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HomeMy WebLinkAbout03.15.99 Council Packet COUNCIL MEETING REGULAR March 15, 1999 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS (Open for Audience Comments) a) Mr. Henry Iwerks - Meeting Minutes 7. CONSENT AGENDA a) Approve Council Minutes (3/1/99) (Regular) & Workshop Minutes (2/23/99) (Special) b) Appointment Recommendation - Police Department c) School and Conference - Police Department d) School and Conference - Fire Department e) Approve Private Development Street Cleaning Contract f) Accept Lease Agreement - Pilot Knob Liquor Store g) Adopt Resolution - Approving Reimbursement of Expenditures - 1999 Projects h) Adopt Resolution Accepting Donation - Senior Center i) Adopt Resolution - City Donation to ISD 192 - Fencing Project j) Gateway Signage Update k) Cameron Woods Senior Living - Preliminary Plat Time Extension Request I) Approve Bills 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Ordinance - Amend Zoning Definitions b) 1999 Legislative Session - Proposed Annexation Legislation 11. UNFINISHED BUSINESS a) Adopt Resolution - Deer Meadows Project Feasibility b) Appointment Recommendation - Fire Department 12. NEW BUSINESS Action Taken 13. COUNCIL ROUNDTABLE a) Council Meeting Minutes - Transcription Process b) MUSA Application - County Road 72 Project (Verbal) 14. ADJOURN ~Q., City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Council Members FROM: John F. Erar, City Administrator SUBJECT: Mr. Henry Iwerks - Accuracy of Meeting Minutes DATE: March 15, 1999 INTRODUCTION At the March 1, 1999 Council meeting, Mr. Henry Iwerks suggested that the accuracy of the February 16, 1999 Council meeting minutes relative to comments he made on two separate issues was questionable. DISCUSSION The preparation of meeting minutes is performed by the City's Executive Assistant under the supervision of the Administrative Services Manager. Meeting minutes are transcribed directly from audio tape recordings and are reduced to writing to capture the essence and nature of the subject material before Council. Mr. Iwerks questioned the accuracy of meeting minutes relative to statements he allegedly made to Council on two issues at the February 16, 1999 meeting. The first item was the characterization of a conversation between him and a Council candidate concerning the origination of certain campaign issues allegedly from City Hall. The second item was a statement regarding his (Mr. Iwerks) not understanding the organizational involvement of the administrator in the Fire Chief appointment process. In review of the audio tapes, this office finds that the accuracy of statements in the minutes transcribed by the Executive Assistant were essentially correct on both counts and that no changes to the February 16, 1999 Council Meeting minutes are warranted. My office brought these findings to the attention of Mr. Iwerks and invited him to also review the tapes at his convenience. ACTION REQUESTED None. For Council information, Respect lly Submitted, . cj~ n F. Brar Cc: Henry Iwerks, 1105 Sunnyside Drive, Farmington, MN 55024 la., COUNCIL MINUTES REGULAR March 1, 1999 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Soderberg, Strachan, Verch None City Administrator Erar, Attorney Joel Jamnik, City Management Team 4. APPROVE A GENDA MOTION by Strachan, second by Soderberg to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Citizen Service Recognition Mr, Craig Schlawin was recognized for his years of service on the Planning Commission and the Parks and Recreation Commission, 6. CITIZEN COMMENTS Mr. Henry Iwerks, 1105 Sunnyside Drive, questioned the accuracy of the minutes of February 16, 1999 which contained comments he made. (The tape was reviewed and the minutes found to be accurate). 7. CONSENT AGENDA The Council Minutes of February 16, 1999 were pulled for discussion, Councilmembers Cordes and Soderberg questioned items 12a and 10c in the minutes, (The tape was reviewed and the minutes found to be accurate). MOTION by Cordes, second by Soderberg to approve Council Minutes 2/16/99 (Regular) upon review of the tape. APIF, MOTION CARRIED. MOTION by Soderberg, second by Cordes to approve the consent Agenda as follows: b) Adopted RESOLUTION R15-99 approving a gambling premises permit c) Adopted RESOLUTION R16-99 setting public hearing date - downtown streetscape d) Adopted RESOLUTION R17-99 setting public hearing date - slip lining project e) Authorized grant application- Public Works Department f) School and conference request - Fire Department g) Approved bills APIF, MOTION CARRIED. Council Minutes (Regular) March 1, 1999 Page 2 8. PUBLIC HEARINGS a) Adopt Resolution - 1999 Seal Coat Project The 1999 Seal Coat project is the sixth phase in the 7 -year cycle seal coat program established by the City of Farmington in 1994. Streets in Deer Meadows 1 st Addition and Deer Meadows 2nd Addition will all be seal coated for the first time with this year's project. Dakota County Estates 1 st Addition and several downtown streets and parking lots have not been seal coated in over seven years and are proposed to be included in the project his year. Several streets in the project area have already been assessed seal coating costs through their respective development contracts, The property owners benefiting from the improvements to the remaining streets would be assessed for the project costs pursuant to Minnesota Statute and the City's Special Assessment Policy. The remainder of the costs would be funded through the Road and Bridge Fund. The total estimated project cost for the 1999 Seal Coat project is $81,000. The Council indicated at the time of the presentation of the feasibility report their intent to assess the benefiting property owners 50% of the project costs (not to exceed $60.48 per residential unit) as is consistent with the City's Special Assessment Policy. Some residents have questioned seal coating in the area of Spruce Street. In 1992 there were some issues regarding the warranty on the seal coating that was done. Staff has researched that issue and found correspondence to the contractor concerning areas where the seal coat did not take. The project was accepted as is. Staff received comments from Mr, Ferris and Mrs. Blaha concerning certain areas of Spruce Street. If certain portions of Spruce Street are found by the engineering division to be incapable of accepting seal coating, in other words the road is in too poor condition in certain sections, the City has no intention at this point to do any reconstruction work on Spruce Street. The portions of Spruce Street found not to be accepting of seal coating would not be done. If no seal coating were applied in those sections, those properties that abut the roadway would not be assessed, Should a project be introduced, that project has to go through the same process as all other projects. Council has to be notified, and residents would be notified of a public hearing and potential special assessments. The Mayor stated Mr. Ferris also had a question about paying for the seal coat beforehand. Staff explained to Mr. Ferris that the project seven years ago and the current project are two separate projects. The project seven years ago was accepted as is, as it did meet the range of acceptability and the City did pay for the project. Therefore, there is no legal basis to provide a reduction in special assessments for those residents on that portion of Spruce Street. Councilmember Verch received a phone call from a resident that works for the State, The resident felt it was a waste of money to do this as the street rots from the bottom, Staff replied the intent of the seal coat is to prevent the water from going in from the top and ruining the road from the top, Everything is crack Council Minutes (Regular) March 1, 1999 Page 3 sealed and then the seal coat covers it up and keeps the water from going through and thus lengthens the life of the road, City consultants feel seal coating does provide a benefit. MOTION by Cordes, second by Strachan to close the public hearing, APIF, MOTION CARRIED. MOTION by Soderberg, second by Cordes to adopt RESOLUTION R18-99 ordering the project, approving the plans and specifications and authorizing the advertisement for bids. Voting for Cordes, Soderberg, Strachan, Abstaining Ristow, Verch. MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 1999 Tax Capacity Rate - Final At the Truth in Taxation hearing on December 1, 1998, staff presented the 1999 Tax Levy information and advised Council that the Tax Capacity Rate for 1999, based on the most current information from the County at that time, would be 32,6%. In the course of reviewing the County's year end reports, staff determined that a Tax Increment Financing District had been omitted from all previous County estimates of 1999 Tax Capacity Value. When the county was informed of their omission, they corrected it immediately and issued a "Revised Final" Tax Capacity Rate of33.06%. The City's Tax Levy amount has not changed and therefore, revenues will be received in accordance with the 1999 Adopted Budget. b) 1998 Fiscal Review In November of 1998, the City Council adopted a resolution revising the 1998 Budget to more accurately reflect the expected revenues and expenditures. These numbers are preliminary and subject to independent audit. Revenues for 1998 exceeded budget by $40,277, due to sources which were not included in the revised budget of November, Expenditures for 1998 were under budget by $17,454 or 0.5%. This preliminary review indicates an increase to the General Fund Balance of$314,830 as compared to a budgeted increase of $257,099. This increase will bring the Fund Balance to 20% of Operating Expenditures for the comIng year. c) 2000 Budget Financial Goals At the beginning of each fiscal year, Council reviews and adopts budget goals that will be used by staff to develop a balanced budget document for the following fiscal year. Council was given a brief review of the budget process and guidelines that will establish the budgetary framework that staff will observe in developing the 2000 Budget were presented. MOTION by Strachan, second by Cordes to adopt the 2000 Financial Goals as presented. APIF, MOTION CARRIED. d) Adopt Ordinance - B-4 Zoning District On February 9, 1999, the Planning Commission approved the amendment to Section 10-2-3, 10-3-1 and 10-3-2 of the Farmington City Code to provide a new Council Minutes (Regular) March 1, 1999 Page 4 zoning district titled B-4 - Neighborhood Business. The main purpose of the district is to meet a wide range of needs of everyday living in neighborhoods that provide a variety of housing choices, that invite walking to gathering places, services and conveniences, and that are fully integrated into the larger community. At the January 19, 1999 City Council meeting, the Council commented on the size of delivery trucks to the business properties within the neighborhood and recommended either relocating the neighborhood services from a permitted use to a conditional use or designating certain neighborhood services as conditional uses that are not as compatible as other services. The Planning Commission and staff determined that it was more beneficial to the ordinance to restrict the type of truck rather than the size of the truck to serve businesses in this district, Therefore, the Planning Commission and City staff recommends that only "straight trucks" are allowed within the B-4 district and no jointed trucks or semi-tractor trailer trucks be allowed because of their excessive size, The Commission and staff have determined that the permitted neighborhood uses are compatible with residential neighborhoods. The City Attorney has reviewed and approved the amendment for adding the B-4 Zoning District to the Zoning Code. MOTION by Strachan, second by Soderberg adopting ORDINANCE 099-423 amending section 10-2-3, 10-3-1 and 10-3-2 of the Farmington City Code to provide a new zoning district titled B-4 - Neighborhood Business. The amendment includes a purpose statement in Section 10-2-3 of the Code for the B- 4 District and proposes permitted and conditional uses in Sections 10-3-1 and 10- 3-2, APIF, MOTION CARRIED. e) Adopt Ordinance - Amending Zoning Definitions The B-4 Neighborhood Business District requires a number of revisions to the definitions section of the City Code in Title lOin order to provide for new uses and revisions to existing uses, On February 9, 1999, the Planning Commission approved the amendment to Title 10 of the Farmington Zoning Ordinance in Section 10-1-4 concerning the definitions of "Day Care Facilities," "Residential Care Facilities" and "Personal and Professional Services." The amendment also includes changes to 10-3-1 and 10-3-2 pertaining to "Hospitals and Clinics" as permitted uses and certain "Residential Care Facilities" as conditional uses in the B-1 and B-2 district. MOTION by Cordes, second by Verch adopting ORDINANCE 099-424 approving the amendment to Title 10 of the Farmington City Code, Zoning Ordinance, concerning the definitions of Day Care Facilities, Residential Care Facility, and Personal and Professional Services and the amendment in Section 10-3-1 and 10-3-2 by including Hospitals and Clinics as permitted uses and certain Residential Care Facilities as conditional uses in the B- 1 and B-2 Districts. APIF, MOTION CARRIED. g) Adopt Resolution - Amending the Comprehensive Plan - 821 3rd Street