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Home My WebLink About07.22.13 Special Council Packet io�EARMj„� TO City of Farmington Independent School District 192 430 Third Street 421 Walnut Street Farmington,MN 55024 Farmington,MN 55024 AGENDA JOINT CITY COUNCIL / SCHOOL BOARD MEETING July 22, 2013 5:30 p.m. City Hall Council Chambers 1. SCHOOL BOARD MEETING CALL TO ORDER 2. CITY COUNCIL MEETING CALL TO ORDER 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. APPROVE SCHOOL BOARD MEETING AGENDA 6. APPROVE CITY COUNCIL MEETING AGENDA 7. CITIZEN COMMENTS 8. APPROVE SCHOOL BOARD CONSENT AGENDA 9. REPORTS AND COMMUNICATIONS A. Construction Project Updates Presenters: Mr. Carl Colmark, Mr. Kevin Schorzman B. Safe Pathways to School Presenter: Mr. Kevin Schorzman C. ISD 192 Farmington Forward Presenters: Mr. Charles Duarte, Mr. Julian Buss, Ms. Kim Briske D. City Council Strategies Presenter: City Administrator David McKnight E. Partnerships Presenters: City Administrator David McKnight, Superintendent Jay Haugen 10. ADJOURN � ��► City of Farmington '� 430 Third Street `. Farmington, Minnesota 651.280.6800•Fax 651.280.6899 pitoo, www.ei.farmington.mn.us TO: Mayor, Councilmembers and City Administrator School Board Chair and Members FROM: Kevin Schorzman, City Engineer SUBJECT: Construction Project Updates DATE: July 22, 2013 An update will be given on the Flagstaff Avenue project which will take place in 2013, and the 195th Street project which will take place in 2015. The 195th Street project will impact the Farmington High School, Meadowview Elementary, and Akin Road Elementary. Respectfully submitted, Kevin Schorzman City Engineer Dqtikuti City of Farmington 430 Third Street Farmington,Minnesota '1 651.280.6800•Fax 651.280.6899 •A rR°-a� www ci.fannington.mn.us TO: Mayor and City Council School Board Chair and Members FROM: David J. McKnight, City Administrator SUBJECT: 2013-2017 City Council Priorities DATE: July 22, 2013 INTRODUCTION The City Council spent time at a number of work sessions at the start of 2013 to develop priorities for the next five years. After discussing numerous topics and priorities,the attached document was approved by the City Council on April 1, 2013. DISCUSSION The City Council developed their 2013-2017 strategies to help direct their energies,budget discussions and staff time over the course of the next five years. The discussions that occurred in the creation of the strategies helped develop the following priorities for 2013-2017: 1. Ensure the long term financial health of the city 2. Position the city for future economic development 3. Review the use and efficiency of city facilities 4. Maintain the long term viability of city liquor operations 5. Continue communication with residents and partnerships with other local governments Each of the priorities developed for the plan have a number of work steps listed underneath the priority to help achieve it. The number of steps under each priority ranges between three and 11. While a majority of the work is set to be completed in 2013 and 2014, some of the work extends out as far as 2017. The City Council received an update on the status of this plan at their meeting on July 1, 2013. Progress has been made in all areas of the plan,with plenty of work remaining. The City Council and staff have spent the most time working on ensuring the long term fmancial success. This work actually started a few years ago with success stories already being achieved in an improved budgeting process and clean-up and elimination of most inter-fund loans. The City is also in the middle of implementing a capital improvement plan for streets that will likely start in 2014. The City Council and Economic Development Authority have also been working over the past few years to implement strategies to assist in commercial/industrial development. This project is targeting the Vermillion River Crossings development located along Highway 50. The City has witnessed the most success to date in maintaining the long term viability of our liquor operations. The City Council targeted this issue in 2011 and made a number of changes that helped substantially improve the profitability of operations in 2012. The profits from our liquor operations have helped support the swimming pool, ice arena and other park and recreation programs over the years. Finally,the City Council has recommitted itself to communicating with residents in a variety of methods and working with other local governments in Farmington. Our communication efforts are very similar to the School Districts efforts including sharing information on our website, newsletter, Facebook, Twitter,Nixel, channel 16, community calendar,newspaper articles, web broadcasts of meetings and the availability of residents to attend City Council and commission meetings. The City Council will review and update their strategies annually and have targeted December 2013/January 2014 for this work to occur for the 2014-2018 plan. BUDGET IMPACT Not applicable. ACTION REQUESTED For information only. Respectfully submitted, David J. McKnight City Administrator 4i AR4f#6, z T.A PRO 2013-2017 Farmington City Council Strategies and Progress Report The City of Farmington's mission states, "Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. The strategies put in place to achieve our mission for 2013-2017 include: • Ensure the long term financial health of the city • Position the city for future economic development • Review the use and efficiency of city facilities • Maintain the long term viability of city liquor operations • Continue communication with residents and partnerships with other local governments The City of Farmington continues to transform into a vibrant suburb in the Twin Cities. The City Council has identified the following plans/goals to help achieve the five strategies discussed in 2013. These plans/goals will help guide our organization as we make decisions and prioritize our work. 2013-2017 Council Priorities Year(s) Progress Report Ensure the long term financial health of the city. A-Continue the education of City 2013- This project is ongoing and issues Councilmembers on financial matters 2017 will be brought forward to the City Council as needed. B-Staff will develop financial goals and 2013- Ongoing project that will be reviewed strategies as needed 2017 as a part of the 2014/2015 budget process. C-Set budget and tax levy goals/targets by 2013- The City Council will discuss the early summer for the annual budget 2017 2014/2015 budget at the June 10, process 2013 work session. D-Share property value information with 2013- This information was shared with the the City Council 2017 City Council in April 2013 and will be reviewed as a part of the 2014/2015 budget process. E-Develop a CIP for street projects 2013 Completed and presented to the City Council during