HomeMy WebLinkAbout11.04.13 Council Packet City of Farmington Mission Statement
430 Third Street Through teamwork and cooperation,
Farmington,MN 55024 the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
FARMINGTON CITY COUNCIL
Todd Larson, Mayor
Jason Bartholomay Douglas Bonar
Terry Donnelly Christy Fogarty
AGENDA
REGULAR CITY COUNCIL MEETING
November 4, 2013
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OFALLEGL4NCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Recognition of Service—Jim Meyer Recognized
6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for
citizen comments regarding non-agenda items. No official Council action can be taken on these items.
Speakers are limited to five minutes to address the Council during "Citizen Comment"time.)
7. CONSENT AGENDA
a) Approve Council Minutes (10/21/13 Regular)(10/22/13 Workshop) Approved
b) Adopt Resolution-Approve Submittal of Application for Landfill
Abatement Funds—Municipal Services R48-13
c) Adopt Resolution—Accept Donation Rambling River Center—Parks and
Recreation R49-13
d) Acknowledge Retirement Fire Department— Human Resources Acknowledged
e) City Administrative Policies—Review, Changes and/or Additions—Human
Resources Approved
f) Approve Ricoh Copier Lease Agreement—Human Resources Approved
g) Approve Bills Approved
REGULAR AGENDA
(The Council takes a separate action on each item on the Regular Agenda. If you wish to address the
Council regarding any or all of the items on the Regular Agenda,please address the item when the
item is discussed.Speakers will be given at least three minutes to speak per item. Additional time
may be granted to speakers representing two or more persons.)
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) Third Quarter Financial Report- Finance Information Received
b) Amend Ordinance—Park Regulations—Parks and Recreation Ord 013-666
c) Approve Agreement Rambling River Center Improvement—Parks and
Recreation Approved
d) Appoint City Council Representative to Pool Committee—Parks and
Recreation Mayor Larson
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
14. EXECUTIVE SESSION
a) Labor Negotiations
15. ADJOURN
Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803.
Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation.
Table of Contents
Agenda 3
Approve Council Minutes (10/21/13 Regular)(10/22/13
Workshop)
Regular Minutes 5
Workshop Minutes 9
Adopt Resolution -Approve Submittal of Application for Landfill
Abatement Funds
Memo 12
Resolution 13
Adopt Resolution Accept Donation to the Rambling River Center
memo 14
resolution 15
Acknowledge Retirement Fire Department
Ack Retirement_Meyer 16
City Administrative Policy and Procedures - Review, Changes,
and/or Additions
P&P manual updates 11-2013 17
Bone Marrow-Organ Donation 18
Approve Ricoh Copier Lease Agreement
Memo 19
Copier Contract 20
Approve Bills
Bills 39
Financial Review— 3rd Quarter of 2013
CM 2013 Q3 Fin'l Review 20130930 61
Heiarchy- Qtrs - September Operating Report Gen'l
Fund (2013) 66
Gen'l Fund Fd Bal Chart Sept 2013 67
Heiarchy- Qtrs -September Operating Report Other
Funds (2013) 68
Heirarchies- Liquor Stores Report (Sept 2013) 69
Heiarchy- Qtrs September Operating Utilities (2013) 73
Amend Ordinance 6-9-6 Park Regulations
memo 74
amended ordinance 75
Exhibit A 76
Approve Agreement Rambling River Center Improvement
memo 77
agreement form 79
proposal 86
exhibit A quotes 87
Exhibit B photos 88
Appoint City Council Representative to the Pool Committee
memo 89
1
Labor Negotiations
Memo 91
2
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COUNCIL MINUTES
REGULAR
October 21, 2013
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Larson led the audience and Council in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Larson, Bartholomay, Bonar, Donnelly
Members Absent: Fogarty
Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator;
Robin Hanson, Finance Director;Randy Distad, Parks and
Recreation Director;Kevin Schorzman, City Engineer;Brenda
Wendlandt, Human Resources Director;Tony Wippler,Assistant
City Planner;Cynthia Muller, Executive Assistant
Audience: Rick Reichert,Tom Ryan
4. APPROVE AGENDA
MOTION by Bartholomay, second by Donnelly to approve the Agenda. APIF,
MOTION CARRIED.
5. ANNOUNCEMENTS
6. CITIZEN COMMENTS
a) Response to Mr. Steven Dague-Engineering
A response was sent to Mr. Dague regarding his questions at the October 7,2013,
Council meeting.
7. CONSENT AGENDA
MOTION by Bartholomay, second by Bonar to approve the Consent Agenda as follows:
a) Approved Council Minutes(10/7/13 Regular)(10/14/13 Workshop)
b) Approved 2013-2014 Farmington High School Hockey Game Ice Rental
Agreement—Parks and Recreation
c) Adopted RESOLUTION R46-13 Approving Investment Policy Revisions-
Finance
d) Approved Appointment Recommendation Parks and Recreation—Human
Resources
e) Acknowledged Resignation Liquor Operations—Human Resources
f) Approved Letter of Agreement with Apprize Technology—Human Resources
g) Approved Bills
APIF,MOTION CARRIED.
5
Council Minutes(Regular)
October 21,2013
Page 2
8. PUBLIC HEARINGS
a) Adopt Ordinance—Approve 2014 Fee Schedule-Administration
The proposed 2014 Fee Schedule was also reviewed by Council at the October 14,
2013, Council workshop. The fee schedule includes minimal changes for fees for
various City services. MOTION by Bartholomay, second by Donnelly to close
the public hearing. APIF,MOTION CARRIED. MOTION by Bartholomay,
second by Bonar to adopt ORDINANCE 013-664 establishing charges and fees
for licenses, permits or other City approvals and services for calendar year 2014.
APIF,MOTION CARRIED.
9. AWARD OF CONTRACT
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) Adopt Ordinance—Amending Section 4-5-5 and 4-5-7 of City Code Related
to Property Maintenance and Appeals-Planning
Council also reviewed this ordinance at the September 16, 2013, Council meeting.
This is a property maintenance ordinance for residential properties. Similar to
other ordinances, this will be on a complaint basis. The trigger point for
noncompliance is 25%of an area needing repair. As requested by Council in
September to be non-specific regarding materials that may be developed later,
wording was added under the siding portion, "or a comparable material." All
projects requiring a building permit need to be completed within six months of
issuance of the permit. The ordinance outlines the duties and powers of the
Building Official and a process for notifying the owner of the non-compliant
structure. Once the City receives a complaint,the Building Official will review
the property to determine if it meets the threshold of 25%. A correction notice
will be issued and provide a reasonable amount of time for completion of the
project. The notice will be delivered by hand or certified mail or posted on the
property. The violation if the deadline is not met,will be to forward the notice to
legal counsel to go through the legal process. The main focus of the ordinance is
to get the work done, especially on properties that have been a chronic nuisance.
There is an appeals process where the owner can come to Planning staff for a
second opinion. If the owner is not satisfied,they can appeal the ruling to the
Planning Commission. The appeal fee to the Planning Commission is$150.
Councilmembers felt the ordinance is fair and reasonable and will be applied
fairly. They thanked staff and the Planning Commission for their hard work.
Comments at the Planning Commission were in favor of the ordinance. If an
owner cannot afford to make the improvements,there is CDBG money for
residential rehabilitation for residents with low to moderate income. There has
been a waiting list for these funds.
Mr. Rick Reichert, 709 4th Street,realized Council had a difficult time deciding
on a baseline for houses in neglect. He felt a simple one is if the house is
6
Council Minutes(Regular)
October 21,2013
Page 3
unplugged from the City for utilities. That is a neglected house. He was in
agreement with the rest of the ordinance.
Mr. Tom Ryan, 208 Walnut Street, stated he doesn't care what the inside of the
house looks like, but the outside has caused him headaches. He bought a piece of
property, tore down the house to build a new home, but can't do it because of a
neighboring property. He asked if there was any volunteer group around that
would be willing to paint if the City bought the paint. Mayor Larson noted the
Scouts are always looking for volunteer projects. Mr. Ryan felt Assistant City
Planner Wippler has done a wonderful job on this ordinance and it took a long
time. People don't have money so we are spinning our wheels unless we get
volunteers to paint the homes. Just get the outside appearance looking better.
MOTION by Bartholomay, second by Donnelly to adopt ORDINANCE 013-665
amending sections 4-5-5 and 4-5-7 of the City Code as they relate to property
maintenance and appeals. APIF,MOTION CARRIED.
b) Approve Aquatic Feasibility Study Agreement—Parks and Recreation
Staff received two proposals to perform an aquatic feasibility study. Staff and the
Parks and Recreation Commission are recommending USAquatics for a cost of
$7,500 plus$750 for travel to complete the study. There is$19,000 remaining in
the pool budget to cover the cost in 2013. The purpose of the study is to take a
comprehensive look at our current outdoor pool, the condition,what needs to be
improved and brought up to code. The study will provide a cost to renovate the
pool. The second part of the study is to look at a new aquatic facility and a
location. The third part is to look at a splash pad in the current pool location or
somewhere else in the City. A part of the proposal is to include public input.
MOTION by Bonar, second by Donnelly to approve the agreement with
USAquatics to complete the study at a not to exceed cost of$7,500 plus$750 in
travel costs and fund the study from the 2013 outdoor pool budget. APIF,
MOTION CARRIED.
c) Approve Master Plan for Hillview Park—Parks and Recreation
Hillview Park is a three-acre, undeveloped park in the northwest area of the City.
Staff and the Parks and Recreation Commission developed a draft master plan. A
public meeting for surrounding property owners was held in June to receive
public input. The major improvements include a sledding hill, a number of brush
trees will be cleared out by City staff, and benches will be installed at the top of
the hill. There will be a paved trail connection at Upper 183rd Street and will be a
looped trail throughout the park with a connection to the north. A new park sign
will be installed. There is also an area for future playground equipment on the
west side. New trees will be planted. When the area to the west is developed,
staff will propose to add parkland to enlarge the park and provide the opportunity
to connect to the Middle Creek Greenway. The cost for the sledding hill,
installation of the park sign, and forestry improvements will be$10,000 and is
included in the 2014 budget. MOTION by Donnelly, second by Bartholomay to
7
Council Minutes(Regular)
October 21,2013
Page 4
approve the master plan for Hillview Park including the estimated construction
budget for the identified park improvements to be completed in the future. APIF,
MOTION CARRIED.
d) Adopt Resolution-Approve Dakota County Storm Sewer Maintenance
Agreement-Engineering
This agreement is to outline responsibilities for storm sewer maintenance located
in the county's right-of-way. Each City in the county will have a similar
agreement. The county will participate in 20%and the City 80%of the
maintenance cost. The county will do street sweeping and the City cleans catch
basins and pipes. If there are anticipated repairs,the county will include the costs
in their CIP and the City will also budget for repairs. The county will have a
contingency for any emergencies. This will include Pilot Knob Road, CR50,Ash
Street, Denmark Avenue, 195th Street, a portion of Flagstaff, and 200th Street on
the west side of town. MOTION by Bartholomay, second by Donnelly to adopt
RESOLUTION R47-13 approving the storm sewer maintenance agreement with
Dakota County. APIF,MOTION CARRIED.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember Bonar: Attended the Fire Department Open House and it was a
pleasure to see the youth enjoying the equipment. He appreciates the efforts of our fire
fighters.
Parks and Recreation
Director Distad: The Annual Waffle Breakfast will be held October 26,2013,at the
Rambling River Center.
Mayor Larson: The Halloween Walk will be held October 25,2013, at Dodge
Middle School. Nonperishable food items will be accepted for the Farmington Food
Shelf. November 9, 2013, is the Fire Department Turkey Bingo at Station one. There
was a nice article in the Star Tribune and the Farmington Independent on the turnaround
with our liquor stores. The Veterans Dinners are underway again at local churches. They
are sponsored by the Yellow Ribbon Network.
14. ADJOURN
MOTION by Bartholomay, second by Donnelly to adjourn at 7:43 p.m. APIF,
MOTION CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
8
Council Workshop Minutes
Classification and Compensation Study Final Report
October 22,2013
Mayor Larson called the workshop to order at 6:32 p.m.
Present: Larson,Bartholomay(arrived 6:38 p.m.), Bonar, Donnelly
Absent: Fogarty
Also Present: David McKnight, City Administrator;Brenda Wendlandt, Human Resources
Director;Cynthia Muller, Executive Assistant;Mike Verdoorn, Fox Lawson
MOTION by Donnelly, second by Bonar to approve the agenda. APIF,MOTION CARRIED.
Mr.Mike Verdoorn, of Fox Lawson, presented the results of the wage study. The objectives of
the study were to evaluate the classifications to make sure there was internal equity and order,
assign the jobs to the correct pay grade based on job duties and responsibilities, collect market
data from comparable organizations, and develop a salary structure that is more competitive.
This includes all employees except for police officers and sergeants.
The first step was to apply a job evaluation methodology to all the jobs. The evaluation tool is a
decision band method. It places an internal job hierarchy and helps to place jobs into the right
pay grade. The City also used the decision band method in the 2002 study. Fox Lawson
identified 39 positions based on matches to the LMC database. The labor market was identified
in local county and city organizations. Fox Lawson developed a recommended pay plan and
assigned jobs to pay grades based on the job evaluation, and developed a transition plan and
costs. The minimum match is 70%for overall job responsibilities. Benchmark comparisons of
the market were provided to Human Resources. The guidelines for determining the competitive
nature of the benchmark positions and the overall compensation of the City are:
+1- 5%=Highly Competitive
+/- 10%=Competitive
+1- 10-15%=Possible misalignment with market
>15%= Significant misalignment with market
Looking at how the City's salaries and salary range compares to the market, following is an
aggregate comparison of all benchmark positions to the market data:
Actual salaries -5.6% (This is what salaries actually are today).
Salary Range Minimum -5.2%
Salary Range Midpoint -0.3%
Salary Range Maximum 4.2%
Regarding maximums,we have two maximums per job. Step 5 is midpoint and where most
employees max out. Beyond that to Step 9 was merit pay where one third of employees are. The
maximum shown above is Step 9 of the merit pay. The City is considered competitive with the
market.
Actual salaries—Highly Competitive
9
Council Workshop Minutes
October 22,2013
Page 2
Salary Range Minimum—Possible misalignment with market
Salary Range Midpoint-Competitive
Salary Range Maximum—Highly Competitive
Currently the City has a 35%—45%range spread compared to an average of 26% for the market.
To ensure the structure is competitive,we need to adjust the salary range spread so there is a
competitive minimum, midpoint, and maximum.
A trend line was developed by comparing the City and the market. The trend line of the market
is slightly higher and reflects 5.2%—5.6%below on actual salaries. Fox Lawson also compared
the current minimums to the market minimums which shows current minimums are 5.2%below
the market. Using these trend lines, a salary structure based on median actual salaries and
median minimum salaries was developed.
Salary Range Salary Range Salary Range
Minimum Midpoint Maximum
Current v Market -5.2% -0.3% 4.2%
Actual Structure v 6.2% 7.9% 9.6%
Market
Minimum Structure v 0.7% 0.1% -0.1%
Market
If we use the actual salary structure, it would create a structure consistently higher than the
market because it would be based on longer tenured employees,those that are toward the higher
end of their salary range. By taking the minimum structure to create a salary range,the structure
would be .7%above the minimum, .1% above at midpoint, and .1%below at max. This would
have a 25%range spread which matches the market.
An 11 step salary structure was created. This allows for step increases of 2.5%-3%. There are
three implementation options to consider:
1. Increase to the minimum method—ensures all employees are paid at the minimum of the
new salary range.
2. Increase to current step—would place all employees at the same step they are at
currently.
3. Up to closest step—moves all employees up to the next closest step based on their salary.
Increase to the minimum method—there are five employees below the new minimum and seven
employees above the new maximum. The estimated cost for this option is$9,147 or 0.3%of
current payroll. Fox Lawson recommends at least this method should be done.
Increase to current step method—the new salary structure includes 11 steps. Each step up to the
midpoint equals one year. Each step from the midpoint to the maximum equals two years. This
would increase 22 employee salaries. The cost is$27,959 or 0.8%of current payroll.
10
Council Workshop Minutes
October 22,2013
Page 3
Up to closest step—All employees are moved up to the next closest step in the salary structure
for the 11 step structure. This increases 52 employee salaries. Cost would be$39,429 or 1.2%
of current payroll. Fox Lawson recommends this option.
With the 11 step structure everyone is eligible to get to step 11 over time. Moving people to the
next step could be$1 increase or$1,500 increase. Those five that are below the minimum need
to get moved up. The seven that are above the max, it is proposed to freeze them until the scale
catches up. There are two positions that have been increased a grade and one position has come
down a grade.
City Administrator Update
City Administrator McKnight asked about the See Click Fix app. This allows residents to take a
picture of an issue using this application on their phone and send it to the City. This provides
easier communication and follow-up. Residents can vote for an issue and the response will be
sent to all. Eden Prairie currently uses this feature. Council reached a consensus on trying this
tool for a year. The cost is$5,000/year.
MOTION by Bartholomay, second by Bonar to adjourn at 7:30 p.m. APIF,MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
11
City of Farmington
430 Third Street
Farmington,Minnesota
651,2M1.6400•Fax 651.280.6R99
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TO: Mayor, Councilmembers, and City Administrator
FROM: Lena Larson, Municipal Services Coordinator
SUBJECT: Approve Submittal of Application for Landfill Abatement Funds from Dakota
County
DATE: November 4, 2013
INTRODUCTION&DISCUSSION
Dakota County has provided landfill abatement funding assistance to communities in Dakota
County since 1989. Dakota County Solid Waste Ordinance 110 requires each municipality in the
County to have a solid waste abatement program that is consistent with the Dakota County Solid
Waste Master Plan.The Master Plan supports performance-based funding for communities to
develop and implement waste abatement programs, education, and outreach. Communities over
5,000 in population are eligible to receive a$5,000 base per community plus$2.00 per
household based on 2012 Metropolitan Council household estimates and a priority allocation,to
assist the County in meeting the 2014 priority goal of providing public area recycling. These
funds assist the City in producing and distributing literature,promotional items, and programs
and events that promote waste reduction and recycling programs in Farmington.
BUDGET IMPACT
The year 2014 reimbursement for Farmington is$21,000.
RECOMMENDATION
Approve the attached resolution approving submittal of a grant application to Dakota County.
Respectfully submitted,
Lena Larson
Municipal Services Coordinator
12
RESOLUTION NO. R48-13
APPROVING AN APPLICATION FOR
WASTE ABATEMENT FUNDING ASSISTANCE
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 4th day of
November, 2013 at 7:00 p.m.
Members present: Larson, Bonar, Fogarty
Members absent: Bartholomay, Donnelly
Member Fogarty introduced and Member Bonar seconded the following resolution:
WHEREAS, according to the Dakota County Solid Waste Master Plan, Dakota County
presently provides funding assistance for landfill abatement activities based on performance
based funding; and,
WHEREAS, the City presently has an integrated resource recovery system of which curbside
collection of yard waste and recyclables are major components, and would be eligible for
funding under the County program.
NOW THEREFORE, BE IT RESOLVED that the application for Dakota County Waste
Abatement Funding Assistance, a copy of which is on file in the office of the City Clerk, is
hereby approved.
BE IT FURTHER RESOLVED that the City Administrator is hereby authorized and directed
to execute and forward the 2014 Community Funding Application.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
4th day of November, 2013.
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Mayor
Attested to the S'-7'4 day of November, 2013. tot---)13
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TO: Mayor, Councilmembers and City Administrator
FROM: Randy Distad, Parks and Recreation Director
SUBJECT: Adopt Resolution Accepting Donation to the Rambling River Center
DATE: November 4, 2013
INTRODUCTION
A donation was recently received at the Rambling River Center from the Coffee Guys.
DISCUSSION
The Coffee Guys,which is a daily morning program at the Rambling River Center, have raised
money and purchased and donated four mighty lite tables to the Rambling River Center.The
monetary value of the four tables is$901.88. The tables that are being donated by the Coffee
Guys are used for programs, events and during fundraising activities.
Staff will communicate on behalf of the City Council its appreciation of the donation of four
mighty lite tables given by the Coffee Guys to the Rambling River Center.
ACTION REOUESTED
Adopt the attached resolution accepting the donation made by the Coffee Guys.
Respectfully submitted,
Randy Distad
Parks and Recreation Director
14
RESOLUTION NO. R49-13
ACCEPT DONATION OF FOUR MIGHTY LITE TABLES FROM THE COFFEE GUYS
TO THE RAMBLING RIVER CENTER
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 4th day of
November, 2013 at 7:00 p.m.
Members Present: Larson, Bonar, Fogarty
Members Absent: Bartholomay, Donnelly
Member Fogarty introduced and Member Bonar seconded the following:
WHEREAS, a donation of four mighty lite tables valued at a total of$901.88 has been given
by the Coffee Guys to the Rambling River Center; and,
WHEREAS, it is required by State Statute and in the best interest of the City to accept this
donation.
NOW,THEREFORE,BE IT RESOLVED that the City of Farmington hereby accepts with
gratitude the generous donation of four mighty lite tables valued at$901.88 from the Coffee
Guys to the Rambling River Center.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
4th day of November, 2013.
Mayor
Attested to this ,5-44 day of November, 2013.
City Administrat r
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430 Third Street
Farmington,gton Minnesota
651,2R0.6800•Fax 651?80.6899
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TO: Mayor, Councilmembers, and City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Acknowledge Retirement—Fire Department
DATE: November 4, 2013
INTRODUCTION
The City received notice that Mr. James Meyer retired from his position as a Fire Fighter.
DISCUSSION
The Human Resources Office received notification that Mr. James Meyer retired on September 23,
2013 from his position as a Fire Fighter.
Mr. Meyer joined the Fire Department in 1983 and has been an excellent and valued member of the
City Organization. The City has appreciated his commitment to the organization and wishes him well
in his future endeavors.
ACTION REQUESTED
Acknowledge the retirement of Mr.James Meyer, effective September 23, 2013.
Respectfully submitted,
Brenda Wendlandt, SPHR
Human Resources Director
cc: Personnel file
16
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4301'hird Street
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651.2R0.6R00•Fax 651.280.6899
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TO: Mayor, Councilmembers and City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: City Administrative Policies and Procedures—Review, Changes, and/or
Additions
DATE: November 4, 2013
INTRODUCTION
The purpose of this memorandum is to provide information regarding the review, changes and/or
additions made to the Bone Marrow and Organ Donation Policy.
DISCUSSION
City staff intends to review and present selected policies and procedures over the course of the
year in an effort to maintain an accurate and updated City administrative policies and procedures
manual. The following paragraphs outline the changes or additions being proposed to the
aforementioned policy.
The Bone Marrow/Organ Donation policy has been updated to reflect the addition of language
regarding Organ Donation.
Even though all employees are subject to this manual, it is important to note that where ever the
City administrative policies and procedures conflicts with a collective bargaining agreement,the
collective bargaining agreement takes precedence.
ACTION REQUESTED
Approve the attached policy for inclusion in Administrative Policies and Procedures manual.
Respectfully submitted,
Brenda Wendlandt, SPHR
Human Resources Director
17
Section 5.3—Bone Marrow and Organ Donation Leave
Bone Marrow Donation:, --{Formatted:Font:Bold
Pursuant to the Minnesota Bone Marrow Donation Leave Act, Minn. Stat. 181.945, employees
are eligible for a maximum of forty(40)hours of paid leave to undergo a medical procedure to
donate bone marrow. • . .• .: - . . - : . -• . . •. , • --
(20)hours or more per wcck.
Organ Donation:, -(Formatted:Font:Bold
Pursuant to the Minnesota Leave for Organ Donation, Minn. Stat. 181.9456, employees are
eligible for a maximum of forty (40) hours of paid leave who seeks to undergo a medical
procedure to donate an organ or partial organ to another person.
Both the Bone Marrow and Organ donation leave is available to all employees who work an
average of twenty(20)hours or more per week.
Procedure:
Employees must do the following:
1) Notify their supervisor and the Human Resources Director about the leave;and
2) Provide a medical certification by a physician as to the purpose and length of each
leave requested.
I If it is determined that the employee does not qualify as a hone-marrow-donor,paid leave granted
prior to the medical determination is not forfeited.
18
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TO: Mayor, Councilmembers, and City Administrator
FROM: Rob Boerboom, IT Specialist
SUBJECT: Copier Lease Contract
DATE: November 4, 2013
INTRODUCTION
This memorandum provides information regarding the City's copiers.
DISCUSSION
The City's lease on a number of copiers is up for renewal. Staff had discussions with two
different vendors to update our copiers while reducing our costs.
Based on those discussions, the City's current vendor has provided the copying solutions we
need, including addressing the printing problems at both Fire Stations, while reducing current
costs. Additionally, they included maintenance costs within the lease while the other vendor did
not.
The quoted price for 5 copiers is $963.43 per month for the lease and $446.59 per month for
service for a total of $1,410.02 per month which is a reduction from our current cost of
$2,194.60 per month.
BUDGET IMPACT
Funding for the copier lease(s) is included in the budget;and the estimated annual cost savings is
$9,414.96.
ACTION REOUESTED,
Approve the Ricoh copier lease contract.
Respectfully submitted,
Rob Boerboom
IT Specialist
cc: File
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bluster Lease Agreement Number: .
Ibis. D.S. Conummitlea Preduct Schedule cilds "Scitedule'') is between Ricoh . USA, Inc. (oe" Cr Ite") and
'FARMINGTON,CITY OF ,'it0 anstoilier sor lease°eduitothei"be.'pi,t0. This Schedule constitutes a"Seheiltd4"Vtoditet
Schedulo,"Cr"Order AgreginenIP as Applicable,under the U.S.Coniftninitlea Mitre(Lease Agreement(together with any tunendmentsoittatlinients had addenda
therel0,1110,61.ense Agnserneal icier:dried abovo;Wives:you and S .All teran and co:Aitken of*admit
• Agreement are incorporated'Motile Schedule and made apart hexsot If*etre flat the lessor Under the Luise Agree:tient Men,solely for patois*of Ws Seltedutel
•w4141 he deemed tube the ter4Or under the tease Agreement.It Is the Wept curdle parties that ads Schedule be sepamtely enforceable:is ricinimleto and Independent
agreement,Independent dab mho Schedules to theLeasoitgraMedt. .
C.U3TOMER INFORMATION
FARMINGTON,CITY OP Ron aottusoom
CV:Stonier(Bill To) .
Billing Content Name
430$RD ST 430 3kii ST
Produdi Location Address * lb—a uTATTI.resreareranifrem!maim,akar) • • ': •
FARMINGTON _MN 66024-135S FARMINGTON MN '504-13 . . .
City 'County State Zip ' City County State Zip
Billing Contact Telephone Number Billing Contsct FeesindleNumber I Billing Onituot E-Mail Address * • .
6512805819 . iboaboonkteibmington.mn.uS. .
PRODUCT/EQUIPMENT DESCRIPTION eProducel . .
Qty : Pioduct DesaiiplIon:Make&Model -
, Qty.. .ProductDoscription:Make&Model
.1 • locconMato.11(Aftra11mut
• --- - - .
. . .
• • *
- .
_ .
. . . .
' - •
tonvisr■rsonginm
. •.
Minlmuni Totrin Minimum Payment Mtn IMurri Payment Elitsg Frail:key Advance Payment
(inonths) (Without An)
0 Moodily El 14 Foment
60 S 963.43 n (29.1coy 0 eit Last Payment
0 osbo; .. .El Other: NONE
Sales Tax Etiempl: 1:i YSS(Attach Exemption Certificate) Cootontor Bogitoromoolstunthor(OA It etc)
• •
Addend:mks)attached:'RI YES?chock ifyos and Indieeto total number ofpages::1 .,.:) •
TEirtmt AND CONDMONS
1. -Thofh1Paymtat will he due on the Etthatiie Date.It the Lesse Agra/nem tikbe the terms"Lease Poinent"and"Commeuomleni Dab:Prather thsii"Payment"
and"Bircollim Data,"limo,for purposes of this Schedule,the ton"DOOM"shall have the mine Meaning ainease Paymeir add the lean nEffective Date'
Shad haVetite samenteening as"Commencement Date."
2. You the undersigned Castoma,have applied 10 113 to mat the altoye-deardiod Produat the lavillil commercial(non-consom40 purposes.MIS IS AN ,
IRIPONDITIONALI NON-CANCELABL,E AGREZNAINT FOrt.1114 WO tui$1 tgRAIIND.ICA.TEB ABOVE,temoid AS Milan*expressly provided
. lit OW Or•Ott.sloti dike Ledas Agreement"two clOooPlIldist Schedule YOII agree 141'61:111e above Nitwit tivol Os,find we agree to tint such Protioil to pit,0011
the lams ItOteci4 hiehiding the terms and conditions of the
p Let.se Agree nel'l,•TiggWILL. AtkOW11310E T. AT F(11.HAVE BR.OANSI UNOERSTAND This SCHEDULE p)TIM XRSS AaitogENT AM HAVE RECEIVED
A COPY or THIS SCHEDULE AND TIM LEASE
-
AGREEMENT.
3. Adak:Mal Frovislora(ifartY)are: . -
• . . . •• •• -
-THE PERSON SIGNING THIS SCHEDULE ONIBENADF:OF THE CUSTOMER REPRESENTS THAT ORME NO THE AUTPOIT,F TO 15(140,
CIISTCGqiT. - . Accepted by:RICODUSAI MC. .
