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HomeMy WebLinkAbout09.04.12 Council Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Christy Fogarty Terry Donnelly Julie May AGENDA REGULAR CITY COUNCIL MEETING September 4, 2012 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGL4NCE 3. ROLL CALL 4. APPROVE AGENDA S. ANNOUNCEMENTS/COMMENDATIONS a) Proclaim September Tie It Teal Month Proclaimed 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during "Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (8/20/12 Regular) Approved b) Approve Rescue Squad Membership—Fire Department Approved c) School and Conference -Planning Approved d) School and Conference Heritage Preservation Commission- Planning Approved e) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. !f you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed Speakers will be given at least three minutes to speak per item. Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS a) Approve Therapeutic Massage License Hadler Family Chiropractic - Administration Approved 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution—Approve 2013 Preliminary Tax Levy and Budget- Administration R33-12 13. COUNCIL ROUNDTABLE 14. EXECUTIVE SESSION a) City Administrator Performance Review 15. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. Table of Contents Agenda 2 Proclaim September Tie It Teal Proclamation 4 Approve Council Minutes (8/20/12 Regular) Minutes 5 Approve Rescue Squad Membership Memo 10 School and Conference Memo 11 School & Conference - Heritage Preservation Commission School and Conference - HPC - CC memo 12 Conference schedule preserve mn 13 Approve Bills Bills 21 Approve Therapeutic Massage License Radler Family Chiropractic Memo 41 Adopt Resolution -Approve 2013 Preliminary Tax Levy and Budget Memo 42 1 TIE TEAL Tie it Teal Proclamation WHEREAS: Ovarian cancer is the ninth most commonly diagnosed cancer among women, with an estimated 22,200 new cases this year;and WHEREAS: In women ages 35-74,ovarian cancer is the fifth leading cause of cancer-related death; and WHEREAS: Every woman is at risk for ovarian cancer, regardless of age, heritage,or medical history; and WHEREAS: Diagnosis of ovarian cancer often does not occur until it has reached an advanced stage, making it the most deadly of all cancers of all gynecological cancers;and WHEREAS: According to the American Cancer Society, nearly 400 women in Minnesota will be diagnosed this year with ovarian cancer and an estimated 260 women with the disease will die;and WHEREAS: Because of the late diagnosis,45 percent of women diagnosed with ovarian cancer die within five years;and WHEREAS: Ovarian cancer is treatable when detected early. More than 92 percent of women survive longer than five years if the disease is detected and treated properly before it has spread beyond the ovaries; and WHEREAS: Relatively little is known about ovarian cancer and more research is needed to develop prevention strategies,early detection tools, better therapies,and cures;and WHEREAS: Women's lives will be saved by raising public awareness about ovarian cancer and educating doctors and women about the symptoms of the disease. NOW,THEREFORE, I,Todd Larson, Mayor of Farmington, MN do hereby proclaim the month of September to be: OVARIAN CANCER AWARENESS MONTH In the City of Farmington, MN in honor of the Minnesota Ovarian Cancer's Alliance's Tie it Teal ovarian cancer public awareness campaign. Todd Larson, Mayor ?a_ COUNCIL MINUTES REGULAR August 20, 2012 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGL4NCE Boy Scout Troop 116 led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Donnelly, Fogarty, May Members Absent: None Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Randy Distad, Parks and Recreation Director;Kevin Schorzman, City Engineer;Cynthia Muller, Executive Assistant Audience: Stephanie Kuhlman,Adam Kuhlman, Dan Heskmann, David Hartnett, Kirk Zeaman,Annette Kuyper, Tim and Tyler Haugebak, Rusty and Kyle Gram,Nancy Cauley 4. APPROVE AGENDA MOTION by Fogarty, second by Donnelly to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS Mr.David Hartnett, co-owner of Dunn Bros. Coffee, stated they are having free pie night on Thursday with any purchase. This is a good chance to get to know your neighbors. Ms.Annette Kuyper, Farmington Yellow Ribbon Network, stated the free monthly veteran dinners are starting on September 10, 2012,with the first one at Trinity Lutheran Church. Dinners for veterans are held the first Monday of each month through May. The next dinner is October 1,2012, at Dakota Electric. The next event is Patriotic Day, November 1, 2012,with a free community dinner and program following. Council and School Board members are asked to serve the dinner. Registration is on the Community Ed website. She has been receiving numerous calls about the Yellow Ribbon program. In addition to events to honor veterans, a representative of the group serves on the Dakota County network. They assist veterans and their families with household and yard work. Ms.Nancy Cauley, owner of Vintage Marketplace, stated today a sign was installed in front of her business for 30 minute parking only. She was not informed of the sign. City Administrator McKnight had told her they would put up two signs. She asked for a compromise and asked why have one in front of her store. They agreed to put one on each corner. Now there is one sign in front of her store and there isn't a reason to put a 5 Council Minutes(Regular) August 20,2012 Page 2 sign on the other corner. She wants to know why it was put there and what she needs to do to prevent it. They have customers that spend more than 30 minutes in their store. She does not mind a sign there if it is a handicap sign. Otherwise, she feels she is being picked out of all the businesses to have 30 minute parking in front of her store. She does not see 30 minute parking anywhere else. There is 15 minute parking by the Post Office. She asked how she would proceed to solve the problem. She does not want the 30 minute parking. Mayor Larson stated the City will discuss it and get back to her. 7. CONSENT AGENDA MOTION by Fogarty, second by May to approve the Consent Agenda as follows: a) Approved Council Minutes(8/6/12 Regular)(8/13/12 Workshop) b) Approved Temporary On-Sale Liquor License Farmington Liquors- Administration c) Adopted RESOLUTION R32-12 Approving a Gambling Premise Permit- Administration d) Approved Repair of Tennis Courts Rambling River Park—Parks and Recreation e) Approved Temporary Out-of-Class Pay Liquor Operations—Human Resources fl Acknowledged Resignation Liquor Operations—Human Resources g) Approved Bills APIF,MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve On-Sale and Sunday Liquor License Tailgaters Sports Bar and Grill-Administration Mr. Craig Loeschke has submitted an application for an on-sale liquor and Sunday liquor license for Tailgaters Sports Bar and Grill at 10 North 8th Street. MOTION by Fogarty, second by May to close the public hearing. APIF, MOTION CARRIED. Councilmember May noted they have already opened. Staff explained there is a transition period where the current manager from the American Legion stays on until the license is approved. MOTION by Fogarty, second by May to approve an On-Sale Liquor License and an On-Sale Sunday Liquor License for Tailgaters Sports Bar and Grill, 10 North 8th Street. