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HomeMy WebLinkAbout03.04.13 Council Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Christy Fogarty AGENDA REGULAR CITY COUNCIL MEETING March 4, 2013 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGL4NCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) a) Response to Mr. Dick Orndorff Information Received 7. CONSENT AGENDA a) Approve Council Minutes (2/19/13 Regular)(2/25/13 Workshop) Approved b) Approve Temporary On Sale Liquor Licenses VFW -Administration Approved c) Adopt Resolution—Approve Gambling Event Permit Vermillion River Longbeards -Administration R14-13 d) Approve Agreement for Portable Toilet Services—Parks and Recreation Approved e) Adopt Facility Rental Fee Waiver Policy—Parks and Recreation Approved f) 2012 Annual Report—Fire Department Information Received g) Adopt Resolution—Approve Advertisement and Sale of Rescue Truck—Fire Department R15-13 h) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Approve CDBG Agreement Triton Properties, LLC - Planning Approved b) Approve Agreement Rambling River Center Acoustic Improvement Project— Parks and Recreation Approved c) Presentation 2012 Parks and Recreation Department's Annual Report—Parks and Recreation Information Received 11. UNFINISHED BUSINESS a) Amend Ordinance—Modifying Billing Requirements for Utility Bills and Establishment of Rates and Charges for Utility Systems - Finance Ord 013-659 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. Table of Contents Agenda 2 Response to Mr. Dick Orndorff Letter 4 Approve Council Minutes (2/19/13 Regular)(2/25/13 Workshop) Regular Minutes 6 Workshop Minutes 14 Approve Temporary On-Sale Liquor Licenses VFW Memo 15 Applications 16 Adopt Resolution -Approve Gambling Event Permit Vermillion River Longbeards Memo 19 Resolution 20 Approve Agreement Portable Toilet Services memo 21 exhibit A 22 agreement form 24 Adopt Facility Rental Fee Waiver Policy memo 28 exhibit A policy 29 exhibit b form 31 2012 Annual Report 2012 Annual Report 32 Adopt Resolution -Approve Advertisement and Sale of Rescue Truck Memo 52 Resolution 53 Approve Bills Bills 54 Approve CDBG Agreement Triton Properties, LLC Memo 70 Approve Agreement Rambling River Center Acoustic Improvement Project memo 93 exhibit A 95 agreement form 96 2012 Annual Report Parks and Recreation Department annual report power point without photos 97 Amend Ordinance Modifying Billing Requirements for Utility Bills and Establishment of Rates and Charges for Utility Systems CM Utility Bill Ordinance Amend 20130304 107 DOCS-#166776-v2- ORD_UTILITY_SYSTEMS_BILLING (2) 110 Title 8 Chap 2 Sec 12 and Chap 3 Section 8, 10 114 1 �o��,, iy��, City of Farmington �( r d �,*� 430 Third Street h Farmington,Minnesota �° 651.280.6800•F � _���� <� Fax 651.280.6899 ' r•avao0°:' www.ci!armington.mnus February 26, 2013 Dick Omdorff 617 Spruce Street Farmington, MN 55024 RE: Response to Citizens Comment Questions Dear Dick: - Thank you for attending the February 19, 2013 City Council meeting and raising a number of issues. Please let this letter serve as an update on the issues you raised at the meeting. I hope this answers all your questions or gets you updated on issues. 1. City staff has discussed the issue of keeping the sidewalks clear of snow and having the graffiti removed from the 122 Elm Street building with the new renter of the building this week. They have informed us that the issue will be taken care of. With the building to be occupied with a new business on or around April 1, 2013 hopefully these two issues can be resolved permanently. 2. The City Council directed me at their February 25, 2013 work session to have staff develop an ordinance to deal with the housing maintenance issues you brought up at the meeting. We worked with a number of home owners last summer who voluntarily improved the appearance of their homes. This was not the case with all of the homeowners we worked with. I have asked staff to prepare a draft ordinance that will be considered by the Planning Commission and City Council in the very near future. Staff is looking at examples of what other cities have in place in this area. 3. Thank you for your comments in regards to chickens and the ordinance we are looking at in regards to this issue. For your information the Planning Commission will be holding a public hearing on this issue at their March 12, 2013 meeting and all comments on this issue are welcome. 4. You inquired about plastic, temporary garages that you have witnessed around town. • Past practice has been to allow them in the rear yards of properties during the winter months. Most of these structures are around 120 square feet in size and do not require a building permit. Staff will likely be looking at amending the City Code this spring/summer to address these structures in ordinance. if you have any questions on this update or would like to discuss this issue please feel free to contact me at 651-280-6801 or stop in at City Hall. Thank you for your time on this important matter. 4 Best wishes, David J. McKnight City Administrator Cc: City Council 5 COUNCIL MINUTES REGULAR February 19, 2013 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGL4NCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Donnelly Members Absent: Bonar,Fogarty Also Present: Andrea Poehler, City Attorney;Randy Distad,Parks and Recreation Director;Robin Hanson, Finance Director;Kevin Schorzman, City Engineer;Todd Reiten, Municipal Services Director;Brenda Wendlandt, Human Resources Director;Cynthia Muller, Executive Assistant Audience: Dick Orndorff Tony Marvets, Debra Kosh,Tom LaBeau, David Domack,Brian Wheeler 4. APPROVE AGENDA Councilmember Donnelly pulled item 7b) Farm Lease Agreement for separate vote. Councilmember Bartholomay asked to comment on items 7h) Authorize Advertisement for Bids Automated Garbage Truck and 7i)Approve Curbside Cleanup Day Agreement. Mayor Larson pulled 7j) Approve Annual Adjustment for Non-Represented Employees for separate vote. MOTION by Bartholomay, second by Donnelly to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Dakota County Commissioner Mike Slavik Commissioner Slavik was elected to the county commissioner seat formerly held by Joe Harris. Commissioner Slavik serves on several boards and commissions. The county will be doing a major renovation on the Farmington Library this year. They are expected to be closed from late November—May. Farmington and the county are in discussions to lease space in City Hall to hold some programs and provide a library service. The county will be constructing its fifth regional park this year in White Tail Woods near Empire. It will be a 456-acre park. It is expected to open in early summer 2014. The 195th Street project is in the CIP plan for 2014,but there have been discussions to do the project in 2015 to allow use of county staff and cut costs. 6 Council Minutes(Regular) February 19,2013 Page 2 6. CITIZEN COMMENTS Mr. Dick Orndorff 617 Spruce Street, stated we are trying to get people to shop here. He has noticed the graffiti on the Burger King building and wondered what people think when they see that and the sidewalk is not shoveled. He asked if the property owner has any responsibility to maintain it. It is a real detriment to the City. Mayor Larson noted the owners are from Chicago and they have been contacted. It has recently been leased. Mr. Orndorff stated there has been discussion on completion of housing projects and cleaning up items stored in yards. Last week we had banners and Channel 11 here talking about chickens. He asked if this was acceptable to people in the City to have junk laying in yards for years, and houses unfmished? Mayor Larson stated we are currently looking at an ordinance to speed up that process. He asked staff to send Mr. Orndorff a letter with an update on this issue. Mr. Orndorff stated the City enforces water usage with citations. He suggested issuing similar citations for not having work completed. Last week a point was raised about rats and chickens. The kids did a good job. His neighbor has a chicken coop in the backyard that has been there since the 1940's. The pen, fence and chicken coop are still there. Inside the fence are two 55-gallon drums, and stuff in the shed. He cautioned the City to be careful with allowing this as it all comes around in the end. What happens with the chickens when they die? Are there provisions in the ordinance for that? They do get lice and cholera. You will have other animals coming after them. Will they be inspected and the number allowed enforced? We need to be very careful with this issue. He noted we will be seeking bids for a new automated garbage truck. He thought at one time it was discussed to get out of the garbage business. Mayor Larson stated Council has decided to stay in the business. Mr. Orndorff asked where we stand with plastic,temporary garages. There are four within six blocks of here. He asked if you need a permit and suggested looking into this. 7. CONSENT AGENDA MOTION by Bartholomay, second by Donnelly to approve the Consent Agenda as follows: a) Approved Council Minutes(2/4/13 Regular)(2/11/13 Workshop) c) Adopted RESOLUTION R6-13 Accepting Donations Rambling River Center— Parks and Recreation d) Approved School and Conference—Parks and Recreation e) Approved School and Conference—Fire Department f) Approved School and Conference—Fire Department g) Approved School and Conference—Fire Department h) Adopted RESOLUTION R7-13 Authorizing Advertisement for Bids Automated Garbage Truck—Municipal Services Councilmember Bartholomay confirmed this is only for going out for bids and not approving a purchase of a garbage truck. i) Adopted RESOLUTION R8-13 Approving Curbside Cleanup Day Agreement— Municipal Services Councilmember Bartholomay asked about the yearly cost for each household for this service. Staff replied it is approximately$10/household. k) Adopted RESOLUTION R10-13 Approving AFSCME Clerical,Technical, Professional Unit Settlement—Human Resources 7 Council Minutes(Regular) February 19,2013 Page 3 I) Adopted RESOLUTION R11-13 Approving AFSCME Maintenance Unit Settlement—Human Resources m) Adopted RESOLUTION R12-13 Approving Reassessment PID 147700029090- Engineering n) Approved MN Shade Tree Short Course-Engineering o) Approved Bills APIF,MOTION CARRIED. b) Approve Farm Lease Agreement—Parks and Recreation This has to do with a lease agreement for farming the park land in Jim Bell Park and Preserve. MOTION by Larson, second by Bartholomay to approve the Farm Lease Agreement with Tim Braun and that the money from the annual lease payment be placed in the Park Improvement Fund for future park and/or trail improvements. Voting for: Larson, Bartholomay. Abstain: Donnelly. MOTION CARRIED. j) Adopt Resolution—Approve Annual Adjustment for Non-Represented Employees—Human Resources This was to approve a 1%wage increase for non-represented employees effective January 1, 2013. MOTION by Bartholomay, second by Donnelly to adopt RESOLUTION R9-13 approving the salary adjustments effective January 1, 2013, for non-represented city employees. Voting for: Bartholomay,Donnelly. Abstain: Larson. MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve On-Sale Liquor License Carbone's Pizza and Sports Bar- Administration Mr.Tony Marvets has submitted an application for an On-Sale Liquor and On- Sale Sunday Liquor License for Carbone's Pizza and Sports Bar at 10 N 8th Street. MOTION by Bartholomay, second by Donnelly to close the public hearing. APIF,MOTION CARRIED. MOTION by Bartholomay, second by Donnelly to approve an On-Sale Liquor License and an On-Sale Sunday Liquor License for Carbones Pizza and Sports Bar at 10 N 8th Street. APIF,MOTION CARRIED. b) Approve 3.2 On-Sale Beer and Wine License for Baldy's BBQ- Administration Mr.Brian Wheeler has submitted an application for a 3.2 On-Sale Beer and Wine License for Baldy's BBQ located at 122 Elm Street. MOTION by Donnelly, second by Bartholomay to close the public hearing. APIF,MOTION CARRIED. MOTION by Donnelly, second by Bartholomay to approve a 3.2 On-Sale Beer and Wine License for Baldy's BBQ at 122 Elm Street. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 8 Council Minutes(Regular) February 19,2013 Page 4 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Amend Ordinance—Modifying Billing Requirements for Utility Bills and Establishment of Rates and Charges for Utility Systems-Finance The City invoices for utility services for water, solid waste, sewer, storm water and street lights on a quarterly basis. Currently for rental properties,the City invoices the tenant and provides the property owner with a courtesy copy of the statement. Finance staff spends a significant amount of time updating accounts for tenant changes. After discussions with other cities, information provided by the League of Minnesota Cities, and discussions with the City Attorney, staff learned the City may enact an ordinance making landlords responsible for the tenant's utility charges. On November 19, 2012, staff recommended the ordinance be updated to have all utility accounts in the name of the property owners. At that time, Council wanted staff to provide owners notice of this change and an opportunity to comment. In January a letter was sent to property owners of rental properties informing them of the proposed change. A total of 486 letters were mailed, representing 347 rental accounts carried in the tenants name and 139 accounts in the property owner's name. Staff has received feedback from 28 people, with only one of those being a tenant,and the rest property owners. Staff provided a summary of comments received, with the primary comment wanting to better understand the meaning of the letter and how the final decision would be communicated to owners. Some owners changed their accounts from the tenant's name to the owner's name. Some noted this is how accounts are handled in other cities. Rental properties represent 7%- 8%of the utility accounts and require 30%of staff's time. In addition, other finance and public works staff spend time on rental accounts. Given the amount of time spent on accounts with tenants changing,the difficulties with owners and tenants communicating in a timely and accurate fashion, and state statute provides for a more efficient means of managing these accounts, staff is recommending a change. Staff proposes to invoice the property owner,with the account in the owner's name. The tenant could still pay the bill,but the tenant would need to provide the correct account number. A change from November is in the implementation of the plan. The change would still be effective April 1, 2013, however, it would only apply to new accounts established after that date or any account that receives a notice of delinquency after that date. Rental accounts presently in the tenant's name would not change until that tenant moves or the account becomes delinquent. In addition to the account name change,the amendment also refers to how rates are established. The change may result in more timely collection of utility bills, reduce staff time and allow better utilization of staff time to service the remaining 90%of utility accounts. Mayor Larson stated over the past few years we have cut a lot of staff. One thing Council has asked of remaining staff is to fmd ways to become more efficient. This proposal does that. He thanked staff for this proposal. Mr. John Kimmel, Lakeville, owns three rental properties in Farmington, and also in Prior Lake,Lakeville and Burnsville and none of those cities handle utility 9 Council Minutes(Regular) February 19,2013 Page 5 accounts as proposed. When he buys rental properties, he makes sure they do not have a common area. He cannot pro-rate the energy usage in a common area. He makes sure the tenant can take all the utilities in their name. That way they are responsible for their own utilities and can use as much as they want because they have to pay for it. With this change, it would completely change that. The tenant could use as much as they want and the landlord would have to pay for it. He suggested having a meter reading fee, or an activation for the account; something that could be passed on to the tenant to give the City financial relief and also solve the issue for the landlords. The proposed solution solves everything for the City and solves nothing for the landlord. He noted pro-rating is illegal because he cannot estimate how much water a tenant uses when they move out and how much the next tenant doesn't use. All he can do is fully charge the tenant after the meter was read and he knows the tenant was in possession of the property 100% of the time. Mr.Tom LaBeau, Lakeville, owns three rental properties in Farmington, as well as Prior Lake and Lakeville, and those cities do not handle utility accounts as proposed. His concern is the provision that says readings will not be done as tenants move out. As a landlord, how does he handle that? He cannot estimate what they use. If a tenant moves out,he has to have an honest way to interpret what their usage was. As far as putting it in the name of the landlord, he can understand the administrative hassle, but the ability to have the meters read when tenants move out is part of the City's responsibility; especially when you have water, garbage, storm sewer and street lights. Finance Director Hanson stated as far as the meter reading,the landlord and/or the tenant could read the meter and the fees and charges are on the City's website to determine how much to allocate. The street light fee is a flat fee. Another alternative would be if the City wanted to charge a fee and get a meter reading, it would be just a meter reading. Once the account is in the owner's name we cannot run a final bill. We would have to close the account and re-open it again. The cheaper way for both the tenant and the landlord would be to read the meter or assess a meter reading fee. Mr. LaBeau would be in favor of that as there would be a third party involved so there would be no argument as to the actual amount, as long as it is a reasonable fee. He has obtained three distressed properties, cleaned them up, and has good tenants, so there is a benefit to the City. Finance Director Hanson stated the City would only provide the reading. The landlord would still have to determine the actual amount to be charged. Ms. Debra Kosh, 19973 Dover Ct,also owns a rental property. As landlords they also pay more in taxes. If you add this change on and do a blank fee added to their rent, if you are renting you don't have that much money. How much you have available at the first of the month is very tight. She has good tenants,but they cannot afford higher rent. She checked with Rosemount, Apple Valley and Lakeville and none of them do this. That is the target market for looking for renters. The only people that could afford this would be Section 8, and she does 10 Council Minutes(Regular) February 19,2013 Page 6 not want to bring in people from outside this market. If we have 486 tenants,the City knows who is in those homes. If we make it so they are more transient and the City doesn't know who they are,that makes her more uncomfortable that they do not have a foothold in Farmington. She felt the meter readings are important and it is cleaner. Just because you can do it, it doesn't make it right or fair. Based on what the City says, it doesn't change the budget; it makes it more efficient. She would love to make her job more efficient, but if it is part of her job,which this is,this should stay the way it is. Mayor Larson clarified the tenants cannot afford more,but aren't they paying it anyway? Ms. Kosh stated they have checks from the 15th of the month,but not from the first of the month. They don't have the extra cushion at the first of the month. If a tenant moves out in January, and she does not receive the bill until March,there is no way to know how much they owed. She has to return the deposit within 30 days. It is not right to put the onus on landlords who try to help the City by having good tenants. Mayor Larson noted it is tough on both sides. Staff spends an enormous amount of time switching bills out and is it fair to all taxpayers if 60%of our time is spent with dealing with 8%of the accounts. Ms.Kosh stated that would not go away even with this change, because even if you bill the landlord,you will still have the time of who paid it and did they pay it. The only part going away is the meter reading and closing and opening accounts. It is also the lack of communication between the tenant and the landlord. Finance Director Hanson noted other cities doing this include Brooklyn Center, Coon Rapids, Crystal, Eden Prairie, Hutchinson,New Hope,Richfield, South St. Paul, Woodbury and Bloomington. Councilmember Bartholomay suggested having a fee for meter reading. One of the public works staff would have to do the reading. Finance Director Hanson added with the scenario we would just be getting the meter reading and not preparing the bill. We would pass the reading on to the owner so they could do their allocation. Mr. Kimmel noted that does not solve the problem, because we do not get a bill until two months later. If the tenant moves in April, and we don't get the bill until June, getting the reading in April does no good when he does not know what to charge. Staff noted the fees are on the website and they are consistent with the previous month's bill. Mr. Kimmel stated so we are given a number and he has to calculate it and the tenant has to believe him that it is calculated correctly. Every City has renters, so there is more work with renters. Charge a fee. Councilmember Donnelly was not a fan of more fees. He would like to have input from missing Councilmembers before we enact a new ordinance. He understood the comments about the billing coming late and the tenant is gone. Staff noted they would have that from the meter reading. Councilmember Donnelly stated then the tenant would have to pay before he leaves. 