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HomeMy WebLinkAbout01.22.13 Council Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Christy Fogarty AGENDA REGULAR CITY COUNCIL MEETING January 22, 2013 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Mary Scheide—Dakota County Library Update Information Received 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (1/7/13 Regular) (1/14/13 Special) Approved b) Approve Appointments to Boards and Commissions -Administration Approved c) Fourth Quarter 2012 and End of Year New Construction Report and Population Estimate—Building Inspections Information Received d) School and Licensing—Building Inspections Approved e) Adopt Resolution—Accept Donation Farmington Fire Relief Association- Finance R2-13 f) Approve Rambling River Center Payoff of the Storm Water Fund Loan- Finance Approved g) School and Conference—Finance Approved h) School and Conference—Municipal Services Approved i) School and Conference—Fire Department Approved j) 2012 Fire Department Annual Report—Fire Information Received k) Approve Proposal to Complete Master Plan for Jim Bell Park and Preserve— Parks and Recreation Denied 1) Approve 2013 Sentence to Service Contract—Natural Resources Approved m) Approve Request to Waive Rambling River Center Rental Fees—Parks and Recreation Approved n) Adopt Resolution-Approve Wetland Health Evaluation Program Joint Powers Agreement—Natural Resources R3-13 o) Appointment Recommendation Police Department—Human Resources Approved p) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) November 2012 Financial Report- Finance Information Received 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. Table of Contents Agenda 3 Approve Council Minutes (1/7/13 Regular)(1/14/13 Special) Regular Minutes 5 Special Minutes 10 Approve Appointments to Boards and Commissions Memo 11 Fourth Quarter 2012 and End of Year New Construction Report and Population Estimate Fourth Quarter 2012 and End of Year Report 12 School and Licensing Building Inspections 20130107085714038 21 Adopt Resolution -Accept Donation Farmington Fire Relief Association FireReliefAssnDonation 22 Resolution 23 Approve Rambling River Center's Payoff of the Storm Water Fund Loan CMResolution - RRC to Storm Water Loan Payoff 20130122 24 School and Conference - Finance CM 2013 Ehlers Conference (Feb 7-8) 25 final_ehlers_mn_seminar_brochure_01042013 26 School and Conference Municipal Services Memo 35 Schools and Conference Fire Department Memo 36 Brochure 37 2012 Fire Department Annual Report Memo 39 2012 Annual Report 40 Approve Proposal to Complete Master Plan for Jim Bell Park and Preserve Memo 67 exhibit a 69 exhibit a 71 exhibit B 72 2013 Sentence to Service Contract Dakota County Sentence To Service 77 2013 STS Contract 79 Approve Request to Waive Rambling River Center Rental Fees memo 83 Approve Wetland Health Evaluation Program Joint Powers Agreement WHEP JPA 85 1 WHEP JPA res 86 2013 WHEP JPA 87 Appointment Recommendation - Police Department Appt Rec_TSchowalter 91 Approve Bills Bills 92 November 2012 Financial Report CM November Fin'l Review 20130122 116 20121130 Finl Statement 121 2 COUNCIL MINUTES REGULAR January 7, 2013 The meeting was opened by City Administrator McKnight at 7:00 p.m. A swearing-in ceremony was held for Mayor Larson, Councilmember Donnelly, and Councilmember Bonar. 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:03 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Members Absent: None Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Robin Hanson, Finance Director;Randy Distad, Parks and Recreation Director;Cynthia Muller, Executive Assistant Audience: Russ Zellmer, Jeff Thelen 4. APPROVE AGENDA Mayor Larson pulled item 7c)Amend Ordinances Planning Commission and Parks and Recreation Commission Compensation for separate vote. MOTION by Fogarty, second by Bartholomay to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as follows: a) Approved Council Minutes(12/17/12 Regular) b) Received Information Boards and Commissions Attendance-Administration d) Acknowledged Resignation Liquor Stores—Human Resources e) Approved Bills APIF,MOTION CARRIED. c) Amend Ordinances—Planning Commission and Parks and Recreation Commission Compensation-Administration MOTION by Fogarty, second by Bartholomay to adopt ORDINANCE 013-656 amending the compensation of the Planning Commission, and ORDINANCE 5 Council Minutes(Regular) January 7,2013 Page 2 013-657 amending the compensation of the Parks and Recreation Commission. Voting for: Larson,Bartholomay, Donnelly,Fogarty. Abstain: Bonar. MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Annual Organizational Matters-Administration 10a(2). That the Farmington Independent be designated as the official publication from January 7, 2013 through December 31, 2013. Staff solicited quotes from the Farmington Independent and Sun ThisWeek newspapers. The Farmington Independent was the low quote. Councilmember Bonar asked that the Council also appoint Sun ThisWeek as the official publication. Each newspaper has its strengths. If we combined the two we would have a broad opportunity to provide public notices. To reduce the cost, he suggested using summary notices referring residents to our website for the full notice. Mayor Larson asked if it was possible to refer residents to our website for notices. City Attorney Jamnik stated for some notices, yes. Other situations we are obligated to use the official newspaper by law. Councilmember Fogarty asked about the amount we spend each year on publications. City Administrator McKnight stated it is$2,000—$4,000/year. We would more than double that as one of the newspapers is higher priced. Councilmember Donnelly noted we would double the cost,but more than double the coverage. He felt it was a great idea to have both, but the cost is a concern. He suggested working it into the budget next year. Councilmember Fogarty noted the circulation is very different between the two newspapers. She was not interested in doubling the budget this year. It is not well read enough despite the number of people it goes to. Councilmember Bartholomay was fine with doubling the cost as it gives everyone an opportunity to read the notices rather than having to buy the paper. Mayor Larson stated last week we reduced a full time employee to halftime to reduce the budget. Now at this meeting we are talking about increasing costs;it does not make sense. It is not the right time. MOTION by Fogarty, second by Larson to appoint the Farmington Independent as the City's official publication. APIF,MOTION CARRIED. 10a(9). Appoint Mayor Larson and Councilmember Bonar to the Economic Development Authority effective February 1, 2013. City Attorney Jamnik noted the Council seats do not need to be opposite terms;they run concurrent with the Council term. City Administrator McKnight noted in the past, staff has encouraged Councilmembers be on opposite terms. Councilmember Donnelly asked if we appoint again next year or in two years. City Attorney Jamnik noted it can be changed whenever you want. City Administrator McKnight stated you will do this every year, but the assumption on the EDA is that your appointment is for your term as a Councilmember. Councilmember Fogarty recalled we staggered terms so there would be 6 Council Minutes(Regular) January 7,2013 Page 3 consistency on the EDA. Councilmember Bonar suggested limiting this term to two years. City Administrator McKnight stated Council can officially change it as the code does state for the Council term. Mayor Larson suggested keeping it as is. MOTION by Bartholomay, second by Fogarty to appoint Mayor Larson and Councilmember Bonar to the Economic Development Authority. APIF,MOTION CARRIED. 10a(10). Appoint Councilmember Bartholomay as the primary and Mayor Larson as the alternate representative to the ALF Ambulance Board. MOTION by Fogarty, second by Bartholomay to appoint Councilmember Bartholomay as the primary and Mayor Larson as the alternate to the ALF Ambulance Board. APIF,MOTION CARRIED. MOTION by Fogarty, second by Bartholomay as follows: 10a(1). That Councilmember Fogarty be designated as Acting Mayor from January 7, 2013 through December 31, 2013. 10a(3). Continue the Agreement for Legal Services with Campbell Knutson, Joel Jamnik as City Attorney for 2013. 10a(4). That the Anchor Bank of Farmington, League of Minnesota Cities 4M Fund, RBC Capital Markets, Wells Fargo Investments, Smith Barney Inc., Premier Bank, and Roundbank (Farmington)be designated as the Official Depositories from January 7, 2013 through December 31, 2013. 10a(5). That all sworn personnel in the Farmington Police Department be designated as process servers for the calendar year 2013. 10a(6). Approve a$1,000,000 Faithful Performance bond for the City Clerk. 10a(7). ORDINANCE NO. 012-652 Establishing Fees and Charges for licenses and permits for 2013 was adopted October 15, 2012. 10a(8). Appointments to Boards and Commissions—Candidates will be interviewed January 14, 2013 and appointments will be made at the January 22, 2013 Council Meeting. 10a(11). Appoint Councilmember Bartholomay as the Director and appoint Councilmember Fogarty as the alternate to the Dakota Communications Center Board of Directors through December 31,2014. 10a(12). Appoint Mayor Larson as the City's representative to the CEEF Committee. 10a(13). Appoint Councilmember Fogarty, Staff member David McKnight and a Planning Commission member to the Farmington/Empire Planning Advisory Committee. 7 Council Minutes(Regular) January 7,2013 Page 4 10a(14).Appoint Mayor Larson, Staff member David McKnight and a Planning Commission member to the Farmington/Castle Rock Discussion Group. 10a(15).Appoint Councilmember Bonar, Staff member David McKnight, and a Planning Commission member to the Eureka/Farmington Planning Advisory Committee. 10a(16).Appoint Councilmembers Donnelly and Bartholomay to the MUSA Review Committee. 10a(17).Appoint Councilmembers Bartholomay and Bonar to the Ice For Tigers Committee. 10a(18). Appoint Mayor Larson and Councilmember Donnelly to the Liquor Operations Committee. 10a(19). Appoint Brenda Wendlandt as Director and Jim Constantineau as Alternate to LOGIS for 2013. 10a(20).Appoint by RESOLUTION R1-13 David McKnight as the Responsible Authority for data practices and Brenda Wendlandt as Data Practices Act Compliance Officer and Brian Lindquist as Responsible Authority for law enforcement for 2013. 10a(21).Approve Council By-laws as presented. 10a(22).Approve the Council Policies as presented or advise of any desired changes. APIF,MOTION CARRIED. b) Lake Marion/South Creek Regional Greenway Master Plan Update—Parks and Recreation The Lake Marion/South Creek Regional Greenway is being planned by Dakota County. Parks and Recreation Director Distad and Assistant City Planner Wippler are on the advisory group. The trail will connect Farmington to Burnsville and will be an 18-mile connection. It will also connect to a lot of natural areas. There will be two open houses in January to take public comment. The county is responsible for funding. The City may be involved with in-kind services during construction. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Donnelly: He looked forward to serving another four years and thanked the voters for their confidence. Councilmember Bartholomay: Welcomed Councilmember Bonar to the Council. 8 Council Minutes(Regular) January 7,2013 Page 5 Councilmember Bonar: Thanked the voters for their confidence in placing him on the Council. Mayor Larson: Thanked the voters for their support and he will do the best he can for Farmington. Christmas trees are being picked up this week. The Stovall family had a baby boy on January 1, 2013, and this is probably the first child born in Farmington in 2013. 14. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 7:34 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 9 COUNCIL MINUTES SPECIAL January 14, 2013 Council convened at 5:30 p.m.to interview eight applicants for various Boards and Commissions. Present: Larson, Bartholomay, Bonar, Donnelly,Fogarty(arrived 5:40 p.m.) Absent: None Council recommended re-appointing incumbents and appointing applicants to fill all vacant seats. Council adjourned at 7:20 p.m. Respectfully submitted, Cynthia Muller Executive Assistant 10 71 uEii City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800•Fax 651.280.6899 wwwci.tanningum.mn.uv TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Appointments to Boards and Commissions DATE: January 22, 2013 INTRODUCTION/DISCUSSION The City Council is recommending the following applicants be appointed to various Boards and Commissions: Seat Applicable Term New Appointment Economic Development Authority 1) 2/1/13— 1/31/14 Geraldine Jolley 2) 2/1/13— 1/31/16 Steve Wilson 3) 2/1/13— 1/31/18 Kirk Zeaman Planning Commission 1) 2/1/13 — 1/31/15 Dirk Rotty 2) 2/1/13 — 1/31/15 Lydia Bjorge Rambling River Center Advisory Board 1) 2/1/13— 1/31/16 Fred Schmidtke 2) 2/1/13— 1/31/16 Marilyn Briesacher Water Board 1) 2/1/13— 1/31/16 Bill Weierke Parks and Recreation Advisory Commission 1) 2/1/13— 1/31/16 Gene Spars 2) 2/1/13— 1/31/16 Chad Elliott Heritage Preservation Commission 1) 2/1/13 — 1/31/16 John Franceschelli 2) 2/1/13 — 1/31/16 LeAnn Lehto ACTION REQUESTED Council by-laws state that commission appointments shall be made at the second regular meeting of the year. Therefore,the action requested is to approve the appointments to the various Boards and Commissions for the above stated terms. 11 ?c, a ��► City of Farmington �.