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HomeMy WebLinkAbout03.11.13 Work Session Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA CITY COUNCIL WORKSHOP March 11, 2013 6:30 p.m. Training Room 1. CALL TO ORDER 2. APPROVE AGENDA 3. DISCUSSION/RECOMMENDATION ON 2010 ICE ARENA BONDS 4. 2013 GOAL SETTING/STRATEGIC PLANNING 5. CITY ADMINISTRATOR UPDATE 6. ADJOURN PUBLIC INFORMATION STATEMENT Council workshops are conducted as an informal work session,all discussions shall be considered fact-finding,hypothetical and unofficial critical thinking exercises,which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of a formal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as a formal expression of the Ciry s position on any given matter. O''a 19 City of Farmington 430 Third Street 1. �x Farmington,Minnesota 4481'•X10 651.463.7111 •Fax 651.463.2591 "° . www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Approve Use of Remaining Funds in Arena Capital Improvement Fund DATE: March 11,2013 INTRODUCTION A request is being made to spend the remaining$111,744.65 from the 2010 Arena Improvement Project. DISCUSSION In 2010 the City sold$1,160,000 Series D General Obligation Equipment Certificates to finance the 2010 Arena Improvement Project. After the improvement project was completed in 2010,$111,744.65 remained in the project account. Staff has been in communication with Ehlers and Associates,Inc. (fmancial advisor)and Dorsey&Whitney (Bond Counsel)about the remaining project funds and has learned the City should have spent these funds on Arena capital projects within the first twenty-four months of the bonds being issued. Bond Counsel would like to see the remaining money spent on qualifying projects. The bonds are not callable until 2/1/17,so from a financial perspective rather than having these funds continue to be invested at interest rates significantly below the interest rate on the bonds,staff is recommending these funds be used on Arena capital projects. Previously there was a discussion on the possible purchase of a dehumidification system for the Arena to allow summer ice to be offered.A decision was postponed due to the Ice for Tigers Group bringing forward a proposal to construct a second sheet of ice,which offered an opportunity to include a dehumidification system so summer ice could be offered. In order to comply with the request to spend the remaining project funds,staff has compiled a list of possible projects and associated costs of the project,as shown in Exhibit A,for the City Council to review and consider for approval. Staff has ranked from highest to lowest priority the projects shown in Exhibit A and has provided a reason/justification for each proposed project. Staff is still waiting to receive cost estimates yet on a few of the projects and will provide them at the City Council Work Session.Exhibit B is also attached and contains photos showing the Arena capital improvement projects that are proposed to be completed. A number of projects when completed will help to lower the Arena's annual operational costs by reducing energy costs through increased energy efficiencies. ACTION REQUESTED Discuss the attached Arena capital project lists and associated costs and provide direction to staff on which projects to bring to the March 18,2013 City Council meeting for formal approval to complete. Respectfully Submitted, Randy Distad, Parks and Recreation Director cu c `� °o, °o 0 o r�i, o . o r~ 0 0 0 0 E W ,40 c o c '��: 000. vim° N 00 l� O 1/) \ \ �" O bN4 6Ni4 ER ER ER 1∎1 bf3 bf3 VY b M ,� 2 o '■ z v v v„o o y C C L et = 0 0 = E o ; w : z. E . L 6 U O L O U U U v, U O O 4' v U •q O ' V 0 o i. s. .. o ° = L ° [ :. o o O U v � u , � ..7:1 eJ u � C y u a.) ce " ..i . ° «� °. V o O h c a ^a>, � ., A i■I• p CA L i ~ p J. OA Ot Q. 0 0 .O •Mt t. C . Q, p Ou E U a, E C a a, U E .. oz at et U 5 C et y CI a Q 0Q.) eCt: rj C. " CI t.a a 4. ° . U U 0 • _, U E a 0 0 E O z, a w . ° .-- c ct O o o V c,4 o '7 ++ .�-, . Co "a O - ^0 co) U U "a = U CI "CI = COY Mt U O ti) M •. L" CSA Q u o. Q .al CLJ CC: et 'a 0 '4. et ed ea y c ee . • ar r, O.) aA ce c a cue G Mc.. V W G 4 i Mt . z. Q4 o E E E t o ° a A a ',5 c 3 :.•c 6 � : a E a cc o 1=1 I � O" i L U , bA 0 O E O C U o o 01) tt w w y• V j �-O n L' C. U CI � ..p Q 74 C ee U © y ,. � eC - W = .Q g A" U E ed u ca E•. a d x W - s, a, O .--i N M ' � N 00 O\ s. 0 O. Exhibit B Photos of Proposed Arena Capital Improvement Projects To the left is the ' a� E existing bleacher heating system that is mounted I to the ceiling _ above the bleachers. To the right is �.