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) July 2012 Financial Report-Administration The general fund revenues are at 50.74%of the budget through July,representing 58%of the year. First half property taxes were received in June. Other revenues with the exception of franchise fees are below 58%. Building permits are at 55.25%. City Administrator McKnight provided a comparison of permits between this year and last year. Expenditures are at 52.37%. The Finance budget is at 64.77%due to an audit charge to Finance that will be distributed to other areas. Engineering is at 63%due to work typically performed in other areas is now being done in engineering. The Rambling River Center had$12,000 in 6 Council Minutes(Regular) August 20,2012 Page 3 expenditures and $5,600 in revenues for July. The pool had$38,000 in expenditures including a$6,000 cost for a portable lift, and$26,000 in revenues. The pool is closed for the season. The EDA fund balance is now at-$55,334 due to the transfer plan. The arena had$11,000 in expenditures for painting of the floor and walls and almost $100 in revenue. The downtown liquor store had a gross profit of$15,655 for July and Pilot Knob had a gross loss of$2,600. Overall the fund balance went from$402,427 to $409,585. Most of this is product and not cash. Councilmember Donnelly asked how we made$98 at the arena? Staff will check on this. On the park tour Council saw the improvements and it looks nice. Councilmember Bartholomay noted the liquor stores fund balance of$409,000 is made up mostly of product. He asked how much is product and how much is cash. Staff will provide a breakdown. Councilmember May asked if we lowered the building permit number for the 2013 budget. Staff did lower it by$50,000. Councilmember May noted the engineering budget is at 63%. She asked for clarification and was the redistribution not known when the budget was created. City Engineer Schorzman stated during the budget process it is difficult to determine what will happen in engineering. In the past personnel was split between engineering, sewer,water, storm water and projects. Now due to the fact we are not working on big projects, we are moving into catching up on things such as right-of-way inventory, measurements of ponds, etc. Those things fall under general engineering in the budget. We are spending more time in engineering than we anticipated at budget time last year. Councilmember May asked if we don't know what projects we will be working on for the next year. City Engineer Schorzman stated it was not finalized until December 2011 when we were discussing the CIP. Some years we have water issues and some years storm sewer issues. Councilmember May asked if these budget items are not related to labor or is it a matter of how labor was allocated. Staff stated it is allocated based on where the people will be working during the year. Councilmember May noted sewer and water budgets are really low. Staff stated we have not had the sewer,water, storm water issues as we have in the past. So it frees up our time to work on general engineering items. If you are high on salaries in enterprise funds,the engineering department would be below budget. Councilmember May was surprised the pool was at a loss even with the lift expense, due to the hot weather. Parks and Recreation Director Distad stated revenues and expenses will be up in hot weather. Typically we cover 60%of our costs for the year. In July we covered 66%. Councilmember May noted fines and investment income;she realized City Administrator McKnight has been working on revenues for the 2013 budget. We never hit the number for fines and it has to come down. She did not see any 7 Council Minutes(Regular) August 20,2012 Page 4 changes in interest for the investment income. Both numbers are around 50%or lower. b) Approve Agreement for Asbestos Removal and Repair of Roof 431 Third Street—Parks and Recreation Council previously requested to abate the asbestos before the property is put on the market. The shingles on the roof are also curling and need to be replaced. The low quote for asbestos removal was from Mayo Systems for$43,998. The cost for materials for the roof are$10,000 plus 20% for contingency. Staff can do the work on the roof in about one week. The overall cost including a 20% contingency is estimated at$54,998. There is no funding identified in the 2012 budget for the abatement or roof repair. Staff researched grant opportunities,but we either did not qualify or the timeline had expired. Staff is recommending the funding be paid from the contingency fund in the 2012 budget. Councilmember Bartholomay asked since we are having our own staff do the roof repair, do we have extra staff that might not have other projects to do. Parks and Recreation Director Distad stated we would move staff around to re-allocate time. Councilmember Bartholomay recalled we had an interested buyer at one time and with the liability, he would like to see if they are still interested. Councilmember May stated we have discussed that and if we do that,then we need to advertise the building is for sale as is at that very low price. We agreed we weren't going to do that. Either way,the work has to be done whether the price we sell the building for is reduced, or we pay for it and we get a higher price when we sell it. She wished we would have done this as soon as we moved out of the building. We just need to get it done. Councilmember Fogarty agreed as far as the offer we were given. If we were going to sell it for a very low price, could we have gotten a business in and on the tax rolls. She agreed we need to do the roof, but was not sure the City needs to pay for the abatement. Councilmember Donnelly stated we have been talking about this for almost four years and it is time to do something. We either put the money up front or take it in the sale price. This way,we will have better offers. The broker has recommended fixing the building and put it on the market. MOTION by May second by Donnelly to approve the agreement with Mayo Systems for the abatement of asbestos and approve the purchase of roofmg materials and have staff replace the roof. Voting for: Donnelly, Fogarty, May. Voting against: Bartholomay, Larson. MOTION CARRIED. Councilmember Fogarty voted for the project because the roof has to be done. 11. UNFINISHED BUSINESS a) Approve Quotes Dushane Parkway Sidewalk-Engineering At the July 2, 2012, Council meeting, Council authorized staff to prepare plans and quotes for a sidewalk between the CDA project and McDonald's in 8 Council Minutes(Regular) August 20,2012 Page 5 Vermillion River Crossings. Three quotes were received. The low quote was from Michael Tutewohl Homes Inc. for$34,494. The costs will be paid out of the escrow received as part of the Second Amendment to the Disbursing Agreement. MOTION by Fogarty, second by May to approve the agreement with Michael Tutewohl Homes Inc.to construct the sidewalk. APIF,MOTION CARRIED. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Donnelly: There was a low turnout for voters for the Primary Election. He attended the Dakota County Fair which brought many residents to town. Councilmember Fogarty: Enjoyed the Fair and judged a salsa contest. Reminded everyone school will be starting and sports are in full swing. Watch out for the kids on the roads. Councilmember Bartholomay: Council needs to discuss a noise ordinance for outdoor events and determine an acceptable noise level. He could hear the Saturday event on the north side of town. He asked that this be discussed at a workshop. Last Wednesday he attended business visits with staff and they are very interesting. Staff is looking for Councilmembers to attend business visits next Thursday. Councilmember May: She thanked the individuals who are running for Mayor and Council and wished them luck. She agreed we need a noise ordinance and need to address the issue. The fairgrounds has addressed this and the City should as well. Whether it is an ordinance or something Tailgaters could propose to Council. She wanted the public to know Council will address their concerns. City Administrator McKnight: Staff will research examples for a noise ordinance and bring it to Council. Mayor Larson: Thanked Troop 116 for attending the meeting tonight. Ms.Kuyper spoke about the Yellow Ribbon program and their veteran dinners start September 10, 2012. Patriotic Day is November 1,2012,with dinner and a fantastic program. Remember Dunn Bros. has free pie with a purchase on Thursday. He reminded everyone to shop local to increase business and support the ones we have. 14. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 7:42 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 9 2.d 4.46; 01' %�, City of Farmington i 430 Third Strut tip :, '' Farmington,Minnesota �,� � � 651.2R0_f5S00•Fax 651.280.6899 w+ w.d.farmingtommmus TO: Mayor, Council and City Administrator FROM: Tim Pietsch, Fire Chief SUBJECT: Rescue Squad Membership DATE: September 4, 2012 INTRODUCTION: The Rescue Squad is authorized to include 22 members. We are currently at 21 members. DISCUSSION: Heath Walker has agreed to join the Rescue Squad effective September 4, 2012.He meets all the required guidelines set forth for time and training.This will bring our Rescue Squad compliment to full force. Heath is currently stationed at Station 2. ACTION REQUESTED: Approve Fire Chief's request to include Heath Walker to become a Rescue Squad member. Respectfully submitted, Tim Pietsch Fire Chief 10 ?e, s�"�ARAtiy�,� City of Farmington 430 Third Street i F ' W l arniington,Minnesota �� 651.2R0.6R00•Fax 651.280.6899 wwtia.ci.tarmingL numn_uti TO: Mayor, Council Members, City Administrator FROM: Lee Smick, City Planner AICP, CNU SUBJECT: School&Conference-Planning DATE: September 4, 2012 INTRODUCTION City Planner Lee Smick would like to attend the 2012 Minnesota State Planning Conference, sponsored by the Minnesota Chapter of the American Planning Association. DISCUSSION The 2012 Minnesota State Planning Conference will be held in Alexandria, Minnesota at the Arrowwood Resort and Conference Center. The conference will begin on Wednesday, September 26, 2012, and end on Friday, September 28, 2012. This year's theme is "Year of the Planner Empowered to Lead"and topics will include revitalization of town centers, engagement of citizens in planning, TIF and abatement discussions, and economic development incentives. Ms. Smick will also gain training hours to maintain her certification with the American Institute of Certified Planners(AICP) and the Congress for New Urbanism(CNU). BUDGET IMPACT The cost of the conference is$265. The mileage cost to Alexandria is$182 and the hotel room is $198 totaling to an amount of$645 for Ms. Smick to attend the conference. The 2012 budget includes funding for this conference. ACTION REQUESTED Approve the attendance of Ms. Smick at the 2012 Minnesota State Planning Conference. Respectfully submitted, Lee Smick,City Planner AICP, CNU 11 7a/ A4ARAat,, City of Farmington I 430 Third Street ° . -5..1 5 W Farmington,Minnesota • -- 651.2R0.(5800•Fax 651280.6899 vr'A www.ca.tarmingun�.mn.uy TO: Mayor,Council Members City Administrator FROM: Tony Wippler,Assistant City Planner SUBJECT: School&Conference—Heritage Preservation Commission DATE: September 4,2012 INTRODUCTION Heritage Preservation Commission Chair John Franceschelli, III would like to attend the 32nd Annual Statewide Historical Preservation Conference,sponsored by the Minnesota Historical Society. DISCUSSION The 2012 Annual Statewide Historic Preservation Conference will be held at the Center for the Arts in Fergus Falls,MN. The conference will begin on Thursday, September 13,2012,and end on Friday, September 14,2012. A copy of the conference brochure is attached for your reference. In order for the City to maintain its Certified Local Government status,we are required to send at least one commissioner or staff member to both days of the conference. BUDGET IMPACT The total cost to send Mr.Franceschelli to the conference is$547.70. The total cost includes conference registration($100)plus two nights lodging($220)as well as mileage($227.70). There is adequate funding in the adopted Heritage Preservation and Planning Division budgets to cover the costs associated with attending the conference. It should be noted,that if Council approves Mr.Franceschelli's attendance at the conference,staff will be submitting a scholarship application to the Minnesota Historical Society for reimbursement of the aforementioned costs. ACTION REQUESTED Approve the attendance of Mr.Franceschelli at the Annual Statewide Historic Preservation Conference. Respectfully submitted, Tony Wippler,Assistant City Planner 12 Page 1 of 8 • Membership • Su_p ert • Corporate& Foundation Giving u Your Legacy, o North Star Circle o Make a Gift • Membership • Volunteer • Sponsorship • eNews • Shop Birth Certificates o Death Certificates • Photos • Books and Gifts O Tickets • MHS Press • MN History Magazine_ • Search O Websites O Research Collections o- Conference Schedule Preserve Minnesota The 32st Annual Statewide Historic Preservation Conference Thursday&Friday,September 12-14,2012 Fergus Falls Center for the Arts,Fergus Falls,Minnesota Register Online Come to the Fergus Falls Center for the Arts for the 32st Annual Statewide Historic Preservation Conference. Join historians,architects, ,�. planners,public officials,property owners,preservation commission members and citizen advocates from all across the state in Fergus Falls for annual two-da event.You'll come away ins ired and equipped to help v " � this ann y ) p you make preservation succeed in your own community. Sponsored by the State Historic Preservation Office of the Minnesota Historical Society,the Preservation Alliance of Minnesota and the City of Fergus Falls. °' 13 8/23/2012 Page 2 of 8 t -µ The falls from which the city gets part of its name were discovered by Joe , -;�d .. Whitford(a Scottish trapper)in 1856 and were promptly named in honer of his r r i , , s employer,James Fergus. It is not known whether James Fergus ever visited tide in- ,.,1 t° �. city.The city was incorporated in the late 1870s and is situated along the dividing �104"-'47'''` I 1tr,� line between the former great deciduous forest of the Northwest Territories to the SO '- East,and the great plains to the West. This schedule is still a work in progress. Please check back as this schedule will be updated frequently as more information is known. Wednesday, September 12 5:00-7:00 p.m. Evening Welcome Reception Location: River Inn, 133 S.Mill Street, Fergus Falls Hosted by the Lake Region Arts Council Thursday, September 13 7:45-8:45 a.m. Registration and Continental Breakfast Location: Kaddatz Galleries, 111 W. Lincoln Avenue,Fergus Falls 9-10 a.m. Welcome and Opening Session- Location: A Center for the Arts, 124 W. Lincoln Avenue,Fergus Falls Honorable Hal Leland,Mayor of Fergus Falls Senator Gretchen Hoffman,District 10(invited) Representative Mark Murdock,District I OB (invited) Representative Larry 'Bud"Nornes,District 10A(invited) Barbara Mitchell Howard,Deputy State Historic Preservation Officer,MN Historical Society D. Stephen Elliott,Director,Minnesota Historical Society and State Historic Preservation Officer 9:15-10:00 a.m. Keynote Address: "The Perfect Match: Sustainability and Preservation" Presenter: Barbara Catnpagna,BAC/Architecture+Planning Location: Center for the Arts 14 8/23/2012 Page 3 of 8 10-10:30 a.m. Break - Kaddatz galleries 10:30 a.m. - 12:00 p.m. Concurrent Sessions Financing Preservation Projects Finding the funds for your preservation projects is one of the biggest challenges that preservationists face. Staff from the Minnesota SHPO will explain the variety of grant and tax credit programs that are available and help you learn how to get money for your projects. Presenter: Catherine Sandlund Location: A Center for the Arts Building Arts Communities in Historic Buildings Artspace Projects,Inc., the nation's leading nonprofit real estate developer for the arts,has transformed numerous historic buildings into self-sustaining artist live/work projects. Senior staff will discuss why historic buildings, like the former Kaddatz Hotel,are often strong candidates for adaptive use,what Artspace looks for in a historic building,and how its projects are financed and managed. Presenters: Kelley Lindquist, President,Artspace; Greg Handberg,Vice President,Properties at Artspace Location: Kaddatz Galleries Mobile Workshop: Appropriate Rehabilitation Techniques,Part 1 This workshop will involve taking a 5-minute bus ride to the vacant Northern Pacific Depot,which will serve as a "laboratory" for learning about building assessments and how to preserve original windows, in hvo simultaneous presentations. Participants will choose one of the two presentations on site. This mobile workshop will be repeated at 1:30-3:00 p.m. What is a building assessment?How is it different than a Historic Structure Report?What does a preservation consultant look for when assessing a building? When and why does a building need an assessment?How can you use one to help get Legacy funding?Join Philip Waugh from the Collaborative Design Group as he explains how a professional preservation consultant examines a building to assess its physical condition,prioritizes its maintenance needs,and makes a plan to preserve and restore its historic fabric.This is a non-functioning Depot.There are no restrooms available. Presenters: Phil Waugh,Collaborative Design Group Why not just replace those old windows?They are so leaky and the new ones have a 10 year warranty! What if there was a way to get a beautiful historic window that would last another 100 years, look wonderful,operate easily and was cheaper and more energy efficient than a replacement window?This demonstration workshop will show you just that. With simple tools and readily available materials,historic wooden windows can be made better than new with proper repair and weatherstripping. 