Arlendar Nordvik/JDS Properties is requesting a Comprehensive Plan Amendment for the property at 821 Third Street consisting of 41,047 square feet from the existing Low-Density Residential to Business, The property is surrounded by single-family residential to the east and west, and businesses to the Council Minutes (Regular) March 1, 1999 Page 5 north and south, The property currently houses an auto body repair shop, mail distribution business, insurance office, veterinary lab and a counseling office. The Planning Commission approved the amendment to the Comprehensive Plan for the property on February 9, 1999, The Comprehensive Plan Amendment to revise the Low-Density Residential designation to Business is contingent on the approval of the addition of the B-4 Neighborhood Business District in Section 10- 2-3, 10-3-1 and 10-3-2 of the Farmington City Code. Councilmember Strachan asked if the existing businesses are in conformance with the B-4 zoning. Staff replied yes, except for the auto body repair shop which is currently at the Planning Commission stage under a conditional use, which mayor may not be approved. The auto body shop is allowed to continue operation until the Planning Commission makes a decision at the next meeting, MOTION by Strachan, second by Cordes adopting RESOLUTION R19-99 approving the amendment to the Comprehensive Plan for the property at 821 3 rd Street from Low-Density Residential to Business contingent upon the approval of the amendment to Section 10-2-3, 10-3-1 and 10-3-2 of the Farmington City Code to add a Neighborhood Business District and subject to Metropolitan Council approval of the Comprehensive Plan Amendment. APIF, MOTION CARRIED. Mr. Dave Kennedy, 312 Maple Street, wanted to set something straight for the record, It was stated there were no residential properties facing the north side of the property in question, He stated there are three properties on Maple Street, including his, He wanted this noted for the record. Mr. Henry Iwerks, 1105 Sunnyside Drive inquired as to who owned the old Dakota Electric building, the property in question. Staff replied Arlendar Nordvik owns the property and JDS Properties has a contract for the property, f) Adopt Ordinance - Rezone Property - 821 3rd Street The rezoning of821 3rd Street is from R-2 (Medium Density Residential) to B-4 (Neighborhood Business). MOTION by Cordes, second by Soderberg adopting ORDINANCE 099-425 rezoning the property at 821 3rd Street from R-2 (Medium Density Residential to B-4 (Neighborhood Business) contingent upon approval of the amendment to the Comprehensive Plan from Low-Density Residential to Business, approval of the amendment to Section 10-2-3, 10-3-1 and 10-3-2 of the Farmington City Code to add a B-4 (Neighborhood Business) District to the zoning designations, contingent on the application of a building permit for any unauthorized construction within the building, and subject to Metropolitan Council approval of the Comprehensive Plan Amendment. APIF, MOTION CARRIED. h) Capital Outlay Request - Department of Public Works The City's current sanitary sewer lift station alarm system is outdated. The Water Board has decided to install a new Supervisory Control and Data Acquisition (SCADA) system for the water system, Staff proposed that the sanitary sewer lift station alarm system be replaced at the same time with the same type of system, Council Minutes (Regular) March 1, 1999 Page 6 There are multiple advantages provided by this type of system, The City will no longer need to contract with Trans Alarm. The SCADA system will automatically monitor the lift stations and page the on-call staff in the event of an alarm. The current alarm system is actuated by four different events in the lift stations. With the SCADA system, the on-call staff will know immediately at the time of page, which event has triggered the lift station alarm. The total estimated project cost to replace the current sewer lift station alarm system with a SCADA system is $190,000, This equipment replacement would be funded out of the Sanitary Sewer fund, MOTION by Verch second by Cordes adopting RESOLUTION R20-99 authorizing the replacement of the City's sewer lift station alarm system, APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS The order of items was changed to accommodate the audience, b) Prairie Creek Storm Sewer Upgrade - Feasibility Report In response to a citizen petition and subsequent analysis of the storm sewer system in the Prairie Creek Development, the City Council requested this report to determine the feasibility of upgrading the existing storm sewer system in the Prairie Creek Development, There are three parts to the proposed improvements outlined in the report. The first part includes the reconstruction of the storm sewer system in the 3rd and 4th Additions that will bring the subject storm sewer system up to City standards, The second part includes optional improvements in the 4th Addition, These optional improvements are identified because they would further reduce backyard ponding, however, these improvements would be over and above those necessary for the storm sewer system to meet the 5-year design standard of the City, The third part involves the upgrade of the outlet to Pond A V-P1.8, This pond is currently connected to Lake Julia by two culverts, An additional five culverts need to be installed in order to lower the current 100-year high water level of the pond, Mr. Steve Jones, 18765 Embers Avenue, stated the ponding in the backyard has reached the house, There were three occasions where the water reached the sand bags at the back door at a depth of three inches. It has been observed the water is not just coming down the hill, but also from the culverts. The Mayor asked if the size of the culverts are increased, is staff confident there should not be water, unless we have a heavy downpour. Staff discussed options that are being considered. Mr. Jim Monroe, 18863 Embers Avenue, stated the homeowner by the last pond is too new to realize what has happened there in the past. The water has almost reached their back door. Staff replied when that part ofthe project is reached, it will be graded and overflowed so the pond will overflow to the east, Erik Peters, Bonestroo, discussed the flow of water through the pipes and the depth of the ponds. Council Minutes (Regular) March 1, 1999 Page 7 Mr, Marvin Wier, 808 3rd Street, asked what is the potential for a 10-inch rain to back the water up through the system of larger pipes. Staff replied the 10-inch rain would have to be run through the computer model. The water will probably follow Lake Julia. Depending on how it comes, that type of rain mayor may not be in excess of a 100-year storm. Staff is proposing to bring the system up to a five-year rain standard. Mr. Craig Schlawin, 19001 Euclid Path, is the pipe running under County Road 31 large enough, Staff replied yes, Mr. Dave Kennedy, 312 Maple Street, asked ifthere is a cost for this project. Staff replied the total estimated project cost of the recommended options is $566,000, The costs would be funded from the Storm Water fund, The improvements for Prairie Creek 3rd and 4th is $466,000. The optional improvement cost $82,000, The outlet improvements for Pond A V -Pl,8 is $100,000, The total for all options is $647,000. Mr, Jim Monroe, 18863 Embers Avenue, asked if Progress Land Company bears any responsibility for this. Councilmember Strachan replied the project wasn't done right. The Council is committed to get this taken care of now. He feels the developer does have responsibility for it, but that determination will have to come later. Councilmember Cordes commented she is concerned that the ponds exceed the easement limit. She is in favor of going with the total options to take care of the area as a whole. Erik Peters, Bonestroo, stated there may be other options that have not been reviewed and would cost less, rather than installing larger pipes to lower the high water level. The ponds could be dug deeper and increase the amount of space for the easement. MOTION by Soderberg, second by Cordes to adopt RESOLUTION R21-99 accepting the feasibility report and authorizing the preparation of plans and specifications for the Prairie Creek Storm Sewer upgrade project. Plans for option 4 will be brought back to Council. APIF, MOTION CARRIED. a) 2020 Comprehensive Plan Update - Accept Policies Staff presented the 2020 Comprehensive Plan Policy Statements and asked for any comments or recommendations from the Council. The purpose of the statements is to define a course or method of action selected to guide and determine the present and future decisions concerning development of the community. MOTION by Cordes, second by Verch to accept the 2020 Comprehensive Plan Policy Statements to be included in the 2020 Comprehensive Plan Update, APIF, MOTION CARRIED. Council Minutes (Regular) March 1, 1999 Page 8 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Strachan: There will be an ALF goal setting meeting on March 23, 1999, City Administrator Erar: The Castle Rock meeting for the sub-committee will be March 10, 1999 at 7 p.m. in Council Chambers, There was an article in the local newspaper concerning some prognostications from Castle Rock's Engineer regarding the Ash Street, Prairie Waterway III ponding situation. That was not a product of any discussions staffhas had with them, This is something entirely on their own that they have prematurely generated in terms of any potential options, It was Council's decision that we would meet and agree on the Joint Powers Agreement to participate in a new feasibility study. That has not yet taken place. There are preliminary discussions taking place between the City Engineer and their Engineer and nothing to the extent that was published in the paper was thoroughly reviewed at this point. It is up to Staffto put the agenda together. Castle Rock has indicated they do not have any items to add to the agenda, They will be faxing information regarding their review of the Joint Powers Agreement. Community Development Director Olson: He was informed by the Independent there was a news release from BA TC listing Farmington in the top five cities for issuing building permits. Actually five single family home permits were issued for January. Staff will be contacting BA TC. Mayor Ristow: He received notice from Empire Township supporting the ratification of election of the Fire Chief, 14. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 9:45 p.m, APIF, MOTION CARRIED. Respectfully submitted, !7~~J&u Cynthia Muller Executive Assistant SPECIAL CITY COUNCIL MEETING Council Workshop Minutes City Council Chambers February 23, 1999 at 7:00 p.m. Council workshop was called to order by Mayor Ristow at 7:00 p.m. in the Council Chambers. Agenda was adopted as presented. Members in attendance: Mayor Ristow, Councilmembers Soderberg and Strachan, Members absent: Councilmembers Cordes and Verch Others present: City Administrator Erar, City Engineer Lee Mann, Community Development Director Olson, Planning Coordinator Smick, Civil Engineers Sanocki and Auge, Building Inspector Gilmer, Deer Meadows residents in general audience. The Mayor opened the meeting, The pu~ose of the workshop was to present information to Council regarding the Deer Meadows 2" Addition Citizens Petition and proposed Landscape Ordinance, 1, Deer Meadows Petition - City Administrator Erar read a summary of the staff report that had been prepared to address citizen allegations of inappropriate staff conduct. The nature of the allegations focused on storm water drainage problems, house structure and landscaping issues and how staff conducted themselves relative to their interactions with the affected residents. The findings of the staff investigative report concluded that staffhad conducted themselves appropriately and properly addressed myriad resident concerns. Copies of the staff report were provided to audience members. Council accepted the staff report and concluded that no further action was warranted on the allegations. Council indicated their desire to put these particular issues aside, and concentrate City resources on finding solutions to outstanding neighborhood concerns. Staff report filed. 