11 Council Minutes(Regular) February 19,2013 Page 7 Finance Director Hanson noted out of 486 accounts we have 140 already in the owner's name. She has not talked with them about how they are handling it. Councilmember Donnelly noted other property owners have figured out how to do this and maybe we could share that with owners that have a concern or have it available for them. MOTION by Bartholomay, second by Donnelly to table this for staff to obtain more information. APIF,MOTION CARRIED. Staff expects to bring this to the March 4, 2013, Council meeting. b) Consider Recycling Contract Extension—Municipal Services The recycling contract with Dick's Sanitation is due to expire at the end of 2013. They are asking if the City would like to negotiate an extension to the current contract or if Council would like to request proposals for a new contract. Dick's Sanitation has been handling recycling for the City since 1995. RFP's were requested in 1995 and 2001. Option one is to negotiate an extension to the current contract or option two is to go out for request for proposals for recycling services. Councilmember Donnelly asked why we are not required to go out for bids. City Attorney Poehler noted because it is for professional services. Councilmember Donnelly noted Dick's Sanitation has done a good job. Mayor Larson stated it is nice to go out for bids,but is it worth it to risk problems. Right now it is flawless and there are no complaints. Councilmember Bartholomay felt Council does have a due diligence and a request for proposal is not out of the ordinary especially since we have not done one in 12 years. He has not received any complaints, but it shows we are doing due diligence as Council and staff We have asked staff to do this with other things, such as cleaning contracts. We need to hold the line as we are doing with other items in the City and go out for proposals. Mayor Larson liked option one and see if we can negotiate. If we can't get a fair price,then go out for bid. It is hard to fmd a sub-contractor that does as good a job as Dick's Sanitation has done for the City. Mr. David Domack,Dick's Sanitation, has been doing this for 27 years. The City of Farmington has a unique situation. There are a lot of different intricacies they have learned working with staff. We are a team and a lot has to do with everything from the City cleanup to determining single stream recycling is the way to go,and working with the education and know special needs of customers. Every time they have negotiated they have given a better value and have worked with the efficiencies of automation. There are too many intricacies where they work well together to argue over a dime vs. a nickel. They will provide good negotiations and welcome the opportunity. 12 Council Minutes(Regular) February 19,2013 Page 8 Councilmember Donnelly agreed with negotiating an extension to the contract. If we don't think it is fair,then go out for bids. Councilmember Bartholomay asked how will we know if it is fair? What do we have to compare it to? Staff can compare it to rates with other cities. We do things differently, so it is never apples to apples. Councilmember Bartholomay noted sometimes competition is good. We have asked other staff to go out for RFP's and to not do it here shows we are inconsistent. Councilmember Bartholomay added that Councilmember Bonar expressed his desire to go out for proposals. MOTION by Larson, second by Donnelly to select option one and direct staff to negotiate an extension of the recycling contract with DSI/LSI and bring the negotiated contract for review and approval by the City Council. Voting for: Larson, Donnelly. Voting against: Bartholomay. MOTION CARRIED. c) Adopt Resolution—Approve Plans and Authorize Bids T113 East Frontage Road Sanitary Replacement Project-Engineering The estimate for the project is $117,300 which is more than the estimate. An additional contingency was added due to the grant from the Met Council requiring a prevailing wage provision in the bids. Staff has met with each of the impacted properties to receive any concerns. There was a need for access to one of the properties. MOTION by Bartholomay, second by Donnelly to adopt RESOLUTION R13-13 approving the plans and specifications and authorizing the advertisement for bids for the TH3 East Frontage Road Sanitary Replacement Project. APIF,MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Donnelly: Thanked Commissioner Slavik for attending the meeting. Councilmember Bartholomay: Thanked Commissioner Slavik for attending the meeting. Mayor Larson: Thanked Commissioner Slavik for attending the meeting. He reminded everyone to shop local. 14. ADJOURN MOTION by Bartholomay, second by Donnelly to adjourn at 8:11 p.m. APIF, MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 13 City Council Workshop Minutes February 25,2013 Present: Larson,Bartholomay(arrived 5:20 p.m.),Bonar, Donnelly, Fogarty(by phone) Also Present David McKnight, City Administrator;Kevin Schorzman, City Engineer;Robin Hanson,Finance Director Audience: Michelle Leonard Mayor Larson called the workshop to order at 5:00 p.m. MOTION by Donnelly, second by Bonar to approve the agenda. APIF,MOTION CARRIED. City Engineer Schorzman reviewed a draft fmancial impact of a proposed CIP that addressed street projects and vehicles. The City Council discussed various aspects of the plan. The consensus was that staff was on the right track,but wanted to review potential financial impacts of the plan at the next work session. The plan does not include street assessments at this point. This issue will continue to be discussed by the City Council. The City Council continued to discuss ideas for goals and strategic plans from the February 11, 2013,meeting. Additional ideas discussed include: 1. Police ride along program 2. EDA strategies 3. Council work plan 4. Review staffing, debt, expenses and revenue models for sustainability 5. Working with other local governments 6. City Hall leasing 7. Participate in RETAP program/Green Steps third segment 8. Performance measures 9. Participate in ISD 192 community survey 10. Increase fund balance 11. Fund/create EDA business attraction/incentive programs 12. Grow VRC 13. Expand business park 14. Research LED streetlights 15. Website/report card section 16. Energy options for city facilities 17. Additional uses of Rambling River Center 18. Long term options for swimming pool City staff will summarize all of the issues discussed for continued discussion at the next work session. MOTION by Bartholomay, second by Donnelly to adjourn at 6:38 p.m. APIF,MOTION CARRIED. Respectfully submitted David McKnight City Administrator 14 j_A_R ` Cit r of Farmin ton 430 Third Street Farmington,Minnesota �• 651,280.680(1•Fax 651 280.6899 w tuti©.s:i.far mingti m.mn.uv TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: Temporary On-Sale Liquor Licenses—VFW Post 7662 DATE: March 4, 2013 INTRODUCTION The VFW is requesting Temporary On-Sale Liquor Licenses for three fundraisers. DISCUSSION The VFW is requesting Temporary On-Sale Liquor Licenses for three fundraisers to be held on April 20, 2013, May 18,2013, and June 15, 2013, at 421 Third Street. Per State Statute, a Temporary On-Sale Liquor License must first be approved by the City and then forwarded to the State for approval. BUDGET IMPACT The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Therefore,the City has not established a fee for a Temporary On-Sale Liquor License. ACTION REQUESTED Approve the attached applications for three Temporary On-Sale Liquor Licenses for the VFW for fundraisers on April 20, 2013, May 18, 2013, and June 15, 2013. Respectfully submitted, Cynthia Muller Executive Assistant 15 s • Sg r Minnesota Department of Public Safety *gait► ALCOHOL AND GAMBLING ENFORCEMENT DIVISION ittr4a +,� 9 444 Cedar Street Suite 133,St.Paul MN 55101.5133 _ `Q` (651)201-7507 Fax(651)297-5259 TTY(651)282.6555 ;� : : � . WWW DPS.STATE.MN.US . • APPLICATION AND PERMIT ' • 'FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE • TYPE OR PRINT INFORMATION . NAME OF ORGANIZATION . DATE ORGANIZED TAX EXEMPT NUMBER Sy alx.;LiiNPi.,.,7�r v e~r • ;3:57-2.44,2 �i uPe' 4, y/—o 9 D 0 2V. STREET ADDRESS CIITrY STATE ZIP CODE ' - Nit,KE OF PERSON MAKING APPLICATION BUSINESS PHONE- HOME PHONE • o1 E-t'�,s"e e..t> (0>1) L(6 ,- 4 ( - ta."1-) 13..3811D • DATES LIQUOR WILL BE SOLD iwye.t r.-a Z c.►°'13 E ORGANIZATION -"CIt,I]li HABITABLE RELIGIOUS OTHER NONPROFIT ORGANIZATION OFFICER'S NAME RESS '. Ad v c v$,.-10"4-h r/ ry 57' p7 .8.7a , KA)-47:52,2 7, I ORGANIZATION OFFICER'S NAME ADDRESS -- • .... -__ '- " — V //0 id141.6•14'1-4 il !V"44 4. --Al i beael. Rd° 4 Ze!-. • OROANIZATIOIfOPPICtER'S NAME - ADDRESS t�' - I• ..---- 6.73 .sow y3,�s� X26- ter. /71.7.›77), ..s �;_ Location license will be used. If an outdoor area,describe 4[ P — � - �- . . Will the applicant contract for Intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service. Wilt the applicant carry liquor liability insurance? If so,please provide the carrier's name and amount of coverage. - . x��3ceiz Yo,C h't7�Ijs>...S ft iea�i°ter' d� A—z40- 6•f C r ,1r..,,- APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING ENFORCEMENT CITY/COUNTY • DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEB PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL - APPROVED DIRECTOR ALCOHOL AN)-GAMBLING ENFORCEMENT . ' NOTE:Submit this form to the city or county 30 days prior to event, Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to he used as the Lice use for the c■cat PS-09075, ?.'_r: 16 • -. Wt ca Pyo • ��*Ar' ' • r Minnesota Department of Public Safety } pit♦ ALCOHOL AND GAMBLING ENFORCEMENT DIVISION f . . � 444 Cedar Street Suite 133,St.Paul MN 55101-5133 v `" (651)201-7507 Fax(651)297-5259 TTY(651)282-6555 `' phi.. WWW:DPS.STATE.MN,US i• • APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE ' TYPE OR PRINT INFORMATION c S NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER .S7/011. Rzei ' .4 .71;) 4, 4(/-B 9 Y?r!J STREET ADDRESS • CITY . STATE ZIP CODE f/ j "7 ?� 1��INtj ij ice,0k ill?)4. . 515-6 .. NAME OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE b 0 Fl .�5" t"4.s:> (4$b 4r Eb~tvltrir t4r1.4 3 3Q'7Q DATES LIQUOR WILL BE SOLD p2'Ay 82^ 'S a •g ORGANIZATION • is • • id . .'• •.�, ORGANIZATION OFFICER'S NAME • 'IRE S ORGANIZATION OFFICER'S NAME ADDRESS - • " -• •" vigil/ IJA ro✓4, 4 ry I • 4•z• 1 y°y„t.A, --2 a E ORGANIZATIO)JOFFICER'S NAME ADDRESS r-- Location license will be used. If an outdoor area,describe • Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so,please provide the carrier's name and amount of coverage. v1$u 1�SywG s M-70 l���5 • �t;ra ��✓ �d i es.r APPROVAL - APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES • DATE FEB PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL • APPROVED DIRECTOR ALCOHOL AND-GAMBLL\G ENFORCEMCEVT NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for i be r.COs PS-04079 0340 17 i ?' 1 '6 \ Minnesota Department of Public Safety a ALCOHOL AND GAMBLING ENFORCEMENT DIVISION " .: t,. 444 Cedar Street Suite 133,St.Paul MN 55101-5133 N' r t•. `O' (651)201-7507 Fax(651)297.5259 TTY(651)282-6555 •• i WWW.DPS,STATE.MN.US . • APPLICATION AND PERMIT FORA 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED.: T/AX EXEMPT NUMBER S/Ali•iL./fev)0/.,nga'.v,��✓' 17 7''162 °?aPe' _` I& 7 /-0 0 ,V S- • STREET ADDRESS • • CITY . STATE ZIP CODE• /.,2* 7"1 :S.-7..' • • ' ' rA •1't'1 t Ii; cwt G+v M N• _ ,5✓5a 2 '73 N bEE OF PERSON MAKINGAPPLICATION . BUSINESS PHONE - HOME PHONE ' . O1 'r.-45 -re - (4>1) 141,w--4,i1ie- t..72) lik..3••28'7 to • DATES LIQUOR WILL BE SOLD Q-4.14e . ,e..../5 $ORGANIZATION _____ . 'CLJIFS CHARITABLE RELIGIOUS OTHER NON'PR0F!T ORGANIZATION OFFICER'S NAME Aeod ever, /e z is . ' 77i 'hY 67'/ trit xe ra.•I y4',77-. -�n 7' ; ORGANIZATION OFFICER'S NAME ADDRESS - . - ___ - •• " . V4,11/i IJl �y_)/t"r•'d(i / f,,� --ut se Ri°o' - ORGANIZATIOIfOFFICER'S NAME ADDRESS Location license will be used. If an outdoor area,describe ; - f Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the sere ice. i Will the applicant carry liquor liability insurance? If so,please provide the carrier's name and amount of coverage. cis.).yu feYvt,,G.ar 4'l'7d/5 o. .. i"a,4..D.. s+ 4,d czz:0; rs•1~ <'»r ilA4-Y APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES . DATE FEE)'AID ' s SIGNATURE CITY CLERK OR COUNTY OFFICIAL • APPROVED DIRECTOR ALCOHOL AND-GAIG;LING ENFORCENIE\T i NOTEt Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the add rest above. If the application Is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the license for the i c:.1 11-09074 t•?:.•..o! 18 .j 0 City of Farmington „ 430 Third Street Farmington,`'1 651.280.6800.Fax 651.280.6899 w w w.d.tarmingL4 ntnm.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: Gambling Event Permit—Vermillion River Longbeards DATE: March 4, 2013 INTRODUCTION The Vermillion River Longbeards are requesting a Gambling Event Permit for a raffle and silent auction for their fundraiser. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Event Permit must be issued by the City for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling fees are included in the revenue portion of the 2013 budget. ACTION REQUESTED Consider the attached resolution granting a Gambling Event Permit to the Vermillion River Longbeards, to be held at Celts Pub, 200 Third Street,on April 11, 2013. Respectfully submitted, Cynthia Muller Executive Assistant 19 RESOLUTION NO. R14-13 ,, , r ,N '' APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR VERMILLION RIVER LONGBEARDS Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington,Minnesota,was held in the Council Chambers of said City on the 4th day of March 2013 at 7:00 p.m. Members Present: Larson,Bartholomay,Bonar,Donnelly, Fogarty Members Absent: None Member Fogarty introduced and Member Bonar seconded the following: WHEREAS,pursuant to M.S. 349.166,the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a resolution approving said permit; and, WHEREAS,Vermillion River Longbeards has submitted an application for a Gambling Event Permit to be conducted at Celts Pub,200 Third Street,on April 11,2013,for Council consideration. NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for Vermillion River Longbeards,to be held at Celts Pub,200 Third Street,is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 4th day of March 2013. Mayor Attested to the s-70) day of March 2013. QAc21.-.%ministrat r (—DLit SEAL ; ��j City of Farmington {� 430 Third Street zz !l '�r-- Farmington,Minnesota .� 651.463,7111 .Fax 651,46 i_2591 sr WW►n..i.tarmington.mn.u.�; TO: Mayor,Council Members and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Approve Agreement for Portable Toilet Service DATE: March 4,2013 INTRODUCTION The City utilizes portable toilets rather than full restroom facilities in various City parks. In 2010,the City entered into a three year agreement with Biff's Inc.to provide contracted services for portable toilet units to be placed in various City parks and the cleaning of these units. The agreement has expired. DISCUSSION Staff solicited quotes from eight portable toilet vendors for a five year agreement.Quotes were solicited based on a per unit monthly charge for units that are compliant with the Americans with Disabilities Act (ADA).Three vendors submitted quotes to the City.Exhibit A shows the names of the companies and the quote that was submitted. Schlomka's Portable Restrooms and Pressure Washing,LLC(Schlomka's)from Hastings,Minnesota submitted the low quote in the amount of$113.00 per unit. Attached also is a new five year agreement with Schlomka's to provide ADA portable toilet units in City parks. BUDGET IMPACT The Park Maintenance 2013 budget provides a budgeted amount of$6,500.00 as an annual amount spent on portable toilets. Staff will schedule and place the appropriate number of portable units needed in parks and will not exceed this amount as part of the rental of the portable toilet units in 2013. Staff will evaluate whether it may need to request additional funds in the 2014 budget since the amount per ADA unit increased from$99.99 that was paid last year to$113.00 annually over the next five years. ACTION REQUESTED Approve by motion the attached five year agreement with Schlomka's from Hastings,Minnesota to provide portable toilet services. Respectfully Submitted, Randy Distad, Parks and Recreation Director 21 i. tn 69 69 69 M O CO N rl 0 PT■I 64 69 VO z h"i r-1 a N 69EREA. .M-+ O (� -- N O �I N V 69 69 69 H ' W N. - - O °I N 69 69 ff3 r 1-1 ,- ,- [I O NI a 6964 fro El iOr wv� as ea � • U a' — h+l y H O c4 g 0 z 0 H a H W [-1 0 N M a rA w H a 0 H w PI as H a 0 a H AGREEMENT THIS AGREEMENT is made this day of March, 2013, by and between Schlomka's Portable Restrooms and Pressure Washing LLC, a Minnesota corporation, ("the Vendor") and the City of Farmington, a Minnesota municipal corporation(the"City") (collectively referred to as the "Parties"). WHEREAS, the City has in the past utilized contracted portable toilet services in its parks;and, WHEREAS, quotes were solicited from eight vendors to provide portable toilet services;and, WHEREAS, Schlomka's Portable Restrooms and Pressure Washing LLC submitted the low overall annual quote for a per unit per month charge for ADA units over a five year time period; and, WHEREAS, Schlomka's Portable Restrooms and Pressure Washing LLC will provide contracted portable toilet services including portable toilets that are accessible to people with disabilities(units) and the cleaning and servicing of these units. NOW,THEREFORE, in consideration of the promises contained herein,the Parties hereby agree as follows: SECTION 1. TERMS OF AGREEMENT. 1. Except as otherwise specifically provided herein,the Vendor shall provide units in park locations identified by City Parks and Recreation staff. 2. This Agreement shall run for a period of five years beginning at 12:01 a.m.on April 1, 2013 and shall end on 12:00 Midnight on March 31, 2018. 3. The terms of this Agreement do not bind the Parties to the leasing of units by private organizations or groups for non-City organized events or activities that are on City park property. 4. The Vendor shall invoice the City on a monthly basis for services rendered the previous month. 5. If this Agreement is ever terminated prior to the end date of this Agreement,the Vendor shall remove the units within 48 hours of the date that this Agreement is terminated. If the Vendor fails to remove the units from City property within seven calendar days of the termination of this Agreement,the City reserves the right to relocate the units to other City property. 