By:X .:-.'2*.:::••....- - -: - '.• ... • **.**.:- : - - : -s 13y: . * '
1 ...Miliaria 1 Siviek gaiyiitita*•• • - *. " * Authreerl Signer Sigmekte
Prinkanto: Ibb Boerboom Printed Name
Ildm. IT:MdflEigtif * Date: 1 1/4/201 3 unig Date:
_
••• • • •••• • •-• - • .
um29/10 ii:so EIS/ 13108823 -
LOAM)US04IS 0313 iticohi)and the Ricoh Logo are.registerell trademarks ofItleoh Cotliehy,Ltd, PPP Jot 1
20
• • •
000JSA,Ina
70 vailey.kactun Perkivay
Atalvem,'PA 19355
Additional Equipment/Product and/or Multiple Location Addendum
This ADDITIONAL EQUIPMENT/PRODUCT and/or MULTIPLE LOCATION ADDENDUM(this`•`,4itc4endunf !acted at of the :4th,.day or
November 29 t3 , is to Ihat certain agreementlproduct schedule no. Malt - •
between Ricoh USA,Inc;("we"ores' and gAitteMoriPt c t'r or ' '
'} t)s eitst9tugr('Custorn¢r'or
The parties,intending to be legally bound,agree that the Agreement Malt be modified as foliotds:
1. The equipment/product description and location set forth ht the Agreement shall rota toi and/or include,the equipment/product find Ior:Minnslisted
below:
EQUIPMENT/PRODUCT D•ESOUIrTI ON&LOCATION
ripiloi AfnkeA Model. Street Addtt4Welty/State/7Jli
Qty Deed
-114W: QOM/rat is agi*ent∎Pieitud kkallaucut estrnASuemen0
t%SOjNWi ALTRlrAtirTL•(SOc&PACnd[l - ..
atCOHMPC4SC3I20V.MAtNri Lam PA NUNOTON- 1 A I3SOZ48tti
I tudou n�CSOail IMV ALW`rRAatk tsesinnla'�amt.PR .. . .
PARl1L\010$.. Pal luo2est4S.
I, atctiHatectoo3I$Va!AtvFaa�is also fur t AYe
rMagarro.v . I TNN' 13x02.stns
1 InCOFiA!'P Cd503320VM4ti1 tk
•74OmraritA.aroutYtlmateamkt. • •
PA1t�t63t ra�Y I1CLN I ISoz4-13,74
• • l i
•
i .
• I I
I
. . I • I
•I
. •I I •
2. Except to the orient modified by this Addendum,the temts end conditions of the Agreeiitent 4vi11,;matt=Changed and shall continue In tblf force
and efleci.
IN WITNESS WHEREOF,earth party has caused its duly authorized°Meerto execute SOS Adderidmttia Ogre itate.ffist written glove.
CUSTOMER Ricoh USA,Inc.
X: 11/4/2013
AuIheiIzedSYgnflu,rre Bate ArdhottseetS/gnatu a Date
Rob Boerboom IT Manager
Print Authethed Marta Nagle Title Print Autherized Signer Name Title
ta'dVf1Dt3.4 OP t treat
i$EADDOIL 1142 Ricolitt.snd the khaki ogoaro registered tradegtarks of Ricoh Company,Ltd. Page I of I
21
' RICO. Ricoh USA,Titc.IA 71i Vi grey Ream Pgkway
Malvern,PA 19355
U.S. COiitntlinities Master Lease Agreement 9Yautber;
CU TOMEtI FORMATION .
.
FulliigaNaina ,
FMWJN'GTON,CITY of
Michels
4303RDS1 , .
City ,Stale Z t.t2,4 l 'nteP1 Nwabet .
near inm erne 1530M-1355 11101100ERB00M 1 6512806819
Federal Tax1DNum1vr... .. bliasimilo*haws *ail)►agas
rbooui gclbtalcoo lane
. iiree
.••'-`'(DuA'otbildltiomr;r iiiidiy1ViiiS•) '
This U.S.Commutlities Master Leese Agreement(tease Agreement")has been NWition ill clear,easy to tuldtastend iinglish.When we use the fronds
"Yost',"vote or"Customer"in t is Lease Agr emeul,We olden you,oar Gustotlter,as htdfcitted above When welisellhe N'1'oxds.'se' s`US"or"our"in
this Lease A g r e e m e n t,p r o neon Ricoh 1,J ,inc.("Ricilh")or,if we assign this Agreement or any.Schctlules exectited.in,accordance with this
Lease Agreement;pursuant to Section 131ielow,the Assignee(as defined below).Oat'corporate office is located at 70 Valley Strain Parkway,
Maiveni,Pentsylvatda 19355.
1. Leto .This Lease Agreement Is executed plasma to the Contract by and stibSerpteat.ntpntti,•unless otherwise spbcliled on the applicable Schedule.
halo n Ricoh Americas Cyr11mrratiou sell Faunae county(ttie"County)ou To the:extent.not piofilbitnt byy applicable last,if anjr. yment or other
behalf of the 11,,3.Canlnunldes Covernmeat Purchasing Alliance tad all ••ublto anugtat pytyable under any Sch hile is not,restdved within tell(10)days of
egeuclut non pprorofits and higher education entities. ('PadIotpaliag Public Its duo data,}b11►vil1 pay to tie,In addition to that Payment,a Otte brae late
Agencies'),Whig a Connect ID=ether of 4400003732 and the contract peried charge of.N.of,the•overdue Payntart(but In no•-eteit greater then the
- Is from February 11,2013 to June S0,2016,with the option to renewfor�no more maxlnttutt amount allotscd.bjr applicable la1>);To the extent not prohibited
than'§ta.(a)years(the,"Contract Period"),one year ate tints Or any.cmnbingtlen thy.npp►lcab1e feet,yrc sigma,to pay S2s',00 for each cihacir'tefianed f`or
thereof(Ole"Contract"). ldotnlhttaadieg the foregoing,any Schedule tittered. hi sufticlentltmdsbf Orr attyOtherreawh.
Into during the Contract Period shall continue in tell force and effect teethe entire
tease team sat forth in the Schedule,Wo agree talon*or rant,es.specifed Many (lt) in.the°Vent that:'easterner ternitates the Maintenance Agreement (as
equipment schedule executed by you and us and incorporating the terms ol'this hcucender dashed)'between'dimmer end tile,Pe�icor ratting to the
Lease Agnxment by reference(a"Schedule"),to w,and pit agree to lease or Product provided hereonder tine to a manta bleach by"*Meer of Ira
rent,•as applicabtes fcomus,'sub)eet to the taut ofd's Lease Agreement and such servica'obllgathms Mulch remained uncured for thirty(30)dipibllovting
Schedule,the personal and intangible property described in Bitch Sdbedille.The Kehler nollisp Of bredch(In the meaner expressly potaturd by and'la
personal and intangible property described on•A Schedule(together'with ell atasordanco wills such hiahttottance Agremurnt)Cuttp:shall have-the
attachments,repladeinents,parts,substitutions,additions,repairs,and accessories option:ofteiiulnatlag the particular Product}nir[.er'•a gah.eduie to this I,aeasc
incorporated In of affixed to the property mud say license or subscription rights. Agreement to itbich'sueh service thihiretaiates upeo itdrty(30)slays prier
aseoolated nth the propaiy)nitl be collectively referral to as"Product"The wines nonce to Rtceh. In Ill@ ptiptaestell temilueeels[ t rssbaalul'pay
mmmstfacturer of the tangible Product shall Ire referred to as the"Manutheturer;" all ties and chairs hammed thrctigh the termInattondate or the applicable
To the eldest the Produol Includes intangible property or associated services such Protha4 tnglridtng any late the elmfges to.the-eldest such Web late feee charges
as periodic soltsare licenses and Milted data base subscription rights,such msyb'a Charged pircuatlttosooti0ir3(a)oftitliXed'shAgtiinent).
Intangible property shall be referred to as due"Sofhatre."
2. S lhe<Itiles_polivery_nd Aceepla e.This tease Agreement shall consist of the (o) A schc4ule clay tic temlhiitcd,ia whole or tit b'the Llrstaiur.In
tenths cad cdnditieins of the Corneas end this Le ae Agreeme nt and any Sehedutu marble*ufth this Section 3(o)littenoiriir tip s t4nl. shalt tttitnntlg9
Issued pursuant therelc.As it pertains to this Lease Agrecitaeul,the:c der or that Bitch a terialitatiod Is ii the best,intorest'el the Cust uteri Ady bticli
precedence or.ths component parts of the Lease Aga enteht shall be as folot►'s: termiaadotr shall.be Armed by delivery to Riuolu, et least ibirir(go)
(a) the terms cad catditione of this Lease Agra'anatt and Schedule!skied tmlithsgdeysprior to the tiffeative date:latch teatiintitien y'eFauotlee
pmsurni thereto;raid(b)the terms tad conditions of the Contract.The ibregoing of termination•speolt'ing the ems to width perfomlattca shall he
Order of precedence shall govern thobtarpretaltoa of Lease Agreement In leiililaate&In the evetankh tennthation,.tntoiner agrees to return the
oases of ebnfkct or incaisisWey therein. Each Schedule that taceaperates this Product to us in the manner required trader&tenon 14 of filis.Lease
Lease Agreeanent shall be governed by the(ecdts and conditions Of OM Leese' Agreement and to pay tows`{as eoatpoasetien for loss of oor•bargain and
Agreement and the Conirad,as well eta by the terms and conditions set forth in not erg a PatallY1 aids tesesg., .eh•tetleh_taled.P- 01,`fguaneed
stick*fielded Schedule.Each Schedule shalt ebnstitate a e agreement Soflivare iii0 Ooy,soiht' Li., on amount ttlulgh shall he equM•seine
separate and distinct Item this Lease Agreement and any other Scliedole.In the mont ly?.PUetil itu such Pr i ct,ti ianls4 Sofh+t ojuid./ot toll s&
event of a conflict between the tans of this lease Agrcai tcntend gay Sihheduls, > nsa-,�ss��applicable,tin the ituintborofmuntihs lentaintitg Li glut tenh•of
the teams otsuett Schedule shall govern and control,but Only with raspeet to the seek 8 le'(o any_renoi)14 of such Scitethile)gddtet.tiny.tintutollg
Product subject to stick Sdteatuie.The termination of t118.l.easo Aptreeateaht Will.
tigreat+EentOill t 1Q the,11it •„.804%1 pe and!ot so#hitir414VMM,
• not Bilbot any Schedule executed prior to the effective date of sulk termination. ilus welter amo iita'lts at due end,pa b1e mkt'iht)l Agrecrhgpt,
When.yybu receive theProdaot stud it is Installed,you.agree�it to 5cheduiesitd/at lasncingiigephiCIttVithr 41loeylchProiuot,software
dete�mIne it is in'good t►ndring curler.Scheduled Payments(as ed in the stndigr utimiiira"l to ase,Inoiiaihhg,but rat limited*any loess parients
applicable Schedule) Will bogie on or after the Product acceptance date said Auabde+ialiee:payment*. Ricoh shall Supply duo tuustoidgr With the
actual Gunther Of Payments lema[Irin And the•total amount due,and the
'E�yetiva Data• You ea to sign and saner to us a deilty and fence yy 3
( Maybe bu •.•� c ttgthler shall lie.rellevcti.of ail unlvald emenats lbr uatielpated proSit en
certificadu(tisin ltst din ingthat hePininthasb(nl tW ld,fofalter services undue itfahtteasnbo Agleettent(Including tiny
arty Product is Itatallcd:exathmhsg that the Product has taeori itdttkaod,installed, unperformed eta'
and Is In good conaldcai end'Recopied for aft purposes birder the Leak Smmntinelutedin the monthly Payntent that Is attributable tomaintenancs,
Agreeinatt. supplies,or say other servIce cost).
3. Tarim Papne nts. (d) You also agree that,except(a)as tot firth in Scotian 18 below called
r'State•and iced rtovernnent Provlsios"a(b)ter docuounted eases orate-
(a) The that scheduled Payment(as specified in the applicable Schcitule) pafpmtauco as set forth le.Section S(b)cad(o)for the best Interest of the
('PiontcpY)stillbe dna en theP.lfeotidaDelporsuch laterdataas matey C.lbtoaber as set rot*in Secflca 3(04 Will(S AN i114CONDITICliAL,•
daslgaate,The iaaalnhiig Payments will be dire on the Mono day of each
Nt8'17 s$tiSG-MA 03.13 RiCOlf and the Ricoh logo are registered trademarks ofRicoh Company,Ltd Pagel 04
10/29/2013121(i PM 1310,8823
22
Nt list CA •ELE.LAHI,R, AQRF,Rs� JT, FOR 'yflE I,UN1MUM TERM amounts Specified in Section 12 below,or(o)replace tho'P�radud with equipment
_ROMEO ON ANY FI•IRDIRETO THIS LEASE AGREEMENT,.All •dfligo age turd Capitally.
'uyygtenis to ps et°eltc1".attd wnctOlt eita end are nut.an ijdot to seI Deft R. liability ind inaurance.'You ogre*to maintain Insa►ancp,•through ac f.Mmranco
del ,.iwitbterctatni eH redaction for rmY=Om You sane Nwt you will or dlheruint.to Veit(iba Produot.for all types.of Ions,Interning;siithout
je ►.111 ynienls li all the lbr Of 411PanY ehootz(or personal checks in 1liitation,0►eR,'tn an amrnrt►t cot issa Qpiit Qte fiilf rtpftieemeait yataio and you
>hP casseraotommulelorahtps),aittect debit ar EiE4 e ►siYEEF s adf u
pajmetit to tae. 1'aymeai;ln any other Palm may Seat'Myosing or ho 1 M�T oaist shall Iri+in tul'aithtiput provide t a to a acs an
aaldrtionad insured.Such Gi sunaries svitt provi de that wt Will he given thirty(30)
minted to you. Irurihemiors. Daly"}nu or}-our eadwmized Agent is days advance i►ollco oranyaaaaetlation,Upon our trquest,yore egrco to ptovble
b p p r o W d by is i s i l l r e n i l l p a y m e n t s to us. us w i t h e►'l d e a e e u ofauch i n s u r a n c e;in a form rcaaoliati ysaiisfactary to us.If you
b, o "U d You will keep and use the product only at this fail to maintain such insurance Cr to prgvkio its vnih evidence of Such tad%
Product location shotut In a to may(inn are.not aided to)obtain insuraneo In abet amounts and against
od applicable Schedule.You sill not move die such risks as.}s»Scent necessary to'protect au Interest In ma Product li o&
Px.,tterfrom the location specllied in the applicable Schedule a nuke ettY Wind=Obtained by us Will Sot Insure ytiu against any claim,liability a loss
afterstionse.addltious:or:r11 not mp h to'dm Product sdthout our ado[written related to your interest In Oro,Prefect anti mot'ba ceacelled'by us deny time,
coasat6 saltier content.will not be enteasofably Withheld.A13rour oa}t COO and You agree to pad us an additibuai miondt cock in to Montane us for the
expense,}au cell kith°Pncdaet eligible 14 miYhtanufaeterer's cordikettoh es lu'surante premivat sod wi adminiatrattve fee dp which we or Oar affiliates May
td Maintenance and I• compliance with applicable last's and in good condition, ca„a profit In the event of loss or'daniRgo'to the Product,you.agree to retmhu
""Pt for ordinary s>'ear wed tear. LOU shad engage Ricoh,ifs subsidiaries of isopottatble.for trio a"matt obligations under this IL Agreement until tie
affiliates,or.ari i n d e p e f d e p t t h i r d p e r t j f(the'Servi or"to pnwide Maintop= Paywetitobtigatlana qty p+llsatisfied.
and qupport servrcds pursuant to a separate agreement for Pell purpose .
(xl iatrttunance Agreiam}iY"j; Yon may make alteratiwls, additions or 9. Tills Raeardine We aio!hammier lend►sill hold turfs to the Product(except.
• replacements (collectively, `Addidons') and add Softt o to tho Product for ahySo1hgara).You wttI keap the Product free of all trots and encamiluances.
pprrovided that such Additions and Software do not Impair the value or originally Fermat oaf rolleeted oh ariy'SChedute,ycu ago that Oda Lease Agreement is a
Intcaded fhnetoq or purpose of One Product and le not subject to any f lab or into lease,1IoWWver,•lf any Sehednle•is deemed to be intended for maul%you
sootuity Interest In ttreor of any other party;provided,flutter,that you remove hereby grotto its a tiiuehaso_Ittaraay sectidtY hnterest In the Product covered by
shah Additions era¢Software at your own cost and impel=at•the expiration or tbe.app table Schodulo,.(lnpludtng any replacements,substitutions,additions,
lamination of iiteapplicn'blo Schedule;Ail Additions and Software Mich are not attachntentsand proceeds)as aieaairdy fa the payment ol'ihe amounts uades.eacb
ratttovetl*the oa pitatton.or tsitrt(mtloe of the applicable Schedule will become Schedule.You siithorize'ris to file a cbPY if this•T ase•Agreement wtdfor uny
part ofthe raduetsod car property Ono cost or Cuomo to us.We may htspeet Schedide as a Iliiauelrig 3tateinent,and yi ti t to promptly ea'ocute and deliver
iha Product upon proper notice to the customer at any reasonable time during nt•us any Iinanding Statemaade colering MO Product that We May reasonably
minim;'provided, hbnaver, that you litieb auihorizo to to ills any such
tttsrmsil►ntktagltqurq . lu Y.
5. Taxes g dtt•Fees,�o rho ox t trot pm d dial by applicable law and untaos and to tinsuaing.statement Without)abttf-autheatitstion to Ore'extant permitted by
the*Moat golf are exempt tenet 140411.0 t► al{d eXa;mption cllittwla to us,hr
a"ppllcable laav
addition to the pnyatenta under fhb Lease Agreetttcnt you agree to pay alt taxes 10.Soitisuro or Intaneibtes.To the oxteht that the Product Includes Sofitture,yaw
(other-than properly! tame), essesaiiduts, fees and.charges govemninttally understand mid agree hat we have no rigid,:title or interest take Software,and
Imposed upon our pilrthasp ounetship,possession,leasing,railing,operation, You Will comply:ilndnglutpt the MO orthls Lease:Agreei scat furl'any license
control or use otee Product if w are ter aired to pay upfront sales or use tax aud/auwher agreement("Softare License 7 entered Into With tti®supplier of the
tout 3W Opt to Pay such tai:over tkp tettlt of lbp lease and not endow lump sum at Software,("SOAhsare Sap$Lri'). You are#easpois•Iblo.fag eideiiM Into any
lease inception;them;'au agree to pay:tas a eaales Tag Adm1nls1rat64,0 Pee"equal Software License with the Software Su' lien dO later than AO Rfoctive Date,
to 3.5sh 011ie total Wi due per year,to be included as pert of the Payment. A provided,however,if you do not enter Into the Sotlswm Lic a than aim may
valid sales and use tali a sonpileo cerdigate il►ust bu prevrdeel to uswlthln ninety choose notto lease such Software to you wider'thlaA easeAgreeoient:
(90)days ofthe ths!invoice to receive trcrtdiths Iverbfralcatax. 11.Default.Each of the following ls a"pgtbull"under thin 0:4*A refit and till
We Schedules:(a)yoO toil to an Pa t g5tbl
6. �s.•u e transfer to you,llitltoi►t recourse,for the tam of each seheduts, Pay y.,}il qi 4�'aay ott�r'am�unf Cl�l�lu pility(30)
any written warranties Made by the'Matutthelorer'or Soharo Supplier(as hays efts due date,(b)any teproseptation or utottiityfuait4 Fi ytitt 1n tills laea8e
defined In Banton 10 ofthis Lease Agreement)*prospect iodic Product leased A!i<ecmrnt is•felso or lncoreeell anal*Yen:,0u pot peiibrw.any bf your Pew
or rented pursuant to such Schedulo..YOU ACI1IOWLEDCJE THAT YOU obligations under lids Legal Agree'attgal to ty¢cueetuto gndfap-ltt►der:@dy, er
'HAVE SELEOM THE PRODUCT DARED OI1 YOUR OWN IUDOMEIVT S ent with us or%{than of Oil'P li fates end tide failure.,}}tlatids'fert rly
AND YOU HEREBY AFFIRMAATPVELY,1)ISQIjSIM RELIANCE ON ANY (Oa)d�utter wwlraye aelilleti you of It,(cj a petition is iitetl by ora$alnst you
ORAL REPRESENTATION CONCERNING THE PRODUCT MADE TO or any guarantor ider ally banksiiptoy or.lnsolvency law Ora trgatesi,repever or
YOU,Howeve Wyatt enter into!Liquidate=Agreement With Setvicer with figeldator is appoh►fed for YOU,auk gttaisiitcr or any obstmttlal.past of}
respect to any Product;noprovision;cJalase brparettraph of the Lchtte Agreement a$se ls,(d)you or any Dierio tot make .failitelke111 lbrthe berjellt of Creditor
shell alte;restrict diminish or valve,flue tights,vanities or behe$is that you (e)any Puarantor dies,stops dong,business as a going coacceu or tiausthM aU or
may have against Serviced under salt Maintenance Agrocnuent\VE WAKE NO substantially all of such¢tumttor?s tissue,of(t)yutt step doing business as a
WARRANTY,. PRESS OR_IMPLIED, As TO Ahab MATTER going conicemvrftsimterpll orttiktttaitiulyuliofy masers.
WIIAT$OEV$R, INCLU„AINO HUT.NOT LD00b 1'O, THE I4tl'1 IED 12,Ranigain If a Default or0, tiiey do one,oiMeg of Ma folloriiag(a)We
WARRANTIES OF 1h1ERGI1AN]AB1LITY OR FITNESS FOR A nt'aycentel or terminate this lease Agree nieni.@ud/.orunya ail Seliedullg(b)wv
PARTICULAR Pe g.The only iiairentle9,oacpress or ttnpiied,modulo you may require Yon to,itimaediatei4 pay 10 its,to titer for lost of our
or,the stuaiagtles f bay)made by,Ili Manythctu er and/or Sex y�icer to yell in bargain and not as a penalty,d.dtai 441��o:(ft l pastt due,Payments said all
any documehis,oihear.than this Leese A eeanent,atecnle d by and het►itea the other amounts then due and payable l rlhls Lease Agreement or any Schedule;
Mguufiaturer ;and/or services. and .yOu. YOU AGREE THAT and(1))the present value dfait Yui'pltt7 Paa'meila to laid toiitarlpder ot'tlie:icme of
NOTWCTHSTANDING:ANYT 'O,TO THE.CONTRARY,WE ARE NOT ea gog:mita plua nte'pesq!gt'valie proor *tlelppted va1uooflbe Paoduet at the
IlESPONStB. .#MOR, tND YOP WILL$O C MIAUF ANY CLAIM AGA NST eitd of the initial term orally Schedule(or reiarwul of tech.Schedule),each
US FOR,ANYCONSEQUENTIAI.,•SPECIAL,ORINDIRECTTDAMAGES. discounted dt p nste: ul to �o'per year to this date of del stet au rrray
7. d oss•6r f)athaae.You ale respousablo'lbr any theft or,deshu�ton oi;a damage char's@ .u hil s(.4n all entpitnts'du {ts front the ditto ofdofauf until]aidat the
to tho Pfoddct(celloativetyr'tess")ii+em any Cause at all,Windier anotlusured, lOteof�(Pe<.in4!!>b,but Ig noe�(enitnora Riddle rate permitted by
fine the*to of Padgatefsecreace by you teed his delivered to us at the end of aPplieghip half•We pgrep to apply 11►e tilt proceeds(es spwU[ed bets*In(his
the tenit of the Schedule.You are requited Wind t°all Payments Om ifihere is a Sealtot.of rosy dispo'sltion of rho Product to the amounts that gnu owe u l(is)we
L ass.Yee'Moist godly=in writing immediately of any Loss,Then,y¢tu Sloth be mnoy r<eTluire ysu to deliver theAoduct to us as ant far&In Scottwt 1di:(d)to the
responstble.to either(a)"repair the Product so that It is In good coriditloll and relent pod prohibited by applicable lain,we or our repmtenfiitivp May peacsih O
%biktot order eligible*for any Manutactdroes certification,g)pay Us the 1' ss t11e.Ptoduel Wilmot a couit order(it being agreed tita�nt*Rill priikitio
you 1tth written notice ofDethult prior to inhibit g rscuv y 4d►Ito Prodarot iX1
lvlOIL USC.MA93.13 aleck ttiut the Atoob Logo two Tegigtorott irademtitlsofMethCompany,Ltd. Yagc2•of4
1ot29/2ni3.I2:so PM 13 168W
23
trill endeavor to cornea you telephonically to schedele a co n:picot time to connection'ttith data retention and protection and Eat to do not provide leifsl
Mover.the Product);(e)tie nay e:cerblso any end it Other rights or remedies advice or"represent that the Proddats will guarantee compliance with sued
aVatlablo to it beider,soaked party or lessor under the Uniform Conunevoial Code requhmrents.The sefeotion,fins and design of any Data hianameiaenl Services,
("tJOC');Iaelediug,eithea Omitatime these set forth in Article 2A of tare UCC, and mny dmisiens arising with respect to Mediation or storage ufdate,us tall as
Bud at-late O in amity,(0 err Mir i liatoty temtinate your right to use the the less oi'any data resulting therefrom, shall be your sole and Mhrsao
Sonata*Clutha&the disabling(on`alto or by remote eanntVnlcatton)of any iespoosildlity
Solitary;(g)tote tgay demand the On diale return and obtain pasealon ofthe 15.Miseailaneous.It is the Intent of lba parties that this tease Amounted.sad*sti.Y
Sott"re curd Ie ticettsa ttte 0o111"1w nt a pnbtie of private sotto:(h)not may cause Schedule shalt be deeuted and constitute;llama lease"erg defined under and
DM Sahara Supptcr to toimhato iha Sofhtara License, Support raid,other governed by Attica A. of tine UCC. ORAL "AftREEMIiNj'fS OR
tapioca under the Sofware License,and/or 0)at our option,et ntay sell,re- COARadrriaerre TO l,.OMV mow.tam)t:RFd1IT 't`o FORBEAR
lease,orether.Uf sedispose albs Pfoductunderstilt leans and eenditIdng hsrntay FRONt oRCINO REPAYMENT OF A DEBT.INCLUDING PROMISES
be acceptable to sue in oar discretion.It'we take Or the Product Or any TO FLIrENiD OR RENEW SUCH DEBT ARE NOT ENFORCEABLE.YOU
Setteure,ll eppltesblok'AV mny soli,or othcrnt•o chip*of It with or tiithoui NAPE THAT THE TERMS AND COMMONS COi‘ITAINED IN•`h1iE
notice,,at republic or private disposition,-and f o apply the net proceeds(otter to CONTRACT THIS LEASE AOIIEgiagie', Alm IN le•pit SCIegDULB
have dedaoted all costs,featuring reastsrable attorneys'teas)to the amounts that t�lA7 Up THE EN iE 1iORE ietENTf NEr EEN U"S Ri;OA1 piexeTHE
ea Otte us.Yen agree flint ifuellas.of Sole Is required by law to be Rh'en,tat egASINO OR RENTAL OflTtiE PRODUCT AND SUPERSEDE ALI:PRIOR
5(10)days notice shall catenate reasonable r►otico.If applicable,you will remain WRITTENi OR ORAI.'COMMUNICATIONS, .UNDERSTANDINGS OR
responsible for any de#[elenoy that is duo after et have applied any sueh net AGREEMENTS BETWEEN TILE pARTIES RELATINO TO THE SUBJECT
Proceeds.To the=dent permitted by*PRO*"In%in the event an action i5 MATTER CONTAINED HFRM. INCLUDING,WITHOUT LIMITATION,
browggh�tto torero a interpret this rteso Agraauent the Prevailing party shalt be PURCHASE ORDERS,Any pittchase order,Or other Ordering dbewmetii6,ivlll
canted l4 tetnbumeenent of nil eats including,but not Railed to reasonable not modify or affect this Lem,egreeiaeat er pny Schedule iffid anal!#ei-ve cagy
attorney Les and rend costs lammed. the impose oridenldt)ing the equipment erliersd,You and orixeui;"te supply!any
13.Ottnersble of 1Troduet:.Assignment; YOU HAVE NO RIOHT TO SELL, missing"configutre to order'Maher("CTO'),other enidptnentidertbfkatirei
TRANSFER,;ENCUMBER,SUBLET OR ASSIGN lit PRODUCT OR TIES numbers(Including, without IiuJtalfon, scram m rnbora}'agreetnent/sctledtdo
LEASE AoRtEMENT OR ANY SCHEDULE WITHOUT OUR PRIOR identification numbers niuVor data In this Lease Agreeniont or any Schedule.
