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HomeMy WebLinkAbout02.19.13 Council Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Christy Fogarty AGENDA REGULAR CITY COUNCIL MEETING February 19, 2013 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Dakota County Commissioner Mike Slavik Information Received 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (2/4/13 Regular) (2/11/13 Workshop) Approved b) Approve Farm Lease Agreement—Parks and Recreation Approved c) Adopt Resolution—Accept Donations Rambling River Center—Parks and Recreation R6-13 d) School and Conference—Parks and Recreation Approved e) School and Conference—Fire Department Approved 0 School and Conference—Fire Department Approved g) School and Conference—Fire Department Approved h) Adopt Resolution- Authorize Advertisement for Bids Automated Garbage Truck—Municipal Services R7-13 i) Adopt Resolution—Approve Curbside Cleanup Day Agreement—Municipal Services R8-13 j) Adopt Resolution—Approve Annual Adjustment for Non-Represented Employees—Human Resources R9-13 k) Adopt Resolution—Approve AFSCME Clerical, Technical, Professional Unit Settlement—Human Resources R10-13 1) Adopt Resolution—Approve AFSCME Maintenance Unit Settlement— Human Resources R11-13 m) Adopt Resolution-Approve Reassessment PID 147700029090 - Engineering R12-13 n) MN Shade Tree Short Course - Engineering Approved o) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed. Speakers will be given at least three minutes to speak per item. Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS a) Approve On-Sale Liquor License Carbone's Pizza and Sports Bar— Administration Approved b) Approve 3.2 On-Sale Beer and Wine License Baldy's BBQ -Administration Approved 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Amend Ordinance—Modifying Billing Requirements for Utility Bills and Establishment of Rates and Charges for Utility Systems- Finance Tabled b) Consider Recycling Contract Extension—Municipal Services Extend Contract c) Adopt Resolution-Approve Plans and Authorize Bids TH3 East Frontage Road Sanitary Replacement Project- Engineering R13-13 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. Table of Contents Agenda 3 Approve Council Minutes (2/4/13 Regular)(2/11/13 Workshop) Regular Minutes 5 Workshop Minutes 14 Approve Farm Lease Agreement memo 15 bid tabulation form 17 farm lease agreement signed form 18 Adopt Resolution Accept Donations to the Rambling River Center memo 22 resolution 23 School and Conference - Parks and Recreation memo 24 course flyer 25 School and Conference - Fire Department Memo 26 Flyer 27 School and Conference - Fire Department Memo 32 Flyer 33 School and Conference - Fire Department Memo 34 Flyer 35 Adopt Resolution -Authorize Advertisement for Bids Automated Garbage Truck Memo 40 Resolution 41 Adopt Resolution -Approve Curbside Cleanup Day Agreement Memo 42 Resolution 43 Adopt Resolution -Approve Annual Adjustment for Non- Represented Employees Cola-Non-Barg 2013 44 Non-barg_2013 45 Adopt Resolution -Approve AFSCME Clerical, Technical, Professional Bargaining Unit Settlement 2013 CTP Agrmt 46 CTP 2013 48 Adopt Resolution -Approve AFSCME Maintenance Bargaining Unit Settlement 2013 Maint Agrmt 49 Maint_2013 51 Approve Reassessment-PID 147700029090 1 Reassessment PID 147700029090 021913 52 309 Main Street 53 Council Minutes 08-06-12 54 Ressessment 309 Main Street 021913 55 MN Shade Tree Short Course MN Shade Tree Short Course 56 Approve Bills Bills 57 Approve On-Sale Liquor and Sunday Liquor License Carbones Pizza & Sports Bar Memo 79 Approve 3.2 On-Sale Beer and Wine License Baldys BBQ Memo 80 Adopt Ordinance Amendment Modifying Billing Requirements for Utility Bills and the Establishment of Rates and Charges for Utility Systems CM Utility Bill Ordinance Amend 20130219 81 Letter to Owners Re Change In Account Names 84 DOCS-#166776-v2- ORD_UTILITY_SYSTEMS_BILLING (2) 85 Title 8 Chap 2 Sec 12 and Chap 3 Section 8, 10 89 Consider Recycling Contract Extension Memo 92 Renewal Letter 93 Adopt Resolution -Approve Plans and Authorize Bids-TH3 East Frontage Road Sanitary Replacement Project TH-3 East Frontage Road Sanitary Replacement Project 021913 94 Auth bids TH-3 East Frontage Road Sanitary Replacement Project 021913 96 TH3EFRSRP Plan Set 021313 97 2 �Q COUNCIL MINUTES REGULAR February 4, 2013 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Members Absent: None Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Robin Hanson, Finance Director;Randy Distad, Parks and Recreation Director;Kevin Schorzman, City Engineer;Brenda Wendlandt, Human Resources Director;Cynthia Muller, Executive Assistant Audience: Greg Miner 4. APPROVE AGENDA Mayor Larson asked to comment on 7b)Accept Donation 2012 Youth Scholarship Program from Rotary Club of Farmington, and 7e)Accept Donations Rambling River Center MOTION by Fogarty, second by Bartholomay to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as follows: a) Approved Council Minutes(1/22/13 Regular) b) Adopted RESOLUTION R4-13 Accepting donation 2012 Youth Scholarship Program from Rotary Club of Farmington—Parks and Recreation Mayor Larson thanked the Rotary for their donations over the years. From 2006— 2012 they have donated $12,524 to the Parks and Recreation Scholarship program. c) Approved Agreement 2013 Inflow and Infiltration Grant-Engineering d) Adopted ORDINANCE 013-658 Criminal History Background Checks Amendment—Police Department e) Adopted RESOLUTION R5-13 Accepting Donations Rambling River Center— Parks and Recreation 5 Council Minutes(Regular) February 4,2013 Page 2 Mayor Larson thanked the VFW for donating$520 and Susan Reichert for donating$600 worth of puzzles to the Rambling River Center. f) Approved Revision of Business Development Grant Program-Planning g) Approved Position Reclassification Engineering—Human Resources h) Approved Position Reclassification Human Resources—Human Resources i) Approved Bills APIF,MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Animals Within the City-Administration City staff received a request from several young residents regarding keeping chickens within the City limits. The individuals were in attendance to make their presentations to Council. City code regulates the keeping of animals, including chickens, within the City. Chickens are considered farm animals in the current code and are allowed only on parcels of land 2.5 acres or larger. This issue was also brought before Council in 2011. At that time, Council did not approve a revised ordinance. Ms.Annabelle Randow gave an example of baking a cake and discovering you are out of eggs. Your only option is to go to the store. You don't know how old the eggs are or if they have been chemically treated. This hassle could have been avoided if the chickens were in your own backyard. They would not be hormonally treated,the chickens are healthy, and the eggs taste considerably better. The people of Farmington will fight for the right to have chickens in their backyard. There are many myths surrounding chickens. Some people believe they are noisy,they attract pests and predators, and are smelly. All can be proven false. Hens are not noisy and do not squawk unless in danger. They only cluck softly all day long then go silent as night falls. This keeps them safe at night from predators. Chickens do not attract predators any more than a wandering cat or dog. Cats leave chickens alone and dogs are not known for attacking peaceful chickens. Chickens do not attract pests,and in fact, eat insects of all kinds including worms, grasshoppers, mosquitoes,ticks and larvae. They are even known for eating small mice. Chickens do not smell. They depend on the owner to give them the right food and to keep their coop clean, much like a cat box or rabbit hutch. If fed and cleaned properly, diseases like salmonella have less of a chance to start. The pros are that chickens can be assured of a place with more humane conditions. Chicken manure is a great fertilizer for the garden or it can be placed in a compost pile. Raising chickens is a great way to teach kids to be responsible and teaches them where food comes from. Neighbors would barely notice them and they are fun, friendly pets. We are changing the world one chicken at a time. 6 Council Minutes(Regular) February 4,2013 Page 3 Ms. Mya Tsukimo would like chickens in Farmington because she bakes a lot with her friend and eggs from home raised chickens are healthier. Factory raised hens have barely any room to exercise. They only have 67 square inches to live in their entire life. They only live about two years. A chicken raised in the backyard can live up to eight years. Home raised eggs are much healthier than those bought at the store because they are not hormonally treated. They give you more energy and taste better. You can see the difference because the yokes are a dark orange to golden yellow and the ones from the store are a pale yellow. Hens can lay eggs at a rate of one per day to one every few days. People who work at factory farms are breathing in toxic gases which can lead to major health problems. The spreading of diseases through hens and their eggs at home can be easily avoided by changing their coops regularly and changing their food and water every day. Hens like to take dirt baths which suffocates ticks and mites in their feathers. Backyard chickens will move Farmington forward. Mr. Stefan Randow stated Anoka, Bloomington, Burnsville, Duluth, Eagan, Fridley, Maplewood,Minneapolis,New Brighton,New Hope,Northfield, Oakdale, Ramsey, Rosemount, Roseville, St.Paul, Shoreview, and Stillwater are some of the cities in which chickens are allowed. This has been known as the urban chicken movement. It originated in Oregon and now it has spread to the Midwest. Chickens in the City of Farmington would fulfill its name. It would give many people the ability to fully grasp the real meaning of respect and responsibility. Chickens in general are quite docile and quiet except for the roosters that crow in the morning. They are not requesting to allow roosters. Chickens are like dogs in their personalities. In some aspects they are better because they eat bugs that ruin the plants. They also provide great fertilizer for flowers and provide fresh eggs. Chickens would teach kids a life of sustainability. To have a sustainable lifestyle you must produce much of what you can consume yourself. With chickens you can fertilize your own garden and they have the best personalities. Chickens would be a nice addition to Farmington. They are not requesting 30—50 chickens for free. They are asking for one to six chickens for an annual permit that costs around$16. With all the people who are indifferent about the urban chicken movement, and all the permits they would buy, it would generate City revenue so you could put the money towards parks. There would be some restrictions such as if you are not taking care of the chickens you would get a warning and fined around$30. If it happened again, you would get your permit taken away. It is just like a dog. Many people think the public image would go down if we allowed chickens, but on the contrary it would go up. We are surrounded by towns that allow chickens. If we had chickens we would really be seen as Farmington. Isn't that what we are named for? With chickens the City of Farmington would go forward. Mayor Larson asked if backyard chickens would bring in predators. Mr.Randow replied not really. The reason they are so quiet is because they are secluded and kept away from predators. Mayor Larson asked what keeps the chickens in the yard. Mr.Randow stated their proposed ordinance would include a fence,but you 7 Council Minutes(Regular) February 4,2013 Page 4 really don't need a fence because you can use a small fence with the chicken coop or the chicken run. Councilmember Donnelly asked what peaked his interest in wanting to have his own chickens. Mr. Randow stated he never knew that store bought eggs were hormonally treated. When he learned that the chickens are kept in less than 66 square inches,that is less than a sheet of paper. He was sad about that. The other aspect is that he is planning to join the military academy in either West Point or Maryland. He wanted to be able to say what he has done to bring cities forward so he can have a good resume. Mr. Lerew Kaas stated he was in 4-H,raised animals and showed them in 4-H and at the Dakota County Fair. He and his friends would like to get into raising chickens and showing them at the fair. Chickens are the perfect pet. They are fun, friendly, loving pets. They are easy to raise and inexpensive to have. What one could get from owning chickens is fresh eggs everyday and a have great companionships with them. Also, local businesses would benefit from buying food and bedding for the chickens each month. Backyard chickens have a bad image to some people and this is unfair. People think having backyard chickens next door will bring the value of their homes down because there will be a big ugly chicken coop next door with tons of smelly, clucking chickens. That is not true. This is not the type of coops we want for Farmington. Chicken owners care about their birds, so they take care and pride in the coops they live in by keeping them clean. Chicken owners take pride in the coops themselves by building cute, fancy and cool looking coops that adds to the look of their yard. Chicken coops can be very creative and also compact. They are better looking than a dog house. If I can come over and pet your dogs, you can come over and pet my chickens. He was happy to find out when he contacted surrounding cities that have chickens to get complaints on chickens, not one complaint has been filed on any backyard chicken owner. Backyard chickens are trendy and all the cities around us have them. More cities are turning green and we need to improve our City and be trendy like everyone else. Having backyard chickens would really improve Farmington's image. Backyard chickens were brought to Council before. A draft ordinance was created and a proposal was recommended to Council, but they voted against it. He was happy they are given the chance this time to explain the benefits of backyard chickens to Council. Passing this proposal looks good for Farmington. If Council doesn't like their proposal,the four of them are committed to working with the City to adjust whatever rules they need to until the proposal works for the Council. We think backyard chickens are good for the City and for the families here and they are not giving up until Farmington will give this a try. Mr.Dick Graelisch, 1020 3rd Street, stated he spent 18 years on a farm. He had 100 chickens. With chickens in the winter you have to make sure you have a warm shed because their feet can freeze. 8 Council Minutes(Regular) February 4,2013 Page 5 Mayor Larson asked if Council was in favor of adjusting the ordinance to allow urban chickens or do we not want to do that. Do we want to approve the ordinance in place or have staff adjust the ordinance? Councilmember Bonar supported sending this back to the Planning Commission. He felt it was worth another look and let the Commission hold a public hearing, gain input, and bring it back to the Council for consideration. Councilmember Bartholomay agreed with Councilmember Bonar. He favored this the first time. What we proposed then was doable and recalled recommending a one year trial. We reduced the number of chickens allowed from seven to five. He proposed it go back to the Planning Commission. Councilmember Donnelly stated this was discussed a couple years ago and at that time he was not a big fan. He appreciated the nice presentations and they have changed his mind. He agreed to send it back to the Planning Commission to fine tune the ordinance and bring it back to the Council. Councilmember Fogarty did not agree with this two years ago. She applauded the four young people who spoke. It is not any easy thing to do and they should be very proud of themselves. She encouraged them to follow what their local government is doing and hoped to see them at budget time to give their input on the budget. Two years ago this issue did not have this kind of support and thoughtfulness. She was impressed to hear there have not been any complaints in other communities. She agreed with sending this back to the Planning Commission as some of them have had far more years of experience. To get her full support, it will have to more restrictive than what they were hoping for. She also heard from a lot of residents two years ago who were adamantly opposed to this and she has to respect all opinions. She hoped the Planning Commission can come up with something that can ease the fears, and maybe allow this in Farmington. Mayor Larson commended those who spoke,they did a great job. He liked the signs and the support. He also supported letting this go to the Planning Commission for a public hearing and let them work on an ordinance. He asked that the Planning Commission consider chickens in an R-1 zone first. This is a 10,000 square foot lot or larger. He would like to start there. Last time he agreed to a one year trial and he would look at the same thing now if he agreed with the ordinance brought forward. He encouraged these young people to show up at the Planning Commission meeting. MOTION by Fogarty, second by Bartholomay to refer this to the Planning Commission for a recommendation. APIF,MOTION CARRIED. b) Approve Elimination of Ice Arena Interfund Payable-Finance As of December 31, 2011,the ice arena fund had an interfund payable of approximately$315,000 all of which is payable to the general fund. The general 9 Council Minutes(Regular) February 4,2013 Page 6 fund has a receivable for the same amount. The two primary components of this payable are the cumulative negative fund balance in the ice arena which totals $270,000 and the second component is the amount of cash needed on an ongoing basis to pay bills. Based on the preliminary 2012 results,where we have had actual revenues exceeding budget in a couple areas and general fund expenditures being less than budgeted, Finance Director Hanson wanted to eliminate the negative fund balance for the arena and provide enough cash in the fund to pay its bills for the majority of the year. This transfer was not anticipated in the budget. Going forward if there are any projected budget deficits, she asked that staff and Council consider factoring those into the tax levy. She requested authorization to transfer$320,000 from the general fund to the ice arena to eliminate the interfund balance. Councilmember Donnelly stated the pool had a deficit and we eliminated that and moved it to the general fund rather than as an enterprise fund. He asked if we would still keep the arena as an enterprise fund. Finance Director Hanson noted it would still be a special revenue fund. It appears the arena will be breaking even from now on. As for the pool and the Rambling River Center,the City is still providing quite a bit for operating expenses each year. At this time we are not recommending moving the arena, but leaving it on its own. For 2012 it will break even, or slightly above. It is easier to see how the arena does if it is in a separate fund. Budgeting for the losses for the pool and the Rambling River Center is part of the tax levy. Councilmember Donnelly was asking if it was worth the effort to track whether it breaks even. It is a red flag if there is a deficit at the end of the year,then there is a discussion about whether we can afford the arena. He asked if other cities leave it as a special revenue fund or fold it into the general fund. Staff will check on this. Finance Director Hanson felt it is cleaner to track if it stays separate. We also have a second sheet of ice coming. Councilmember Donnelly agreed with wiping out the deficit. Councilmembers Fogarty,Bartholomay, and Bonar agreed with the recommendation. Mayor Larson stated with the