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10.15.12 Council Packet
City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson,Mayor Jason Bartholomay Christy Fogarty Terry Donnelly Julie May AGENDA REGULAR CITY COUNCIL MEETING October 15, 2012 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during "Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (10/1/12 Regular) (10/8/12 Workshop) Approved b) Third Quarter 2012 New Construction Report and Population Estimate— Building Inspections Information Received c) Adopt Resolution—Approve City Insurance Contribution for Non- Bargaining Employees—Administration R39-12 d) Set Special Council Meeting -Administration November 9, 2012 e) Adopt Ordinance—Modifying Wine and 3.2 Beer License Requirements— Administration Ord 012-648 f) Adopt Ordinance—Amend City Administrator Code—Administration Ord 012-649 g) Approve Temporary On-Sale Liquor License Knights of Columbus - Administration Approved h) Authorize Commercial Listing Agreement for 431 Third Street Property- Administration Authorized i) Accept Resignation Parks and Recreation Commission-Administration Accepted j) Adopt Ordinance—Increasing Maximum Lot Coverage Requirement in R-2 Zoning District- Planning Ord 012-650 k) Adopt Ordinance—Permitting Twin Home Dwellings in the R-3 Zoning District-Planning Ord 012-651 1) Approve Apprize Technology Agreement—Human Resources Approved m) School and Conference—Finance Approved n) School and Conference-Finance Approved o) School and Conference- Fire Approved p) Approve Bills Approved q) Appointment Recommendation Liquor Store—Human Resources (Supplemental) Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS a) Adopt Resolution-Parkview Ponds Easements Vacation- Planning R40-12 b) Adopt Resolution-Delinquent Municipal Services Assessments—Finance R41-12 c) Adopt Ordinance-Approving 2013 Fee Schedule-Administration Ord 012-652 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) New 2012 Polling Locations-Administration Information Received b) Preliminary Discussion Bond Refunding- Finance Nov 5, 2012 Workshop c) 2013 —2017 Dakota County CIP - Engineering R42-12 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. Table of Contents Agenda 3 Approve Council Minutes (10/1/12 Regular)(10/8/12 Workshop) Regular Minutes 5 Workshop Minutes 8 Third Quarter 2012 New Construction Report and Population Estimate Third Quarter 2012 New Construction 12 Adopt Resolution -Approve City Insurance Contribution for Non- Bargaining Employees Memo 21 Set Special Council Meeting Memo 26 Adopt Ordinance -Amending Wine License Requirements Memo 27 Ordinance 28 Adopt Ordinance -Amending City Administrator Code Memo 29 Approve Temporary On-Sale Liquor License Knights of Columbus Memo 33 Application 34 Authorize Commercial Listing Agreement for 431 Third Street Property Memo 35 Listing Agreement 36 Approve Resignation Parks and Recreation Commission Memo 39 Resignation 40 Adopt Ordinance- Increasing Maximum Lot Coverage Requirement in R-2 Zoning District Memo 41 Ordinance 42 Summary Ordinance 46 Adopt Ordinance- Permitting Twin Home Dwellings in the R-3 Zoning District Memo 47 Ordinance 48 Summary Ordinance 52 Approve Apprize Technology Letter of Engagement 2012 Apprize Technology Agreement 53 Apprize Tech Open Enrollment Contract 2013 54 School and Conference - Finance CM 2012 Audits of Local Governments Conference 60 MnCPA's2012AuditsOfLocalGovernments 61 1 School and Conference - Finance CM 2012 UGA- Intermediate 63 UGAFlyer 64 UGAlntermediateAcctCourseDetails 68 School and Conference Fire Memo 70 Brochure 71 Approve Bills Bills 72 Parkview Ponds Easements Vacation Memo 96 Resolution 98 Exhibit A 99 Map 101 Adopt Resolution - Certification of Delinquent Municipal Services to 2013 Tax Rolls CM Certify Delinquent Utility Bills 20121015 108 Adopt Ordinance -Approving 2013 Fee Schedule Fee Schedule 111 New 2012 Polling Locations Memo 142 Preliminary Discussion - Refunding of 2005A, 2005B and 2006A Bonds CM 2012 Preliminary Discussion Bond Refunding - 2005A, 2005B and 2006A 144 2013-2017 Dakota County CIP Dakota County 2013-2017 CIP 101512 149 Dakota County 2013-2017 CIP 101512 151 2 7a. COUNCIL MINUTES REGULAR October 1, 2012 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGL4NCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Donnelly, Fogarty, May(arrived 7:04 p.m.) Members Absent: None Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Robin Hanson, Finance Director;Cynthia Muller, Executive Assistant Audience: Mary Scheide, Dan Rider 4. APPROVE AGENDA MOTION by Fogarty, second by Bartholomay to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Introduce New Finance Director-Administration City Administrator McKnight introduced the new Finance Director,Robin Hanson who started on September 20, 2012. b) Dakota County Farmington Library Update—Mary Scheide Ms.Mary Scheide, Manager of the Dakota County Farmington Library, gave an update on new programs and services. The Library has a new service offering electronic magazines by using your Library card. During Dew Days,the Library had 3,400 attending their programs. This summer they collaborated with the City's park and rec program to offer story time in the parks. There were 200 attendees for those programs. The Library's fall program guide is now available with programs through December. Ms. Scheide highlighted a few of the programs. They have also partnered with Community Ed with a class on making gingerbread houses for Dazzle Day. There is also a monthly book club held at the Library. c) Community Planning Month-Planning Mayor Larson proclaimed October as Community Planning Month. 6. CITIZEN COMMENTS Mr. Dan Rider, owner of Farmington Billiards, 933 8th Street,requested the City amend the wine license code to 60%of sales attributable to food to allow him to have a strong beer license. Many of the pool leagues will not play here without offering strong beer. The current City Code requires 70%attributable to food. Mr.Rider has added more food 5 Council Minutes(Regular) October 1,2012 Page 2 to his menu and his sales are between 60%- 70%. He noted Northfield has given a business there a license with a year to allow them to reach the required level. Mayor Larson felt this request was reasonable. Councilmember Fogarty agreed with changing the code to meet state statute. Councilmember May asked how the food sales are measured and how often is it checked. Staff noted the Department of Health checks on the food. Staff will bring a revised ordinance to the October 15, 2012, Council meeting. 7. CONSENT AGENDA MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as follows: a) Approved Council Minutes (9/17/12 Regular) b) Adopted RESOLUTION R38-12 Appointing 2012 General Election Judges- Administration c) Received Information Hydrant Flushing—Municipal Services d) Approved Request for Proposal Legal Services-Administration e) Approved Bills APIF,MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) August 2012 Financial Report-Administration The general fund revenues are at 52.6%of the budget through August, which is 67%of the year. Building permits are at 63.2%of the budget. General fund expenditures are at 61.27%of the budget,which means expenditures are below budget. Rambling River Center revenues are at 61.6%of the budget and expenditures are at 59.6%. The pool had expenditures of 92%and revenues of 97%. The EDA fund balance went from-$55,334 to-$36,243 and should be zero at the end of the year. The arena went from-$270,819 to -$286,505. The arena is now open. The downtown liquor store had a gross loss ofjust over$13,000 due to a large expenditure of$34,000 for payout of paid leave. The Pilot Knob store had a gross profit ofjust over$10,000. The cash fund balance for the liquor stores is$170,813. Councilmember Donnelly noted the payout from the liquor store was a one time event. Mayor Larson asked how the pool ended the season. Staff will bring this to the next meeting. Councilmember May asked if there is a total accrued number for paid leave balances. Staff will provide a summary of that information. Councilmember May noted additional work was done in the arena this summer and asked if those numbers were included in the budget. Staff will review this. Councilmember May stated especially when we are looking at expenditures far exceeding revenues, she wanted to make sure they are properly budgeted and we are accounting for staff time. 11. UNFINISHED BUSINESS 6 Council Minutes(Regular) October 1,2012 Page 3 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Donnelly: Welcomed the new finance director. A Council and School Board candidate forum was held last week. Residents can watch the replay on Channel 16. Councilmember Fogarty: Hydrant flushing started today for the next two weeks. A map is available on the website. Congratulations to the football team for a fantastic homecoming game. Councilmember Bartholomay: Welcomed the new fmance director. Earlier in the year we talked about keeping the arena fund open. He asked if we have until year end to close it. City Administrator McKnight stated with the new ice issue,we felt it would not be appropriate to do anything with that money until we see where this new issue goes. Staff would like to close it at the end of the year. Staff will check on the amount remaining. Councilmember May: Welcomed the new finance director. The candidate forum is replayed several times on TV and she encouraged residents to watch it. It is also available for viewing on the City's website. City Administrator McKnight: At the October 15, 2012, Council meeting,there will be a reminder of new polling locations. Four of the six polling locations have changed. Mayor Larson: Vermillion River Crossing senior housing will have an open house on October 9, 2012. He reminded residents to shop local and to watch for a new logo for the Shop Local campaign starting soon. 14. EXECUTIVE SESSION a) Labor Negotiations-AFSCME MOTION by Fogarty, second by Bartholomay to recess into Executive Session to discuss contracts for upcoming union negotiations at 7:38 p.m. APIF,MOTION CARRIED. 15. ADJOURN MOTION by Bartholomay, second by May to adjourn at 8:37 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 7 Council Workshop Minutes October 8,2012 Mayor Larson called the workshop to order at 6:30 p.m. Present: Larson, Bartholomay, Fogarty, Donnelly(arrived 6:39 p.m.), May(arrived 6:42 p.m.) Also Present: David McKnight, City Administrator;Robin Hanson, Finance Director;Brian Lindquist, Police Chief; Kevin Schorzman, City Engineer;Randy Distad, Parks and Recreation Director;Todd Reiten, Municipal Services Director Audience: Doug Bonar, Michelle Leonard, Laura Adelmann MOTION by Fogarty, second by Bartholomay to approve the agenda. APIF,MOTION CARRIED. Police Chief Lindquist spoke to Council regarding filling an administrative half time position in the Police Department. They current have 25 police officers and 3 full time administrative staff. They no longer have a CSO and at the first of the year, one administrative position will go to half time, which means they will have 2.5 administrative employees which is not enough to do the work. They have obligations to various agencies that are time sensitive and require a lot of computer work. Along with other duties, it is necessary to fill the halftime administrative position. This is included in the 2013 budget. Mayor Larson trusted the Police Chief will not over staff as Council is watching all departments. City Administrator McKnight stated the increase in the preliminary levy was 2.84%. That has been reduced by$74,000, so the proposed tax increase now is 1.97%. The majority of the reduction was moving a Fire Chiefs vehicle to 2014. In the past, staff in municipal services and engineering has been divided into as many as six budgets. Staff is doing more work in engineering and less in other funds this year. Employees have now been assigned to one home business unit. They have been moved out of the water, sewer, and storm water funds and placed into the general fund,which increases the general fund budget. To offset the increase we have taken the appropriate amount from those funds and transferred it into the general fund. This change is tax levy neutral. It is making our work easier and the budget more transparent. Sewer Operations—Revenues are expected to exceed expenditures so there will not be an increase to the fees. Water—Revenues are expected to exceed expenditures for 2013 and 2014. More chemicals were added to the water this year because of more usage, also the cost of chemicals have gone up. Storm Water—Revenues will not exceed expenditures without a fee increase. The current fee is$9/quarter and has been at this amount since 2008. There are two situations with this fund. We have an obligation to make sure the storm water ponds are functioning properly which requires periodic maintenance,which includes dredging out material from the ponds. The 8 Council Workshop Minutes October 8,2012 Page 2 second item is the concept of chemicals attributable to coal tar sealant. A discussion followed on using coal tar sealant and if an ordinance should be developed to prohibit its use. Councilmember May asked if staff was proposing a budget for testing and dredging. Staff explained in 2014 there is $450,000 in capital outlay which is$250,000 for pond dredging and $200,000 for a street sweeper. In 2013 there is an increase in professional services to cover the testing. The$1 fee increase is to cover the testing and the dredging. This provides for an extra $170,000 in the fund. Staff recommended dredging ponds every seven to ten years. Councilmember Bartholomay asked if grants are available. Staff stated we would have to pass an ordinance to ban coal tar sealants. Mayor Larson stated staff needs to check if we are running out of storage capacity in the storm water ponds. If they are full,they need to be dredged and we need to test the sediment. Councilmember May asked if the current fee covers the cost of professional services to keep revenues exceeding expenditures. City Engineer Schorzman stated the 2012 budget included a loss of$80,000 at the current fee level. At the beginning of 2012 the fund included$560,000. By the end of August it shows a loss of$11,000. Staff would like to plan the work and carry two years worth of balance. Councilmember May noted we could keep the fee where it is and cover the testing. Staff noted we would lose$156,000 in 2013 at the current fee. If you combine the anticipated income or loss after transfers in 2013 and 2014 even with the fee increase,we plan on losing$400,000 of the fund balance. Councilmember Fogarty stated we do not want this fund to lose money and we are working towards two year budgeting so we need some kind of a fee increase and the goal is to not dip into the fund balance to cover current costs;we want it to break even. For 2013 she suggested increasing it to make it break even, and get some testing done to see what has to be done. Councilmember May asked that the cash balance and fund balance be added to the budget worksheets. Any past due utility bills are owed to the storm water fund. The EDA loan came from the trunk storm water fund. Councilmember Bartholomay noted IT services jump all over. City Administrator McKnight explained in 2013 and 2014 we are trying to get more accurate estimates of IT costs. This is shifting back to the general fund from the other funds. Mayor Larson noted staff is asking about the increase for dredging. Councilmember Fogarty wanted the increase to make the fund break even. In 2013 we could do the survey and testing. Councilmember May was concerned with increasing the storm water fee by$3 when we have $500,000 in the fund. $1/month increase would add$170,000 to the fund. Councilmember Bartholomay asked about the life expectancy of the street sweeper. The current ones are 1999 and 2002, and they are on a 12-year replacement. They cost $200,000. Councilmember May noted we are asking for a levy increase and there are increases all over in fees. We have to be careful, as small increases add up. Councilmember Bartholomay cautioned if we raise a fee, it will not come back down. Mayor Larson stated we should do the surveys and 9 Council Workshop Minutes October 8,2012 Page 3 testing to determine the amount of dredging needed in 2014. City Engineer Schorzman stated if we have$1.50 increase that will cover what we discussed and leave enough for a street sweeper. Council agreed with$1.50/month increase. City Administrator McKnight asked what staff should do about grants. Councilmember Fogarty was not interested in developing an ordinance. Councilmember May felt an ordinance would reduce the amount of contaminants. Staff will not have the time to check what people are putting on their driveway. Mayor Larson noted with an ordinance we would be able to apply for grants. Staff can put this information in public education material. Solid Waste—Revenues are not expected to cover expenditures without a fee increase for 2013 and 2014. Recycling rates have gone up $.39/year. This will be$1.71 increase/quarter that we have not added to our fees. Currently the City has made$20,000 on recycling with the majority coming from cardboard. As a community we are required to have recycling. The City collects cardboard separately so we make money off of it. If it was collected by Dick's Sanitation and they did not make money on recycling,the City would not get that cardboard recycling revenue. Councilmember May wanted to know how much staff time is involved in collecting cardboard and how much would we save if Dick's Sanitation collected the cardboard. Some years we have made$50,000 on cardboard recycling, and some years we have not made anything. Regarding garbage rates,the 30 gallon will not increase, 60 gallon will increase by$2, and the 90 gallon will increase by$3. The increase would make$60,000 -$65,000 in revenue. Right now we are close to breaking even. The 2013 budget includes a new truck for$220,000. We would still lose$154,000 in 2013. Last year we put off purchasing a truck to build up the fund. The fund balance as of January 2012 was$346,000. Year-to-date we have-$11,000. The last revenue for the year is received the end of March. Council asked about the number of customers for each size of container; 1,146 have 30 gallon, 2,818 have 60 gallon, and 1,839 have 90 gallon. Councilmember May asked if we would go out for RFP for garbage service if a truck costs $220,000. Staff explained the benefits residents receive and the special services. If the City did not have the$220,000 revenue from solid waste,taxes would have to increase to cover that amount. Councilmember May noted if providing garbage service is such a great thing, why aren't other cities doing it. If we have to increase fees to cover costs,then some of the argument is lost. An RFP would give us an opportunity to see the difference. Staff noted residents are getting a lot for their money in special services. Residents would have to pay for those services, plus pay for garbage pickup. Councilmember May asked about personnel costs. In 2013, personnel costs amount to $437,000. Councilmember Donnelly stated residents will still have to pay if we outsource it. Councilmember May asked about the age of the garbage truck. Staff noted trucks are replaced every ten years. The current fund balance is $346,000. Councilmember May noted we have been adding to that fund balance and the purpose of that is to buy equipment, so why increase the fee. Staff stated right now with recycling we are not making money. With the increase we would make $65,000/year for equipment purchases. Council agreed with the increase. Streetlight Utility—There will be a positive balance. 10 Council Workshop Minutes October 8,2012 Page 4 EDA—The 2013 budget has$2,200 in revenue and$11,600 in expenditures which includes the $5,000 participation in the MCCD program. Council has been asking about the significant negative fund balance issue which we have had for many years. A number of projects have gotten us there including the industrial park, and the Library. There was a separation of TIF and HRA funds which brought the fund balance down significantly. The EDA decided to use one time money to get this fund to a positive number. By the end of 2012,there will be$800 in the fund. There is also a loan repayment to the trunk storm sewer fund of$33,500 that has to be made for six years. This was due to the Library project. Repayment started in the 2011 budget. The Library project was paid for out of a TIF fund,which should not have been done, so the City loaned money from the trunk storm sewer fund to repay the TIF fund, and now the EDA has to repay the trunk storm sewer fund. This project occurred when the grocery store moved to City Center and the Library moved to its current location in 1996. Councilmember Fogarty wanted to use fiscal disparity money in 2013 to wipe out the loan. City Administrator McKnight stated we did not use fiscal disparity dollars, we used tax dollars. Councilmember May asked if Council could see a summary of all funds and what is borrowed against what. Ice Arena—The arena is scheduled to make$3,900 in 2013. Staff is proposing a$5/hour increase in ice fees. Liquor Store—In 2012,revenues are$105,000. In 2013 revenues are expected to be $134,000. The credit card system at the downtown store needs to be replaced at a cost of$113,000. The liquor store has been transferring $20,000 to the pool. Now that the pool is in the general fund, Council suggested using that transfer to pay off the EDA loan. City Administrator Update—Work on the former senior center building will be completed on October 9,2012. An agreement to use realtor Janie Tutewohl to sell the building will be brought to the October 15,2012, Council meeting. MOTION by Fogarty, second by Bartholomay to adjourn at 8:45 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 11 Aliy��► City of Farmington 430 Third Street • Farmington,Minnesota .' 651.280.6800•Fax 651.280.6899 '.""O wwwci.farmington.mn.us TO: Mayor,Council Members,City Administrator FROM: Ken Lewis,Building Official SUBJECT: Third Quarter 2012 New Construction Report and Population Estimate DATE: October 15,2012 INTRODUCTION The following report summarizes the new construction permits issued during the third quarter of 2012, and the year- end population estimate. DISCUSSION Third Quarter Building Permit Information: During the third quarter of the 2012 building construction season (July 1'`through September 30th), the City issued 20 new single-family detached housing permits and 0 new multi- family permits,for a total of 20 new second quarter housing permits.Construction valuation for single-family homes totaled $4,029,500. Also 1 commercial building permit (Farmington Mini Storage) was issued with a construction valuation of$342,100. The average building valuation of the single-family homes during the third quarter of 2012 was$201,475,down from $211,818 during the second quarter of 2012.(Note that the valuation averages do not represent the average sale price or average market value of the homes in question,since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula). Year-End Population Estimate: At the beginning of 2003,City staff decided that each quarterly building permit report should also include an updated population estimate for the City of Farmington. After discussing several methods of calculating population,a decision was made to base our population estimates on Certificates of Occupancy rather than upon building permits. Building permit activity is not a "real time" reflection of actual population, given the"lag time" between the issuance of the permit and the actual occupancy of the dwelling unit(i.e.,the time required to construct,market and sell the home). Accordingly,staff started with the City population as of April 1,2000(as determined by the U.S.Census Bureau)and then determined the number of Certificates of Occupancy [C.O.s] issued by the City since that date. The number of C.O.s is multiplied by 2.95, which was (according to the 2010 Census) the average number of occupants per Farmington dwelling unit. The resulting calculations are as follows: 12 21,086 2010 Census population estimate + 472 = 160 certificates of occupancies issued from the period 4/1/10 to 12/31/11 X 2.95 21,558 Estimated population as of December 31,2011 + 27 =9 certificates of occupancies issued from the period 1/1/12 to 3/31/12 X 2.95 21,585 Estimated population as of March 31,2012 + 130 =44 certificates of occupancies issued from the period 4/1/12 to 6/30/12 X 2.95 21,715 Estimated population as of June 30,2012 + 44 =15 certificates of occupancies issued from the period 7/1/12 to 9/30/12 X 2.95 21,759 Estimated population as of September 30,2012 ACTION REQUIRED This item is informational in nature.No action is required Respectfully Submitted, 11104 cel41.411-4) Ken Lewis Building Official 13 0 0 0 0 0 0 0 !{R 0 UQ� 0 0 a O ib O 1 O a N m N N o A -� NA NA NA -+ rq rq pp g4gtif it 11�r7,if$ z N V+it NN m m N iil 22 2: V N A-•W W O W Oa v 1 m NN8 'N^'N W ��N W O CO C B z S0 o O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 A O O A O O O O o O O O O O O 0 0 0 0 0 3 C ii -i V N A N T O 0 0 0 O M g O 0 0 0 0 0 0 0 0 0 0 y a A W O W 4 8.1ga N m W W A t0U N 0 W W 1 C Z1 2 { QS m 0 O O O 0 0 0 0 0 O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 iii t33 L a i3 C 0 ro a NN W�p �(pp (� .�i w N p {� p� �q q �y�pp rn ti it 2R8 w 222 �AA-'+0 AStN�v gW++tf c)it it gtl rg; cm 1 .0 2 m % a -.O O N O+-4 O 0 0 0 0 0 O O O Cl O CA-4 N N O A-+O CO Cl CO A a CO O CO a A CO O =3 'IR ti O o. 1-it z o O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0-s 0 0 0 0 0 0 U ii ,.+ 0-.O 00000 00000 a s 000 00000 W o N O- -+0-•O O 0 0 0 0 0 "f 14 Monthly permits -� N Ui O U� 0 01 O O O 0 O O ET 7-n 4° 4: • \1\\\\\\\10 > \\\\\\\\\\\\\\\\\\\\� • '\\\\\\\\\\\\\\\\\\\\\ Ic) 3_ \\`X\\\\\\\\\\\\\\\\ K cQ = cn 0 lD a O ;;;;MiZrommunium. 