*OW CONSEI,TT(ebich consent shall notce unreasonably tsilhheld).You You ach noutedgo that you have not been induced to enter hate this Leas
ages Ant we mny sell err assign rot re a portbn of our Interests but not our Agreement by any ropresenfatioe tsnrrenty not enmeesly nt fbrih In ihiaLease
pbtagatigns,in the Product¢tailor this Lease Agreement a any Schedule i111hutut Aghh:zment Neither Otis Lease Agreement ter any Schedate is bladiinngg Br+usua ll
notice to you even if less than ell the Payments have bean assigned.In•the.event WO sign It.ANY CHANOE IN ANY OF THE TERMS AND CONiDI"TIONS OF
thermal to khans fa Payments is changed duffing are taa of this lease THIS LEASE AOREEMENT OR ANY SCHEDULE MUST GRIN WRITING
Agreement or any Schudule.then Ricoh or the M$goca Will provide notice to AND SIONEU IHY BOIlI PARTIES,If t i delay or felt to any of Its
ydu. din drat mot the mimes(the"Assigno4")%El have smolt eights es we rights under this Lease"Agreement with respect to gay Or all Media,we will
•esatga,to them J ut fops ef4F oftligaltops(ma will keep those elAtiaticosj.and still be able to eu1'mce those rights et a later lima.All notices shall be given in
thus rights of the ilsslggea 411 no be atib)eet to any claims, edses or set offs rating end writ either (n) by curltle d melt ream WAS.initiated, or
that you may kayo againal us, No asiigwnrnt teen Assignee Niel abase Ricoh recognized overnight delivery service,postage prepaid,addressed to the party
front aay:obl1c*ns Rico i niay bawl to.yen hereunder. The maintenance receiving the notice at the address shorn on the front antis Laise AVreematt xur
Agreansaht Yes.h av�e Plate&Into Kith a Sciticer still remain la Gila force and (b)by feesaotlle transmission,tulle oral continuation,to the faosin lie minter
ellbat tettt ReMer and tilt-tot be wed by-say stitch a sig nme►t. Yon shout beiew spats party's signatriro on this Leese Agreement Either party may
aclmosslerige that the Assignee did slot thentithhciureor design the Product and that change its address or tenshnito number by giving%Ark n notice of such ohamge to
yin have selected"the"Ataunateture gcrvieer end.i}re Irodatetbased on your o)ct the other party.Notices shall be effective on the date received.Each of our
judgmit. raspectiva riglas and I dentnities atilt survive the termination of this Lease
Le.lunette Retain of Piodadt' ikoss IilT egit pQRTl(Ti(1T)Plge log Agreement and each Schedule.If maritime one customer has slimed this Lease -
O'1HBR IN%VRITH O AT FAST THIRTY(30)PAYS,$hie nOT-MORE Agree ent or any Schedule,each customer agrees that its liebft biotin and
THAN ONE HUNDRED TWENTY (120.) DAIS, PRIOR TO THE several It Is die intent of tree parties not to violate any applica la us<sy
I�liPIRATiON OF THE Alit IMUA4"TERltl OR EXT j1SION OF sum lac v or to exceed ar raiment aiiount of time pneo d'rfferenntiet or Interest as
SS HEDULE,AHLIt llili hfgatitlt)tit J7 ltlil OOt A' woo*otk applicable,permitted to he Charged or collected by applicable late+and any such
ANjr scimDUI.;EToTHIS 13 ASgAta1RE"EMEN'TL SUGH$C)IBDULE�V.IId. reams payment will be applied to minis an the order primarily,Mid any
AL}T4TMATICA dY RENEW,, ON, A...AiCaTit;T(j-b1o,lm HAS4$, remaining oacess.tstil•be militant to)fir. We make rio ras hitatdn or
PRQVJDED,I IYIVFVJIR.TI 4TAT;ANYTJItE DURR t.AN Mpief-t•TO- A Pty of any kind, express Or Implied 'ear respect to the Iegal, tax or
eiptoi'itENEWA).,WE HAVE`.'HE*gT,tip l YchlltTY(3�0�)•RAYS accounting treatment of this Lease Agrayfrent and any Seliednile and you
niche,,TO'ejggt D,T#LA.T TAE 1'ROb UQT BE ItLeggegi),1v3 tJS]N acknowledge that lucid an Igdepatdelt contractor and not your Ilduelaty.YOU
ACCORDANCE WITH TilE'IRKMq it tits 001O0 14.-lfotltittitslsudlgg will'obtain your Pen legal,tax acid scelantang advice related to this Lease
tine foregoing,nothing herein is!alaied to provide,nor.shall be Interpreted as Agreement or any Schedule and brake your own dettermination'of the proper
d ` a +ou tstth p t ll enforceableOption to extend a tenet the`terms. a tang'Irpatmeaf of tints lease It&telettt or any Schedule.We MIT r vo
tens'()y ° ' connpsesatlon front the Manythcturer or manlier of the Product an orderto enable
of iosi;Awe spot hynt Melt any ScsIoit o a(b)erg Aid,a legality eufoncablo uti to reduce the coax of leasing or renting the Product to you under this Lease
optical tt „eeeac any iolci,, 'outhngl or itaraiely ssk ilia etid,or,qi trpai• Agreement or any Schedule tialoa what we othert>ise would charge. If tie make.t eI'rotamtofeach oapcho,piirei Sihetuleplchedlupby �noutdus l to),In reeetved melt eonipensetiroi,the reduction In the cost of teasing°r"nth*the
the ITjrociu9t sub motto such cent r 89th" a plpked uphy�in's(arou4ilasaggea),in
'1 P 'Wu; i l'reduet is reflected hi the Minimum Payment ;pacified in the applicable
ps odds r ourtd isiga e)sh 11 waived'shi d t,"opt cal ou tear•pfd•gar,• Schedule. To the tidiest extent permitted by applicable law,yot'authorize us or
rticcdl y..r,our milli Or sha8 bete as Oaf t Weed n rr pay ads tita(I) our ngant to obtain aoedtt h and snake credit'inquiries regarding yen and
ye provide lathe to the;Ana a tale as heel in efle0f 01ro a tent orer until on r fleauelel condition and to provide your information,including payment
Of any Sidonptta to Ii)the Pr the ere,pielai m p Isy Os or our de igneee and or to ouressig see tad third parties having am aoardmlo inte'real In thin Lease
reany Sclted!ita and on the and working k n ad rd•r by err abr dour des and . Agreeaitent Schedule or'tise Pioduel;
tw;ceived,ia•geed,coalition axial ivod;Wg.order ley•us or our desigace's. �
Nottill stending any4htng to the contrary set:1`iirds is this Lease Agreement,the 16.Governing Ian.Jdrindiclien:Waiver.gf Trial By Any and Cerlald'itiatate Mil
paities.pclmo. g e end agree that rte shall have no obligation to removes,delete, Remedies Unite Tha Llnitbmh Commercial Code.YOU AQRL'E THAT THIS
preseiva,niefutaln,or otlertdse safeguard any information„Images pr•cantent LEASE AGREEMENT AND ANY SCHEDULE 'WILL BE.GOVERNED
WOO by.pr resident is mny Ptedaois letsed by you lierecmdec witethe.r thjeugb UNDER.TAW LAW 17QR THE STATE WiESREYOPIt PRINCIPAL PLACE
a digital'storage device hard drive ar •other eleohonie medium ("Nets OF BUSINESS OR RESIDENCE IS LOCATED,.YOU ALSO co>Js 1T TO
Management Oration If desired,yes may engage Ricoh to perform,:Data THE VENUE:A]n+}I)bI t-Y.ECUiJSNE It titSDII ITIoN QP ANY.COURT
Almiaganent services at thou prctullmg contracted rates pursuant to your IAQ41 b IN THE,STATE WI4Rt4 YOUR PRINCIt'.AL.PLA.CE OP
Maintenance Agreement Brother agreement with Ricoh. You neknottiedge that BUSII`ESE OR RGS!DENt IS L.00ATI i Teo l2ES,OLYE:ANY:CONFIAt.l'
you are responsible for ussudngpur otw canpliaisce WI legal reetlinnhents In UNDER THIS IEASCt-A(iREEA1Er"f: TO THEU FTENTNOT PROII[Bltlit)
MSTLSE USC-MA 03.13 Ricoh ind the Ricoh Logo ere registered titdentetrks of Ricoh Company,Ltd. Page 3 of4
.10/29%2013 12:50 PM 13108823
24
BY APPLICABLE LAW..TTiE PARTIES TO Tlll9.LEASE•AGREEMENT available to us'(or our designee)rill,•but not less than all,of ilia Product
EACH WAIVE THE WIT TO TRIAL$Y JURY iN THE BAirwF.QV A covered by auch.$choduto to lids Lease Agreement,aat.youI sole expense,in
I,e'(v U1 ;V.1TIE R TENT P$I;MrfTED by APPLICABLE IAW YOU accordance•math:tiia tens begot.trot(C)any Schedule to lids Ilse
WAIVE ANY AND ALL RIGHTS AND REMEDIES CONFERRED UPON A Agreement stroll tenujnnto a ihe,;te1u01 Date*Mica penalty or iccopuso to
CUSTOMER QR L1isSEE_oy SECTIONS 508,-522 QF ARTICLE 2A OF T g you and}tai shall net be obligated 1v'pay threrenlahslj*$ inl sfrch liscAI year
UCO TTIAT''i%OUM kie•IiAVE*now OS(MT NOT AGAiNST THE provided that(a)ynii shell tray airy,arid all•rentais arid tither payineints dueup
11I UMcyITRCR OP THE P1toDUt l).Tt3 HELP THE GOVERNMENT Iluough 11ie end of the last day of the ltsoat)tier 4:044'appkopriatltana
new'THE PUNollie-OF TERRORISM AND MONEY LAUNDERING were made turd(y Iou stall pay month-to-Month rent alike Ote;*#Wirth In
AOt(VtrIES,, F1bI1RAL. LAW REQUIRES ALL FINANCIAL any etch Schedule rot tech month'or:part thereof Ent'you, li:leTes e
1NS;f1TU.T1ONS To OBTAIN, VERIFY AND RECORD INFORMATION available le to us(or curd ihutasrequlradheashi(hhI)Uponeir/
' T11:A'1=HI(N11 1E$EACH PERSON\W1()OPENS AN ACCOUNT. WiliNT such NenVippro dattcin,upon our requital,Yoe Will provide an Ophriioa of
THIS MEANS FOR&to: V111EN YOU OPEIJ AN ACCOUN'4,Wu:WILL ladependeet-counsel or o rtes legally designated authority':(who shall be
ARA FOR YOUR NAME,ADDRESS AND OTHER INFORMATION THAT reasonably accepirible to us)In form reasonably acceptable to us,�►fi�g
WILL Al LOW U$ TO IDENTIFY. YOU. WE MAY ASK TO SEE - the Nan%Approopriation and providing reasonably suttlei'ent proof of-such
1DI3ATI7F1/lilfll)oOUM IS. .Non-Appropriation.
17.Ccunterpucts:FaasGulles.Such Schedule may be executed in,counterparts.the (a) pbpolae Intent.You represent and warrant to us that you presently intend to
eiaft posit lute has oup paper al shat tern mis dr pun the CC m control continue this Lease Agreement and any Schedule hereto for the entire term of
shelf h1t6 the O chattel papaw of for all For q s,defined nc u in,hw.without and shat, such icheilufe and to pay all rentals relating to such S#fie mete and tv do.all
(a)any I the orlgipal or proceeding rgw it purpose,including,et Schedule,Writ (b)any things lavdtdly within your power to obtain and maintain herds Rom Winch
der)any h bout as to h h Nwslong•tMsu h Sche•to su0h .s:11 arid(b)any the recitals and.ahl other payments owing under such Scheftutenmy be trade,
detcnitina►ton as td which varslon of such Schedule conslihdes tla'stngto trio
original Item ofciwilel paper under the UCC.Ryon sign and trarirmit a,Scittdul he t> •sdolowledge that appropriation for rentals is a gavaninantal
to us by Itcainile or other electronic transmission,the facsimile or such electronic function to which you cannot contractually*alt yourself In advance and
irauoudstlod of such ScheduM,upon execution by us(manually Or eleetroaiealiy, this base Agrepmtcpt abidl not constitute such a commitment.Tb the Wend
as applicable),Shill be Niniliag upon the parties.You agree that the Ihpshmile or pn�hiltted by law,the person orenlityin cliergo of preparing your budget will •
other'electronto-transmission of a Schedule containing your facsimile or other Include in the budget request for each Sisal year during*elm of each
citotionleally trOnsniitted signature,which is manually or electronically signed bY Schedule,respectively,to thus Lease Agreement an amount apual to the
*5.6441 constitute the original agreement the all purposes,Inelndidg,without rentals(to be used for inch rentals)to become due in such fiscal yea-,and
iimittiilim,those control above in this Mellen.you agree to deliver to us upon will use all reasonable mid bail means available to seethe the appropriation
our request lhecounterpart of sash Scicedide containing your original manual ofmoney for such fiscal year sufllalent to pay all rentals conning dpe during
simmlute. such'Hscal year.
18.State-and Local Omranauent Provisions. bike Customer 1s a Mato or.pnlltical (d) Authority and Authorisation.(f)You represent and warrant,to us that:.(A)
aubdivision oft State,as.thase terms are deflued in Section 103 of the Internal you are a State or political subdivision of a State,es,•those terms am defined
Revenue Code,ilia follow.ig addldeaal tunas and conditions shall apply: in Section 103.Odra Interval Revenue'Code;(B)you irate the potter and
atdtiaily tp titer halo iris Irpase Agreement fluttill Suit to thin tease
(u) ysserdlalily.During Ma term ends Lease Agreement and pry Schedules the Agreement(C)tits Lease Agreement and•all Schedules to Ale Lease
Ptoduot Will le 1s$4 sohgly for the purpose'of paf`e g One or more Agreement have boyt.tiuly glnInSi ed.osecutld and delivered ey You and
goveminentu l or prcptjetety tluieltons crhtslstent with rho trandsalble acop0 constitute valid,legal and binding cgr.eouad(a)erdbranble'agajnsl Seri inn
of your tin homily:You represent*Mad warn fit that.the us of the Product is accordance with.their terms: and (D) no iy r approvil,' f of
essential tapm:A offing goveniptealal or preprletaryltmolloes. ttiddrol 1 -of.objections is required nom any govergatental killiltft with
respect.).sl aageA•grcnnaitotairyScheduNto ids J ere Agiealenth(U)
(b) t.tou-AmxomhadonlNan tntlon.Si):If your governing body.flits to If and to tine extent required by us,you rigreo to provide us Aitken opljdat of
appropriate su lhirde tt monies In•Spy lineal period for rentals and other independent counsel or other legally designated authority(alto'shall be
payments coining due raider it Schedule•to tile Lease Agrobiwnt In the nett reasonably acceptable to us)conllmting-the)btogomg end other rvlated
succeeding fiscal paivd for any cgatpment which will perlbmi services and matters,in form and subsance acceptable to us.¢{jh)You agree to tahconli
iiutetions w h i c h in w i w l e or in port s e a e s s e n t i a l l y the same s a t v i c es and Melted actions Snit t o f d a 0 1 aec0ssaq fomr.Including IRS•Ibex a 8038.O
or 8038-04 as applicable,to preserve the tae exempt stains of dins!ease
tooth=performed by lire Penduet ed to d av by nay such,Schedule,(II then a Agreement and all Schedules nm ate. (iy)\lsu aerie to provide-rut t►1lh any
`Maxi Appropriation shall be lleerhted to luatvt Owed,(f4 if a eon-
Appropriation occurs,-then(A)you muse glee us immediate notice of such, other documents that we may reasonably moron in connection With die
Nona Apppropciation.and provide twitlun Pike of such Allure by,your fbregiilng and this tkascrAgtcomeatr
governing body at tenet sixty(60)days prior to the end of tiro Then current ter) Asslerwwt. You agree to polmotvtgd80 any assignaierit to tle.Assigete8 la
lls l yv}gr or ir.Nat-Appropriation' as net gccmrti by such deil
'Tiumedlately upon Non-Appro bilioo,(B)ad later than the lag daY of the writing;if so requested,ands Jr appitcabtq to Leap as eaptplete anti pacesalp
distal year for which appropriations were trade for the rental due under any roped of all auch assiganaeats In amamratthat complies tt91h tsectictt 14q(a)
Schedule to lids Lease Agreenteat(the'Ecltan Date'),you shall make oldie Internal Revenue Code and the rogiletionsysohndgated Mermirider.
IN WITNESS WI3EREOF,the garden haves cuted this Lease Agreement as of the dates set bait bett*.
THE ABRSON SicNftt0 Tins f.SA8£ACnEEMENTON DEHALP OF TEE CUSTOMER=FEMME THAToEIS1IE N,1STiIE/iUTDOIW Y TO DO SO,
C .ODlEii ..,_; ,. Accepted by':ltIC01l USA,INC.
fay: :;••• ;.,.; ,::.r,;:;;: By:
..
. . .
ifograiherf Sigrteragijruia Ant hocked SgerSkrighire
Pasted Name: Rob,BOerboom
'Printed Nante:. .
Erik IT Manager ,Arta: 111412013 /IUs: --• • . Data:
FarisitiitleNumbof: FaeslmiteNumber: •
MSTLSRTISC-MA 03.13 Riobh°D add;the Ricoh Lego-are itgistered ttademarbs pfRicolsCOmpany,Ltd. Page4 014
;10/29129131.2:5Q PM 131Q8823
25
. .
'R 1 CO.H.'
U.S.COA aImsrrIF,s
FOI11PMEN`T SALT:AND MAINTENANCE AGREEMENT
(EQt1IPAMENTSALES,BittkiTt-FiX WOOS WITH NO Oil-Sill LAfOI1)
-CUSTOMER'INFO1taIATIOIV;, a: ,3.•: ; ��' `i;3tt ;s'; - ;s- :' ,
Legal Name birrio,`i,cir for
I11I1'1foAddress opnUSr• ••
City en uRttroN• • „ I State INN I Zip Code lssw-uss
This Equipment Sale and Maintenance Agreement ("Maintenance Agreement') sets forth the
tenus,pursuant to which Customer may acquire eguipnient, sohrvaro, and/or hardware products and
Maintenance services identiflgd on an Order(defined below) from Ricoh USA, Inc. ("Ricoh"). This
Maintenance Agreement is executed,pursuant to the contract by and between Ricoh Americas Corporation
and Fairfax County(the"County")on behalf of theU.S,Communities Government Purchasing Alliance
and_all public agencies,non-profits and higher education entitles(`Participating Public Agencies"),having
a Contract ID number of 44b00037,32'pnd the centred period is from February•11,'20)3 to June 30, O16,
with the option to renew for no more than six(6)years:(the"Contract Period"),one year at a time,or any
combination thereof(the"Contract"), Noti ithstanding the foregoing,any Maintenance Agreement and •
Order entered into during the Conduct Period shall coritiuue in fall force and effect'fin the entire teen set
forth in the Order. To the extent that Customer purchases or'leases'Equipment'from Ricoh under the
Contract and also desires for Ricoh to provide Maintenance-services for•sueh Equipment under the outer
(the "Order"), then the terms and conditions of this !Maintenance Agreement Shall apply. This
Maintenance Agreement shall consist of-the terms and conditions of the'Contract and this Maintenance
Agreement.As It pertains to this Maintenance Agreement,the order ofprecedenco Qfthe component pads
of the Maintenance.Agreement shall be as follows: (a)the terms and conditioni pf this Maintenance
Agreement and(b)the'toms and conditions of the Contnict. The foregoing order.of precedence stroll
govern the interpretation of this Maintenance Agreement in eases of Conflict pr inconsistencythorein.
1. MAINTENANCE SERVICES COVERAGE. Ricoh shall provide to Customer,maintenance
services under an Order, during Ricoh business-hours, 8:00atn to 'S:OQpm'Monday through Friday
excluding holidays ((i)'New Year's Day; (ii) Memorial Day; (iii.) 4th of July; (iv) Labor Day;'(v)
Thanksgiving; (vi) Day.after Thanksgiving; and (vii) Christmas.Day) (`-`Normal Business RRebts"j, as
follows(colleetivoly,the"Maintenance Services");_
(a) During the term of the Order;Ricoh will provide the Maintenance Services necessary to keep tire.
covered Equipment•in,or reStorc'the covered Equipment to,geoid working order; MaintCnagou Ser!1OCs
will include lubrication,cleaning,.adjustinents and replacement of lnaintensnce parts deemed necessary
by Ricoh due to normal usage (other than consumable parts). In the event the Equipment•becotue s
unserviceable as a result of normal usage, replacement parts.will be furnished and installed on.an
exchange basis aad will be new OEM;provided,however,if such OEM part is not available and in Order
to restore the f inetionality of the Equipment,Ricoh shall be permitted to use a reconditioned or used part
until.such time as the new OEM part becomes available and is installed in tha'Rgdipnent. All parts
removed due to replacement will become the property of Scolr. The provision of-Winton-wee*Services
does not assure uninterrupted operation ofthe covered Equipmnt.
(b)If available,Maintenance Services requested and performed outside Normal Busbies§HHeuri will
be charged to Customer at applicable time and material rates set forth in the Contract.
(o) The Maintenance Services provided by Ricoh-will not include the following;(1)Repairs resulting
from misuse(including without limitation to improper voltage or the use of supplies that do not conform
to Ricoh's specifications), (11) Repairs made necessary by service performed by persons other'than
authorized Ricoh-representatives;(iii)Replacement of consumable parts which arc consumed in normal
Equipment operation,unless specifically included in the Order, (iv)Removable cassette,copy cabinet,
exit trays,or any item not related to the mechanical or electrical operation of the Equipmwnt:(v)Tinless
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I COH
otherwise agreed, eonsumable:supplies such as loner,.deVeloperi.paper, staples or-supplies that are
consumed in the normal Opera* of the Equipment; (v1) Repairs•and/or service calls resulting-frem
attaeltinenta or accestOriet not aerittired from Ricoh; (v.it) My -Software, system support or related
connectivity unless otherwise agreed in the Order; (viii) Eleatrieal work external to the Equipment,
including problems resulting from overloaded or improper circuits; (ix) Charges for Installation of the
Equipment or dc-Installation and/or movement of the Equipment from one loetition to anether, or 0.4
.Repair of damage or increase in service time caused by accident,disaster(Which shall include but not be
linitte4 to fire, fieect,-Water,wind and lightning),transportation, neglect, power transients, abuse or
Mose, failure of the Customer to follow Ricobia published operating instruetions, and unauthorized
modifications-or repair of Equipment by persons other than authorized representatives of Ricoh.
(d) In the absence Of a separate Maintenance agreement for any alMtwara, if Ricoh is engaged to
proVido softWare support'wider an Order,during Normal Business Hours,Ricoh will provide advice by
telephone,email or via the Ricoh or developer's website following receipt of a request from Customer to
*diagnose faults lathe software and advice to rectify such faults, 'Stich support may be provided remotely,
(e) Damage to the Equipment or its parts arising out of,or other causes beyond,the control of Ricoh
Jim not covered by an.sOrder and may subject•Custemer to a surcharge or to cancellation of the
h'tainteannde Services by Rieoh,In Addition,Ricoh may terminate an Order if the Equipment is Modified,
.40404,altered or serviced by pOrsonnoltither than those employed by Ricoh or are authorized by Ricoh
to prOvide service and maintenance tor the Equipment.
(f) Service necessitated ti a inatilfalitadequate key operator involvement,operator caused damage,
lack of Mont:mended service,or ate of inadequate'or incompatible supplies may result in service being
rendered on a time-antknaterial basis in addition to the Maintenance Charges(as defined in Section 5).
MAINTENANCE SERVICE CALLS; Maintetinnee xerViee calls tinder an Order will he made
during Normal Business Hours at the installation address shown.oti the Order.Travel:rind labor-time for
the service calls after isioriltal..BuqinOP Hours,ati weekends and on holidays,if and when available,will
be charged at overtime rates in effect at the time the service call ma made.Ricoh representatives Will not
handle, disconnect or repair unauthorized attachinents or components, Customer is responsible for
disconnecting and re-connecting unauthorized attachments or conmonents.Customer hereby'indemnifies
and holds Ricoh and its employees and.representatives barn-doss for claims for damages to any
unauthorized pads, components or accessories resulting from service performed on Equipment poVered
by an Order.
3. RECONDITIONING: Rebuilding,reconditioning or major,overhauls necessitated by usage not in
accordance with manuftmtilMrse published specifientions, which shall be provided upon Customer's
request,are not covered by an Order.In addition,if Ricoh deterniities that a steccoalitionhig le necessary as
a result of'lomat wear and tear of materials and age factors caused by normal.usage in order toleep the
Equipment in working condition,Ricoh.will submit to Cuitonteinn estinitite of-the:needed repairs and the
cost for such repairs (which costs will'be in addition'to the charges payable under this Maintenance
Agreement). If the Customer does not authorize such reconditioning, Ricoh may,.at Its-Pinion: (a)
discontinue service of the Equipment under aim Order and reftind any unused portion of the Maintenanee
Charges,or(b)refuse to renew urn Order upon its inipiration.After any such termination,Ricoh make
service-available on a"Time And Material Rate"basis at licoles then prevailing rates at the time of
service.
from. Each Order *Ili become -effeetiVe on the de1iyiy and Customer acceptance of time
Equipment and/or solution and elan continue forthe term specified therein(the'Initial Term')so long as
no ongoing default exists on Customer's part: At the expiration of the Initial Tenn.or any renewal term,
finless Customer nroVidess written-notice of its intention,not to renew within thirty (30) days of the
expiration of the Initial Term'or any renewal term,-the*Order shall automatically renew on a month-to-
month basis. Iii addition to any other tights or remedies which either party may have under this
Maintenance Agreement or at law or equity, either party shall.have the right to cancel the Services
provided under this Maintenance Agree/WM inunerliately: (i)if the other party fails to pay any fees or
charges tir any other payinents required under this Maintenance Agreement when due and payable,and
2
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such failure continues for a period oithhl r(30)days after being notified in writing of such failure;or
(ii)if the other party ;fails to.peffonn or•observe any other-material covenant or-condition of this
Maiptetiance Agreement;and:Stich failure or breach shall continue un-remedied fora period of thirty(30)
-days after such party is notified in writing of stichfailure or breach.
-5. MAINTENANCE'CHARGES.
(a) Maintenance service charges ("Maintenance Charges") will be payable by the Customer in
:accordance with'the toms set f'oxtlt'in the Order.
(b) Customer a knowledges and agrees'that: (1)the transfer of the Equiptuerit from the Location
:indicated on the flee hereof:may result in an increase of Maintenance Charges or the termination of an
Order, (ii).if an Order„include§toner,toner usage is.based on manufacturer supply consumption rates.
Ricoh will dotomii ne send deliver supplies'in accordance with agreed upon usage. Consumption of
covered supply-products varying significantly from expected usage may result in additional charges for
supplies,or as otherwise agreed to'by the parties. Maintenance Charges are based en standard 8.5x11
images.Ricoh reserves the right to assess additional images charges for non-standard images,including
11x17 Wages.
6. US) 010 RICOH R1 COMMENDED SUPPLIES. Ricoh prodnets are designed to give excellent
performance With Ricoh recommended supplies,including paper,developer,toner,and fuser oil.If the
Customer uses other Than kieoh recommended supplies, and if such supplies are defective or not
acceptable for use with the Equipment and-eause abnormally frequent service calls or service problems,
then Ricoh may,at its aptio;assess a surcharge or terminate an Order.If so terminated,Customer will be
offered service on a time and materials basis at Ricoh'•s then prevailing rates. It is not a condition of an
Order that the Customer use only Ricoh brand supplies.
7
METER-READINGS. As.part of its Services, Ricoh May, at its discretion and dependent upon
device capabilities,provide remote meter reading and,equipment-monitoring services using its QReinote
• solution. @Remote is not selected by the Customer, Customer shall be responsible and agrees to
provide Ricoh true and accurate Meter readings monthly acid in any reasonable manner reiltiested by
Ricoh.If accurate meter readings are net Provided Ol reserves the right fo estlniate the meter readings
from previous meter-readings.
8. CUSTOMER OBLIGATIONS, Customer agrees to provide a proper,place.for the use of the
Equipment,including electric service as specified by'the niairefacturer.(ustonrer will provide adequate
facilities (at no charge) for use by Ricoh'representatives in connection 'i 1tlx the maintenance of the
Equipment hereunder within a reasonable distance-or the Equipment. Customer agrees to provide"360
degree"service access"to the Equipment,subject to CEtsternae$usual security procedures.Customer will
provide'a key operator-for the Equipment and will make-operators available for tnstruotion in use and care
Of the Equipment.All supplies for use with the Equipment will be provided by the Customer and will
meet manufacturer-specifications,It is the responsibility of-the Customer to have the.supplies available.
"on site"for servicing.Customer.agrees that any systems utilizing similar,supplies must be.covered sunder
similar inclusive maintenance progmuis. If any software,system support or related coinneetivlty services
are included as part of the Order as determined by iticoh,Ricoh-Shall,provide any such services at
Customer's location set forth in the Order as-applicable, or on a remote basis. Customer shall provide
Ricoh with such access to Customer's facilities,networks and systems as may be reasonably neceSsary for
Ricoh to perform such services.
9, WARRANTY DISCX:4 MER.,OTtlER..1111AN THE OBLIGATIONS SET FORTH EXPRESSLY
IN THIS MAINTENANCE AGREEMENT,RICOH DISCLAIMS ALL WARRANTIES,EXPRESS OR
IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF.MERCHANTABILITY,.VITNESS FOR
USE,ORFTINESS FOR A PARTICULAR PURPOSE,RICOH SHALL NOT-BE RESPONSIBLE FOR
ANY INDXREcT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING, HOT NOT
L4MII`ED TO,DAMAGES.ARISING OUT OF THE USE ORPERFORMANCE OF vs EQUIPMENT
OR THE LOSS OF USE OF THE EQUIPMENT,•RICOH'S TOTAL AGGREGATE LIABILITY TO
CIJ$TOMER UNDER-THE MAINTENANCE AGREEMENT, IF ANY, SHAI:L;IN' NO EVENT
E7CCEED THE TOTAL OF 'THE FEES PAID -TO RICOH IN CONNECTION WITH THE
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MAINTENANCE SERVICES.
