerke Peggy Reiman Joyce Blowers Blanche Reichert Dennis Perro Helen Hagen Sarah Miller Patrick Hansen Larry Hempler Arlene Wefers Jeanne Stanek Kathy Tverberg Sheila Conroy Jill Hall Sue Perro Lee Benz Bonnie Andrusick Dennis Sullivan Alleen Wicktor Darlene Grabowski Michelle Hinze Georgene Herlofsky Laura Suchanek Todd Carey Doris Dahl Mary Reisinger Rose Benz Ron Miles Charles Freundl BE IT FURTHER RESOLVED that the City Clerk, or City Clerk's designee, is authorized to appoint additional election judges as needed to conduct the 2012 State Primary Election. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of July 2012. Mayor Attested to this 3 day of July, 2012. (),(1-LI ./6,41 City Administrator SEAL ,; ; AR City of Farmington a A 430 Third Street ;, Farmington,Minnesota `� 651.2R0.6R00•Fax 651 2 O.6R99 www.ci.l'armingtormn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: Accept Resignation Parks and Recreation Commission DATE: July 2, 2012 DISCUSSION Ms. Dawn Johnson has submitted her resignation from her position on the Parks and Recreation Commission. Her term on the Board runs through January 31, 2013. She has been a very dedicated member of this commission and has served for many years. ACTION REQUESTED Accept the resignation of Dawn Johnson from the Parks and Recreation Commission effective June 13, 2012. Respectfully submitted, Cynthia Muller Executive Assistant 10 7c/ i 4o�FARite- City of Farmington ia 430 Third Street .,: .. Farmington,Minnesota , 651.280.6800•Fax 651.280,6899 A www.ctearmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Appointment to the Parks and Recreation Commission DATE: July 2, 2012 INTRODUCTION/DISCUSSION, The City Council is recommending appointing Ms. Julie Sutherland to the Parks and Recreation Commission. The term for this seat is through January 31, 2013. ACTION REQUESTED Approve the appointment of Ms. Julie Sutherland to the Parks and Recreation for the above stated term. Respectfully submitted, Cynthia Muller Executive Assistant 11 7c. �j , E! City of Farmington 430 Third Street ! l�arinington,A�Iinncsota \ 651.2R0.JSR00.Fax (51.280.6899 wwwci.tarm ngt+m.mn.av TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: Approve a Gambling Premise Permit—Farmington Wrestling DATE: July 2, 2012 INTRODUCTION Farmington Wrestling is requesting a Gambling Premise Permit at 309 and 313 Third Street. DISCUSSION Pursuant to State Statute and pertinent City Code, an organization must first obtain a resolution from the City, granting permission for gambling to occur at a specific location. Farmington Wrestling is requesting approval to conduct gambling activity at the LongBranch and Gossips, 309 and 313 Third Street. The appropriate application and fees have been received. BUDGET IMPACT Gambling permit fees are included in the revenue estimates of the 2012 budget. ACTION REQUESTED Adopt the attached resolution approving a Gambling Premise Permit for Farmington Wrestling at 309 and 313 Third Street. Respectfully submitted, Cynthia Muller Executive Assistant 12 RESOLUTION NO. R26-12 APPROVING A MINNESOTA LAWFUL GAMBLING PREMISE PERMIT APPLICATION FOR FARMINGTON WRESTLING Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington,Minnesota,was held in the Council Chambers of said City on the 2nd day of July 2012 at 7:00 p.m. Members Present: Larson,Bartholomay,Donnelly, Fogarty, May Members Absent: None Member Fogarty introduced and Member May seconded the following: WHEREAS,pursuant to M.S.349.166,the State of Minnesota Gambling Board may not issue or renew a Gambling Premise Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS,Farmington Wrestling has submitted an application for a Gambling Premise Permit to be conducted at 309 and 313 Third Street,for Council consideration. NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling Premise Permit for Farmington Wrestling.at 309 and 313 Third Street,is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of July 2012. Mayor Attested to the 3 day of July 2012. Administra or SEAL 7-F r___ City of Farmington ' 430 Third Street a 'a, ,, Farmington,Minnesota °� 651.280.6800•Fax 651.280.68.99 ww w.d.tarmingtam.mn_u.s TO: Mayor, Councilmembers, City Administrator FROM: Kevin Schorzman, P.E., City Engineer SUBJECT: Water Restriction Enforcement Worker DATE: July 2, 2012 INTRODUCTION For the last few years, the Community Services Officer (CSO) has performed water patrol on behalf of the Water Board. DISCUSSION With the recent resignation of the CSO,the Water Board felt that it was important to continue the water patrol program to encourage compliance with the City's watering restrictions. The restrictions are in-place to ensure that there is an adequate water supply for fire suppression and domestic use during the summer months. At the May Water Board meeting, the Board authorized staff to advertise for the temporary Water Restriction Enforcement Worker position. Staff conducted interviews, and Sean Donohue was the top candidate. At the June Water Board meeting, the Board approved the hiring of Mr. Donohue to serve as a Water Restriction Enforcement Worker through the end of September. BUDGET IMPACT As with the CSO and others who have served in this capacity in the past, this position will be funded from the Water Fund. ACTION REQUESTED None. Respectfully submitted, Kevin Schorzman, P.E. City Engineer 14 2q. ,� �cAR�ii`°' City of Farmington Al 430 Third Street .i ,,: y.: Farmington,Minnesota ,� 651.280.6800•Fax 651?80.6899„gt A° wwu.cl.larmingum.mn.uy TO: Mayor,Councilmembers and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: School and Conference DATE: July 2,2012 INTRODUCTION The Minnesota Recreation and Park Association(MRPA)offers to its members an annual state conference for park and recreation professionals. DISCUSSION The 2012 MRPA Annual Conference will be held at Craguns Resort and Conference Center in Brainerd, Minnesota from September 18-21,2012. This conference also happens to mark the 75th anniversary of the MRPA. Conference sessions will be held on topics such as recreation programming,aquatics,park maintenance, event planning,park planning,facility maintenance and administration. A request is being made to send three staff members to attend this annual state conference at the full conference registration fee. The three staff members are: Kellee Omlid, Recreation Specialist;Missie Kohlbeck, Senior Center Coordinator;and Randy Distad,Parks and Recreation Director. BUDGET IMPACT The early registration fee for the full conference,if registering on or before August 1st, is$360.00 for each person.After August 1'`the registration fee increases to$425.00 a person. The full registration fee covers all educational sessions and meals during the conference. Since the conference site is approximately two hours away from Farmington, staff will be driving a City vehicle to the conference site and staying at Craguns Resort and Conference Center. Cost per night is$125.00 per room.Ms.Kohlbeck and Ms. Omlid will be sharing the cost of a room in order to save on conference expenses.The following is the total estimated cost for three staff members to attend the MRPA Conference: Conference Item Total Amount Travel(fuel) $100 Early Conference Registration $1,080 Hotel(2 rooms @ 3 nights at $125/night) $750 TOTAL COST FOR CONFERENCE $1,930 Funding was approved in the Rambling River Center,Park Maintenance, Outdoor Pool and Park and Recreation Administration Division budgets to cover the costs associated with the 2012 MRPA Annual Conference. ACTION REQUESTED By motion,approve this request. Respectfully Submitted, Randy Distad, Parks and Recreation Director 15 --24' -j, A City of Farmington ; 430 Third Street I Farmington,Minnesota '� 651.2R0.6R00•Fax 651.280,6899 \\ wwwcl.Iarmingtam.mn.us TO: Mayor, Councilmembers and City Administrator FROM: John Powers, Fire Marshal SUBJECT: Adopt Resolution Amending Minnesota Task Force One Joint Powers Agreement DATE: July 2, 2012 INTRODUCTION This is a resolution amending the Minnesota Task Force One(MNTF1) Joint Powers Agreement (WA), allowing Dakota Special Operations Team as a member in MNTF1. DISCUSSION Farmington has participated in a JPA creating the Domestic Preparedness Committee(DPC)with all Dakota County emergency response agencies since 2002. As part of the DPC,the Special Operations Team was created to respond to Haz-Mat, entrapments, and other large emergencies in the county.Members of this team are provided from both police and fire departments in Dakota County. This effort has saved thousands of dollars over having each city provide this service separately. Over the past couple years we have leveraged the use of MNTF1 several times including the grain bin rescue in Farmington. MNTF1 has also used our team at the bridge collapse in Minneapolis. Federal and State grant money is available for funding parts of MNTF1 making it fiscally prudent to join the Task Force with Minneapolis, St.Paul, Edina and Rochester.This resolution would allow us to share funding,training and streamline coordination of the services provided. BUDGET IMPACT There is no budget impact for approving the entry into this JPA. It may result in future cost savings. ACTION REQUESTED Authorize approval of the Dakota County Special Operations Team to enter into a JPA with MNTF1. Respectfully submitted, John Powers Fire Marshal 16 RESOLUTION NO R27-12 EXECUTE THE MINNESOTA STRUCTURAL COLLAPSE/TECHNICAL RESCUE TASK FORCE ORGANIZATION JOINT POWERS AGREEMENT BY AND AMONG THE METROPOLITAN CITIES OF SAINT PAUL,MINNEAPOLIS,EDINA AND ROCHESTER,THE COUNTY OF DAKOTA AND OTHER PARTICIPATING GOVERNMENTAL UNITS Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of July, 2012 at 7:00 p.m. Members Present: Larson, Bartholomay, Donnelly, Fogarty, May Members Absent: None Member Fogarty introduced and Member May seconded the following: WHEREAS, the City of Farmington desires to improve preparedness efforts and to assist other local agencies to be better prepared for any potential disasters and emergencies in Dakota County; and WHEREAS, the City of Farmington is a member of the Dakota County Domestic Preparedness Committee joint powers entity that supports the Dakota County Special Operations Team that provides response capabilities in the event of structural collapses and other technical rescues in Dakota County and through an approval process to other neighboring communities; and WHEREAS, the Dakota County Special Operations Team is one of five teams identified by the State of Minnesota Department of Public Safety, Division of Homeland security and Emergency Management (HSEM) to host a structural collapse team to respond to structural collapses and other technical rescues along with the Cities of Minneapolis, St. Paul, Edina and Rochester and partially supported by HSEM to develop an equipment cache and roster trained personnel able to respond in the event of structural collapses and other technical rescues; and WHEREAS, HSEM would like to formalize the Minnesota Structural Collapse/Technical Rescue Task Force Organization (Task Force) in order to streamline funding, ensure better coordination of training and equipment purchases and to enable the State to designate the members of the Task Force as a Specialized Emergency Response Team under MN Stat. Sec. 12.351 to provide liability and workers' compensation coverage during a State activation; and WHEREAS, the City of Farmington is eligible to join the Minnesota Structural Collapse/Technical Rescue Task Force Organization (Task Force) as a participating governmental unit. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City of Farmington to execute the Minnesota Structural Collapse/Technical Rescue Task Force Organization Joint Powers Agreement by and among the metropolitan cities of Saint Paul, Minneapolis, Edina and Rochester, the County of Dakota and other participating governmental units, substantially as presented to the Farmington City Council, subject to approval by the City Attorney as to form; and, BE IT FURTHER RESOLVED, by the Mayor and City Council of the City of Farmington to hereby appoint Police Chief Brian Lindquist to represent the interests of the City of Farmington as a participating governmental unit of the Minnesota Structural Collapse/Technical Rescue Task Force Organization for the term of June 19, 2012 through January 31, 2013. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of July, 2012. Mayor Attested to this 3 day of July, 2012. _()ttti) City Administr or SEAL Joint Powers Agreement Establishing the Minnesota Structural Collapse/Technical Rescue Task Force Organization (Minnesota Task Force One) This agreement is made pursuant to the authority conferred upon the participants by Minnesota Statute 471.59. The participants to this agreement are all"governmental units"as defined by Minnesota Statute 471.59, Subdivision 1. 1.0 General Purpose. The purpose of this Joint Powers Agreement is to establish the Minnesota Structural Collapse/Technical Rescue Task Force Organization,which shall be governed by a Board of Directors, for the purpose of establishing, training, equipping, maintaining and deploying Minnesota Task Force One to incidents inside and outside the State of Minnesota as may be requested by a local agency or other unit of government. 2.0 Definitions. In addition to the standard definitions found in the National Incident Management System (2008), the following definitions apply to this document. 2.1 "Minnesota Structural Collapse/Technical Rescue Task Force Organization"—The group of all Team Members, governed by the Board,who may be available to be rostered or activated to provide response to incident activities pursuant to this Agreement. 2.2"Minnesota Structural Collapse/Technical Rescue Task Force"(MN TF-1)—A group of Team Members, designated by the Board,who are rostered for deployment or are deployed to support incident activities pursuant to this Agreement. 2.3"Team Member"—A trained and qualified person, as designated and approved by the Board,who is employed by, contracted to, or volunteering with a Participant,who is or may be available to be activated to support incident response activities pursuant to this Agreement. 2.4"Board"—The Board of Directors established by this Agreement 2.5"Director"—A member of the Board of Directors, qualified as defined under this Agreement, who is employed by, contracted to, or volunteering with Minneapolis, St. Paul, Edina, Dakota County, Rochester, and one at large member from another participating governmental unit,who may be available to be activated to support incident activities pursuant to this Agreement. 2.6"Participant"—Any governmental unit as defined by Minnesota Statute 471.59, Subdivision 1 which is a signatory to this Agreement. May 2011 Final MN TF-1 WA 1 3.0 Participants. 3.1 Participants: Subject to additional Participants added hereunder,the Participants shall be: (Attached Roster) 3.2 Status: No change in governmental boundaries, structure, organizational status or character shall affect the eligibility of any Participant listed above to be represented on the Board as long as such Participant continues to exist as a separate political subdivision. 