2, Deer Meadows Petition - Project Feasibility Report was presented by City Engineer Mann. Two options were presented to Council regarding possible drainage improvements, Handouts were distributed, Staff indicated that both options should alleviate drainage issues, but that no absolute guarantees could be made as all properties will experience some moderate ponding during periods of intense rain. Mayor Ristow emphasized that these design improvements should help the situation, but that storm drainage is not instantaneous, Council reviewed the two options and indicated that staff should prepare a final feasibility report for adoption regarding the most comprehensive solution to the drainage issues in Deer Meadows. Council was receptive to seeing a final solution and indicated that the developer should be contacted to assess his willingness to participate in funding the remedial improvements, While staff should initiate a meeting with the developer in the near future, however, Council indicated that the project improvements should move forward. Staff indicated that late fall 1999 was the planned construction time frame to complete the improvements. Mayor Ristow indicated that the City was committed to assisting the residents in resolving these issues. A feasibility report will be presented to Council at the March 15, 1999 meeting, 3. Landscape Ordinance - Planning Coordinator Smick presented key points of the draft landscape ordinance to Council. Issues addressed included parking lot landscaping, boulevard trees, types and categories of trees, tree maintenance, the fact that this ordinance will not affect residential plats and the need to codify all landscaping components within one ordinance. Council asked numerous questions regarding implications on various planning and zoning issues, It was determined that the landscape ordinance would come back to Council in the next several months, most likely after completion of the Comprehensive Plan Update, Staff indicated that BA TC has received a draft copy of the ordinance and that the landscape ordinance has been reviewed by the Planning Commission, Council was appreciative of the work staffhas done relative to landscaping requirements, Mayor Ristow adjourned the meeting at 8:45 p.m, ad~ed' E~~ar City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7/; TO: Mayor and Council Members FROM: John F. Erar, City Administrator SUBJECT: Appointment Recommendation - Police Departement DATE:. March 15,1999 INTRODUCTION The recruitment and selection process for the appointment of a full-time Police Officer to fill the newly budgeted position in the Police Department, Patrol Division has been completed, DISCUSSION After a thorough and comprehensive review of applicants for this position by the Police Department and Human Resources Office, an offer of employment has been made to Ms. Nicole Sack, subject to ratification by the City Council. Ms, Sack has been an employee with the City of Lakeville Police Department since 1994, most notably as a public safety dispatcher. Nicole's experiences in police dispatching makes her an excellent candidate in terms of her knowledge of area communities, local police department processes and law enforcement response issues. Ms. Sack is a recent graduate of Normand ale Community College with an Associates Degree in Law Enforcement. Ms. Sack completed her POST Skills Training at Metro State Community College and is eligible for licensing in the State of Minnesota as a Police Officer, The appointment of Ms, Sack to the Farmington Police Department is a human resources milestone for the City as her tenure marks a highly successful recruitment objective of bringing gender diversity into local public safety operations in the community, Consequently, Ms, Sack's knowledge, skills and abilities support her strong qualifications and fully qualify her to serve as a Farmington Police Officer. BUDGET IMPACT Funding for this position is authorized in the 1999 Budget, and is fully underwritten by a U.S. Department of Justice COPS grant that was successfully received by the Farmington Police Department in 1999, RECOMMENDATION Approve the appointment ofMs, Nicole Sack as a full-time Police Officer effective March 29, 1999. Respectfu,sUbmitted, L ('/, ~ ~ F. Erar ity Administrator 7c City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers and City Administrator~ Daniel M. Siebenaler Chief of Police TO: SUBJECT: School and Conference Request DATE: March 15, 1999 INTRODUCTION I DISCUSSION Each Police Officer hired by the Farmington Police Department undergoes a twelve week training program called Field Training. Training is provided to the new personnel by senior members called Field Training Officers (FTO). An FTO is qualified to certify the training of recruits after they themselves have been certified to conduct the training. The Police Department will be sending Officer Jim Murphy to a Field Training Officers Certification Program at Metropolitan State College in St. Paul, April 27 - 29, 1999. Upon completion of his certificate, Officer Murphy will participate in the training of all new Officers. BUDGET IMPACT The total cost of the FTO Certification Program is $280.00. This amount is available in the 1999 budget. ACTION REOUESTED Information only. Respectfully su.~mitte.p, T. ...,...J..a___ Daniel M. Siebenaler Chief of Police City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7d TO: Mayor, Councilmembers and City Administrator?t-- FROM: Ken Kuchera, Fire Chief SUBJECT: School and Conference - Fire Department DATE: March 15, 1999 INTRODUCTION The Fire Department is planning the attendance of volunteer fire fighters at the Minnesota State Fire School in Winona on April 10-11, 1999, DISCUSSION Attendees for the Minnesota State Fire School in Winona are Bob Curtis, Jay Clinkscales and Mark Kindseth. Course topics include Minnesota Incident Management System, Relief Association Management and Rural Tactics and Strategy. BUDGET IMP ACT Cost including travel, registration, room and meals is $600. ACTION REOUESTED For information only. Respectfully submitted, V~'- K~ Ken Kuchera Fire Chief Minnesota State Fire School Sponsored By Riverland Community College In Cooperation With Red Wing I Winona Technical College Registration and Classes at Winona April 10 - 11, 1999 WillOl13 Technical Colle e Carn us Quality Inn 956 Mankato A venue, Winona, MN 55987 800-562-4544 Winona Technical College 1250 Homer Road, Winona Winona, MN 55987 F or Information Call Daryl Bartholomaus, Director of Public Safety Programs Marie Ree, Administrative Assistant MRee@river,cc,mn.us 1-800-247-5039 or 507-433-0600 507-433-0540 Fax Lodging Information Ask for the "Fire School" block of rooms when making reservations. All room blocks will expire 30 days before the school. Best Western Riverport Super 8 900 Bruski Drive, J 025 Sugar Loaf Road Winona, MN 55987 Winona, MN 55987 507-452-0606 or 800-595-0606 507-454-6066 U Vendor Exhibition U Saturday evening after classes AmericInn 60 Riverview Drive, Winona, MN 55987 507-457-0249 .Mscu Days Inn 420 Cottonwood Drive Wmona,~ 55987 507-454-6930 Minnesota state Colleges & UnIverSities Page 32 of 66 1999 Minnesota State Fire School - Winona AJ2riI 10 - 11, 1999 SA TURDA Y AM 4 HOUR COURSES S.A TUROA Y 8 HOURS ALL DAY 026 - Clandestine Drug Lab Awareness 037 -Entry Level Skilis - Fire Behavior (Lesson 1) 068 - Foam - Class A 108 - MN Chemical Assessment Teams - Their Role 110 - Mobile Home Fire Attack SATURDAY PM 4 HOUR COURSES 018 - Avoiding Violent Confrontations 038 - Entry Level Skills - Fire Fighter Safety (Lesson 19) 069 - Foam - Class B 108a - MN Chemical Assessment Teams - Their Role 110a - Mobile Horne Fire Attack SUNDA Y AM 4 HOUR COURSES 033 - Electricity and Firefighters 042 - Entry Level Skills - Personal Protective Equipment. (Lesson 3a) 046 - Entry Level Skills - RTKlPathogens/ConfSpace 060a - Firefighter II Certification Test 156 - Vehicle Fire Suppression 10 I - L.P. Gas Emergencies 12 Hour 002 - Advanced Auto Extrication 005 - Advanced Fire Cause Detennination 007 - Advanced General Firefighting 019 - Basic Auto Extrication 020 - Basic Fire Pump Operations 056 - Fire Cause Detennination/Investigation 058 - Fire Chief 20 1 "Leading the Change" 092 - MnSCU Instl1!ctional TechniquesJor Company Officers ",,' 030 - Dccision Driving Coursc 031 - Documenting the Incident (NFIRS 5.0) 040 - Entry Level Skills - Hose (Lesson 1 I a & II b) 041 - Entry Level Skills - Ladders (Lesson 8) 044 - Entry Level Skills - Rescue (Carries & Tech) (Lesson 5b) 047 - Entry Level Skills - SCBA (Lesson 3b) 060 - Firefighter II Certification Review 102 - Managing a Fire Dept Training Program 122 - Pump Panel Field Operations 147 - Tactics & Strategy - Fannstead Buildings 151 - Tactics & Strategy - Rural Residential 062 - Fire Ground Management - First Arriving Officer 157 - Ventilation/Building Construction Tactics The 1999 Course Fees: Early Late Registration after April 2nd $70.00 $85.00 for 12 hours of education, $50.00 . $65.00 for 8 hours of education and $35.00 $55.00 for 4 hours of education. Non-Minnesota $85.00 $65.00 $55.00 12 hours of education, 8 hours of education and 4 hours of education. Mail or Fax Re2i~ration To: Riverland Community College AUn: Fire Office Daryl or Maric 1900 NW 8 Ave Austin, MN 55912 1-800-247-5039 507-433-0540 Fax Checks payable to: Riverland Community College ALL WEEKEND Course~ 098 - Leadership Series II - Strategy for Personal Success 109 - MN fucident Management System (MIMS) 125 - Relief Association Management 128 - Risk Analysis - Community Master Planning 142 - Special Rescue - Snowmobile, Logging, Horse Riders 163 - Water Rescue - Rivers & Swift Water Page 33 of 66 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7t!- TO: Mayor, Councilmembers, City Administrato~ FROM: Lee M, Mann, P.E., Director of Public Works/City Engineer SUBJECT: Private Development Street Cleaning Services DATE: March 15, 1999 INTRODUCTION Staff has solicited quotes for street cleaning services in the private developments for 1999. As per Council direction last year, the request for proposals for street cleaning services was advertised in the Farmington Independent for two weeks. In addition, proposal packets were sent to contractors that had submitted proposals for street cleaning services in the past. Two quotes were received for street cleaning services. DISCUSSION It is stipulated in all private development contracts that the Developer is responsible to keep the streets clear of soil and debris. It has proven to be very difficult to enforce this issue and the amount of soil and debris in the streets is at times significant. The City has the right under the Development Contract to perform work and bill the costs to the Developer when there is a default by the Developer and failing to keep the streets clean is a default of the Development Contract. The streets need to be kept clean for two main reasons. First, if the streets are not kept clean, soil and debris is washed into the storm sewer system and holding ponds during rainfall events, If the debris gets into a system downstream of the development, taxpayer dollars will need to be expended to clean the system and ponds. Secondly, staff has received numerous complaints from residents due to the problems of having to drive through streets that are full of mud. The procedure for street cleaning services will be the same as last year. The developments will be inspected on Tuesdays and Thursdays after 12:00 pm. Those streets that are not clean by 12:00 pm. on Tuesdays and Thursdays, will be cleaned on the following day (Wednesday and Friday), by the City's contractor. The cost for street cleaning services including an administrative fee will be billed back to the Developer. As in the past, it will be entirely up to the Developer as to whether or not the City assists him/her with street cleaning. If all of the streets within a development are clean at 12:00 pm. on Tuesdays and Thursdays, the City's contractor will not be ordered to clean the streets in that development and the Developer will not be billed for street cleaning at that time. The only exception to this is if staff is made aware of a situation that needs to be addressed immediately and the Developer cannot respond as necessary. BUDGET IMP ACT The low quote for street cleaning was received from Hoffbeck Trucking (see attached). The cost to the Developer (including an administrative fee) will be $65/hour for skid loader work and $60/hour for pickup broom work. There would be no budget impact to the City. ACTION REQUESTED Approve the attached contract for street cleaning services by Hoffbeck Trucking by motion, Respectfully submitted, ~YJ1~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file '" '" (j; M w W l- I- a a ::l ::l :0'; 0 0 a I- z z a z w w l- I- a a ::l ::l :0'; 0 0 a I- z z a z w w l- I- a a ::l ::l :0'; 0 0 a b z z z w W I- b a ::l ::l :0'; 0 0 z a I- z a z w w l- I- a a ::l ::l 0 0 a I- z a z ... w I- a ::l 0 I- '" a C> .. Z Q. ... 0 0 0 0 ci :!i ~ '" en 0 iii tt: :< (!) w a z 0 a 0::::;; <C tt: -' wQ. g ID ~ ~~ Q. 0 ::l a en"'", 52 ~ I- 1->-'" en e..> WID'" 0:: ~ o~- lii~~ ",we..> ",e..