� the exterior _ let furnace that the locker ° ,' i rooms in the y_ addition. --1 suit P I t t?Ii)(!" L -%1 I-�. , * 1.11 ' Olt r i r2i \ sr w L #x AI 4.. ;. .... . 4:7 c i To the left is the concrete floor area behind the bleachers that is settling and new concrete needs to be poured. g Above are the existing fiberglass bleachers that would be replaced with wood bleachers making it easier and less costly to maintain and repair. € j , ,v*,.,,,.., 1f �... I ,. ,'4461' .yr k; + A _... y, .r.A�4,+. ,p��„yy¢3� 3Y„� Y2 '4"14;':,r. �,`� ,, ,gr4 1 - The top two photos show the existing concrete VA ��.r�a ���i1 n a r �,r.,,� . it I ���; vestibule whose concrete block is starting to . l „, 1.70,, ii erode. This small vestibule area protects ;' '��” patrons from falling snow and ice when f entering or leaving the building. To the left is the mechanical room entrance that does not curretntl have an type of awning g above the entrance that would protect staff from falling ice and snow when entering or leaving the Arena. I 9 p The photo to the left is the existing door frame that is P - g rusting and is not sealed well. 1 'e 9 .,t Additionally the windows in the 1 t, door are single 1 i - .' pane windows. �1 � 1 1 1 1 -{ ,� The photo on the right shows the il brown acoustic -. tiles that do not match well with the color scheme and cannot be painted. ��,� I ; . 41'r. s,.ri, The two photos above show the partitions and plumbing fixtures in the men's and women's restrooms that are old and should be replaced. 1.10, ._ .. i —.II . I'!? I}f1 t�(# 1ii f=".14'1111111{11111111"1111111111111111111!1111111.I t Ii III!In i ', IIliI ii;"1i,:; iII ���I ; t> I Above the show i li I ii I Team room two#1 and photos#2. There i:k II would be a new door installed I ' , -'• in the current opening and DOOR then the small wall behind the LOCKED 111 �` PLEASE USE ' newly installed door would -�' FRONT.DO , up be removed in order to r � xl" enlarge these two team rooms that are used by visiting high school hockey teams. cie',-,„J.' , To the left is the sidewalk : that leads from the parking ,.�. <v , ,. *. lot to the west entrance. It is fi cracking and heaving and � � , a. : should be replaced for safety , '�: ti= reasons. 1,4t.--4 ��"> ., z-- , . =off iy��, City of Farmington �, 'Z 430 Third Street Farmington,Minnesota % X10 651.280.6800.Fax 651.280.6899 o��A��� www.ci.f'arm1IIgton.mn.us DATE: March 11, 2013 TO: Mayor and City Councilmembers FROM: David J. McKnight, City Administrator SUBJECT: Strategic Plan Summary At your City Council work sessions held on February 11 and 25, 2013 you started the process of setting goals and strategic plans for 2013 and beyond. Please let this memo serve as a summary of the discussions you had on a wide variety of issues. In addition, I have taken the liberty of grouping the items into similar areas and making some recommendations on next steps to move this process along. Your two work sessions produced positive discussions on a number of potential topics to include in your goals/strategic plan. These items, as summarized by me, included: 1. Capital Improvement Plan ✓ Reviewed financial impact of streets/vehicle plan at February 25, 2013 work session. ✓ Additional requested information on impact of plan will be discussed at March 11, 2013 work session. ✓ Need to discuss assessments issue in more detail. 2. Comp Plan/EDA Plan ✓ Is our plan realistic? ✓ Where is the next industrial area? ✓ Why are we not developing faster in C/I? ✓ Potential EDA assignment. 3. Ice for Tigers ✓ Need to review operational plan for future impact. ✓ City level of support. (Land donation, financial commitment, bond for project, future operations) ✓ What percentage or dollar figure is the city willing to commit? 4. Liquor Stores ✓ Bring back financial information. ✓ Set goals with Blair/Robin. ✓ Timeline for future decision making (lease expiration dates) 5. Performance Measures ✓ Is the Office of the State Auditor program open to new cities (yes)? ✓ Do we want to do this on our own? 6. Vermillion River Crossings (VRC) ✓ Assessment question. ✓ Is the plan/vision/zoning still current? ✓ Potential EDA assignment with broker and staff. ✓ 60/90 day plan. 7. Partnerships ✓ Continue current partnerships with other local governments. ✓ Continue to pursue library project for 2013/2014. 