15 8/23/2012 Page 4 of 8 Presenters: Paul Schmidt,Restoration Window Systems;Linda Pate,Preservation Specialist,SHPO Location:Northern Pacific Depot (Session repeated at 1:30-3:00 p.m.) 12:00 a.m. - 1:30 p.m. Lunch Location: The Federated Church,224 N. Union Ave. 1:30 p.ni. - 3:00 p.m. Concurrent Sessions Considering Main Street: An Introduction to Downtown Revitalization Main Street need new life?In this introductory session you'll learn about how the National Trust's Main Street Four Point Approach to downtown revitalization works in Minnesota. How do local communities improve or manage their historic downtown?Is starting a Main Street Program right for your community?Main Street Programs are volunteer based and do work in the four points of Design, Economic Restructuring,Promotion and Organization. Presenters: Emily Northey, Minnesota Main Street Program Coordinator;Representative from Designated Main Street Program Location: A Center for the Arts Introduction to Archaeology: How to Tell a Potsherd from a Primary Flake This session will help preservationists,planners,managers and others become acquainted with the artifacts,research methods and goals of Minnesota archaeology. It is an introduction to 12,000 years of human history,with examples of stone tools,pottery and rock art,as well as ecofacts such as animal bones and seeds. It will explain how and why archaeology is practiced in Minnesota,and highlight its role in your community. Presenter: David Mather,National Register Archaeologist,SHPO Location: Kaddatz Galleries,Main Floor Preservation Marketing 101 How can you best communicate your preservation issues, goals and successes to your community without spending a lot of money?What role does the media play and how can you best engage them?What are the best practices for using social media and guerrilla marketing?What communications principles should you follow when a crisis arises? Learn from real-life examples when you meet with the Minnesota Historical Society's PR team for a one-hour overview and 1/2 hour of discussion. Bring your questions and ideas! Presenters: Amy Danielson,Jessica Kohen,Megan Lawson and Julianna Olsen Location: Kaddatz Galleries,downstairs Mobile Workshop: Appropriate Rehabilitation Techniques See description from 10:30 a.m. - 12:00 p.m. session Location:Northern Pacific Depot, this is a non-functioning Depot.There are no restrooms available. 16 8/23/2012 Page 5 of 8 3:00 p.m. - 3:30 p.m. Break kaddatz galleries 3:30 p.m. - 5:00 p.m. Concurrent Sessions Main Street-Let's Do It! This session is for you if you know what a Main Street Program is and think that maybe it's a good fit for your community. In this interactive session we'll discuss how community leaders(hint,that's you)get their community educated and excited about Main Street Programs. We'll review the application process and share stories from current Main Street communities about how Main Street has benefitted them.Attendees will receive copies of the Considering Main Street handbook. Presenters: Panelists from various Main Street communities will discuss what makes a successful Main Street program Location: A Center for the Arts Archaeology of the John Orth& Germania Breweries A paved parking lot and the lawns of a city park hide from sight the remains of two of Minneapolis' foremost breweries. In 1890,the John Orth and Germania breweries merged with two other breweries to form the Minneapolis Brewing Company(aka Grain Belt).This presentation will provide an overview of the history of these breweries and how documentary and archaeological research led to the identification and evaluation of these sites. It will also discuss how these significant discoveries are being integrated into development plans. Presenter: Michelle Terrell,Two Pines Resource Group Location: Kaddatz Galleries,main floor Creative/Guerilla Marketing for Historic Preservation How do you promote preservation in your community with little or no budget?In the 1980s and 1990s,residents of St. Paul's Dayton's Bluff neighborhood were faced with one of the highest vacant housing and crime rates in the city, as well as bulldozers ready for demolition.Armed with a small grant and plenty of creativity,residents developed a plan to market their historic neighborhood and change collective opinions so that today Dayton's Bluff is considered one of the city's trendiest neighborhoods. Presenter: Susan Omoto, Former Community Organizer,Dayton's Bluff/District 4 Community Council;Joe Hoover,SHPO, Moderator Location: Kaddatz Galleries,downstairs EVENING Downtown Fergus Falls Mystery Tour: Take a walking tour of downtown Fergus Falls and learn about the infamous Schact murder,hangings at the courthouse,creepy Harold Featherstone,and more. $5 fee not included in registration. Shopping and Entertainment: Special activities and exclusive offers in downtown for conference attendees, planned by the Fergus Falls Convention and Visitors Bureau. 17 8123/2012 Page 6 of 8 Friday, September 14 8:00 a.m. - 8:30 a.m. Registration and Continental Breakfast Location: A Center for the Arts 8:30 a.m. - 10:00 a.m. The Greenest Building Screening and Panel Discussion View"The Greenest Building," an hour-long documentary and participate in a panel discussion afterwards.The film presents a compelling overview of the important role building reuse plays in creating sustainable communities. It explores the myth that a "green building" is a new building and demonstrates how renovation and adaptive reuse of existing structures fully achieves the sustainability movement's"triple bottom line" -economic,social,and ecological balance. Presenters: Jane Turville,Eugene,Oregon film producer; Barbara Campagna, , BAC/Architecture+Planning Location: A Center for the Arts 8:30 a.m. - 12:00 p.m. Archaeology by Water: Glendalough State Park (limited to 18 participants; also offered on Friday afternoon- register in person at conference) Take a canoe excursion around Annie Battle Lake and learn about the landscape,vegetation,and why Glendalough State Park has the most archaeological sites known in any Minnesota state park.Ten-person canoes are steered by experienced guides-no skill or experience necessary. Presenter: Jim Cummings,MN Department of Natural Resources; David Mather,MN SHPO Location: Glendalough State Park 10:00-10:30 a.m. Break kaddatz galleries 10:30 a.m. - 12:00 p.m. Concurrent Sessions Wood,Concrete,Stone,and Steel: History and Preservation of Minnesota's Historic Bridges Presenters will discuss various aspects of Minnesota's historic bridge program. You will hear from a local author about the state's legacy of historic bridges and from one of MnDOT's cultural resources staff about approaches being used today at the federal,state,and local-level to support historic bridge preservation. You'll also hear from a group of citizen advocates about their experiences to save a historic bridge. Presenters: Denis