efforts of staff,the arena is breaking even. They have done a great job. He also supported eliminating the deficit. MOTION by Fogarty, second by Donnelly to authorize staff effective December 31, 2012,to transfer$320,000 from the general fund to the ice arena fund to eliminate the negative fund balance which existed on December 31, 2011, and provide an operating cash balance. APIF,MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Approve Easement Payment Steve and Susan Finden -Engineering This is an easement for the sewer line that was installed in 2003 at the end of 5th Street that goes north from the intersection of 5th and Linden Streets to the Met Council interceptor that runs through the Finden property. At the time of the project,they provided the City with a right of entry. This is to follow-up with 10 Council Minutes(Regular) February 4,2013 Page 7 getting the permanent easement. Staff has negotiated the price with Mr. Finden of $85,000 for the easement. This will be paid for out of the project fund which is in the road and bridge fund. This was an anticipated expense in the project. MOTION by Fogarty, second by Donnelly to authorize the payment of$85,000 to Steve and Susan Finden as full compensation for a permanent utility easement across their property located north of the intersection of 5th Street and Linden Street. APIF,MOTION CARRIED. b) Approve Executive Estates Settlement Agreement-Engineering This is a Settlement Agreement with the bank that is foreclosing on the Executive Estates development. Staff would like to have this agreement in place in the very likely event the bank acquires the property once the sheriff's sale has taken place. The agreement will take care of all outstanding issues in the development. The largest item is the park dedication. The park was going to be in phase two of the development. The phase is many years away so the bank will give the City park land in the current development. The Letter of Credit held by the City is for $320,000. Of that, $183,000 is to secure the park land. By agreeing to the park land and the turn lanes on hwy 3, finishing the infrastructure and deeding the outlot to the City,the bank would like the City to reduce the letter of credit by $120,000 to$200,000. Staff feels this is enough to complete these items. The City could also withhold building permits until the required improvements are done. There is not a direct impact to the budget,but it will reduce the security by $120,000. Councilmember Donnelly asked why not wait until after the sheriff's sale. Also, by reducing the letter of credit,who benefits from that? City Engineer Schorzman stated the benefit of the reduction would be seen by the bank that currently is foreclosing on it because they provided the letter of credit. The reason to do this now is to recognize we have enough security, but we are also working with them. We have received complete compliance with everything we asked for. The reduction in the letter of credit would happen now. The rest would start when the bank takes possession after the sheriff's sale. Councilmember Donnelly asked what if something goes wrong with the sheriff's sale and someone else comes up with the money,then they would benefit from the reduction. City Engineer Schorzman stated the only person that could redeem it is the original borrower of the money. Someone could outbid the bank and buy the development for more than the bank as in it, but that is unlikely. Councilmember Bonar asked about the current state of the park land dedication. Parks and Recreation Director Distad stated the lots identified are currently undeveloped so we can take possession of them. Councilmember Bonar assumed the master plan does not include this change and staff will be working with the Parks and Recreation Commission on how to use the space and funding. Staff replied originally a park was identified, but was moved to the east. With this new agreement we could satisfy that requirement. We would put together a master plan to identify amenities and invite residents to provide comments on what they 11 Council Minutes(Regular) February 4,2013 Page 8 would like. City Engineer Schorzman noted park development fees are being collected as building permits are issued and those would be dedicated to this park. Councilmember Bartholomay stated the only change is that the park will be moved to the west. Staff noted there is also a reduction in the park dedication acreage from 3.2 acres to 2.6 acres. This is because the land has been improved and the value has changed. Councilmember Bartholomay asked if we would keep the same amount of land if we waited until after the sale. Staff stated whatever amount is in the agreement is what would remain. The developer is giving up nine lots for the square park in the middle, but we also will have lots on the corners so in the future if the golf course property develops,we can connect this park to that area with a trail system without having to obtain easements. MOTION by Fogarty, second by Bartholomay to approve the agreement with Roundbank, outlining the obligations of the bank to complete the remaining requirements of the development contract and reducing the security to$200,000. APIF,MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Donnelly: Saw the new fire truck tonight and it is a nice addition to the fire fighting fleet. Councilmember Fogarty: Thanked those who participated in the Expo. She and other Councilmembers attended the LMC conferences last week and it was fantastic and provided a lot of good reminders. Last weekend the Farmington Competition Cheer Team took the state championship. In the fall Farmington had all three all-state cheerleaders. In addition,three of the cheerleaders were nominated by their coaches to be on the honors cheer team. From that they could apply for a scholarship and one Farmington cheerleader, Ashley Fogarty, won a$1,000 scholarship. Councilmember Bartholomay: Thanked everyone who came to the Expo. It was a great turnout. Councilmember Bonar: He thanked the businesses for attending the Expo and also recognized the staff commitment that occurred on Friday and Saturday. It takes quite a bit of effort to put this together and it is an exceptional opportunity. He enjoyed being there. He asked City Administrator McKnight to extend Council's best wishes to staff for their efforts. He also attended the LMC conference for new officials, and many shared the same challenges and opportunities we do. Mayor Larson: He encouraged residents to shop local. The money spent in Farmington stays in Farmington. Council recessed into executive session at 7:52 p.m.to discuss AFSCME labor negotiations. 12 Council Minutes(Regular) February 4,2013 Page 9 14. EXECUTIVE SESSION a) AFSCME Labor Negotiations Closed session started at 7:58 p.m. Present: Larson, Bartholomay, Bonar, Donnelly,Fogarty Joel Jamnik, City Attorney;David McKnight, City Administrator;Brenda Wendlandt, Human Resources Director 15. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 8:35 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 13 City Council Workshop Minutes February 11,2013 Mayor Larson called the workshop to order at 6:33 p.m. Present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Also Present: David McKnight, City Administrator MOTION by Bonar, second by Fogarty to approve the agenda. APIF,MOTION CARRIED. The City Council discussed goals and strategic plans they wanted to see developed. Some of the topics discussed included: - Capital Improvement Plans - Comprehensive Plan Update/Review -Ice for Tigers -Liquor Stores -Performance Management -Vermillion River Crossings -Working with Other Governments Discussion on goals/strategic plans will continue at the next work session. Mayor Larson adjourned the workshop at 8:14 p.m. Respectfully submitted, David McKnight City Administrator 14 7i j 1 City of Farmington (44.(111.____ 02c ww citnrmingum.mnur:Ra0rm.(Rin(g0 to•nFa,Minnesota Street 651.2 TO: Mayor, Council Members and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Approve Farm Lease Agreement DATE: February 19,2013 INTRODUCTION City staff has completed an advertisement for bids process to lease 30 acres of land in Jim Bell Park and Preserve so that it can be farmed for up to the next five years. DISCUSSION An advertisement for bids was published twice in the Sun This Week newspaper in December and the Farmington Independent once in December and once in January. The deadline to submit bids was 1:00 p.m.on Friday,February 1,2013. Attached in Exhibit A is a tabulation of the bids that were opened publicly in the City Hall Council Chambers at 1:00 p.m.on Friday,February 1,2013 The highest total overall bid amount over the five years of the agreement was submitted by Tim Braun in the amount of$44,340.00. In 2012,the City received$5,400 from the lease of the land but was based on 27 acres of land in the Jim Bell Park and Preserve that was farmed. Staff has met with Mr.Braun and reviewed the Farm Lease Agreement form with him. The Farm Lease Agreement form is attached and shown as Exhibit B. Mr.Braun has agreed to the terms and conditions of the Farm Lease Agreement and has signed the form. The Parks and Recreation Advisory Commission at its February 2013 meeting reviewed the bid tabulation form and the Farm Lease Agreement Form and voted to unanimously recommend to the City Council to approve the Farm Lease Agreement with Mr.Braun and further recommended that the money the City receives annually from the lease of the park land be put in the Park Improvement Fund so it may be used for future park and/or trail improvements in the City. BUDGET IMPACT As a result of the bidding process the City has increased in each of years of the annual lease payment for the farming of the land in Jim Bell Park and Preserve from what the lease payment was in 2012. 15 ACTION REQUESTED Staff and the Park and Recreation Advisory Commission are both requesting the City Council approve the attached Farm Lease Agreement form with Tim Braun and that the money from the annual lease payment be placed in the Park Improvement Fund for future park and/or trail improvements. Respectfully Submitted, Randy Distad Parks and Recreation Director 16 a � 00 0 In tr)0 oo 0 I., O M a1 N. ,--1 N O � � b�4 � N bNA In y g O a c� XI 0 0 0 0 0 on ER ER ER ER EA Z za O )--+ a E-1 a d .) °0 o ° o GO 00 E ES VI 00 CDaCD A a s. -M CO '� 0 N W M g a; 00 4 4 d' Z ^O as QA Q GA 00 00 � • a 14 off, ti PM 'O 0 0 0 0 b m � — VD VI N 'A ai oo tr .= ol tn. 00 00 tai 6R !+I vl a y O O en o �+ E-� N a- U r.i 0 0 0 0 0 y M N o 0 ER EA ER EA GA ioa aw >4 ,.._•• a re .0 O w o e r. ci U U o a 6 . ;F'' y z U o A w W et 0 a 0 a t FARM LEASE AGREEMENT This Agreement is made this /9-' day of February, 2013,by and between Tim Braun, (the "Tenant"), and the City of Farmington, a Minnesota municipal corporation(the"Landlord") (collectively referred to as the"Parties"). WHEREAS, the Landlord owns approximately 41 acres of undeveloped park land of which 30 acres is tillable as farmland; and, WHEREAS, the Landlord is interested in leasing the undeveloped park land to the Tenant for farm purposes; and, WHEREAS, the Farm Lease Agreement identifies the terms and conditions; and, WHEREAS, Tenant has reviewed and has accepted the terms and conditions of the Farm Lease Agreement; and, WHEREAS, it appears to be in the best interest of both Parties to approve a lease agreement between the Tenant and the Landlord to lease 30 acres of land for farm purposes. NOW, THEREFORE, in consideration of the promises contained herein,the Parties hereby agree as follows: Section 1. PURPOSE. In consideration of the rents and covenants specified below, Landlord hereby leases to Tenant real property located in Dakota County, Minnesota consisting of 30 acres of land,more or less. The Parties agree that before the Tenant commences any farming operation on the property pursuant to this Lease,the precise area, which will be subject to this Lease, shall be further located, described, and measured by mutual agreement of the Parties. The Parties further agree that this Lease does not include any buildings or improvements located upon the described property. The area which is subject to this Lease will sometimes be referred to herein as the"Farm". Section 2. USE OF PROPERTY. The Farm is to be used by the Tenant for the purpose of crop farming only. Acceptable crops to be grown during the term of this lease includes: corn, soybeans, alfalfa,wheat or oats. Voluntary compliance with agricultural Best Management Practices as identified by the Minnesota Department of Agriculture is required including but not limited to the following practices: rotating crops annually,proper application of fertilizers, pesticides and herbicides and conservation tillage leaving a minimum of 30 percent of the soil surface covered with crop residue after planting and harvest. Section 3. LENGTH OF LEASE. This lease is for a term of five years,beginning on April 1, 2013 at 12:01 a.m. and ending on March 31,2018 at 12:01 a.m. The Landlord reserves the right to terminate the lease between October 1st and March 1st in any year during the lease with a 30 day written notice to the Tenant if it desires to develop the land. Section 4. AMOUNT OF RENT. Tenant shall pay to the Landlord as rents for the Farm,the annual sum in the following years: Year 1: $9,360.00 ($312 per acre) Page 1 of 5 Year 2: $9,360.00 ($312 per acre) Year 3: $9,360.00 ($312 per acre) Year 4: $8,130.00 ($271 per acre) Year 5: $8,130.00 ($271 per acre) Annual lease payments are due lump sum on or before May 1st each year of the Lease. The Parties understand and acknowledge that the total acreage to be rented will be 30 acres,more or less. Section 5. PROPERTY TAXES. Tenant shall be responsible for all property taxes incurred as a result of this Lease. Section 6. DEFAULT. If Tenant fails to make the rental payment on or before it is due or fails to fulfill any of the covenants contained in this Lease,then Landlord may re-enter and take possession of the Farm and hold and enjoy the Farm without the re-entry working a forfeiture of the rents to be paid by the Tenant for the full term of the Lease. Section 7. TERMINATION. If Tenant remains in possession of the Farm after the expiration of the term for which it is hereby leased, such possession shall not be construed to be a renewal of this Lease, but to be a tenancy at the will of the Landlord, which may be terminated upon ten (10)days notice given by the Landlord in writing, either delivered to the Tenant of sent to Tenant at 2950 232nd Street East, Hampton, MN 55031,which is hereby declared by Tenant to be Tenant's usual Post Office address. In the event that either Party fails to perform and carry out any of the terms or conditions of this Agreement strictly in accordance with the provisions hereof, or for any reason is unable to properly conduct its business, either Party may terminate this Agreement by giving written notice to the other Party provided such notice is at least 30 days. Termination of this Agreement hereunder shall not prevent or interfere with the recovery by either Party from the other Party for any damages caused to either Parties property. Section 8. OTHER TERMINATION. NOTWITHSTANDING any other provision, if any local law,rule, regulation, or order prohibits the activities in this Agreement and prohibits the sale of concessions at the facilities during the term of this Agreement,then this Agreement shall be immediately terminated with both Parties owing no further compensation to each other. Section 9. NO ASSIGNMENT. Tenant agrees not to assign this Lease or sublet the Farm or any part thereof without the written consent of the Landlord. Section 10. SURRENDER OF PREMISES. Tenant agrees at the expiration of the Lease to vacate the Farm, leaving it in as good condition as when taken. Section 11. TENANT'S DUTIES. Tenant shall provide services on the terms and conditions provided herein, specifically: a. No Waste by Tenant. Tenant agrees to cultivate the Farm in a careful and non- destructive manner and to commit no waste or damage to the Farm and to suffer none to be done. Page 2 of 5 b. Care of the Farm. Tenant agrees not to remove any soil, subsoil,tile (if it exists), or trees from the Farm,but may spread manure and other farm chemicals that are normally applied to crop land to control pests and weeds. Tenant agrees to till the soil after the crop has been removed from the Farm. Section 12. LANDLORD'S DUTIES. Landlord shall provide the necessary services to maintain the property so it can be farmed and specifically: a. Care of the Land. Landlord agrees to clear and remove any trees that fall into the area to be farmed. b. Boundary Survey. Landlord agrees to have a legal boundary survey completed that identifies the boundary of the land to be farmed. Section 13. INDEMNIFICATION AND HOLD HARMLESS AGREEMENT. Tenant shall defend, indemnify and hold Landlord harmless from all claims, demands, damages, losses and liability for injury or death to any person or persons and for damage to any property, including but not limited to injury, death or damage to the person or property of the Tenant, Tenant's employees and agents, and to third parties,which arise out of the Tenant's operations under this Lease. Tenant's operations under this Lease shall include but not be limited to preparation of the land for planting, cultivating,harvesting,handling, using and maintaining supplies and equipment prior to, during and after the farming operation, all other activities relating to the farming of the property, and travel to and from the property. Section 14. ENFORCEMENT OF CONTRACT. Tenant shall be liable to Landlord for and shall pay all costs incurred by Landlord in enforcing the terms and conditions of this Lease, including but not limited to attorney's fees and other costs and expenses of litigation and/or alternative dispute resolution. Section 15. TENANT'S WARRANTIES. Tenant warrants that Tenant is a sole proprietor, not incorporated, and that Tenant has the legal capacity to bind the Tenant to the terms of this contract. Section 16. LANDLORD'S WARRANTIES. Landlord warrants that it is a municipal corporation under the laws of the State of Minnesota and that it has the legal capacity to bind itself to the terms of this contract. Section 17. SECURITY INTEREST IN CROP. To secure the payment of the rents due under this Lease, Tenant hereby sells, conveys and mortgages unto Landlord, Tenants entire interest in and to all crops raised and secured upon the Farm during the season,provided,that if Tenant shall pay or cause to paid to Landlord,the rents set forth in Section 4 when due,then this part of the Lease shall be void and of no effect; otherwise the same shall be construed for all intents and purposes a chattel mortgage with power of statutory foreclosure sale. Section 18. INSURANCE. Tenant shall obtain and maintain at all times during the terms of this Lease the insurance coverage listed below in at least the amounts shown: INSURANCE TYPE AMOUNT Any Auto $1,500,000.00 Combined Single Limit(CSL) or Equivalent Page 3 of 5 Comprehensive General Liability $00,000.00 CSL or equivalent Worker's Compensation and As required by law Employer's Liability Both Parties shall name each other as additional insured on their Certificates of Insurance. Notification of any revisions to the insurance policy shall be given by either Party to the other Party at least 30 days prior to any changes, cancellation,non-renewal, or lapse of the policies required herein. At Tenant's discretion, Tenant may provide Tenant's own insurance to cover damage to crops. In the event of damage to crops,the Landlord shall have no responsibility to compensate the Tenant for such damage or loss to Tenant's crops. Section 19. GOVERNMENT REGULATIONS. Tenant agrees to abide by all regulations imposed by any governmental authority relating to the farming of the Farm. Section 