10,SERVICE LEVELS.
(a) Response Time. Ricoh will provide a one hour(1)phone response to service calls measured from
receipt of the Customer's call, Ricoh service technicians will meet a four(4)business hour response time
for all Customer service Calls located within-a major Metropolitan area and eight (8) hour average
response time for all Custonter service.nulls Located fifty{50)miles or greater from a Ricoh service
center.Response time is measured in aggregate for all Equipment covered by the Order.
(b) Dptime. Ricoh will service the Equipment provided under an Order to be operational with a
quarterly uptime average of<95%(based on manufltcturer's performance standards and an 8-hour day,
during Normal Business Hours);oa'oluding preventative and interim maintenance time. Downtime will
begin at the-time Customer places a service cull te.Ricoh. Customer agrees to make the Equipment
available to Ricoh for sehednled preventative'and Interim maintenance.Customer fiirther agrees to give
Ricoh advance,notice Of any critical rind specific uptime needs Customer may have so that Ricoh ctut.
schedule with CuStomer interim and preventative maintenance in advance of such needs,
(e) Replacement of Equipment. Should a unit of Equipment or an accessory not be able.to be
maintained in conformance:With manufacturer's specifications,Ricoh shall,at-its own expense,replace
such Equipment with another unit*fake same product designation as that Equipment andRlcoh shall bear
all installation,transportation, removal and rigging charges in connection with the installation Of such
replacement tilt;provided,liorever that.(e)'the replacement unit may be a reconditioned or otherwise
used unit rather than a new-unit;and(b)if a replacement unit of the same product designation as the unit
of Equipment it replaces is not available,'the replacement unit may be a product of substantially similar or
greater capabilities.
11.DATA MANAGEMENT•SERVICES.The.paitiaa acknowledge and agree that Ricoh shall have no
obligation.to remove, delete, preserve, maintain or otherwise safeguard any information, images or
content retained by or resident in any.Equipment:serviced and maintained by Ricoh,whether through a
digital storage device,hard drive or other electronic medium:("Data Management Services").If desired,
'Customer-may engage Ricoh to perform Data Management Services at then-prevailing Contract rates.
•Customer acknowledges that Customer is responsible for ensuring its own compliance with legal
,requirements in connection with data retention and protection and that Ricoh does not provide legal
advice or represent that the Equipment and Services.will guarantee.coinpliauce With such requirements.
The selection,use and design of any Data Management Services,and any decisions arising with respect to
time deletion or storage of data,as well as the loss of any data resulting therefrom,shall be the sole and
aclusiye responsibility of Customer. If desired,Customer may engage Ricoh-to-perform the following
late, anagement Services,and the parties shall enter into a written work order setting the details of any
such engagement:
Hard Drive Surrender Service. Under this option,a Ricoh Service teehbielati can let-hove the hard
drive from the applicable equipment(set forth on a work order)and provide.Customer with custody of
the hard.drive before the equipment is removed from:the Customer's location, moved to another
department or any other disposition of the equipment. The cost for the Bard Drive Surrender Services
shall be as set forth in the Contract,
•DataOveiwvriteSecurlty System(DOSS):DOSS is a Ricoh product designed to overwrite the sector of
the hard drive'uSed for data processing to prsvent_re'eoVety.Additionally,DOSS also offers the option
of overwriting the entire hard drive up to-nine(9)tunes:
Ix.PURCHASES OP.EQUIPMENT TOR CASH. in the.event that Customer desires to puuuhasu
equipment or products from Ricoh from time to time, it may do so by issuing a Purchase Order/Sales.
Order to Ricoh.forthat purpose. In'connection with any equipment purchase from Ricoh,Ricoh shall
transfer to Customer any egtu pntent warranties made by the equipment manufacturer, to the extent
transferable and without recourse, 'Customer agrees•to confirm delivery and acceptance of all equipment
Ottrchased under this Agreement'within ten (10) business days after any equipment is.delivered and
installed,(if installation has been agreed•tb by the parties)by signing a delivery and acceptance.cer#ificate
4
711ti5v1
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29
(in a form to be provided by Ricoh or Written delivery adknowledgement. Ricoh resolves the right to
make-eijuipmetit deliveries In Installments. All claims for damaged equipment,shall:be deemed Waived
unless Made in writing,delivered to Ricoh Within ten(10)business days after delivery of equipment to
Customer;provided,however, Ricoh shall not be.responsible for damage to equipment caused by The
Customer,its etnployeesi-agents or contractors. Ricoh warrants to Customer that at the time of delivery
and for a period of ninety(00)days thereafter the Ricoh-manufactured equipment will be free frog t any
defects iu material and workinasbip;provided,however,the foregoing warranty shall not apply in the
event(i)the Ricoh matinfahtured tquipriunttis installed,wired,modified,altered,mo'ied or**iced by
anyone outer ,tlian.,Rieelr,(ii)the Ricoh-manufactured equipment is installed,stored and utilized and/or
maintained in a manner not consistent With Ricoh specifications,(iii)a defective or.iinprliper.non-Ricoh
accessory pr supply cr Part IS attached to or used in the Ricoh-manufactured.equipment, Except to The
extent of tiny applicable and*validated exemption,Customer agrees to pay any applicable taxes-that are
levied on or payable as a result of the use,sale,possession or ownership of the equipment purchased
hereunder,other than income taxes of Weal].
11 MISCELLANEOUS. This Maintenance Agreement shall be governed by the laws Of the State
Where the Customer's principal place.of business or residence is located both as'to interpretation and
performance, without tegard to.its.Choicee of law requirements. This Maintenance Agreement may he
executed in tivo or more counterparts, each of which shall be deemed to be an originjtt. In order to
expedite the ordering and delivery.process,and for the convenience of the Customer,this Maintenance
Agreement establishes.the:terms and conditions.between the parties governing all services. Any
documents issued'by Customer to procure services at any time for any reason,even if they do.not
expressly reference or incorporate this Maintenance Agreement, will not modify or affect this
Maintenance Agreement notwithstanding the iaelusiion of any additional or different terius or conditions
in any such ordering document and shall servo only doe purpose of identifying the services ordered and
shall be subjecttothe terms.and conditions ofthis Maintenaice Agreement.
IN WITNESS WHEREOF,'the parties have executed this Maintenance Agreement as of the date first
written above.
CUSTOMER RICOH USA,INC.
Ry:
• • .. • By: ,
Name: Rob Boerboom Nemo: •
Title:. IT Manager Title:
Date: 11/412013 Date:
•
•
•
5
-71185v1
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•
.
• ORDER AGREEMENT sateType;1.EASE
•
I 'lylester Maintenance and Sale Agreement Date: I NFW •I Sale Type: ..I . LEASE: . I
BILL TO NFRMA�ON .. ..O •
CUetotuer Legal Narita;FARMINGTON,CITY OF .
Address Line 1: 480 5140 S1 iI0ntaots Bt)E'I SOOM,hOH
Address Line 2: Phone: 06128O$i.9
city: FARMINGTON E•rnail; }boatbgom @btfarotlii0tbii.0t►i.iis .
STIZip: MN 5024=1356 I County:,DAKOTA Fax: •
ADDITIONAL ORDER INFORMATION
Check All That Apply: .
a Sates Tax Exempt(Attach Valid Exemption Certificate) 0 Fixed Service Charge Al.Add to Exlsing Service Contract ft
O PO Included PO# 4 PS Service(Subject,to and governed by separate Statement of Woik
O SyndlceBOn. 01T Setvlce(Sublent to and gpvorned by Separate Siatemerit of Work). ••
This'ta an Order made pursuant to the terms end Conditions Of the above referedted McNterAgreeiaerit(s)behreen.ifustomet and Ricoh USA,Ina.The
signature baloW Indicates that the customer accepts ell lernic end conditions o�the applicable MasterAgieerrient(s)fof this sate,inclpd(ng but not fiddled
to the!Saps set forth in the Master Agreernent(s)and any Fhdtibit A(beret°,all of which era incorporated herein by reference arid made part of this Order.
This Order Is not valid unteas and ring signed by and Audio/tied Slgnatork of Rf ooti USA,Ina.
SERVICE INFORMATION
Service Term(Months) I Base Billing Frequency . Overage Billing Frequency
60 Months MONTHLY • MONTHLY
Service Type Guaranteed Group Total Allowance Group Overages Service Base
(ParBrese BOr4 Frequency) iper Bose&fag RewentY)
Gold amt I • 0 BIW ( 80.0080 FAQ
Color 0 Color I 80.0458
SHIP TO INFORMATION
Cristort14 Name:CITY OF FARMINGTON .
Addr,`eei Line 1: 430 3RD ST Contact: BOERSOOM,ROS
Address Line 2; Phone: 8512808818
City: FARMINGTON E-mail: rbgerboom@cl.famttngton.nin.us'
ST/A; MIll85024-1365 I County: DAKOTA • • • Fax:
i. PRODUCT INFORMATION •
•
Product Description Qly
RICOH MPO$003120V MAINFRAME .1.
BASIC CONNECTIVITY!PSI IT SERVICES INFORMATION ' .
BASIC CONNECTIVITY 1 PS f IT Services Description Qtiairtity
TRAINING HOURS _ '5
100.0l2613 :1111 1 P 11'a "+ iI 1' III II I
Version#1.1 Page 41 13108823 •
•
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, . __ . _ _
RICOH
. BASIC CONNECTIVITY!Psi IT SERVICES INFORMATION
BASIC CONNECTIVITY!PS I IT Servicee Description Qualttity
NETWORK A SCAN CONNECT.-SEG B03 1
SHIP TO INFORMATION
Customer Name:CITY OF FARMINOTON
Address Ltne 1: 19660 MUNICIPAL DR • Contact; BQt=RBC?QMIRQR
Address Line 2: MAINTENANCE FACILITY Phone; 6512$06818
City: FARMINGTON E•mall: .rbeerbo..om@cl.fatri►Ingtori.mn.us
ST.!Zip: MN/06024-8446 I County: DAKOTA Fax:
PRODUCT INFORMATION
Product Description Qty
RICOy MP C4803 130V MAINFRAME .1
•
RASP CONNECTIVITY/PS/I7'SERVICES INFORMATION
•
l�ASIC CONNECTIVIry I PSI IT Services Description Quantity
•
NETWORK&SCAN CONNROT-.SECS Boa
SHIP TO INFORMATION
Oustom'pr NaMe;CITY OF FARMNC3TON
Address Line 1: 325 OAK ST Contact: BOERBOOM,ROB
Address Llne2:. RAMBLING RIVER CENTER • • . . . Phone; 6612806819
City: FARMINt3TOid E-mall:• iboetboom@cLtenningtothnin.us
AT/2'Ip;MN165034-1374 ' Conniy:.DAKOTA fax
•
PRODUCT INFORMATION
Product Description Qty
Ricoh MP C4603 120V MAINFRAME 1,.
13ASMC.C„.NNECTIVITY IFS,1 IT SERVICES INFORMATION
BASIC CONNECTIVITY/PS l IT Seivices'Re'so7tption. Quantity
I4 TWOFRK&.SCAN CONNECT-I;EO boa 1,
10/29/2013 liii NI&71'IiF'AkVh rl:LimI1�,I III
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32
_ ••••• •
R. .1C0F1
-
SHIP TO INFORMATION' •
Customer Name:CITY.OP FARMINGTON
Address Line I:, g1623DENIVIOK&vg 'Contact: BOERBOOKROB
. .
Adtirtisdi Line 2 S S Phone: 651280851P
City; 'FARMINGTON . rimarimore@plfarrninghti,hin.uss.
.
ST/ZIP: Mt/554.2444q0. . 1 POW*:DAKOTA
PROOISCT INFORMATION
Product Description • .04
•
•••• -
RICOH MP03003 120V MAINFRAME
•• •
.*
BASIC CONNECTIVITY PSI IT SBRV!CES INFORMATION. .
.. ..
BASIC CONNECTIVITY CONNEOTIVJTiI PS/IT Services Description Quantity
•
NETWORK&SCAN ciimNgOT,tEp pc3
• . . . S SHIP TO INFORMATION
Customer Name:CITY OF FARMINGTON
Address Line 1: 19895 MUNICIPAL DR POIlteeti. kIc080.0M,ROB
Addieds Line 2; Phone: 012808819
City:- FARMINCTON • P-Mall: theerboom@cl.farralndten.nin.tis . .
•
ST/Zip: MN/65024-8445 I County: DAKOTA 1* •
. .
PROUPT INFORP/1411PN
Product Description• Qty
RiCOH MPC3003 120V MAINFRAME 1
• BASIC CONNECTIVITY]PS/IT SERVICES INFORMATION
BASIC CONNECTIVITY/PSI IT SerVices Description Quantity
NETWORK&SCAN CONNECT-SEG BC3 S 1
• :ORDER TOTALS . • •• •
viFelYPe'0 61 WA S ociuât Total:
Gold;Includes ell supplies and stapled. BASIC*CONNECTIVITY IPS/IT
ExCludep paper. services:
Slluen Includes all supplies,Excluded paper end
eta:deb. Buyout Afterystomotiohd.:
Brim,Parts and laber only.Excluded paper;
*stapled Ihdd upOliss, Grand Total:(Excluded Tax)
Additional ProvIstons:
. . .
' •
•
10/20/2015 1111 'pn mu iii
Version,/1.1 Pb I#3. 1$108823
33
_ .„ _ _
R.1 CO H
Abcop(arl[iyCUStariiur Auceptedr Noah USA,Inc.
AUthor[zgd Signature: ' •. Authorized Signature: _
Printed Name: Rob Boetboom printed Name:
mile: IT Manatler titres'
Date: 11/4/2013 pate:
10/29/2013 1111111VIIIMEGIghltit 11111
Vareton#1.1 Page p d 13108823
34
RICOH Ricoh USA;1!t�.
LEASE AMENDMEN ' :RYb valley Stream/*taw
Malvern,PA 10*
Custome"rLegalNanxi 1?AItIv11NGTON,CITY OP Date 11!4/2013
C laetlieme ROB BOERBOOIt4 r'o to 1651280(819_ I
• . ...:I Emelt Irboerbo¢nQctarmingtonalnms
gP .re . . .? ........t}rt t Vfi.:f ........' ;... c: .c -x41 _F.... ....s < I
this LEASE AMENDMENT(this'Amendment"),dated abotm,is io the agrements water product schedules associated with the equipmentlgeduct and ogrecmendproduct schedule
numbers lined on Edtibit d attached to this Amendment and by this reference made a part of this Amendment(each such.ogreement andror product schedule,en"Bxistiag Agrer:metif't and
shah equipmenbprodect,collectively,the"Existing Equipment),in each case behveen Ricoh(JM,inc.or,ifapplicoble,the piny itiemi fied'bilow Ore or us")end tie easiomeridentified
shave("Castdenei"br'Y'ou"). ..
As of the date of this Amendment,the patties have entered:or latent'to enter into new agceetnents mtsVof prednel scltedoles..(egchwclt mere agreement andfortnodtiet aohedade,a
"keplaeementAgreement")either(e)willsrespecttoequipmealfpinductinreplacementot aiidityisto,or N.eithange for.the Exhiltin Equipment(stieh ciP4MentipicidnOtiothirid to in
clause(a)gilds.phi g i e p h,t h e"R e p l a c e m e n t Egatpmeat")or(b)w h h respect t o the Misting E q u i p m e n t,r e e l e c t i n g the taints of t<talitiaitcing of Ufa epplicable Existktg Agreement sad
Existimgligaipment(a"ItelieanchtgTrtasecdon).
Thepai-11 l yids to conntinn the removal of die E'as'ing Equipment(ahcnpt with respect to*Whig Equipmeat sehjett to nReanentieng Tn4seetion}enul mtyjiaymeet whinges that will vicar
tenter the Sibling Agreetitent(s)on the WeclleoDale(as defend below)delis ReplecemeotAgr ement(s).
The partei,imeitdtnp to be legallytrotted,nano as follows;
I t a Ate.gl teethe Dale,the miele wen&In*,paymenl(s)that and Payable under the Eidtiag Agteetoeht(s)siren bb.ttioitiI(ad•.ta delete the paliega)tf! f gajihal tblie}ii Asp Exisdpg
.Denman'as cheated ben Exbibst.A'aitaehed hereto'alaii axcepi with respect ta.Exisdng Rgmpntent subject to a Regpbneiag T`mtuactian,tqb b4rcby authorla'o yeti to retiqu the)Ex)slbi
Equipment to us or our designed.As mad in this Amendment,"I ffeodse Dale'means,as applicable,(a)the defiyrry amt•acceptance date.re reflected in the dilisery t6id.ueeeptance
e ink.to reigned by you with respect't0 the Replacement Equipment under the Replacement Agreement(s),Or(b),in the case of a Refimaneing ltaelaeNOn,the data,tiro pecan'rim
applicable Replacement Agrceme»t,By sigeiag,below.Seaheresy confmn that we may stein nay payments made by you for amoaals owed on the•Existing•kgreea cnlja taelieding,
*Moe litnitadoti,the pes654(4'61'the udtdaiam patiodio payaicnt(s)attributable to'the Etttsting Equipment as reflected on Erhlhit A,through the Ef ectlte Date,regardless oflvben
sachpapgoalswrerorefeived byes.
2 Yoti dnthoti d tE or our design to pick'tq,and centavo the Existing Equipment Ey gigning below,yea eoaan n that we or our designee unwrap on this request and the request will be
governed by this Medium*,Ekeept Air our and dale designee's.Aldigatlens to pick up and reertow the Existing Equipment,neither Us nor any Ofatsr dehtfeee assumes any obligatlotit
tmyymeeorothu else,i eaitetyol>dieaseogieemeel(s),wtldch shall Mersiny urs aleresponebitltytbroughtheElfectty Date,As a material condition to our or Our designee's ped'ortnesee
1R peek up and rea{o n dui Exist ig Egaipntpttt,you hereby rctea;d as end such designee from,and shall indemnify,defend and hold harmless us andsucb desigaeo from sod agahrst Say
motel el aims,Eabiliue,,erki s,eapep es and fee$arising fcem pr iclpiiag io any breech alas iepressnente!i or otrtigbtmm in relation to your*Satins A&cem&d(a),This pal�!epi
shall net ripply toFo4diag$guipimsdSidlectt0ahSffd nelegiieesadtie5,
IftttRepleceuient Agreeoieeis)Ware net accepted by ltd for any same whatsoever,then(a)this Amendment shall be ofno force or effect and the"Existing Agmemeat(s)shall rajahs in
foil force andifffeci,(b)yea shall continue to fens,or rent the Existing Eguiptbent•fdr due rdttlapilnz term of the Etiithtg Agretinent(s)fit aceordmteeWith the tenna rod cbedfitws dflbe
1lxt'sdog Agrscmeut(s),cad(o)•Oar wItl be liable for all ppyiaettts tayl rrbligaAons under the Existing Agreements)inditdibg,tcitlive limitation,the pottlon(e)of the tmglartuhpadddle'
'Myateat attributable lathe E lstjngEmdpetcntesiflecledwExiiMtArtbrtheentiretemisetCent'ist theEdelingAgreentents).
4 EccegtiO the extentmodiE ilbyiteAmendmettt;duriernmendtptugdmsoftheFaisllagAgrcementjs)zwgtrerpainmmhgngedandtTmll=amp itsfi ill forceandetfset.
1N WITNESS 1S HESEOF,eaehpartyy bas causal its duly auttortred officer to execute dSsAimendment as ofthc date first written above.
CUST(IIER
•
1114!2013
ilid harked Stgnetrarp bate ArdhoriredSignatarg Uate
Rob Boetboom IT Manager
)'(in(Atithorized sinner Natne Fide Print Au(itorizedSigrternaene Title
•
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35
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In Valley'Stremircakway
Mailern;PA 1915.5
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Make,Adel,Serial Nurnher RICO11/MPC4500/1.-4.080.OSS I . Contact 111013 SOIRG-IOOM Is.
Contract Number 1101696nAt S * Peitinn of Minimum Payment .1 4.2isn.
Attributable toWsting Equipment I T . ' . . . . .. .
Pkk-Up Addreae* 119054i$4000414-4/0711NAN94 rAPILITY. Pliart9 10..9.0060 I
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City FAAMINGTQN State MN ZIP earlq 1$5.021•4-40.
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Make,Model,Serial Number IRICOWMPC2550fV24116001429 I Cailltig Ac)P 0011030PM.
Contract NuiAer 1616960A1 I AttlibOthiltientocIfElfisitigiu"mpg..il II12:43 1 .
Pick-Up Address** 1430 3RD ST Phone II 65111iOn0.1.0 .
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City FARMINGTON S State MN Zip Code I$017135.5
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:contact isittritbdi. 1016p60A3 Portion ONinia.atal PaYmalt I$193.50
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:Pick.*Address** 1325 OAK ST . . Phigte 1012804in . I• • .
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city I FAIMIINQT01■1 •• .1 State l''g 1 Zip Code 155024-1374 : . 1
Make,Wei,$edn1 IsTuiriber I lyIP3gnSP/M695100169 I Contact 'ROB BOSItriOOM I
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Piek,41p Address** 41A2PANMARKAVS .. ....._.1 Phone 16512800812
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Contract Number 51111"16#60.....Al 5 . . I A Portiboitet tb:Miniimiitsun Parent I s 1 05;82
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Pick-Up Address** ine.95 MUNI*
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City FAIG4I4GTON I State 101 I• Zip Code 550244445
4Ylake,MPilel,Serial Number I I 'Contact I
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36
[MINNESOTA)
Ricoh USA,Inc.
70 Valley Strewn Pmkway
Malvern,PA 19355
THIS ADDENDUMt(t1ds"A dendum"),dated as of the 4th day of November , 2013•„ is to that certain US
Pommunities Master l eateAgreement no. • (tire"Agreement"),dated as of the
4th 'day of November • .2013, between Rtboh USA, Iilo. rye. or "us") nttd
•Fattilltigton,City of
as custonier'rOustomer"or"you").
The parties,intending to be legally hound,:agree that the Agreemeht shall be modified as folloW:
1, Section 3 of the Agreement shall be amended by adding the'followtug ptit @graphs at the end of such Section:
"Notwithstanding anything to the contrary In this Lease A.grecinettt;the minimum-term for the Product
described on each Schedule shall cotmitenee'on the Effective Date:and shall continue until the end of the
,fiscal,period which includes the Effective Date(eucltperiod hereinafter referred to as the"`Original Term").
The"Additioruit Term(s)"for each Schedule shalt mean the successive one;year terms,•each commencing
at the end.pt the Otighiai Term or preceding Additional Terns and terminating at the end of the successive
fiscal period thereafter,except for the.final Additional Term which shall end with the final payment due
under such Schedule.
Unless a-Schedule is tetmltutted by you in accordance with Section 18(9,the term of such Schedule,will
continue until the earlier of(a)the expiration of the minimum term stated in.such Schedule and either the
return of the Product pursuant trl Sec)Ion 14 of this Leese Agreement or your exercise of any purchase
option set forth in such Schedule(if any);(b)our termination of such Schedule pursuant to Section 12 of
this Lease Agreement upon the occurrence of a Default(c)the occurrence of a total Loss event•pursuantto
Section 7 Otitis Leese Agreement or(d)the earlier expiration or termination of any Schedule as set forth in
Section 3(b)or 3.(c)of this Lease Agreement"
2. Section 12 bfthdAgreenicnt shall be amended by adding the foIlotiving•sentence at the end of such Section:
"19ottvithstanding anything to the contrary contained hi this Section,upon the occurrence of a Default,we
may recover from you all Payments and other amounts to become duo by acceleration or otherwise only to
the extent per Milted by applicable lain and only from legally available funds."
3. Section I4 of the•Agreement shall be amended by deleting the first sentence of such Section in its entirety.
4. Section 16 of the Agreement shall be amended and restated to read as follows:.
"16. Governing LaWi Waiver of Certain Rights and Remedies Under The Uniform Commercial Code.
YOU,AGREE '!'IIAT THIS I..SE AGREEMENT AND ANY SCHEDULE WILL BE
OOVERNnD UNDER THE LAW FOR THE STATE OF MINNESOTA.TO THE EXTENT
PERMITTED BY APPLICABLE LAW, YOU WAIVE ANY AND ALL RIGHTS AND
REMEDIES:CONFERRED UPON A CUSTOMER OR LESSEE BY SECTIONS 508-522 OF
ARTICLE 2A OF THE UCC THAT YOU MAY HAVE AGAINST US(BUT NOT AGAINST
THE MANUFACTURER.OF THE PRODUCT). TO HELP THE GOVERNMENT FIGHT THE
FUNDING OF TERRORISM AND MONEY LAUNDERING ACTIVITIES,FEDERAL LAW
REQUIRES ALL FINANCIAL' INSTITUTIONS TO OBTAIN, VERIFY AND RECORD
INFORMATION THAT IDENTIFIES EACH PERSON WHO OPENS AN ACCOUNT. WHAT
THIS.MEANS FOR YOU: WHEN YOU OPEN AN ACCOUNT,WE WILL ASK,FOR.YOUR
NAME,ADDRESS AND OTHER INFORMATION THAT WILL.ALLOW'U$TO IDENTIFY
YOU. WE MAY ASK TO SEE IDENTIFYING DOCUMENTS,"
5, Section 18(d)of the Agreement shall be srn$nded by dolethtg Me'Ord"and"•inuhediately tot low pgo1 use.(C)of
subsection(i)of such Section and addingthe following clauses(E)and(F)at the end of such subsection:
LSEADD USC MN 03.13 Ricotta,and the Rleclh Logo are registered trademarks of Ricoh diinpanj,Ltd. Nage I aft
37
IMINNESOTAJ
(E)no provbion of this Lease Agreemeril nor•any Schedule to this Lease Agreement constitutes a pledge
of your taxes or general.revenues, and any provision whigh is so construed by a court of competent
jurisdiction is void from.the inception of this Lease Agreement;and(!r)all Payments due under this Lease
Agreement and any Schedule for your current fiscal period are within the fiscal budget for such year,are
included within an unrestricted and unencumbered.appropriation currentii available for the lease of the
Product and.are not in contravention of any applicable limitation of indebtedness and you presently intend.
to continue each Schedule for its entire term and to pay all payments relating thereto."
6. The Agreement shall be amended by adding the following new Section 18(f immediately after Section:18(e):
• "(f) ).ease Terntination:Limitation,. Each Schedule shall be in effect for the Original Term and for
each attic Additional Terms unless terminated by you as provided.in this Section.The terms and
conditions of a Schedule in effect for each Additional Term shall be.the same as those In effect for
the Original Term and Payments shall be due and paj+able as set forth in'the applicable Schedule.
Each Schedule shall be automatically renewed,unless not less than thirty(30)days before the end
of tire'Original Term or any Additional Term then in effect,you give written notice to us of your
intention to terminate such Schedule at the end of the current fiscal period."Lease Terinination"!s
defined as a termination of a Schedule In accordance with this Section.In the event of a Lease
Termination,you shall pay to us any accrued and unpaid Papuans and other amounts then due
under the'applicable Schedule and the Schedule shall terminate,in whole,but not in part,as to the
entire Product effectlyo upon the'last day pfthe Original Term or Additional.Tenn-then in effect,
We shall then•have the immediate right to possession of the Product and you,shall coaiply
immediately With the provisions of i$ection 14 of this Lease Agreement,
The parties 'intend that the collection of any damages, the exercise or any remedy, the
enforceability of,any indemnity, and any requirements of the Customer relative to non-
appropriation set forth in this Lease Agreement and/or any Schedule ate subject to any limitations
imposed by applicable law."
7. Except to the extent modified by this Addendum,the terms and conditions of the Agreement-wail remain unchanged
and shall continue in foil force and effect;
IN WIT?4tSS WJfE12COP,each party has caused its duly authori4ed nfticer to execute this Addendum,as of the date first
written above.
CUSTOMER RICO)*tA,:r,ac.