6. Both Parties agree that no surrounds(enclosures around the units)will be provided by the City. Page 1 of 4 24 SECTION 2. VENDOR OBLIGATIONS. 1. The Vendor shall provide units that are in good and workable condition. 2. Units shall be provided that meet any code or law(including the American with Disabilities Act)requirements and if any permit(s) or License(s) are ever required,then the Vendor agrees to provide a copy of said permit(s)or license(s)to the City. 3. The upkeep, maintenance and repair of all units shall be the responsibility of the Vendor. 4. The Vendor agrees to either clean, repair or replace units at its own expense that are vandalized. 5. Cleaning/servicing of units shall be provided on a once a week basis. 6. The Vendor shall remove all units identified by the City to be removed within 24 hours after being contacted by City staff. SECTION 3. CITY'S OBLIGATIONS. 1. The City shall provide a map identifying the locations for the placement of the units in parks. 2. The City shall contact the Vendor about the moving or removing of any units. 3. The City shall be responsible for contacting the Vendor within 24 hours of any vandalism that occurs to any unit. SECTION 4. INSURANCE REQUIREMENTS AND INDEMNIFICATION OF THE CITY. 1. The Vendor shall provide to the City written proof of insurance protection in such amounts, and from such issuing companies, as shall fully and completely protect the interests of the City, including, at a minimum, the following: Insurance Type Amount Any Auto $1,500,000.00 Combined Single Limit(CSL)or Equivalent Comprehensive General Liability $1,500,000.00 CSL or equivalent 2. The Vendor shall name the City as additional insured on the Any Auto and Comprehensive General Liability policies described above, and shall provide the City with Certificates of Insurance for all policies required herein, which certificates shall provide and require that notice shall be given to the City by the carrier or carrier's representatives at least 30 days prior to any changes, cancellation, non-renewal, or lapse of the policies required herein. Page 2 of 4 25 3. The Vendor shall fully and completely defend, indemnify and hold harmless the City and its employees, officials, officers, and agents from and against any claims for personal injury, including death, and for destruction and damage to the City's property, which claims are related to the equipment on the City's property and the source of which occur while this Agreement is in effect. SECTION 5. TERMINATION OF AGREEMENT. In the event that the Vendor or the City fails to perform and carry out any of the terms or conditions of this Agreement strictly in accordance with the provisions hereof or for any reason is unable to properly conduct its business,this Agreement may be terminated by either Party giving 30 day written notice to the other Party. On termination, all rights of the Vendor to provide units shall end and all the Vendor's officers, agents, and its employees shall remove all of its units from City parks within 48 hours of termination,vacate the premises and surrender the same to the City quietly and peacefully. The City's termination of this Agreement hereunder shall not prevent or interfere with the recovery by the City of any damages caused by the Vendor to park property. SECTION 6. OTHER TERMINATION. NOTWITHSTANDING any other provision, if any local law,rule, regulation, or order prohibits the activities in this Agreement,then this Agreement shall be immediately terminated with both Parties owing no further compensation to each other. SECTION 7. ENTIRE AGREEMENT. This Agreement constitutes the entire understanding of the Parties and no terms may be altered in any way except by the written consent of both Parties. This Agreement may not be assigned or conveyed without each Party's written consent. Page 3 of 4 26 SCHLOMKA'S PORTABLE RESTROOMS CITY OF FARMINGTON,a and PRESSURE WASHING LLC Minnesota municipal corporation BY: BY: Owner Todd Larson Mayor AND David McKnight City Administrator STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2013, by ,the owner of Schlomka's Portable Restrooms and Pressure Washing LLC, a Minnesota corporation, on its behalf. Notary Public STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2013, by Todd Larson and by David McKnight respectively the Mayor and City Administrator of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public Page 4 of 4 27 j Fa City of Farmington i 430 Third Street I Farmington,Minnesota 651.280.6400•Fax 1651280.6899 W ww.ei.larmingtinumn.ui TO: Mayor, City Council Members and City Administrator FROM: Randy Distad, Parks and Recreation Director RE: Adopt Facility Rental Fee Waiver Policy DATE: March 4, 2013 INTRODUCTION From time to time a request is submitted to have a Parks and Recreation Department facility rental fee waived. There currently is not an approved City policy on how to address this request. DISCUSSION Department staff created a Facility Rental Fee Waiver Policy(Policy)that is attached as Exhibit A and identifies criteria to be met in order for a facility rental fee to be waived. In addition to developing a Policy staff also created a Rental Fee Waiver Request Form(FORM)that would be required to be completed and submitted to staff by the group or organization who meets the criteria to have the facility rental fee waived. The Form is attached as Exhibit B. Staff reviewed the Policy and the Form with the Rambling River Center Advisory Board at its February 11, 2013 meeting. The Rambling River Center Advisory Board approved unanimously a recommendation to the Park and Recreation Advisory Commission(the Commission)to adopt the Policy and the Form. Staff then reviewed the Policy and Form with the Commission at its February 13, 2013 meeting. The Commission suggested that a list of volunteer opportunities be created by staff that is separate from the policy but can be used by staff and the group requesting the rental fee waiver to come to an agreement on the type of volunteer work the group will complete. The Commission approved unanimously a recommendation to the City Council to adopt the Policy and Form. Having the Policy and Form in place will provide much needed tools for staff to use when addressing requests that are made to waive facility rental fees. ACTION REOUESTED By motion adopt the attached Facility Rental Fee Waiver Policy and Facility Rental Fee Waiver Request Form. Respectfully Submitted Randy Distad Parks and Recreation Director 28 EXHIBIT A FACILITY RENTAL FEE WAIVER POLICY I.PURPOSE The purpose of this policy is to define a circumstance or situation that would allow the rental fee of a City facility to be waived. Creating this policy will provide guidance to City staff members on handling requests that are made to waive a facility rental fee. II.DEFINITONS For the purposes of clarifying key words in this policy,the following defmitions are being used: Facility:A facility or park that is owned by the City. Facility Rental Fee Waiver Request Form: Written request on a form by an individual, group or organization for a reduction or elimination of the fee adopted in the City's Fee Ordinance for a certain City facility that is submitted to City staff. Criteria: Certain requirements that must be met in order for consideration being given to waiving a City facility rental fee. City Sponsored Program or Event: A program or event that is authorized or approved by the City Council, planned and facilitated by City staff members, and open to the public to participate in. City Co-Sponsored Program or Event:A program or event authorized or approved by the City Council that involves the City of Farmington assisting with the planning and facilitating of a program or event and is open to the public to participate in. Military Event: Any program or event that commemorates,recognizes or benefits former, current or future military personnel that may, but does not require, the involvement of the City of Farmington in planning and facilitating the program or event. III.POLICY From time to time City staff members receive requests to waive rental fees for City facilities. In order to more effectively review and process these requests,the City has created this policy on the waiving of a rental fee. The policy identifies the criteria upon which an individual, group or organization may qualify for the waiving of a rental fee. The policy identifies the process used to determine if the criteria is met. The policy also identifies responsibilities to be met by the individual, group or organization requesting the waiver of a facility rental fee. Facility Rental Fee Waiver Criteria It shall be City policy to not charge a facility rental fee if the proposed rental meets one of the following criteria: • Is a City program or event • Is a City co-sponsored program or event • Federal or State military sponsored event or program 29 Facility Rental Fee Waiver Reauest Form Should an individual, a group or organization meet one or more of the criteria for the waiving of a facility rental fee then it must submit a Rental Fee Waiver Request Form to the City. Once the City has received the Rental Fee Waiver Request Form, it will be reviewed and a determination will be made if the event meets one of the criteria listed above and whether the rental fee waiver request will be approved or denied. The review will be completed by the City Administrator or his or her designee and the party submitting the request will be notified on the outcome of the decision. Acknowledgement Any publication or marketing materials for the event or program should include a statement recognizing the City of Farmington for waiving the rental fee. Duty of Care In exchange for the waiving of a rental fee, an individual, group or organization will be responsible for cleaning the facility after its use including: sweeping or vacuuming of floors;removal and disposal of any decorations and return any furniture(tables, chairs, etc.)to their original position if they were moved. Volunteerism In exchange for the waiving of a rental fee an individual, group or organization will be responsible for volunteering at a future program or event that is planned and facilitated by the City of Farmington. The volunteerism will be coordinated with City staff. 30 i City of Farmington i* 430 Third Street b ' Farmington,Minnesota ' 651.2$0.640{1•Fax 651.280.6899 w wtt:cl.tarmingt4 m_mn_us EXHIBIT B FACILITY RENTAL FEE WAIVER REQUEST FORM Name of Person Making Request: Date: Street Address: City: State: Phone: (work) (home) (cell) Email Address: Name of Group or Organization Requesting Waiver: Name of Event or Program: Facility Rental Location: Rental Date: Rental Time: Briefly explain how you will use the facility and the reason for your request to have the rental fee waived: Requested Amount of Rental Fee to be Waived:$ Preferred Type of Volunteer Work(circle one): Program Event Facility Facility Rental Fee Waiver Criteria To Be Met: • Is a City program or event • Is a City co-sponsored program or event • Military event or program STAFF USE ONLY Date Received: Date of Review&Outcome: (circle one) Approved Denied Value of Rental Fee Waiver: Type of Volunteer Work to Perform: Scheduled Date and Time of Volunteer Work: Name of Staff Member Accepting Form: 31 .. 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'� t i tS i- �. f'1 L(� f s „E 2� � 4 � { CONTENTS Three Year Activity Comparison 1 Relative Usage/Tax Capacity Values 2 Computation of Annual Charges 3 4 Tabulation of Township Fire Calls Tabulation of Township Rescue Squad Calls 7 33 FIRE CONTRACT THREE YEAR ACTIVITY COMPARISON 2010 2011 2012 TOTAL NUMBER OF FIRE CALLS 257 227 264 TOTAL NUMBER OF RESCUES 272 274 290 TOTAL FIREFIGHTER HOURS 2207 1,643 2016 TOTAL RESCUE SQUAD HOURS 981 681 926 TOTAL FIRE EQUIPMENT HOURS 734 472 1122 TOTAL RESCUE EQUIPMENT HOURS 428 352 407 PERCENT OF RELATIVE USAGE: FARMINGTON 78.80% 82.41% 75.77% EMPIRE 6.74% 11.01% 12.82% EUREKA . 8.44% 1.77% • 2.60% CASTLE ROCK 6.01% . 4.81% 8.81% FIRE INSURANCE PREMIUM 169,759 169,759 169,759 FIRE RELIEF LEVY 195,584 187,173 170,008 TOTAL DIRECT COSTS 792,867 731,543 768,683 CAPITAL INVESTMENT 4,793,404 4,793,404 4,793,404 34 FIRE CONTRACT RELATIVE USAGE SY USER GROUPS-2012 TOTAL CALLS MAN HOURS EQUIPMENT HOURS RELATIVE USAGE NUMBER % NUMBER To NUMBER 125% % W/FACTOR % FARMINGTON 433 79.60% 2,118 71.98% 1,219 1,524 79.72% 3,677 75.77% EMPIRE 61 1121%• 412 14.01% 162 203 10.62% 622 12.82% CASTLE ROCK 25 4.60% 292 9.93% 105 131 6.83% 428 8.81% EUREKA 23 4.23% 88 2.98% 29 37 1.92% 126 2 0% MUTUAL AID 2 0.37% 32 1.10% 14 17 0.90%a TOTAL 544. 100% 2,942 100% 1,529 1912• 100% 4,852.86 100% TAX CAPACITY VALUE OF PROTECTED AREAS, • 2013 COLLECTIBLE AMOUNT % FARMINGTON 13,983,167 78.29% EMPIRE 1,428,753 8.01% CASTLE ROCK 1,407,479 7.89% EUREKA 1,036,216 6.81% TOTAL 17,835,614 100% • 2 35 FIRE CONTRACT COMPUTATION OF ACTUAL.ANNUAL CHARGES 2012 • PERCENTAGE PERCENTAGE PERCENTAGES 2012 RELATIVE USAGE TAX CAPACITY AVERAGED CONSTANT CHARGES FARMINGTON 75.77% 78.29% 77,03% 768,683 592,120 EMPIRE 12.82% 8.01% 10.41% 768,683 80,053 CASTLE ROCK 8.81% 7.89% 8.35% 768,683 64,199 EUREKA X60% 5.81% 4.20% 768,683 32,311 TOTAL 100% 100% 100% 768,683 COMPUTATION OF FORMULA OPERATIONAL COST CONSTANT A=(O+(1=120)+(P/40))+((O+(F/20)+(P/40))*.10)*((U+V)/2) CONSTANT=(0+(E/20)+(P/40))+((O+(E/20)+(P/40))*.10) CONSTANT= 768,683 • • 36 3 • F116C2002012 t1,3 wam1 fy a32 P00To440t2w 70311161811 70 1211/12 606017122034061222612 T3b1p7i00af0a 7012/d T134P0001md 71427714 10dd014m50 $224014003 17120.172 13230 027 P40 0 0042017200 413820 11003 Annan 1202 122004* 02601202300Pmlmad 20200 110002 2042 202 CT 63.2268,42 1 44120081102001 2.1 a as 7 120864 224602 2303 2221041242700141111 R 43°0 1 01 01310224 429 0 78.1 21 0054 Iloat 120208 840a12 1042 220170002012 002012,42 1 811002106064032202604 OA 3 as 10 0212 166 600328 77314012 1482 28ub0743 171,263200 1 133222022n 107 a 20.7 00136022 1200724 6a08 449 42022.10007W (/* t 739000 ddut°ng0aadmMm+81�1 22 f 102 a 200272 7114202 454 00024058710 1062922! 1 442263437122224221prerA621400047 217 a 8.4 11 110042444 20061dM050103734 OA 2 217 w 1 774171018 1741 269620870 170 00*040 i 0051200 9 5 0a w 1•,00271 0407012 1199 270001201502 10060000* 1 41242212018604p0a21P% 0010 6017 0.A w 412207 272}712 1243 aaa3Sa0077 ((2m01P40 1 7314133440000d01a03333331 78 B oust 134 0 81722210 298 8113211107 200 1 111 62112206 242 0 830 23 1400723 671777112 WS 9971332023 �1 • iw0 1 743013432010261661:0,2 44.226323304 117 a 43 12 1222173 42771043 IWO 200228,2720 17022204111100 t 723000014826280001000210820 42 8 2A I 043301622 041 1 41 1 030212 022212 29 2143PA01nn� 64426124 1 611120012060 040212040md0 Qe20 041 a aA w 1200101 2m�P 1792 234100623122 17e'�00 1 111116106332,42000 2804244 ,. 133206 3742018 2121 231100042AV2 (22411,11 f 160804160266226040 17 6 4s 164214to.*722033214411(40713912 40 T212e21 18 843 2143 120841 14120211 1662 03444174/ �W20R400WP 2 401AUbe460880 6010001 1s 4 07 11 Sop 1203191 1164008 1751 120582 1717m5�2 011a07d012 2 4 00 83042 0 00 a2 4 as is aspoorsos 12006 1220012 2211 1104214011'2. 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AI Alma Typa Ream-33901.65556-6106125834 1.-61 7.9180013411 Al 44 11 2012 Annual Report City of Farmington Fire Department Dakota County,Minnesota Q�CF�'RIf/iy cjo .041,r BOG Sr A PROS$ Fire Chief,Tim Pietsch )110.- APPENDICES Formula and Formula Criteria 12 Tabulation of Actual Costs 13 Listing of Capital Equipment 14 Map of Service Area 17 )1°` 45 EXHIBIT 'A' FIRE SECTION CHARGES FORMULA A. FORMULA A=(0+(E/20) + (P/40)) + ((0+(E/20) +(P140))* .10)*((U+V)12) Where: A-Actual Charge O-Prior 12 months operating expenses (Salaries,supplies, • professional services, etc.) E--Equipment costs(20 year depreciation) P--Land and Building Costs (40 year depreciation) U -Percentage of relative usage to all user groups V-Percentage of Taxable Tax Capacity to total protected area Taxable Tax Capacity B. FORMULA CRITERIA 0-Operating expenses taken from the City's Books for the previous 12 months. Capital Outlay expenditures for each year are not included here but added to Land, Building or Equipment lists at the end of each year for depreciation purposes. E--Equipment costs are based on the cost of the Item when purchased(including interest and carrying charges associated with debt issuance). P—Land and Building costs are based on the cost of purchase or construction of Fire Department Facilities(including interest and carrying charges associated with debt issuance). U--Percentage of relative usage by all service users is based on the number of man- hours actually expended plus the number of actual equipment hours used times a factor of 1.25. Non-contracted areas are picked up by allocating costs to other user groups. • V—Percentage of Taxable Tax Capacity based on the coverage area in the year the service was provided. 46 1 2 FIRE CONTRACT TABULATION OF ACTUAL COSTS-2012 SPECIAL LEVY - OPERATING COSTS: SALARIES 218,888.69 BENEFITS • 38,550.64 UTILITIES 36,197.00 FUEL&LUBRICANTS 12,611.04 DUES&SUBSCRIPTIONS 3,645.85 SUPPLIES&UNIFORMS ' 56,266.60 PRINTING&PUBLISHING 42.75 SCHOOLS&CONFERENCES 13,013.49 • BUILDING MAINT&RENTAL 2,885.23 EQUIPMENT MAINT&RENTAL 39,212.03 PROFESSIONAL SERVICES 46,096.68 EMERGENCY DISPATCH 88,137.91 TOTAL OPERATING COSTS 555,548 2012 EQUIPMENT DEPRECIATION 68,620 • x 2012 BUILDING DEPRECIATION 74,635 x TOTAL DEPRECIATION COSTS 143,255 x SUBTOTAL 698,803 UNALLOCATED COSTS @ 10% 69,880 TOTAL COSTS TO BE ALLOCATED 768,683, 13 47 FIRE CONTRACT annual accum depr year description orialnal cost depreciation 2011, ,201$ Equipment 20 years 1941 Ford Pumper 1,000 50 1,000 - 1960 Portable Pump 400 • 20 400 - 1987 Turn Out Gear 1,208 60 1,208 - 1987 Storage Cabinet 221 11 221 - 1987 Rescue Truck 97,600 4,875 97,500 - 1988 Rescue Andy&LSP manual resuscitator 543 27 643 - 1988 Portable Flood Lights 300 16 300 - 1988 Compressed Alr Cascade 2,330 117 2,330 - 1988 Pump Panel Heater 398 20 398 - 1988 Flammable Liquids storage cabinet 740 37 740 - 1988 High Pressure Washer 1,210 61 1,210 - 1989 Vacuum Cleaner 235 12 236 - 1989 Audio Video Cabinet 300 15 300 - 1989 Bunk Beds 1,000 50 1,000 - 1989 Refrigerator 370 19 370 - 1989 Electric Stove 280 14 280 - 1989 Dishwasher 275 14 276 - 1989 Microwave 375 19 375 - 1989 Coat Rack 128 8 128 - 1989 Rescue Annie&Rescue Baby 735 37 735 - 1989 16mm Sound Projector,Bell&Howell 925 46 925 - 1989 overhead Projector,Bell&Howell 500 26 500 - 1989 Call Board 175 9 175 - 1989 Turn Out Gear Rack 650 33 850 - 1989 Hose Rack 500 25 600 - 1989 Trophy Case 2,100 105 2,100 - 1989 Scott Air Bottles 15,750 788 15,750 - 1989 Desks,7 450 23 450 - 1989 Chairs,11 660 28 ' 650 - 1989 4 Drawer Flies,2 260 13 260 - 1989 2 Drawer Flies,2 440 22 440 - 1989 Compressor Room Work Bench 100 6 100 - 1989 Tools 516 26 515 - 1989 Battery Charger 250 13 260 - 1989 Week Eater 79 4 79 - 1989 Lawn Mower,LawnBoy 330 17 330 - 1989 Snowblower 1,092 55 1,092 - 1989 Water Softener 1,600 76 1,500 - 1989 Ladder,6'Aluminum 40 2 49 - 1989 750 gal Deluge,2 5,000 250 5,000 - 1989 Olympic Cut off ventilation saw 860 43 850 - 1990 Ford LN8000 Tanker 94,576 4,729 94,578 - 1990 SCBA wl Tanks 5,001 260 5,001 - 1990 Heat Detector 838 42 838 - 1990 Portable Quartz Lights 600 30 800 - 1990 Nozzles&Adapters 1,600 75 1,600 - 1990 Chemsorb Spill Response Drums 705 35 705 - 1990 Hurst tool plant conversion 1,735 87 1,735 , - 1990 Scott Air Pack Modifications(OSHA) 3,000 160 3,000 - 1990 Tanker renovation 6,474 274 6,474 - 1990 Radios,Motorola 374 19 374 - 1990 Pump Chute 260 13 260 - 1991 Pump Cans 600 30 600 - 1991 Personal safety alarms(13) 1,463 73 1,460 3 1991 1983 Grass Fire Rig 10,783 639 10,780 3 1991 Bushwacker skid unit 6,842 342 8,840 2 1991 1992 Chevy S10 Blazer 14,995 750 15,000 (5) 1991 SCBA 3,901 195 3,900 1 1991 Hurst Manifold Block 480 24 480 - 1991 Plano Trauma Kit 332 17 340 (8) 1991 LSP Standby oxygen unit 420 21 420 - 1991 1991 Ford Super Duty mini pumper 84,802 4,240 84,800 2 48 'I4 • . FIRE CONTRACT • annual accum depr year description original cost depreciation 2011 ,2012 1991 Fire proof 2 drawer file cabinet 417 21 420 (3) 1991 1992 Ford 4x4 Pickup 17,798 890 17,800 (4) 1991 Turnout gear 2,350 118 2,360 (10) 1991 Chemsorb Tubes&pillows 430 22 440 (10) 1991 Deluge/monitorwinozzte 1,769 88 1,780 (1) 1993 Spartan Gladiator Pumper 209,641 