20. SUBJECT TO PRIOR LEASES. This Lease is subject to the terms and conditions of any gas, oil and/or mineral lease previously placed on the Farm. Section 21. ENTIRE AGREEMENT. This Agreement constitutes the entire understanding of the Parties and no terms may be altered in any way except by the written consent of both Parties. This Agreement may not be assigned or conveyed without each Party's written consent. Section 22. RIGHT OF ENTRY AND DAMAGE TO CROPS. The Landlord shall have a right of entry on the Farm to do soil borings, survey the property or take any other actions necessary or desirable in the discretion of the Landlord. Landlord shall notify Tenant prior to making an entrance on the property. Landlord shall compensate Tenant at the rate of$950 per acre for any significant damage to crops,which occurs as a result of Landlord's entry on the property. IN WITNESS WHEREOF the Parties have causes these presents to be executed as of the date first above written. TENANT: LANDLORD: 5f f By: Tim Braun By: Todd Larson Its: Its: Mayor 140 By: B - /4and,si os144/ Its: Its: City Administrator Page 4 of 5 ?C. F4EA� i City of Farmington 430 Third Strect Farmington,Minnesota : 41 ,A 651.280.640{•Fax 651280.6899 wt4w.ci.tmrenmgum.mn.uti TO: Mayor, Councilmembers, and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donations to the Rambling River Center DATE: February 19, 2013 INTRODUCTION Donations valued at $929.05 have recently been received at the Rambling River Center. DISCUSSION Tom Dault-Beauchange has donated a scale valued at$200 for use in the Jack and Bev McKnight Fitness Center. In the past there wasn't a scale in the fitness room, so this is a nice addition. The estate of Arlene Schmidtke has donated$75. An additional$25 donation from Fred and Dorothy Schmidtke has also been made in memory of Arlene. A donation was received from Happy Harry's Furniture in the amount of$629.05. This is from a program Happy Harry's Furniture started in 2011 in which a customer is able to select a charity of their choice,which the Rambling River Center is one of the charities that can be selected, and Happy Harry's Furniture will donate 10%of the sale to the charity. Happy Harry's Furniture has donated a total of$2,169.07 to the Rambling River Center since this program was started. The cash donations totaling$729.05 that were received by the Rambling River Center will be placed in the Rambling River Center's Capital Improvement Fund so it may be used for future improvements at the Rambling River Center. Staff will communicate the City's appreciation on behalf of the City Council to Tom Dault- Beauchange,the estate of Arlene Schmidtke, Fred and Dorothy Schmidtke and Happy Harry's Furniture for their recent generous donations to the Rambling River Center. ACTION REQUESTED Approve the attached resolution accepting the donations that were recently made to the Rambling Rambling River Center from Tom Dault-Beauchange,the estate of Arlene Schmidtke, Fred and Dorothy Schmidtke and Happy Harry's Furniture. Respectfully Submitted, Randy Distad Parks and Recreation Director 22 • RESOLUTION NO. R6-13 ACCEPT DONATIONS TO THE RAMBLING RIVER CENTER OF $629.05 FROM HAPPY HARRY'S FURNITURE, $75 FROM THE ESTATE OF ARLENE SCHMIDTKE,$25 FROM FRED AND DOROTHY SCHMIDTKE AND A SCALE VALUED AT $200 FROM TOM DAULT-BEAUCHANGE Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington,Minnesota,was held in the Council Chambers of said City on the 19th day of February, 2013 at 7:00 p.m. Members Present: Larson, Bartholomay, Donnelly Members Absent: Bonar, Fogarty Member Bartholomay introduced and Member Donnelly seconded the following: WHEREAS, a donation of$629.05 was made by Happy Harry's Furniture to the Rambling River Center; and, WHEREAS, a donation of$75 was made by the Arlene Schmidtke estate to the Rambling River Center; and, WHEREAS, a donation of$25 was made by Fred and Dorothy Schmidtke to the Rambling River Center; and, WHEREAS, a donation of a scale valued at$200 was made by Tom Dault-Beauchange to the Rambling River Center; and, WHEREAS, it is required by State Statute that such donations be formally accepted and in the best interest of the City to accept these donations. NOW,THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the following donations to the Rambling River Center: $629.05 from Happy Harry's Furniture, $75 from the Arlene Schmidtke estate, $25 from Fred and Dorothy Schmidtke and a scale valued at$200 from Tom Dault-Beauchange. This resolution adopted by recorded vote of the Farmington City Council in open session on the 19th day of February 2013. Mayor Attested to then!/ y of February, 2013. A ting City dministrator SEAL � City of Farmington ° 430 Third Street '., z., Farmington,Minnesota ``� 651.46,3.7111 .Fax 651.463.2591 www.clearnrIngton.m.us TO: Mayor,Councilmembers and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: School and Conference DATE: February 19,2013 INTRODUCTION In 2010,the City completed improvements at the Schmitz-Maki Arena(Arena). As a result of these improvements,the refrigeration system was changed from a direct system utilizing Freon as the refrigerant to an indirect system utilizing ammonia as a refrigerant. DISCUSSION A request is being made to send Facilities Maintenance staff member David Lynch to training on an ammonia specific safety refresher course. Since one of Mr.Lynch's responsibilities is to monitor and work with the indirect ammonia refrigeration system at the Arena on a daily basis, it is appropriate to have him attend this 8 hour refresher safety course. Attached is a registration flyer promoting the 8 hour safety refresher course. BUDGET IMPACT The registration fee is$285.00 which includes all course materials and test;a lunch and snacks;and a certificate of completion.There will be an estimated fuel cost of$25 to use a City vehicle to travel from Farmington to Fridley,where the class will be held,and back to Farmington. Funding is available in the Schmitz-Maki Arena 2013 budget to send Mr.Lynch to this class. ACTION REQUESTED By motion,approve this request. Respectfully Submitted, Randy Distad, Parks and Recreation Director 24 (' AMMONIA 's\\ REFRIGERATION l 8 Hour HAZWOPER Refresher Cool Air Mechanical is excited to announce that we will be offering three ammonia specific HAZWOPER 8 hour refresher safety classes in the spring of 2013. We encourage all maintenance staff, safety managers, and plant engineers to attend. The 8 Hour course meets the requirements in OSHA 29 CFR 1910.120 for eight hours of annual refresher training for workers at hazardous waste sites. The three one-day refresher classes will be held on Tuesday April 16th, Wednesday April 17th, and Thursday April 18th from 7:00 AM to 3:30 PM at Ralcorp Frozen Bakery located at 7350 Commerce Lane NE Fridley, MN 55432.The instructor will be Dennis Smith, Compliance Safety Consultants from Milton, WI.A test will be given and a certificate of completion and wallet card will be awarded. Lunch will be provided. The cost is $285.00/person. We look forward to seeing you there! Ire Hazard(red) An dr0U5 -belm73F. -belore 100 F. Ammonia -baton 200 F. am. ame ,� -wit eun 3 0 Health Mud/ React(vi(y WAWA 3-e elk a-line may 2-hazardous detonate 1-slightly Specific Ha7aYd 2-r Om reactant harcraccs 0-normal material O%Y•oxa�zn 1-astatde d traded ACC-acid 0°ago ALK-Atkdi COR-torrasaw W-use no eater RAO•redratn Ran. To sign up for the class contact Mark Worms markw @coolairmechanical.com, or call 651-487- 8825 r �notia • Leak Detector CA/V100 000a, D LUBRICANTS ADVANCED LUBRICANT TECHNOLOGY MECHANICAL, INC. Itedd LIMO, 25 2c, et, City of Farmington 430 Third Street 1. r. Farmington, Minnesota d 651.2R0.6RM•Fax 651.280,6899 �.A° wwwci.larmingu n.mn.ux TO: Mayor, Council and City Administrator FROM: Tim Pietsch,Fire Chief SUBJECT: School and Conference DATE: February 19, 2013 INTRODUCTION: Minnesota State Fire/EMS/School at Mahnomen,MN on February 16-17, 2013. DISCUSSION: Two members have signed up to attend classes at this regional conference. Rick Fischer has the tuition paid for by his employer. Chad Thelen will be submitting all receipts.They have signed up for Decision Making for Initial Company Officers. BUDGET IMPACT: The 2013 budget provides adequate funding for this request.The cost will be$110.00 for classes. A motel room will be needed for Saturday evening. The attendees will be driving a City vehicle. Meals would also be paid per protocol. ACTION REQUESTED: Approve Fire Chief's request to send these members to regional training. Respectfully submitted, Tim Pietsch Fire Chief 26 Sao m W I 1-i\r_I i,i 0 1 7 ri 13 ,c600 0 O. '-1__ 6 . . . V I unday $811111110 VI SOPA tit Nailer 16 & 2013 , t , . F Minnesota State Community & Technical College . .. . . . .. • . .... . _ . ..! .....„,,......., .. . .,....„ :.,.I.110000„... ,..., , ,,,,,T__,....:,44.„,....:::;.,... ,,,:c.,:,.,.,,,,,, ,,i, ■ , b ! '1 2 ' IP 1111,�' T .L. '".,4 27 ALL CLASSES ARE 12 HOURS IN LENGTH A Decision Making for Initial Company 13 New Firefighter Orientation to Fire Behavior, Operations(DMICO) Safety, PPE/SCBA, Ladders &Hose FOR: All Fire&Rescue Personnel Hands-On Class This is a National Fire Academy Course *Full Turnout Gear and SCBA required OBJECTIVE: This course is designed to FOR: New Fire& Rescue Personnel develop the decision making skills needed by OBJECTIVE: After completing this orientation, Company Officers to accomplish assigned the student will have received very limited tactics at structure fires. All activities and information on these subjects. This class is scenarios used in this course are based on designed as an orientation to these subjects structure fires. As a CO with the real possibility until the student can enroll in the full Firefighter I of being the first to arrive at the incident, the program. This course meets components of the CO's initial decisions will have an impact NFPA 1001 Standard. throughout the entire incident. It is vital that they be able to make good management E Strategy & Tactics for Initial Company decisions that have a favorable impact on the Operations (STICO) eventual outcome. In addition to a possible role This is a National Fire Academy Course as the initial Incident Commander, the CO may FOR: All Fire& Rescue Personnel well be assigned a subordinate position within OBJECTIVE: This course is designed to meet the ICS organization, COs need to have a clear the needs of company officers responsible for understanding of the system, the position they managing the operations. The curriculum are assigned and their role in the organization if consists of 3 separate and independent they are to function effectively and help make courses: PICO, DMICO & STICO. STICO is the system work. designed to develop the management skills needed by company officers to accomplish B Farm Vehicle Extrication assigned tactics at structure fires. Hands-On Class *Full Turnout Gear and SCBA required F Search Techniques FOR: All Fire& Rescue Personnel Hands-On Class OBJECTIVE: This course will give the student *Full Turnout Gear, SCBA & 1 Spare Bottle the techniques needed to safely size-up and required mitigate an emergency involving agricultural FOR: All Fire&Rescue Personnel type vehicles. Students will learn the proper OBJECTIVE: This course is designed to procedures for vehicle stabilizations, patient provide the firefighter with the basic disentanglement and removal. This course understanding of search techniques during an covers various types of rescue tools. This emergency situation. Students will also learn course meets components of the NFPA 1670 advanced techniques while participating in Standard. SCBA confidence skills. The students will improve their skills in making decisions prior to C Leadership I: Strategies for Company performing a search and having alternatives to Success the search during the emergency. This course This is a National Fire Academy Course will test the student's ability to maneuver in tight FOR: All Fire& Rescue Personnel or limited spaces. This course meets OBJECTIVE: This course addresses components of the NFPA 1001 & 1006 techniques and approaches to problem solving, Standards. identifying and assessing the needs of a fire department officer's subordinates, running meetings effectively in the fire service environment, and decision-making for the fire department officer. Classes continued on next page 28 G Tactics and Strategy—Rural FOR: All Fire Service Personnel OBJECTIVE: An informational discussion of the All courses have been fire problems related to rural structures. Fire department operations, both tactical and approved by the strategic, with specific company functions will Minnesota Board of Firefighter be covered. Engine company responsibilities in hose deployment, communication methods and Training & Education sustained water supply shuttle methods will be explained. Operations including ventilation techniques, search and rescue, smoke control evacuation and communication methods will be covered concurrently. Recommended for any firefighter or individual who must respond to an emergency in rural structures. This course meets components of the NFPA 1021 Standard. , H Training Operations for Small Departments 71:10, This is a National Fire Academy Course You MUST MAKE YOUR OWN RESERVATIONS to FOR: All Fire Service Personnel ensure a room. When making reservations, identify OBJECTIVE: This course is designed to yourself as being a participant with the "Fire & Rescue provide students with some basic tools and School"to qualify for the special rates. skills to coordinate training in a small fire/EMS Call 1-800-453-STAR to make your reservations. organization. A training function in a smaller department typically may include conducting THE BLOCK OF ROOMS WILL BE RELEASED training drills and coordinating training with a ON JANUARY 28, 2013 SO MAKE YOUR nearby larger city or State training agency. RESERVATIONS EARLY. I Wilderness Search and Rescue *Bring a compass, preferably the one you The Shooting Star Casino, Hotel and Event Center is would normally take to the woods. "Woods located on Highway 59 in Mahnomen, MN. Hotel clothes"and footwear will not be necessary. features include: FOR: Both experienced woods walkers and • Indoor glass-enclosed swimming pool, hot tub& rescuers new to the field of wilderness atrium searching will gain valuable practical knowledge • Luxurious Sereniitee Spa (massage, facials, that can immediately be put to use not only in etc.) rescue situations, but recreational as well. • Full-service restaurant, buffet and deli OBJECTIVE: Through the use of hands-on • Live entertainment in the Mustang Lounge training aids and numerous case studies in • A large casino which the student participates, learners will • Well-equipped fitness center hone their skills in the following areas: Map & Compass/Land Navigation, including identifying Their website is www.starcasino.com. terrain features, bearing and distance navigation, compass use, and movement around obstacles; Wilderness Search Techniques, including preparation and staging, search strategies, search team management, and special situations; Water Rescue and Recovery, including emergency rescue techniques, preparation and staging, intelligence gathering, search strategies & tactics, and special situations. The capabilities and limitations of Global Positioning System (GPS)will also be discussed.Although primarily classroom, students will perform some brief exercises on site. This course meets components of the NFPA 1670 Standard. 29 CONTACT PERSONS Denice Brewer & Rick Loveland, MI State - Moorhead (218) 299-6576 or 800-426-5603 ext. 6576 denice.brewer @minnesota.edu Fax: 218-291-4266 TIME SCHEDULE Saturday, February 16, 2013 Shooting Star Event Center 6:45 am - 7:45 am - Registration 7:45 am - 8:00 am - General Assembly 8:00 am - 5:00 pm - Classes Sunday, February 17, 2013 Shooting Star Event Center 8:00 am - 12 noon – Classes REGISTRATION Participants must preregister so that arrangements can be made for meals, class space and instructors. Noon lunches and coffee breaks will be at the school site. Due to advanced commitments and special arrangements for instructors, food and materials, we cannot issue refunds for tuition. Substitutes are encouraged and welcomed. EARLY REGISTRATION BY FEBRUARY 4, 2013 12 hours of training—$100.00 LATE REGISTRATION AFTER FEBRUARY 4, 2013 12 hours of training—$110.00 We reserve the right to cancel classes due to lack of enrollment. 30 i i ii1Aiii 11.� Please indicate the COURSE LETTER of your 1st & 2nd choice. Name (PLEASE PRINT) Date of Birth First Second MAHNOMEN SCHOOL Choice Choice Department: Department Address: Contact Person: Home or Cell Phone: E-Mail: Work Phone: Mail, Fax, Email or Phone Registrations to: Mail: MN State Community&Technical College Attn: Denice Brewer 1900 So.28th Ave. Moorhead,MN 56560 Fax: 218-291-4266 Email: denice.brewer @minnesota.edu Phone: 800-426-5603 ext. 6576 Checks Payable to: MIState X0.0,rapt AN EQUAL OPPORTUNITY EDUCATOR/EMPLOYER UN EDUCADOR/EMPLEADOR DE OPORTUNIDAD IGUAL A member of the Minnesota State Colleges Ai Universities System ?---F j iE City of Farmington 430 Third Strect Farmington,Minnesota 651.280.6500•Fax 65I.280.6899 '441.'A Dite Www.clisarming fll.rniui TO: Mayor, Council and City Administrator FROM: Tim Pietsch, Fire Chief SUBJECT: Schools and Conference DATE: February 19, 2013 INTRODUCTION: Minnesota State Fire/EMS/School at Mankato, MN on March 2-3, 2013. DISCUSSION: Three members have signed up to attend classes for this regional conference.Dustin Dingman, Matt Donnelly and Chad Thelen have signed up for Leadership 1. BUDGET IMPACT: The 2013 budget provides adequate funding for this request.Classes would total$360.00 for all the attendees.The attendees will be taking a City vehicle to the event. They would need motel rooms as well for Friday and Saturday. Meals would be per City protocol. ACTION REQUESTED: Approve Fire Chief's request to send these members to regional training. Respectfully submitted, Tim Pietsch Fire Chief 32 - . Center for \ Business &industry `\ A Division of South Control College PARIBAUIT•NORTH MANKATO 2013 Minnesota State FIRE/EMS/RESCUE SCHOOL AND EXPO March 2-3, 2013 South Central College, North Mankato miz.R . \ REGISTER ONLINE • -4-t le 7 r••+ +r t cbLsouthcentraLedu/enroll 0303 -. r _ 4b.r '.S®e y �,� 4 a, SATURDAY AM 4-HOUR COURSES SATURDAY&HOUR COURSES SATURDAY PM 4-HOUR COURSES Ittechla*Has tl ad MOW,edfbelimaQO- {TKOm W'A®X 10) W10n B�BUm Mm ORA WO Wleb Wkebb.it} tOVabtlm ��.�..� b�a • "Is; m" irsoteb. e.a•BmP�maa, ► -�„ � ..,. � am6mi °+�m.bammm. oa.armmo.ee�emmwab mpb r bbmmSy •A Mari r,Hma2• Ebme4 ,dwb.meaapmm. sense ''. : AOSm assawaa.mm{ mtb6mememtBlloPA mm ' wld2/• dab gimps 03209 m -– tl •a Ibmtl a,ue , °afh� akas atatt -eb.m4a Pro,ala. womb ... • d t 6,e09Jlbbedab -�� ..mom-a ar �►ta tattaatteataraaa b•. m m r. ®ar,o0w WUeeamaMl Ues OM ,•r.p�apb,)p0ay. ,Emlmemd c M;.. „O md_b Rare a OOBa!•teit% ° d r444.4114.11.444.4114.11...7 A : a ared b®aAa �`T"�r mmZI m mm mOUr r003Rd Ld 0r = e m am a.m. a . SATURDAY PM 4-HOUR m75. r.mae.nr®r • .a . wjbpane4a161. 2rZta 01200. bar SUNDAY AM 4-HOUR COURSE /mamma(ITP110.13) °1.• ' °Tpbrm...lam000m4a 02r®. •Qi�iY�YmmEbpmepWIgpi�a itd�.tdr4°' id7 rdn9oo 1*"61AW28 tem 9Trq Ies.en 03229 •mwb,bamg=rblbr ayagesdpbm • alma rtomowemm, itts•jkasValrlossassesgssis tlw wmmm nYma r�lmmbmp2Aa{lber,bwm�; 6W a trebm mmemar m m0.. •13. la mp et am�rr Fee,_mb® r6W!�b®�m®ppy�ym gw Pm.d °�• gdImA6tl p69.bdbriKr� •• mW aftlwm�m�m� cam• mm mpbm@a..m.11..1 Melmataa m rr .,Reps a p..e— EMBrmO ti- DISCLAIMER: Plan to Attend =I'M., OPEN HOUSE i.QA,..ab,m,m.m NO FACIAL HAIR that Interferes with wi e' er° SCBA use will be allowed for students North Mankato Fire Department 121..... participating in classes where SCBA use Is 1825 Howard Street,North Mankato required. Mustaches are acceptable. Saturday,March 2, 5-7 p.m. SATURDAY&SUNDAY AM 12-HOUR COURSES SUNDAY AM CERTIFICATION TESTS_ Madan Itaammam rml4aWme x- Bmmea�a mai r➢eammtOPA._ arts r1m0. t"" tlmoa TmFHII MR 1X1) a®3B W .