3.3 Responsibility for Employees:All persons engaged in the work to be performed by a participant under this Agreement may not be considered employees of any other participant for any purpose, including worker's compensation and other claims that may or might arise out of the employment context on behalf of the employees. All claims made by a participant as a result of any act or omission of a participant's employees while engaged on any of the work performed under this Agreement are not the obligation or responsibility of any other participant. Each participant is responsible for injuries or death of its own personnel. Each participant will maintain workers' compensation insurance or self-insurance coverage, covering its own personnel while they are providing services under this Agreement. Each participant waives the right to sue any other participant for any workers'compensation benefits paid to its own employee or volunteer or their dependants, even if the injuries were caused wholly or partially by the negligence of any other participant or its officers, employees, or volunteers. 3.4 Emergency Management Assistance Compact EMAC: Any participant engaged as a member of MN TF-1 and deployed as part of an EMAC request are afforded all the protections and coverage as stated in Minn. Stat. 192.89, and retains all stated protections and coverage while engaged as part of an EMAC request. 4.0 Board of Directors. 4.1 Directors. The Organization shall be governed by a Board of Directors which shall consist of two (2)qualified Directors appointed by the governing body of each Minneapolis, St. Paul, Edina, Dakota County, Rochester, and two at large director(s) elected from and by other signatory participants. 4.2 Qualifications.At least one (1) of the Directors from each governing body and at large, must be a Team Member and must have taken the FEMA equivalent Structural Collapse Technician Training, and all applicable pre-requisite training. 4.3 Compensation. Directors shall serve without compensation from the Organization or Board. This shall not prevent a Participant from providing compensation to a Director for serving on the Board. May 2011 Final MN TF-1 WA 2 i 5.0 Quorum/Voting. 5.1 Quorum. A majority of all of the Directors shall constitute a quorum. A simple majority vote of the Directors present at a meeting with a valid quorum shall be required for the Board to take action, unless otherwise provided in this Agreement or by law. 5.2 Voting.There shall be no voting by proxy. All votes must be cast by the Director or designated alternate at a Board Meeting. Each Director shall have one (1)vote. 6.0 Officers. 6.1 Officers.The officers of the Board shall be a Chair,Vice-Chair and Secretary/Treasurer. 6.2 Elections. At its first meeting,the Board shall elect a Chair, a Vice- Chair, and a Secretary/Treasurer who shall serve two year terms ending on December 31. Officers elected to partial or unexpired terms (including the initial term of office which ends on December 31, 2008) shall serve out the partial term but must then stand for election with the other Officers for the following term. 6.3 Vacancies. A Director shall be elected in the same manner as above to fill out an unexpired term of any office which becomes vacant. 6.4 Other Officers. The Board may elect or appoint such other officers as it deems necessary to conduct its meetings and affairs. 7.0 Meetings 7.1 Annual Meeting. The Board shall meet at least annually on a schedule determined by the Board. 7.2 Call. Meetings of the Board may be called by the Chair or upon written request of a majority of the Directors. 7.3 Open Meeting/Data Practices. The Organization shall comply with data practices and open meeting laws which are applicable to the Participants. 7.4 Meeting by Teleconference. The Board, in an emergency, may meet by teleconference. A quorum of the Board is required to be present on the call to conduct business. 8.0 Powers and Duties of the Board. 8.1 The powers and duties of the Board include, but are not limited to, those enumerated in this section. May 2011 Final MN TF-1 JPA 3 8.2 The Board shall prepare,adopt, and implement a plan to provide MN TF-1 response according to the terms and conditions herein. 8.3 The Board shall establish,train, equip, maintain, and govern the Organization, MN TF-1 and Team Members in their capacity as Team Members. 8.4 The Board shall provide for the deployment and recovery of one or more MN TF-1 teams to incidents as may be requested by another government unit under circumstances approved by the Board. 8.5 The Board shall prepare and approve an annual budget for MN TF-1. 8.6 The Board may purchase and maintain equipment necessary for the performance of its duties and the duties of MN TF-1. 8.7 The Board may enter into contractual delegations of authority with local, state, or Federal, government units for the purposes of conducting incident management/technical rescue operations within the jurisdiction of such units and such power may be delegated to designated incident commanders/task force leaders. 8.8 The Board may research and make recommendations to the Participants regarding other matters related to the Task Force purposes. 8.9 The Board may consult with persons knowledgeable in technical rescue management and response, such as research organizations, educational institutions, other political subdivisions, regulatory organizations,technical experts, and any other persons who can provide pertinent information. 8.10 The Board may cooperate or contract with the State of Minnesota, any political subdivision,federal agencies or private or public organizations to accomplish the purposes for which it is organized. 8.11 The Board may contract with other governmental units to provide the services of MN TF-1. The Board may enter into a mutual aid agreement with other similar Task Forces. 8.12 The Board may contract for or purchase such insurance as the Board deems necessary for the protection of the Board, the Participants,the Response Team, and its property. 8.13 The Board may accumulate reserve funds for the purposes herein mentioned and may invest funds of the Organization not currently needed for its operations. 8.14 The Board may collect money from participants, subject to section 10.2, and from any other source(s)authorized by law. May 2011 Final MN TF-1 JPA 4 8.15 The Board may make contracts, employ consultants, incur expenses and make expenditures necessary and incidental to the effectuation of its purposes and powers, in conformance with the requirements applicable to contracts and purchases of all the Participants. 8.16 The Board shall cause to be made an annual audit of the books and accounts of the Board and shall make and file a report to the Participants at least once each year. Strict accountability of all funds and report of all receipts and disbursements shall be made. 8.17 The Board's books, reports and records shall be available for and open to inspection by its Participants at all reasonable times. The Board's records shall be available for inspection by the public pursuant to Minnesota Statutes, Chapter 13. 8.18 The Board may appoint such committees as it deems necessary to exercise the powers of the Board in accordance with by-laws adopted by the Board and as allowed by law. 8.19 The Board may exercise all other lawful powers necessary and incidental to the implementation of the purposes and powers set forth herein, including,without limitation,the adoption of by-laws to govern the functioning of the Board, provided that no by-law or action of the Board shall be contrary to the terms of this Agreement. 9.0 Additional Participants 9.1 Vote of Board. Other governmental units may become a participant to this Agreement upon approval of a 2/3 majority of the Board. The new Participant shall sign a copy of this Agreement. Existing Participants shall not be required to sign the agreement again. 9.2 Non-Governmental Entities. With the approval of the Board, Non- Governmental entities may appoint qualified Directors to become advisory(non-voting) members of the Board and may contribute personnel to Task Force operations upon entering into a sponsorship agreement with any one Participant in a form accepted and approved by the Board. 10.0 Finance 10.1 No Joint Powers Board. A"joint powers board" pursuant to Minnesota Statutes 471.59, Subd. 11 is not established by this agreement. Neither the Board nor the Organization has authority to issue bonds or obligations. 10.2 Revenue. The Organization is wholly funded through grant funds available to one or more of the Participants. Participants are not obligated under this agreement to fund the Organization in any other fashion without an amendment to this Agreement as provided herein. May 2011 Final MN TF-1 JPA 5 10.3 Disbursements. The Organization may make disbursements from public funds to carry out the purposes of this agreement. 10.4 Fiscal Agent.The Board shall designate one Participant,with that Participant's consent,to serve as the fiscal agent for the Organization and funds may be paid to or disbursed by that Participant provided that the method of disbursement shall agree as far as practicable with the method provided by law for the disbursement of funds by the parties to the agreement. 10.5 Purchasing. Contracts let and purchases made under the agreement shall conform to the requirements applicable to contracts and purchases of the Fiscal Agent. 10.6 Accountability.The fiscal agent shall maintain accountability of all funds and report of all receipts and disbursements. 10.7 Distribution of Property. In the event that the Agreement is terminated as provided herein, any property acquired as the result of such joint or cooperative exercise of powers or surplus money shall be disposed of pursuant to the terms of any applicable grants or other contractual obligations, or, in none, pursuant to the procedures of the Fiscal Agent and the proceeds from such disposal shall be distributed pro rata to the Participants. Property acquired by participants prior to entering into this agreement shall remain in possession of the participants. 11.0 Indemnification 11.1 The Board shall defend, indemnify and hold harmless the Participants and any employees, officials,volunteers, or agents of the Participants against all claims, losses, liability, suits,judgments, costs and expenses by reason of the action or inaction of the Board or employees or agents of the Board. This agreement to indemnify and hold harmless does not constitute a waiver by any participant of the limitations on liability provided under Minnesota Statutes, Chapter 466 or Section 3.736 or a waiver of any available immunities or defenses. To the fullest extent permitted by law, actions by the Participants pursuant to this Agreement are intended to be and shall be construed as a"cooperative activity,"and it is the intent of the Participants that they shall be deemed a"single governmental unit"for the purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, subd. 1 a(a); provided further that for purposes of that statute, each Participant to this Agreement expressly declines responsibility for the acts or omissions of any other Participant. Any excess or uninsured liability shall be borne equally by each Participant. May 2011 Final MN TF-1 JPA 6 12.0 Duration. This Agreement shall remain in full force and effect until it is terminated in the manner provided herein. 13.0 Default. Upton the failure of any Participant to fulfill any of its other material obligations under this Agreement the Board may expel a Participant upon 2/3 vote. 14.0 Effective Date. This Agreement shall become effective upon the approval of any two Participants herein and shall become binding upon the remaining Participants on the dates of the approval of each of them.All Participants need not sign the same copy. The signed Agreement along with a certified copy of the resolution authorizing the Agreement, shall be filed with the Fire Chief of the City of Bloomington, who shall notify all Participants in writing of its effective date and set a date and place for the Board's first meeting. 15.0 Amendments. This agreement may be amended only by the unanimous agreement of all Participants acting by and through their governing bodies. 16.0 Withdrawal and Termination. 16.1 Withdrawal.Any participant shall have the right to withdraw from this Agreement and Organization hereby created in the following manner: 16.1.1 Notice of intent to withdraw shall be given in writing to all Participants. 16.1.2 The governing body of the withdrawing participant shall pass a resolution declaring its intent to withdraw effective on a specified date, which date shall not be less than ninety(90) days from the day of the resolution and shall send a certified copy of such resolution to the Chair of the Board not less than ninety(90) days before the effective date with withdrawal. The certified copy of such resolution shall be provided to the Chair of the Board by hand delivery. 16.1.3 Upon receipt of the resolution of a withdrawal, the Chair of the Board shall mail copies of the resolution to all Directors. May 2011 Final MN TF-1 WA 7 ■ 16.2 Continuing Organization. Notwithstanding the parties' authority to withdraw,this Agreement and the Organization created hereby shall continue in force until all remaining Participants mutually agree to terminate or revise this Agreement. 16.3 Termination.After the effective date of termination, the Board shall continue to exist for the limited purpose of discharging the Board's debts and liabilities, settling its affairs, and disposing of its property and surplus monies, if any. 17.0 Captions. The captions of this Agreement are for convenience and reference only and in no way define, limit, or describe the scope or intent of this Agreement. 18.0 Severability. The provisions of this Agreement are severable. If any section, paragraph, subdivision, sentence, clause, or phrase of the Agreement is held to be contrary to law, rule, or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. 19.0 Counterparts. This Agreement may be executed in any number of counterparts, and each such counterpart hereof shall be deemed to be an original instrument, but all such counterparts together shall constitute but one agreement. The Fiscal Agent shall act as administrator of the Agreement for the purpose of maintaining the document and insuring its availability to all Participants.The Fiscal Agent shall provide notice to all parties in the event of the addition or withdrawal of a Participant. 20.0 Construction. Each provision of this Agreement has been reviewed and negotiated, and represents the combined work product of all Participant hereto. NO presumption or other rules of construction that would interpret the provisions of this Agreement in favor of or against the Participant preparing the same shall be applicable in connection with the construction or interpretation of any of the provision of this Agreement. 21.0 Governing Law. This Agreement, and the rights of the parties hereto, shall be governed by and construed in accordance with the laws of the State of Minnesota. May 2011 Final MN TT-1 JPA 8 A 22.0 Entire Agreement. The entire agreement between the Participants hereto is contained in this Agreement, and this Agreement supersedes all of their previous understanding and agreements, written and oral,with respect to the subject matter of this Agreement. IN WITNESS WHEREOF-the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. May 2011 Final MN TF-1 JPA 9 Execution Page for the Joint & Cooperative Agreement For Minnesota Structural Collapse/Technical Rescue Task Force The party listed below has read,agreed to and executed this Agreement on the date indicated. Date?2c9 /��o/a Entity ,c rh-,jra�-4) By °..Q'��, Title /1 Q-j o r- And :34-/ Title e;�. . „iv",in ;S r-esfnr- May 2011 Final MN TF-1 WA 10 7, ' m nl N CO r W N N N N N N N N W 1^ N V V N O N 0 0 0 0 N 0 O N c I 0 ° 0 0 0 0 0 0 0 0 0 0 N al o 0 o O o a *0 o 0 a a a a a as a a a 0 0 0 0 0 0 r r (rp W (p (rp o W W �p W C a 0 0 0 0 0 0 0 0 O o 888888 O 0 b° 8 o O m a O. 