10,477 188,688 10,477 1993 Hurst Spreader Model JL-24 2,848 142 2,658 142 1993 Air Chisel Rescue Kit 393 20 380 20 1993 Physlo Control L1fePack Defibrillator 7,793 390 7,020 390 1993 Gas Detector Monitor 1,459 73 1,314 73 1993 Resucl-anne upgrade 1,198 60 1,080 60 1993 Task Force HVPG11 1/2"Nozzles 1,025 61 918 51 1993 SCBA Bottles 2,338 117 2,106 117 1993 Hurst Hydrae hose,chaln and shackle pack:,,a 1,890 95 1,710 95 1993 Smoke extractors(2) 1,368 88 1,224 68 1993 Computer&laser Printer 3,479 174 3,132 174 1994 Cellular phones 382 19 323 19 1994 Shelving 784 38 846 38 1994 Medical kit • 475 24 408 24 1994 Smoke chasers(4) 696 30 610 30 1994 Overhead Doors 6,445 322 6,474 322 • 1994 SCBA(3) 5,620 278 4,692 276 1994 Fire hose 1,455 73 1,241 73 1994 Backrests(7) 1,120 68 952 58 1994 Ventilator Fan 1,644 77 1,309 77 '1994 Turbo Jet Nozzles 2,383 119 2,023 119 1994 Pulse Oximeter 750 38 846 38 1995 'Washer&Dryer 6,159 308 4,928 308 1996 Overhead Doors 3,760 188 3,008 188 1995 Training Annle 405 20 320 20 1995 Gas Tech Monitor and calibration kit 559 28 448 28 1996 Turnout gear rack 1,030 62 832 52 1995 Tripod-Ropes-Repelling equipment • 2,118 106 1,696 108 1997 Ice Rescue unit 2,895 146 2,030 146 1997 SCBA 3,400 170 2,380 170 1997 1997 Ford Pick-up truck 23,026 1,151 16,114 1,151 1997 Sharp fax machine 300 • 15 210 15 1997 Hazardous Location Light 695 30 420 30 1997 Confined Space Blower 1,140 67 798 67 1998 Tele-fights 1,715 88 1,118 86 1998 Folding Tanks 2,368 118 1,634 118 1998 Are hose 4,760 238 3,094 238 1998 Nozzles 1,200 80 780 60 1998 Alr Bag 807 40 520 40 1998 Repelling Equippment 1,425 71 923 71 1998 SKA Pack 1,800 90 1,170 90 1999 Air Compressor 1,490 75 900 76 • 1999 FIT Testing equipment 2,216 111 1,332 111 1999 AIM multi-gas detector 2,138 107 1,284 107 1999 Knox Box Key retention 1,530 77 924 77 1909 Directional light bars 454 23 276 23 1999 Breathing air compressor 5,009 250 3,000 260 1999 Haz-Mat Isolation equipment 1,721 88 1,032 88 1999 Spot lights 373 19 228 19 1999 Fire hose 6,000 260 3,000 260 1999 Small appliances/valves 2,000 100 1,200 100 1999 Hurst Tool attachments 3,647 177 2,124 177 2000 SCBA Air Compressor Unit 2,188 109 1,199 109 2001 itnox Box Key retention 1,470 74 740 74 2001 Antenna system 1,880 94 940 94 2001 Day room furniture 2,024 101 1,010 101 2001 hose bridge set 884 43 430 43 2001 air pack 14,898 735 7,360 735 , 15 49 FIRE CONTRACT annual accum depr ,yLa_r description, original cos( depreciation AM 2012 2001 Pierce Lance Pumper 345,000 17,250 172,500 17,250 2001 Delta Hose tester&adapters 2,083 104 1,040 104 2002 60"Hurst Hydrollc Ram&attachment 1,997 100 900 100 2002 2002 Ford Expedition 30,281 1,514 13,628 1,514 2003 Gateway laptop computer 2,000 100 800 100 2004 2004 Tanker Truck 174,855 8,743 61,201 8,743 2005 1993 Spartan Gladiator pumper upgrades 40,170 2,009 12,054 2,008 2005 2006 Typhoon e-one rescue truck 295,740 14,787 • 88,722 14,787 2006 BAUER 6000 PSI COMPRESSOR 18,000 800 4,600 900 2006 BAUER 6000 PSI COMPRESSOR 24,030 1,202 6,010 1,202 2006 UNIMAC WASHER/DRYER 8,933 447 2,236 447 2006 RESCUE 4797 REPAIRS 29,528 1,478 7,380 1,478 2008 2008 CHEV SILVERADO-SUMMIT WHITE 24,480 1,224 3,872 1,224 2008 RESQTEC UFTING BAG&EQUIP/Lift Kit&Veh stab. 13,103 655 1,985 665 1,776,017 88,801 1,077,174 68,820 Building 1986 Fire Station#1(Denmark Ave.) 944,240 40 years 23,608 613,756 23,606 2008 Fire Station#2(Pilot Knob&195th) 2,041,147 40 years 51,029 308,173 51,029 • 2,985,387 74,636 919,929 74,836 • Land 1985 Fire Station#1(Denmark Ave.) 32,000 No depreciation 4,793,404 • 50 16 h Fa re aspCco-e Zone • Clt v (6 F--i° 11 1gt00 n • fi.t' L:to 4t .' t.. i ••a :, �� 'I �"'� rr'A- .i+`/ t r� ri006iimc;IOt `._..,.: ,,� ,St'j`::,, + • .r. r , •t•�.:".1 ir' X1 1 • Jy Q .•. .'`'t, •,.'...• ''�•1 +{.4•v...«.e...,....-... 1....'_.'.1.-. . w..,..-...... ...........—...•».,.«,• :.E.. r 3s«,.•0,1......":%•.�.W....✓!^,..•w• .! �•,1 r ,...;�€€ :, ` • . tmmbv , of i,1 %•il`,0: 4i i,i mi. .. • . � i }' `, 1 y �•'c _ ti ? rlt . t,i t i y ,,j . , ,!it,}4:::16.1,,7 . • -.. i t } t , F k = fh i j..,,....,,: t ,•t /E 0(10�Q j� i=t I . / t.. .._...t. 1 �/4j i'':- . , a - ,F I . • • rb \ j • ' , y i.• iacwrYr mmsrr+ . is° y1' ii( • '' *el < , tst6 tIeNSIl&iW : I t: ` 1 t. a' ' ! Vi ~uieRitip am t ( ' i\ . r . z rQ,v = {I \ r.9 • , ,, ._alkoi�xavr , tt • j I•• •. ., i - .= r• , . ta � t •, .. i . ^`• .tmn"n •• • .{ t r....... t !t) 3 .w..ti*..e..c.,...•. •..y..�..•.r a• .• ..1.�v='.....0 n•i• . ..-c;.....�w•.�•r�r•.t...r,•....pr•.�.w., r l , f i it I . ..�...• I, ..3.• i. e, 'f 1 i J 1. `• o • • •• Legend . . N 1 Fir?Respoi1se Zone {`= �,-Jll I : 'CIty•3ouridary Scale s I;�.v'Municipal®nundaries 2 0 2 4 Miles • crated 61Chyrbm+Tasrihtdwy OAS 17 51 4_04 City of Farmington 4 430 Third Street t I , ,, .i Farmington,Minnesota ' �}► 651280.6800•Fax 651.280.6899 VL'wL1.C1.tarmrngt 11tfl111.LLi TO: Mayor, Council and City Administrator FROM: Tim Pietsch, Fire Chief SUBJECT: Approve Advertisement and Sale of Rescue Truck DATE: March 4, 2013 INTRODUCTION/DISCUSSION: The new Rescue/Pumper has been placed in service.The old truck is not being used and all equipment has been removed from the vehicle. We are proposing to advertise the vehicle for sale in the official newspaper,LMC Bulletin and fire publications, and sell it to the person making the best offer. ACTION REQUESTED: Adopt resolution for the advertisement and sale of Rescue 2, 1986 Ford L8000 truck with rescue body. Respectfully submitted, Tim Pietsch Fire Chief 52 RESOLUTION NO. R15-13 APPROVE ADVERTISEMENT AND SALE OF RESCUE 2, 1986 FORD L8000 TRUCK Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 4th day of March 2013 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Members Absent: None Member Fogarty introduced and Member Bonar seconded the following: WHEREAS,the new Rescue/Pumper has been placed in service; and, WHEREAS,the old truck is not being used and all equipment has been removed from the vehicle; and, WHEREAS,the Fire Department is proposing to advertise the vehicle for sale and sell it to the person making the best offer. NOW, THEREFORE,BE IT RESOLVED the Fire Department is authorized to advertise the Rescue 2, 1986 Ford L8000 truck with rescue body for sale and sell it to the person making the best offer. 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N. 0 o o CL to M 07 l") N N- r 10 at (O C q m N N T > E o c O m 3 3 E el v3 tn O 0 SI r r El El m m • L 0 M 0 M CO U Y a 10 CO O F Y� .- CO CO I- 10• Z 0 04 CO 0 U City of Farmington 430 Third Street Farmington,Minnesota $b`oe`1 a 651.280.6800•Fax 651.280.6899 -i•n asa�v www.ci.farmington.mn.us TO: Mayor,Council Members, City Administrator FROM: Lee Smick AICP CNU-A City Planner SUBJECT: Triton Properties,LLC--Commercial Rehabilitation Grant Agreement DATE: March 4,2013 INTRODUCTION The City's Economic Development Authority recommended approval of the application and grant agreement on February 25,2013. The City Council is also required to review and approve the application and grant agreement. Grant funds were awarded to assist the property owner in eliminating conditions at 705 8th Street(former Oasis Market)that are detrimental to public health and safety,specifically,the removal of three(3)underground petroleum storage tanks. DISCUSSION The City's Commercial Rehabilitation Grant Program provides assistance to property owners that make eligible improvements to commercial properties to prevent deterioration of structures and encourage projects that correct code violations. The total available balance in the Commercial Rehabilitation Grant program fund is$22,377.50. Sajid Hague of Triton Properties, LLC has purchased and will be renovating the property at 705 8th Street from what is currently a vacant gas station to a retail/office space. The property has been vacant since 2009 and has been neglected. It has been determined a code deficiency by the appropriate staff,which requires the property owner to remove the three(3) existing underground gasoline storage tanks due to the proposed change of use to retail,because the tanks have been out of service for longer than one year. All documentation required of the program has been received by City staff and the CDA. The Commercial Rehabilitation program requires for every$1 dollar of grant funds provided the applicant must provide $1. Three competitive bids were received for the removal of the petroleum tanks and ranged from $13,044.75 to $28,425.00. The applicant's preferred bid was submitted by All Phase Companies,Incorporated for$14,640.00. Bids for Tank Removal Upon further research by City staff, the numbers noted in the above paragraph do not reflect the total tank removal process costs between All Phase Companies,Inc and Pump and Meter Services,Inc. The Pump and Meter Services, Inc bid did not include soil testing and analysis(which is required for tank removal).The cost of the soil testing and analysis is $1,800, making the Pump and Meter Services' bid total $14,844.75 and making this bid the second highest in comparison. All Phase Companies, Inc is the lowest bidder. Please see the comparison below for bids from All Phase Companies,Inc and Pump and Meter Services,Inc: 70 Bid from All Phase Companies,Inc: Provide certified tank remover Concrete disposal around tanks Tank cutting and cleaning Environmental Consultant on site Laboratory analysis Change of status to report to MPCA Explosion meter Regulatory notification and permitting Bid$11,940+$2,700(see below for pump island removal)=$14,640 Total Bid Options:pump island removed$2,700—Owner has approved this option Options:canopy removal$2,500—The canopy has already been removed Bid from Pump and Meter Service,Inc: Demo existing canopy and dispose(the canopy has already been removed) Remove existing islands Demo concrete over tanks and dispose Excavate top of tanks and dispose Dry ice tanks Remove steel tanks Backfill site with clean soil "Class 5"disturbed areas Total Bid$13,044.75 Additional costs for Pump and Meter Services;Inc removal procedures: Submit soil samples and analysis$600/tank basin(already included in All Phase overall bid) Geotechnical professional if needed$800-$1,000(already included in All Phase overall bid) If waste oil tanks increases professional service to$1,800 Contaminated soil disposal—extra cost(already part of All Phase overall bid) Remedial mitigation—extra cost(already part of All Phase overall bid) Bid from Dean's Tank.Inc-$28,425 As noted above for the Pump and Meter Services company,soil samples(which are required)for the 3 tanks will require, at least a minimum additional cost of$1,800 to meet the soil samples analysis as required,calculating the total bid to $14,844.75,making this the second highest bid. 1"-All Phase Companies: $14,640-($7,320 funding request from Mr.Hague with 1:1 match) 2"-Pump and Meter service: $14,844.75 3`d-Dean's Tank Inc: $28,425 EDA Review of Application and Agreement on February 25.2013 There was a mistake by staff in the calculation of the bids and the representation of the bids to the EDA on February 25, 2013. Staff did not do an in-depth analysis of the bids, therefore, the EDA acted on the lowest bid of$13,044.75 submitted by Pump and Meter Services,Inc. The EDA approved the grant agreement by revising it to state that the owner would receive$6,522.38 in funding as a 1:1 match from the Federal CDBG program allocation. Since the lowest bid is $14,640,the EDA was informed of the bid analysis and of this mistake on February 26, 2013 and the EDA has directed staff to revise the grant agreement to reflect the All Phase,Inc bid of$7,320. 71 *City staff has changed its procedures in reviewing CDBG grant applications, and future grant applications will be analyzed more diligently. ACTION REQUESTED Award a Commercial Rehabilitation Grant to Triton Properties,LLC and execute the grant agreement;funding$7,320 in Federal CDBG funds for the purpose of removing three underground tanks from the property at 705 86 Street. Respectfully submitted, ee Smick AICP,CNU-A City Planner Cc: Sajid Hague 72 Commercial Rehabilitation Grant Program Grant Application JAN 3.6 2013 7 D N GQ 1_L F�l APPLICANT INFORMATION r Air'"`ao��yc NAME OF APPLICANT(S) "if ✓C ��/l�h / �"pP.�Y $s 1--4c ADDRESS r ds 4r-A CITY,STATE,ZIP ! ' ✓m�+� � � � 021/ PHONE Z -- p95---eg/ 2... SOCIAL SECURITY# ( /5'6 e BUSINESS INFORMATION LEGAL NAME OF BUSINESS I'T'7 n / ' " R`✓ g� G G ADDRESS •'705 81 -57""-- 1- Ym 1"+ fin/ .-S-o iF CITY,STATE,ZIP h BUSINESS PHONE d/a--4rri- /2 FAX t�d' d7 '- e3z-57r ' C Z 4 e›, f�/'2-DI2 FEDERAL TAX ID# 7 &' j, DATE ESTABLISHED /2 SOLE PROPRIETORSHIP CORPORATION L" PARTNERSHIP CONTRACT FOR DEED d / MORTGAGE PRINCIPAL N M LESSEE Iv /rr TERMS OF LEASE ^�/'e/- OWNERSHIP INTEREST OF ALL PARTIES NAMED ON TITLE: NAME J' 'z) INTEREST /d d NAME INTEREST NAME / ' INTEREST 1// 73 PROPERTY INFORMATION ESTIMATED DATE OF BUILDING CONSTRUCTION / It ESTIMATED CURRENT TAX MARKET VALUE a- A' NUMBER OF STORIES NUMBER OF BUSINESSES N/ NUMBER OF BUILDINGS I NUMBER OF APARTMENTS 0 HAS THIS BUILDING BEEN HISTORICALLY REGISTERED? Pi/el PROJECT INFORMATION BRIEF DESCRIPTION OF PROPOSED PROJECT: g""v� 9/°"';/11 k * rc Gc `f ev 114o✓A. c -/K /� ESTIMATED PROJECT COSTS Improvements eligible for grant funding eliminate specific conditions detrimental to public health and safety. EXTERIOR/FAcADE ESTIMATED COST INTERIOR ESTIMATED COST ELECTRICAL ESTIMATED COST PLUMBING ESTIMATED COST MECHANICAL Q l .1°T o ems()v.&/ ESTIMATED COST /-/-7 0 FIRE SUPPRESSION ESTIMATED COST TOTAL ESTIMATED COST / 74 FUNDING INFORMATION A 1:1 match is required by the applicant. For every dollar contributed to funding eligible project costs by the Commercial Rehab grant program,the applicant must contribute one dollar. The amount of grant to be awarded shall be$5,000 or greater,but not to exceed$35,000. TOTAL GRANT AMOUNT REQUESTED $ /6-2) 6 D APPLICANT FUNDS $ /t) o a ADDITIONAL SOURCES OF FUNDING NAME OF FINANCIAL INSTITUTION /V /A ADDRESS /4 CITY, STATE,ZIP /- /A CONTACT PERSON 1 /1 PHONE# REQUIRED ATTACHMENTS I. Financial statements- Provide balance sheets and income statements for the past two years 2. Personal financial statements of all principals 3. Current satisfactory credit report of owners/partners 4. Corporate resolution(if applicable) 5. Completed W-9 form 6. Most current property tax statement 7. Letter from the county clerk/treasurer verifying that there are no outstanding judgments or tax liens against the property I/We declare that the information provided on this application and the accompanying attachments is true and complete to the best of my/our knowledge. I/We understand that any intentional misstatements will be grounds for disqualification and that the City of Farmington has the right to verify this information. I/We agree to provide the project coordinator reasonable access to information and reasonable access to the construction project site so that they may monitor project implementation. • APPLICANT(S) 41 DATE 6 // /1'1 /3 DATE DATE 75 City of Farmington • Commercial Rehabilitation Grant Program Grant Agreement This agreement is made and entered into this—day of ,20133 by and between Triton Properties,LLC,a Limited Liability Company,having its principal offices at 3121 39* Avenue South,Minneapolis,Minnesota(hereinafter referred to as"Grantee")and the City of Farmington,a public body corporate and politic,having its principal offices at 430 Third Street, Farmington,Minnesota(hereinafter referred to as"Grantor"). WHEREAS,the Grantor is a Subrecipient of Dakota County Community Development Agency in the County's Community Development Block Grant("CDBG")Program;and WHEREAS,the Grantor has established a Commercial Rehabilitation Grant Program funded by its entitlement of CDBG funds to assist businesses with the elimination of specific conditions detrimental to public health and safety;and WHEREAS,the Grantee shall match the total Grant amount received from the Grantor based upon the expenditure of one dollar of Grantee funds for each one dollar of Grant funding;and- WHEREAS,the Grantee has applied for Commercial Rehabilitation Grant funds to convert the building located at 705 8`"Street,Farmington,Minnesota,from an vacant gas station/office space to a retail space;and WHEREAS,the Grantee has requested funding to assist with the removal of three(3) underground petroleum storage tanks;and WHEREAS,the Grantor has reviewed the Grantee's application and determined that the proposed rehabilitation project eliminates specific conditions detrimental to public health and safety. NOW THEREFORE,in consideration of the Grant and the mutual covenants contained herein, the parties agree as follows: 1. The Grantor agrees to provide a maximum of$7,320(seven thousand three hundred twenty dollars)in CDBG funds to the Grantee for the removal of three(3)underground petroleum storage tanks(the"Project")to eliminate conditions detrimental to public health and safety. 2. The Grantee agrees to use the proceeds of the Grant solely for the removal of three(3) underground petroleum storage tanks 3. The Grantee will provide the Grantor copies of the bids received for the Project prior to the award of bids. Grantee must solicit at least three businesses and obtain two competitive bids for all work to be done as part of the Project. 4. The Project shall be completed in a timely manner and all Grant funds must be used within one year from the date of the grant agreement(`End Date"). The End Date may 1 • 76 be extended beyond the original End Date up to one year,upon written approval of the Grantor. S. The Grantee will require all contractors to pay federal prevailing wages(Davis Bacon Act)to employees working on the Project. The wage determination for this project is General Decision Number: MN130034 02/01/2013 MN34(Attachment B) 6. The Grantee will require all contractors to submit weekly Davis Bacon payroll documents to the Dakota County CDA(contact: Lisa Henning,Assistant Director of Community and Economic Development). Such payroll documents must be approved by the Dakota County CDA before reimbursement payments will be made to the Grantee. 7. Grant funds will be paid.on a reimbursement basis only after all improvements have been completed according to the authorized scope of work and have been accepted by the Grantor. 8. The grant agreement will be terminated 90 days from the date of this Agreement if construction work has not yet begun. 9. The Grantee agrees not to relocate outside of the City of Farmington for a period of three years after the date of this grant agreement. 10. The Grantee shall defend,indemnify,and hold harmless the officers and employees of .the Grantor and the Dakota County CDA from all liability and claims for damages arising from bodily injury,death,property damage,sickness,disease,or loss and expense resulting from or alleged to result from Grantee's operations under this Agreement. 11. The Grantee agrees to keep in force at all times during the term of this Agreement a comprehensive general liability insurance policy covering any injury and/or property damage caused by any negligent act or omission on the part of the Grantee,its agents,or employees in the performance of or with relation to the work or services to be performed or furnished by the Grantee under the terms of this Agreement in an amount of $2,000,000.00. The Certificate of Insurance shall include the Grantor and Dakota County CDA as certified holders by endorsement. The Grantee further agrees to maintain worker's compensation coverage in accordance with state law. Certificates of Insurance evidencing such insurance policies shall be provided to the Grantor prior to initiation of the work under the Project activities covered by this Agreement and before any reimbursement of grant funds is made. 12. The Grantee agrees to comply with all local,state,and federal equal employment opportunity laws and ordinances as they pertain to unlawful discrimination on account of race,color,creed,religion,national origin,sex,sexual or affectional orientation,marital status,status with regard to public assistance,familial status,disability or age. 13. The Grantee agrees to comply with other Federal CDBG contract provisions as detailed in Attachment A. 14. The Grantee agrees to comply with the Federal Labor Standard Provisions and Standard Assurances as detailed in Attachment C and Attachment D. 2 77 • 15. Grantee agrees that if there occurs any breach in the terms of this agreement after payment of CDBG funds that is not cured within 30 days or such longer period as may be necessary after written notice from the Grantor to the Grantee of such breach,the Grantor may take whatever action,including legal,equitable or administrative action,which may appear necessary or desirable to the Grantor,to enforce performance and observance of any obligation,agreement,or covenant of the Grantee under this Agreement. In addition, upon said breach and the failure to cure said breach within 30 days or such longer period as may be necessary after written notice from the Grantor to the Grantee of such breach, the Grantor shall have the option to require the Grantee to reimburse the Grantor CDBG funds,plus any expense incurred by the Grantor to include,but not necessarily be limited to,administrative and legal expenses and any investment of CDBG funds. IN WITNESS WHEREOF,the parties hereto have hereby executed this Agreement as of the year and date above. GRANTOR GRANTEE: CITY OF FARMINGTON TRITON PROPERTIES,LLC. BY: BY: 4/-s r ` e , . ....