�6� 430 Third Street ' ' �;_ Farmington,Minnesota �,���, 651.280.6800 Fax 651.280.6899 wwwcl.farmington.mnus TO: Mayor,Council Members,City Administrator FROM: Ken Lewis,Building Official SUBJECT: Fourth Quarter 2012 and Year-End New Construction Report and Population Estimate DATE: January 22,2013 INTRODUCTION The following report summarizes the new construction permits issued during the fourth quarter of 2012,the year-end building permit totals,and the year-end population estimate. DISCUSSION Fourth Quarter Building Permit Information: During the fourth quarter of the 2012 building construction season (October l' through December 3la),the City issued 17 new single-family detached housing permits and 0 new multi- family permits,for a total of 17 new fourth quarter housing permits.A permit was issued for 1 new commercial project (Pizza Man Storage Building). Construction valuation for the single-family homes totaled $3,728,600. Pizza Man Storage Building has a valuation of$8,000. The average building valuation of the single-family homes during the fourth quarter of 2012 was $219,330, up from $201,475 during the third quarter of 2012.(Note that the valuation averages do not represent the average sale price or average market value of the homes in question,since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula). Year-End Building Permit Information:The year-end figures reflected 68 new single-family units.Total permits for new commercial are 2.They included Farmington Mini Storage Building and Pizza Man Storage Building. The new single family permits resulted in a total new residential building valuation of$14,103,500.Of that year-end total, the average valuation was $207,405 per single-family unit. The valuation for new commercial construction permits were $350,100. As noted above,these valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula. In addition to the new housing units,the following numbers reflect other permits that were issued during 2012. Building-827 (decks,basement finishes,additions,garages,roofs,siding,remodeling,etc.) Plumbing-109(lawn irrigation,water softener,water heaters,water and sanitary piping,etc.) Mechanical-115 (furnaces,garage heaters,gas piping,fireplaces,ductwork,etc) 12 Total additional permits issued-1051 Inspections performed for 2012 Building - 3901 (Footing,foundation,poured wall,framing,insulation,finals,etc.) Mechanical-148 (Rough-ins,air tests,finals,etc.) Plumbing - 132 (Rough-ins,air tests,finals,etc.) Miscellaneous -2 (Code issues,renter complaints,etc.) Total number of inspections performed-4183 Year-End Population Estimate: At the beginning of 2003,City staff decided that each quarterly building permit report should also include an updated population estimate for the City of Farmington. After discussing several methods of calculating population,a decision was made to base our population estimates on Certificates of Occupancy rather than upon building permits. Building permit activity is not a"real time" reflection of actual population, given the "lag time" between the issuance of the permit and the actual occupancy of the dwelling unit(i.e.,the time required to construct,market and sell the home). Accordingly,staff started with the City population as of April 1,2000(as determined by the U.S.Census Bureau)and then determined the number of Certificates of Occupancy [C.O.s] issued by the City since that date. The number of C.O.s is multiplied by 2.95, which was (according to the 2010 Census) the average number of occupants per Farmington dwelling unit. The resulting calculations are as follows: 21,086 2010 Census population estimate + 472 = 160 certificates of occupancies issued from the period 4/1/10 to 12/31/11 X 2.95 21,558 Estimated population as of December 31,2011 + 27 =9 certificates of occupancies issued from the period 1/1/12 to 3/31/12 X 2.95 21,585 Estimated population as of March 31,2012 + 130 =44 certificates of occupancies issued from the period 4/1/12 to 6/30/12 X 2.95 21,715 Estimated population as of June 30,2012 + 44 = 15 certificates of occupancies issued from the period 7/1/12 to 9/30/12 X 2.95 21,759 Estimated population as of September 30,2012 + 47 =16 certificates of occupancies issued from the period of 10/1/12 to 12/31/12 X 2.95 21,806 Estimated population as of December 31,2012 ACTION REQUIRED This item is informational in nature.No action is required Respectfully Submitted,A.:-eem Ken Lewis Building Official 13 33 OOa-O s- _a-ONO() 00000 000 a-a- 00000 00000 Oa"OOa- Z i . i 0 a-O O r "0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00000 Co a ` .. 1, 0 M.-V'E0 'Q 00 CD a-sr ONNa-47 00000 00000 Oar ON 00i 1.-C4 a I �i f 0 8 4�p 50� pp r E� N aa V' P V' t0 EH 1' N N V't:0 r ? 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CO O N Cl O O O 0 0 0 0 0 N N N N N N 1 1 1 1 4}) I I I I 0 1 e 0 1 \ e e \ e e e e e — o e e Z 1 e e e e \ e e e ee \ i 0 • • e e e e e 1 4e 1 _ e ° 1 -- a) e e Cl) e I i e 1 e i e e N W ee , ee - 0) a) ee ee c > e d) ■ 1 E CY e e (0 c ee \ ee — a) O to e e —) .c a ee eee 0 a. ■ 2 = eee \ ■ a) C e 8 Q �e U e e .`�% \ e — e e i e e % \e Q % 1 Q e e ♦`` `ee e e %■ `e ■ e `e % — w u..i � I1 l I I tS, O O O O O O O O O O In O U7 O w) O V co M N N r r pame!no8 sueld 20 7c/ A mufiyki° City of Farmington 430 Third Street a` , 1 N Farmington,Minnesota 651.280.6800•Fax 651.280.6899 4rao0;` wwwci.farmington.mn.us TO: Mayor,Council Members,and City Administrator FROM: Ken Lewis,Building Official SUBJECT: School and Licensing DATE: January 22,2013 Introduction The State of Minnesota requires the city to have a licensed septic inspector to insure that septic systems within the city,comply with regulations. Building Inspector Ron Fedder is requesting attendance at the Minnesota Pollution Control Agency class for sewage treatment systems recertification. Discussion Building Inspector Ron Fedder is currently a certified septic inspector.The State of Minnesota requires him to be recertified every 3 years.Ron is currently the only certified inspector the city has employed to inspect existing and new systems as well as up keep on our septic maintenance program.The class will be held on June 20,2013 located in Farmington Minnesota. The class is only offered in a few cities each year. Budget Impact The total cost will be$225.00.This includes the class fee only.There will be no mileage. Action Requested Authorize Building Inspector Ron Fedder's attendance at the sewage systems recertification class. Respectfully submitted Ken Lewis 21 7e, �,,�bA City of Farmington 14N Pate l� 430 Third Street A .: = Farmington,Minnesota '� 651,2R0.6800•Fax 651.280.6899 ww .ci.tarmingar mn.us TO: Mayor, Council and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Adopt Resolution-Accept Donation Farmington Fire Relief Association DATE: January 22, 2013 INTRODUCTION: The Farmington Fire Relief Association recently donated$14,000 to the City of Farmington. DISCUSSION: The gift is designated for future fire equipment purchases. So,the funds have been recorded in the Fire Capital Projects account. ACTION REQUESTED: Adopt the attached resolution accepting a donation from the Farmington Fire Relief Association to be restricted for future fire equipment purchases. 22 RESOLUTION NO. R2-13 ACCEPT$14,000 DONATION FROM THE FARMINGTON FIRE RELIEF ASSOCIATION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 22nd day of January, 2013 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Members Absent: None Member Fogarty introduced and Member Bartholomay seconded the following: WHEREAS, a donation of$14,000 was received from the Farmington Fire Relief Association to be used for future fire equipment purchases; and, WHEREAS, it is required by State Statute that such donations be formally accepted; and, WHEREAS, it is in the best interest of the City to accept this donation. NOW,THEREFORE,BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation totaling $14,000 from the Farmington Fire Relief Association for future fire equipment purchases. This resolution adopted by recorded vote of the Farmington City Council in open session on the 22nd day of January 2013. Mayor Attested to the c 3""day of January 2013. P Administrate ()Lit SEAL 7-c City of Farmington 430 Third Street ' '- p Farmington,Minnesota % ° 651.280.6800•Fax 651.280.6899 wwtia.n.tarmmgum.mn.uv TO: Mayor, Council Members, City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Approve Rambling River Center's Payoff of the Storm Water Fund Loan DATE: January 22, 2013 INTRODUCTION As of December 31, 2012 the Recreation Operations Fund(formerly the Rambling River Center and Swimming Pool before they were moved to the General Fund)has sufficient funds to pay off the remaining balance on its outstanding loan to the Storm Water Trunk Fund for improvements made to the senior center. DISCUSSION As of December 31, 2011 the Recreation Operations Fund had a negative fund balance of $111,520. The negative fund balance was a result of an interfund payable,whereby Rambling River Center owed money to the General Fund, and an outstanding loan to the Storm Water Trunk Fund for improvements made to the senior center. The 2012 budget provided for the transfer of$120,000 into the Recreation Operations Fund to address the negative fund balance. As a result of this infusion, in 2012 the Recreation Operations Fund was able to repay the monies owed to the General Fund and has sufficient remaining funds as of December 31, 2012 to pay off the remaining$40,000 loan balance owed to the Storm Water Trunk Fund. BUDGET IMPACT The 2013 budget anticipated a$20,000 transfer would be needed from the General Fund to repay the Rambling River Center's annual loan payment to the Storm Water Trunk Fund. This transfer will no longer be required. ACTION REQUESTED Authorize stag effective December 31, 2012,to utilize$40,000 of available funds in the Recreation Operations Fund to pay off the remaining loan balance owed to the Storm Water Trunk Fund. Authorize stag effective December 31, 2012,to close the Recreation Operations Fund with the approximately$8,000 residual cash balance being transferred to the General Fund. Respectfully submitted, Robin Hanson, Finance Director 24 7dlirt ` 14i; City of Farmington r 430 Third Street 1. 1 . Farmington,Minnesota %4.141,- -° 651.2R0.6800•Fax 651 280.699 A oit' www.ci.tarrningt+m.mn.u.v TO: Mayor, Council Members, and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: School&Conference-Finance DATE: January 22, 2013 INTRODUCTION Finance Director Robin Hanson would like to attend the 2013 Minnesota Public Finance Seminar, sponsored by Ehler's. DISCUSSION The 2013 Minnesota Public Finance Conference will be held in Brooklyn Park, Minnesota at the Minneapolis Marriott Northwest (formerly Northland Inn).The conference will be held on Thursday-Friday, February 7-8, 2013.This year's theme is"Sailing the Seas of Public Finance" and topics will include bond financing, investments, TIF,post issuance compliance, as well as other topics. BUDGET IMPACT The cost of the conference is$265. The mileage cost to Brooklyn Center is$39 totaling to an amount of$304 for Ms.Hanson to attend the conference. The 2013 budget includes funding for this conference. ACTION REQUESTED Approve the attendance of Ms. Hanson at the 2013 Minnesota Public Finance Seminar. Respectfully submitted, Robin Hanson, Finance Director 25 A ,w;,;,,I,, -.59,5m,1:,4,11,' Vifitorn, tAW..;,'A...74...w.. ,Afki.,.t. ,...1 . '''L!. ..-- ,,-1,„4;,..4 4, 0.,,::-. 4fD,- cip 40.40.+.. .-- ...., , 0 - v.. ,„- i --". 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IL a >- <9 ( j 0 , .. o )J i v d CC M Ln Q _u, � � ' ' = M w Z ;nom !Mr J ° • r c co a �m 4 < _ CO - '=bo H c � ' � co . a -' U ° i N / O wb O 1ml 1� �0+o V rn I <�� ,�o� d OD C2),="' r w--- 1 I V i z .. •; C n ,I..) am Z d = O 043 (11 NES� /v N ti Q yy n .c U rs,11 > a o y e4 o , ' ` r d M ∎-is.'8/,,,H31 ` d 4 1 s , ( J 74- • • City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 Fax 651.280.6899 www.cl.farmington.mn,us TO: Mayor,Councilmembers and City Administrator FROM: Steve Arndt Streets&Utilities Supervisor SUBJECT: Annual Collection System Operators Conference DATE: January 22,2013 INTRODUCTION&DISCUSSION Each year there is an Annual Collection System Operators Conference for operators to renew their sewer collections licenses.The conference gives the attendees the training and knowledge on existing and new ideas and products.This year the conference is held on January 23,24&25 2013 at the Marriot Northwest Hotel in Brooklyn Park,MN. Under the job description for the City of Farmington each employee is required to have at least a class D collection license.The licenses are valid for three years and depending what license a person has they need so many hours to renew their license.The conference is worth 16 contact hours.Steve Arndt,Bob Zwart& Jeff Jones are up for renewal this year and they need 16 contact hours to renew their collection license. BUDGET IMPACT The cost of this conference is$300.00 per person and is covered in the Training&Subsistence Division of the 2013 Sewer Department Budget. ACTION REQUESTED Authorize approval of this school and conference for Steve Arndt,Bob Zwart&Jeff Jones. Respectfully submitted, Steve Arndt Streets&Utilities Supervisor 35 21' <4o4 City of Farmington a ' 430 Third Street \� ,„� Farulington,Minnesota .° 651.280.6800•Fax 651 280,6899 4.br'A ww .ci.tarmmgt+m.mn.ui TO: Mayor, Council and City Administrator FROM: Tim Pietsch, Fire Chief SUBJECT: Schools and Conference DATE: January 22, 2013 INTRODUCTION: Hennepin Technical College is offering a course to ready the firefighters to become company officers. DISCUSSION: Dustin Dingman and Chad Thelen have requested to attend this training course. Chad and Dustin have shown interest in becoming company officers. The course is a single day with lunch included.The cost is $65.00 per participant, $130.00 total. Class is on January 26, 2013, at the campus in Eden Prairie. ACTION REQUESTED: Approve Fire Chiefs request to send Chad and Dustin to regional training. Respectfully submitted, Tim Pietsch Fire Chief 36 00 44 -�'qt:, yrygt rtYu"e,r. `'V , y3,�i t+,,e A,''. 1" 4A + j i <. z.,14 ' ;, ,. r_, k - .ue fi , '!r i���"i x ',�^ r,, rat r� i � �Y�n h 1 --^ �.sry pf� P M'1i1^ �; 'f P }C ..J i »a :sro,.� 7 ',),',01:40,4.;011 ✓ to rP 'i"�'-f`�'����a Fri ,� � '.§��' y�f h 1 � �,:7 ?�{fi;���s��cs%��,,�''�, f`� , / ,r�t��`��� S�y r '� �'� e} V ffil� .'. 'a: * F"5- .