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Home My WebLink About12.21.98 Council Packet COUNCIL MEETING REGULAR December 21, 1998 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS (Open for Audience Comments) a) Marv Wier - Snowmobile Ordinance 7. CONSENT AGENDA a) Approve Council Minutes (12/7/98) (Regular) & (12/1/98) (Special) b) Acknowledge Performance Award Program c) Acknowledge Comparable Worth Pay Equity Plan d) Approve LMCIT Excess Liability Coverage e) Adopt Resolution - Accept Ice Arena Donations f) Adopt Resolution - Contract for Historic Preservation Consultant Services g) Adopt Resolution - COLA Non-Represented Employees h) Adopt Resolution - Authorizing Advertisement for Bids - Public Works i) Adopt Resolution - Authorizing Advertisement for Bids - Parks and Recreation Department j) By-Laws Amendment - Fire Department k) Capital Outlay - Fire Department 1) Capital Outlay - Fire Department m) Capital Outlay - Administration n) Capital Outlay - Police Department 0) School and Conference Request - Police Department p) City Insurance Rate Reduction Information q) Accept 1998 Recycling Survey r) Accept Annual Weed Report s) Approve Bills 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT f O. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - Cameron Woods Senior Living Cooperative Preliminary Plat b) Adopt Resolution - East Farmington 5th Addition Preliminary and Final Plat Action Taken c) Adopt Resolution - Development Contract East Farmington 5th Addition d) Newly Elected Officials Conference 1. UNFINISHED BUSINESS a) Adopt Ordinance Amendment - Individual Sewer Treatment Systems Regulations b) Adopt Ordinance Amendment - Erosion Control/Turf Establishment c) BATC/Farmington Progress Report d) Acknowledge Completion of Engineering Guidelines 12. NEW BUSINESS a) Appointments to Boards and Commissions Process - Set Interview Date 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 0CL FROM: Mayor, Councilmembers and City Administrator ft- Daniel M. Siebenaler Chief of Police TO: SUBJECT: Citizen's Comments Snowmobile ordinance DATE: December 21, 1998 INTRODUCTION / DISCUSSION A resident reported a change in State Statute regarding the requirements for possession of a Snowmobile Safety Cetificate. Staff has provided a draft amendment to the City Attorney's office for review. The purpose of the amendment is to bring Ordinance Chapter 8 regarding snowmobiles into compliance with State Law. The amendment affecting Safety Certificate requirements is expected to be presented at the January 4, 1999 Council meeting. ACTION REOUESTED Information only. Respectfully submitted, c ~, ~ ~ ~-., \' ", / ('-.- "".~" j./l / .) \, ~ .' ;'" ~ 0 _)", . - ~ I .,- .Lt..../1. Daniel M. Siebenaler Chief of Police I r .<"..4. cc: Marv Weir leu COUNCIL MINUTES REGULAR December 7,1998 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Fitch, Gamer, Strachan None City Administrator Erar, Attorney Joel Jamnik, City Management Team 4. APPROVE A GENDA MOTION by Gamer, second by Cordes to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) 1998 Distinguished Budget Presentation Award The City was notified by the Government Finance Officers Association (GFOA), that the 1998 City Budget submittal has been awarded the "highest form of recognition in governmental budgeting," the Distinguished Budget Award Presentation for fiscal year 1998. Mr. Edward Burrell, Chief Financial Officer for the City of Roseville, presented the award on behalf of the GFOA. 6. CITIZEN COMMENTS Mr. Marv Wier, 808 3rd Street, brought to Council's attention a change in the state snowmobile ordinance. Anyone born after January 1, 1980, cannot operate a snowmobile without taking a safety class. Staff will revise the local ordinance to agree with state law. 7. CONSENT AGENDA MOTION by Fitch, second by Gamer to approve the Consent Agenda as follows: a) Approved Council Minutes 11/16/98 (Regular) b) Approved Various Licenses and Permits c) Adopted RESOLUTION R123-98 approving Tree City USA Application d) Adopted RESOLUTION R124-98 approving private development project closeout e) Adopted RESOLUTION R125-98 approving Joint Powers Agreement - Fire Department f) Adopted RESOLUTION R126-98 approving grant application - Dakota County Environmental Program Council Minutes (Regular) December 7, 1998 Page 2 g) Adopted RESOLUTION R127-98 accepting equipment grant - Police Department h) Adopted RESOLUTION R128-98 approving health care facilities revenue bonds i) Approved capital outlay request - Administration j) Approved capital outlay request - Fire Department k) Authorized format for a Towing Agreement Request for Proposal 1) Approved Law Enforcement Training Contract m) Received 1998 - 2002 CIP Project Completion and Status Report n) Received CAP - Meals on Wheels Contract 0) Approved bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Annexation Petition - Seed Family Trust Property Empire Township Resolution 1998-123, adopted by the Empire Town Board on December 3, 1998, requesting the City Council of the City of Farmington abandon the process of annexing the Seed property prematurely by ordinance and establish a cooperative process with the Town of Empire and the property owner for orderly annexation was received. The communities have already drafted such an agreement, which can be easily modified to address the Seed property. The Town Board will not require that the City endorse or remain silent on issues of Township urbanization as a condition of the orderly annexation agreement. Steve Juetten, Genstar Land Company, stated he would like to annex the property with little conflict. Continuing the Public Hearing to January 19, 1999 would not be a problem for him. MOTION by Gamer, second by Cordes to continue the hearing for the current annexation petition to January 19, 1999 and to pursue discussions on an orderly annexation agreement during this interim period. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT a) Adopt Resolution - Sewer Lift Stations, Generators and Electrical Work Bids were received for three sewer lift station generators and electrical work. Electrical Installation & Maintenance has submitted the low base bid in the amount of$145,760. The amount for Part 2 (sewer lift station work) is $76,110. The estimated total project cost for Part 2 based on the bid is $106,300. MOTION by Fitch, second by Gamer to adopt RESOLUTION R129-98 accepting Part 2 of the base bid of Electrical Installation & Maintenance in the amount of$76,110. APIF, MOTION CARRIED. Council Minutes (Regular) December 7, 1998 Page 3 10. PETITIONS, REQUESTSAND COMMUNICATIONS a) Individual Sewer Treatment Systems Ordinance Update The City has had an ordinance for several years that regulates the design, installation and maintenance of on-site Individual Sewage Treatment Systems (ISTS). While the requirements pertaining to new and replacement ISTS installations have been enforced, the verification of pumping of existing systems has not been actively enforced to date. The Metropolitan Council and Dakota County are requiring every property owner in the City with an ISTS to provide evidence that their system has been pumped within the last three years. Staff has identified approximately 90 existing ISTS within the City's jurisdiction. Included in this list is an ISTS that was identified in the Ash Street reconstruction project. This system was not inspected by City staff and refused to allow County inspection, consequently its condition and compliance status is unknown at this time. In January 1999 notices will be sent to all property owners with ISTS indicating the requirement that they provide evidence that their system has been pumped in the last three years. The property owner will receive a permit that would expire upon three years from the date of the most recent pumping of the system. It was proposed that a $10 annual permit fee be charged to ISTS property owners for this maintenance permit program. Councilmember Cordes asked why a $10 annual fee instead of$30 for 3 years? Staff replied maintenance ofthe system is ongoing. $10 or $30 for 3 years amounts to the same thing. The fee will be collected and charged at the same time, once every three years. Council authorized Staff to proceed with the enforcement of the existing ISTS Ordinance requirements and to initiate an amendment to Section 7-3-7(D) to require pumping every three years rather than two years, and an amendment to Section 7- 3-11 to allow ten months rather than the current six months to bring failing systems into compliance. b) Empire Township Communications - Highway 3 Gateway Signage Empire Township has contacted the City recently regarding the city entrance sign that was placed in the right-of-way of Trunk Highway 3 this past summer. The City's position regarding Empire Township's concerns are as follows: . The installation of the current sign replaced an existing entrance sign at the same approximate location. . The City received a permit from MnDOT to place the new entrance sign in their right-of-way in compliance with all of their requirements. . Official identification signs are permitted in the right-of-way based on the Township's Zoning Ordinance. It is the City's position that no additional permits are required. Council Minutes (Regular) December 7, 1998 Page 4 c) Castle Rock Township Project Committee - Update A joint meeting with Castle Rock Township representatives was held on November 17, 1998 to continue discussions on the proposed construction of Phase III of the Prairie Waterway. Township representatives agreed that they would fund their proportionate share of storm sewer run-off from township properties, with the caveat that run-off would be based on the zoned use of property in terms of measuring contributing flow. This position is not substantially different from previous discussions by Council in terms of using contributing acreage as a basis for calculating storm water, except for the township's position that land use in the township should reflect more of an agricultural use as opposed to a low-density residential use that was anticipated in the City's storm water comprehensive plan. Councilmember Gamer: Castle Rock has the theory that everything is twice the cost Council said it was. We are trying to get the project done as a complete project, not in pieces. Councilmember Cordes: We need to bring back to both boards, support of Council to do a Feasibility Study. The Castle Rock Board would accept the engineer's conclu9ions. Councilmember Strachan: Is it possible to upgrade the study with today's numbers? City Engineer Mann: Previous study would need to be verified, but doing an updated study should be less time consuming. The 1995 study was done by Mr. Kaldunski. Councilmember Fitch: The hang up last time was in principles, not numbers. An understanding of the principles should be agreed upon before numbers are looked at. Councilmember Cordes: The last meeting with Castle Rock was a turnaround. Mayor Ristow: Understanding of principles by both boards needs to be in agreement. The next issue discussed concerning this project is the connection for the Wilson residence. Since the full Ash Street Project is now back under consideration, it may be premature to authorize a study for a single township connection. City Engineer Mann: Hook up for the Wilson property would be to a gravity system, instead of force main. Mayor Ristow: Whether proposal should be prepared depends on the entire project. City Administrator Erar: The City empathizes with the Wilson's, however we need to look at the big picture. Councilmember Cordes: We should look at a new Feasibility Study and continue on with the entire project. Council Minutes (Regular) December 7, 1998 Page 5 Staff will draft a letter to the Castle Rock Board on behalf of Council stating the City Council is not interested in looking at an individual study. MOTION by Gamer, second by Cordes directing the City Attorney to draft a multi- jurisdictional project participation agreement. APIF, MOTION CARRIED. d) Cable TV Franchise Agreement - Update Mr. Tom Creighton, City Franchise Negotiator updated Council on the current situation with Marcus Cable. Farmington has a second rate system for communicating with it's citizens. The City needs resources to cablecast meetings. Marcus Cable has been unresponsive and uncooperative. The cities of Farmington, Apple Valley, and Rosemount requested a first year capital grant of $60,000 and $12,500 each year to the City thereafter for the life of the agreement (15 years). Marcus Cable tentatively agreed to these figures. At a meeting on November 23, 1998 Marcus Cable representatives indicated that these figures were unacceptable. The cities will tell Marcus Cable to meet their commitments or the franchise will not be renewed. If the cable system is shut off, it will be Marcus Cable's decision, not the cities. MOTION by Gamer, second by Cordes adopting RESOLUTION R130-98 limiting City Council individual contact in City cable television franchise renewal and transfer of ownership negotiations. