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Home My WebLink About07.06.99 Council Packet COUNCIL MEETING REGULAR July 6, 1999 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS (Open for Audience Comments) a) Everest Path Speeding Concerns b) Pine Ridge Forest Site Grading c) Speed Bump Request 7th Street 7. CONSENT AGENDA a) Approve Council Minutes (6/21/99) (Regular) b) Approve Temporary 3.2 Beer License - Big Tickets Softball Team c) Fire Department By-Laws Amendment - Position Qualifications d) Adopt Resolution Accepting Donations - Senior Center e) City Financial Advisor - Consultant Services f) School and Conference - Administration g) School and Conferences - Administration h) Capital Outlay - Administration i) Blasberg Fountain Agreement - Deer Meadow j) Approve Bills 8. PUBLIC HEARINGS a) Adopt Resolution - Creation ofTIF District 13, Dalsin Manufacturing 9. AWARDOFCONTRACT a) Adopt Resolution - Sanitary Sewer SCADA Project (Supplemental) 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) Henderson Storm Sewer Project - CIP Project Status 12. NEW BUSINESS a) Proposed Dakota County 2000 - 2004 CIP - City Project Request Action Taken 13. COUNCIL ROUNDTABLE a) TH3 Median - Update b) Stop Sign Request - Fairview Lane and Heritage Way c) Schedule Joint Cities - School District Meeting 14. ADJOURN City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmin~on.mn.us ~a- TO: Mayor, Councilmembers, City Administrato~ Lee M. Mann, P.E., Director of Public Works/City Engineer FROM: SUBJECT: Everest Path Speeding Concerns DATE: July 6, 1999 INTRODUCTION At the June 21, 1999 City Council meeting, a group of citizens petitioned the Council to review their concerns regarding speeding vehicles along Everest Path, north of 190th Street. DISCUSSION The citizens requested that the City place a three-way stop sign at the intersection of Everest Path and Esquire Way to control speeding vehicles. The Police Department has added Everest Path to their list of areas to perform speed enforcement. This area will be targeted as schedules and staffing allow. The warrants for a stop sign must be met as outlined in the State's Uniform Manual on Traffic Control Devices before stop signs are installed. Traffic counts need to be obtained to determine if warrants are met before a recommendation regarding stop signs will be forwarded from the City's traffic engineer. Currently the City's traffic counters are being used at another location. As soon as the traffic counters are available they will be moved to this location. Upon completion of the traffic counts, a recommendation will be forwarded to Council. BUDGET IMPACT None. ACTION REOUESTED For information only. Respectfully submitted, ~m~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file Citizen Petitioners =-- =- " j To whom it may concern: ~...J G...~ ~ ~;t~y 7?~~ ~~Jb~aL:;t- 6/17/99 This letter is being submitted on behalf of the concerned citizens residing on block 2 of The Nelson Hills Farm sub-division, fifth edition, (Everest Path). The people in our neighborhood have a growing concern for the safety and well-being of their children. The problem is people excessively speeding on Everest Path. It is our belief as a neighborhood that if some measures are not taken soon someone will end up hurt. The street itself is rather wide and has long stretches without any stop signs. It is our belief that most people end up speeding unconsciously. The fact remans that if people are driving in excess of 40 mph and up on residential streets people are bound to get hurt. As concerned citizens living in a newer neighborhood we feel it is our job to bring this danger to a halt. One other issue to consider is that there is a woman in this neighborhood who is permanently in a wheelchair. People such as her deserve the common 'courtesy of using the stre9ts just like anyone else. It seems some people are taking this freedom away from not only her but from our kids as well. Below is a list of people who could not come to the meeting but are concerned and are hoping some measures can be taken to stop this before someone gets hurt or even worse killed. Je"{f ~ k;rslcn "'-I,,-<-6~r Sincerely Jeff Huber _~:~~) ;It,J.,../1 18538 Everest Path j /i5~8Ev~~~ /, C/ ,.p;q ee:hSa.;'Jc:7 4};\(,')f\\e ~ -K,-'-\.\ 02~\(~(b ) ~'~::i:;.J \ L-\i\Ui\{"~ \- R,~ ./ ./~ Q- I<'cvJ ~ 1FS,'1!5:ce,-esf At J ,,~tQ~. ~~ 1157/ ~e'("~d ~A7fI --p 8. rqd<6- !"~",,,,;ko l3eJJS -!)-o{.,t. J<"",,.,~ko .8~ IbJ)' 8 S- LlIfIU.'.:!.T Pt?-7r/ ~L;ld?( r;&.wA~?'~ / y 1/00 E l/t.r-CJ ~ ~...t/J ?A b 6tWf- ctrxJ !&()U ~t/LrC-5 f h..~p --' 5tw t.~ VChliJ1n!ft.- ~t-{;)l SUe/lS;r p~ I ~UJ ~ 7 ~Je-' fL//'t &.J,fu (e- /gs-7 Y C I/c/i?-si Ii-- 1-4 ~P1t1t~ AV\~Y'eA. )lc)'~\\O\Y) &:':.::1 1- 8Qrb ff!tqry / 'iJ'SV-3 if''Vc::re..s-l ~Dq-8'~r6 ;:;"'"..-1 /6:+1, .. ~-"-YJ ~t)i;'.p" / 9:5'3 3 ~r/orer W0 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us t/:; TO: Mayor and Councilmembers City AdministratortpL FROM: David L. Olson Community Development Director SUBJECT: Citizen Comments - Pine Ridge Forest Site Grading Concerns DATE: July 6, 1999 INTRODUCTION Mr. James Edwards addressed the City Council at the June 21, 1999 meeting and expressed concerns regarding the timeliness and the quality of the final grading of his specific lot as well as the overall Pine Ridge Subdivision. DISCUSSION As was mentioned at the City Council meeting, staff had scheduled a meeting with representatives of the Builders Association of the Twin Cities (BA TC) to discuss issues regarding the timely completion of final grading and the submittal of As-Built Surveys for June 23, 1999. Approximately 4-5 builders attended this meeting and several indicated that when they have a large number of homes that were completed over the winter, it takes some time to get to each one to complete final grading and to have the As- Built Survey prepared. The City has issued Temporary Certificates of Occupancy for many homes that were completed from October of 1998 to April of this year because final grading could not be completed during months when the ground was frozen. Most of these Temporary Certificates of Occupancy were scheduled to expire July 1, 1999. It was indicated to the builders at the June 23rd meeting that we would be notifying all builders with Temporary Certificates of Occupancy that are scheduled to expire on July 1 sl indicating that they need to notify the City as to when they will have the final grading completed. That letter was mailed Friday, June 25, 1999 and a copy of the letter is attached. Since the letter was mailed, we have been contacted by a number of the builders with homes with Temporary Certificates of Occupancy and they have indicated that the required work will be completed in the near future. We have also received a fair number of As-Built Surveys since the letter was sent. As the letter indicates, the City will continue to monitor this situation and take the necessary steps to gain compliance if progress is not being made by individual builders. Staff will keep the Council informed on this issue. It should also be mentioned that the Developer of Pine Ridge Forest was sent a punch list of items to be completed in Pine Ridge Forest on May 3, 1999. Included in this punch list were items related to rear yard grading. The City still retains approximately $135,000 of the original letter of credit for this development to insure that the required work is completed. BUDGET IMP ACT None ACTION REQUESTED For information only. Respectfully submitted, /........__..........-;;.4/. cz;;;:-....... .' ~~/ .... L_ David L. Olson Community Development Director cc: James Edwards, 18431 Everton Circle Brandl Anderson Builders Tim Giles City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us June 25, 1999 Dear Builders and Contractors: The attached printout lists by address and builder, property addresses where Temporary Certificates of Occupancy are still in place. Temporary Certificates of Occupancy were conditionally issued to you due to incomplete final grading and As-Built Surveys that have not yet been submitted by you and approved by the City. These Temporary Certificates of Occupancy will expire on July 1, 1999. \T~~ A meeting was held on Wednesday.)alf23rd with a representative of Builders Association of the Twin Cities (BATC) and several builders currently constructing homes in the City of Farmington. During this meeting the City expressed an urgent need for builders to complete the final grading and submit as-built surveys in compliance with City requirements and permit expiration dates. The City is requesting that you contact the City at 463-1830 and indicate a firm date of when you anticipate that this work will be completed. If the City is not contacted by the July lit deadline, we will be required to notify the homeowners of the builders failure to meet City requirements (and possibly mortgage companies) on their properties and that the Temporary Certificates of Occupancy have expired. Unless immediate action is taken by the builder, the City will consider taking the appropriate steps to bring these properties into compliance, including use of the permit sureties to fulfill these requirements. The City anticipates and appreciates your cooperation on this very important matter. 2)~~ David L. Olson Community Development Director cc: John F. Erar, City Administrator Lee M. Mann, City Engineer Karen Christopherson, BA TC Joel Jamnik, City Attorney Robin Roland, Director of Finance ~(!, City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminifon.mn.us TO: Mayor, Councilmembers, City Administrator~ Lee M. Mann, P.E., Director of Public Works/City Engineer FROM: SUBJECT: Speed Bump Request, 7th Street DATE: July 6, 1999 INTRODUCTION At the June 21, 1999 City Council meeting, Mr. Ed Nelson requested that the City install speed bumps on 7th Street between Elm and Main to address his observations of excessive vehicle speeds. DISCUSSION Speed bumps are not an acceptable method of speed enforcement on a public street. The Police Department has added 7th Street to their list of areas to perform speed enforcement. This area will be targeted as schedules and staffing allow. BUDGET IMPACT None. ACTION REQUESTED For information only. Respectfully submitted, ~h?~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file Ed Nelson ~ COUNCIL MINUTES REGULAR June 21, 1999 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Soderberg, Strachan Verch City Administrator Erar, Attorney Joel Jamnik, City Management Team 4. APPROVE A GENDA MOTION by Strachan, second by Cordes to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Federal Railroad Administration - Presentation Representatives from the Federal Railroad Administration where in attendance to discuss whistle blowing issues. Currently when a community passes a ban on whistle blowing, it is up to the railroad whether to comply. The Federal Railroad Administration is developing an amendment to the Swift Rail Act, which will take into account communities' interest as far as a whistle ban. The amendment will be effective in 2001. Until that time, the Federal Railroad Administration cannot enforce whistle bans. Mr. Edward Nelson, 700 Main Street, asked if the railroad receives funds from the government. The representatives replied no, the railroad does not receive public funding for rail improvement. Mr. Will Rogers, Farmington resident, expressed his concern that the Engineer can blow the whistle as loud as he wants and the railroad has no ruling over it. He also inquired as to why the amendment will take until 2001 to become effective. The representatives replied that the amendment has to go through Washington D.C. Mr. Rogers stated he has a problem with two trains, the 3:20 a.m. and 4:20 a.m. Mr. Bill Weierke, 18 Oak Street, inquired if the Police can enforce the whistle ban now. The representatives replied the Police can only enforce motorists at the crossings, they cannot fine the Engineer. Staff stated this was tried several years ago and the railroad would not comply. Council Minutes (Regular) June 21, 1999 Page 2 Staff stated Council did adopt an ordinance banning whistle blowing during certain hours, but the railroad replied citing the Federal Railroad Administration supported the right to blow the whistle. The representatives replied they cannot do very much until the amendment is enacted. Mr. Dick Graelish, 1020 3rd Street, stated he heard about a welded rail, where the trains would be able to go 60-70 mph. The representatives replied the community would be better off if the train did go faster. Motorists would not try to cross in front of the train and it would not take as long for the train to go through the crossmg. Ms. Cathy Busho, Mayor of Rosemount, stated this issue has also been discussed in Rosemount, and they would be willing to work with the railroad and Farmington to resolve the situation. The representatives offered to work with the City and the railroad to resolve these Issues. 6. CITIZEN COMMENTS Mr. Brad Beggs and Mr. Dale Buchholz, distributed a petition from Nelsen Hills ih Addition regarding speeding traffic on Everest Path. He stated one vehicle was going in excess of 60 mph. The residents would like to see stop signs and Children At Play signs. Two residents are in wheelchairs, and 90% of the homes have children five years old and younger. There is a bike path coming down the hill on Esquire Way and it is a blind comer. They would like a 3-way stop sign at that intersection. The speeding takes place mainly between 4 - 8 p.m., but also in the morning. Staff will investigate and respond. Mr. Jim Edwards, 18431 Everton Circle, Pine Ridge Forest, expressed his concerns about the quality of the development as far as grading. He has contacted the builder and the developer, but has received no response. His neighbors are also unhappy with the grading and swale work. If the City has a deadline of July 1 for work to be completed, he would like to see that deadline enforced. The Mayor asked if a Certificate of Occupancy should have taken care of this. Staff replied during the winter months, Certificates of Occupancy are issued. July 1 is a standard date for builders to do a final grade. A surety is placed on each house built. The City has the leverage to use this surety to complete the work. Mr. Edward Nelson, 700 Main Street, would like to have speed bumps installed on ih Street between Hwy 50 and Main. If speed bumps do not slow the traffic, then he would like more Police patrols. 