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Y O z ¢ 0 0 S o m w 0 0 3 3 m O 0 x 5 O w LL l- O O < 0 .i 0 0 0 0 o a x a 0 a l— 5 O co F- F- 2 co lt.. F- F- U U m TO 13_ v < Cr 0) 0) O a) a) m m co co WI 0) a) CO 'V' .El O O o .- O o O N N S.V. N o O .- N p '0 ao co co 117 u7 )n v a ID .0 a) a a a co N v v I-- a) Y N O) N co a7S o ge a0 f. co co N a$ N 1 CO 0) O) an a) N r as el d c co co Ca co en 1` C) 0 co o co C) a0 an co N N- 7 0 N sY N a1 e 0 1,-, N N-03 N o tF ID LC) C7 Co Cal C7 C7 N Cei Cr all N x E .N- ' 1" 'cY as P (0 CD 0) P t• Cl) C C Q co >, > E O . O an• O O < --I Y C• 0 co U H Y )Up O C) x Z .0 U o E01,4 City of Farmington 430 Third Street c-eT Farmington,Minnesota 651.280.6400•Fax 651 280.6899 www.cleanninguntmn.us TO: Mayor, Councilmembers, City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Approve Therapeutic Massage License—Jackie Klanchnik DATE: July 2, 2012 INTRODUCTION Pursuant to City Ordinance 3-15-8,a public hearing must be held to issue a Therapeutic Massage License. DISCUSSION Ms.Jackie Klanchnik has applied for a Therapeutic Massage License. Ms. Klanchnik will be practicing therapeutic massage at HealthPro Chiropractic located at 19685 Pilot Knob Road. The required fees have been received and the application has been reviewed by the Farmington Police Department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2012 budget. ACTION REQUESTED Approve a Therapeutic Massage License for Jackie Klanchnik at HealthPro Chiropractic, 19685 Pilot Knob Road. Respectfully submitted, Cynthia Muller Executive Assistant 43 Vi ;yd`s ! : City of Farmington 430 Third Street 1 AA!. ',. • Farmington,Minnesota ':Ar `,�, 651.280.6800•Fax 651 280.6899 4'8T'A w+aw.cl.larmingGm.mn.uv TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Adopt Enabling Resolution and Ordinance EDA Composition Revision DATE: July 2, 2012 INTRODUCTION The Economic Development Authority has requested their composition be revised effective February 1, 2013. DISCUSSION Currently the EDA is comprised of five Councilmembers and two residents holding ex-officio seats. The EDA has requested this be changed to two Councilmembers and three residents, holding official, undesignated seats. The current two ex-officio seats would become official seats with terms ending January 31, 2014 and January 31, 2016. The initial term for the third resident seat will be for five years and expire January 31, 2018. Subsequent terms will be for six years. Terms for the Council seats will run concurrent with their Council term. The two Council seats and the resident seat will be selected in January 2013. The EDA would not have taxing authority, but would make budget recommendations to the Council for Council approval. BUDGET IMPACT The EDA recommended the stipend for the three resident seats be$10/meeting. ACTION REOUESTED Approve the attached enabling resolution and ordinance revising the composition of the EDA to two Councilmembers and three residents. Respectfully submitted, Cynthia Muller Executive Assistant 44 CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA RESOLUTION NO. R28-12 RESOLUTION AMENDING THE ENABLING RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF FARMINGTON,MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of July 2012 at 7:00 p.m. Members Present: Larson, Bartholomay, Donnelly, Fogarty, May Members Absent: None Member May introduced and Member Donnelly seconded the following: BE IT RESOLVED by the City Council of the City of Farmington,Minnesota: WHEREAS, the City Council has, pursuant to law, previously passed an Enabling Resolution creating an Economic Development Authority(EDA)for the City, and; WHERAS, the EDA is currently comprised of the five members of the City Council serving as Commissioners along with two residents serving as ex-officio members, and; WHEREAS, the City Council wishes to modify the membership of the EDA to allow for two Councilmembers and three residents to be appointed effective February 1,2013,and; WHEREAS, the EDA will not have taxing authority and any budget recommendations will be approved by the City Council. NOW THEREFORE BE IT RESOLVED THAT SECTION 2.03 OF THE ENABLING RESOLUTION IS HEREBY AMENDED TO READ AS FOLLOWS: 2.03 The EDA consists of a governing body of five(5)commissioners. Members shall be citizens of the United States and residents of the City. Two (2) seats shall be held by sitting members of the City Council. The remaining three (3) seats, shall be filled by residents appointed by the Mayor and approved by the City Council. The term of the Councilmember shall be concurrent with the Councilmember's City Council term and shall expire at the same time as the member's Council term of office. The current two (2) ex-officio members shall fill two (2) of the resident seats and the third resident will be appointed to a five (5) year term initially. Subsequent appointments to the three (3) seats filled by residents will be for six (6)year terms, except appointments to fill vacancies shall be for the balance of the remaining term. PASSED AND DULY ADOPTED by the City Council of the City of Farmington this 2nd day of July,2012. Todd Larson, Mayor Attested to the 3-4-4(day of July 2012. David McKni ght nistrator+ i tY SEAL CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 012-647 AMENDING TITLE 2,BOARDS AND COMMISSIONS, CHAPTER 8, ECONOMIC DEVELOPMENT AUTHORITY(EDA),AMENDING THE COMPOSITION OF THE EDA TO BE APPOINTED BY THE COUNCIL THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS: SECTION 1. Title 2, Chapter 8, Section 2 Governance Provisions—shall be amended by adding the underlined and deleting the struck language as follows: (A)Members; Officers: The authority shall consist of five (5)two (2) councilmembers and three (3)residents who shall choose from among themselves a chair, vice chair• and other officers as required by law. - - - - •• - - capacity. (B) Designated Seats: Five (5)Two (2) seats shall be held by sitting members of the city council. The two non voting or cx officio three (3) resident seats shall be appointed by the mayor with the approval of the city council. (C) Qualifications: Members shall be citizens of the United States and residents of the city. (D) Terms Of Office: The term of the council members shall be concurrent with the councilmembers' city council terms and shall expire at the same time as the members' council term of office. Terms of the cx officio resident members shall be for six years, except that one of the initial appointments shall be for three(3) years, one for five(5) years, the two ex-officio seats will become official seats, and appointments to fill any vacant positions may be made for the balance of the unexpired term. Commissioners who are not council members may be removed as provided by law. (E) Compensation: Members of the authority who are councilmembers shall serve without pay, but may be reimbursed for reasonable personal expenses. Members of the authority who are not councilmembers shall receive $10 per meeting in addition to reasonable personal expenses. (F) Oath Of Office: Prior to assuming the duties to which first appointed, each member shall take an oath of office. SECTION 2: After adoption, signing and attestation, this ordinance shall be published one time in the official publication of the City and shall be in eff ct o a d after the day . . _ . . . • . •. - effective February 1, 2013. CITY OF FARMINGTON Attest: Todd Larson, Mayor Ott-tj ._,ti David McKnight, 1 Administrator SEAL �� Approved as to form the day of ../�! , 2012. c22.2e Attorney Summary published in the Farmington Independent the /a` day 14 2012. CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 012-647 AMENDING TITLE 2,BOARDS AND COMMISSIONS,CHAPTER 8, ECONOMIC DEVELOPMENT AUTHORITY(EDA),AMENDING THE COMPOSITION OF THE EDA TO BE APPOINTED BY THE COUNCIL NOTICE IS HEREBY GIVEN that, on July 2, 2012, Ordinance No. 012-647 was adopted by the City Council of the City of Farmington, Minnesota and that,because of the lengthy nature of the ordinance the following summary has been prepared for publication. NOTICE IS FURTHER GIVEN that the ordinance referenced above amends the City Code and the Enabling Resolution for the City Economic Development Authority and decreases the membership of the EDA from its current composition of five (5) councilmembers and two (2) additional ex-officio or non-voting members,to two (2) councilmembers and three (3) residents who must be citizens and residents of the City,to be appointed by the Mayor with the approval of the City Council. This shall be effective February 1, 2013. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. APPROVED for publication by the City Council of the City of Farmington this 2nd day of July, 2012. CITY OF FARMINGTON Todd Larson, Mayor Attest: (0)1)._,; By: avid McKnight, City Administrator Approved as to form this j day of , 2012. B • Jo!r. Jamnik i attorney Published in the Farmington Independent the/Li/4day of JZ r , 2012. /OA City of Farmington l 430 Third Street � .,: j Farmington,Minncsota 651.280.6400•Fax 651.2806899 www.ctearmingtormiuts TO: Mayor and City Councilmembers FROM: David J. McKnight, City Administrator SUBJECT: Downtown Liquor Store Leases DATE: July 2, 2012 INTRODUCTION For the past year you have been discussing the future location of the downtown liquor store. At your June 11, 2012 work session two options were considered for the future location. At that time city staff was asked to develop a lease agreement with the owners of Tamarack Ridge. Since that time opinions of members of the city council may have changed. DISCUSSION Our current lease for the downtown liquor store is set to expire on July 31, 2012. The City Council along with city staff have been looking at options for the store over the past year. The options were reduced down to two at your last work session, staying at the current location in City Center or moving to Tamarack Ridge. The Tamarack Ridge option included a rental rate that started out at$9.50 per square foot and included 5,058 square feet. There are costs associated with the move to Tamarack Ridge including the cost to run fiber options from Elm Street out to the proposed location. Our current City Center location proposal includes a rental rate that starts out at $13.50 per square foot and includes just over 6,000 square feet. The City Council at your June 11, 2012 work session directed staff to work out a lease agreement at Tamarack Ridge. Since that time opinions may have changed about possibly staying in our current location at City Center. With that in mind your packet includes the draft seven year lease agreement at Tamarack Ridge starting at$9.50 per square foot and an addendum to our current lease at City Center for five years starting at$13.50 per square foot. BUDGET IMPACT 50 Both options include significant reductions in the cost of rent compared to our current lease. ACTION REQUESTED The City Council should select the location for the downtown liquor store and approve a lease or lease addendum with the preferred location. Respectfully submitted, David J. McKnight City Administrator 51 SHOPPING CENTER LEASE AGREEMENT THIS LEASE AGREEMENT is made and entered into on July 3`1,2012,by and between Valley Mining, LLC, a Minnesota limited liability company(hereinafter referred to as "Landlord") a Minnesota limited liability company,and the City of Farmington, a Minnesota municipal corporation("Tenant"). 1. LEASED PREMISES; TENANT ALLOWANCE. (a) In consideration of the rents, covenants and agreements herein contained,the Landlord hereby leases to Tenant, and Tenant leases from Landlord the premises ("Leased Premises") described in Exhibit A, attached and hereby made a part hereof, consisting of approximately 5,058 square feet of the Tamarack Ridge Shopping Center ("Shopping Center") situated on property legally described as "Lot 2, Block 1, TAMARACK RIDGE 4TH ADDITION", in the City of Farmington, County of Dakota, State of Minnesota. Measurements of Tenant's space shall be from the outside of exterior walls to the center line of the demising wall. (b) The Landlord will, at its cost and expense, prepare the Leased Premises in accordance with plans and specifications prepared by Landlord and Landlord's architect, incorporating in such construction only those items of work described as Landlord's Work in Exhibit B. Any equipment or work, other than those items specifically set forth within Exhibit B, which the Landlord installs or constructs within the Leased Premises on behalf of the Tenant, at the Tenant's request and in accordance with the Tenant's plans, shall be paid for in advance by the Tenant upon receipt of a bill therefore at cost, plus a general contractor fee not exceeding 15% of such costs. Any roofmg penetrations must be made by Landlord's roofmg contractor, at Tenant's cost. The opening by Tenant of its business shall constitute an acknowledgment by Tenant that the Leased Premises are in the condition called for by this Lease and that Landlord has satisfactorily performed all of Landlord's Work with respect thereto. (c) Any and all work to the Leased Premises in addition to Landlord's Work which is necessary for Tenant to open its business in accordance with the terms of this Lease (the "Tenant's Work") shall be Tenant's obligation to perform at Tenant's sole cost and expense. Tenant Work will include, but not be limited to,work described in Exhibit C. As an inducement to the execution and delivery of this Lease and the performance by Tenant of all obligations hereunder, Landlord agrees to pay to Tenant, in consideration therefore, to be applied only toward the cost of the buildout of leasehold improvements (specifically excluding the costs of movable fixtures and equipment, design and architectural fees and interior and exterior signage and all other costs customarily known as "soft costs") in an amount up to $37,935.00. Tenant shall present invoices and lien waivers evidencing payment of all Tenant Work, including allowance for reimbursement. Landlord shall reimburse Tenant the amounts herein within fifteen days of receipt of invoices and lien waivers. 