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Adopt Resolution - 1999 Budget and Property Tax Levy After the proposed tax levy and budget were reviewed by Council, a Truth in Taxation Hearing was held on December 1, 1998. The Truth in Taxation hearing was closed without continuance, Council having heard all attendees opinions and concerns. Appropriate criteria have been met for the tax levy and proposed budget. MOTION by Gamer, second by Fitch to adopt RESOLUTION R131- 98 certifying the 1999 Tax Levy of$1,741,465 and adopting the 1999 City Budget as presented. APIF, MOTION CARRIED. b) Prairie Creek Development Punchlist Status The punchlist items for the Prairie Creek Development are not complete contrary to the statement made by the Developer at the last City Council meeting. A letter from Progress Land Company dated October 26, 1998 indicates the punchlist work behind the residence at 18650 Easton Avenue is not going to be completed this year. Subsequent to the time the letter of credit was pulled, concerns have been raised regarding the stability and safety of the retaining wall on Embry Avenue. Staff recommended that the amount of$15,978 be refunded to Progress Land Company. The remainder should be retained for the outstanding punchlist items and the Embry A venue retaining wall. Staff will move ahead and utilize the Council Minutes (Regular) December 7, 1998 Page 6 funds from the Developer's letter of credit and complete the punchlist work as soon as possible. Pursuant to legal advice, it is recommended that Progress Land Company be given a final deadline of December 31, 1998 to respond to Staff regarding the retaining wall issue. If no action is taken by the Developer by that date, it would be staffs intention to move forward and resolve the retaining wall issue utilizing funds from the Developer's letter of credit. MOTION by Ristow, second by Cordes concurring with Staffs intent regarding the retaining wall. APIF, MOTION CARRIED. c) Deer Meadows 2nd Addition Citizen Petition - Update At the November 2, 1998 City Council meeting, staff forwarded a petition from several residents in the Deer Meadows 2nd Addition, citing drainage and water issues. Staffhas met individually with the residents to investigate their issues. Two main issues were encountered with the petitioning residents, water and/or moisture in the basements and drainage/standing water issues in the yards. Councilmember-elect Soderberg received e-mail messages from Sue Pettit, 5841 180th Street, and Linda Gvist, 5853 180th Street, wanting their views expressed to Council concerning the handling of the investigations. Staff is very concerned by the comments made by the residents and the City will investigate and report back to Council. Staff will also present documentation from three Staff members who investigated the area. Mr. Ken Young, 5917 180th Street, stated he can see the City is trying to address the problem. The inside of his house is very damp and the inspectors agreed there was excess moisture. The inspectors checked behind the insulation and said they would have to talk with Tim Giles, the developer. Mr. Giles stated moisture is normal. Mr. Young stated mold forming is not healthy. He felt the inspectors were supporting the developer, and not protecting the citizen's rights. Areas on all sides of his house were wet and mold is forming. The developer dismissed this idea. Mayor Ristow replied the inspectors are professional people and would not take sides. Mr. Young stated people are unable to sell their homes because of these problems. At first, he felt the City was trying to help. But when the inspectors came, he felt he was not getting any help. The building inspector said it is not mold, but print coming from the insulation. Councilmember Strachan replied this is more of a developer issue, however, the City could be an advocate. The inspectors are professionals. Mayor Ristow stated the situation will be investigated. Staff stated internal home issues need to be handled by the homeowner. If the owners don't believe the inspectors, they can contact an independent home inspection service. MOTION by Strachan, second by Gamer to authorize a feasibility report for extending the drain tile along the swale and for Council Minutes (Regular) December 7, 1998 Page 7 seeding the pond, and set a Council Workshop date for February 23, 1999, at 7:00 p.m. to discuss the issues. APIF, MOTION CARRIED. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE City Administrator Erar: He attended a Metropolitan Council meeting on the Castle Rock Township Comprehensive Plan, which was approved. 14. ADJOURN MOTION by Fitch, second by Gamer to adjourn at 9:55 p.m. APIF, MOTION CARRIED. Respectfully submitted, /7 ., ~ ,/1' /' L, 1z.,~ ;?;;r? . / <? // .~ -"Cynthia Muller Executive Assistant COUNCIL MINUTES TRUTH AND TAXATION PUBLIC HEARING December 1, 1998 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. Members Present: Mayor Ristow, Councilmembers Cordes, Gamer Members Absent: Councilmembers Fitch, Strachan Also Present: City Management Team 2. ADOPT MEETING AGENDA MOTION by Gamer, second by Cordes to adopt the agenda as presented. APIF, MOTION CARRIED. 3. OPEN PUBLIC HEARING The public hearing was opened by Mayor Ristow. A resident in the audience, George Flynn, requested the Council identify funds in upcoming budgets for the reconstruction of existing streets that are in need of repair. He requested the Council propose projects and if they are unpopular with the affected residents, that a provision be allowed for deferred assessments for those who are unable to pay. 4. TRUTH AND TAXATION HEARING PRESENTATION City Administrator Erar presented to Council the 1999 Budget guidelines which meets the commitment to maintain the local tax capacity rate at the same level as in 1998, establish the General Fund Balance at no less than 25%, to maintain the 1999 Debt Service Levy at no more than 25%, a comprehensive review of capital equipment, a team approach that encourages strategic planning, and a management philosophy that actively supports the need to be responsive to changing community conditions and concerns. Finance Director Roland discussed with Council the proposed 1999 tax capacity rate and property tax levy by reviewing a sample tax statement which indicated a decrease in the 1999 proposed property tax. 5. CITY COUNCIL REVIEW AND DISCUSSION Council commended staff for their good work in meeting the goals of the City Council and Management Team. 6. CITIZEN COMMENTS AND QUESTIONS None. 7. CLOSE PUBLIC HEARING MOTION by Gamer, second by Cordes to close the Public Hearing. APIF, MOTION CARRIED. 8. COUNCIL ACTION ITEMS - SET CERTIFICATION DATE MOTION by Gamer, second by Cordes to certify the 1999 Tax Levy and adopt the 1999 City Budget at the December 7, 1998 City Council meeting. APIF, MOTION CARRIED. 9. ADJOURN MOTION by Gamer, second by Cordes to adjourn at 7:30 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~ Karen Finstuen Administrative Services Manager City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /b TO: Mayor, Councilmembers, and City Administrato~ Brenda Wendlandt, Human Resources Coordinator FROM: SUBJECT: Acknowledgment of Performance A ward Program DATE: December 21, 1998 INTRODUCTION The City has developed a Performance Award program to recognize exceptional job performance by City employees. The development of this program is in accordance with the AFSCME collective bargaining agreements, and is in lieu of conventional longevity programs that recognize length of employee service. DISCUSSION "Pay for Performance" was proposed during AFSCME labor negotiations as an alternative to longevity. The City already recognizes longevity through the Employee Recognition Program and does not believe it necessary to additionally compensate employees for their length of service. The program, with the exception of the City Administrator and Patrol Officer's union, which has longevity contract provisions, includes regular full-time and regular part-time employees as defined under state statute (Chap. 179 Sect. 01). Pay for Performance programs are used as an organizational tool to encourage employees to exceed performance expectations. It urges employees to continually evaluate work processes in an effort to improve public services and procedures that will positively impact the delivery of city services, reduce organizational costs and enhance customer service. The concept of performance based compensation is gaining popularity with other units of government at all levels in an effort to encourage innovation, recognize superior performance and engage staff to find better methods in work processes. In addition, performance programs enhance the overall benefit package offered by the City which in turn assists cities in attracting highly skilled applicants. In today's labor market, it is becoming a valuable recruitment and retention tool as prospective candidates understand that the City values performance over length of tenure. This type of program will focus on improving procedures in order to increase the efficiency of staff, reduce costs, and enhance the effectiveness of city services. In order to develop a meaningful program, the City Administrator established a Labor/Management committee to develop a "pay for performance" program that recognized superior job performance as the basis for compensation adjustments. The committee membership included members from the Maintenance and Clerical Technical, Professional bargaining units, management staff and was led through the process by my office. The result of this truly collaborative effort was the creation of the Performance Award program. The Performance Award Program was developed based on service goals and job performance values of the City organization. This program encourages employees to be fiscally responsible, public health and safety conscious, and customer service focused. Additionally, this program encourages employees to improve work processes and productivity by challenging the status quo and employing a more innovative approach to traditional work methodologies. Performance based compensation raises the standards of employee performance which equates to improved city services. By design, the Performance A ward Program recognizes employees for supenor work performances above and beyond expected job performance. BUDGET IMPACT Funding for the Performance Award Program is included in the proposed 1999 Budget. ACTION REOUIRED Acknowledge the Performance Award Program. Respectfully submitted, yjuc/~aldt / Brenda Wendlandt Human Resources Coordinator ADMINISTRATIVE POLICY 111-3.3-1998 PERFORMANCE AWARD PROGRAM The City of Farmington realizes the efforts made by staff to provide excellent service to our customers. In an effort to recognize outstanding performance by an employee, the City has developed the following performance award program. In order to receive one of the awards listed below, a person must be a full-time or part-time regular employee as defined under state law with the exception of the City Administrator and the Patrol Officer's collective bargaining unit and must be nominated. Nomination guidelines are as follows:. 1) Any eligible employee may be nominated for special recognition by any other employee, department director or supervisor. Eligible employees may also nominate themselves. Employees serving on the Performance Award Committee, however, may not self-nominate (it is recommended that nominations be confidential because a nomination does not guarantee a performance award); and 2) Any nomination received must include: a) The award for which the employee is being nominated; b) An explanation of the act or accomplishment; and c) A summary of why the act or accomplishment is deserving of the award; and 3) Each nomination must fit one or more ofthe categories and criteria listed below. The following are the categories and the criteria for each award that may be given. Each category reflects the values of the City organization. It is possible that more than one award could be given in each category. However, it is also possible that an award is not given in a category because the criteria has not been met. 1) Distinguished Customer Service: An employee, who by virtue of ongoing efforts to serve all customers both internal and external, demonstrates a commitment to promote the City of Farmington through exceptional service without regard to personal sacrifice or recognition. This employee goes beyond the requested or expected service, is patient in difficult situations, is courteous, accurate, dependable, flexible, friendly, and optimistic. He/she also is prepared, efficient and responds to the needs of each customer in a timely manner. 2) Exemplary Public Health and Safety: An employee who exhibits a commitment to Public Health and Safety of citizens, staff, and customers in a proactive manner that prevents a threat or in a reactive manner by responding quickly and efficiently to minimize the impact of threat to human life. Effective 1/1/99 1 .J' 3) Diligence in Fiscal Responsibility: An employee who recognizes more efficient methods and initiates measures which results in a significant cost savings and/or in generating revenue for the City. 4) Excellence in Work Processes/Productivity: An employee who recognizes and implements innovative procedures or programs that promotes a more efficient work process which results in a significant cost and/or time savings or increased productivity for the organization. 5) Meritorious Award/or the Promotion 0/ Interdepartmental Relations: An employee who recognizes the interdependence of all departments within the City and actively promotes interdepartmental cooperation resulting in recognized improved overall communications and organizational efficiency. 6) Award/or Actions Beyond the Normal Call 0/ Duty: An employee who, goes above and beyond the call of duty without regard to personal safety, performs an unselfish act in an attempt to prevent the loss of human life. Performance Award Prol!ram Committee: All nominations will be submitted to the Performance Award Program Committee. The Committee's responsibility is to evaluate all nominations and make a recommendation to the City Administrator as to whom will receive an award. Additionally, the Committee will ensure that awards are based on the criteria outlined in the above paragraphs and on the program guidelines. If there are concerns regarding a nomination, the Committee will research those concerns before making any final determination. The Committee will be comprised of a representative from both AFSCME units, two members of management (department heads and/or supervisors), and the Human Resources Coordinator. Committee membership will rotate annually with the exception of the Human Resources Coordinator. Additionally, committee members cannot self nominate and must abstain from voting if he/she is nominated for an award. Actual Performance Awards 1) Top Performance Award: Each employee who receives a performance award in one of the eligible categories will receive an adjustment to base compensation. 2) Honorable Mention Award: (this award will not be implemented until the year 2000) Each employee who receives an "honorable mention award" will receive four (4) hours of compensated personal leave. This time would be in addition to accrued personal leave in all categories. It would not be accrued, must be taken within 6 months after receiving the award, and it would not be paid as accrued leave in the event of employment separation. Performance Award Guidelines The process of evaluating the criteria must not only be fair but be perceived as fair by everyone. Therefore, the following guidelines have been established. Effective 1/1/99 2 1) To be eligible for a performance award, an employee must meet or exceed I~I:I~I on each category of their most recent performance evaluation. If an employee is nominated, and then retires, in good standing, from City employment, the committee will determine whether the nomination should be considered or withdrawn from receiving a performance award. 