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HomeMy WebLinkAbout07.08.13 Work Session Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA CITY COUNCIL WORKSHOP July 8, 2013 6:30 p.m. City Hall Conference Room 1. CALL TO ORDER 2. APPROVE AGENDA 3. FIRE DEPARTMENT REQUESTS 4. 2014 BUDGET UPDATE 5. CITY ADMINISTRATOR UPDATE 6. ADJOURN PUBLIC INFORMATION STATEMENT Council workshops are conducted as an informal work session,all discussions shall be considered fact-finding,hypothetical and unofficial critical thinking exercises,which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of a formal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as a formal expression of the City's position on any given matter. �► City of Farmington isa 430 Third Street z Farmington,Minnesota cl � 60,,''1 651.280.6800•Fax 651.280.6899 .A PRO www.cilarmington.mn.us TO: Mayor and City Council FROM: David J. McKnight, City Administrator SUBJECT: 2014 Budget/Fire Department Work Session DATE: July 8,2013 INTRODUCTION Your July 2013 work session will focus on two issues, an update on the status of the 2014 budget and presentations by the Fire Department on three significant issues. DISCUSSION The Fire Department will be in attendance at your work session to review three issues. These include: 1. Discussion on long term financial options/contributions for the Farmington Firefighters Relief Association. 2. Proposed clothing allowance for all firefighters. 3. Discussion on proposed solution to current and future Fire Department vehicle replacement needs. Attached for your review is some preliminary information on these issues. Fire Department staff will be in attendance to make presentations on all three of these issues and be available for discussion and questions. I will also provide any update we have on the status of the 2014 budget and tax levy issues that were last reviewed at your June 24, 2013 work session. BUDGET IMPACT To be determined. ACTION REQUESTED Discuss the three items being brought forward by the Fire Department and receive any updates on the overall 2014 budget. Respectfully submitted, David J. McKnight City Administrator 011% vn ps. . &MINGT©N iptE/RESCVF E iii Fin ran. Farmington Firefighters Relief Association 19695 Municipal Drive Farmington, MN 55024 (Phone) 651-280-6953 Email FFRA @CI.FARMINGTON.MN.US To: Farmington City Council Date: 6/7/2013 R/E: Budget Hearing Information We are proposing that city council set a fixed dollar amount of$150,000 for the annual required contribution to the Fire Relief Retirement account. At the Budget Hearing we will show the difference between making the minimum payments required and having a set payment of$150,000 OPos ms's, MINGTT FEIRESC(a f EMS Farmington Firefighters g g Relief Association 19695 Municipal Drive Farmington, MN 55024 (Phone) 651-280-6953 Email FFRA @CI.FARMINGTON.MN.US To: Farmington City Council Date: 6/7/2013 R/E: Budget Hearing Information We are proposing that city council add $7,500 to the Fire Department budget for training and event clothing. Currently the Fire Department budget has $2,500 allocated for clothing replacement. This year the Relief Association has purchased the following items for the Firefighters: EMT Cargo Pants Work T-Shirt (2) Duty Pull Over Long Sleeve Light duty jacket Winter Stocking Cap Event Polo shirt Winter Jacket (For Rescue Members and Chiefs) The total cost to outfit the firefighters with this clothing was $21,500. We are asking for the city to maintain these items and provide each firefighter a $200 clothing allowance per year. With 50 firefighters that would be an additional $7,500 to the budget for a total of$10,000 a year for clothing replacement. �vYl tray', C IC' Vehicle Committee Farmington Fire Department Agenda ❑ Introductions ❑ Why are we here? ❑ How do we accomplish this task ❑ Fire Vehicle CIP Spread sheet ❑ Questions 1 1 Committee Members • Justin Elvestad (co-chair) • Jason Greiner(co-chair) • Matt Donnelly (secretary) • Tim Pietsch • Jim Schmitz • Adam Fischer Why are we here? ❑ Proposing a solution to the current and future Fire Department Vehicle replacement issues. Current Fire Vehicle Situation ❑ Today • Ladder (missing) • Four Chief's vehicles (2 deferred 2 missing) • Tender to replace Tender 2 (1990) (deferred) • Three Brush trucks to replace Brush 1 (1992), Brush 12 (1991), Brush 2 (1997) (all deferred) • Fire Marshal Vehicle (missing) • Rescue/Pumper to replace Engine 2 (1993) (deferred) • Total of 11 Vehicles ❑ 7 current vehicles deferred and 4 missing from fleet Goal of Vehicle Committee ❑ The goal of the Vehicle Committee is: Purchase Vehicle's that are cost effective to operate, multipurpose by design, and efficient to maintain through there useful life!! 3 Fire CIP ❑ Why does the City need a Fire Vehicle CIP? • Farmington's fire department needs