- . 1 ITS: ITS: 9:57 7) 16111 "& BY: ITS: BY: ITS: 3 78 Attachment A-PROVISIONS FOR CDBG FUNDED CONTRACTS L SPECIAL EQUAL OPPORTUNITY PROVISIONS A. Activities and Contracts Not Subject to Executive Order 11246.as Amended (Applicable to Federally assisted construction contracts and related subcontracts of$10,000 and under.) During the performance of this contract,the contractor agrees as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race,color,religion,sex,or national origin. The Contractor shall take affirmative action to ensure that applicants for employment are employed,and that employees are treated during employment,without regard to their race,color,religion,sex,or national origin. Such action shall include,but not be limited to,the following: employment,upgrading,demotion, or transfer;recruitment or recruitment advertising;layoff or termination;rates of pay or other forms of compensation;and selection for training,including apprenticeship. 2. The Contractor shall post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause. The Contractor shall state that all qualified applicants will receive consideration for employment without regard to race,color,religion,sex,or national origin. 3. Contractors shall incorporate the foregoing requirements in all subcontracts. B. Executive Order 11245 (Applicable to Federally assisted contracts and related subcontracts of$10,000 and over.) 1. Section 202 Equal Opportunity Clause During the performance of this contract,the contractor agrees as follows: (A) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed,and that employees are treated during employment,without regard to their race,color,religion, sex,or national origin. Such action shall include,but not be limited to the following: employment,upgrading, demotion,or transfer;recruitment,or recruitment advertising;layoff or termination,rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this non-discrimination clause. (B) The contractor will,in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration without regard to race,color,religion,sex,or national origin. (C) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice advising the said labor union or workers'representatives of the contractor's commitment under this section,and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (D) The contractor will comply with all provisions of Executive Order 11246 of September 24,1965,and of the rules,regulations,and relevant orders of the Secretary of Labor. (B) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules,regulations, and orders of the Secretary of Labor,or pursuant thereto,and will permit access to his books,records,and accounts by the Department and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules,regulations,and others. • (F) In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of the said rules,regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the contractor may be 4 79 declared ineligible in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965,or by rule,regulation,or order of the Secretary of Labor, or•as otherwise provided by law. (G) The contractor will include the provisions of the sentence immediately preceding paragraph (A)and the provisions of paragraphs(A)through(0)in every subcontract or purchase order unless exempted by rules,regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the Department may direct as a means of enforcing such provisions,including sanctions for non-compliance. Provided,however,that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Department,the contractor may request the United States to enter into such litigation to protect the interest of the United States. 2. Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246). (A) The Offer's or Bidder's attention is called to the "Equal Opportunity Clause" and the "Standard Federal Equal Employment Opportunity Construction Contract Specifications" set forth herein. (B) The goals and timetables for minority and female participation,expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area,are as follows: Goals for Women/Minority Participation 5%Overall Timetables: N/A These goals are applicable to all the Contractor's construction work(whether or not it is Federal or federally assisted) performed in the covered area. The Contractor's compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its'implementation of the Equal Opportunity Clause,specific affirmative action obligations required by the specifications set forth in 41-CFR 60-4.3(a),and its efforts to meet the goals established for the geographical area where the contract resulting from this solicitation is to be performed. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract,and in each trade,and the contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR Part 60-4. Compliance with the goals will be measured against the total work hours performed. (C) The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs within 10 working days of the award of any construction subcontract in excess of$ 10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the name, address and telephone number of the subcontractor;employer identification number;estimated dollar amount of the identification number; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the contract is to be performed. 5 80 • (D) As used in this Notice,and in the contract resulting form this solicitation,the"Covered Area"Is Dakota County,Minnesota. 3. Standard Federal Equal Employment Opportunity Construction Contract Specifications (Executive Order 11246) (A) As used in these specifications: (1) "Covered area"means the geographical area described in the solicitation from which this contract resulted; (2) "Director"means Director,Office of Federal Contract Compliance Programs,United States Department of Labor,or any person to whom the Director delegates authority; (3) `Employer identification number"means the Federal Social Security number used on the Employer's Quarterly Federal Tax Return,U.S. Treasury Department Form 941. (4) "Minority"includes: (a) Black(all persons having origins in any of the Black African racial groups not of Hispanic origin); (b) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish Culture or origin,regardless of race); (c) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East,Southeast Asia,the Indian Subcontinent,or the Pacific Islands):and (d) American Indian or Alaskan Native (all persons having origins in any of the original peoples of North American and maintaining identifiable tribal affiliations through membership and participation or community identification). (B) Whenever the Contractor,or any subcontractor at any tier,subcontracts a portion of the work involving any construction trade,it shall physically include in each subcontract in excess of$10,000 the provisions of these specifications and the.Notice which contains the applicable goals for minority and female participation and which is set forth in the solicitations from which this contract resulted. (C) If the Contractor is participating (pursuant to 41 CFR 60-4.5) in a Hometown Plan approved by the U.S. Department of Labor in the covered area either individually or through an association, its affirmative action obligations on all work in the Plan area (including goals and timetables)shall be in accordance with that for those trades which have unions participating in the Plan. Contractors must be able to demonstrate their participation in and compliance with the provisions of any such Hometown Plan. Each Contractor or subcontractor participating in an approved Plan is individually required to comply with its obligations under the EEO clause, and to make good faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith performance by other Contractors or Subcontractors toward a goal in an approved Plan does not excuse any covered Contractor's or Subcontractor's failure to take good faith efforts to achieve the Plan goals and timetables. (D) The Contractor shall implement the specific affirmative action standards provided in paragraphs (G)(1) through (16) of these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as percentages of the total hours of employment and training of minority and female employees the Contractor should reasonably be able to achieve in each construction trade in which it has employees in the covered area. The Contractor is expected to make substantially uniform progress toward its goals in each craft during the period specified. (B) Neither the provisions of any collective bargaining agreement,nor the failure by a union with whom the Contractor has a collective bargaining agreement, to refer either minorities or women shall excuse the Contractor's obligations under these specifications, Executive Order 11246,nor the regulations promulgated pursuant thereto. (F) In order for the non-working training hours of apprentices and trainees to be counted in meeting the goals, such apprentices and trainees must be counted in meeting the goals, such apprentices and trainees must be employed by the Contractor during the training period,and the Contractor must have made a commitment to employ the apprentices and • 6 81 • • trainees at the completion of their training, subject to the availability of employment opportunities. Trainees must be trained pursuant to training programs approved by the U.S.Department of Labor. (G) The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of the Contractor's compliance with these specifications shall be based upon its efforts to achieve maximum results from its actions. The Contractor shall document these efforts fully, and shall implement affirmative action steps at least as extensive as the following; (1) Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in all facilities at which the Contractor's employees are assigned to work The Contractor shall specifically ensure that all foremen, superintendents, and other on-site supervisory personnel are aware of and carry out the Contractor's obligation to maintain such a working environment, with specific attention to minority or female individuals working at such sites or in such facilities. (2) Establish and maintain a current list of minority and female recruitment sources, provide written notification to minority and female recruitment sources and to community organizations when the Contractor or its unions have employment opportunities available,and maintain a record of the organizations'responses. (3) Maintain a current file of the names, addresses and telephone numbers of each minority and female off-the-street applicant and minority or female referral from a union,a recruitment source or community organization and of what action was taken with respect to each such individual. If such individual was sent to the union hiring hall for referral and was not referred back to the Contractor by the union or, if referred,not employed by the Contractor,this shall be documented in the file with the reason therefore,along with whatever additional actions the Contractor may have taken. (4) Provide immediate notification to the Director when the union or unions with which the Contractor has a collective bargaining agreement has not referred to the Contractor a minority person or woman sent by the Contractor, or when the Contractor has other information that the union referral process has impeded the Contractor's efforts to meet its obligations. (5) Develop on-the-job training opportunities and/or participate in training programs for the area which expressly include minorities and women, including upgrading programs and apprenticeship needs, especially those programs handed or approved by the Department of Labor. The Contractor shall provide notice of these programs to the sources compiled under(G)(2)above. (6) Disseminate the Contractor's EEO policy by providing notice of the policy to unions and training programs and requesting their cooperation in assisting the Contractor in meeting its EEO obligations; by including it in any policy manual and collective bargaining agreement; by publicizing it in the company newspaper, annual report, etc.; by specific review of the policy with all management personnel and with all minority and female employees at lease once a year; and by posting the company • EEO policy on bulletin boards accessible to all employees at each location where construction work is performed. (7) Review, at least annually, the company's EEO policy and affirmative action • obligations under these specifications with all employees having any responsibility for hiring,assignment,layoff,termination or other employment decisions including specific review of these items with onsite supervisory personnel such as Superintendents,General Foremen,etc.,prior to the initiation of construction work at any job site. A written record shall be made and maintained identifying the time and place of these meetings,persons attending,subject matter discussed,and disposition of the subject matter. (8) Disseminate the contractor's EEO policy externally be including it any advertising in the news media, specifically including minority and female news media, and providing written notification to and discussing the Contractor's EEO policy with 7 82 other Contractors and Subcontractors with whom the Contractor does or anticipates doing business. (9) Direct its recruitment efforts, both oral and written, to minority, female and community organizations, to schools with minority and female students and to minority and female recruitment and training organizations serving the Contractor's recruitment area and employment needs.Not later than one month prior to the date for the acceptance of applications for apprenticeship or other training by any recruitment source, the Contractor shall send written notification to organizations such as the above, describing the openings, screening procedures, and tests to be used in the selection process. (10)Encourage present minority and female employees to recruit other minority persons and women and, where reasonable, provide after school, summer and vacation employment to minority and female youths both on the site and in other areas of a Contractor's work force. (11)Validate all tests and other selection requirements where there is an obligation to do so under 41 CFlt part 60-3. (12)Conduct,at least annually, an inventory and evaluation at least of all minority and female personnel for promotional opportunities and'encourage these employees to seek or to prepare for,through appropriate training,etc.,such opportunities. (13)Ensure that seniority practices, job classifications, work assignments and other personnel practices,do not have a discriminatory effect by continually monitoring all personnel and employment related activities to ensure that the EEO policy and the Contractor's obligations under these specifications are being carried out. (14)Fnsure that all facilities and company activities are non-segregated except that separate or single-user toilet and necessary changing facilities shall be provided to assure privacy between the sexes. (15)Document and maintain a record of all solicitations of offers for subcontracts from minority and female construction contractors and suppliers,including circulation of solicitations to minority and female contractor associations and other business associations. (16)Conduct a review,at least annually,of all supervisors'adherence to and performance under the Contractor's FRO policies and affirmative action obligations. (B) Contractors are encouraged to participate in voluntary associations which assist in fulfilling one or more of their affirmative action obligations [(G)(1)through(16)]. The efforts of a contractor association,joint contractor-union,contractor-community,or other similar groups of which the contractor is a member and participant,may be asserted as fulfilling any one or more of its obligations as enumerated above provided that the Contractor actively participates in the group,makes every effort to assure that the group has a positive impact on the employment of minorities and women in the industry, ensures that the concrete benefits of the program are reflected in the Contractor's minority and female workforce participation, makes a good faith effort to meet its individual goals and timetables, and can provide access to documentation which demonstrates the effectiveness of actions taken on behalf of the Contractor. (1) A single goal for minorities and a separate single goal for women have been established. The Contractor,however, is required to provide equal employment opportunity and to take affirmative action for all minority groups, both male and female, and all women, both minority and non-minority.Consequently,the Contractor may be in violation of the Executive Order if a particular group is employed in a substantially disparate manner(for example, even though the Contractor has achieved its goals for women generally, the Contractor may be in violation of the Executive Order if a specific minority group of women is underutilized). (J) The Contractor shall not use the goals and timetables or affirmative action standards to discriminate against any person because of race,color,religion,sex,or national origin. (K) The Contractor shall not enter into any subcontract with any person or firm debarred from Government contracts pursuant to Executive Order 11246. 8 83 (L) The Contractor shall carry out such sanctions and penalties for violation of these specifications and of the Equal Opportunity Clause, including suspension, termination and cancellation of existing subcontracts as may be imposed or ordered pursuant to Executive Order 11246,as amended,and its implementing regulations,by the Office of Federal Contract Compliance Programs. Any Contractor who fails to carry out such sanctions and penalties shall be in violation of these specifications and Executive Order 11246,as amended. (1VI)The Contractor, in fulfilling its obligations under these specifications, shall implement specific affirmative action steps, at least as extensive as those standards prescribed in paragraph(G)of these specifications,so as to achieve maximum results from its efforts to ensure equal employment opportunity. If the Contractor fails to comply with the requirements of the Executive Order, the implementing regulations, or these specifications,the Director shall proceed in accordance with 41 CFR 60-4.8. (N) The Contractor shall designate a responsible official to monitor all employment related activity to ensure that the company EEC)policy is being carried out, to submit reports relating to the provisions hereof as may be required by the Government and to keep records. Records shall at least include for each employee the name,address,telephone numbers, construction trade, union affiliation if any, employee identification number assigned, social security number, race, sex, status (e.g., mechanic, apprentice trainee, helper, or laborer), dates of changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed. Records shall be maintained in an easily understandable and retrievable form;however,to the degree that existing records satisfy this requirement, contractors shall not be required to maintain separate records. (0)Nothing herein provided shall be constructed as a limitation upon the application of other laws which establish different standards of compliance or upon the application of requirements for the hiring of local or other area residents (e.g.,those under the Public Works Employment Act of 1977 and the Community Development Block Grant Program). 