2) Each nomination will be verified and documented by the Committee. Verification includes an interview with the nominator and with the Department Director. The Department Director will verify that the person has met or exceeded expectations on hislher performance evaluation and verify the basis for the nomination. The nominator will need to be able to substantiate the information he/she provides. 3) Each person will be asked to answer this question: "What makes this different from everybody else?". 4) Once a nomination is verified and documented, the committee will evaluate each nomination. S) In order to move to the next step, the committee must be able to make a unanimous recommendation, for the top award and a recommendation supported by 4/Sths of the committee for an 'honorable mention" award to the City Administrator. All voting will be done by secret ballot to preserve the integrity of this process. 6) The City Administrator shall approve or deny nominations, subject to recommendation from the full committee. Those approved will receive a performance award. 7) Performance awards are subject to FICA and PERA regulations and are considered taxable Income. Performance Award Program Timeline a) The nomination year is from November ISth to November ISth. b) All nominations must be received by November ISth each year. c) All information must be verified and documented. For those nominations received earlier in the year, documentation may be done right away or before the November ISth deadline. For nominations received right before or on November ISt\ all verification must be completed within one week (November 22nd). d) The committee's recommendation must be made to the City Administrator by December 8th each year. e) The City Administrator will evaluate and either approve or deny awards by December ISth of each year. t) Once awards are approved, they will be recognized with a memento designating their award at an Awards Luncheon and/or at the Holiday party. g) The award will take effect the first payroll of each subsequent year. Effective 1/1/99 3 PERFORMANCE AWARD NOMINATION FORM Person nominated: Nominator: Date: Award Category: Explanation of the Act or Accomplishment: Summary of why the act or accomplishment is deserving of the award (If more space is needed, please feel free to use the back of this page): Effective 1/1/99 4 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /c, TO: Mayor, Councilmembers, City Administrator(X- FROM: Brenda Wendlandt, Human Resources Coordinator SUBJECT: Acknowledgment of Pay Equity Plan DATE: December 21, 1998 INTRODUCTION As identified in the 1997 and 1998 Personnel Division budget goals, the City has completed a Comparable Worth Study determining the equitable internal relationships between male- dominated, female dominated, and balanced class of employees. This Study identifies any historic sex bias in wages paid to female employees and gives the City indication of corrections needed in order to comply with the Local Government Pay Equity Act (M.S. 471.991-.999). The information in this memorandum discusses the City's process for completing this study. DISCUSSION In review of pay equity plans currently in use in the State of Minnesota, and predominantly in the metropolitan area, job analyses studies utilized by Personnel Decisions International (PDI) was chosen as the preferred plan model for the City's Comparable Worth/Pay Equity Study. The process used by PDI has withstood legal and bargaining unit challenges and is widely recognized and utilized by a number of other cities in the metropolitan area. Additionally, the City Attorney has reviewed and approved the City's Pay Equity Implementation Plan. The following provides information regarding the history of PDI's process and the City's implementation process. HISTORY In response to state comparable worth legislation, the Metropolitan Area Management Association contracted with Control Data Business Advisors (CDBA) to perform an analysis and evaluation of city jobs using techniques that combine detailed task questionnaires, extensive job holder input, and computer technology. This program was later sold to PDI with the framework and methodology kept intact. With participation of 134 cities in 1985, 29 benchmark Time Spent Profiles were created utilizing six different categories of occupational analysis questionnaires. These questionnaires are: 1. Administrative 2. Administrative Support 3. PoliceIFire 4. Public Health 5. Public Works 6. Technical These questionnaires were created by employees and supervisors to ensure that each questionnaire item captured relevant job components. Each job holder surveyed specified the tasks he or she performs and indicated the time spent on the tasks. Over 8000 employees completed these questionnaires. The Time Spent Profile benchmarks were created from these questionnaires. Job Evaluation The job evaluation technique is based on a process of assigning values to all tasks identified within the Occupational Analysis Questionnaires. Each task is rated based on these four compensable factors: 1) Complexity - skill, knowledge, and creativity required to perform tasks. 2) Importance/Responsibility - the significance, impact and consequence of error inherent in the task. 3) Unfavorability - adverse working conditions, the level of effort or stress that may be present. 4) Overall - the total contribution of the task in terms of its complexity, importance and unfavorability . Since 1985, questionnaires and benchmarks were updated by: 1) Deleting Obsolete questions; 2) A generic section common to all jobs was added to all questionnaires and benchmarks; 3) Some new items were added and valued due to changes in technology; and 4) PolicelFire questionnaires were separated. CITY PROCESS The City utilized both the Job Analysis Questionnaires and the Time Spent Profile benchmarks to complete the Comparable Worth Study. Each City employee had the opportunity to complete and review a Profile for evaluation. Once the Profile evaluation was completed by the employee, it was analyzed and processed using sophisticated job analyses software under license by PDI. The Time Spent Profiles were then reviewed by the Human Resources Coordinator and Department Director for accuracy. Any questions or concerns were addressed with the employee and the employee's supervisor. If any adjustment was needed, the profile was then sent back to PDI for a second evaluation. Once this process was complete, Pay Equity Study results were used to determine which positions would receive a pay equity adjustment. The Department Director and the Human Resources Coordinator met with each employee on an individual basis to discuss how Pay Equity effects them in particular. The scheduled implementation of the Pay Equity plan will begin in 1999. Though implementation will begin in 1999, there is an appeals process in place for any employee who believes the position they hold is incorrectly valued. Consistent with state law, employees whose compensation grades will be reduced, no action is being planned to either freeze or reduce existing pay rates. For employees who are eligible for a Pay Equity adjustment, the City will be implementing a four (4) year schedule to bring those employees into compliance with pay equity results. RESULTS The following information summarizes the results of the Comparable Worth Study and represents the number of employees whose pay grades will increase, decrease, or will remain unaffected. Increases: Decreases: No Change: Job Classification: Female Male: Female: Male: Female: Male: Senior Management 1 0 1 3 0 3 Mid-Mgmt/Supervisors 3 1 0 1 0 3 Professional 2 4 0 0 1 7 Technical 0 3 0 0 0 1 Clerical 8 1 1 0 8 2 Maintenance 1 1 2 ~ Q 2 Total 15 10 4 12 9 18 BUDGET IMPACT The 1999 Adopted Budget includes $12,000 specifically for the comparable worth adjustments in the General Fund. The total cost for the initial year of implementation of the comparable worth pay equity plan is $42,041.24. Of this amount, $27,974.52 is General Fund expense and $14,067 is non-general fund related expense. As the 1999 Budget effects of the pay equity plan were unknown at the time of budget development, an estimated figure was calculated as a preliminary budget adjustment. Due to the fact that other wage and benefit adjustments will have an effect on final costs, the total impact of this study will be evaluated towards the end of the fiscal year, with a requested budget re- appropriation of approximately $15,974 being presented in November, 1999. ACTION REOUIRED Council acknowledgment of the Pay Equity Plan. Respectfully submitted, j3w4;)lf)dI!v:/;C Brenda Wendlandt Human Resources Coordinator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7e1 FROM: Mayor, Councilmembers, City Administrator~ Robin Roland, Finance Director TO: SUBJECT: LMCIT Excess Liability Coverage DATE: December 21, 1998 INTRODUCTION The City has historically purchased excess liability coverage as part of its insurance coverage. Accordingly, the City must decide annually whether or not to waive statutory liability limits to the extent of the excess coverage purchased. DISCUSSION LMCIT's basic liability coverage provides limits of $750,000 per occurrence, but offers cities the option of additional liability coverage. As in recent years, the City has chosen under its insurance coverage for 1999 to accept excess liability coverage limits of $2,000,000 from the League of Minnesota Cities Insurance Trust. In accepting this excess liability coverage, the City protects itself from liability claims which are not covered by the statutory limits. The election not to waive the liability limits results in a 25% reduction of the City's premium for this excess coverage. ACTION REQUIRED The City Council should adopt a motion electing NOT TO WAIVE the monetary limits on tort liability established by Minnesota Statutes 466.04. Respectfully submitted, ~~v.~/./ . Robin Roland Finance Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us k Mayor, Councilmembers, City Administrator~ James Bell, Parks and Recreation Director TO: FROM: SUBJECT: Adopt Resolution Accepting Donation - Parks and Recreation Department DATE: December 21, 1998 INTRODUCTION Donations have been received at the lee Arena. DISCUSSION The Tri County Figure Skating Club has donated $500 and a boom box to the lee Arena to be used for the public address system upgrades. Farmington Youth Hockey has also donated $2,500 to the lee Arena to be used for public address system upgrades. Staff will communicate the City's appreciation on behalf of the Council to the organizations for their generous donation. ACTION REQUESTED Adopt the attached resolution accepting the donations of $2,500 from Farmington Youth Hockey and $500 and a boom box from the Tri County Figure Skating Club. Respectfully submitted, J~~ James Bell Parks and Recreation Director PROPOSED RESOLUTION No. R - ACCEPTING DONATIONS TO THE ICE ARENA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21st day of December, 1998 at 7:00 P.M. Members Present: Members Absent: Member ------ introduced and Member ----- seconded the following: WHEREAS, the Tri County Figure Skating Club has donated $500 and a boom box to be used for the public address system at the Ice Arena and Farmington Youth Hockey has donated $2,500 to be used for the public address system at the Ice Arena, and WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the generous donation of $500 and a boom box from the Tri County Figure Skating Club and $2,500 .from Farmington Youth Hockey to be used as states above. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of December, 1998. Mayor Attested to the day of December, 1998. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7f TO: Mayor, Councilmembers, City Administrator~ FROM: Karen Finstuen, Administrative Service Manager SUBJECT: Historic Preservation Consultant Services DATE: December 21, 1998 INTRODUCTION Attached is a proposed contract for Historic Preservation Consultant Services with Robert Vogel, who has provided this service for the past three years. The contract is for the period of January 1, 1999 through December 31, 1999 and establishes a yearly retainer fee and an hourly wage. DISCUSSION The Historic Preservation Commission is intending to again apply for CLG (Certified Local Government) Grant Funds and this contract is required to establish an hourly wage which can be used for in-kind services that Mr. Vogel will provide in conjunction with the grant. The grant, if approved, will be used to designate historic sites throughout the City. BUDGET IMPACT A retainer fee in the amount of $500 is included in the 1999 budget. ACTION ReQUIRED Approve the attached contract for Historic Preservation Consultant Services. Respectfully submitted, ~~ Karen Finstuen Administrative Services Manager CONTRACT FOR HISTORIC PRESERVATION CONSULTANT SERVICES CITY OF FARMINGTON THIS CONTRACT, made and entered into as ofthis _ day of , 1998, by and between the City of Farmington, Minnesota, herein referred to as the "City," and Robert C. Vogel and Associates, herein referred to as the "Consultant." WI1NESSETH THAT WHEREAS, the City is desirous of retaining professional historic preservation services on an as-needed basis, and; WHEREAS, the Consultant is a qualified historic preservation professional; NOW, THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter contained, it is agreed by and between the City and Consultant as follows: I. SCOPE OF SERVICES The Consultant will provide the following services on an as-needed basis as determined by the City Administrator: A. Provide historic preservation consulting services to the Farmington Heritage Preservation Commission and the Farmington City Council. B. Advise the City on matters relating to historic preservation planning and identification, evaluation, registration and treatment of historic resources in Farmington. C. Prepare applications for Certified Local Government and other grants for historic preservation purposes. D. Serve as principal investigator and project director for the City's ongoing historic resources survey. II. COMPENSATION A. The City will pay the Consultant to provide the services as outlined in A, B, C above, an annual retainer of five hundred dollars ($500) to be paid periodically upon completion of services, beginning January 1, 1999. B. The City may pay such additional Consultant compensation at the rate of forty dollars ($40.00) per hour for additional work which may be specifically authorized by the City Council. C. The Consultant shall invoice the City for all work authorized by the City on a monthly basis. III. COMMENCEMENT AND TERMINA nON This contract shall run from January 1, 1999, until December 31, 1999. The contract may be renewed upon a passing motion by the City Council. Notwithstanding the foregoing provisions, either party may terminate this contract on thirty (30) days written notice to the other party. IV. INDEPENDENT CONTRACTOR STATUS The Contractor is an independent contractor and is not a City employee. IN WITNESS HEREOF, the parties have set their hands this _ day of 1998. CITY OF FARMINGTON BY: John Erar, City Administrator CONSULTANT BY: Robert Vogel, Consultant RESOLUTION NO. R -98 APPROVING THE CONTRACT FOR HISTORIC PRESERVATION CONSULTANT SERVICES Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21 8t day of December 1998 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the Historic Preservation Commission is intending to apply for CLG (Certified Local Government) Grant Funds; and, WHEREAS, this contract is required to establish an hourly wage which can be used for in-kind services that Mr. Vogel will provide in conjunction with the grant; and, WHEREAS, the grant will be used to designate historic sites throughout the City. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby approves the Contract for Historic Preservation Consultant Services. This resolution adopted by recorded vote of the Farmington City Council in open session on the 218t day of December 1998. Mayor Attested to the 2pt day of December 1998. SEAL City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.c:i.farmington.mn.us ?5 TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Cost-of-Living Adjustment for Non-Represented Employees DATE: December 21, 1998 INTRODUCTION The City typically approves cost-of-living adjustments for non-represented employees at the last regular Council meeting of the calendar year for the following year. These adjustments would take place effective January 1, 1999. DISCUSSION Cost-of-living adjustments for non-bargaining employees have been reviewed and are proposed at three (3) percent for fiscal year 1999, effective January 1, 1999. Non-bargaining employees for purposes of this cost-of-living adjustment include confidential and non-represented employees, supervisory staff, and senior-level management personnel. Surveys of metropolitan cities, regional economic factors and other wage and benefit data support the proposed annual wage adjustment. All other employees belong to collective bargaining units which requires the City to formally negotiate changes in the terms and conditions of employment through the collective bargaining process. The police officers collective bargaining unit agreement includes a similar three (3) percent increase in wages for 1999. AFSCME units will be negotiating a cost-of-living adjustment for 1999. BUDGET IMPACT Funding for cost-of-living adjustments are included in the approved 1999 City Budget. ACTION REOUESTED Adopt the attached resolution approving a three (3) percent wage adjustment effective January 1, 1999 for non-represented City employees. RESOLUTION R- APPROVING COST-OF-LIVING ADJUSTMENTS FOR ALL NON-REPRESENTED EMPLOYEES FOR CALENDAR YEAR 1999. WHEREAS, cost-of-living adjustments for non-bargaining employees are in order to recognize annual inflationary increases in cost-of-living standards as measured by the Consumer Price Index (CPI), and regional economic and market-based indicators; and WHEREAS, the annual percentage adjustments of three (3) percent effective January 1, 1999 are within the expenditure guidelines established in the 1999 Budget; and WHEREAS, non-bargaining employees are defined as those public employees not formally represented by an exclusive bargaining group as ~efined under Minnesota Statute. NOW THEREFORE, BE IT RESOLVED that the City Council hereby approves cost-of-living adjustments of three (3) percent effective January 1, 1999 for all non-represented employees. Adopted this 21st day of December, 1998. Gerald Ristow, Mayor Attest: John F. Erar, City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmlngton.mn.us ?~ TO: Mayor, Councilmembers, City Administrator-- FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Authorize Advertisement for bids - Public Works Equipment DATE: December 21, 1998 INTRODUCTION The 1999 City Budget authorizes the acquisition of a snowplow truck and a street sweeper. DISCUSSION The growth of the City and the age and condition of the City's street sweeper and snowplow trucks have strongly indicated the need to acquire these two pieces of equipment. Two of the City's snow plow trucks (the 1972 International and the 1980 Ford) are currently requiring substantial maintenance efforts in both time and money and one or both of them could become unusable for snowplowing. Maintenance efforts necessary for the City's street sweeper are also increasing. In addition, with the growth of the City, an additional sweeper is necessary in order for City staff to continue to provide the current level of service. BUDGET IMPACT The budgeted amount for the snowplow truck is $95,850. The budgeted amount for the street sweeper is $120,800. ACTION REQUESTED Adopt the attached resolution authorizing the advertisement for bids for a snow plow truck and street sweeper. Respectfully submitted, kh-/. ?-r/=~ arJ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file RESOLUTION NO. R -98 APPROVE SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS SINGLE AXLE TRUCK WITH DUMP BOX, SNOW PLOW WING & SANDER AND 3-WHEEL STREET SWEEPER Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 21st day of December, 1998 at 7:00 P.M.. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution. WHEREAS, the City of Farmington in order to maintain effective street maintenance and snow plowing services to its residents and the greater community has a need to purchase new street maintenance and snow plowing equipment, consisting of a single axle truck with dump box, snow plow wing and sander and 3-wheel street sweeper; and WHEREAS, the City Council has previously adopted a budget providing for the financing of said purchase; and WHEREAS, City staff has evaluated the required use and necessary features of the street maintenance and snow plowing equipment to be purchased; NOW THEREFORE, BE IT RESOLVED that the City of Farmington hereby approves the bid specifications as prepared and authorize the advertisement for bids for the above-described street maintenance and snow plowing equipment. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of December, 1998. Mayor Attested to the day of , 1998. SEAL Clerk! Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ;:. TO: Mayor, Councilmembers, City Administrator1~ James Bell, Parks and Recreation Director FROM: SUBJECT: Adopt Resolution Approving the Plans and Specifications and Authorize the Advertisement for Bids for an Automated Refuse Packer and Chassis - Parks and Recreation Department DATE: December 21,1998 INTRODUCTION Council approval for the plans and specifications and advertisement for bids for the 1999 budgeted automatic refuse packer and chassis. DISCUSSION Staff has prepared plans and specifications for the purchase of an automated refuse packer and chassis. BUDGET IMPACT The 1999 budget includes $175,725 for the automated refuse packer and chassis. ACTION REOUESTED Adopt the attached resolution approving the plans and specifications and ordering the advertisement of bids for the purchase of an automated refuse packer and chassis. Respectfully submitted, -l- ~~ James Bell Parks and Recreation Director cc: Benno Klotz, Solid Waste Supervisor ADVERTISEMENT FOR BIDS Sealed bids will be received by the City of Farmington, Minnesota, in the City Hall at 325 Oak Street until 2:00 P.M. on Tuesday, January 26, 1999 at which time they will publicly opened and read aloud for the furnishing of all labor, materials and all else necessary for the following: Mechanized Refuse Collection Vehicle including: (1) Truck Chassis with fully automated, side arm loading garbage refuse packer and correlated appurtenances. Plans and specifications, proposal forms and contract documents may be seen at the office of the City Clerk, 325 Oak Street, Farmington, Minnesota, 55D24. Each bid shall be accompanied by a bidder's bond naming the City of Farmington as obligee, certified check payable to the Clerk of the City of Farmington, or a cash deposit equal to at least five percent (5%) of the amount of the bid, which shall be forfeited to the City in the event that the bidder fails to enter into a contract. The City Council reserves the right to retain the deposits of the three lowest bidders for a period not to exceed 90 days after the date and time set for the opening of the bids. No bids may be withdrawn for a period of ninety (90) days after the date and time set for the opening of bids. Payment for work will be by cash or check. Contractors desiring a copy of the plans and specifications and proposal forms may obtain them from the office of the City of Farmington Parks & Recreation Department. The City Council reserves the right to reject any and all bids, to waive irregularities and iltlouuatities therein and further reserves the right to award the contract to the best interests of the City. The bids will be awarded in the best interest of the City. James Bell Parks & Recreation Director cc: To be published: Construction Bulletin: 12/25/98 & 1/2/99 Farmington Independent: 10/27/98 and 12/31/98 3 RESOLUTION NO. R -98 APPROVE SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS SOLID WASTE - TRUCK CHASSIS AND FULLY AUTOMATED REFUSE COLLECTION BODY Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 21st day of December, 1995 at 7:00 P.M.. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution. WHEREA-S, Specifications have been-prepared for1he following proposed equipment: Truck Chassis with Fully Automated Refuse Collection Body ;and WHEREAS, such plans and specifications are now beforeihe Council for its consideration. WHEREAS, funding for the Truck with Fully Automated Refuse Collection Body has been approved in the 1999 Budget. NOW THEREFORE, BE IT RESOLVED that: 1. Said specifications are hereby approved. 2. The Parks and Recreation Director is authorized to insert in the Farmington Independent and Construction Bulletin an advertisement for bids for such equipment and that bids sh,aU be received byihe City until 2:00 PM on Tuesday, JaIllWlY 26, 1998, at -which 1ime they shall be publicly opened and read aloud. They will then be considered by the City Council. No bid shall be considered unless accompanied by a bid bond, certified check or cash deposit equalio at leastfive-percent (5%) ofiheamount of1he bid. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21 st 1lay of December, 1998. - Mayor Atte~ 10ihe day of ,1998. SEAL Clerk! Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us }:, :J TO: Mayor, Councilmembers and City Administratoo/L Ken Kuchera, Fire Chief FROM: SUBJECT: By-Laws Amendment - Fire Department DATE: December 21, 1998 INTRODUCTION The By-Law amendments being presented were proposed on October 12, 1998 at the regular business meeting ofthe Fire Department. Thirty days are required to review the changes prior to voting by membership. The proposed changes were approved by vote on December 14, 1998. DISCUSSION The approved changes are attached. These changes were made to facilitate this process in a more time-efficient business meeting format. The City Attorney has reviewed and approved the language changes. BUDGET IMPACT None. ACTION REQUESTED Approve the presented changes. Respectfully submitted, ~tJ ' Ken Kuchera ~. Fire Chief ""'r ..' . PROPOSED BYLAW CHANGE Article 1, Section 5. CURRENTL Y READS: The Annual Business meeting will be held on the second Monday of January with the Annual Banquet to be held the ftrst Friday following. PROPOSED CHANGE TO READ: The. Annual Business and Regular meeting will be held on the second MontJay of January with the Annual Banquet to be held the first Friday following. Article 6, Section 1. CURRENTL Y READS: An election committee shall be selected at the Regular meeting in November and report their nominations at the December Regular meeting. PROPOSED CHANGE TO READ: An election committee shall be selected at the Regular meeting in December and report their nominations at the January Regular meeting. Article 6, Section 2. CURRENTL Y READS: During the December Regular meeting, additional nominations from the floor will be accepted. The nominations will be closed at the Annual Banquet prior to the election. PROPOSED CHANGE TO READ: During the January Annual Business and Regular meeting, additional nominations from the floor will be accepted. The nominations will be closed at the February Regular meeting prior to the elections. Article 6, Section 3. CURRENTL Y READS: The election on officers will be held by closed ballot at the Annual Banquet. ..~ Article 6, Section 3. PROPOSED CHANGE TO READ: The election of officers will be held by closed ballot at the first meeting in February. PROPOSED CONSTlTUION CHANGE Article 5, Section 2. CURRENTL Y READS: All officers shall be elected by the members of the Department at the Annual Meeting and this election is subject to the approval of the City Council. PROPOSED CHANGE TO READ: All off'lCers shall be elected by the members of the Department at the first meeting in February and this election is subject to the approval of the City Council. - ,.