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HomeMy WebLinkAbout08.10.12 Council Minutes ?a_ COUNCIL MINUTES REGULAR August 20, 2012 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGLANCE Boy Scout Troop 116 led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Donnelly, Fogarty, May Members Absent: None Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Randy Distad, Parks and Recreation Director;Kevin Schorzman, City Engineer;Cynthia Muller, Executive Assistant Audience: Stephanie Kuhlman, Adam Kuhlman, Dan Heskmann, David Hartnett, Kirk Zeaman, Annette Kuyper, Tim and Tyler Haugebak, Rusty and Kyle Gram,Nancy Cauley 4. APPROVE AGENDA MOTION by Fogarty, second by Donnelly to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS Mr.David Hartnett, co-owner of Dunn Bros. Coffee, stated they are having free pie night on Thursday with any purchase. This is a good chance to get to know your neighbors. Ms.Annette Kuyper, Farmington Yellow Ribbon Network, stated the free monthly veteran dinners are starting on September 10, 2012, with the first one at Trinity Lutheran Church. Dinners for veterans are held the first Monday of each month through May. The next dinner is October 1,2012,at Dakota Electric. The next event is Patriotic Day, November 1, 2012,with a free community dinner and program following. Council and School Board members are asked to serve the dinner. Registration is on the Community Ed website. She has been receiving numerous calls about the Yellow Ribbon program. In addition to events to honor veterans, a representative of the group serves on the Dakota County network. They assist veterans and their families with household and yard work. Ms.Nancy Cauley, owner of Vintage Marketplace, stated today a sign was installed in front of her business for 30 minute parking only. She was not informed of the sign. City Administrator McKnight had told her they would put up two signs. She asked for a compromise and asked why have one in front of her store. They agreed to put one on each corner. Now there is one sign in front of her store and there isn't a reason to put a 5 Council Minutes(Regular) August 20,2012 Page 2 sign on the other corner. She wants to know why it was put there and what she needs to do to prevent it. They have customers that spend more than 30 minutes in their store. She does not mind a sign there if it is a handicap sign. Otherwise, she feels she is being picked out of all the businesses to have 30 minute parking in front of her store. She does not see 30 minute parking anywhere else. There is 15 minute parking by the Post Office. She asked how she would proceed to solve the problem. She does not want the 30 minute parking. Mayor Larson stated the City will discuss it and get back to her. 7. CONSENT AGENDA MOTION by Fogarty, second by May to approve the Consent Agenda as follows: a) Approved Council Minutes (8/6/12 Regular)(8/13/12 Workshop) b) Approved Temporary On-Sale Liquor License Farmington Liquors- Administration c) Adopted RESOLUTION R32-12 Approving a Gambling Premise Permit- Administration d) Approved Repair of Tennis Courts Rambling River Park—Parks and Recreation e) Approved Temporary Out-of-Class Pay Liquor Operations—Human Resources f) Acknowledged Resignation Liquor Operations—Human Resources g) Approved Bills APIF,MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve On-Sale and Sunday Liquor License Tailgaters Sports Bar and Grill-Administration Mr. Craig Loeschke has submitted an application for an on-sale liquor and Sunday liquor license for Tailgaters Sports Bar and Grill at 10 North 8th Street. MOTION by Fogarty, second by May to close the public hearing. APIF, MOTION CARRIED. Councilmember May noted they have already opened. Staff explained there is a transition period where the current manager from the American Legion stays on until the license is approved. MOTION by Fogarty, second by May to approve an On-Sale Liquor License and an On-Sale Sunday Liquor License for Tailgaters Sports Bar and Grill, 10 North 8th Street. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) July 2012 Financial Report-Administration The general fund revenues are at 50.74%of the budget through July,representing 58%of the year. First half property taxes were received in June. Other revenues with the exception of franchise fees are below 58%. Building permits are at 55.25%. City Administrator McKnight provided a comparison of permits between this year and last year. Expenditures are at 52.37%. The Finance budget is at 64.77%due to an audit charge to Finance that will be distributed to other areas. Engineering is at 63%due to work typically performed in other areas is now being done in engineering. The Rambling River Center had$12,000 in 6 Council Minutes(Regular) August 20,2012 Page 3 expenditures and $5,600 in revenues for July. The pool had$38,000 in expenditures including a$6,000 cost for a portable lift, and $26,000 in revenues. The pool is closed for the season. The EDA fund balance is now at-$55,334 due to the transfer plan. The arena had$11,000 in expenditures for painting of the floor and walls and almost$100 in revenue. The downtown liquor store had a gross profit of$15,655 for July and Pilot Knob had a gross loss of$2,600. Overall the fund balance went from$402,427 to $409,585. Most of this is product and not cash. Councilmember Donnelly asked how we made$98 at the arena? Staff will check on this. On the park tour Council saw the improvements and it looks nice. Councilmember Bartholomay noted the liquor stores fund balance of$409,000 is made up mostly of product. He asked how much is product and how much is cash. Staff will provide a breakdown. Councilmember May asked if we lowered the building permit number for the 2013 budget. Staff did lower it by$50,000. Councilmember May noted the engineering budget is at 63%. She asked for clarification and was the redistribution not known when the budget was created. City Engineer Schorzman stated during the budget process it is difficult to determine what will happen in engineering. In the past personnel was split between engineering, sewer,water, storm water and projects. Now due to the fact we are not working on big projects, we are moving into catching up on things such as right-of-way inventory, measurements of ponds, etc. Those things fall under general engineering in the budget. We are spending more