>tt: '" ",w<C ~tt:::;; STREET CLEANING CONTRACT AGREEMENT dated this day of , 1999, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation ("City") and HOFFBECK TRUCKING, INC., a Minnesota corporation ("Contractor"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN, THE PARTIES HERETO AGREE AS FOLLOWS: Section 1. Scope of Work. A. The City hereby engages Contractor to provide street cleaning services within private developments in the City. Contractor shall clean only those streets identified by the City Engineer during the 24-hour period prior to the scheduled cleaning date. B. Contractor will provide street cleaning services on those streets identified by the City Engineer every Wednesday and Friday, at a minimum. All street cleaning shall be performed during the hours of: 7:00 a.m. - 7:00 p.m. Monday through Friday 9:00 a.m. - 5:00 p.m. Saturday C. In performing the work under this Agreement, Contractor shall use only those hydrants approved by the City for Contractor's use. The City shall provide Contractor with a water meter which Contractor shall use when obtaining water from City hydrants. Contractor shall not be charged for City water used in performing work under this Agreement. D. The City's Inspector shall verify that the work is completed to the satisfaction of the City. Contractor's failure to clean streets to the City's satisfaction and in a timely manner shall be cause for termination of this Agreement by the City without notice. Section 2. Notification. I' A. Lists of streets within the City that require cleaning which will be faxed by the City to the Contractor prior to the scheduled day for cleaning. No verbal street cleaning list will be supplied. If there are no streets that require cleaning on a scheduled day, the City inspector will forward a fax indicating that there are no streets to be cleaned that day. If the scheduled street cleaning day falls on a holiday or there is severe weather, as determined by the City, the City shall designate an alternate day for performance of Contractor's services. Section 3. Equipment. A. Contractor shall perform the work required under this Agreement usmg the following fully operational equipment: G:\Gauge\Street Sweeping\1999\contract.doc 1) Street sweeper: must be equipped with right and left gutter brooms with water discharge; and 2) A skid loader. Each sweeper will be equipped with an anti-siphon device. Plastic brushes are acceptable. B. When requested by the City, Contractor shall furnish a complete statement of equipment condition and previous length of service on all equipment to be used in the performance of the work under this Agreement. The City's Public Works Director or designee may reject any equipment used to perform the work covered under this Agreement. Section 4. Contract Term. A. Contractor shall commence services March 16, 1999 through December 31, 1999. This Agreement may be terminated earlier by either party without cause upon thirty (30) days' notice to the other party, except as otherwise provided in this Agreement. Section 5. Payment. A. The City shall pay Contractor a unit price per hour as follows: $50.00Ihour for use of pickup broom with water discharge $55.00Ihour for use of the skid loader B. The unit price per hour includes only time spent actually operating equipment and does not include downtime. The unit prices per hour shall cover all of the City's costs associated with the street cleaning, Contractor shall be responsible for all costs it incurs in the transportation and disposal of materials off-site. C. Application for payment shall be made monthly. Contractor shall invoice each development in the City separately. Upon approval of the invoice by the City, the City will remit the approved invoice amount directly to Contractor. Section 6. Documentation. A. Contractor shall be responsible for keeping and maintaining the following records on a daily basis. 1) The total number of cleaning hours per development for each piece of equipment identified in Section 2. 2) The number of dumps and estimated yards of debris per development. 2 B. These records shall be submitted weekly to the City's Public Works Director or designee showing the dates, times and street locations where sweeping was done in each development. Section 7. Emergency Response. During the contract term it may be necessary to have contract work done on an emergency basis. Upon the City's request for additional work, Contractor shall respond to the City's request upon 24 hours verbal or written notice. If the City's Public Works Director or designee determines it necessary, the City may hire another entity other than Contractor for completion of the requested work. Section 8. Independent Contractor. The City hereby retains Contractor as an independent contractor upon the terms and conditions set forth in this Agreement. Contractor is not an employee of the City and is free to contract with other entities as provided herein. Contractor shall be responsible for selecting the means and methods of performing the work. Contractor shall furnish any and all supplies, equipment and incidentals necessary for Contractor's performance under this Agreement. The City and Contractor agree that Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's agents or employees are in any manner agents or employees of the City. Contractor shall be exclusively responsible under this Agreement for Contractor's own FICA payments, worker's compensation payments, unemployment compensation payments, withholding amounts, and/or self- employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. Section 9. Extra Service. No claim will be honored for compensation for extra services or work beyond the scope of this Agreement without the written approval of the City. Section 10. Insurance. Contractor shall furnish the City certificates of insurance from insurers duly licensed with the State of Minnesota covering public liability insurance, including general liability, automobile liability and bodily injury liability in an amount of at least $500,000 for injury or death of anyone person in anyone occurrence; and bodily injury liability in an amount of at least $1,000,000 for injuries or death arising out of anyone occurrence. Property damage liability shall be furnished in the amount of at least $200,000. Contractor shall comply with all applicable insurance requirements of the Worker's Compensation Act. Contractor shall provide proof of worker's compensation coverage. The City shall be named an additional insured on the general liability policy. Section 11. Unsafe Conditions Reporting. Contractor shall promptly inform the City by telephone and in writing of any unsafe conditions on City streets or property discovered during the course of Contractor's duties, whether or not Contractor is able to remedy the unsafe condition. Section 12. Indemnification. Contractor shall indemnify and hold harmless the City, its officers, agents and employees, of and from any and all claims, demands, actions, causes of action, including costs and attorney's fees, arising out of or by reason of negligence in the execution or performance of the work or services provided for herein and further agrees to 3 defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising hereunder. Section 13. Covenant A~ainst Contin~ent Fees. Contractor warrants that it has not employed any person to solicit or secure this Agreement for a commission, percentage, brokerage or contingent fee. Section 14. Governin~ Law. This Agreement shall be governed by the laws of the State of Minnesota. Section 15. Notices. Pursuant to this Agreement, notices shall be hand-delivered or mailed as follows: AS TO CITY: City Administrator City of Farmington 325 Oak Street Farmington, MN 55024 AS TO CONTRACTOR: Hoffbeck Trucking P. O. Box 474 Lakeville, MN 55044 Section 16. Miscellaneous. A. Contractor may not assign or subcontract any of the services to be performed hereunder without the written consent of the City, which consent shall not be unreasonably withheld. B. This Agreement shall become effective only upon its execution by both the City and Contractor. This Agreement shall not be modified, amended, rescinded, waived or terminated without the approval in writing of the City. 4 IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the day and year fIrst above written. Dated: , 1999. CITY OF FARMINGTON By: Gerald Ristow, Mayor And John F. Erar, City Administrator CONTRACTOR: Dated: ,1999. HOFFBECK TRUCKING, INC. By: Its: And Its: 5 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us IF To: Mayor, Councilmembers, City Administrato~ Paul Asher, Liquor Operations Manager From: Subject: Pilot Knob Store Lease Option Date: March 15, 1999 INTRODUCTION Our five-year lease agreement on the Pilot Knob Liquor Store's 2,490 Sq. Ft. of space, expires on July 1, 1999. The City has the option of extending the terms of the lease for another five years. This memo is a recommendation to the City Council to authorize the exercising of our option to extend the lease agreement for five years. DISCUSSION Staff has the option to extend the facility lease at the Pilot Knob Liquor Store for another five years by giving notice of our "exercise of option" to the landlord, D & 0 Properties, by April 1, 1999, The agreement remains the same, except that the 920 Sq. Ft. that was acquired on May 1, 1997 at a lower rental rate than on the original 1,570 Sq. Ft. will now be at the same rental rate as the original space. The City also has the option to extend the lease agreement for another five years after this extension. The City Attorney has reviewed and approved the exercising of the option as stated in the lease agreement. BUDGET IMPACT The additional cost on the rental rate increase on the 920 Sq. Ft. will be approximately $1,748.00 more per lease year. Half of this amount would be applicable for this year's budget, which has been provided for in the 1999 Budget. RECOMMENDATION Adopt the attached Resolution for the approval of a five-year lease agreement extension by exercising the lease option. Respectfully Submitted, ~4~ Paul Asher Liquor Operations Manager RESOLUTION NO. _-99 APPROVE THE EXERCISING OF OUR OPTION TO EXTEND THE LEASE AGREEMENT ON THE 2,490 SQUARE FEET OF SPACE AT THE CITY OF FARMINGTON'S MUNICIPAL LIQUOR STORE, LOCATED AT 18320 PILOT KNOB ROAD, FARMINGTON, FOR ANOTHER FIVE YEARS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th day of March, 1999 at 7 :00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following resolution: WHEREAS, the City of Farmington has the option to extend the lease agreement on the Municipal Liquor Store located at 18320 Pilot Knob Road for another five years; and, WHEREAS, a copy of this Resolution will be sent by certified return receipt mail to Michael L. Odens, President ofD & 0 Properties at 660 West Bridge St., Suite 201, Owatonna, MN 55060, which demonstrates the exercising of our option "Option Notice" to extend the said lease agreement to them. NOW, THEREFORE, BE IT RESOLVED that the City Council approves exercising of our option on the five-year lease agreement extension on the 2,490 sq. ft. of building space, at the address of 18320 Pilot Knob Road, which the City uses for the operation of a Municipal Liquor Store. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of March, 1999. Mayor Attested to the _day of ,1999. City Administrator SEAL ~ FRI 14:20 FAX 612 452 5550 CAMPBELL III 001 02/26/99 .... CAMPBELL KNUTSON Attorneys Ilt Law Suite 317 Eagandale Office Center 1380 Corporate Center Curve EBgan, Minnesota 55121 (651) 452-5000 FAX (651) 452~5550 FACSIMILE TRANSMISSION - COVER SHEET PLEASE DELIVER TO: Karen Finstuen FAX NUMBER: 463-2591 DATE: February 26, 1999 SENDER: Andrea McDowell Poehler RE: Pilot Knob Store Lease Option COMMENTS: Attached please find a Memo from Paul Asher dated March 1 t 1999, and a proposed Resolution exercising the City's option to extend the Lease Agreement on the municipal liquor store. From our review of the memo and resolution. we would recommend that the reference in these documents to the word "Ours" be replaced with "the City's". If you have any questions, please call me. TOTAL NUMBER OF PAGES: ~ (INCLUDING COVER PAGE) IF yOU DO NOT RECEIVE ALL PAGES. PLEASE CALL CAROLE AT (651) 452-5000. o ORIGINAL TO FOLLOW BY MAIL. NOTICE OF CONFIDENTIALITY The informl;ltion contained in and transmitted with this facsimile is: 1. SUBJECT TO THE ATTORNEY-CLIENT PRIVILEGE; 2. ATTORNEY WORK PRODUCT; OR 3. CONFIDENTIAL. It is intended only for the individual or entity designated above. You are hereby notified that any dissemination, distribution, copying or use of Qr reliance upon the information contained in or transmitted with this facsimile by or to anyone other than the recipient designated above by the sender is unauthorized and strictly prohibited. If you have received this facsimile in error, please notify CAMPBELL KNUTSON BY TELEPHONE AT (651) 452-5000 IMMEDIATELY. Any facsimile erroneously transmitted to you should be immediately returned to the sender by U.5, Mail or. if authorization is granted by sender, destroyed, 02/26/99 , FRI 1~: 20 FAX 61~ i52 5550 CAMPBELL 141 002 City of Farmington 325 Oak Street, Farmington, MN 5502.4 (651) 463-7111 Fax (651) 463-2591 ~.ci .farmington. mn.Us. To: Mayar, CoundJm,eDlbers, City .AcJmioistr2tor From: Paul Asher, Liquor Operatioas Mauger \ Subject: Pilot Knob Store Lease Option Date: Mardi 1, 1999 1lS"1"RODucrl0~ Our liw ,-1e&se ~ "" !boo Pilot Knob Liquor Stme', 2,490 Sq, FL of spoo:e, expinos ""July I, 1999. We haw the option to exteIid it fur lIllOlher &Ie yeatS. 'Ibis memo is a....,.........won to the City Council III authorize the exercising of our option to exteJJd the lease agreement five years. DISCUSSION . . e have the. opti<m III Cl](Iend our Ie3se at the Pilot Knob Liquor St<<e fur IISll>Ibor &Ie,..... by giWIg D<>li<:e of ow: ".,.....,;.e of option'" to the ]sDd\o<d, D 4< 0 Propedios. by April 1, 1999. The "ll""""enI. ......ius !boo same, el<<ej>! that the 920 Sq, Ft. that was ~ on May 1. 1997 iIt .. }oweT11!IlIal....te - on the arigiml1,S70 Sq, FL, will D1JO/ be ..t the .ame l"OIIlal rate ... the origiDol spoce. We also - the option to 8l<IeIJl:l the Ieese ~ for another five y.... after this extensian- The City J>,1ItJmI!'J hos ,.,.;ew.d aDd ~ the ~ of the option.. stated in the lease agt~ BUDGET ~ACT The additiooal COIlt on !boo 11!IlIal tale jnaeose on the 920 Sq. FL will be ..~y S 1,748.00 mme per 1- year. Half of this 0Ill0UIlt would be a.ppIi=blo fur this ,-.. budget. which. haS -. pP><ridod fur in the 1999 Budget. RECO~AnON AdopIlhe Resolution fur !boo ~ oflhe live yeaz leas8 ~ oxteusi<m by ....,.cioing our option. Respectfully Submitted, Paul Asher Liquor Operations Manager 02/26/99 FRI 14: 21 FAX 612 452 ... _; _ . _ _ _ _ ,., _.. _.." 