11/412013
Anizurlsed,Sfgkahtrc Pate 4ufkorizetdSlgnaliue Date
Rob Boerboom IT Manager
Print Authorized SignerName, Title Print Aitthorized Signer Name Title
LSEADD USC-MN 03.11 Ricotta,and the Ricoh Logo are registered uudernnrks of Ricoh Company,Ltd. Page 2 of 2
38
R55CKSUM LOGIS001V COUNCIL MEETING NOVEMBER 4, 2013CITYOFFARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 1
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU OW Sub Subledger Account Description BU Description Co Dept Div
126930 10/26/2013 108278 AIR WAY INC
180.00 ICE MACHINE REPAIR @FIRE STA 123129 888 1060 6505 EQUIPMENT REPAIR SERVICE FIRE SERVICES 01000 06
180.00
126931 10/26/2013 113236 ALLINA HEALTH
205.00 9/24-10/02 EMPL LAB SRVS 122943 211246149/700 1011 6401 PROFESSIONAL SERVICES HUMAN RESOURCES 01000 04
205.00
126932 10/26/2013 100337 AMERICAN ENGINEERING TESTING I
1,802.50 PRF SRVS,TH3 FRNTG RD,PRJ 123030 59909 3902 6401 PROFESSIONAL SERVICES TH3 FRNTGE RD SAN SWR REP 03900
1,802.50
126933 10/26/2013 111883 ANANTAPHONG,KATAY
50.00 SORR SOCCER LEAGUE AWARD 123165 2ND PLACE AWARD 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09
50.00
126934 10/26/2013 100028 ANCOM COMMUNICATIONS INC
704.31 MINITOR V BATTERY PK,CHRGR 122930 40855 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06
704.31
126936 10/26/2013 100424 ARCTIC GLACIER ICE
29.56 ICE CUBE ORDER 123193 462329012 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
29.56
126936 10/26/2013 113303 ARTISAN BEER COMPANY
187.OD SURLY BEER ORDER 123205 30391 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
187.0D
126937 10/26/2013 100493 BELLBOY CORPORATION
118.66 JUICE,MIX,BAR SUPPLIES 123206 89211000 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
355.15 SPIRITS,LIQUEURS 123207 40181100 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
113.41 LIQUEUR,BAR SUPPLIES 123208 89211100 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
354.15 SPIRITS,LIQUEURS 123209 40181200 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
941.37
126938 10/26!2013 100176 BELZER'S CHEV DODGE-KIA,JEFF
30,778.00 2014 CHEV TAHOE,FIRE DEPT 123167 2014 CHEV TAHOE 1060 6940 VEHICLES FIRE SERVICES 01000 06
30,778.00
125939 10/26/2013 112433 BLUECROSS BLUESHIELD OF MN
927.00 NOV'13 INSUR PREM,LOG12-K4 5 122993 LOG12-K4 5 NO 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
19,866.00 NOV'13 INSUR PREM,LOG12-K1 0 122994 LOG12-K1 0 NO 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
•
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 2
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
9,555.00 NOV13 INSUR PREM,L0G12-B1 5 122995 LOG12-B1 5 NO 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
1,655.50 NOV'13 INSUR PREM,LOG12-B5 8 122996 LOG12-B5 8 NO 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
7,967.00 NOV'13 INSUR PREM,LOG12-E1 4 122997 LOG12-E1 4 NO 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
14,194.00 NOV'13 INSUR PREM,LOG12-F1 0 122998 LOG12-F1 0 NO 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
54,166.50
126940 10/26/2013 100618 BRANDL ANDERSON
2,000.00 FINAL GRADE,L22 B2 PRKVIEW PD 123115 19650 DOVER DR 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02
2,000.00
125941 10/26/2013 100263 CAMPBELL KNUTSON
841.00 SEPT13 COUNCIL LEGAL SRVS 122775 1852-000G SEP 1005 6403 LEGAL LEGISLATIVE CONTROL 01000 01
686.20 SEPT13 ADMIN LEGAL SRVS 122775 1852-000G SEP 1010 6403 LEGAL ADMINISTRATION 01000 01
43.50 SEPT13 HR LEGAL SRVS 122775 1852-000G SEP 1011 6403 LEGAL HUMAN RESOURCES 01000 04
72.50 SEPT13 FINANCE LEGAL SRVS 122775 1852-000G SEP 1021 6403 LEGAL GENERALACCOUNTING 01000 02
242.90 SEP'13 PLANNING LEGAL SRVS 122775 1852-000G SEP 1030 6403 LEGAL PLANNING&ZONING 01000 03
246.50 SEPT13 PD/PROSECUTE SRVS,RET 122775 1852-000G SEP 1050 6403 LEGAL POLICE ADMINISTRATION 01000 05
5,844.40 SEPT13 PD/PROSECUTSRV,NON-R 122775 1852-000G SEP 1050 6403 LEGAL POLICE ADMINISTRATION 01000 05
72.50 SEPT13 ENG LEGAL SRVS 122775 1852-000G SEP 1070 6403 LEGAL ENGINEERING SERVICES 01000 07
174.00 SEPT13 PRK/REC PRGRM LEGALSV 122775 1852-000G SEP 1095 6403 LEGAL RECREATION PROGRAM SERVIC 01000 09
43.50 SEPT13 EDA LEGAL SRVS,NON-RE 122775 1852-000G SEP 2000 6403 LEGAL HRA/ECONOMIC DEVELOPMENT 02000 03
364.18 SEPT13 PD/FORFEITURES,NON-RE 122775 1852-000G SEP 2100 6403 LEGAL POLICE FORFEITURES 02100 05
43.50 SEPT13 WTRBRD LEGAL SRVS 122775 1852-000G SEP 6502 6403 LEGAL WATER UTILITY EXPENSE 06500 08
8,674.68
126942 10/26/2013 102618 CARTEGRAPH
740.00 2014 CARTELITE SUBSCRIP RENEW 122786 R-0895213/201 1000 1505 PREPAID EXPENSES GENERAL FUND BALANCE SHEE 01000
740.00
126943 10/26/2013 100578 CEMSTONE PRODUCTS CO
496.43 10/02 CEMENT SRVS,921 OAK ST 123007 1333495 1072 6401 PROFESSIONAL SERVICES STREET MAINTENANCE 01000 08
496.43
126944 10/26/2013 102095 CITY CENTER DEVELOPMENT LLC
10,571.67 NOV'13 RENT FOR ELM LIQ STR 123192 NOV2013 6110 6556 BUILDING RENTAL DOWNTOWN LIQUOR REV&FRCP 06100 02
10,571.67
126946 10/26/2013 100071 COLLEGE CITY BEVERAGE INC
6,778.25 BEER,ALE,MALT LIQ 123195 313133 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
4,428.40 BEER,ALE,MALT LIQ 123196 313131 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
11,206.65
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 3
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU ObJ Sub Subledger Account Description BU Description Co Dept Div
126946 10/25/2013 100456 COMMERCIAL ASPHALT CO
165.80 ASHPALT MIX,PATCHING 123134 FA590/NP7996 1072 6253 STREET MATERIALS STREET MAINTENANCE 01000 08
165.80
126947 10/26/2013 102622 CORRIGAN,TROY
68.94 OCT13 MN CHF CONFR REIMB 123241 OCT 16-19 EXP R 1060 6485 MILEAGE REIMBURSEMENT FIRE SERVICES 01000 06
458.05 OCT13 MN CHF CONFR REIMB 123241 OCT 16-19 EXP R 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
526.99
•
126948 10/26/2013 110691 CP TELECOM-DBA ENVENTIS
2,122.77 SEPT13 LD,DIGITL PH SRVS 122630 738246 SEPT13 7400 6411 TELEPHONE INFORMATION TECHNOLOGY 07400 04
2,122.77
126949 10/25/2013 113299 CUES
1,673.31 8"PVC P,WHEEL,STL 122777 395831 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08
1,673.31
126960 10/26/2013 100072 DAY DISTRIBUTING CO
1,080.00 BEER,ALE,MALT LIQ 123197 723175 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
1,017.15 BEER,ALE,MALT LIQ 123198 723174 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
978.97 BEER,ALE,MALT LIQ 123202 724225 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
3,076.12
126961 10/26/2013 112399 DEARBORN NATIONAL
5,886.16 NOV'13 INSUR PREM,#F1D1210-1 122946 F1D1210-1 NOV'1 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
5,886.16
126962 10/26/2013 107419 DULLUM,JENNIFER
20.00 REIMBURSE PARKING i l WTR CONFR123173 OCT 15-16 EXPEN 6402 '6470 TRAINING&SUBSISTANCE STORM WATER UTILITY OPERA 06400 08
20.00
125963 10/25/2013 100149 ECM PUBLISHERS,INC
3D.40 9/26 ODD/EVEN WTR AD 122721 29024 6502 6492 ADVERTISING WATER UTILITY EXPENSE 06500 08
30.40
126964 10/25/2013 100419 EMPIRE TOWNSHIP
472.05 4/02-10/02 SEWAGE USAGE-209TH 122707 00000057APR-OC 6201 5025 ENTERPRISE SALES SEWER OPERATIONS REVENUE 06200 08
472.05
126966 10/26/2013 100022 FARMINGTON PRINTING INC
101.53 BUSINESS CARDS,J DULLUM 123142 10660 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01
101.53
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 4
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
125956 10/25/2013 110270 FARMINGTON ROTARY CLUB
141.00 1ST QTR 2013-14 123148 610 -D MCKNIG 1010 6460 SUBSCRIPTIONS&DUES ADMINISTRATION 01000 01
141.00
126967 10/25/2013 107912 FORREST,THOMAS
12.50 SORR SOCCER LEAGUE AWARD 123183 SUMMER LEAGUEA 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09
12.50
126958 10/25/2013 103863 FORUM COMMUNICATIONS
39.75 7/31 EMPLAD,PARKKEEPER 123154 CL77097998 1011 6494 EMPLOYMENTADVERTISING HUMAN RESOURCES 01000 04
39.75
126969 10/26/2013 110896 GALLAGHER BENEFIT SERVICES,IN
2,485.00 FINAL PYMT OF COMP STUDY 123149 40005 FINAL 7000 6401 PROFESSIONAL SERVICES EMPLOYEE EXPENSE FUND 07000 02
2,485.00
126960 10/25/2013 100024 GOPHER STATE ONE-CALL INC
226.20 SEPT13 UTIL LOCATOR SERVICE 122704 79784 SEPT13 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08
226.20 SEPT13 UTIL LOCATOR SERVICE 122704 79784 SEPT13 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08
452.40
126961 10/25/2013 100044 GRAINGER INC
30.83 TYPE L,2'LENGTH,WTR FIL STA 122771 9257594789 6502 625D OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
17.21 2"ADAPTER,WTR FILL STA 122772 9260397865 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
21.01- 2"ADAPTER CREDIT 122773 9260156220 CM 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
183.58 2"ADAPTR,ELBOW,WTR FIL STA 122778 9257594771 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
210.61
126962 10/26/2013 109232 HELM ELECTRIC INC
376.49 REPLC PHOTOCELUSHLTR LTS 123109 11156 1090 6401 PROFESSIONAL SERVICES PARK MAINTENANCE 01000 09
376.49
125963 10/26/2013 100074 HOHENSTEINS INC
542.00 BEER,ALE,MALT LIQ 123199 671354 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
931.20 BEER,ALE,MALT LIQ 123200 000003 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
1,473.20
126964 10/25/2013 109768 IMAGE TREND,INC
300.00 OCT13 ASP FIRE BRDG HSTG 122640 27156 7400 6505 EQUIPMENT REPAIR SERVICE INFORMATION TECHNOLOGY 07400 04
300.00
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 5
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
126966 10/26/2013 110660 INSTRUMENT CONTROL SYSTEMS,IN
290.00 9/27 SRV CALL,WELL 122703 16791 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08
290.00
126966 10/26/2013 109846 J J TAYLOR DISTRIBUTING CO OF
6,251.55 BEER,ALE,MALT LIQ 123201 2143229 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
6,251.55
126967 10/25/2013 107414 JEFFERSON FIRE&SAFETY INC .
1,015.31 FIRE FOAM,5 GAL PAIL(10) 122937 200612 1060 6250 OTHER SUPPLIES&PARTS FIRE SERVICES 01000 06
1,015.31
125968 10/26/2013 100033 JOHNSON BROTHERS LIQUOR CO
4,257.79 BAILEYS LIQ ORDER 123210 1695928 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
2.57 BAILEYS LIQ FRT CHRG 123211 1695917 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
1,602.69 SPIRITS,LIQUEURS 123212 1695927 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
372.86 WINE ORDER 123213 1695925 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
20.99 B&J MARG ORDER 123214 1695926 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
267.16 SPIRITS,LIQUEURS 123215 1695924 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
165.50 LE GRAND NOIR WINE ORDER 123216 1694409 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
31.72 CUERVO MARG MIX 123217 1695923 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
920.82 WINE ORDER 123218 1695922 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
1,985.68 SPIRITS,LIQUEURS 123219 1695921 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
100.29 SVEDKA VDK ORDER 123220 1695919 6100 140515 INVENTORY LIQUOR OPERATIONS 06100 02
326.03 WINE ORDER 123221 1695920 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
134.71 SMIRNOFF LIQ ORDER 123222 1693848 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
.12 SMIRNOFF FRT CHRG 123223 1693851 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
1,060.58 WINE ORDER 123224 1693850 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
352.58 SPIRITS,LIQUEURS 123225 1693849 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
11,602.09
126969 10/25/2013 113326 K K AUTO RANCH
3,200.00 COMMERCIAL REHAB GRANT-CDBG 123170 CDBG FUND-REHAB 2000 6550 DEVELOPER PAYMENTS HRA/ECONOMIC DEVELOPMENT 02000 03
3,200.00
•
126970 10/26/2013 112334 KHAN,AHSAN
37.50 SORR SOCCER LEAGUE AWARD 123164 SUM/FALL LEAGUE 1095 6570 , PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09
37.5D
125971 10/26/2013 102969 KINDSETH,TODD
61.02 REIMB EXP FR FIRE CHF CONFR 123160 10/16-18 EXP RE 1060 6485 MILEAGE REIMBURSEMENT FIRE SERVICES 01000 06
470.08 REIMB EXP FR FIRE CHF CONFR 123160 10/16-18 EXP RE 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 6
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
531.10
126972 10/26/2013 107909 KRUEGER,DAVE
125.00 SORR SOCCER LEAGUE AWARD 123166 SUNI/FALL PLAYOF 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09
125.00
126973 10/26/2013 100121 LEAGUE OF MINNESOTA CITIES
965.00 STORMWATER COALITION CONTRIB 123174 192333 6402 6570 PROGRAMMING EXPENSE STORM WATER UTILITY OPERA 06400 08
965.00
126974 10/26/2013 112658 LOCATION TECHNOLOGIES,INC
43.25 OCT13 WEBMAP SUBSCRIPT 122757 13505 OCT13 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08
43.25
126976 10/25/2013 107747 M.AMUNDSON LLP
793.90 TOBACCO PRDCTS,SFTDRNK BEV 123229 162148 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
16.30 BAGS FOR LIQ STR SALES 123230 162172 6110 '6250 OTHER SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02
36.50 BAGS FOR LIQ STR SALES 123230 162172 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02
846.70
126976 10/26/2013 112398 MADISON NATIONAL LIFE INSURANC
1,040.13 NOV'13 INSUR PREM,#1018373000 123171 1109069 NOV'13 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
1,040.13
126977 10/26/2013 100076 MARK VII DISTRIBUTORS INC
6,621.99 BEER,ALE,MALT LIQ 123203 1090125142 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
3,237.70 BEER,ALE,MALT LIQ 123204 1090125143 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
9,859.69
126978 10/26/2013 109426 MATTAMY(MINNESOTA)PARTNERSHI
2,000.00 FINAL GRADE,12 B3 123116 18008 DUNCAN CI 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02
2,000.00 FINAL GRADE,L7 B1 RVRBND 4TH 123117 18070 DUNCAN CT 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02
2,000.00 FINAL GRADE,L15 B1 RVRBND 4TH 123118 18041 DUNCAN CT 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02
2,000.00 FINAL GRADE,L7 B2 RVRBND 4TH 123119 18083 DUNCAN CI 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02
2,000.00 FINAL GRADE,L2 B2 RVRBND 4TH 123120 18023 DUNCAN CI 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02
10,000.00
126979 10/26/2013 100096 METROPOLITAN COUNCIL ENVIRONME
72,50123 NOV'13 WASTEWATER SERVICE 122774 0001025934 NOV 6202 6565 MCES FEES SEWER OPERATIONS EXPENSE 06200 08
72,501.23
126980 10/26/2013 101313 MINNESOTA DEPT OF LABOR&INDU .
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 7
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
10.00 PRESSURE VESSL,FIRE STA#1 122976 ABR00779871 1060 6401 PROFESSIONAL SERVICES FIRE SERVICES 01000 06
1.12 910986 PRESS VESSEL,710 1ST 122768 ABR00779561 1072 6515 BUILDING REPAIR SERVICE STREET MAINTENANCE 01000 08
.72 910986 PRESS VESSEL,710 1ST 122768 ABR00779561 1090 6515 BUILDING REPAIR SERVICE PARK MAINTENANCE 01000 09
2.40 910986 PRESS VESSEL,710 1ST 122768 ABR0077956I 6202 6515 BUILDING REPAIR SERVICE SEWER OPERATIONS EXPENSE 06200 08
2.40 910986 PRESS VESSEL,710 1ST 122768 ABR00779561 6302 6515 BUILDING REPAIR SERVICE SOLID WASTE OPERATIONS 06300 08
.96 910986 PRESS VESSEL,710 1ST 122768 ABR00779561 6402 6515 BUILDING REPAIR SERVICE STORM WATER UTILITY OPERA 06400 08
2.40 910986 PRESS VESSEL,710 1ST 122768 ABR00779561 6502 6515 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 06500 08
20.00
126981 10/26/2013 100084 MINNESOTA DEPT OF PUBLIC SAFET
20.0D 2014 RETAIL LIQ BUYER CARD 123168 2014 RETAIL BUY 6100 1505 PREPAID EXPENSES LIQUOR OPERATIONS 06100 02
20.00 2014 RETAIL LIQ BUYER CARD 123169 2014 RETL BUYER 6100 1505 PREPAID EXPENSES LIQUOR OPERATIONS 06100 02
40.00
126982 10/26/2013 100219 MINNESOTA DEPT OF PUBLIC SAFET
270.00 7/01-9/30 CJDN LINE CONNECT 122634 00000154124 JUL 1051 6411 TELEPHONE PATROL SERVICES 01000 05
270.00
126983 10/26/2013 113326 MOTIVATORS PROMOTIONAL PRODUCT
44.00- 123130 144486 1000 2415 MN SALES TAX DUE GENERAL FUND BALANCE SHEE 01000
684.00 OCT JAR OPENER,PRGRM EXP 123130 144486 1060 6250 OTHER SUPPLIES&PARTS FIRE SERVICES 01000 06
640.00
125984 10/26/2013 100070 MVTL-MINN VALLEY TESTING LABS
31.25 9/28 WATER TEST REPORT 122784 673584 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08
31.25
126986 10/26/2013 100034 PHILLIPS WINE AND SPIRITS INC
649.11 SPIRITS,LIQUEURS 123226 2502910 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
1,499.93 WINE ORDER 123227 2502911 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
2,149.04
126986 10/26/2013 102821 PIETSCH,TIM
85.99 OCT MN FIRE CHF CONFR REIMB 123159 OCT 6-18 EXP RE 1060 6485 MILEAGE REIMBURSEMENT FIRE SERVICES 01000 06
429.77 OCT MN FIRE CHF CONFR REIMB 123159 OCT 6-18 EXP RE 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
515.76
126987 10/26/2013 100313 PINE BEND LANDFILL INC
219.99 OCT 11-15 MSWSRVS,FEES 123101 000008203/OCT 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08
219.99
•
126988 10/26/2013 103766 PITNEY BOWES.-PURCHASE POWER
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 8
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
2,019.99 9/17 POSTAGE METER REFILL,CH 123144 6000...6343 SE 1014 6445 POSTAGE COMMUNICATIONS 01000 01
2,019.99
126989 10/26/2013 106403 POWERS,JOHN
459.54 FIRE CHF CONFR EXP REIMB 123158 OCT16-19 EXP RE 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
68.94 FIRE CHF CONFR EXP REIMB 123158 OCT16-19 EXP RE 1060 6485 MILEAGE REIMBURSEMENT FIRE SERVICES 01000 06
528.48
126990 10/26/2013 102456 PRAIRIE RESTORATIONS INC
2,125.08 8/26,27 WEED CTRL SRVS, 122629 0027281 6402 6570 PROGRAMMING EXPENSE STORM WATER UTILITY OPERA 06400 08
2,125.08
126991 10/25/2013 112632 RICOH USA,INC
1,352.20 8/26-9/25 COPIER MAINT,CH 123146 5027334957/32 1010 6505 EQUIPMENT REPAIR SERVICE ADMINISTRATION 01000 01
1,352.20
126992 10/26/2013 112161 RUFF MANUFACTURING INC
100.00 40"LONG CHANNEL C6X8.25 122780 44006 2502 6515 BUILDING REPAIR SERVICE ICE ARENA OPERATIONS EXPE 02500 0.9
100.00
126993 10/26/2013 110360 SCHMITZ,JAMES
68.94 10/17-19 CONFR EXP REIMB 123161 OCT 7-18 EXP RE 1060 6485 MILEAGE REIMBURSEMENT FIRE SERVICES 01000 06
293.44 10/17-19 CONFR EXP REIMB 123161 OCT 7-18 EXP RE 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
362.38
126994 10/26/2013 113216 SCHNEIDER OUTDOOR SERVICES LLC
309.94 SEPT 3-24 MOWING SRVS 123150 113 4600 6401 PROFESSIONAL SERVICES PRIVATE CAPITAL PROJECTS 04600 07
309.94
126996 10/26/2013 109469 SCHORZMAN,KEVIN
20.00 REIMB PARKING@ WTR CONFR 123172 OCT 15-16 EXP R 6402 6470 TRAINING&SUBSISTANCE STORM WATER UTILITY OPERA 06400 08
20.00
126996 10/26/2013 107946 SCHWINESS LLC
9,753.90 NOV'13 RENT FOR PK LIQ STR 123191 1648 NOV'13 6115 6556 BUILDING RENTAL PILOT KNOB LIQUOR 06100 02
9,753.90
126997 10/26/2013 112061 SOUTHERN WINE&SPIRITS OF MN,
1,512.86 SPIRITS,LIQUEURS,WINE 123194 1089656 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
1,512.86
126998 10/26/2013 112422 STANTEC CONSULTING SERVICES IN
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 9
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub . Subledger Account Description BU Description Co Dept Div
3,386.39 PE 9/20 BRIDGE INSP/2013 123112 732758 1070 6401 PROFESSIONAL SERVICES ENGINEERING SERVICES 01000 07
393.89 PE 9/20,HYDROPILLAR PROJ 123113 732744 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08
3,780.28
126999 10/26/2013 . 112432 STAPLES OFFICE SUPPLIES
.95- CREDIT ON INV3211291910 122961 3211291911 CR 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01
223.71 CLEANING SUPPLIES,MAINT FACIL 122723 3210549766 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01
70.00 CLEANING SUPPLIES 122962 3211291912 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01
9.13 CLEANING SUPPLIES 122963 3211291910 1015 8240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01
77.14 CLEANING SUPPLIES,MAINT FACIL 122723 3210549766 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05
.33- CREDIT ON INV3211291910 122961 3211291911 CR 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05
3.15 CLEANING SUPPLIES 122963 3211291910 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05
24.14 CLEANING SUPPLIES 122962 3211291912 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05
48.27 CLEANING SUPPLIES 122962 3211291912 1060 6240 BUILDING SUPPLIES&PARTS FIRE SERVICES 01000 06
6.30 CLEANING SUPPLIES 122963 3211291910 1060 6240 BUILDING SUPPLIES&PARTS FIRE SERVICES 01000 06
154.28 CLEANING SUPPLIES,MAINT FACIL 122723 3210549766 1060 6240 BUILDING SUPPLIES&PARTS FIRE SERVICES 01000 06
.65- CREDIT ON INV3211291910 122961 3211291911 CR 1060 6240 BUILDING SUPPLIES&PARTS FIRE SERVICES 01000 06
38.57 CLEANING SUPPLIES,MAINT FACIL 122723 3210549766 1072 6240 BUILDING SUPPLIES&PARTS STREET MAINTENANCE 01000 08
3.47 CLEANING SUPPLIES 122960 3211291913 1072 6240 BUILDING SUPPLIES&PARTS STREET MAINTENANCE 01000 08
.17- CREDIT ON INV3211291910 122961 3211291911 CR 1072 6240 BUILDING SUPPLIES&PARTS STREET MAINTENANCE 01000 08
12.07 CLEANING SUPPLIES 122962 3211291912 1072 6240 BUILDING SUPPLIES&PARTS STREET MAINTENANCE 01000 08
1.57 CLEANING SUPPLIES 122963 3211291910 1072 6240 BUILDING SUPPLIES&PARTS STREET MAINTENANCE 01000 08
6.61 CLEANING SUPPLIES 122963 3211291910 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09
50.69 CLEANING SUPPLIES 122962 3211291912 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09
.69- CREDIT ON INV3211291910 122961 3211291911 CR 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09
162.00 CLEANING SUPPLIES,MAINT FACIL 122723 3210549766 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09
16.05 CLEANING SUPPLIES 122960 3211291913 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09
46.28 CLEANING SUPPLIES,MAINT FACIL 122723 3210549766 1093 6240 BUILDING SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09
.20- CREDIT ON INV3211291910 122961 3211291911 CR 1093 6240 BUILDING SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09
1.89 CLEANING SUPPLIES 122963 3211291910 1093 6240 BUILDING SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09
14.48 CLEANING SUPPLIES 122962 3211291912 1093 6240 BUILDING SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09
46.28 CLEANING SUPPLIES,MAINT FACIL 122723 3210549766 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09
.20- CREDIT ON INV3211291910 122961 3211291911 CR 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09
14.48 CLEANING SUPPLIES 122962 3211291912 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09
1.89 CLEANING SUPPLIES 122963 3211291910 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09
133.07 CLEANING SUPPLIES,MAINT FACIL 122723 3210549766 6202 6240 BUILDING SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08
19.07 CLEANING SUPPLIES 122960 3211291913 6202 6240 BUILDING SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08
.56- CREDIT ON INV3211291910 122961 3211291911 CR 6202 6240 BUILDING SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08
41.64 CLEANING SUPPLIES 122962 3211291912 6202 6240 BUILDING SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08
5.43 CLEANING SUPPLIES 122963 3211291910 6202 6240 BUILDING SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08
.87 CLEANING SUPPLIES 122960 3211291913 6302 6240 BUILDING SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
•
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 10
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
.56- CREDIT ON INV3211291910 122961 3211291911 CR 6302 6240 BUILDING SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
41.64 CLEANING SUPPLIES 122962 3211291912 6302 6240 BUILDING SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
5.43 CLEANING SUPPLIES 122963 3211291910 6302 6240 BUILDING SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
133.07 CLEANING SUPPLIES,MAINT FACIL 122723 3210549766 6302 6240 BUILDING SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
3D.86 CLEANING SUPPLIES,MAINT FACIL 122723 3210549766 6402 6240 BUILDING SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
.35 CLEANING SUPPLIES • 122960 3211291913 6402 6240 BUILDING SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
.13- CREDIT ON INV3211291910 122961 3211291911 CR 6402 6240 BUILDING SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
9.65 CLEANING SUPPLIES 122962 3211291912 6402 6240 BUILDING SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
1.25 CLEANING SUPPLIES 122963 3211291910 6402 6240 BUILDING SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
133.07 CLEANING SUPPLIES,MAINT FACIL 122723 3210549766 6502 6240 BUILDING SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
1.72 CLEANING SUPPLIES 122960 3211291913 6502 6240 BUILDING SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
.56- CREDIT ON 1NV3211291910 122961 3211291911 CR 6502 6240 BUILDING SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
41.64 CLEANING SUPPLIES 122962 3211291912 6502 6240 BUILDING SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
5.43 CLEANING SUPPLIES 122963 3211291910 6502 6240 BUILDING SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
1,631.64
126000 10/26/2013 112922 STEVENS,ERIK
7.48 SORR SOCCER LEAGUE AWARD 123162 '13 SORR AWARD 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09
7.48
126001 10/26/2013 113308 TKO WINE
206.40 WINE ORDER 123231 513617 6100 1405 15 INVENTORY LIQUOR OPERATIONS 08100 02
206.40
126002 10/25/2013 109609 U 5 BANK
1,854.17 NOV'13 PUB SF RV BD SER2007,DC 122620 DCC11243 1 0 0 0 BO 3140 1505 PREPAID EXPENSES 2007 PUBLIC SAFETY REVENU 03140 02
1,854.17
126003 10/25/2013 100286 WEST A THOMSON REUTERS BUSINE
102.96 SEPT13 CLEAR INVEST CHRGS 123126 828147279 SEPT 1052 6401 PROFESSIONAL SERVICES INVESTIGATION SERVICES 01000 05
102.96
126004 10/26/2013 102692 WINE COMPANY,THE
302.30 WINE ORDER 123232 343255-00 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
302.30
126006 10/25/2013 100334 WINE MERCHANTS
216.11 WINE ORDER 123228 475984 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
216.11
126006 10/26/2013 110892 WIRTZ BEVERAGE MINNESOTA
147.90 WINE ORDER 123233 1080099838 6100 1405 15 INVENTORY LIQUOR OPERATIONS 08100 02
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 11
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
838.21 SPIRITS,LIQUEURS 123234 1080099837 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
4,382.86 SPIRITS,LIQUEURS 123235 1080097030 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
238.35 WINE ORDER 123236 1080097031 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
4,714.22 SPIRITS,LIQUEURS 123237 1080097028 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
41.45 CRANE LK WINE ORDER 123238 1080097029 6100 1405 10 INVENTORY LIQUOR OPERATIONS 0610D 02
26.19- MCGILL SCHNP,BUF BOURB CR 123239 2080018479 CR 8100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
98.89- WINDSOR CAN PROMO CR 123240 2080019202 CR 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
145.45- CHARD WINE CREDIT 123084 2080018443 CR 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
126.94- BACARDI RUM CREDIT 123085 2080016589 CR 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
9,965.52
126007 10/26/2013 113328 YERHOT BUILDERS,RICK
2,000.00 FINAL GRADE,1,21 B7 MYST MEADW 123114 19864 DENALI CO 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02
2,000.00
126008 10/25/2013 103627 ZAHL-PETROLEUM MAINTENANCE CO
56.65 THERM PAPER FOR LIQ STR REG 122607 0192649-IN 6110 6250 OTHER SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02
56.64 THERM PAPER FOR LIQ STR REG 122607 0192649-IN 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02
113.29
126009 10/26/2013 112436 COLONIAL LIFE INSURANCE
2,595.04 NOV'13 INSUR PREM,#E3852001 123243 3852001-1101880 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
2,595.04
126010 10/26/2013 113186 FARMINGTON SENIOR CENTER
200.0D RR SR CTR FUNDRAISER BRKFST 123242 OCT 26 STARTUP 1000 1020 PETTY CASH GENERAL FUND BALANCE SHEE 01000
200.00
126011 11/1/2013 112369 AAF INTERNATIONAL
208.86 PERF PLEATAIR FILTERS(24) 123107 90683987 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01
1,575.49 VARICEL II AIR FILTERS(20) 123108 90683398 1015 8240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01
1,784.35
126012 11/1/2013 112889 AGGREGATE&READY MIX OF MN
855.00 APR'14 ARM TRNG,K KELLER 123319 CF1303M,ST3020 1000 1505 PREPAID EXPENSES GENERAL FUND BALANCE SHEE 01000
855.00
126013 11/1/2013 107476 AMERI-KART CORP
9,202.68 60 GAL CANS W/LIDS(125) 123104 347724 6302 6250 OTHER SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
9,202.68
126014 11/1/2013 113303 ARTISAN BEER COMPANY
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 12
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
126.00 SURLY BEER ORDER 123360 30390 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
126.00
126016 11/1/2013 100079 ASPENWALL TREE SERVICE INC .