>> CAM~~f~:~~~TSON FYI Attorneys at Law Thomas J. Campbell Roger N. Knutson Thomas M. Scott Elliott B. Knetsch Suesan Lea Pace (651) 452-5000 Fax (651) 452-5550 December 15, 1998 VIA FACSIMILE TRANSMISSION AND U.S. MAIL JoelJ.Jamnik Andrea McDowell Poehler Matthew K. Brokl* John F. Kelly Matthew J. Foli Marguerite M. McCarron * Also licensed in \"'isconsin Fire Chief Ken Kuchera Farmington Fire Department 21625 Denmark Avenue Farmington, Minnesota 55024 Re: Proposed Bylaw Change Dear Ken: I have reviewed the fax you sent early this morning (and I do mean early)! While I would still prefer that you simply move the annual meeting to February in order to avoid the need for a change to the Fire Department's constitution and to maintain the traditional linkage between the annual meeting and the election of officers, I understand your reasoning for the proposed changes which retain the annual meeting in January. I have forwarded the proposed changes to John and Cindy for possible inclusion on the December 21st City. Council agenda. Please contact me if you have any questions. Very truly yours, CAMPBELL KNUTSON Professional Association ~p oel J. Jamnik JJJ : cjh cc: Mr. John Erar, City Administrator Ms. Cindy Muller, Administrative Assistant Suite 317 · Eagandale Office Center · 1380 Corporate Center Curve · Eagan, MN 55121 D~C-15-98 12:05 AM FARMINGTON FIRE DEPT. 612 463 1777 P.02 PROPOSED BYLA W CHANGE Article 1, Section S. CURRENTL Y READS: The Annual Business meeting will be held on the second Monday of January with the Annual Banquet to be held the first Friday following. PROPOSEU CIIANGE TO READ: The Annual Business and Regular meetil1g will be held on the second l\fonday of .January with the Annual Banquet to be held the first Friday following. Article 6, Scclion 1. CURRC\NTLY READS; An election committee shall be selcct"xj at the Regular meeting in November and report their nominations at the December Regular meeting. PROPOSED CIIANGE TO READ: An election committee shall be selected at the Reguhlr meeting in December Ilnd report their nominations at the January Regular meeting. Article 6, Section 2. CURRENTL Y READS: During thc December Regular meeting, additional nominations from the floor will be accepted. The nominations will be c10sef ell the Annual Banquet prior to the election. P[~OPOSED CIIANOE TO REAl): During the January Annual BU5iness and Regular meeting, additional nominations from the noor will be IIccepted. The nominations ,,'iII be dosed at the February Reguhlr meeting prior to the elections. Article 6, Seclion 3. CURRENTL Y READS: The election on officers will be held by closed ballot at the Annual BlUlquet. .~..,~"" D~C-15-9B 12:07 AM FARMINGTON FIRE DEPT. 612 463 1777 P.06 Arliclc 6, Section 3. PROI)OSED CIIANGli TO READ: The election of officers will be held by closed ballot at the nrst meeting in February. PROPOSED CONSTITUION CJ lANGE ^rljcl~ 5, Section 2. CURRENTLY READS: An officers shall be elected by the members of the Department at the Annual Meeting and this election is subject to the approval of the City Council. PROPOSeD CI1ANGE TO READ: All officers shall be elected by the members of the Department at thc first rneeting In February and this election Is subject to the approval of the City Council. _....~.....:....Io. .....~...:..................- 12/15/98 Tlm 14:48 FAX 612 452 5550 CAMPBELL 141 001 .' CAMPBELL KNUTSON Attorneys at Law Suite 317 Eagandale Of'fiw Center 1380 Corporate Center Curve Eagan, Minnesota 55121 (612) 452-5000 FAX (612) 452-5550 FACSIMILE TRANSMISSION - COVER SHEET PLEASE DELIVER TO: Cindy Muller FAX NUMBER: 463-2591 DATE: December 15, 1998 SENDER: Joel J. Jamnik RE: COMMENTS: TOTAL NUMBER OF PAGES: l (INCLUDING COVER PAGE) IF YOU DO NOT RECEIVE ALL PAGES, PLEASE CALL CAROLE AT (612) 452-5000. o ORIGINAL TO FOLLOW BY MAIL. NOTICE OF CONFIDENTIALITY The information contained in and transmitted with this facsimile is: 1. SUBJECT TO THE ATTORNEY-CLIENT PRIVILEGE; 2. ATTORNEY WORK PRODUCT; OR 3. CONFIDENTIAL. It is intended only for the individual or entity designated above. You are hereby notified that any dissemination, distribution, copying or use of or reliance upon the information contained in or transmitted with this facsimile by or to anyone other than the recipient designated above by the sender is unauthorized and strictly prohibited. If you have received this facsimile in error. please notify CAMPBELL, KNUTSON. SCOTT &. FUCHS BY TELEPHONE AT (612) 452- 5000 IMMEDIATELY. Any facsimile erroneously transmitted to you should be immediately returned to the sender by U.S. Mail or, if authorization is granted by sender. destroyed. 12/15/98 TUE 14:48 FAX 612 452 5550 , CAMPBELL III 002 CAMPBELL KNUTSON Professional Association Attorneys at Law Thomas J. Campbell ROh(t:r N. Knutson Thomas M. Scott Ellh)tr B. Knet~eh Sut:s:m Lea Pace (651) 452-5000 Fax (651) 452-5550 December 15, 1998 VIA FACSIMILE TRANS:MISSION AND u.s. MAIL Joel J. Jamnik Andrea M.:;Oowell Poehler Matthew K. Brokl* Juhn F. Kelly Matthew J, Foli M:Hg~l~rite M. ~lcC:mon +ALIIII'J'M,..J hi \\:.'iKunshl Fire Chief Ken Kuchera Farmington Fire Department 21625 Denmark Avenue Farmington. Minnesota 55024 Re: Proposed Bylaw Change Dear Ken: I have reviewed the fax you sent early this morning (and I do mean early)! While I would still prefer that you simply move the annual meeting to February in order to avoid the need for a change to the Fire Deparnnent's constitution and to maintain the traditional linkage between the annual meeting and the election of officers, I understand your reasoning for the proposed changes which retain the annual meeting in January. I have forwarded the proposed changes to John and Cindy for possible inclusion on the December 21st City Council agenda. Please contact me if you have any questions. V ery truly yours t .CAMPBELL KNUTSON Professional Association ~~darmrik JJJ:cjh cc: Mr. Jom Erar, City Administrator Ms. Cindy Muller, Administrative Assistant Suite 317 · Eagandale Office Center · 1380 Corporate Center Curve · Eagan, MN 55121 12/15/98 11m 14:49 FAX 612 452 5550 . CAMPBELL ~003 .-"---- ....- PROPOSED BYLA W CHANGE ^t1.ic1e I, Section S, CURRENTL Y READS: The Annual Business me~ting will be held on the scc(lnd Monday of January wirh the Annual Banquet to be held the first Friday following. PROI)()SEU CI tANGE TO READ: The Annual BUlinels and Regular meetil1g will be held on the second Monday of January with the Annual Banquet to be huld the first Friday following. ^rticlc: 6, S\:(;lion I, CURRENTL Y READS: An &:It...'Cliun committee shall bl: sclcct,,'(f at the Regular' meeting in November md report their nominations ill the December Regular meeting. l'kOPOSHD CIIANOE TO RtiAD: An election committee shall br !lrlected at the Regulgr meeting in December alnd report their nonlinations at the J~nullry Regular meeting. ^rtic1c 6, S~crjon 2. CURRENTI.. Y READS: During the Doa."lTlber Regular meeting, additional nOl11ination~ front the floor will be accepted. The nominations will be doscc: al the: Annual Banquet prior to the election. PI~l>P()SLD CllANOc TO REAL>: During the January Annual Bu~inel. and Reguhlr meeting., atdditional nominations from the noor will be IIccepted. The nominations ,,'iII be closed at the February Regular meeting prior to the elections. ^rticle 6, Sec:lion 3. CURRENTL Y ROADS: Tho election on officers will be held by closed ballot at the Annual BI.U1qUCt. ""~ 12/15/98 TUE 14:49 FAX 612 452 5550 CAMPBELL ~004 ~ . Anic:lc 6, Section 3. f'ROPOSEl) Cl IANGI: TO I(EAD: The election of officers will be held by dOled hJdlot Ilt the nrst meeting 1ft February. PROPOSED CONSTJTUION CffANGE ^rtigJe 5. Sectlun 2. CURRENTr,y RI:!ADS: An officers shall be elected by the members of the Dcpartnumt at the Annual Meeting and this election is subject to the approval of the CilY CouJ'lcil. J~ROI)OS~() CIIANQU 'ro READ: All officerl Ihan be elected by the members of the Dep.rtment al the first meeting In February .nd this elcdion Is subje(t to the approyal of the City Coun~iI. '_"'~'... ...M_.J,......y....l..-..-~ ',-- -K -* * .':i '. Sec. 4 At the new member committee meetings, applications shall be reviewed and accepted by a majority of the committee or rejected. The rejection can be for any reason deemed necessary by the committee. If rejected, the person shall be sent a letter of explanation. Sec. 5 Applicants accepted by the new member committee shall be interviewed, required to take a written test, and complete a physical agility evaluation. The applicants will be accepted or rejected by a majority of the new member committee. Applicants may be rejected by a majority of the new member committee for reasons pertaining to the good of the department. If necessary, the applicants name dan be passed over for working or availability reasons. He/she must have an official Fire Depart- ment physical within thirty (30) days to be paid for by the City. The applicant becomes a Probationary fire fighter and may report for duty when approved by the City Council and the passed and signed physical is turned over to the Chief. This will be,con- sidered the starting date. The probationary member is entitled .to all benefits except voting for one year. The member must adhere to the probationary member rules, and can be terminated for failure to adhere to any rules by a majority of a quorum of the department during the one year probationary period. Sec. '6 Probationary members are under the juriSdiction of the Assistant Chiefs and Captains. Sec. 7 At the first Regular business meeting following the one (1) year date, the Probationary member will' be voted on and a sixty-six percent (66\) of votes cast by the Regular ,and Rookie members, will determine eligibility to remain in this department. Sec. 8 In the event the Probationary member vo~e is unfavorable, an immediate vote shall be taken by the department to determine if his/her probationary period .hall be extended by an additional, six months. This will be a final extension. ARTICLE 6 - ELECTION OF OFFICERS Sec. 1 An election committee shall be selected at the Regular meeting in November and report their nominations at the December Regular meeting. Sec. 2 During the December Regular meeting, additional nomina- tions from the floor will be accepted. The npminations will be closed at the Annual Banquet prior to the election. Sec. 3 The election of officers will be held by closed ballot at the Annual Banquet. Sec. 4 The ele~tion shall be conducted by the election committee as follows: 1. Absent~e ballots will be accepted--by the elec-tion , committee. ,.; , 2. Vote ~ 3. Vote results given verbally. In the event a tie vote occures, the election will be determained by lot. I I i I ! ,~ ; ,", " , 1';"- .~ "it : //'~proved by Fire Department - 11/8/93 <,' Approved by City Council - 2/22/94 FARMINGTON FIRE DEPARTMENT FARMINGTON, MN BY-LAWS ARTICLE 1 - MEETINGS Sec. 1 Regular meetings of this fire department shall be held. on the second Monday of each month at 9:00pm or at the time the training meeting is over or such other time designated by the Chief. Sec. 2 Training meetings will be on the second and fourth Monday evening at 7:00pm or such other time designated by the Chief. Sec. 3 Board of Directors meeting will be on the third Monday evening at 7:00pm or at such other time designated by the Chief. ,Sec. 4 A special meeting of the department may be called by the Chief, or an Assistant Chief, or any seven (7) Regular members of the department requesting such meeting in writing. The request shall be submitted to the Chief or an Assistant Chief. -1K Sec. 5 The Annual Business meeting will be held on the second Monday of January with the Annual Banquet to be held the first Friday following. ARTICLE 2 - RULES OF MEETINGS Sec. 1 For the conduct of any business at any meeting of the department, there shall be a quorum consisting of at least fifty percent (50%) of the Regular members. Sec. 2 Order of Business - Reg.lar and Special meetings: 1. Meeting called to order. 2. Roll call. 3. Secretary's Treasurer's Report & Minutes approval. 4. Chief's comments. 5. Report of committees. 6. Old Business. 7. New Business. 8. Mis~ellaneous Business. 9. Good of the Department. 10. Adjournment. Sec. 3 Robert's Rule's of Order shall govern all meetings of the department unless otherwise provided in the By-Laws and or Con- stitution. Sec. 4 BallotIng for members: The ballot box shall be placed on the table and when each member's name is called by the .' Secretary/Treasurer, he/she shall walk. up. t-6 the boxan.d deposit his/her ballot. .. . . . r- C&1R&~~~ ARTICLE 3-0FFICER RESPONSmILITIES Sec. I The Chief shall have command of and shall preside at all meetings of the Department in accordance with City Ordinance, Constitution and by-laws ofthe Department. Sec. 2 The Assistant Chiefs shall assist the Chief in his duties, carry out the responsibilities and act as next in command in the absence of the Chief Sec. 3 The Secretary/Treasurer shall keep the records of all the proceedings of the Department, safe-keep all the fimds belonging to the Department, pay all IIl'pmvcd unlcl's dl'lIWII ulIlho DCplllllllCllt IIl1d lIodhl'lll olhel' duties os IlII1Y bo prescribed within the Department By-Laws. ARTICLE 4-MEMBERSHIP Sec. 1 The membership of the department shall be as Follows: A Regular Member B. Rookie Member C. Probationary Member D. Retired Member E. Honorary Member Sec. 2 Applications for membership will be received by the Chief and comply with the guidelines of application. Sec. 3 No person shall be admitted into membership as a probationary, rookie, or regular member unless that person possesses such further qualifications as may be set forth in the Department By-Laws and is subject to approval of the City Council. ARTICLE 5-TERMS OF OFFICE Sec. I The tenns of office for the elected officers of the Department shall be: A. Chief7 Assistant Fire Marshall - Every third year B. Assistant Chiefs - Every second year (alternating years) C. Secretary/Treasurer - Every second year -j{ Sec. 2 All officers shall be elected by the members of the Department at the annual meeting and this election is subject to the approval of the City Council. .. , , \, ". (... ~. ", ~ _t..,.,.,,'" -.. _, ;l / ) ~~. ',~ '.~ /~lt.,~, , ~i;J- cD i _' I~:~./> ~ Jfl/;- . ,~^- WJ) 1Jj:i' ~ ~, ~" k d2\ST ~-(l.iJ Yvtd.!d; , 0+ CI;f" tC~~vJ(1l c",,~ {VI/'U, ~ f 10 ' ' '\ j ,Q.J. ~ Vv-- , ~s ~f,~ ',~ ~~ " "Ln. , .~\~ ~ ~~k )V; /770 WlfY'~ Y11kfJ, ' , ~.' /~ ~jf~. ~ ~i5 Or~ ~k~ Ic2)lolff -~. ;J .~ Jo-&.- ~ ~. ~ c~~ PROPOSED BYLAW CHANGE Article 6, Section 2. JAN IAA./Z Y . TO READ: During the..Deeember Regular meeting, additional nominations from the floor will be accepted. The nominations will be closed at the February meeting prior to the elections. Article 6, Section 3. TO READ: The election of officers will be held by closed ballot at the first meeting in February. // __J ? rUE 11:57 FAX 612 452 5550 CAMPBELL 141002 --". I ... J~ - ~ V\.~ ~4 C~'l~'Je. I'ROI'OSIlD BYLAW CHANGE _~ u..-..."'--- ^rtlclc 6. Section 2. ~__..~.._.....n .. . . J.~ N Ii\ A.IL '( ;1""A~ {$...,n'/lC'f'J 4'1./ TO RhAU: Ounng thc..geeembcr Rc ul . , . from the floor will be BC ' d Tl g ilr.mc~tmg, ~d"htlonnJ nominations Fcb . . . ceptc. Ie nOllllnatlonS will be closed ul the ruary meetmg prIOr [0 the elections. ^rlicl~ 6. Sel;tion 3. TO Rt~~A~: 1F'hbC election of officers will be lu;ld by closed ballot at lhc first mcc mg 111 'e rUllry. /~S/fJ ~,,- .