- a amarmwa :,.^,. rt.., ''i 5-omnaamwmd m radb • m. dwmmr ...n>�.m�°�o"m r .e fatlittuttaaTaiiin4411041 wsoa. • m. �abrmaa m.m� ma wm mmoBmoapblatmmrt.FMl+ma DPW IRPAm- 01812 mgpsiav ----b.mmr p. tmboso s a� � I�r�,�rm m.l�m�emp .mymmr rLhktml�Im laPAtWD1 d0ffiI m a �$°am-Ebtaae .m mats dm8, idea m.tv'rmb u m— , .:,.m.>ad..bm2aa .e• ,-.... .mmmmvatamnmma °g .eb�pemAa..m�rwm 4v �ma. re— • - `' •." SUNDAY AM 4-HOUR COURSES Fs'® OmYedmV roar.. •�0®a ro.mmt.emm Ya1fRPA1W71 OOma Adb•mamm0/•Bml1AfPA 1008 ✓1 NmEmivDanaEM12M WNd JrAra Pnmb am LEmrbaEA ger Mb .h9tlWYO®I.P.ab.a _Tar @� �����l rqa mE..armaamaEara %" ... . Im �mt1A.�b�v.mpm4 mh •���m,�®mA� {¢��ebkmeldt�a 1 Om a. ;. "ice:..- m d • �O.B.NBroimSWimbW �mmryrm.�JNtldo GSA IMO 4 Wicks's'at OPmM'••ana i .m.mamlassa`nmmem�o ; ' m 9gmb' aMta r. • M .MSrdsttam.amam®am mi,I.smmdmer ma,Ma..em 220' Bmmd9amrmaeemm amt 8181_ a�mmO1a mama+r .. . dmbbema.pb dmrara'ml 5ra'ddfaatts mmaNlMS rOa. red , .. 4 ° . !�. �e ma la Fp�aA ra,marnm4*.2201.eS a¢m.m�w...... ®a .mIC°... • mt dammbmumpvmm..A.6 : b •marmao.a ma< bMW� Vbm,arr ON m r : m„�. ®ma.,mnadlcail em m9 llest:lavp moss) B®9,•W,i=r••$ m • AmOo..Wmalra.m •t ° bbmmmmmbaps Paa.m.m •tlr mm�ssrrig/mrr M mBUPAI=itl• 0@012 •ZAN tesaber tr �6vmo,Sum.. dilate• mso mmrmvmgtmla -OM t.rmaaatam. ape. 0au�tl ®�agmme tnvrmMmsem nsm.m gef emm.merewea emeede MmmeOPmmmvr�am OnPAtMPt slam Wm 6mara O2' T4r.T bA•. ." pmt MIMI ,; m os�a�me6 • madotp,® . m ammv : '."r tetaamv�na Plaarm6l • m m m.,,ambmnxadbb Matl,�v�.a.. mmaa ,. 11r*•mm tlIW WW2 WM 1001 admtl woa10�m rmmepY ..romper. U. ...tmd. • m m am `m ' .egrayett'rmr • Imorm.rbaema RBfBIEMPLE REPIMPOLRe:Il�tgm�be�t0bd@e0mm 6I1iss0 wen 2.ma MI90a:YAiP88.ma R8a Mantiat�Emmq'.fba118 A'!IS aamd0&tlLam�ib PAIASRaa®nememoral PR/ua.6W.m t lID,m.BID.a B.mAmBm. REGISTRATION I= e,meam woarmmong. SCHEDULE 600�-e°°® C4.4.44.44, QAOem'Pm°°° °®w�°Lq INFORMATION mm m �°�°4^� +�� 239-7203 *�ddmm•t-KG pm Wet Bmure2ma rEta+mm lsd®d2cmBAnv:mnm 111)em•640m 4mwo0Ww cbl south central eclu u raa C 3 t Io 2 5 5 W ! t 5 5 10 �k IndOrt�y I, 910 ul dy l i !. OOJ 25 2cf Acirtiok City of Farmington ��� 4 430 Third Street ,�r�"'- Farmington,Minnesota 651.280.6800•Fax 651.280.6899 w wu.ci J armingu m.mn.uv TO: Mayor, Council and City Administrator FROM: Tim Pietsch, Fire Chief SUBJECT: Schools and Conference DATE: February 19, 2013 INTRODUCTION: Minnesota State Fire/EMS/School at Alexandria, MN on March 16-17, 2013. DISCUSSION: Four members have signed up to attend classes for this regional conference. Jeff Alibee, Dan Moulin,Rob Murphree and Heath Walker have signed up for Top 10 Fire Scene Mistakes, Fire Training Injuries, The Art of Reading Smoke and Everyone Goes Home. BUDGET IMPACT: The 2013 budget provides adequate funding for this request.Classes would total$440.00 for all the attendees. The attendees will be taking a City vehicle to the event.They would need motel rooms as well for Friday and Saturday. Meals would be per City protocol. ACTION REQUESTED: Approve Fire Chief's request to send these members to regional training. Respectfully submitted, Tim Pietsch Fire Chief 34 ALEXANDRIA TECHNICAL & COMMUNITY COLLEGE STATE FIRE/EMS/RESCUESCHOOL Saturday & Sunday, March 16 & 17, 2013 Sponsored By:Alexandria Technical&Community College•Registration and Classes at Alexandria Technical&Community College • 1 1 ■ ■ The Art of Reading Smoke #537 Fire Code Fundamentals #557 Often,smoke issuing from a building is the only due available to predict fire With the chan ing environment in today's Minnesota volunteer fire service,more behavior and the likelihood of a flashover or rapid fire spread.First-arriving and more the local fire chief or his officers are having to shoulder responsibilities officers, Incident Commanders, and Safety Officers MUST know how to they may not be comfortable or familiar with.One of these responsibilities is rapidly read smoke—this class explains the reading-smoke process and gives the enforcement and interpretation of the Minnesota State Fire Code.With this participants lots of practice using actual fire ground video.I.Why do we Read in mind,we have assembled this course intended to lay the ground work for Smoke?; II.The"Advanced"Basics of Reading Smoke; III.Hostile Fire Events understanding the basics of fire code enforcement.Fundamentals such as;where and Warning Signs;IV.The Four-Step Process; V.Video Practice. does the code come from,who is responsible for its administration,where does Top Ten Fire Scene Mistakes and How to Avoid Them #538 enforcement authority come from,etc.will be covered in this four hour course. P Additionally; phone numbers, e-mail addresses, and other code assistance This class is for all Emergency Response Personnel. resources available to you will be covered. Every year,over 100 fire fighters are killed and scores more are injured on the fire ground. Interestingly,virtually every one of these deaths or injuries can House Burn 101-What does my department need to do be placed into ten categories that can best be described as common mistakes. before they burn a house #539 This class will be an overview of the"top ten"fire scene mistakes and will offer This class is designed to give those individuals that have been or will be involved solutions to reducing these common problems. in live training burns,the information to conduct the training burn correctly. It will go over the required paperwork that is necessary to do a training burn legally. It will go over the responsibility of the fire department before,during and after the training bum is over. SATURDAY PM _ 4 HOUR COURSESIPIIIIIIIMIIIIIIr.;; Fire Training Injuries: Lessons Learned #540 Will It Stay Standing #541 This class is for all Fire Service Personnel&Officers. This class is or all Fire Service Personnel&Officers. Training is the most important tool that we have as firefighters. It should Buildings on fire fail much faster than they used to.This class will identify be realistic and can be exhausting,but should always be as safe as possible. some of the reasons that this is happening,and will provide students with the Students will study cases in which firefighters have been injured or killed while knowledge required to accurately determine the stability of these buildings,and training and will identify contributing factors that lead to these events.They will to identify the warning signs that may be present before they fail.It is important learn how to apply these lessons learned to their own departments in order to to make the call to evacuate early enough to allow your crew to escape! increase safety during training evolutions. Motor Vehide Fires #542 Emergency Response to Hazardous Materials Spills: SCBA and PPE required for this class. What to do before help arrives #558 Attacking a fire involving a motor vehicle should be no different than attacking For All Fire and EMS personneL a fire in a structure.Basic hose handling and attack techniques are used. In All emergency response organizations deal with hazardous materials incidents this class,the student will demonstrate a basic understanding of the techniques on a routine basis;we generally refer to them as fires,personal injury accidents to gain access and control and suppress a fire involving a motor vehicle using or traumas. These incidents all involve substances that can be referred to basic fire suppression and vehicle rescue techniques.Class will include:Vehicle as hazardous materials. This interactive course will explore these everyday Construction,Size Up, Apparatus Placement,Water Supply,Safety,Hoseline incidents with the prospective of hazardous materials. Instructors will review Placement,Exposure Protection Priorities,Special Considerations,to Practical the roles and expectations of all responders to a hazardous materials incident. Exercises- Cases studies will be presented which depict response techniques and strategies first responders can and should use in response to these incidents. Tabletop exercises will provide opportunities for course participants to discuss how their departments would respond to a given scenario. This course is beneficial for both experienced veterans as well as rookie firefighters. Meets NFPA 472 standards. 35 . SUNDAY AM 44 HOUR COURSES i is. Everyone Goes Home #543 LP Properties and Tactics—Live Burn #545 Firefighters must have the courage to face a multitude of risks in order to save SCBA and PPE required for this class. lives and protect their communities. Their courage allows them to willingly This course covers properties of Liquid Propane (LP), storage systems and risk their own lives so that others can be saved.A different type of courage is equipment, testing, monitoring, and suppression tactics both defensive and required to stay safe in potentially dangerous situations,avoiding needless risks offensive.The burn trailer includes a 500-gallon residential tank simulating the and tragic consequences.This provocative and moving presentation is designed rupture of the gas line with flame impingement on the tank.It will also cover to change the culture of accepting the loss of firefighters as a normal occurrence. PPE, nozzle patterns,hose placement and water supplies, and tactics of the Building on the untold story of LODD survivors,it reveals how family members approach and suppression. Participants will also use a residential gas meter must live with the consequences of a firefighter death and provides a focus on the prop for natural gas incidents. need for firefighters and officers to change fundamental attitudes and behaviors in order to prevent line of duty deaths.The central theme promotes the courage Mass Casualty Incident(MCI)and Firefighter Rehab #546 to do the right thing in order to protect yourself and other firefighters and ensure A mass casualty incident (often shortened to MCI and sometimes called a that"Everyone Goes Home"at the end of the day. multiple-casualty incident or multiple-casualty situation) is any incident in Aircraft Accident Response #rte which emergency medical services resources,such as personnel and equipment, This course will help the municipal firefighter understand their role and are overwhelmed by the number and severity of casualties. responsibilities when responding to an aircraft disaster. The classroom Firefighters will perform all initial rescue related operations, as well as fire presentation will provide familiarization of the chemistry of aircraft fires,fire suppression and prevention.They may also provide medical care if they are extinguishing agents,airport and aircraft types and temunology,fuels,and PPE. and assigned to do so.They may arrive on a fire truck,in their personal This class will also cover pre-incident planning,incident operations and post vehicles,or from another agency.Many areas near airports will have automatic incident operations. mutual aid agreements with airport fine departments. Sim pie triage and rapid treatment (START) is a method used by first responders to effectively�and efficiently evaluate all of the victims during a mass casualty incident(MCI). The first-arriving medical personnel will use a triage tool called a triage tag to categorize the victims by the severity of their injury. Once they have a better handle of the MCI,the on-scene personnel will call in to request for the additional appropriate resources and assign the incoming emergency service personnel their tasks.The victims will be easily identifiable in terms of what the appropriate care is needed by the triage tags they were administered. .-. ' ' '"'* SATURDAY 8 HOUR COURSES x_..� Motor Vehicles/Highway Scene Safety #547 Fire/Arson Detection for the Line Firefighter and Fire Officer..#549 PPE with approved reflective material or approved reflective traffic vest is PPE or coveralls and protective footwear is required for this class. T is for his class design required for this class. firefighters,fire investigators,and law enforcement This eight-hour class covers all aspects of a highway accident scene: from officers assigned to fire investigation.This course provides the participants with an introduction and basic overview of fire scene investigation. responding to the call in your personal vehicle to the equipment and clothing n The focus of the available to responders.The majority of the instruction will be on the creation course is to provide information on fire scene indicators and to determine the of a safe and�ve scene once on location. fire's origin,report writing,legal responsibilities,evidence preservation and Discussion will include: collection,motives,and fire fatalities. •Vehicle placement Positive Pressure Attacks #550 •Traffic assistance Full SCBA and PPE required for this class. •Mutual aid Learn the advantages of Positive Pressure Attack and Positive Pressure •Helicopter landing zones Ventilation.Discussion will include using PPV and PPA successfully,when to •Creation of a safe work zone for responders and citizens alike use them,and when NOT to use them.This course is beneficial for both officers •Priorities of traffic incident management and interior crews.Full turnout gear and SCBA are required to participate in •Simple decisions for huge impacts the practical. Meets NFPA 1001 & 1002 standards. On a national average, motor vehicle Truck Company: Combat Drills #551 crashes are the leading cause of traumatic death to firefighters and first This class is for all Fire Service Personnel. responders. SPECIAL NOTES:Full Turn Out Gear&SCBA Required-Must meet MN Auto Extrication: Combat Drills #548 OSHA Standards.Full SCBA and PPE required for this rlass. PPE is required for this class. Students in this class will rotate through a series of stations using our on-site This class is for all Fire Service Personnel. training facilities.At the Forcible Entry station,students will learn how to force SPECIAL NOTES:There is a maximum of 12 students allowed.Cost is$150 entry on a variety of doors.At the Ladders station,students will learn portable per student Full Turn Out Gear&Eye Protection Required-Must meet MN ground ladder operations and will perform simulated rescue operations.At OSHA Standards the ventilation station, students will perform various types of mechanical This course is designed for personnel that are already proficient in the use of ventilation procedures.At the Search station,students will conduct primary extrication equipment.The course will offer realistic and challenging scenarios search tactics to locate and victims.Students in this course will spend a majority for you to respond to,take control of and mitigate.Topics will indude auto of their day conducting hands-on, realistic training exercises. This is not a extrication with and without hydraulic rescue tools,shoring,airbag usage,and beginner's course. hazard stabilization.This is a hands-on course.Class size is limited. 36 SATURDAY & SUNDAYk- 12 HOUR COURSES Riding the Right Front Seat-NFPA 1021 #552 Advanced Pumps #555 This class is for all Fire Service Personnel. PPE is required for this class. OBJECTIVE: With today's staffing limitations,young officers often lack the This class is designed for basic or advanced pump operations based upon experience or an on-scene command officer to make critical initial fire ground current Fire Department pumpers.Emphasis will be put on water supply,water decisions. This workshop teaches the process of how to apply information conservation,and pump control panels. Proper pump pressures for nozzles and gathered during response and size-up to make initial strategy decisions based appliances that are currently being utilized will be determined using Hydraulics on fundamental riA analysis principles.It was developed to provide young and hose lay protocoL Practical portion of the class will shed light on what you company officers with a template for taking size-up information, comparing are really getting for water flow while on scene. And to give all department it against risk-benefit analysis. Students will receive practical, field-tested members a thorough understanding of their water delivery appliances. Focus guidelines to help them complete that analysis.The result will be sound strategic will be put on Hydraulics,Reaction Force,Reaction Torque,Nozzle pressures decision making in the first five minutes,the most critical time frame for any and effective Engine pressures based upon fire loads and application rates. incident. Practical portion of the class will help determine the right SOP for the fire RIT: Combat Drills #553 ground utilizing department's current equipment and evaluating your true Bring Full Turnout Gear and SCBA for Sunday — Must meet MN OSHA water delivery through the nozzles and appliances. Standards NFA—Preparation for Initial Company Operations(PICO) #556 This class is for all Fire Service Personnel. Formerly titled Managing Company Tactical Operations: Preparation, this OBJECTIVE: Rapids Intervention Teams are utilized in all Fire/Rescue National Fire Academy course is designed to develop a better understanding of Emergencies for the safety of all response personnel.Learn how to implement the roles and responsibilities of a Company Officer in preparing their company OSHA and NFPA 1500 guidelines for your RIT Team in your Department for incident operations. In addition,to clarify the transition from firefighter to Hands on evolutions will be conducted to enhance the participant skills. company officer and the new roles relating to leadership and safety.This course Incident Safe Officer #554 is designed for company officers,acting company officer and senior firefighters This class is for Officers,Safety Officers and Future Officers. This is a National incident,bthose officers whoearelr of nsible for fire an rreadiness emergency Fire Academy ourse. OBJECTIVE: National Fire Academy course examines the Safety Officer's safety,and leadership as it relates too company operation. role at emergency response situations.A specific focus on operations within an incident command system as a Safety Officer is the main theme.The participant will be able to identity and analyze safety concerns as they relate to all-hazards scene evaluation,and communicate recommended solutions to the command authority. Persons attending this course should have a working knowledge of the Incident Command System as taught by the National Fire Academy, building construction principles,hazardous materials management,applicable NFPA guidelines,and Federal regulations. ALEXANDRIA FIRE DEPARTMENT will be hosting all fire school participants at FAT DADDY'S 115 30th Avenue East, Alexandria 5:30 p.m. - 7:00 p.m. Saturday, March 16, 2013! Come join in the fun! 37 REGISTRATION: Alexandria Technical and Community College Law Enforcement Center 1967 Jefferson Street We ask that participants preregister so that all arrangements can be made for class space and instructors. Noon lunches and coffee breaks will be provided at the school site. The 2013 Course Fees: Register online at www.alextech.edu/firetraining Early Late Registration after Or mail or fax registration to: February 8,2013 Alexandria Technical&Community College Attn: Customized Training 12 Hours—$100 12 Hours—$110 1601 Jefferson Street,Alexandria,MN 56308 8 Hours—$80 8 Hours—$90 1-888-234-1313 or 1-320-762-4510 • Fax: 1-320-762-4634 4 Hours—$60 4 Hours—$70 Make checks payable to: Alexandria Technical&Community College Sponsored By: Time Schedule Alexandria Technical & Community College 1601 Jefferson Street,Alexandria,MN 56308 Saturday-March 16,2013 For information, call 6:30am-7:45am Registration Mike Roe,Fire Training Coordinator 8:00am Gasses In Session michaelr @alextech.edu 12:00pm Lunch 1-320-762-4508 1:00pm Classes In Session 5:00pm Condusion Sandy Larson,Customized Training Coordinator 1-888-234-1313 or 1-320-762-4406 Fax:1-320-762-4634 sandyl @alextech.edu Sunday-March 