7. CONSENT AGENDA MOTION by Soderberg, second by Cordes to approve the Consent Agenda as follows: a) Approved Council Minutes (6/7/99) (Regular) b) Approved capital outlay - Fire Department Council Minutes (Regular) June 21, 1999 Page 3 c) d) e) f) g) h) i) j) k) Approved capital outlay - Parks and Recreation Department Approved capital outlay - Liquor Operations Adopted RESOLUTION R59-99, accepting donation - Dakota Electric Association Approved Prairie Waterway Phase II project closeout Approved Joint Powers Agreement - fit testing equipment contribution Approved Minnesota Historical Society Grant Agreement Approved contract amendment RLK - Comprehensive Plan Tabled audio visual consultant proposal Approved bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Adopt Resolution - Approving Amendments TIF Districts 4,5,6,7,8,9,10,11 This public hearing was to consider amending Tax Increment Financing (TIF) Districts 4,5,6,7,8,9,10,11 to add up to one additional year of captured tax increment in each of these existing TIF districts. The change will allow for nine years of captured increment rather than the presently approved eight years. This will allow either the HRA or the developer, depending on the terms of the Development Contract, to receive reimbursement in an amount closer to the original amount estimated in the TIF Plan Budget for each district. MOTION by Cordes, second by Strachan to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Cordes, second by Soderberg to adopt RESOLUTION R60-99, approving the proposed amendments to TIF Districts 4,5,6,7,8,9,10,11. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT a) Adopt Resolution - 1999 Downtown Streets cape and Sliplining Two bids were received for this project. The bids came in significantly higher than anticipated. Discussions with contractors during the bidding process and the receipt of only two bids for the project suggest that there is little competitive interest in this type of project at this time. Staff is recommending that Council reject all bids and that this project be re-bid in January/February 2000. MOTION by Strachan, second by Cordes to reject all bids. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS i) Resident Alley Paving Request (This item was moved ahead to accommodate the audience). Mr. Matt Fischer, 904 7th Street has requested that he be allowed to pave a portion of the alley abutting his property, as well as to the north to Beech Street at his cost. Assuming that the engineering details can be resolved, engineering staff does not see any reason to deny Mr. Fischer's request. The Mayor asked if the abutting properties are aware of tax increases due to improvement. Staff replied there are no assessments on the improvement, but the improvements could add additional value to the home. Staff suggests notifying the property owners of the Council Minutes (Regular) June 21, 1999 Page 4 project and that it could increase the value of their homes. Property owners will be notified upon Council approval of the project. MOTION by Strachan, second by Soderberg to approve the request pending notification of property owners and lack of negative feedback. APIF, MOTION CARRIED. a) Request to Revise Comprehensive Plan - Wenzel Property The City has received a request from Mr. Gary Fuchs, Attorney at Law, on behalf of Mr. and Mrs. Larry & Doneene Wenzel to re-designate three acres of their property to business on the 2020 Land Use Plan. In the February 1998 approval of the MUSA Expansion, this property showed approximately 11 acres of business along the west side of the newly aligned Pilot Knob Road expansion. However, during the Comprehensive Plan visioning sessions held in June of 1998, it became apparent that maintaining the downtown area was a high priority and extensive commercial areas located outside of the downtown business district could detract from the downtown revitalization goals set at the visioning sessions. The conceptual site plan shows high, medium and low-density designations along with a three acre business designation directly to the south of the City's proposed general maintenance facility. The residential areas generally comply with the 2020 Land Use Plan shown on the Wenzel property with the exception of the business use proposal. Staff recommended that the City Council refer this matter back to the Planning Commission for their review. MOTION by Soderberg, second by Cordes to refer the request back to the Planning Commission for their review and recommendation. APIF, MOTION CARRIED. b) Castle Rock Board Communication - Ash Street Sub-Committee Meeting The City has received a response from Castle Rock Township dated June 2, 1999 acknowledging Councilmembers' Cordes and Soderberg communication dated May 7, 1999. Staffhas identified four issues that continue to be raised by the township as follows: 1) Township issue ofa "20 year commitment of no forcible annexation." 2) Township issue of "a fair and equitable tax policy on voluntary or "hook-up" annexations." 3) Township issue of "maximum assessments and/or hook-up charges that Farmington agrees will not be exceeded under any circumstances." 4) The issue associated with jurisdictional cost-sharing for the feasibility study in the event that the project does not go forward has again been raised by the township. The Township has indicated that they would be willing to attend another subcommittee meeting to further discuss these remaining issues. Council did not feel that another subcommittee meeting would resolve the issues. It was agreed to have a meeting with the full Council and full Township Board to finalize the situation. A letter will be sent to Castle Rock requesting a meeting date of July 20, 1999 at the Dakota County Extension Building. c) Sewer Utility Connection Request - Malinski Property Arcon Development has submitted a letter to the City outlining alternatives for providing sanitary sewer service to the Malinski property and requesting discussion with the City Council regarding the identified alternatives. The Malinski property is not currently developable because sewer is not available to Council Minutes (Regular) June 21, 1999 Page 5 the site. The alternatives identified by Arcon relating to the development of the Malinski property in regards to the sewer issue are as follows: 1) There is currently a City owned trunk sanitary sewer line running west to east approximately 150 feet north of the Malinski property through the property owned by Progress Land Company. In order to access this sewer line and allow for the development of the site, an easement will need to be obtained from Progress Land Company. 2) The second alternative is to allow Arcon to install a temporary lift station that would convey the flows to an existing accessible sewer line. 3) The third alternative would be for the developer to wait until the property to the north develops before the Malinski property develops. MOTION by Strachan, second by Soderberg to approve a temporary lift station. APIF, MOTION CARRIED. d) Adopt Resolution - Cameron Woods Development Contract The Cameron Woods Development Contract requires the following conditions to be agreed upon: 1) The Developer enters into the Development Contract; 2) The Developer provides the necessary security in accordance with the terms of the contract; 3) Outlots A, B, C and D shall be deeded to the City. MOTION by Strachan, second by Cordes to adopt RESOLUTION R61-99 authorizing signing of the Development Contract upon the above conditions and approval by the Engineering Division. APIF, MOTION CARRIED. e) Adopt Resolution - Nelsen Hills 7th Addition Preliminary and Final Plat Heritage Development proposes to develop 66 single-family lots on 23.03 acres for the 7th Addition of Nelsen Hills Farm. This is the final phase ofthe Nelsen Hills Farm PUD Development. This addition is located north of 190th Street, west of Everest Path, south of Nelsen Hills Farm 5th Addition and east of the Devney property. The parkland requirement has been met with the land acquisition of Daisy Knoll Park located northeast of the Nelsen Hills Farm 7th Addition. The Planning Commission approved the Nelsen Hills ih Addition Preliminary and Final Plat on May 25, 1999 contingent on engineering requirements and the submittal of a landscape and street lighting plan. These plans have been received and approved by the Planning and Engineering Divisions. MOTION by Soderberg, second by Cordes to adopt RESOLUTION R62-99 approving the Preliminary and Final Plat for Nelsen Hills Farm 7th Addition contingent on engineering requirements. APIF, MOTION CARRIED. f) Adopt Resolution - Nelsen Hills 7th Addition Development Contract The Nelsen Hills 7th Addition Development contract requires the following conditions to be agreed upon: 1) the Developer enters into the Development Contract; 2) the Developer provides the necessary security in accordance with the terms of the contract; 3) Outlot A shall be dedicated to the City. The Planning Commission recommended approval of the Nelsen Hills 7th Addition Preliminary and Final Plat on May 25, 1999. MOTION by Cordes, second by Soderberg to adopt RESOLUTION R63-99 authorizing signing of the Development Contract Council Minutes (Regular) June 21, 1999 Page 6 upon the above conditions and approval by the Engineering Division. APIF, MOTION CARRIED. g) Adopt Ordinance - Lamperts Lumber Rezoning Lamperts Lumber is requesting to rezone Lot 3 in Block 16, from R-2 Medium- Density Residential to B-2 General Business in Lot 3. The owner proposes to expand the supply yard to the northwest into Lot 3 and this requires the rezoning of the lot to allow a supply yard as a conditional use in a B-2 zoning district. The property is located north of Lamperts Lumber along the south side of Oak Street. The following issues were addressed and approved by the Planning Commission: 1) Rezone Lot 3 of Block 16 from R-2 to B-2 and maintain the B-2 zone for Lots 1 and 2, Block 16; 2) Pave the parking lot along Spruce Street and provide landscaping in order to fulfill the requirements ofthe 1993 approval; 3) Screening shall be provided within the expansion area requiring slats to be installed within the proposed chain link fence; 4) Installation of landscaping along Oak Street at the north side of the property is required. MOTION by Strachan, second by Soderberg to adopt ORDINANCE 099-435, approving to rezone Lot 3, Block 16, from R-2 (Medium-Density Residential) to B-2 (General Business) contingent upon the approval of the 2020 Comprehensive Plan Update. APIF, MOTION CARRIED. h) Water Board Communication - Proposed Water Use Restrictions The Water Board is considering adopting water use restrictions. Water use restrictions have the effect of reducing the peak water demand during the summer season when water usage is at its highest. Water use restrictions can result in water conservation, which is a requirement of the City's Water Appropriation Permit that is granted by the DNR. There are two possible means with which to enact water use restrictions. The Water Board could adopt water use restrictions as a policy. Enforcement of the policy would be through penalties included as a surcharge on the water bill. The second alternative is the City Council could adopt water use restrictions as an ordinance, which could be ultimately enforced by criminal citation. Mr. Robert Shirley, from the Water Board, stated currently restrictions are enacted in emergency situations, and need to be re-enacted each year. Police Chief Siebenaler stated water usage becomes a public safety issue ifthere is not enough water to fill the fire hydrants. If this is approved as an ordinance, he requested Council give the Police authority to enforce it. Council directed staff to prepare an ordinance to restrict lawn watering only. 11. UNFINISHED BUSINESS Council Minutes (Regular) June 21, 1999 Page 7 12. NEW BUSINESS a) Adopt Resolution - Bond Sale - G.O. Improvement Bonds of 1999 The City Council authorized the sale of General Obligation Improvement Bonds of 1999 to fund the County Road 72 and Downtown Streetscape improvements. On the basis of the competitive bids received, the City Council approved the resolution awarding the sale of the $1,775,000 General Obligation Improvement Bonds of 1999 to US Banks/Piper Jaffray at a net interest rate of 5.00%. MOTION by Soderberg, second by Strachan to adopt RESOLUTION R64-99 awarding the bond sale. APIF, MOTION CARRIED. b) Adopt Resolution - Bond Sale - G.O. Equipment Certificates of 1999 The City Council authorized the sale of General Obligation Equipment Certificates of 1999 to fund the purchase of several budgeted Capital Equipment items. On the basis of competitive bids received, the City Council approved the resolution awarding the sale of the $490,000 General Obligation Equipment Certificates of 1999 to Dain Rauscher at a net interest rate of 4.66%. MOTION by Strachan, second by Cordes adopting RESOLUTION R65-99 awarding the bond sale. APIF, MOTION CARRIED. Councilmember Strachan left the meeting at 9:55 p.m. 13. COUNCIL ROUNDTABLE a) Citizen Request - Stop Sign Placement At the May 17, 1999 Council meeting, a resident request was forwarded to Council regarding the placement of stop signs at the intersection of F airview Lane and Heritage Way. Staff is currently in the process of taking traffic counts at the subject intersection. The data from the traffic counts and a recommendation regarding the placement of stop signs at this intersection will be forwarded to Council at the next meeting. Councilmember Cordes: Inquired if a date was received from MnDOT as to when the posts will be placed along Hwy 3. Staff will contact MnDOT. City Attorney Jamnik: He received a phone call from Mr. Moench accepting the easement for a sewer line pending a resolution of personal legal proceedings. This will be brought back to Council for final approval. City Administrator Erar: Regarding the audio/visual item pulled from the Consent Agenda, staff will continue efforts to bring in a consultant and solicit additional proposals. Regarding the MnDOT response, staff has made many efforts to bring them to Farmington and will continue to try. Community Development Director Olson: A June 30 deadline had been schedule for submitting the Comprehensive Plan to the Met Council. Staff has recently received comments from Lakeville and Dakota County. These comments will be reviewed with the Planning Council Minutes (Regular) June 21, 1999 Page 8 Commission and brought back to Council July 19, 1999. Regarding 300 1st Street, the owner will remove the house and put up a duplex unit. The owner has received Planning Commission approval for a conditional use and is working