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HomeMy WebLinkAbout09.16.13 Council Minutes COUNCIL MINUTES REGULAR September 16, 2013 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar,Fogarty Members Absent: Donnelly Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Robin Hanson, Finance Director;Randy Distad, Parks and Recreation Director;Cynthia Muller, Executive Assistant Audience: George Flynn, Dave Metzger, Jerry Rich,Leon Orr 4. APPROVE AGENDA MOTION by Fogarty, second by Bartholomay to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Veterans Memorial Update—Leon Orr Mr. Leon On gave an update on the Veterans Memorial project. All underground work has been completed and excavation work was done by Colin Garvey. Flagpoles and street lights were donated by Valmont Industries. Electrical work was done by a unit from St. Paul and they used their contacts to obtain various donations. Viking Electric, Burnsville donated over 1,000 ft. of electrical wire, Crescent Electric and Home Depot donated some of the material. Midwest Fence donated the wrought iron. Legal work was done by Burville Law at no charge. Landscaping material was donated by Bachmann's. The Lady Slippers Garden Club will maintain the plants each year. The committee has sold 212 pavers totaling$74,000. There are 28 pavers remaining to be sold. All five benches have been sold for$10,000. Benches and pavers will be installed next spring. The main wall to the north and entry sign to the south will be constructed out of granite. The folded flag, made of granite, has been purchased and is 10 ft x 5 ft. The fmal piece is the bronze soldier to be placed in the center,which is$35,000- $40,000. The service seals representing six branches of service have been received and will be placed on the iron fence. Mr.On also presented a financial statement for the project and all expenses have been covered. If there are excess funds remaining,they will be placed in an endowment fund for maintenance. Previously, a commitment of$10,000 from the City was discussed. There will be major payments to be made in October so the funds will be included in the list of bills at the next Council meeting. City Administrator McKnight suggested using 11 Council Minutes(Regular) September 16,2013 Page 2 some of the liquor store profits and Administration reserve funds to cover this donation. 6. CITIZEN COMMENTS Mr. George Flynn, 320 Walnut Street, stated there are stop signs on Walnut at 6th Street, 5th Street and 3rd Street,but no stop sign at 4th Street. Everyday there are children at 4th and Walnut waiting for the school bus. Also there are many children riding bikes on 4th Street and do not realize Walnut Street does not have a stop sign. There was a minor car accident at that corner last weekend. Every morning there is a car that leaves 5th and Walnut and within one block he is going 40-50 mph. Mr. Flynn requested a stop sign on Walnut Street at 4th Street. 7. CONSENT AGENDA MOTION by Fogarty, second by Bonar to approve the Consent Agenda as follows: a) Approved Council Minutes(9/3/13 Regular)(9/9/13 Workshop) b) Adopted RESOLUTION R42-13 Approving Gambling Event Permit Farmington Firefighters Auxiliary Association-Administration c) Approved Assessment Waiver Agreement with RETAP—Parks and Recreation Parks and Recreation Director Distad stated this agreement allows the City to use the RETAP program to do an onsite energy and waste management assessment of City buildings at no charge and give us some recommendations for energy saving cost reductions. This report will be brought back to Council. Councilmember Bonar noted this is one of Council's goals and furthers our participation in the Green Steps program. d) Approved Exclusive Vending Agreement with Midwest Vending, Inc.—Parks and Recreation e) Approved Temporary On-Sale Liquor Licenses VFW Post 7662-Administration fl Approved Temporary On-Sale Liquor License Knights of Columbus- Administration g) Adopted ORDINANCE 013-663 Amending Section 10-5-21 of the City Code to Conditionally Allow Recycling Facilities in IP Zone-Planning h) Approved Assessment Agreement 6192 212th Street W-Engineering i) Approved Bills APIF,MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolution—Award Sale of General Obligation Street Reconstruction Bonds,Series 2013B-Finance Finance Director Hanson stated the City went out for bids for the 2013B bonds to do the first step of the Akin Park Estates East and West project. Ms. Shelly Eldridge, Ehlers and Associates, stated six bids were received. Standard and Poor's has confirmed the City's AA-rating with a stable outlook. The winning 12 Council Minutes(Regular) September 16,2013 Page 3 bid was United Bankers from Bloomington, with an interest rate of 1.6487%, after a$20,000 reduction in the par amount of the bonds. This translates into an interest savings throughout the life of the debt of$26,000 or$7,700/year in levy reduction. MOTION by Fogarty, second by Bartholomay to adopt RESOLUTION R43-13 awarding the sale of$1,515,000 General Obligation Street Reconstruction Bonds, Series 2013B to United Bankers. APIF,MOTION CARRIED. b) Draft Property Maintenance Code Discussion-Planning Assistant City Planner Wippler presented a draft ordinance for property maintenance. The Planning Commission has reviewed the ordinance and a public hearing will be held at their meeting on October 8,2013. The ordinance provides a trigger point of 25% for non-compliance of painted areas, missing siding, loose brick or stone, stucco and roofmg. All exterior projects must be completed within six months of issuance of a building permit. The ordinance outlines the duties and powers of the City's Building Official regarding enforcement, a process for notifying owners of non-compliance, establishes a violation, and additional language for appeals. The 25%trigger is used by Lakeville and surrounding communities. Councilmember Fogarty noted the ordinance is very specific and wanted to make sure we are not limiting ourselves as far as new products. She would like to see the wording revised so it is all encompassing. c) Approve Draft Contract with Dakota County for Temporary Use of City Hall Space-Administration The City has been negotiating with Dakota County for City Hall to be used as a temporary space for the Library while they undergo renovations. The Library renovations will take place from November 2013 to June 2014. The Library will be renting the north half of the second floor of City Hall during this time. Rent will be$800/month. The County will be responsible for cleaning the area they occupy. A book drop will be placed on Third Street in front of City Hall. The City can only rent the space to state and county governments and qualified 501c3 organizations. Councilmember Fogarty asked about having City spaces closed during Library hours. City Administrator McKnight noted the first floor spaces are always locked. The second floor spaces are locked from 4:30 p.m.—8:00 a.m. so the City spaces are secure. The City and Library will have to work out outside door access. Councilmember Bartholomay thanked staff for their hard work on this. One of Council's goals was to form partnerships with other government agencies. City Administrator McKnight noted the Library staff has been very good to work with. MOTION by Fogarty, second by Bonar to approve the lease agreement for temporary library space between the City of Farmington and Dakota County. APIF,MOTION CARRIED. 11. UNFINISHED BUSINESS 13 Council Minutes(Regular) September 16,2013 Page 4 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: This is Homecoming week so there are lots of young people moving about. The parade will be held on Wednesday and the football game is Friday. Councilmember Bonar: He and Mayor Larson participated in the ribbon cutting for the opening of the Ground Round. Council is very excited to see this progress. Mayor Larson: It is very exciting to have the Ground Round open. He encouraged residents to shop local. 14. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 7:44 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 14