17,2013 Vicki Sward,Customized Training Administrative Assistant 7:00am Registration 1-888-234-1313 or 1-320-762-4510 8:00am Gasses In Session Fax:1-320-762-4634 12:00pm Conclusion vickis @alextech.edu �- sct5 Lodging Reserve early, blocks are dropped by February 15th, 2013 Americinn,4520 Hwy 29 South,Alexandria 320-763-6808 Minnesota ware College&Universities Arrowwood,2100 Arrowwood Lane NW,Alexandria 320-762-1124 Minnesota State Colleges&Universities Country Inn Suites,5304 Hwy 29 South,Alexandria 320-763-9900 An Equal Opportunity Employer/Educator Hampton Inn,2705 South Broadway,Alexandria 320-763-3360 Holiday Inn,5637 H 29 South,Alexandria 320-763-6577 D O S AVAILAB LE S,AT,U O DAY ON LY! Alexandria 320-763-6552 uper y uti, 38 „y O O r1 0 > C7 O O 0 .,i- �C .0 Pj a P> CD rD CD CD z — W N j s rt m rt z o N Qm. 0 y CD _• C n z co �' O i o > � E- � 3 CD to o w . ..0 �d cm ooh 4. R°• A) a o N � n eD o X a e ›. .. ci 0 Q �� n � ° x �D O C N F ” CD P CD n a a. Cl) 5. w � c w oo N ao it CD 0 39 d 4A' i City of Farmington 41,1 430 Third Street Farmington,Minnesota r.A 651.280.6800•Fax 651280.6899 rat wwowciJareningt orumn.ur TO: Mayor, Councilmembers and City Administrator FROM: Todd Reiten, Director of Municipal Services SUBJECT: Authorize Advertisement for Bids-Automated Garbage Truck DATE: February 19, 2013 INTRODUCTION The 2013 budget for the Solid Waste Division includes the purchase of an automated garbage truck. DISCUSSION Staff has prepared specifications for the purchase of a truck chassis with automated refuse collection body. This purchase will replace the oldest of the automated trucks running in the Solid Waste Fleet. BUDGET IMPACT The 2013 Solid Waste budget includes$220,000 for an automated garbage truck. ACTION REQUESTED Adopt the attached resolution authorizing the advertisement for bids for the purchase of a truck chassis with automated refuse collection body. Respectfully submitted, Todd Reiten Director of Municipal Services cc: file 40 • RESOLUTION NO. R7-13 AUTHORIZE ADVERTISEMENT FOR BIDS SOLID WASTE—TRUCK CHASSIS with FULLY AUTOMATED REFUSE COLLECTION BODY Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 19th day of February, 2013 at 7:00 p.m. Members present: Larson, Bartholomay, Donnelly Members absent: Bonar, Fogarty Member Bartholomay introduced and Member Donnelly seconded the following resolution. WHEREAS, specifications have been prepared for the following proposed equipment: Truck Chassis with Fully Automated Refuse Collection Body ;and, WHEREAS, funding for the Solid Waste Truck Chassis with Fully Automated Refuse Collection Body has been approved in the 2013 Budget. NOW THEREFORE,BE IT RESOLVED that: 1. The Director of Municipal Services is authorized to insert in the Farmington Independent an advertisement for bids for such equipment and that bids shall be received by the City until 2:00 p.m. on Tuesday, March 12, 2013 at which time they shall be publicly opened and read aloud. They will then be considered by the City Council. No bid shall be considered unless accompanied by a bid bond, certified check or cash deposit equal to at least five percent(5%) of the amount of the bid. This resolution adopted by recorded vote of the Farmington City Council in open session on the 19th day of February, 2013. Mayor Attested to then/ day of 2013. cting City Administrator SEAL 7 ° �.° 41 014, City of Farmington iw Ny. 430 Third Street I ' >,;: r Farmington,Minnesota 651,2R0.6R00.Fax 651 X0.6899 �t'A° wwwci.iarmmgt4 n.mn.L1 TO: Mayor, Councilmembers, and City Administrator FROM: Todd Reiten, Director of Municipal Services SUBJECT: Adopt Resolution Approving Curbside Cleanup Day Agreement DATE: February 19,2013 INTRODUCTION&DISCUSSION Curbside Cleanup Days begin on Saturday,April 20 and end on Saturday, May 18, 2013.Dick's Sanitation, Inc./Lakeville Sanitary, Inc.will be providing trucks and labor to remove furniture, mattresses, and household garbage per the contract extension. The City contracts directly with an appliance/electronics recycler to reduce costs of the Curbside Cleanup Day program. Residents are allowed up to two appliances and two electronics (televisions/computers)per dwelling unit. Two quotes were received for collecting and recycling appliances and electronics;both companies have provided the service in recent years. J.R.'s Advanced Recyclers, Inc. quoted$10 per appliance and$.24/pound for electronics. Certified Recycling, LLC submitted a quote of$12 per appliance and$.22/pound for electronics. Overall, Certified Recycling, LLC's quote is lower. BUDGET IMPACT The charge for each appliance picked up at the curb will be$12, and electronics will be$.22/pound per the quote from Certified Recycling, Incorporated.Funding for Cleanup Day is included in the Solid Waste operations budget. RECOMMENDATION Adopt the attached resolution approving the agreement with Certified Recycling, LLC for collecting and recycling appliances and electronics for Curbside Cleanup Days 2013. Respectfully submitted, Todd Reiten Director of Municipal Services cc: file 42 RESOLUTION NO. R8-13 APPROVING CURBSIDE CLEANUP DAYS APPLIANCE AND ELECTRONICS AGREEMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington, Minnesota, was held in the Council Chambers of said City on the 19th day of February, 2103 at 7:00 p.m. Members Present: Larson, Bartholomay, Donnelly Members Absent: Bonar, Fogarty Member Bartholomay introduced and Member Donnelly seconded the following resolution: WHEREAS,the City of Farmington has provided Farmington residents with curbside collection of appliances and electronics since 2001; and WHEREAS,the City has received quotes to provide curbside collection,transportation, disposal/processing of electronics and appliances; and WHEREAS,the low quote of$12 per appliance and$.22/per pound for electronics was submitted by Certified Recycling, L.L.C. NOW, THEREFORE, BE IT RESOLVED, that the City of Farmington hereby awards the contract to provide collection, transportation, and processing of electronics and appliances to Certified Recycling, L.L.C. This resolution adopted by recorded vote of the Farmington City Council in open session on the 19th day of February, 2013. Mayor Attested to thed/ay of February, 2013. Ac ing City A inistrator SEAL AGREEMENT between City of Farmington and Certified Recycling,L.L.C. This Agreement made and entered this I944day of 2013, by and between the CITY. OF FARMINGTON ("City"), a Minnesota munici corporation, and Certified Recycling, L.L.C. ("Contractor"), a Minnesota corporation, for the collection, transportation, and processing of appliances and electronics. In consideration of their mutual covenants,the City and Contractor agree as follows: . 1. Contractor's Responsibilities. `` " • The Contractor agrees to provide the curbside collection, transportation, disposal/processing-of electronics and appliances. The Contractor's quote is attached and is referenced as Exhibit A. The collection shall be provided to approximately 5390 single family and 1598 multi-family household units on five Saturdays in April and May of 2013. Collection must begin no earlier than 7:00 a.m. and must be completed by 7:00 p.m: on the same day. Only properties that are Farmington residential garbage customers are eligible for this service. The current daily routes will be used in determining clean up days and are as follows: Normal Route Day Clean Up Day—Saturday Monday April 20,2013 Tuesday April 27,2013 Wednesday. May 4,2013 :Thursday.,_• . .. ... ......._... ..•. M y..11,.2013•..... • _ , Friday May 18,2013 • 2. Materials. Contractor is solely responsible for the collection of electronic items and transportation of these • items to Certified Recycling,L.L.C., 14305 Ewing Ave.,Burnsville,MN 55306. a) Electronic items include televisions, computers monitors, computers, keyboards,printers, typewriters, fax machines, and copiers. Commercial electronics are not included. Electronics will be collected and managed in a fashion that is consistent with the Minnesota Pollution Control Agency electronics recycling guidelines and with all Page 1 of 7 C:\Users\billweber\AppData\Local\Microsoft\Windows\Temporary Internet Files\OLK4E6\Appliances Electronics agreement.doc applicable federal, state and local laws and regulations. Electronics will be limited to two (2)per dwelling unit. A computer,monitor and keyboard will be considered one unit. b) Contractor is solely responsible for the collection of appliances and transportation of these items to Certified Recycling, L.L.C., 14305 Ewing Ave., Burnsville, MN 55306. Appliances must be collected, handled and processed in accordance with major appliance processor requirements set forth by the State of Minnesota Pollution Control Agency. Air conditioners, dehumidifiers, dishwashers, clothes washers and dryers, freezers, furnaces, garbage disposals, heat pumps, humidifiers, microwave ovens, refrigerators, conventional stoves and ranges, trash compactors, water heaters, water coolers. Commercial appliances are not included. Appliances will be collected, handled and processed in accordance with major appliance processor requirements set forth by the State of Minnesota Pollution Control Agency with all applicable federal, state, and local laws and regulations. Appliances will be limited to.collection.,of a maximum of two (2).. per dwelling unit. Contractor will provide a final report of the number and weight of appliances and electronics picked up and the weight of materials recycled. • 3. Ownership: Ownership of the materials remains with the person placing it out for collection until Contractor's personnel physically touches the appliances and electronics for collection,: • at which time ownership shall transfer to Contractor. 4. Personnel Requirements: Contractor shall retain sufficient personnel and equipment to fulfill the requirements and specifications of this Agreement. a) Contractor's personnel shall: • Conduct themselves at all times in a courteous manner with the general public. • Make a concerted effort to have at all times a presentable appearance and attitude: • Perform their work in a neat and quiet manner and clean up all materials spilled in collection and hauling operations. • Avoid damage to property. Repair of any damage is the responsibility of the contractor. • Not consume alcohol or illegally use controlled substances or be under the influence of alcohol and/or such substances while performing their duties under this contract. 5. Collection Vehicle Equipment Requirements: a) Each collection vehicle shall be equipped with the following: • a two-way radio • a first aid kit • an approved 2A1OBC Dry Chemical Fire Extinguisher • warning flashers • warning alarms to indicate movement in reverse • Page 2 of 7 C:\Users\bIDweber\AppData\Local\Microsoft\Windows\Temporary Internet Files\OLK4E6\Appliances Electronics agreement.doc • signs on the rear of the vehicle which state"This Vehicle Makes Frequent Stops" • a broom and a shovel for cleaning up spills • OSHA required rear view mirrors that extend out from the vehicle a sufficient distance to clearly see and to safely operate the vehicle in reverse. All of the required equipment must be in proper working order and be as clean and free from odors as possible. All vehicles must be clearly identified on both sides with . Contractor's name and telephone number. 5. Preparation of Appliances and Electronics: The City shall notify residents to place their appliances and electronics curbside, separate from other materials placed at the curb. 6. Procedure for Unacceptable appliances and electronics: If the Contractor determines that a resident has set out unacceptable materials,the driver shall use the fallowing procedures: a) Contractor shall leave the unacceptable materials with a notice providing the reason for . "rejection on forms provided by the Contractor and acceptable to the City. The addresses and description of unacceptable material shall be provided to the City on the next business day. 7. Collection Point: Appliances and electronics shall be collected from the curbside. Appliances and electronics shall be collected, managed, and disposed of in accordance with all applicable federal,state,and local laws and regulations. 8. Collection Hours: Residents will be required to place appliances and electronics at the curb before 7:00 a.m. on the day scheduled for collection. Collection can begin any time after 7:00 a.m. The Contractor shall maintain sufficient equipment and personnel to assure that all collection operations are completed by 7:00 p.m. on the day of collection. 9. Clean up Responsibility: Contractor shall adequately clean up any material spilled or blown during the course of collection and/or hauling operations. All collection vehicles shall be equipped with at least one broom and.one...shovel.1or.case.in...cleaning.upnateriall..spialogg. 10.Incentives: Failure to complete collection as specified will result in the following monetary • penalties: • a) Failure to complete collection by 7:00 p.m. on the day of collection will result in a 50% reduction in the price paid for each unit not collected. The cost per unit will be based on the average household unit cost in the contract. The Municipal Services Coordinator will be responsible for verifying the number of households not collected. There will be no compensation for household units served after 5pm on the Monday following collection. Collection must continue as expeditiously as possible until completed. 11.Weather. Only emergency weather warnings can stop collection. Monetary penalties will be waived for one day in case of stoppage due to emergency weather conditions. Page 3 of 7 C:\Users\billweberWppData\LocalWIicrosoft\Windows\Temporary Internet Files\OLK4E6\Appliances Electronics agreementdoc 12. Disposal of Appliances and Electronics: The Contractor shall dispose of the material as per County, State and Federal law. The City will not directly pay for the transfer of waste to a disposal site. The Contractor must use an approved Solid Waste Management Facility that can indemnify the City from State and Federal liability. 13. Disposal Site: An appliance and electronics depository limited to waste • processing/separation centers licensed,permitted or approved by all governmental bodies and agencies having jurisdiction and requiring such licenses, permits or approvals to receive appliances and electronics for processing or fmal disposal. 14. Payment by the City. a) Services. The City shall pay Contractor $12.00 per appliance collected, transported, and recycled/processed, and $.22/lb. for electronics collected, transported, and recycled/processed under Paragraph 1 of this-Agreement. There will•be no-additional compensation for services performed under Paragraph 2 of this Agreement. b) Time of Payment. Payment for disposal costs shall be made by the City within 30 days' after receipt of an invoice which provides the following information: • Original of each weight ticket. • Final report including total of appliances and electronics collected and the total tons • • of scrap metal recycled.The report will also detail per hour truck and labor time. • Payment will not be made for materials or services not stated in the contract. Any changes or deviations to the contract must be verified in writing to be valid. 15. Insurance. Prior to commencing work on this Agreement, the Contractor shall furnish the City a certificate of insurance naming the City as additional insured. The Contractor shall furnish and maintain during the performance of this Agreement such workers' compensation, public liability and property damage insurance as shall protect Contractor and any subcontractors performing work covered by this Contract from claims for damages by Worker's Compensation Statute, and from claims for property damages or personal injury which may arise from operations under this Agreement, whether such operations are by C o n t r a c t o r or by a n y subcontractor or a n y o n e directly or i n d i r e c t l y-e m p l o y e d`by--either of them and the amounts of such insurance shall be as follows: - a) Commercial General Liability $1,000,000 combined limit(or$1,500,000) b) Commercial Automotive Liability $1,000,000 combined single limit(or$1,500,000) c) Workers Compensation and Employers Liability • Workers Compensation Insurance as required by Minnesota Statute, Section 176.181, Subd. 2 Page 4 of 7 C:\Users\billweber\AppData\Loca1\Microsoft\Windows\Temporary Internet Files\OLK4E6\Appliances Electronics agreement.doc The Contractor must notify the City in writing twenty-five (25) days prior to cancellation or change in terms to the above insurance coverage. All insurance must be provided at the Contractor's expense and no additional cost to the City. 16. Compliance with Laws/Licenses. Contractor shall comply with all applicable federal, state, and local laws and regulations, including driving and traffic laws in performing the services under this Agreement and in disposing of all items collected under this Agreement. In addition, Contractor shall be responsible for securing and maintaining all necessary licenses, permits and approvals required for the performance of this Agreement. 17. Term: The contract time shall commence on the date a signed contract has been received by the Contractor and all insurance and bond requirements have been approved by the City. The contract expiration date shall be that date stated in the contract or upon completion of all of the terms stated in the contract. 18. Payment of All Persons. The Contractor shall pay all persons, furnishing services, labor and/or materials and shall furnish upon request by the City, satisfactory evidence that all of said persons have been fully paid. 19.Independent Contractor. It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the Contractor as the agent, representative or employee of the City for any purpose or in any manner whatsoever. The Contractor is to be and shall remain an independent contractor with respect to all services performed under this contract. Any and all personnel of the Contractor or other persons while so engaged, and any and all. claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitation, claims of discrimination against the Contractor, its officers, agents, contractors or employees shall in no way be the responsibility of the City; and the Contractor shall defend, indemnify and hold the City, its offers, agents and employees harmless from any and all such claims regardless of any determination of any pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall • not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the City, including, without limitation,tenure rights;tiettieal and'hospitaficare, sick Sid vacation leave, W orkers' Compensation, Unemployment Compensation, disability, severance pay and PERA. 20. Subcontractor: The Contractor may enter into subcontracts with haulers permitted in the City of Farmington for services provided for under the executed contract for the services specified herein. 21.Indemnification. The Contractor and any subcontractors shall take all precautions necessary to protect the public against injury, and will defend, indemnify, and hold harmless the City and its officials, agents, and employees from and against all claims, damages, losses, and expenses, including attorney's fees arising out of or resulting from the Contractor's (including its officials, agents, employees and sub-contractor's) performance of the duties required under the contract,provided that such claim, damage, loss, or expense is attributable to bodily injury, sickness, disease, death, or to the injury or the destruction of property, Page 5 of 7 C:\Users\billweber\AppData\Local\Microsoft\Windows\Temporary Internet Files\OLK4E6\Appliances Electronics agreement.doc including a loss of use resulting therefrom, and is caused in whole or in part by any negligent act or omission or misconduct of the Contractor, including its officials, agents, employees and subcontractors. The Contractor agrees to take all reasonable precautions for the safety of all employees on the site and shall provide reasonable protection to prevent damage or loss to the property on the site or properties adjacent thereto and to work, materials, and equipment under the Contractor's control. 