2. TERM. Unless terminated earlier as provided herein, the term of this Lease Agreement shall commence on the later of August 1,2012 or upon substantial completion of Landlord's Work("Effective Date"). The term of the Lease Agreement shall be for seven years and two months from the Effective Date and is referred to as the "Term". The Tenant has the option to extend the Term by exercising the option("Option")set forth in Exhibit D. 3. BASE RENT: ADDITIONAL RENT. Starting on the Effective Date Tenant agrees to pay to Landlord, without demand, at its office at 17595 Kenwood Trail Suite 260, Lakeville, MN 55044 in the name of Valley Mining, LLC, or at such other place as Landlord may from time to time designate in 165409v3 1 52 writing, on the days and in the manner herein prescribed, base rent ("Base Rent") and other rent for the Leased Premises as set forth in this Lease Agreement ("Additional Rent"). Base Rent and Additional Rent are collectively referred to as"Rent". All Base Rents shall be payable on or before the first day of each calendar month during the Term. Partial months at the commencement and termination of this Lease Agreement to be prorated based on the number of days the Lease Agreement is in effect during the month. No Base Rent is charged to Tenant for the first and second month of the Term. However, Tenant will be responsible for Additional Rent during that period. (a) Monthly Base Rent. Tenant shall pay monthly Base Rent as follows: Month 1-2 $0.00 psf Year 1: $9.00 psf $3,793.50/month Year 2: $9.50 psf $4,004.25/month Year 3: $10.00 psf $4,215.00/month Year 4: $10.50 psf $4,425.00/month Year 5: $11.00 psf $4,636.50/month Year 6: $11.50 psf $4,847.25/month Year 7: $12.00 psf $5,058.00/month (b) Common Area. (i) Common Area. The term "Common Area"means the entire areas designated for common use or benefit within the property limits of the Shopping Center, including but not by way of limitation, parking lots, areaways, roads, walks, curbs, corridors, together with public facilities such as washrooms, and loading docks. Said Common Area may be expanded or changed by Landlord from time to time as deemed desirable, provided such change does not decrease or impede either the access or visibility of the Leased Premises. Subject to reasonable rules and regulations to be promulgated by Landlord, the public portions of the Common Area are hereby made available to Tenant and its employees, agents, customers and invitees for reasonable use in common with other tenants,their employees, agents,customers,invitees and Landlord. (ii) Common Area Operating Expenses. Landlord's annual accounting of the costs and expenses of maintaining and operating the Common Area("Common Area Operating Expenses") shall be open to inspection by the Tenant. For purposes of this Section,the operating year shall be each period of twelve (12) consecutive calendar months ending December 31st. The Common Area Operating Expenses include those expenses incurred by the Landlord in maintaining and operating the Common Areas in a manner deemed by Landlord as reasonable, appropriate and for the best interests of the tenants of said Shopping Center, including, without limitation, all expenses of operations, repair, maintenance, lighting, cleaning, painting, snow removal, ice removal, rubbish, garbage and other debris removal, security, the cost of personnel to implement such services and police the common areas, property and commercial general liability insurance coverage premiums, worker's compensation insurance premiums, and premiums for other insurance as reasonably determined by Landlord to be appropriate, and all expenses associated with the repair or replacement of paving, curbs, pylon signs, common area signs, walkways, common area doors, roofing, HVAC systems(except HVAC systems for the Leased Premises that are the responsibility of the Tenant pursuant to Section 8), landscaping, drainage and lighting facilities. Common Area Operating Expenses also include all real estate taxes and special assessments due and payable during the Term. 165409v3 2 53 Notwithstanding the foregoing, Common Area Operating Expenses shall not include the following: (A) Depreciation, interest (except as set forth below with respect to amortization of capital improvements) and amortization on mortgages, and other debt costs or ground lease payments, if any; legal fees in connection with leasing, tenant disputes or enforcement of leases; real estate brokers' leasing commissions; improvements or alterations to tenant spaces; the cost of providing any service directly to and paid directly by any tenant; any costs expressly excluded from Common Area Operating Expenses elsewhere in this Lease Agreement; costs of any items to the extent Landlord receives reimbursement from insurance proceeds or from a third party (such proceeds to be deducted from Common Area Operating Expenses in the year in which received); and (B) Capital expenditures except for: (a) the costs of any capital improvements, equipment or devices installed or paid for by Landlord(1)required or desired for the health and safety of tenants and occupants, (2) to conform with any change in public laws, ordinances or government regulations, whether federal, state, local, or municipal, rules, regulations or requirements of any governmental or quasi governmental authority having jurisdiction not applicable to the building as of the date of original construction or of the board of fire underwriters or similar insurance body, or (3) to effect a labor saving, energy saving or other economy, amortized over the useful life of such capital improvement, equipment or device;and (C) Repairs or other work occasioned by fire, windstorm or other casualty of an insurable nature or by the exercise of the right of eminent domain; Landlord's costs of electricity and other services sold to tenants and for which Landlord is entitled to be reimbursed by tenants as an additional charge or rental over and above the basic rent payable under the lease with such tenant; costs incurred due to violation by Landlord or any tenant of the terms and conditions of any lease; overhead and profit increment paid to subsidiaries or affiliates of Landlord for services on or to the real property, to the extent only that the costs of such services exceed competitive costs of such services were they not so rendered by a subsidiary or affiliate; Landlord's general limited liability company overhead; any compensation paid to clerks, attendants, or other persons in commercial concessions operated by Landlord; all items and services for which Tenant reimburses Landlord or pays third persons; advertising and promotional expenditures; and any costs, fines, interest or penalties incurred or imposed relating to any taxes or due to violations by Landlord of any governmental rule or authority. (iii) Tenant's Common Area Operating Charge. Tenant shall pay as Additional Rent Tenant's proportionate share of the Common Area Operating Expenses as herein provided ("Tenant's Common Area Operating Charge"). Tenant shall pay Tenant's Common Area Operating Charge in the manner set forth in Section 3(b)(iv) and 3(b)(v). Tenant's proportionate share shall be computed in the ratio to which the total rentable floor area of the Leased Premises bears to the total floor area of all rentable space in the Shopping Center. No deduction or exclusion from the total floor area of the Leased Premises shall be made by reason of columns, stairs or other interior construction requirements or equipment. In the event of any increase or decrease in total rentable space, Tenant's proportionate share ratio shall be recomputed as of the next January 1st following such increase or decrease and the new ratio so computed shall determine the Tenant's Common Area Operating Charge in said year and thereafter. (iv) Monthly Tenant's Common Area Operating Charge. On or before the first day of each calendar month during the Term, the Tenant shall pay 20.414% of the estimated Tenant's Common Area Operating Charge ("Monthly Tenant's Common Area Operating Charge"). The 165409v3 3 54 estimated Monthly Tenant's Common Area Operating Charge for the Tenant for the current operating year is based on the Tamarack Ridge Center 2012 Budget attached hereto as Exhbit E, and is calculated at$5.99 psf, as follows: Est. CAM for 2012: $2.22 per square foot or$939.13/month Est.Taxes for 2012: $3.77 per square foot or$1,589.23/month Total: $5.99 per square foot or$2,528.36/month Thereafter, sometime after the start of each subsequent operating year,as soon as Landlord is able to project the costs and expenses Landlord shall notify the Tenant of the estimated Common Area Operating Expenses for the operating year and commencing with the first day of the next calendar month of this Lease Agreement following the date Landlord provides Tenant with such estimate and on the first day of each month thereafter Tenant shall pay the new estimated Monthly Tenant's Common Area Operating Charge. (Partial months at the commencement and termination of this Lease Agreement to be prorated based on the number of days the Lease Agreement is in effect during the month.) (v) Final Annual Accounting. Sometime after the end of the initial operating year and each succeeding operating year,Landlord shall compute the Common Area Operating Expenses for the operating year allocable to all tenants. If the Tenant's Common Area Operating Charge exceeds the sum of the Monthly Tenant's Common Area Operating Charges for the same operating year already paid by the Tenant, Tenant shall pay such excess to Landlord within thirty (30) days of demand. If the Tenant's Common Area Operating Charge is less than the sum of the Monthly Tenant's Common Area Operating Charges for the same operating year already paid by the Tenant,Landlord shall credit said amount to the next succeeding payment due from Tenant. If the Lease Agreement terminated during the operating year, the Tenant's Common Area Operating Charge shall be prorated based the number of days the Lease Agreement is in effect during the operating year. 4. BUSINESS USE. The Leased Premises shall be used and occupied by Tenant for a liquor store and for no other purposes without the prior written consent of Landlord and such use and occupancy shall be in compliance with all applicable laws, ordinances and governmental regulations. 5. NON-DISTURBANCE. It is understood that Tenant's occupancy of the Leased Premises shall not be disturbed,if Tenant is not in default under any terms and conditions of this Lease Agreement. 6. SUBORDINATION. Tenant agrees that this Lease Agreement shall be subordinate to any mortgages that may hereafter be placed upon said Shopping Center and to all advances to be made there under, and to the interest thereon and all renewals, replacement and extensions thereof. Tenant shall execute and deliver whatever instruments as may be required for the above purposes. 7. CARE OF THE PREMISES. Tenant shall, at its expense, keep the Leased Premises, including show windows, signs and loading platform used by it, in a clean, safe arid sanitary condition, in conformance with applicable laws and regulations;keep the front entry way and loading areas adjacent to the Leased Premises free of debris, ice and snow; store in rat-proof receptacles and remove regularly all trash and garbage; replace broken glass in exterior and interior windows and doors with glass of same quality and, on Landlord's request, remove any encroachments maintained on any public place without Landlord's written consent. Without such written consent, Tenant shall not mark, drill; deface, injure, waste, damage, or alter the Leased Premises; conduct business so as to constitute a nuisance to other tenants or occupants; overload any floor facility; make any structural alterations except as provided in this Lease Agreement, erect any antenna's on any building roofs, discharge or deposit any substance in plumbing facilities or use the same for any purpose other than that for which constructed. 165409v3 4 55 8. REPAIRS. (a) Landlord's Repair Responsibilities. Landlord shall maintain in good repair, reasonable wear and tear and casualty excepted, all parts of the Common Area, the exterior of the Shopping Center building and all structural elements of the building, including footings, foundation exterior walls and roof,making all necessary repairs and replacements, whether ordinary or extraordinary, structural or non-structural. Tenant shall immediately give Landlord written notice (the "Repair Notice") of any defect or need for such repairs, and after receipt of such written notice from Tenant, Landlord shall have a reasonable opportunity to repair the same or cure such defect. The terms"walls",as used in this Paragraph, shall not include windows, glass or plate glass, doors, special store fronts or office entries. The repair responsibilities of windows, glass or plate glass, doors, special store fronts or office entries will be assumed by Tenant in 8(b). If Landlord shall fail to make any repair to the Leased Premises or any area of the Shopping Center outside the Leased Premises, which is required to be made by Landlord under this Lease Agreement either within ten (10) days after receipt of written notice (the "Fail to Repair Notice") from Tenant of such failure or, if such repair cannot reasonably by completed within such ten (10) day period after receipt of the Fail to Repair Notice and if the condition that is the subject of such proposed repair has a material adverse impact on the routine conduct of Tenant's business in the Leased Premises, then Tenant shall have the right to make the repair and offset the reasonable,verifiable and direct cost thereof against the Base Rent next coming due under this Lease Agreement; provided that the foregoing right of offset shall be subject to the following terms and conditions: (i) The foregoing offset right shall not be available with respect to any repairs required or desired in connection with any condemnation, casualty or other insured event; (ii) Landlord shall not be construed to have failed to proceed with due diligence to the extent that any such failure is due to reasons of force majeure or delays caused by Tenant; (iii) The foregoing offset right shall not be applicable with respect to any"lost profits"or other consequential damages or losses that Tenant may incur or allege in connection with any such condition or failure to repair; (iv) The Repair Notice and Fail to Repair Notice shall state with specificity the nature and extent to each item of repair that Tenant believes should be performed,Tenant's good faith estimate of the cost thereof, and the potential amount of offset; and (v) Any offset effected hereunder shall be exercised through the delivery of written notice to Landlord specifying the amount of the offset and including, as attachments, copies of all invoices or other source documents reasonably necessary to verify the costs underlying such offset,which notice shall be delivered on or before the date that the Base Rent offset is otherwise due. (b) Tenant's Repair responsibilities. Except as otherwise provided in this Section, Tenant shall keep the Leased Premises, including the HVAC systems and other utilities providing services to the Leased Premises, at all times in good order, condition and repair at Tenant's own expense and in accordance with all laws, directions, rules and regulations of regulatory bodies or officials having jurisdiction in that regard, subject however,to the provisions of Section 10 hereof. Notwithstanding the foregoing, if HVAC system repairs will cost more than fifty percent(50%) of the replacement cost of the HVAC system, then Landlord shall replace the HVAC system and the replacement cost shall be considered a Common Area Operating Expense. If Tenant refuses or neglects to commence repairs within ten(10)days after written 165409v3 5 56 demand, or adequately to complete such repairs, Landlord may make such repairs without liability to Tenant for any loss or damage that may accrue to Tenant's stock or business by reason thereof, and if Landlord makes such repairs, Tenant shall pay Landlord,on demand, as Additional Rent,the costs thereof of said repairs. 