on a set-back variance. Staff is recommending extending the deadline to July 13, 1999. The Castle Rock communications tower request was denied by the Township. Mayor Ristow: expansion seminar. On June 22, 1999 Dakota Electric will be holding a facility 14. ADJOURN MOTION by Cordes, second by Soderberg to adjourn at 10:05 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~rr/~ Cynthia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 71 TO: Mayor, Councilmembers, City Administratorf'C- FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Temporary 3.2 Beer License - Big Tickets Softball Team DATE: July 6, 1999 INTRODUCTION The Big Tickets Softball Team is requesting a Temporary 3.2 on sale Beer License that requires City Council approval. DISCUSSION The Big Tickets Softball Team is requesting to hold a softball tournament at Rambling River Fields, July 10th and 11th. Proceeds from the tournament will be used for Softball organizations. The Police and Park Departments have reviewed the permit application. ACTION REQUESTED Approve the application for a Temporary 3.2 On-sale Beer License for July 10th and 11th, for the Big Tickets Softball Team at Rambling River Fields. Respectfully submitted, c~~~ Karen Finstuen Administrative Services Manager City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ " TO: Mayor, Councilmembers and City Administrato~ Brenda Wendlandt, Human Resources Coordinator FROM: SUBJECT: Amendments to the Fire Department By-laws DATE: July 6, 1999 INTRODUCTION On May 10th, 1999 the Fire Department voted to amend their By-laws to include position qualifications for Fire Department Officers. DISCUSSION The attached amendments add job qualifications for the positions of Fire Chief, Assistant Fire Chiefs, and Fire Captains. The By-law amendments regarding the Fire Chief mirrors the qualifications listed in the position description approved by City Council on March 15, 1999. For all other officers, the Fire Chief, in conjunction with the Human Resources Coordinator, developed job qualifications for each officer position that satisfies all legal and City requirements. The qualifications were discussed with and approved by the Fire Department membership. BUDGET IMPACT None. ACTION REQUIRED Approve the amendments to the Fire Department By-laws. Respectfully submitted, ,Pu/di~~ttC Brenda Wendlandt Human Resources Coordinator Cc: Ken Kuchera, Fire Chief AMENDMENTS TO FARMINGTON FIRE DEPARTMENT BY-LAWS Article 7 - Qualifications and Duties of the Chief Section 10 - Any candidate for election to the chiefs position shall have at least 7 years experience in the Fire/Rescue field. Section 11 - Candidates shall have at least 5 years tenure on the Farmington Fire Department. Section 12 - Candidates must have at least 2 years successful expenence as a fire department officer on the Farmington Fire Department. Section 13 - Candidates must be certified to at least Fire Fighter II level by the Minnesota Fire Service Certification Board. Section 14 - The Fire Chief must successfully complete at least one State Fire School course or Chief s conference each year. Article 8 - Qualifications and Duties of the Assistant Chiefs Section 8 - Any candidate for election to the Assistant Chiefs position shall have at least 5 years experience in the Fire/Rescue Field. Section 9 - Candidates shall have at least 4 years tenure on the Farmington Fire Department. Section 10 - Candidates must be certified to at least Fire Fighter II level by the Minnesota Fire Service Certification Board. Section 11 - Candidates must have successfully completed at least one officer level National Fire Academy course. This course may be obtained at the academy or at a state sponsored fire school. Section 12 - Assistant Chiefs must successfully complete at least one State Fire School course each year. Article 10 - Qualifications and Duties of the Fire Captains Section 8 - Candidates shall have at least 3 years tenure on the Farmington Fire Department. Section 9 - Candidates must be certified to at least Fire Fighter II level by the Minnesota Fire Service Certification Board. Section 10 - Captains must successfully complete at least one State Fire School course each year. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /eI TO: Mayor, Councilmembers, City Administrator~ James Bell, Parks and Recreation Director FROM: SUBJECT: Adopt Resolution Accepting Donations - Senior Center DATE: July 6, 1999 INTRODUCTION Donations have been received at the Senior Center from Lutheran Brotherhood and Charles and Joanne Weber. DISCUSSION The Lutheran Brotherhood has donated $200 to the Senior Center for the Ice Cream Social. Charles and Joanne Weber have donate a framed and matted print to be hung in the Senior Center. Staff will communicate the City's appreciation on behalf of the Council to Lutheran Brotherhood and the Weber's for their generous donations. ACTION REQUESTED Adopt the attached resolution accepting the donation of $200 to the Ice Cream Social from Lutheran Brotherhood and a print from Charles and Joanne Weber. Respectfully submitted, ~b~ James Bell Parks and Recreation Director PROPOSED RESOLUTION No. ACCEPTING DONATION OF $200 FOR ICE CREAM SOCIAL AND FRAMED AND MATTED PRINT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day of July, 1999 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Lutheran Brotherhood has donated $200 to be used for the Ice Cream Social at the Senior Center and Charles and Joanne Weber has donated a framed and matted print for the Senior Center; and WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the generous donation of $200 from Lutheran Brotherhood to be used to fund the Ice Cream Social and a framed and matted print to be hung in the Senior Center. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of July, 1999. Mayor Attested to the day of July, 1999. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us k FROM: Mayor, Councilmembers, City Administrator~ Robin Roland, Finance Director TO: SUBJECT: City Financial Advisor - Consultant Services DATE: July 6, 1999 INTRODUCTION The City's current financial advisor, Thomas Truszinski of Juran & Moody, has advised staff of his intent to leave his position effective September 1, 1999. DISCUSSION Juran & Moody, represented by Mr. Truszinski, has been the City's financial advisor since June of 1996. In that time, the City has benefited greatly from his expertise and advice on everything from the Debt Management Study to the most recent bond issue which provided funding for the County Road 72 project. His professional approach and comfortable style will be missed. This change however gives the City the opportunity to investigate other financial advisors to see what services they may have to offer. As this is a professional service, the City is not required to bid for the services of a financial consultant. This is the type of service where quality and value is determined more by professional expertise, scope of client services offered and personal integrity and competence as opposed to purely price considerations. Staff's ability to work in concert with the chosen advisor is a critical factor and the most important determination to be made. Staff will be issuing a Request for Proposals to a variety of financial advising firms within the next 30 days. The selection of a financial advisor has been an organizational review process as the position is responsible to the City Administrator. Once staff has made a selection, Council will be informed and introduced to the new advisor. BUDGET IMPACT None. ACTION REQUIRED For information only. 4;;PJ Robin Roland Finance Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7f' TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Schools and Conferences - Administration Department DATE: July 6, 1999 INTRODUCTION Attendance at the annual national city management conference scheduled to be held on Sunday, September 26 through Wednesday, September 29, 1999 in Portland, Oregon is being planned. DISCUSSION As a professional administrator and member of the International City Management Association (ICMA), I am required to maintain at least 40 hours per year in continuing professional education in order to keep abreast of changing local government management dynamics in the profession. This conference will provide a variety of professional development opportunities, training and dialogue on issues affecting local government nationally and regionally on a wide range of relevant public management issues. Topics for this year's conference include growth management, public trust in local government, changing technologies and managerial skills training. BUDGET IMP ACT The 1999 Budget provides adequate funding for this purpose. ACTION REQUESTED For information only. The opportunity to attend ICMA conferences on an annual basis for purposes relating to professional development, training and certification requirements are authorized in the administrator's employment agreement. ReSPU'JZ:tled, ~.E= j;t:; ldministrator "The 1999 AnnuaL Conference PLanning Committee has worked >j dILigentLy to provide each and eveJjmember with sessions that flave~tJbstance and meaningfor > our professionatand personaL Lives. The Host Committee has planned events that will reenergize you so you will be ready for this year's dynamic educational programs. Balance in our lives is criticalfor a successfuL manager. I am positive this year's conference in PortLand will fulfiLL this goal. We look forward to seeing you!" Dr. Martin Vanacour City Manager, Glendale, Arizona Chair, 1999 Conference Planning Committee . O~ ....... .V...... .e.., ..r:. .~\I>,'.11 ,e.w.. '," ',,, 1. ~, I \.' , As an integral part of the lCMA University, the Annual Conference offers a broad spectrum of educational and information-sharing opportunities for local gov- ernment managers to use in pursuit of their commit- ment to career-long learning. Attendees can choose from daily keynote sessions, concurrent educational sessions, afternoon roundtabLe discussions, lCM University workshops and forums, fieLd demons tions, demonstrations of technoLogy applicaf presentations in the exhib' University symboL and pr displayed only next to that relate most dir attendees will fin program will also development g ~.,(j~J -'~'1~~'h , Educational Sessions The 1999 Conference Planning Com- mittee has identified five main tracks of educational sessions examining solutions to the challenges facing local government managers around the world. These sessions will feature prominent public and private sector experts focusing on . Growth management . Public trust in government . Changing technologies . Basic managerial skills . Personal issues facing managers and their families. Sessions, forums, and workshops with the 0 icon will be especially pertinent to smaller communities whose limited resources require that the chief administrator perform functional as well as managerial tasks. ICMA University Workshops Attendees seeking an in-depth, skill- building experience can preregister for one or more of the half-day ICMA University workshops that will be offered in conjunction with the con- ference (see pages 14-17). The work- shops are limited in enrollment to ensure a highly interactive experience related directly to the eight ICMA University practice groups considered essential to effective local government mana~ment. Payment of a separate wOrks~Op registration fee at the time ofprerew~tration covers materials and instructor expenses. Field Demonstrations Opportunities for professional growth and networking will extend beyond the Oregon Convention Center's session and meeting rooms. Taking advantage of the Portland/ Multnomah County area, the confer- ence will include a series of educa- tional field demonstrations and site visits (see pages 18-19). Marketplace of Ideas and Solutions This popular series of roundtable dis- cussions offers conference attendees an opportunity to share ideas, opin- ions, and solutions face-to-face ona variety of is es .important to profes- sional ma ers. Designed especially with man of smaller communi- ties in m' ch discussion will focus 0 and bolts of local gement and will ICMA member a strong interest ic. Educational Exhibits At the ICMA conference exhibits- many directly related to the educa- tional sessions-you can examine products and services that will help you deliver public services more effectively and cost-efficiendy. leMA University Forums A big hit in their debut at last year's conference, ICMA University forums are a hybrid of the traditional concur- rent educational session and an ICMA University workshop. Similar to a workshop, each forum is de- signed to be highly interactive and skill buildinginna~e. Six forums will be offered~~three on Sun- day ana thf -< n Wednes- day Enrollm~nt . each to 250 participants e preregistration al- included in the gistration fee. (See . ed descriptions TechCity 2000 and Internet Express ICMA and Public Technology, Ine. (PfI), are joining forces again this year to build TechCity 2000, demon- strating the latest technology applica- tions for local governments. TechCity 2000 will provide vendor displays as well as a host of local government demonstrations, giving attendees the opportunity to learn not only from their peers but also from indusuy leaders. Internet Express will offer attendees the opportunity to explore and use the Internet. and will include an e-mail center available exclusively for checking and sending e-mail .. quickly and.~~~endy. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ?5 TO: Mayor, Councilmembers, City Administrato~-- FROM: Karen Finstuen, Administrative Services Manager SUBJECT: School and Conference - Administration DATE: July 6, 1999 INTRODUCTION The Administration Department is planning the attendance of Brenda Wendlandt, Sheila Mayhew and Karen Finstuen at the following Conferences. DISCUSSION The Minnesota Public Employer Labor Relations Conference (MPELRA) is scheduled to be held on Wednesday, August 18 through August 20, 1999 in Grand Rapids, Minnesota. As chief labor negotiator for the City, it is important for Ms. Wendlandt to keep abreast of the latest trends and court decisions regarding collective bargaining. The annual MPELRA Conference offers a curriculum designed to increase skill and effectiveness as a negotiator for the City. Ms. Mayhew and I will be attending the 1999 Customer Service Conference scheduled for Thursday, August 12, 1999 in Minneapolis. This session is designed to provide techniques for building rapport and successfully dealing with complaints from our customers. BUDGET IMPACT The 1999 Budget provides adequate funding for the Conferences. ACTION REQUESTED For information only. Respectfully submitted, ~~ Karen Finstuen Administrative Services Manager City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7A TO: Mayor, Councilmembers, City Administrato~ FROM: Karen Finstuen, Administrative Services Manager SUBJECT: Capital Outlay - Administration DATE: July 6, 1999 INTRODUCTION The 1999 budget includes funding for a gate and cabinet at the entrance to the Engineering/Inspections reception area. DISCUSSION Ron's Custom Cabinets have designed a map storage cabinet that will also serve as a gate to control access at the entrance to the Engineering/Inspections area. The estimated cost is $2540.00. BUDGET IMPACT The 1999 budget includes funding for this item. ACTION REQUESTED For information only. Respectfully submitted, ~~ Karen Finstuen Administrative Services Manager City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmin~on.mn.us h' FROM: Mayor, Councilmembers, City Administrato~ Lee M. Mann, P.E., Director of Public Works/City Engineer TO: SUBJECT: Blasberg Fountain Agreement DATE: July 6, 1999 INTRODUCTION Last fall, Mr. Daryl Blasberg, 5860 180th Street West, petitioned the City to allow him to place a fountain in the pond in Deer Meadows 2nd Addition (see attached). DISCUSSION Engineering staff and the City Attorney have reviewed Mr. Blasberg's request. It is staffs recommendation that Mr. Blasberg be allowed to install the fountain, contingent on the terms and conditions of the attached agreement. The attached agreement places all responsibility for the fountain with Mr. Blasberg and the City may terminate the agreement at any time with a 10-day notice. BUDGET IMPACT None. RECOMMENDATION Approve the agreement between the City and Mr. Blasberg allowing Mr. Blasberg to place a fountain in the City's stormwater pond in Deer Meadows 2nd Addition. Respectfully submitted, 'd. m~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file SEPTEMBER 22ND 1998 LEE MANN CITY OF FARMINGTON 325 OAK ST. F ARMINGTON,MN 55024 DEAR MR MANN I LIVE AT 5860 180TH ST WEST IN THE DEER MEADOW DEVELOPMENT IN F ARMINGTON.DIRECTL Y BEHIND MY HOUSE IS A STORM WATER HOLDING POND.MY NEIGHBORS AND I ALL BACK UP TO THIS HOLDING POND.OUR QUESTION IS COULD WE GET APPROVAL TO PUT A FOUNTAIN IN THE POND, IF WE DID IT AT OUR EXPENSE AND TO THE CITIES SPECIFICATIONS? WHO WOULD WE NEED TO TALK TO? PLEASE ADVISE ME OF YOUR THOUGHTS.MY WORK NUMBER IS 703 7313.THIS IS THE BEST NUMBER TO CALL MEAT DURING THE DAY. THANKS FOR THE HELP CC)~ DARYL BLASBERG AGREEMENT THIS AGREEMENT, dated , 1999, between the CITY OF FARMINGTON, a Minnesota municipal corporation (the "City"), and DARYL BLASBERG, a single individual (Mr. Blasberg"). WHEREAS, The City is the owner of a pond situated in the County of Dakota and State of Minnesota, as more particularly described in the attached Exhibit "A" ("City i Pond"). WHEREAS, Mr. Blasberg is the fee owner oflot 2, block 2, Deer Meadows 2nd Addition, in the City of Farmington, County of Dakota, Minnesota, with a street address of 5860 - 180th Street West. WHEREAS, Mr. Blasberg has proposed to place a water fountain and related equipment as described in Exhibit "B" ("Water Fountain") in the City Pond. WHEREAS, it is the desire of the parties to enter into an agreement regarding use of the City Pond for the Water Fountain. NOW, THEREFORE, in consideration of the mutual covenants and conditions hereinafter contained, it is agreed by ad between the parties hereto as follows: 1. USE OF THE CITY POND. A) The City hereby grants Mr. Blasberg the right to install, place, operate, maintain, I: ~l r"j repair and remove a water fountain in the City Pond in accordance with the terms I: :.' I I of this Agreement; provided, however, that Mr. Blasberg's use does not interfere with the City's use of the City Pond. B) Mr. Blasberg shall exercise his privileges under and pursuant to this Agreement at his own risk. The City does not warrant or represent that the City Pond is safe, .. healthful, or suitable for the purposes for which it is permitted to be used under the terms of this Agreement. C) It is specifically agreed between the City and Mr. Blasberg that the right to use the City Pond granted under and pursuant to this Agreement is personal to Mr. Blasberg and shall not inure to the successors or assigns of Mr. Blasberg. 2. APPROVAL OF W ATER FOUNTAIN. The Water Fountain to be installed by Mr. Blasberg in the City shall substantially conform to the model identified in Exhibit B, attached hereto and incorporated herein by reference. Prior to installation or replacement of a Water Fountain that does not conform to Exhibit "B", Mr. Blasberg shall obtain written approval from the City Engineer. 3. MIl. BLASBERG'S RESPONSIBILITIES. A) Mr. Blasberg shall be solely responsible for all costs associated with the Water Fountain and related equipment including, but not limited to, installation, maintenance, repair and removal of the Water Fountain from the City Pond. B) Mr. Blasberg shall comply with all rules and regulations, whether federal, state, county, or local, relating to the use of the City Pond and the Water Fountain. C) Mr. Blasberg shall comply with any other conditions of this Agreement that the City may from time to time impose on the use of the City Pond, to be set forth on Exhibit "c" attached hereto. D) Mr. Blasberg shall remove the Water Fountain and all related equipment immediately upon termination of this Agreement. 4. HOLD HARMLESS AND INDEMNIFICATION. Mr. Blasberg indemnifies and holds the City and its officers, employees, and agents, harmless from and against any and alll liability for personal injuries, property damage, loss of life or property, expenses or costs resulting from, arising out of, or in any way connected with, the condition or use -j of the City Pond by Mr. Blasberg, or the failure on the part of Mr. Blasberg to perform fully all or any of his promises contained in this Agreement Mr. Blasberg shall indemnify the City and its officers, employees, and agents for all costs, damages, expenses, or attorney's fees which the City may payor incur in consequence of such claims. 5. TERMINATION OF AGREEMENT. The City may, at its sole discretion, terminate this Agreement at any time by giving Mr. Blasberg ten (10) days advance written notice, or less in the case of an emergency. Mr. Blasberg shall, at its own expense, remove the Water Fountain upon the effective date of the termination of this Agreement. If Mr. Blasberg fails to remove the Water Fountain upon notice by the City, the City may do so at Mr. Blasberg's expense. If the Water Fountain is destroyed or removed, it may not be replaced in the City Pond without prior approval by the City. IN WITNESS WHEREOF, the parties have hereunto set their hands the day and year first above written. CITY OF FARMINGTON By: Gerald Ristow, Mayor AND John F. Erar, City Administratorh DARYL BLASBERG City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~CL TO: Mayor and Councilmembers City Administrato~ David L. Olson Community Development Director FROM: SUBJECT: Proposed Economic Development Tax Increment Financing District No.13 - Dalsin Manufacturing DATE: July 6, 1999 INTRODUCTION The HRA Board is requesting City Council approval of the creation of Tax Increment Financing District (TIF) to facilitate the development of a 70,000 square foot manufacturing facility for Dalsin Manufacturing on Lot 1, Block 1, Industrial Park Second Addition. DISCUSSION The proposed TIF Plan, as prepared by Mr. Guenette of Advance Resources and approved by the HRA Board is attached. The proposed TIF Plan is the legal document that is required in order for the HRA to be able to provide tax increment financing assistance to Dalsin Manufacturing to help facilitate the development of their proposed 70,000 square foot manufacturing facility in the Farmington Industrial Park. The following is a summary of the main components of the proposed TIF Plan. The type of district that is being proposed is an Economic Development TIF District. This is the type of TIF District that was created for the other existing businesses in the Industrial Park and is the type of district created for manufacturing facilities being developed in previously undeveloped areas. The maximum duration is nine years of captured increment or 11 years from the date of approval of the district. The TIF District would be established as a "Pay-as-you-Go" TIF District whereby the Developer would finance the eligible public costs including land acquisition and would be reimbursed with available tax increments over an 11 year period. This places the majority of any financial risk associated on the developer and thus he would only receive reimbursement upon the full payment of his property taxes in a given year. The TIF Plan requires that the Developer create a minimum of 10 full-time equivalent jobs within two years after occupying the building. These jobs are in addition to the 20-30 jobs that would be relocated from their present facility in Bloomington. This number also represents a conservative estimate and it is anticipated that actual new job creation numbers will be higher. The total market value for land and building upon the completion of this project is $2.3 million. This translates to an estimated tax capacity of $76,000. Upon reduction for the required fiscal disparities contribution and the existing tax capacity, the captured tax capacity is $53,201 for the first year and is adjusted slightly downward annually to reflect an inflationary factor. The total amount of increment being generated as a result of this captured tax capacity is estimated to be between $68,064 and $71,390. The Developer would be reimbursed a percentage of this captured amount. The actual amount of the reimbursement is still being negotiated and will be presented to the HRA Board along with a proposed Contract for Private Sale at the July 12, 1999 Board meeting. The total amount of estimated public costs is $691,674 which represents the total amount the developer would be eligible to receive. The actual negotiated amount will be lower than this amount and will be addressed in the Contract for Private Sale. This contract will be brought to the HRA Board at their July 12, 1999 Board meeting. The City is also required to make a determination of whether it wishes to make a local contribution equal to 10% of the total amount of increment to be captured or whether it wishes to have its Local Government Aid (LGA) reduced by an amount equal to 30% of the captured increment. The HRA has chosen the local contribution option in most of the previously created TIF Districts. It is anticipated that this contribution would be met in the form of reduced fees that are typically paid to the City. This has also been the practice on other projects. BUDGET IMPACT The budget impact of this proposed TIF District is addressed in Table 2 on page 15 of the attached TIF Plan. ACTION REQUESTED Adopt the attached resolution approving the creation of Economic Development Tax Increment Financing District No. 13 for the Dalsin Manufacturing Project. R7bmitted, . . ~~ David L. Olson Community Development Director cc: William Dalsin, Dalsin Manufacturing RESOLUTION NO. R RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMINGTON APPROVING TAX INCREMENT FINANCING DISTRICT NO. 13 AND THE USE OF TAX INCREMENT FINANCING Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day of July, 1999 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following: WHEREAS, the City Council ofthe City of Farmington, Minnesota (the "City"), has previously approved HRA Redevelopment Project No.1 (the "Project") and in connection therewith adopted a development program; and, WHEREAS, the City Council of the City of Farmington has received a resolution from the Farmington Housing and Redevelopment Authority recommending and approving establishment of Tax Increment Financing District No. 13; and, WHEREAS, it is desirable and in the public interest that the City undertake and carry out a tax increment financing plan for Tax Increment Financing District No. 13 pursuant to Chapter 469 of Minnesota Statutes, encompassing the area which is more particularly described on Exhibit A attached hereto and made a part hereof, (which area is herein called the "District"); and, WHEREAS, the City has reviewed "Tax Increment Financing District No. 13, dated July 6, 1999" (the "Plan"), which sets forth a tax increment financing plan for the District; and, WHEREAS, the Plan sets forth the City's estimate of the fiscal and economic impact of the District on the tax capacities of all taxing jurisdictions in which the District is located; and, WHEREAS, the Board of Commissioners of Dakota County, Minnesota, has been notified of the public hearing for the review of the Plan; and, WHEREAS, the School Board of Independent School District No. 192 has been notified of the public hearing for the review of the Plan; and, WHEREAS, the City has received and considered the comments of the Board of Commissioners of Dakota County and the School Board of the Independent School District No. 192 respecting the contents of the Plan; and, WHEREAS, the City on July 6, 1999, after having published a notice of public hearing in the official newspaper ofthe City, conducted a public hearing on the Plan and received public comments on the same. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota, as follows: Sec. 1. The City finds and determines that there is a need for the activities of the Development District to be financed in part by the tax increments from the District. Sec. 2. The City finds and determines that the activities to be financed by the tax increments from the District will carry out the objectives of the Redevelopment Project through the development of a manufacturing facility that will result in tax base enhancement and job creation. Sec. 3. The City finds and determines that the development of affordable, employment opportunities and the preservation and enhancement of the tax base are in the public interest of the City and the expenditures of the District are a public purpose. Sec. 4. The City finds and determines that the tax increment financing plan as set forth in the Plan having been duly reviewed and considered is hereby approved and adopted, and the area described in Exhibit A hereto is hereby designated as an Economic Development District pursuant to Minnesota Statutes, section 469.174, subdivision 12. Sec. 5. The City finds and determines that the District is an economic development district because it will result in the creation of job opportunities and tax base enhancement related to expansion of a manufacturing facility. Sec. 6. The City finds and determines that the proposed development or redevelopment, in the opinion of the municipality, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the district permitted by the Plan. Sec. 7. The City finds and determines that the tax increment financing plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development of the District by private enterprise. Sec. 8. The City finds and determines that the tax increment financing plan set forth in the Plan conforms to the general plan for the development of the City as a whole. Sec. 9. The reasons and supporting facts for findings 5, 6, 7 and 8 as set forth on pages 4 and 5 of the Plan are by this reference confirmed, approved and adopted. . Sec. 10. Pursuant to Minnesota Statutes, section 273.1399, Subd. (6)(d) the City elects to make a qualifying local contribution equal to 10 percent of the District's increment to pay eligible project costs. Sec. 11. The City hereby states its intention to use all of the captured tax capacity net of fiscal disparities contributions for purposes of tax increment financing as per the conditions set forth in the Plan. Sec. 12. The City Clerk shall request the auditor of Dakota County to certify the original tax capacity and original local tax rate of the District approved by this resolution. Sec. 13. The City Clerk is hereby directed to file a copy of this resolution with a copy of the Plan with the Minnesota Department of Revenue. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of July, 1999. Gerald Ristow, Mayor Attested to the day of 1999. John Erar, City Administrator SEAL EXHIBIT A TO CITY COUNCIL RESOLUTION APPROVING TAX INCREMENT FINANCING DISTRICT NO. 13 Tax Increment District No. 13 is legally described as: Lot 1, BIock1, Farmington Industrial Park Second Addition TAX INCREMENT FINANCING DISTRICT NO. 13 FARMINGTON, MINNESOTA (: JULY 6, 1999 TABLE OF CONTENTS Page INTRODUCTION..................................................................................................... . LOCATION......................................................................................... .............. DEFINmONS .............................................. .............................. ........ ............... PURPOSE OF TAX INCREMENT FINANCING PLAN................................... SUMMARy..................................................................................................... .. 1 1 1 1 2 TAX INCREMENT FINAN CIN G PLAN................................................................. RELATIONSHIP OF DISTRICT TO DEVELOPMENT PLAN ........................ PROPERTY CONDITIONS............................. .................................................. NARRATIVE BOUNDARY DESCRIPTION OF THE DISTRICT ................... LIST OF PARCELS........................................................................................... FINDINGS........................................................................................................ . PLAN OBJECTIVES ....................................................................................... REDEVELOPMENT PROGRAM .................................................................... DISTRICT DEVELOPMENT ACTMTIES... ................................................... CONFORMANCE WITH PLAN FOR THE CITY ........................................... PROCEDURE FOR MODIFYING THE DISTRICT PLAN............................... RELOCATION POLICY PLAN.. ................. .......... ............. .......... .......... .......... PROPERTY ACQUISITION AND DISPosmON PLAN ............................... NOTIFICATION OF PRIOR PLANNED IMPROVEMENTS .......................... METHOD OF FINANCE FINANCIAL PLAN 3 3 3 3 3 3 5 6 7 7 7 8 8 8 8 8 ........................................................................................... Follows Page MAP TAX INCREMENT FINANCING DISTRICT 13 2 NOTICES, RESOLUTIONS AND CERTIFICATIONS ......................................... 14 1. RESOLUTION CALLING FOR A PUBLIC HEARING ON TAX INCREMENT FINANCING DISTRICT NO. 13 2. NOTICE OF A PUBLIC HEARING 3. TRANSMITTAL TO INDEPENDENT SCHOOL DISTRICT NO. 192 4. TRANSMITTAL TO DAKOTA COUNTY 5. RESOLUTION OF THE HRA RECOMMENDING AND APPROVING ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 13 6. RESOLUTION OF THE CITY COUNCIL APPROVING AND ADOPTING TAX INCREMENT FINANCING DISTRICT NO. 13 7. CERTIFICATION OF ORIGINAL TAX CAPACITY AND ORIGINAL LOCAL TAX RATE FOR TAX INCREMENT FINANCING DISTRICT NO. 13 INTRODUCTION LOCATION Economic Development Tax Increment Financing District No. 13 is located on an approximate 4.66 acre parcel legally described as Lot 1, Block 1, Farmington Industrial Park Second Addition. The map following page 2 shows the location of Tax Increment Financing District No. 13. DEFINITIONS For the purpose of clarity, the following terms defined in this Plan shall have the meanings given them. "Economic Development District" means a type of tax increment financing district which consists of any project, or portions of a project, not meeting the requirements found in the defmition of redevelopment district, renewal and renovation district, soils condition district, mined underground space development district, or housing district, but which the authority finds to be in the public interest because: 1. It will discourage commerce, industry, or manufacturing from moving their operations to another state or municipality; or 2. It will result in increased employment in the state; or 3. It will result in preservation and enhancement of the tax base of the state. "Housing and Redevelopment Authority" or "lIRA" means The Housing and Redevelopment Authority of the City of Farmington (HRA) established pursuant to Minnesota Statutes, Sections 469.001 to 469.047. "Project" means a redevelopment project as defined in Minnesota Statutes, Section 469.002, Subdivisions 12 and 14 "Redevelopment Project" means The Housing and Redevelopment Authority of the City of Farmington (HRA) project that was originally established on December 18, 1974 and expanded on February 8, 1999 pursuant to Minnesota Statutes, Section 469.001 to 469.047. "Tax Increment Financing District No. 13" or "District" means a contiguous or noncontiguous geographic area within a project delineated in the tax increment financing plan, as provided by Minnesota Statutes, section 469.175, subdivision 1, for the purpose of financing redevelopment, mined underground space development, housing, or economic development in municipalities through the use of tax increment generated from the captured net tax capacity in the tax increment financing district. "Tax Increment Financing Plan" or "Plan" means the plan for Tax Increment Financing District No. 13 prepared pursuant to the provisions of Minnesota Statutes, Sections 469.174 to 469.179, which provides a statement of objectives, the development program, development activities, project timing, budget estimates, estimated impact on affected taxing jurisdictions, identification of studies or analysis used to determine need for fmancing and identification of parcels to be included in the District. PURPOSE OF TAX INCREMENT FINANCING PLAN District No. 13 is being established pursuant to Minnesota Statutes, Chapter 469, in order to give the city council the authority to use tax increment financing as a funding source. Under Chapter 469, a tax increment district has to be established as a housing district, a redevelopment district, a mined underground space district, a renewal and renovation district, a soils condition district or an economic development district. Since this area qualifies as an economic development district, pursuant to Minnesota Statutes, section 469.174, subdivision 12, it will have duration of not greater than eleven years or nine years from the date of receipt of the first tax increment. SUMMARY The formation of District No. 13 improves the quality of life in the community by financing eligible Project costs that will create employment opportunities and increase the tax base. 2 ~ a:: q: a... ...... q: ....... a:: I-- CI) ~ Q tl :c: o I-- (!) :c: ....... :e a:: q: LL. u.J z+ Vi ~ 1:: '0 ~ il ~b ~lll . l:3~ -- ---=- ~f:=----I ~). , - ut- (""~ ~ CiS .J::. 05 ~ ~ ::J -S u. r--:----:~-r~~lE:[~k:l I / ~~~ I c:1 ~ / N I ~ I or --------, ~ N CO) 'It 15 '6!) ~ I~ If5 ~ I ~ CiS M_ I CiS ~ ~ I .~ . ~ ~ 11 ~ CO) I1iS Ii N - N ~ I ~ I - ~ I "'" ~ - N ~ - - M ~ if I a. ----------- ----- --- ~ € H TJ 'S '8 / Pt:I qoU)f lOl!d ~. o LO ::C <C en cj ~ I i ~ I ~ I TAX INCREMENT FINANCING PLAN RELATIONSIllP OF TAX INCREMENT DISTRICT TO REDEVELOPMENT PROJECT The Housing and Redevelopment Authority of the City of Farmington (lIRA) Redevelopment Project was formed in order to promote redevelopment of certain property, secure additional housing, commercial and industrial development opportunities, increase property subject to taxation, provide improvements to development properties, and designate methods for the financing of activities in the Redevelopment Project. Redevelopment Project law authorizes the use of tax increment fimds to pay for these Project activities and improvements. When using tax increment fimds, it is necessary to establish a tax increment financing district according to Minnesota Statutes, Sections 469.174 to 469.179, inclusive. Approval of this Plan results in the formation of Tax Increment Financing District No. 13, the purpose of which is to fmance the development activities authorized by the creation and subsequent modification of The Housing and Redevelopment Authority of the City of Farmington (lIRA) Redevelopment Project. PROPERTY CONDITIONS AND DESCRIPTION OF DEVELOPMENT PROPOSAL The proposed Tax Increment District consists of an approximate 4.66 acre, undeveloped parcel, legally described as Lot 1, Block 1, Farmington Industrial Park Second Addition (see map following page 2). The parcel is zoned for industrial development. The proposed development consists of a 70,OOOSF manufacturing facility. The estimated cost of the facility is $2.1 million. As a result of this development, it is anticipated that 10 new employment positions will be created. Financing for the project will consist of bank financing, tax increment financing and developer equity. The use of tax increment financing will employ the "pay-as-you-go" method of reimbursing eligible project costs. Under this program the developer pays certain qualified costs such as land, site work, sewer, water, roads, sidewalks and landscaping. These costs are then reimbursed to the developer on a yearly basis in an amount not to exceed an agreed upon percentage of the tax increment collected from the District. This "buy down" will occur over the life of the District or until all agreed upon costs have been reimbursed. The intent of this method is to apply all the savings from the "pay-as-you-go" tax increment financing to reduce the developer's cost. NARRATIVE BOUNDARY DESCRIPTION OF TAX INCREMENT DISTRICT NO. 13 The following property is included in the District: Lot 1, Block 1, Farmington Industrial Park Second Addition. LIST OF PARCELS INCLUDED IN TAX INCREMENT DISTRICT NO. 13 The following parcel is included in the District: Parcel No. 14-25851-010-01 FINDINGS Minnesota Statues, section 469.175, subdivision 4, requires that prior to municipality approval of a tax increment financing plan the statutory fmdings of Minnesota Statutes, section 469.175, subdivision 3, must be 3 made and the reasons for those findings must be set forth in writing along with supporting facts for each determination. The findings and supporting facts for the District are as follows: 1. FINDING. That the proposed tax increment fmancing district is an economic development district. SUPPORTING FACTS. Minnesota Statutes, Chapter 469, provides for six types of districts -- a mined underground space district, a housing district, redevelopment, renewal and renovation, soils condition and an economic development district -- each serving a well-defined need and each having different qualifying standards. Tax Increment Financing District No. 13 is intended to be an "Economic Development District" . Minnesota Statutes, Section 469.174, Subdivision 12, defines "Economic Development District". This definition is also included on page 1 of this Plan. The proposed District qualifies as an "Economic Development District" pursuant to the above cited statute because Project activities will result in increased employment and preservation and enhancement of the tax base of the state. Upon inclusion in the District, the private property will be developed with an approximate 70,000SF industrial building which will increase the tax base. Dalsin Manufacturing, Inc. will occupy the facility and plans to create approximately _jobs. 2. FINDING. That the proposed development or redevelopment, in the opinion of the municipality, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the district permitted by the Plan. SUPPORTING FACTS. Construction of the proposed 70,000SF facility in the District, by the developer, is contingent upon the structuring of project financing which results in reduced economic risks. Components of this financing include "pay-as-you-go" tax increment fmancing. To document its need for this financial assistance the developer has presented to the city staff a project description, including background information and a development proforma demonstrating that without the requested assistance this development would not occur. A copy of the project's budget and proforma evidencing the need for tax increment is on record with the City Administrator's office. In the opinion ofHRA and city officials, without the public/private effort, including the financial assistance offered, this development would not occur in the City of Farmington. Furthermore, the HRA and city has determined that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increment for the maximum duration of the district permitted by the Plan. The basis for this determination is as follows: A comparative analysis of the estimated market values both with and without establishment of the District and the use of tax increments has been performed. Development of the 70,000SF facility, assisted with tax increments, will increase the total market value in the District by an estimated $2,288,900. The present value of tax increment from the District is estimated to be $416,612. Table 1 on page 10 shows the assumptions used to determine this present value. It is the finding of the HRA and city that the increased market value without tax increment financing is $0 and that the net increase in market value estimated to result from the development is $1,872,288 after subtracting the present value of the projected tax increments for the maximum duration of the District. 