4. Segregated Facilities The Contractor or Subcontractor will not maintain any facility which is provided for their employees in a segregated manner or permit their employees to perform their services at any location under their control where segregated facilities are maintained except that separate or single user toilet and necessary changing facilities shall be provided to assure privacy between the sexes. C. Section 503 Handicapped—Affirmative Action for Handicapped Workers (Applicable to Federally assisted contracts and related subcontracts if$2,500 or over.) 1. The Contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicap in all employment practices such as the following: employment,upgrading, demotion or transfer,recruitment, advertising,layoff or termination,rates of pay or other forms of compensation,and selection for training,including apprenticeship. 2. The Contractor agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. 3. In the event of the Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with the rules,regulations,and relevant orders of the Secretary of Labor issued pursuant to the Act. 4. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment,notices in a form to be prescribed by the Director,provided by or through the contracting officer. Such notices shall state the Contractor's obligation under the law to 9 84 take affirmative action to employ and advance in employment qualified handicapped employees and applicants for employment,and the rights of applicants and employees. 5. The Contractor shall notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding,that the Contractor is bound by the terms of Section 503 of the Rehabilitation Act of 1973, and is committed to take affirmative action to employ and advance in employment physically and mentally handicapped individuals. 6. The Contractor will include the provisions of this clause in every subcontract or purchase order of$2,500 or more unless exempted by rules,regulations, or orders of the Secretary issued pursuant to Section 503 of the Act,so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce such provisions,including action for non-compliance. D. Section 402 Veterans of the Vietnam Bra (Applicable to Federally assisted contracts and related subcontracts of$10,000 or over.) 1. Affirmative Action for Disabled for Disabled Veterans and Veterans of the Vietnam Era (A) The Contractor will not discriminate against any employee or applicant for employment because he or she is a disabled veteran or veteran of the Vietnam Era in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified disabled veterans and veterans of the Vietnam Era without discrimination based upon their disability or veteran status in all employment practices such as the following: employment upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training,including apprenticeship. (B) The Contractor agrees that all suitable employment openings of the Contractor which exist at the time of the execution of this contract and those which occur during the performance of this contract,including those not generated by this contract and including those occurring at an establishment of the Contractor other than the one wherein the contract is being performed but excluding those of independently operated corporate affiliates,shall be listed at an appropriate local office of the State employment service system wherein the opening occurs. The Contractor further agrees to provide such reports to such local office regarding employment openings and hires as may be required. State and local government agencies holding Federal contracts of$10,000 or more shall also list all their suitable openings with the appropriate office of the State employment service,but are not required to provide those reports set forth in paragraphs(D)and(B). (C) Listing of employment openings with the employment service system pursuant to this clause shall be made at least concurrently with the use of any other recruitment source or effort and shall involve the normal obligations which attach to the placing of a bona fide job order, including the acceptance of referrals for veterans and non-veterans. This listing of employment openings does not require the hiring of any particular job applicant or from any particular group of job applicants,and nothing herein is intended to relieve the Contractor from any requirements in Executive Orders or regulations regarding non- discrimination in employment. (D) The reports required by paragraph(B)of this clause shall include,but not be limited to, periodic reports which shall be filed at lease quarterly with the appropriate local office or, where the Contractor has more than on hiring location in a State,with the central office of the State employment service. Such reports shall indicate for each hiring location(1) the number of individuals hired during the reporting period, (2) the number of non- disabled veterans of the Vietnam era hired, (3)the number of disabled veterans of the Vietnam era hired, and (4) the total number of disabled veterans hired. The reports should include covered veterans hired for on-the-job training under 38 U.S.C. 1787. The Contractor shall submit a report within 30 days after the end of each reporting period wherein any performance is made on this contract identifying data for each hiring 10 85 • location. The Contractor shall maintain at each hiring location copies of the reports submitted until the expiration of one year after final payment under the contract,during which these reports and related documentation shall be made available,upon request,for examination by any authorized representatives of the contracting officer or of the Secretary of Labor. Documentation would include personnel records respecting job openings,recruitment and placement. (E) Whenever the Contractor becomes contractually bound to the listing provisions of this clause, it shall advise the employment service system in each State where it has establishments of the name and location of each hiring location in the State. As long as the Contractor is contractually bound to these provisions and has so advised the State system, there is no need to advise the State system when it is no longer bound by this contract clause. (F) This clause does not apply to the listing of employment openings which occur and are filled outside the 50 states,the District of Columbia,Puerto Rico,Guam and the Virgin Islands. (0) The provision of paragraphs(13),(C),(D),and(E)of this clause do not apply to openings which the Contractor proposes to fill from within his own organization or to fill pursuant to a customary and traditional employer-union hiring arrangement. This exclusion does not apply to a particular opening once an employer decides to consider applicants outside of his own organization or employer-union arrangement for that opening. (H)As used in this clause: (1) "All suitable employment openings"includes,but is not limited to openings which occur in the following job categories: Production and non-production; plan and office; laborers and mechanics; supervisory and non-supervisory; technical; and executive administrative,and professional openings that are compensated on a salary . basis of less than $ 25,000 per year. This term includes full time employment, temporary employment of more than 3 days duration,and part-time employment. It does not include openings which the contractor proposes to fill from within his own organization or to fill pursuant to a customary and traditional employer-union hiring arrangement or openings in an educational institution which are restricted to students of that institution. Under the most compelling circumstances an employment opening may not be suitable for listing,including such situations where the needs of the Government cannot reasonably be otherwise supplied, where listing would be contrary to national security,or where the requirement of listing would otherwise not be in the best interest of the Government. (2) "Appropriate office of the State employment service system"means the local office of the Federal-State national system of public employment offices with assigned responsibility for serving the areas where the employment opening is to be filled, including the District of Columbia,Guam,Puerto Rico,and the Virgin Islands. (3) "Openings which the Contractor proposes to fill from within his own organization" means employment openings for which no consideration will be given to persons outside the Contractor's organization(including any affiliates, subsidiaries,and the parent companies) and includes any openings which the Contractor proposes to fill from regularly established"recall"lists. (4) "Openings which the Contractor proposes to fill pursuant to a customary and traditional employer-union hiring arrangement"means employment openings which the Contractor proposes to fill from union halls,which is part of the customary and traditional hiring relationship which exists between the Contractor and representatives of his employees. () The Contractor agrees to comply with the rules,regulations, and relevant orders of the Secretary of Labor issued pursuant to the act. (J) In the event of the Contractor's non-compliance with the requirements of this clause, actions for non-compliance may be taken in accordance with the rules,regulations,and relevant orders of the Secretary of Labor issued pursuant to the act. (K) The Contractor agrees to post in conspicuous places, available to employees and applicants for employment,notices in a form to be prescribed by the Director,provided 11 86 by or through the contracting officer. Such notice shall state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified disabled veterans and veterans of the Vietnam era, and the rights of applicants and employees. (L) The Contractor will notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding,that the contractor is bound by the terms of the Vietnam Era Veterans Readjustment Assistance Act,and is committed to take affirmative action to employ and advance in employment qualified disabled veterans and veterans of the Vietnam Era. (M)The Contractor will include the provisions of this clause in every subcontract or purchase order of$10,000 or more unless exempted by rules,regulation,or orders of the Secretary issued pursuant to the Act, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce such provisions, including action for noncompliance. • E. Section 109 of the Housing and Community Development Act of 1974. No person in the United States shall on the grounds of race, color,national origin, or sex be excluded from participation in,be denied the benefits of,or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. F. "Section 3"Compliance in the Provision of Training,Employment and Business Opuortunities 1. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in,or owned in substantial part by persons residing in the area of the project. 2. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR,Part 135 and all applicable rules and orders of the Department issued there under prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. 3. The Contractor will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding,if any,a notice advising the said labor organization of workers representative of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. 4. The Contractor will include this Section 3 clause in every subcontract for work in connection with the project and will,at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in a violation of regulations issued by the Secretary of Housing and Urban Development,24 CFR Part 135. The Contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. 5. Compliance with the provisions of Section 3,the regulations set forth in.24 CFR Part 135,and all applicable rules and orders of the Department issued hereunder prior to the execution of the contract,shall be a condition of the Federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance,its successors and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and 12 87 subcontractors, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which Federal assistance is provided,and to such sanctions as are specified by 24 CFR Part 135. IL CERTIFICATION OF COMPLIANCE WITH AIR.AND WATER ACTS (Applicable to Federally assisted construction contracts and related subcontracts exceeding$100,000) A. During the performance of this contract,the Contractor and all subcontractors shall comply with the requirements of the Clean Air Act,as amended,42 USC 1251 et seq.,and the regulations of the Environmental Protection Agency with respect thereto,at 40 CFR Part 15,as amended. B. In addition to the foregoing requirements,all non-exempt contractors and subcontractors shall furnish to the owner,the following: 1. A stipulation by the Contractor or subcontractors, that any facility to be utilized in the performance of any non-exempt contract or subcontract,is not listed on the list of Violating Facilities issued by the Environmental Protection Agency(EPA)pursuant to 40 CFR 15.20. 2. Agreement by the Contractor to comply with all the requirements of Section 114 of the Clean Air Act, as amended (42 USC 1857c-8) and Section 308 of the Federal Water Pollution Control Act,as amended,(33 USC 1318)relating to inspection,monitoring,entry,reports and information,as well as all other requirements specified in said Section 114 and Section 308, and all regulations and guidelines issued thereunder. 3. A stipulation that as a condition for the award of the contract,prompt notice will be given of any notification received from the Director,Office of Federal Activities,EPA,indicating that a facility*Rived,or to be utilized for the contract,is under consideration to be listed on the EPA List of Violating Facilities. 4. Agreement by the Contractor that he will include, or cause to be included,the criteria and requirements in paragraph(1)through(4)of this section in every non-exempt subcontract and requiring that the Contractor will take such action as the Government may direct as a means of enforcing such provisions. III. CERTIFICATION FOR CONTRACTS,GRANTS,LOANS,AND COOPERATIVE AGREEMENTS The undersigned certifies to the best of his or her knowledge and belief,that A. No Federally appropriated finds have been paid or will be paid, by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress in connection with the awarding of any Federal Contract,the making of any Federal grant,the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment,or modification of any Federal contract,grant,loan,or cooperative agreement. B. If any funds other than Federally appropriated funds have been paid or will be paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form —LLL, "Disclosure Form to.Report Lobbying,"in accordance with its instructions. C. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontract, sub-grant, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. D. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a pre-requisite for making or entering into this transaction imposed by Section 1332,Title 31,U.S.Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. • 13 88 Attachment B--WAGE DETERMINATION(MN130034 02/01/2013) 89 CDA County Community Dakota Development Agency Dakota County Community Development Agency("CDA") Community Development Block Grant(CDBG) Disaster Recovery Program SLUM&BLIGHT for SPOT BASIS NATIONAL OBJECTIVE FORM Subrecipient:City of Farmington Project Name:Triton Properties,LLC Rehab - The elimination of specific conditions of blight or deterioration on a spot basis is designed to comply with the statutory objective for CDBG funds to be used for the prevention of blight,on the premise that such action(s)serve to prevent the spread to adjacent properties or areas.See the HUD Guide to National Objectives and Eligible Activities for CDBG Entitlement Communities for further Information. 1.To comply with the national objective of elimination or prevention of slum or blight on a spot basis,i.e., outside a slum or blighted area,an activity must meet the following criteria: • The activity must be designed to eliminate specific conditions of blight or physical decay not located In a designated slum or blighted area,and • The activity must be limited to one of the following:(Check one) Acquisition Clearance Relocation - Historic Preservation X Rehabilitation of buildings,but only to the extent necessary to eliminate specific conditions detrimental to public health and safety(Note:'"public"is highlighted as a key element defining health/safety issues). 2.Enter the date that the need was Identified: 12/27/12 3.Enter the name and title of the Individual who made the determination that the conditions have met the slum and blight(spot)national objective: Lee Smick,City Planner;Tony Wippler,Assistant City Planner;John Powers,Fire Marshal 4.Describe the location where the slum and blighted conditions existed(i.e.,city,county,streets,service area,etc.): 705 8 th Street,Farmington,MN 55024 Generally located at the Northeast intersection of Trunk Highway 3 and Larch Street Conditions have existed for close to 4 years. 5.Describe the conditions of blight or physical decay to be addressed. • The property was historically used as a gas station/convenience store and contains two buildings(main store building/office space and a car wash facility). The buildings have been vacant since mid 2009 and severally neglected over this period. There are currently three unused underground petroleum storage tanks found on this site. 90 . 6.Describe how the condition(s)poses a threat to the public's health and safety,including a specific reference to a public vs.private threats. The conditions of the underground storage tanks are unlcnown. They have been unused for nearly four years and could potentially be faulty. Being the tanks have sat dormant for longer than one year they are required to be removed as they are a potential hazard to the general public. Additionally,the site cannot be utilized as the new owner would like without having them removed. 7.Describe how the activity to be funded by CDBG will alleviate the slum and blight and how it will eliminate conditions that are detrimental to the public's health and safety. CDBG will assist the new property owner with covering a portion of the cost to remove the existing underground storage tanks. The building cannot be used without the removal of the tanks. The removal of the tanks will allow the property to be occupied once again and would correct the violation outlined in the Minnesota Fire Code Sec. 3404.2.13.1.3. 8.List and attach the documentation that the local government can provide to show that the conditions being addressed fall under the slum and blight national objective(i.e.,resolution of the local governing body,photographs of conditions,notice from Health Department or other agency,code enforcement documentation,etc.).Return this form along with copies of the documentation to the Dakota County CDA. Minnesota Fire Code Sec.3404.2.13.1.3 Letter from the City's Fire Marshall requiring that the storage tanks be removed. By signing below,I certi that th activitie s ed and r the Slum/Blight Spot natiioff%pal o jective meet the criteria: . ./(Y /? tr-e _ fr//3 eet44/0/8/Q —rip! L+1 tpP ,f snerrr C 1rcr p� t`+t' - Oh g 1A^. -Y `Ae, 44 a� Printed Name Title 91 R'1,� A Z r) 7 0 y, it ! L1�1 �l0 1lFi 1c, 71 JO lIL r r !3v G` i 6Ya , 117111110 ISM 1, '-',.4-1' } y6 � _430 Third ` ?v Pennington,MN 55024 ' 651-280-6940 • • •eeau) c 12-27-12 FIRE CODE CORRECTION NOITCE RE:705 8th St,Farmington MN • Lee Smick,Farmington City Planner Dear Lee, The property at 705 8th St.,in Farmington is required by Minnesota State Fire Code sec. 3404.2.13.1.3,to have the underground fuel storage tanks that have been out of service for more than a year removed. Since we are In the winter months,this could be completed when the frost is out of the ground in the spring. If you have any questions about tank removal,please contact me. • ., Sincerel lie / . John Powers • Farmington Fire Marshal • . II • - 92 • • 444 City of Farmington i 430 Third Street b !.