Gardner,National Register Historian,SHPO; Heather Goodson,Mead&Hunt;Lisa Lindberg, Amboy,MN;Kristen Zschomler,MnDOT;Members of the Dodd Ford Bridge Preservation Society Location: A Center for the Arts 18 8/23/2012 Page 7 of 8 Preservation Sampler: Recent CLG-Funded Grant Projects Each year,an average of 10 Certified Local Governments(CLGs)undertake projects funded in part through the CLG grant program.This session will highlight four recent efforts: a web development project,an innovative public education initiative,a set of walking tour brochures,and an ongoing survey effort. Location: Kaddatz Galleries,main floor Challenges of Applying the Secretary of the Interior's Standards for Rehab The Secretary's Standards serve as the basis for most local preservation ordinances,and provide a benchmark for property owners seeking federal rehabilitation tax credits. But how much interpretation is allowed in applying the Standards? Presenters:Natascha Wiener,SHPO historic architect;a member of a Heritage Preservation Commission Location: Kaddatz Galleries,downstairs 12:00 p.m. - 1:00 p.m. Lunch Location: The Federated Church,224 N. Union Ave. 1:00 p.m. - 4:30 p.m. Concurrent Tours Tours on Friday afternoon will take in a wide range of historic sites from Fergus Falls and vicinity. Buses will pick up at The Federated Church. Fergus Falls Finest Explore Fergus Falls'many landmark properties on foot and by bus.This tour will take in a range of significant buildings that illustrate the important themes of milling,manufacturing, institutions,and water power. Properties include the Fergus Falls City Hall, Park Region Luther College,the River Inn,the Federal Building and Post Office, the Charles Wright House, the Barnard Mortuary,the Fergus Falls State Hospital,and the Charles Clement House. Otter Tail Power Company Hydroelectric Plants The Otter Tail Power Company was organized in 1907 and by 1925 the company had constructed five hydroelectric plants in and around Fergus Falls,all of which have been determined to be eligible for listing in the National Register of Historic Places. All five facilities were designed by Vernon Wright,an architect trained at the Massachusetts Institute of Technology who was Otter Tail Power's cofounder and first president.This tour will be led by Sue Granger of Gemini Research,whose fun recently completed a historic context evaluation of Otter Tail Power's hydroelectric plants. Historic Properties of Otter Tail County You'll be pleasantly surprised on this tour by the beauty and history of Otter Tail County. 19 8/23/2012 Page 8 of 8 The first stop is Fort Juelson,an earthen fortress built in 1876 in Tordenskjold Township and still visible today.A current Minnesota Historical and Cultural Heritage Grant is investigating the fort as an above-ground archaeology site. Stop two is the Phelps Mill Historic District,a crossroads agricultural service center comprised of a water- powered flour mill (1889), store(1891),and Italianate miller's house(1902). District No. 182(Barnhard)School in Sverdrup Township is a Moderne-style split-stone school built in 1939-40 by WPA workers.It was rehabbed in the 1990s into an artist's studio,gallery,and home.The final stop will be the Fergus Falls State Hospital, Minnesota's only state institution retaining a complete Kirkbride-plan hospital design. Archaeology by Water: Glendalough State Park (limited to 18 participants-register in person at conference) Take a canoe excursion around Annie Battle Lake and learn about the landscape,vegetation,and why Glendalough State Park has the most archaeological sites known in any Minnesota state park.Ten-person canoes are steered by experienced guides-no skill or experience necessary. Guides: Jim Cummings,MN Department of Natural Resources; David Mather,MN SHPO Select Language Powered by bugle Translate Minnesota Historical Society•345 W. Kellogg Blvd, St. Paul, MN 55102-1906. 651 -259-3000 2012 MHS. Send questions or comments to webtnasler{)rc J1urhs.orR. 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V; CO 0 0 o n h m N C co co CO O) CO 0 N to m co CO h CO N )f) tf) M N co 0 o I,- r• a' O C) LO CO a- CO 0) O O O N a CO V' c] C) P C) CO C) E co a- Cl N N r N h N C) A C Q a- C) ( CO a • E O C O co O N N N N N N 0 E < < I < < 0 0 0 0 0 0 O Q N N N N N N J ° WI a `7 M 0 a 0 j s ❑ m m co co m to o• U U FW., t0') co o co o co M M LO O 0 N N N N N N a' Z ,C < < < < < < U 011 City of Farmington 430 Third Street ',� = ,.. Farmington,Minnesota S�°� / 651,280.61300•Fax (151.280.6899 A D ' W w.ci.tanningto meats TO: Mayor, Councilmembers, City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Approve Therapeutic Massage License—Adam Steffen DATE: September 4, 2012 INTRODUCTION Pursuant to City Ordinance 3-15-8, a public hearing must be held to issue a Therapeutic Massage License. DISCUSSION Mr. Adam Steffen has applied for a Therapeutic Massage License. Mr. Steffen will be practicing therapeutic massage at Hadler Family Chiropractic located at 625 8th Street. The required fees have been received and the application has been reviewed by the Farmington Police Department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2012 budget. ACTION REQUESTED Approve a Therapeutic Massage License for Adam Steffen at Hadler Family Chiropractic, 625 8ui Street. Respectfully submitted, Cynthia Muller Executive Assistant 41 o� R4/y\ City of Farmington i(�� 430 Third Street Farmington,Minnesota 651.280.6800.Fax 651.280.6899 www ci.farmington.mn.us TO: Mayor and City Council FROM: David J.McKnight, City Administrator SUBJECT: 2013/2014 Preliminary Budget and Tax Levy DATE: September 4,2012 INTRODUCTION Minnesota State Statute requires that the preliminary 2013 tax levy be adopted by the City Council and certified to Dakota County by September 15,2012. The City Council has been reviewing proposed department budgets,projected revenues and the proposed tax levy since March of this year. You are being asked to set the preliminary tax levy for 2013 as a part of your meeting tonight. Once you set the preliminary tax levy you may lower the tax levy when you set the final tax levy in December but you cannot increase it. DISCUSSION As you are all aware,my biggest concern when it comes to future budgets for the city is the current condition of our fund balance in the General Fund. The most recent chart that shows our monthly history from 2008 through today is attached for your review. The Office of the State Auditor recommends that cities mai-ntain an unreserved fund balance between 35%-50%. Farmington's-General Fund balance at the end of 2011 was at 23.5%. In addition,our fund balance has gone into a negative status three to four months per year each year since 2008. One of the keys to start addressing this issue is to have and follow a sound budget document each year. The City Council was presented three different versions of the 2013 general fund budget and tax levy at work sessions held in June,July and August of this year. Draft Budget Tax Levy Tax Levy Change 1 $10,341,694 $9,533,480 $967,495 11.29% 2 $10,093,772 $9,156,385 $590,403 6.89% 3 $10,060,366 $8,808,865 $242,883 2.84% 42 The proposed general fund budget for 2013 stands at$10,060,366 which represents a 0.46% increase over the 2012 general fund budget of$10,014,565. The proposed tax levy as it stands today is$8,808,865 which represents a$242,883 or 2.84% increase over the 2012 tax levy. There are a number of issues that the 2013 draft general fund budget and tax levy address that had significant impacts on the budget and levy. These issues include: ✓ City Council approved the purchase of a new fire truck in 2012. The first payment for the truck is due in 2013. The cost of the payment is$120,000. ✓ Revenues have not been meeting budgeted amounts in a number of areas in 2012 and previous years. Anticipated revenue for 2013 has been reduced by$254,308. This area includes reduced revenue in the building permit line item in the amount of$50,000, reduced transfer from the liquor stores in the amount of$20,007,a$10,000 reduction in anticipated interest income,and reduced revenue