5,643.00 STUMP REMOVAL,GRINDING 123344 13-0252 1076 6401 PROFESSIONAL SERVICES NATURAL RESOURCES 01000 07
267.19 10/28 TREE TRIM,2ND/MAPLE 123345 13-0260 1076 6401 PROFESSIONAL SERVICES NATURAL RESOURCES 01000 07
855.00 10/28 TREE REMOVAL,700 OAK 123346 13-0259 1076 6401 PROFESSIONAL SERVICES NATURAL RESOURCES 01000 07
6,765.19
126016 11/1/2013 113331 BAUER,NATHAN&STACEY
12.69 REFUND OVRPYMT ON UTILITYACCT123304 5131-185TH ST 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
12.69
126017 11/1/2013 113330 BELL,NICHELLE K
30.00 REFUND OVRPYMT ON UTILITYACCT123274 18315 ELKWOOD A 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
30.00
126018 11/1/2013 111280 BERNICK'S WINE
352.00 BEER,ALE,MALT LIQ 123354 89279 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
352.00
126019 11/1/2013 100618 BRANDL ANDERSON
2,000.00 FINAL GRADE,L19 B11 PRKVIEW PD 123276 19839 DOVER DR 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02
2,000.00 FINAL GRADE,L1 88 MYST MDW 123277 19858 DEERBROOK 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02
4,000.00
126020 11/1/2013 110611 CHARTER COMMUNICATIONS
76.83 OCT-NOV DIGITULD PH SRVS 123145 0001792 OCT-NO 1093 6411 TELEPHONE SENIOR CITIZEN SERVICES 01000 09
123.31 OCT-NOV DIGITULD PH SRVS 123145 0001792 OCT-NO 1097 6411 TELEPHONE SWIMMING POOL OPERATIONS 01000 09
744.52 OCT-NOV DIGITULD PH SRVS 123145 0001792 OCT-NO 7400 6411 TELEPHONE INFORMATION TECHNOLOGY 07400 04
944.66
126021 11/1/2013 100027 COCA-COLA BOTTLING CO
295.00 SFT DRNK BEV,MIX ORDER 123347 0158441726 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
9.20- DT COKE RETURNS 123348 01584441727 CR 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02.
4.73- 2 LT BREAKAGE,CREDIT 123349 0158441728 CR 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
221.40 SFT DRNK BEV,MIX ORDER 123350 0158441812 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
9.20- DT COKE RETURNS CREDIT 123351 0158441813 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
49327
126022 11/1/2013 100071 COLLEGE CITY BEVERAGE INC
3,737.35 BEER,ALE,MALT LIQ 123407 433308 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 13
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
4,580.91 BEER,ALE,MALT LIQ 123408 433310 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
8,318.26
126023 11/1/2013 113013 DAD'S BELGIAN WAFFLES
877.50 BELGIAN WAFFLE FUNDRAISER 123285 17203 4502 6570 PROGRAMMING EXPENSE RRC CAPITAL IMPROVEMENT F 04500 09
877.50
126024 11/1/2013 109182 DAKOTA COMMUNICATIONS CENTER
15,532.00 NOV'13 MONTHLY DCC FEES 123247 FA2013-11 NOV 1051 6560 CONTRACTUAL SERVICES PATROL SERVICES 01000 05
7,766.00 NOV'13 MONTHLY DCC FEES 123247 FA2013-11 NOV 1060 6560 CONTRACTUAL SERVICES FIRE SERVICES 01000 06
23,298.00
126025 11/1/2013 100311 DAKOTA COUNTY LICENSE CENTER
21.50 2014 TAHOE,FIRE VEHICLE 123275 VIN 172218 TITL 1060 6940 VEHICLES FIRE SERVICES 01000 06
21.50
126026 11/1/2013 100081 DAKOTA COUNTY LUMBER COMPANY
45.03 8',10'TREATED LUMBER 123298 169390 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09
45.03
126032 11/1/2013 113096 ETERNITY HOMES,LLC
42.41 REFUND OVRPYMT ON UTILI7YACCT123303 20987 CAPRI STR 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
42.41
126033 11/1/2013 112619 FAMILY FRESH MARKET
55.80 BEVERAGE,CUPS,WAFFL BRKFST 123288 TRX 68 TERM 4 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09
55.80
126034 11/1/2013 100168 FARMINGTON EMPLOYEE CLUB
36.00 123381 1031138365111 7000 2121 EMPLOYEE CLUB EMPLOYEE EXPENSE FUND 07000 02
36.00
126036 11/1/2013 100188 FARMINGTON FIREFIGHTER'S REUE
92,317.50 2ND HALF FF RELIEF FR CITY 123331 2ND HALF FF REL 1060 6160 FIRE RELIEF PENSION FIRE SERVICES 01000 06
92,317.50
126036 11/1/2013 100022 FARMINGTON PRINTING INC
75.88 OFFICE SUPPLIES,PAPER 123343 10684 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01
74.81 OFFICE SUPPLIES,ENVELOPES 123127 10649 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05
16.03 YELLOW CARD STOCK 123290 10683 6402 6570 PROGRAMMING EXPENSE STORM WATER UTILITY OPERA 06400 08
166.72
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 14
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU ON Sub Subledger Account Description BU Description Co Dept Div
126037 11/1/2013 109263 FEELY ELEVATOR
43.82 BAGGED OATS,(4)50# 123342 17734/6010238 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09
43.82
126038 11/1/2013 110880 FISCHER,ADAM
69.26 10/16-19 MN FIRE CHF CONFR 123322 OCT'13 MN CHF C 1060 6485 MILEAGE REIMBURSEMENT FIRE SERVICES 01000 06
423.65 10/16-19 MN FIRE CHF CONFR 123322 OCT'13 MN CHF C 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
492.91
126039 11/1/2013 113169 FISCHER,RICK
229.40 9/21,22 ST CLD TECH REIMB 123320 SEP 21,22 EXP R 1060 6485 MILEAGE REIMBURSEMENT FIRE SERVICES 01000 06
42.84 9/21,22 ST CLD TECH REIMB 123320 SEP 21,22 EXP R 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
261.04 6/05-6/06 ITASKA COLLEGE REIMB 123321 JUN 2-7 EXP REI 1060 6485 MILEAGE REIMBURSEMENT FIRE SERVICES 01000 06
56.68 6/05-6/06 ITASKA COLLEGE REIMB 123321 JUN 2-7 EXP REI 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
589.96
126040 11/1/2013 100077 FRONTIER COMMUNICATIONS
196.87 10/13-11/12 PH LINE @ WELL HS 123141 6514604974 OCT- 7400 6411 TELEPHONE INFORMATION TECHNOLOGY 07400 04
196.67
126041 '11/1/2013 111631 FULL SERVICE BATTERY
49.89 6V BATTERIES,(12)SEWER 123011 0008508 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08
49.89
126042 11/1/2013 100016 GERSTER JEWELERS
68.50 PLAQUE,ENGRAVING(MEYERS) 123340 0003077 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01
68.50
126043 11/1/2013 101324 HANCO CORPORATION
185.48 TIRE SEALANT,PUMP,VALVE 122950 694109 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08
116.00 TIRE SEALANT,PUMP,VALVE 122950 694109 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08
301.48
126044 11/1/2013 107937 HANSON,ROBIN
76.28 10/10,16 LOGIS,MNGFOA 123323 OCT'13 EXP REIM 1021 6485 MILEAGE REIMBURSEMENT GENERAL ACCOUNTING 01000 02
320.00 10/21 MN CPA RENEWAL 123323 OCT13 EXP REIM 1021 6460 SUBSCRIPTIONS&DUES GENERAL ACCOUNTING 01000 02
396.28
126045 11/1/2013 113333 HEAGY,WILLIAM D
19.48 REFUND OVRPYMTON UTILITYACCT123300 616 LINDEN ST 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
19.48
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 15
10/21/2013- 11/3/2013
Check# Date Amount Supplier!Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
126046 11/1/2013 103316 HEDBERG AGGREGATES,INC
580.97 WOOD FIBER BLKT(9) 123103 338326 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09
580.97
126047 11/1/2013 112262 HOAGLAND BUILDERS
17.58 REFUND OVRPYMT ON UTILITYACCT123305 19825 DEVRIE PA 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
23.04 REFUND OVRPYMT ON UTILITYACCT123306 4532-198TH ST 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
2,000.00 FINAL GRADE,L3 B7 MYST MDW 123273 19809 DEERBROOK 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02
2,040.62
126048 11/1/2013 112894 ICMA RETIREMENT CORPORATION
850.00 PLAN#301466,TRSTAGREE FEE 122944 17599 PLAN#301 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
850.00
126049 11/1/2013 100161 ICMA RETIREMENT TRUST-467
6,928.18 123364 103113836513 7000 2114 ICMA PAYABLE EMPLOYEE EXPENSE FUND 07000 02
2,010.38 123385 103113836514 7000 5325 ICMA EMPLOYEE EXPENSE FUND 07000 02
8,938.56
126060 11/1/2013 103967 INTERNAL REVENUE SERVICE
656.80 123382 1031138365112 7000 2128 GARNISHMENT PAYABLE EMPLOYEE EXPENSE FUND 07000 02
658.80
126061 11/1/2013 102896 INTOXIMETERS
101.53 AS4,ECIR MOUTHPC,BRTHLZR 123245 403780 1051 6220 EQUIP SUPPLIES&PARTS PATROL SERVICES 01000 05
101.53
126062 11/1/2013 100349 INVENTORY TRADING COMPANY
30.00 HEATHER/NAVY FLEECE JCKT 123341 252503/REFR24 1051 6290 UNIFORMS&CLOTHING PATROL SERVICES 01000 05
30.00
126063 11/1/2013 103123 IPROMOTEU INC
35.63- 123128 691192MPT 1000 2415 MN SALES TAX DUE GENERAL FUND BALANCE SHEE 01000
553.89 2"X2"CSTM TATS FIRE DEP 123128 691192MPT 1060 6250 OTHER SUPPLIES&PARTS FIRE SERVICES 01000 06
518.26
126064 11/1/2013 109846 J J TAYLOR DISTRIBUTING CO OF
4,242.88 BEER,ALE,MALT LIQ 123409 2143231 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
6,590.30 BEER,ALE,MALT LIQ 123410 2143269 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
10,833.18
126066 11/1/2013 100033 JOHNSON BROTHERS LIQUOR CO
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 16
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
1,554.20 SPIRITS,LIQUEURS 123361 1696108 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
3,021.89 BAILEYS LIQUEUR ORDER 123362 1696109 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
209.20 WINE ORDER 123363 1696106 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
41.98 B&J LIQ ORDER 123364 1696107 6100 1405 10 INVENTORY LIQUOR OPERATIONS 08100 02
51.47 SVEDKA ORNG CR VDK 123365 1701450 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
197.51 WINE ORDER 123366 1701451 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
95.47 E&J BRANDY ORDER 123367 1701452 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
613.27 WINE ORDER 123368 1701453 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
41.98 B&J LIQ ORDER 123369 1701454 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
769.28 SPIRITS,LIQUEURS 123370 1701455 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
336.58 SPIRITS,LIQUEURS 123371 1701456 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
235.72 WINE ORDER 123372 1701457 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
97.47 NEWAMSTRDM GIN ORDER 123373 1696105 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
601.76 WINE ORDER 123374 1696104 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
1,711.12 SPIRITS,LIQUEURS 123375 1696103 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
217.16 WINE ORDER 123376 1696102 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
221.76 SVEDKA VDK ORDER 123377 1696101 6100 140510 INVENTORY LIQUOR OPERATIONS 06100 02
162.97- CUERVO CINGE,BREAKAGE 123378 595926 CM 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
9,856.65 .
126066 11/1/2013 113329 JOHNSON,JEFF&DENISE
46.54 REFUND OVRPYMT ON UTILITYACCT123270 4981-193RD ST 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
46.54
126067 11/1/2013 110601 LAND TITLE INC
97.11 REFUND OVRPYMT ON UTILACCT 123266 19093 ENCHANTED 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
97.11
126068 11/1/2013 100164 LAW ENFORCEMENT LABOR SERVICES
405.00 123388 103113836517 7000 2116 LELS DUES PAYABLE EMPLOYEE EXPENSE FUND 07000 02
405.00
126069 11/1/2013 112162 UNNANE,LISA
43.03 10/17 LOGIS,GPRS TRNG,MILEAGE 123324 OCT 17 EXP REIM 1011 6485 MILEAGE REIMBURSEMENT HUMAN RESOURCES 01000 04
43.03
126060 11/1/2013 100076 MARK VII DISTRIBUTORS INC
548.25 ANGRY ORCH CIDER ORDER 123357 1090128501 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
1,800.65 BEER,ALE,MALT LIQ 123358 1090128400 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
6,203.35 BEER,ALE,MALT LIQ 123359 1090128502 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
8,552.25
•
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 17
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU ObJ Sub Subledger Account Description BU Description Co Dept Div
126061 11/1/2013 109318 MC KNIGHT,DAVID
28.81 OCT13 MILEAGE REIMB,MTGS 123330 OCT2013 EXP REI 1010 6485 MILEAGE REIMBURSEMENT ADMINISTRATION 01000 01
45.00 OCT13 CELL PH ALLOWANCE 123330 OCT2013 EXP REI 1010 6412 CELLULAR PHONES ADMINISTRATION 01000 01
73.81
126062 11/1/2013 100317 METRO PEST MANAGEMENT
62.20 10/11 PEST CTRL SRVS,FIRE STA 123280 26464 1060 6401 PROFESSIONAL SERVICES FIRE SERVICES 01000 06
62.20
126063 11/1/2013 112331 MIDWEST ELECTRICAL TECHNOLOGIE
3,462.75 SEP/OCT BILLING,ELEC SRVS 123269 SEP/OCT ELEC SR 1000 2020 CONTRACTS PAYABLE GENERAL FUND BALANCE SHEE 01000
3,462.75
126064 11/1/2013 110276 MIDWEST PLAYGROUND CONTRACTORS
5,000.00 INSTL SHLTR @PINE KNL PRK 123151 5460 2311 6401 PROFESSIONAL SERVICES PINE KNOLL PARK 02300 09
5,000.00
126066 11/1/2013 108724 MIDWEST PLAYSCAPES INC
25,300.00 PARK SHELTER@PINE KNOLL PRK 123152 5460 2311 6915 BUILDING&STRUCTURE PINE KNOLL PARK 02300 09
25,300.00
126066 11/1/2013 100163 MINNESOTA AFSCME COUNCIL#5
689.49 123387 103113836516 7000 2115 AFSCME UNION DUES PAYABLE EMPLOYEE EXPENSE FUND 07000 02
689.49
126067 11/1/2013 100162 MINNESOTA BENEFIT ASSOCIATION
76.68 123386 103113836515 7000 2120 MBA PAYABLE EMPLOYEE EXPENSE FUND 07000 02
76.68
126068 11/1/2013 111144 MINNESOTA CONWAY FIRE&SAFETY
368.72 OCT13-14ALRM MONITOR,RRC 123411 73745 OCT13-1 1093 6401 PROFESSIONAL SERVICES SENIOR CITIZEN SERVICES 01000 09
368.72
126069 11/1/2013 100091 MINNESOTA HISTORICAL SOCIETY
50.00 AUG'13-'14 MEMBER DUES,TIN 123291 52138 AUG'13-' 1006 6460 SUBSCRIPTIONS&DUES HISTORICAL PRESERVATION C 01000 01
50.00
126070 11/1/2013 110248 MINNESOTA MUNICIPAL BEVERAGE A
75.00 LIQ SERVER TRAINING,MMBA 123278 MMBA SRVR TRNG 6110 6470 TRAINING&SUBSISTANCE DOWNTOWN LIQUOR REV&EXP 06100 02
75.00 LIQ SERVER TRAINING,MMBA 123278 MMBA SRVR TRNG 6115 6470 TRAINING&SUBSISTANCE PILOT KNOB LIQUOR 06100 02
150.00
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 18
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
126071 11/1/2013 100030 MINNESOTA PIPE AND EQUIPMENT
35.85 8"PVC SEWER CAP 123013 0306992 6202 6250 OTHER SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08
35.85
126072 11/1/2013 101968 MITY-LITE INC
87.02- 123153 IN-544686 4500 2415 MN SALES TAX DUE RECREATION CAPITAL PROJEC 04500 09
1,352.81 GRY/BLK TABLES(6)RRC 123153 IN-544686 4502 6220 EQUIP SUPPLIES&PARTS RRC CAPITAL IMPROVEMENT F 04500 09
1,265.79
126073 11/1/2013 100166 MN CHILD SUPPORT PAYMENT CENTE
250.57 123380 1031138365110 7000 2118 CHILD SUPPORT PAYABLE EMPLOYEE EXPENSE FUND 07000 02
214.58 123389 103113836518 7000 2118 CHILD SUPPORT PAYABLE EMPLOYEE EXPENSE FUND 07000 02
190.58 123390 103113836519 7000 2118 CHILD SUPPORT PAYABLE EMPLOYEE EXPENSE FUND 07000 02
655.73
126074 11/1/2013 101249 MULLER,CYNTHIA
22.04 10/29 MILEAGE REIMB,ELECT MTG 123329 OCT 29 EXP REIM 1013 6485 MILEAGE REIMBURSEMENT ELECTIONS 01000 01
22.04
126076 11/1/2013 107932 MUZAK LLC
66.20 NOV'13 MUZAK SRVS,ELM LIQ 123283 AL61057/08662 6110 6401 PROFESSIONAL SERVICES DOWNTOWN LIQUOR REV&EXP 06100 02
66.20 NOV'13 MUZAK SRVS,PK LIQ 123282 AL61056/08453 6115 6401 PROFESSIONAL SERVICES PILOT KNOB LIQUOR 06100 02
132.40
126076 11/1/2013 100070 MVTL-MINN VALLEY TESTING LABS
55.00 10/07 WATER TEST REPORT 123009 674546 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08
31.25 10/07 WATER TEST REPORT 123010 674550 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08
86.25
126077 11/1/2013 100691 NATIONAL FIRE PROTECTION ASSOC
165.00 NOV'13-'14 NFPA DUES,T PIETSC 121888 2513587/59037 1000 1505 PREPAID EXPENSES GENERAL FUND BALANCE SHEE 01000
165.00
126078 11/1/2013 113129 NETWORK TITLE INC
200.00 REFUND OVRPYMTON UTILITYACCT123307 18641 EUCLID PA 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
200.00
126079 11/1/2013 102644 NORTHERN SAFETY TECHNOLOGY
1,549.68 LTS,ACCESSORIES,NEW TAHOE 122936 34522 1060 6940 VEHICLES FIRE SERVICES 01000 06
57.71 MAGNETIC MT BEACON LT 122949 34507 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08
1,607.39
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 19
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
126080 11/1/2013 100032 PEPSI COLA COMPANY
160.65 SFT DRNK BEV,MIX ORDER 123355 17691018 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
155.95 SFT DRNK BEV,MIX ORDER 123356 18263537 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
•
316.60
126081 11/1/2013 100034 PHILLIPS WINE AND SPIRITS INC
212.14 SPIRITS,LIQUEURS 123391 2503049 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
161.91 WINE ORDER 123392 2503050 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
371.05 SPIRITS,LIQUEURS 123393 2506576 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
273.80 WINE ORDER 123394 2506577 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
408.82 WINE ORDER 123395 2502909 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
182.94 PRAIRIE WINE GIFT SET 123396 2502908 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
74.01- STARLING WINE CREDIT 123397 3514502 CM 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
1,536.65
126082 11/1/2013 111369 PHRANER,DEBBIE
110.00 SEPT 17,24 OCT 8,15 YOGA CLASS 123332 144 SEP-OCT13 1093 6401 PROFESSIONAL SERVICES SENIOR CITIZEN SERVICES 01000 09
110.00
126083 11/1/2013 110398 PITNEY BOWES GLOBAL FINANCIAL
405.06 10/30-11/30 PSTG MTR LEASE 123143 6949853-0T13 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01
405.06
126084 11/1/2013 100162 POSTMASTER
940.92 '13-'14 WINTER CITY NEWS/REC 123271 137'14 WNTR RE 1094 6445 POSTAGE PARK&RECREATION ADMIN 01000 09
235.23 '13-'14 WINTER CITY NEWS/REC 123271 13'114 WNTR RE 6202 8445 POSTAGE SEWER OPERATIONS EXPENSE 06200 08
235.23 '13-'14 WINTER CITY NEWS/REC 123271 137'14 WNTR RE 6302 6445 POSTAGE SOLID WASTE OPERATIONS 06300 08
235.23 '13-14 WINTER CITY NEWS/REC 123271 137'14 WNTR RE 6402 6445 POSTAGE STORM WATER UTILITY OPERA 06400 08
235.23 '13-14 WINTER CITY NEWS/REC 123271 13''14 WNTR RE 6502 6445 POSTAGE WATER UTILITY EXPENSE 06500 08
' 1,881.84
126086 11/1/2013 113332 PRONSCHINSKE,RANDY&LINDA
238.03 REFUND OVRPYMTON UTILITY ACCT123301 1022-1ST ST 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
238.03
126086 11/1/2013 100136 PUBLIC EMPLOYEES RETIREMENT AS
21,690.36 123383 103113836512 7000 6154 PERA EMPLOYEE EXPENSE FUND 07000 02
16,368.86 123379 103113836511 7000 2113 PERA PAYABLE EMPLOYEE EXPENSE FUND 07000 02
38,059.22
126087 11/1/2013 101393 RDO TRUST#80-6800
193.59 REFRIGERANT,0-RING 123336 P06197 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08
R55CKSUM LOGIS001 V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 20
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU ObJ Sub Subledger Account Description BU Description Co Dept Div
193.59
126088 11/1/2013 112273 RELOCATE REALTY/DEANNA KNOBL
94.33 REFUND OVRPYMT ON UTILITYACCT123302 5190-183RD ST 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
94.33
126089 11/1/2013 112561 RICOH USA,INC
2,332.02 NOV-DEC'13 COPIER LEASE 123147 91013642/3606 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01
2,332.02
126090 11/1/2013 112151 RUFF MANUFACTURING INC
37.41 8'L WALL TUBE 123250 44236 1073 6230 VEHICLE SUPPLIES&PARTS SNOW REMOVAL SERVICES 01000 OB
101.53 EXPANDED METAL 123110 44095 REVISED 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09
37.41 5"LX1/4"ROUND ROD 123111 44096 REVISED 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09
176.35
126091 11/1/2013 100738 SMICK,LEE -
45.00 MNCAR EVENT,DC ED EXP REIMB 123326 OCT13 EXPENSE 1035 6470 TRAINING&SUBSISTANCE COMMUNITY DEVELOPMENT 01000 03
48.14 MNCAR EVENT,DC ED EXP REIMB 123326 OCT13 EXPENSE 1035 6485 MILEAGE REIMBURSEMENT COMMUNITY DEVELOPMENT 01000 03
93.14
126092 11/1/2013 112061 SOUTHERN WINE&SPIRITS OF MN,
1,306.99 SPIRITS,LIQUEURS 123405 1089653 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
948.00 SPIRITS,LIQUEURS 123406 1092214 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
2,254.99
126093 11/1/2013 112307 T MOBILE
6.67 9/17-10/16 GPS AIR SRVS 123272 6517577560 SEP 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08
6.66 9/17-10/16 GPS AIR SRVS 123272 6517577560 SEP 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
6.66 9/17-10/16 GPS AIR SRVS 123272 6517577560 SEP 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
19.99
126094 11/1/2013' 109622 TRI-STATE BOBCAT INC
173.85 FILTERS 123337 P26324 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08
173.85
126096 11/1/2013 108808 VINOCOPIA
589.50 SPIRITS,WINE ORDER 123399 0086214-IN 6100 1405 15 INVENTORY LIQUOR OPERATIONS 06100 02
156.50 WINE ORDER 123400 0085956-IN 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
370.00 RUMCHATA GIFT PK ORDER 123401 0085957-IN 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
1,116.00
•
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 21
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU ObJ Sub Subledger Account Description BU Description Co Dept Div
126096 11/1/2013 100334 WINE MERCHANTS
81.47 CASA DI ROCCO WINE ORDER 123398 476015 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
81.47
126097 11/1/2013 102071 WINGFOOT COMMERCIAL TIRE
674.51 VEHICLE,EQUIP TIRES 122951 124-1068127 7200 6232 VEHICLE TIRES FLEET OPERATIONS 07200 08
674.51
128098 11/1/2013 110892 WIRTZ BEVERAGE MINNESOTA
1,851.59 SPIRITS,UQUEURS 123402 1080099835 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
219.80 WINE ORDER 123403 1080099836 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
111.65- WINDSOR WHSKY CREDIT •123404 2080019194 CR 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
1,959.74
126099 11/1/2013 109096 WRIGHT HENNEPIN ELECTRIC
140.00 SEP/OCT 195TH ST LT MAINT 123135 15018850310 SEP 6602 6505 EQUIPMENT REPAIR SERVICE STREETLIGHT UTILITY EXPEN 06600 08
230.00 9/16-10/15 ST LT MAINT,ELM EX 123136 15016825493 SEP 6602 6505 EQUIPMENT REPAIR SERVICE STREETLIGHT UTILITY EXPEN 06600 08
367.77 9/16-10/15 ST LT MAINT,DNMRK 123137 15016805156 SEP 6602 6505 EQUIPMENT REPAIR SERVICE STREETLIGHT UTILITY EXPEN 06600 08
737.77
126100 11/1/2013 113306 ZONE ONE LOCATING/HANCE UTILIT
200.75 FAULT FINDING,LABOR,TRVL,MILG 122781 20112 1090 6401 PROFESSIONAL SERVICES PARK MAINTENANCE 01000 09
200.75
126101 11/1/2013 101647 ZWART,BOB
19.00 REIMB DIFF IN LIC CLASS'D' 123325 OCT21 DR LIC RE 1072 6460 SUBSCRIPTIONS&DUES STREET MAINTENANCE 01000 08
19.00
126102 11/1/2013 100204 APPLE VALLEY FORD-LINCOLN
18.19 THERMOST,SEAL 123333 304103 1051 6230 VEHICLE SUPPUES&PARTS PATROL SERVICES 01000 05
456.63 LAMP ASSEMBLY,601690 TEST 123335 294752 1051 6230 VEHICLE SUPPUES&PARTS PATROL SERVICES 01000 05
224.35 VEHICLE PARTS,KIT B 122420 301606 1051 6230 VEHICLE SUPPUES&PARTS PATROL SERVICES 01000 05
• 268.00- CORE RETURN CR,PAD 122421 CM1297 1051 6230 VEHICLE SUPPUES&PARTS PATROL SERVICES 01000 05
431.17
126103 11/1/2013 100072 DAY DISTRIBUTING CO
321.55 BEER,ALE,MALT LIQ 123352 724223 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
85.10 BEER,ALE,MALT LIQ 123353 724224 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
85.10- BEER CR RETURNS 123353 724224 6100 1405 10 INVENTORY LIQUOR OPERATIONS 06100 02
321.55
126104 11/1/2013 109376 EAGEN,JOANN
R55CKSUM LOGIS001V CITY OF FARMINGTON 11/4/2013 10:19:39
NOTE: Check Amount may not reflect actual check total due to sequencing of data. Council Check Summary Page- 22
10/21/2013- 11/3/2013
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
62.48 REIMB MILEAGE,LSRFCI-I/ACCTG CL 123327 OCT 16/17 EXP R 1021 6485 MILEAGE REIMBURSEMENT GENERALACCOUNTING 01000 02
62.48
126106 11/1/2013 113296 EDINA REALTY TITLE
178.86 REFUND OVRPYMT ON UTILITYACCT123267 1129 WILLOW TR 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
33.58 REFUND OVRPYMT ON UTILITY ACC 123268 19575 EWING ST 6200 1310 3 ACCOUNTS RECEIVABLE UTILITI SEWER OPERATIONS 06200 08
212.44
126106 11/1/2013 111032 WALL,JANELLE
96.22 10/25 HALLOWEEN SKATE REIMB 123412 OCT 25 HALLOWEE 2502 6570 PROGRAMMING EXPENSE ICEARENA OPERATIONS EXPE 02500 09
96.22
166072 10/25/2013 111143 SMITH&LOVELESS INC
144.55- RMA12493,RETURNED GAUGE 122370 CR8354 6202 6250 OTHER SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08
144.55 VENDOR PD CR MEMO-CK#166072 123244 CR8354 PAID 6202 6250 OTHER SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08
APPROVALS:
Report Totals 594,211.47
if ` LARSON
may,, BARTHOLOMAY
BONAR
DONNELLY
FOGARTY
•
� �, City of Farmington
430 Third Street
Farmington,Minnesota
`�1 a 651.280.6800•Fax 651.280.6899•""`°o wwwci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Robin Hanson, Finance Director
SUBJECT: Financial Review– 3rd Quarter of 2013
DATE: November 4,2013
INTRODUCTION
Attached you will find the financial results for first three quarters of 2013.