-w+q�Y 1, _ly jl ,.r, -Z T' F fJrA `S, 4i� V, + { 'w✓-'; C .,,,, ; ';>7;Hennepin Technical College' - .'� `, i-,,,,,,,_.,,;., ,, ,ltv ,.. , b. uST0141ZED TRAINING SERVICES a �e i o. ',... , f� `' i r� :Z:Y 1 Z ''e �, j*, .yK ' o,, ;4dr4 t P`> i' '`�, zi"17 1 \ i AR11 8 . 1' - X91`"' t e' 1�' I ry t.* 10:i+44320-"W Ggt � I ��' /14 yt l s �i+ it fr f t sY'.,, ? 4 ' Ti � �;; rt t^i »'f�'x:v1 =VT,a..,,�`;'rct-'t., .gn,n�4.;. K;k:pyrr+i: . t s"r.', .,�.s. 't t{A � , T F u � F? ly n g a § K}vt r q r`ivsr 0K h ) : k,' ',',10,47,414,10$ > t � t 7 Y' _ , - ,�'' '0;1`‘,4"'"^',`',P2-•s j'' ''' s', �1:: ) .'' i ,` 4 1.4 t ffV %f e w - , t k From tle Wareho use to the Front'Ofice 1 on in 4 ; 4 . , ' + . - j. c �,,s;. , 4,1 ,atS V --4, , ,-*I ` t { x ` ✓ r 9 l "Little lessons in leadership . _ . L ' ` ,f • -,`� p : DATE COURSE DESCRIPTION January 26, 2013 From the Warehouse to the Front Office focuses on the transition from Firefighter to Company Officer to the Chief Officer and stresses the importance of ethical TIME leadership in today's fire service.This dynamic lecture will cover many leadership 8 am -2:30 pm topics including current events that are affecting the fire service today. Chief Ruiz's C"ST ; interactive instruction style combined with his expertise in the fire service make this $65/person lecture a must see for any fire department member. Lunch Included Fire Chief Ruiz has over 24 years with the fire service and has spent time in both COURSE ID the Tempe Fire Department and the Sun City Fire Department.Chief Rutz worked 1333 his way through the ranks of the service while acquiring his Bachelor's in Public Administration from Grand Canyon University and then completing his Master's in LOCATION Educational Leadership from Northern Arizona University.Chief Ruiz is a graduate Hennepin Technical College of Tempe Leadership Class 22 and was also accepted into the Executive Fire Eden Prairie Campus ; Officer Program in 2009.Chief Ruiz has an extensive instructor background and has been instructing member agencies in emergency medicine since 1993.Chief Ruiz also has taught extensively for local community colleges since 1993 in the This course is sponsored by areas of emergency medicine and fire science. the Hennepin County Fire Chief's Association in ; WHO SHOULD ATTEND? cooperation with the This training is open to anyone in the fire service interested in obtaining a fresh Minnesota Board for Fire approach to leadership and motivation. Training and Education. REGISTRATION INFORMATION ;, For more information,please contact Dave Klocek at 952.995.1315 ,�Vr s,E,.& n—, ) or david.klocek@hennepintech.edu AMEMBER OF THE i Customized Training Services—952.995.1330 or www,honnepintech.edu/cis MINNESOTA STATE COLLEGES AND UNIVERSITIES SYSTEM Brooklyn Park Campus,9000 Brooklyn Blvd,Brooklyn Park,MN 55445 Hennepin Tealmteel College Is an a fffrmstive Eden Prairie Campus,13100 College View Drive,Eden Prairie,MN 55347 This al PIabli a In alternative Law Enforcement and Criminal Justice Education Center,9110 Brooklyn Blvd,Brooklyn Park,MN 55445 rninviduals with disabilities. Customized Training Computer Center,4220 west Old Shakopee Road,Suite 200,Bioomingtion MN 65437 37 ' O( istration orm HOW TO REGISTER: Registrations are accepted on-line,by mail,fax,or in person.Confirmation will not be sent, ONLINE REGISTER: Payment or a purchase order(P0)number must accompany registration. wtannthennepintech.edu/cts Student Tech ID or Social Security Numbers are used for student identification purposes on student records. The registration form will be processed whether or not the social security number is provided. FAX Brooklyn Park:763.488.2723 First Name Last Name Eden Prairie:952.995.1331 Please print your name as it appears on your drivers license or m. BY MAIL Student Tech ID or Social Security Number Hennepin Technical College Customized Training Services Title Company 9000 Brooklyn Boulevard, Suite 6201 Street Address Apartment Brooklyn Park,MN 55445 0 Business U Home or Suite# IN PERSON City State Tip Hennepin Technical College 9000 Brooklyn Boulevard, Phone(work) (home) (fax) Suite G201 Brooklyn Park,MN 55445 Phone(cell) Email Hennepin Technical College 13100 College View Drive, Where did you learn about HTC Customized Training? Suite H150 , Eden Prairie,MN 55347 -,- et- r - ji---,--. a ,, �Ccii -. ante 1 :. ,� ,: C I ii I s DN�,; is a(es�N r Fri Tinhon WOW If you haveyuestionsabout �,_��,�,,�,x,_s.a�eiu�?�����,,.,,�'j� aas��x�f;�;r�i;,��i,�r, registration,call us at 952.995.1330 or 763.488.2721 Confirmation: .a If you provide us with your email address,you will receive a confirmation email.We will contact you by email or telephone if your course is canceled of if these are no openings available. _ S e `"'"fir.,.. . ny 'ls?'lsrN �, ,1 ', "'3 -_sr svl?3�`` S�'`� Cancellations/Changes �` , "'xw ,,� r s 4yt. rah 1 J 3V ftt Ii ti' Total .9 �� Yeu wtll be notified if ya�ir camr3e is rescheduled, p��''�,� "Y- _„� �'��„�- �: _._r, „�:� . � ��, � ��� -e extended,filled or canceled.Each course has a minimum and maximum number of nts. Birth Date: 0 Male Ethnic Origin: O Caucasian(31 U African American(t) Information presented in this publication U Female U Hispanic(5) ❑American Indian or Alaskan Native(ID not be considered as an irrevocable contract U Asian or Pacific Islander(2) Refund Policy: The intonation requested ts needed forrepordngaadresearchpmrpases.leaf he kept oanfidmdai=heel vet be used asabasis fermium orin a 4 (Also applies to purchase orders)Full refunds dory manner.Thetria�omwdon ull be used forsmmmmry repmurequ'urdby!Meng aadstaselawsandrgatnios s tosupponinsdprdon avian. will be given s days p any rior t the fcomp session.Studer 5w affect roemvolrnee Students Mil 's Completion w encouraged amt the wreath voluntary.Refusal to provitk any Sen>Mmmager amaze app requested tesuppmt . 3 business days prior to the fast session.Student andforcompanies will incur all charges with no refund if student does not drop the course 3 busIness days prior to the first session. lio. 0 I have read and understand the college refund policy Signature Required Are you an Alumni?Stay Connected. S. Find out more about WIC and upcoming U Check/money order# payable to:Hennepin Technical College. I events.update your contact information on the web etwww HannepinTech.edu U Invoice company-PO# Attn:/Dept Alumni and Supporters link Billing address Credit Card# U VISA CI MasterCard U DISCOVER .g Exp.Date o lill Month/Year Name on Card(please print) 1.. Hennepin Technical College Cardholder's Signature CUSTOMIZED T R A l N I A D SERVICES All faxed registrations must include a credit card number and cardholder's signature A MEMBER OFTHE MINNESOTA STATE COLLEGES AND UNIVERSITIES SYSTEM w w.hennepintech.edu/cts . VP 11i) r 11 7 ® auk' iJ A� �7 \UJ wl�wI fill ,1 ! w'�I lid � Itk1� 0, ts; xir. iI N:i 1' o MM 430 Third Street s Jay Farmington,MN 55024 (651)480-6940 4a, �° Date: January 10,2013 To: Mayor Todd Larson, Councilmember's Jason Bartholomay,Douglas Bonar,Terry Donnelly, and Christy Jo Fogarty, City Administrator David McKnight From: Troy Corrigan—Assistant Fire Chief Enclosed for your information and use is the 2012 Annual Report for the Farmington Fire Department. I hope that you find this information useful and informative. Please feel free to contact me with any questions or comments that you may have. We would like to thank Council and staff for their support of the Farmington Fire Department over the past year. Action Requested: None 39 ` r,. 7 ir 1 7 UA (I AL 1:, ,I1i A 1 1 'Lc . '' TIA1:1 ..z TI A 1 Lc �I lit Ar/ s- ,I(J toGION r.,MINives \"- ; ,fir =- t >7 * 0000,0,7 F.F.D. 9 A FIRE DEPT. 2012 ,Y :►J i,' L 1L0] T Prepared by Troy Corrigan Assistant Chief 40 Farmington Fire Department 2012 Annual Report For over 125 years the Farmington Fire Department has served the community,standing ready and prepared to answer emergency calls day and night,to help save lives and property. The Farmington Fire Department is made up of 50 paid on call firefighters,has a service area of approximately 75 square miles. In addition to the City of Farmington,the Farmington Fire Department also provides services for the townships of Castle Rock,Empire and Eureka. The population served is approximately 25,000 citizens. Dedicated to provide for the safety and welfare of the community that we serve through the preservation of life, property and the environment. 1 41 Farmington Fire Department 2012 Annual Report Table of Contents Highlights for 2012 Page 3 Organizational Structure Page 5 Stations Page 6 Apparatus Page 7 Fire Incident Response Page 12 Rescue Squad Page 17 Explorer Post Page 22 Public Relations Page 23 Membership Page 24 Service Area Page 26 2 42 Farmington Fire Department 2012 Annual Report Highlights for 2012 • Effective 12/16/2011 the call attendance requirement for all firefighters was raised from 20%to 25% and the training drill attendance requirement was raised from 50%to 75%. • Tim Pietsch was reappointed as Chief. • Jeff Allbee was appointed as Captain of Squad 3. • Mike Wise was reappointed as Rescue Squad Lieutenant. • Andy Skluzacek was reappointed as Lieutenant of Squad 1. • Mark Ahrens was appointed Lieutenant of Squad 4. • Joe Lester,Adam Marthaler,Josh McClure and Mike Tretter started as probationary Firefighters on June 11. • Dustin Dingman was appointed to the Rescue Squad effective 3/19/2012. • Heath Walker was appointed to the Rescue Squad effective 9/4/2012. • On May 7th City Council adopted Resolution R20-12 approving the purchase of a new Rescue Engine to replace Engine 2 and Rescue 2. • Tim Pietsch completed 30 years of service. • Mike Wise completed 15 years of service. • Justin Elvestad and Tim Vanderlinde completed 10 years of service. • Heath Walker completed 5 years of service. • We were awarded$2,000 through a matching funds grant from the Minnesota Department of Natural Resources for the purchase of wildland firefighting gear. • In order to bring more stability and predictability to their budget Eureka Township requested that our service agreement with them be renegotiated. The result of this is pre-established fees for 2012,2013 and 2014. This agreement was approved by the Farmington City Council on February 6th and the Eureka Town Board on February 13th. • 3 Firefighters completed their Firefighter II certification(Aasa Just,Dan Kuykendall and Linda Thelen) • Bob Eibner and Heath Walker completed Technical Rescuer-Trench Rescue certification through the Dakota County Special Operations Team. • Justin Elvestad completed Fire Instructor 1 certification. • 24 Firefighters completed their Defensive Driving Training course(Mark Arens,Caleb Bolton, Amanda Christensen,Jason Conway,Dustin Dingman,Matt Donnelly,Rick Fischer,Brian Hanson, Aasa Just,Ken Kelly,Dan Kuykendall,Tyler Leppert,Joe Lester,Nick Luchsinger,Adam Marthaler, Chris Matek,Josh McClure,Dan Moulin,Tim Nielsen,Jim Oates,Doug Rowe,Dan Strumberger, Linda Thelen,Heath Walker) • Four firefighters completed their Probationary period(Rick Fischer,Aasa Just,Dan Kuykendall and Linda Thelen). • Eight firefighters completed their Rookie period(Mark Ahrens,Dave Standke,Caleb Bolton,Amanda Christenson,Brian Hanson,Dan Moulin,Doug Rowe,Dan Strumberger). • Five firefighters completed their EMT-B certification(Matt Donnelly,Justin Elvestad,Brian Hanson, Dave Standke and Chad Thelen). 3 43 Farmington Fire Department 2012 Annual Report • In December of 2011,Council authorized the Rescue Squad's membership to increase from 20 to 22. • Dustin Dingman,Rob Murphree,Dan Moulin,Amanda Christenson and Heath Walker were appointed to the Rescue Squad. • Dan Meyer retired from the department effective January 13 after 21 years of service. • Kevin Kuehn retired from the department effective February 24 after 20 years of service. • Luke Fischer resigned from the department effective May 3 after 5 years of service. • Nate Sole resigned from the department effective June 7 after 4 years of service. • Conrad Adelmann resigned from the department effective July 15 after 5 years of service. • Mike Tretter resigned from the department effective August 27 after 3 months of service. • Chris McCann resigned from the department effective September 17 after 2 years of service. • Linda Thelen resigned from the department effective September 25 after 1 years of service. • Tyler Lepper resigned from the department effective November 29 after 3 years of service. • Members have attended numerous schools and conferences. 4 44 b a N O 0 .E .. A • g o -2 � t3 b ..E p 0 `nc� ~' ►-� OVA _� U a) cp aU 0 -0 � >, g 10= ) w— gH P A °� 3 o � . . S y4 d A ) x � x on A w �C H ›, O bial i - Czi U 0 -8 o o 0 a) `• ado A Ld p U • U H a) o E-4 N Y , tA ti . A PI 1' o FAQ o A O . o v •,44 0 +' b H N ' CD 13:1 1-41 U V. 9 A� . 8 g A A d Ac� w d ) 0 —U - y dz' 4. 1-.1 g Gy H i■4 VI -'.o aw 0 H3 � A � t, on 4.1. q U C'pjAUP zy Stations Station 1 21625 Denmark Avenue • tea. Station 2 19695 Municipal Drive • R { 6 46 Farmington Fire Department 2012 Annual Report Apparatus Chief/Fire Marshall 2002 Ford Expedition :4 -�-°' i Utility 3/Assistant Chief's 2008 Chevrolet 2500 HD . . alb , ___ w . , if .. ,5 Assistant Chief/Rescue 1 2005 Ford Crown Victoria t' '` _ �� re. 7 47 Farmington Fire Department 2012 Annual Report Station l Apparatus _ Engine 1 - 2001 Pierce ''' 1500 GPM Pumper '; '.. 4;'�° . f Rescue 1 ,. '' • -'°-' 2005 E-One ` e(e R •1• Heavy Rescue• rowwa,', .... rill 4� »; .g a .' Tender l 2004 Semo Vacuum Tanker t "U .." 3000 Gal.Tank allirlik .t.-1\'['i,,,...44iiiiiiiikhi_ — :: ‘,,Iiiii7poomilw,ili ---7 ';•";_, — ° a .; • 1 i t',`` gy , Brush 1 , . + m t 1991 Ford F 350 c r4 ® e Brush Truck 8 48 Farmington Fire Department 2012 Annual Report Station 1 Apparatus(Continued) Brush 12 i « ' ; 1991 Ford Super Duty "' ` Mini Pumper • - :; ' 11' 11 /: Polaris ATV with Rescue Trailer ,1,,,, Sharing F.P.D's ATV and Rescue Trailer,F.D. w �, Provided Trailer for hauling and storage. Y ii--- y, 0 ir /'1� •1, A, r'6 . woIt °e g "4 fie:-'- Dakota County First Responder Mass Decon Trailer 1.1L.. 1, () 49 Farmington Fire Department 2012 Annual Report Station 2 Apparatus , Engine 2 ,.' 