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N N W W .A P O O O O O O O O O O ID - I I I I I I I I t 1l 4 CT \ • N • \ \ \ `♦\ \ \\ ■ a. \ • \ • • \♦ \ \ K i ; ■ ■ ` \♦ ♦ \ ♦ • ♦ • n • • •\ \ •• \ 3 c m' • C of -'S • t p) Q 'p = `\ \ CD c i \♦ N °fi, \■ \ ■ 3 \ f'; v • • \ \\ 0 a) ca •• \\ N o i \♦ \ \\ ai \ \ ■ • • • • (A • CD ♦♦ \ ♦ \ • \♦ ` • \ • 0. ♦ \ • 5 \ ■ 1 ♦ \ \ ♦ \ 0 • • ` • < \ \ 1 1 \ •\ • • \ • 0 • _ \ Cu - 0 I I I • II _00000 C) N -, O CO CO 18 Plans Reviewed .— N N co 0) A A cn O 01 O (J7 O Ul O Ui 0 al O i c- \\\\\\\\\∎INE® n) m ∎\\\\\\ (D cr ■ IIIII m > \\\\\\\\\\\\\\\\\\\\\\\\\\ v -, m \\\\\\\\\\\\\\\\\\\\\\\\\\MIMI MMI=1 w g 0 7 C ∎\\\\\\\\\\\\\\\\�\\\\\\\\\\\\\\\\\\\\\ 7 K 0 C "0 O M C \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\N C CD I C Cl) L. \ (D -52- K o Z \\\\\\\\\\\\\\\\\\\\` 0 !Ell cD 0 • • IN ta N N N N N O o o O O _ _ — 0 0 N) --+ 0 C0 co 19 Plans Reviewed _., --k N N Co CO A (31 O (Ti O 01 0 01 O o O o o O o O 0 O L j I I I I I I I 1 I -n 6 • ♦, • y ♦` \\ • \ N . ,` •• • \ ♦ \ ♦ ` • \ • • \ • • v 8 1 127 ♦ t •• < _ •• �• ca-- x CO 1♦ ` • * < CD rt 1 \ ♦ 1 ♦ A ` ♦ CD 1 1 -0 ` 1 1 \ 1 1 • •• , • • • • 1 • • , ♦ 1 ♦ • • ° •♦ , ♦ •• • • , • • • • i • • CJ • •i O I ' , I 1 1 O O O_ O O O O N -.> o (D Oo 20 7c ottRif, City of Farmington AA, g 430 Third Street � Farmington,Minnesota mnesota t�4 651280.6800•Fax 651280.6899 a Ppo0 www.ci.fariningtommn us TO: Mayor and City Council Members FROM: David J.McKnight,City Administrator SUBJECT: 2013 Non-Union City Benefits Contribution DATE: October 15,2012 INTRODUCTION Each year the City Council sets the contribution amount that non-union employees will receive from the city for the following year to help pay for their benefits. The attached resolution sets the amounts for 2013. DISCUSSION The City of Farmington provides benefit options to city employees to select from each year. The amount of contribution to non-union employees is set by resolution each year by the City Council. The amount that is contributed to each of our union employees is negotiated with our unions as a part of their contracts. Our two AFSCME contracts will expire at the end of 2012 and our current contracts with the LELS and FPSA groups expire at the end of 2013. Throughout the budget process the City Council has been clear that they would like to make a significant change to the benefits contribution for employees. The major concern of the City Council is the unspent dollars that employees have been able to use after the core benefit package is paid for. These dollars can be used to contribute to their HSA plan,put towards deferred compensation plan(retirement),take as taxable cash or a combination of the options. The City Council directed me to look at options that make our single HSA$2,500 deductible plan the base plan. The city's contribution to this plan would pay for the benefit package including the single health insurance premium,contribution towards half of the HSA deductible, single dental insurance and basic life insurance. All other single health insurance plans would pay proportionately more depending on which of our three other plans they select. Those employees who have any of our family health insurance plans already pay for part of their core benefits package out of their pocket due to the cost of family health insurance. This will not change next year and will actually increase. I originally proposed splitting the 8.5%health insurance increase evenly between the city contribution and the employee. When I looked at the numbers we were close enough with the three family contribution amounts we had in 2012 to adjust our family contribution to one amount. Those employees who elect employee plus children coverage will receive an adjustment of about$35 per month but will still pay more for 21 benefits out of their pocket than they do in 2012. The proposal to have one contribution rate for family is easier for the city to administer. As you recall,the city offers four different health insurance plans: Co-Pay/Co-Insurance Plan Health Savings Account(HSA)$2,500 Deductible Plan Health Retirement Account(HRA)$1,500/$3,000 Deductible Plan Health Retirement Account(HRA)$2,500/$5,000 Deductible Plan Once an employee selects a plan,they also have to pick the level of coverage they desire. The city offers four different levels of coverage: Single Family Employee plus Spouse Employee plus Children With four plans and four coverage levels, employees fall into one of 16 different health insurance options/boxes. Employees also have the option of waiving coverage and receiving a portion of the City contribution that they can put towards their deferred compensation(retirement),take as taxable cash or a combination of both. 2013 Contribution Amounts Taking the direction of the City Council,I am proposing the following contribution amounts for 2013 for non-union employees. 2012 City Contribution 2013 City Contribution Change Co Pay Single $633.27 $591.94 -$41.33 HSA$2,500 Single $704.34 $591.94 -$112.40 BRA$1,500 Single $704.34 $591.94 -$112.40 HRA$2,500 Single $704.34 $591.94 -$112.40 Co Pay Family $834.85 $870.33 $35.48 HSA$5,000 Family $834.85 $870.33 $35.48 BRA$3,000 Family $834.85 $870.33 $35.48 HRA$5,000 Family $834.85 $870.33 $35.48 _Co Pay Emp+Spouse $825.00 $870.33 $4533 HSA$5,000 Emp+Spouse $825.00 $870.33 $45.33 HRA$3,000 Emp+Spouse $825.00 $870.33 $4533 HRA$5,000 Emp+Spouse $825.00 $870.33 $45.33 Co Pay Emp+Kids $801.47 $870.33 $68.86 HSA$5,000 Emp 4-Kids $801.47 $870.33 $68.86 HRA$3,000 Emp+Kids $801.47 $870.33 $68.86 BRA$5,000 Emp+Kids $801.47 $870.33 $68.86 The above proposal meets the following City Council objectives: 22 1. There are no unspent dollars remaining for any employees selecting single health insurance in 2013 for the non-union group. The most generous plan pays for the core city benefits. (HSA single$2,500 deductible plan) 2. All employees will either pay more out of pocket costs or have no unspent dollars remaining after core benefits are provided. 3. Employees who select single insurance that is beyond the core HSA plan will now be required to pay for a portion of their benefits. I also need to point out that I am proposing that we go to one contribution amount for those selecting single health insurance and another for those selecting family health insurance. This makes the administrative part of benefits administration simpler. I have attached a chart that shows the cost of core benefits in each of the 16 different options that are available. As you will see we are making a significant change to the benefits program we offer. The chart will show you the cost to each of the 16 different plan options,including the cost to employees and the difference between 2012 and 2013. I would be happy to go over this chart with any of you before the meeting so you understand it. Additionally included in the chart are the dollars that the employees who elect to waive coverage receive in 2012 and will be available to them in 2013 under this proposal. This amount is reduced significantly as well. Our AFSCME employees will receive the city contribution that is included in their 2012 contract until we reach agreement on a new contract for 2013. The 2012 contribution rates are the same as those received by non-union employees in 2012 and are included in the table in this memo. Our LELS and FPSA employees will receive$873.24 per month based on their 2013 contract. This proposal will cover the non-union employees of the city including Cindy Muller,Georgia Larson,Brenda Wendlandt,Robin Hanson,Ken Lewis,Sanda Baar,Brian Lindquist, Sandy Pierce,Marilyn Walton,Kevin Schorzman,Steve Arndt,Todd Reiten,Randy Distad,David Trihus,Lena Larson,Rob Boerboom,Lisa Linnane,Jeremy Pire and David McKnight. BUDGET IMPACT The contributions amounts as proposed as a group are a reduction from 2012 to 2013 for the non- union group. ACTION REQUESTED If the City Council is comfortable with this plan a motion should be made to approve the attached resolution setting the 2013 non-union city benefits contribution. Respectfully submitted, David J.McKnight City Administrator 23 RESOLUTION NO. R39-12 A RESOLUTION SETTING THE 2013 NON-UNION CITY BENEFIT CONTRIBUTION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 15th day of October 2012 at 7:00 p.m. Members Present: Larson, Bartholomay, Donnelly, Fogarty, May Members Absent: None Member Fogarty introduced and Member Donnelly seconded the following: WHEREAS,the City of Farmington annually sets a contribution amount for benefits contribution for non-union employees; and WHEREAS,the City Council has a desire to make a significant change to the benefits contribution for employees. NOW THEREFORE BE IT RESOLVED by the Mayor and City Council of the City of Farmington that the following contributions are set for non-union employees for benefits contributions for 2013: Employees Electing Single Coverage $591.94 per month Employees Electing Family Coverage $870.33 per month This resolution was adopted by recorded vote of the Farmington City Council in open session on the 15th day of October 2012. Mayor Attested to on the /6/16 day of October 2012. Ci Administrator SEAL 14 I, ipi,ii III; � ii 1,41 , I Rg I l . 11 ;1 IP ivil 1 111 i . g ry gi 1 1 1 . '' 1i 1 .lL N Ulf '' l ' A go afl PJy { , Es + x x g F'd I'g i a 5 m !k `� 8 z ,:,J" i 1 4 rE ).4w 8 § ;syt $ g € � $ 14 $ JS f r F>�t�,∎ k.--.i i') f�t,c,'" T ,"Tc11fF.�`.+aL' �f{�;^{f��( '' s� :2}u.,4,(z� �y F'� �lki,l� 5 r,,,„ilk,,,.. .4 .( Fd all 1M `V'' '' '1 ',`\! r�i ti,)rk.,.K0,••',fV.', ,.2:,+f S V.7y<,.' yrr. 3'N'Y' o.m+r '"4,1:'sed e iti,_ sF �„ ',,,,,• . 1 i' o 1U, n 4.1( o lig) 4.4 Al to, VI o n Id o x.1.111 �tjl I l g i m . n `t `„,.5 fly, Kt'ifn ni •Sri Sgal , IH iH gr ° 4 Iii g N Wig z E , ic„ fin A ir,A:G%r V 1 1111 1 111 1 10 //Ill tAl �n YAk.; sq' FO 61 wm_s 9• o;e rJ Y 4 Y gM s x x f3 ss 77 5 r 5 3 hi Ilg ki tl}�q iLl. 113 10 V 111 / 1 ki Vol f` 0tH tr ( gliEs IA ` g �1 . ,, > o,,,„4,, ,,, F ,(,,, C ¢iY r u g, ,5 ��.6 „ , . Lr , �,, :S s�. `p� , r ,, ,, ; s, r..( r @ xs t( ..,? . a>, t,,,,,N r w■,--,,,,,A.,‘:2:,,,,,,,,,, C + , lrA4, ,:,-- � f#Js a,- 7.4,".? ',s1),,,, i.k§� �'5 >.,d.,6, ,. c , . .� f a,_, 1 1 i,i,,, 1 i im Q R�, f, n S l Ri 4,14 r ot ....,:A x; iy s 151 I . 1 1 1r HH a 114 1 rl. ., qr to Cil INA ggN r gmwm gg [II - 113 02, 13 52a 1 ffig 4- 1 - 2 1 1 lige Nan 113g Com mil d$�(( ye {k�� µWS yam• e , y�g" ! ! 2ffl �$}. X011. i. O 7 �7• S7 /%SEAR%-- City of Farmington ,y 430 Third Street ',: l�Armington,Minncsota ��,"� ° 651.280.fiROO•Fax 651:280.6899 A. www.c IarmingL n.mn.u'i TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: Set Special City Council Meeting to Canvass Results of 2012 General Election DATE: October 15, 2012 INTRODUCTION/DISCUSSION Per Minn. Stat. 204C.33, subd.1 and 205.185, subd.3, General Election results must be accepted by the Canvassing Board between the third and tenth day following the election. ACTION REQUESTED Set a Special City Council Meeting for November 9, 2012, at 8:30 a.m.to accept the results of the November 6, 2012 General Election. Respectfully submitted, Cynthia Muller Executive Assistant 26 /�:° kailk City of Farmington ;ta, ,, ll 430 Third Street !p' :: l armington,Minnesota 651.2R0.6S00.Fax 651.280,6899 Sim A° wwwci.tarmingtlnl.mium TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: Adopt Ordinance Modifying Requirements for On-Sale Wine and 3.2.Beer Licenses DATE: October 15,2012 INTRODUCTION Council received a request from a local business to modify the code requirements for On-Sale Wine and 3.2 Beer licenses. DISCUSSION The current City Code for an On-Sale Wine and 3.2 Beer license allows a business to sell intoxicating malt liquor if their sales are 70%attributable to the sale of food. State statute sets the food sales requirement at 60%. A local business has requested the City amend the current ordinance to match state statute. BUDGET IMPACT This amendment will not affect the budget. ACTION REQUESTED Adopt the attached ordinance amending the City Code so holders of an On-Sale Wine and 3.2 Beer license will be allowed to sell intoxicating malt liquor if 60%of their sales are attributable to food. Respectfully submitted, Cynthia Muller Executive Assistant 27 ORDINANCE NO. Ord 012-648 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA AN ORDINANCE AMENDING TITLE 3, CHAPTER 12 OF THE FARMINGTON CITY CODE RELATING TO LIQUOR SALES, MODIFYING REQUIREMENTS THAT AUTHORIZE ON-SALE WINE LICENSEES TO SELL INTOXICATING MALT LIQUORS WITHOUT ADDITIONAL LICENSE THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Title 3, Chapter 12, Section 4 (E) of the Farmington City Code is hereby amended by deleting the strikethrough language and adding the underlined language as follows: (E) "Wine License": Wine licenses shall be granted only to restaurants for the sale of wine not exceeding fourteen percent (14%) alcohol by volume, for consumption on the premises only, in conjunction with the sale of food. A holder of an on-sale wine license who is also licensed to sell 3.2 percent malt liquors at on- sale pursuant to MSA section 340A.411, and whose gross receipts are at least seventy sixty percent(74 60%) attributable to the sale of food, is authorized to sell intoxicating malt liquors at on-sale without an additional license. SECTION 2. This ordinance shall be effective immediately upon its passage. ADOPTED this 15t day of October, 2012, by the City Council of the City of Farmington, Minnesota. CITY OF FARMINGTON BY: Todd Larson,Mayor A'F1'EST: BY: (.6;(0)-A-: e �e avid McKni City Administrator (SEAL) Approved as to form the O day of October 2012. BY: `oel J. -,Ci 'rttorney Published in the Farmington Independent the 015-44 day of October 2012. 164385v01 1 J11:05/15/2012 7-r Via City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800•Fax 651.280.6899 '"° � www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: David J.McKnight,City Administrator SUBJECT: City Administrator Ordinance Amendment DATE: October 15,2012 INTRODUCTION The powers,duties and limitations of the City Administrator are set by the Farmington City Code. A proposed change to this ordinance is included with this memo to clarify issues that need to be brought to the City Council for formal action. DISCUSSION The City Administrator is appointed as the personnel officer in chapter seven of our city code. The city administrator is responsible for the implementation of the city personnel policy with the exception of final hiring and firing decisions which require formal City Council action. The proposed changes to the city code clarify a number of other issues that require formal City Council action including promotions,job title changes and changes to employee compensation adjustments, other than cost of living adjustments and step increases,that are inconsistent with adopted city policies. BUDGET IMPACT None. ACTION REQUESTED If the City Council is comfortable with the proposed changes to the City Administrator powers, duties and limitations section of our city code,a motion should be made to approve the proposed changes. Respectfully submitted, David J.McKnight City Administrator 29 ORDINANCE NO.012-649 CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA AN ORDINANCE AMENDING TITLE 1, CHAPTER 7 OF THE FARMINGTON CITY CODE REGARDING THE POWERS, DUTIES AND LIMITATIONS OF THE CITY ADMINISTRATOR THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Title 1, Chapter 7, Section 3 (E) of the Farmington City Code is hereby amended by adding the following underlined language: (E)The City Administrator shall be Personnel Officer for the City and shall be responsible for the implementation of City personnel policy with the exception of final hiring and dismissal, promotions, changes to job titles, and changes to employee compensation adjustments, other than cost of living adjustments and step increases.,of City employees as specified below. 1. The head of the department or division shall report to the City Administrator and shall be held accountable for his or her department's or division's performance. Deficiencies in individual staff and department or division performance shall be addressed by the City Administrator in an appropriate manner within the City Administrator's powers, without external interference. 2. The City Council's policies shall be implemented by appropriate staff under the direction of the City Administrator in a fair, impartial and consistent manner within the City Administrator's powers. 3. The City Administrator shall make final recommendations to the City Council regarding hiring and dismissal of City employees. Promotions and changes to job titles shall be submitted to the Council for approval. 4. The City Administrator may determine solutions to conflicts or problems based on the City's needs, individual capabilities and available resources regarding internal administration of City affairs, including,but not limited to, staff assignments, grievances,job responsibilities and responsibility for completing projects in a productive, efficient and cost-effective manner. 5. The City Administrator shall submit all band changes,pay equity changes, and other changes in employee compensation, except cost of living adjustments and step increases that are consistent with adopted city policies,to the Council for approval. 164385v01 1 JJJ:05/15/2012 SECTION 2. This ordinance shall be effective immediately upon its passage. ADOPTED this 15th day of October, 2012, by the City Council of the City of Farmington, Minnesota. CITY OF FARMINGTON BY•�__—� Todd Larson,Mayor ATTEST: BY: ;- avid McKni , Cit dministrator (SEAL) erfA Approved as to form the I ' '-day of ©C-441-Y 2012. -WAIF- �s��� /oel J. l�Ci ittorney Published in the Farmington Independent the 25th day of October 2012. 164385v01 2 JJJ:05/15/2012 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 012-649 AN ORDINANCE AMENDING TITLE 1, CHAPTER 7 OF THE FARMINGTON CITY CODE REGARDING THE POWERS,DUTIES AND LIMITATIONS OF THE CITY ADMINISTRATOR On October 15, 2012, Ordinance No. 012-649 was adopted by the City Council of the City of Farmington, Minnesota. Due to the lengthy nature of the Ordinance,the following summary of the ordinance has been prepared for publication and approved by the City Council as authorized by state law. The adopted ordinance limits the City Administrator's authority regarding certain adjustments or changes relative to employee compensation. It requires that promotions, changes to job titles, band changes,pay equity changes, and other adjustments to employee compensation other than cost of living and step increases, be submitted for review and approval by the City Council. The ordinance is effective immediately. A copy of the Ordinance is available for public review at city hall during regular office hours at the office of the City Clerk and is also available on the city web site. APPROVED FOR PUBLICATION this 15th day of October, 2012, by the City Council of the City of Farmington, Minnesota. CITY OF FARMINGTON BY: Todd Larson, Mayor ATTEST: • BY: � � P avid McKni t, C Administrator Approved as to form the/e5 Jay of 47c44 2012. BY: oel J. :'17Ci •ttorney Published in the Farmington Independent the 25th day of October 2012. 164385v01 3 JJJ:05/15/2012 ?of �► City of Farmington ; � � 430 Third Street t b '�!"`- Farmington Minncsota 46 651.2R0_6R00••Fax 651.280.6899 �� moo wwwci.iarmingummn.ui TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: Temporary On-Sale Liquor License—Knights of Columbus DATE: October 15,2012 INTRODUCTION The Knights of Columbus are requesting a Temporary On-Sale Liquor License for their fundraising event. DISCUSSION The Knights of Columbus are requesting a Temporary On-Sale Liquor License for their fundraising event to be held November 17, 2012,at 22120 Denmark Avenue. Per State Statute, a Temporary On-Sale Liquor License must first be approved by the City and then forwarded to the State for approval. BUDGET IMPACT The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Therefore,the City has not established a fee for a Temporary On-Sale Liquor License. ACTION REQUESTED Approve the attached application for a Temporary On-Sale Liquor License for the Knights of Columbus for their fundraising event to be held on November 17, 2012. Respectfully submitted, Cynthia Muller Executive Assistant 33 r �► 1 Minnesota Department of Public Safety �•�• ALCOHOL AND GAMBLING ENFORCEMENT DIVISION „�w,f`, M111".A.,.` 444 Cedar Street Suite 222,St.Paul MN 55101-5133 ? }' •' 0!,°‘ (651)201-7507 Fax(651)297-5259 TTY(651)282-6555 W W W.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER of art..,. 6e9w s"4/ STREET ADDRESS CITY STATES+ ZIP CODE rh /t i a-C /� �l/l.�i Cti i' !-G rm` I ION t6 Srd a q NAME OF PERSON MAKING APPLICATION BUSINESS ONE HOME PHONE 14 /:V.Cfr.:C.is ( ) , (SSA 75-.? ~l1 117 DATE LIQUOR WILL BE SOLD r s A/ (� OF O /V O 17_ id— CLUB CHARITABLE RELIGIOUS OTHER NONPROFIT ORGANIZATION OFFICER'S NAME ADDRESS J 1 1 Vt/CC.0 riio� 'i Gt//C fr%e S S Fit-1444'v fv°vt, ORGANIZATION OFFICER'S NAME ADDRESS // ORGANIZATION OFFICER'S NAME ADDRESS Location license will be used. If an outdoor area,describe �:�� Ii _ _A. a gad G�<.-a� Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service. No Will the applicant cagy liquor liability insurance? If so,please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING ENFORCEMENT CITY/COSY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS-09079(12109) 34 7% AimviA, City of Farmington 430 Third Street `.,,^,'� Farmington,Minnesota '.f10 651.280.6800•Fax 651.280.6899 141' ptro e www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: David J.McKnight,City Administrator SUBJECT: Commercial Listing Agreement for 431 Third Street Property DATE: October 15,2012 INTRODUCTION The City Council directed staff to abate the building located at 431 Third Street and make repairs to the roof and place the property for sale. The abatement and roof work has been completed and staff is ready to list the property for sale. DISCUSSION I have talked with Janie Tutewohl of Keller Williams Realty and she is interested in serving as our realtor for this building. Ms.Tutewohl has agreed to a 5.4%commission which is the office minimum for Keller Williams. Previous agreements we have had with realtors in the past few years have had commission amounts between 6-10%. BUDGET IMPACT Realtor costs will be taken from the sale price of the building. ACTION REQUESTED If the City Council is comfortable with the use of Ms.Tutewohl as our realtor,a motion should be made to authorize the City Administrator to sign the commercial listing agreement and any other documents to place the building up for sale. Respectfully submitted, David J.McKnight City Administrator 35 COMMERCIAL EXCLUSIVE s7� LISTING AGREEMENT SALE �p , This form approved by the Minnesota Association of REALTORS° �+ ��yy�� a and the Minnesota Commeroial Association of REALTORS which PRE P8 R tt E I> P E'A L•T • disclaims any liability arising aui of use or misuse of title form. •2008 Minnesota Association of REALTORS°,Edina,MN 1. Date /,�,�,�,2, Page 1 3. IN CONSIDERATION OF the Agreement of f 'i'v'7(I r • re,/ 1/4C' 4. (hereinafter referred to as°BROKER")to undertake to sell the property hereinafter described, H 5. Path t'iot (hereinafter referred to °SELLER")grants to BRO ER the exokislve 6. right to sell or contract to sell the property at .?/ 7. A d/l. f 114 V 8. and legally described es 9. 10. (hereinafter referred to as the °PROPERTY") for the period from the date hereof through and including 11. 20 tot- , ..,� ,,f/orthesumof..a ,,r� 12. upon the following terms. C r/�' coal 13. 14. or at any other price,terms or exchange to which SELLER may consent. 15. SELLER understands that BROKER may list other properties during the term of this Agreement which may compete 18. with SELLER'S PROPERTY for potential buyers. 17. SELLER'S OBLIGATIONS 18. It Is agreed that SELLER shall promptly furnish BROKER with complete Information concerning any person who 19. during the period of this Agreement makes Inquiry to SELLER regarding the sale,exchange or lease of the PROPERTY 20. If the PROPERTY Is sold,SELLER hereby agrees to furnish to buyer an Abstract of Title,a Registered Property Abstaot 21. or a Title Insurance Commitment,certified to date,to Include proper searches covering bankruptcies and state and 22. federal Judgments and liens,and to execute or cause to be executed a deed conveying title to the PROPERTY to the 23. buyer and any further documents as may be required to consummate the sale In accordance with the terms above 24. designated or with the terms to which SELLER may hereafter consent. 25. SELLER further agrees to promptly notify BROKER of any notices pertaining to the PROPERTYwhloh are hereafter 26. received during the term of this Agreement. 27. it Is further agreed that SELLER shall permit BROKER to erect a"For Sale°sign on the PROPERTY and to remove 28. all other"For Sale"signs from the PROPERTY during the period of this Agreement.It Is further agreed that SELLER 29. shall permit BROKER to erect a"Sold"sign on the PROPERTY for a period of thirty(30)days following the sale or 30. exchange of the PROPERTY by BROKER. SELLER shall permit BROKER to place information on the Minnesota 31. Commercial Property Exchange(MOPE)and the Internet concerning the PROPERTY. Broker may notify the MOPE 32. and member REALTORS'of the price and terms of the sale. 33. NOTICE:THE COMPENSATION RATE FORTHE SALE,LEASE,RENTAL OR MANAGEMENT OF REAL PROPERTY 34. SHALL BE DETERMINED BETWEEN EACH INDIVIDUAL BROKER AND ITS CLIENT 36. COMPENSATION 38. It is further agreed that SELLER shall pay BROKER a brokerage fee of percent(%)of the price for which 37. the PROPERTY is sold or exchanged;or$ .TJ ,whichever is greater,upon occurrence of any of 38. the following conditions: 39. 