4 3. FINDING. That the tax increment financing plan conforms to the general plan for the development or redevelopment of the municipality as a whole. SUPPORTING FACTS. The tax increment fmancing plan conforms to the general plan of the City of Farmington for the following reasons: A. The tax increment fmancing district is designated on the zoning map for industrial development. Plan activities and subsequent development are intended to encourage and result in tax base enhancement due to industrial development for this area. B. The general plan for the community supports the creation of additional employment opportunities within the municipality. 4. FINDING. That the tax increment financing plan will afford maximum opportunity, consistent with the sound needs of the municipality as a whole, for the development or redevelopment of the project by private enterprise. SUPPORTING FACTS. The City of Farmington, in approving the HRA Redevelopment Project, has prepared a blueprint for the development and redevelopment within the community. The Redevelopment Project plan encourages cooperation with private enterprise. Information contained in the Redevelopment Project plan along with other city plans and reports has been used in the preparation of this Plan. Based upon the objective of cooperation and upon the guidance provided by city plans and ordinances, the city has determined Project costs that will be paid for by tax increment revenues. As the Financial Plan contained on pages 9 through 15 of this Plan indicates, the city intends to concentrate the use of tax increment revenue on those improvements which would not reasonably be expected to occur solely through private action. Private enterprise will be responsible for the vast majority of the expenses and activities normally associated with land development. OBJECTIVES OF lIRA REDEVELOPMENT PROJECT The lIRA and City Council ofthe City of Farmington, Minnesota, have determined that it is necessary, desirable, and in the public interest to establish, designate, develop and administer a redevelopment project in the city pursuant to the provisions of Minnesota Statutes, sections 469.001 to 469.047, inclusive. The HRA and City Council have further determined that the funding of the necessary activities and improvements in the Redevelopment Project may be financed through a wide array of funding mechanisms, including tax increment financing, and other appropriate sources. Prior to involving itself in fmancing Project activities or a development, the lIRA and the City Council shall determine financial feasibility of the Project or development. Any activity, public or private, when municipally fmanced, shall demonstrate how said financing is going to be repaid if it is a loan. In the case of a grant or tax increment financing, the benefits to the community, such as job or housing opportunities, increased tax base or removal of blighting conditions, shall be demonstrated. The lIRA and City Council seeks to achieve the following objectives through this redevelopment program: 1. Enhance the livability and preserve the inherent values of the City of Farmington through the elimination of seriously blighted areas of the community by: 5 a. b. 2. a. b. c. d. e. f. g. h. 1. J. k. 1. Removing substandard, blighted and obsolete structures. Removing deleterious land uses and establishing sound land use relationships. Foster economically sound development in the project area by: Making space for new sound business development in the business area. Providing lands of sufficient size to permit economical and appropriate business area development. Acquiring abandoned railroad property in order that it may be put into production use. Encouraging new development within the project and in surrounding areas. Assuring development incorporating design of the highest standards in architecture, site planning and landscape architecture. Intensifying land uses to a point that will assure a satisfactory property valuation and local tax return. Providing adequate open spaces and public areas to improve the environment. Preserving architectural character and quality. Protecting natural features such as trees. Providing for sound housing with particular concern for middle and low income, elderly and families. Encouraging commerce and industry to remain in the area. Increasing employment, the tax base and general economic activity in the area to reduce or eliminate blight and the causes of blight. 2. Provide modem public improvements as may be needed such as high quality street facilities, utility systems, pedestrian spaces and environmental improvements. 3. Accomplish redevelopment in the central area of Farmington by: a. Starting with project activities that are feasible and expanding on the scope and involvement of the redevelopment activity as warranted by local conditions and sound economic planning within the redevelopment project. b. Expanding on activities and the scale of projects as appropriate to accomplish the above Redevelopment Plan objectives. c. Engaging in redevelopment projects in such a manner that business area parking is accomplished incorporating new on-street parking. 2. Public assistance for development. The industrial park proposed on the north side of Trunk Highway 50 in Sections 25 and 36 requires complete infrastructure improvements including streets, storm and sanitary sewers, water lines, lighting and natural gas. The area south of Trunk Highway 50 is within the Vermillion River flood plain and will require fill to keep structures above the regulatory flood protection elevation. Both areas will be costly to develop because to the high water table which will require "dewatering" during the period of construction. REDEVELOPMENT PROGRAM FOR lIRA REDEVELOPMENT PROJECT Minnesota Statutes, Section 469.175, Subdivision 1(2) requires "A statement as to the development program for the project, including the property within the project, if any, which the authority intends to acquire". The Redevelopment Program for lIRA Redevelopment Project is delineated in a report entitled 6 "Farmington HRA Redevelopment Project" adopted December 18, 1974 and amended February 8, 1990, copies of which are on file in the city administrator's office. By this reference, said redevelopment program is incorporated as part of this tax increment financing plan. TAX INCREMENT DISTRICT DEVELOPMENT ACTIVITIES Development activities to be fmanced in whole or in part as a result of the implementation of this Plan include: 1. Reimbursement, to the developer, via a pay-as-you-go tax. increment agreement for property acquisition and eligible site preparation costs. 2. Construction, by the developer, of a 70,000SF manufacturing facility. 3. Reimbursement to the CitylHRA for infrastructure improvements undertaken within the Redevelopment Project Area. Funding of these improvements may not exceed 20% of the tax. increment revenues generated within the District. The above proposed activities and improvements are within the boundaries of Tax Increment Financing District No. 13. The above developments will be started in the summer of 1999 and completed by December 31, 1999. The above activities are, at the time of preparation of this Plan, the only activities proposed for the Redevelopment Project as a result of the formation of the Tax Increment District. No contract has been entered into at the time of preparation of this Plan pursuant to Minnesota Statutes, section 469.175, subdivision 1(3). CONFORMANCE WITH PLAN FOR THE CITY The city council, by approval of this Plan, believes that creation and implementation of the District meets the intent of the plan for the city by maintaining the quality of existing development, and improving the quality of life through orderly planned improvements. PROCEDURE FOR MAKING MODIFICATIONS IN AN APPROVED TAX INCREMENT PLAN The District may be modified, provided that the modification shall be approved by the HRA and city council under provisions of the Minnesota Tax Increment Financing Act of Minnesota Statutes, section 469.175, subdivision 4, as follows: ll(a) A tax. increment financing plan may be modified by an authority, provided that any reduction or enlargement of geographic area of the project or tax increment financing district, increase in amount of bonded indebtedness to be incurred, including a determination to capitalize interest on the debt if that determination was not a part of the original plan, or to increase or decrease the amount of interest on the debt to be capitalized, increase in the portion of the captured assessed value to be retained by the authority, increase in total estimated tax. increment expenditures or designation of additional property to be acquired by the authority shall be approved upon the notice and after the discussion, public hearing and fmdings required for approval of the original plan; provided that if an authority changes the type of district from housing, redevelopment or economic development to another type of district, this change shall not be considered a modification, but shall require the authority to follow the procedure set forth in Sections 469.174 to 469.179 7 for adoption of a new plan, including certification of the assessed valuation of the district by the county auditor. If a redevelopment district or a renewal and renovation district is enlarged, the reasons and supporting facts for the determination that the addition to the district meets the criteria of section 469.174, subdivision 10, paragraph (a), clauses (1) and (2), or subdivision lOa must be documented. The requirements of this paragraph do not apply if (1) the only modification is elimination of parcels from the project or district and (2)(A) the current tax capacity of the parcels eliminated from the district equals or exceeds the tax capacity of those parcels in the district's original tax capacity or (B) the authority agrees that, notwithstanding section 469.177, subdivision 1, the original tax capacity will be reduced by no more than the current tax capacity of the parcels eliminated from the district. The authority must notify the county auditor of any modification that reduces or enlarges the geographic area of a district or a project area. (b) The geographic area of a tax increment financing district may be reduced, but shall not be enlarged after five years following the date of certification of the original assessed value by the county auditor or five years from August 1, 1979." RELOCATION POLICY The Plan does not require any relocation at this time. The District does not contain any residential, commercial, or industrial uses that will require relocation or movement on individual sites. If in the future the District is expanded or modified to include additional area or relocation activities, the city council shall adopt rules and regulations that are in compliance with the Uniform Relocation Act and any persons affected shall be treated according to those laws, rules and regulations. PROPERTY ACOUlSmON AND DISPOSmON The City of Farmington will reimburse the developer for the cost of acquiring private property in the District. The property proposed for acquisition is described under the "Narrative Boundary Descriptions of District No. 13" on page 3 of this Plan. NOTIFICATION OF PRIOR PLANNED IMPROVEMENTS Minnesota Statutes, section 469.177, subdivision 4, requires that the request for certification of original tax capacity be accompanied by a listing of properties within the tax increment district for which building permits have been issued in the 18 months preceding approval of the tax increment financing plan. The District has had no building permits issued during this period, accordingly the most recent tax capacity is estimated to be 3,403. METHOD OF FINANCE The City Council of Farmington elects to use tax increment financing pursuant to Minnesota Statutes, Chapter 469, to finance all or part of the costs of the Project. By electing this method of financing, the city council is not precluding the use of other methods provided by State law. 8 FINANCrAL PLAN ESTIMATE OF PUBLIC COST The following is an estimate of capital and administrative costs including cost of District indebtedness, source of revenue, most recent tax capacity, and estimate of captured tax capacity. 1. Use of funds. Activities within the Project area consist of property acquisition and site improvements on the development property and infrastructure improvements within the Redevelopment Project Area. The city will pay eligible project costs via the pay-as-you-go method of funding. Costs, which rmy be funded as a result of the formation of Tax Increment District No. 13, include: A. Property acquisition B. Site improvements C. Project interest D. District administration (Not to exceed 10% of annual increment) E. Infrastructure extension for Project Area TOTAL USE OF FUNDS $233,000 163,000 187,300 60,000 48.347 $691,674 2. Source of funds. A. Estimated tax increments B. City local contribution TOTAL SOURCE OF FUNDS $628,674 63.000 $691,674 FINANCING ASSUMPTIONS Tax increment will be used to finance activities in the Project area. The following information and allSumptions were used to calculate financing costs for the activities in the Project area. 1. Construction of the improvements within the District will commence in the summer of 1999, with completion by December 31, 1999. 2. Financing of the Project activities will be undertaken in 1999. 3. The first tax. increment net of fiscal disparities contributions in the estimated amount of $71,390 cqllected from the District will be in 2001, payable from the 2000 tax levy. 4. The 1999 estimated local tax rate of 134.190% and 1999 tax values were used to calculate the estimate of increment in this Plan. The project will be classified as commerciaVindustrial. 5. Annual tax increments ranging between $68,064 to $71,390 in 2001 through 2009, generated as a rc;sult of formation of this District, will be one source of funds used to fmance the Project area activities. 6. ID.crement revenues will be used to fmance capital and administrative costs resulting from the Project activities. All tax increment generated by the formation of this District will be used to fmance the activities of the Plan. The city elects to use 100% of the available tax increment net of a fiscal disparities contribution, OTer the tntallife of the District to finance activities in the Development District. 