22. Severability: The provisions of the executed Contract are severable. If any portion hereof and in the executed Contract is, for any reason, held by a court of competent jurisdiction, to be contrary to law, such decision shall not affect the remaining provisions of the same contract. 23. Services Not Provided For: No claim for services furnished by the Contractor"not specifically provided for herein shall be honored by the City. This includes but is notlimited to the cost to transfer materials collected to a disposal sites. 24.Nondiscrimination Clause: Contractor shall comply with all laws and regulations relating to discrimination. 25.Waiver: Any waiver by either party of a breach of any provisions of the executed Contract shall not affect, in any respect,the validity of the remainder of the executed.Contract. . 26.Performance and Payment Bond: The Contractor shall furnish a performance bond and a • separate payment bond. These bonds shall be in force until completion of the contract and acceptance of the work by the City, and for thirty (30) days following completion date. The performance bond shall be furnished by a corporate surety company authorized to do business in the State of Minnesota and acceptable to the City, subject to the approval of the City Attorney as to form. Extensions or renewals shall require the execution and delivery of a . performance bond in the above amount to cover the period of extension or renewal. . 27. Conflict of Interest: Contractor agrees-that'no member; officer;or eitiploye-e°of th -Cityyshaall have any interest, direct or indirect, in the executed Contract or the proceeds thereof. Violation of this provision shall.cause the executed Contract to be null and'void and the Contractor will forfeit any payments to be made under the executed Contract. 28.Utilities: The contractor shall be obligated to protect all public and private utilities whether occupying street or public or private property. If such utilities are damaged by reason of the Contractor's operations, under the executed Contract, he/she shall repair or replace same or, failing to do so promptly,the City shall cause repairs or replacements to be made and the cost of doing so shall be deducted from payment to be made to the Contractor. 29.Entire Contract: The executed Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of the executed Contract shall be valid Page 6 of 7 C:\Users\billweber\AppData\Local\Microsoft\Windows\Temporary Internet Files\OLK4E6\Appliances Electronics agreementdoc only when expressed in writing and duly signed by the parties, unless otherwise provided herein. IN WITNESS WHEREOF, the parties have subscribed their names as of the day and year first above written. • CITY OF FARMINGTON CERTIFIED RECYCLING,L.L.C. • by: Q by: / r, - Todd Larson, yor and: ,i /4 �� ,� Its: , ,City Administrator Rangy +j. 0 I .,. • date: 02.ED4 date: — //_ • • • • • • • Page 7 of 7 C:\Users\billweber\AppData\Local\Microsoft\Windows\Temporary Internet Files\OLK4E6\Appliances Electronics agreement.doc 7f. ' City of Farmington 430 Third Street ' `;_ Farmington,Minnesota ' ��° 651.2R0.6R00•Fax 651 280.6899 A VAVIN.CI.IBrMITIg i tinn u i TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Annual Adjustment for Non-Represented Employees DATE: February 19, 2013 INTRODUCTION Annually,the City Council reviews the compensation of the employees in the non-represented group. DISCUSSION Annual salary adjustments for non-represented employees have been reviewed and are proposed at one percent(1%)effective January 1, 2013. Non-represented employees for purposes of this annual salary adjustment include confidential and non- represented employees. All other employees belong to collective bargaining units which require the City to formally negotiate changes in the terms and conditions of employment through the collective bargaining process. BUDGET IMPACT The annual cost of this adjustment is approximately$16,500.00 and is included in the 2013 budget. ACTION REQUESTED If the City Council is in agreement with this proposal, a motion should be made to adopt the attached resolution approving the salary adjustments effective January 1, 2013 for non-represented City employees. Respectfully submitted, Brenda Wendlandt, SPHR Human Resources Director cc: file 44 RESOLUTION No. R9-13 APPROVING ANNUAL ADJUSTMENTS FOR ALL NON-REPRESENTED EMPLOYEES FOR CALENDAR YEAR 2013 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 19th day of February 2013 at 7:00 p.m. Members Present: Larson, Bartholomay, Donnelly Members Absent: Bonar, Fogarty WHEREAS, annual salary adjustments for non-bargaining employees are in order to recognize annual inflationary increases in cost of living standards; and, WHEREAS, the annual percentage adjustments of one percent (1%) for non-represented employees effective January 1, 2013 are within the expenditure guidelines established in the 2013 Budget; and, WHEREAS, non-bargaining employees are defined as those public employees not formally represented by an exclusive bargaining group as defined under Minnesota Statute. NOW THEREFORE,BE IT RESOLVED that the City Council hereby approves the aforementioned adjustments effective January 1, 2013 for all non-represented employees. This resolution adopted by recorded vote of the Farmington City Council in open session on the 19th day of February 2013. Mayor Attested to the 07/ day of , 20 . I �� r Actin, City Ad r inistrator SEAL City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800•Fax 651.280.f899 "' ' www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: AFSCME Clerical, Technical, and Professional Unit Settlement DATE: February 19, 2013 INTRODUCTION This memorandum has been prepared to update Council on the status of the City's labor settlement with the AFSCME Clerical, Technical and Professional unit. DISCUSSION The City has reached a collective bargaining agreement with the AFSCME Clerical, Technical and Professional bargaining unit effective January 1, 2013 through December 31, 2013. This agreement provides for the following: 1) Wages: There will be no adjustments to wages. 2) Insurance: The City insurance contribution ties the contribution amount to the type of coverage that is selected. For 2013,the actual City contribution amounts are: Single Coverage—High Option/Co-Pay Plan $660.18 Single Coverage—High Deductible Health Plan $734.27 Employee plus Child(ren) Coverage $835.53 Employee plus Spouse Coverage $860.06 Family Coverage $870.33 3) The agreement also provides for Labor/Management discussions regarding the outstanding issue of merit pay. BUDGET IMPACT Settlement costs negotiated with the AFSCME Clerical, Technical, and Professional bargaining unit are provided for in the 2013 City Budget. 46 ACTION REQUESTED Adopt the attached resolution ratifying the collective bargaining agreement for the Clerical, Technical, and Professional Unit. Respectfully submitted, Brenda Wendlandt, SPHR Human Resources Director cc: file 47 RESOLUTION NO.R10-13 A RESOLUTION APPROVING WAGE INCREASES BETWEEN THE CITY OF FARMINGTON AND AFSCME,COUNCIL 5,LOCAL UNIT 3815 CLERICAL,TECHNICAL, PROFESSIONAL BARGAINING UNIT FOR THE CONTRACT YEAR OF 2013. Pursuant to due call and notice, thereof, a regular meeting of the City council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 19th day of February,2013 at 7:00 P.M. Members Present: Larson, Bartholomay,Donnelly Members Absent: Bonar, Fogarty WHEREAS, the City of Farmington recognizes AFSCME as the exclusive bargaining representative under M. S. Chapter 179A, for the clerical, technical, and professional classifications identified in the collective bargaining agreement; WHEREAS, the City has negotiated in good faith with representatives of AFSCME for the purpose of reaching a collective bargaining agreement for the contract year 2013;and WHEREAS, the settlement terms have been successfully negotiated between the City and the membership of AFSCME, Council 5, Local Union 3815 Clerical,Technical, Professional bargaining unit in accordance with procedures established by law. NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington, Minnesota approves the following: 1) No adjustment to wages for 2013. 2) The City shall contribute a flat rate amount for health, dental and basic life insurance. In 2013,the rates will be: Single Coverage—High Option/Co-Pay Plan $660.18 Single Coverage—High Deductible Health Plan $734.27 Employee plus Child(ren) Coverage $835.53 Employee plus Spouse Coverage $860.06 Family Coverage $870.33 Adopted by the Farmington City Council this 19th day of February,2013. Mayor Attested to the a/day of February 2013. J 7 0 Ac mg City A ministrator SEAL 4 %o City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800•Fax 651.280.6899 44r. ege wwvei.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: AFSCME Maintenance Unit Settlement DATE: February 19, 2013 INTRODUCTION This memorandum has been prepared to update Council on the status of the City's labor settlement with the AFSCME Maintenance unit. DISCUSSION The City has reached a collective bargaining agreement with the AFSCME Maintenance bargaining unit effective January 1, 2013 through December 31, 2013. This agreement provides for the following: 1) Wages: There will be no adjustment to wages. 2) Insurance: The City insurance contribution ties the contribution amount to the type of coverage that is selected.The actual City contribution amounts are: Single Coverage—High Option/Co-Pay Plan $660.18 Single Coverage—High Deductible Health Plan $734.27 Employee plus Child(ren)Coverage $835.53 Employee plus Spouse Coverage $860.06 Family Coverage $870.33 3) The agreement also provides for Labor/Management discussions regarding the outstanding issue of merit pay. BUDGET IMPACT Settlement costs negotiated with the AFSCME Maintenance bargaining unit are provided for in the 2013 City Budget. 49 ACTION REQUESTED Adopt the attached resolution ratifying the collective bargaining agreement for the Maintenance Unit. Respectfully submitted, Brenda Wendlandt, SPHR Human Resources Director cc: file 50 RESOLUTION NO.R11-13 A RESOLUTION APPROVING WAGE INCREASES BETWEEN THE CITY OF FARMINGTON AND AFSCME,COUNCIL 5,LOCAL UNIT 3815 MAINTENANCE BARGAINING UNIT FOR THE CONTRACT YEAR OF 2013. Pursuant to due call and notice, thereof, a regular meeting of the City council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 19'h day of February,2013 at 7:00 P.M. Members Present: Larson,Bartholomay,Donnelly Members Absent: Bonar,Fogarty WHEREAS, the City of Farmington recognizes AFSCME as the exclusive bargaining representative under M. S. Chapter 179A, for the maintenance classifications identified in the collective bargaining agreement; WHEREAS, the City has negotiated in good faith with representatives of AFSCME for the purpose of reaching a collective bargaining agreement for the contract year 2013;and WHEREAS, the settlement terms have been successfully negotiated between the City and the membership of AFSCME, Council 5, Local Union 3815 Maintenance bargaining unit in accordance with procedures established by law. NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington, Minnesota approves the following: 1) No adjustment to wages in 2013. 2) The City shall contribute a flat rate amount for health, dental and basic life insurance. In 2013,the rates will be: Single Coverage—High Option/Co-Pay Plan $660.18 Single Coverage—High Deductible Health Plan $734.27 Employee plus Child(ren) Coverage $835.53 Employee plus Spouse Coverage $860.06 Family Coverage $870.33 Adopted by the Farmington City Council this 19th day of February,2013. Mayor Attested to the (-9/ day of February 2013. I Ai I Acting City dministrator SEAL 7/" i�o AR 4�► City of Farmington 430 Third Street t�� ;,r !` l armington,l�Iinnesota 4r��A 651,2R0x w+awR0.6v ci.0 larm•Fax um. n.uh51.2R0m x.6899 TO: Mayor, Councilmembers, City Administrator FROM: Kevin Schorzman, P.E., City Engineer SUBJECT: Reassessment-PID 147700029090 DATE: February 19, 2013 INTRODUCTION Parcel ID 147700029090 was located directly north of 309 Main Street and was a completely landlocked parcel. 309 Main Street is owned by Wolf Real Estate of Minnesota, and PID 147700029090 was owned by Eric Sandberg who inherited it after the passing of his grandparents. 309 Main Street is outlined in blue on the attached map, and PID 147700029090 is outlined in red. DISCUSSION At the August 6, 2012, meeting, Council agreed to waive the assessments on PID 147700029090 for the Main Street Area Reconstruction project and the Elm Street Reconstruction project contingent upon the sale of PID 147700029090 to Wolf Real Estate of Minnesota, and the combining of the lots following the sale. The lot combination has been completed. BUDGET IMPACT Waiving the assessments will reduce anticipated future revenue by $9,222.63. However, it should be noted that collection of these assessments at any point in the future would hinge on access to the parcel being provided,which was highly unlikely. ACTION REQUESTED Adopt the attached resolution reassessing PID 147700029090 $0.00 for both the Main Street Area Reconstruction project and the Elm Street Reconstruction project. Respectfully submitted, Kevin Schorzman, P.E. City Engineer cc: file 52 Dakota County, MN Yt € 7' g ' *, t' t ' ''''"''' Yak Ppm ° 4 .J s. ..,,,. ..',.i.4it.' . , ,4 t # a ' . '1F 4 �. 5rt +` �. `. @ E s« },...- '- ., "', ''".frk*.':1‘'" f 1 ti, %` 4 .ad>,= < �� of'IN,4!:f.i.4 a ,0� am,, Disclaimer: Map and parcel data are believed to be accurate, but accuracy!s not guaranteed. This Is not a Map Scale legal document and should not be substituted for a title search,appraisal,survey, or for zoning verification. 1 inch = 51 feet Dakota County assumes no legal responsibility for the information contained in this data. 7/31/2012 53 Council Minutes(Regular) August 6,2012 Page 3 b) Approve Assessment Waiver PID 147700029090-Engineering This waiver is for a landlocked parcel directly north of 309 Main Street. Originally,these two parcels were together. At some point,the north 50 ft.of the lot was split of£ It is 3,000 sq.ft and is not buildable. The owner of 309 Main Street is interested in purchasing it and combining it with his lot. The parcel has $9,000 in deferred assessments from the Main Street project and the Elm Street project which makes it impossible for him to purchase it. Staff requested Council waive the assessment conditioned upon it being combined with 309 Main Street. If not,the assessment will continue to exist as there is no access to the parcel and you cannot build on it. Councilmember May asked if the owner of 309 Main Street could pay the interest on the assessment. It should never have been assessed in the first place. Staff agreed when the assessment search was done,it showed up as a parcel and an assessment was placed on it. There is$2,600 in interest accrued,which is half the value of the property. Council discussed the issue further,and agreed the lot should never have been assessed in the first place. MOTION by Fogarty,second by Bartholomay to approve waiving the assessment on PID 147700029090 contingent upon the sale of the parcel and the combination of that parcel with the 309 Main Street property. APIF,MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Donnelly: The Dakota County Fair is this week and he encouraged resident to attend. Councilmember Fogarty: She will be salsa judging at the Fair. Tuesday is National Night Out. Next Tuesday is the Primary Election. Councilmember Bartholomay: Regarding National Night Out,he asked if the City provides lists of parties. Residents can contact the City. August 14,2012,is Primary Election Day. The filing deadline for Mayor,Council,and School Board close at 5:00 p.m.on that day. Councilmember May: She formally announced she is not seeking re-election. She has five more months to serve and promised to be a good steward to the taxpayer for her remaining term. While it has been a good experience,it has also been very frustrating at times. She stated she might have been naive in thinking Council has a more active role in working with staff and residents to think outside the box. She was not discounting fellow Councilmembers or stag but how government operates and spends money is far different than the private sector. The private sector takes much more immediate steps to make changes and cut spending and that is not the case in government. Council, staff and residents have to remember who is paying the bills. It is not the profit we are making from selling widgets,but from the taxpayers'pocket books. We get services for the 6 54 RESOLUTION NO. R12-13 RESOLUTION REGARDING DEFERRED ASSESSMENTS: PID 147700029090 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 19th day of February, 2013 at 7:00 p.m. Members present: Larson, Bartholomay, Donnelly Members absent: Bonar, Fogarty Member Bartholomay introduced and Member Donnelly seconded the following resolution: WHEREAS, PID 147700029090 received a$6000.00 deferred assessment for the Main Street Area Reconstruction project; and WHEREAS, PID 147700029090 received a$603.00 deferred assessment for the Elm Street Reconstruction project; and WHEREAS, PID 147700029090 was not a buildable lot under current City ordinances; and WHEREAS,at the August 6, 2012 meeting, Council agreed to waive these assessments if the PID 14770029090 was combined with the lot at 309 Main Street; and WHEREAS,the property has been combined with 309 Main Street. NOW,THEREFORE,be it resolved by the City Council of the City of Farmington, Minnesota: 1. The City of Farmington hereby reassesses $0.00 in place of the initial $6,000.00 deferred assessment against PID 147700029090 for the Main Street Area Reconstruction project. 2. The City of Farmington hereby reassesses $0.00 in place of the initial $603.00 deferred assessment against PID 147700029090 for the Elm Street Reconstruction project. This resolution adopted by recorded vote of the Farmington City Council in open session on the 19th day of February 2013. Mayor Attested to the a/"1"&day of February 2013. 9 a A ing Ci Administrator SEAL 2,-) E City of Farmington ;° 430 Third Street ',r 'i=. Farmington,Minnesota N�A 651.28015800•Fax 651. 0.6899 V.w d.F8TIl11Ttg1i117 Tlllt u.s TO: Mayor, Councilmembers, City Administrator FROM: Randy Distad, Parks&Recreation Director Jennifer Dullum,Natural Resource Specialist SUBJECT: MN Shade Tree Short Course DATE: February 19, 2013 INTRODUCTION/DISCUSSION The Annual Shade Tree Short Course is a two-day conference attended by professionals in the tree care industry. Jennifer Dullum (Natural Resources) and Jeffery Olson (Municipal Services) must attend both days of this conference to maintain their tree inspector certifications. Randy Bock and Matt Waltman(Municipal Services) and Mitch Faber(Parks Maintenance)will also be attending the conference to gain an understanding and insight into urban forestry. The conference will take place on March 12& 13, 2013 in Arden Hills, Minnesota. BUDGET IMPACT Money was budgeted for this conference in 2013. Funding would come from the Natural Resources budget and the Parks Maintenance budget. The registration fee is $175.00 per attendee. The total cost of the conference for all employees will be $875.00. Mileage will not be incurred for this conference. ACTION REOUESTED Approve the two-day conference for all employees. Respectfully Submitted, Randy Distad Jennifer Dullum Parks&Recreation Director Natural Resource Specialist 56 70 A 0 P 'n 11 m m N N g g g N (0 N N N N N N CO 0 8 m m u1 m O • ° 0 0 o o O O O O O O O O O O O O O O O O 0 I• 81 d b N O O O o o O 00 0 0 0 6 0 0 °o 0 0 0 0 r CO O O m O mm m h h h h n h h O O O o o O o N r r r O O O o p • DI N a O z O ° Z Z Z Z Z z Z z Z Z w 2 2 LL U. U. 