1993 Luverne - --- 4®0' _ - 1250 GPM Pumper _ Vin. R I' 0 Rescue 2 1986 Ford 8000 _ _ Heavy Rescue NM 'e .._... ,. 5..of lYw'YY�. , ,0 ..e kik- , ,,,,,,......., _......, e,. Tender 2 1989 Ford L8000 1800 Gallon Tank Brush 2 1992 Ford F350 ,- Y _ ,,. Brush Truck 3 ' :93 ,' 11,1111MITIMILi A' bg, 10 50 Farmington Fire Department 2012 Annual Report Rescue Boat 12' Zodiak w/Trailer e 51 Farmington Fire Department 2012 Annual Report Fire Incident Response In 2012 we saw a reversal in the downward trend in the number of incident we responded to. The Farmington Fire Department responded to 254 fire calls from 12/16/2011 to 12/15/2012. This is a 12%increase in the number of calls as compared to the 2011 fiscal year. This year we saw a substantial drop in the number of incidents we responded to within the City of Farmington and an increase to the responses to all of the townships. As compared to 2011,Farmington dropped from 81% to 75%of the responses. Empire Township increased from 11%to 12%,Castle Rock Township increased from 3%to 6%,Eureka Township increased from 4%to 6%,and 1%of the responses were requests for mutual aid from our neighboring cities. With the increase in the number of calls,we saw the personnel hours that were spent on incident response decrease from 4,301 in 2011 to 4,926 in 2012. The average response time for emergency responses(time of page to time first unit is on scene)in 2012 was 6 minutes which is in line with how we performed in 2011. 90% of the time the first arriving unit was on scene within 10 minutes from the time we are paged which is a reduction of 1 minute as compared to 2011. This response time includes response to incidents in the townships which could be up to 10 miles in travel distance. The split station response is continuing to work well. For the full department pages in 2012 we had an average turnout of 19 members. For the station 1 or station 2 only pages,that average personnel turnout was reduced to 13 members for a difference of 6 firefighters per call. This reduction equates about 462 less personnel hours and a savings of several thousand dollars in salaries. This reduction in the number of personnel responding is not a reduction in service,but a better allocation of resources. We now have the appropriate number of personnel responding to the various types of incidents. Officer Calls: 32 13% Total Training Hours: 2,246 Station 1 Calls: 39 15% Total Incident Hours: 4,926 Station 2 Calls: 41 16% Total Personnel Hours: 7,172 Full Department Calls: 142 56% Total Number of Calls: 254 100% Incident Response by Station Incident Response by Station Comparison by Year RI Fire-All Stations M Fire-Station 1 200 e.Fire-Station 2 Fire-Officer 150 13% 100 16% , 50 4 10 iiji 0 P i EMU we 1_ 3 Fire-All Fire-Station Fire-Station Fire-Officer Stations 1 2 Id 2010 ■2011 2012 12 52 Farmington Fire Department 2012 Annual Report Call Location Number of Calls Percent of Calls Farmington 191 75% Empire 31 12% Castle Rock 15 6% Eureka 15 6% Mutual Aid Rosemount 1 <1% Mutual Aid Hampton 1 <1% Totals 254 100% Incident Response by City 6% 0% ° 6% 0% ti Farmington •Empire Castle Rock L Eureka U Mutual Aid Rosemount •Mutual Aid Hampton Incident Response by City 300 250 — 200 150 100 - 50 114 ga ea Farmington Empire Castle Rock Eureka Mutual Aid 1112008 ®2009 L.12010 0 2011 U2012 Average Response Time=6 Minutes(time of page to time first unit is on scene) 90%Fractile Response Time= 10 Minutes(90%of the time,on scene in 10 minutes) Average Number of Personnel per incident: 17 13 53 Farmington Fire Department 2012 Annual Report Type of Call 2012#of %of 2011 #of 2010#of 2009#of 2008#of Calls Calls Calls Calls Calls Calls FALSE CALLS False Alarm 87 34% 102 89 116 80 FIRE Structure 13 5% 8 17 5 13 In Structure 11 4% 8 6 7 10 Vehicle 4 2% 5 9 6 6 Grass/Brush 11 4% 6 5 12 7 Rubbish 13 5% 2 4 10 2 Outside 1 <1% 2 2 1 0 Equipment Fire—Other 6 2% 2 3 6 5 RESCUE/EMS 10/52,Rescue 7 3% 5 11 27 11 Asst. HAZARDOUS CONDITION—NO FIRE Gas Leak 19 7% 25 18 26 25 (Nat/LPG) CO Incident 4 2% 5 10 10 6 Power Lines 5 2% 3 8 4 10 Combustible 5 2% 0 4 1 2 Spill Electrical 11 4% 6 3 10 1 Problem Overheated 1 <1% 1 0 0 0 Motor Haz.Cond.- 0 0% 16 11 1 2 Other GOOD INTENT Cancelled En- 32 13% 21 25 29 21 Route Public Assist 5 2% 3 4 1 10 Smoke Scare 5 2% 4 10 17 4 Good Intent— 5 2% 3 0 11 10 Other SEVERE WEATHER Lightning 3 1% 0 2 0 2 Strike SPECIAL INCIDENTS Citizen 2 1% 0 1 2 Complaints Total: 254 100% 227 257 324 230 14 54 Farmington Fire Department 2012 Annual Report Incident Response by Year 350 324 300 250 7 251 230 27 200 76 184 150 100 50 0 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Type of Response Five Year Comparison Severe Weather • Citizen Complaint Good Intent/Cancelled En Route Service Calls - Hazardous Condition-No Fire Rescue Assist • nevem Fires-Other 9 • Structure/In Structure Fires Y, False Calls _,, _ l., 0 20 40 60 80 100 120 140 U2008 G 2009 u2010 U2011 U2012 15 55 Farmington Fire Department 2012 Annual Report Incident Response by Month 30 25 20 15 10 i 5 0 11111 te <<�Bator P�t� �aA \<\ ,��J P- se, 0 \4 e� Incident Response by Day of Week 50 40 20 10 0 Sun Mon Tues Wed Thurs Fri Sat Incident Response by Time of Day 70 —60 50 40 — 30 20 10 0 0001- 0401- 0801- 1201- 1601- 2001- 0400 0800 1200 1600 2000 2400 16 56 Farmington Fire Department 2012 Annual Report Rescue Squad Ott-ESCLi EMERGENCY CARE STARTS WITH 911 M5+1 By:Rescue Assistant Chief Todd Kindseth Up to twenty two of the department's Fire Fighters are also members of the department's Rescue Squad. Effective December 19,2011 the compliment of the Rescue Squad was increased from twenty to twenty two. The additional members will be added to station 2. The role of the Rescue Squad is to provide support for the primary provider at major emergency medical incidents,provide basic life support care until the primary provider arrives on scene as well as provide extrication and water/ice rescue services. These are all services that the department is expected to provide and which are typically provided by the entire department in our neighboring communities. By limiting the response to the Rescue Squad instead of the full department,the expenses incurred are reduced and better customer service is provided. Similar to what we saw with the fire responses,there has been an increase in the number of Rescue Squad incidents. In 2012 the Rescue Squad responded to 290 calls which is an increase of 16 from 2011. For the full Rescue Squad pages in 2012 there was an average turnout of 10 members. For the station 1 and station 2 only pages the average was 6 members. The allocation of the Rescue Squad responses within the city and to the Townships as compared to 2011 is as follows: The responses within the Farmington City limits remained consistent at 84%,the calls to Castle Rock decreased from 4%to 3%,Empire increased from 9%to 10%and Eureka increased from 2%to 3%. The majority of the responses were for medical assists. The Rescue Squad average response time was 6 minutes from time of page to time first unit is on scene and 90%of the time the response time was 11 minutes or less. 17 57 Farmington Fire Department 2012 Annual Report Rescue Squad Statistics Call Location Number of Calls Percent of Calls Farmington 242 83.4% Castle Rock 10 3.4% Empire 30 10.3% Eureka 8 2.8% Totals 290 100% Rescue Response by Year 500 - 450 400 `= 350 300 250 200 150 100 50 0 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Rescue Response by City 3% 3% 10% Farmington Empire Castle Rock Eureka 18 58 Farmington Fire Department 2012 Annual Report Rescue Response by City 350 300 250 U 2008 200 s 0 2009 150 U2010 112011 100 U 2012 50 0 Farmington Empire Castle Rock Eureka Average Response Time=6 Minutes(time of page to time first unit is on scene) 90%Fractile Response Time= 11 Minutes(90%of the time,on scene within 11 minutes) Average Number of Personnel per incident: 8 Rescue-All Stations: 134 46% Total Training Hours: 574 Rescue-Station 1: 85 29% Total Incident Hours: 2,100 Rescue-Station 2: 71 24% Total Personnel Hours: 2,674 290 100% Rescue Response by Station 25% 46% Rescue-All Stations: Rescue-Station 1: Rescue-Station 2: 19 59 Farmington Fire Department 2012 Annual Report Type of Call Quantity General Medical 113 39.0% Cardiac 15 5.2% Respiratory 31 10.7% Diabetic 2 0.7% Seizure 12 4.1% Fall 7 2.4% Trauma 1 0.3% Lifting Assistance 3 1.0% Other/Unknown 3 1.0% Unconscious 22 7.6% Motor vehicle accident with injuries 26 9.0% Dispatched and cancelled en route 37 12.8% Dispatched and cancelled at scene 13 4.5% Rescue/EMS Other 5 1.7% Total: 290 100.0% Rescue Response by Type of Incident •General Medical •Cardiac 4% 2% •Respiratory •Diabetic 13% •Seizure ■Fall •Trauma •Lifting Assistance ■Other/Unknown 1% •Unconscious 1% 2% 0% 4% 1/O 5% a Motor vehicle accident with injuries •Dispatched and cancelled en route Dispatched and cancelled at scene Rescue/EMS Other 20 60 Farmington Fire Department 2012 Annual Report Rescue Response by Month 40 35 H - 1 I I I I thrill,: 0 a6 atJ r t� aJ ce J\J mac'` 6 6 6 6 ,a�J ,,oc fat Q� �J PJ� ,e, O`.". Je, ee, F c)e' C\o Qe Rescue Response by Day of Week 60 50 — 40 — iii 30 ___ — 10 — 0 °aa� o�aa� e`'aaA e`'a�� o��'aa� ���aa\ cJ,bAb 5 ' . �ea� /\r 4a Rescue Response by Time of Day 70 60 ._.__._ 50 -- 20 — — — 10 _ 0 0001- 0401- 0801- 1201- 1601- 2001- 0400 0800 1200 1600 2000 2400 21 61 Farmington Fire Department 2012 Annual Report Explorer Post 9470 FPRMINGTON vie FIRE ii ' , ... r ,; POST ,e• �0 �0<ORe By:Explorer Post Officers: Josh McClure&Justine Perron The Farmington Fire Explorer Post 9470 is currently made up of 12 members. Explorers learn about the profession of firefighting and emergency services and what it takes to start a career in the field. The young men and women of the Post have joined for many different reasons and come from different backgrounds, but have found their experiences within the Post to be a uniting factor. The Explorers have worked diligently to maintain the privilege of training at the Farmington Fire Department. 2012 was a very interesting year for us in many ways. Presently, 2 of the our founding members continue to work hard for the post and we are excited to welcome back 2 members of our Post who have committed themselves to serving our country in the United States Marine Corps. Lance Cpl. Dalten Stafford and Lance Cpl.Zach Snyder. Our Explorer Captain,Josh McClure applied and was accepted as a member of the Farmington Fire Department and is serving his probationary year as a fire fighter well. We are all very proud of him. Our heavy training program took us through a Fire Fighter I course and we spent time at the SCALE fire training facility for our"live burn". Our annual explorer event was held on Saturday,May 12th, 2012 at 0700 and ran for a lively 24 hours. This year we incorporated an additional Post from the Dakota County Sheriff's Department,Police Explorer Post 9523. The event name was changed to reflect the expansion and is now called"Explorers in Action". This 24 hour shift is unique in the state and is a tremendous experience for explorers and advisors alike. We responded to 27 calls in 24 hours that included a structural collapse, several fires, a wide range of medicals, car stops, arrests for drugs and DUI,meth lab explosions and a major multiple casualty incident that required a victim to be flown by helicopter. Needless to say,there wasn't much napping going on! In the Post's participation at the State Governor's Conference, our explorers competed in many events from gear donning to public education and was awarded 2"d place!!! We advanced 22 places from our competition last year. Quite a jump! Post 9470 has also participated in several fundraising events during the past year to raise money for equipment,uniforms and training. Our goal is to earn enough to get the post to the National Conference in the summer of 2014. We continue to train and are hoping to begin our Emergency Medical Responder class in cooperation with the Northfield Post 3300 this winter.We continue to work hard, serve our community and support our Fire Department as they support us! 22 62 Farmington Fire Department 2012 Annual Report Public Relations Throughout the year,the Farmington Fire Department participates and hosts many community events to improve and promote public safety awareness.The number of requests for station tours and event participation by youth groups,daycare providers and community organizations continues to increase. Whenever possible, members of the department volunteer their time to accommodate these requests. In 2012 members of the department participated in the following events: • Farmington Community Expo • National Night Out • Several Dew Days events • Support our Troops Haunted House • Salvation Army Kettle Program • Toys for Town • Pond and Park Clean up • Community Ed Events • Midwest Mopars EMS coverage • Prom Mock Crash • Neighborhood Block Parties • Rambling River Center Fundraising Events • Business Community Events • Patriotic Service Day • Southern Cruzers EMS coverage • Numerous parades in neighboring communities • Red Cross Blood Drive • Warrior to Citizen Events Fire prevention week was October 8th through the 12t. As we do every year,John Powers,along with several firefighters visited the elementary schools to talk with the 4th grade students about fire prevention and safety. We also held an open house at station 2 that was well attended by the public. The members put in numerous hours planning this event. This year's open house was very well attended by the public. The Relief Association published its fire prevention calendar again this year. This is the seventh year that a calendar has been published and was distributed during Fire Prevention Week. In addition to being an effective method of communicating fire prevention messages,the calendar has become a major fundraiser for the Relief Association through the sale of advertising space. The Calendar Committee puts a lot of time and effort to make this a success. Funds raised from these events will be used to purchase equipment for the department that in not currently provided through the city budget. 