#//tt!../c: I; ~l.:fl4"" S """'........ "'" ~."I", ~ -th' //"',,14J.. --g1A"....c~.1 ...~ w.'11 tA.. ht: I' .....,. a... . , , ~'- .fe. ~ ",.J P1.A? ",I' 41" ".,4.,;) w . fI.- -fI...... J1", "" IA.,( 7J Ii ",",pI. f ../-. be. J.,..IJ -#c.. .I"" l- F", '.1, I!o /I~~"(j A{..~.~,. Gr I /...,{-.., I ;: I(~~ .....w 'I ~: A_ I . h .J.. ~J J. ....~ Jt;._J...1 I:*/- ~ ,(iMNlQ- ,.., q ~ < coA..,.... Ca........... f'"1'Coc.. ~~ .Dl ~,'I ~ ,- "., ..,,';) ," .f).....-b<.-...../ ,..,.....' ,M..:.- A'...... .~~ <'1....,... N .,J4 ::J;:. ~':/ ~~,.,. ~c.n'21' 1'V" ~j.,.....JJ n~" A;u;'4. oI.;tIc~,J. ,..~~u..$ ~ ~ ~~~ ,...~ aJ -i-+A. tA- ~... ))d.c.~ ~'"~ ~~ ~ p,~~ / f/~&.I". ~ ~..., one? ..".. """'''2'' ,;N ~ +." ...... ..,,!,ul ""/;'-,7 ;6)'IC. :r-~t? ,.....I<?.., r4 ~_...... ~,;..n 4-.1 ~... ~? 7,;t....14- ,..~ ~'o.J< &, J<r.~o'" I c.wtJ ~'" S':-""'!J ~J. ;;'<.......-..~ W-;?/ -/0 Wtll"'\ ;A(.;r -I' .J &.01./1.. ~,." ,;/ r A..,cc. r""'~' " ~ f. ~_.-H- 6""'-1< ~ J""""~~ 2. ..I- /A.. ~,,~... rr"'!.'" {I..I- #A- /~ 4/c ~" ~ trF/)'5.t"".,,'J ~ eJG.c.c.v' 41 ~ A",.,~ /1t.../I~ -- ~"J ~1. Fcj",",,, "A.-fIr ~& "'" N""tI.l1 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ TO: Mayor, Councilmembers and City Administrator~ FROM: Ken Kuchera, Fire Chief SUBJECT: Capital Outlay Purchase - Fire Department DATE: December 21, 1998 . INTRODUCTION The Fire Department is requesting to purchase fire nozzles from Clarey's Safety Equipment. DISCUSSION The items to be purchased include 4 each Akron 1 1/2" smooth bore pistol grip nozzles - model #2127/1417. BUDGET IMPACT These items are included in the 1998 Budget. ACTION REQUESTED For information only. Respectfully submitted, ~.t~~\~~ Ken Kuchera Fire Chief City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7l TO: Mayor, Councilmembers and City Administrator~ FROM: Ken Kuchera, Fire Chief SUBJECT: Capital Outlay Purchase - Fire Department DATE: December 21, 1998 . INTRODUCTION The Fire Department is requesting to purchase a breathing apparatus and components from Clarey's Safety Equipment. DISCUSSION The items to be purchased include 2 5-minute Scott SKA-PAKS, pressure regulator, manifold with hose connection and one 50' section of high pressure hose. BUDGET IMPACT These items are included in the 1998 Budget. ACTION REQUESTED For information only. Respectfully submitted, ~~ ~\~^. Ken Kuchera Fire Chief City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ TO: Mayor and Council Members FROM: John F. Erar, City Administrator SUBJECT: Capital Outlay - Administration Department DATE: December 21, 1998 . INTRODUCTION In order to fully exploit and utilize computer peripheral devices such as printers, scanners, and other computer devices, the City employs a local area network that connects these devices as a shared network resource. Recently, a network printer that was heavily utilized for a variety of organizational purposes experienced critical component failures. DISCUSSION A technical review of the device indicated that the cost to repair the ponter exceeded the device's replacement value. Accordingly, a new printer to replace the failed unit actually costs less than the repairs needed on the existing unit. BUDGET IMP ACT Funding is available from several different funds to replace the printer. As the use of this printer is shared equally between engineering, solid waste, sewer and water, capital outlay costs are being allocated accordingly. The quoted price for a new network printer is approximately $900. ACTION REQUESTED As the failure and replacement of this printer was not anticipated for in the 1998 Budget, Council approval of this purchase is requested. The Water Board will need to separately authorize their portion of the requested funds. , Respec~itted, j!;Emr City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~ TO: Mayor, Councilmembers and City Administrator~ Daniel M. Siebenaler Chief of Police FROM: SUBJECT: Capital Outlay Purchase - Police Department 1999 Squad Car DATE: December 21, 1998 INTRODUCTION I DISCUSSION The 1999 Budget includes the purchase of a squad car for the Police Department. It is important to place squad car orders early in order to ensure prompt delivery. Staffhas obtained two quotes for a 1999 Ford LTD, Crown Victoria, squad car from Airlake Ford and Apple Valley Ford. The low quote of$19,989.70 came from Airlake Ford. BUDGET IMPACT The quoted price, $19,989.70, is within 1999 budget parameters. ACTION REQUESTED No action required. Staff will be ordering the 1999 Ford L TD Crown Victoria squad car from Airlake Ford. Respectfully submitted, .' . . "f' ..../1 /\ <: ...., \.., .... . \J/' /...../ . .~ ~......;;L~<,'--c/l.-v< .-r,J~ Daniel M. Siebenaler Chief of Police City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us ~ FROM: Mayor, Councilmembers and City Administrator ~ Daniel M. Siebenaler Chief of Police TO: SUBJECT: School and Conference Request DATE: December 21, 1998 INTRODUCTION / DISCUSSION The Police Department will be sending the Juvenile Officer to the Juvenile Officer's Institute in Alexandria in January. The conference is the largest training seminar of it's kind in the State of Minnesota. It will cover such topics as School Searches, The Investigation of Child Abduction, School Safety and a Legislative Update. BUDGET IMPACT This conference has been budgeted in the 1999 City Budget. ACTION REOUESTED Information only. Respectfully submitted, ('..,...._.~~:._'--.-.., /.' ("""'-_._"~."-'-"'! j/ \.) :z..~/ .. 'J. i ~ ,/ . t , . . _ ...".-..-.....<.~6-\:.........v'-e(. _.~ Daniel M. Siebenaler Chief of Police City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ? FROM: Mayor, Councilmembers, City Administrato~ Robin Roland, Finance Director TO: SUBJECT: City Insurance Rate Reduction Information DATE: December 21, 1998 INTRODUCTION The City of Farmington has property/casualty and workers compensation insurance through the League of Minnesota Cities Insurance Trust (LMCIT). LMCIT recently notified all member cities of the 1999 rate adjustments for this insurance coverage. DISCUSSION In a memo from LMCIT dated November 17,1998, the following rate changes were acknowledged: Workers Comp Municipal Liability Excess Liability Property 3% decrease 13% decrease 6% decrease 10% increase Auto Liability Auto Physical damage Boiler & Machinery 2% increase No change No change In dollar terms, the various property/casualty rate changeswill roughly offset each other and most members will not see a significant change in their total insurance expense for these items. However, the 3% decrease in workers compensation insurance rates should result in savings to the City in the employee benefit area. This is the sixth rate cut from LMCIT in seven years in this area. Additionally, the League has notified member cities that the 1998.property/casualty dividend will amount to roughly the same as the 1997 dividend ($38,353 for Farmington). This dividend will be received by year end. The League cautions however, that Cities should not include these dividends in their future budgets as they (the LMCIT) cannot guarantee there will continue to be excess dividends not needed to pay claims. BUDGET IMPACT The reduction in workers compensation insurance coupled with a workers compensation dividend expected in April 1999 is good news for the1999 budget. Actual dollar impact is unavailable at this time. ACTION REQUIRED For information only. 2Z7?J Robin Roland Finance Director LMC 145 University Avenue West, St. Paul, MN 55103-2044 phone: (612) 281-1200 · (800) 925-1122 Fax: (612) 281-1299 · TDD (612) 281-1290 League of Minnesota Cities Cities promoting exceHence November 17, 1998 To: Member cities and agents From: LMCIT Re: LMCIT workers compensation - rates, dividends and changes Here's what members of the LMCIT workers compensation program will see for 1999: Rates. The basic rate levels will be reduced 3% for coverage written or renewed on or after January 1. The premium credit for cities that participate in managed care will be reduced from 10% to 5% for 1999. The net effect is that compared to 1998, rates will decrease slightly for cities that don't use managed care, and will increase slightly for cities that are enrolled with a managed care organization. Dividend. A $5 million dividend will be distributed to member cities next spring. By comparison, member cities shared in a $4 million dividend from the LMCIT work comp program last April. Experience modification formula. LMCIT will begin using a slightly different formula to calculate experience modification factors for 1999. The new formula will place slightly less weight on small medical-only claims, and slightly more weight on small-to-mid-sized claims that involve lost time. The formula change won't make a huge difference in cities' experience modifications - no more than a 2-3 point increase or decrease in most cases. What's behind these developments? Rates ILMCIT Work Comp Ratesl We've been able to reduce LMCIT's work comp rates substantially over the past several years. This is largely due to two factors: decreased losses and investment income. $6.00 Since 1992, cities' work comp loss costs have decreased dramatically, even though we're still seeing about the same total number of reported e ~ Q. ~ 54.00 ... " Q. " .. :; $2.00 ~ > <( $0.00 '90 '91 '92 '93 '94 '95 '96 '97 '98 '99 AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER InJunes.The most significant factor is that fewer injuries are resulting in lost time. In 1992, nearly 30% of injuries resulted in lost time; now, fewer than 20% do. For those injuries that do result in lost time, the average indemnity cost per claim is also down from where it was a few years ago. In other words, cities are doing a good job of getting injured workers back to work quickly. Fewer indemnity claims at less average cost per claim translates into some substantial saVIngs. Investment income is the other important factor in keeping LMCIT's work comp rates down. The interest income from invested claims reserves and surplus now produces over a third of the program's total revenue. LMCIT's premiums right now would actually not quite pay for expected losses. Investment income in effect makes up the difference and covers other costs like reinsurance, administration, Special Compensation Fund assessments, and agents' fees. Because investment income is so important, LMCIT follows a very conservative investment strategy, focused on interest income rather than on attempting to capture capital gains. The work comp claims picture is not entirely positive, though. The state recently increased the assessment we have to pay to the state Special Compensation Fund from $.30 to $.31 per $100 of paid indemnity benefits, and we also will need to keep a close eye on medical costs. LMCIT's average medical cost per claim dropped nicely for several years beginning in 1992, but bottomed out and began again to increase in 1995. The medical cost increases we've seen so far have been fairly moderate. However, the outlook seems to be that the cost of medical care in general is again rising faster than overall inflation. If that trend carries over to work comp, it could affect rates in the future. $2 LMCIT Work Comp Dividends Dividends $10 $8 The LMCIT Board has tentatively directed that a $5 million dividend be returned to member cities in 1999. The Board will finalize that decision after reviewing the actuarial evaluation at year-end. (It's possible, though we believe it's unlikely, that the dividend amount could change if the actuarial review shows any surprises.) This will bring the total to over $22 million that LMCIT has returned to member cities since 1993. Ul $6 c: g ~ $4 $0 As in the past, dividends will be allocated among member cities using a formula that reflects the city's total premiums and total losses for all the years the city has participated in LMCIT. Under this formula, a city that's been an LMCIT member the longest and has done the best job of avoiding employee injuries and controlling losses will receive a proportionally greater dividend. The $5 million dividend is equivalent to about 35% of annual premiums at current rates. Those funds are available because losses from past years have turned out to be less than projected. Both this dividend and the rate reductions in the past several years are really the payoff for cities' success in reducing losses. Predicting what the future will bring is always an uncertain proposition at best, but in general we'd expect future work comp dividends to be smaller and/or less frequent than what we've seen in the past couple years. LMCIT rates include a safety margin; that is, rates are designed so that when combined with investment income they produce enough revenue to cover losses and expenses even if losses turn out to be greater than what we project. If losses turn out to be at or below projections, that safety margin isn't needed and can be returned to the members as a dividend. For work comp, the margin in current rates is about 7%, which is proportionally less than we build into LMCIT's property/casualty rates. Iflosses turn out exactly as projected (and if investment income is as projected, and membership is as projected, etc.) that's the amount that would ultimately be available to be returned as a dividend. Managed care For the past several years, LMCIT has offered a 10% premium credit as an incentive for cities that enroll with a certified managed care organization. The concept of managed care is that by using a network of health care providers that specialize in work-related injuries and are focused on returning injured employees to work as quickly as possible, the managed care organization would be able to reduce the employer's work comp losses and costs. Our early evaluations during the first couple years seemed to indicate that managed care was delivering on its promise to reduce work comp costs. However, as we continue to monitor the results in subsequent years, the case for managed care looks less convincing. Managed care does seem to produce some savings in some situations. It's beginning to be pretty clear though that simply enrolling with a certified managed care organization does not guarantee that your work comp losses will go down. We clearly need to do some more study and work on managed care, to understand why we're seeing the