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O_ O_ a O_ W W W W W 0 0 0 0 0 0 r O r O r O O Cl) Cl) la � r r r W w w w w J J J J J aX aX aX asX aXX CO a a a a d j j m j j W W W W W 0 0 0 0 0 0 LI 11 it re re ix re r r y y Fq W w I-- w w )- w J J J IIJ FFJ-- W m 3 3 33 �3 �3 n i= i= i= o J J J J J 0 0 0 0 0 I- I- I- I- I- w = 0 0 0 0 0 F- I--' F- F- F g g g g g LL CO co co co to co co co co U) U) CIO 0 O 0 O CO N 0 0 J 2 _ u) 0 C.) c 0 � f City of Farmington ;. A 430 Third Street Farmington,Minncsota .y'� 651.280.6800•Fax 651 280.6899 A note www.ciArmingunr.mum TO: Mayor, Councilmembers, City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Approve On-Sale Liquor and Sunday Liquor License—Carbones Pizza& Sports Bar DATE: February 19, 2013 INTRODUCTION Pursuant to City Ordinance 3-12-6-2, a public hearing must be held to establish an On-Sale Liquor License and an On-Sale Sunday Liquor License. DISCUSSION Mr.Tony Marvets has submitted the required license fees and application for an On-Sale Liquor License and On-Sale Sunday Liquor License for Carbones Pizza& Sports Bar, located at 10 N 8th Street.The application and required documentation have been reviewed and approved by the Police Department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2013 budget. ACTION REOUESTED Approve an On-Sale Liquor License and an On-Sale Sunday Liquor License for Carbones Pizza &Sports Bar at 10 N 8th Street. Respectfully submitted, Cynthia Muller Executive Assistant 79 r oF � City of Farmington Ai V 430 Third Street ! Farmington,Minnesota % 1451.2130.(X00•Fax 651.280.6899 �P A oaf wtvw C1.18rmhigt in.mn uti TO: Mayor, Councilmembers, City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Approve 3.2 On-Sale Beer and Wine License—Baldys BBQ DATE: February 19, 2013 INTRODUCTION Pursuant to City Ordinance 3-12-6-2, a public hearing must be held to establish an On-Sale Wine License. DISCUSSION Mr. BrianWheeler has submitted the required license fees and application for a 3.2 On-Sale Beer and Wine License for Baldys BBQ, located at 122 Elm Street.The application and required documentation have been reviewed and approved by the Police Department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2013 budget. ACTION REQUESTED Approve a 3.2 On-Sale Beer and Wine License for Baldys BBQ at 122 Elm Street. Respectfully submitted, Cynthia Muller Executive Assistant 80 /(96z, r lop.g, City of Farmington 430 Third Street tr. .,: ;� Farmington,Minncsota Vc% 41."--r-1 + 651,280.6400•Fax 651.2280,6899 co www.d.earmingtom.mnui TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson Finance Director SUBJECT: Adopt Ordinance Amendment Modifying Billing Requirements for Utility Bills and the Establishment of Rates and Charges for Utility Systems DATE: February 19, 2013 INTRODUCTION The City invoices for its utility services(water,solid waste, sewer,storm water and street lights)on a quarterly basis. Currently, in most rental property situations,the City invoices the tenant for the utilities and provides the property owner with a courtesy copy(i.e. duplicate)of the utility statement. DISCUSSION Modified Billing Requirements Finance staff spends a significant amount of time throughout the year updating records and final billing accounts for tenant changes. Through discussions with staff from other cities,reviewing information provided by the League of Minnesota Cities and discussions with the City Attorney, staff learned a city may enact an ordinance making property owners,as landlords,responsible for tenants' utility charges because the property owner allows or requests connection of the property to the utility and lets tenants use the services. During the November 19,2012 Council meeting staff recommended the City ordinance be updated to provide all utility accounts be carried in the name of the property owners. After discussion,Council decided they would like to provide owners notice of the proposed change and the opportunity to comment. Last month the attached letter(Exhibit A)was mailed to owners of rental property informing them of the proposed change and the opportunity to provide feedback. A total of 486 letters were mailed.This represented 347 rental accounts where the properties are presently carried in the tenants name and 139 rental properties which are carried in the property owner's name. The letters were mailed January 18,2013. Since that time staff has received feedback from 28 different people. With the exception of one tenant inquiry,the inquiries were from property owners. Those inquiring were reminded they could submit written comments to the Council by Wednesday,February 13, 2013 or attend the Council meeting on February 19,2013. 81 Following is a recap of comments received, in no particular order. • The majority of inquiries wanted to better understand what the letter meant and how the Council's decision would be communicated. Staff let them know the City would send a follow- up letter communicating the Council's decision. • One commercial owner felt strongly that meter readings should be taken when tenants change. • One owner wanted clarification as to where future utility bills would be sent—the property owner's mailing address or the property address. The owner shared they understood the situation. In their case they are not professional investors,but rather owners who had to relocate out-of- town and were trying to hold on to their property. They anticipate moving back to Farmington later this year. • One owner suggested the bills be carried in the property owner's name,but be mailed to the property address and that the City only notify the property owner if the tenant was 2-3 months behind. They felt an even better solution would be for the City to expand its payment options to include credit cards. • One commercial owner shared they objected to the change. They felt the current process worked well. They were concerned their having to send the bill to an out-of-state location for payment would delay the process. • Two owners said the proposed situation was similar to how their rental properties were handled in other cities. They just wanted to know when and how the decision would be communicated to them so they could coordinate with their tenants. • Two owners wanted to clarify the City would no longer send a duplicate bill. The owners were fine with either process,just wanted to know Council's final decision so they could proceed accordingly. • One owner did not agree with the proposed changes and planned to communicate their thoughts directly with Council via email. • One owner suggested the City continue with meter readings,but charge the account for the reading.It was suggested this apply to all accounts,not just rental accounts. • One owner suggested the City implement the change at the time of a name change on the account, meaning when the current tenant leaves the property. They also suggested existing accounts automatically be changed from the tenant's name to the owners name if the utility account were to become more than 30 days delinquent. • Four owners changed their accounts from the tenants name to the property owner's name. • One owner hoped the change would not be made. • One owner of several Farmington rental properties shared they could see both sides. Rental properties represent approximately 7-8%of the City's utility accounts. They require approximately 30%of the Utility Bill Staff person's time. In addition other Finance and Public Works staff spends time on rental accounts. Given the disproportionate amount of time spent on tenant accounts due to the frequency of tenants relocating,the difficulties with owners and tenants communicating in a timely and accurate fashion regarding payment of the utility bills,and that State Statute provides for a more efficient means of managing these accounts,staff is recommending a change. Under the attached proposed amendment(Exhibit B)the City would invoice the property owner. The property owner would be responsible for paying the City. This removes the City from the Landlord/Tenant equation. It would be the property owner's responsibility to communicate with and collect from their tenants,not the City. If the owner would like the tenant to continue to pay the utility bill,this is still possible. However, it would be the owner's responsibility to provide the tenant with their 82 customer and account number so that upon receipt City staff could properly apply payments. Without this information, staff would be unable to properly apply payments. Revised Implementation Plan The attached proposed ordinance provides for the following revised implementation plan. "This ordinance shall be effective April 1,2013 upon its passage and publication according to law,and shall apply to any new utility accounts established after that date or any account that receives a notice of delinquency after that date." This means rental accounts currently in the tenants name would continue to be carried in the tenants name until there is either a change in tenant or a certification letter is sent on the account. A certification letter being sent means the account is delinquent and if the balance is not paid the account will be certified to the County.It would not matter if the delinquent account balance is subsequently brought current. At the time the letter is sent the account would be changed from the tenant's name to the property owner's name. Establishment of Rates or Charges In addition to clarifying utility accounts would be carried in the name of the property owner,the attached ordinance also replaces the existing City Code with new sections relating to the establishment of rates or charges for city sewer and water systems stating the charges for City utility systems "...shall be established and billed as for as provided in Title 8, Chapter 12." A copy of the current City Code for the three sections being proposed to be deleted and replaced in their entirety is attached as Exhibit C. BUDGET IMPACT This amendment will not affect the budget. The proposed change may result in more timely collections of utility bills, would reduce staff time dealing with these issues and allow better utilization of staff time on the remaining 90%+of the City's utility accounts and other areas. ACTION REQUESTED Adopt the attached ordinance amending the City Code related to billing regulations and sewer and water rental charges. Respectfully submitted, Robin Hanson Finance Director 83 Exhibit A Date MDY Mailing Address Line 1 Mailing Address Line 2 Mailing Address Line 3 Mailing Address Line 4 Re: Service Address,Farmington,MN Account#:Customer Number—Account Number To Whom It May Concern: This letter is to inform owners of rental property in Farmington,Minnesota that the City Council intends to consider changing the billing procedure for utility accounts.Effective April 1,2013 the City plans to consider no longer carrying rental property accounts in the name of the tenant. Rather,all City utility accounts(i.e.water,sewer,storm,garbage and street lights)would be carried in the name of the owner of the property served. This is a change from past practice where,as a courtesy,the City allowed the property owner to elect to have the utility bill in the name of the tenant.Billing only the property owner is consistent with state statute,which specifies that city utility services are services to the property and are the obligation of the property owner. Property owners will receive a quarterly utility bill for each service address they own.Rental properties will change over to the new billing procedure after their next quarterly bills. Depending on the billing cycle of the property's service address,the change will be effective for the July,August, or September 2013 invoice. The City will no longer take fmal meter readings when a tenant change occurs.A final meter reading will only be taken at the time a property changes ownership. With this change,you,as the property owner/landlord,will know the amounts owing on your properties, and as such,will be responsible for ensuring utility accounts are paid. As they have in the past, delinquent utility accounts will be certified to Dakota County for collection as other taxes are collected for the property. If you would like to comment on this potential change,the City Council invites you to attend their February 19,2013 meeting at 7:00 p.m.to share your comments. In order for written comments to be considered,they must be received by Wednesday,February 13,2013. If you have any questions,please call Deb in Utility Billing at 651-280-6883 or Robin Hanson,Finance Director at 651-280-6880. Sincerely, Farmington Utility Billing Department 84 Exhibit B CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. AN ORDINANCE RELATING TO SEWER RENTAL CHARGES,WATER RENTAL CHARGES AND BILLING REGULATIONS RESPECTIVELY THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Title 8,of the Farmington City Code is hereby amended by adding the following Chapter 12 CITY UTILITY SYSTEMS RATES AND BILLING: Chapter 12: CITY UTILITY SYSTEMS RATES AND BILLING 8-12-1: DEFINTIONS 8-12-2: ACCOUNTS 8-12-3: BILLING 8-12-4: FEES AND CHARGES SCHEDULE 8-12-5: DELINQUENT ACCOUNTS 8-12-6: OTHER REMEDIES 8-12-1 DEFINITIONS For the purpose of this Ordinance,the following capitalized terms listed in alphabetical order shall have the following meanings: Account: A record of utility services used by each property and the periodic costs for those utility services. City: The City of Farmington,County of Dakota,State of Minnesota City Utility System: Facilities used for providing public utility service owned or operated by City or agency thereof,including,but not limited to,sewer, storm sewer,water service,and solid waste service. Fees and Charges Schedule: A schedule of all utility rates and charges set by ordinance of the City or by action of the Water Commission. 8-12-2 ACCOUNTS All accounts shall be carried in the name of the owner who personally,or by his or her authorized agent,applied for such service. The owner shall be liable for City Utility System services supplied to the property,whether he or she is occupying the property or not,and any unpaid charges shall be a lien upon the property. 8-12-3 BILLING Water, sewer,and other utility service charges shall be billed on one bill as applicable to each account. All charges for water,sewer,and other utility services,shall be due as stated on the bill and considered delinquent the third business day after the due date stated on the bill. All bills shall contain the address and telephone number of the official in charge of billing and shall be clearly visible and easily readable. Bills shall be mailed to the customers on or before the fifth day of each month(by billing group)of each year(Billing Group I&II:January, April,July,October;Billing Group III:February,May,August,November;and Billing Group IV:March,June, September,December)and specify the water consumed and the sewer and other utility service charges in accordance with the current Fees and Charges Schedule set by ordinance of the City Council. 85 8-12-4 FEES AND CHARGES SCHEDULE (A)The Fees and Charges Schedule shall be adopted annually by ordinance of the City Council. The ordinance shall include fees established by the Water Commission in accordance with Title 2, Chapter 5 of the City Code. (B) The City Council ordinance setting out the utility rate schedule shall also establish the number of certification cycles per year. At least one certification cycle will be timed each year to coincide with Dakota County's requirements for certification to the following year's taxes. Additional certification cycles must be set in the annual rate schedule ordinance. Each year,the council shall establish one or more certification cut-off dates. All city utility accounts,unless exempt for other legal reason,which have been billed a delinquent bill and remain unpaid as of the certification cut-off date shall have the balance on the account included in a preliminary certification list. 8-12-5 DELINQUENT ACCOUNTS (A)Penalties: A late payment penalty as set out in the fees and charges schedule shall be assessed on all accounts with a past due balance. (B)Certification for collection with taxes: Unpaid charges on utility accounts shall not be certified to the county auditor until notice and an opportunity for a hearing have been provided to the owner of the premises involved. The notice shall be sent by first class mail and shall state that if payment is not made before the date for certification,the entire amount unpaid plus certification fees will be certified to the county auditor for collection as other taxes are collected. The notice shall also state that the owner may,before such certification date,attend a hearing on the matter to object to certification of unpaid utility charges. (C)The owner of the property shall have the option of paying the balance due on the account until the date and time specified on the notice of the certification hearing. After the date and time specified on the notice of certification hearing,payments will still be accepted but will include certification fees as established in the Fees and Charges Schedule. (D)A hearing shall be held on the matter by the City Council. Property owners with unpaid utility charges shall have the opportunity to object to the certification of unpaid charges to be collected as taxes are collected. If,after the hearing,the City Council fords that the amounts claimed as delinquent are actually due and unpaid and that there is no legal reason why the unpaid charges should not be certified for collection with taxes in accordance with this ordinance,the City may certify the unpaid charges to the county auditor for collection as other taxes are collected. (E)For each objected certification sustained,the property owner shall have the following options after the hearing: (1)To pay the delinquent amount listed on the preliminary roll within five business days of the hearing date,but without additional certification fees as established in the Fees and Charges Schedule. (2)To pay the certified charges as billed to them by Dakota County on their property tax statement with a collection term of one year. (F)Six business days after the hearing,the certified roll,minus any payments,shall be delivered to Dakota County for collection as other taxes are collected with interest at the rate set in the adopted rate schedule,accrued beginning on the date of the public hearing through December 31 of the following year and certification fees as provided for in the Fees and Charges Schedule. 8-12-6 OTHER REMEDIES In addition to any procedures or penalties provided for in this ordinance if any person, firm or corporation fails to comply with any provision of this ordinance,the Council or any city official designated by it may institute appropriate proceedings at law or at equity to procure payment and or enforce the provisions of this ordinance. 