February/March 2013 work sessions. F-Fund/implement CIP for street projects 2013- The City Council will consider funding 2017 a streets CIP as a part of the 2014/2015 budget process. G-Develop a CIP for vehicles 2013 Completed and presented to the City Council during February/March 2013 work sessions. H-Fund/implement CIP for vehicles 2020 The City Council will consider funding a vehicle CIP as a part of future years budgets. I-Ask PRAC to develop options for the 2013 PRAC will present this information to future of the swimming pool the City Council in August 2013. J-Set level of potential contribution to the 2014- The City Council has discussed a Ice for Tigers project 2016 preliminary contribution amount. The development of the 2014/2015 budget process needs to be completed before any further action is taken. K-Staff to provide annual investment 2013- Will be presented in the summer of update 2017 2013. Position the City for Future Economic Development A-Implement strategies developed by the 2013- Assigned to the EDA. EDA in 2012 and 2013 2014 B-Develop and fund a business attraction 2015- 2015-2016 project. plan and incentive plan 2016 C-Ask the EDA to review plans for future 2013 Assigned to the EDA and economic industrial locations development staff. D-Staff to meet with landowners in the Pilot 2013 Engineering staff will meet with Knob and County Road 50 area landowners after spring 2013 planting. E-Consistently communicate the 2013- The City Administrator has/will importance of progress/completion of the 2017 communicate the City Council VRC development to all interested parties message to the broker and other parties. F-Staff to meet with the VRC broker to 2013 The City Administrator has share City Council message communicated the City Council message to the broker. G-Staff to meet with other brokers to get 2013 Administration and Engineering their view of VRC Review the Use and Efficiency of City Facilities A-Work with Dakota County on possible 2013- Discussions continue with Dakota relocation of the library during remodeling 2014 County on this possibility. A final draft contract is expected for review in July. B-Staff to review energy options at all 2013- RETAP staff asked for building facilities (RETAP) 2014 specific information in June 2013 and staff is providing that information. C-Increase usage of Rambling River 2013- PRAC and the RRC Advisory Board Center and report results 2017 have discussed. Information is being tracked to show usage of the facility to the City Council. D-Review rental rates at Rambling River 2013 This project is underway. Center to ensure competitiveness E-Achieve Green Steps Phase 3 status 2013- Engineering staff is currently 2014 developing a list of steps that would need to be taken to achieve this status and will be shared with the City Administrator. F-Build an adequate amount of funding in 2013- Staff is looking at a possible the building fund 2017 recommendation on this issue as a part of the 2014/2015 budget process. Maintain the Long Term Viability of City Liquor Operations A-Set annual financial goals 2013- These goals were reviewed and set 2017 by the City Council and staff in March 2013. B-Develop financial plan for the "four pots" 2013- This plan was developed and philosophy 2014 reviewed by the City Council in March 2013. Funding options will be reviewed each quarter. C-Focus future City Council discussions on 2014- 2014-2016 project. location and own/lease issues 2016 Continue Communication with Residents and Partnerships with Other Local Governments A-Track status of City Council Goals and 2013- Ongoing. share with City Council/residents 2017 B-Discuss future community survey 2014- Will be discussed as a part of the 2015 2014/2015 budget process if the budget allows. C-Review possible joint projects each year 2013- Ongoing. with other local governments 2017 �o� kRif4,�, City of Farmington 'z 430 Third Street „ X Farmington,Minnesota �� 651.280.6800•Fax 651.280.6899 '�10 e.o.A POO.. www.cilanningtonann.us TO: Mayor and City Council School Board Chair and Members FROM: David J. McKnight, City Administrator SUBJECT: Partnerships DATE: July 22, 2013 INTRODUCTION One of the questions/discussion points that occurs on a regular basis is how are the city and the school district working together? This memo will provide a list of current partnerships that we are working together on for a variety of reasons. DISCUSSION The City of Farmington and the Farmington Area Public Schools have a long history of working together in many different areas. To help elected officials of the community answer the question of how are the two government bodies working together we compiled a brief list of projects we are currently working on below. • School Resource Officer Program • Elections (The city administers the election process for the community including city council and school board elections. School district staff assisted with work on election days in 2012 and the assistance was greatly appreciated) • Community Expo • Pollution Prevention Day • Mentor Student Program • Rain Garden/Infiltration Swale Project • Fiber Optic Network Connection • Halloween Walk • Arbor Day Tree Plantings • Earth and Arbor Day Celebration • Business Attraction Team • City of Farmington Promotional Video • Patriotic Day • Equipment Sharing • Facility Sharing • Monthly Meetings of Administrative Staff(This meetings main purpose is to ensure that the lines of communication remain open between the two government bodies) I am also happy to share that two new partnership projects are underway. The first is a"Blue in the Schools"program that will begin this fall. This program is a no additional cost, informal partnership that pairs police officers with specific school buildings to help develop relationships, increased police presence and open up communication lines. Secondly, at our monthly administrative meeting the past few months the issue of long term community facility needs has been discussed. The possibility of inviting all of the government units that overlap the Farmington Area Public Schools boundary together to discuss this issue was supported by both groups. The administrators of these government organizations have been invited to meet to start discussions on this topic. The current state of community facility needs, the economic reality of this issue, future needs/partners, etc. were all discussion topics at our monthly meetings that I am sure will occur again in the administrator meeting. City and school district staff are both committed to continued partnerships in a wide variety of areas. We will continue to look at areas to work together while continuing the hard work associated with our current and past success stories. BUDGET IMPACT To be determined. ACTION REQUESTED, For information only. Respectfully submitted, David J. McKnight City Administrator