8. EDA ✓ Implement strategies that have/are being developed. ✓ Develop/fund business attraction plan and incentive plan. ✓ Expand industrial park. 9. City Council ✓ Outline goals/work plan. ✓ Place report card on website. 10.Budget ✓ Review staffing/debt/expenses and revenue models for sustainability. ✓ Fund balance improvement. 11.City Facilities ✓ Lease a portion of City Hall. ✓ Energy improvement options. ✓ RETAP program. ✓ Green Steps third level achievement. 12.Community Survey ✓ Check ISD 192 about opportunity to participate in their next community survey. 13.Police Ride Along ✓ Review program for return. 14.Streetlights ✓ Review options for LED lights. 2 15.Rambling River Center ✓ Emphasize the desire to see additional users for the facility. 16.Swimming Pool ✓ Look at options for the future of the pool. I reviewed these issues with a few department heads who would be dealing with most of these issues. I wanted to get their opinion to help flesh out the topics, raise any concerns they may have, get questions out on the table, etc. Some items of interest by topic are listed below. 1. Capital Improvement Plan ✓ Work in progress with the City Council. Continue to provide information as requested. (Attachment#1) 2. Comp Plan/EDA Plan ✓ Provide the recent history to the City Council on the "next" phase of industrial development. (Attachment#2) ✓ Have the EDA make a recommendation on this issue. ✓ There is a likely cost to land acquisition and infrastructure. ✓ Are we willing to pay for these? 3. Ice for Tigers ✓ Staff should review the operational plan as projected by the IFT group with the City Council. (Attachment#3) ✓ Staff has concerns about the risk of bonding for the project. Discussions of our past history with the VRC and 1 95th Street project came into play here. ✓ Are we committed to any financial amount? ✓ We need to communicate our position with the IFT group. 4. Liquor Stores ✓ Review 2012 with Blair, bring goals forward, celebrate 2012. (Attachment#4) ✓ After setting goals, we need to "fill the buckets" of fund balance, general fund operational transfer and other transfers. ✓ Future council decisions should focus on locations; own/lease stores, etc. 5. Performance Measures ✓ Set goals first, we can monitor ourselves and timelines once they are established. 6. Vermillion River Crossings ✓ This bond is a part of the Road and Bridge Fund. ✓ Share information with the City Council on the amounts and locations of the assessments that exist on the property. (Attachment#5) 3 ✓ An assessment contribution is anticipated in the Road and Bridge Fund in 2014. ✓ Lack of assessment revenue impacts the green bar on the CIP charts. 7. Partnerships ✓ Continue partnerships we have with other local governments. ✓ Work with Dakota County to use City Hall as the temporary home of the library during their remodeling. 8. EDA ✓ What is the budget impact of the business attraction and business retention programs? ✓ Is there a demonstratable ROI? 9. City Council ✓ Goal setting is in progress. ✓ Results will be publicized. 10.Budget ✓ This needs to be the first issue that the City Council gives direction on. ✓ Is the City Council willing to increase the levy for these plans? If so, how much? ✓ What is the future of fiscal disparities? ✓ What is the purpose of looking at breakdown of expenses? ✓ Sustainability of revenues is very important issue. 11.City Facilities ✓ This should be a staff issue to implement. ✓ City Council needs to be aware of tax exempt bond consequences. 12.Community Survey ✓ Council should give direction if they want a community survey completed. The school district will discuss the request to include city questions. 13.Police Ride Along ✓ This should be a staff issue to implement. 14.Streetlights ✓ This should be a staff issue to implement if financially feasible. 15.Rambling River Center ✓ Put together summary of usage of the RRC for City Council. (Attachment #6) ✓ What is the goal of the City Council here? More usage or more rental income? 4 16.Swimming Pool • PRAC should bring back options for the future of this amenity by 8/31/2013. Goal Groups To help move the process along I have grouped your potential goals into similar areas below. This is my attempt and obviously the City Council can change as needed. Financial 1. Is the City Council willing to increase the levy for any/all of the proposed plans? 2. Cannot forget about potential levy increases including operational increases, CIP, economic development, Ice for Tigers, etc. 3. City staff should continue the education of the City Council on financial issues including quarterly status of current budget and fund balance levels. 