23 63 Farmington Fire Department 2012 Annual Report Membership 4PcFIGHT�h D,: FPS GOY titiF,yas OEPAVM■' In June of 1012 we hired 3 new firefighters to replace those that retired or resigned over the course of 2011. Effective June 4, 2012 Joe Lester, Adam Marthaler, Josh McClure and Mike Tretter became Probationary members of the department. The efforts required from the new member committee and city staff to accomplish this is greatly appreciated. The members that we have brought on are energetic and excited to be with us. We look forward to their contributions for many years to come. I would also like to thank these new members for their hard work and dedication in completing the training courses and certifications offered throughout the year. During the course of 2012 we had 2 members retire from the department. Dan Meyer retired on January 13 after 21 years of service and Kevin Kuehn retired on February 24 after 20 years of service. We thank both of these member for their years of valuable service to the department and community. We also had several members resign during 2012. Luke Fischer resigned from the department on May 3 after 5 years of service,Nate Sole resigned from the department on June 7 after 4 years of service,Conrad Adelmann resigned from the department on July 15 after 5 years of service,Mike Tretter resigned from the department on August 27 after 3 months of service,Chris McCann resigned from the department on September 17 after 2 years of service,Linda Thelen resigned from the department on September 25 after 1 years of service and Tyler Lepper resigned from the department on November 29 after 3 years of service. These retirements and resignations has reduced our compliment from our maximum of 50 members down to 43 members. Recruiting efforts are currently under way to fill these vacancies. Much to the surprise of many of our citizens,the City of Farmington does not have full time firefighters. Our Firefighters serve on a paid on-call basis, which means they are paid a small wage only for the time they put in. Our members hold regular jobs and strive to strike a balance between the demands of work and home. When their pager sounds they stop whatever they are doing,rush to the fire station,to help those in need. They make great sacrifices in time away from their family, friends and work to serve their community. There is no other group within the city that puts forth this kind of commitment to community service. Their service and sacrifice is greatly appreciated. We would not be able to do what we do without the support of our friends and families. As always, we would like to thank the friends and family members of our firefighters for their continued support. 24 64 Farmington Fire Department 2012 Annual Report Active Members Years of Service 5% 2% 5% 7% •<5 7% 49% ■5-10 •10-15 •15-20 •20-25 25% ■25-30 U>30 • 49%of the Department has less than 5 years experience • 11%of the Department has more than 20 years experience • 40%of the Department has between 5 and 20 years experience w tit f '; 4 ' v) �. . 7'' � L ."^e. ',."-'....s..'"",...„......„.........:: _ 414. ,, ......,, 1 ts,4,, s_— %Iv , , ii IP aI y _ r .' , • > ' _41' ', 4.C-"N. ,'k , «4 lif:s y °j4."4,1 {j ". a` 'b , 4,,,..:: ..., , ag,, • ,s.,.4..),., -,to -,,,,;-1 1.„ t. . „ . , ,,, ? s' t v* 4{tip ' —.„,.. Qa ; 4 f�i '.. ' .ri 1 l�pia .> \ro, `A y mt . fir ,-, 1 I • a • 25 65 Farmington Fire Department 2012 Annual Report Farmington Fire Department Service Area 05 ■.se 58 tEMPIRE1 < < . i \ 3 C. 19001 St W Je 12551St & w '�\ 2= 71 13 179 24 -_. � pit 197E S:W t2.mtt.��a&nrr lit d g Q�,,.,r. bb :oo�•,Fi ur 900e■St E iii333 sin r 4 FARMINGTON FARMINGTON 2 i 79 e, ,.'E 1 a 210ms1W rOmSiI. ,&w Jo 2121h St W , (' I `4111111111111111, A$ 51 7E 50 Crmnan^ Q 2257 St W ' 255T1 St W CC41tTV. 3 I E `` 2301/1‘:12 ...........78, 23501 S11.5 76 Y t, ,t'- .. CASTLE ROCK EUREKA _ .. ,,.--.. y _,,_ _ — 24511S,W ,- RJ78 �8<w 11 17 1.. 11 - "-ate 2471n St V. < - 1 I W I 23001 S1 W 4 1 rap Cilc'n Ali •a_a-- - d�S"dli.—_ 21 t� ...v.. 21 txvr ... ' 51 I \ 1 1 ( 31 , 27561 S1W IP1 - 8 t:�S�E ROCK / 26 66 7/f" oEA � City of Farmington 430 Third Street 1. ' _ Farmington,Minnesota 651.463.7111 •Fax 65 1.463.2591 b1 A mace wwV1.cl armIngton.mn LI..i TO: Mayor,Councilmembers and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Approve Agreement Park Master Planning Services for Jim Bell Park and Preserve DATE: January 22,2013 INTRODUCTION The City Council previously approved the creation of a City park by combining several City owned parcels of park land and naming it Jim Bell Park and Preserve. DISCUSSION Two of the three parcels of City park land that make up Jim Bell Park and Preserve have master plans that need to be updated and incorporated into a new Master Plan. The previous approved master plans for the Meadow Creek Third Addition Park and the Fairhill Development Community Park are attached and shown as Exhibit A. In order to create a current and valid master plan for Jim Bell Park and Preserve so that it follows the new boundaries created when the three parcels were combined, staff solicited a proposal from Hoisington Koegler Group, Inc. (HKGI)to complete this work. HKGI has previously worked with the City to create master plans for all but three City parks.At some point in the future master plans will be completed on the remaining parks so all City parks have a master plan,which is important in providing direction for future improvements to be made in each park. As a result of the past park master planning work that HKGI has provided to the City, it has a great understanding of the City's park system as well as being able to create the master plan in the same format that other park master plans have been created in.As a result,this provides a consistency in the way park master plans look and the content that is included on the master plan. Staff received a proposal from HKGI and has attached it as Exhibit B for Council's review. The Parks and Recreation Advisory Commission reviewed the proposal at its January 9, 2013 meeting and unanimously recommended to the City Council to approve the proposal and hire HKGI to complete the master plan. The proposal submitted by HKGI includes a meeting with staff to solicit further input. HKGI is proposing to take the previous master plans that were created for the two park parcels and incorporate them into the master plan for Jim Bell Park and Preserve. The process will also address the third parcel of land that is part of Jim Bell Park and Preserve and will incorporate it into the master plan. Previously this parcel did not have a master plan. 67 Staff considered not completing the master plan but has realized that in the future this work will need to be completed in order for it to be included in the next update of the City's Comprehensive Plan that will occur in the next few years. Staff felt it was best to complete it this year so it was not something additional that had to be completed during the Comprehensive Plan update process. BUDGET IMPACT HKGI has submitted a proposal to create a draft master plan for Jim Bell Park and Preserve at a cost of$2,800 and up to $100 for incidentals. This will cover one meeting with stag creating a rendering of a draft master plan, further staff input and then a rendering of a final draft master plan. The fmal draft master plan for Jim Bell Park and Preserve will then be brought to the PRAC and City Council for approval. Once PRAC and the City Council approve the master plan, a fmal rendering will be completed and will be provided electronically to the City so it can be placed on the City's website. Payment for services HKGI will be providing will come from the Park Improvement Fund. 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A Meadow Creek Park Master Plan November 2005 EXISTING PARK FEATURES •TRAIL AROUND PARK PERIMETER , ,,\ I SUGGESTED PARK FEATURES \ `� � • PRE-K AND 5-12 PLAYGROUND ,. 11\• • PARK SHELTER WITH WATER N. • PICNIC TABLES WITH GRILLS(2) FUTURE CROSSING • BENCHES(7) OFLAKEJULIAWA- • WASTE CONTAINERS(4) TRAIT() TERWAY AND NORTH- EXISTING TA • SAND VOLLEYBALL ARK BOUND TRAIL TO LAKE NG • FULL COURT BASKETBALL WITH PLAYER'S BENCHES - PROVIDE NEEDED • INFORMAL OPEN PLAYAREAS CONNECTION BE- • TREES _ TWEEN MEADOW • NATIVE WETLAND AND PRAIRIE PLANTINGS ALONG PARK I CREEK 4TH ECOME PART• EDGE _ 8 WILL BECOME PART • RAINWATER GARDEN AT SOUTH EDGE _ I OF OVERALL NORTH • OUTDOOR WARNING SIREN I ALIGNMENT ENWAY • SECURITY LIGHTING I I 4Y I - PICNIC TABLE&GRILL -- , k" SHADE TREE / BENCH ••., � WASTE CONTAINER ,ByT 1.r T�E! ORNAMENTAL TREE 1. r RAINWATER GARDEN _ _ ) \ NATIVE PLANTINGS MAIN PA�iK ENTRY s FUTURE ROAD ( `EXTENSION TURF PARK SIZE: 3.34 ACRES(NON•WETLAND) f' 7 V MAIN PARK SIGN • NATIVE WETLAND / BUFFER AND PRAIRIE PLANTINGS DEFINE EXISTING WETLAND - q , PARK EDGE 1.06 AC , �- y '', FUTURE TRAIL '.�..�+ i I! /j:f \' _ CONNECTION �/, \ ASTE CONTAINER e a C ♦�• I :::J` f` ER L._ ♦ •OPEN i �, MATH WATER PICNIC LAWN I PIAY , •' UTILITI•S PRIORI I LAWN , SECURITY LIGHTING `TeCO' 'r TION lc' ' TRAIL ENTRY \ , I I OUTDOOR WARNING SIGN y e y - ! - ! SIREN W/S ECURITY 190TH 57RFIT _. .` -� "^ LIGHTING K PAR ENTRY • � '•,) - c'''r r FULL COURT / `�Il —1 — ''i BSKTTBA • _r----1 , •'"` r:/ �- -"— SAND VOLLEYBALL J ii I 1 _� r r.. ,,.'r' ,, / • ' \\ RAINWATER GARDEN EXISTING TRAIL TO FARMINGTON Ti41211IINGTTJNPRCS'L•RPE FUTURE TRAIL PRESERVE -- •\ / CONNECTION TO PLAYGROUND-5.128 FARMINGTON Pre-K TRAILTO PICNIC PRESERVE SHELTER& PLAYGROUND ORNAMENTAL TREES DEFINE PARK ENTRIES 00 40 SOFT NORTH Farmington , Minnesota ..W .•. - ----__..—�� IloisingtonKoegeIG%oup,hu.MII 1 •■ 7 Exhibit B December 26,2012 Mr.Randy Distad Parks and Recreation Director City of Farmington 325 Oak Street Farmington,MN 55024 Re: Master Plan for Jim Bell Park and Preserve Dear Mr.Distad: Hoisington Koegler Group Inc. is pleased to present this proposal to assist the City of Farmington in the development of a Master Plan for newly formed Jim Bell Park and Preserve and Park in Farmington,MN. Our history of working with City staff in preparing similar park master plans, combined with our previous project experience with the park land contained within the newly formed Preserve, will allow our team to efficiently accomplish the needs of the City on the project. This letter outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between the City of Farmington, hereinafter referred to as the CITY, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT for professional planning services for the City of Farmington,hereinafter referred to as the PROJECT. Project Area:Master Plan design and rendering services for the approximately 146 acre Jim Bell Park and Preserve area which has been recently dedicated in honor of Jim Bell,the City's first Park and Recreation Director. The CITY and CONSULTANT agree as set forth below: A. WORK PROGRAM—BASIC SERVICES Task 1—Meet with staff and develop a Draft Master Plan rendering The first step in the process will be to meet with City staff to review the existing master plans for the project area and to discuss any changes based on what has occurred since the adoption of the original park plans. Based on input from this meeting, HKGi will develop a draft master plan rendering for Jim Bell Park and Preserve. The rendering will combine the design features from the previous master plans (Meadow Creek Third Addition Park and Fairhill Community Park) and will follow a format and graphic style compatible with park master plan drawings produced in prior years. Task 2—Submit to Staff for review and comment Submit a draft rendering for the Jim Bell Park and Preserve to City staff or meet at HKGi offices for review and comment. 72 Task 3—Finalize the Park rendering Integrate comments from City staff into a final master plan rendering. Print final full size plan graphics and distribute to City staff in printed form and in electronic form(pdf). B.WORK PRODUCT All plans and documents created or modified by Consultant pursuant to this Agreement shall be the property of the City,and shall be provided in electronic and printed format to the City upon termination or completion of this Agreement in a format specified by the City. C. SCOPE OF ADDITIONAL SERVICES The following services have not been requested by the CITY but are available, upon authorization, from the CONSULTANT. 1. Meetings in addition to those specified in Basic Services. 2. Additional services not specified herein. D. FEES FOR PROFESSIONAL SERVICES The CITY agrees to pay the CONSULTANT for services rendered as follows: 1. For the CONSULTANT'S Basic Services described in Paragraph A above, a fee based on the CONSULTANT'S current hourly rate schedule(see Attachment A)not to exceed Two Thousand Eight Hundred Dollars ($2,800.00) plus reimbursable expenses of printing and mileage not to exceed$100. 2. For the CONSULTANT'S Additional Services described in Paragraph C, a fee based on the CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated fee. 3. Statements will be submitted to the City on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. 4. The CONSULTANT reserves the right to suspend services if the CITY is delinquent in making payments in accordance with this Agreement. E. CITY'S RESPONSIBILITY The CITY shall be responsible for providing the CONSLULTANT with the following: 1. The assembly of background information including,but not limited to: A. Relevant existing digital base map data F. STAFF COMMITMENT Primary HKGi personnel to be assigned to the PROJECT include the following: • Paul Paige will serve as principal—in-charge of the PROJECT and will actively participate throughout the planning process. In addition to his technical participation in the project, he will also have responsibility for overall PROJECT coordination and scheduling. Jim Bell Park and Preserve Master Planning Services CY&of Farmington Page 2 73 • Amy Bower will serve as a project landscape architect. As such, she will be responsible for day-to-day contact with Farmington staff and will participate in the technical aspects of the project. G. COMPLETION SCHEDULE The services of the CONSULTANT shall begin upon execution of this agreement and, absent of causes beyond the control of the CONSULTANT,will be completed by July 15,2012. H. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training,or participation in recreational and educational activities. I. EQUAL OPPORTUNITY During the performance of this Contract, the CONSULTANT, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. J. TERM,TERMINATION,SUCCESSORS AND/OR ASSIGNS 1. The Term of this Agreement shall be concurrent with the work authorized and shall be in accordance with the schedule to be established between the CITY and the CONSULTANT. 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least ten(10)days prior to the date of termination. 3. Neither the CITY nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination,Consultant shall be entitled to fees earned through the effective date of termination. Jim Bell Park and Preserve Master Planning Services Ci0 of Farmington Page 3 74 K. DISPUTES In the event the CITY and CONSULTANT are unable to reach agreement under the terms of this contract,disputes shall be resolved using alternative dispute resolution(ADR). L. REVOCATION If this agreement is not signed and accepted by both parties within 90 days of the contract date, it shall become null and void. M. DATA PRACTICES Data generated throughout this planning process shall be deemed public and accessible to the public for both inspection and copying unless there is federal law, a state statute, or a temporary classification of data that provides that certain data is not public, in accordance with the Minnesota Government Data Practices Act of 2004. N. AUTHORIZATION IN WITNESS WHEREOF, The CITY OF FARMINGTON and the CONSULTANT have made and executed this Agreement for Professional Services, This day of ,2013. CITY OF FARMINGTON Name Title Attest: Name Title HOISINGTON KOEGLER GROUP INC. Vice President Paul Paige • Jim Bell Park and Preserve Master Planning Services City of Farmington Page 4 75 ATTACHMENT A HOISINGTON KOEGLER GROUP INC 2012 HOURLY RATES Senior Principal $145-170/hr Principal $120-145/hr Senior Professional $120-160/hr Professional II $90-120/hr Professional I $60-90/hr Technical $40-60/hr Secretarial $55/hr Testimony $195/hr Strategic Finance Advisory $195/hr Incidental Expenses: Mileage current federal rate/mile Photocopying BW 150/page Photocopying Color $1.00/page Outside Printing Actual Cost Diazo Printing Actual Cost B/W Bond Plots $5.00 each Color Bond Plots $20.00 each Photo Paper Color Plots $40.00 each Jim Bell Park and Preserve Master Planning Services CYty of Farmington Page 5 76 ,441444, City of Farmington 430 Third Street !b '.,y Farmington,Minnesota 0 651.280.6400•Fax 651.280.6899 v,wa w.ci.tarmmgum.mn.u4 TO: Mayor, Councilmembers, City Administrator FROM: Jennifer Dullum,Natural Resource Specialist SUBJECT: Dakota County Sentenced to Service Contract DATE: January 22, 2013 INTRODUCTION/DISCUSSION Attached herewith for Council's approval is a Sentenced to Service (STS) contract between the City and Dakota County. The City of Farmington has been utilizing the STS program for several years. Dakota County operates a STS program. The program was developed to supervise the completion of court ordered community service. It is most typically an alternative used in place of a jail term. Participants are non-dangerous offenders who have been screened by program staff. As part of this program, Dakota County makes STS crews available to non-profit organizations as well as State and local governments. Upon execution of a contract with Dakota County, crews are made available to do many types of work including, park clean up, construction labor, landscaping, painting and trail construction and maintenance. The size of the crew ranges from five to ten crewmembers. These crewmembers are supervised by a working crew leader who is a contractor,hired by Dakota County. Currently, the City has several projects that would benefit from the additional manpower provided by a STS crew. Both Parks and Recreation and Natural Resources would utilize the crew for a total of two weeks during the year. In previous years work completed by the STS crew for Parks and Recreation has included boardwalk construction, painting outdoor hockey rink surfaces and other general park and recreational facility maintenance tasks. Natural Resources has utilized the crews to remove erosion control silt fence from around stormwater facilities, clean out City stormwater structures to provide unobstructed stormwater flow, while also collecting trash and debris from stormwater ponding areas. BUDGET IMPACT The cost associated with this contract would be covered by monies from Parks and Recreation and Natural Resources;currently incorporated into the City's annual budget. 77 Parks and Recreation proposes to use Professional Services monies from Park Maintenance Fund to cover its $2,127 (one week of work) and Natural Resources proposes to use Professional Services monies from the Stormwater Utility Fund to cover its $2,127 (one week of work) to utilize the STS Program. ACTION REOUESTED Approve the attached STS contract with Dakota County. Respectfully Submitted, Jennifer Dullum Natural Resource Specialist cc: file 78 • • CONTRACT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF FARMINGTON FOR SENTENCE TO SERVICE PROGRAM WORK CREWS CONTRACT PERIOD: 1/1/2013—12/31/2013 This Contract is made and entered into between the Dakota County, by and through the Community Corrections Department, hereinafter"County" and the City of Farmington, 430 Third Street, Farmington, MN 55024, hereinafter"City" . or"Contractor". WHEREAS, the City desires the services of the Sentence to Service Program work crews; and WHEREAS, the County operates the Sentence to Service Program by providing work crews of non-dangerous criminal offenders plus a supervisor to perform unskilled labor; and WHEREAS, The City will pay Dakota County a total amount of $4,253.60 at a rate of $425.36 per day, (10) guaranteed work crew days pursuant to the terms of this Contract. Now,THEREFORE, in consideration of the mutual promises and agreements contained herein the parties agree as follows: 1. GENERAL PROVISIONS. 1.1 Purpose. The purpose of this Contract is to define the rights and obligations of the County and City with respect to Sentence to Service ("STS")work crews. 1.2 Cooperation. The County and City shall cooperate and use their reasonable. efforts to ensure the most expeditious implementation of the various provisions of this Contract. The parties agree to, in good faith, undertake resolution of any disputes in an equitable and timely manner. City and County liaisons will meet at least twice annually and more frequently if necessary to discuss issues related to the STS program. 1.3 Term. The term of this Contract shall be from 1/1/2013 to and including 12/31/20.13, regardless of the date of signatures hereunder, unless earlier terminated by law or according to the provisions herein. 1.4 Definitions. a) Work Crew. A work crew shall consist of a Crew leader and a crew of five to ten workers. The Crew leader shall oversee and be in charge of the work crew. b) Work Crew Days. An STS work crew day shall consist of seven hours, less a thirty minutes lunch break, between the hours of 8:00 am and 3:00 pm. A work crew may be discharged earlier at the discretion of the City supervisor. 2. CITY'S RIGHTS AND OBLIGATIONS. 2.1 General Description. City shall receive STS work crews for 10 crew days. The specific days to be worked and the work to be performed shall be determined at least thirty days in advance of the work by the City and County. 2.2 Total Cost. The total amount to be paid by the City pursuant to this Contract shall not exceed $4,253.60. The County will invoice the Contractor for actual crew days worked up to 10 days at a cost of$425.36 per day. The City agrees to pay the County$4,253.60 no later than October 1, 2013. 2.3 Work Projects. The City will provide work projects requiring unskilled labor such as light construction or landscaping, and any specialized equipment needed for the work. Each work project will be reduced to writing and provided to the Crew leader before work commences. A work project will be concluded when a City representative and the Crew leader sign off that work has been satisfactorily completed. 2.4 Crew. Workcrew members are not employees of the City or the County as specified in Minn. Stat. §3.739. City of Farmington -GR00366 (4).doc Page 1 Custom 3. COUNTY'S RIGHTS AND OBLIGATIONS. 3.1 General Description. The County will: • Provide STS work crews for the City pursuant to this Contract. • Designate a person as the County's representative with respect to the City's services to be performed under this Contract. Such person shall have complete authority to transmit instructions, receive information, interpret and define the County's policies and decisions with respect to services covered by this Contract. 3.2 Payment. The County will submit invoices to the City for payment by the City. 3.3 Work Projects. The County, through its Contractor, General Security Services Corporation, shall equip work crews with some hand tools. 3.4 Other Work. The County may, at its discretion, offer the City the opportunity to use more than 10 crew days per year without additional cost to City if additional days are available. 4. LIABLE FOR OWN ACTS. 4.1 Each party to this Agreement shall be liable for the acts of its own officers, employees and agents and.the results thereof to the extent authorized by law and shall not be responsible for the acts of another party, its officers, employees and/or agents. It is understood and agreed that the provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466, and other applicable laws govern liability arising from a party's acts or omissions. Each Party warrants that it has an insurance or self-insurance program that has minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466. 4.2 Any and all work crew members engaged in the aforesaid work to be performed by the County shall not be considered employees of City and any and all claims that may or might arise under the Workers' Compensation Act of this state on behalf of the work crew members while so engaged, and any and all claims made by any third party as a consequence of any act Or omission on the part of the work members while so engaged on any of the work contemplated herein shall not be the obligation or responsibility of City but shall be determined as provided in Minn. Stat. § 3.739. The County shall not be responsible under the Workers' Compensation Act for any employees of City. 5. FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God, acts of • terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. 6. TERMINATION. 6.1 Good Cause. If either party fails to fulfill its obligations under this Contract, such failure shall be considered good cause to terminate this Contract on seven days' notice by the other party. 6.2 With or Without Cause. This Contract may be terminated with or without cause, by the County or City upon thirty (30)days written notice. • 6.3 Effect of Termination. Termination of this Contract shall not discharge any liability, responsibility or right of any party which arises from the performance of or failure to adequately perform the terms of this Contract prior to the effective date of termination. Nor shall termination discharge any obligation which by its nature would survive after the date of termination. All STS work crews prepaid by the City shall be refunded to the City if the same are not used. City of Farmington -GR00366 (4).doc Page 2 Custom 6.4 Termination by County - Lack of Funding. Notwithstanding any provision of this Contract to the contrary, the County may immediately terminate this Contract if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies or other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the amounts due under this Contract. Written Notice of Termination sent by the County to Contractor by facsimile is sufficient notice under the terms of this Contract. The County is not obligated to pay for any services that are provided after written Notice of Termination for lack of funding. The County will not be assessed any penalty or damages if the Contract is terminated due to lack of funding. 7. DAMAGES. Duty to Mitigate. Both parties shall use their best efforts to mitigate any damages which might be suffered by reason of any event giving rise to a remedy hereunder. 8. REPRESENTATIVE. Liaison. To assist the parties in the day-to-day performance of this Contract and to develop service, ensure compliance and provide ongoing consultation, a liaison shall be designated by the City and the County. The parties shall keep each other continually informed, in writing, of any change in the designated liaison. In addition, the City shall inform the County of any changes to City's address, phone number(s), e-mail address(es), and any other contact changes. At the time of execution of this Contract the following persons are the designated liaisons: City Liaison: Jennifer Dullum/Jeremy Pier City of Farmington 430 Third Street Farmington, MN 55024 Phone Number: (651)280-6845/(651)775-9934 • County Liaison: Chris Cornell Community Corrections Supervisor Phone Number: 952-891-7231 9. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Contract shall only be valid when they have been reduced to writing, signed by Authorized Representatives of the County and City. 10. COMPLIANCE WITH LAWS/STANDARDS. 10.1 Minnesota Law to Govern. This contract shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota. 10.2 City agrees to abide by all Federal, State or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this contract or other facilities, programs and staff for which Contractor is responsible. 