9 7. The HRA and city will use approximately $68,064 to $71,390 of annual tax increments to service Project costs. "Project costs" means all expenditures of the HRAlcity or reimbursement of eligible developer costs for the purchase of land or amounts paid to contractors or others providing materials and services, including architectural and engineering services, directly connected with the physical development of the real property in the District, including interest thereon. Project costs also include all administrative expenses as defmed in Minnesota Statutes, section 469.174, subdivision 14. In order to determine an estimate of the present value of tax increment cash flow resulting from this District a discount rate of7% was applied. Based upon annual increment revenues of $68,064 - $71,390 and a local contribution of $63,000 the HRAlcity would be able to fmance Project costs of approximately $691,674 including interest reimbursement to the developer calculated at 7%. The first increment would be available to the city in 2001 and would continue through 2009. 8. The city is required to elect the "local contributions" provision of Minnesota Statutes, sectioo 273.1399, subdivision (6)(d) in the original tax increment plan. The city elects, pursuant to Minnesota Statutes, section 273.1399, subdivision (6)(d) to make a qualifying local contribution for an economic development district. ESTIMATE OF MARKEr VALUE AND TAX INCREMENT The following table shows the estimate of market value and tax increment used to establish a budget in this Plan. TABLE 1: TAXINCREMENTCALCULATIONS Local Tax Rate = 134.190% (Farmington, Payable 1999) Classification: Industrial ESTIMATED COMPLETION MARKET VALUE: $2,300,000 (assume completion prior to 1-1-2000) Less Estimated Fiscal Less Base Captured Year Tax Disparities Tax Tax Tax Payable Capacity Contribution Capacity Capacity Increment 1999 3,403 0 (3,403) 0 0 2000 3,403 0 (3,403) 0 0 2001 76,700 (19,867) (3,632) 53,201 71,390 2002 76,700 (19,867) (3,876) 52,957 71,063 2003 76,700 (19,867) (4,137) 52,696 70,713 2004 76,700 (19,867) (4,415) 52,418 70,339 2005 76,700 (19,867) (4,711) 52,122 69,943 2006 76,700 (19,867) (5,028) 51,805 69,517 2007 76,700 (19,867) (5,365) 51,468 69,065 2008 76,700 (19,867) (5,726) 51,107 68,580 2009 76,700 (19,867) (6,111) 50,722 68,064 2010 0 0 Decertified 0 0 TOTALS $628.674 PRESENT VALUE OF ANNUAL INCREMENT DISCOUNfED AT 7.0% . . . $416.612 SOURCES OF REVENUE 10 The proposed source of revenue to be used to fmance public costs associated with the development projects in the Redevelopment Project is tax increment generated as a result of the taxation of the land and improvements in the District and a qualified local contribution. Tax increment fmancing refers to a funding technique that utilizes increases in assessed valuation and the property taxes attributed to new development to finance, or assist in the fmancing of public development costs. The improvements resulting from development of the property by private business within the District will generate an anticipated annual tax increment of $68,064 - $71,390 in 2001 through 2009 based on a full assessment. The District's tax increment will be generated from the construction of 70,000SF industrial facilities. The HRAlcity may use the annual receipt of tax increment to reimburse itself or the developer for eligible Project costs. LIMITATION ON USE OF TAX INCREMENT; GENERAL RULE Pursuant to Minnesota Statutes, section 469.176, subdivision 4, "All revenues derived from tax increment shall be used in accordance with the tax increment financing plan. The revenues shall be used solely for the following purposes: (1) to pay the principal and interest on bonds issued to fmance a project; (2) by a rural development financing authority for the purposes stated in Minnesota Statutes, section 469.142, by a port authority or municipality exercising the powers of a port authority to fmance or otherwise pay the cost of redevelopment pursuant to Minnesota Statutes, Sections 469.048 to 469.068, by an economic development authority to fmance or otherwise pay the cost of redevelopment pursuant to Minnesota Statutes, Sections 469.090 to 469.108, by a housing and redevelopment authority or economic development authority to finance or otherwise pay public redevelopment costs pursuant to Minnesota Statutes, Sections 469.001 to 469.047, by a municipality or economic development authority to finance or otherwise pay the capital and administration costs of a development district pursuant to Minnesota Statutes, Sections 469.124 to 469.134, by a municipality or authority to fmance or otherwise pay the costs of developing and implementing a development action response plan, by a municipality or redevelopment agency to fmance or otherwise pay premiums for insurance or other security guaranteeing the payment when due of principal of and interest on the bonds pursuant to Minnesota Statutes, Sections 462C, Sections 469.152 to 469.165, or both, or to accumulate and maintain a reserve securing the payment when due of the principal of and interest on the bonds pursuant to Chapters 462C, Sections 469.152 to 469.165, or both, which revenues in the reserve shall not exceed, subsequent to the fifth anniversary of the date of issue of the first bond issue secured by the reserve, an amount equal to 20 percent of the aggregate principal amount of the outstanding and nondefeased bonds secured by the reserve. EXCESS TAX INCREMENTS Pursuant to Minnesota Statutes, section 469.176, subdivision 2, "(a) In any year in which the tax increment exceeds the amount necessary to pay the costs authorized by the tax increment financing plan, including the amount necessary to cancel any tax levy as provided in section 475.61, subdivision 3, the authority shall use the excess amount to do any of the following: (1) prepay any outstanding bonds, (2) discharge the pledge of tax increment therefore, (3) pay into an escrow account dedicated to the payment of such bonds, or (4) return the excess amount to the county auditor who shall distribute the excess amount to the municipality, county and school district in which the tax increment financing district is located in direct proportion to their respective tax capacity tax extension rates. The county auditor must report to the 11 commissioner of education the amount of any excess tax increment distributed to a school district within 30 days of the distribution. (b) The amounts distributed to a city or county must be deducted from the levy limits of the governmental unit for the following year. In calculating the levy limit base for later years, the amount deducted must be treated as a local government aid payment. DURATION OF TAX INCREMENT FINANCING DISTRICT The HRNcity anticipates terminating the District following receipt of the 2009 second half tax increment payment from Dakota County. Consequently, the District will exist for a duration of nine years of increment receipts. LIMITATION OF ADMINISTRATIVE EXPENSES Pursuant to Minnesota Statutes, section 469.176, subdivision 3, "(a)....no tax increment shall be used to pay any administrative expenses for a project which exceed ten percent of the total tax increment expenditures authorized by the tax increment fmancing plan or the total tax increment expenditures for the project, whichever is less." ESTIMATED TOTAL CAPTURED TAX CAPACITY; RETENTION The city estimates that the District's total tax capacity at completion of the initial activities will be 76,700; a fiscal disparities deduction has been estimated at 19,867; since the original tax capacity is estimated at 3,403 the captured tax capacity is estimated to be 53,201. Pursuant to Minnesota Statutes, section 469.177, subdivision 2, the authority may retain the full captured tax capacity to pay expenditures noted in the Plan or subsequent Plan modifications. TAX INCREMENT ACCOUNT Pursuant to Minnesota Statutes, section 469.177, subdivision 5, "the tax increment received with respect to any district shall be segregated by the authority in a special account or accounts on its official books and records or as otherwise established by resolution of the authority to be held by a trustee for the benefit of holders of the bonds." ANNUAL DISCLOSURE AND FINANCIAL REPORTING Minnesota Statutes, section 469.175, subdivision 5, requires "For all tax increment fmancing districts, whether created prior or subsequent to August 1, 1979, on or before July 1 of each year, the authority shall submit to the county board, the county auditor, the school board, state auditor and, if the authority is other than the municipality, the governing body of the municipality, a report ofthe status of the district. The report shall include the following information: the amount and the source of revenue in the account, the amount and purpose of expenditures from the account, the amount of any pledge of revenues, including principal and interest on any outstanding bonded indebtedness, the original tax capacity of the district, the captured tax capacity retained by the authority, the captured tax capacity shared with other districts, the tax increment received, and any additional information necessary to demonstrate compliance with any applicable tax increment financing plan. An annual statement showing the tax increment received and expended in that year, the original tax capacity, captured tax capacity, amount of outstanding bonded indebtedness, the amount of the district's increment paid to other government bodies, the amount paid for administrative costs, 12 the sum of increments paid, directly or indirectly, for activities and improvements located outside of the district, and any additional information the authority deems necessary shall be published in a newspaper of general circulation in the municipality. If the fiscal disparities contribution for the district is computed under section 469.177, subdivision 3, paragraph (a), the annual statement must disclose that fact and indicate the amount of increased property tax imposed on other properties in the municipality as a result of the fiscal disparities contribution. The commissioner of revenue shall prescribe the form of this statement and the method for calculating the increased property taxes. U Minnesota Statutes, section 469.175, subdivision 6, requires U(a) the state auditor shall develop a uniform system of accounting and fmancial reporting for tax increment financing districts. The system of accounting and financial reporting shall, as nearly as possible: (1) provide for full disclosure ofthe sources and uses of public funds in the district; (2) permit comparison and reconciliation with the affected local government's accounts and financial reports; (3) permit auditing of the funds expended on behalf of a district, including a single district that is part ofa multidistrict project or that is funded in part of whole through the use ofa development account funded with tax increments from other districts or with other public money; (4) be consistent with generally accepted accounting principles. (b) The authority must annually submit to the state auditor, on or before July 1, a fmancial report in compliance with paragraph (a). Copies of the report must also be provided to the county and school district boards and to the governing body of the municipality, if the authority is not the municipality. To the extent necessary to permit compliance with the requirement of financial reporting, the county and any other appropriate local government unit or private entity must provide the necessary records or information to the authority or the state auditor as provided by the system of accounting and financial reporting developed pursuant to paragraph (a). (c) The annual fmancial report must also include the following items: (1) the original tax capacity of the district; (2) the captured tax capacity of the district, including the amount of any captured tax capacity shared with other taxing districts; (3) for the reporting period and for the duration of the district, the amount budgeted under the tax increment financing plan, and the actual amount expended for, at least, the following categories: (i) acquisition of land and buildings through condemnation or purchase; (ii) site improvements or preparation costs; (Hi) installation of public utilities, parking facilities, streets, roads, sidewalks, or other similar public improvements; (iv) administrative costs, including the allocated cost of the authority; (v) public park facilities, facilities for social, recreational, or conference purposes, or other similar public improvements; and (4) for properties sold to developers, the total cost of the property to the authority and the price paid by the developer; (5) the amount of increments rebated or paid to developers or property owners for privately fmanced improvements or other qualifying costs. (d) The reporting requirements imposed by this subdivision apply to districts certified before, on, and after August 1, 1979." 13 IMPACT OF THE USE OF TAX INCREMENT OF TAXING JURISDICTIONS Minnesota Statutes, section 469.175, subdivision 1 (6), requires "statements of the authority's alternate estimates of the impact of tax increment financing on the tax capacity of all taxing jurisdictions in which the tax increment financing district is located in whole or in part. For purposes of one statement, the authority shall assume that the estimated captured tax capacity would be available to the taxing jurisdictions without creation of the district, and for purposes of the second statement, the authority shall assume that none of the estimated captured tax capacity would be available to the taxing jurisdictions without creation of the district; " Table 2 on page 14 depicts the impact of tax increment financing on the tax capacity of the affected taxing jurisdictions assuming (1) none of the increment would be available, and (2) the increment would be available to the tax jurisdictions. 14 ~ g~ ~s N ~ ~ ~ ~ U ~~~ E-<bEi:: U ~~ ~ ~ '0.... 