1. The sale,contract for sate,exchange or conveyance of the PROPERTY during the period of this Agreement by 40. BROKER or any other person,Including,but not limited to,SELLER,or any other agent or broker not a party to this 41. Agreement,In accordance with the price,terms or exchange as set forth herein or as otherwise consented to by 42. SELLER. MNC:ELAS-t(2/08) WEBForntoT'"Nov12008 tE 36 COMMERCIAL EXCLUSIVE LISTING AGREEMENT SALE 43. Address. ( 74(Pot, £�m 44. Page 2 45. 2. if a buyer is procured,whether by BROKER,SELLER or anyone else,who is ready,wilting and able to purchase 48. the PROPERTY at the price and terms set forth above and SELLER refuses to sell. 47 3. if SELLER agrees to sell the PROPERTY before this contract expires,and SELLER refuses to close the sate. 48. 4. if SELLER removes PROPERTY from the market before expiration of this Listing Agreement. 49. 5. If SELLER grants an option to purchase the PROPERTY,SELLER shall compensate BROKER,as provided herein, 60. based on the price paid for the option and for any extensions thereof.'f'his compensation shall be paid upon receipt 51, by SELLER o any such payments.In the event such option is exercised,whether during the term of this Agreement, 52. or within. fr months thereafter,SELLER shall also compensate BROKER on the gross sales price of the 53. PROPERTY in accordance with the provisions herein. 64. Notwithstanding the foregoing,to the extent that all or part of the price paid for the option or any extension thereof 65. Is applied to the sales price of the PROPERTY,then any compensation previously paid by owner to BROKER on 58, account of such option payments shall be credited against the compensation payable to BROKER on account of 57. the exercise of the option. 58, 6. During the term of this Listing Agreement or within 12 D days(not to exceed 180 days,except for the purchase 59. or sale of a business In which case it cannot exceed two(2)years)after the expiration of this Listing Agreement: 60. (I)the PROPERTY is acquired by a public authority;(Ii)an agreement to acquire the PROPERTY is reached with a 61. public authority;or(ill) a public authority institutes eminent domain/condemnation proceedings to acquire the 62. PROPERTY. 63. 7. SELLER contributes or conveys the PROPERTY or any interest therein to a partnership,Joint venture or other 64. business entity during the term of this Agreement in lieu of a sale of the PROPERTY during the term of this 65. Agreement. 68. 8. SELLER Is a partnership or other business entity,and an Interest In the partnership or other business entity is 67. transferred,whether by merger,outright purchase or otherwise In lieu of sale of the PROPERTY during the term 68. of this Agreement. 69. 9. if within I gr days(not to exceed 180 days,except for the purchase or sale of a business in which case 70. It cannot exceed two(2)years)Martha end of this Agreement,SELLER sells or agrees to sell the PROPERTY to 71. anyone who has made an affirmative showing of interest in the PROPERTY by responding to an advertisement 72. or by contacting the BROKER or salesperson involved or has been physically shown the PROPERTY by the 73. BROKER or salesperson.It Is understood that BROKER shall not seek to enforce collection of a compensation 74. under this subparagraph nine(9)unless the name of the prospect is on a written list given to SELLER within 72 76, hours after expiration of this Listing Agreement 76. SELLER further agrees that In the event a lease of the PROPERTY Is entered into(a)during the term of this Listing 77. Agreement,or(b) during the period set forth In subparagraph nine{9)above with a person or entity as described 0 78. therein,then SELLER shall pay BROKER a teasing commission of I ie ,which shall 78. be due and payable upon execution of the lease or as otherwise agreed in wrifing. 80. As security for BROKER'S compensation,SELLER hereby grants to BROKER a security interest in the proceeds from 81. the sale or lease of the PROPERTY described herein and any title company or other closer who conducts the closing 82. on the sale or lease of the PROPERTY described herein is directed to disburse the BROKER'S compensation provided 83. hereunder to the BROKER at the time of closing. 84. SELLER'S REPRESENTATIONS 85. SELLER has full legal right to sell or lease the Property. 86. SELLER certifies that as of the date of execution of this Agreement,SELLER has not received any notice of building, 87. health or fire code violations,nor notice of hazardous waste on the PROPERTY,nor notice of condemnation pertaining 86. to the PROPERTY,except as herein noted(if none,state"none"): 89. 90. Mlidc:ELAS•2(2/08) wEeFomniu,Nov/2008 37 COMMERCIAL EXCLUSIVE LISTING AGiREEMENT SALE 91. Address 113/ 71 92. Page 3 93. CERTIFICATION INDIVIDUAL TRANSFEROR 94. Section 1445 of the internal Revenue Code provides that a transferee(buyer)of a U.S.real property interest must • 95, be notified in writing,and must withhold tax If the transferor(SELLER) is a foreign person and the sale 98. price exceeds $300,000.In the event transferor(SELLER)Is a foreign person and the safe price exceeds 97. $300,000,requirements of the 1990 Foreign Investment in Real PropertyTax Act(FIRPTA)will be fulfilled, 98. SELLER states and acknowledges the following: 99. I am a citizen of the United States or,if a corporation,partnership or other business entity,duly Incorporated in the 100. United States,or,if a partnership or business entity,formed and governed by the laws of the United States: 101. Yes ❑No 102. if No'please state country of citizenship,incorporation or the like: 103. Under the penalties of perjury,I declare that I have examined this certification and,to the best of my knowledge and 104. belief,it Is true,correot and complete. 105. FORFEITURE OF EARNEST MONEY 106. If a buyer of the PROPERTY defaults and as a result forfeits the earnest money,SELLER shall receive I " 107. percent(%)and BROKER shall receive 6- percent(%)of the earnest money. 108. COOPERATING BROKERS 109. SELLER hereby permits BROKER to share part of BROKER'S compensation with other real estate brokers,including 110. brokers only representing the buyer. 111. • CLOSING SERVICES 112. After a purchase agreement for the PROPERTY Is signed,arrangements must be made to close the transaction. 113. SELLER understands the SELLER may arrange for a qualified closing agent or attorney to conduct the closing,or 114. SELLER may ask BROKER to arrange for the closing.SELLER understands that SELLER may be required to pay 115. certain closing costs which may effectively reduce the proceeds from the sale.SELLER has Indicated his/her/its 116. choice for closing services(initial one). 117. SELLER wishes to have BROKER arrange for closing services. (Setter) (better) 118. SELLER shall arrange for closing services. Getter) (Setter) 119. MISCELLANEOUS 120. 1. This Agreement is binding upon the heirs,successors and assigns of the parties. 121. 2. All of the representations and covenants of this Agreement shall survive and be enforceable after termination of 122. this Agreement. 123. 3. In the event of any litigation instituted by SELLER or BROKER to enforce the provisions of this Agreement,the 124. prevailing party shall recover reasonable attorneys'fees,costs and expenses from the other party. 125. 4, This Agreement constitutes the complete agreement between the parties and supersedes any prior oral or written 126. agreements between the parties relative to the provisions herein. No amendment,modification or extension of 127. this Agreement shall be valid or binding unless made in writing and signed by both BELLER and BROKER. 128. 5. This contract shall be governed by the laws of the State of Minnesota. 129. WW1 tietAt.t thuieI (SELLER) (BROKER} 130. By: Z.4. 41...vw (Date) i -- nt, 131. pate) MNC:f=LA8-3(2/08) WEBForms'Nov/2008 • 38 7 ' j F City of Farmington 430 Third Street t, Farmington,Minnesota 651.280.61300•Fax 651.280.6899 www.ci.tarmmgtnm miw TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: Accept Resignation Parks and Recreation Commission DATE: October 15, 2012 DISCUSSION Ms. Julie Sutherland has submitted her resignation from her position on the Parks and Recreation Commission. Her term on the Board runs through January 31, 2013. A copy of Ms. Sutherland's resignation is attached. This seat will be advertised with the annual vacancies. ACTION REQUESTED Accept the resignation of Julie Sutherland from the Parks and Recreation Commission effective October 9,2012. Respectfully submitted, Cynthia Muller Executive Assistant 39 • • • From:Julie Sutherland jmallto:julie.sutheriand23 @gmall.com] Sent:Tuesday,October 09, 2012 9:09 AM To: Randy bistad Subject: Re: PRAC meeting packet Randy, I apologize to email this to you but I wanted to let you know that I am going to have to resign in my position on the Park and Rec board. I know I barely started but I also ran for the Association board where I live and I got on there as well and I am finding it tough to work with my son's hockey schedule and the meetings. I am going to have to choose my son right now. Thank you for understanding I! Sincerely, Julie Sutherland • • • • • • . 40 J �41m)/4,_, City of Farmington 430 Third Street tit 1. Farmington,Minnesota 651.280.6800•Fax 651.280.6899 www.ci.farmingtm ml ur TO: Mayor,Council Members, City Administrator FROM: Tony Wippler,Assistant City Planner SUBJECT: Adopt Ordinance—Increasing Maximum Lot Coverage Requirement in R-2 Zoning District DATE: October 15,2012 INTRODUCTION Attached is a proposed ordinance amending Section 10-5-7 of the City Code to increase the maximum lot coverage requirement within the R-2 Zoning District from 30%to 35%. DISCUSSION City staff is proposing a 5%increase to the maximum lot coverage requirement in the R-2 Zoning District to 35%. This amendment is being proposed to more closely align the R-2 district with the R-D and R-T districts which are more dense districts surrounding the downtown allowing for minimum lot sizes of 6,000 square feet for single-family homes with a max lot coverage of 35%. The R-2 District, similar to the R-D and R-T Districts,allows for 6,000 square-foot lots,but its maximum lot coverage requirement is 30%. Staff believes that 30%lot coverage is reasonable in the R-1 Zoning District where minimum lot sizes are 10,000 square feet. However, it seems logical to increase the lot coverage requirement from 30%to 35% in the R-2 where lots are substantially smaller(min. 6,000 square feet)to allow more flexibility for these smaller lots,similar to the R-T and R-D zones. It should be noted that the Planning Commission voted 5-0 to approve the ordinance amendment at its meeting on October 9,2012. ACTION REQUESTED Approve the attached ordinance amending Section 10-5-7 of the City Code increasing the maximum lot coverage requirement within the R-2 Zoning District to 35%. Respectfully submitted, Tony Wippler,Assistant City Planner 41 CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. 012-650 AN ORDINANCE AMENDING SECTION 10-5-7 OF THE CITY CODE TO INCREASE THE MAXIMUM LOT COVERAGE REQUIREMENT TO 35%IN THE R-2 ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 10-5-7 of the Farmington City Code, is hereby amended by adding the underlined language below and deleting the striletlir-eugh language as follows: 10-5-7: R-2 LOW/MEDIUM DENSITY RESIDENTIAL DISTRICT: (A)Purpose: The R-2 low/medium density residential district is intended as an area which incorporates older existing development as well as undeveloped land suitable for single-and two-family development that is served with full public utilities. (B)Bulk And Density Standards: 1. Standards: Lot area: Single-family ' ; 6,000 square feet r— Twin home 11,000 square feet Two-family � 11,000 square feet ti Other 11,000 square feet Lot width: Single-family 60 feet Twin home 37.5 feet ITwo-family 75 feet r— Front yard setback 20 feet Side yard setback: Single-family ; 6 feet Twin home 1— 6 feet and 0 feet I Two-family 6 feet Rear yard setback: Single-family 16 feet Twin home 6 feet Two-family 6 feet Townhouse 10 feet r_— [_—__ Height(maximum) 135 feet Maximum lot coverage of all structures 30 35 percent Net dwelling units per acre(minimum-maximum): Single-family 13.5 -6.0 ! Twin home 3.5 -6.0 Two-family : 3.5 -6.0 All standards are minimum requirements unless noted.(Ord. 009-610, 10-19-2009) 2.Accessory Structure Standards: Accessory structures must be located behind principal structure in the side or rear yard according to the following requirements: r- Maximum size: Detached garages: Lots up to 0.5 acre Lesser of 1,000 square feet or square feet of principal structure Lots 0.5 to 1 acre Lesser of 1,250 square feet or square feet of principal structure Lots 1.0 acre+ Lesser of 1,500 square feet or square feet of principal structure Storage shed 240 square feet Apartment i 1,800 square feet Building permit Any accessory structure over 120 square feet requires a building permit Building material i The detached garage shall be constructed of similar ( materials as the principal structure Maximum number i 1 of each type of structure provided it is not over approved lot coverage Side yard setback r 6 feet Rear yard setback: �— r-- With alley 10 feet r Without alley 3 feet Height(maximum)storage 12 feet shed Height(maximum) 20 feet detached garage All standards are minimum requirements unless noted.(Ord. 009-607, 8-3-2009) 3.Minor Arterial Setbacks: The minimum front yard setback for all land adjacent to minor arterial streets shall be fifty feet(50')from the planned right of way line. (C)Uses: 1. Permitted: Daycare facilities, in home. Dwellings, single-family. Dwellings,twin home. Dwellings,two-family. Group daycare,twelve(12)or less persons. Group home,six(6)or less persons. Public parks and playgrounds. (Ord. 002-469,2-19-2002) 2. Conditional: Accessory apartment. Bed and breakfast. Cemeteries. Churches. Clinics. Funeral homes. Group homes,commercial. Hospitals. Nursing homes. Public and parochial schools. Public buildings. Public utility buildings. (Ord. 002-469,2-19-2002; amd.Ord.002-483, 12-2-2002) 3.Accessory: Accessory structures. Home occupations. Solar energy systems. (Ord. 002-469,2-19-2002) SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this 15`"day of October,2012,by the City Council of the City of Farmington. CITY OF FARMINGTON By: Todd Larson, Mayor ATTEST: By:641.4. David Mc ght,CitTAdministrator SEAL /� Approved as to form the �� day of aC��'�� c^ , 2012 By: '. -- P City Atto e Summary published in the Farmington Independent the day of ,2012. CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 012-650 AN ORDINANCE AMENDING SECTION 10-5-7 OF THE CITY CODE TO INCREASE THE MAXIMUM LOT COVERAGE REQUIREMENT TO 35% IN THE R-2 ZONING DISTRICT NOTICE IS HEREBY GIVEN that, on October 15, 2012, Ordinance No. 012- 650 was adopted by the City Council of the City of Farmington, Minnesota. NOTICE IS FURTHER GIVEN that because of the lengthy nature of Ordinance No. 012-650,the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the amendment allows 35%maximum lot coverage in the R-2 (Low-Medium Residential) Zoning District. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. The ordinance is also available on the City's Internet home page. APPROVED for publication by the City Council of the City of Farmington this 15th day of October, 2012. CITY OF FARMINGTON By 4te — Todd Larson, Mayor By: David McKnig , C. Administrator Approved as to form this/6 ty of OG,f c/ , 2012. By: oel Jamnik, City orney Published in the Farmington Independent the '5"6day of Uwe-� e) , 2012. 2k 4 :J, City of Farmington � 11 430 Third Street ! ',„/ !` � Farmington,Minnesota 651.280.6400.Fax 651.280.6899 w.o ci.tarrn ingu m.mn.ur TO: Mayor,Council Members, City Administrator FROM: Tony Wippler,Assistant City Planner SUBJECT: Adopt Ordinance—Permitting Twin Home Dwellings in R-3 Zoning District DATE: October 15,2012 INTRODUCTION Attached is a proposed amendment to Section 10-5-8 of the City Code to allow Twin Home Dwellings as a permitted use in the R-3 Zoning District. DISCUSSION The existing R-3 code was developed in 2002 as a zone that would be generally limited to townhomes. The City Code defines a townhome dwelling as"single-family attached units in structures housing three (3) or more contiguous dwellings, sharing a common wall, each having separate front and rear entrances....” The proposed amendment will permit twin homes in the R-3 zone. The City Code defines a twin home dwelling as"a building containing two(2)attached dwelling units, side by side,that share common walls at the lot line and that are on separate lots". If approved,the R-3 zone would allow 2-3 or more dwelling units to be shared by a common wall. This amendment was prompted by a request of the new owners of the Dawson Meadows townhome development in the northeast corner of the Mystic Meadows Subdivision. There are 24 vacant townhome lots left in the development and the new owners would like to construct twin homes versus townhomes on the remaining lots. The owners feel that in today's market that the demand for twin homes is greater than it is for townhome units. Staff feels it is reasonable to allow twin homes in the R-3 district, and would therefore request Council approval of the attached ordinance. It should be noted that the Planning Commission voted 5-0 to approve the ordinance amendment at its meeting on October 9,2012. ACTION REQUESTED Approve ordinance amendment to Section 10-5-8 of the City Code to allow Twin Home Dwellings as a permitted use in the R-3 Zoning District. Respectfully submitted, Tony Wippler,Assistant City Planner 47 CITY OF FARMINGNTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. 012-651 AN ORDINANCE AMENDING SECTION 10-5-8 OF THE FARMINGTON CITY CODE, CONCERNING THE R-3 MEDIUM DENSITY RESIDENTIAL ZONING DISTRICT, PERMITTING TWIN HOMES THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 10-5-8 of the Farmington City Code, is hereby amended by adding the underlined language below and deleting the strilethr-eugh language as follows: 10-5-8: R-3 MEDIUM DENSITY RESIDENTIAL DISTRICT: (A)Purpose: The R-3 medium density residential district designates areas of the city for development of townhomes and twin home units in areas with access to jobs, services,public facilities and transit and that are served with full public utilities and a residential density of between 6.0 and 12.0 units per acre. (B)Bulk And Density Standards: 1. Standards: Lot area 17-To—W-4--iouse and Twin Home Units 3 115,000 square feet Other 1 17,000 square feet 1 Lot width: Townhouse and Twin Home Units 1100 feet Front yard setback 25 feet Side yard setback 10 feet Rear yard setback ' 10 feet Height(maximum): Two family Twin Home and townhouse 45 feet — Maximum lot coverage of all structures 30 percent Net dwelling units per acre(minimum-maximum) 6.0- 12.0 All standards are minimum requirements unless noted. 2.Accessory Structure Standards: Accessory structures must be located behind principal structure in the side or rear yard according to the following requirements: Maximum size: Detached garages , Lesser of 1,000 square feet or square feet of principal i structure Storage shed ! j 240 square feet Apartment , 11,800 square feet r Building permit Any accessory structure over 120 square feet requires a building permit Building material The detached garage shall be constructed of similar materials as the principal structure Maximum number 1 of each type of structure provided it is not over approved , lot coverage Side yard setback 6 feet Rear yard setback: With alley 10 feet IWithout alley 3 feet Height(maximum)storage 1 ; 12 feet shed Height(maximum) , ; 20 feet detached garage 1 ; All standards are minimum requirements unless noted. 3.Minor Arterial Setbacks: The minimum front yard setback for all land adjacent to minor arterial streets shall be fifty feet(50')from the planned right of way line. (C)Uses: 1. Permitted: Daycare facilities, in home. Dwellings,townhouse. Dwellings, twin home. Group daycare,twelve(12)or less persons. Group home, six(6)or less persons. Public parks and playgrounds. 2. Conditional: Churches. Group daycare,thirteen(13)to sixteen(16)persons. Group home, seven(7)to sixteen(16)persons. Group homes,commercial. Manufactured homes. Public and parochial schools. Public buildings. Public utility buildings. 3. Accessory: Accessory structures. Home occupations. Solar energy systems. (Ord. 011-632, 5-16-2011) SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this 15th day of October,2012,by the City Council of the City of Farmington. CITY OF FARMINGTON By: Todd Larson,Mayor ATTEST: By: I ■!!. .vid McKnight, ity s ministrator SEAL �� Approved as to form the /8°day of Z7C:�ppt�L`- ,2012. BCity Att Summary published in the Farmington Independent the -bo day of©c-es ,2012. CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA SUMMARY OF ORDINANCE NO. 012-651 AN ORDINANCE AMENDING SECTION 10-5-8 OF THE FARMINGTON CITY CODE, CONCERNING THE R-3 MEDIUM DENSITY RESIDENTIAL ZONING DISTRICT,PERMITTING TWIN HOMES NOTICE IS HEREBY GIVEN that, on October 15, 2012, Ordinance No. 012- 651 was adopted by the City Council of the City of Farmington, Minnesota. NOTICE IS FURTHER GIVEN that because of the lengthy nature of Ordinance No. 012-651, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the amendment allows Permitted Twin Home Dwelling Units in the R-3 (Medium Density Residential) Zoning District. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. The ordinance is also available on the City's internet home page. APPROVED for publication by the City Council of the City of Farmington this 15th day of October, 2012. CITY OF FARMINGTON By: Todd Larson, Mayor By: 04.".; -)11/L, David McKnight, ccy Administrator Approved as to for this/B Jay of aep , 2012. By: .- noel Jamn`', City°ttorney Published in the Farmington Independent the of of , 2012. 7/ % City of Farmington 430 Third Street 1611—,;x Farmington,Minnesota e 651,280.6400.Fax 651.280.6899 wwow.ci.farmmgtIm.mn.uv TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Letter of Engagement with Apprize Technology DATE: October 15,2012 INTRODUCTION The purpose of this memorandum is to request approval for the Letter of Engagement with Apprize Technology. DISCUSSION The attached Letter of Engagement allows the City to utilize Apprize Technology services for on-line benefits open enrollment. This agreement has been reviewed and approved by the City Attorney. Gallagher Benefit Services, Inc., the benefits consultant for the LOGIS Group Insurance Consortium of which we are a member, is providing the Apprize Technology on-line benefits open enrollment services at no cost to consortium members. This technology allows employees to access their benefit information on-line when it is convenient for them. They will be able to review materials, make changes, save their information and then go back in and make further adjustments, if necessary, during the open enrollment period. Once the open enrollment period is over, benefit information is uploaded directly to the appropriate insurance carriers eliminating the need to track and send paper copies to those carriers. BUDGET IMPACT Since the cost of this service is being paid by Gallagher Benefit Services, Inc., there is no impact to the budget. ACTION REQUESTED Approve the Letter of Engagement with Apprize Technology for on-line benefits enrollment. Respectfully Submitted, Brenda Wendlandt, SPHR Human Resources Director cc: file 53 �1 apprize TECHNOLOGY LETTER OF ENGAGEMENT THIS LE'FIER OF ENGAGEMENT(this"Agreement") is made and entered into this day of by and between Apprize Technology, Inc.,and City of Farmington("Client"). WHEREAS,Apprize Technology has entered into that certain Technology Services Agreement with Transcend Technologies Group, Inc. ("Transcend")dated as of April 1,2006,pursuant to which, among other things,Transcend provided a license to Apprize Technology to utilize the Software(as such term is defmed below); and WHERAS,Apprize Technology has developed an internet-based system for paperless employee benefits administration,utilizing, in part,the Software (the"System"); and WHEREAS,Client desires to subscribe to, and Apprize Technology desires to provide,the System Services(as such term is defmed below);and WHEREAS,APPRIZE TECHNOLOGY and the Client, for and in consideration of the promises and agreements hereinafter made, agree as follows: ARTICLE I DEFINITIONS As used herein,the following terms shall have the following meanings: "Administrator Account" means any user profile with access to more than one Employee Record. "Client Training Services"means the Apprize Technology services that shall include one (1) one-hour initial training class conducted via webinar, and access to user documentation for the Software provided by Apprize Technology to Client in electronic format. "Employee Record Maintenance Services" means maintaining the collection of related items of information about an individual, treated as a unit, and stored in the Software database, during the period of the client's annual benefit enrollment. "Open Enrollment Eligibility Submission"means a one time transfer of employee records from the database to applicable insurance carriers contracted by Client, for the purposes of enrollment in benefits, in accordance with eligibility and business rules of the benefit plans administered by Client. "Intellectual Property Rights" means all copyrights, confidentiality rights, trade secret rights, patent rights and other intellectual property rights which shall include, but not limited to Transcend's ownership of the Software and the Transcend trademark and any other trademarks, sales marks, service marks,trade names, marketing materials, distinguishing images or computer graphics, trademark protected words, trademark protected combination of words, audio recordings, computerized icons, Internet domain names or sub-names, or other Transcend-related Initials: Page 1 of 6 !.'1 apprize TECHNOLOGY 54 