5 5 5 0 CAMPBELL ~003 .. RESOLUTION NO. pR.OPOSED RESOLUTION APPROVE THE EXERCISING OF Oull ol"l1ON TO 1lXfEl'lD THE I.JtAllE ~GREEMENT ON THE 1,490 SQUARE FEET OF sp~CE ~T THE CJ1'Y OF FABMlNGTON'S MUNICIPAL LIQUOR STOBE. LOCATED ~T 18320 PILOT KNOB ROAD. FABMlNGTON FOR ANOTHER FIVE YEARS. l'ms1J8Ill to doe call and ,.,tJ.ce tbeEe<>f, a ,eguJar .-liDl! of the city c<lIJIIcil of the city of F aDJJipgI.<m, M.iDJ>esoIa, waa held in the d)UD.Cil cbamben of said city ontbe 1st day Matt.h. 1999 at 7,00 P. M. . MemberS PIeseD1: ~ AbseD1: Member 'HERES. tbe city of FanDiogton bao tbe option to exIeod the )oase agreemcot on the ~ LiquOr h'tore ,located at 18320 Pilot Knob, Road for another five yealS. WJJEltES. a copy of this Rtloo}ulWn..,;n be s.m. by c:erlifi<d and ",.,.,;pt nW1 to MiclJael L. ()deDJ, Pn:sideoi of D 8r. 0 Pmpedies at 660 West Bridge St., Suite 201. OW-' MD., 55060, Wbid> d~ tbe exmcWns of _ option "Opli<m Notice" to oxteod ;he said )oase ogte<'D'.... to tbeaL NOW. TIIEREFOBE. BE If RESOL VEIl tbe City cooooilllPP""'"" exercising of om: option 011 tbe Ii"" Y""" )oase agnomoent exteosion on tbe 2,490 sq. Il oflroikliDs spa<". at the a&hess of 111320 Pilot Knob Rood. ..mi<:b the city _ fut tbe opoI'Ilioo of a Mnnicipal Liqam _. . introduced and Member seoonded the foUowillg resolution: 1'IUs ~o}ulWn adopted by ....,..led vole of tbe FanDiogton city couuci1 in opoo. ....ion on tbe 1st day March. 1999. Attested to the day of , 1999. Mayor SEAL City A~inistIator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 762 FROM: Mayor, Councilmembers, City Administrato~ Robin Roland, Finance Director TO: SUBJECT: Adopt Resolution - Approving Reimbursement of Expenditures 1999 Projects DATE: March 15, 1999 INTRODUCTION In order to finance the costs of the Downtown Streetscape, and County Road 72 projects, the City will sell bonds in 1999. These bonds, when issued, will reimburse the City for expenditures incurred prior to the bond issuance. Under Internal Revenue Service regulations, a declaration by the City of this intent is required. DISCUSSION The City's 1999-2003 Capital Improvement Plan (CIP) and supporting feasibility studies both identify the funding sources for the two named projects as Bond proceeds. As tentatively identified, the sale of these bonds will occur in June or July of this year. However, expenditures have already been incurred for these projects which will be part of the cost funded by the bonds. Under Internal Revenue Section 1.103-18 of Income Tax Regulations, if the possibility exists that the City will reimburse itself for expenses incurred prior to the bond being issued, a resolution declaring that intent must be passed by the City Council. Said resolution is attached to this memo. BUDGET IMPACT Funding for these 1999 improvement projects is identified in the CIP as General Obligation Improvement Bonds, to be repaid by special assessments. All regulations for issuance of those bonds must be met. ACTION REQUIRED Adopt the attached resolution establishing compliance with Reimbursement Bond regulations under the Internal Revenue Service Code. Respectfully submitted, RESOLUTION NO, ,f;( 3 -9'7 CITY COUNCILMEMBER ~;7 MOVED FOR ITS ADOPTION. INTRODUCED THE FOLLOWING RESOLUTION AND RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF FARMINGTON ESTABLISHING COMPLIANCE WITIi REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. WHEREAS, the Internal Revenue Service has issued Section 1.103-18 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be sued to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and WHEREAS, the City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified; NOW THEREFORE BE IT RESOLVED that the City of Farmington, Minnesota adopt a "declaration of official intent" pursuant to Section 1.103-18 of the Regulations. 1. Official Intent Declaration (a) The City proposes to undertake the following projects described on Exhibit A attached hereto. (b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103-18(1)(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1.1 03( 1 )(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. (c) The City reasonably expects to reimburse the City expenditures made for costs of designated projects out of the proceeds of debt (the "Bonds") to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150-I(h) of the Regulations. (d) This declaration is a declaration of official intent adopted pursuant to Section 1.103-18 of the Regulations. 2, Budgetary Matters. As of the date hereof, there are no City funds reserved, allocated on a long-term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long-term bases or otherwise set aside) to provide permanent financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. Filin~. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the City Clerk at the City Hall (which is the main administrative office of the City) during normal business hours of the City on every business day until the date of issuance of the Bonds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case reimbursement of a fund or account in accordance with Section 1.103-18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds. The foregoing resolution was duly supported by City Councilmember ~ , upon a vote being taken thereof, the following members voted in favor thereof: ~. ~-f_r~(::L,. ,~~/~~L:J/ ~~g the following voted against: YJ~ the following members abstained: J-7 ~ the following members were absent: )-::7~ WHEREUPON, said resolution was declared duly passed and adopted on this /..5"-,i~ 'J-Y;b...~ , 19 '79 . day of Clerk EXHIBIT A Project Description: 1999 Improvement Projects: to include Downtown Street scape County Road 72 upgrade Estimated Cost to be Reimbursed from Bond Proceeds: $3,000,000 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ FROM: Mayor, Councilmembers, City Administrator~ James Bell, Parks and Recreation Director TO: SUBJECT: Adopt Resolution Accepting Donation - Senior Center DATE: March 15, 1999 INTRODUCTION A donation has been received at the Senior Center from the Farmington American Legion Auxiliary. DISCUSSION The Farmington American Legion Auxiliary has donated $100 to the Senior Center Meals On Wheels Program. Staff will communicate the City's appreciation on behalf of the Council to the American Legion Auxiliary for their generous donation. ACTION REOUESTED Adopt the attached resolution accepting the donation of $100 to the Meals on Wheels Program from the Farmington American Legion Auxiliary. Respectfully submitted, ~o- ~~ James Bell Parks and Recreation Director PROPOSED RESOLUTION No. ACCEPTING DONATION OF $100 FOR MEALS ON WHEELS PROGRAM Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th day of March, 1999 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the American Legion Auxiliary has donated $100 to be used for the Meals on Wheels Program at the Senior Center; and WHEREAS, it is in the best interest of the City to accept such donation. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the generous donation of $100 from the American Legion Auxiliary to be used to fund the Meals on Wheels Program. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of March, 1999. Mayor Attested to the day of March, 1999. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~' TO: Mayor, Councilmembers, City Administrato~ James Bell, Parks and Recreation Director FROM: SUBJECT: Adopt Resolution - City Donation to District 192 - Fencing Project DATE: March 15, 1999 INTRODUCTION The school district is planning to fence the Middle School ballfields, located off 208th Street and Akin Road. DISCUSSION The property the City acquired from Frontier Communications included security fencing surrounding the property. A portion of this fence has been taken down and staff is planning to remove the portion along Spruce St. and the north side of the property. The section of fence between the City property and the Whispering River Townhomes will remain. The fence that has been removed would suit the School District's needs for the ballfield project. The fencing of the Middle School ballfields would benefit Community users of the fields when, for example, tournaments are hosted in the City. Generally, tournaments are held at the Middle School fields as well as at City fields. By having the fields fenced, staff would no longer have to assist in the placing of temporary fencing on the fields. This year for example, the Mountain Dew Days tournament is planning on using some fields in Lakeville because of the lack of fenced fields in Farmington. Volunteers will install the fence, with minimal assistance from District and City staff. ACTION REOUESTED Adopt attached resolution approving the donation of fencing from the Frontier tower site to the School District for the Middle School fields. This cooperative effort with the School District is an opportunity that serves to both save taxpayer funds and create a needed enhancement to publicly - used ballfields at a minimal cost. Respectfully submitted, ~C9-~~ James Bell Parks and Recreation Director PROPOSED RESOLUTION No. R - CITY DONATION TO DISTRICT 192 - FENCING PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th day of March, 1999 at 7:00 P.M. Members Present: Members Absent: Member ------ introduced and Member ----- seconded the following: WHEREAS, the Farmington School District is going to place fencing on the Middle School ballfield, and WHEREAS, the City uses these fields for programs and has used fencing from the Frontier property, and WHEREAS, it is in the best interest of the City to donate the used fencing to the School District for this project. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby donates the used fencing from the Frontier property to District 192 for the Middle School Fencing project. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of March, 1999. Mayor Attested to the day of March, 1999. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7' ~ TQ: Mayor, Councilmembers, City Admiuistrato1' James Bell, Parks and Recreation Director FROM: SUBJECT: Gateway Signage Update DATE: March 15, 1999 INTRODUCTION The two remaining gateway signage costs and locations have been finalized. DISCUSSION Staff has received quotations for the remaining gateway signs from the manufacturer. The cost of each sign is the same as the original order quoted in 1998. Staff is proposing that the location for the remaining gateway signage be on the westerly boundary of Farmington along highway 50 and north on highway 31. The County Road 31 reconstruction project should be completed to a point that would allow placement of a sign on that corridor. Staff has also applied for a permit to place the sign on the County 50 right of way. The application has been preliminary approved. The right of way may not be wide enough in certain areas to accommodate the entire width of the sign, therefore staff is considering three potential sites. When the right of way is clear of snow, the Engineering Division will determine which site will be best suited to accommodate the placement of the sign. BUDGET IMPACT The cost ofthe two signs is within the 1999 C.I.P. Budget. ACTION REQUESTED For Council information. Respectfully submitted, ~~~ James Bell Parks and Recreation Director City of Farmington Entrance Sign Locations () en )> ::x: ~ =0 ;= o -I ^ Z o OJ ;0 o ,u--' I I ! I Exact Location to be Determined l___.__ . Existing Entrance Signs . Proposed Entrance Signs N ~, s City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us lA' TO: Mayor and Council Members City Administrator I)df- Lee Smick, AICP -~I 0 Planning Coordinato~ FROM: SUBJECT: Cameron Woods Senior Living Preliminary Plat - Time Extension for Recording Plat DATE: March 15, 1999 INTRODUCTIONIDISCUSSION The City Subdivision Ordinance requires that the developer submit a final plat to the City within 100 days of the preliminary plat approval for their project. Wensmann Homes, Inc., developer of the Cameron Woods Senior Living project received approval by the City Council on December 21, 1998 for the preliminary plat. Wensmann Homes, Inc is requesting a 100-day extension to June 25, 1999 in order to submit the final plat for the Cameron Woods Senior Living project. The attached letter explains the reason for the request, noting that final approvals by HUD have not been received for this project. The request for an additional 100 days will allow the process with HUD to continue and allow the developer to complete and submit the final plat within this extended time period. ACTION REQUESTED Approve the time extension for submission of the Cameron Woods Senior Living Final Plat to June 25, 1999. Respectfully submitted, ~~ C Lee Smick, AICP Planning Coordinator cc: Kelly Murray, Wensmann Homes, Inc. March 1, 1999 Mr. David Olson City of Farmington 325 oak Street Farmington, MN 55024 Re: Cameron Woods Plat Approval Dear Mr. Olson: CW~;a~NN) {Wens~ann Homes, Inc. is aware that the deadline for final plat ~pproval of the Call1eron Wobds Addition is quickly approaching. Final approvals for the Cameron Woods Cooperative have not been received by HUD at this time however, we are still in the proces~ of obtaining their approval. . \ WensniannHomes, Inc. is requesting the Farmington City Council approve an extension of the deadline date for final plat approval for an additional 100 <lays to allow the process with HUD to continue. ". '. It is still our intention to install Euclid Ws spring~ along \\'ith the utilities that will serve the two cooperative buildings. If you'have any questions or concerns regarding this request, please feel free to contact \ me. at our administrative offices 651-406-4400. ' Thank you in advance for your cQnsideration. Sincerely, ,hn P. A 1V1JUL~ ~e7i~Jay Assistant Vice President 1895 Plaza Drive Suite 200 Eagan, MN 55122 612/423-1179 Fax 612/905-3678 lOa:.. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, City Council Members and City Administrator ft- Lee Smick, AICP Planning Coordinator FROM: SUBJECT: Amend Title 10 of the Farmington Zoning Ordinance - Definitions DATE: March 15, 1999 INTRODUCTION On March I, 1999, the City Council approved the B-4 Neighborhood District and the definitions associated with the district including "Day Care Facilities," "Residential Care Facilities" and "Personal and Professional Services." With the approval of the B-4 Neighborhood Business District amendment, there is a need to provide additional definitions to Title 10 of the Farmington Zoning Ordinance. The proposed definitions include "Neighborhood Services," "Personal Health and Beauty Services," "Light Manufacturing and Assembly," "Straight Trucks" and "Hospitals." DISCUSSION The Planning Commission, at the March 9, 1999 meeting, approved additional definitions to Title 10 of the Farmington Zoning Code with a minor revision that are necessary in relation to the new Neighborhood District. The minor revision consisted of the replacement of "optical care" to "optical retail" under the definition of Neighborhood Services. The following is the proposed definition for Neighborhood Services: "Uses that provide services to neighborhood residents which include but is not limited to: libraries, copying and postal services, locksmiths, jewelry/watch repair, upholstery and furniture repair, computer services & repair, dry- cleaning/laundries/tailoring shop and optical retail." The Planning Commission made a recommendation at the February 9, 1999 meeting that jacuzzi and saunas be deleted from the definitions of Personal Health & Beauty Services. A second recommendation concerned the therapeutic massage use as part of the definition. City staff have acknowledged that the therapeutic massage use exists as an ordinance in Title 3 Chapter 15 of the City Code, however, this chapter does not list the type of zoning districts that the use is allowed to provide services. Therefore, City staff has determined that the therapeutic massage use be included in the Personal Health & Beauty Services definition and defined separately to acknowledge the Title and Chapter of the existing therapeutic massage definition. The following is the proposed definition for Personal Health & Beauty Services: "The selling of services that involve personal health and beauty care and treatment to clients on a walk-in or appointment basis. These services include but are not limited to; barber shops; beauty salons; nail salons; chiropractic services; weight-loss services, health clubs, dance studios, and tanning salons. Therapeutic massage is included with these services and is defined in Section 3- 15-2 (B) of the City Code." The following is the proposed definition for Light Manufacturing and Assembly: "A use engaged in the basic processing and fabrication of materials predominately from previously prepared materials, of finished products or parts where no process involved will produce noise, vibration, air pollution, fire hazard or noxious emission which will disturb or endanger neighboring properties. The shipment and/or delivery of products and product components shall be limited to straight trucks; no jointed or semi-tractor trailer trucks are allowed." At the February 9, 1999 Planning Commission, the Commission determined that it was more beneficial to the ordinance to restrict the type of truck allowed to deliver goods within the B-4 District rather than the size of the truck. Therefore, the Planning Commission recommended that only "straight trucks" are allowed within the B-4 District. The following is the proposed definitions for Straight Trucks: "A vehicle used to carry large or heavy loads that is non-jointed and is not a semi-tractor trailer truck." Upon further examination of the definitions, it was determined that a Hospital definition is not included in the Zoning Ordinance. The definition for a Clinic use is attached illustrating the clinic as providing examinations of human patients that are treated by doctors or dentists but are not hospitalized overnight. Hospitals, however, may require in-patient services that involve the hospitalization of patients for an extended period of time. The Planning Division proposes to include the following definition for a Hospital: "An institution providing health services primarily for human in-patient medical and surgical care for the sick or injured and including related facilities such as laboratories, out-patient departments, training facilities and staff offices that are an integral part of the facilities." The City Attorney has reviewed and approved the above amendments to Title 10 of the Farmington Zoning Ordinance. ACTION REQUESTED Approve the amendments to Title 10 of the Farmington City Code, Zoning Ordinance, concerning the definitions of Neighborhood Services, Personal Health and Beauty Services, Light Manufacturing and Assembly, Straight Trucks and Hospitals. Respectfully submitted, Lee Smick, AIep ~ Planning Coordinator ~,'4 ORDINANCE NO. CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA An Ordinance Amending Title 10 of the Farmington City Code, the Farmington Zoning Ordinance, Concerning Neighborhood Services, Personal Health and Beauty Services, Light Manufacturing and Assembly, Straight Trucks and Hospitals. THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION I. The definition of "Neighborhood Services" in section 10-1-4 of the Farmington City Code is amended to read as follows: NEIGHBORHOOD SERVICES: "U ses that provide services to neighborhood residents which include but is not limited to: libraries, copying and postal services, locksmiths, jewelry/watch repair, upholstery and furniture repair, computer services & repair, dry- cleaning/laundries/tailoring shop and optical retail." SECTION II. The definition of "Personal Health & Beauty Services" in Section 10-1-4 of the Farmington City Code is amended to read as follows: PERSONAL HEALTH & BEAUTY SERVICES: The selling of services that involve personal health and beauty care and treatment to clients on a walk- in or appointment basis. These services include but are not limited to; barber shops; beauty salons; nail salons; chiropractic services; weight-loss services, healthclubs, dance studios, and tanning salons. Therapeutic massage is included with these services and is defined in Section 3-15-2 (B) of the City Code. SECTION III. The definition of "Light Manufacturing and Assembly" in Section 10-1- 4 of the Farmington City Code is amended to read as follows: LIGHT MANUFACTURING & ASSEMBLY: A use engaged in the basic processing and fabrication of materials predominately from previously prepared materials, of finished products or parts where no process involved will produce noise, vibration, air pollution, fire hazard or noxious emission which will disturb or endanger neighboring properties. The shipment and/or delivery of products and product components shall be limited to straight trucks; no jointed or semi- tractor trailer trucks are allowed. SECTION IV. The definition of "Straight Trucks" in Section 10-1-4 of the Farmington City Code is amended to read as follows: STRAIGHT TRUCKS: A vehicle used to carry large or heavy loads that is non-jointed and is not a semi-tractor trailer truck. SECTION V. The definition of "Hospitals" in Section 10-1-4 of the Farmington City Code is amended to read as follows: HOSPITALS: An institution providing health services primarily for human in-patient medical and surgical care for the sick or injured and including related facilities such as laboratories, out-patient departments, training facilities and staff offices that are an integral part of the facilities. SECTION VI. _This ordinance shall be effective immediately upon its passage. Enacted and ordained on the _ day of March, 1999. SEAL CITY OF FARMINGTON MAYOR ATTEST: CITY ADMINISTRATOR Approved as to form the _ day of , 1998. CITY ATTORNEY Published in the Farmington Independent the _ day of ,1998. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us lOb TO: Mayor and Councilmembers City Administrator~ FROM: David L. Olson Community Development Director SUBJECT: 1999 Legislative Session - Proposed Annexation Legislation DATE: March 15, 1999 INTRODUCTION Several bills have been introduced in the current legislative session that would propose to change present laws dealing with annexation. DISCUSSION Short summaries from the LMC Cities Bulletins dated February 17, 1999 and March 3, 1999 are attached. At least three of these bills are of concern to the League of Minnesota Cities and thus are being opposed by this organization. These bills are as follows: Annexation Election This bill, authored by Rep. Rukavina, would re-instate elections in contested case annexations. It received a hearing in the House Local Government Operations Committee and was passed on. It will need to have a hearing in the Senate Local Government Committee which has not been scheduled. The deadline for hearing all bills is Friday, March 19, 1999. Return of the Minnesota Municipal Board This bill is authored by Sen. Pariseau and would repeal the sunset of the Municipal Board which is scheduled to take place at the end of this year. This bill has not been scheduled for a hearing in the Senate Local Government Committee. Limiting Annexation by Ordinance This bill is authored by Rep. Ozment and would restrict cities abilities to annex property that is 60 acres or less and petitioned by the owner. This bill has not been scheduled for a hearing in the House Local Government Committee. While it does not appear likely that any of these bills are likely to be approved this legislative session, the City should still notify the authors of these bills of our concerns. This is particularly true of the bills being authored by our local legislators. BUDGET IMPACT Unknown ACTION REOUESTED Authorize the preparation of letters to the authors of the above bills indicating the City's concerns and objections to their proposed legislation. Respectfully submitted, 0$ David L. Olson Community Development Director ::? IS , :e ~ r . Local land use authority undermined Rem; Stone Several bills have been introduced during the 1999 legislative session that have the potential to seriously undermine city land use authority and overturn hard fought annexation reforms: Annexation election H.F. 608 (Rukavina-OFL,Virginia) S.F. 687 (Lourey-OFL, Kerrick) gi~~ to ps e a to vote to stop contested-case annexations. The League has concerns this legislation would create an unlevel playing field, divide communities, and destroy cooperative planning efforts. In addition, orderly annexation agree- ments will become more difficult to negotiate, and contested-case annex- ations could be stopped altogether. ,,,',...,.-.-,,. Return of the Minnesota Municipal Board H.F. 8 (Anderson, B-R, Buffalo Township)/S.F. 201 (pariseau-R, Farmington) repeals the sunset of the municipal board. The board is due to sunset at the end of this year, at which point its duties will transfer to the Office of Strategic and Long Range planning and an alternative dispute resolution process, mediation, or administrative law judge will hear boundary adjustment disputes. Private property rightslTakings H.F. 590 (Anderson, B-R, Buffalo Township)/S.F. 147 (pariseau-R, Farmington) and H.F. 590 (Anderson, B- R, Buffalo Township)/S.F. 45 (Stevens-R, Mora) establish two versions of the "Private Property Rights Protection Act" or "Private Property Protection Act." Both bills establish a cause of action against government entities that are perform- ing a regulatory act. For cities, this means the normal powers granted to cities for zoning, planning, traffic regulation, etc., all done in the interest of the public's health, safety, or welfare, would potentially be subject to this law. Both bills are complex, establish a series of processes for government to follow, and create the presumption against the government entities that a "taking" occurred-essentially placing the burden of proof upon the govern- ment to prove otherwise. County plat approval H.F. 672 (Kuisle-R, Rochester)/S.F. 702 (Vickerman-DFL, Tracy) gives counties review and approval of plats on real property that is bordering existing or proposed county highways. The League is concerned this legisla- tion undermines city land use planning and local authority, allows for a county veto over city decisions, allows coun- ties to mandate to cities regarding plat approval, duplicates city services, and may impede property owners' expected use of their land. Counties and the state already have statutory authority to review and comment on city plat approval. In addition, the Oepartment of Transportation just completed an extensive access management study recommending the development of statewide access guidelines, along with training and planning tools for all local governments faced with land use and transportation planning and approval issues. The League supports the concept of statewide guidelines. Such guidelines will put everyone on the same page and give local govern- ments a framework to operate under without the auspices of a mandate. Finally, the League has communicated these concerns with Sen. Vickerman, who has been receptive to many of the LMC-identified issues and who is likely to respond thoughtfully on this legislation. Shooting ranges exempt from planning and zoning ordinances H.F. 707 (Bakk-OFL, Cook)/S.F. 756 (Lessard-OFL, International Falls) allows shooting ranges to operate for the use of firearms even if the local zoning or planning ordinances do not allow for such a use. Under the bill, ranges are grandfathered into compliance, provided the range was in operation and not in violation of material law prior to the ordinance adoption or if the range operates in general compliance with "generally accepted operation practices." In addition, governmental units will need to pay costs related to the closing or moving of ranges if they have been clearly proven to be a safety hazard to adjacent develop- ment.1' Reminder . ~ ~ CIl = ~ The League of Minnesota Cities staff would like to remind city officials to keep us informed on an ongoing basis, of any changes in elected officials, clerks, managers, or department heads in your city. This will help us keep our records up-to- date at all times. Thank you for your cooperation. Page 7 ....