DISCUSSION
Through the end of September you would expect revenues and expenses to be 75%of budgeted
amounts.As you review the attached financial reports,the following notes will provide
explanations for the more significant variations from budgeted expectations.
General Fund
General Fund Revenues
Year-to-date the General Fund revenues total $5.5 million or 58%of budgeted amounts. With
the exception of Property Taxes, Intergovernmental Revenue,and Investment Income all revenue
line items are at more than 75%of budget.
Property taxes–After the receipt of the first-half property taxes this line item was slightly
ahead of budget.The second-half property taxes will be received at the end of the year and
recorded in the 4th quarter financial statements.
Permits—Permit revenue is$175K ahead of the amounts budgeted for 2013,primarily due
to an increase in building permits, and is$232K higher than the same period last year.
Intergovernmental—MSA Maintenance,Police State Aid and First State Aid comprise the
three largest components of Intergovernmental Revenue. The 2013 MSA Maintenance funds
have been received.The Police and Fire State Aid amounts were received after the 3rd
quarter.
Investment Income—The negative investment income amount of$62K represents the net of
$51K in investment income and the General Fund's$113K share of the marked-to-market
amount as a result of the overall decline in market value of the City's investments. Note: due
to a staff math error the actual amount recorded in the General Fund for the change in
marked-to-market is$32K more than shared during the Council workshop.As explained
during the City Council's recent workshop the City generally has a buy-and hold philosophy
for its investments. The$113K represents an unrealized `paper' loss and is being recorded in
61
accordance with governmental accounting rules. The remaining$181K of mark-down as of
September 30,2013 has been recorded in the following funds: Park Improvement Fund
($2K), Sewer($14K), Solid Waste($2K), Storm Water($8K)and Water($156K).
General Fund Expenditures
Year-to-date General Fund expenditures total$7.7 million or 76%of budgeted amounts, slightly
ahead of the 75%of anticipated expenditures that would be expected for the first nine months of
the year.
Administration—There has been no activity in the Administration reserve budget line item.
As was discussed during last year's adoption of the 2013 budget, if reserve funds were
available, a portion of this line item would be used to finance a new Fire Chief's truck for the
Fire Department. The new vehicle arrived in October.
Elections—This is a non-election year.The budget is for equipment needed for next year's
election which will be purchased during the 4th quarter.
Emergency Management—Good news, minimal expenditures to-date.
Fire Truck—The City took possession of Engine 22 in January. In accordance with
governmental accounting rules it was expensed.
Snow Removal—Due to an extended winter 2013 expenditures are higher than anticipated.
Swimming Pool—The pool season has ended.Minimal ongoing expenditures are anticipated
for the remainder of the year.
Transfers—The transfers out are higher than budgeted due to the transfer of the trail
maintenance dollars to the Maintenance Fund so they can be more easily tracked.
General Fund,Fund Balance
For the first nine months of the year the fund balance in the General Fund decreased$1.7 million
to approximately$950,000. While the fund balance is improving, it is still expected to drop
below zero in early November and not return to a positive fund balance until the first portion of
the second-half 2013 property taxes are received in December. The historical Fund Balance chart
is included in your packet's for reference.
Other Funds
Rambling River Center(Included in the General Fund)
Overall,the Rambling River Center revenues are ahead of budget. The 2013 revenue amounts in
memberships(110%), advertising(124%) ,and rentals(111%)have already exceeded the
budgeted amounts. Revenue from program fees are at 94%of the budgeted amount and with 3
months remaining in 2013 should also exceed the budgeted amount. Overall, expenditures are
in line with budgeted amounts and similar to amounts incurred in 2012 for the same period.
62
Pool(Included in the General Fund)
The pool closed in August. Overall,the 2013 revenues are in line with budgeted amounts with
Pool Admissions and Concession exceeding budgeted amounts and Swimming Lesson Fees and
Rental Income being less than budgeted. The Park and Recreation Commission and City staff
have proposed several revisions to the 2014 fee schedule to further strengthen pool revenues.
With the pool closed and minimal ongoing operational costs,the only other large expense for the
remainder of the year is the aquatic feasibility study of$7,500 to be charged to the Professional
Services line item.Even with this added expense,the 2013 Outdoor Pool expenditures should
still come in under budget.
EDA–Special Revenue Fund
Revenues are significantly higher than budgeted due to the receipt of$16K in excess tax
increment funds and the receipt of CDBG grants for Baldy's restaurant and 705 8th street.
Expenditures are higher than budgeted primarily due to the pass through of the CDBG grants.
Please note,the 2013 `transfers out' in the amount of$33,500 is no longer needed;the related
loan was paid in full as of December 31, 2012.
Police Forfeitures and Donations—Special Revenue Fund
This fund has been primarily used to account for the operations and activities related to the
forfeiture of confiscated property. To better track donations restricted to the police department
this fund has recently been renamed to include recording activity related to the receipt of
donations restricted to the police department and their related expenditures.To-date those
donations have been primarily for the City's K-9 operations.
Park Improvement–Special Revenue Fund
During Q3 the Park Improvement Fund received an additional$20K in park development fees.
Revenues in this fund are ahead of budget as is to be expected with the related increase in new
building permits.The Q3 expenditures primarily consisted of playground equipment for Pine
Knoll Park.
Ice Arena–Special Revenue Fund
The ice arena just recently reopened for the fall/winter skating season. The 2013 revenues for
the first nine months of the year are in line with last year's revenues for this same time period.
About 50%of the increase in expenditures in the 2013 budget that are ahead of the expenditure
level in the 2012 budget through three quarters is attributable to several items:
• Purchase and installation(by staff)of a chain link fence around the dehumidification and
HVAC units that were installed this year.This was not part of the capital improvement
project funds that the Arena had available in 2013.
• Removal and installation(labor provided by staff)of a new concrete sidewalk for the
west entry into the Arena as it was replaced because it was becoming a safety and
drainage issue.
63
• Labor cost of installing a humidistat for the new dehumidification system.The humidistat
was included in the capital project costs,but the labor cost to install the humidistat was
not included when the dehumidification system was purchased.
• New programmable setback thermostats were purchased and installed in areas of the
building other than Team Room 5 and 6,which will have a payback since this allows the
heat to be turned down over night during the ice season to save on energy costs.
• Repairs made to the existing furnace that heats areas other than Team Rooms 5 and 6.
• IT Services line item was increased in 2013 reflecting a higher charge to the Arena for
this service from what was charged in the 2012 budget.
• Materials for a new overhang that was constructed over the mechanical room exit door,
which was installed by staff and was installed for increased safety to staff exiting the
building when the Arena closes so ice and snow does not directly fall from the roof onto
staff.
Enterprise funds
Liquor Operations
Through the third quarter of 2013 the liquor stores met both their gross profit benchmark of 25%
and 6%benchmark for profit as a percentage of sales. One other indicator of financial health we
are monitoring is the liquor store's month-end cash balance with the initial goal being to
achieving an ongoing minimum cash balance of$300,000 to provide sufficient funds for day-to-
day operations. As of September 30,2013 the combined cash balance was$387K.
Sewer Fund
Sewer expenses are at 41%of budget through the end of September. Expenses are low for three
reasons: 1)depreciation is not recorded in this fund until December of each year($407K), 2)the
funds needed for bond payments are included in the budget,but unlike the governmental funds,
for the enterprise funds bond payments are only shown on the balance sheet as they are not
recorded as an expense, rather a reduction in a liability($188K) and 3)the majority of the
professional services line item has not yet been needed($114K).
Storm Water
The Storm Water expenses are less than expected at this point in the year. There are three main
reasons for this: 1)depreciation is recorded in December of each year($255K),2) as of the end
of September,we had not received billing for the storm water modeling work with Lakeville but
billing is expected in the fourth quarter($128K)and programming expenses have been less than
expected due to staff working on the MS4 reissuance rather than hiring a consultant($43K).
Water
Revenues consist of not only water bills,but also special assessments,permits,water availability
charges, interest on investments, and rental income. The various line items are ahead of
anticipated budget amounts through September 30.
When comparing 2012 to 2013,you would see actual enterprise sales(i.e.water bills)are less
than last year at this time by$105K.The data shows the City has pumped 60 million less gallons
through September when compared to last year which is approximately$90K less in revenue.
64
The water usage is most likely down due to the longer than normal winter and then higher than
normal rains that followed.
The Water expenses are less than expected at this point in the year. There are three main reasons
for this: 1) depreciation is recorded in December of each year($692K), 2)the water distribution
system line item has not been spent($200K), 3)the professional line is under budget because we
have not yet billed for the tower cleaning and touch-up paint work($92K), 4)electric bills are
under budget by($45K)and 5)equipment supplies and labor for repairs are under budget
($53K).
ACTION REQUESTED
Review the financial report and answer any questions.
Respectfully submitted,
Robin Hanson, Finance Director
65
General Fund
2013 Sept YTD Operating Report
2013 Qtr 3 2013 Sept 2013 Sept
Company 2013 Bud""'' Otr 1 2013 Otr 2 July• 2013 YTD YTD Actual- YTD Actual-
Jen-March April-June September Actual Budge Budge
Variance Variance%
Revenues
Property
P Tama 8,038,055 0 4,192310 58 4,192,368 (3.845,687)
Licenser 34,350 21,663 9,381 8,104 39,149 :g 11°
Permits 347,200 88,729 225,775 209,915 522,419 I
Intergovernmental R evenue 407,600 100,689 8,429 138200 245,318 (162,282) 0%
Charge for Service 413,450 35,669 179,130 128,732 343,531 (69,919) 63%
Fines 62,600 19,658 24,498 17,092 61 46 (1,554) 98%
Investmentlnterest 60,000 15,147 17,749 (94,800) • 904 (121,904) (irEnit •
Miscellaneous 65,700 21,322, 18,522 14,905 54,748 (10,952) 83%
Franchise Fees 75,000 0 57,507 17,493 75,000 0 100%
Subtotal Revenues 9,604,166 300,878 4,733,299 437,698 6,471,874 (4,032,281) 68%
Expenditures
Legislative 78,278 12,973 12,073 29,485 54,510 (23,769) 70%
Historical Preservation 7,500 3,589 20 3,650 7239 (261) X97®7%\
- -_- - - - - _- riiC,/
Administration 514,815 08,271 92,695 113,688 304,632 (210,183)
Elections 22,050 2 1,851 48 1,998 (20,052)
Communications --__. 64,522 20,661--__17,727 19,885 58,282 (26240) 69%
City Hall _ 203,986 45,613 35,068 __ 44280 125261 (76,725) _ 61%
Finance 509,597 130,772 122,303 131,069 384,134 (125,463) 75%
Community Development 10,476 2,690 3,053 2,200 7,943 (2,533) 78%
Human Resource 188,168 41,870 40,663 47,309 129,842 (58,324) 69%
Pollee Administration 790,695 161,470 177,582 171,128 510,160 (280,535) 65%
Petrol Services 2,506,709 674,198_ 604,632 610,851 1,889,481_ (617228) 75%
Investigations 707,613 159,239 170,781 179610 519,511 (188,102) 73
Emergency Management 5,400 38 765 788 1,591 (3,809) 9%
Fire 756,303 118,814 114,684 232,478 464,175 (292,128) 61%
Rescue 49201 11,545 13,473 9,588 34,603 (14,598) 70%
Fire Truck 0 588,152 5
52 0 _ 0 586,152 588,152
Engineering 542,185 130,277 118,621 133,145 382,043 (180,142) 70%
Planning 259,217 58,093 64,338 82,358 172,788 (86,429) 67%
Building Inspection 248,983 56,738 58,852 80,438 178,026 (70,935) 71%
Natural Resources 107,467 23,034 21,710 22583 67,328 (40,139) 63%
Streets_ 1,071,489 230,739 235,840 275,320 741,899 (329,590) 69%
Snow Removal 191,362 91,781 68,52 8,280 154,590 (36,772) d)
Park Maintenance 811,650 116,159 170,452 167,187 455,798 (155,852) 75%
Rambling River Center 146,502 41,197 32,445 35,761 109,403 (37,089) 75%
P ark&Rea Admin _281,637 63,815 68,608 67,868 _190,188 (71,449) 73%
Recreation Programs 118,110 2248 33,656 42,588 78,590 (39,520) 67%
Swimming Pool 141,409 4,097 48,138 69,882 122,117 (19,292) 6%
•
Subtotal Expenditures 10,133,303 2,878,352 204,718 2,839,218 7,710,288 (2,423,017) 76%
Revenues(Over)Under Expenditures (629,148) (2,576,478) 2,438,683 (2,101,620) (2,738,413) (1,809,285) 358%
Other FlnancIng
Transfers In _ 1,064,498 288,125 288,126 276,125 808,374 (268,124) 78%
Transfers Out (435,000) (101,482)--_ (103,751) (133,751) (338,984) 96,038
Subtotal Other Financing 829,498 184663 162,374 142,373 489,409 (180,089) 76%
Net Change In Fund Balance 350 (2,410,813) X60�v ,858 (1,959,148) CM (1,789,354) (605,430)%
10/24/2013 11:56:28 AM Page 1 of 1
City of Farmington
General Fund Cash Flow
U
$2,490,000
$2,190,000 Significant decrease in Jan 1
1 -
CD 2013 from Dec 2012 due to
$1 ,890,000 expensing of Engine 22. � -
as
/ -
$1 ,590,000 — /
CO IF
$1 ,290,000 —
Z $990,000 —
LL
C
$690,000 —
Q> $390,000 —
C ,
$90,000 'a � I . - i ,
.c U .Ian Feb Ma - - • = _ _ ' _ •
$21 0,000 ,— � .�ur Sept Oct ov Dec-
-$510,000
-$810,000
-$1 ,110,000
❑ 2008 • 2009 • 2010 • 2011 02012 ■ 2013
67
RRC,Pool,EDA,Police Forfeitures,Park Improvement,Arena
2013 September YTD Operating Report
2013 Qtr 3 2013 Sept 2013 Sept
Company 2013 Budget 2013 Qtr 1 2013 Qtr 2 July- 2013 YTD YTD Actual- YTD Actual-
Jan-March April-June September Actual Budget Budget
Variance Variance%
Rambling River Center
Recreation Fees-Sr Ctr 13,850 4,174 5,600 3,187 12,960 (890) 94%
Membership Fees 10,500 10,846 1,079 (338) 11,588 1,088 110%
Advertising 1,800 1,840 400 0 2,240 440 124%
Rental Income-RRC 8,500 3,622 3,031 2,742 9,394 894 111%
Subtotal Rambling River Center Revenues 34,650 20,482 10,110 5,591 36,182 1,532 104%
Rambling River Center Expenses 146,502 41,197 32,445 35,761 109,403 (37,099) 75%
RRC Net Revenues/Expenditures (111,852) (20,715) (22,335) (30,171) (73,221) 38,631 65%
Ir1g Poot _ ,
Pool Admissions 37,000 0 22,573 17,532 40,105 3,105-------- 108%
-- -- --- --- -- --- ------ - - ----- ---- ----------- -- -----
Swimming Lesson Fees 17,000 0 7,562 5,545 13,107 (3,893) 77%
Concessions 9,500 0 4,512 7,752 12,264 2,764 _ 129%
Rental Income-Pool 3,500 0 369 1,830 2,199 (1,301) 63%
Subtotal Swimming Pool Revenues 67,000 0 35,016 32,659 67,676 676 101%
Pool Expenditures 141,409 4,097 48,138 69,882 122,117 (19,292) 86%
Subtotal Pool Revenues Over(Under)Expenditures (74,409) (4,097) (13,121) (37,223) (54,442) 19,967 73%
EDA ', ` RrrcU wr
EDA Revenues 2,200 528 31,257 490 32,276 30,076 1,467%
EDA Expenses 11,620 717 20,877 517 22,111 10,491 190%
1 EDA Net Revenues/Expenditures (9,420) (189) 10,381 (27) 10,164 19,584 (108)%
i
Transfers In 50,000, 12,500 12,500 23,880 48,880', (1,120) 98%
Transfers Out (33,500) 0 0 0 0 33,500 0%
Subtotal Other Financing 16,500 12,500 12,500 23,880 48,880 32,380 296%
Net Change in EDA Fund Balance 7,080 12,311 22,881 23,853 59,045 51,965 834%
Police Forfeitures and Donations
Police Forfeitures and Donations Revenues 4,000 1,815 4,340 1,037 7,192 3,192 (180)
Police Forfeitures and Donations Expenditures 4,000 14,062 1,336 4,417 19,816 15,816 495%
Police Forfeitures and Donations Net Change In Fund Balance
57,000 (7,702) 36,797 16,111 45,206 (11,794) 79%
Park lm•rovement' . a, q !
,
Park Improvement Revenues 61,000 6,361 38,133 20,528 65,022 _ 4,022 107%
Park improvement Expenditures 120,000 0 14,069 74,765 88,834 (31,166) 74%
Park Improvement Net Change in Fund Balance (59,000) 6,361 24,064! (54,237) (23,812) 35,188 40%
6tie Arena - ,.,,... ,. . .. ..n.> � ="'''.0
d .ire:,.. ®,a..',,..
Ice Arena Revenues 286,500 116,653 8,087 10,679 135,419 (151,081) 47%
ice Arena Expenditures 282,581 90,574 36,686 51,079 178,339 (104,242) 63%
Ice Arena-Rev Over(Under)Expenditures 3,919 26,079 (28,599) (40,400) (42,919) (46,838) (1,096)%
Ice Arena-Transfers in 0 0 0 0 0
Ice Arena-Transfers Out
Ice Arena Net Transfers 0 0 0 0 0
ice Arena Net Change In Fund Balance 3,919 26,079 (28,599){ (40,400) (42,919) (46,838) (1,095)%
9
10/24/2013 12:20:11 PM 68 Pa e 1 of 1
Liquor Stores
Statement of Revenue&Expenses
September 30,2013 YTD
2013 Cumulative 9
Company 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 2013 Actual As Actual Budget
Actual Budget A/o of Variance 2013
Budget
f vehnes_-.DOWhtowh "' --- - -- _ -I
Liquor Sales 582,872 583,578 585,847 589,344 624,044 487,024 1,800,000 29% (1,312,976)
Wine Sales 211,784 209,573 206,349 203,951 225,692 165,931 0 165,931
Beer Sales 1,068,067 1,082,275 1,040,767 1,010,348 1,052,888 841,063 0 841,063
Misc Taxable Sales 33,901 30,769 27,189 29,509 32,124 23,449 0 23,449!
Misc Nontaxable Sales 28,445 28,347 25,593 24,873 23 257 16,261 0 16,261
Interest on Investments 633 , 0 0 0 0 0 0
Gain/Loss Invest Mkt Value (102) 0 0 0 0 0 0
Miscellaneous Revenues 2,200 1,978 1,292 4,556 2,222 1,500 0 1,500
Cash Over&Short 60 (68) (102) (51) 92 83 83,
Total Revenue-Downtown 1,927,841 1,936,453 1,888,937 1,862,530 1,980,319 1,535,311 1,800,000 92% (264,689)
Cost of Goods Sold-Downtown -
Cost of Goods Sold 1,494,021 1,529,534 1,510,480 1,447,578 1,420,446 1,149,486 1,365,365 84% (215,879);
Gross Profit-Downtown - -
Gross Profit 433,820 406,919 376,457 414,953 539,873 385 826 434,635 115% (48,809)
-- _ _i - - 2
ss o Downtown - - 21,0/a 20.0% 22:3% 27.5% 24.1!0 125.3% 1.0W
Expenses-Downtown o
Gross Profit%- ` ----- 22.5% 2 -'-- - - -------"' - _-�-_ _
Full Time Salaries 175,239 133,651 111,617 114,173 97,556 84,030 106,293 83% (22,263)1
Full Time Overtime 1,017 312 303 275 517 429 1,100 39% (671)
Part-time Salaries 31,918 39,159 38,606 37,238 32,045 29,168 37,500 81% (8,332)
FICA/Medicare 15,632 13,819 12,510 11,718 10,806 8,562 11,084 81% (2,522)
PERA 13,216 11,308 10,659 10,764 9,338 8,204 10,505 82% (2,301)
HCSP 536 94 0 0 0 0 464 0% (464)
OPEB Expense 3,152 3,027 2,298 2,241 2,246 0 0
Employee Benefits 30,159 27,919 28255 24,191 17,176 5,400 23,350 24% (17,950)
Workers Comp 3,166 2,462 0 2,462
Office Supplies 80 0 48 48
Equip Supplies&Parts 1,200 59 0 0 10,021 0 10,0211
Vehicle Supplies&Parts 5 65 0 0 0 0 0l
Vehicle Licenses,Taxes,Fees 14 0 0 0 0
Building Supplies&Parts 0 328 5 0 324 7 7
Other Supplies&Parts 5,736 5,725 3,953 2,493 3,322 2,041 7,150 32% _ (5,109)
Fuel 11 34 21 13 0 0 0
Uniforms&Clothing 190 211 203 168 261 0 500 0% (500)
Professional Services 4,159 4,051 409 3,837 6,636 2,588 7,000 38% 4,412)]
10/24/2013 12:26:16 PM Page 1 of 4
Liquor Stores
Statement of Revenue&Expenses
September 30,2013 YTD
2013 Cumulative 9
Company 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 2013 Actual As Actual Budget
Actual Budget A of Variance 2013
Budget
IT Services 9,160 8,856 8,866 8,911 10,114 9,333 12,444 75% (3,111):
Telephone 2249 0 0 0 0 0 0 0'
Electric _ 11,840 11,899 12,423 13,723 14,117 11,312 14,000 90% (2,688)
Natural Gas 1,895 2,599 1,775 1,532 1,231 1,579 3,000 53% (1,421)!
- --- ----- ------- ---- ---- -- - - - -- ---- - ------ --- - - - -- -------- - - --
Insurance 6,501 6,828 6,828 6,825 6,825 4,693 6,900 68% (2,207)
Postage 75 0 0 01
Outside Printing 125 109 99 81 123 774 325 238% 4491
Subsciptions&Dues 1,480 1,427 1,485 1,399 1,577 1,388 2,000 70% (813),
Training&Subsistence _ 454 891 528 138 138 _ 0 1,800 0% _ _ (1,800)
Mileage Reimbursement 128 356 59 29 0 0 300 0% (300)
Advertising 3,776 3,042 2,808 1,381 980 1,025 3,500 29% (2,475)1
Equipment Repair Service 5,996 6,671 5,252 7,313 5,080 3,307 7,350 81% (4,043)1
Vehicle Repair Service 63 0 220 0 0 0
Building Repair Service 1,504 1,721 946 1,237 230 0 2,350 0% (2,350)
Credit Card Fees 19,479 28,863 28,737 28,839 27,192 23,219 33,000 70% (9,781)
Building Rental 148,482 150,545 163,910 163,098 149,414 93,322 132,000 87% (38,678)1
-- -- - - --- ---- --- --- --- -- -- ---- - - -- - -- - - - -- -
Programming Expense 1,013 381 95 28 4 19 500 4% (481)
Machinery&Equipment 0 576 0 0 0 532 532
Other Construction Costs 13,488 0 0 0 0 0 0
Depredation 24,444 24,377 18,115 11,956 11,979 9,000 0 9,000
Other 45 0 222 0 275 398 14,500 3% (14,104)
Total Expenses-Downtown 519,510 502,597 462,755 451,952 412,671 312,858 438,915 79% (126,057)
Revenues(Losses)Before Transfer
Revenue.(Loss)B4 Trans-Downtown (85,690) . (95,679) _ (86,298) (36;999) 127,203 72,967 (4,280) -3,600% 77;2471
i Revenues-Pilot Knob - i
Liquor Sales 730,168 698,538 706,285 719,291 747,712 548,828 2,300,000 25% (1,751,172)1
Wine Sales 372,631 352,981 344,544 333,998 345412 245,646 0 245,8461
Beer Sales 1,317,793 1,269,031 1289,389 1,216,500 1,277,544 952,593 0 952,593
Misc Taxable Sales 49,180 45,149 45,842 39,410 37,483 27,181 0 27,1811
Misc Taxable Sales 39,446 35,410 32,698 27,705 29,106 20,439 0 20,439
Interest on Investments ---- --- --- -------
Gain/Loss Invest Mkt Value (1,705) 0 0 0
Miscellaneous Revenues 0 0 01
70
10/24/2013 12:26:16 PM Page 2 of 4
Liquor Stores
Statement of Revenue&Expenses
September 30,2013 YTD
2013 Cumulative 9
Company 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2013 Actual As Actual Budget
Actual Budget A%of Variance 2013
Budget
Cash Over&Short (12) 1 (4) (90) 13 35 35
Total Revenues-Pilot Knob 2,509,404 2,399,111 2,398,534 2,335,109 2,437,252 1,794,723 2,300,000 84% (505,277),
Cost of Goods Sold-Pilot Knob
Cost of Goods Sold-Pilot Knob 1,868,324 1,757,943 1,776,146 1,704,253 1,873,737 1,345,421 1,744,635 77% (399,214)
Gross Profit-Pilot Knob
GrossProft-PK 641,080 641,167 622,388 630,855 563,514 449,302 555,365 104% (106,063)
1 Gross Profit%-PK -- 25.5% ' 26.7% 25.9% 27.0% 23.1% 25.0% 24.1% 124.1% 0.9%1
Expenses-Pilot Knob
Full-time Salaries 119,500 126,386 122,607 108,709 105,927 73,133 106293 72% (33,160);
Full-time Overtime 1,127 632 270 276 298 21 1,100 2% (1,079)
Part-time Salaries 23,143 42,041 37,677 37,087 40,112 31,031 37,500 86% (6,469)
FICA/Medicare 11,379 13,828 11,658 10,923 11,190 8,026 11,084 76% (3,058)
PERA 9,192 10,957 9,688 10,074 10,384 7,554 10,505 75% (2,951)
HCSP 740 915 905 903 910 683 464 154% 219
OPEB Expense 3,152 3,027 2,298 2,241 2,246 0 0
Employee Benefits 27,609 24,745 28,401 24,409 17,392 16,779 23,350 75% (6,571)1
Workers Comp 3,166 2,462 0 2,4621
Office Supplies 80 0 48 48
Equip Supplies&Parts 63 59 0 0 9,093 295 295
Vehicle Supplies&Parts
Vehicle Licenses,Taxes,Fees - 14 0 0 0 0
Building Supplies&Parts 91 0 0 5 5'
Other Supplies&Parts 5,330 6,126 3,643 3,341 4,082 2,075 12,150 18% (10,075)'
Fuel 11 34 21 13 0 0 0
Uniforms&Clothing _ 190 _ 211 203 0 190 0 400 0% (400)1
Professional Services 6,271 3,645 4,213 3,856 4,444 2,781 3,585 79% (804)
IT Services 9,150 8,856 8,856 8,911 10,114 9,333 1.2,444 75% (3,111)
Telephone 2,745 0 0 0 0 0 0 0
Cell Phones 62 0 0 0 0 0
Electric 12,737 15,780 16,467 14,991 13,486 9,788 16,000 69% (6,212)
Natural Gas 2,441 3,382 2,404 2,399 1,547 1,575 3,000 54% (1,425)
Insurance 6,495 6,828 6,828 6,825 6,825 5,834 6,8.25 85% (991)
Postage 75 0 0 01
Outside Printing 145 109 99 81 123 409 325 126% 84
-- --------- --- ---- --------------- -- ----- -- -- - --- --- ------
Subscriptions&Dues 1,421 1,427 1P1 1,399 1,195 1,388 1,388 j
10/24/2013 1226:16 PM Page 3 of 4
Liquor Stores
Statement of Revenue&Expenses
September 30,2013 YTD
2013 Cumulative 9
Company 2008 Actual 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 YTD 2013 Actual As Actual Budget
Actual Budget A/o of Variance 2013
Budget
Training 8 Subsistance 464 - - 318 628 138 138 0 1,500 0% - (1A00)!