items used by Transcend in promotion or providing the Software Services or any services relating thereto at any time prior to,during, or subsequent to the termination of this Agreement. "Object Code"means computer code in machine-readable, executable form, generated by compilation of source code and contained in a medium that permits it to be loaded into and operated on computers, and including any runtime modules or programming object libraries,text or graphic files or other data structures or code components necessary for the operational use of the Software. "Software" means an application program installed in Object Code format, any updates, revisions, new versions, supplements, all permitted copies of the foregoing supplied by Transcend to Apprize Technology, related documentation, and media, whether in machine readable or printed form; for the purpose of Apprize Technology's enrollment and administration of employee benefits. "Software Services"means the Apprize Technology services that shall include providing Client and Client's employees with access to and use of the Software under the License on equipment operated by Apprize Technology in conjunction with Transcend Web Systems, a third party software developer. "Support Services" means the Apprize Technology services that shall include providing Client telephone and e-mail support during Apprize Technology's normal business hours for the purpose of Client obtaining information or resolving questions pertaining to the use of the Software. "System Implementation Services" means using the software to deliver to client a customized employee benefit enrollment site containing employee benefit plan information. "System Testing Services" means the Apprize Technology services that shall include performing audits to ensure that the Software is configured to correctly administer benefit enrollment. ARTICLE II SCOPE OF WORK A. APPRIZE TECHNOLOGY shall provide to the client access to and unlimited use of the system during up to a 90 day period for the client's annual benefit enrollment. Apprize Technology shall also provide the following services (hereinafter collectively referred to as"System Services"). System Services for Open Enrollment Only Product Offering: Client Training Services Employee Record Maintenance Services Open Enrollment Eligibility Submission Software Services Support Services System Implementation Services System Testing Services Initials: Page 2 of 6 apprize 55 ARTICLE III COMPENSATION A. The Client, in consideration of the System Services and use of the System, as set forth in Paragraph II.A., agrees and hereby contracts to pay Apprize Technology the following amounts: 1. $9.00 Per Employee Annual Open Enrollment Fee or $1,800 annual fee, whichever is greater. a. Billable Employee Statuses are: "Active", "COBRA", "FMLA","Retired" Non-billable Employee Statuses are: "Terminated", "Inactive",and"Deceased" Dependents of Active Employees are not billable, and Apprize Technology shall provide the Services with respect to such individuals without additional charge to the Client 2. ($9.00) Per Employee per Year (Annual) Credit or $1,800 Annual Credit, whichever is greater. a. This credit will be paid by Gallagher Benefit Services, Inc. b. In the event that Gallagher Benefit Services, Inc. discontinues payment of System Fees, Apprize Technology shall notify Client in writing of discontinuation of payment, and offer an extension of services upon agreement of payment by client. If client does not agree to continuation of services, System Services will end effective beginning the next monthly billing cycle. B. Client may choose to upgrade to Apprize Full Service Online Enrollment during the client's Open Enrollment Period. C. The above fees are guaranteed through December 31, 2012. Apprize Technology may modify the fees at any time after January 1,2013. These fees apply for the term of this Agreement. Initials: Page 3 of 6 /471 apprize TECHNOLOc 56 ARTICLE IV MISCELLANEOUS A. Termination. The parties hereto agree that the term of this Agreement shall remain in full force for a period of 90 days from the Effective Date, and will terminate along with system services at the end of this period. B. Fees. Any monies due under this Agreement at the time of termination shall be paid in full at that time. C. Amendment. No amendment, modification or alteration of this Agreement shall be effective unless agreed upon in writing, and signed by both parties hereto. D. Confidentiality. Any and all information that is acquired by Apprize Technology in carrying out its duties under this Agreement which had not become public information including information regarding the Client or its employees ("Confidential Information") shall be kept strictly confidential by Apprize Technology, except as required by any law or court order, including any subpoena. Apprize Technology will not disclose or permit the disclosure of any confidential information to anyone other than the Client, its counsel, or persons designated by them or their counsel. Apprize Technology shall immediately notify the Client of any court order or subpoena requiring disclosure of Confidential Information, and shall appeal or challenge such order or subpoena prior to disclosure in accordance with such directions as the Client may issue and at the Client's expense (employing counsel selected by the Client) and shall cooperate with the Client to appeal or challenge any orders or subpoena requiring disclosure of Confidential Information. Upon termination of this Agreement and upon receipt of a written request from the Client all Confidential Information delivered to Apprize Technology by the Client in Apprize Technology's possession relating hereto shall be turned over to the Client. Apprize Technology will take reasonable measures to avoid any unintentional or inadvertent disclosure of any Confidential Information to any unauthorized person by any of its employees, agents, or representatives. Likewise, the Client agrees to keep confidential in all manners and not publish, dispense or use in any way or by any means, other than for internal company business, any of Apprize Technology work product. In the event any court order or law compels or requires the disclosure of any of Apprize Technology's work product, the Client shall immediately notify Apprize Technology of any court order or subpoena requiring disclosure of such work product, and shall appeal or challenge such order or subpoena prior to disclosure in accordance with such directions as Apprize Technology may issue and at Apprize Technology's expense (employing counsel selected by Apprize Technology), and shall cooperate with Apprize Technology to appeal or challenge any orders or subpoena requiring disclosure of confidential information. The Client will take reasonable measures to avoid any unintentional or inadvertent disclosure of any of Apprize Technology's work product to any unauthorized person by any of its employees, agents, or representatives. The provisions of this Section D shall survive any termination or expiration of this Agreement. Initials: Page 4 of 6 apprize TECHNOLOGV 57 E. Availability of Software: Apprize Technology utilizes Transcend to provide Software Services to Client. Client understands that under the terms of the Transcend Agreement, Apprize Technology's use of the Software may from time to time be interrupted, and Apprize Technology makes no warranty or representation to Client that the Software will be functional and available at all times. Client shall not be entitled to recover for any losses, including, without limitation, any loss of data, which may result from such interruption of availability of the Software. Apprize Technology represents and warrants that in carrying out its obligations hereunder, it has the right to use, disclose, provide or otherwise make the System and the Software available to the Client. F. Intellectual Property Rights. 1. In the event any suit or claim is brought against Client based on a claim that the authorized use of the Software under this Agreement infringes any existing Intellectual Property Rights of a third party, including but not limited to Transcend,Apprize Technology agrees that: i. To the extent that the claims or proofs of the suit involve claims or factual allegations that the Software infringes any existing Intellectual Property Rights of a third party, Apprize Technology shall defend the suit at its expense and hold Client harmless therefrom, provided, however, that Client promptly notifies Apprize Technology in writing and gives Apprize Technology complete authority and the information required to defend or settle the suit; ii. Apprize Technology shall pay any settlements of the suit or claim agreed to by Apprize Technology and to the extent that any judgment in any such suit is based on proof that the Software infringes any existing Intellectual Property rights of a third party,Apprize Technology shall pay all damages and costs awarded against Client related thereto; provided, however, that Apprize Technology shall not be responsible for any cost, expense or compromise made or incurred by Client without Apprize Technology's prior written consent. iii. Apprize Technology shall allow Client to participate in the defense of the suit at Client's own expense, if Client so elects;and iv. Notwithstanding anything to the contrary in this Agreement, Apprize Technology shall have no obligation of indemnity with regard to any modifications of any kind by Client, regardless of whether such changes were authorized. In the event of the expiration or termination of the Transcend Agreement, Apprize Technology shall purchase, and make available to client at no additional cost, the most current version of the Software source code for the purpose of continuing Client's authorized use of the Software. Initials: Page 5 of 6 apprize 58 G. CLIENT UNDERSTANDS AND AGREES THAT APPRIZE TECHNOLOGY'S LIABILITY FOR ANY DAMAGES SUFFERED BY CLIENT, WHETHER IN CONTRACT, IN TORT, UNDER ANY WARRANTY THEORY, IN NEGLIGENCE, OR OTHERWISE, SHALL NOT EXCEED THE AMOUNT PAID TO APPRIZE TECHNOLOGY BY CLIENT PURSUANT TO THIS AGREEMENT DURING THE TWELVE (12) MONTHS IMMEDIATELY PRIOR TO THE DATE UPON WHICH CLIENT'S CLAIM OR CAUSE OF ACTION AROSE. NOTWITHSTANDING ANYTHING TO THE CONTRARY HEREIN, APPRIZE TECHNOLOGY SHALL NOT BE LIABLE TO CLIENT OR OTHERS FOR PUNITIVE OR EXEMPLARY DAMAGES OR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES (INCLUDING LOST PROFITS) OF CLIENT EVEN IF APPRIZE TECHNOLOGY HAS BEEN PREVIOUSLY ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. H. [RESERVED] I. Governing Law/Venue. The laws of the State of Minnesota shall govern the validity of this Agreement, the construction of its terms and the interpretation of the rights and duties of the parties. The venue of any litigation filed for the purpose of seeking enforcement or interpretation of any part of this Agreement shall lie exclusively within State and Federal Courts located within the State of Minnesota. J. Dispute Resolution. The parties to this engagement agree that any dispute that may arise regarding the meaning, performance or enforcement of this engagement, prior to resorting to litigation, shall each use its reasonable efforts to peaceably resolve such dispute. IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed on this day of ,2012 ("Effective Date"). By: Client Printed Name Title By: APPRIZE TECHNOLOGY Barbara Reimer,Vice President Printed Name Title Initials: Page 6 of 6 apprize TECHNOLOGY 59 2/1-7 I o EARN ,� City of Farmington ie. 430 Third Street t ',. Farmington,Minnesota % 4.4* 651.280.6800•Fax 651?80.6899 'A www.C1.f76rmhigum.n'nu.T TO: Mayor, Council Members, and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: School and Conference DATE: October 15,2012 INTRODUCTION Finance Director Robin Hanson would like to attend the 2012 Audits of Local Governments Conference, sponsored by the Minnesota Society of Certified Public Accountants. DISCUSSION The 2012 Audits of Local Governments Conference will be held in Brooklyn Center, Minnesota at the Earle Brown Heritage Center.The conference will be held on Monday, October 22.This year's theme is"Squeaky Clean, Best Practices for Spotless Audits"and topics will include legislative update and 2013 preview, cost allocation and the compliance supplement, standards update for SAS, GASB and Yellow Book, State Auditor update,recognizing the signs of fmancial distress, legal compliance update and a session on the science of deception. BUDGET IMPACT The cost of the conference is$309. The mileage cost to Brooklyn Center is$39 totaling to an amount of$348 for Ms.Hanson to attend the conference. The 2012 budget includes funding for this conference. ACTION REQUESTED Approve the attendance of Ms.Hanson at the 2012 Audits of Local Governments Conference. 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W N _H / - c v = z Q 2A) o E r City of Farmington ;.., 430 Third Street ■7, ,,: r; A�'r,��11 , The University of Georgia VINSON INSTITUTE d� OF GOVERNMENT r CL7ltt? f n (,ontinuing EdZucatioii .. _ t The University of Georgia, i -g , Governmental Finance Online Courses CPE5 AVAILABLE Introductory Governmental Accounting — Part I & Part II Intermediate Governmental Accounting r v These three self-study training courses offer the basics of accounting in a governmental environment. is `' q 1. Introductory Governmental 2. Introductory Governmental : . Accounting—Part I Accounting—Part II ,i , ,. ..,- In this 24-hour course,you will learn In this 24-hour course,you will learn ' "",x`26 about and become aware of: about and become aware of: ,f , ► The basic accounting equation and how ■ Basic fund financial statements transactions affect that equation ■ Calculating revenues and expenditures/ ■ The elements of financial reports expenses under both the modified accrual . 4 ■ Generally Accepted Accounting Principles and the accrual bases of accounting ' , ti 1 (GAAP)for state and local governments r. a i ;; ■ Financial transactions using the modi- 3. Intermediate Governmental Accounting ',f'' I( fled accrual basis of accounting used by In this 36-hour course,you will learn about and governmental funds become aware of: av After successfully completing Part I, ■ Financial reporting in state and local governments you are eligible to enroll in Introductory Governmental Accounting, Part II. ■ How transactions are reported in external financial statements required for state and local governments Debt Administration is a self-study, 12-hour course offering the basics of debt issuance in a governmental environment.You will learn about and become aware of: rill ■ The types of debt governments can issue and accompanying documentation ■ Why governments issue debt '- ■ The relationship of debt to capital improvement programs ■ How bonds are rated through the bond rating agencies / ■ How to lower your interest rates without going through the rating process www.georgiacenter.uga.edu/govfinance 64 L. ,, % :, "; :' Treasury Management is a self-study, 12 hour course offering the 7 t t rt* concepts and practices of cash flow forecasting and budgeting in a governmental .: rt a :w/ % 4 lz environment.You will learn about and become aware of: fit _'# ttr = ; ■ Legal and political considerations and parameters within which a treasury r f ;. management system functions "k` ■ How governments utilize investment economics and various investment ., * .• alternatives " ,1 ; \y- ■ Banking systems and how they affect local government treasury management a Y .;,r � ' ■ Concepts of contracting for banking services Introductory Budget will familiarize you with an overview ` of the budget process.You will also learn the different types of budgets,components of a budget,and how to prepare a budget summary.In addition,you will learn about the process of creating .�y�,� It aat�n"• the budget,as well as how to implement and monitor the budget once it is adopted.In this 12-hour course,you will learn and become aware of: ■ The budget—an overview ■ The local government's budget system �. ' ■ The budget preparation process ■ Financial forecasting/estimating revenues ■ Local government action on the budget ■ Operating with the budget Revenue Administration will familiarize you with the types of revenues that -- governments typically generate.You will also learn the history of types of revenues. In addition,you will learn about current trends in governmental revenue administration. --' In this 12-hour course,you will learn and become aware of: d ■ The importance and components of a revenue policy i ■ The property tax cycle ■ The various types of revenue sources available to governments 4-- ■ How to enhance revenue collections 65 Internal Controls (2 courses available!) 1411/4,, 1. Internal Controls:Accounts Receivable and Cash Receipts is a self- study,6-hour course targeting the comprehensive internal controls that should exist for accounts receivable and cash receipts in a governmental environment.You will learn about and become aware of: ■ Internal Controls definition and components ► The importance of Internal Controls and the limitations ■ Effective Internal Controls of cash receipts and accounts receivable ■ Reporting and correcting internal control deficiencies 2. Internal Controls:Accounts Payable and Cash Disbursements will familiarize you with the components of a comprehensive internal control system and the importance of internal controls.You will also learn how to determine what is required for a proper segregation of duties within the accounts payable and cash disbursements functions.In this 6-hour course you will be provided tools to assist you in determining what duties should be segregated.You will learn and become aware of: ■ The definition of"internal control"and the five components of an effective internal control system ► Internal controls are the first line of defense in assuring that assets are safeguarded against fraud,waste and abuse ■ Effective internal controls that must exist over the accounts payable ■ Why strong internal controls are needed over cash disbursements and how the five interrelated components of an effective internal control system relate to the cash disbursements function ■ What duties should be segregated for an effective internal control system in accounts payable and cash disbursements ■ 'What the requirements are for reporting internal control deficiencies;how the internal control deficiencies are to be reported The final two courses for this 4-course series are coming in Spring 2013: 3. Internal Controls:Capital Assets 4. Internal Controls:Payroll Human Resources:An Online Course for Governmental Officials will familiarize you with fundamentals of the personnel responsibilities of supervisors. In this 6-hour course,you will learn and become aware of: ■ Human resources and risk management $•. ■ Recruitment and selection *".,. ■ Wages and benefits ■ Performance management and appraisal ,:.-, �;: ���; ► Progressive discipline and discharge ■ Legal environment of human resource management 66 Purchasing will familiarize you with the purchasing process from determining your needs to receiving goods or services.In this 12-hour course,you will learn about different , "v\-77,114P IA methods of purchasing,proper supporting documentation,and purchasing ethics.In addi- '' tion,you will learn and become aware of ■ How laws and policies affect the purchasing process ■ How the purchasing 1.10 . = ` and accounts payable � ` •„ ', ► Alternatives to organizing the purchasing function processes work `, ` ■ Step-by-step purchasing process together ■ Methods for obtaining competitively priced goods ■ Why purchasing ethics are important in a and services for your government government About the Carl Vinson Institute of Government CARL The University of Georgia's Carl Vinson Institute of Government has worked closely with VINSON INSTITUTE local governments and state agencies for more than 80 years to promote excellence in OF GOVERNMENT government.Through a wide variety of training programs for public officials and staff as The University of Georgia well as customized assistance,the Vinson Institute helps governments improve operations,realize efficiencies and cost-cutting strategies,enhance service delivery,and make informed decisions. www.vinsoninstitute.org About the Center for Continuing Education The University of Gcorgia The University of Georgia Center for Continuing Education meets the training Ctnterfor Continuing Education 785 and professional development needs of individuals,businesses,and organizations. The Center provides training for students through a wide variety of classroom courses and certificate programs around the state,and through online courses and customized training solutions. www.georgiacenter.uga.edu o ir.- o Register Today! • • v, ■ Enjoy the convenience of studying anyplace,anytime. •1-' �'�1.� ■ Earn University of Georgia Continuing Education Units(CEUs) • fLk; or or Continuing Professional Education(CPE)hours. For more information or to register,please call+1-706-542-3537 or e-mail questions @georgiacenter.uga.edu. www.georgiacentenugmedu/govfinance The University of Georgia is committed to principles of equal opportunity and affirmative action.•8-12/29700 67 Intermediate Governmental Accounting Page 1 of 2 The University of Georgia ,e s' Center for Continuing Education Home Courses Corporate Training Register Financial Assistance Locations Contact Us Home Intermediate Governmental Accounting Search Other PPD Courses .;. By Subject �,� The i miversiry of Georgia I • 6 lF2tiAf By Location r 711$ Untesnity o!Gwrsiq By Format s. ,. By Date yyyPy} ` FINANCIAL MANAGEMENT TRAINING: View All • Intermediate Governmental Accounting The Governmental Accounting Series are online courses offering the foundational understanding of accounting in a governmental environment.This Register Now accounting training course allows you to progress at your own pace,augmented by consultation with an accounting professional,upon request.The accounting certificate program,comprised of(Part I,Part II,and Intermediate)must be taken in sequential order. Intermediate Governmental Accounting will enhance your knowledge of financial Ask a Question reporting in state and local governments.Rather than focusing on how transactions are recorded in the financial records,Intermediate Governmental Accounting will focus on how transactions are reported in external financial statements required for state and local governments.This course is required in the completion of the Georgia State Certificate Program and the Georgia Local Join the List Government Certification Program. The Intermediate Governmental Accounting program offers: • Self-paced,self-study,online course;accessible anywhere with an Internet connection Call Us: 706-542-3537 • Interactive media to enhance your learning experience • Detailed,state-of-the-art curriculum;a dynamic accounting course written Downloadable Content by a outstanding academic and governmental accounting/finance professional 1. Learning Objectives • A downloadable.PDF version of a companion course textbook 2. How it Works 3. Frequently Asked Questions • 9 Lessons and Practices Exercises 4. Registration Options 1. The Governmental Financial Reporting Environment 5. How the Course was 2. Principles of Accounting and Financial Reporting for State and Local Developed Governments 6. Course Flyer 3. Governmental Funds 7. UGA and the Continuing Education Unit(CEU) 4. Proprietary Funds 5. Fiduciary Funds You May Also Be 6. Financial Reporting and Budgets Interested In 7. The Reporting Entity • Introductory Governmental Accounting—Part I 8. External Financial Reporting • Introductory Governmental 9. Reconciliation—Fund to Government-Wide Accounting—Part II 10. Practice Exercise—Reconciliation of Fund Balance to Net Assets • Debt Administration— Financial Management 11. Practice Exercise—Statement of Activities—Governmental Training Activities • Introductory Budget— Course Number: Financial Management 60878 Training • Treasury Management— Course Date Info: Financial Management • Enroll at any time Training • Internal Controls—Accounts • Complete the course's required online quizzes and exercises within three(3) Receivable and Cash Receipts months of issuance of course access details(i.e.,a Welcome email • Internal Controls—Accounts containing the course URL,username and password) Payable and Cash • For more details on Intermediate Governmental Accounting,please click on Disbursements the downloadable file on right • Human Resources:An Online • For Frequently Asked Questions,please click on the downloadable file on Course for Governmental right Officials 68 http://www.georgiacenter.uga.edu/ppd/courses/accounting-financial-management/governm... 