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HomeMy WebLinkAbout09.18.13 Council Minutes COUNCIL MINUTES REGULAR August 19, 2013 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGL4NCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Members Absent: None Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Kevin Schorzman, City Engineer;Cynthia Mullet, Executive Assistant Audience: Kevin and Lori Collins, Barb Svoboda 4. APPROVE AGENDA MOTION by Bartholomay, second by Bonar to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS a) Barb Svoboda—Dakota County Library Ms. Barb Svoboda started at the Farmington Dakota County Library in May 2013. They are excited to move to City Hall during the Library remodeling. She wanted to assure residents the Library is not closing,just moving acrossithe street for December 2013—June 2014. Some of their programs will continue at City Hall during the construction. Residents can still order books online, and there will be computers available for public use. 6. CITIZEN COMMENTS Mr. Kevin Collins, 5187 Upper 182"d Street, asked that the City help residents that live near and use City parks to eliminate golfmg in parks. Golfers come to Dakota Estates Park and hit golf balls which have resulted in property damage to their Siding,windows, garage door, inside the garage, and vehicles. Each time no one steps forward to take responsibility for the damage. Golf balls are found throughout their yard and they hear the golf balls hitting the house or breakings things in the garage. Mr. Collins is unable to find the golfers as they leave immediately. He has lived there for 11 years. The park across the street is not a driving range or a golf course. He has witnessed bad swings resulting in out of control balls flying into the play area where small children are playing. The golfer yelled fore, causing the parents and children to look at the golfer, but not at where the ball was heading. Lakeville, Burnsville, Apple Valley, Rosemount,Eagan, Inver Grove Heights, West St. Paul, and South St.Paul all have adopted no golfing ordinances and have posted signs in their parks citing obvious safety risks and 13 Council Minutes(Regular) August 19,2013 Page 2 maintenance issues involved in this activity. Law enforcement in those cities has only had to give verbal warnings and the activity has stopped. A few years ago the Farmington Parks and Recreation Commission requested the Council pass an ordinance on their behalf and it was voted down. Today, Mr. Collins is asking the Council to adopt a similar ordinance and post no golfmg signs in all public parks. This would reduce your liability risk for residents playing in the parks as well as help protect their property and those of their neighbors, from damages. He gave Council a copy of ordinances from other cities. Staff will research the history and talk with the Parks and Recreation Director. 7. CONSENT AGENDA MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as follows: a) Approved Council Minutes(8/5/13 Regular)(8/12/13 Workshop) b) Approved Stormwater Model Update Joint Powers Agreement-Engineering Councilmember Bonar noted we are working cooperatively with Lakeville and the Vermillion River Watershed Organization. He wanted to make sure the public had an understanding of what we are doing. City Engineer Schorzman explained the project. c) Approved 2014 ALF Budget-Administration d) Accepted Resignation Heritage Preservation Commission-Administration e) Approved Printing and Mailing Service Company for City News and Recreation Guide—Parks and Recreation f) Approved Voiceover IP Telephone System End-User Equipment Sale Agreement —Human Resources g) Approved Bills APIF,MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Approve Hotel Feasibility Study-Administration City Administrator McKnight and Mayor Larson met with Mr. John Seibert of Cobblestone Hotels. Mr. Seibert also met with the EDA to discuss building a hotel in Farmington. He explained their approach and getting local buy in. This would be a potential$3 million facility with 44 rooms. The first item they require is a feasibility study. Mr. Seibert requested the City participate in 50%of the cost of the study to determine the feasibility of a hotel. The cost of a study is$5,000 - $10,000. At their August meeting,the EDA approved funding 50%of the study from EDA funds. The study would be good for two to three years. The City's portion would be$2,500 -$5,000. The feasibility study would show local buy in and a commitment from the City. The next step would be to select a firm to do the study in 2013. Results will be brought back to the City Council. After that it will be up to Cobblestone to decide if they want to come here. Even though this 14 Council Minutes(Regular) August 19,2013 Page 3 would be EDA funds, staff felt it is important enough for the Council to weigh in. Staff expects the study to be completed by the end of the year. MOTION by Bartholomay, second by Fogarty to approve funding 50%of the hotel feasibility study in conjunction with Cobblestone Hotels up to a maximum of$5,000. APIF, MOTION CARRIED. b) Adopt Resolution—Authorizing Preparation of Plans and Specifications Akin Park Estates Rehabilitation Project-Engineering At the August 5, 2013, Council meeting, Council approved soliciting bonds for this project for 2014. Staff is now requesting authorization to begin preparation of plans and specifications. Staff wants to inform residents early about this project as it will have a big affect on the area. The City will be doing the project. Staff will also core the road to determine the condition and exactly what needs to be done. The roads in this area were built 20—25 years ago. Public outreach will be done in the next few months with letters sent to residents with a description of the project and advising residents to plan accordingly. Communication will continue throughout the project. MOTION by Fogarty, second by Donnelly to adopt RESOLUTION R39-13 authorizing the preparation of plans and specifications for the Akin Park Estates East and West rehabilitation project. APIF,MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Bartholomay: Council did receive the list of bids for the printing and mailing service for the City News and Recreation Guide. He wanted to make sure the bid tab is included in the future. City Engineer Schorzman: Work is done for this year on the Spruce Street sanitary project and it went very well. Work on Flagstaff to repair the settlement of the road will be done this Wednesday. Mayor Larson: Encouraged residents to shop local. Money spent here, stays here. Ground Round is anticipating opening September 16, 2013. 14. EXECUTIVE SESSION a) City Administrator Performance Review MOTION by Fogarty, second by Bartholomay to go into Executive Session for the annual performance review of the City Administrator. APIF,MOTION CARRIED. A summary will be provided at the next meeting. The closed session began at 7:40 p.m. 15 Council Minutes(Regular) August 19,2013 Page 4 15. ADJOURN Mayor Larson opened the closed session at 8:32 p.m. MOTION by Fogarty, second by Bartholomay to adjourn at 8:32 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 16