results that we're seeing. Part of the explanation may be (and we stress "may") that Minnesota's basic work comp system now incorporates some elements that have been traditionally thought of as "managed care", such as the fee schedule and the treatment parameters; arguably, that leaves less room for the managed care organization to generate savmgs. For 1999, the premium credit for cities enrolled in managed care will be reduced to 5%. The LMCIT Board will continue to review the issue, and there could be more changes in the future, including further modifying or even eliminating the premium credit. League of Minnesota Cities Cities promoting excenence 145 University Avenue West, St. Paul, MN 55103-2044 phone: (612) 281-1200 · (800) 925-1122 Fax: (612) 281-1299 · TDD (612) 281-1290 November 24, 1998 To: LMCIT members and agents From: LMCIT Re: Property/casualty rates and dividends There's good news on rates and dividends for members of the LMCIT property/casualty program. Rates. The average city's property/casualty premiums will decrease about 5%, assuming no change in the city's exposures or experience rating. Rates for property coverage will increase 10% for coverage written or renewed on or after November 15. There will also be a slight (2%) increase in rates for auto coverage. Those increases will be more than offset by a 13% reduction in liability rates. Rates for other coverages will remain unchanged. Dividend. Members of the property/casualty program will share in a $10 million dividend to be distributed in December. What's behind these developments? This will be the twelfth consecutive year the LMCIT property/casualty program has returned a dividend, bringing the total to over $100 million since 1987. The $10 million dividend this year compares to $12 million in each of the past two years. Premiums and Dividends LMCrr Property/casualty Program The spring and summer storms made 1998 LMCIT's worst year ever for property losses. In light of those losses, it may seem surprising that LMCIT is returning a dividend at all, let alone one of this size. Let's look more closely at what's going on. $10 $40 $30 UI ~ $20 :E 10 ;emum o vlOena AN EQUAL OPPORTUNITY/ AFFIRMATNE ACTION EMPLOYER How can LMCIT return a dividend after all those storm losses? Here are the key points to keep in mind: LMCIT rates are designed to include a safety margin. That is, the rates are set at a level so that when combined with investment income, they provide enough revenue to cover losses and expenses even iflosses are greater than projections. (In dollar terms, this safety margin is currently about $4 million annually.) If losses turn out to be at or below projections, that margin then becomes available to be returned as a dividend. Reinsurance drastically reduces the financial effect of the large property losses. While the total storm losses are well over $16 million, all but about $2.5 million of that total is reimbursed to LMCIT by our reinsurers. Liability accounts for about 60% of the program's premiums and losses. By contrast, property represents only about 20%. In other words, liability is really what drives the program. Our actuaries again this year reduced their estimates of what the ultimate cost will be of liability losses that were incurred in earlier years. That frees up the reserves that had been set aside to cover the higher earlier estimated costs. Cities' liability experience continues to be good in the current year as well. Obviously, even the net cost after reinsurance of the storm losses is still a significant dollar amount. In this case though, the higher property loss costs were more than offset by the continuing good experience on the liability side. In short, cities are again reaping the benefit of their efforts to control and avoid losses. Those same patterns of continuing good experience in liability and higher property loss costs are reflected in the rates as well. LMCIT's liability rates have been fairly stable for many years, and we've been able to bring them down nicely over the past four years. III '" 5 ;g $15 ~ ill 8 $10 ;;; lil ~ $5 ~ '" ~ $0 '" > <C The rate changes LMcrr Liability Rates '90 '91 '92 '93 '94 '95 '96 '97 '98 '99 U1derw rtting Year I LMCIT Property Rates II After several years of decreasing rates, it became necessary to increase property rates last year and again for 1998-99. As a result of the 1997 floods and the 1998 storms (with a couple of exceptionally large fire losses thrown in as well), property losses in the past couple years have been well above projections. The rate increases reflect those increased loss levels. ~ $0.60 ~ $0.50 g $0.40 ;;; $0.30 ~ $0.20 ~ $0.10 $0.00 ~2 ~3 ~4 ~5 ~6 ~7 ~8 ~9 IiIII Buildings and contents 0 Equipment Y2k coverage costs There will be an additional premium charge for those cities that qualify for and purchase the "expanded Y2k coverage." The enclosed memo explains in more detail how LMCIT's Y2k coverage program will work. Most cities' total property/casualty premiums for 1998-99 should still be at or below the current year level even after the additional charge for the expanded Y2k coverage. Keep in mind that changes in the city's experience rating or exposures - e.g., expenditures, property values, numbers of vehicles, etc. - will also affect the premiums. What's ahead? "What's ahead?" is indeed the $64,000 (or maybe $64,000,000) question. As always, future rates and future dividends depend on what the losses turn out to be. But the Y2k issue adds another big element of uncertainty for the next couple years. There's no way to predict with any certainty what sort of losses and claims Y2k problems will cause for cities. It might be negligible, it might turn out to be catastrophic, or it might turn out to be somewhere in between. The LMCIT Board has taken some extraordinary steps to try to make this risk manageable. These include purchasing aggregate reinsurance (i.e., reinsurance that steps in and begins to pay ifLMCIT's total retained losses for the period exceed a certain amount) for the first time in many years. We've also set funds aside to assure that LMCIT will be able to meet its responsibilities, all the way up to where that aggregate reinsurance steps in -- even if the losses are well above our best (admittedly very uncertain) projections. IfY2k-related losses turn out to be lower than what we've projected, those funds wouldn't be needed and could then be available to be returned to the members as a dividend. If cities' efforts to address Y2k problems are as good as we anticipate, we think there's a reasonable chance that that's what we'll see. On the other hand, Y2k could also turn out to be a loss and litigation nightmare for cities. It's even possible -- though we believe very unlikely -- to imagine total Y2k losses being great enough to use up all of that aggregate reinsurance and then some. A year and a half from now, we'll have a pretty good idea. Until then, we can only guess. F or purposes of financial planning, here are the key points to keep in mind: In preparing city budgets, don't rely on there being future dividends. LMCIT will return funds that aren't needed for losses, expenses, or reserves, but we can never guarantee how much if any unneeded funds will be available to be returned in any future year. The long-term trend should be for smaller dividends in the future. As we've reduced overall rate levels, there's less safety margin in the rates. That margin is what produces the dividend if losses are at or below projections. Y2k is the big unknown for the next couple years. Those uncertainties aside though, we want to congratulate member cities on another very successful year. After the worst run of storm losses in LMCIT's history, we're still able to return a substantial dividend and even bring rates down a bit. And LMCIT is in good shape to help cities deal with the unique risks and problems that Y2k poses. None of this would be possible if cities hadn't put the effort into controlling losses and made the commitment to cooperating through LMCIT. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 1 TO: Mayor, Councilmembers and City Administrator~ Lena Larson, Public Works Administrative Assistant ~ (? FROM: SUBJECT: 1998 Recycling Survey DATE: December 21, 1998 INTRODUCTION As a requirement of the 1998 Landfill Abatement funding, cities were required to implement an evaluation method to measure the effectiveness of the recycling program. DISCUSSION In an effort to comply with Dakota County's requirements for the Landfill Abatement funding, the attached survey was sent randomly to 302 residents. This information will be forwarded to Dakota County's Environmental Management Department as part of the annual report. This survey will again be useful to the Solid Waste Division in determining the most appropriate media vehicles to use in dispersing recycling information and which recycling issues need more attention. Residents' comments will be addressed in upcoming newsletters or other appropriate avenues. The information from the survey also provides insight into where the Solid Waste division can improve the level of service to Farmington residents. ACTION REOUESTED This memo is for infonnation only. Respectful~ ~n Public Works Administrative Assistant cc: file Jim Bell Benno Klotz Brett Anderson, Lakeville Sanitary, Inc. City of Farmington 1998 Recycling Survey Results December, 1998 In November of 1998,302 surveys were sent to residents randomly chosen in the City of Farmington. Of the 302 sent out, 152 (50%) were returned. This is an excellent response percentage. The results of the survey are contained in this report. 1. How many people are in your family? 1 2 3 4 5 6 7 8 18 47 28 36 17 5 1 o 2. Do you own or rent your home? own 145 95% rent 2 1% no response 5 3% 12% 31% 18% 24% 11% 3% 1% 0% 3. How frequently do you recycle at the curb? weekly, twice monthly monthly never no response 113 21 14 2 2 74% 14% 9% 1% 1% never monthly 2% no response 3% 3% 4. Which items do you most commonly recycle? newspapers mail phone books boxboard glass cans plastic magazines cardboard other(batteries) 138 54 27 51 110 118 115 65 63 1 2 91% 36% 18% 34% 72% 78% 76% 43% 41% 1% 5. How do youfind out about local recycling programs? City newsletter City Waste Disposal Guide Dakota County Green Guide newspaper no response other 95 61 33 17 4 6 63% 40% 22% 11% 3% 4% ill 5) 4J 3) 10 o 1m ill aJ 70 I- Q) +-' +-' Q) en ~ Q) e >- :t= o Q) Q):2 +-,::J en <.9 ro SC'O >-en +-,0 .- Q. Oen o >- +-'Q) e-o ::J.- O::J 0<.9 roc +-'Q) 0Q) ::.c.I- ro<.9 o I- Q) I- Q) en Q) Q. e .c ro 0 +-' Q. Q. 0 en en ~ Q) Q) l- e 0 e ^> -' 6. Which drop off sites have you used during the past year? Eco-Site (Eagan) SKB Yard Waste One Day HHW Drop Offs other none no response 20 73 11 12 9 45 12% 43% 6% 7% 5% 26% 7. Who do you ask when you have questions or need information about recycling? City staff County staff neighbor other no response/no one 82 39 5 16 22 50% 24% 3% 10% 13% 8. Have you called Farmington City Hall regarding solid waste and/or recycling in the past year? yes no no response 43 102 7 Was your request handled promptly? yes no no response 41 1 1 Did you find staff to be knowledgeable/helpful? yes no no response 41 1 1 9. Are you aware of the following services? Clean Up Day yes no no response 115 33 4 Holiday Tree Pickup yes no no response 107 35 10 4 28% 67% 5% 95% 2% 2% 95% 2% 2% 76% 22% 3% 70% 23% 7% 10. How satisfied are you with the recycling program in Farmington? very satisfied satisfied somewhat satisfied somewhat dissatisfied dissatisfied no response 44 81 21 1 o 5 29% 53% 14% 1% 0% 3% somewhat dissatisfied 1% dissatisfied 0% no response 3% 5 Comments 1. Good operation. 2. Keep up the great work! 3. Nice to see the program growing - recycling is very important! 4. We try and recycle everything we can. I'm very big on making the whole family recycle. 5. I consider it our obligation to recycle. The curbside service makes it easy to do. 6. Need bigger bins! 7. Is there a way to reduce the cost of the program? In Green Bay and the surrounding communities (many small towns, villages hooked on to Green Bay they are Farmington's size or smaller) the recycling products were collected every other week vs. every week. For those that needed it, there were large recycle bins at parking lot by Village Hall (this was Allouez Village in case you'd like to follow up with them on costs, and the pluses and minuses of the program from the government side. ) Thanks for asking it's great to be here, in a place that cares! 9. Keep up the nice work. 10. This survey questions are a waste of time and money sending out. I think you know and the recycling program knows what they pick up and is recycled most often, ask them. 11. Undecided as to how to recycle glass, plastic (milk) & food containers. 12. Doing a great job, keep it up. Thank you. 13. Need larger containers for recycling. 14. I feel it is a waste of time! 15. Should not be charged to drop yard waste at compost site. 16. I think it would be nice to have a drop off site available on a daily basis. Oil, appliances, tires, etc. 17. Called for info on recycling cans on day after Thanksgiving - found phone message useless - after having difficulty finding phone #. Phpne message could have indicated holiday hours - it's not that difficult to change message to say when, if at all they'd be open. . .. Also, would like pickup for small quantities of yard waste. 18. Very good pickup setup. 19. It's frustrating to have to break big cardboard boxes into much smaller pieces. We constantly overflow our bin especially with plastic bottles. We could use another bin. 20. Wanda and I would like to purchase both garbage containers. Renting, without an option to buy, is redundant. We prefer to pay for things, one time! This is a concern of our neighbors as well. Our best interests as a community are served when we work together. Rent, with an option to buy (both containers) seems both reasonable, and feasible. Thanks for listening. 21. We could use more than one container for recycling. Possibly you could have extra containers or separate containers for cans, glass/plastic, and newspaper. 22. Our recycling person is a nice guy. 6 23. When I found out that all recyclables were thrown in one basket and not recycled I stopped setting my cans (vegetables -scrap, etc.) in the recycling bags. I hope that is not the case anymore and what I recycle is the same as what the City recycles. 