4. City staff should expand the education/information shared with the City Council to include additional information on special revenue, debt service, capital project and enterprise funds. 5. City Council should set clear budget and tax levy goals for staff in late spring/early summer so the work to meet those goals can be achieved prior to approving the preliminary budget and tax levy. Our approach the last three years has had a number of challenges. If there is willingness to look at potential levy increases you have listed the following groups of goals: Capital Equipment Plan 1. The City Council has reviewed draft plans and has asked for additional information. This will be reviewed at the March 11, 2013 work session. Economic Development 1. Review Comp Plan to see if it is still current in terms of economic development goals. 2. Where is the next area for industrial development in the city? 3. Is the plan/vision/zoning for Vermillion River Crossings (VRC) still current? 4. Review assessments on VRC as a potential incentive tool. 5. Potential EDA work tasks in this area (Industrial question and VRC review). City Facilities 1. Continue to work with Dakota County on the potential use of City Hall as the temporary library for 2013-2014. 5 2. Have staff look at energy efficiency options for all facilities Specific Facilities 1. Have City Council clarify Rambling River Center goal. Do you want to see more users, more income, both? 2. Determine options for the swimming pool. Staff proposes to have the Parks and Recreation Commission present options to the City Council by August 31, 2013. 3. The City Council needs to make some decisions on the Ice for Tigers proposal and communicate that decision to the group so that they can move forward with a clear understanding of the city's potential contribution to the project. They need to know what the city participation will be, just like they need commitments from donors. Liquor Stores 1. 2012 liquor store financial information needs to be shared with the City Council. 2. Staffs proposed 2013 financial goals are included with this memo. 3. City Council needs to start focus on big picture decisions in the near future including potential location of future stores and own versus lease question. Partnerships 1. Continue current partnerships we have in place. 2. Continue to work with Dakota County on the potential use of City Hall as the temporary library for 2013-2014. City Council/Communication 1. Performance measures either through the Office of the State Auditor or by ourselves was discussed. The City Council should determine if this is a goal they would like to implement and if so by which measure. 2. Setting annual goals and communicating their status to residents were listed as possible goals. The process we are going through now will set those goals and staff will share the results of this project and the status of goals. Other Issues The City Council discussed a few other topics that staff is proposing to review and implement at a staff level or discuss with the City Council further. These include: 1. RETAP program (Ask staff to review/implement) 2. Community survey (School district is discussing our request) 6 3. Police ride along (Chief will discuss at a future work session) 4. Streetlights (Staff will research and implement if economically feasible) This was my attempt at summarizing your two work sessions to date. The City Council can obviously adjust and change the summary at your leisure. If you have any questions please let me know. i�► City of Farmington 'y 430 Third Street ' Farmington,Minnesota °z 1. 651.280.6800•Fax 651.280.6899 •A moo R'W W.C1.fSilnlrigtOri.lriII.i1S TO: Mayor, Councilmembers, City Administrator FROM: Kevin Schorzman,P.E., City Engineer SUBJECT: Road and Equipment CIP Discussion DATE: March 11, 2013 INTRODUCTION/DISCUSSION At the February 25th workshop, Council requested additional information related to the Road and Equipment CIPs. Attached you will find the following: • More detail of the expenditures included in both the Road and Equipment CIPs (long, folded sheets) • Two bar charts which include debt, direct expenses, and funds available for other needs (the one labeled "Bond for Some Road CIP Expenditures, Levy for the Rest" was the chart shown on Feb. 25th,the other labeled "Bonding for all Road CIP Expenditures"was created to show the effects of bonding for the entire Road CIP as requested by Council Member Bonar at the meeting on the 25th.) • One bar chart showing the anticipated end of year balance for the Road CIP (this balance will only occur with the option that was discussed on the 25th, bonding for all of the projects does not leave a carry-over balance) • One bar chart that graphically depicts the different projects included in the plan and what years they occur These items will be discussed at the workshop. Respectfully Submitted, Kevin Schorzman, P.E. 