from the school district in the amount of $96,148 since we are going from three school resource officers in the 2011-2012 school year down to one effective January 1,2013. ✓ Past city budgets have not accounted for all of our human resources costs. Some of the costs for compensatory time payout,health care savings plan contributions and other pay have not been included in the annual budgets. The 2013 budget includes those cost in the amount of$107,000. ✓ The City Council asked that a capital improvement plan be included in this or future budgets to start to deal with the long term needs of the community. The City Council spent significant time on this issue in 2011 for possible inclusion in the 2012 budget. While a CIP is not included in the proposed budget,there are increased costs for vehicles and building issues in the fire department budget. The total increased costs from 2012 to 2013 is$106,000. It is my intent to bring the CIP issue back to the City Council for discussion in 2013. ✓ We have two settled union contracts in place for 2013 and two contracts that expire at the end of the 2012. The two contracts that are settled include cost of living increases of 1.75%and increases in the city's contribution towards the cost of benefits. We are currently negotiating with the other two unions. The cost of the increase of the two settled contracts is estimated at$46,000. The cost of the other two unions and the non- union group are still to be settled and/or approved. ✓ A building fund has been established to start to set money aside for short and long term needs of city facilities. The fund includes$15,000 as a part of the 2013 budget. 43 Changes A number of changes have been made to the 2013 budget to help reduce the impact of the items listed above. The 2013 budget includes the elimination of the following positions: Economic Development Specialists-Community Development Human Resources Representative-Human Resources Community Services Officer(PT)-Police Department Administrative Support Technician(PT)-Municipal Services In addition,the Administrative Supervisor position in the Police Department will be reduced from full time to a 0.5 FTE in 2013. With these proposed changes we will go from 83 full time staff to 80 full time staff and from 10 part time staff to 9 part time staff. This is a 3.5%reduction in full time employees and 10% reduction in part time employees. The elirninstion/reduction of these positions reduces the 2013 budget by an estimated$242,000. The 2012 budget included the payoff of past debts in the recreation and EDA/HRA funds. The dollars used to pay off these debts are not included in the 2013 budget. The elimination of these expenditures helped bring the requested 2013 tax levy down by$280,000. The proposed general fund budget by department is detailed below. Department 2012 2013 % Change Administration $1,037,848 $953,320 -8.14% HR/IT $248,329 $196,137 -21.02% Finance $425,357 $427,164 0.42% Police $3,877,398 $3,959,990 2.13% Fire $836,930 $980,596 17.17% Engineering $890,922 $949,120 6.53% Municipal Services $800,891 $904,008 12.88% Parks/Recreation $1,201,890 $1,275,031 6.09% Transfers $695,000 $415,000 -40.29% Total $10,014,565 $10,060,366 0.46% Some of the departments listed above have significant changes between 2012 and 2013. The following are the main reasons for these changes. Fire-The 2013 budget includes the purchase of two new chiefs vehicles($90,000)and generator($50,000)for station one. Engineering-Human resource adjustments to account for more work being charged to this budget as opposed to Enterprise Fund budgets in comparison to previous years. 44 Municipal Services-The 2013 budget includes a$40,000 payment to Dakota County for work performed on Flagstaff Avenue in 2012 and a$10,000 line item reserved for storm cleanup costs. Parks/Recreation-The two main reasons for the increase are that we have increased the amount in the trail maintenance line item by$15,000 and also human resources transfers to the pool. It should also be pointed out that staff made reductions to the Rambling River Center budget to keep the amount of money needed from the tax levy at the same level as it was in 2012. Tax Levy Impact The impact of the proposed tax levy by a number of residential homestead properties are included in the chart attached for your review. The properties are ones that we track on a consistent basis from year to year. It should be noted that the mean taxable value of the average home in Farmington went from $165,480 for taxes payable in 2012 to$151,869 for taxes payable in 2013. The impact of a 2.84%tax levy increase is a-$0.23 decrease on this home. A chart showing the impact on some local commercial/industrial properties is also included for your review. It is very important to note here the impact that declining property values and the difference in the rate of declining values between residential properties and commercial/industrial properties has on the potential tax changes in 2013. While residential property values declined an average of just over 6.0%in Farmington for taxes payable in 2013,commercial/industrial values only fell on average 1.1%countywide for 2013. This means that the commercial/industrial values make up more of the tax base for 2013 compared to 2012 and therefore take a larger hit of any proposed property tax increase. You will see this detailed on the attached sheets. Positive Actions Your actions with the 2012 and 2013 budgets have produced a number of items that will help improve the fiscal condition of the city. Some of these actions include: ✓ The establishment in 2012 and the continuance in 2013 of a sealcoating fund as a part of the tax levy. This action brought back the sealcoating program after a one year hiatus and is attempting to even out the impact of this portion of the tax levy over our seven year sealcoating cycle. ✓ The draft 2013 budget includes the establishment of a building fund to start to address the long term needs of our facilities. Setting aside money now for future repairs and/or improvements to our buildings is in the best long term interest to everyone. ✓ The establishment in 2012 and the continuance in 2013 of a funding source for the economic development work in the city. A$50,000 levy was put in place in 2012 and is 45 included in the 2013 budget as well. These funds carry over from year to year in this fund if they are not spent. ✓ The 2013 budget includes all negotiated and anticipated human resources costs. Depending on how the budget year proceeds,this should help address our General Fund balance issue that you are all aware of. ✓ The proposed inclusion in the Streets budget of a$1 0,000 storm clean up line item. The past ten years have produced multiple storms where the city has had to expend =budgeted resources for storm cleanup. ✓ Started a two year budget cycle to enable the City Council to get a preliminary look at the 2014 budget and tax levy. Changes since Last Work Session A number of changes have been included in the current version of the budget because of and after the last work session. These changes include: 1. Debt payments have been reduced by$15,000 to reflect the most accurate amounts due associated with the tax levy. 2. The Park Maintenance budget had$9,000 added to it as a result of the discussion the City Council had on the leasing versus purchasing of lawn mowers. 3. The Engineering budget had$21,000 transferred to its human resources line item to reflect more time being charged to this budget versus Enterprise Fund budgets. 4. The fiscal disparities amount for 2013 was adjusted to the appropriate number after we received notification of that amount from Dakota County. 5. The Streets budget had$40,000 added to it for a payment to Dakota County for work that is occurring on Flagstaff Avenue in 2013. The work was to help level out the road around a number of manholes. 6. The Streets budget has a$10,000 storm clean up reserve line item added to it. With the number of storms we have incurred over the past ten years where the city ended up cleaning up downed trees it seemed prudent to start to include this cost in the budget. 