11. SEVERABILITY. 11.1 The provisions of this Contract shall be deemed severable. If any part of this Contract is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Contract unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Contract with respect to either party. City of Farmington -GR00366 (4).doc Page 3 Custom 12. MERGER. 12.1 This Contract is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all prior negotiations, understandings or agreements. There are no representations, warranties, or stipulations, either oral or written, not herein contained. IN WITNESS WHEREOF,the parties have executed this Contract on the dates indicated below: Approved by Dakota County Board COUNTY OF DAKOTA Resolution No. 2-5q47 By Kelly Harder Approved as to form: Title Community Services Director /2/242.../2. Date of Signature Assis ant County Attorney/Date • File No.KS-2012-34 3•DU4 CITY OF FARMINGTON (I represent and warrant that I am authorized by lay to execute this Contract and legally bind the City). By - Title ,h Date of Sign Kure 39,1 By cot ' ✓ 1 0� Title 2i'iy Ah.-j o-j, 4 Ts' Date of Signature /- 29 City of Farmington -GR00366 (4).doc Page 4 Custom 7/-31 Oit City of Farmington 430 Third Street Farmington,Minnesota 651,280.6400•Fax 651 280,6899 • A PlIW wwtivci.tarmingtim.mn.0 4 TO: Mayor, Council Members and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Request to Waive Rambling River Center Rental Fees DATE: January 22, 2013 INTRODUCTION A request to have the facility rental fee waived at the Rambling River Center(RRC) for the 2013 Miss Farmington Ambassador Program candidates dance practices for three dates in May and June 2013 and for two other dates for meetings has been made by the Miss Farmington Ambassador Program Committee(the Committee). DISCUSSION The Committee has held dance practices for the Miss Farmington Pageant candidates in the past at the RRC. The RRC Banquet Room,which is where the dance practice is planned to be held, normally is rented at $150 for four hour blocks of time plus a$100 cleaning fee. The dates and times requested by the Committee to use the RRC Banquet Room for its dance practices are currently available and have been blocked for the Committee's use. Both the Rambling River Center Advisory Board (RRCAB)and the Park and Recreation Advisory Commission(PRAC)have reviewed this request and are both recommending to the City Council to approve waiving the RRC rental fees since it is associated with the Dew Days celebration. During its January 2013, meeting the PRAC informed Dori Seeger,the Committee's representative who requested the rental fee waiver at the January 2013 PRAC meeting, it would like, if possible,to have the candidates volunteer at the RRC during the year as a trade off to having the rental fees waived in May and June. Ms. Seeger thought this was a good idea and is in support of this request from PRAC since this aligns well with the Miss Farmington Ambassador Program's mission to perform service in the community. Coordination of having the participants in the Miss Farmington Ambassador Program volunteer at the RRC will occur between the Committee and RRC staff members. Additionally, if the City Council approves waiving the rental fees, City staff feels strongly about making the rental fee waiver conditional upon the room being cleaned and reset to the way it was prior to the rental since there will not be a cleaning fee charged. 83 BUDGET IMPACT The normal rental fee for the dance practice based on the 2013 fee schedule would be$150 for a four hour block of time in the Banquet Room rental and a$100 cleaning fee for a total Banquet Room rental fee of$250 for each rental. Since the rentals would be for three dates,the total Banquet Room rental fee waived would be$750. Two different dates are being requested to rent the Empire Room for meetings. One of the two Empire Room rentals would be for slightly more than four hours. The 2013 rental rate for the Empire Room is$65.00 for a two hour block of time and$32.50 for each additional hour rented. This would mean a rental fee of$162.50 would be waived for the slightly more than four hour block of time that is being requested for the first meeting. The second rental in the Empire Room would be for a two hour block of time at a cost of an additional$65.00.The total Empire Room rental fee that would be waived for the two rentals being requested by the Committee is $227.50. Total RRC rental fee being requested to be waived by the Committee to use the Banquet Room on three dates and the Empire Room on two dates in May and June 2013 is$977.50. ACTION REOUESTED Based on the recommendations approved by the RRCAB and PRAC,the City Council is being asked to approve by motion the request by the Miss Farmington Ambassador Program to waive the rental fees of$977.50 at the Rambling River Center in May and June 2013 for three separate dance practices being held in the Banquet Room and two separate meetings planned in the Empire Room since the dance practices and meetings are associated with the Dew Days celebration. Respectfully submitted, Randy Distad Parks and Recreation Director 84 -2/1 j F City of Farmington figKkk 430 Third Street Farmington,Minnesota 651.463.7111 •Fax 651.463.2591 mole www.cl.tarmhngt/m.miu4K TO: Mayor, Councilmembers, City Administrator . FROM: Jennifer Dullum,Natural Resource Specialist SUBJECT: Wetland Health Evaluation Program(WHEP)Joint Powers Agreement DATE: January 22, 2013 INTRODUCTION/DISCUSSION Since 1998, the City of Farmington has participated in the Wetland Health Evaluation Program (WHEP). The purpose of WHEP is to monitor wetland health and determine the affect that development and environmental impacts have on those wetlands. By approving this joint powers agreement between the City of Farmington and Dakota County, we are continuing this beneficial program and maintaining our working relationship with the County. WHEP is managed and administered by Dakota County. BUDGET IMPACT Funds are budgeted annually in the Storm Water Utility account for this program. ACTION REQUESTED Authorize execution of the attached joint powers agreement for the Wetland Health Evaluation Program from 2013 through 2016. Respectfully submitted, Jennifer Dullum Natural Resource Specialist 85 RESOLUTION NO. R3-13 JOINT POWERS AGREEMENT WETLAND HEALTH EVALUATION PROGRAM Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 22nd day of January 2013 at 7:00 p.m. Members present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Members absent: None Member Fogarty introduced and Member Bartholomay seconded the following resolution: WHEREAS, a resolution of the City Council adopted the 22nd day of January authorized the City to enter into the 2013 through 2016 Wetland Health Evaluation Program as part of the Joint Powers Agreement administered by Dakota County; and, WHEREAS, said Joint Powers Agreement will be submitted to Dakota County. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota, 1. That the Wetland Health Evaluation Program will be performed as part of the Joint Powers Agreement administered by Dakota County. 2. The Mayor and the City Administrator are hereby authorized to execute the Joint Powers Agreement with Dakota County. This resolution adopted by recorded vote of the Farmington City Council in open session on the 22nd day of January 2013. ayor Attested to the . -44 day of January, 2013. ( a'.; or Administra SEAL Dakota County Contract#GR00392 JOINT POWERS AGREEMENT BETWEEN DAKOTA COUNTY AND THE CITY OF FARMINGTON FOR THE WETLAND HEALTH EVALUATION PROGRAM The parties to this Agreement are the County of Dakota,a political subdivision of the State of Minnesota(County) and the City of Farmington,a governmental and political subdivision of the State of Minnesota(City). This Agreement is made pursuant to the authority conferred upon the parties by Minn. Stat.§471.59. NOW,THEREFORE,in consideration of the mutual promises and benefits that the County and the City shall derive from this Agreement,the County and the City hereby enter into this Agreement for the purposes stated herein. SECTION 1 PURPOSE The purpose of this Agreement is to facilitate the analysis of wetlands located with the City through the Dakota County Wetland Health Evaluation Program(WHEP),which is coordinated and managed by the County,to obtain data and other information to assist both parties in performing their responsibilities under the Minnesota Wetland Conservation Act. SECTION 2 TERM Notwithstanding the date of the signatures of the parties,the term of this Agreement shall commence on January 1,2013, and shall continue in full force and effect until December 31,2016, unless earlier terminated by law or according to the provisions of this Agreement. SECTION 3 COOPERATION The parties agree to cooperate and use their reasonable efforts to ensure prompt implementation of the various provisions of this Agreement and to, in good faith, undertake resolution of any dispute in an equitable and timely manner. SECTION 4 EXERCISE OF POWERS The parties to this Agreement agree that the County shall administer the funds collected hereunder and disburse these funds for expenses incurred by WHEP. SECTION 5 POWERS AND DUTIES OF THE COUNTY 5.1 The County shall administer the WHEP funds on behalf of the City. 5.2 The County shall serve as fiscal agent for the funds collected hereunder. The County shall establish and maintain such funds and accounts as may be required by good accounting practices. 5.3 The County may apply for and accept gifts,grants, loans and money,other property or assistance from federal or state agencies,or any other person to carry out the WHEP in Dakota County. • 5.4 The County may use funds to hire and retain a monitoring coordinator,a non-profit agency,consulting firms and such other personnel as may be needed to provide the services contemplated under this Agreement. Notwithstanding the foregoing,the parties agree that WHEP is a volunteer based program and that data collection shall be performed solely by volunteers trained by the County. All volunteers participating in the WHEP shall be considered agents of the County and not agents of the City. • 87 • SECTION 6 FUNDING On or before March 31 each year of the term of this Agreement,the County shall provide to the City a complete WHEP fee schedule for that calendar year, including an itemization of the fee for analyzing each wetland and the fee for performing a quality assurance recheck to enable the City to evaluate whether to participate in the WHEP for that year. If the City elects to participate in the WHEP for that year,the City shall notify the County and the County shall provide the services described herein. On or about July 1 of each year that the City elects to participate,the County shall submit an invoice to the City for the WHEP fees for that year and the City shall remit payment to the County within 30 days after receipt of such invoice. SECTION 7 WHEP TIMELINE The parties agree to the following timeline for each year of the term of this Agreement: Spring The County shall provide a WHEP fee schedule to the City and the City shall notify the County if the City elects to participate in the WHEP for that calendar year and identify the specific wetlands to be analyzed. Late Spring and Summer Trained volunteers shall collect data regarding the quantity and variety of plants and insects within each City designated wetland. A consultant hired by the County shall conduct a quality assurance recheck on one of the wetlands. Fall The consultant hired by the County shall compile and analyze the data collected for all wetlands within the City under the WHEP and prepare a written report on the same. Winter The County shall deliver to the City the consultant's written report and the data collected for all wetlands analyzed within the City. SECTION 8 INDEMNIFICATION Each party to this Agreement shall be liable for the acts of its officers,employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers,employees or agents. The provisions of the Municipal Tort Claims Act, Minn.Stat.ch.466 and other applicable laws govern liability of the County and the City. The provisions of this section shall survive the expiration or termination of this Agreement. SECTION 9 AUTHORIZED REPRESENTATIVES AND LIAISONS 9.1 AUTHORIZED REPRESENTATIVES. The following named persons are designated the Authorized Representatives of the parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications,except that the authorized representative shall have only the authority specifically or generally granted by their respective governing boards. Notice required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement,or in a modification of this Agreement: TO THE COUNTY: Lynn Thompson or successor, Director , Physical Development Division a 14955 Galaxie Avenue ' Apple Valley, MN 55124 2 88 TO THE CITY: Todd Larson or successor, Mayor City of Farmington 430 Third St. Farmington, MN 55024 In addition, notification to the County regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney,Civil Division,1560 Highway 55, Hastings, Minnesota 55033. 9.2 LIAISONS. To assist the parties in the day-to-day performance of this Agreement and to ensure compliance and provide ongoing consultation, a liaison shall be designated by the County and the City. The parties shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement,the following persons are the designated liaisons: County Liaison City Liaison Paula Liepold Jen Dulium Telephone:(952)891-7117 Telephone: (651)280-6845 Email: paula.liepold @co.dakota.mn.us Email:jdullum @ci.fafmington.mn.us SECTION 10 TERMINATION Either party may terminate this Agreement at any time upon 90 days written notice to the other party. SECTION 11 GENERAL PROVISIONS 11.1 COMPLIANCE WITH LAWS/STANDARDS. The City and the County agree to abide by all federal, state or local laws, statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to the facilities, programs and staff for which either party is responsible. 