� - ,.. W Farmington,Minnesota •% 651.280.6800•Fax (551280.6899 cr.A vt w tit•tieu;i.thrmingti m.nm.us TO: Mayor,Council Members and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Approve Agreement Rambling River Center Acoustic Improvement Project DATE: March 4,2013 INTRODUCTION Staff solicited proposals for the purchase and installation of acoustic sound panels in the Rambling River Center's Banquet Room. DISCUSSION The Rambling River Center's Banquet Room has an issue with sound that reverberates off of the side walls. Currently the reverberation rate is 4.9 seconds. This creates an echo effect that makes it difficult to hear. In order to improve the acoustics in the Banquet Room,proposals were solicited from three contractors to reduce the reverberation in the Banquet Room. Attached in Exhibit A is a tabulation of the proposals submitted. Midwest Acoustics submitted a proposal that will reduce the reverberation from 4.9 seconds to 1.7 seconds, which will greatly improve the acoustics in the Banquet Room. The proposal includes the cost of all materials and installation of 42 various sized sound absorption panels on the walls of the Banquet Room. The cost to complete this work is$5,459.00 The Rambling River Center Advisory Board reviewed the three proposals submitted at its February 11,2013 meeting and is unanimously recommending to the City Council to approve entering into an agreement with Midwest Acoustics for the purchase and installation of the acoustic sound panels in the Banquet Room at the Rambling River Center. BUDGET IMPACT In 2012,a$90,000 fundraising commitment was achieved by the Rambling River Center for the renovation of the former City Hall building into the Rambling River Center. At the April 16,2012 City Council meeting,a request was made to move money that is donated and/or received from fundraising events into a separate fund to be used for future Rambling River Center capital improvements. There is currently a little more than$8,000 in the Rambling River Center's Capital Improvement Fund. After covering the cost of the purchase and installation of the acoustic sound panels, there will be slightly more than$2,500 remaining in this fund. Additional fundraising events are planned in 2013 and donations continue to be received that will result in the balance of this fund being increased. 93 ACTION REQUESTED The following approvals are being requested of the City Council: • Approve the attached agreement with Midwest Acoustics for the purchase and installation of the acoustic sound panels in Rambling River Center's Banquet Room • Approve paying for this project from the Rambling River Center's Capital Improvement Fund. Respectfully Submitted Randy Distad, Parks and Recreation Director 94 IS d 'o 67: c a) E m > 0 L 0. E U i- ta 0 U Q co a) c a) C.) rn L m ix 8 of 4 c a LO 0 aL c 0 ca B co N o C E >o 0 0 -0 0 m c Ev ) c .2 Z 0 asa Q Q v C U F- 0 0 _ U w W FORM OF AGREEMENT THIS AGREEMENT,made and signed this 4th day of March 2013, by and between the City of Farmington hereinafter called the"Owner"and Midwest Acoustics hereinafter called the"Contractor". THIS AGREEMENT WITNESSETH,that the Owner and Contractor, for the consideration hereinafter stated, agree as follows: ARTICLE I The Contractor hereby covenants and agrees to perform the scope of services as outlined in the Proposal submitted by the Contractor for the following project: Rambling River Center Acoustic Improvement Project and to complete everything required by this Agreement. ARTICLE H The Contractor agrees that the work contemplated by this Contract shall be fully and satisfactorily completed on or before August 1,2013. ARTICLE III The Contractor agrees to provide to the Owner a Certificate of Insurance listing the Owner as"additional insured"and having at least$1,500,000 per occurrence liability coverage. ARTICLE IV The Owner agrees to pay and the Contractor agrees to receive and accept payment in accordance with the prices quoted for services provided and set forth in the accepted Contractor's Proposal on file in the Office of the Parks and Recreation Director,the aggregate of which prices,based on the approximate schedule of services, is estimated at$5,459.00. ARTICLE V The Contract Documents shall consist of the following component parts: 1. The Proposal Form submitted by the Contractor. 2. Contractor's Certificate of Insurance listing the City of Farmington as"additional insured". 3. Special Provisions(if any) 4. Specifications(General and Specific Requirements) 5. This Agreement IN WITNESS WHEREOF,the parties have caused these presents to be executed as of the date first above written. CONTRACTOR: OWNER: BY: BY: ITS: MAYOR ITS BY: ITS: CITY ADNIINISTRATOR 96 2012 ANNUAL PERSO' EL D T+D 3.5 Park maintenance staff members JL�JL��C !` 1L 1.0 Recreation Specialist Y. :r {rte r Y.. 3 1.0 Parks and Recreation Director t,"` oft t 1.0 Parks and Facilities Maintenance Supervisor 2.5 Facility maintenance staff members 1.0 Senior Center Coordinator 1 , i .5 Building Attendant i 50 seasonal staff members working atthe outdoor pool,in \ � •:' !, recreational programs,at the Schmitz-Maki Arena and in A t �� park maintenance rxmzrou.ucsAem ru+®a xnm.num .�uranavmA.axa .m,sxsea.um,� PARKS PARKS S Rambling.River Park Rambling River Park Warming house roof replaced by Park Trail damage repaired from summer and Facilities Maintenance staff flooding members PARKS PARKS Rambling River Park Rambling River Park Contractor hired to complete tennis court repairs and resurfacing • Electricity service installed by Xcel Energy on west side of the VermllionRiver that provides new service to the shelter and tennis courts • Created Oafform for elmtrical service with boulders.(to keep it out of the water during flooding) 97 PARKS PARKS Farmington Area Veterans Memorial Farmington Area Veterans Memorial Construction otComm6lee contnuedadth gs fundralshg campaign and received a co dribut a upto$10,MoandadmScantfundinmofupm$1,00owm the City of Removal of sand volleyball court Farmington to help covar insurance cost during the construction of the project CIty Council and the Co mnttaee approved anagreamemt far Ste construction of the project omms�nwmw ss�uvxmu mt `.r�rwnQa rr PARKS PARKS Farmington Area Veterans Memorial Construction Farmington Area Veterans Memorial Engineering Department staff provided elevation and grading plans City staff hauled concrete debris off site for recycling MILLONMESIMIZIAIM OOam0.VOOMMIEt1 ld�tmdlua4[ PARKS PARKS Farmington Area Veterans Memorial Farmington Area Veterans Memorial Electrical work completed Footings were excavated,constructed and poured TAISSAGTONZMILMOD 98 PARKS PARKS Farmington Area Veterans Memorial Farmington Area Veterans Memorial Concrete block walls constructed for monuments • Sand base built for monument's concrete slab and sidewalk • Site and then backftled order to improve ove drainagg�,�� e sand than originally designed in PARKS PARKS Farmington Area Veterans Memorial Farmington Area Veterans Memorial Concrete slab poured for memorial and Flag and light poles installed sidewalk connections == PARKS PARKS Lake Julia Park Improvements Lake Julia Park Site clearing,preparation and seeding of prairie 'Old playground erpdpment removed,refebished end se to a tlkd wmid plantings and native grasses County •Hsisdog border and pea gravel removed by staff 'New playground equipment installed 99 PARKS PARKS Lake Julia Park Lake Julia Park New shelter installed Parking tot constructed Ana tees )naas.-mn.ona .mve.mmammr �J wn®av PARKS PARKS Lake Julia Park Lake Julia Park • Rain garden created and a' through Entrance to dock repaired in partnership with the Dakota County Conservation District - . • Construction of the rain Prtginneeasir�,Park and by Recreation Department and Dakota County Sall and Water Conservation staff members with assistance from a Dakota County Sentence to Service crew rluaamay.a..a.n numac�vemmo ..eotrsmvnm.rr+agr rraumsoaamaer PARK S PARKS Downtown Sidewalk Landscaping 20th Annual Arbor Day Sidewalk that was constructed between Celebration • So kids from Aldn Road Btemematy Farmington Steakhouse and Immanuel Dental Steel participated in poster coated was backfflled and mulch was added • S keel end St shrubs planted by 25 Akin Road Elsmenlery School bah graders who were selected from their participation In the poster contest • Dodge Middle School Breen Team planted 15 Evergrean tress at the Rambling River warming house • Zoomoblte Program lbllowed for 80 fifth grade students at Meadowview Elementary School wmwse resuranro nnawrarrawu® uowmSIMMICa sennrci oa my 100 PARKS PARKS Hanging Flower Baskets and Flower Pots Maintenance • Wand fiber installed in pla at Tamara% Park Maintenance watered, E rgr KnogPinexmllNortCreek, fertilized and deadheaded 15 MWowCreek•Meadow View and Farmington Flower baskets and 15 flower • City ball fells pots that the Farmington p lBelds rodraggedmayHarr900dmea Bushwns Association purchased • Ruing a typical weak 60 acres ofpaks are and placed in the downtown area mowed meaning during the typical 28 week on along Elm Street and along >� �the hi under 1,700 total acres of grass mowed Pilot lCnob Road in the north • Mulching and clean up of landscaped areas business area around Ciitybuildings was completed • All park and Farmington entrance signs were weeded and mulched ru ro�a•euaww �_. MIMI.= .mwcramaanma -�/r[oumvna inMIIr ■ PARKS PARKS Outdoor lee Warming Houses Picnic Shelter Reservations •Only open 26ofapostble6l days iv2012duo 60.,E-�_ C�� B to warm weather 48,1 _-IMI M •Firsr pleasure rinks withmd warming houses 401 M — ME 61 raam were flooded et die following locationz Afiifee 901 — i — Knoll Park FanningtonIilemantmy School, MI iiii =1 9 HIB Dee 28 Meadowvlaw Elementary School and Tamarack 20 1 N IM Park 78€ MIN Tamarack MI Location RamWMg River Park North Creak Perk Total Avg.Skatera Per Day 10 b E _ oparmfnaton 0 C 11 ' Preserve Park • 2010 6,521 3,276 9,997 169 2010 2011 2012 2011 4,852 1,647 6.499 144 (78) t671 tag) ��otwlwr 2012 3,722 1,537 5,259 202 i,` ooaatvn:aaa$mnw.ma 0 masa=cussmo am+ovravmaor TRAILS TRAILS Pilot Knob Road Trail Crack Sealing&Seal Coat Maintenance Trail Replacement Arena Parking Lot to Pedestrian Bridge 'Park Maintenance stag swept Oath •Fa0®eedog,Municipal Services and Padrhkdatemurw d Staff Praje •Contractor hired to clean end seal cracks and then apply a coat etseatantonthe trays eXmMgasp>rekpm7malba9edaetoagoeadomditian surface of the trail •Ctyr taffpmparedtwl base *McNamara Cache ling installed row aspivk tug uummm�xsum ucsumsmarncx t_J MatalI+®.mm0a 101 • OUTDOOR POOL OUTDOOR POOL Swim Bus Open Swim Admission ■ 10.,.MM.= 22°(1. INSIMI ,0 I. •••0 am 200 01 '''—'. r.... ...-11 .1. IN IN mad en Ili 1• 2 1 •••0 m NI 2 ""li . 0 , A 01 AttendMD0Ey Pakr —II 1 1 I Adne.g.n W10 2It1 2012 2,0000 il • . . MO 022 (022 111. . 1 2010 2011 2012 0 rourcoarsaxo OUTDOOR POOL OUTDOOR POOL Private Rentals Swhn Lessons 1—IMO." 5"j■11111■ MM...MMJE Boa 1 20-1171 11 1 CINuraberof "I r. I Pdvate Rentals 21111 irl II 111 liE. 400 III . M I 1211:d,vateRental a"f 1 Ell I 11,095°t I 1. JO • 20°111 NI T I OM 2011 2612 (400) (410) (40?) 2010 2011 2012 49 Ila.W.717.1.1:131.1a1 0 rAlfaira.9.1300 OUTDOOR POOL OUTDOOR POOL Total Attendance Maintenance and Repair • Portable lift purchased 13,200 i NA to meet Federal ADA requirements for pools 12,750 izsto iIIIll i I I I 1'4 1h2s il • Bath Cheodus e wata he ater 1 wiUPracgs,12,260 il . Eventerpen 12,000 • Lifeguard 1%1' replaced • New chaise lounge deck 2010 2011 2012 (13,000)(11,069)(13,062 chairs were purchased 0.........., 0 WIlrartiMAIISSI3.9 Plot 102 • SCHMITZ -- MAKI ARENA SCHMITZ — MAKI ARENA Program and Events.Attendance Rental Hours 1,400 E a0to aon © 1;00 300 JITiGND® aso I ot.eant toMote : H001. 1,000 —_ I— I., ■SryI°g nate ;��ipg k'R {7tT YfY SO MI 100 Feaaval ', M I '[7,2 II1 : : Y ; I ■ Al ! 1 aanm .8c � I M I. 7 . 2010 2011 2012 1M2M 1171 1,272 1,1k/7 so _ ,i 2013(1111) 40111 } 4014(1,1911 SCHMITZ — MAIM. ARENA SCHMITZ — MAKI ARENA Revenue from Rentals no,m Improvements MilIFIEll 2503000 -� 0 Painted Tiger Paw logo at Center Ice e 2o1aoo I ll IIII III acbaoa -- -:; Cite 1�Y4-c i T7�A tFl am I ■ • ■ _... 100,0 v : liAM 5tvoo l u l ®a ua rs nos ,.a i.r�i O I ,u ! 'I 2010 2011 2012 ""' SC-IMI'I'Z-MA.IU ARENA SCHMITZ—MAIM ARENA Improvements Improvements Concrete work around condenser was completed Painted interior walls and trim pieces by staff to improve drainage tig•.mawuv .u�wsuauan=m a0unoamnn- mo®.aamar 103 ( DING MAINTENANCE WELDING G MIN ENANCE CIO Hall Exterior Building Signage Auto dialer installed in Painted exterior signage letters on Central Maintenance and Police Station buildings City Hall that contacts staff if building temperature gets too cold in winter and too hot in summer msmscamssexo ,unaavmvea•mum BUILDING MAIN'IENANCE :lUILDING MAINTENANCE 431 Third Street Property Improvements 431 Third Street Property Improvements •Staff worked ea Dakota Count"Sentence to Service crew to!move shingles •Cmtractor hired to abide the asbestos in the attic insulatba end Rowdies •Building Maintenance and Municipal Swim staff installed row shingles •Contractor hired to rrinattete the attic after asbestos was abated § r=aso wn�a•ws+•o q�, ra uaaxi RECREATION RECREATION Programs and Classes Events, Youth and Adult Program Participation • 29 programs In 195126° sports,outdoor recreation and arts 2+ a lw a oAdult and craft areas ; = progrmam 1,600 p — .M I II Youth 260 1 r r ,i Programs • 223 classes held in �•no t ,�� �� ta Special Events the 29 different I • II i programs 2010 2011 2012 (8,268) (8,126) 104 1 RECREATION RECREATION Rotary Club of Farmington and Farmington Parks and Rotary Club of Farmington and Farmington Parks and Recreation Department's Youth Scholarship Program Recreation Department's Youth Scholarship Program 70 CO 090 1 o • W _ II . 1 ,� I_ 1 'II, 02.000 1 f' ,� o OAmo 4O _ '' o Number of 82.061 Amount•' iI ' Soboiareshlps *1.000 ': , q• ;4._!,....z,lo 0 1 1 I 1 1�1 11111 ,.*ao I - j 0 20002006.2000210f4006PBOD20fOm„�,2 :, ;1 IM ACM„�l�,t�,�,ll43](TO�, s°� 9000 2003 2000 2017 2008 2000 2030 2011 2012 496lY09 Ra1m7 Club o 0Fmn2680 9 Wen e9300113911rep00r30 027011,66427.62619.2722.0,010.746,66.00601.91 0=2 . i' 1m iema,010 A.xc r 102 m0334 30r RECREATION REGISTRATION SYSTEM Volunteers Active Network System Number of Transactions near 2010 2081 2012 2010 2011 2012 9.0101 0a0761 0.07,1 0830. 110030 2100, TRaaCwM 06 _ 16 59 520 488 472 1��---. Sanvt,sot 28 _ 28 25 140 tw 121 ...l FQPo . mlol7 4 13 23 72 213 381 ;',iii Caod r■ DcrR 15 15 15 45 45 45 = In 00.42!6/00,06p 32 58 70 103 380 245 ”' # O2rPersol Pa31@Pad 400 500 600 ' 800 1.120 1.700 780/�+'v: t =1108400 _. 640 i0:fl t E Tail ?1;7�8'n`:1,h60, 0.410 200 09 r'6 t = 208$9., 1M 2 4 -- - IP U I smt 201! r� 0 : m m 11 II ■ ■ 1' —.:. t2nq 12 1 @�1 r ,nro7nwa�v ii -m „II 1�■ I . 10033003900,e0m0 ...... 6,6,06696=6,66616 v9 e RAMBLING RIVER CENTER RAMBLING RIVER CENTER Volunteers Memberships Name 2010 2011 2012 Total 6°4 Hours 4,276.5 4,601 3,741 18,933 413 DRRO Number of 107 108 152 582 ' ■ , Om.e,r ogry Volunteers Average 39.96 42.6 24.61 32,53 22011 , , HralVolumew 2010 0811... .801 PM 'jr .I 0I ■ ■ I /MO7= 11 ■ ■ 1 Al ■ ■ 1 yygy.061.90916691666 • 73864081 sum ID11)0)901293) 105 RAMBLING G RIVER CENTER RAMBLING RIVER CENTER Total Annual Participation Rentals •Rentals have bummed annually over the last three years rasa I- •In 2012,the on-line tbellhy scheduling software was Initiated 16.000 I 1F . rim •In 2012 there was S1,955.0010 rental fees waived 10,000 0' '. ;• pros.. 1 of-IN xi Waseca •50%owerentalincomewasreceivedthanbudgeted 0, ;� C : III 2°°11`� aiV°a(11,0 0)(16��T)(18,1001 1a�0II • • X °nay of .o(I II ;I ?,I 2010...2011 2012 ar 1234) (a0) (3071 RAIVIBLING RIVER ER CEN JL ER RAMBLING RIVER A:R CE.L V JL ER Rambling River Center Renovation Project ADVISORY BOARD Fundraising Completed in March 2012 • seven member City Council pointed board that advises on the Rambling River Center's but.h a&grounds,programs and Um 2009 1010 2011 2010 Tout services. weatounmp Sit Om2am Swann S12,417sa • 2012 members Included:Charlie Weber Ctmlr),Marilyn Dm+vwxl• ,•asaa 010.74192 sir PIA SWUM Sld07.79 572.17334 Bc�yc�sechr e,Sara r nd Roger Wooed m Lamas Fred C0•9000091 ry Board members were proud to resent 610 City Council 2099a+•mma s Sr%933 Siam SW22 • with a for$90,000 in March 2012 to pay aft Ills loan used 9901 $42,570.12 n1012nA2 St1127111 01.13229 enemas for remodeling the former City Hall building.This loan was geld ' off 2.6 years early. • Volunteer many hours of their personal lime at the Rambling River Center assisting In areas Maceration and fundraising when It was needed w._n, IVs® ....107, .oa,�O.nOa � r®r.maa..EVr PARK AN* RECREATION ADVISORY COMMISSION • Fivonmmber advisory boaot bye Cat Cwedl whose tale is to advice Cornell 00 issues nslated topaz s, recreatiwwl facilities and lemtahonal poagmms. • 2012 Melbas include&Davi:McMillen(G7air),bee Haley(Vice-Chair),Adam Later, Dean)ohnsoe(lanuarr-April),latie Setberlead(JuIyCle bar)and Randy r>snald. • Mt*acromplishmenlst020121nduded: -Waked M010111 ticadamsis DM mvfimdegtdpmeet,, lama ott sod basketball ovierKmltpmkmdtnfmaeaw ascot - Met(.vlwwhh City Cw.141inwodeltop setting that moulted�.�onaad pdordbadoo&p picots for 2013 budget and aoak,t tour -remold remmmemlatisnto City Council about locating ayetenm's Memorial in Rambling River Pad;,stitch wss eppmand bythe CStyCooeat -Mori partnership silk limpireTaanabiponpsegnmmning Auld rmhtensseeof THE END -Began teaddres2 park encmadanemisms --Recommended pardon able)JellaPatkPlawelmdequipment and shelter to Cry Connell Stra++mmasna Yaem j i my'v.ISSM r .eoe xooammn 4:. 106 j� City of Farmington „ 430 Third Street Farmington,Minnesota 651.280.6800•Fax 651.280.6899 w w w.ci.harmmgton.mn.av TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson Finance Director SUBJECT: Amend Ordinance Modifying Billing Requirements for Utility Bills and Establishment of Rates and Charges for Utility Systems DATE: March 4, 2013 INTRODUCTION The City invoices for its utility services(water, solid waste, sewer, storm water and street lights) on a quarterly basis. Currently, in most rental property situations, the City invoices the tenant for the utilities and provides the property owner with a courtesy copy(i.e. duplicate) of the utility statement. DISCUSSION Modified Billing Requirements The City has one Utility Billing staff person and approximately 6,000 utility accounts.This includes 486 rental accounts, 139 of which are currently carried in the owner's name.The remaining 347 rental accounts(5.8%of the total utility accounts) are carried in the tenant's name. The City's Utility Billing staff person spends approximately 30% of their time on the rental accounts maintained in the tenant's name. Other Finance and Public Works staff also spends time servicing these accounts. During the November 19, 2012, Council meeting staff recommended the City ordinance be updated to provide all utility accounts be carried in the name of the property owners. After discussion, Council decided they would like to provide owners notice of the proposed change and the opportunity to comment. On January 19,2013, letters were mailed to the 486 owners of rental property.The letter informed owners of the proposed change and ways they could provide feedback to Council. Staff received feedback from 29 different people. Their feedback included inquiries about how Council's decision would be communicated to them, objection to the change, understanding the proposed change, sharing that this was similar to how other cities handled their rental accounts, questions about final meter readings, and suggestions for a revised implementation plan. 107 During the February 19, 2013, Council meeting comments were received from three owners. Their comments included concerns about the proposed change with the common concern being the City's proposal to no longer provide final meter readings when a tenant leaves.After discussion Council tabled this item to provide staff the opportunity to obtain more information. In response to the concerns raised about meter readings. Staff has the following recommendations: 1. Self-read. This option is free.The owner,tenant or both would read the meter to determine the amount of water that has been used since the last meter reading.Taking a date stamped picture of the meter would eliminate any future concerns about the accuracy of the meter reading. 