7. Fines($8,000)and interest revenue($10,000)were reduced to reflect the year to date collections in this area. 8. The police patrol budget had one of the three vehicles it requested for 2013 removed. 9. A question was asked about the relationship between the engineering budget and the water fund budget at the August 20,2012 city council meeting. City staff has sat down and developed a simpler way to assign employee staff time on a consistent basis to each budget based on our historical averages of where employees spend their time. We will make this change to the budget after the preliminary budget and tax levy are set. While it will increase the size of the General Fund budget it will not change the tax levy. This change will streamline a number of processes including budgeting, employee time tracking,payroll,and monthly budget to actual reports. 10.At our monthly city administrators meeting in August the issue of preliminary tax levy changes was discussed. The range of preliminary tax levy changes for 2013 was from a 0.0%to 3.93%. 46 As you recall,the discussion that took place at the August 13,2013 work session was to bring the preliminary levy in at a 3.0%increase or less. This budget achieves that goal and puts in place a sound budget for 2013. BUDGET IMPACT Summarized with this memo. ACTION REQUESTED lithe City Council is comfortable with the proposed 2013 proposed budget and tax levy,a motion should be made to approve the 2013 preliminary budget and tax levy as proposed in the attached resolution. In addition,I recommend setting the public hearing for the adoption of the 2013 final budget and tax levy for Monday,December 3,2012 at 7:00 p.m. Respectfully submitted, David J.McKnight City Administrator 47 RESOLUTION NO. R33-12 A RESOLUTION APPROVING THE 2012 PROPOSED TAX LEVY COLLECTIBLE IN 2013 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 4th day of September 2012 at 7:00 p.m. Members Present: Larson, Bartholomay, Donnelly, Fogarty, May Members Absent: None Member Fogarty introduced and Member Donnelly seconded the following: WHEREAS, Minnesota Statutes currently in force require certification of the proposed tax levy to the Dakota County Auditor on or before September 15, 2012; and WHEREAS,the City Council of the City of Farmington, Minnesota is in receipt of the proposed 2013 revenue and expenditure budget. NOW THEREFORE BE IT RESOLVED by the Mayor and City Council of the City of Farmington that the following sums of money be levied in 2012, collectible in 2013, upon the taxable property in said City of Farmington for the following purposes: General Fund $ 8,126,683 Special Levy (Ag Credit) + $ 3,000 Debt Service + $ 2,720,801 Fire Levy + $ 154,255 GROSS LEVY $11,004,739 Less Fiscal Disparities - $ 2,195,874 NET TAX LEVY $ 8,808,865 This resolution was adopted by recorded vote of the Farmington City Council in open session on the 4th day of September 2012. Mayor Attested to on the ,5'77'h day of September 2012. C/ Administrator 2013 BUDGET Summary of Debt Service levy to be attached and become part of resolution R33-2012 Fund Project Levy Amount 3080 GO Improvement Refunding Bonds of 2005A $176,450 (Pilot Knob Road Project Refinancing) 3085 GO Improvement Bonds 2005B $127,500 (Ash Street Project) 3090 GO Improvement Bonds 2006A $390,000 (Spruce Street Extension and Bridge/Hill Dee) 3095 GO Improvement Bonds 2008B $40,000 (Elm Street and 195th Street Projects) 3097 GO Improvement Bonds 2010A $396,000 (Police Station and Maintenance Facility) 3099 GO Improvement Refunding Bonds 2011A $300,000 (Main Street Project) 3110 GO Wasterwater Treatment 1995 Bonds $60,000 (Wastewater Treatment Facilities Project) 3130 GO Capital Improvement Plan Bonds 2005C $168,234 (Fire Station#2 Project) 3135 GO Capital Improvement Plan Bonds 2007A $735,837 (City Hall and First Street Garage Projects) 3140 Public Safety Bonds 2007 $61,950 (DCC) 3300 GO Equipment Certificate 2010D $144,830 (Ice Sheet) XXXX Water Board Equipment Loan $120,000 (Fire Truck) The amount levied is less than the required amounts from the payment schedules for some of the bonds. The bonds are listed on the back of Form B which is part of this resolution. The city has sufficient sources to pay the bonds. These sources are also listed on Form B. • F 2 00 gl W CO 0 0; (1. ei el N N N III --. MI III : eAll C:1 OlOil 111 11 b 100 1 1' r ION101 rAi- A Ili ail m ML U N / A ►. 10.71 1711: in 111 N ill O N ci N 00 >- F O .CI- CO N o L n 00 0 001 Z. <( �.'" i� ii1 ice? �� V /' !f t0 M N O N 01 al M N tn N 7 ° CO ° �i ° N N n M tO -047 OG e1' 00 M 01 t0 /;n C 0 nr F (.4 H■ // al r i a N 00 - N. N CO 00 cop l�„ w N n or di f,f 4.. e-1 p (-t 4 O tn. in' 4V 4.n. Lam► '' H H O O 01 f 01 'J M 'd' CD / N eM1' C M fMY1 -i P� d' t0 Ir h e-4 rl rl ri e-1 0 0 0 In VI. t! t1- 4/1- t/t/1.O p O O O NO O O 0 O �' 0 0 N N N Q0 I O O 0 0 O O 0 O v1 O o in o 'II O in tmn vNi IJ v t i 1 in. In ain SIXV 50 CITY OF FARMINGTON 2013 BUDGET BREAKDOWN BUDGET AND TAX LEVY SUMMARY EXPENDITURES 2012 2013 %CHANGE 201.4 %CHANGE ADMINISTRATION $1,037,848 $953,320 -8.14% $950,451 -0.30% HR/IT $248,329 $196,137 -21.02% $189,751 -3.26% FINANCE $425,357 $427,164 0.42% $436,475 2.18% POLICE $3,877,398 $3,959,990 2.13% $4,061,265 2.56% FIRE $836,930 $980,596 17.17% $1,106,322 12.82% ENGINEERING $890,922 $949,120 6.53% $951,298 0.23% MUNICIPAL SERVICES $800,891 $904,008 12.88% $872,592 -3.48% PARKS/RECREATION $1,201,890 $1,275,031 6.09% $1,308,749 2.64% TRANSFERS $695,000 $415,000 -40.29% $415,000 0.00% TOTAL EXPENDITURES $10,014,565 $10,060,366 0.46% $10,291,903 2.30% REVENUES 2012 2013 %CHANGE 2014 %CHANGE LICENSES/PERMITS $431,455 $385,550 -10.64% $392,150 1.71% FINES/FORFEITURES $70,000 $62,800 -10.29% $62,800 0.00% INTEREST $80,000 $70,000 -12.50% $75,000 7.14% INTERGOVERNMENTAL $405,590 $407,600 0.50% $407,600 0.00% • CHARGES FOR SERVICES $617,649 $490,950 -20.51% $494,450 0.71% MISCELLANEOUS $79,007 $32,500 -58.86% $32,500 0.00% TOTAL REVENUES $1,683,701 $1,449,400 -13.92% $1,464,500 1.04% TRANSFER REVENUES FUND REVENUES $350,035 $330,028 -5.72% $310,021 -6.06% GENERAL FUND BUDGET $10,014,565 $10,060,366 0.46% $10,291,903 2.30% GENERAL FUND REVENUES - $1,683,701 - $1,449,400 -13.92% $1,464,500 1.04% TRANSFERS OUT - $350,035 - $330,028 -5.72% $310,021 -6.06% FISCAL DISPARITIES - $2,016,261 - $2.195.874 8.91% $2,195,874 0.00% SUB TOTAL $5,964,568 $6,085,064 2.02% $6,321,508 3.89% DEBT + $2,598,414 + $2,720,801 4.71% + $2,770,441 1.82% AG CREDIT + $3,000 + $3,000 0.00% + $3,000 0.00% RESERVE + $0 + $0 #DIV/01 + $0 #DIV/OI DELINQUENT TAX LEVY + $0 + $0 #DIV/01 + $0 #DIV/OI ICE ARENA LEVY + SO + $1 #DIV/0! + $( #DIV/0I NET TAX LEVY $8,565,982 $8,808,865 $9,094,949 2.84% 3.25% $242,883 $286,084 51 8/29/2012 CITY OF FARMINGTON 2013 BUDGET BREAKDOWN EXPENDITURES SUMMARY ADMINISTRATION 2012 2013 2014 LEGISLATIVE CONTROL $76,802 $78,279 1.92% $78,779 0.64% HISTORICAL PRESERVATION $7,480 $7,500 0.27% $7,500 0.00% ADMINISTRATION $611,761 $562,799 -8.00% $564,649 0.33% ELECTIONS $22,123 $22,050 -0.33% $24,062 9.12% COMMUNICATIONS $83,080 $93,050 12.00% $85,492 -8.12% CITY HALL $140,714 $172,521 22.60% $180,395 4.56% COMMUNITY DEVELOPMENT $95,888 $17,121 -82.14% $9,574 -44.08% TOTAL ADMINISTRATION $1,037,848 $953,320 -8.14% $950,451 -0.30% HUMAN RESOURCES/IT 2012 2013 2014 HUMAN RESOURCES $248,329 $196,137 -21.02% $189,751 -3.26% TOTAL HR/IT $248,329 $196,137 -21.02% $189,751 -3.26% FINANCE 2012 2013 2014 ACCOUNTING $298,107 $293,164 -1.66% $300,255 2.42% RISK MANAGEMENT $127,250 $134,000 5.30% $136,220 1.66% • TOTAL FINANCE $425,357 $427,164 0.42% $436,475 2.18% POLICE 2012 2013 2014 ADMINISTRATION $795,355 $770,064 -3.18% $782,582 1.63% PATROL $2,308,911 $2,482,067 7.50% $2,556,268 2.99% INVESTIGATIONS $761,157 $702,459 -7.71% $717,015 2.07% EMERGENCY MANAGEMENT $11,975 $5,400 -54.91% $5,400 0.00% • TOTAL POLICE $3,877,398 $3,959,990 2.13% $4,061,265 2.56% FIRE 2012 2013 2014 FIRE $790,259 $931,395 17.86% $1,058,082 13.60% RESCUE $46,671 $49,201 5.42% $48,240 -1.95% TOTAL FIRE $836,930 $980,596 17.17% $1,106,322 