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HomeMy WebLinkAbout10.21.13 Council Minutes ate. COUNCIL MINUTES REGULAR October 21, 2013 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar, Donnelly Members Absent: Fogarty Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Robin Hanson, Finance Director;Randy Distad, Parks and Recreation Director;Kevin Schorzman, City Engineer;Brenda Wendlandt, Human Resources Director;Tony Wippler, Assistant City Planner;Cynthia Muller,Executive Assistant Audience: Rick Reichert,Tom Ryan 4. APPROVE AGENDA MOTION by Bartholomay, second by Donnelly to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS a) Response to Mr. Steven Dague-Engineering A response was sent to Mr. Dague regarding his questions at the October 7, 2013, Council meeting. 7. CONSENT AGENDA MOTION by Bartholomay, second by Bonar to approve the Consent Agenda as follows: a) Approved Council Minutes(10/7/13 Regular)(10/14/13 Workshop) b) Approved 2013-2014 Farmington High School Hockey Game Ice Rental Agreement—Parks and Recreation c) Adopted RESOLUTION R46-13 Approving Investment Policy Revisions- Finance d) Approved Appointment Recommendation Parks and Recreation—Human Resources e) Acknowledged Resignation Liquor Operations—Human Resources f) Approved Letter of Agreement with Apprize Technology—Human Resources g) Approved Bills APIF,MOTION CARRIED. 5 Council Minutes(Regular) October 21,2013 Page 2 8. PUBLIC HEARINGS a) Adopt Ordinance—Approve 2014 Fee Schedule-Administration The proposed 2014 Fee Schedule was also reviewed by Council at the October 14, 2013, Council workshop. The fee schedule includes minimal changes for fees for various City services. MOTION by Bartholomay, second by Donnelly to close the public hearing. APIF,MOTION CARRIED. MOTION by Bartholomay, second by Bonar to adopt ORDINANCE 013-664 establishing charges and fees for licenses,permits or other City approvals and services for calendar year 2014. APIF,MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Ordinance—Amending Section 4-5-5 and 4-5-7 of City Code Related to Property Maintenance and Appeals-Planning Council also reviewed this ordinance at the September 16, 2013, Council meeting. This is a property maintenance ordinance for residential properties. Similar to other ordinances, this will be on a complaint basis. The trigger point for noncompliance is 25%of an area needing repair. As requested by Council in September to be non-specific regarding materials that may be developed later, wording was added under the siding portion, "or a comparable material." All projects requiring a building permit need to be completed within six months of issuance of the permit. The ordinance outlines the duties and powers of the Building Official and a process for notifying the owner of the non-compliant structure. Once the City receives a complaint,the Building Official will review the property to determine if it meets the threshold of 25%. A correction notice will be issued and provide a reasonable amount of time for completion of the project. The notice will be delivered by hand or certified mail or posted on the property. The violation if the deadline is not met,will be to forward the notice to legal counsel to go through the legal process. The main focus of the ordinance is to get the work done, especially on properties that have been a chronic nuisance. There is an appeals process where the owner can come to Planning staff for a second opinion. If the owner is not satisfied,they can appeal the ruling to the Planning Commission. The appeal fee to the Planning Commission is$150. Councilmembers felt the ordinance is fair and reasonable and will be applied fairly. They thanked staff and the Planning Commission for their hard work. Comments at the Planning Commission were in favor of the ordinance. If an owner cannot afford to make the improvements,there is CDBG money for residential rehabilitation for residents with low to moderate income. There has been a waiting list for these funds. Mr. Rick Reichert, 709 4th Street, realized Council had a difficult time deciding on a baseline for houses in neglect. He felt a simple one is if the house is 6 Council Minutes(Regular) October 21,2013 Page 3 unplugged from the City for utilities. That is a neglected house. He was in agreement with the rest of the ordinance. Mr. Tom Ryan, 208 Walnut Street, stated he doesn't care what the inside of the house looks like, but the outside has caused him headaches. He bought a piece of property,tore down the house to build a new home,but can't do it because of a neighboring property. He asked if there was any volunteer group around that would be willing to paint if