10/8/2012 Intermediate Governmental Accounting Page 2 of 2 • Practical day-to-day accounting methods and financial reporting—and • Certified Management complying with Accountant Examination • Generally Accepted Accounting Principles(GAAP)is addressed throughout Preparation three-course,accounting online series! Course Format: Online Course Fee(s): $499—Residents of Georgia $589—Non-Residents of Georgia $50—1-Month Extension(Only one extension is granted per participant.) Prepayment is required to be registered.Prices listed are per person.Prices are subject to change. Cancellation/Refund Policy:The Georgia Center will gladly issue full refunds for cancellations received in writing prior to the release of course access information.You may cancel your enrollment at any time during the course and receive a refund less a$50 administrative fee,provided that you have not accessed the online course material at all.During the first 30 days of your course,if you have not completed any course work,you may opt for a one-time transfer of your enrollment to another student;the new student(i.e., substitute)would have up to three months from the transfer date to complete the course.The course may be transferred only once for a fee of$50(US). Written requests should be sent to questions @georgiacenter.uga.edu Who Should Attend: • State and Local Governmental employees who require knowledge of governmental accounting • State of Georgia employees enrolled in the State Financial Management Certificate Program • Georgia Local Government employees who are enrolled in the Local Government Financial Management Certification Program • Governmental accounting professionals with previous private sector experience who want to gain governmental accounting knowledge • Independent public accountants with state and local governmental auditing or consulting • Accountants/CPAs who are interested in developing a government practice • Accounting professionals who want to earn continuing professional education required for all CPAs • Accounting Professionals preparing for the CPA Exam Continuing Education Information: 36 hours/3.6 CEUs from the University of Georgia(The course allows for 36 CPES to eligible candidates) Upon successful completion of all three accounting courses a Certificate of Completion from the University of Georgia is awarded to all enrollees who are not employed by either the State of Georgia or any Georgia local government. The accounting series includes: • Introductory Governmental Accounting-Part I • Introductory Governmental Accounting-Part II • Intermediate Governmental Accounting Local government employees(in the State of Georgia)will receive a certificate as outlined in the Local Government Finance Officer Certification Program. Employees of the State of Georgia will receive a certificate as outlined in the State Financial Management Certificate Program. Prerequisite Courses: You must successfully complete Introductory Governmental Accounting Part I and II prior to enrolling in Intermediate Governmental Accounting. Supporting associations: Of GOVt tNMENf !h U.iwniry.f G..rgie. r.'.'uOtINo.EXaltENCE"+cOVraYmEh. Register Now Home I Contact Us I Privacy Statement I Accreditation I Site Map The University of Georgia Center for Continuing Education 1197 South Lumpkin Street I Athens,Georgia 30602-3603 UGA Web Site 69 http://www.georgiacenter.uga.edu/ppd/courses/accounting-financial-management/governm... 10/8/2012 ?c7. ;�o City of Farmington r'4r A N 430 Third Street ti,...,I,, ;/' Farmington,Minnesota \V- .` 651.2R0.6R00•Fax (SI?80.6899 TO: Mayor, Council and City Administrator FROM: Tim Pietsch, Fire Chief SUBJECT: Schools and Conference DATE: October 15,2012 INTRODUCTION: Riverland Community College is offering an online blended learning course. DISCUSSION: Justin Elvestad has requested to attend this training. Justin is currently a company officer and would like to further his education. The class consists of mandatory classroom along with self directed online training. Class starts on November 5, 2012. BUDGET IMPACT: The 2012 budget provides adequate funding for this proposal. Funding would come from budget category 1060—6470. Registration fee is$275.00 per person.This training also qualifies for MBFTE reimbursement along with MnSCU Vouchers. ACTION REQUESTED: Approve Fire Chief's request to send Justin to this specialized training. Respectfully submitted, Tim Pietsch Fire Chief 70 • • r .. ) A s6•er.^t= -i;:}nar. •tT 1 /c i�riv 3 e f 7*7.�r t 5.tt T/ `!1 r •x tE 3 ,,I. / "r S! ; e, F r. rt :, t `r,�FT"'Y"'v SI .4'r;Yy b J z _ i ' t , 3 4 ; F44. 'e ?S s �{ 3 v 4 i(• , 5 i , ','- G r , ..1V r 'F..4 ` �, J�P'.s s" JF.n ,. • .�[ : r^ )f . c-�l z :k < '°R ��� ♦i� _ ,j s ) �ff;"� �' t �. �t.: tx' t YY {' i ♦ !x 1�,CC- r '` e r ,rim \�v 13�Z5}r�� +y.p.1s,-; r14,7.. '� r4,- vy�,+.:., r t t�„y 3.�4' I i t4;- t s` 1_, y ,F o --1— 4 f1 '' 7 .+1' ,; 1-e j,I;;t I Y `tz � 3-i � ,t...,./ii Jii ttf ,, i ` .eSSS q s t! �`nx Ail,.a ^l -� \m..'e .`). 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DISCUSSION After a thorough review by the City Administrator and the Human Resources Office, a contingent offer of employment has been made to Blair Peterson, subject to ratification by the City Council. Mr. Peterson has experience as a Liquor Store Manager and meets the qualifications for this position. BUDGET IMPACT Mr. Peterson's starting annualized salary will be $65,645.11 which is the beginning step of the salary range for this position (Salary Range: $65,645.11 - $78,806.69). Additionally, Mr. Peterson will start with a beginning Paid Time Off(PTO) balance of 40 hours; however, he will accrue time according to the PTO schedule. Funding for this position is authorized in the 2012 budget. ACTION REQUESTED Approve the appointment of Blair Peterson as Liquor Operations Manager effective on November 5, 2012. Respectfully submitted, /64/4///4- Brenda Wendlandt, SPHR Human Resources Director cc: Personnel file Fa__ i��Ei City of Farmington l'e.: 430 Third Street �.- _ $i Farmington,Minnesota �'\ 651.2R0.6400•Fax 651280.6899 www.d.feaarm ngfurur n.0 TO: Mayor,City Council Members City Administrator FROM: Tony Wippler,Assistant City Planner SUBJECT: Adopt Resolution- Vacate a portion of existing drainage and utility easements on the east side of Lots 23,24,and 25,Block 2,and Lots 1,2, 5,and 6,Block 3 in the Parkview Ponds Subdivision DATE: October 15,2012 INTRODUCTION The City is proposing to vacate a portion of an existing drainage and utility easement that can be found on the rear of the properties addressed as: 19690 Dover Dr.(Lot 23,Block 2,Parkview Ponds) 19730 Dover Dr.(Lot 24,Block 2,Parkview Ponds) 19760 Dover Dr.(Lot 25,Block 2,Parkview Ponds) 19800 Dover Dr.(Lot 1,Block 3,Parkview Ponds) 19806 Dover Dr.(Lot 2,Block 3,Parkview Ponds) 19824 Dover Dr.(Lot 5,Block 3,Parkview Ponds) 19830 Dover Dr. (Lot 6,Block 6,Parkview Ponds) Attached to this memorandum, are easement descriptions (Exhibit A) and depictions (Exhibits B1-7) for the portions of the existing drainage and utility easements to be vacated on the aforementioned lots. DISCUSSION The original grading and drainage plan for the Parkview Ponds subdivision showed a 30-foot wide drainage and utility easement along the rear property lines of Lots 23,24,and 25,Block 2,a 25-foot wide drainage and utility easement along the rear property lines of Lots 1, and 2, Block 3, and a 20-foot wide drainage and utility easement on Lots 5, and 6, Block 3 in order to allow room for construction of a drainage swale. However, with the construction of Diamond Path to the east, the swale was able to be located in the right-of-way of Diamond Path versus on the aforementioned lots. The developer did not make the corrections, nor were they required to,to the final plat and therefore,these easements remained wider than actually needed. Since the drainage swale was not constructed on these lots,the engineering division does not see the need for the wider easements and have agreed that standard 10-foot wide rear easements are appropriate. The City Council reviewed and approved a vacation of an easement in this general location(19790 Dover Drive) on September 8, 2009 and was instructed by Council at that time that if an additional request was made that the City would address all of the affected easements at one time. With the adoption of the attached resolution,the City would be addressing the remaining affected easements in this development. 96 The City Attorney has reviewed and approved the proposed vacation of the drainage and utility easements. ACTION REQUESTED Adopt the attached resolution vacating the portions of drainage and utility easements described in Exhibit A and depicted in Exhibits B1-7 and located on the rear of Lots 23, 24, and 25, Block 2 and Lots 1, 2, 5, and 6,Block 3 of the Parkview Ponds plat. Respectfully submitted, Tony Wippler,Assistant City Planner Cc:affected property owners 97 RESOLUTION NO. R40-12 A RESOLUTION VACATING PORTIONS OF EXISTING DRAINAGE AND UTLITY EASEMENTS WITHIN THE PARKVIEW PONDS SUBDIVISION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th day of October,2012 at 7:00 P.M. Members Present: Larson, Bartholomay, Donnelly, Fogarty, May Members Absent: None Member Fogarty introduced and Member Donnelly seconded the following: WHEREAS, portions of existing drainage and utility easements need to be vacated from Lots 23, 24, and 25, Block 2 and Lots 1,2,5, and 6, Block 3 on the Parkview Ponds plat; and WHEREAS, the City of Farmington is requesting to vacate 20-feet of the existing drainage and utility easements on Lots 23, 24, and 25, Block 2 Parkview Ponds and 15-feet of the existing drainage and utility easements on Lots 1 and 2, Block 3 Parkview Ponds and 10-feet of the existing drainage and utility easements on Lots 5 and 6, Block 3 Parkview Ponds. WHEREAS, the portions of easements to be vacated are legally described and depicted in Exhibits A and B 1-7,respectively; and WHEREAS, it appears that it is in the public interest to vacate the portions of the drainage and utility easements legally described and depicted on the attached Exhibits A and B1-7, respectively; and WHEREAS, pursuant to Minn. Stat. §412.851, the Farmington City Council has conducted a hearing preceded by published and posted notice to consider the easement vacations. NOW,THEREFORE,BE IT RESOLVED by the City Council of Farmington: 1. The portions of the drainage and utility easements described and depicted in the attached Exhibit A and B 1-7, respectively, are vacated. 2. The City Clerk is directed to file a certified copy of this resolution with the County Auditor and County Recorder in and for Dakota County, Minnesota. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of October, 2012. Mayor Attested to the //vi-k day of October, 2012 i / /41, ity Administrato u SEAL DRAINAGE AND UTILITY EASEMENTS VACATION EXHIBIT A Legal Descriptions(Addresses) of Properties involved in the Easement Vacation: Lot 23, Block 2,PARKVIEW PONDS, Dakota County,Minnesota. (19690 Dover Dr.) Lot 24,Block 2, PARKVIEW PONDS, Dakota County, Minnesota. (19730 Dover Dr.) Lot 25,Block 2, PARKVIEW PONDS, Dakota County, Minnesota. (19760 Dover Dr.) Lot 1, Block 3, PARKVIEW PONDS, Dakota County, Minnesota(19800 Dover Dr.) Lot 2, Block 3, PARKVIEW PONDS, Dakota County, Minnesota(19806 Dover Dr.) Lot 5, Block 3, PARKVIEW PONDS, Dakota County, Minnesota(19824 Dover Dr.) Lot 6, Block 3, PARKVIEW PONDS, Dakota County, Minnesota(19830 Dover Dr.) Legal Descriptions of Easements to be Vacated: • That part of Lot 23,Block 2,PARKVIEW PONDS, Dakota County, Minnesota, described as follows: The westerly 20 feet of the easterly 30 feet, except the northerly 10 feet and the southerly 5 feet. • That part of Lot 24,Block 2,PARKVIEW PONDS, Dakota County, Minnesota, described as follows: The westerly 20 feet of the easterly 30 feet, except the northerly 5 feet and the southerly 5 feet. • That part of Lot 25,Block 2,PARKVIEW PONDS, Dakota County, Minnesota, described as follows: The westerly 20 feet of the easterly 30 feet, except the northerly 5 feet and southerly 5 feet. • That part of Lot 1,Block 3,PARKVIEW PONDS, Dakota County, Minnesota, described as follows: The westerly 15 feet of the easterly 25 feet, except the northerly 10 feet and the southerly 5 feet. • That part of Lot 2, Block 3,PARKVIEW PONDS, Dakota County, Minnesota, described as follows: 99 The westerly 15 feet of the easterly 25 feet except the northerly 5 feet and the southerly 5 feet. • That part of Lot 5, Block 3,PARKVIEW PONDS,Dakota County, Minnesota, described as follows: The westerly 10 feet of the easterly 20 feet except the northerly 5 feet and the southerly 5 feet. • That part of Lot 6,Block 3,PARKVIEW PONDS, Dakota County, Minnesota, described as follows: The westerly 10 feet of the easterly 20 feet except the northerly 5 feet and the southerly 5 feet. 100 EX. 6 I PL*10. ; '' 1, ERengineering CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS t 2422 Emexprise Drive,MendomHaigbta,DIN 55121,Phone(651)6811914 Fax:(651)6819488-Ploneerengsom Certificate of Survey for: KEYLAND HOMES ADDRESS: 19690 DOVER DRIVE, FARMINGTON, MN BUYER: LE/VO MODEL: #3662 ELEVATION: B D.' WAY 30'AT TJO 30'AT PROPERTY DR > "��4 I 6.°5%, (solo 903.4 Sr 1 E SLOPES EXCEEDING 3 : 1 ,9cs rep s° i " > IL L REQUIRE A 94Q 9� - �6 RETAINING WALL F \6j i'rV5, q.J 51 �o v �! `900r� / �- BENCH MARK: r4. , '1y t6 / .*,c13 TOP OF SPIKE-..w o��® 5% / ELEV.=915.18 -1 �G.^. '4 / � �0 //// 8J�3 _ ® p6�F+7 ` / l� 7 W e' o / A / 2•.67 0 10 Cff) CD ci C \ a •ri a ________=,,�LLI 'co a VI tt >rw oo o G E� = 11 a'►r:�_ 22 00 • g.�o o 8 x8 L 70 C51°1(4 V14 11 w o /g m o 3� 7D --.0 n ���n2oa .. § � �< < - Y a , 10 / ,^ - P 833 I x �� '� i n in r ...... rl aro4 tfJ �BC37 ����� 48.33 (909.1) a `��, /` 1914)'34"E 138.51 ��� 1 1? z m Lot Area=14 37SE 2-1 BENCH MARK: i a 7 n 1 • TOP OF SPIKE' o OR `r .71f-fi ELEV.=914.52 > `� House Area= ,1,7 I: �:� kti 04-DWI -fa kw tets-1=114: r%>= ia•bg Y. BENCH MARK: -14IP°:{La Sv1o1S,2-f 1/444iote(grv4 Setbacks=alt TOP NUT HYDRANT L21-22 B2 an CAL.; 43„3. ELEV.=917.23 NOTE: ADD FOUNDATION LEDGE AS REQUIRED PI: a;L ocal ' as Adam atom). NOTE: GRADING PLAN SY PIONEER ENGINEERING LASE DATED 13/22/05 WAS USED LOWEST ALLOWABLE FLOOR ELEVATION :909.0 TO DETERMINE THE PROPOSED ELEVATIONS SHOWN ON THIS CERTIFICATE NOTE: PROPOSED BUILDING DIMENSIONS SHOWN ARE FOR HORIZONTAL HOUSE ELEVATIONS :(PROPOSED)/ASBUILT - LOCATION OF STRUCTURES ON THE LOT ONLY.CONTACT WIDER PRIOR TO CONSTRUCTION FOR APPROVED CONSTRUCTION PLANS. LOWEST FLOOR ELEVATION :(910.1) / NOTE: NO SPECIFIC SOILS INVESTIGATION HAS SEEN PERFORMED ON THIS LOT TOP OF FOUNDATION ELEV. :(318.2) / BY PROPOSED IS NOT THE R OF THE FOR SPECIFIC 917.8 GARAGE SLAB ELEV. ®DOOR : ( ) / NOTE THIS CERTIFICATE DOES NOT PURPORT TO SHOW EASEMENTS OTHER THAN THOSE SHOWN ON THE RECORDED PLAT. X 00000 DENOTES=STING ELEVATION NOTE CONTRACTOR MUST VERIFY DRIVEWAY OESIGN. (00100) DENOTES PROPOSED ELEVATION DENOTES DRAINAGE FLOW DIRECTION NOTE BEARINGS SHOWN ARE BASED ON AN ASSUMED DATUM —As-- DENOTES SPIKE WE HEREBY CERTIFY TO KEYLAND HOMES THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A • SURVEY OF THE BOUNDARIES OF: LOT 23, BLOCK Z PARKV1EW PONDS =ow REQUIRED DAKOTA COUNTY, MINNESOTA IT DOES NOT PURPORT TO SHOW IMPROVEMENTS OR ENCROACHMENTS, EXCEPT AS SHOWN, AS SURVEYED BY ME OR UNDER MY DIRECT SUPERVISION THIS 12TH 'AY OF AUGUST 2011. ':_.m ,'}� SIGNED��ION ENGINEERING, P.A. _�? /7 .._ SCALE : 1 INCH = 30 FEET � `��I ��;'����r� BY: 3607 105196.024 NB M1111011•11.111M Peter J. Howkinson License No. 42299 , PltNEERengineering CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS 2422 Entecgrise Drive.Me do aHeights,MN55120,Phone:(651)681 1914 Fax:(651)681 9488-Pion�g.com Certificate of Survey for: BRANDL ANDERSON HOMES ADDRESS: 19730 DOVER DRIVE, FARMINGTON, MINNESOTA BUYER: LORVICK MODEL CUSTOM 4'&1>, 0...i) Tress -I►. 6- I....,r�ez: TR) LOT AREA =11216 SF ."C.j; e.g. HOUSE DRIVEWAY A A R E A=158,5 SF 877 SF Lacc>l ram as SG•+r++an ist4.6.7 y SS GoVetL % ° 14.13% �a s-O WAY 30' B ) 5891'34"E 138.51 Q I.`v I BENCH MARK: n � i ' TOP OF SPIKE �.� ® �� ELEV.=915.59 EXISTING R� X90 'v / 9,8.,HOUSg - \d\ I _0 /CO 8 : e (,443„,, 917.0 P REQUI'Z-1-- \‘9 Q m 1 9oaY 01870:: �'g�ao g ui x='4 � �,.�```A .. o o� 1��° .flo '`r19.s7 4ii D c3/ 6im�0 v '-n V1 (� I_• 13.•7 91 "rU- v _T CO 177 ..w0. ` -� N I.P 6).22.13.08/0.1 OD u>x 11c O I� (0 / o O ` - w 8.00 I ,_� x91115 O �� lI I- as 910.9 O -rai1ir I10 S ' N p L- UT _ w2e •, —�. 9044 C 0 _ 04 33 0 /.; 43.87 910.1 I\ 0.i (914.9) (909.6) v ///r3 19u.e SILT FENCE REQUIRED i �-- .LOPES EXCEEDING 3 ° 1 30 I i u°i L---- 0 PROPOSED 1�� a .W REQUIRE A BENCH MARK: HOUSE I - _�p TOP OF SPIKE , Tag I RE TAiNIN ALL CU ! is �($) °_, Q N89°51'34"W 150.00 ENGINEERING I IN Y I�ENIEE ED BENCH MARK: .� , TOP NUT HYDRANT LOTS 21-22 BLK 2 ELEV.-917.23 LOWEST ALLOWABLE OPENING ELEVATION:911.3 NOTE ADD FOUNDATION LEDGE AS REQUIRED NOM GRADING PLAN BY PIONEER ENGINEERING LAST DATED 9/22/05 WAS USED TO DETERMINE THE PROPOSED ELEVATIONS SHOWN ON'1471S CERTIFICATE HOUSE ELEVATIONS :(PR OSEDI/ASBUILT NOTE PROPOSED BUILDING OIMENSONS SHOWN ARE FOR HORIZONTAL LOCATION OF STRUCTURES ON THE LOT ONLY.CONTACT BUILDER PRIOR TO 'LOWEST FLOOR ELEVATION :(908.8) / CONSTRUCTION FOR APPROVED CONSTRUCTION PLANS TOP OF FOUNDATION ELEV. (916.9) / NOTE NO SPEORC SOILS INVESTIGATION HAS BEEN PERFORMED ON THIS LOT BY THE SURVEYOR.THE SUITABILITY OF SOILS TO SUPPORT THE SPECIFIC GARAGE SLAB ELEV. 0„DOOR : (916-5) / HOUSE PROPOSED IS NOT THE RES?ONSIBIUTY OF THE SURVEYOR. TV F.T.O.F. ELEVATION ® LOOKOUT :( / NOTE THIS CERTIFICATE ODES NOT PURPORT TO SHOW EASEMENTS OTHER THAN THOSE SHOWN ON THE RECORDED PLAT. X 000.00 DENOTES EXISTING ELEVATION NOTE CONTRACTOR MUST VERIFY DRIVEWAY DEM. (000.00) DENOTES PROPOSED ELEVATION DENOTES DRAINAGE FLOW DIRECTION NOTE BEARINGS SHOW&ARE BASED ON AN ASSUMED DATUM ---- MOTES SPIKE WE HEREBY CERTIFY TO BRANDL ANDERSON HOMES THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A SURVEY OF THE BOUNDARIES OF: LOT 24, BLOCK 2, PARKVIEW PONDS DAKOTA COUNTY, MINNESOTA IT DOES NOT PURPORT TO SHOW IMPROVEMENTS OR ENCROACHMENTS, EXCEPT AS SHOWN, AS SURVEYED BY ME OR UNDER MY DIRECT SUPERVISION THIS 8 DAY OF FEBRUARY. 2012. 5•: NOTE SIGNED NEER, ENGINEERING, P.A. SCALE : 1 INCH = 30 FEET BY: 3607 109193018 KTH Peter J. H rrkInson License No. 42299 5Xf e.3 PItNEERne eri'' g 3 . P CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS 1 2422 Enterprise Drive,MendotaHeigus,MN 55120,Phony(651)681 1914 Fax (651)6819488-PIonee sIg.cam .;ertificate of Survey for: BRANDL ANDERSON HOMES ADDRESS: 19760 DOVER DRIVE, FARMINGTON, MN. BUYER: SPEC. MODEL: CREIGHTON ELEVATION: P(•" •' Lot Area 8 11,d 5b Pry &dklatt P 'fl' .b lac pla.v e; I • I -riix t 1sle..ilu.. 74-ornksr t+ 4 # (4 V I I 1 i I t House ca l,6 PT 2. d." Cal 8.g. I 1 ��' E; i �� ICover%= Y.q% t%: .2; 1,...0 e AS Skaaare 64 1410 CI , � ?et R = ,,� CURS SI �"i71' VACANT R 9 V ,ur i ti E S1 A U ` BENCH MARK: ' 1 TOP OF SPIKE 1 NI it !:5-1- at-v.-914%•.o5 N89051'34°W 150.00 N ~ ;3 1,91042)36.67 (909.6) MU ''''.CD u ,. MA— ".913 �,ici} 1 _ ,,„,,s �_1 00 MOO -j' Ili hi K I 1 us 000 0 sae I ens x 91osr V rr3 c .°'i 1 x 809.7 .. • ce W e+to N6 % , c m 25 X,. W CO 5.y •• S pROpt� ��i x CO HOUSE /8 �_ CV 2 W Ism 'r.'. 9' F.BLO l w N j — t O V „ i .I, 33.00 9m e x sass x *— O Z 1 ca 5 _ g B'�� , 4) 910.3) 11Hold up grade to V � / 91$a x 9.4 maintain surface I —I 8141 drainage away from I —' / �GRAGE _ 9032 house. 2 6 TOPSOIL HOUSE; p SODDED L R SPRREQllIRED N89 51 34 III 150.00 I 1 BENCHC MARK: OF SPIKE SLOPES EXCEEDING 3 , 1 ELEV LOT AREA =11,250 SF .=913.42 ,t:,t.,�— ` I WILL REQUIRE A HOUSE AREA =1,681 SF E' 1��1g:E.E e1�'rG' I DRIVEWAY AREA =876 SF REV, ����yy�� �R�,, g �i ��g BENCH MARK: �M1l1Le! RETAINING Watt TOP NUT HYDRANT LOT 26 BLK 2 /• �� ELEV.m912.36 LOWEST ALLOWABLE OPENING ELEVATION :910.1 NOTE: ADD FOUNDATION LEDGE AS REQUIRED NOTE: GRADING PLAN BY PIONEER LAST DATED 9-22-05 WAS USED TO DETERMINE THE PROPOSED ELEVATIONS SHOWN ON NS CERTIFICATE HOUSE ELEVATIONS :(PROPOSEDI/ASBUILT NOTE: PROPOSED BUILDING DIMENSION SHOWN ARE FOR HORIZONTAL I LOCATION OF STRUCTURES ON THE LOT ONLY.CONTACT BUILDER PRIOR TO LOWEST FLOOR ELEVATION :(907.4) / ! CONSTRUCTION FIR APPROVED CONSTRUCTION PLANS TOP OF FOUNDATION ELEV. :(916.1) / NOTE NO SPECIFIC SOILS INVESTIGATION HAS BEEN PERFORMED ON MIS LOT 915.7) / BY THE SURVEYOR.THE SIITABIUTY OF SOILS TO SUPPORT THE SPECIFIC GARAGE SLAB ELEV. S DOOR : HOUSE PROPOSED IS NOT THE RESPONSIBILITY OF THE SURVEYOR. IT.O.F. ELEVATION ®LOOKOUT : 910.6) / NOTE: THIS CERTIFICATE DOES NOT PURPORT TO SHOW EASEMENTS OTHER THAN THOSE SHOWN ON THE RECORDED PLAT. X 000.00 DENOTES BASTING ELEVATION NOTE: CONTRACTOR MUST VERIFY DRIVEWAY DESIGN. (000.00) DENOTES PROPOSED ELEVATION • DENOTES DRAINAGE FLOW DIRECTION : NOTE: BEARINGS SHOWN ARE BASED ON AN ASSUMED DATUM --AL-- DENOTES SPICE WE HEREBY CERTIFY TO BRANDL ANDERSON HOMES THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A SURVEY OF THE BOUNDARIES OF: LOT 25, BLOCK 2, PARKVIEW PONDS SILT FENCE REQUIRED C DAKOTA COUNTY, MINNESOTA ' IT DOES NOT PURPORT TO SHOW IMPROVEMENTS OR ENCROACHMENTS. EXCEPT AS SHOWN, AS SURVEYED BY ME OR UNDER MY DIRECT SUPERVISION THIS 23RD DAY OF JANUARY 2012. i1FFIInffA IG-a. SIGNED: PONE ENGINEERING. P.A. F1111 i HIXI _ SCALE : 1 INCH = 30 FEET __ BY: 16607 109193015 NJK/KTH Pe er J. H wklnson License No. 42299 1 ` ' ' • Grading-As-Built SURVEY FOR :Manley Brothers Construction DESCRIBED AS :Lot 1. Block 3. PARKVIEW PONDS. City of Farmington, Dakota County. Minnesota and reserving easements of record. Ruben de Crystal Perdorno Rea. . 198TH STREET WEST it s,o.a +o•B 910• L=77.29 • 589°51'34°E 72.80 I Pedb ,0 °44'09° —0.9 �sOS.1 ' s[sib r---- Ra935�OQ---- 8 ------------- . , 1 ~ I x5.- _ 91 th,-N . c; Si I IC,--i... r ------b. o 1 N Ir . —L W s St f o$ ,),..„,i saa.s� 40 I P )— '�, N O I 8 i OT.. I I 6 4.00 g10.1, 808.2 , O 4 I 010.5 i 7.69, - Garage R to 1.....4 g 11 810.3 _� �, L 0 c — 21 so 9t 1 ,. I 124 912.0 m 907�4r- M1 9 . 913.0 904.8 —3.3 +0.3 m N89°51'34°W 150.00 L.01- '3 —PAC— LOT SQ. FOOTAGE = 13,582 HSE SQ. FOOTAGE = 1,892 • �:fl p U/0,6c BENCHMARK, , EXISTING ELEVATIONS 4 9� H® 5&6/1 2 Top of Foundation =915.6 1�P•REGISTERED'2 91 0.73 LAND Garage Floor = 913.8 Y*I SURVEYOR I*" Basement Floor =906.6/Opening ® 910.6 iN. SETBACK REQUIREMENTS ` 14376 °mss Existing Elev. ' � Drainage Directions = '':74."'`"•-•11 _r,,,,a Front—20 House Side — 6 `,17— ;i Wve Rear —20 Garage Side— 6 SCAM 1 bah m 30 fe.t • • JOB No, I HEREBY CERTrt`f THAT THIS IS A TRUE AND CORRECT REPRESENTATION OSR-216 HEDLUNDB THE OR �T PROPERTY PUR SURVEYED D BOOK: PACE SHOW geggyeeeng OR .■* .ACHMEIS.EXCEPT /' 0IR1. PAWING BNCINEERIM S1 RVR lNG CAD FLE: 2005 Pin.Oak Drive Eagan. MN 55122 DATE.L r?J us -T,, a uNDCx�, SURVEYOR Phone (661) 405—S500 E3,i i� .TA LICENSE 1437e Manley —06 For (651) 405-6605 , Ex. ac PINEERengineering CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCIIITECPS 2422 E ise Dz1vo,Mend=Heights,MN 55120.Phone (651)681 1914 Fax:(651)6819488-PIoneoang com Certificate of Survey for: BRANDL ANDERSON HOMES ADDRESS: 19806 DOVER DRIVE, FARMINGTON, MN BUYER: SPEC MODEL CREIGHTON ELEVATION: LOT AREA =11250 SF HOUSE AREA =1681 SF ASCM•Lvoj+are c3. $ 15(C4"447.42 I POST JOB DRIVEWAY AREA =675 SF -r1 0-'4) Lot Area=it,are,Pr' 1y 'ac�. i ;As. SITE ADDRESS House Area=tl b$I r"rZ &4 : . o ,�, 3. Sk+ �.(�v L Mover%= t'f.9 tF Seypa M cH ARK: 589°51'34"E 1 c150.00 i 1. OP OF SPIKE, 0.5 TOPSOIL . °' ELEV.=913.16 30 I I Cx+sr�G RESPREAD REQUIRED 11 T r:- O NOVA 010.3 SODDED s I �, 9 o I E., S 913.e% 909.8 . v I ' 26.83 ; w.2)36.6 ( .9.8) I I _ - 0' .0 o m�-6 33•. z5 U) I..1I��./!U W o / /0 I`�^Iz 5 ee > a W a :FP Imo �- }!,I € co D IN a I a 0,o I 14.6 o N Io' as I I W o-- 9saa 1 "IQ---x- i --- { r p tra al 1-? I.. 1,020.00 9n.3 I o �o -Jo- ►.,-, z ® I 26.:. 913.2 36.•7 9w.2 ��.+. as� i /(914.2) (909.2) o I Ir RI W , .. 589°51'34"E 150.00 W , n. 1.--: BENCH MARK: ) VACeas Po SLOPES EXCEEDING 3 . 1 r TOP OF SPIKE' ELEV.-913.18 WILL UIRE A DRIVEWAY 30' 30'AT PROPERTY RETAINING WALL BENCH MARK: ENGINEERING �� TOP NUT HYDRANT LOTS 3-4 BLK 3 REVIEWED LOWEST ALLOWABLE OPENING ELEVATION :909.7 ELEV.=914.77 x 9o.7 NOTE: ADD FOUNDATION LEDGE AS REQUIRED HOUSE.ELEVATIONS :(PROPOSED)/ASBUILT NOTE: GRADING PLAN BY PIONEER ENGINEERING LAST DATED 9/22/05 WAS USED LOWEST FLOOR ELEVATION :(907.0) / GR TO DETERMINE THE PROPOSED ELEVATIONS SHOWN ON TES CERTIFICATE. TOP OF FOUNDATION ELEV. :(915.7) / NOTE: PROPOSED BUILDING DIMENSIONS SHOWN ARE FOR HORIZONTAL GARAGE SLAB ELEV. ®DOOR : 9(914.6). drop 0.7ft LOCATION OF CONSTRUCTION FORC��ROVED CONSTTRUC�TION CONTACT BUILDER PRIOR TO PLANS T.O.F. ELEVATION @ LOOKOUT :(91112) / NOTE: NO SPECIFIC SOILS INVESTIGATION HAS BEEN PERFORMED ON THIS LOT BY THE SURVEYOR.THE SUITABtUmy OF SOILS TO SUPPORT THE SPECIFIC HOUSE PROPOSED IS NOT THE RESPONSIBILITY OF THE SURVEYOR. TREE LDUE NOTE: THIS CERTIFICATE DOES NOT PURPORT TO SHOW EASEMENTS OTHER THAN THOSE SHOWN ON THE RECORDED PLAT. 5 000.00 DENOTES COSTING ELEVATION NOTE: CONTRACTOR MUST VERIFY DRIVEWAY DESIGN. (000.00) DENOTES PROPOSED ELEVATION '-- DENOTES DRAINAGE FLOW DIRECTION NOTE: BEARINGS SHOWN ARE BASED ON AN ASSUMED DATUM -41r-- DENOTES SPIKE WE HEREBY CERTIFY TO BRANDL ANDERSON HOMES THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A SURVEY OF THE BOUNDARIES OF: LOT 2, BLOCK 3, PARKVIEW PONDS SILT FENCE REQUIRED DAKOTA COUNTY, MINNESOTA , IT DOES NOT PURPORT TO SHOW IMPROVEMENTS OR ENCROACHMENTS, EXCEPT AS SHOWN. AS SURVEYED BY ME OR UNDER MY DIRECT SUPERVISION THIS 1 TH DAY OF JUNE. 2012. REVISED: NOTE: SIGNED: jONEELINGINEMING, P.A. 6/0 2 STAKE HOUSE SCALE : 1 INCH = 30 FEET :rie.2 coy:re9tsImre~.LiLt NA., BY: 36071 109193022 Pe er J. H wkInson License No. 42299 x.86 , E ' engineering CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS 2422 Enterprise Drive.Mendom Heights,MN 55120,Phone:(65I)681 1914 Fax (651)681 9488-P'ioneerengsom Certificate of Survey for: BRANDL ANDERSON HOMES ADDRESS: 19824 DOVER DRIVE. FARMINGTON, MINNESOTA BUYER: WILLIAMS MODEL: CUSTOM ELEVATION: BENCH MARK: DRIVEWAY 30' CURB POST JOB TOP.=91 30'AT PROPERTY 1. I it SS 30 N89�1'34°Ifs 150.0' I \ r �‘ SODDED Mold up grade to I I IC%i \ a EXISTING maintain surface L� ,� GARAGE drainage away'from I s� `� .�.. 1 .7) was (909.7)house. ES ', 8,26 OD_ ___I 14.-1 Lri -r _ /o � � I X 7.4 _ n ®'m., '"' 1 N Lr1 i-00,,,, 7 1•.67: s w a . r` C1 R Ra V m $/ a .. 0/o I `. � u a. �a LC CO - ' c d 867 ,.tR,S,-..cm,:/t.m v « , CO _ ! -(/A 19776 0 ID® 6+ 0 I . 1 E 415 1 .- 28.00/- I X 807.3 n 0 3 �— O ■ L.—s�L_ .,, J.. ∎ ' POLO 1 I T ;,...:`2 . ,'.(915.1) 43.67 (907.6) t 0 J v i a N89°51'34"W , 150.00 I . 30 1 ' m VACANT .. SLOPES EXCEEDING G 3 . 1 i BENCOF ISPIK: Lot Area= 1(, Pa''' WILL REQUIRE A ENGINES 4.09 House Area= bSBSPr?' RETAINING ALL Y REVIEWED Cover oi =N.DR% ,k.., •r__ Setbacks=o« ':. Be4Wv0.-oP i rc.s 'fu 12; P(p•• µ: LOT AREA =11250 SF �7�`'t(="`eon O,. 