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Estimated infrastructure costs are attached as Exhibit C. See Exhibit D for contracted costs, estimated project costs,and expenditures paid to date for this project. The proposed future project area is comprised of approximately 300 acres which is made up of six separate properties, owned by four different individuals. DISCUSSION Concept Layout The Preliminary Concept layout(Exhibit A) shows 34 industrial lots. The industrial lot sizes range from 2.64 acres to 9.92 acres. There are also 6 commercial lots on the east side of the layout that range in size from 1.24 acres to 4.63 acres. There are utilities adjacent to the future industrial park project area and they can be extended into the site as shown on Exhibit B. The western part of the site has undulating topography with some significant contour elevations near lots 13 to 15, while the eastern third of the site may have issues with hydric soils. Infiltration and wet ponding along with wetland areas are shown in the eastern and north central portions of the site. The ravine in the eastern portion of the site is classified as a utilize wetland. The concept centers around the alignment of collector streets which include 208th Street West, Fairgreen Avenue, and an unnamed collector connecting 208th Street West to Flagstaff Avenue on the western side of the project site. Particular attention has been paid to minimizing the road crossings over the wetland areas on the eastern edge of the site and also in minimizing the number of single loaded lots. The 800-foot long cul-de-sac servicing lots 9 to 12 would require a variance because its length is over 600 feet. Parkland is proposed on the northern edge of the site at 14.05 acres in size and makes use of the existing natural area associated with Middle Creek to the north of the park. Probable infrastructure costs have been calculated as shown on Exhibit C. If the Industrial Park were developed per this conceptual layout,the cost to install the infrastructure shown is approximately$11.9 million. The Industrial Park could be opened up for development by installing the 1,800 feet of 208th Street West with the addition of either,the cul-de-sac road ($648,208) or the commercial loop road ($1,609,344) because there are no lots that access To-6I off of 208th Street West. It should be noted grading and wetland mitigation costs are not Ji. 7 t0 included at this time. i 3,/3fl Low Impact Development (LID) principles and options can be a discussion item at the meeting for the EDA to provide further direction regarding the utilization of these types of methods in the planning process. ACTION REQUESTED The information provided is intended to further facilitate discussion regarding the possible future development of the Industrial Park and to assist the EDA members in determining and providing further direction. Possible next steps could include, but are not limited to the following: 1. Provide feedback to staff and the consultants as to any revisions to the concept or other information the EDA would like to see. 2. Share the preliminary concept with the affected property owners and obtain feedback. 3. Conduct Soil borings and a Phase I Environmental Site Assessment. The information included in these types of reports will provide information that will help more accurately determine project costs. Also, having these completed up front can reduce the timeframe once contact is made with a developer to when the developer can start construction. 4. Discontinue Project— No additional work by consultants and staff at this time. Provide City staff and the Consultant team with direction as to how to proceed with the proposed industrial park project. Respectful submitted, Tina Hansmeier Economic Development Specialist EDA Minutes(Regular) May 26,2009 Page 2 Staff will research communities that are not doing branding or marketing for visitors. Downtown has to create its own brand and the businesses have to help. The EGC could take a role in this. 5. CONSENT AGENDA MOTION by Larson,second by May to approve the Consent Agenda as follows: a) Meeting Minutes,April 27,2009 b) Special Meeting Minutes,May 4,2009 c) Bills,April 18—May 15,2009 d) Budget Details,April 2009 APIF,MOTION CARRIED. 