9. SIGNS: DISPLAY WINDOWS. Tenant shall submit to Landlord for approval drawings showing all proposed sign work to be erected in connection with Tenant's Leased Premises, including lettering and other advertising media upon the store front. Erection of any signs shall be prohibited unless: (i) approved in writing by Landlord; (ii) conforms to Landlord's sign criteria; (iii) a sign permit is issued by the City, and (iv)the sign conforms to all applicable state and local regulations. Loud speakers, or other means of broadcasting in a manner to be heard outside the Leased Premises shall not be used. No sign or advertising medium shall be used so as to be a nuisance or menace to Landlord or other tenants. The cost of installing, maintaining, changing and removing all signs shall be borne by Tenant. Tenant's rights in respect of signs shall not be transferable, except as part of an assignment or sublease consented to by Landlord pursuant to Section 14 hereof. 10. ALTERATIONS, INSTALLATIONS, FIXTURES. Except as herein provided, Tenant shall not make any structural alterations in or additions to the Leased Premises. If structural alterations become necessary because of the application of laws or ordinance, the directions, rules and regulations of any regulatory body to the business carried on by Tenant, because of any act or default on the part of Tenant, or because Tenant has overloaded any electrical or other facility, Tenant shall make such structural alterations at its own expense after first obtaining Landlord's written approval of its plans and furnishing such indemnification against liens,costs,damages and expenses as Landlord may reasonably require. 11. INSURANCE. Tenant agrees to purchase, in advance, and to carry in full force and effect the following insurance, and such insurance policies shall name Landlord as an additional insured: (A) Insurance on Tenant's Contents: Tenant shall insure all of its personal property in the Leased Premises during the term of this Lease or any renewal hereof. Tenant shall furnish Landlord with evidence of issuance and maintenance of said insurance, as and when required in writing. (B) Tenant's Liability Insurance: Commercial General Liability Insurance covering Tenant's use of the Leased Premises against claims for bodily injury or death or property damage, which insurance shall be primary and non-contributory and shall provide coverage on an occurrence basis with a per occurrence limit of not less than the amounts of maximum liability for such claims as set forth in Minnesota Statutes, Section 466.04. (C) Landlord's Liability Insurance: Landlord agrees to obtain public liability insurance insuring against injury to property,persona,or loss of life arising out of the use of the Parking and Common Area with coverage limits determined in accordance with its reasonable business judgment. Tenant shall pay to Landlord Tenant's share of the cost of such insurance as part of the Parking and Common Area costs under Article 4. (D) Landlord's Insurance Policies: Landlord shall obtain fire and extended coverage insurance policies upon the Building and Parking and Common Area for the full replacement value thereof, if obtainable, otherwise for the full reasonable insurable value thereof, including such other endorsements as may be required by Landlord's Mortgagee or as Landlord may reasonably determine as appropriate. Upon request, Landlord shall furnish Tenant with a certificate of said insurance. (E) Notice of Cancellation: All policies of insurance shall provide that they shall not be canceled, discontinued, or altered without thirty (30) days written notice to Landlord, each other 165409v3 6 57 named as insured,including Landlord's Mortgagee. All policies of property insurance shall contain waiver of subrogation, and contractually assumed liability clauses. 12. DELIVERIES, PARKING. All loading and unloading and all removal of garbage shall be made in accordance with regulations reasonably adopted by Landlord. Tenant and its employees and agents shall park cars only in areas designated from time to time by Landlord as Employee's Parking Areas. Trucks or delivery vehicles shall not be parked so as to inconvenience other tenants or impede access to the Shopping Center by customers or invitees. 13. WAIVER,LIENS AND INDEMNIFICATION. a. Except as caused by Landlord's gross negligence or wilful misconduct, Landlord (including its officers, partners, employees, agents and representatives) shall not be liable to Tenant, or those claiming by, through or under Tenant, for any injury, death, or property damage occurring in, on or about the Leased Premises. Without limitation of the foregoing, Landlord shall not be liable to Tenant for any, and Tenant hereby releases Landlord from all damage, compensation or claims arising from: loss or damage to property,books,records,files,money, securities,negotiable instruments or other papers in or about the Leased Premises;the necessity of repairing any portion of the Leased Premises or the amenities within or without the Leased Premises; the interruption in the use of the Leased Premises; accident or damage resulting from the use or operation by Landlord, Tenant, or any other person or persons whatsoever of heating, cooling, electrical or plumbing equipment or apparatus; any fire, robbery, theft, or any other casualty; and leakage or bursting of pipes or water vessels or any roof or wall leakage, in any part of the Leased Premises; water, rain, snow or underground water that may leak into, flow on, or flow from, any part of the Leased Premises; or acts or omissions of persons occupying or transacting business in the adjoining premises or any part of the Shopping Center. b. Tenant agrees to pay all sums of money in respect of any labor, services, materials, supplies or equipment furnished to Tenant in or about the Leased Premises which may be secured by any Mechanic's, Materialmen's or other lien against the Leased Premises or the Landlord's interest therein and will cause each such lien to be discharged at the time performance of any obligation secured thereby matures, provided that Tenant may contest such lien, but if such lien is reduced to formal Judgment and if such judgment or process thereon is not stayed, or if stayed and said stay expires, than and in such event Tenant shall forthwith pay and discharge said judgment. Landlord shall have the right to post and maintain on the Leased Premises notice of non-responsibility under the laws of the State of Minnesota. c. Tenant shall defend with counsel approved by Landlord (which approval will not be unreasonably withheld), indemnify and hold Landlord (including its officers, partners, employees, agents and representatives) harmless from and against all liabilities, obligations, damages, fines, penalties, claims, demands, costs, charges,judgment and expenses, including, but not limited to, reasonable architects' and attorneys' fees, which may be imposed on or incurred or paid by or asserted against Landlord,the Leased Premises, Shopping Center, or any interest therein by reason of or in connection with any of the following: (i) Any alterations and anything done in, on or about the Leased Premises; (ii) The use, nonuse, possession, occupation, condition, operation, maintenance or management of the Leased Premises; (iii) Any negligent or tortious act on behalf of Tenant or any of Tenant's agents, contractors, servants, employees, licensees, or invitees; (iv) Any accident, injury, death or damage to any person or property occurring in or on the Leased Premises; and (v) Any breach of this Lease Agreement by the Tenant. 14. ASSIGNMENT OR SUBLETTING. Tenant agrees not to sell,assign,mortgage, pledge,or in any manner transfer this Lease Agreement or any interest there under and not to sublet the Leased Premises or any part thereof and not to permit any licensee or concessionaire therein without the previous written 165409v3 7 58 consent of Landlord in each instance, which consent shall not be unreasonably withheld. Consent by Landlord to one assignment of this Lease Agreement or to one subletting of the Leased Premises shall not be a waiver of Landlord's rights under this Section as to any subsequent assignment or subletting. No assignment shall release Tenant of any obligation under the Lease. Landlord's rights to assign this Lease Agreement are and shall remain unqualified. Upon any sale of the Leased Premises and providing the purchaser assumes all obligations under this Lease Agreement, Landlord shall thereupon be entirely freed of all obligations of the Landlord arising there from and shall not be subject to any liability resulting from any act or omission or event occurring after such conveyance. 15. A CCESS TO PREMISES. Landlord reserves the right to enter upon the Leased Premises upon not less than 24 hours prior notice in order to inspect the same, or to make necessary repairs, additions or alterations to the Leased Premises. Landlord may exhibit the premises to prospective tenants, purchasers or lenders only during the last six(6)months of the Term. Landlord may, however, enter at any hour in the event of an emergency. 16. UTILITY SERVICE. (a) Gas and Electricity. Landlord agrees to cause mains, conduits, and other facilities to be provided and maintained to supply all necessary utility meters for gas and electricity to the point where they enter the Leased Premises, and Tenant shall provide and maintain the same within the Leased Premises and pay when due all billings for gas,water and electricity used in the Leased Premises. (b) SAC/WAC. Landlord shall provide Tenant with sufficient SAC and WAC credits to use the Leased Premises as a liquor store. (b) Interruption of Service. Landlord shall not be liable in damages or otherwise if the furnishing by Landlord or by any other supplier of any utility service or other service to the Leased Premises shall be interrupted or impaired by fire, accident, riot, strike, act of God, the making of necessary repairs or improvements or by any causes beyond Landlord's control or if service may be curtailed or interrupted by energy regulations issued by any lawful authority. 17. EMINENT DOMAIN. (a) Leased Premises. If the Leased Premises, or such portion thereof as to render the balance unsuitable for the purposes of Tenant, is taken by condemnation or the right of eminent domain or by private sale in lieu thereof, either party shall be entitled to terminate this Lease Agreement upon written notice to the other, provided that such notice is given within thirty (30) days after Tenant has been deprived of possession by such taking or sale. (b) Taking of Shopping Center. If 50%or more of the Shopping Center is taken by condemnation or the right of eminent domain or by private sale in lieu thereof, Landlord may terminate this Lease Agreement upon giving written notice of termination to Tenant within one hundred twenty (120) days following the date of such occurrence. (c) Damages. All damages awarded for a taking under the power of eminent domain whether for whole or part of the Leased Premises belong to and are the property of Landlord whether such damages are awarded as compensation for diminution in value to the leasehold or to the fee of the premises. However, Landlord is not entitled to any separate award made directly to Tenant by the taking authorities for the fair value of leasehold improvements made by Tenant, the cost of removal of stock and fixtures, moving expenses or loss of business. The term "eminent domain" includes the exercise of any similar 165409v3 8 59 governmental power and any purchase or other acquisition in lieu of condemnation. 18. DAMAGE OR DESTRUCTION. (a) In the event that the Leased Premises shall be damaged or destroyed by fire or other casualty, Landlord shall,unless it shall elect to cancel and terminate this Lease Agreement, as hereinafter provided, repair such damage and restore the Leased Premises, with all reasonable diligence, to substantially their condition immediately prior to the happening of such event. The fixed minimum rent and additional rent provided to be paid by Tenant hereunder shall be abated or reduced proportionately during any period in which,by reason of such damage or destruction, there is substantial interference with the operation of the business of Tenant in the Leased Premises, considering the extent to which Tenant may be required to discontinue its business in the Leased Premises, and such abatement or reduction shall continue for the period commencing with such destruction or damage and ending with the completion by Landlord of such work or repair and/or construction and the issuance of an occupancy permit for the Leased Premises. (b) If fifty percent (50%) or more of the rentable area of the Shopping Center building in which the Leased Premises is located shall be rendered partially or wholly untenantable by fire or other casualty, notwithstanding that the Leased Premises may not have been rendered partially or wholly untenantable, Landlord may terminate this Lease Agreement upon giving written notice of termination to Tenant within sixty(60)days following the date of such fire or other occurrence. 19. SURRENDER. On the last day of the Term, Tenant shall peaceably surrender the Leased Premises in good order, condition and repair, broom clean, reasonable wear and tear only excepted. On or before the last day of the Term, unless otherwise directed by Landlord, Tenant at its expense must remove its trade fixtures, signs, and carpeting from the Leased Premises and any property not removed is deemed abandoned. Any damage caused by Tenant in the removal of such items shall be repaired by and at Tenant's expense. All alterations, additions, improvements and fixtures (other than Tenant's trade fixtures, signs and carpeting)which shall have been made or installed by either Landlord or Tenant upon the Leased Premises and all hard surface bonded or adhesively affixed flooring and all lighting fixtures, except any track or specialty lighting, shall remain upon and be surrendered with the Leased Premises as a part thereof, without disturbance or injury, and without charge, at the expiration or termination of this Lease Agreement, unless Landlord directs the removal of all or some of these items. Tenant shall promptly surrender all keys for the Leased Premises to Landlord at the place then fixed for the payment of Rent and shall inform Landlord of the combination on any locks and safes on the Leased Premises. 20. SHORT FORM OR MEMORANDUM OF LEASE. Either party, upon request, shall promptly execute duplicate originals of an instrument, in recordable form, which will constitute a short form of this Lease Agreement, setting forth a description of the Leased Premises or Shopping Center,the term of this Lease Agreement or any other provisions thereof, except for Rent, as Landlord may request. Notwithstanding the foregoing, Landlord agrees that any short form of this Lease Agreement will set forth the exclusive use clause found at Section 33 herein. 