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Q)~ ~ '>- "Q)~ N-S de~ OcSQ) e 0 e Q) 0 19 t 8 tI) ..c:l .S City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-1111 Fax (651) 463-2591 www.ci.farmiJ1&ton.mn.us TO: Mayor & Councilmembers FROM: John. F. Erar, City Administrator SUBJECT: Supplemental Agenda DATE: July 6, 1999 It is requested that the July 6, 1999 agenda be amended as follows: AWARD OF CONTRACT 9a Adopt Resolution - Sanitary Sewer SCADA Project Staff is requesting Council accept the bid for Part 4 - Sanitary SCADA System, of Municipal Builders Inc. and award the contract. Respectfully submitted, ohn F. Erar City Administrator .' - ~ ! City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us qQ FROM: Mayor, Councilmembers, City Administrator1~ Lee M. Mann, P.E., Director of Public Works/City Engineer TO: SUBJECT: Sanitary Sewer SCADA Project - Award of Contract DATE: July 6, 1999 INTRODUCTION Bids were received for the Well No.5 Pumping Facility and SCADA Systems project on Thursday, July 1, 1999. DISCUSSION One bid was received for the project. Municipal Builders Inc. submitted the only bid for a total amount of $587,400.00. The bid amount for Part 4, the Sanitary SCADA System, was received at $86,000. This compares to an estimated construction cost for the Sanitary SCADA System in the feasibility report at $135,000. The estimated total project cost based on the bid for the Sanitary SCADA System is $120,100. The receipt of only one bid notwithstanding, it is recommended that the contract be awarded. The bidding process was conducted per all City procedures and state laws and the project costs based on the bid are lower than the estimates. Given that only one bid was received for this project, the bid process has been reviewed and approved by the City Attorney. The Water Board awarded their portion of the project at 9:30 this morning. BUDGET IMPACT The estimated project cost of$120,100 will be funded through the Sanitary Sewer fund. ACTION REQUESTED Adopt the attached resolution accepting the bid for Part 4 - Sanitary SCADA System, of Municipal Builders Inc. and awarding the contract. Respectfully submitted, ~111~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file RESOLUTION NO. R -99 AWARD BIDS FOR PROJECT NO. 98-15 WELL NO.5 PUMPING FACILITY AND SCADA SYSTEMS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day of July, 1999 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to an advertisement for bids for the Well No.5 Pumping Facility & SCADA Systems project, bids were received, opened and tabulated according to law, and the following bid was received complying with the advertisement: Contractor Total Base Bid Part 4 - Sanitary System SCADA $86,000 Total Bid Municipal Builders Inc. $501,400.00 ;and, $587,400.00 WHEREAS, it appears the firm of Municipal Builders, Inc. is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED that: 1. The bid for Part 4 - Sanitary System SCADA of Municipal Builders Inc., a Minnesota corporation, for $86,000.00 is hereby accepted and awarded and the Mayor and Clerk are hereby authorized and directed to enter into a contract therefore. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of July 1999. Attested to the 6th day of July, 1999. Mayor City Administrator SEAL j f1 j Bonestroo ~ Rosene - . ~ Anderllk & 1 \J 1 Associates Engineers & Architects Bonestroo. Rosene. Anderlik and Associates. Inc. is an Affirmative Action/Equal Opportunity Employer Principals: alto G. Bonestroo, PE. . Joseph C. Anderlik. P.E. . Marvin lo Sorvala. PE. . Glenn R. Cook. PE. . Robert G. Schunicht. PE. . Jerry A. Bourdon. PE. . Robert W. Rosene. PE.. Richard E. Turner. PE. and Susan M. Eberlin. C.PA.. Senior Consultants Associate Principals: Howard A. Sanford. PE. . Keith A. Gordon. PE. . Robert R. Pfefferle. P.E. . Richard W. Foster. P.E. . David O. Loskota. PE. . Robert C. Russek. A.I.A. . Mark A. Hanson. PE. . Michael T. Rautmann. PE. . Ted K.Field. PE. . Kenneth P Anderson. PE. . Mark R. Rolfs. PE. . Sidney P. Williamson. PE.. loS. . Robert F. Kotsmith . Agnes M. Ring. Allan Rick Schmidt. P.E. Offices: St. Paul. Rochester. Willmar and St. Cloud. MN . Milwaukee. WI July 2, 1999 Mr. Lee Mann City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: Well No.5 Pumping Facility & SCADA Systems City Project No. 98-15 BRA File No. 141-98-088 Dear Lee: Bids were received yesterday for the Farmington Well No.5 Pumping Facility & SCADA Systems. Only one bid was received and a copy of the bid tabulation is attached. The bid was received by Municipal Builders, Inc. and we feel it was a very competitive bid. The bid was under the fmal engineer's cost estimate by approximately $90,000 and is very comparable to the preliminary report cost estimate. The total bid was as follows: Total Base Bid: Municipal Builders Inc. $501,400.00 Total Base Bid and Sanitary System SCADA: Municipal Build~rs Inc. $587,400.00 The proposal appears to be in order. We recommend that the City and Water Board accept the low Total Base Bid with the Sanitary System SCADA in the amount of $587,400.00. The Sanitary System SCADA was bid at $86,000 and was estimated in the preliminary report to cost approximately $135,000. Please call me at (651) 604-4872 if you have any additional questions about this recommendation. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. M~K~ MRR:tlg Enclosures ( 2335 West Highway 36 · St. Paul, MN 55113 . 651-636-4600 · Fax: 651-636-1311 '0 C1l >< Q) c:: C1l .~ CI) ~ 1ii :5 ~ :e Q) o ~ ~ Q) ..c:: 00 00 0 I 00 q> ~ - ..... U ci ~ z c: ,!!! ~ u: 0 E 0 N E 10 :J 0> 0. 0> 10 0> ..... ci ..... 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Mann, P.E., Director of Public Works/City Engineer SUBJECT: Henderson Storm Sewer Project DATE: July 6, 1999 INTRODUCTION The Henderson Storm Sewer project is included in the City's 1999 Capital Improvement Plan. DISCUSSION In April of 1997, the City Council received a feasibility report on the Henderson Storm Sewer project. The project was proposed to resolve storm sewer drainage issues between 7th Street and 10th Street along the alignment of Hickory Street, including poor drainage along Trunk Highway 3. Some of the issues that this project would address include: . The low area at Hickory and 8th Street that currently has no outlet and must be pumped by City staff after rain events, . The median along Trunk Highway 3 that holds water, . The pond at the north end of Townsedge Mall that currently has no outlet and . The intersection of 9th and Hickory that does not currently have storm sewer to collect the storm water. At the public hearing for the project, the City Council decided not to move forward with the project. In 1998, the Council directed staff to study the option of installing a storm sewer lift station at Hickory and 8th in order to address the ponding issue in that area. Staff presented a feasibility report on the proposed lift station and the Council elected not to move forward with the lift station due to cost and other undesirable project elements and directed staff to include the Henderson Storm Sewer project in the 1999 CIP. In order for the project to move forward, the feasibility report will need to be updated and then the CIP Project Development and Process Authorization schedule would be followed. In addition, staff will need to contact MnDOT to determine if MnDOT is willing to fund their portion ofthe project. The City will need to request that this project be included in MnDOT's Municipal Agreement Program. MnDOT funding would not be available until July of 2000 if the project is chosen for the Municipal Agreement program. With the addition of two new Council members, staff is seeking to affirm Council direction on whether to move this project forward or to remove it from the CIP. If the Council decides to move forward with the project, the feasibility report would be updated as soon as possible. If the Council accepts the new report, the project hearings would be initiated. If the project is ultimately ordered, construction would occur in 2000. BUDGET IMPACT The estimated project cost in the 1997 feasibility report was approximately $400,000. An update of the project costs would be part of a feasibility report update. Funding sources for the project include the Storm Water Fund, MnDOT Municipal Agreement funds and special assessments to the benefiting property owners per the City's special assessment policy. The estimated special assessments to the benefiting property owners were $1531 per single family residential unit and $6568 per acre for multi-family and commercial properties. These estimated assessments are within the benefit amount identified in the appraisal obtained for the project. ACTION REOUESTED Council direction whether or not staff is to move forward with the Henderson Storm Sewer project. Respectfully submitted, ~YYI~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file / ~ a.., City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: 2000 - 2004 Dakota County CIP - City Project Requests DATE: July 6, 1999 INTRODUCTION Dakota County has requested the City's input in preparing the County's 2000 - 2004 CIP. DISCUSSION Currently, the following projects in Farmington are included in the Draft 2000 - 2004 County CIP: . 2000: . 2001: . 2002: . 2003: . 2004: None. CSAH 50, Division to TH 3 None. None. None. In the past, the County has included a list of unscheduled projects in their CIP document, however they have discontinued that practice. Staff has reviewed the CIP and recommends that the Council request that the following additional projects in Farmington be scheduled in the County's 2000 - 2004 CIP. CR 64,jrom CSAH 31 to City Limits - 2001 CR 64 from CSAH 31 to the TH 3 has been identified by the City and the County as a vital east-west corridor in Farmington and possibly beyond Farmington. The segment from CSAH 31 to the current easterly City limits is necessary for the development of the Malinski property abutting the alignment on the north side. It is anticipated that the development occurring on the Malinski property will need access to CR 64 in the year 2001. The Seed-Genstar Property that is scheduled for annexation into the City abuts the future alignment of CR 64 east of the current City limits. When that property is annexed and begins to develop, CR 64 will need to be extended to TH 3. CSAH 31, CSAH 50 to CSAH 74 - 2004 Based on the observed growth rate in the City, it is recommended that this segment of CSAH 31 be included in the County's CIP for construction in the year 2004. 20tfh Street - 2004 The concept of the County participating in the construction costs of City streets that support or relieve parallel County Roads has been proposed to the County. The extension of20gth Street to TH 3 would provide a significant, positive impact on Elm Street (CSAH 50) from a traffic standpoint. Therefore, it is recommended that the County adopt a policy based on this concept and include the extension of 20gth street from its current easterly terminus to TH 3 in the year 2004. BUDGET IMPACT It is currently the County's policy that the costs of the roadway improvements are split 55% County and 45% City. The estimated City participation for the Elm Street project in 2001 is undetermined at this point. The City participation in the remainder of the projects is yet to be determined. ACTION REQUESTED Authorize staff to forward the recommended requests to the County for preparation of the Dakota County draft 2000 - 2004 CIP. Respectfully submitted, ~>>1~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file /.3a- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: TH 3 Median - Update DATE: July 6, 1999 INTRODUCTION Staff has been in contact with MnDOT regarding the occurrence of motorists accessing Trunk Highway 3 across the median in the vicinity of Budget Mart. MnDOT has indicated that they would be willing to install barrier posts along the median to stop motorists from accessing the Trunk Highway across the median. DISCUSSION In telephone conversations with MnDOT, it was indicated that MnDOT crews would be on site installing barrier posts along the median by Wednesday, June 30. Staff will update the Council as to the progress of the work at the meeting. BUDGET IMPACT None. ACTION REQUESTED For information only. Respectfully submitted, ';kYJ1~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /3/; TO: Mayor, Councilmembers, City Administrator~ Lee M. Mann, P.E., Director of Public Works/City Engineer FROM: SUBJECT: Stop Sign Request - Fairview Lane and Heritage Way DATE: July 6, 1999 INTRODUCTION Council has directed staff to study the intersection at Fairview Lane and Heritage Way to determine if there is a need for a three way stop. DISCUSSION Staff is in the process of taking traffic counts at the intersection. The completion of the traffic counting was to have occurred on Friday, July 2, however, the City's traffic counters were vandalized over the weekend of June 26 - 27, necessitating a restart of the traffic counting. Review of this intersection should be complete by the July 19 City Council meeting. BUDGET IMPACT None. ACTION REQUESTED For information only. Respectfully submitted, ~>>7~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /3c TO: Mayor and City Council Members FROM: John F. Erar, City Administrator SUBJECT: Schedule Joint Cities/School District Meeting DATE: July 6, 1999 INTRODUCTION Council has discussed the desirability of scheduling a joint city meeting with the Lakeville City Council and School District Board to discuss a variety of issues associated with city growth and the affect this growth is having on the school district and our mutual jurisdictions. DISCUSSION As both cities have essentially completed the comprehensive plan process, this may suggest a timely opportunity to discuss development issues of mutual concern. For example, the expansion of the Empire Treatment Plant is of critical concern to both cities as limited capacity issues will have a significant impact on future growth plans. Other issues could include a general discussion of legislative initiatives affecting cities, the Vermillion River and trout stream issues, transportation planning and private development issues affecting both jurisdictions. In terms of involving the school district, growth in both cities has a profound effect on school district planning, and consequently drives the need for new school facilities and staff. Exploring opportunities to form partnerships and share resources, as well as reviewing existing joint efforts with the school district, may also be beneficial. ACTION REOUESTED Council will need to determine dates and times to schedule a joint meeting, a suitable meeting location, and proposed issues to include on the meeting agenda. If Council wishes, my office can coordinate meeting details with both the Lakeville City Administrator and School Superintendent. :!nt;J:itted. john F. Erar File Cc: Bob Erickson, City Administrator Bob Endersbe, School Superintendent C:\DOCS\COUNCIL\workshop\Jntschlcitymeeting.doc