6. PUBLIC HEARINGS 7. CONTINUED BUSINESS a) Future Industrial Park,Concept Plan and Estimated Infrastructure Costs Staff provided a layout of the 300 acres in the Industrial Park expansion area. There are 34 lots identified as industrial use ranging in size from 2.5—10 acres. There are six lots zoned commercial along Pilot Knob Road from 1.5—4.5 acres. There are three collector streets identified including the 208th Street extension, Fairgreen Avenue,and a third road leading to Flagstaff. The 800 ft.long cul-de- sac on the northern side of the site would need a variance. There would also be a percentage of parkland identified. In order to open the site for development,208th Street needs to be extended and either the cul-de-sac or the commercial loop road. As far as trails,Mr.Jeff Thelen stated he would not like to see additional foot traffic in the industrial park with trucks coming and going all day. By extending 208th Street to Fairgreen Avenue and constructing the loop road,this would allow for development of the six commercial lots and four industrial lots as a first phase. Chair Fogarty felt trails are necessary along Pilot Knob Road to make the connection and north of the parkland,south of Middle Creek. As far as financing,the EDA can levy and bonds could be issued to start. Improvements would be put in and when the property is sold,they would be assessed against the property. The first phase as suggested earlier would cost$1.5 million. This does not include right-of-way acquisition or design. Developing from the interior and work to the outside would create a higher value on the outside. If 208th is extended further to the interior,the road for the loop should be stubbed in. Higher value buildings have higher paying jobs. Creating wealth and investment are the most important. The Vermilion River is affecting costs of development in the entire City. Chair Fogarty felt we need to move forward with industrial development. The Vermillion River Watershed did a study on the Crossroads development at Cedar and Dodd as if it had been done with low impact development. She recalled it did EDA Minutes(Regular) May 26,2009 Page 3 very little to the cost,but ended up needing far less ponding and increased the amount of commercial space by redesigning it. Staff will obtain this information. A concern was expressed about the large amount of parkland. Staff explained this is needed for the parkland dedication for a development of this size. The only fixed parameters are 208th Street,the wetlands,and the access on CSAH 50. The average lot size is 3-5 acres. The internal lines are fluid. The sewer tie-ins are just north of the commercial area along Pilot Knot Road and along Flagstaff. It gives more flexibility to start near the connection points. Member Larson felt we need to invest in this,but was not sure how much or how. Chair Fogarty suggested sharing the options with the affected property owners and get their feedback. Member Larson agreed with doing that,but wondered if we are ready. Member Donnelly questioned how long it would take to recoup the City investment. Member Larson felt the City needed to give it a push to get a start rather than wait for a private developer. City Administrator Herlofsky suggested having Lee Mann share the initial comments with the property owners, meet with the EDA over the next few months to develop a financial plan and look at this over 2-3 years for options. Chair Fogarty wanted to see this move forward. With the bids that have come in,it is not a bad time to be building. If the City will upfront money for roads and infrastructure,the next 12-18 months is good bidding time. The earlier in the season we bid the better. There has been a concept that we build from east to west. She would like to see this shared with the property owners and continue talking with them. This should be brought back in the next 1-2 months and move forward on what to do next;such as get appraisals,soil borings, etc. She wants to see the property owner's feedback. (Member Wilson arrived). The City would upfront the infrastructure and maintain the standards while the private property owner would actually sell the lots. Control