time in engineering than we anticipated at budget time last year. Councilmember May asked if we don't know what projects we will be working on for the next year. City Engineer Schorzman stated it was not fmalized until December 2011 when we were discussing the CIP. Some years we have water issues and some years storm sewer issues. Councilmember May asked if these budget items are not related to labor or is it a matter of how labor was allocated. Staff stated it is allocated based on where the people will be working during the year. Councilmember May noted sewer and water budgets are really low. Staff stated we have not had the sewer,water, storm water issues as we have in the past. So it frees up our time to work on general engineering items. If you are high on salaries in enterprise funds,the engineering department would be below budget. Councilmember May was surprised the pool was at a loss even with the lift expense, due to the hot weather. Parks and Recreation Director Distad stated revenues and expenses will be up in hot weather. Typically we cover 60%of our costs for the year. In July we covered 66%. Councilmember May noted fines and investment income; she realized City Administrator McKnight has been working on revenues for the 2013 budget. We never hit the number for fines and it has to come down. She did not see any 7 Council Minutes(Regular) August 20,2012 Page 4 changes in interest for the investment income. Both numbers are around 50%or lower. b) Approve Agreement for Asbestos Removal and Repair of Roof 431 Third Street—Parks and Recreation Council previously requested to abate the asbestos before the property is put on the market. The shingles on the roof are also curling and need to be replaced. The low quote for asbestos removal was from Mayo Systems for$43,998. The cost for materials for the roof are$10,000 plus 20% for contingency. Staff can do the work on the roof in about one week. The overall cost including a 20% contingency is estimated at$54,998. There is no funding identified in the 2012 budget for the abatement or roof repair. Staff researched grant opportunities,but we either did not qualify or the timeline had expired. Staff is recommending the funding be paid from the contingency fund in the 2012 budget. Councilmember Bartholomay asked since we are having our own staff do the roof repair, do we have extra staff that might not have other projects to do. Parks and Recreation Director Distad stated we would move staff around to re-allocate time. Councilmember Bartholomay recalled we had an interested buyer at one time and with the liability, he would like to see if they are still interested. Councilmember May stated we have discussed that and if we do that,then we need to advertise the building is for sale as is at that very low price. We agreed we weren't going to do that. Either way,the work has to be done whether the price we sell the building for is reduced, or we pay for it and we get a higher price when we sell it. She wished we would have done this as soon as we moved out of the building. We just need to get it done. Councilmember Fogarty agreed as far as the offer we were given. If we were going to sell it for a very low price, could we have gotten a business in and on the tax rolls. She agreed we need to do the root but was not sure the City needs to pay for the abatement. Councilmember Donnelly stated we have been talking about this for almost four years and it is time to do something. We either put the money up front or take it in the sale price. This way, we will have better offers. The broker has recommended fixing the building and put it on the market. MOTION by May second by Donnelly to approve the agreement with Mayo Systems for the abatement of asbestos and approve the purchase of roofmg materials and have staff replace the roof. Voting for: Donnelly, Fogarty, May. Voting against: Bartholomay, Larson. MOTION CARRIED. Councilmember Fogarty voted for the project because the roof has to be done. 11. UNFINISHED BUSINESS a) Approve Quotes Dushane Parkway Sidewalk-Engineering At the July 2, 2012, Council meeting, Council authorized staff to prepare plans and quotes for a sidewalk between the CDA project and McDonald's in 8 Council Minutes(Regular) August 20,2012 Page 5 Vermillion River Crossings. Three quotes were received. The low quote was from Michael Tutewohl Homes Inc. for$34,494. The costs will be paid out of the escrow received as part of the Second Amendment to the Disbursing Agreement. MOTION by Fogarty, second by May to approve the agreement with Michael Tutewohl Homes Inc.to construct the sidewalk. APIF,MOTION CARRIED. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Donnelly: There was a low turnout for voters for the Primary Election. He attended the Dakota County Fair which brought many residents to town. Councilmember Fogarty: Enjoyed the Fair and judged a salsa contest. Reminded everyone school will be starting and sports are in full swing. Watch out for the kids on the roads. Councilmember Bartholomay: Council needs to discuss a noise ordinance for outdoor events and determine an acceptable noise level. He could hear the Saturday event on the north side of town. He asked that this be discussed at a workshop. Last Wednesday he attended business visits with staff and they are very interesting. Staff is looking for Councilmembers to attend business visits next Thursday. Councilmember May: She thanked the individuals who are running for Mayor and Council and wished them luck. She agreed we need a noise ordinance and need to address the issue. The fairgrounds has addressed this and the City should as well. Whether it is an ordinance or something Tailgaters could propose to Council. She wanted the public to know Council will address their concerns. City Administrator McKnight: Staff will research examples for a noise ordinance and bring it to Council. Mayor Larson: Thanked Troop 116 for attending the meeting tonight. Ms.Kuyper spoke about the Yellow Ribbon program and their veteran dinners start September 10, 2012. Patriotic Day is November 1, 2012,with dinner and a fantastic program. Remember Dunn Bros.has free pie with a purchase on Thursday. He reminded everyone to shop local to increase business and support the ones we have. 14. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 7:42 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 9