86 SECTION 2. Title 8,Chapter 2, Section 12,SEWER RENTAL CHARGES is deleted in its entirety and replaced with the following language: 8-2-12:Charges for use of the city utility system shall be established and billed for as provided in Title 8,Chapter 12 SECTION 3. Title 8,Chapter 3,Section 8,WATER RENTAL CHARGES is deleted in its entirety and replaced with the following language: 8-3-8: Charges for use of the city utility system shall be established and billed for as provided in Title 8,Chapter 12 SECTION 4. Title 8,Chapter 3, Section 10,BILLING REGULATIONS,is deleted in its entirety. SECTION 5. EFFECTIVE DATE. This ordinance shall be effective April 1,2013 upon its passage and publication according to law,and shall apply to any new utility accounts established after that date or any account that receives a notice of delinquency after that date. ADOPTED this day of ,2013,by the City Council of the City of Farmington. CITY OF FARMINGTON By: Todd Larson, Mayor ATTEST: By: David McKnight, City Administrator SEAL Approved as to form the day of 2013. By: City Attorney Summary published in the Farmington Independent the day of ,2013 87 CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA SUMMARY OF ORDINANCE NO. , AN ORDINANCE AMENDING TITLE 8, OF THE FARMINGTON CITY CODE ADDING A NEW CHAPTER 12 REGARDING CITY UTILITY RATES AND BILLING, AND AMENDING OR DELETING EXISTING PROVISIONS AFFECTED BY THE NEW PROVISIONS On February 19, 2013, Ordinance No. was adopted by the City Council of the City of Farmington, Minnesota. Due to the lengthy nature of the Ordinance, the following summary of the ordinance has been prepared for publication and approved by the City Council as authorized by state law. The adopted ordinance adds a new section of the City Code relating to the establishment of rates or charges for city utility systems, including but not limited to water, sewer and stormwater utilities. The ordinance also amends or deletes current code sections that address the same issues that are impacted by adding the new language. The new chapter of the code addresses how rates and charges are established for the various city utilities, how those charges are billed and collected from utility customers, and related matters. The ordinance is effective April 1, 2013 upon its passage and publication according to law, and shall apply to any new utility accounts established after that date or any account that receives a notice of delinquency after that date. A copy of the Ordinance is available for public review at city hall during regular office hours at the office of the City Clerk and is also available on the city website. APPROVED FOR PUBLICATION this 19th day of February, 2013, by the City Council of the City of Farmington, Minnesota. CITY OF FARMINGTON BY: Todd Larson, Mayor ATTEST: BY: David McKnight, City Administrator SEAL Approved as to form the day of 2013. BY: City Attorney 88 Exhibit C TO BE DELETED Following is the current City of Farmington Code as copied from the Sterling Codifiers, Inc.website for the following three sections that the proposed amendment would delete and replace in their entirety. 8-2-12: SEWER RENTAL CHARGES: For the purpose of providing funds with which to meet the cost of operating and maintaining the sewage disposal plant and the facilities connected therewith, a sewer rental charge is hereby levied and assessed upon each lot, parcel of land, building or premises connected with the public sewer system of the City,or otherwise discharging sewage,industrial wastes,water or other liquids directly or indirectly into the public sewer system of the City. The rates for said sewer rental charge shall be as nearly as possible proportionate to the cost or estimated cost of furnishing such sewer service and for the purpose of establishing a reasonable system of rates,the following is hereby adopted as a classification of the types of premises to which service is furnished: Class !One room apartments, and residences with one occupant only. Class IIOne-family residences with more than one occupant and more than one room apartments. Class IIIStores, barber shops, beauty shops,offices,banks, lodge halls,grain elevators and depots. Class IVCombined residence and rooming house. Class VChurches,telephone offices,theaters, printing shops, combined residence and beauty shops,garages, oilstations,dairies, pool halls and beverage distributors. Class VIREA offices (see garages). Class VIICafes,taverns, liquor stores, clubs, laundromats and manufacturers with not more than twenty five(25)employees. Class VIIIManufacturers with more than twenty five(25)and not more than fifty(50)employees. Class IXManufacturers with more than fifty(50)and not more than one hundred (100)employees. Class XManufacturers with more than one hundred (100)employees. Class XlHospitals. Class XllFarmington public school system. (Ord. 134, 3-11-59) The City Council shall, by supplementary resolution from time to time adopted, establish the various rates to be currently charged the users of said sewer system. Said rates may vary between the classes set forth above but may not vary as between different users in the same class.The rates may be established on a monthly,quarterly,semi-annual or annual basis and may provide both gross and net rates.The Council shall have the authority to prescribe by resolution from time to time, the date of billing, a discount for payment with a prescribed period and/or penalty for failure to pay within such period. In so certifying such charges,the City Clerk shall include in the amounts so 89 certified, interest thereon from the first day of October of the year of certification until September 30 of the following year at the rate as provided from time to time by resolution of the City Council and all past due sewer rental charges shall bear interest as herein provided. (Ord. 144, 7-2-62; amd. Ord. 083-158, 12-19-83) The Clerk shall compute the amount due from the respective users of said sewer system,said , computations to be based upon the rates as established by the supplementary resolution then in effect and shall render a statement thereof to the owner or occupant of any premises served by said sewer system.The amounts so computed shall be the joint and several liability of both the owner and occupant of each of the respective premises. Each charge established pursuant to this Section is hereby made a lien upon the corresponding lot, parcel of land, building or premises served by said sewer system and all such charges which are delinquent shall be certified by the Clerk to the County Auditor on October 1 of each year. In so certifying such charges,the Clerk shall specify the amounts thereof,the description of the premises served and the name of the owner thereof,and the amounts so certified shall beextended by the Auditor on the tax rolls against such premises in the same manner as other taxes and collected by the County Treasurer and paid to the City Treasurer, along with other taxes. (Ord. 134,3-11-59) In so certifying such charges,the City Clerk shall include in the amounts so certified, interest thereon from the first day of October of the year of certification until September 31 of the following year at the rate of six percent(6%)per annum; and all past due sewer rental charges shall bear interest as herein provided. (Ord. 144, 7-2-62) In addition to the foregoing, but not in limitation thereof,the City may recover any charges established pursuant to this Section in a civil action brought in the name of the City in any court of competent jurisdiction, and the City may, in addition to the foregoing but not in limitation thereof, without notice,shut off the municipal water supply for the premises for which the sewer rental charges are more than thirty(30)days past due; provided, however,that such action shall be authorized with respect to the premises involved by a resolution passed by the Council; and if cut off or disconnected as herein provided,the municipal water supply to said premises shall not hereafter be turned on or connected until all sewer rental charges payable with respect to said premises have been paid in full. (Ord. 134, 3-11-59; amd. Ord. 144, 7-2-62) 8-3-8: WATER RENTAL CHARGES: For the purpose of providing funds with which to construct, maintain and operate the municipal water system of the city and facilities connected therewith,the public utilities commission has been granted and is hereby granted the power and authority to assess and determine the rates to be paid by the various users and customers of the municipal water system for the water supplied to said users and the benefits derived by them. The rates therefor shall be established by the public utilities commission and the classification of the type of service or the types of premises to which service is furnished shall be determined by said commission. Said rates may vary between the classes established by the commission, but may not vary as between different users in the same class. Rates may be established on a monthly, quarterly, semiannually or annual basis and may provide both gross and net rates. (Ord. 153, 12-30-1963) The secretary of the public utilities commission shall compute the amount due from the respective users of the municipal water system, or the benefits derived therefrom,and shall render a statement 90 thereof to the owner or occupant of any premises served by said water system or benefited thereby. The amounts so computed shall be the joint and several liability of both the owner and occupant of each of the respective premises. Each charge established pursuant to this section is hereby made a lien upon the corresponding lot, parcel of land, building or premises served by said water system and all such charges which are delinquent shall be certified by the secretary of said commission to the clerk and by the clerk certified to the county auditor of Dakota County on October 1 of each year. In so certifying such charges,there shall be set forth the respective amounts thereof,the description of the premises served or benefited,and the name of the owner thereof; and the amounts so certified shall be extended by the auditor on the tax rolls against such premises in the same manner as other taxes, and collected by the county treasurer and paid to the city treasurer,along with other taxes. In so certifying such charges,the clerk shall include the amounts so certified interest thereon from October 1 of the year of certification until September 30 of the year following at a rate set forth from time to time by resolution of the city council. (Ord. 153, 12-30-1963; amd. Ord. 083-158, 12-19- 1983) In addition to the foregoing, but not in limitation thereof,the city may recover any charges established pursuant to this section in a civil action brought in the name of the city in any court of competent jurisdiction. All funds received as water rentals as authorized by this section,and all funds collected with real estate taxes for delinquent water rentals and interests shall be transferred and credited to the municipal power commission for the purposes herein provided. (Ord. 153, 12-30-1963) 8-3-10: BILLING REGULATIONS: The council shall have the authority to prescribe by resolution the rates to be charged for water to the customer from time to time and may prescribe the date of billing,a discount for payment within a prescribed period and/or penalty for failure to pay within such period and such further rules and regulations relative to the use and operation of such system as it may deem necessary from time to time. (Ord. 173, 7-7-1969) 91 /erg � 0-4 City of Farmington et -1 430 Third Street 11 ' Farmington,Minnesota 651.280.6800.Fax 651.280.6899 A owe wwwc1.tarmrngt4m.Tnn.0 s TO: Mayor, Councilmembers, and City Administrator FROM: Todd Reiten, Director of Municipal Services SUBJECT: Consider Recycling Contract Extension DATE: February 19, 2013 INTRODUCTION&DISCUSSION The City's recycling contract with Dick's Sanitation, Inc./Lakeville Sanitary, Inc. (DSI/LSI) expires at the end of 2013. DSI/LSI is requesting an opportunity to negotiate an extension to their current contract. DSI/LSI has been contracted to provide recycling services for the City of Farmington since the initial Request for Proposals in 1995.The most recent Request for Proposals was issued in 2001 and was awarded to DSI/LSI.It was extended with revisions, including single sort recycling, in 2008.DSULSI has consistently provided good service to City residents. The other option available for Council is to request proposals for a new contract when the current one expires at the end of 2013. BUDGET IMPACT Recycling fees are passed on to customers according to the contracted rates.Bulk item and yard waste collection is billed directly by DSI/LSI to customers that subscribe. ACTION REQUESTED Option 1 —By motion, direct staff to negotiate an extension of the recycling contract with DSULSI and bring the negotiated contract for review and approval by the City Council. Option 2—By motion, direct staff to prepare a Request for Proposal for recycling services. Respectfully submitted, Todd Reiten Director of Municipal Services 92 �► 1 Illomet- Dick's Sanitation Inc: February 4,2013 Lena Larson City of Farmington 19650 Municipal Drive Farmington,MN 55024 Dear Lena Larson,Mayor and Members of the City Council, Dick's/Lakeville Sanitation, Inc. appreciates serving your community with quality yardwaste and recycling services over the past ten years. We take pride in serving your community. As you may or may not be aware we are entering in to our last year of our five year agreement. At this time we are requesting the opportunity to extend our relationship and would like to work with your staff to renegotiate our contract with the City of Farmington. Thank you for considering our request to extend our recycling contract. Sincerely, oars -tamorck David Domack V.P.Sales&Marketing Dick's/Lakeville Sanitation,Inc. david @dickssanitation.com www.dickssanitation.com 952-469-2239 Dick's Sanitation Inc. 8984 215th Street West Lakeville, MN 55044 Phone: 952-469-2239 Fax: 952-469-1146 WWW.dickssanitation.com 93 aE � City of Farmington 430 Third Street Farmington,Minnesota �p� 651.280.6400•Fax 651.280.6899 k •A"""- www.ciiiirmington.mnusi TO: Mayor, Councilmembers, City Administrator FROM: Kevin Schorzman, P.E., City Engineer SUBJECT: TH-3 East Frontage Road Sanitary Replacement Project DATE: February 19, 2013 INTRODUCTION At the December 3, 2012, meeting, Council directed staff to continue to prepare plans for the TH-3 East Frontage Road Sanitary Replacement Project. At the February 4, 2012, Council meeting, Council entered into an agreement with the Metropolitan Council (Met Council) for a $23,328 grant for the project. DISCUSSION As Council will recall from previous discussions, staff has been working on plans for a project to replace the sanitary sewer line that was discovered during the Walnut Street project as time allows. We are at the point where plans are substantially complete, and we are asking Council to approve the plans and specifications and authorize staff to solicit bids for the project. The 2013 budget includes $95,000 to complete the replacement of the sanitary sewer line work, and the City has received a $23,328 grant from the Met Council for the project because it will reduce Inflow and Infiltration (I&I). The work will include abandoning the existing shallow, clay tile line that crosses TH-3, and installing a new PVC line from Oak Street down to Spruce Street under the frontage road on the east side of TH-3. This line will tie into the trunk sanitary sewer line that runs east along Spruce Street. In January, staff met individually with each property that will be affected by the project. During those meetings, staff shared a copy of the overall plan with the residents, as well as a handout describing the project and proposed schedule. Staff also described the project and specifically asked each resident about the trees that were going to be impacted by the project. While no traditional"boulevard"trees are anticipated to be impacted, there is a group of trees in the green space between the frontage road and TH-3 near Spruce Street that will be impacted. At this time, it is anticipated that two of the trees in this group will be removed. None of the residents indicated that this was a concern to them. 94 TH-3 Frontage Road Sanitary Project February 19,2013 Page 2 of 2 One resident did indicate that they had some special circumstances that would require good access to their driveway throughout the project, and this has been taken into consideration in the plans and specifications. To minimize the disruption from the project,the specifications indicate that the project cannot be started until school is out for the summer, and it must be completed prior to school starting in the fall. The contractor will have 30 days to complete the project. During the project, it will be necessary to close the intersection of Spruce Street East and TH-3 to allow the contractor to excavate around the manhole in Spruce Street and make the connection for the new line. During the closure, residents of East Farmington will be able to use Elm Street and Maple Street to access their homes. There is no doubt that this will cause increased traffic on these two streets while Spruce Street is closed, but it is necessary, and the closure should be for a relatively short timeframe. Once we have a contractor on-board, and we know what the schedule is, staff will communicate the anticipated closure to all residents of East Farmington between Elm and Maple via mail, and we will also post information on the City's website. The last item to note is that because the City is receiving grant funding for the project it was necessary to include the Minnesota Department of Labor and Industry's prevailing wage requirements in our specification. Because of this, a 5% contingency has been added to our estimate to cover the potential increased cost of the prevailing wage requirements. BUDGET IMPACT Although the actual budget impact will only be known following the opening of the bids and approval by Council, the current estimate for the project is $117,300. This includes a contingency for unexpected items and potential increased cost related to prevailing wage. This estimate is still within the total funding available for the project(budgeted amount plus grant). ACTION REQUESTED Adopt the attached resolution approving the plans and specifications and authorizing the advertisement for bids for the TH-3 East Frontage Road Sanitary Replacement Project. Respectfully Submitted, Kevin Schorzman, P.E. City Engineer cc: file 95 RESOLUTION NO.R13-13 APPROVING PLANS AND SPECIFICATIONS, AUTHORIZING ADVERTISEMENT FOR BIDS FOR PROJECT 13-01 TH-3 EAST FRONTAGE ROAD SANITARY REPLACEMENT PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota,was held in the Council Chambers of said City on the 19th day of February,2013 at 7:00 p.m. Members Present: Larson,Bartholomay,Donnelly Members Absent: Bonar,Fogarty - Member Bartholomay introduced and Member Donnelly seconded the following resolution: WHEREAS,pursuant to the City Council's direction on December 3, 2012,plans and specifications have been prepared with reference to the following improvements: Proi.No. Description Location 13-01 TH-3 East Frontage Road TH-3 East frontage road from Oak to Spruce Sanitary Replacement Project Street. NOW THEREFORE,BE IT RESOLVED that: 1. The plans and specifications for the TH-3 East Frontage Road Sanitary Replacement Project are approved. 2. The City Engineer is authorized to insert in the Farmington Independent an advertisement for bids for the construction of such improvements under the approved plans and specifications. The advertisement shall be published at least once in the Farmington Independent no less than ten days before the last day for submission of bids. The advertisement shall specify the work to be done, shall state that the bids will be opened for consideration publicly at 10:00 a.m. on the 14th day of March, 2013 in the Council Chambers of the City Hall by two or more designated officers or agents of the municipality and tabulated in advance of the meeting at which they are to be considered by the Council, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the Clerk for 5% of the amount of each bid. This resolution adopted by recorded vote of the Farmington City Council in open session on the 19th day of February,2013. Mayor Attested to the di day of February,2013. •t AV cting City Administrator SEAL A A Il CITY OF WOW e- r Q @ IY OF FART GISIT ii H-� I 1 A 1 &I g s—Z— FLAGSTAFF ALUM 1 V q-Y. 1— ill 1 , - l . 4121 x . � ;_1. 4rj. \ , r I G .� MAIM AYE//S1X 3t `�i. 7-2, `1J n -\ CASALE RCM \i `., ^� � lam'-.. 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