is important,not ownership. Member Wilson felt the design is very attractive. As much as we might want development,he wants to be cautious. He asked about any additional work done by Bonestroo if that would be new dollars or under contract. Staff noted it depends on the direction provided. To date we have spent$15,000. There is money left from the first contract to meet with the property owners, money left from the second part of concept planning phase two to move forward with revision to the concept plan,etc. Sharing the concept plan with the property owners would be covered by this. There would be additional dollars for appraisals or soil borings. Land owners include Devney,Murphy,Wurdeman, and Huber. Member Wilson liked the concept plan,but did not want to spend money until the property owners were ready to come to us. He wanted to get buy- in from the property owners. He was willing to continue with the dollars appropriated but a little cautious to spend new money until we know where the market is. The Mr.Maus noted we will miss 95%of the market if we do not have a site ready to go. If you brand it to attract someone and you do not have your EDA Minutes(Regular) May 26,2009 Page 4 basic work done and something to show them,you have wasted your money on branding. You need lots that can be combined for 5— 15 acres. Member May suggested getting appraisals. Member Wilson noted it would cost$12 million for the entire area just for infrastructure. He was very concerned with spending money when the return on investment will be decades later. Mr.Maus stated no one spends the$12 million dollars. The public entity is the primer to get the area open. After that, businesses are willing to accept the assessments. The most important thing to focus on is the$1.5 million and the right-of-way to get it open. The street would not get extended until someone is there ready to buy it. Chair Fogarty felt we should get the appraisals and the soil borings at the same time. Mr. Maus stated getting the soils identified and having the right survey would get the best appraisal. Mr.Maus stated they should get proposals to evaluate how much everything costs for the EDA to consider. Member Donnelly noted soil borings would have to be taken in the fall,as crops are planted and owners would want money for property damage. Chair Fogarty stated the directive to staff is to have the consultants communicate with property owners what we have discussed and get some RFP's for soil borings and appraisals. She also wanted to know what it would cost to bring in fiber. b) EDA/EGC Workshop Notes •. Staff presented notes from the April workshop. Member May recalled at the last EDA meeting we were going to receive an update from a Vermillion River Crossings representative at this meeting. Staff will contact them to come to the next EDA meeting. • 8. NEW BUSINESS a) 2010 EDA Budget Items Staff presented the figures which were adopted for the 2009 budget for EDA operations and the industrial park expansion account. Staff proposed to keep the 2010 figures consistent with 2009,however there are some additional items the EDA may want staff to look at. One was expanding the distribution of the Economic Update. Staff proposed a couple of programs for 2010 that provide assistance for purchasing homes. Member May would like to see more focus on the business type programs. Member Donnelly would also like to try programs that focus on business. Member Wilson would like to extend the Recruitment/Rebate Program to any business in Farmington and not just downtown. He also agreed with the marketing/branding budget. Member Larson agreed with Member Wilson and felt the marketing and branding discussion was very enlightening. Member May felt a start would be having the Economic Update inserted into ThisWeek newspaper. Chair Fogarty was not interested in the foreclosure assistance and live where you work programs. She did like the recruitment/rebate program and the marketing and branding program. City Administrator Herlofsky felt we need to focus on what we want to do. The EGC I ZU.,,..,., f g,,.m.. ,.,a„4...0 saga=,:le.M . FLAGSTAFF AVE i wwM } \ i • \ , 1 } CI ii ; N A ° ;w t:sr) iN A GO s 1 - ' 51 g4 I } { ff 'i N { \ \■ yr , R4 , \ Ps i N^ N AN l /' O ! N `i R � � � / ' i FAIRGREEN - — A° j ' i C u, A to �' is-t\)` �� \ °o i tri w ' 1 \\ m IV I .. M 0 N Z i ts i t „ r i /i 1 ° • rI /t 'd r A d i • f I 1 A A i �/ - ---- �\ _— —4 i- Est h } { ! 1 2 i i U 6 es '-', ....