21. COMPLIANCE WITH LAW. Tenant shall obtain and maintain in force and effect all permits, licenses and similar authorizations to use the Leased Premises for its purpose required by any governmental authority,and comply with all applicable laws. 22. ABANDONMENT. In the event the Tenant should at any time vacate or abandon the Leased Premises so as to cease doing business thereon for a period of more than thirty (30) days (except for a closing of the premises due to strikes or damages or destruction by fire or other cause covered by extended risk insurance coverage), the Landlord shall have a continuing option until Tenant shall reoccupy the Leased Premises and open for business thereon of terminating this Lease Agreement irrespective of whether the Tenant may not otherwise be in default under the terms and provisions of this 165409v3 9 60 Lease Agreement. Landlord may exercise such option to terminate this Lease Agreement by sending written notice to the Tenant of its intention, whereupon the Tenant will be permitted thirty(30)days from the date of such notice to remove its personal property, fixtures and equipment from the Leased Premises in the manner heretofore provided. At the expiration of said thirty(30)day period, this Lease Agreement will, at the option of Landlord,be deemed to have terminated and the Tenant shall surrender possession of the Leased Premises to the Landlord in the condition and in the manner herein provided and shall bring all Rents current to the date of Lease termination. 23. OFFSET STATEMENT, ATTORNMENT_ Within ten (10) days after request therefore by Landlord, Tenant agrees to deliver a certificate to Landlord or any mortgagees, certifying(if such is the case) that this Lease Agreement is in full force and effect and that there are no defenses or offsets, or stating those claimed by Tenant. 24. DEFAULT. (a) Tenant Default. If Tenant fails to pay any Rent or other amounts due hereunder within five(5) days after notice of default, or if Tenant breaches this Lease Agreement and does not cure the breach within thirty(30)days after written notice of such default,or if Tenant suffers this Lease Agreement to be taken under any writ of execution, then Landlord, besides other rights or remedies it may have, has all of the following rights: (1) Landlord may terminate this Lease Agreement. (2) Landlord has the immediate right of re-entry and may remove all persons and property from the Leased Premises and such property may be removed and stored in a public warehouse or elsewhere at the cost of, and for the account of Tenant, all without service of notice or resort to legal process and without being deemed guilty of trespass, or becoming liable for any loss or damage which may be occasioned thereby. (3) If Landlord elects to re-enter, or if it takes possession pursuant to legal proceedings or pursuant to any notice provided for by law, it may without terminating this Lease Agreement, make such alterations and repairs as may be necessary in order to re-let the Leased Premises, and re-let said Leased Premises or any part thereof for such term(which may be for a term extending beyond the Term of this Lease Agreement) and at such rental and upon such other terms and conditions as Landlord in its sole discretion may deem advisable. (4) Upon such re-letting all rentals received by the Landlord shall be applied first, to the payment of any indebtedness other than Rent due hereunder from Tenant to Landlord; second,to the payment of any expenses of such re-letting, including brokerage fees, attorney's fees and of costs of such alterations and repairs;third,to the payment of Rent due and unpaid hereunder, and the residue, if any, shall be held by Landlord and applied in payment of future rent as the same may become due and payable hereunder. If such rentals received from such re-letting during any month are less than that to be paid during that month by Tenant hereunder, Tenant shall pay any such deficiency to Landlord. Such deficiency shall be calculated and paid monthly. No such re-entry or taking possession of Leased Premises by Landlord is an election on its part to terminate the Lease Agreement unless a written notice of such intention is given to Tenant or unless the termination thereof is decreed by a court of competent jurisdiction. Notwithstanding any such re-letting without termination Landlord may at any time thereafter elect to terminate this Lease Agreement. (5) In addition to any other remedies it may have, Landlord may recover from Tenant all damages it may incur by reason of such breach, including the cost of recovering the Leased Premises, and reasonable attorney's fees. (6) In case suit shall be brought for recovery of possession of the Leased Premises, for the recovery of Rent or any other amount due under the provisions of this Lease Agreement, or because of the breach of any other covenant therein contained on the part of a party to be kept or performed, and a breach shall be established, Tenant shall pay to Landlord all expenses incurred therefore, 165409v3 10 61 including reasonable attorney's fees. (b) Landlord Default. If the Landlord breaches this Lease Agreement, the Tenant may terminate the Lease Agreement by providing the Landlord with thirty(30)days written notice of the Landlord's breach and the Lease Agreement will terminate at the end of the thirty day(30)notice period unless the Landlord has cured the breach during the thirty day notice period. If the default is of a nature to require more than thirty(30)days to remedy,the Lease Agreement will not terminate if Landlord has undertaken procedures to cure the default during the thirty(30)day notice period and diligently pursues such efforts to complete the cure. 25. BANKRUPTCY. If the Tenant or any guarantor of this Lease Agreement makes an assignment for the benefit of its creditors, or admits in writing its inability to pay its debts as they become due, or files a petition in voluntary bankruptcy or for an arrangement or reorganization pursuant to the Federal Bankruptcy Code or any similar law, state or federal, now or hereafter existing ("Bankruptcy Proceeding"), or files an answer admitting insolvency or inability to pay or fails to pay its debts as they become due, or fails to obtain a vacation or stay of any involuntary Bankruptcy Proceeding within forty- five(45)days after the institution of the same, or is adjudicated a bankrupt or be declared insolvent in any Bankruptcy Proceeding, or has a custodian, trustee or receiver appointed for or have any court take jurisdiction of its property, or any part thereof, in any involuntary proceeding for the purpose of reorganization,arrangement, dissolution or liquidation, and such custodian,trustee or receiver shall not be discharged or such jurisdiction not be relinquished, vacated or stayed within forty-five (45) days, then in any such event the Landlord may, if it so elects, with or without notice of such election, terminate this Lease Agreement. 26. NOTICES. Any notice required or permitted under this Lease Agreement is sufficiently given if sent by registered, certified mail, return receipt requested,postage prepaid or by Federal Express or other nationally recognized overnight delivery service to Tenant at the address of the Leased Premises and to Landlord at the address then fixed for Rent payments. Either party may, at any time,designate a different address to which notices shall subsequently be sent. 27. HOLDING OVER. In the event that Tenant does not vacate the Leased Premises on the expiration or termination of this Lease, Tenant shall be a tenant at will for the holdover period and all of the terms and provisions of this Lease shall be applicable during that period, except Tenant shall pay Landlord as base rental for the period of such holdover an amount equal to one hundred and fifty percent (150%) one-half times the Fixed Minimum Rent which would have been payable by Tenant had the holdover period been a part of the original term of this Lease, and notwithstanding the foregoing and in addition thereto,Tenant shall indemnify Landlord for any losses or damages arising by Tenant's failure to vacate. Tenant agrees to vacate and deliver the Leased Premises to Landlord upon Tenant's receipt of notice from Landlord to vacate.The Rent payable during the holdover period shall be payable to Landlord on demand.No holding over by Tenant, whether with or without the consent of Landlord, shall operate to extend the term of this Lease. 28. NON LIABILITY. Landlord is not responsible for its breach of this Lease Agreement for reasons beyond the Landlord's reasonable control. Landlord is not responsible to Tenant for any consequential, special, indirect or incidental damages. 29. INVALIDITY OR UNENFORCEABILITY OF CLAUSES. The invalidity or unenforceability of any provisions of this Lease Agreement shall have no effect on the validity or unenforceability of any other provision of this Lease Agreement. 30. RULES AND REGULATIONS. The Landlord may from time to time adopt reasonable rules and regulations pertaining to the operation of the Shopping Center and Tenant is to abide by such rules and 165409v3 11 62 regulations. 31. SURVIVAL OF PROVISIONS. Those provisions of this Lease Agreement including, but not limited to Section 13, that by their nature must survive the Term to protect the interests of the party to which they run,survive the Term. 32. GENERAL. This Lease Agreement does not create the relationship of principal and agent, partnership, or any association between Landlord and Tenant,the sole relationship between Landlord and Tenant is that of Landlord and Tenant. The terms, convents and conditions hereof shall be binding upon and inure to the successors in interest and assigns of the parties hereto. No waiver of any default of Tenant hereunder shall be implied from any omissions by Landlord to take any action on account of such default, and no express waiver shall affect any default other than the default expressly waived and that only for the time and to the extent therein stated. A waiver by Landlord shall not be construed as a waiver of a subsequent breach of the same covenant, term or condition. Each provision of this Lease Agreement performable by Tenant shall be construed to be both a covenant and a condition. No action required or permitted to be taken by or on behalf of Landlord under the terms of this Lease Agreement shall be deemed to constitute an eviction or disturbance of Tenant's possession of the Leased Premises. The submission of this Lease Agreement does not constitute a reservation of or option for the Leased Premises and this Lease Agreement is effective only upon execution and delivery thereof by Landlord and by Tenant. The headings of the sections are for convenience only and do not define, limit or construe the contents of such sections. All preliminary negotiations are merged into and incorporated in this Lease Agreement. The laws of the State of Minnesota shall govern the validity, performance and enforcement of this Lease Agreement. All Exhibits are incorporated herein and a part hereof. 33. EXCLUSIVE USE. The Landlord shall not lease any other space in the Shopping Center of which the Leased Premises is a part to any tenant whose primary business is the off-sale of intoxicating liquors. 34. BROKER COMMISSION. Tenant and Landlord represent and warrant that there are no claims for brokerage commissions or finders' fees in connection with the execution of this Lease other than Colliers International. Any commissions due to Colliers International shall be paid by the Landlord. 35. SECURITY DEPOSIT. (a) Tenant herewith deposits with Landlord an amount equivalent to one month's gross rent as security for the full and faithful performance by Tenant of every provision of this Lease and all obligations of Tenant under this Lease. In the event that Tenant is in default hereunder, Landlord may use,apply or retain the whole or any part of the Security for the payment of(i)any Rent or any other sum of money which Tenant may not may not have paid or which may become due after the occurrence of a default, (ii) any sum expended by Landlord on Tenant's behalf in accordance with the provisions of this Lease, (iii) any sum which Landlord may expend or be required to expend by reason of Tenant's default, including any costs,damages or deficiency in the reletting of the Leased Premises as hereinafter provided. The use, application or retention of the Security or any portion thereof by Landlord shall not prevent Landlord from exercising any other right or remedy provided for hereunder or at law and shall not operate as a limitation on any recovery to which Landlord may otherwise be entitled. Should the Security, or any part thereof, be appropriated and applied by Landlord pursuant to the terms hereof, Tenant shall, within seven(7)days of the sending by Landlord of a written demand,remit to Landlord as Additional Rent an amount sufficient to restore the Security to its original balance,and Tenant's failure so to remit shall be an immediate monetary default without additional notice required. (b) In the event that Tenant shall fully and faithfully comply with all of the provisions of this Lease, the Security, or any balance thereof, shall be applied to Tenant's gross rent(Base Rent and all Additional 165409v3 12 63 Rent)for the 83rd month of the Term. 36. HAZARDOUS WASTE. Tenant covenants that it will not generate, release, store or deposit, or permit or suffer the generation, release, storage, or deposit over,beneath or on the Leased Premises or on or in any of the structures or common areas of the Location, from any source whatsoever, any hazardous substances, as defined by the Comprehensive Environmental Response Compensation and Liability Act of 1980 ("CERCLA"), 42 USC 9601(14), pollutants or contaminants as defined in CERCLA, 42 USC 9601(33), or hazardous waste as defined by the Resource Conservation and Recovery Act ("RCRA") 42 USC 6903(5), or other similar applicable federal or state laws and regulations, including, but not limited to, asbestos, PCB's and urea formaldehyde. Tenant covenants that it will indemnify, bold harmless, and defend Landlord, Landlord's successors, assigns and mortgagees, from any and all claims, loss, damage, response costs and expenses arising out of or in any way relating to a breach of these environmental representations contained in the immediately preceding sentence including, but not limited to: (a) claims of third parties (including governmental agencies), for damages, penalties, response costs, injunctive or other relief;(b)diminution in the value of the Leased Premises,the Building or the Location,damages for the loss or restriction of use of rentable or usable space in the Building or the Location; (c) expenses, including fees of attorneys and experts, or reporting the existence of hazardous substances or hazardous wastes to any governmental agency; and(d) any and all expenses or obligations, including attorneys fees, incurred at, before and after any trial or appeal therefrom or administrative proceeding or appeal therefrom whether or not taxable as costs, including, without limitation, attorneys fees, witness fees (expert and otherwise), deposition costs, copying and telephone charges and other expenses, all of which shall be paid by Landlord when accrued. This indemnification of Landlord by Tenant includes, without limitation, costs incurred in connection with any investigation of site conditions or any cleanup,remedial, removal or restoration work required by any federal, state or local governmental agency or political subdivision because of hazardous material present in the Leased Premises or on or under the Building. Without limiting the foregoing, if the presence of any hazardous material in the Leased Premises or the Building caused or permitted by Tenant or Tenant's persons results in any contamination of the Leased Premises or the Building, Tenant shall promptly take all actions at its sole expense as are necessary to return the Leased Premises or the Building to the condition existing prior to the introduction of any such hazardous material to the Leased Premises or the Building, provided that Landlord's approval of such actions shall fast be obtained, which approval shall not be unreasonably withheld so long as such actions would not potentially have any material adverse long-term or short-term effect on the Leased Premises or Building. ACCEPTED AND AGREED TO: City of Farmington Valley Mining, LLC By: By: Title: Title: Date: Date: 165409v3 13 64 EXHIBIT A Leased Premises rye, No 1 11 4 F, ,. \ k Y 's . °3 _ i I 11+ j • IT lb 6_ 14 ,ma 4 1 v. . a ,:. � '. 