12.82% ENGINEERING 2012 2013 2014 ENGINEERING $248,097 $281,721 13.55% $281,446 -0.10% PLANNING $247,412 $248,870 0.59% $258,534 3.88% BUILDING INSPECTIONS $298,365 $313,351 5.02% $313,707 0.11% NATURAL RESOURCES $97,048 $105,178 8.38% $97,611 -7.19% TOTAL ENGINEERING $890,922 $949,120 6.53% $951,298 0.23% 52 MUNICIPAL SERVICES 2012 2013 2014 STREETS $576,036 $674,320 17.06% $641,538 -4.86% SNOW REMOVAL $224,855 $229,688 2.15% $231,054 0.59% TOTAL MUNICIPAL SERVICES $800,891 $904,008 12.88% $872,592 -3.48% PARKS AND RECREATION 2012 2013 PARK MAINTENANCE $553,396 $615,933 11.30% $637,148 3.44% RAMBLING RIVER CENTER $159,420 $156,700 -1.71% $160,070 2.15% ADMINISTRATION $249,686 $242,779 -2.77% $250,446 3.16% RECREATION PROGRAMS $116,850 $118,110 1.08% $122,034 3.32% POOL $122,538 $141,509 15.48% $139,051 -1.74% TOTAL PARKS AND RECREATION $1,201,890 $1,275,031 6.09% $1,308,749 2.64% TOTAL EXEPENDITURES $9,319,565 $9,645,366 3.50% $9,876,903 2.40% TRANSFERS 2012 2013 2014 RECREATION $120,000 $0 -100.00% $0 #DIV/0I SEAL COATING $350,000 $350,000 0.00% $350,000 0.00% EDA DEFICIT $175,000 $0 -100.00% $0 #DIV/01 EDA OPERATIONS $50,000 $50,000 0.00% $50,000 0.00% BUILDING FUND $0 $15,000 #DJV/OI $15,000 0.00% TOTAL TRANSFERS $695,000 $415,000 -40.29% $415,000 0.00% GRAND TOTAL EXPENDITURES $10,014,565 $10,060,366 0.46% $10,291,903 2.30% ADMINISTRATION $953,320 9.48% HR/IT $196,137 1.95% FINANCE $427,164 4.25% POLICE $3,959,990 39.36% FIRE $980,596 9.75% ENGINEERING $949,120 9.43% MUNICIPAL SERVICES $904,008 8.99% PARKS $1,275,031 12.67% TRANSFERS $415,000 4.13% $10,060,366 53 CITY OF FARMINGTON 2013 BUDGET BREAKDOWN REVENUE SUMMARY REVENUES 2012 2013 2014 LICENSES/PERMITS $431,455 $385,550 -10.64% $392,150 1.71% FINES/FORFEITURES $70,000 $62,800 -10.29% $62,800 0.00% INTEREST $80,000 $70,000 -12.50% $75,000 7.14% INTERGOVERNMENTAL $405,590 $407,600 0.50% $407,600 0.00% CHARGES FOR SERVICES $617,649 $490,950 -20.51% $494,450 0.71% MISCELLANEOUS $79,007 $32,500 -58.86% $32,500 0.00% TOTAL OPERATING REVENUE $1,683,701 $1,449,400 -13.92% $1,464,500 1.04% TRANSFERS 2012 2013 2014 LIQOUR OPERATIONS $70,007 $50,000 71.42% $50,000 0.00% SEWER $70,007 $70,007 100.00% $50,000 -28.58% STORM WATER $70,007 $70,007 100.00% $70,007 0.00% REFUSE $70,007 $70,007 100.00% $70,007 0.00% WATER $70,007 $70,007 100.00% $70,007 0.00% TOTAL TRANSFERS IN $350,035 $330,028 -S.72% $310,021 -6.06% TOTAL REVENUES $2,033,736 $1,779,428 -12.50% $1,774,521 -0.28% • 54 CITY OF FARMINGTON 2013 BUDGET BREAKDOWN REVENUES SUMMARY ADOPTED THROUGH APPROVED THROUGH REQUESTED ESTIMATED LICENSES/PERMITS 2011 12/2011 2012 7/2012 2013 2014 LIQUOR LICENSES $16,000 $24,850 15531% $16,000 $21,150 132.19% $24,000 $24,000 BEER LICENSES $2,000 $3,075 153.75% $2,000 $1,800 90.00% $3,000 $3,000 CLUB LICENSES $900 . $300 33.33% $900 $300 33.33% $300 $300 ANIMAL LICENSES $9,755 $1,178 12.08% $9,755 $7,694 78.87% $1,400 $8,000 ARCADE LICENSES $0 $690 #DIV/0I $0 $760 #DIV/0I $600 $600 MASSAGE LICENSES $1,000 $550 55.00% $1,000 $750 75.00% $750 $750 GAMBLING LICENSES/PERMITS $1,000 $300 30.00% $1,000 $300 30.00% $300 $300 OTHER LICENSES $1,500 $1,400 93.33% $1,500 $2,920 194.67% $3,000 $3,000 TOTAL LICENSES/PERMITS $32,155 $32,343 100.58% $32,155 $35,674 110.94% $33,350 $39,950 ADOPTED THROUGH APPROVED THROUGH REQUESTED ESTIMATED PERMITS 2011 12/2011 2012 7/2012 2013 2014 BUILDING PERMITS $340,000 $345,880 101.73% $340,000 $180,515 53.09% $290,000 $290,000 REINSPECTION FEES $300 $465 155.00% $300 $253 84.33% $300 $300 PLUMBING/HEATING PERMITS $35,000 $44,920 128.34% $35,000 $17,512 50.03% $39,000 $39,000 _ SEWER PERMITS $10,000 $4,560 45.60% $10,000 $3,000 30.00% $5,000 $5,000 ELECTRIC PERMITS $0 $20,646 #DIV/01 $o $6,564 #DIV/OI $0 $0 ISTS PERMIT $0 $700 #DIV/0I $0 $400 #DIV/01 $500 $500 COUNTY SEPTIC FEE PERMIT $0 $40 #DIV/OI $0 $0 #DIV/OI $0 $0 UTILITY PERMITS $3,000 $5,835 194.50% $3,000 $4,880 162.67% $5,500 $5,500 STREET BREAKING PERMITS $0 $210 #DIV/OI $0 $70 #DIV/0I $200 $200 SIGN PERMITS $1,000 $570 57.00% $1,000 $460 46.00% $500 $500 BURNING PERMITS $5,000 $4,330 86.60% $5,000 $3,400 68.00% $4,200 $4,200 OTHER PERMITS $5,000 $9,565 191.30% $5,000 $3,544 70.88% $7,000 $7,000 TOTAL PERMITS $399,300 $437,721 109.62% $399,300 $220,598 55.25% $352,200 $352,200 ADOPTED THROUGH APPROVED THROUGH REQUESTED ESTIMATED FINES AND FORFEITURES 2011 12/2011 2012 7/2012 2013 2014 FINES $70,000 $78,460 112.09% $70,000 $36,092 51.56% $62,000 $62,000 CODE VIOLATIONS/FINE $0 $0 #DIV/OI $0 $825 #DIV/0I $800 $800 TOTAL FINES/FORFEITURES $70,000 $78,460 112.09% $70,000 i $36,917 52.74% $62,800 $62,800 ADOPTED THROUGH APPROVED THROUGH REQUESTED ESTIMATED INTERGOVERNMENTAL 2011 12/2011 2012 7/2012 2013 2014 STATE AID-MAINTENANCE $163,140 $173,857 106.57% $163,140 $193,007 118.31% $163,150 $163,150 STATE AID-POLICE $154,000 $165,749 107.63% $154,000 $0 0.00% $155,000 $155,000 STATE AID-POST TRAINING $9,000 $23,493 261.03% $9,000 $6,137 68.19% $10,000 $10,000 STATE AID-FIRE $73,000 $87,709 120.15% $73,000 $0 0.00% $73,000 $73,000 55 OTHER STATE GRANT $0 $13,350 #DIV/0I $0 $0 #DIV/01 $0 $0 OTHER-DAKOTA COUNTY $5,250 $16,038 305.49% $5,250 $7,026 133.83% $5,250 $5,250 OTHER $1,200 $2,209 184.08% $1,200 $0 0.00% $1,200 $1,200 TOTAL INTERGOVERNMENTAL $405,590 $482,405 118.94% $405,590 $206,170 50.83% $407,600 $407,600 ADOPTED THROUGH APPROVED THROUGH REQUESTED ESTIMATED CHARGES FOR SERVICES 2011 12/2011 2012 7/2012 2013 2014 CUSTOMER SERVICE FEES $1,000 $559 55.90% $1,000 $277 27.70% $600 $600 ZONING/SUBDIVISION FEES $3,000 $3,825 127.50% $3,000 $1,225 40.83% $3,500 $3,500 PRE PLATADMIN FEES $5,000 $750 15.00% $5,000 $125 2.50% $1,000 $1,000 FIRE TOWNSHIP FEES $170,000 $187,077 110.05% $145,000 $40,533 27.95% $130,000 $130,000 ISO 192 SRO FEES $205,377 $232,269 113.09% $171,148 $56,975 33.29% $75,000 $75,000 EROSION/SEDIMENT CONTROL $12,000 $10,400 86.67% $12,000 $7,800 65.00% $10,000 $10,000 GIS FEES $2,000 $220 11.00% $2,000 $0 0.00% $200 $200 PUBLIC WORKS CHARGES $0 $3,434 #DIV/01 $0 $0 #DIV/0I $3,000 $3,000 RECREATION PROGRAM FEES $103,675 $96,036 92.63% $103,675 $78,854 76.06% $100,000 $100,000 POOL ADMISSIONS $38,000 $36,520 96.11% $39,000 $36,263 92.98% $37,000 $39,000 SWIM LESSON FEES $18,000 $16,885 93.81% $18,500 $14,649 79.18% $17,000 $18,500 POOL CONCESSIONS $11,000 $9,208 83.71% $11,000 $8,469 76.99% $9,500 $9,500 RRC PROGRAM FEES $0 $0 #DIV/0I $19,000 $6,913 36.38% $10,500 $10,500 RRC MEMBERSHIP FEES $8,500 $0 0.00% $8,500 $15,607 183.61% $13,850 $13,850 CITY NEWS ADVERTISING $0 $0 #DIV/0I $0 $400 #DIV/0I $0 $0 RECREATION ADVERTISING $2,200 $1,950 88.64% $2,200 $1,725 78.41% $1,800 $1,800 SALE OF ASSETTS $1,626 $0 0.00% $1,626 $3,260 200.49% $3,000 $3,000 FRANCHISE FEES $75,000 #VALUEI $75,000 $53,054 70.74% $75,000 $75,000 TOTAL CHARGES FOR SERVICE $656,378 $599,133 91.28% $617,649 $326,129 52.80% $490,950 $494,450 ADOPTED THROUGH APPROVED THROUGH REQUESTED ESTIMATED MISCELLANEOUS 2011 12/2011 2012 7/2012 2013 2014 INVESTMENT INCOME $200,000 $135,600 67.80% $80,000 $38,585 48.23% $70,000 $75,000 DONATIONS $0 $5,520 #DIV/0I $26,000 $9,704 37.32% $6,500 $6,500 RENTALS $7,000 $18,225 260.36% $18,500 $19,740 106.70% $19,000 $19,000 MISCELLANEOUS $62,000 $7,058 11.38% $34,507 $5,167 14.97% $7,000 $7,000 TOTAL MISCELLANEOUS $269,000 $166,403 61.86% $159,007 $73,196 46.03% $102,500 $107,500 ADOPTED THROUGH APPROVED THROUGH REQUESTED ESTIMATED TRANSFERS 2011 12/2011 2012 7/2012 2013 2014 LIQUOR OPERATIONS $70,007 $70,007 100.00% $70,007 $40,838 58.33% $50,000 $50,000 SEWER $70,007 $70,007 100.00% $70,007 $40,838 58.33% $70,007 $50,000 STORM WATER $70,007 $70,007 100.00% $70,007 $40,838 58.33% $70,007 $70,007 REFUSE $70,007 $70,007 100.00% $70,007 $40,838 58.33% $70,007 $70,007 WATER $70,007 $70,007 100.00% $70,007 $40,838 58.33% $70,007 $70,007 TOTAL TRANSFERS $350,035 $350,035 100.00% $350,035 $204,190 58.33% $330,028 $310,021 56 TOTAL REVENUES $2,182,458 $2,146,500 98.35% $2,033,736 $1,102,874 54.23% $1,779,428 $1,774,521 57 ' LAN a E 00 00 � 00 I 01 ri rn m fM� d N Q > = i<-1 a<-1 in. ei eNi Vim}. 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