4.. S -' ° ( A' HOUSE AREA =1585 SF oZ"Col ,d'.13. LG DRIVEWAY AREA =567 SF oil L ; L ocoA40% as 51.".'n. w 6 .6 TOPSOIL TOP MARK: RESPREAD REQUIRED TOP NUT HYDRANT LOTS 3-4 BLK 3 ELEV...914.77 NOTE: ADD FOUNDATION LEDGE AS REQUIRED NOTE GRADING PLAN BY PIONEER EMEERING LAST DATED 9MI' 0.5 WAS USED LOWEST ALLOWABLE FLOOR ELEVATION :907.9 TO DETERMINE THE PROPOSED ELEVATIONS SHOWN ON MS CERTIFICATE HOUSE ELEVATIONS :(PROPOSEDVASBUILT DIMENSIONS LOCATION OF S AN LOT SHOW PRIOR TO LOWEST FLOOR ELEVATION :(90B.9) / CONSTRUCTION FOR APPROVED CONSTRUCTION PLANS TOP OF FOUNDATION ELEV. :(916.9) / NOTE NO SPECIFIC SOUS mammas HAS BEEN PERFORMED ON THIS LOT 91s.5) / BY THE SURVEYOR.THE SUITABILITY Of SOILS TO SUPPORT THE SPECIFIC GARAGE SLAB ELEV. ® DOOR • HOUSE PROPOSED IS NOT THE RESPONSIBILITY OF THE SURVEYOR. NOTE THIS CERTIFICATE DOES NOT PURPORT TO SHOW EASEMENTS OTHER THAN THOSE SHOWN ON THE RECORDED PLAT. X 000.00 DENOTES EXISTING ELEVATION NOTE CONTRACTOR MUST VERIFY DRIVEWAY DESIGN. (000.00) DENOTES PROPOSED ELEVATION FLOW NOTE BEARINGS SHOWN ARE BASED ON AN ASSUMED DATUM —, — DENOTES SPICE —31:1-- WE HEREBY CERTIFY TO BRANDL ANDERSON HOMES THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A !! SURVEY OF THE BOUNDARIES OF: LOT 5, BLOCK 3, PARKVIEW PONDS SILT FENCE,REQUIRED DAKOTA COUNTY, MINNESOTA IT DOES NOT PURPORT TO SHOW IMPROVEMENTS OR ENCROACHMENTS, EXCEPT AS SHOWN, AS SURVEYED BY ME OR UNDER MY DIRECT SUPERVISION THIS 27TH DAY OF APRs_ 2012. C"r`''''illi SIGNED: P ON ENGINEERING, P.A. SCALE : 1 INCH = 30 FEET [°>-°imI • BY: 77 109193020 Peter J. Hawkinson License No. 42299 Ex.6? PI tNEERiiwer°ing' CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS 2422 Enterprise Drive,Mendota Heights,MN 55120,Phan:(651)681 1914 Pax:(651)6819988-Pkno:eng wm , Certificate of Survey for: KEY LAND HOMES D" 1 WAY 30' 1I` " ADDRESS: 19830 DOVER DRIVE, FARMINGTON, MN DJ BUYER: ARCHER MODEL U 3682— ELEVATION: B 30' A\ I PROP' 1 I 1 ENGINEERING IP REVIEWED � ADDRESS CUB STOP CASTti .,, ,�- 11E21111E® 9N DRIV,3n7 ,YI y, BELCH MARK: TOP OF SPIKE I $ AKED llHoid up grade to ELEV.=91 4.09 I PROPOSED I maintain surface 30 drainage away from I HOUSE J h. Si. �`, N89°51'34"W 150.00 ' \(9151) (907.8) aq4,,_� I ►. 2_..,2 9141 48.33 ROSS 8�0 W u) I 1n �, -- ." 7.01 - 2+3� g,' 4 CL S00°08' 12"W ;� Ir!i 6 &, 'n.. — � Le a ao /cc p. 25 66 9�,"11-4),ci ,, m ,, E1 r t G 0 V J I 2.00 4012.7a.B.4: 8 x 6- 6 - ''' c0 .�I�i 9129' C'9141 m to V� V v ,4::::::k, m1X X200 N ,o ∎ O U 1 28.3 9�9 OM 11 Cl) V /T : ' L_ �i�'— 9`13&2 �� x o E. , yeti 1u .' _ '— `, _jao 1 ,, j i -4 l / (91'.L8) .r;: b. ' ' 'L.t 7:r.. �ls\ Lot Ar =49, . -PT h G 2.3 • 0.5'TOPSOIL 1 - 4 ;6'♦an.x 3�Zi a' nm 0.5 TOPS h Holm Area 1,93 BENCH MARK: S82°34,02 E /' � 4:77 Cover°!°=is s 7 y TOP OF SPIKE RESPREAD RE( UIRED ELEv.m913.79 154.12 / Setbacks=OK ".(ava�-cP I rimes -� I4c (±�n e(-e�: —,) e:(arcan I m i 0 w.fi x,4^ $v 6 m r IIVtro(EI`6" SLOPES EXCEEDING 3 , 1 LOT AREA =12349 SF auCwl ; .6. WILL REQUIRE A HOUSE AREA =1923 SF Q++1: .; Lacl4,, as S(a.os� a.lpawl. DRIVEWAY AREA -663 SF RETAINING WALL BENCH MARK: ov TOP NUT HYDRANT LOTS 3-4 BU< 3 LOWEST ALLOWABLE FLOOR ELEVATION :908.1 ELEV.=914.77 NOTE ADD FOUNDATION LEDGE AS REQUIRED }HOUSE ELEVATIONS :(PROPOSED)/ASBUILT NOTE TRADING PLAN BY PIONEER LAST DATED 9/22/05 WAS USED LOWEST FLOOR ELEVATION :(908.1) / TO DETERMINE THE PROPOSED ELEVATIO S SH WN ON THIS CERT6TCATE NOTE: PROPOSED BUILDING DIMENSIONS MOTA:ARE FOR HORIZONTAL TOP OF FOUNDATION ELEV. : (916.2) / LOCATION OF STRUCTURES ON THE LOT ONLY.CONTACT BUILDER PRIOR TO GARAGE SLAB ELEV. ® DOOR : (915.8) / CONSTRUCTION FOR APPROVED CONSTRUCTION PLANS NOTE NO SPECIFIC SOILS INVESTIGATION HAS BEEN PERFORMED ON THIS LOT BY THE SURVEYOR.THE SUITABILITY OF SOILS TO SUPPORT THE SPECIFIC HOUSE PROPOSED IS NOT THE RESPONSBWTY OF THE SURVEYOR NOTE: THIS CERTIFICATE DOES NOT PURPORT TO SHOW EASEMENTS OTHER TREE UNE THAN THOSE SHOWN ON THE RECORDED PLAT. X 000.00 DENOTES EXISTING ELEVATION NOTE: CONTRACTOR MUST VERIFY DRIVEWAY DESIGN. (00000) DENOTES PROPOSED ELEVATION DENOTES DRAINAGE FLOW DIRECTION NOTE BEARINGS SHOWN ARE BASED ON AN ASSUMED DATUM —A— DENOTES SPIKE WE HEREBY CERTIFY TO KEY LAND HOMES THAT THIS IS A TRUE AND CORRECT REPRESENTATION OF A SURVEY OF THE BOUNDARIES OF: LOT 6, BLOCK 3, PARKV1EW PONDS c SILT FENCE REQUIRED DAKOTA COUNTY, MINNESOTA IT DOES NOT PURPORT TO SHOW IMPROVEMENTS OR ENCROACHMENTS, EXCEPT AS SHOWN, AS SURVEYED BY ME OR UNDER MY DIRECT SUPERVISION THIS 3RDDAY OF MAY. 2012. SID: NOTE 5/07/12 STAKE HOUSE SIGNED: EERING. P.A. 4/12 SCALE : 1 INCH = 30 FEET s/0/12 city reviston9 BY: 36071 105196027 Peter J. H wkinson License No. 42299 ;„o EA��y. City of Farmington e 430 Third Street I- ' Farmington,Minnesota .� 651.280.6400•Fax (51 280.6899 La wwwci.t`armington.mi . TO: Mayor, Council Members, and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Certification of Delinquent Municipal Services to 2013 Tax Rolls DATE: October 15,2012 INTRODUCTION Similar to private enterprises the City's municipal services(utilities and other services/charges) experience delinquent accounts. DISCUSSION Minnesota State Statute 444.075 grants municipalities the authority to certify delinquent utility accounts to property owner's real estate taxes as a special assessment for collection.Minnesota State Statute 429.101 allows delinquent billings for weeds, mowing, snow removal(other City services)to be certified to the property taxes.These statutes provide the City with the ability to collect unpaid accounts without incurring significant administrative costs. All property owners of record with delinquent utility bills and services invoices were mailed notices and were advised they could avoid certification by paying the delinquent amounts in full by the end of business on October 15. While the City has had the legal option to certify all delinquent accounts,past practice has been for the City to only include those accounts which were 90 days or more past due at the time the certification process began. This year all delinquent utility and services accounts, not just those accounts which were 90 days or more past due, were included.The notice also advised the City Council would consider this item at a public hearing on October 15,2012. At the time of the notice, accounts totaling$546,020.62 were outstanding($545,375.02 utility bills, $645.60 services). Payments have been received and applied to account balances in the interim bringing the current amount to be certified to the tax rolls as a one-year special assessment to $509,217.23 as of Friday, October 5.Last year's public notice amount was $384,508.06 with$299,734.54 or 78%actually certified and rolled onto the taxes. The amount of utility bills potentially being certified has increased. Comparing the$546,020.62 included in this year's public hearing notice to the$384,508.06 included in last year's public hearing notice yields a 42% increase. 108 Following are the major components of this increase: 1. By including all delinquent accounts,not just those that are 90 or more days past due,the City is certifying more accounts than it has in past years. In 2012 there were 1,308 accounts included in the public notice. Last year's notice included 1,087 accounts. This represents a 20%increase in the number of accounts included. 2. In sampling one account from each billing cycle,we noted increases in the outstanding amounts due ranging from$200 - $472 inferring the average outstanding amount has increased. Since all delinquent accounts as of August 31 are being included this year this makes sense as some accounts(depending on their quarterly billing cycle)will have at least one month(June) and some accounts two months(June and July)of increased charges related to the summer watering of their lawns. The list of delinquent properties is public information and will be available for you to see at the Council meeting. As of Friday, October 5,one property owner had indicated they may want to be heard at the hearing. They are working to resolve their issue this week and plan to let staff know before the Council meeting if they wish to be heard. We do not shut off water due to legal issues. We do not hire collection agencies due to the additional costs. BUDGET IMPACT This has no impact on our budget since the revenue is recorded when earned, not when paid. Delinquent utility bills do however negatively impact the City's internal cash flow as the City continues to pay its bills on time, but is experiencing a significant lag(18+months) in the related cash receipts as monies due to the City from the fall of 2011 (utility bills have been certified once each year)through August 2012(this year's cutoff),will not be received until the 2013 tax receipts are received in July and December of 2013. ACTION REQUIRED Adopt the attached resolution certifying the delinquent accounts as a special assessment to the 2013 taxes of the appropriate properties. Respectfully submitted, Robin Hanson Finance Director 109 RESOLUTION R41-12 CERTIFYING DELINQUENT MUNICIPAL SERVICE ACCOUNTS TO DAKOTA COUNTY TREASURER/AUDITOR Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held at City Hall of said City on the 15th day of October 2012 at 7:00 P.m. Members Present: Larson, Bartholomay, Donnelly, Fogarty, May Members Absent: None Member Fogarty introduced and member Bartholomay seconded the following resolution: WHEREAS,the City had provided sewer, water, storm waters, and solid waste removal services to users of municipal utilities; and WHEREAS,the City has provided mowing and snow removal services to property owners; and WHEREAS,the City has invoiced these users for the services and payment on some of these invoices is delinquent; and WHEREAS, Minnesota State Statute 444.075 and Minnesota State Statute 429.101 allow the City to certify charges associated with the aforementioned municipal services as special assessments with the County Auditor. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington,that: 1. Delinquent charges associated with the municipal services shall be certified to the County Auditor for collection as special assessments. 2. The special assessments shall be due and payable over a term of one (1)year at an annual rate of three and one-half percent (3.5%). This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of October 2012. Mayor Attested to the/�' day of October 2012. City Administrat r SEAL ?c, �4>c� City of Street ., Farmington,Minnesota 74a' -.0o 651.280.6800•Fax 651.280.6899 .""�°"0 wwwci.farmington.mn.us TO: Mayor and City Council FROM: David J.McKnight,City Administrator SUBJECT: 2013 Proposed Fee Schedule DATE: October 15,2012 INTRODUCTION The City of Farmington requires licenses,permits and other city approvals for certain regulated activities. As a part of issuing these licenses and permits the City Council establishes fees by ordinance on an annual basis effective the first of January each year. DISCUSSION City staff has reviewed the 2012 city fee schedule and proposes a number of changes for 2013. The entire fee schedule is included with this memo and the proposed changes are summarized below. 1. Animal Licenses-Although highlighted,this fee is not changing. Our dog licenses run for two years and we offer a lower rate if they are paid in the first two months of the first year of the license. Our current license period runs from January 1,2012 through December 31,2013. 2. Base(Water Tower)Lease Rates-This is the base lease rate for antennas on cell phone towers. As indicated in the 2012 fee schedule,this fee will increase 5%per year. 3. Additional Antenna Rate-This is the lease rate for additional antennas and to maintain parity with the base rate,the rate for additional antennas is also proposed to increase by 5%. 4. Additional Space Rental Rate-This is the lease rate for additional space. To maintain parity with the base rate,the rate for additional space is also proposed to increase by 5%. 5. Utility Construction Permit Fee,Review Plans-This is the fee charged to utility companies for review of permits for them to place their utilities in the right of way. The increase covers increased personnel costs associated with the permits as well as helps recover fees charged by credit card companies now that the City is using the County 111 permit system which allows the option of credit card payment. The vast majority of surrounding communities charge a minimum$200 per permit. 6. As Bunts and Silt Fence/Turf Inspection-This fee covers inspections and verification of the as-built condition of new homes as well as the inspection of the erosion control and turf installation. The fee is being increased to account for increased personnel costs and an increase in the average number of inspections required prior to completion. 7. Surface Water Management Fee(A11)-This fee is being increased according to the schedule approved by the City Council in 2010. 8. Water Main Trunk Fee-This fee is being increased 2%to account for increased cost of construction. • 9. Surface Water Quality Management(Residential and Commercial)-These fees are being increased to account for increased cost of sediment removal from ponds. 10.Sanitary Sewer Trunk Area Charge-This fee is being increased by 2%to account for increased cost of construction. 11. Storm Water Utility Fee-This fee is being increased to account for increased cost of sediment removal from ponds. The proposed 2013 fee is still below the average 2012 fee of surrounding communities. 12.Water Disconnect Fee-We have always charged$70 to connect and disconnect water services. Staff did not feel the fee schedule clearly stated this practice. Thus the reason for highlighting this issue in the fee schedule. 13.Hydrant Meter Denosit-This deposit is being added to cover the cost of replacing a hydrant meter. Some contractors and builders choose to get water directly from a hydrant during construction. This deposit covers the replacement cost of the meter if it is not returned in working condition. 14.Utility Bill Certification Fee-This proposed fee change establishes a minimum certification fee of$25. 15.Park Development Fees-Fee was not adjusted in 2012 from 2011,it remained at$19,111 but should have been increased to$19,588 in 2012 based on the Construction Cost Index (CCI)increase of 2.5%in 2011. In 2013 the increased park development fee reflects an estimated 3.3%CCI increase(through August CCI was at a 2.9%increase)through the end of 2012,which brings the park development fee to$20,250 in 2013. 16.Pool Rates-Pool rates were increased to include tax within the fee and then rounded up to the next closest dollar to simplify our fees. In addition,we are looking to increase revenue at the pool. 112 17.City News and Recreation Guide Advertising Rates-Removed the Park and Recreation Seasonal Brochure Rates because this publication no longer exists. Have replaced these fees with ad rates for the City News and Recreation Guide publication which is printed and mailed four times per year. The rates reflect market rates based on a survey completed of surrounding communities and what is charged for advertisement space in similar publications. 18.Ice Time Rates-Rental rates at the arena have been increased in order to allow the facility to generate revenue to help get this operation to a break even status. 19.Ice Arena Advertising Rates-Rates increased due to including tax within the fee and then rounded up to the next closest dollar amount to simplify fees. 20.Rambling River Center Annual Membership Rate-Rates increased due to including tax within the fee and then rounded up to the next closest dollar amount to simplify fees.In addition are also looking to increase revenue at the Rambling River Center. 21.Rambling River Center Fitness Room Annual Membership-Rates increased due to including tax within the fee and then rounded up to the next closest dollar amount to simplify fees. 22.Rambling River Center Fitness Room One Time Visitor Pass-Rates increased due to including tax within the fee and then rounded up to the next closest dollar amount to simplify fees. 23.Rambling River Center Non-Member User Fee-This is a new user fee that provides a collection of an additional fee for users of the facility who are not regular members of the Center. It is charged when a program or event is offered and non-members wish to participate in the program or event. 24.Rambling River Center Newsletter Advertising and Equipment Rental Fees-Rates were increased to include tax within the fee and then rounded up to the next closest dollar to simplify our fees. 25.Picnic Shelter Rental Rates-The rate for a full day rental was increased based on the current condition of very little difference between the cost of a half rental and a full day rental but yet renting for a full day doubles the amount of time that a renter can use the picnic shelter.The rates were also revised to include tax and then the fee was rounded up to the next closest dollar amount. 26.Special Assessment Search-Based on our discussions with neighboring cities we are below market in this area. Most of the cities are charging$25 per search. It takes staff approximately 30 minutes to respond to written requests. 113 27.Solid Waste Rates-Rate increases are needed to cover increased recycling rates and to allow us to cash flow future large equipment purchases. With the 2013 proposed rate increases we are still at the average rate compared to other cities for 2012. 28.Rambling River Center Room Rental Rates-The rates for the banquet room were increased last year. The rates for the Empire Room and the Nicolai Board Room are being increased for the first time since the Center opened in 2009 and the intent is to try and increase revenue. 29. Outdoor Field Use Fee Schedule-Rates increased due to including tax within the fee and then rounded up to the next closest dollar amount to simplify fees. BUDGET IMPACT The proposed changes were taken into consideration when preparing the draft 2013 city budget. Any changes to the proposed fee schedule will result in changes to the proposed budget that you will see when the final budget is brought to you for consideration in December. ACTION REOUESTED After conducting the public hearing,if the City Council is comfortable with the proposed fees a motion should be made to approve the 2013 city fee schedule. Respectfully submitted, David J.McKnight City Administrator 114 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 012- AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2013 THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. FEES FOR LICENSES AND PERMITS. The City Council of the City of Farmington,pursuant to statutory authority or directive,requires certain licenses,permits or other City approvals for certain regulated activities; and as a condition of issuing these licenses and permits establishes the following fees, effective January 1,2013. LICENSE, GENERAL AMOUNT Animal License 1/1/13— 1/1/14— 3/1/14- 12/31/13 2/28/14 12/31/14 Dog neutered or spayed $10/1 yr $16/2 yr $20/2 yr Dog not neutered or $17/1 yr $30/2 yr $34/2 yr spayed License Enforcement Service Charge $25 per dog Tag Replacement Fee $5.00 Note: Pursuant to Ordinance 6-2-16 the owner shall pay an additional$25 as appropriate for 3rd dog and an additional$50 for 4th dog. Amusement Machines $15 per location and $15 per machine Bed and Breakfast $25 Billiard Parlor Annual -$50 1st machine, $20 ea. additional $150 Initial Investigation Cigarette/Tobacco Sales Application/Renewal-$200/yr Reinstatement after Revocation $150 plus Administrative Time per Fee Schedule Dog Kennel (3 or more dogs) $300/year Exception-New residents-see note under animal licensing above. Permitted in Agricultural zone only. Exhibition,Temp. Outdoor $15/occasion Explosives, Sale& Storage $10/year Fireworks- Community Event $50 plus expenses Gambling License Gambling Premise Investigation Fee $50 Gambling Event Investigation Fee $50 Sales: Transient Merchant, Peddler, Solicitor $65.00 (per person)Annual; $45.00 (per person) Temporary(up to 6 months) 115 Saunas Annual Business-$5,000 Orig. Investigation- $300 Renewal Investigation- $150 Taxi Driver $25 each Company $25/unit/year Therapeutic Massage Business License $50 (Includes 1 therapist) Therapist $50 Investigation $300 Investigation (Therapist) $200 Renewal Investigation $ 0 LICENSE, LIQUOR AMOUNT 2012 2013 Billing 2013 2014. Billing Beer, Off Sale $75/year $75/year Beer, On Sale $250/year $250/year Beer, On Sale Temporary -0- -0- Display&Consumption $300/year $300/year Liquor, On Sale $3,500/year $3,500/year Investigation Fee Not to exceed$300 Not to exceed$300 (Administrative Costs) (Administrative Costs) Liquor, On Sale Club $300 Set by State Liquor, On Sale Sunday $200 Set by State Transfer Fee $300 $300 Wine, On Sale $300/year $300/year Wine License Investigation Fee $100/year $100/year PERMITS, Special AMOUNT Annexation Petition $250+ $20 per acre up to 10 acres, $5 per acre over 10 acres Water Tower Communication Devices: Preliminary Research Fee $500 This fee must be paid prior to any research or site meetings. The fee covers staff time to provide plans and specifications and for site visits prior to formal lease agreements. Base Lease Rate $2,187.50/month($26,250 annually) $2,532.33/month ($30,388 annually) This lease rate covers up to 3 antennas and 300 sq.ft.of space at the base of the Daisy Knoll Water Tower. This will be the initial rate indicated in any new lease agreements and the rate will increase by 5%annually on January 1st, regardless of the date that the lease is signed,or type of equipment. 2 116 Additional Antenna Rate •. - . . . - - !.! . .. $844.17/month/antenna($10,130 annually) This rate will be added to the base lease rate,beginning with the fourth antenna,for each additional antenna. Additional Space Rental Rate $4/month/sq. ft. ($48/year/sq. ft.) $4.67/month/sq_ ft. ($56 per year/sq. ft.) This charge will apply if the installation occupies more than a total of 300 sq.ft.at the base of the tower. Square footage will be calculated based on a rectangular area described by adding 3 ft.to the maximum width and length, or by the actual size of easement requested,whichever is larger. This will not include access easements,or line easements from the tower to the enclosure/equipment. Comprehensive Guide Plan Amendment $450 Conditional Use/Spec. Exception. Admin. Fee $200 Filing Fee for Dakota County $46 Excavation and Mining 0-1000 cu yd. $50 1000-25,000 $150 25,001-50,000 $300 50,001-250,000 $500 * 250,000+ $1,000 * (Grading Plans required+Staff Review Time) Filling* $75 +staff time Interim Use Permit $200 Filing Fee for Dakota County $46 Landfills, Sludge Ash, Initial - $150,000 Incinerator Ash,etc. Renewal-$60,000/yr+$30/ton Rezoning, Admin. Fee $450 Sign Permit,Review Plans 1. Estimated Value To $500 $20.00 500.01-1000 30.00 1000.01-2500 60.00 Over 2500 80.00 2. Signs which need a conditional use permit must pay both the established sign permit fee,plus the conditional use permit fee. Street/Curb Breaking Min. $350 surety+$70 inspection fee Subdivision Waiver,Adm. Fee $125/staff time Variance Request $200 Filing Fee for Dakota County $46 Appeal of Zoning Decision $150 Appeal of Planning Commission Decision $150 3 117 Vacation of Public R/W Fee $200 Retaining Wall Inspection $70 I Utility Const. Permit Fee, Review Plans 40$90 (Telephone, gas,cable,electric,telecommunications,etc.) Wetland Alteration Permit * $250+consultant review time Wetland Buffer, Conservation,and Natural Area Signs Actual Cost Future Through Street Sign Actual Cost Zoning Certificate, Verification of Zoning $25 Site Plan Review $150 Sketch Plan Review $150 * -A Conditional Use Permit is Required PERMITS - Building AMOUNT Building Permit 2009 MN State Statute 326B.1530 (See Schedule I) As Built Certificate Of Survey,Turf Establishment $2,000 Single Family Residential Lot surety for all buildings to be refunded after work is complete As-builts and Silt Fence/Turf Inspection $200-t-$60 re inspection fee (includes 2 inspections each for grading and turf) $225 +$63.25 re-inspection fee Temporary Buildings on Construction Sites $150 Window Replacement $59.50+state surcharge as recommended by MN State Code—Section 16B.70. Roof $59.50+state surcharge as recommended by MN State Code—Section 16B.70. Siding $59.50+state surcharge as recommended by MN State Code—Section 16B.70. Garages See Schedule 1 All Inclusive Basement Finish See Schedule I (includes building,plumbing, HVAC and fireplace) Roof/Siding Combo Permit $99.50+state surcharge as recommended by MN State Code—Section 16B.70. Gazebos-Freestanding See Schedule I Decks See Schedule I Porches See Schedule 1 4 118 All Inclusive Bathroom Finish $99.50+state surcharge as recommended by (includes building,plumbing and I IVAC) MN State Code—Section 16B.70. Building,Moving(Requires Special Exception in Addition to Fees Listed Below) -House $150+ cost of utility locations -Garage $50+cost of utility locations - Surety $10,000 Flat Pools $99.50+state surcharge as recommended by MN State Code—Section 16B.70. Building,Demolition See Schedule I Ind. On Site Sewage Treatment $260- ($40 County+$220 City) Reinspection(After 2 Fails) $50 Miscellaneous Requested Inspections $100 Additional Plan Review Fee(after 1st review) Decks,interior finishes, additions, etc. $25 Commercial,New SFD/MFD $100 Reinspection Fee $63.25 Plumbing Permits Heater, Water Softener $30+state surcharge as recommended by MN State Code—Section 16B.70. Residential New Construction $84.50+state surcharge as recommended by MN State Code—Section 16B.70. Repair/Addition $49.50 +state surcharge as recommended by MN State Code—Section 16B.70. Reinspection $63.25 Commercial 1.25%of contract cost+state surcharge (contract valuation x .0005)INCLUDES SPRINKLING SYSTEMS (Minimum of $100.00) Reinspection $47 Mechanical Permits Fireplace $49.50+state surcharge as recommended by MN State Code—Section 16B.70. Residential Heating New Construction $84.50+state surcharge as recommended by MN State Code—Section 16B.70. Repair/Replace $49.50+state surcharge as recommended by MN State Code—Section 16B.70. Reinspection $63.25 5 119 Commercial Heating 1.25%of contract cost+state surcharge (contract valuation x .0005)Minimum of $100.00 Reinspection $63.25 Electrical Permits Single-Family Residential See Schedule L—page 1 Multi-Family Residential &Commercial See Schedule L—page 2 PERMITS - Subdivisions/Developments AMOUNT Review of Environmental Assessment Worksheet Staff time, consultant review time and Environmental Impact Statement,AUAR GIS Fees(Geographic Information System) New and Redevelopment *** $55/lot or$90/ac minimum Plat Fees Pre-Development Contract Surety Single Family $350 per lot Multi-Family $ 65 per unit Mixed Use $300 per unit Commercial $ 0.25 per sq. ft. Preliminary Plat Fee $750 base+$10/lot Final Plat Fee $300 P.U.D. (Planned Unit Development) $500+$22/ac P.U.D. Amendment $300 Surface Water Mgmt. Fee(Development) *** Residential, low density per acre: $9,577$10,497 The Surface Water Management Fee funds the trunk Residential,high storm water improvements identified in the City's density per acre: $13,285$13,898 Surface Water Management Plan. Comm./Industrial/ Institutional per acre: $16,0l 2$16.745 I Water Main Trunk Fee X975$4.055/acre The Watermain Trunk Fee funds the trunk improvements identified in the City's Water Supply and Distribution Plan. Surface Water Quality Management The Surface Water Quality Management Fee is collected to fund future excavation of sediments deposited in sedimentation ponds. Residential (Single/Multi) x$100/acre Commercial/Industrial/School/Other $-1-665$210/acre I Water Treatment Plant Fee $960$980/REU All parcels being developed are charged 1 REU minimum. Commercial, Industrial, Institutional developments and redevelopments are charged multiple REUs based on 1 REU=274 gpd. Established in 1997,this fee will help fund the future Water Treatment Plant.Note: REU=Residential Equivalency Unit 6 120 I Sanitary Sewer Trunk Area Charge *** $2,170$2.215/acre The Sanitary Sewer Trunk Area Charge funds trunk improvements identified in the City's Comprehensive Sanitary Sewer Plan. ***Fee Calculation Formula *** Fees shall be based on the gross area of the development, less floodways, steep slopes, dedicated parkland, and delineated wetlands. Credit for Sanitary Sewer Trunk Area Charge See Schedule F MUNICIPAL SERVICES AMOUNT Street Light Utility $6.90/REU/quarter Sewer Metro Sewer Avail. Chg. (SAC) $2,365/single unit City Sewer Avail. Charge (CSAC) $530 Lateral Connection Charge $2,160 Connection Permit $75 each Lateral Equiv. Chg. See assessment rolls Stub Out Charge Construction Cost+ Street Breaking Permit User Rates- Residential(Based on $32.00 1 s` 10,000 gallons Winter quarter) $3.20/1,000 gallons thereafter -Metered Commercial $69.00/qtr min 1ST 20,000 gallons $3.45/1,000 gallons thereafter Reserve Capacity(SW 1/4 of Sec. 25) $1,340/acre (See Asmt. Roll#144) Solid Waste Collection See Schedule C attached I Storm Water Utility $9.00$10.50/storm water unit/quarter Sump Pump Ordinance Non Compliance $100/month added to sewer bill Water Lateral Connection Charge $1,485 each Connection Permit $ 75 each Reserve Capacity Connection(WAC)fee $1,205/REU Funds future construction of water towers and wells. Water connection charge will not apply to fire sprinkler lines. 