~.._.._--_._.. Recent annexation bills 11 ;por- Remi Stone Several annexation bills have recendy been introduced. Here are the highli hts: Umiling annexation by ordin Legislation has been introduced to restrict city ability to enter into annexation by ordinance. The bill deletes the provision allowing cities to annex by ordinance areas 60 acres or less that abut the city. This is a tremendous limitation for city ability to plan and control growth in an orderly and efficient manner. The bill, H.E 1225, is authored by Rep. Dennis Ozment (R-Rosemount). ed Jta), 1m), 'rk- I has It n Umiting development in n" co rated areas Legislation has been introduced to limit the ability for townships to develop in an urban-like manner, unless the land is first annexed into a city. Exceptions to the limited development are made for agricultural development, repair, or expansion of existing structures; seasonal residential dwellings; or if the development is approved by all interested municipali- , ) ties. The bill, H.E 1249, is authored by Reps. Goodno (R-Moorhead), Opatz (D-St. Cloud), Bishop (R-Rochester), and Rest (D-New Hope). This legis- lation, promoted by the Coalition of Greater Minnesota Cities, is designed to encourage better land use. Annexation resolution process odified Legislation has been introduced to recodify Minnesota Statutes section 414, the state's annexation/boundary adjustment laws. The law is patterned after the North Carolina annexation laws. Basically, the law allows annex- ation to occur through resolution, provided the area to be annexed is urban in character. Standards differ based upon the population of the communities involved in the annex- ation.The bill, H.E 1181, is authored by Reps. Rest (D-New Hope), Reuter (R-Owatonna), and Goodno (R-Moorhead). This legislation, promoted by the Coalition of Greater Minnesota Cities, is designed to encourage better land use. R' Bill would restrict part-time peace officers ~d r Eric Willette A bill has been introduced in the House and Senate that would restrict new part-time peace officer licenses. No new part-time licenses would be issued, nor could any department increase the number of part-time officers it employs. Current part-time license holders would be allowed March 3, 1999 to continue to serve, although they would be required to take a 320-hour training course offered at no charge by the Peace Officers Standards and Training Board. The bill is authored by Rep. Rich Stanek (R-Maple Grove) and Sen. Randy Kelly (DFL-St. Paul). R' TIF pooling for shortfalls Gary Carlson Rep. Ann Lenczewski (DFL- Bloomington) has introduced a bill that would generally authorize TIF pooling in communities where tax increment districts are experiencing shortfalls due to property tax class rate changes enacted by the Legisla- ture in each of the last two years. Under current law, the ability of a community to pool TIF resources is clouded by a tie to the TIF grant program enacted in 1997, and by the special TIF taxing district language enacted last year. Due to the ties to these two provisions, it is currendy unclear whether a community can use the pooling mechanism to address shortfalls independent of an applica- tion for a TIF shortfall grant or of the creation of a special TIF taxing district. The bill limits the use of pooling to address a shortfall to only bonds issued before June 2, 1997. The bill specifically excludes pay-as-you-go obligations from the pooling authori- zation. The bill has not yet been scheduled for a hearing. t' Reminder ~ The League of Minnesota Cities staff would like to ~ remind city officials to keep us fIl informed on an ongoing basis, ... of any changes in elected _ officials, clerks, managers, or ~ department heads in your city. This will help us keep our records up-to-date at all times. Thank you for your cooperation. Page 9 House Bill Status Document Display Document 1 of I http://www.revisor.leg.state.mn.us...%26K%3DHFI22501999%26R%3DY%26U%3Dl House Bill Status Search Form Senate Bill Status Search Form House Bill Status Document Display Document 1 of 1 Bill Name: HF1225 Bill Text Senate Status Revisor Number: 99-2789 House Research Summary Chief Author: Ozment Other authors Short Description: Annexation by ordinance limited. Main Topic: Cities, Municipalities, and Towns Long Description Unofficial Actions Official Actions: '.~."'''' Date II Action _,'mmmmn . 'Nnw) .',','_','___'_"Nmmm"' 'm'''"" __m,,=,_ ",_=m,_ ,..._~, 103/01/19991 FIrst readmg, re erre i I to ! ...l Lm .. . . .. m~l!,!,,!,itteell.?~~~~iR~~l!~",,Jl!!R~JI!l'~:il1!:l!~I~~~~. L........ocal Government and Metropolitan Affairsil581 i[S81m ....""""""""""""."""",............... . """""""""""""""."'.."'....,---.....--------..............,........""""""""",....",.""...,.,"""""..--...---.-------.--..-...-------...--....,.....,. ..",..,.......... House Bill Status Search Form Senate Bill Status Search Form I of 1 3/9/992:41 PM Senate Bill Status Document Display Document I of I http://www.revisor.leg.state.mn.us...%26K%3DSF020101999%26R%3DY%26U%3Dl Senate Bill Status Document Display Document 1 of 1 Senate Bill Status Search Form House Bill Status Search Form Bill Name: SF0201 Bill Text House Status Revisor Number: 99-0774 Chief Author: Pariseau Author: Olson Author: Day Author: Solon Companion File: HF0588 Bill Text House Status Senate Status Short Description: Municipal board sunset repeal Long Description Unofficial Actions Official Actions: mmmm, " mum i D'!te ........ It. ......... ~~!~~llHW. ... .....1 CommitteelDescription 1-!P..IRollCalll [~~!~!~/1~~911!~tr~~~ctio~.~~...~~~t.r~~~i~~i I?? 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Author: Day Author: Scheevel Companion File: HF0608 Bill Text House Status Senate Status Short Description: Municipal annexation of unincorporated land election procedures Long Description Unofficial Actions Official Actions: p.-- ................._"""....,,-.---.--,p................. ,..1!~~~"JI'"mm::t~~il:'~"...."1 Committee/Description IJPil~l:'11 C~ll i 103/11 (!2?~HI~~~?~~~~~?J:l ~J:l~~~~~~e~~iJ:l~ 1233 i 102/11/1~~~IIReferre~to ILocal and Metrop?litall (Jo"el111llel1t Senate Bill Status Search Form House Bill Status Search Form 1 of 1 3/9/993:02 PM / /CL, City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Councilmembers, City Administrator ~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Deer Meadows Project Feasibility Report DATE: March 15, 1999 INTRODUCTION The City Council held a workshop on February 23, 1999 to review the various issues related to the petition submitted by several residents in Deer Meadows 2nd Addition. At that workshop, engineering staff presented information regarding improvements that could be installed to improve the drainage in the swale located in the backyards of lots 7- 13, Block 1. These lots are located along the north side of 180th Street. Per Council direction, staff is forwarding a recommendation for improvements to the swale at this time. DISCUSSION Existing Conditions Currently there is an existing catchbasin located in the backyard on the property line between lots 12 and 13 of block 1. This catchbasin is located within the City's drainage and utility easement and serves as a collection point for rear lot drainage from the west. The grades within this easement, located at the rear of lots 11 through 13 of block 1, are 0.75% or less. From lot 11 westerly, the grade of the swale increases as the swale goes up the hill. The residents have indicated that a significant amount of water collects in the backyards of lots 11-13 and the area stays wet making it difficult to mow. In staff s investigation of the area, it has been determined that the lot comers are in substantial compliance with plan grade. However, there are localized low areas between the lot comers. These low areas together with the less than 1 % grades in the swale, contribute to the ponding in these backyards. Proposed Improvements It is proposed that 8" perforated, rigid, thermoplastic (TP) draintile pipe with inlet structures be placed within the City's easement located at the rear of lots 8 through 13, block 1 (See Figure 1 attached). It is proposed that the draintile be installed beyond lot 11 (where the swale is less than 1%) to lot 8, so that as much water as possible can be intercepted by the proposed inlets and conveyed by the draintile before the runoff gets to lot 11. At lot 11, the swale's grade transitions to less than 1 % and the water coming down the hill from the west will tend to pond as the swale flattens out and has less capacity to convey flow. Intercepting runoff before it gets to lot 11 will reduce the ponding that occurs in the swale behind lots 11 and 12. The proposed improvements will help transfer runoff to the storm sewer more efficiently and generally should help the area to dry out sooner after a rain event than currently occurs. It should be noted however, that water will still flow through the swale. The project, if ordered, would be initiated as soon as weather conditions permit. All areas disturbed by construction would be restored and turf establishment would be accomplished with sod. All resident items such as fences, bushes or other landscaping items that are in the drainage easement would need to be removed by the residents before construction and replaced by the residents when the project is complete. This requirement is consistent with City policy and past projects where property owners have constructed improvements in the City's easements and/or rights-of-way. BUDGET IMPACT The estimated construction cost of the proposed improvements is $21,100 (see attached cost estimate). For projects costing less than $25,000, the City need not solicit formal bids, but may award the work after receiving three written quotes for the work. The total estimated project cost including 10% for contingencies and 27% for engineering, legal and administrative costs is $29,500. The project costs would be funded from the Storm Water Utility fund as is consistent with past projects ofthis nature. ACTION REOUESTED Adopt the attached resolution ordering the proposed improvements for Deer Meadows 2nd Addition. Respectfully submitted, ~ffl~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file Deer Meadow Citizens RESOLUTION NO. R -99 ORDERING PROJECT DEER MEADOW 2ND ADDITION DRAINAGE IMPROVEMENTS Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th day of March, 1999 at 7:00 p.m. The following members were present: The following members were absent: Member introduced and member seconded the following resolution: WHEREAS, pursuant to a citizen petition received by the City Council from residents in Deer Meadow 2nd Addition regarding drainage issues; and WHEREAS, Council has directed staffto report to Council with recommendations addressing said citizens issues; and WHEREAS, City engineering staff has prepared and presented said report to the City Council on March 15, 1999. NOW THEREFORE, BE IT RESOLVED by the Council of the City of Farmington, Minnesota that: 1. Such improvement is feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of March, 1999. Mayor Attested to the 15th day of March, 1999. City Administrator SEAL z o - r- o ~ t~ o as ~~ <( ~ :~ o~k Z a... I~~ L i '5:<.e. N ~~ w o~ -.J tU - (/)\- r- ' ~~ Z ' 04 : ~~ <( I 0-:0, d' ~ I/~/ W (/) o a... o 0::: a... ~ o o <( w ~ ~ w w o W :t: .::J <..9 LL EX. 24" RCP N ..- OCJ I.{) f"J co I.{) OJ () I' N OCJ I.{) EX. 15" RCP ~ OCJ I.{) N ~ OCJ I.{) ~ lb 0:: . >!2. o (/) w,'& o \-::> ,'^'--- 0-:\U0 OJ::> ~Z"" O-:_u- \0 \j; I' (J) I.{) I r---- DEER MEADOWS 2ND ADDITION S" DRAINTILE ADDITION OPTION B PRELIMINARY COST ESTIMATE EST. UNT EST. ITEM UNIT QUANTITY PRICE COST 8" Perforated, rigid, A-2000 PVC draintile pipe (MnDOT 2502) with geotextile wrap (MnDOT 3733 - type I) and course filter aggregate (MnDOT 3149.2H) LF 500 $ 17.50 $ 8,750.00 Connect 8" perforated, rigid, A-2000 PVC draintile pipe to existing catchbasin EA 2 $ 400.00 $ 800.00 Casting with concrete collar or equal EA 5 $ 250.00 $ 1,250.00 Connect casting to 8" perforated, rigid, A-2000 PVC draintile pipe (include tee) EA 5 $ 400.00 $ 2,000.00 Sod with 4" topsoil SY 1750 $ 3.50 $ 6,125.00 Equipment rental (swale grading with small dozer or bobcat) HR 24 $ 70.00 $ 1,680.00 Excess material hauled off site CY 100 $ 5.00 $ 500.00 Estimated Construction Cost $ 21,105.00 QC1 -lJ}' 98(MONI 12:42 C. B. 