2. City reading.The owner would be charged $30/meter reading for this service. Under this scenario the owner would call the City to schedule a meter reading. Public Works staff would take the reading and communicate this information to the Utility Billing staff person who would in turn communicate the final reading in writing to the owner. Under either method the owner would be responsible for determining the final utility billing for their tenant. Detailed information for utility rates and charges is available on the City's website. . In addition to clarifying utility accounts would be carried in the name of the property owner,the attached ordinance(Exhibit A) also replaces the existing City Code with new sections relating to the establishment of rates or charges for city sewer and water systems stating the charges for City utility systems"...shall be established and billed as provided for in Title 8, Chapter 12." A copy of the current City Code for the three sections being proposed to be deleted and replaced in their entirety is attached as Exhibit B. Staff Recommendation Given the disproportionate amount of time spent on rental accounts which are carried in the tenant's name staff recommends: • Council adopt the proposed ordinance which provides effective April 1, 2013, any new utility accounts established after that date or any account that receives a notice of delinquency after that date be carried in the owner's name and replaces the existing City Code with new sections relating to the establishment of rates or charges for City sewer and water systems. • The City's Fee Schedule be amended to provide for a$30 charge for water meter readings which are done other than when the property ownership is changing. Owners would not be charged for a fmal meter reading done in conjunction with a property ownership change. BUDGET IMPACT The proposed change may result in more timely collections of utility bills and would allow better utilization of staff time on the City's remaining utility accounts. 108 ACTION REQUESTED • Adopt the attached ordinance amending the City Code related to billing regulations and sewer and water rental charges. • Amend the City's Fee Schedule to provide for a$30 water meter reading fee when property ownership is not changing. Respectfully submitted, Robin Hanson Finance Director 109 CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. 013-659 AN ORDINANCE RELATING TO SEWER RENTAL CHARGES,WATER RENTAL CHARGES AND BILLING REGULATIONS RESPECTIVELY THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Title 8,of the Farmington City Code is hereby amended by adding the following Chapter 12 CITY UTILITY SYSTEMS RATES AND BILLING: Chapter 12: CITY UTILITY SYSTEMS RATES AND BILLING 8-12-1: DEFINTIONS 8-12-2: ACCOUNTS 8-12-3: BILLING 8-12-4: FEES AND CHARGES SCHEDULE 8-12-5: DELINQUENT ACCOUNTS 8-12-6: OTHER REMEDIES 8-12-1 DEFINITIONS For the purpose of this Ordinance,the following capitalized terms listed in alphabetical order shall have the following meanings: Account: A record of utility services used by each property and the periodic costs for those utility services. City: The City of Farmington, County of Dakota, State of Minnesota City Utility System: Facilities used for providing public utility service owned or operated by City or agency thereof, including,but not limited to, sewer, storm sewer, water service, and solid waste service. Fees and Charges Schedule: A schedule of all utility rates and charges set by ordinance of the City or by action of the Water Commission. 8-12-2 ACCOUNTS All accounts shall be carried in the name of the owner who personally,or by his or her authorized agent,applied for such service. The owner shall be liable for City Utility System services supplied to the property,whether he or she is occupying the property or not,and any unpaid charges shall be a lien upon the property. 8-12-3 BILLING Water,sewer,and other utility service charges shall be billed on one bill as applicable to each account. All charges for water, sewer,and other utility services, shall be due as stated on the bill and considered delinquent the third business day after the due date stated on the bill. All bills shall contain the address and telephone number of the official in charge of billing and shall be clearly visible and easily readable. Bills shall be mailed to the customers on or before the fifth day of each month (by billing group)of each year(Billing Group I& II: January, April,July, October; Billing Group III: February, May,August,November; and Billing Group IV: March,June, September,December)and specify the water consumed and the sewer and other utility service charges in accordance with the current Fees and Charges Schedule set by ordinance of the City Council. 8-12-4 FEES AND CHARGES SCHEDULE (A)The Fees and Charges Schedule shall be adopted annually by ordinance of the City Council. The ordinance shall include fees established by the Water Commission in accordance with Title 2,Chapter 5 of the City Code. (B) The City Council ordinance setting out the utility rate schedule shall also establish the number of certification cycles per year. At least one certification cycle will be timed each year to coincide with Dakota County's requirements for certification to the following year's taxes. Additional certification cycles must be set in the annual rate schedule ordinance. Each year,the council shall establish one or more certification cut-off dates. All city utility accounts,unless exempt for other legal reason,which have been billed a delinquent bill and remain unpaid as of the certification cut-off date shall have the balance on the account included in a preliminary certification list. 8-12-5 DELINQUENT ACCOUNTS (A)Penalties: A late payment penalty as set out in the fees and charges schedule shall be assessed on all accounts with a past due balance. (B)Certification for collection with taxes: Unpaid charges on utility accounts shall not be certified to the county auditor until notice and an opportunity for a hearing have been provided to the owner of the premises involved. The notice shall be sent by first class mail and shall state that if payment is not made before the date for certification,the entire amount unpaid plus certification fees will be certified to the county auditor for collection as other taxes are collected. The notice shall also state that the owner may,before such certification date,attend a hearing on the matter to object to certification of unpaid utility charges. (C)The owner of the property shall have the option of paying the balance due on the account until the date and time specified on the notice of the certification hearing. After the date and time specified on the notice of certification hearing,payments will still be accepted but will include certification fees as established in the Fees and Charges Schedule. (D)A hearing shall be held on the matter by the City Council. Property owners with unpaid utility charges shall have the opportunity to object to the certification of unpaid charges to be collected as taxes are collected. If,after the hearing,the City Council finds that the amounts claimed as delinquent are actually due and unpaid and that there is no legal reason why the unpaid charges should not be certified for collection with taxes in accordance with this ordinance,the City may certify the unpaid charges to the county auditor for collection as other taxes are collected. (E)For each objected certification sustained,the property owner shall have the following options after the hearing: (1)To pay the delinquent amount listed on the preliminary roll within five business days of the hearing date,but without additional certification fees as established in the Fees and Charges Schedule. (2)To pay the certified charges as billed to them by Dakota County on their property tax statement with a collection term of one year. (F) Six business days after the hearing,the certified roll,minus any payments, shall be delivered to Dakota County for collection as other taxes are collected with interest at the rate set in the adopted rate schedule,accrued beginning on the date of the public hearing through December 31 of the following year and certification fees as provided for in the Fees and Charges Schedule. 8-12-6 OTHER REMEDIES In addition to any procedures or penalties provided for in this ordinance if any person,firm or corporation fails to comply with any provision of this ordinance,the Council or any city official designated by it may institute appropriate proceedings at law or at equity to procure payment and or enforce the provisions of this ordinance. SECTION 2. Title 8,Chapter 2,Section 12,SEWER RENTAL CHARGES is deleted in its entirety and replaced with the following language: 8-2-12: Charges for use of the city utility system shall be established and billed for as provided in Title 8,Chapter 12 SECTION 3. Title 8,Chapter 3,Section 8,WATER RENTAL CHARGES is deleted in its entirety and replaced with the following language: 8-3-8: Charges for use of the city utility system shall be established and billed for as provided in Title 8,Chapter 12 SECTION 4. Title 8,Chapter 3,Section 10,BILLING REGULATIONS,is deleted in its entirety. SECTION 5. EFFECTIVE DATE. This ordinance shall be effective April 1,2013 upon its passage and publication according to law,and shall apply to any new utility accounts established after that date or any account that receives a notice of delinquency after that date. ADOPTED this 4th day of March,2013,by the City Council of the City of Farmington. CITY OF FARMINGTON By: Todd Larson,Mayor ATTEST: By: COP-' David McKni t, Administrator SEAL Approved as to form the 40-- day of March 2013. By: City Attorney tai Summary published in the Independent Town Pages the IV day of h-7,z- ,2013 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 013-659, AN ORDINANCE AMENDING TITLE 8, OF THE FARMINGTON CITY CODE ADDING A NEW CHAPTERS 12 REGARDING CITY UTILITY RATES AND BILLING, AND AMENDING OR DELETING EXISTING PROVISIONS AFFECTED BY THE NEW PROVISIONS On March 4, 2013, Ordinance No. 013-659 was adopted by the City Council of the City of Farmington, Minnesota. Due to the lengthy nature of the Ordinance, the following summary of the ordinance has been prepared for publication and approved by the City Council as authorized by state law. The adopted ordinance adds a new section of the City Code relating to the establishment of rates or charges for city utility systems, including but not limited to water, sewer and stormwater utilities. The ordinance also amends or deletes current code sections that address the same issues that are impacted by adding the new language. The new chapter of the code addresses how rates and charges are established for the various city utilities, how those charges are billed and collected from utility customers, and related matters. The ordinance is effective imd}atcly. A copy of the Ordinance is available for public review at city hall during regular office hourrrat the ate of the City Clerk and is also available on the city web site. APPROVED FOR PUBLICATION this 4th day of March, 2013, by the City Council of the City of Farmington, Minnesota. CITY OF FARMINGTON BY: Todd Larson, ayor ATTEST: BY: Q&A-.2;vid McKnight, Ci dministrator SEAL Approved as to form the day of March 2013. BY: �� �-._ dee ity Atto'ey Summary published in the Independent Town Pages the /4"4day of March 2013. Exhibit B TO BE DELETED Following is the current City of Farmington Code as copied from the Sterling Codifiers, Inc.website for the following three sections that the proposed amendment would delete and replace in their entirety. 8-2-12: SEWER RENTAL CHARGES: For the purpose of providing funds with which to meet the cost of operating and maintaining the sewage disposal plant and the facilities connected therewith,a sewer rental charge is hereby levied and assessed upon each lot, parcel of land, building or premises connected with the public sewer system of the City, or otherwise discharging sewage,industrial wastes,water or other liquids directly or indirectly into the public sewer system of the City. The rates for said sewer rental charge shall be as nearly as possible proportionate to the cost or estimated cost of furnishing such sewer service and for the purpose of establishing a reasonable system of rates,the following is hereby adopted as a classification of the types of premises to which service is furnished: Class !One room apartments, and residences with one occupant only. Class IIOne-family residences with more than one occupant and more than one room apartments. Class IIIStores, barber shops, beauty shops,offices,banks, lodge halls, grain elevators and depots. Class IVCombined residence and rooming house. Class VChurches,telephone offices,theaters, printing shops,combined residence and beauty shops,garages,oilstations,dairies, pool halls and beverage distributors. Class VIREA offices(see garages). Class VIICafes,taverns, liquor stores, clubs, laundromats and manufacturers with not more than twenty five(25)employees. Class VIIIManufacturers with more than twenty five(25)and not more than fifty(50)employees. Class IXManufacturers with more than fifty(50)and not more than one hundred (100)employees. Class XManufacturers with more than one hundred (100)employees. Class XlHospitals. Class XIIFarmington public school system. (Ord. 134, 3-11-59) The City Council shall, by supplementary resolution from time to time adopted, establish the various rates to be currently charged the users of said sewer system. Said rates may vary between the classes set forth above but may not vary as between different users in the same class.The rates may be established on a monthly, quarterly,semi-annual or annual basis and may provide both gross and net rates.The Council shall have the authority to prescribe by resolution from time to time, the date of billing, a discount for payment with a prescribed period and/or penalty for failure to pay within such period. In so certifying such charges,the City Clerk shall include in the amounts so 114 certified, interest thereon from the first day of October of the year of certification until September 30 of the following year at the rate as provided from time to time by resolution of the City Council and all past due sewer rental charges shall bear interest as herein provided. (Ord. 144, 7-2-62;amd. Ord. 083-158, 12-19-83) The Clerk shall compute the amount due from the respective users of said sewer system,said computations to be based upon the rates as established by the supplementary resolution then in effect and shall render a statement thereof to the owner or occupant of any premises served by said sewer system.The amounts so computed shall be the joint and several liability of both the owner and occupant of each of the respective premises. Each charge established pursuant to this Section is hereby made a lien upon the corresponding lot, parcel of land, building or premises served by said sewer system and all such charges which are delinquent shall be certified by the Clerk to the County Auditor on October 1 of each year. In so certifying such charges,the Clerk shall specify the amounts thereof,the description of the premises served and the name of the owner thereof, and the amounts so certified shall beextended by the Auditor on the tax rolls against such premises in the same manner as other taxes and collected by the County Treasurer and paid to the City Treasurer,along with other taxes. (Ord. 134, 3-11-59) In so certifying such charges,the City Clerk shall include in the amounts so certified, interest thereon from the first day of October of the year of certification until September 31 of the following year at the rate of six percent(6%)per annum; and all past due sewer rental charges shall bear interest as herein provided. (Ord. 144, 7-2-62) In addition to the foregoing,but not in limitation thereof,the City may recover any charges established pursuant to this Section in a civil action brought in the name of the City in any court of competent jurisdiction,and the City may, in addition to the foregoing but not in limitation thereof, without notice, shut off the municipal water supply for the premises for which the sewer rental charges are more than thirty(30)days past due; provided, however,that such action shall be authorized with respect to the premises involved by a resolution passed by the Council;and if cut off or disconnected as herein provided,the municipal water supply to said premises shall not hereafter be turned on or connected until all sewer rental charges payable with respect to said premises have been paid in full. (Ord. 134, 3-11-59; amd. Ord. 144, 7-2-62) 8-3-8: WATER RENTAL CHARGES: For the purpose of providing funds with which to construct, maintain and operate the municipal water system of the city and facilities connected therewith,the public utilities commission has been granted and is hereby granted the power and authority to assess and determine the rates to be paid by the various users and customers of the municipal water system for the water supplied to said users and the benefits derived by them. The rates therefor shall be established by the public utilities commission and the classification of the type of service or the types of premises to which service is furnished shall be determined by said commission. Said rates may vary between the classes established by the commission, but may not vary as between different users in the same class. Rates may be established on a monthly,quarterly, semiannually or annual basis and may provide both gross and net rates. (Ord. 153, 12-30-1963) The secretary of the public utilities commission shall compute the amount due from the respective users of the municipal water system,or the benefits derived therefrom,and shall render a statement 115 thereof to the owner or occupant of any premises served by said water system or benefited thereby. The amounts so computed shall be the joint and several liability of both the owner and occupant of each of the respective premises. Each charge established pursuant to this section is hereby made a lien upon the corresponding lot, parcel of land, building or premises served by said water system and all such charges which are delinquent shall be certified by the secretary of said commission to the clerk and by the clerk certified to the county auditor of Dakota County on October 1 of each year. In so certifying such charges,there shall be set forth the respective amounts thereof,the description of the premises served or benefited, and the name of the owner thereof; and the amounts so certified shall be extended by the auditor on the tax rolls against such premises in the same manner as other taxes, and collected by the county treasurer and paid to the city treasurer,along with other taxes. In so certifying such charges,the clerk shall include the amounts so certified interest thereon from October 1 of the year of certification until September 30 of the year following at a rate set forth from time to time by resolution of the city council. (Ord. 153, 12-30-1963;amd. Ord. 083-158, 12-19- 1983) In addition to the foregoing, but not in limitation thereof,the city may recover any charges established pursuant to this section in a civil action brought in the name of the city in any court of competent jurisdiction. All funds received as water rentals as authorized by this section, and all funds collected with real estate taxes for delinquent water rentals and interests shall be transferred and credited to the municipal power commission for the purposes herein provided. (Ord. 153, 12-30-1963) 8-3-10: BILLING REGULATIONS: The council shall have the authority to prescribe by resolution the rates to be charged for water to the customer from time to time and may prescribe the date of billing, a discount for payment within a prescribed period and/or penalty for failure to pay within such period and such further rules and regulations relative to the use and operation of such system as it may deem necessary from time to time. (Ord. 173, 7-7-1969) 116