7 . Y .Ti�nn _i f ' 1 I k ._. IC r m 1 e Ix IW e t f' « 0' .P- a G „_ 1, < w //,/lam a `} . r ita gi.... Ilkik ii: II ( I/1A61/l'• 0 II A ' * 1 If`K. ... li li 3' ' Y 1 ft- • i I. ‘'----' 111111 ill Ull 1' ....., IL) . 4 .weca w, ^- iAil�fh SI. ET Tai x — I 165409v3 14 65 EXHIBIT B Landlord's Work Vanilla Shell demised Dryfall paint on ceiling One (1) ADA compliant finished bathroom, standard Landlord Spec (tiled floor & walls, 1 sink & 1 toilet) (3)200 amp electrical ready for commercial use New HVAC rooftop units: • Bay 10-(1)5 ton unit • Bay 11 —(1)3 ton unit • Bay 12—(1)4 ton unit HVAC trunk lines Lighting allowance package in the amount of$6,500.00. 165409v3 15 66 EXHIBIT C Tenant's Work Any additional construction required as a result of Tenant's specific use All trade fixtures and decorating Exterior building signage Any additional HVAC if necessary for Tenant's own use 165409v3 16 67 EXHIBIT D Option to Renew If the Tenant is not in default in any of the terms and conditions of the Lease Agreement, Tenant shall have the right to extend the Term of this Lease Agreement for one additional period five(5)year renewal term (the "Renewal Term"), by giving Landlord notice of its exercise of this option at least one hundred eighty(180)days prior to the expiration of the initial Term and, if applicable. The monthly Base Rent set forth in Section 3(a)shall be based on market rates for each year of the Renewal Term. Except as specifically provided in this Exhibit D, all other terms and conditions of the Lease Agreement remain in effect during the Renewal Term. The Term and Renewal Term are collectively referred to as "Term". 165409v3 17 68 EXHIBIT E Tamarack Ridge Center—2012 Budget Detail 165409v3 18 69 SECOND AMENDMENT TO SHOPPING CENTER LEASE AGREEMENT This Second Amendment to Shopping Center Lease Agreement("Second Amendment"),is made and entered into on July ,2012,by and between City Center Development LLC(hereinafter referred to as"Landlord"),a Minnesota limited liability company,and the City of Farmington("Tenant"). The terms and provisions contained in this Second Amendment are incorporated in and made a part of the printed portion of the Shopping Center Lease Agreement dated January 19,2005 between Landlord and Tenant and as amended by the by the First Amendment to Shopping Center Lease Agreement dated June 6, 2005. In the event of any conflict between the terms and provisions of the Second Amendment hereof and the terms and provisions of the printed Shopping Center Lease Agreement,the provisions of this Second Amendment shall control. 1. LEASED PREMISES AND TERM. In consideration of the rents,covenants and agreements herein contained,the Landlord hereby leases to Tenant and Tenant leases from the Landlord,the premises consisting of 6,250 rentable square feet for an additional term of five(5)years commencing August 1,2012 through July 31,2017. 2. BASE RENT. (a.) Monthly Base Rent Tenant shall pay monthly base rent as follows: Year 1 $13.50 psf $7,031.25 Year 2 $14.00 psf $7,291.67 Year 3 $14.50 psf $7,552.00 Year 4 $15.00 psf $7,812.50 Year 5 $15.50 psf $8,072.92 3. OPTION TO RENEW. If the Tenant is not in default in any of the terms and conditions of the Lease Agreement,Tenant shall have the right to extend the Term of this Lease Agreement for two five(5)year additional periods(the"Renewal Term"),by giving the Landlord notice of its exercise of each option at least one hundred eighty(180)days prior to the expiration of each five(5)year term. The Monthly Base Rent for the Renewal Term shall be negotiated between the parties based upon the than current market rates for similar size and character of shopping centers in the Metro area. All other terms and conditions of the Shopping Center Lease Agreement shall remain in effect. ACCEPTED AND AGREED TO: City of Farmington City Center Development,LLC By: By: Thomas B.Wartman Title: Title:Chief Manager Date: July ,2012 Date:July ,2012 70 /®�. �o�Fiy� City of Farmington �'�illke4 430 Third Street Farmington,Minnesota 651.280.6800•Fax 651.280.6899 www ci.farmington.mnus TO: Mayor and City Council FROM: David J. McKnight, City Administrator SUBJECT: Additional Liquor Store Information DATE: July 2,2012 INTRODUCTION A request was made for some additional information on the liquor store options that you are considering at your meeting on Monday night. The additional information is detailed below. DISCUSSION Your original City Council packet(pages 69-71)included detailed information on how the Tamarack CAM/taxes payment was determined. The Tamarack proposal included a cost of $5.99 per square foot and this detail shows you how that was determined. I have included that proposal along with a similar,but not as detailed,explanation of how the City Center CAM/taxes payment for 2012 was determined. The City Center proposal includes a cost of$5.92 per square foot. In addition to this information we have included an updated chart of the comparison of the two offers you are considering. The updates to this chart include: ✓ We have included the allowance that we would receive from Tamarack if we were to move our store to that location. The allowance is $50,580 and is deducted from the estimated moving costs. ✓ We have removed the optional costs(new security cameras, credit card readers and sign) from the move costs to Tamarack. These costs are optional and some or all may be incurred at either of the two locations of our downtown store. ✓ The seven year comparison reflects the adjusted move costs for Tamarack. BUDGET IMPACT The impact on the expenditures portion of the liquor store budget is reduced with both options due to the significant reduction in the cost to lease space. 1 ACTION REQUESTED This information is intended to supplement the information received in your City Council packet. Respectfully submitted, David J. McKnight City Administrator 2 cETE cI I1 April 15; 2012 Farmington City Center Liquor Store 109 Elm Street Farmington, MN 2012 Budget for Common Area Maintenance, Insurance and Property Tax Insurance $3,600.00 General Maintenance $1,860.00 Lawn and Snow Maintenance $5,500.00 Utilities $5,400.00 Property Taxes $68,528.00 General Property Management $4,800.00 Total $89,688.00 Overall Square Footage 15,1 50/$5.92 sq.ft Estimated CAM Paid in 2012 $3,008.00 X 12 = $36,096.00 Farmington Liquor share of 2011 expenses 6,250sq ft x 5.92 $37,000.00 2012 Balance Due $904.00 • $904.00 3 i 11/4.4,5,-2,•4-ciC cAl....i ti---A4 Cosr, — - a a a a 0 0 0 O a a O O N 0 g v 0 0 0 Vi d 01 O . 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CU 0 co To CO 0 c E Fes- 0 E w • c O a) W a) 10 (‘11.14, ► City of Farmington er 430 Third Street Farmington,Minnesota 1' 651.280.6800•Fax 651.280.6899 moo`N www ci.farmington.mnus TO: Mayor and City Council FROM: David J.McKnight,City Administrator SUBJECT: May 2012 Financial Report DATE: July 2,2012 INTRODUCTION Attached for your review is the May 2012 financial report. I have listed a number of points of interest for your review below. General Fund Revenues The general fund revenues are at 5.20%of the budget through May. The first payment of property tax revenues are received in June and will be reflected in next month's report. All of the other revenues,minus property taxes,are at 29.8%of the budget 42%of the way through the year. I do have concerns in the revenue area that I shared in our last budget work session. I will continue to track these numbers and share the status throughout the year. General Fund Expenditures The general fund expenditures are at 36.81%of the budget through May which is 42%of the year. A few department notes are listed below: 1. Emergency Management is at 117%of the budget. This is due to the costs being paid for the upgrade of our outdoor warning sirens. All other budgets are at or under budget at this point. Human resources costs are our largest expenditure as you all know. You will see some additional expenditures in this area in June and November since those are our two three-payroll months in 2012. Rambling River Center The Rambling River Center had$10,986 in expenditures in May compared to$1,520 in revenues. Revenues for the RRC are at 43.85%through May and expenditures are at 37.90%in the same time period. 71 Swimming Pool The pool had$9,294 in expenditures in May compared to$5,345 in revenues. Obviously expenditures and revenues have both increased in May since the pool opened at the beginning of June. Revenues are at 7.42%of the budget through May and expenditures are at 17.1%in the same time period. Special Revenue Funds The special revenue funds are established to account for specific revenue sources or to finance a specific activity. EDA-May expenditures totaled$8,167 while revenues were$193 before transfers. The large expenditure in May had to do with the sidewalk installation at Dr.Dungy's office. The fund balance went from-$103,701 in April to-$92,925 in May. The reason for the positive movement in the fund balance is related to the transfer that takes place each month that the City Council approved in the 2012 budget to eliminate the deficit in this fund. Ice Arena-May expenditures totaled$13,212 while revenues totaled$6. The fund balance went from-$238,662 in April to-$251,868 in May. Approximately$9,500 of the expenditures in May were for personnel and an electric bill for the last part of the ice season. Enterprise Funds The enterprise funds are self-supporting and do not need financial assistance from the general fund. Downtown Liquor Store-May expenditures were$179,946 while revenues were$169,768 for a gross loss of$10,178 for the month. Pilot Knob Liquor Store-May expenditures were$195,176 while revenues were$219,949 for a gross profit of$24,773. Overall the fund balance for the liquor stores went from$306,503 in April to$315,264 in May. I should point out most of the equity in the fund balance for the liquor stores is product and not cash. Sewer, Solid Waste,Storm Water,Water and Street Lights-These funds are all in line with where they should be this time of year. The Street Light Fund is actually headed in the right direction as we planned when we set the rate structure at the beginning of 2012. DISCUSSION Review the financial report and discuss any issues you may have. 72 BUDGET IMPACT None. ACTION REOUESTED None,informational only. 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N ■ 'Es 0 ,. a, 0 000 CO (15 c.zw:,,�,,.. = 1 P e r,J" �,,,,m,+"' ."'S,i t :::=EPl C N 11. v a t, a- O C - � .- ;>) 0 a- 0 N 3 •— 00 V -_... _.. _._.. -. _. 0 L m , N a) -z __ E7 „tea v; Y3 l s ) -' ^' ..,b°;..ass ,=° _„ . .... _. .� W, X \.. \ o o 0 0 0 O O O 0 O 0 O 0 0 0 O O 0 O O O' O O 0 0 0 O O 0 in 0 0 0 N N 4 .4 . //Q. City of Farmington 430 Third Street Farmington,Minnesota .P, .° 651.280.6400•Fax 651.240.6899 %N www.ci.tarrnmgton.mn.0 TO: Mayor,Councilmembers,City Administrator FROM: Kevin Schorzman,P.E.,City Engineer SUBJECT: Amendment No.2 to Disbursing Agreement-Vermillion River Crossings DATE: July 2,2012 INTRODUCTION On November 2, 2009, Council approved Amendment No. 1 to the disbursing agreement for Vermillion River Crossings. This amendment facilitated reimbursement of expenses related to the completion of the Dushane Parkway project. Under that amendment, any funds remaining after the Dushane Parkway project would roll into the interest for the escrow. Also, under that amendment, the parties agreed to negotiate in good faith related to the disbursement of the portion of the funds designated as"Interest". At the April 16, 2012, Council meeting, Council tabled action on this item pending an opportunity to get an update from the owners related to efforts to market and fill the property. A representative of Dougherty Funding attended the EDA meeting on June 25,2012,and updated the EDA on the project. DISCUSSION Attached is proposed Amendment No.2 to Disbursing Agreement,which sets forth the agreement for the disbursement of the "Interest" portion of the escrow. In its simplest form, the agreement says that the City will receive all funds designated as interest ($202,160.93), and in exchange, the City will issue a Certificate of Completion to the current owner. What this means is that once the City has received the funds,the City can use them to pay for whatever improvements the City sees fit(lighting, sidewalk,etc.). It also means that the developer/owner is no longer obligated to any of the requirements of the development contract. The following items are provided to assist Council with this decision: • Would provide funding to complete improvements within the project that Council feels are important. • Would allow Council to determine the timing of improvements • The landowner's would have the ability to contest any assessment placed upon the property as a result of the City completing any of the originally agreed upon improvements. 