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HomeMy WebLinkAbout08.05.13 Council Minutes COUNCIL MINUTES REGULAR August 5, 2013 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Members Absent: None Also Present: Andrea Poehler, City Attorney;David McKnight,City Administrator;Robin Hanson,Finance Director;Brian Lindquist, Police Chief;Randy Distad, Parks and Recreation Director; Cynthia Muller, Executive Assistant Audience: Bobby Schmitz, Julie McKnight, Jeff Thelen 4. APPROVE AGENDA MOTION by Fogarty, second by Donnelly to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS a) Receive Ceremonial Check from Louis Schmitz Foundation to Youth Scholarship Program—Parks and Recreation The Louis Schmitz Foundation presented a$500 check to the City for the Farmington Youth Scholarship Program. Mr. Bobby Schmitz stated the foundation was started to give back to the community as his father would have done. A scholarship is given to one female and one male in the amount of$2,000 each to a graduating senior going on to a post-secondary school. They are also donating to the Parks and Recreation department for the Youth Scholarship Fund and also to the Community Ed program to help kids who need financial assistance to be able to participate in sporting activities. A golf tournament fundraiser was held in June, with 162 golfers participating. 6. CITIZEN COMMENTS Ms. Julie McKnight, representing CEEF, stated in 2009 the Dew Days organization had fmancial issues and received a loan from Empire Township and also a five-year loan from the City of Farmington. This is the fourth year and due to the success of Dew Days this year, CEEF is paying off the loan. Without the foresight of the City and Empire Township, we would not have a Dew Days celebration. It takes the committee and a lot of volunteers to make it successful. 4 Council Minutes(Regular) August 5,2013 Page 2 Councilmember Fogarty stated we cannot thank the Dew Days committee enough for what they do. They work fulltime to put on this event for the community. Councilmember Donnelly noted the loan decision was not easy and was glad to see a good outcome. Councilmember Bonar noted regarding the Louis Schmitz Foundation,the family is doing their father proud in leaving a legacy in his name. Regarding Dew Days,he was aware of the amount of effort that goes into a community celebration and how difficult it is to coordinate that each year. He thanked everyone in accomplishing that. It is great to see a debt paid in advance. 7. CONSENT AGENDA MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as follows: a) Approved Council Minutes (7/15/13 Regular)(7/22/13 Special) b) Approved NRG Reliability Service Agreement—Police Department Councilmember Bonar noted we are renewing a 10-year lease on generators. This was through successful negotiations that represent a savings for our buildings. c) Adopted RESOLUTION R34-13 Accepting Donations Rambling River Center— Parks and Recreation d) Adopted RESOLUTION R35-13 Accepting Donation Pollution Prevention Day —Municipal Services e) Approved Appointment Recommendation Firefighter—Human Resources fl Approved Appointment Recommendation Firefighter—Human Resources g) Approved Appointment Recommendation Firefighter—Human Resources h) Approved Appointment Recommendation Firefighter—Human Resources i) Approved Appointment Recommendation Firefighter—Human Resources Mayor Larson asked that these new firefighters be included in the numbers presented at the last Fire Department workshop. j) Reviewed Public Communications and Political Activity Administrative Policies —Human Resources k) Acknowledged Resignation Parks and Recreation—Human Resources 1) Approved Dakota County Fair Board Fire Contract Extension-Administration m) Adopted RESOLUTION R36-13 Approving Gambling Event Permit Farmington Youth Hockey Association-Administration n) Approved Bills APIF,MOTION CARRIED. 8. PUBLIC HEARINGS a) Adopt Resolution—2014-2018 Street Reconstruction Plan-Finance In June Council and staff discussed initiating the CIP with a five-year bond. Finance Director Hanson presented the 2014-2018 street reconstruction plan. The projects are Akin Park Estates East and West for 2014, and 195th Street reconstruction for 2015. If funds remain after the Akin Park Estates project, a project will also be done in 2015 on 9th Street/Hickory/Euclid Streets. This resolution is to finance the Akin Park Estates project at a cost of$1,460,000. The 5 Council Minutes(Regular) August 5,2013 Page 3 bond sale would be$1,515,000. The City is required by state law to levy 105%of the amount. City Administrator McKnight explained the Akin Park Estates project is scheduled for 2014. This is a semi-reconstruction;we are not replacing utilities, only the road. Residents will be informed of the project in December/January for a summer 2014 start date. The 195th Street project is from Flagstaff Avenue to Deerbrooke Path. This will add a middle turn lane and potential roundabout at Pilot Knob and 195th Street. This will be a county project scheduled for 2015. MOTION by Fogarty, second by Donnelly to close the public hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by Donnelly to adopt RESOLUTION R37-13 approving the 2014-2018 street reconstruction plan. APIF,MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolution—2013B Street Reconstruction Bonds Pre-Sale Report- Finance Finance Director Hanson stated the bond is estimated to be$1,515,000, with a six-year maturity. Interest payments will start August 1, 2014, and the first principal payment will be due February 1, 2015 through 2020. The City will levy for it in 2014, collect enough for the first interest payment, and be on track for the first principal and interest payment in 2015. Staff is anticipating a rating of AA-. Bids will be brought to Council for approval on September 16, 2013. MOTION by Fogarty, second by Bartholomay to adopt RESOLUTION R38-13 providing for the sale of$1,515,000(not to exceed $1,550,000) General Obligation Street Reconstruction Bonds, Series 2013B. APIF,MOTION CARRIED. b) Financial Review First and Second Quarters 2013 - Finance As of the end of June, revenues are at 53%of budget and expenses are 51%of budget. Expenses are approximately$980,000 more than last year due to the purchase of the fire engine, increased snow removal into May, and moving staff time to the general fund. Property taxes were received in June, including $110,000 in delinquent taxes. Revenues at the Rambling River Center are higher in 2013 than 2012, with increases in recreation, advertising and rental income. The rental income has gone from$3,700 last year to $6,600 this year. Both liquor stores met their gross profit benchmark of 25%, we are behind the annual benchmark of 6.5%of combined profits before transfers, but it has increased from 3.6%at the end of the first quarter to 5.7%. Their cash balance internally is continuing to increase. c) PCI Compliance—Security for Electronic Payment Processing-Finance Previously, staff discussed electronic payment options for utility payments. In order to do this,we need to be PCI compliant. LOGIS will perform this work for a cost of$5,400 to be paid equally by the four utility programs, sewer, solid 6 Council Minutes(Regular) August 5,2013 Page 4 waste, storm water and water. They will also review liquor operations and parks and recreation programs to ensure PCI compliance. Hardware costs are estimated to be$1,600 and would be paid for from the IT budget. MOTION by Fogarty, second by Bartholomay to authorize staff to work with LOGIS to achieve PCI compliance for its utility programs, and complete an overall assessment of the Parks and Recreation programs and Liquor Operations PCI compliance. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE • Councilmember Donnelly: The Dakota County Fair is being held this week and encouraged residents to attend. Councilmember Fogarty: Wednesday night she will be judging the salsa contest at the Fair. Tuesday is National Night Out and encouraged residents to meet their neighbors. Councilmember Bartholomay: An outdoor concert will be held at Carbone's on Saturday, August 17, 2013. There will be some noise, but it will end at 11:30 p.m. City Administrator McKnight: Residents should have received the City News and Recreation Guide in the mail this week. Staff did a great job putting this together. Parks and Recreation Director Distad: Next Monday, Council and the Parks and Recreation Commission will be having a parks tour with a workshop following. Mayor Larson: He encouraged residents to shop local; we have great businesses and restaurants. 14. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 7:35 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 7