the City bought the paint. Mayor Larson noted the Scouts are always looking for volunteer projects. Mr. Ryan felt Assistant City Planner Wippler has done a wonderful job on this ordinance and it took a long time. People don't have money so we are spinning our wheels unless we get volunteers to paint the homes. Just get the outside appearance looking better. MOTION by Bartholomay, second by Donnelly to adopt ORDINANCE 013-665 amending sections 4-5-5 and 4-5-7 of the City Code as they relate to property maintenance and appeals. APIF,MOTION CARRIED. b) Approve Aquatic Feasibility Study Agreement—Parks and Recreation Staff received two proposals to perform an aquatic feasibility study. Staff and the Parks and Recreation Commission are recommending USAquatics for a cost of $7,500 plus$750 for travel to complete the study. There is$19,000 remaining in the pool budget to cover the cost in 2013. The purpose of the study is to take a comprehensive look at our current outdoor pool,the condition, what needs to be improved and brought up to code. The study will provide a cost to renovate the pool. The second part of the study is to look at a new aquatic facility and a location. The third part is to look at a splash pad in the current pool location or somewhere else in the City. A part of the proposal is to include public input. MOTION by Bonar, second by Donnelly to approve the agreement with USAquatics to complete the study at a not to exceed cost of$7,500 plus$750 in travel costs and fund the study from the 2013 outdoor pool budget. APIF, MOTION CARRIED. c) Approve Master Plan for Hillview Park—Parks and Recreation Hillview Park is a three-acre, undeveloped park in the northwest area of the City. Staff and the Parks and Recreation Commission developed a draft master plan. A public meeting for surrounding property owners was held in June to receive public input. The major improvements include a sledding hill, a number of brush trees will be cleared out by City staff, and benches will be installed at the top of the hill. There will be a paved trail connection at Upper 183`d Street and will be a looped trail throughout the park with a connection to the north. A new park sign will be installed. There is also an area for future playground equipment on the west side. New trees will be planted. When the area to the west is developed, staff will propose to add parkland to enlarge the park and provide the opportunity to connect to the Middle Creek Greenway. The cost for the sledding hill, installation of the park sign, and forestry improvements will be$10,000 and is included in the 2014 budget. MOTION by Donnelly, second by Bartholomay to 7 Council Minutes(Regular) October 21,2013 Page 4 approve the master plan for Hillview Park including the estimated construction budget for the identified park improvements to be completed in the future. APIF, MOTION CARRIED. d) Adopt Resolution-Approve Dakota County Storm Sewer Maintenance Agreement-Engineering This agreement is to outline responsibilities for storm sewer maintenance located in the county's right-of-way. Each City in the county will have a similar agreement. The county will participate in 20%and the City 80%of the maintenance cost. The county will do street sweeping and the City cleans catch basins and pipes. If there are anticipated repairs,the county will include the costs in their CIP and the City will also budget for repairs. The county will have a contingency for any emergencies. This will include Pilot Knob Road, CR50,Ash Street, Denmark Avenue, 195th Street, a portion of Flagstaff, and 200th Street on the west side of town. MOTION by Bartholomay, second by Donnelly to adopt RESOLUTION R47-13 approving the storm sewer maintenance agreement with Dakota County. APIF,MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Bonar: Attended the Fire Department Open House and it was a pleasure to see the youth enjoying the equipment. He appreciates the efforts of our fire fighters. Parks and Recreation Director Distad: The Annual Waffle Breakfast will be held October 26,2013, at the Rambling River Center. Mayor Larson: The Halloween Walk will be held October 25,2013, at Dodge Middle School. Nonperishable food items will be accepted for the Farmington Food Shelf. November 9, 2013, is the Fire Department Turkey Bingo at Station one. There was a nice article in the Star Tribune and the Farmington Independent on the turnaround with our liquor stores. The Veterans Dinners are underway again at local churches. They are sponsored by the Yellow Ribbon Network. 14. ADJOURN MOTION by Bartholomay, second by Donnelly to adjourn at 7:43 p.m. APIF, MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 8