Mileage Reimbursement 128 148 59 29 7 0 300 0% (300)
Advertising 4,655 2,971 2,549 1,335 1,071 1,359 3,500 39% (2,141)]
Equipment Repair Service 8,440 5,193 6,645 10,251 3,802 911 9,455 38% (8,544),
Vehicle Repair Service
Bundling Repair Service 779 3,689 2,337 4,309 365 0 2,350 0% (2,350)
Credit Card Fees 35,881 37,486 43240 40,025 36,422 28,292 40,000 71% (11,708)]
Buildiing Rental 178,734 188,892 189,098 184,686 115,758 88,023 125,000 86% (36,977)
Programming Expense 1,213 381 11 28 58 19 500 4% (481)
Machinery&Equipment 0 0
Other Construction Costs 13,073 0 0 0 D 0
Depreciation 30,177 26,194 15,700 8,664 8,678 9,000 9,000
Other 30 0 222 0 153 345 345
Total Expenses-Pilot Knob 503,330 545,192 518,154 486,054 409,174 301,167 427,630 78% (126,463)
Revenues(Losses)84 Transfer
[ Revenues(Losses)84 Trans-Pilot Knob 137,750 95,975 104,234 144,802 154,340 148,135 127,735 191% 20400]
Combined Inc(Loss)Before Transfers
Combined Inc(Loss)B4 Transfers 52,060 297 17,935 107,803 281,543 221 102 123,455 323% 97,6471
_
Froth(Loss) A%of Sales 1.2% -0
As A 1.2% 0.0% .4% 2.6% 6,4% OCZOI 3.0% 370.5%, - 3.6%
Operating
Transfers
Operating Transfers-Out 111,000 138,998 141,300 90,007 90,008 47,500 70,000 68% (22,500)■
Net Increase(Decrease)In Assets s (68,940) (138,699) (123,365) 17,796 191,535 173,602 53,455' 656% 120,1471
72
10/24/2013 1 2:26:16 PM Page 4 of 4
Sewer,Solid Waste,Storm Water,Water&Street Lights
2013 September YTD Operating Report
2013 Otr 3 2013 Sept 2013 Sept
Company 2013 Budget 2013 Qtr 1 2013 Otr 2 Juty- 2013 YTD YTD Actual- YTD Actual-
Jan-March April'-June September Actual Budget Budget
Variance Variance%
Sewer . . _
Revenues(Sewer) 1,247,050 349,292 452,880 453,122 1255,293 8,243 101%
Expenses-(Sewer) 1,919,272 265,707 260,440 261,756 787,903 (1,131,369) NMI
Revenues Over Expenses(Sewer) (672,222) 83,585 192,440 191,365 467,390 1,139,812 (70)%
Transfers In(Sewer)
Transfers Out(Sewer) 293,111 73,278 73,278 73,278 219,833 (73,278) 75%
Net Change In Fund Balance(Sewer) (965,333) 10,307 119,162 118,088 247,556 1,212,889 (26)%
I Solid Waste a
Revenues(Solid Waste) 1,343,878 375,808 484,325 488,576 1,348,709 4,831 100%
Expenses-(Solid Waste) 2,315,127 341,005 639,919 449,099 1,430,022 (885,105) 62%
Revenues Over Expenses(Solid Waste) (971,249) 34,804 (155,594) 39,477 (81,314) 889,935 8%
Transfers In(Solid Waste)
Transfers Out(Solid Waste) 116,005 29,001 29,001 29,001 87,004 (29,001) 75%
Net Change In Fund Balance(Solid Waste) (1,087,254) 5,802 (184,595) 10,476 (168,317) 918,937 15%
Revenues(Storm Water) 389,607 115,950 139,012 133,188 388,150 (1,457) 100%
Expenses-(Storm Water) 642,104 27,959 41,565 33,922 103,447 (538,657) 167
Revenues Over Expenses(Storm Water) (252,497) 87,990 97,447 99,266 284,704 537,201 (113)%
Transfers In(Storm Water)
Transfers Out 320,639 80,160 80,160 80,160 240,479 (80,160) 75%
Net Change In Fund Balance(Storm Water) (573,138) 7,831 17,288 19,106 44,224 617,360 (8)%
Water I ;
Revenues(Water) 1,237,750 263,598 350,650 373,131 987,377 (250,373)
Expenses-(Water) 1,798,438 103,018 92,200 174,519 369,735 (1,428,703) 1%
Revenues Over Expenses(Water) (560,688) 160,581 258,450 198,611 617,642 1,178,330 (110)%
Transfers In(Water) 120,000 (120,000)
Transfers Out(Water) 590,359 147,590 147,590 147,590 442,769 (147,590) 75%
Net Change In Fund Balance(Water) (1,031,047) 12,991 110,860 51,022 174,873 1,205,920 (17)%
" ,,u .
Revenues(Streetlight) 141,540 38,612 53,584 54,088 146,284 4,744 103%
Expenses 189,150 48,289 41,882 38,917 129,068 (60,082) 68%
Revenues Over Expenses(Street Light) (47,610) (9,657) 11,703 15,171 17,218 64,826 (36)%
73
10/24/2013 12:31:13 PM Page 1 of 1
/0.Z
14,11.111% City of Farmington
430 Third Street
V47-- „ Farmington,Minncsota
651.280.6400•Fax 651 280.6499
'A w+a .ci.tarmingummn.uv
TO: Mayor,Councilmembers and City Administrator
FROM: Randy Distad,Parks and Recreation Director
SUBJECT: Ordinance Amending Ordinance 6-9-6 Park Regulations
DATE: November 4,2013
INTRODUCTION
City staff and the City Attorney have reviewed and amended Ordinance 6-9-6 Park Regulations
Prohibited Activities in Parks to include making it against City Ordinance to play golf in City parks based
on a motion that was approved by the Park and Recreation Commission(PRC)at its October 23,2013
meeting.
DISCUSSION
Beginning in 2008 and most recently in 2013, complaints and concerns have been received by the City
about the practicing of golf in City parks. These complaints stem from golf balls being hit errantly and
causing damage to abutting property owner's cars and homes. Concerns have also been raised about
situations where golf balls have been hit and have come close to hitting parents and/or their children who
were playing in the park.
On October 23,2013,the PRC discussed whether or not it should recommend to the City Council to
amend the current City Park Regulation Ordinance 6-9-6 to include making it unlawful to golf in City
parks.The Commission also reviewed other Dakota County cities to see the status of whether or not each
city has an adopted ordinance making it unlawful to golf in city parks.The list of Dakota County cities is
attached as Exhibit A. The Commission voted unanimously to recommend to the City Council that the
Ordinance pertaining to park regulations be amended to add the following language:
"It shall be unlawful for any person to use a golf club to hit, chip, drive or otherwise propel a golf ball or
other object in a City park.”
Attached is Ordinance 6-9-6 containing the recommended amended language. If approved,staff will order
and install signs in City parks stating golf is unlawful in City parks.
BUDGET IMPACT
The budget impact will be to order signs to be installed in City parks. With 21 parks and an estimated
cost of$75 per sign it will cost an estimated$1,575.00 to install signs in all City parks. However,given
the limited green space contained in some parks,it may not be necessary to install signs in all City parks.
ACTION REOUESTED
Adopt the attached ordinance that amends City Park Regulation Ordinance 6-9-6 making it unlawful to
golf in City parks.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director
74
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 013-666
AN ORDINANCE AMENDING TITLE 6, CHAPTER 9
OF THE FARMINGTON CITY CODE CONCERNING
PARK REGULATIONS,ADDING GOLFING TO PROHIBITED ACTIVITIES
THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS:
SECTION 1. Section 6-9-6 of the Farmington City Code is amended by adding a
paragraph(G)to read as follows:
(G) It shall be unlawful for any person to use a golf club to hit, chip, drive or
otherwise propel a golf ball or other object in a City park.
SECTION 2. Effective Date. This ordinance shall take effect immediately upon
its passage and publication.
ADOPTED this 4th day of November,2013, by the City Council of the City of
Farmington.
CITY OF FARMINGTON
Todd Larson, Mayor
ATTEST:
By:
Da ' McKnight, Ci nistrator
Approved as to form the I day of ®/.1%4■ , 2013.
B4 -r�r
/City Atto ey
Published in the Farmington Independent the /5/flday of /2 2 ,2013.
Exhibit A Other Dakota County Cities Golf Ordinance Status
Name of City Ordinance Banning Golf in Parks Exceptions to Ordinance
Apple Valley Yes Municipal Golf Course
allowed in areas designated for such activities and does
allow plastic golf balls to be hit in parks but only off of a
Burnsville Yes pad that is thick enough to protect grass
Eagan Yes None
Hastings No NA
Inver Grove Heights Yes Municipal Golf Course
Lakeville Yes None
Mendota Heights No NA
Rosemount Yes None
South St. Paul Yes None
West St. Paul Yes except at a designated golf course or training facility
76
/be._
iV* City of Farmington
430 Third Street
Farmington,Minnesota
651.280.6400•Fax 651 280.6899
.hA www.cl.farminggm.mn.uv
TO: Mayor, Council Members and City Administrator
FROM: Randy Distad, Parks and Recreation Director
SUBJECT: Approve Agreement to Refurbish Rambling River Center's Arts&Crafts Room
Floor
DATE: November 4, 2013
INTRODUCTION
The Rambling River Center's Arts and Crafts Room concrete floor surfacing has deteriorated to
a point where it needs to be fixed. As a result staff solicited proposals for the refurbishing of the
concrete floor surface.
DISCUSSION
Staff solicited quotes from three contractors experienced in the business of refurbishing concrete
floors. Attached is Exhibit A, a tabulation form showing the quotes received.
The low quote submitted from Surface Restoration and Design, LLC(SRD) from White Bear
Lake, Minnesota, was for$4,200.00. Work proposed to be completed by the contractor during
the project includes the removal of the existing paint on the floor through a shot blasting
technique, repairing any cracks or divots in the concrete, staining the concrete and then applying
three coats of a clear sealer. Attached in Exhibit B are some photos of the existing condition of
the Arts and Crafts Room floor.
The Rambling River Center Advisory Board (RRCAB) had previously identified the Arts and
Crafts Room floor improvement as the second highest priority behind the Banquet Room
acoustic improvement. The acoustic improvement was completed earlier this year. The RRCAB
reviewed the proposals submitted at its October 14, 2013,meeting and unanimously
recommended to the Park and Recreation Commission to enter into an agreement with SRD to
complete the project.
The Park and Recreation Commission at its October 23, 2013,meeting unanimously approved
recommending to the City Council that the City enter into an agreement with SRD to complete
the project.
The City Attorney and Owner of SRD have both reviewed the agreement form and have found it
to be acceptable. The Owner of SRD has signed the agreement form and it has been provided for
your review along with the proposal from SRD to complete the work.
77
BUDGET IMPACT
There is currently a balance of$16,249.05 (minus expenses for the Waffle Breakfast and Silent
Auction fundraiser) remaining in the Rambling River Center's Capital Improvement Fund. The
low proposal submitted by SRD was in the amount of$4,200.00, which is well under the balance
remaining in the Rambling River Center's Capital Improvement Fund.
ACTION REQUESTED
Staff is requesting the City Council approve the attached agreement with SRD for the
refurbishing of the Rambling River Center's Arts and Crafts Room floor so the work can be
completed yet this year.
Respectfully submitted,
Randy Distad
Parks and Recreation Director
78
AGREEMENT
AGREEMENT made this / day of n , 2013, between the
CITY OF FAR1VIINGTON, a Minnesota municipal corporation ("City"), and SURFACE
RESTORATION AND DESIGN,LLC,a Minnesota limited liability corporation("Contractor").
IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN
CONTAINED,THE PARTIES AGREE AS FOLLOWS:
1. CONTRACT DOCUMENTS. The following documents shall be referred to as the
"Contract Documents", all of which shall be taken together as a whole as the contract between the
parties as if they were set verbatim and in full herein:
A. This Agreement
B. Contractor Proposal dated September 11, 2013,attached as Exhibit"A."
In the event of conflict among the provisions of the Contract Documents, the order in which they
are listed above shall control in resolving any such conflicts with Contract Document "A" having
the first priority and Contract Document"B"having the last priority.
2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the
goods, services,and perform the work in accordance with the Contract Documents.
3. OBLIGATIONS OF THE CITY. The City shall pay the Contractor $4,200.00 in
accordance with the Proposal submitted by the Contractor but shall not override Paragraph#7 below
regarding payment made upon completion.
4. SOFTWARE LICENSE. If the equipment provided by the Contractor pursuant to
this Contract contains software, including that which the manufacturer may have embedded into the
hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees.
The Contractor shall also pay for all software updating fees for a period of one year following
cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the
software license or licensing agreement shall obligate the City to pay any additional fees as a
condition for continuing to use the software.
5. ASSIGNMENT. Neither party may assign, sublet, or transfer any interest or
obligation in this Contract without the prior written consent of the other party, and then only upon
such terms and conditions as both parties may agree to and set forth in writing.
6. TIME OF PERFORMANCE. The Contractor shall complete its obligations on or
after November 5,2013 and on or before February 1,2014.
7. PAYMENT.
a. When the obligations of the Contractor have been fulfilled, inspected, and accepted,
the City will pay the Contractor. Such payment shall be made not later than thirty (30) days after
completion, certification thereof and invoicing by the Contractor.
b. No final payment shall be made under this Contract until Contractor has
satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A
certificate of the commissioner shall satisfy this requirement with respect to the Contractor or any
subcontractor.
8. EXTRA SERVICES. No claim will be honored for compensation for extra
services or beyond the scope of this Agreement or the not-to-exceed price for the services identified
in the proposal without written submittal by the Contractor, and approval of an amendment by the
City, with specific estimates of type, time, and maximum costs, prior to commencement of the
work.
9. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota
Statute 471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten(10) days of
the Contractor's receipt of payment from the City for undisputed services provided by the
subcontractor. The Contractor must pay interest of one and one-half percent (11A %) per month or
any part of a month to subcontractor on any undisputed amount not paid on time to the
subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or
more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual
penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest
penalties from the Contractor shall be awarded its costs and disbursements, including attorney's
fees, incurred in bringing the action.
10. WORKER'S COMPENSATION. If Contractor does public work,the Contractor
shall obtain and maintain for the duration of this Contract, statutory Worker's Compensation
Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota.
11. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the
following minimum insurance coverage and maintain it at all times throughout the life of the
Contract,with the City included as an additional name insured by endorsement:
Bodily Injury: $2,000,000 each occurrence
$2,000,000 aggregate,products and
completed operations
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Products and Completed Operations Insurance shall be maintained for a minimum period of three
(3) years after final payment and Contractor shall continue to provide evidence of such coverage to
169813 2
80
City on an annual basis during the aforementioned period;or if any reason Contractor's work ceases
before final payment, for a minimum period of three(3)years from the date Contractor ceases work.
Contractual Liability(identifying the contract):
Bodily Injury: $2,000,000 each occurrence
Property Damage: $2,000,000 each occurrence
$2,000,000 aggregate
Personal Injury, $2,000,000 aggregate
with Employment
Exclusion deleted:
Comprehensive Automobile Liability(owned,non-owned,hired):
Bodily Injury: $2,000,000 each occurrence
$2,000,000 each accident
Property Damage: $2,000,000 each occurrence
12. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Contractor must
comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it
applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created,
collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this
Agreement. Contractor is subject to all the provisions of the Minnesota Government Data Practices
Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08,as if it were
a government entity. In the event Contractor receives a request to release data, Contractor must
immediately notify City. City will give Contractor instructions concerning the release of the data to
the requesting party before the data is released. Contractor agrees to defend, indemnify, and hold
City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting
from Contractor's officers', agents', city's, partners', employees', volunteers', assignees' or
subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall
survive the cancellation or termination of this Agreement.
13. RECORDS. Contractor shall maintain complete and accurate records of expenses
involved in the performance of services.
14. WARRANTY. The Contractor guarantees that all new equipment warranties as
specified within the bid shall be in full force and transferred to the City upon payment by the City.
The Contractor shall be held responsible for any and all defects in workmanship, materials, and
equipment which may develop in any part of the contracted service, and upon proper notification by
the City shall immediately replace, without cost to the City, any such faulty part or parts and
damage done by reason of the same in accordance with the bid specifications. The Contractor
further warrants to the City that all goods and services furnished under the Contract will be in
conformance with Contract Documents and that the goods are of merchantable quality and are fit
169813 3
81
for the use for which they are sold. This warranty is in addition to any manufacturer's standard
warranty y,and any warranty provided by law.
15. NONDISCRIMINATION. All Contractors and subcontractors employed shall
comply with all applicable provisions of all federal, state and municipal laws which prohibit
discrimination in employment to members of a protected class and all rules and regulations,
promulgated and adopted pursuant thereto. The Contractor will include a similar provision in all
subcontracts entered into for the performance of this contract.
16. INDEMNITY. The Contractor agrees to defend, hold harmless, and indemnify the
City, its officers, agents, and employees, for and against any and all claims, demands, actions, or
causes of action, of whatever nature or character, arising from the Consultant's performance of
work or services provided for herein. The Contractor shall take all reasonable precautions for the
safety of all employees on the site and shall provide reasonable protection to prevent damage or
loss to the property on the site or properties adjacent thereto and to work, materials and
equipment under the Contractor's control.
17. WAIVER. In the particular event that either party shall at any time or times waive
any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or
any succeeding breach of this Contract by either party, whether of the same or any other covenant,
condition,or obligation.
18. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation
of this Contract.
19. SEVERABILITY. If any provision,term, or condition of this Contract is found to
be or become unenforceable or invalid, it shall not effect the remaining provisions, terms, and
conditions of this Contract, unless such invalid or unenforceable provision, term, or condition
renders this Contract impossible to perform. Such remaining terms and conditions of the Contract
shall continue in full force and effect and shall continue to operate as the parties'entire contract.
20. ENTIRE AGREEMENT. This Contract represents the entire agreement of the
parties and is a fmal, complete, and all inclusive statement of the terms thereof and supersedes and
terminates any prior agreement(s), understandings, or written or verbal representations made
between the parties with respect thereto.
21. TERMINATION. This Agreement may be terminated by the City for any reason
or for convenience upon written notice to the Contractor. In the event of termination, the City
shall be obligated to the Contractor for payment of amounts due and owing for materials
provided or for services performed or furnished to the date and time of termination.
169813 4
82
Dated: 2 •v- S ,2013. CITY OF FARMINGTON
:
B Y
Todd Larson,Mayor
e
By:
Ul"'DaT4McKn.
t, C' Administrator
•
169813 5
Dated: I , Ili , 2013 CONTRACTOR:
SURFACE RESTORATION AND DESIGN,LLC
By: : .,� , — 'I
• Its: Owner
169813 6
EXHIBIT"A"
[ATTACH PROPOSAL]
169813 7
85
i
. r Ne,z, _ - '
R. Job Name l No.
~" kaw c. 1 tvrrit,
( TO: "� Location" .
r ILLS.,.:._>.. Date
' �•;.. Phone ( i
►t.:s r )inik.fi1.. `3 t X 1 2--1 0 1.10/ 41 tit 1 13)
We hereby submit specifications and estimates for the installation of CTX Concrete Coaling Systems,which will
htclude the following:
' HALLMAl SYSTEM
- „ - - , 3 i. iv Ia, wg• L; % iii..
Cam-will-ae�-at =, •.�.�ltee
C:. ,_,-,∎.•...Is. aWro.rs+lh , X1.1% litre tl... L1.1 -- / ,',,CTI will mechanically abrade surface to open pores acid prepare
concrete Surface.
Ii 'I-will round all concrete edges by hand with an angled grinder to reduce norther chipping.
i`i will repair all cracks(not guaranteed and excluding Designer Choice)with a special crack chasing tool.Cracks will be opened
into a shapeup tole wide and deep and then injected with a 2(two)part crack injection system,seeded with sand,and ground
• • smooth, t V t-se.c.'-voa,2 V t FOsi•-16• t d `J
8 CTI will cut new tension relief joints in thetslab to reduce possible future cracking.Note...crack repair is not guaranteed:(Initial
.!V cri will hand trowel a base coat(color to b�determined)to even slab and insure adhesion of color selected-(color
_ initial )
® CTI Swill lay out chosen pattern with special tape.(pattern• initial 1 .
- U. CTI will lay outpattetns for borders.(border design border color initial )
U,,CTI will spray polymer acrylic texture with 60%to 70%color coverage.(color initial )
lid CTI will appl,,,,taighlight colors to create depth and pleasing overall design.(initial ) )
3 highlight colo 1)� •
Et CT?will-pull all pattern tape,fiat scrams,rook mop,broom,and blow the surface clean and then will•clear seal surface uri
{ coats of clear seal. 150 V155 200 - 6000
eCk URSIGOIRS CIJOIIE.
® CTI will spray texture over prepared concrete 60%to 70%coverage.
U CTI will apply 120 colored sealer.(color• . initial )
DIJRLiP'.ILE 5040 SYSTEM
CI cal will apply 5000 Binder.(color initial )
El CTI will apply duraflek chips.(color - . initial
0 CTI will apply a tape pattern(pattern initial )
C CTI will apply sealer.(PkoSeal 200 ,ProGlaze 270 , Aquathane 6000 - ,#of coats - )
To prevent any unnecessary damage to the neva surface and thereby voiding the wan:anty Customerr•/Owner may not walk.on CTI .
. surface until 24 hours has passed after the last coat of sealer is applied.Use of vehicles or other items such as fl niture may be put on
new surface after 7 days. .
CTI shall not be responsible for earth or ground fill movement,cracks or heaves In existing sub-surface,discoloration,reduction of
gloss,hydro static pressure,adverse local water conditions,acts of GOD,negligence or acts of others. quoted If any hollow or loose and low areas are found durin prep,a$60.00,ler b g charge will be added in addition to the price quo
this contract, 4 2 *5 rtiY t • co z ) '..v.,' 0 47...o'2 ,Llit -
�PROPOSE to hereby to furnish maters and abor,complete in accordance with then specifications,for the sum of:
(2.7 � vO—i-e..Qb� y. dollars(S/ •t 0 ■ )
Payable as follows: 54%upon acceptance, 50%upon completion
All material is gaaranteed•ta be as specified.All work to be completed in Authorized 1
a workmanlike manner according to standard practices-Any alteration or Si attire _A a �,�.,.
deviation from sigma specifications involving extra coats will be executed
only upon written orders,and will become an extra charge over and above •
the estimate.Alt agreements are contingent upon strikes,accidents, or NOTE:This proposal may be withdrawn by us if not-
delays beyond our control. Owner to carry fire, tornado, and other accepted within ,X] days.
necessary insurance. Our workers are fully covered by Workmen's
( \Compensation insurance.1 e
ACCEPTANCE OF PROPOSAL—The prices,specificationa and conditions are natiefeetety and are hereby accepted.You are
authorized to do the work as specified-Payment will be made as outlined above. •
\ signature date signature date J
86
CERTIFICATE OF INSURANCE
This certifies that ® STATE FARM FIRE AND CASUALTY COMPANY,Bloomington,Illinois
❑ STATE FARM GENERAL INSURANCE COMPANY,Bloomington,Illinois
❑ STATE FARM FIRE AND CASUALTY COMPANY,Scarborough,Ontario
❑ STATE FARM FLORIDA INSURANCE COMPANY,Winter Haven,Florida
C] STATE FARM LLOYDS,Dallas,Texas
insures the following policyholder for the coverages indicated below:
Name of policyholder SURFACE RESTORATION & DESIGN LLC
Address of policyholder 1705 WHITAKER ST, ST PAUL MN 55110
Location of operations SAME
Description of operations
The policies listed below have been issued to the policyholder for the policy periods shown.The insurance described in these policies is
subject to all the terms exclusions,and conditions of those policies.The limits of liability shown may have been reduced by any paid claims.
POLICY PERIOD LIMITS OF LIABILITY
POLICY NUMBER TYPE OF INSURANCE Effective Date ; Expiration Date (at beginning of policy period)
93-83-A101-3 Comprehensive 08/27/2013 i 08/27/2014 BODILY INJURY AND
Business Liability PROPERTY DAMAGE
This insurance includes_ C Products-Completed Operations
Contractual Liability
0 Underground Hazard Coverage Each Occurrence $2,000,000
►_ Personal Injury
0 Advertising Injury General Aggregate $4,000,000
❑Explosion Hazard Coverage
C]Collapse Hazard Coverage Products—Completed $4,000,000
❑ Operations Aggregate
0
POLICY PERIOD BODILY INJURY AND PROPERTY DAMAGE
EXCESS LIABILITY Effective Date ; Expiration Date (Combined Single Limit)
❑Umbrella Each Occurrence $
❑Other Aggregate $
Part f STATUTORY
Part 2 BODILY INJURY
93-B3-A102-5 Workers'Compensation 08/27/2013 08/27/2014
and Employers Liability Each Accident $1,000,000
Disease Each Employee $1,000,000
Disease-Policy Limit $1,coo,00o
POLICY PERIOD LIMITS OF LIABILITY
POLICY NUMBER TYPE OF INSURANCE Effective Date Expiration Date (at beginning of policy period)
THE CERTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURANCE AND NEITHER AFFIRMATIVELY NOR NEGATIVELY
AMENDS,EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN.
If any of the described policies are canceled before
its expiration date,State Farm will try to mail a written
notice to the certificate holder days before
Name and Address of Certificate Holder cancellation. If however, we fail to mail such notice,
no obligation or liability will be imposed on State
City of Farmington Farm r its agent or pre i es.
430 Street J
Farmington, MN 55024 .I/
Signature of Aut op6ntative
AGENT 11/08/2013
Title Date
Agent's Code Stamp
Chris P Ahles Ins Agcy Inc
Al Farm 4509 Allendale Drive
White Bear Lake,MN 55127
558-994 a3 04-1999 Printed In USA Bus(651)653.0044
's Fax(651)756-1079
chris@chrisahles.com
EXHIBIT A Rambling River Center's Floor Refurbishing Project Quotes
Name of Vendor Proposed Price
Surface Restoration and Design, LLC $4,200.00
Universal Floor Coatings, LLC $4,320.00
SwedeBro Resurfacing $5,586.00
87
Exhibit B
Photos of Existing Rambling River Center's Arts and Crafts Room Concrete Floor
- A434-- ' ,. ,2:',11,: m.,0.
.
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88
/OW
City of Farmington
; � 430 Third Street
I° ' g Farmington,Minnesota
~. 651.2R0.6800•Fax 651.280,6899
0
�'NA° wwlbcl.Farmingt+m.mnrri
TO: Mayor, Councilmembers and City Administrator
FROM: Randy Distad, Parks and Recreation Director
SUBJECT: Appoint City Council Representative to the Pool Committee
DATE: November 4, 2013
INTRODUCTION
At the October 21, 2013, meeting the City Council approved hiring USAquatics(the Consultant)
to complete an Aquatic Feasibility Study(Study).
DISCUSSION
Staff has been in contact with the Consultant about forming a Pool Committee(Committee)to be
involved with the Study. The Consultant stated that the optimal size for a Committee is between
6-10 members. Staff has contacted a number of people about being a member of the Committee.
Several have already confirmed they would like to serve on the Committee. There are still two
Committee positions to fill. A summary of the Committee membership is as follows:
Name Affiliation
Amy Pellicci Community Member
Lois Lotze Community Member
99999 Farmington School District
Gene Spars Park and Recreation Commission
99999 City Council
Jeremy Pire Park and Facilities Maintenance Supervisor
Missie Kohlbeck Recreation Supervisor
Randy Distad Parks and Recreation Director
One of the two open positions on the Committee has been identified for the Farmington School
District. Staff has made contact with the Farmington School District and is waiting to hear who
the representative will be.
The second open position on the Committee to be filled yet is for a City Council member. Staff
is requesting that a Council member be selected at the November 4, 2013, Council meeting.
The purpose of the Committee is to be responsible for working with the Consultant in exploring
options for continuing to provide an aquatics facility to the community and making a
recommendation about the preferred option or options. The Study will include several public
89
meetings to gather input/feedback from the community about the preferred option or options for
an aquatic facility in Farmington.
ACTION REQUESTED
Appoint by motion,one member of the City Council to the Pool Committee.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director
90
1Y62._
41A%, City of Farmington
t
j},'o 430 Third Street
Y `<>�3"-^ N Farmington,Minnesota
f o 651.280.6800.Fax 651.280.6899
°r'"p"p1°��a` wwwci.farniington.mn.us
TO: Mayor and City Council
FROM: David J.McKnight,City Administrator
SUBJECT: Closed Session-Labor Negotiations
DATE: November 4,2013
INTRODUCTION
The City Council will meet in closed session to discuss the status of labor negotiations with both
the AFSCME and LELS groups.
DISCUSSION
Minnesota Statute 13D allows for a small number of issues to be discussed by elected bodies in a
closed session,labor negotiations is one of the issues that can be discussed in the close session.
Contract negotiations with both of the AFSCME and LELS groups will be discussed.
BUDGET IMPACT
NA
ACTION REQUESTED
A motion should be made to go into closed session as allowed under Minnesota Statute 13D to
discuss labor negotiations with both the AFSCME and LELS groups.
Respectfully submitted,
David J.McKnight
City Administrator
91