an individual apparatus CIP due to the history of vehicle deferments that have lead to the current situation. • A Fire CIP is the most cost effective way for the City to sustain its current Fire Department vehicle infrastructure and secure the Cities future needs. Fire CIP Spread Sheet ❑ CIP Spreadsheet overview • Resale of vehicles are deposited into fund • Fund is self sustaining with no anticipated increases to funding over the next 30+ years • No need to borrow after initial 10 year bond • $280,000.00/year first 10 years • Anticipated $240,000.00/year starting year 11 • Anticipated $245,000.00/year starting year 23 4 Fire CIP Spread sheet Review of Fire CIP Spread sheet. Questions ■ Vehicle Committee Farmington Fire Department Committee Members • Justin Elvestad (co-chair) • Jason Greiner (co-chair) Matt Donnelly (secretary) ra Tim Pietsch Jim Schmitz El Adam Fischer 1 Apparatus ❑ Chief Staff Vehicles • Chief officers take vehicles home and respond directly to scene. • Chiefs arrive and size up an incident,take command, and decide what types of apparatus are needed and how quickly they are needed. • Type of vehicle is important due to equipment each Chief must carry (four wheel drive) • Reduce liabilities and increased safety (Key to City) • Currently two short in the fleet, and two are deferred r. Chief Staff Vehicles (8-10 year cycle) v i.� { �.�v?.9,o- ,#;.., M ,?... F c— ' t � 2�0! . hctona mitt"'2500 III) •i.”, "ent 1992) --="" � e Apparatus ❑ Fire Engine (20 year duty cycle) • Responds to all fire related incidents. • Carries firefighters to all incidents. • Hooks up to fire hydrant or static water source (Drop Tank). • Truck carries thermal imaging camera, multi-gas monitor, SCBA and spare bottles, ventilation fans, forcible entry tools,medical equip., AED, RIT, apartment packs, standpipe connections, mobile data computer. • Currently Engine 2 is in deferment. Fire Engine (20 year cycle) Station 1 Engine 1 Station 2 Engine 22, art 2� "t # i _ _ 2001 Pierce 2013 Pierce Statiop 2 Entline 2 1993 Lucerne 3 iiikP Apparatus ❑ Heavy Rescue (20 year duty cycle) • Responds to Rescue/Medical and Fire • Carries firefighters • No water • Truck carries: multi-gas monitor, SCBA and spare bottles, ventilation fans, forcible entry tools, medical equip., AED, mobile data computer, haz-mat, auto extrication equip., vehicle and building stabilization,water rescue, ice rescue, rope rescue, rolling 1St aid kit • Moving towards multi-use vehicles Rescue/Pumper and ladder to better meet the current and future needs of the city and its resources I Heavy Rescue (20 year cycle) Rescue 1 ,:jkt, ,,, cl IN 1 '- r.7' usloa ''' ___ , 14 , dii, 2005 E-One 4 Apparatus ❑ Tender (20 year duty cycle) • Responds to fires in rural areas with no hydrants • Carries firefighter to incidents • Water (1500 to 3500 Gals.) • Carries Drop tanks • Tender 1 capable of drafting water from static source (Dry hydrant ,pond, pool or lake.) • Currently Tender 2 has been deferred for 3 years Tender (20 year cycle) Station 1 Tender 77.‘ Station 2 T nder 2004 Semo Vacuum Tanker 1990 Ford L8000 5 Apparatus ❑ Brush Trucks (10 year duty cycle) • Responds to brush and grass fires where bigger trucks will not fit. • Carries firefighters to all types of calls • Water (200 to 300 Gals.) • Carries hose • 4 x 4 for off road use • Police use during inclement weather • Currently all 3 brush trucks are deferred 6-12 yrs Brush Trucks (10 year cycle) — !IM"r 1992 Ford F350 1997 Ford F350 1991 Ford Super-Duty 6 Apparatus ❑ Aerial Ladder (duty cycle 20 years) • Respond to Fire and Rescue • Carries firefighters to incidents • Holds water, hose, pump • Elevated water way, roof access, rescue • Functionally will replace Rescue 1 for Multi-use vehicle mandate • City began preparations for a ladder in Mid 90's • Current cost range is $850,000 to $1,500,000 Aerial Ladder (20 year cycle) a , . .1 ' 11 v milowr Tools for Planning Vehicle Replacement ❑ National Incident Management System ❑ Insurance Services Office (ISO) ❑ NFPA (1901, 1720, 1026, 1500) ❑ Truck Mfg. ❑ National Transportation Safety Board Goal of Vehicle Committee ❑ The goal of the Vehicle Committee is: Purchase Vehicle's that are cost effective to operate, multipurpose by design, and efficient to maintain through there useful life!! 8 Current Fire Vehicle Situation ❑ Today • Ladder(missing) • Four Chief's vehicles (2 deferred 2 missing) • Tender to replace Tender 2 (1990) (deferred) • Three Brush trucks to replace Brush 1 (1992), Brush 12 (1991), Brush 2 (1997) (all deferred) • Fire Marshal Vehicle (missing) • Rescue/Pumper to replace Engine 2 (1993) (deferred) • Total of 11 Vehicles ❑ 7 current vehicles deferred and 4 missing from fleet 9 t LO ct Lfl C) 'l- a) 0 0 0 0 0 ✓ N N N N N CO a) N LC co co co co co Rf U i Q. 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