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HomeMy WebLinkAbout07.01.13 Council Minutes 70- COUNCIL MINUTES REGULAR July 1, 2013 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar, Fogarty Members Absent: Donnelly Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Robin Hanson, Finance Director;Lee Smick, City Planner; Cynthia Muller, Executive Assistant Audience: 4. APPROVE AGENDA City Administrator McKnight added item 12d) Set Public Hearing Street Reconstruction Plan Bonds. MOTION by Fogarty, second by Bonar to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Bartholomay, second by Fogarty to approve the Consent Agenda as follows: a) Approved Council Minutes(6/17/13 Regular)(6/24/13 Workshop) b) Approved Temporary On-Sale Liquor Licenses VFW-Administration c) Adopted RESOLUTION R31-13 Accepting Park Bench Donation—Parks and Recreation d) Adopted RESOLUTION R32-13 Accepting Donations to the Dew Run-Parks and Recreation e) Approved Agreement with Stapf Concrete Construction for Pine Knoll Park Concrete Playground Border—Parks and Recreation f) Approved Quote Flagstaff Avenue/200th Street Settlement Repairs-Engineering g) Approved bills APIF,MOTION CARRIED. 8. PUBLIC HEARINGS 4 Council Minutes(Regular) July 1,2013 Page 2 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) City Council 2013-2017 Strategies and Progress Report-Administration Earlier in the year, Council approved strategies and goals. The priorities fall into five areas: 1. Ensure the long term financial health of the City. 2. Position the City for future economic development. 3. Review the use and efficiency of City facilities. 4. Maintain the long term viability of City liquor operations. 5. Continue communication with residents and partnerships with other local governments. City Administrator McKnight presented a progress report on these priorities. The majority of time has been spent on the financial health of the City through the budget process and development of a CIP. The EDA is doing a lot of work and planning for economic development. Council's main objective is development of Vermillion River Crossings. Staff is working with the Library on their potential use of a portion of City Hall during their remodeling. City liquor operations have seen the most progress of any of the priorities because of Council and staff work over the last two years. Numerous communication avenues are used to keep residents informed. Progress on these priorities will be presented quarterly. Councilmember Bonar asked when we will reconvene to continue the process to have further discussions on public safety. He asked if there are goals Council would want to consider in this area. City Administrator McKnight stated this is a five-year plan that will be updated every year. He would bring this back to Council in December or January to discuss a 2014—2018 plan. Councilmembers agreed. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Business Attraction Team Strategy-Planning This team met to develop a strategy to attract new businesses and retain existing businesses. They developed three priorities: -Market and promote Farmington -Business retention and expansion - Shovel-ready sites City Planner Smick presented action steps for each priority. There will be a marketing plan developed, have more contact with brokers, continue with business visits, and get existing businesses out in front of residents. Shovel ready sites would include discussions with land owners at CR50 and Pilot Knob Road. 5 Council Minutes(Regular) July 1,2013 Page 3 b) Approve Request for Proposals Marketing Consultant—Planning CDBG money can be used to hire a professional consultant to develop a marketing plan. The scope of the service is to analyze our existing marketing efforts, suggest marketing strategies, and give us an implementation cost. Staff has prepared an RFP and the evaluation criteria will be weighted. The RFP will be sent to consultants July 2, 2013, proposals are due July 24, 2013, interviews will be held July 29—31, 2013, and EDA approval on August 7, 2013. Final approval of the marketing plan would be December 2, 2013. Councilmember Bartholomay was concerned whether$30,000 was enough. City Planner Smick explained this amount was used by Lakeville and Hastings. They also used CDBG funds for their marketing plan. Councilmember Bonar asked if staff has reached out to other communities on their return on investment. Staff has talked with other cities, and some were hoping for more advice on the implementation plan and a timeline as to when to do advertising. Staff will be looking for these items when hiring a consultant. MOTION by Fogarty, second by Bartholomay to approve the RFP and distribute it to marketing consultants in the Twin Cities metropolitan area. APIF, MOTION CARRIED. c) Approve Adjustment to CDBG Funds FY2013-Planning Last year Council approved CDBG funding for FY2013 for$37,810. The CDA has now provided a 10% increase for a total of$43,186. City Planner Smick reviewed each category and the available funds. Residential Rehab has$33,830. These dollars have already been committed. Commercial Rehab has$21,305.20, and staff is proposing to add$1,986 for a total of$23,291.20 Business Development Grant has$35,000. Public Service—Senior Center has$16,000. Staff is proposing to take the$23,800 from the microenterprise and put that into the marketing plan, and also adding$6,200 for a total of$30,000 for the marketing plan. Upon Council approval, the CDA will send the request to the Dakota County Commissioners for approval in August. Councilmember Bartholomay asked how much of the senior center money has been used. For senior memberships and programs we have used $6,200. This money can be moved to another category, upon county approval, if needed. If needed, Councilmember Bartholomay felt some of this could be moved to the marketing plan. CDBG money cannot be used for the actual preparation of marketing materials. MOTION by Fogarty, second by Bonar to approve the adjustment of FY2013 CDBG funds. APIF,MOTION CARRIED. d) Set Public Hearing Street Reconstruction Plan Bonds-Finance As discussed at the June 24, 2013,workshop,the City plans to sell street reconstruction plan bonds to finance the projects in Akin Park Estates East and 6 Council Minutes(Regular) July 1,2013 Page 4 West in 2014 and 2016. A public hearing will be held on August 5, 2013,to sell the bonds and also authorize the CIP. The bond sale will be awarded at the September 16, 2013,Council meeting. Councilmember Bonar asked about a timeline for receipt of the money and when construction would begin. Finance Director Hanson stated the bond sale would close mid-October and we would go out for bid next spring. The first project will be done in 2014 and the second project in 2016. MOTION by Fogarty, second by Bartholomay to adopt RESOLUTION R33-13 setting August 5, 2013, as a public hearing for the intent to issue bonds and adopt the street reconstruction plan. APIF,MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Bartholomay: He and Councilmember Bonar attended the League of Minnesota Cities Conference. The City was recognized for ongoing work on the Green Steps program. With the July 4th, holiday, he asked everyone to be safe and considerate of others when using fireworks. Councilmember Bonar: Regarding the LMC Conference, it was well-attended by more than 500 people. It was a great opportunity to meet with other local elected officials. He provided staff with several pieces of information from the conference. On the Consent Agenda tonight he noted approval of the project on Flagstaff Avenue to repair the elevation issues. City Administrator McKnight: City offices will be closed on July 4, 2013. There will be a joint Council/School Board meeting on July 22, 2013, at City Hall and it will be televised. Mayor Larson: The Farmers' Market will not be held this week due to the July 4th, holiday. He encouraged everyone to shop local. Events such as Dew Days and Ramble Jam don't happen without the sponsorship of local businesses. Supporting them brings more businesses and events to Farmington. He asked everyone to do what they can to spend their money locally. 14. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 7:35 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 7