81 Amendment No.2 to Disbursing Agreement-VRC July 2,2012 Page 2 of 2 From an infrastructure standpoint, all of the roads, storm sewer, sanitary sewer, and water improvements required by the development contract have been completed. The only infrastructure items remaining are sidewalks and lighting. If Council approves this amendment, staff would recommend that the first outstanding infrastructure item completed would be the sidewalk on the west side of Dushane Parkway between the CDA project and McDonald's. This would complete the sidewalk/trail loop, and provide pedestrian access between the two parcels. The CDA has already made a request to the City to complete this portion of the sidewalk. Our recommendation would be to complete this section of sidewalk this summer. The following are estimates to complete the remaining infrastructure improvements: • Sidewalk from CDA project to McDonalds: $40,000-$50,000 • Intersection Lighting: $75,000-$100,000 • Future sidewalk/trail work: $50,000-$55,000 From an amenities/aesthetics standpoint, many of the originally contemplated improvements have not been made. Landscaping in the medians, exposed aggregate sidewalks, benches, trellises, and raised planters were all eliminated from the bid when Dushane Parkway was completed,because the costs were substantially more than the money available in the escrow. Should Council want to preserve the option of completing all of the amenities/aesthetic elements, the amendment should not be approved as this would make assessing these costs back against the properties more difficult. However, adding additional assessments to the remaining properties in the development would only add to the current difficulties in developing and marketing the properties. For reference,the deferred assessments attributable to the large lot in the middle of the development and to the outlot along CSAH 50 are: Large central lot: $1,478,900(approximately$2.30 per square foot) Outlot along CSAH 50: $ 306,830(approximately$2.26 per square foot) Completion of the amenities/aesthetics, based on the bids received in 2009, would cost approximately $800,000(an additional$1.13 per square foot on each of the parcels described above.) BUDGET IMPACT Approval of this amendment would make $202,160.93 available for use to complete sidewalk/trail and lighting infrastructure within the development. ACTION REQUESTED By motion approve the attached"Amendment No. 2 to Disbursing Agreement"related to the Vermillion River Crossings development,and authorize staff to prepare plans and solicit quotes for the completion of the sidewalk on the east side of Dushane Parkway between the CDA project and McDonald's. Respectfully submitted, Kevin Schorzman,P.E. City Engineer 82 AMENDMENT NO. 2 TO DISBURSING AGREEMENT THIS AMENDMENT NO.2 TO DISBURSING AGREEMENT("Amendment No.2"), made and entered into as of this day of , 2012,by and among Farmington Land, LLC, a Delaware limited liability company("Current Owner"); Commercial Partners Title, LLC, a Minnesota limited liability company, as agent for Chicago Title Insurance Company("Title Company");and the City of Farmington ("City"). RECITALS WHEREAS, Dougherty Funding LLC, a Delaware limited liability company ("Dougherty"or"Lender"), as predecessor in interest to the Current Owner, IAND, LLC, a Minnesota limited liability company("Borrower"),the former owner of the Property (as defined in the Original Agreement),the City and the Title Company entered into that certain Disbursing Agreement dated September 25, 2007("Original Agreement"), as amended by that certain Amendment No. 1 to Disbursing Agreement dated October 29, 2009 ("Amendment No. 1")(the Original Agreement and Amendment No. 1 shall be collectively referred to herein as"Disbursing Agreement"); and WHEREAS, Dougherty made a loan to Borrower in the maximum principal amount of$5,600,000("Loan"). To secure the repayment of the Loan,the Borrower executed and delivered to Dougherty that certain Amended and Restated Construction Mortgage, Security Agreement,Assignment of Rents and Leases and Fixture Filing dated as of September 25, 2007 and filed with the office the Dakota County Recorder on September 28, 2007 as Document No. 2547154("Mortgage")pursuant to which Borrower granted Dougherty a first priority lien and security interest in the Project and the assets related thereto. WHEREAS,the Borrower defaulted under the terms of the Mortgage. Dougherty assigned all of its right,title and interest in the Loan including but not limited to the Mortgage to Current Owner pursuant to an Assignment of Construction Mortgage, Security Agreement,Assignment of Rents and Leases and Fixture Filing and other loan documents dated January 21, 2011, which was filed in the office of the Dakota County Recorder on January 24, 2011 as Document No. 2781026. As a result of the defaults under the Loan, Dougherty commenced foreclosure proceedings pursuant to Minn. Stat. Section 580.01, et seq., and Current Owner was the successful bidder at the sheriff's sale conducted on March 18,2011,as evidenced by the Sheriff's Certificate of Sale executed by Dave Bellows as Sheriff of Dakota County, Minnesota, and filed in the office of the Dakota County Recorder on March 24, 2011 ("Sheriff's Certificate"). The redemption period expired on September 18, 2011 and no redemption was made. Accordingly, the Current Owner acquired title to the Project and all other personal property described in the Mortgage. WHEREAS,the City has completed all Dushane Parkway Construction(as defined in Amendment No. 1) and,therefore,the City seeks disbursement of escrowed 1 83 funds under the Disbursing Agreement for the reimbursement of the City's costs in connection therewith;and WHEREAS,the City has agreed to issue its Certificate of Completion in exchange for disbursement to the City of all amounts held by the Title Company pursuant to the Disbursing Agreement, including all interest, and the City may use said amounts to complete any remaining improvements required under that certain Development Contract between the City and Borrower's predecessor-in-interest Vermillion River Crossing, LLC, a Minnesota limited liability company("Vermillion"), dated August 1, 2005 and filed October 26, 2005 as Document No.2374405 with the Office of the Recorder in Dakota County, Minnesota, as amended by First Amendment to Development Contract between the City and Borrower's predecessor-in-interest Vermillion and consented to by Lender dated May 15, 2005 and filed May 22, 2006 as Document No. 2431725 with the Office of the Recorder in Dakota County, Minnesota, as amended by Second Amendment to Development Contract between the City and Borrower's predecessor-in-interest Vermillion and consented to by Lender dated September 24,2007 and filed October 4, 2007 as Document No.2548303 with the Office of the Recorder in Dakota County, Minnesota,as amended by Third Amendment to Development Contract between the City and Borrower's predecessor-in-interest Vermillion and consented to by Lender dated December 15, 2008 and filed January 27, 2009 as Document No. 2632971 with the Office of the Recorder in Dakota County, Minnesota,as amended by Fourth Amendment to Development Contract between the City and Borrower and consented to by Lender dated May 4, 2009 and filed on September 2, 2009 as Document No.2682049 with the Office of the Recorder in Dakota County, Minnesota(collectively referred to herein as the"Development Agreement"). NOW, THEREFORE, in consideration of the sum of One Dollar($1.00)and other mutual covenants and agreements herein contained,the parties hereto agree as follows: 1. The City has provided the Title Company with the following items required by Amendment No. 1: a. A pay request executed by the City for the Dushane Parkway Construction (as defmed in Amendment No. 1); b. Waivers of mechanic's liens and materialman's liens from all laborers and materials suppliers for the Dushane Parkway Construction(as defmed in Amendment No. 1); c. Copies of all laborers' and materials suppliers' invoices related to the Dushane Parkway Construction(as defined in Amendment No. 1);and d. Written confirmation from the City that the Dushane Parkway Construction(as defined in Amendment No. 1)has been completed. 2 84 2. Upon execution of the Certificate of Completion attached hereto as Exhibit B and delivery to the Title Company of the executed Certificate of Completion, all remaining escrowed funds including escrowed funds designated as"Interest"on Exhibit A attached hereto(collectively,the"Remaining Escrow Amount") shall be disbursed to the City and shall be used to make such remaining improvements required under the Development Agreement as the City may determine in its sole discretion. The City agrees and acknowledges that the Borrower and the Current Owner shall be deemed to have fully satisfied all obligations under the Development Agreement upon payment of the Remaining Escrow Amount to the City by the Title Company. Upon the City's receipt of the Remaining Escrow Amount,the Title Company shall file the Certificate of Completion with the Dakota County Recorder. After such filing,-the Title Company shall deliver the original recorded, executed Certificate of Completion to the Current Owner. The parties agree and acknowledge that they have completed the good faith negotiations required under the second paragraph of Paragraph 20 of the Disbursing Agreement and this Amendment No. 2 represents the resolution of all remaining issues under the Development Agreement and the Disbursing Agreement. 3. The City represents and warrants that it does not hold nor has it ever received a letter of credit as security for the obligations under the Development Agreement or otherwise with respect to the Current Owner's property that is the subject of the Development Agreement. 4. In the event of a conflict between the terms of the Disbursing Agreement and the terms of this Amendment No.2,the terms of this Amendment No. 2 shall prevail. 5. This Amendment No. 2 shall be binding upon the parties hereto and their respective successors and assigns. 6. This Amendment No. 2 constitutes the entire agreement between the parties and supersedes any prior oral or written agreements between the parties regarding the Development Agreement and/or Disbursing Agreement. There are no verbal agreements that change this Amendment No. 2 and no waiver of any of its terms will be effective unless in writing executed by the parties. 7. This Amendment No.2 may be executed in any number of identical counterparts each of which shall be deemed to be an original and all,when taken together, shall constitute one and the same instrument. A facsimile or similar transmission of a counterpart signed by a party hereto shall be regarded as signed by such party for purposes hereof. [THE REMAINDER OF THIS PAGE SHALL REMAIN BLANK] 3 85 IN WITNESS WHEREOF,the parties hereto have executed this Amendment No. 2 to be effective as of the date and year first above written. CURRENT OWNER: FARMINGTON LAND, LLC, a Delaware limited liability company By: Its CITY: CITY OF FARMINGTON By: Its TITLE COMPANY: COMMERCIAL PARTNERS TITLE, LLC, a Minnesota limited liability company, as Agent for Chicago Title Insurance Company By: Mark Goodman Its Vice President 4 86 EXHIBIT A ESCROWED FUNDS $900,000 Funds for Dushane Parkway Extension Project Construction, City of Farmington Project No. 09-7 $202,160.93 Interest Exhibit A 87 EXHIBIT B CERTIFICATE OF COMPLETION [SEE ATTACHED] Exhibit B 88 CERTIFICATE OF COMPLETION WHEREAS, the City of Farmington, a municipal corporation organized under the laws of the State of Minnesota ("City"), and IAND, LLC, a Minnesota limited liability company ("Developer"), are parties to that certain Development Contract between the City and Developer's predecessor-in-interest Vermillion River Crossing, LLC, a Minnesota limited liability company ("Vermillion"), dated August 1, 2005 and filed October 26, 2005 as Document No. 2374405 with the Office of the Recorder in Dakota County, Minnesota, as amended by First Amendment to Development Contract between the City and Developer's predecessor-in-interest Vermillion and consented to by Dougherty Funding LLC, a Minnesota limited liability company ("Lender") dated May 15, 2005 and filed May 22, 2006 as Document No. 2431725 with the Office of the Recorder in Dakota County, Minnesota, as amended by Second Amendment to Development Contract between the City and Developer's predecessor-in-interest Vermillion and consented to by Lender dated September 24, 2007 and filed October 4, 2007 as Document No. 2548303 with the Office of the Recorder in Dakota County, Minnesota, as amended by Third Amendment to Development Contract between the City and Developer's predecessor-in-interest Vermillion and consented to by Lender dated December 15, 2008 and filed January 27, 2009 as Document No. 2632971 with the Office of the Recorder in Dakota County, Minnesota, as amended by Fourth Amendment to Development Contract between the City and Developer and consented to by Lender dated May 4, 2009 and filed on September 2, 2009 as Document No. 2682049 with the Office of the Recorder in Dakota County, Minnesota (collectively referred to herein as the "Development Agreement"), which Development Agreement sets forth the terms and conditions of the development of certain real property, legally described on the attached Exhibit A("Property"). WHEREAS, the Property has been developed and all conditions under the Development Agreement have been satisfied; WHEREAS, Farmington Land, LLC, the current owner of the property, has requested and the City has agreed to release the Property from the Development Agreement. 1 89 NOW, THEREFORE, in consideration of the foregoing recitals and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City acknowledges and agrees that the terms and conditions of the Development Agreement have been fully satisfied, and the City hereby releases the Property from any and all terms and obligations of the Development Agreement. IN WITNESS WHEREOF, the parties have caused this Certificate of Completion to be duly executed to be effective as of the day of , 2012. CITY OF FARMINGTON By: Its: STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing was acknowledged before me this day of , 2012, by , the , of THE CITY OF FARMINGTON, a municipal corporation organized under the laws of the State of Minnesota,on behalf of the municipal corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: OPPENHEIMER WOLFF&DONNELLY LLP(CAE) 3300 Plaza VII 45 South Seventh Street Minneapolis, Minnesota 55402-1609 (612) 607-7000 2 90 EXHIBIT A LEGAL DESCRIPTION The South One-half of the Northeast Quarter (S 1/2 of NE '/a) of Section 36, Township 114, Range 20, Dakota County, Minnesota, EXCEPTING therefrom the West Ten (W.10) acres thereof AND EXCEPTING as follows: Commencing at the Northeast (NE) corner of the Southeast Quarter of the Northeast Quarter (SE 1/4 of NE 'A) of said Section 36;thence south(assumed bearing) along the East line thereof a distance of 315.0 feet; thence South 89 degrees 38 minutes 06 seconds West parallel with the centerline of Minnesota Hwy. No. 50 a distance of 111.0 feet to its intersection with a line 50.0 feet easterly of the centerline of CSAH No. 31; thence North 05 degrees 30 minutes West parallel with said centerline a distance of 9.11 feet to the beginning of a tangent curve to the right, radius of 1859.86 feet; thence northerly along curve which is concave to the East, central angle of 06 degrees 10 minutes, 50 feet easterly of and parallel with said centerline, a distance of 200.17 feet to the point of tangency; thence North 00 degrees 40 minutes East along tangent to said curve a distance of 105.54 feet, more or less, to its intersection with the North line of said Southeast Quarter of the Northeast Quarter(SE 1/4 of NE 'A), thence easterly along said North line to the point of beginning; AND EXCEPTING a 100 foot wide tract of land in the Southeast Quarter of the Northeast Quarter (SE 'A of NE 1/4) of said Section 36, the centerline of said tract of land being described as follows: commencing at a point 319.92 feet West and 312.75 feet North (assuming the East line of said SE 'A bears North) of the Southeast corner of said SE 'A; thence North 38 degrees 30 minutes East for a distance of 14.29 feet; thence Easterly a distance of 200.70 feet along a tangential curve concave to the South having a radius of 250.0 feet and a central angle of 46 degrees 00 minutes; thence North 84 degrees 30 minutes East for a distance of 65.0 feet;thence Southeasterly a distance of approximately 74.0 feet along a tangential curve concave to the South having a radius of 150.0 feet and a central angle of 50 degrees 00 minutes to the East line of said SE 1/4, and said centerline there terminating. The side lines of said 100 foot wide tract of land are shortened or extended to intersect the East line of said Southeast Quarter (SE '/4) of the Northeast Quarter(NE 1/4),all according to the Government Survey thereof. 3 2814657 v.6 91