4"meters and up will need a separate analysis and the fee will be determined by the City Engineer. Metered Rates Base Fee $12.00 $1.10 per 1000 gallons up to 20,000 gallons $1.30 per 1000 gallons over 20,000 but up to 40,000 gallons $1.50 per 1000 gallons over 40,000 gallons Water Disconnection Fee $70 Water Reconnection Fee $70 Stub Out Charge Construction costs+Street Breaking Permit Hydrant Meter Deposit $5.000 refundable deposit Hydrant Usage $2/1,000 gallons-$60 minimum 7 121 Overhead Water Filling Station $2/1,000 gallons-$29 minimum Meters Actual Cost+(10%or$30+tax) whichever is larger amount Meter Testing Fee $75 Penalties Late Payment Penalty 10%of current delinquent charge Certification Fee 10%of delinquent balance(minimum$25) +interest Water Use Restriction Penalties 1st Offense $25 2"d Offense and subsequent during a calendar year $50 3`d and Subsequent Offenses $100 Municipal Services Equipment Billed at equipment rate listed below plus personnel rate for staff time. Staff time is billed at cr one hour minimum. Equipment rates during regular work hours are billed at a one hour minimum;personnel rates for call outs after regular hours are billed at a two hour minimum at time and a half. Pickup Truck $30.00/hour 1 Ton Truck $35.00/hour 5 yd. Dump Truck/water tanker $45.00/hour Front End Loader $75.00/hour Sewer JetterNactor $175.00/hour Grader $85.00/hour Backhoe $60.00/hour Street Sweeper $85.00/hour Air Compressor, Hammer, Hose $35.00/hour Compacting Tamper $25.00/hour Trash Pump $25.00/hour Trailer Pumps $50.00/hour Paint Striper $30.00/hour Flail Mower $75.00/hour Skidster $60.00/hour Blower $25.00/hour Small Generators $50.00/hour Trailer Generators $100.00/hour Bucket Truck $60.00/hour Chipper $50.00/hour TV Sewer Camera $200.00/hour . NOTE: All City equipment must be operated by a City employee CURRENT SERVICES AMOUNT Personnel Hourly rates for staff time will be multiplied by a factor of 2.7, which includes salary, benefits, and organizational overhead charges. Specific rates available from Finance Department upon request. Projects - Public The following engineering costs will be considered for estimating the total project cost for public improvement projects: Feasibility Report, Plans, 17%of Estimated Construction Costs* Specs,Bidding, Staking, *For the purposes of bonding,engineering Insp., Supr. costs will be calculated based on the With Assessment Roll Total estimated construction costs. 8 122 Administration Fees 5%of Actual Construction Cost Legal Fees 5%of Actual Construction Cost Projects - Private All other private developments will be charged for review and inspection based on staff time using current hourly rates as described above. A summary of staff review time for a project will be forwarded upon written request of the developer. Erosion control inspection by the Dakota County Soil and Water Conservation District will be charged at the County's current rates. Fire Fire/Rescue Response(Non-Contracted Services) Apparatus/Vehicle(includes personnel) Rate per Hour Engine $275 Tender $225 Brush Truck $150 Special Rescue $275 Light Rescue $150 Utility Vehicle $100 Chief $100 Sprinkler System-New or Altered 1.5%of Contract Cost up to$10,000 (minimum of$50) 1%of Contract Cost over$10,000 Inspections: Day Cares $50 Fire Alarm System-New or Alteration 1.5%of Contract Cost up to $10,000 (minimum of$50) 1%of Contract Cost over$10,000 Reinspection $47 Flammable Tank System 500 gallons or less $15 501-1000 gallons $25 1001 plus gallons 1.5%up to$10,000 1%over$10,000 Tank Removal $65 per tank Hood and Duct Cleaning Commercial Cooking Vent Systems $47 Reinspection $47 Fire Permit Processing MPCA Permit- 30 days (limited to 2 per year) $20 Recreational Fire Permit-Annual $10 False Alarms (after 3,per ordinance)/occurrence Residential $75 Non Residential $150 Fire Report Fee $15 Fire/Rescue Standby (Org. Request) Current hourly rate/person/vehicle (Vehicle would include personnel) Gas Leak Calls(GSOC) Vehicles and personnel per schedule 9 123 Fireworks Establishments with mixed sales $100 (fireworks sales as accessory item) Establishments selling fireworks only $350 Tents and temporary membrane structures $40 Parks and Recreation Parkland Contribution Parkland and Trail Fees -All Residential Zones See Parkland Dedication Ordinance Parkland and Trail Fees -Commercial/Industrial Zones See Parkland Dedication Ordinance Park Development Fee-Residential, Commercial/ $19,111$20.250/acre Industrial Zones Municipal Pool Rates I Regular Session Admission: $4.00$4.50 per person afternoon session (includes tax) $3.00$3.50 per person evening session (includes tax) Season Pass Rates: Individual Season Pass $75.00+tax$90 (includes tax) Family Season Pass Maximum 5 Family Members $150.00+tax$180 (includes tax) (immediate family members only) Each additional family member over 5 family members $15700+tax$20 (includes tax) Punch Cards 10 punches- $35 +tax$40(includes tax) Unused punches expire at the end of the season. 20 punches-$60+tax$80(includes tax) Private Party Rental See Schedule K Recreational Programs Programs, Lessons,Activities Cover all direct costs Special Event Minimum or no fee charged Black an- ' ' - • . _ - ' sonal 1/4 page-$1-50 Brochure '/z page $300 Full page$600 Full-C- ■lei-Advertising in Seasonal Brochure 'f page$2.50 '/z page$500 ..t, City News &Recreation Guide Advertising Rates (NEW) (Full Color Advertising) Government Agencies/ Commercial/ Non-Profits* For Profits Half Page per Publication Rate: $325 $375 (H)7.5 wide x 4.5 high 10 124 (V)3.667 wide x 9.25 high Half Page 1-year Rate(4 issues per year): $1.040/year $1.200/year Quarter Page per Publication Rate: $225 $250 3.667 wide x 4.5 high Quarter Page 1 Year Rate(4 issues per year) $720/year $800/year *'To qualify for non-profit status a 501c3 tax exempt status is required. Schmitz-Maki Arena Rates Ice Time 7/1/12—6/30/13 7/1/13 —6/30/14 Prime Time $205/hr+tax $210/hr+tax Saturday and Sunday(7:00 a.m.— 10:00 p.m.) Monday—Friday (2:00 p.m..-10:00 p.m.) I Non-Prime Time $150/hr+tax $155/hr+tax Saturday and Sunday(10:15 p.m.—6:45 a.m.) Monday—Friday (10:15 p.m.— 1:45 p.m.) I Summer Ice $150/hr+tax $155/hr+tax Dry Floor Rental $500/day+tax $500/day+tax $150/day +tax $150/day+tax 7/1/12—6/30/13 7/1/13—6/30/14 Open Skating $4.50/person $4.50/person (includes tax) (includes tax) Open Skating Free Style (new) N/A $13 (includes tax) Open Skating Punch Card 10 punches$40 10 punches$3-5$42, (expires on April 1 each year) (plus tax) (plus tax)(includes tax) Civic Arena Advertising Rates Full 4 x 8 Sheet One Year $400.00/year+tax $430/year(includes tax) Three Years $350.00/year+tax $375/year(includes tax) 4 x 4 Sheet One Year $250.00/year+tax $270/year(includes tax) Three Years $225.00/year+tax $240/year(includes tax) Ice Resurfacer One Year $675.00/year $725/year(includes tax) Three Years $600.00/year $640/year(includes tax) Dasher Boards One Year $500.00/year+tax $535/year(includes tax) Three Years $450.00/year+tax $480/year(includes tax) Rambling River Center Rates Annual Membership-Resi:- ownships $200/Individual +tax$27/individual (Participating Townships are entitled to resident rates if (includes tax) Paying$1,000.00 annually). If membership purchased from Nov 1 Dec 31, then membership--would-be valid for the-following entire year 11 125 Rambling River Center Room Rental Rates See Schedule G Rambling River Center Key and Damage Deposit $150.00 Rambling River Center Fitness Room Membership $60.00 yearly +tax$65/year(includes tax) Annual Membership only available to Rambling River Center members who are age 50 and older. • Annual membership runs January 1 December 31. If purchased from Nov 1 ec 31,then membership would be val. . •- -- •• • No couple's discount Fitness Room Non-Member One-Time Visitor Pass $5.00+tax$5.50(includes tax) Rambling River Center Non-Member User Fee (new) $2 (includes tax) Rambling River Center Newsletter Advertisement $7-5700-4-tax$80(includes tax) (2 inch x 1 inch ad space for one year) VCR Rental $25 +tax$27(includes tax) DVD Rental $25 +tax$27(includes tax) Sound System Rental $100+tax$110(includes tax) Picnic Shelter Reservation Rates Half day(7:00 a.m. -2:45 p.m. or 3:003:15 p.m. - 11:00 p.m.) $50.00 +tax$55 (includes tax) Full Day $60.00 +tax$80(includes tax) Events in Parks(150 or more people) $250.00+tax$275 (includes tax) (requires Insurance Certificate and separate fees for portable toilet and garbage service) I Weddings $250.00+tax$275 (includes tax) Warming House Rental Rate Private Skating Party .!e : • -- • $30 (includes tax) (8:00 a.m. to Noon only with minimum two hour charge) Slip ShaVviiiebile Daily Rental $300 set up& $200 tear down (con- •- : .• • • • :oundary only)• Outdoor Fields Rental Rates Baseball fields See Schedule H Soccer fields See Schedule H Police Services Billed at equipment rate listed below plus personnel rate for staff lime. Staff time is billed at a 2 hour minimum. Equipment rates during regular work hours are billed at a one hour minimum; call outs after regular hours are billed at a two hour minimum. Subpoena Service $40 12 126 Barricades Residents-N/C if picked up and returned $5/day if delivered by Police Dept. False Alarms (after 3,per ordinance) Residential $100 Non-Residential $175 Non Resident Fingerprinting $20 No charge for resident Accident Reports for Insurance Purposes $5 Copy of Driving Record Resident-No Fee Non-Resident$5 Investigative Case Reports $1 per page Research Fee $25/hr- 1 hour minimum Photographs $5 per copy Driver's License Report(non residents only) $5 per copy(license holder only) Police Personnel Event Coverage $90/hour Non-Profit $140/hour Profit Squad * 2 hour minimum $40/hour * All Police units must be operated by Police Department Personnel. Tapes-Copy Audio $25 VHS $35 CD/DVD $35 Public Data- Offenders List $20/week Pawn Shop Investigation $300 MISCELLANEOUS AMOUNT Ag Preserve Filing $75 Assessment Roll $5.00/parcel x term of assessment, County fee Bonds- Surety Wetlands Per est. costs of code compliance Excavation/Filling/Mining Per est. costs of code compliance Subd. Devel. Impr. 125%of project cost Candidate Filing $5.00 - (10,000-100,000 population) Finance Charge(Interest Rate) Bond Rate+ 1.5% Returned Checks $30 Mandatory Information Requests Actual cost plus $.25/page Weed Notice-Adm & Inspec. $30(2nd notice same growing season) Calendar Advertising Rates $550/monthly sponsorship $200/display advertisement $100/phone listing Counter Sales Large Format Copy $3.00 per copy(exc. 2' contour) Photo Copies $.25 each 13 127 Color Copies(8 1/2 x 11) $.50 each Color Copies(1 1 x 1 7) $1.00 Zoning/Comprehensive Plan Maps GIS Fees (See Schedule E) Comprehensive Plan Document $40 Redevelopment Plan $10 2' Contour Map(Spec. Order) GIS Fees(See Schedule E) Flood Plain Map (copy of FEMA map) $5 Flood Plain Map (other) $15 Surface Water Management Plan $60 Storm Water Pollution Prevention Plan $40 Water Supply&Dist. Plan $50 Comprehensive Sewer Policy Plan $50 Engineering Guideline Manual $30 Standard Detail Plates $50 Assessment Roll Search (pending& levied) $10+ .25/page Individual-Special Assessment Search $4-0$25 FAX Machine $.50/page Long Distance FAX Call costs($5 min)+page chg. VIIS Tapes $35 Audio Tapes $25 CD/DVD $35 Photographs $5/copy SECTION 2. EFFECTIVE DATE AND CODIFICATION. This ordinance shall be effective immediately upon its passage and shall govern all licenses,permits, and approvals for regulated activities occurring or undertaken in the 2013 calendar year. This ordinance need not be codified but may be attached to the City Code as an Appendix. ADOPTED this 15th day of October 2012,by the City Council of the City of Farmington. CITY OF FARMINGTON By: Todd Larson,Mayor Attest: By: David McKnight City Administrator SEAL Approved as to form the day of ,20 City Attorney Summary published in the Farmington Independent the day of ,20 . 14 128 SCHEDULE C APPENDIX A Solid Waste User Fee Schedule Solid Waste Rates * 29-1-1-2013 Rate *Customers who 30 gallons $46.00/quarter overfill their 60 gallons $-5-5,00$57.00/quarter containers more 90 gallons $64:00$67.00/quarter than 50%of the 120 gallons S-7640$80.50/quarter time during a 150 gallons $8&-50$90.50/quarter quarter and do not 180 gallons $95.50$101.50/quarter request a level of 210 gallons $-1-0-730$1 I3.50/quarter service change 240 gallons $-1-1-650$122.50/quarter will automatically 270 gallons $ 6-50$132.50/quarter be raised to the 300 gallons $-1-5-5,00$161/qtr x pickups/wk next level of 600 gallons $20$279/qtr x pickups/wk service. 900 gallons $39-1.00$397/qtr x pickups/wk 1200 gallons $50900$515/qtr x pickups/wk 1500 gallons $62-7-.90$633/qtr x pickups/wk 1800 gallons $745.00$751/qtr x pickups/wk I Sports Tournaments 2011 2013 Rates (300 gallon container delivery included to one site 1-20 teams$120.00 $25.00 delivery charge per each additional site) 21-60 teams$180.00 61-90 teams$240.00 90 teams or more will be addressed on an individual basis. $50 per hour additional labor charge if more than one dumping of garbage is required plus$20.00 per container dumped. 20-1-1-2013 Rates Special Pickups Pass on charges from contractor per agreement. Out of Cab Charge $5.00 per stop Residential Rolloffs(MSW or construction/ $-I-00$125/load plus disposal/processing costs(1 week limit) demolition)Request Form Required Residential Rolloff Rental(over 7 days) $10/day I Commercial Rolloffs(MSW or construction/ $-1-00$125/load plus disposal/processing costs demolition) Minimum 2 loads per month Temporary Discontinuance Fee $30.00 Curbside Recycling Services Per contract Curbside Seasonal Yard Waste Collection Per contract Return Collection Trip Charge(90 gallons or less) $10.00/trip/first container-$5 each additional Return Collection Trip Charge(300 gallons or less) $20.00/trip/first container-$10 each additional EXTRA BAG CHARGE (lids that do not appear to 2 or more bags per occurrence-$2.50/bag-$5 minimum be closed at the time of collection or bags outside of (bag equal to 13 gal.or tall kitchen bag) container) Private Hauler—Commercial Dumpster Annual $100 Fee Temporary 300 gallon container for MSW $55 to deliver and empty once-$20/each time emptied Automobile Tires(up to 17") $10 plus$2.50 each additional tire 15 129 SCHEDULE E G.I.S. FEES County City Total Hard Copy Map Sales 1/2 Sec. -Property Only $ 10 $ 5 $ 15 1/2 Sec. -Prop. &Planimetric 50 5 55 1/2 Sec. -Prop/Planimetric/Contour 150 20 170 1/8 Sec. -Prop/Planimetric/Contour 40 5 45 1/2 Sec. -Aerial Photo 6 0 6 Old Section and 1/4 Section 5 0 5 Zoning and Comprehensive Plan Maps Black and White, 11"x 17" $ 0 $ 1 $ I Color, 11"x 17" $ 0 4 4 Color,C size(17" x 22") 0 8 8 Color,D size(22"x 34") 0 15 15 Color,E size(24"x 44") 0 20 20 Street Maps City Street Map,D size,Black and White 0 2 2 City Street Map, Black and White 11"x 17" 0 1 1 City Street Map,D size, color 0 4 4 Special Requests See Engineering Department 16 130 SCHEDULE F TRUNK SANITARY CREDITS-SEWER DISTRICT 1 OCTOBER 27, 1994 SEE MAP "A" PROJECT 71-25(A) Parcel#8 Assessment/Acre Trunk Sewer Fee w/Credit 1 $498 $1,547 l A 198 $1,847 1B 244 $1,801 1C 198 $1,847 1D 202 $1,843 1 E 76 $1,969 1 EE 76 $1,969 Formula: Trunk Sanitary Sewer Fee-Previous Trunk Assessment Example(Area 1C)=$2,045 -$198 =$1,847 TRUNK SANITARY CREDITS-SEWER DISTRICT 3 OCTOBER 27, 1994 PROJECT 89-5 (A) Name PID Trunk Asmt Asmt/Ac Sewer Fee w/Credit Dak. Co. 14-03600-012-05 $10,111 $ 2,022.20 $25.00 S. Broske 14-03600-011-03 809 1,011.25 1035.00 Duo Plastics 14-03600-012-29 3,033 1,011.11 1035.00 Duo Plastics 14-03600-013-27 3,741 1,011.08 1035.00 FEI 14-03600-016-29 3,033 3,033.00 .00 W. Berglund 14-03600-020-08 870 859.94 1185.00 W&B Berglund 14-03600-015-29 26,906 859.94 1185.00 B. Murphy 14-03600-012-27 40,445 1,011.13 1035.00 No.Nat. Gas 14-03600-019-08 74,721 1,906.15 140.00 S. Hammer 14-03600-011-05 60,667 2,022.23 25.00 D&M Petersen 14-03600-010-33 80,889 1,011.11 1035.00 Formula=Trunk Sanitary Sewer Fee minus Previous Assessment Example(Petersen)=$2,045.00-$1,011.11 =$1035.00 NOTE: Trunk fees cannot be reduced below$0- no refunds will be made on previous assessments. 17 131 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES I Room Name: 201-2-2013 Rate I Banquet Room $150.00 for four hour blocks of time (capacity 130 people includes this fee includes set up time and clean up time for renter and set up of use of kitchenette) 12 round tables prior to rental $55 for each additional hour rented beyond the original four hour block $100 mandatory cleaning fee,which includes garbage removal and tear down. If cleaning takes more than 2 hours,then additional billing will occur at a cleaning rate of$32.00 per additional hour. I Empire Room $60:00$65 for two hour time block and $30.00$32.50 each additional (capacity 57 people) hour I Two Small Conference Rooms S-1--5700$17 for two hour time block and$7.58$8.50 each additional hour (capacity 15 people) Arts and Crafts Room $50.00 for two hour time block and$25.00 for each additional hour (capacity 30 people) Garage $50 per stall or$180 entire garage per day Garage Set Up/Tear Down $60 per day *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. 18 132 SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE Non-Tournament Outdoor Field Use Charges: Summer Outdoor Use Fee—Groups primarily $11.00 per participant serving local youth under 18 years of age. Calculated based on the number of registered participants as of the first day of scheduled practice Youth Groups not qualifying or choosing not to pay $10.00+tax$45 (includes the Seasonal Use Fee tax) Adult Groups $45:-01+tax $50 (includes lax) Tournaments Outdoor Field Use Charges: Baseball and Softball Fields $ 55.00+ tax$60 (includes (Fee includes use plus initial dragging,setting tax)per field per day of the base path and pitching,and painting of (fee does not include foul and fence lines once each tournament) garbage fee) Soccer Fields $55.00 +tax$60 (includes (Full size soccer fields may be sub-divided into tax)per field per day small fields but are only charged per full size (fee does not include field. Any portion of a full size field constitutes garbage fee) use of that full size field.) Other Services and Fees Additional dragging baseball or softball fields $ 12.00$15 (includes tax) per field per dragging Soccer field lining $-4-5:00$50(includes tax) per hour for labor+tax $ 20.00$25 (includes tax) per hour for painting Additional labor or materials requested by group At prevailing rates Portable Toilets If use is requested by user group,then entire cost paid by user group. 19 133 SCHEDULE I 2009 MN State Statute 326B.1530 Building Value Range Fee Schedule $0-$500 $29.50 $501 -$2,000 $28.00 for the first$500 $3.70 per additional $100 $2,001 -$25,000 $83.50 for the first$2,000 $16.55 per additional $1,000 $25,001 - $50,000 $464.15 for the first$25,000 $12.00 per additional$1,000 $50,001 -$100,000 $764.15 for the first$50,000 $8.45 per additional $1,000 $100,001 -$500,000 $1,186.65 for the first $100,000 $6.75 per additional $1,000 $500,001 -$1,000,000 $3,886.65 for the first$500,000 $5.50 per additional$1,000 $1,000,001 and up $6,636.65 for the first$1,000,000 $4.50 per additional $1,000 This fee schedule was developed cooperatively by members of the League of Minnesota Cities and the Association of Metropolitan Municipalities,with information provided by the State Building Codes and Standards Division. Residential Building Valuations Cost per Square Foot Single Family Dwellings—Type V—Wood Frame First Floor $72.66 Second Floor $72.66 Single Family Dwellings—Basement Finished Basements $19.70 Unfinished Basements $14.70 Crawl Space $7.54 Conversion(Basement Finish) $5.00 All Inclusive Basement Finish $10.00 Garages Wood Frame $22.11 Masonry Construction $24.93 Carport $15.11 Pole Building $14.60 20 134 Decks $15.00 Entry Covered Porches $25.00 Four Season Porches $72.66 Three Season Porches, Wood Framed $49.35 Gazebos, Wood Framed/Screened $49.35 21 135 SCHEDULE J City of Farmington Meeting Room Guidelines Non-City Use The City of Farmington meeting rooms are scheduled by the City Administration Department and are available for use on a rental basis by youth, local civic and resident,non-resident and profit making groups. The policies that follow are needed to insure the proper use and control of the facility so that all people may equally enjoy them. RESERVATION PROCEDURE Requests for use of the rooms should be directed to the Administration Department at 651-280-6803. Reservations will be held verbally for 48 hours without a deposit. Reservations can be made no more than 60 days in advance. MEETING ROOMS City functions have first priority for booking the meeting rooms. The City reserves the right to pre-empt a scheduled use when necessary to conduct essential City business. LARGE COUNCIL CONFERENCE ROOM • Accommodates 16 people around a table. • Parking accommodates approximately 10 vehicles with on-street parking,2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. SMALL COUNCIL CONFERENCE ROOM • Accommodates 10 people around a table. • Parking accommodates approximately 10 vehicles with on-street parking,2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. 2012 2013 FEES AND CHARGES Room Name 2012 2013 Rate Large Conference Room $25 for two hour time block and$8 each additional hour. Small Conference Room $20 for two hour time block and$8 each additional hour. Notes on fees: I. A reservation date can be tentatively held verbally for 48 hours. 2. The fee may be waived if a City staff member is assigned to a group as a part of their work duties and assumes responsibility for the room reservation. REFUNDS A 30-day cancellation notice is required for a full refund. If we are notified of your cancellation 30 days prior,a full refund will be given. No refunds will be issued for cancellations made less than 30 days prior to an event. 22 136 PERMITS A permit authorizing the use of the rooms requested will be issued to the applicant after the application is approved. The Administration Department reserves the right to cancel the permit if the regulations of use are violated. Permit holders will not assign,transfer or sublet to others the use of the facilities. The individual signing the permit must be 21 years of age or older. SUPERVISION AND DAMAGE 1. Every group using the facility must be under competent adult(21+)leadership. The organizing user or groups will assume full responsibility for the group's conduct and any damage to the building or equipment. 