11.2 EXCUSED DEFAULT—FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God,acts of terrorism,war,fire, flood,epidemic,acts of civil or military authority, and natural disasters. 11.3 CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE. A. All remedies available to either party for breach of this Agreement are cumulative and may be exercised concurrently or separately,and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. B. Waiver for any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be construed to be modification for the terms of this Agreement unless stated to be such in writing and signed by authorized representatives of the County and the City. 11.4 RECORDS RETENTION AND AUDITS. Each party's bonds, records,documents, papers,accounting procedures and practices, and other records relevant to this Agreement are subject to the examination, duplication,transcription and audit by the other party,the Legislative Auditor or State Auditor under Minn. Stat.§ 16C.05,subd.5. If any funds provided under this Agreement use federal funds-these records are also subject to review by the Comptroller General of the United States and his or her approved r presentative. Following termination of this Agreement,the parties must keep these records for at least six"years or longer if any audit-in- progress needs a longer retention time. 3 89 11.5 MODIFICATIONS. Any alterations,variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing and signed by the authorized representatives of the County and the City. 11.6 ASSIGNMENT. Neither party may assign any of its rights under this Agreement without the prior written consent of the other party. Said consent may be subject to conditions. 11.7 GOVERNMENT DATA PRACTICES. For purposes of this Agreement,all data on individuals collected,created, received,maintained or disseminated shall be administered consistent with the Minnesota Government Data Practices Act, Minn. Stat.ch. 13. 11.8 MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in Dakota County, Minnesota. The provisions of this section shall survive the expiration or termination of this Agreement. 11.9 MERGER. This Agreement is the final expression of the agreement of the parties and-the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations,understandings,or agreements. 11.10 SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date(s)indicated below. APPROVED AS TO FORM: DAKOTA COUNTY By Assistant County Attorney/Date Lynn Thompson, Director KS-12-286-004 Physical Development Division County Board Res. No. 12- Date of Signature: CITY OF FARMINGTON By Todd Larson, Mayor Date of Signature: • By ,City Clerk • Date of Signature: 4 90 70 � City of Farmington 430 Third Street, Farmington, MN 55024 61114, (651) 280-6800 Fax(651) 280-6899 * www.d.farmingtonann.us a TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation—Police Department DATE: January 22, 2013 INTRODUCTION The recruitment and selection process for the appointment of the part-time Administrative Support Specialist to fill the vacant position has been completed. DISCUSSION After a thorough review by the Police Department and the Human Resources Office, a contingent offer of employment has been made to Tracey Schowalter, subject to ratification by the City Council. Ms. Schowalter has previous administrative support experience including supporting a police department and meets the qualifications for this position. BUDGET IMPACT Ms. Schowalter's starting hourly wage will be $18.78 which is the beginning step of the salary range for this position(Salary Range: $18.78 -$22.07). Funding for this position is authorized in the 2013 budget. ACTION REQUESTED Approve the appointment of Tracey Schowalter as Administrative Support Specialist effective on January 23, 2013. 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I- 2 ce N 43 Z Z g g g g w co F U § u) `d `2 V W n. 2 U 2 U 2 U P) 2 U 4 E n. 49, z❑ u) 7 '0 m vi ui ui ui ui ui ui ui ui ui ui ui ui ui ui ui ai O U U U U U Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q J J J J J 75- 00000000000000000 0 w w W w W ID CO CO CO r m m CO CO CO U) CO CO CO V N t` N N N N N N N N N N N N N N N N )a n ui n )n n )n OS n )n N n )n c )n )n N m T p, N N N N N N N N N N N N N N N N 0 ig p O O o o O o O O O O O O O O O O O CO o O O O O F O p in 'Oo m N Co 0 m 0) m IL m m m m h N m v) ea N o r m CO 0) Na p o l[) m o m a N N F- O N O m o N- 0 0 c+) N N 0) p a a h a� aD cU Ol O V' o a a) O a O a cC Y) O N U) P7 E m N I� N N N m 0 �t N N m N '- I, s- ao o Q N m m N h f� N u� N O T ..- m e- > E 0 FP 0 O• < N J .Y m « N _, .c O I U CO U F x a IN in ul CY 2 e- U N ti Ea City of Farmington i 430 Third Street Farmington,Minnesota 651,280.6400•Fax 65I.280.6899 4i5,'A ti w+ mai.turenmg+m.mn.ur TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: November Financial Review DATE: January 22,2013 INTRODUCTION Enclosed is the financial report through the month of November 2012. The following notes will highlight variations from budget. Also,please note all of the beginning of the year fund balances have been updated to agree to the December 31,2011 audit report. General Fund- Overall Through the end of November you would expect revenues and expenses to be approximately 92%of this year's budgeted amounts. Year-to-date General Fund revenues total$5.5 million or 57%of budgeted amounts. • Property taxes represent 83%of the City's total revenues. Year-to-date only the first-half property taxes(i.e. 50%)have been received. The second half property tax revenues will be received in December/January. • Excluding property taxes,the remaining revenue line items are at 92%of the budget. Year-to-date General Fund expenditures total$8.0 million or 86%of budgeted amounts. Overall, this is less than the 92%of anticipated expenditures that would be expected through the first 11 months of the year. It is less than last year's expenditure percentage for the same time period which was 89%of budget. Revenue Line Items Charge for Service The fmal quarterly billing for fire protection for Castle Rock and Eureka Township and the annual billing for Empire Township will be recorded in December. By the end of the year this revenue line item should approximate budget. Investment Income For the majority of the City's investments interest is paid semi-annually from the date of purchase. Therefore, it is not received(and not recorded as revenue) on a consistent basis, thus the fluctuations in amounts from one month to the next. In conjunction with year- end the revenue will be recorded for interest earned,but not yet received as of December 116 31 . Due to the overall decline in investment interest rates available in the market and the City's higher interest rate investments from previous year's being called early, actual investment income will be less than budgeted for the year. Miscellaneous Income The reason for the negative amount in November is due to the reclassifying of the net Rambling River Center(RRC)donations received that Council authorized transferring to the Capital Improvement Fund for future RRC improvements. Expenditure Line Items Elections The elections are complete and this line item should end the year in line with budget. Emergency Management Expenditures are 130%of budget due to the upgrade of all of the City's warning sirens earlier in the year. Engineering Engineering is at 103%of budget due to more work being charged to this area than was budgeted.There are offsetting budgets in the non-general fund area that are under budget due to this issue. Snow Removal Snow removal expenditures are at 37%of budget due to the seasonal nature of this line item. Park Maintenance Park maintenance expenditures are ahead of schedule. Further review has found one invoice for nearly$14,000 and approximately 90 hours for one staff person were incorrectly charged to this fund. The necessary corrections will be made in December. After the corrections, expenditures will still be higher than budgeted,primarily due to the 2012 budget not providing for all personnel costs(ex. compensatory and other time pay). As you know, changes have been made to the 2013 budget process to incorporate all payroll charges in the budget. Swimming Pool Pool expenditures are at 99%of budget. The pool is seasonal and is closed for the year. Recreation Budget(Included in the General Fund) Rambling River Center Year-to-date membership fees and rental income are more than budgeted,while recreation fees, advertising and miscellaneous revenues are less than anticipated. Donations were in line with budgeted amounts. However, earlier this year, when Rambling River Center achieved its fundraising goal of$90,000 Council authorized that funds raised through future fundraising efforts be set-aside for future capital 117 improvements. In November, Finance transferred these donations and the related fundraising expenses to a separate Rambling River Center Capital Improvement Fund, so that the funds are more easily identifiable.As a result of this transfer it appears the donations were far less than expected when in fact fundraising efforts were ahead of schedule. Overall, expenditures for the Rambling River Center are less than budgeted and consistent with overall 2011 year-to-date expenditures. Pool The pool is closed for the year. Through November expenditures exceed revenues by approximately$51,000. There will be some modest expenses in December for utilities. Special Revenue Funds The Special Revenue funds are established to account for specific revenue sources(grants)or to fmance a specific activity. A plan to eliminate deficits was discussed during the budget process. The following is a summary of some of the special revenue funds: EDA The EDA has had several positive financial changes: 1)the beginning of the year fund balance was updated to agree to the December 31, 2011 audited fmancial statements, a $40,000 positive change, 2)the budgeted `transfers in' have eliminated the negative fund balance in this fund. The EDA should end the year with a positive fund balance, and 3) as a result of the `transfers in' the EDA has sufficient cash to repay its outstanding loan. In a separate Council action in December you authorized the repayment of the EDA loan before the end of December 2012. Park Improvement Revenues are very difficult to project in this account. For 2012 revenues are nearly double the budgeted amount. Expenses appear more than budgeted due to recent improvements at Lake Julia. Ultimately, $13,000 of those expenses will be reimbursed by Dakota County. Ice Arena Year to-date expenses exceed revenues by approximately$40,000. After taking into account November(billed in Dec) and December(billed in Jan) ice rental charges and assuming consistent December expenses,the ice arena should end the year close to break- even. Enterprise funds The Enterprise funds are self supporting and do not need financial assistance from the General fund. Downtown Liquor Store Receipts have exceeded expenditures for each of the last three months. Overall revenues are slightly ahead of pro-rata budgeted amounts. Expenditures are less than budgeted for the first eleven months of 2012. 118 Pilot Knob Liquor Store November expenses exceeded revenues by approximately$6,000, primarily due to an increase in inventory. Combined Liquor Stores Year-to-date revenues exceed expenses by approximately$200,000 ($73K Downtown and$131K Pilot Knob) as compared to $70,000 a year ago. The liquor stores continue to improve. Sewer Sewer revenues are very close to the budgeted amounts. Sewer expenses are less than anticipated. The two primary reasons are 1) personnel services are less than budgeted, which is offset by the increased charges being reflected in the personnel services area of the General Fund and 2)the budgeted sewer replacement project along the east side of TH-3,totaling$95,000, was not done this year. Solid Waste Solid waste expenses are less than anticipated. The primary reason is the delayed purchase of a new truck which was budgeted at$175,000. In addition the depreciation for 2012 will not be recorded until December(approximately$95,000) and this year's annual clean-up day expenses(approximately$30,000)were less than budgeted. Storm Water Storm water revenues are on track to be very close to budgeted amounts. Storm water expenses are less than anticipated in part due to the delay of a joint project with Lakeville that was budgeted for approximately$40,000. Water Water revenues are higher than anticipated at this point due to the dry summer and increased water usage for irrigation purposes. Water expenses are less than anticipated due, in large part,to the fact that none of the City wells were scheduled for routine maintenance this year. Therefore,we are substantially under budget in the professional services line. Street Light Utility There is a lag in the receipt and recording of the electric bills. In November this resulted in the receipt and posting of two months electric bills in the same month. Overall the street light utility revenues and expenses are in line with budgeted amounts. Graph The graph details the overall 2012 YTD fund balance. At the end of November,prior to the receipt of the second-half taxes in December,the General Fund Balance was($674,820).A year ago at this time the ending fund balance was($725,827). DISCUSSION Review the financial report, discuss any issues, and answer any additional questions. 119 Due to the cyclical nature of many of the City's activities and the focus on long-term financial planning and trends, staff recommends the fmancial review move from a monthly to a quarterly review in 2013. BUDGET IMPACT None. ACTION REQUESTED Approve moving from a monthly to quarterly review of the City's financial statements. Respectfully submitted, Robin Hanson Finance Director 120 t � �_� In8C 4 P 3m�88mja�m��1�1{ S2m °��� 3 0 $ mm cc 1 m`..R4R-P9gS -'t .o,ggRE, R`a ma.�1NspgRog A n R w w ww w ' 0 v<l? 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