(-') / } } ' �I F _I I 1III1 .._ - zA mot PILOT KNOB ROAD ". --.. _..- --�"a-�_. • „r\--\ S I e 141111.NWT TIN/NM.VICISNIII,INIC. �t $ ice' FARMINGTON,MINNESOTA v..» t i FARMINGTON INDUSTRIAL AREA ^ ^^ - �,1r —I- d .�p STREETS ANC,TRAPS . 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O ,4 U N Q Z a U Y -g- 0 — _ — — — _ — — m° o° S 8 8 8 8 °o m o o . �am m8 80)0 N 40 o h O m o U Farmington Future Industrial Park Concept DRAFT Opinion of Probable Cost 05.20.2009 208th Street- TOTAL PROJECT 1 Pilot Knob Rd to Commerdal Area Fairgreen East- Remainder of AREA 1 1800'West Loop Road Cul-de-sac Co.50 to 208th St Project PART 1-COMMON ITEMS $331,000.00 $46,000.00, $48,000.00 $22,000.00 $47,000.00 $168,000.00 PART 2-SANITARY SEWER $1,249,000.00 $276,000.00 $93,000.00 $76,000.00 $126,000.00 $678,000.00 PART 3-WATER MAIN $1,592,000.00 $252,000.00 $210,000.00 $82,000.00 $165,000.00 $883,000.00 PART 4-STORM SEWER $751,000.00 $66,000.00 $146,000.00 $55,000.00 $159,000.00 $325,000.00 PART 5-STREET RESTORATION $4,599,000.00 $50,000.00, $655,000.00, $229,000.00 $531,000.00 $2,734,000.00 CONSTRUCTION SUBTOTAL $8,522,000.00 $1,090,000.00, $1,152,000.00 $464,000.00 $1,028,000.00 $4,788,000.00 10%CONSTRUCTION CONTINGENCIES $852,200.00 $109,000.00 $115,200.00_ $46,400.00 $102,800.00 $478,800.00 SUBTOTAL $9,374,200.00 $1,199,000.00 $1,267,200.00 $510,400.00 $1,130,800.00 $5,266,800.00 27%ENGINEERING,LEGAL, ADMINISTRATION $2,531,034.00 6323,730.00 $342,144.00 $137,808.00 $305,316.00 $1,422,036.00 TOTAL $11,905,234.00 $1,522,730.00 $1,609,344.00 $648,208.00 $1,436,116.00 $6,688,836.00 Note:Site/road/pond grading and wetland costs not included c-1 x --V 3 Cu = 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o ti CO 0 o O o 0 0 0 o O o O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O 0 0 0 Q 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 ' 0 0 0 0 0 O O ti 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 0 0 O N N V' 03 00000000 O OCO0 NLO tom N OO) Oto0000LO CD 10.OOO N et _O d; Y ONUielN co'M 16 et MrrOr- V r- c0 6o OiL6 O(O M� a0004 N if te Cu C 0) If) e- N 0 a- N h co c- N- 0 fPr G E v tn O 69 to COS EH U'CAS fH to U' EA V3(A Ea E9 ER VS CAS CAS Ef)69 CAS ER CAS to C fa CO(fl ER CAS to 69 fa CO Cu 8 o z8 4.1 aa)) co ? s 0 E al c tm y 05 co 'L y m rn CO .0 CO U• co C m 0 to a y Oa) Cl) ° E m o Qy m ad Z 8 3 QN m m m w m ✓ F= d m U m 0 m o •- rn 4 c CO C Z c C N I- 5 t c c o a N m y m U) .c +c- ,II y m c_ (°2 c•Q LJ.. 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C ca m C N Ca c m C C .cu m c o l a) CO C m c E CI) 0 .`cm. 0 .c` CC a) s` Ce 0.`cc 0 0 .`ctY •E .ce ~ E 8o a_i � � •'N-C� s - m Qrt 1 2 y E Ec Emm > Vm .� C �� in m 0 ¢ u) 0 EQOv) av) M 1-° rn 0 0 N 00 co co 001000 0 N co it1titAtit V�' itit1D Z I.I. I, a / 2013 Liquor Store Goals 2010 2011 2012 Sales $4,285,471 $4,197,637 $4,397,571 Gross Profit $998,844 $1,045,808 $1,103,387 Gross Profit as a % 23.3% 24.9% 25.1% Net Profit $17,935 $107,803 $281,542 Net Profit as a % of 0.4% 2.5% 6.4% Sales Blair Peterson, Robin Hanson and I met to discuss financial goals for 2013. We are recommending that for 2013 the liquor stores set the following goals: 1. Gross profits as a percentage of sales of 25%. 2. Net profits as a percentage of sales of 6.5% In addition, we recommend that four"pots" of money be set up in the liquor fund. The pots would include: 1. Pot One-Operations with a goal of having $300,000 in cash in this pot at the end of each year. At the end of 2012 the liquor stores had a cash balance of$260,000. It is our recommendation that this pot be filled first before any of the other pots have dollars set aside in them or money spent from them. While this is our goal we realize that the operational transfers listed in pot two have to be paid every year. 2. Pot Two-Operational Transfers that pay for the $50,000 annual transfer to the General Fund. 3. Pot Three-Future capital needs with these funds going to larger purchases in our current facilities or use these dollars for any potential future construction projects if we choose to own our own stores in the future. Lakeville recommends that the cost of any future building projects be funded with at least 50% cash. 4. Pot Four-Community transfers with these funds going to fund projects such as parks, ice arena, fire department, police department, etc. The chart may be confusing without any explanation from staff. We will review this chart at the work session. 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