2. The City reserves the right to assign or require supervisory staff,police or maintenance personnel at an additional cost to the user if deemed necessary by the particular function or activity. An estimated cost will be calculated at the time of the reservation. The group will be billed for the actual cost after the event. LIABILITY The organization or user group using City of Farmington facilities will agree to indemnify the City of Farmington, and its employees for any and all damage to the building,or other property,by any person or persons attending the affair,and likewise,the City of Farmington and its employees against all liability and all damages to any person for injuries,including death. RULES FOR USE 1. The entire building is a smoke free facility and users are responsible for ensuring that members of their group do not smoke within the building. 2. Persons attending meetings or events should stay in the rooms assigned to their use. 3. The City of Farmington requires,as a condition of this agreement,that alcoholic beverages are prohibited. 4. General clean up of the facility is the responsibility of the group. If any item such as rice or confetti is thrown in the building or on the grounds,your group is responsible for cleaning up this material. Additionally,if the building is not cleaned up,the cost the City incurs for clean up will be assessed to your group. 5. Technology is not available for non-city users. 6. Events which will be using an open flame such as candles are prohibited. 7. The catering kitchen is not designed for preparing food,but rather for serving food that has already been prepared elsewhere. User groups are responsible for providing their own utensils,serving ware,coffee and condiments. 8. Signs may not be posted outside of City Hall regarding your event. HOURS OF USE The hours of use for the meeting rooms are as follows: Monday—Friday from 8:30 a.m.—4:00 p.m. The rooms are not available when City Hall is closed in observance of the following holidays: 23 137 New Year's Day,Martin Luther King Jr.Day,President's Day,Memorial Day,4''of July,Labor Day,Veteran's Day,Thanksgiving Day and the day following,Christmas Eve and Christmas Day. ROOM SET-UP AND DECORATIONS Adhering decorations or any items to walls,tables,chairs,etc.in any manner is prohibited. The above guidelines have been established for your benefit and to promote responsible use. The City Administrator must approve exceptions to these policies. 24 138 SCHEDULE K OUTDOOR POOL PRIVATE RENTALS Main Pool and Diving Bay Areas Private Rental Rates Number of people includes everyone entering the facility whether using the pool or not. *Fee includes pool staff,amenities and tax Participants 0-50 51-75 76-100 101-125 126450 151-175 176-200 1 hour $100 $125 $150 $175 $200 $225 $250 2 hours $125 $150 $175 $200 $225 $250 $275 Wading Pool Rented with Main Pool: Add$50 to above costs 25 139 SCHEDULE L—page 1 REQUEST FOR ELECTRICAL INSPECTION(REI)PERMIT Single-Family Residential Item Description Fee 0—400 Amp Power Source $35/source 401—800 Amp Power Source $60/source Over 800 Amp Power Source $100/source 0—200 Amp Circuit or feeder $6/feeder or circuit Over 200 Amp Circuit or Feeder $15/feeder or circuit New One-or Two-Family Dwelling Unit $100/dwelling unit (up to 30 circuits and feeders per unit) New Multi-Family Dwelling Unit $6/feeder or circuit (where less than 10 feeders or circuits are installed or extended) New One-or Two-Family Dwelling Unit $6/feeder or circuit (additional circuits over 30 per unit) Existing One-or Two-Family Dwelling Unit $100/dwelling unit (where 15 or more feeders or circuits are installed or extended per unit) Existing One-or Two-Family Dwelling Unit $6/feeder or circuit (where less than 15 feeders or circuits are installed or extended per unit) Reconnected Existing Circuit or Feeder(for panelboard replacements) $2/feeder or circuit Separate Bonding Inspection $35/inspection Inspection of concrete-encased grounding electrode $35/inspection Technology circuits&circuits less than 50 volts $.75/device or apparatus Additional inspection trip(s)or Reinspection $35/inspection trip Investigative Fee* Process Fee $10 Surcharge Fee $5 *Total Inspection Fee is the fee calculated above,or$35 multiplied by the number of required inspection trips,whichever is greater. 26 140 SCHEDULE L—page 2 REQUEST FOR ELECTRICAL INSPECTION(REI)PERMIT Multi-Family Residential&Commercial Item Description Fee 0—400 Amp Power Source $35/source 401—800 Amp Power Source $60/source Over 800 Amp Power Source $100/source 0—200 Amp Circuit or feeder $6/feeder or circuit Over 200 Amp Circuit or Feeder $15/feeder or circuit Over 600 Volts 0—400 Amp Power Source $70/source 401-800 Amp Power Source $120/source Over 800 Amp Power Source $200/source 0—200 Amp Circuit or Feeder $12/feeder or circuit Over 200 Amp Circuit or Feeder $30/feeder or circuit New Multi-Family Dwelling Unit $70/unit (with up to 20 circuits and feeders per unit) New Multi-Family Dwelling Unit $6/feeder or circuit (where less than 10 feeders or circuits are installed or extended) Existing Multi-Family Dwelling Unit $70/unit (where 10 or more feeders or circuits are installed or extended) Existing Multi-Family Dwelling Unit $6/feeder or circuit (where less than 10 feeders or circuits are installed or extended Reconnected Existing Circuit or Feeder(for panelboard replacements) $2/feeder or circuit Transformer(Light,Heat or Power)rated up to 10KVA $15/transformer Transformer(Light,Heat or Power)rated in excess of 10KVA $30/transformer Manufactured Home Park(Lot Supply) $35/pedestal RV Pedestals(all circuits originating in pedestal incl.factory circuits) $6/circuit Street,Parking Lot,Outdoor,Traffic Standards $5/standard Power Supplies for Signs&Outline Lighting $5/power supply Technology circuits&circuits less than 50 volts $.75/device or apparatus Retrofit of Existing Lighting Fixtures $.25/fixture Additional inspection trip(s)or Reinspection $35/inspection trip Investigative Fee* Process Fee $10 Surcharge Fee $5 *Total Inspection Fee is the fee calculated above,or$35 multiplied by the number of required inspection trips,whichever is greater. 27 141 CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA SUMMARY OF ORDINANCE NO. 012-652 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2013 NOTICE IS HEREBY GIVEN that, on October 15, 2012, Ordinance No. 012-652 was adopted by the City Council of the City of Farmington, Minnesota. NOTICE IS FURTHER GIVEN that,because of the lengthy nature of Ordinance No. 012-652,the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the fees for licenses,permits and services established by the ordinance include for example licenses regulating the keeping of animals, gambling,tobacco and liquor sales, zoning, development and building approvals and licenses, charges for staff and consultant services, and charges for use of public facilities. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. APPROVED for publication by the City Council of the City of Farmington this 15th day of October, 2012. CITY OF FARMINGTON Todd Larson, Mayor ATTEST: By: avid McKnight City Administrator SEAL Approved as to form the/0-day of O04 2012. By: 31,11 Att Published in the Farmington Independent the(9._ of 2012. ia� -o EARA%k City of Farmington (,� 430 Third Street !°'.,:- - Farmington,Minnesota ``pis, ,0 651.280.6800•Fax 651 280.6899 �•A wt@'wcliarmington.mn.ur TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: New 2012 Polling Locations DATE: October 15,2012 INTRODUCTION Effective with the 2012 Elections, four of Farmington's six polling locations have changed. DISCUSSION On November 6, 2012,residents need to make sure they go to the correct polling location to vote. Schools are no longer used for polling locations. The school district has been very accommodating by letting us use the schools, but this change was made to ease traffic congestion and to allow easier access for voters. Polling locations are: Precinct 1 Rambling River Center, corner of Oak and 4th Streets. Voters should enter from 4th Street(no change) Precinct 2 Faith United Methodist Church, located between hwy 3, Walnut and 7th Streets. Voters should enter from the 7th Street parking lot. Precinct 3 Farmington Maintenance Facility, corner of 195th Street and Pilot Knob Road, behind the Police Station. Precinct 4 Farmington Lutheran Church, on Akin Road just north of 208th Street. Precinct 5 Bible Baptist Church, on Akin Road just south of 195th Street(no change) Precinct 6 Farmington City Hall in the Council Chambers. Voters should enter from the parking lot behind the building. Registered voters received a postcard in July with their polling location. If residents are not sure where to vote,they can go to the City's website and use the feature called"My Ballot"on the home page. This feature will provide them with the correct polling location and they can also view their ballot online. Residents may also call City Hall to obtain this information. 142 BUDGET IMPACT Total rental cost for these facilities for both primary and general elections is$450 and is included in the 2012 budget. ACTION REOUESTED For information only. Respectfully submitted, Cynthia Muller Executive Assistant 143 X06 WitA1it City of Farmington 430 Third Street • ' y Farmington,Minnesota 651.280.6400•Fax 651 280.6899 ww.cl.Fanmingtu n mn.us TO: Mayor, Council Members and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Discussion Regarding Possible Refunding of Series 2005A, 2005B and 2006A Bonds DATE: October 15, 2012 INTRODUCTION The City has an opportunity to refinance(refund)three bond series totaling$6,935,000. The present interest rates on these bonds range from 3.45-4.20%. Based on interest rates available in the market at the end of September, interest rates on the new bonds were estimated to be .35— 1.70%for similar maturities. These rates are less than one-half of the present rates and, if achieved, would result in significant future debt service savings for the City. The following table summarizes some basic information about these three bond issues: 2005A 2005B 2006A Total Amount Outstanding $780,000 $1,770,000 $4,385,000 $6,935,000 Coupon Rates 4% 3.45-4.10% 3.90-4.20% 3.45-4.20% Final Maturity Date 2/1/15 2/1/21 2/1/22 Optional Redemption Date 2/1/12 2/1/14 2/1/13 Refinance the 1998 Spruce Street Original and 1999 GO Ash Street Extension and Hill Purpose Improvement Bonds Reconstruction Dee Reconstruction 144 DISCUSSION A refinancing provides the issuer an opportunity to look at the way an issue is currently performing and the possibility of restructuring the new debt to better match current and anticipated cash flow. At this time there are several options available to the City. Staff would like direction from Council on how you would like to proceed.The three options discussed in this memo are as follows: 1. Internally fund the repayment of the 2005A bonds, 2. Refund the 2006A bonds now, rather than waiting until 2/1/14, and 3. Change the date of the first principal repayment date on the new bonds. Once Council has provided direction for the three items listed above, staff will work with Ehlers, the City's Financial Advisor,to incorporate Council's preferences and will also incorporate the most recent information about special assessments and previously anticipated internal transfers into the updated cash flows to determine the fmal structure for the new bonds. Similar to th� resolution adopted earlier this year for the internal fmancing of the fire truck, a resolution will need to be adopted at the time of sale to formally document the previously identified internal transfers related to these bonds., Similar to past bond sales, staff and Ehlers will provide a review of the pre-sale information during the November 19, 2012 Council meeting.The award of sale is being planned for December 17, 2012 with the bond sale closing anticipated to take place in January 2013 and the bonds being redeemed on March 1,2013. All of the proposed changes discussed below are intended to strengthen the City's cash flow, increase the opportunity for future earnings on investments, reduce staff time and reduce the risk to the City's general obligation pledge. 2005A -Internally Fund the Repayment of the 2005A Bonds Rather than issuing new bonds to refmance the remaining 2005A bonds and incurring the related costs of issuance for those bonds,the City could utilize internal funds, specifically Street Construction funds,to retire the 2005A bonds. The 2005A bonds have$780,000 in outstanding principal and are scheduled to be fully retired on February 1, 2015. Given the smaller dollar amount involved and relatively short time frame for the repayment of principal and interest,utilizing internal funds to repay these bonds means the City will not have to pay costs of issuance related to these bonds, saving an estimated$11,000. Similar to the resolution adopted earlier this year to use internal funds from the Water Fund to fmance the purchase of a new fire truck,this would involve the Council adopting a formal resolution and repayment schedule at a future meeting to repay the Street Construction Fund the approximately$780,000 plus accrued interest on the bonds at interest rates similar to what we could otherwise earn on investments for similar maturities. Staff recommends utilizing internal funds for the early redemption of the 2005A bonds. 145 2005B—Refund the 2005B Bonds Now Rather Than Waiting Until 2/1/14 In reviewing the initial table you will note the 2005B bonds are not redeemable until February 1, 2014. The opportunity still exists to refund these bonds at this time;this is known as a crossover refunding. This means the new bonds are issued before the other bonds are eligible to be redeemed. The proceeds from the crossover refunding will be invested in treasuries and held in escrow until the 2005B bonds are eligible for redemption on February 1, 2014. Does it make financial sense to refund those bonds now versus waiting until February 1,2014? During the next year the bond proceeds will be invested at an interest rate less than the City is paying on the existing bonds. The negative arbitrage is projected to total approximately$18,000. If the City decided to wait until next year to issue the new bonds it would not incur the$18,000 in negative arbitrage described above. However,the City would have to pay the costs of issuance for a separate bond sale,which is estimated to range from$60,000-80,000. Even if interest rates remain similar to the interest rates available in the market today, it makes sense to proceed with the crossover refunding, because the cost of negative arbitrage($18,000) is less than the costs of issuance($60,000-$80,000)that would be incurred for a new issue next year. Staff recommends proceeding with the crossover refunding of the 2005B bonds. Change the Date of the First Repayment of Principal The cash flows for the existing bonds are not performing as anticipated. One of the reasons for this has to do with the timing of the principal and interest payments on the bonds and the receipt of taxes and special assessments. Presently, bond payments are due February 1 and August 1 of each year. The related tax levy and special assessments are not received until the following June/July and December/January. As a result the City utilizes internal funds to pay the February 1 principal and interest payments. In June/July when the City receives the first half of the year taxes and special assessments the cash balances in the internal debt service funds begin to be restored. For the August 1 payment the City once again utilizes internal funds to make the bond payments. Several months later, in December/January the second half of the year taxes and special assessments are received and the internal debt service funds are generally returned to positive balances.February 1 of the following year the cycle resumes. Following is a hypothetical example: Date Transaction "As Is" Cash Balance 2/1/12 Payment of Principal and/or Interest -$270,600 -$270,600 June/July 1St Half Tax* &Special Assessments Received $147,578 -$123,025 8/1/12 Payment of Interest -$10,500 -$133,525 Dec/Jan 2nd Half Tax& Special Assessments Received $147,578 $14,053** *Assumes the debt issue was fully levied,there were no delinquent taxes or special assessments and no prepaid special assessments. **Represents the 5%of the annual debt service the issuer is to levy to help cover delinquent tax payments. 146 Some of the negative impacts of the above cash receipts and disbursements timing include investments are invested in shorter maturities resulting in reduced earnings for the City, staff has to spend additional time managing these accounts and transferring money to ensure payments are made timely, and additional stress is placed on the City's General Fund Balance. In conjunction with the refinancing Council has an opportunity to improve this situation. Either of the proposed alternatives explained below will reduce the amount of anticipated savings, but as mentioned previously provide other benefits to the City. Structure 1st Principal Payment to Begin February 1, 2015 The new bonds could be structured to provide for the first principal payment to be due February 1, 2015. This would put the City in the position of receiving the tax and special assessments in one calendar year(2012) and paying those funds to bondholders the following year(2013) as was originally anticipated in the original cash flow projections. This would eliminate the need for the City to internally finance these bond payments, because the cash would already be on hand to make the payments. This would extend the final maturity of the bonds one year from February 1, 2022 to February 1, 2023.The reduction in gross savings to make this change is estimated to be$86,000. The net present value benefit is estimated to be $637,000 or 9.125%of the refunded debt service. Structure ft Principal Payment to Begin August 1, 2014 Another possibility would be to structure the new bond sale to have the first principal repayment begin on August 1, 2014. Under this scenario the City would still need to internally fund the bond payments each year, prior to receiving the taxes and special assessments,but the stress on the internal cash would be improved at least for the first part of each calendar year.This change would extend the final maturity of the bonds six months from February 1, 2022 to August 1, 2022.The reduction in gross savings to make this change is estimated to be$47,000.The net present value benefit is estimated to be$659,000 or 9.416%of the refunded debt service. Projected Savings—No Changes to Present Structure Based on interest rates available in the market at the end of September,Ehlers,the City's Financial Advisor, estimated a refinancing of the existing 2005A, 2005B and 2006A bonds `as is' would result in a Gross Savings of$690,000.The net present value benefit is estimated to be $653,000 or 9.32%of the refunded debt service. Net Present Value Benefit The net present value benefit is a way to provide an `apples to apples' comparison of various) mancing alternatives. In its simplest terms,the net present value defines today's value of ar� mount of money in the future. [While the three scenarios provide quite a range of gross savings(ranging from$605,000 _ $691,000),the net present value comparison is much more similar(ranging from$637,000- 1659,300).In the first and second option the Net Present Value Benefit is higher than the third option, because the City has more money now, because in the first two options the City is� delaying the principal repayment and extending the maturity by one year.The table on thel following page summarizes the estimated savings related to each proposed scenario. 147 Net Present Valu� Net Present 3enefit As % of Description Gross Savings alu Benefit � e V � Refunded Deb Service (Option 1: change 1st principal repayment $605,000 $637,000 9.125% date to 2/1/15 Option 2 Change 1st principal repayment $645,000 $659,000 9_416% date to 8/1/14 Option 3: 'projected Savings—No Chneto 691,00 - ----_ �- - 0 $653,000 9.32% jthe Present Structurel Comparison: Refunding Completed August 011 ° .85/�, Staff recommends proceeding with the first option, changing the first principal payment date from 2/1/14 to 2/1/15. While there would be an$86,000 reduction in gross savings when compared to Option 3,under Option 1 the City would realize in excess of$600,000 or over 9°/d in future debt service savings while restoring the cash flows for these bonds to meet the origin expectations of the bondholders and improving the City's fin ances by strengthening the C ity'S cash flow, thereby reducing the stress on the General Fund. BUDGET IMPACT This has no impact on the City's current year budget. The proposed refinancing would result in a reduction of future debt service and improve the City's overall cash flow. ACTION REQUESTED Authorize staff to proceed with the following assumptions for the refunding of the 2005A, 2005B and 2006A bonds: 1. Internal funds from the City's Street Construction fund will be used to retire the 2005A bonds and the corresponding documentation prepared to document this loan. 2. A crossover refunding for the 2005B bonds will be issued. 3. The new bond sale will be structured assuming the first bond principal repayment will be made February 1, 2015. Respectfully submitted, Robin Hanson, Finance Director 148 /ac f City of Farmington 430 Third Street I. 'j Farmington,Minnesota 651,280.6400•Fax 651.280.6899 www.ci.larmmgton.mn.ur TO: Mayor, Councilmembers, City Administrator FROM: Kevin Schorzman, P.E., City Engineer SUBJECT: 2013-2017 Dakota County CIP DATE: October 15,2012 INTRODUCTION Dakota County is in the process of preparing the County's 2013-2017 Capital Improvement Program (CIP). The County has asked that the City provide a resolution confirming Farmington's requests for the 2013-2017 County CIP prior to the County reviewing the CIP at their November 8, 2012, Board meeting. DISCUSSION Dakota County's 2013-2017 CIP includes a project in Farmington on 195th Street (CR-64). The project is bounded by Flagstaff Avenue on the west, and Diamond Path on the east. The improvements included in this project are consistent with the recommendations of the Farmington Area Transportation Study (FATS) which was completed in June of 2009 in cooperation with Dakota County and the Farmington School District. As contemplated in the FATS, the project will include widening the road to a 3 lane section between Flagstaff and Diamond Path, addition of turn lanes at side streets, the addition of shoulders, a roundabout at Pilot Knob Road and pedestrian trails on each side of 195th Street. The project as contemplated will also include a pedestrian underpass near Meadowview Elementary to allow children to go from the north to south side of 195th Street without having to cross the road. Design began in 2012, with design and right-of-way acquisition in 2013, and construction in 2014. This project was included as the first project in the Public Works CIP plan that was considered by Council in the fall of 2011. While it would be desirable to be able to discuss this specific project after a decision is made on a comprehensive Public Works CIP plan, the timing is such that a decision to continue to support this project is necessary prior to any discussions about a comprehensive Public Works CIP plan that may occur in the future. 149 Dakota County 2013-2017 C1P October 15,2012 Page 2 of 2 BUDGET IMPACT The City and County applied for Federal funding for this project in the amount of$1.63 million. However, the project was not selected as one that would receive Federal funding. The City's portion of the costs is anticipated to be between $3.55 million and $3.75 million. This project is governed by the County's 45/55 cost share policy by which Dakota County pays 55% of the project costs for projects within the corporate limits of a city. The County has indicated willingness to front the money necessary for design and right-of-way acquisition which will allow the City to only bond once in 2014. The bonding in 2014 will have to cover not only the construction costs anticipated in 2014, but also the City's share of design and right-of-way acquisition that was and will be fronted by the County. ACTION REQUESTED As staff believes that this project continues to be a good improvement in the transportation system of the City, and will provide improvements identified in the FATS, staff recommends that Council adopt the attached resolution indicating the City's continuing support for this project being included in the 2013-2017 Dakota County CIP. Respectfully Submitted, Kevin Schorzman, P.E. City Engineer cc: file 150 RESOLUTION NO. R 42-12 A RESOLUTION REQUESTING THE INCLUSION OF CONSTRUCTION PROJECTS IN THE DAKOTA COUNTY 2013 TO 2017 TRANSPORTATION CIP Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th day of October, 2012 at 7:00 p.m. Members Present: Larson, Bartholomay, Donnelly, Fogarty, May Members Absent: None Member Fogarty introduced and Member Bartholomay seconded the following resolution: WHEREAS,Dakota County has asked cities and townships to request projects for inclusion in the Dakota County 2013 to 2017 Transportation CIP; and WHEREAS,the City of Farmington believes that completion of the following transportation project in the designated years is in the best interest of the City of Farmington and its residents: Project Year 195th Street from Flagstaff Avenue to Diamond Path 2013/2014 ; and WHEREAS,the City of Farmington intends to participate in costs associated with these projects in accordance with applicable County cost sharing policies. NOW,THEREFORE,BE IT RESOLVED, that the City of Farmington hereby requests that this project be included in the Dakota County 2013-2017 Transportation CIP for construction and/or funding in the year(s) indicated: Project Year 195th Street from Flagstaff Avenue to Diamond Path 2013/2014 This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of October, 2012. Mayor Attested to the /6 *day of October,2012. Administra o SEAL