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Erar, City Administrator SUBJECT: Appointment Recommendation - Fire Department DATE: March 15, 1999 INTRODUCTION At the February 16, 1999 Council meeting, Council deferred action on ratifying the appointment of Fire Chief Kuchera for a three-year term, pending the preparation of an approved job description. This action called for the development of a job description through the Human Resources Office in conjunction with Mr. Kuchera, with the final job description approved by my office. DISCUSSION A job description identifying the essential functions and responsibilities for the Fire Chief has been prepared and approved by my office, and is attached for Council review. Pursuant to Council direction, a resolution has been prepared articulating Council's support for the approved job description, and related expectations and responsibilities. In support of Council's actions, this office has revised its position relative to the reappointment of Mr. Kuchera subject to and conditionally upon Mr. Kuchera's observance of the approved job description. Relative to Council's adoption of the attached resolution of support regarding management expectations and position responsibilities identified within the position description, this office is prepared to recommend Mr. Kuchera's appointment subject to his continued observance of the job description. It is my understanding that Mr. Kuchera understands the implications associated with disregarding the responsibilities and expectations identified within the job description. ACTION REOUESTED Council approval of the following actions is requested. 1) Adopt the attached resolution in support of the Fire Chief job description regarding position expectations and responsibilities. 2) This office recommends the appointment of Mr. Kuchera as Fire Chief subject to and conditionally upon Mr. Kuchera's continued observance of the approved job description as referenced and based upon the provisions of the City Code. Council ratification of the appointment of Mr. Kuchera as Fire Chief is requested subject to position expectations and responsibilities as identified within the approved job description. R<<;4;i~d' iF.Erar RESOLUTION NO. A RESOLUTION IN SUPPORT OF THE APPROVED JOB DESCRIPTION FOR THE POSITION OF FIRE CHIEF REGARDING EXPECTATIONS AND RESPONSIBILITIES Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th day of March, 1999 at 7 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, a job description for the Fire Chief position has been developed and approved regarding position expectations and responsibilities; and, WHEREAS, Council has directed that a resolution in support of said job description be prepared to establish Council's position regarding position expectations and responsibilities; and, WHEREAS, the job description is consistent with and in conformance with the City Code regarding the relationship of the Fire Chief within the approved organizational structure. NOW THEREFORE, BE IT RESOLVED that the Farmington City Council supports the expectations and responsibilities of the position of Fire Chief as established within the approved job description. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of March 1999. Mayor ATTEST: City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: John Erar, City Administrator FROM: Brenda Wendlandt, Human Resources Coordinator SUBJECT: Job Description - Fire Chief DATE: March 9, 1999 INTRODUCTION The purpose of this memorandum is to provide information pertaining to the development of the job description for the Fire Chief position and to communicate the results of that process. DISCUSSION On February 16, 1999, the City Council asked Ken Kuchera, Fire Chief, and me to develop an accurate job description for the position of Fire Chief. Per Council directives, this job description should encompass the responsibilities listed in the City Code and the Fire Department By-laws and Constitution. The new job description should clearly outline the Fire Chiefs responsibilities relating to not only the Fire Department but to City Administration and should include the reporting relationship between the Fire Chief and his supervisor, the City Administrator. In preparation for my meeting with Mr. Kuchera, I contacted various cities with volunteer Fire Departments and requested a copy of their job descriptions for Fire Chief. Using these job descriptions and the job descriptions on file for other City of Farmington department heads, I created a draft job description for the Fire Chief position. I met with Mr. Kuchera on Thursday, February 25, 1999 to discuss the job description. We used the above-mentioned draft as the starting point of our discussion. Changes were discussed and corrections made. Mr. Kuchera and I agreed that I would make the changes and put the revised copy of the job description in his mailbox for his review. If there were any other changes, we would discuss them and if necessary, meet again. Mr. Kuchera was concerned about the qualifications listed in the job description and indicated that those changes would need to be incorporated into the by-laws of the Fire Department. I informed Mr. Kuchera that the qualifications in a job description met certain legal requirements and that the qualifications identified complied with those requirements. Additionally, job descriptions fall under the direction of the City Administrator per City Code, which supercedes the Fire Department By-laws. Mr. Kuchera and I had further discussions, via the telephone, regarding proposed changes and corrections. At the conclusion of those conversations, the job description was completed. Mr. Kuchera and I agree that the attached job description is an accurate reflection of the responsibilities of the Fire Chief. It addresses not only the responsibilities of the position but the reporting relationship. Therefore, failure to perform any of the responsibilities of this job description could be subject to disciplinary action, up to and including dismissal. ACTION REQUESTED Request administrative approval of the job description for the Fire Chief position. Respectfully submitted, IMk;:CunuJic j Brenda Wendlandt Human Resources Coordinator Job Description JOB TITLE: Fire Chief EXEMPT: Yes SALARY LEVEL: Volunteer SHIFT: As required SALARY RANGE: Stipend JOB CODE: N/A DEPAR1MENT: Fire DIVISION: Fire REPORTS TO: City Administrator PREPARED BY: H.R Coordinator & Fire Chief APPROVED BY: City Administrator DATE: March 9, 1999 DATE: March 9, 1999 SUMMARY: A responsible, professional, department head level management position that plans, organizes, and directs, either directly or indirectly through subordinates and/or consultants, the activities of the Fire Department. This position has overall responsibility and accountability for the development and implementation of providing fire suppression, prevention and emergency medical services to the community and contracting areas. Serves as a member of the management team reporting directly to the City Administrator on the overall activities of Fire Department. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Has overall responsibility for planning, coordinating, supervising and evaluating fire and rescue operations and fire investigation activities. Participate in field, classroom and physical training programs, and keep current with significant changes in fire codes, fire prevention practices, fire fighting equipment, procedures and methods, and new construction materials. Direct responses to alarms, including assignment and placement of personnel and equipment and may direct activities at the scene of emergencies as required. Establishes policies and procedures for fire and rescue operations in compliance with the Office of the City Administrator directives regarding the delivery of efficient, cost-effective and quality public safety services. Plans and implements fire and rescue programs for the City to better carry out policies and goals; reviews departmental performance and effectiveness; and develops programs and policies as appropriate. Responsible for the preparation of an annual department budget in accordance with budgetary guidelines, budget development processes, organizational protocols and available financial resources. Responsible for the preparation, development and oversight of expenditures of the annual Fire Department Budget subject to approved City financial resources. Committed to a team management approach, willing to work with other departments to facilitate solutions to overall City management concerns. Ensures compliance with department by-laws and constitution, administrative policies, organizational protocols, and state laws affecting the delivery of efficient, cost-effective, and quality fire and rescue services. 325 Oak Street, Farmington, MN 55024 651-463-1806 Keeps the City Administrator promptly informed of all significant fire department matters to permit the effective performance of the department function, including the development of internal department policies, status of operations, special events and contemplated personnel actions subject to administrative policies and Fire Department By-laws and Constitution. Communicates department goals and objectives in a professional, courteous manner that supports the overall mission of City government. Attends Council meetings as necessary and appropriate. SUPERVISORY RESPONSmILITIES: Supervises the Assistant Chiefs and Captains. Is responsible for the overall direction, coordination, and evaluation of Fire Department members. Carries out supervisory responsibilities in accordance with the City's personnel and administrative policies and applicable laws. Responsibilities include interviewing, hiring, and training fire department members; planning, assigning and directing work; performance appraisals; rewarding and disciplining members; addressing complaints and resolving problems; and makes recommendations concerning staffing needs. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: 7+ years experience in fire and/or rescue calls; 5 year tenure with the Farmington Fire Department; successful experience as a fire department officer; certified to at least firefighter II level by the Minnesota State Certification Board; thorough knowledge of modern fire suppression, prevention and emergency rescue services principles, procedures, techniques, and equipment; working knowledge of first aid techniques; considerable knowledge of applicable laws, ordinances, departmental standard operating guidelines and regulations; excellent interpersonal skills. PHYSICAL DEMANDS: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; speak. intelligibly; and hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee must frequently lift and/or move objects up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet but will include periods of moderate to high noise levels. The nature of the work requires the ability to perform in daylight and darkness conditions; the ability to tolerate extended duty in normal outdoor climatic conditions as well as duty in extremes of heat and cold common to Minnesota. Additionally, this position is subject to call twenty-four (24) hours a day. 325 Oak Street, Farmington, MN 55024 651-463-1806 13a- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Council Members ~ John F. Erar, City Administrator FROM: SUBJECT: Council Meeting Minutes DATE: March 15, 1999 INTRODUCTION At the March 1, 1999 Council meeting, Council members Cordes and Soderberg questioned the accuracy of meeting minutes from the February 16, 1999 Council meeting on two issues. In review of the audio tapes from the February 16, 1999 meeting, it was determined that the minutes as presented were accurate on both items. Both Council members were advised of this clarifying information. DISCUSSION .. In terms of providing Council with a more efficient reporting process relative to future questions regarding the accuracy of meeting minutes, the following process change is being suggested. In the event that Council has questions regarding the accuracy of reported minutes, staff respectfully requests that Council members contact either my office or the Executive Assistant as soon as possible prior to the Council meeting to allow staff the opportunity to review the audio tapes. Accordingly, this will present both Council and staff with the opportunity to comment on the requested corrections at the meeting or to respond back to the Council member regarding the particular item in question. As meeting minutes are transcribed directly from the audio tapes, staff attempts to summarize issues discussed, and report Council actions taken as accurately as possible. It is, however, possible that minutes may at times contain typographical errors or need clarifying language. In those circumstances, any errors are purely unintentional, and staff appreciates Council bringing those issues to our attention. Unless otherwise noted, audio tapes serve as the primary data source in recounting and reporting meeting actions to the governing body. ACTION REOUESTED Acknowledge the acceptability of the process change proposed for addressing meeting minute corrections. Respectfully Submitted, I).. ?~~ ohn F. Erar City Administrator