24. I wish when things fell out of recycling they would pick it up. When they collect there are newspapers, cans and plastic left laying or blowing all over. 25. Would like to be able to recycle egg cartons - Keep Clean Up Days - greatly appreciated! 26. Would appreciate a larger recycling container one with built-in separate compartments to sort easily! Would be helpful if we didn't have to cut down cardboard into exact size and wrap for recycling pickup. 27. Why does garbage pickup cost so much more in Farmington than other cities in Dakota County? 28. It would be more helpful ifboxboard (cereal boxes, etc.) could be recycled curbside - I drive all the way to Bloomington because that is the closest site that will do this. I think more people would recycle these if it was done curbside and this is an item that creates great quantities in my experience. Also- not having to separate would be nice but definitely not the number one priority. 29. I am more satisfied now that you have expanded your services to include boxboard and phone books. These items make up a lot of waste. 30. Pickup is inconsistent - what is refused one week is picked up the next. It's a pain to break cardboard down so small, but at least it gets picked up. I think things like that keep so many of my neighbors from recycling more - they have had so many items refused because of how they were bundled, that they just get tired of messing with it and put it in the regular trash. Please make it easier to recycle more items. Thanks! 31. We have just moved in, need more info. 32. Sometime they would leave certain things without an explanation why. 33. I've noticed that when the garbage is picked up they put some of the recyclables in the same bin- so why do we have to be so careful in separating in the different categories? It doesn't seem fair that we have to pay to take our grass, etc. to the compost waste facility and then have to pay to get compost back! 34. Had cardboard broke down and cut into recommended size. Was not taken because I didn't have it tied up with rope. To be truthful- I then just put it into regular garbage. 35. Find that most other municipalities do not require sorting of recycling into separate paper bags (which becomes cumbersome). Unaware of phone book recycling. 36. I would like to recycle - (newspaper, cans, etc.) do I need bins? How do I get started? (new to this town). 37. Waste pickup in the morning has not been consistent (time). Sometimes it is picked up at 7AM sometimes after 8:30? I put trash can out when I leave for work at 8:15. If you are changing pickup time, please inform us. Thank you. Question: I have lived in many places that have had yard waste pickup, has there been any consideration for this here? 7 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /r TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Annual Weed Report DATE: December 21, 1998 INTRODUCTION & DISCUSSION Minnesota Statutes require cities to submit an annual weed report. The information has been compiled and is attached. ACTION REQUESTED This memo is for information only. Respectfully submitted, ?b YJ1 ~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file -- - - --- - ANNUAL CITY REPORT NOXIOUS WEED CONTROL FOR 1998 (Required bv Minnesota Statutes Section 18.81) INSTRUCTIONS: Using blank ink, please write or print legibly. Upon completion and appropriate signatures, copies should be distributed to those noted at the bottom of this form. Please submit reoort to the County Agricultural Insoector bv December 31, 1998 Date: County Agricultural Inspector's Name and Aea~.:~ Todd J. Matzke 777 12/7 /98 _________~~ 00 ~~~~_ St!:.eet ~~!-~1!_~~1~2, Farmington, MN 5?02~__ Township: FARMINGTON ,-- County: DAKOTA Dakota 1. If you have appointed an Assistant Township Assistant City Weed Inspector's Name and Address: Weed Inspector, please indicate the person's Lee M. Mann, P. E. name and address in the space provided at right -- ----- Department of Public Works/City Engineer. 325 Oak Street Farmington, MN 55024 2. Number of noxious weed inspection tours made in your city by either the mayor or the Assistant Weed Inspector without the County Agricultural Inspector this year. 38 3. Does your city have a special ordinance for weed and grass control?: /XI YES 0 NO 4. In what year was this special ordinance adopted? Year: 1983 5. Number of personal contacts with landowners by the mayor or the Assistant Weed Inspector concerning weeds or grass control under an ordinance this year: 38 6. Number of notices to control weeds and grass served under an ordinance this year: 38 7. Number of times your city hired or did the control work under either an ordinance or th noxious weed law in which the costs were added to the landowners taxes this year: 2,271.43 ~._Ih~~()~~0f spraying or mOwi!lKgtyJ:>_tQp@Jor 'Y~esL~<:lzr~ ~fum!yil1g; M<>wing: --, control this year: (Do not include brush control cost.) 0 $ 9. Estimate the percentage of the moving or spraying that was for Spraying Noxious Mowing Noxious Weeds noxious weed control only: Weeds 0 % 100 0/0 10. The amount paid to the Mayor or the Assistant Weed Inspector for noxious weed work this year: (Include cost of attending annual meeting and weed tours.) $ 0 CITY OFFICIALS' SIGNATURES Mayor (Please print name 'also): Address: 325 Oak Street Farmington, MN 55024 Gerald "Digger" Ristow Assistant Weed Inspector (Please print name also): Address: 325 Oak Street Lee M. Mann Farmington, MN 55024 AG-00189-1O (10/98) Copies: One Copy(Original) - City Mayor Two Copies - County Agricultural Inspector In accordance with the Americans With Disabilities Act, an alternate form of communication is available upon request. TIY: 1-800/627-3529 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us loa., TO: Mayor and Council Members City Administrator 'Jlt- Lee Smick, AICP . ~r 0 Planning Coordinator Y FROM: SUBJECT: Cameron Woods Senior Living Preliminary Plat/Preliminary PUD Plan DATE: December 21, 1998 INTRODUCTIONIDISCUSSION Wensco is proposing a cooperative housing project for seniors along the west side of Pilot Knob Road, North of the Nelson Hills Farm development, east of the recently approved Pine Ridge Forest development and south of the Terra Addition development. The proposed development consists of two, 3-story, 41-unit buildings on 13.7 acres. The gross dwelling units per acre are 82 units/13.7 acres calculating to 6.0 units/acre in an R-2 PUD district. The following are the acreages of each lot and outlot: Lot 1 Lot 2 Lot 3 Lot 4 0.78 acres 0.78 acres 1.20 acres 2.20 acres Building 1 Building 2 Remaining acreage - Building 1 Remaining acreage - Building 2 Outlot A Outlot B Outlot C Outlot D 1. 72 acres 3.53 acres 0.63 acres 0.64 acres Park Dedicated to City Storm water pond Stormwater pond Lots 1 and 2 show front yard setbacks of twenty feet and side and rear setbacks of ten feet, complying with the R-2 PUD zoning district. Lots 3 and 4 are remaining acreages surrounding the buildings. These lots will provide a blanket easement for the utility requirements. The parkland area and acreage dedicated to the City are located in Outlots A and B respectively. Two stormwater ponds are shown on the plan rather than three ponds shown on the original submission. They are located in Outlots C and D on the plat. The revised site plan shows 50 feet to the building measured from the property line of the Terra Addition to the north and 72.28 feet from the Pilot Knob right-of-way to the building setback line on the east side of the site. The buildings meet the 50-foot building setback line along a minor arterial road (Pilot Knob Road) measured from the planned right-of-way line inward as required in Section 10-4-1 (J) of the City Code. However, revisions from correcting stormwater ponding locations have required that the building in Lot 1 be located thirty-five feet closer to the shared property line with Terra Addition to the north. The 50-foot setback line from the Terra Addition property does meet the initial requirements of the Cameron Woods Townhomes project that was required by the Planning Commission in the spring of 1998. The Dakota County Soil and Water Conservation District (SWCD) has recommended several erosion and sediment control measures for the site. The recommendations pertain to the original submission of the Cameron Woods Senior Living preliminary plat which showed three ponds on the site. Although revisions to the most recent preliminary plat shows two storm water ponds, the basic recommendations for erosion and sediment control still apply and are attached. Upon City Council approval of the preliminary plat, the Developer must submit the plat to HUD for their review, which may take up to three months. The Developer proposes to begin construction in the Spring of 1999 and will continue through the Spring of 2000. The Engineering Division has reviewed the preliminary plat (see attached comments) and has noted that the significant engineering issues have been resolved and recommends the preliminary plat be approved. Continuing discussions concerning the connection of Euclid Street to the north and south of the proposed development will need to be addressed in the Development Contract. The Planning Commission approved the Cameron Woods Senior Living Preliminary Plat on December 8, 1998 contingent on engineering requirements and the resolution of the connection of Euclid Street on the north and south in the Development Contract. ACTION REOUESTED Adopt the attached resolution approving the Cameron Woods Senior Living Preliminary PlatlPreliminary PUD Plan contingent on engineering requirements and the resolution of the connection of Euclid Street on the north and south in the Development Contract. ~~ Lee Smick, AICP Planning Coordinator cc: Wensco, Inc. RESOLUTION NO. APPROVING PRELIMINARY PLAT CAMERON WOODS SENIOR LIVING COOPERATIVE Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21'1 day of December, 1998 at 7:00 P.M. Members Present: Members Absent: Member _ introduced and Member _ seconded the following: WHEREAS, the preliminary plat of Cameron Woods Senior Living Cooperative is now before the Council for review and approval; and WHEREAS, a public hearing of the Planning Commission was held on the 8th day of December, 1998 after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and WHEREAS, the Planning Commission has recommended favorable action by the Council with certain conditions after receiving and evaluating comments from various parties; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above preliminary plat be approved with the following stipulations: 1. The preliminary plat be contingent on engineering requirements. 2. The Development Contract resolve the connection of Euclid Street to existing streets on the north in the Terra Addition and the south in the Nelson Hills 3rd Addition. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2151 day of December, 1998. Mayor Attested to the _ day of December, 1998. City Administrator z~ ~ " ='" e c.. 0) c "en ::J o .....J: J2~ 0. :+::i ---- ~ ~~=CI ~ ~ l~-J ~~ ~ I ... i ...J~ ~ ~-- o ~ --- ~ J: ::i 0.. o ::::> - C ::::>-- C W - I 'l-- m \ Jod t:: -' 'Cue\..\ \ \ en \ \ ~ ~-,------- ~----- - \ \ -. \ \ ~ ~-~- ~ l- (/) o 0::: M 00- ..- ~ t; [. '11 .U\ \-. '-I--- .IHA}Jj7 ~ ..~ k~u. . . MJ (l J ~----...--_.-- --- I--~~ I DJOJ B .- ~~ OJ -r-ri--r / ._ULL II -- , I[ .----------~ r F- --l \ I !)...! r-------j ~~ ! /1.i.J/~'1\ 0 ."'------- i Q:', ;r- / ~ 5/ / / I i~/~~ i /---/-----J ~~ ~ ! /~/ ~/ L ~ ~ ..- e a. ~ :c ::s (j) ~ .-......---- - - - - - ----- - (]) ~ ___~=~-J __ ~ __ - ___________J DEC 02 '98 02:58PM MELCHERT BLOCK ASSOC :::: ~ ji( II11I ..... ",'ow. ~ Hili i I P.2/2 ......t.. ' _~- _)Io-....M'mII__ YlOSIN'l 'NClIr:Ift'tJI . -!~ ~ tJl. lY'ld AI:MM"'BIc:I ;:- e;DitiDiilJiQR 9CIOOM~ I , "", ','_" , ., \-. I I ,.l_~'~:~~'~'~~',~"' ::', ~:,~:J_~~~i'~'~'~~'~; i"~,,:~.r~':_____J __.._J~,!!,S':;) OlfOY eON,. .i.iJ7ia' I I 00---1 I I I , ......,..,u.J....~IGUIS... lu.IiIufIJHI........ .--4--11 & ., " i t---- I~~ I ~ :~= ":;" ~'~~ (~8ON)IlO'ld) Lt 'H'V~ .:," i-' ...- \.------;,. I C ~ /0' "'.... I....; " g~ I 1-. I 6: ,--- ----..,':\ :", C"" ." " _J ;:- r-- -.. I I" ::/,;'{;11' ~. I ~. . I \ i \\1 i ::i , :~ .._n, , , I I I I I I , I I / I ?: I ". I u.,.,____..J. ~;~ :.. ~ .._~.rt"- ;-, : J '" '" .'t m.. ..,.5 9c 1-" :;)"1 0'" I 1 I I I I r\ -I I I I I I I I , '., : ~i~ : ;;: : ~ \ :0, ':~ I t;~ 'I (.~~_: (::, , ) I I I , I I I I , , 1._______ .----... ..~-- .:" ". ,>, t\ .~r ._0- ..- 01:_ -" .- -- .,~ ':.: t~:: -~ ... ,....-' , , ..---- ---~ r-- I , \; II~ IIi ~, e.. 9~ I-j:! ;J- 0- .,.....- .- \ \ \ \ \ "_._1,- - L_ .'. ,~. _~ ~:. -,: 1.l:.: J. :;":i..lO:'j _::'~',:.~",,(: .=;!\/:/ .I~ I 1I!, · ~ tUJ I ~I S if' I !-..... n I ,f:1 . ~ L__ L.. ~ J 1,1, i = 1- ,- --~ It~~ I ; I 5 -I ;;11 f I I I .:1_ z fu~ . I ~ ~ I !; ~ . ~ ~ !ll M ] i~ ; s I Ii II i I ~~ Ill! lot Ii'. j"ti I ~~lll II ;~jl R usf I~i I J~tl City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: City Planning Commission ~.;_..--) n Lee Smick, AICP /~ Planning Coordinator - . . FROM: SUBJECT: Cameron Woods Senior Living Preliminary PlatlPreliminary PUD Plan DATE: December 8, 1998 INTRODUCTIONIDISCUSSION At the Planning Commission meeting held on November 10, 1998, action was taken to continue the Cameron Woods Senior Living Preliminary Plat to the December 8, 1998 Planning Commission meeting due to revisions required on the plat. The Developer met with the engineering staff on November 2, 1998 to review comments made by staff. Issues from the meeting included the following: 1) The plat needs to show the connection of streets in the Terra Addition to the north and Nelson Hills Farm to the south. 2) Storm water drainage and utility easements need to be shown on the plat. 3) Storm water ponds need to be revised and shown as outlots in order to meet the requirements of the Surface Water Management Plan. 4) Storm water credits for handling parkland runoff through the Cameron Woods property needs to be determined at the Development Contract stage. The revisions to the plat show four separate lots and outlots. The following are the acreages of each lot and outlot: Lot 1 Lot 2 Lot 3 Lot 4 0.78 acres 0.78 acres 1.20 acres 2.20 acres Building 1 Building 2 Remaining acreage - Building 1 Remaining acreage - Building 2 Outlot A Outlot B Outlot C Outlot D 1. 72 acres 3.53 acres 0.63 acres 0.64 acres Park Dedicated to City Storm water pond Storm water pond Lots 1 and 2 show front yard setbacks of twenty feet and side and rear setbacks of ten feet, complying with the R-2 PUD zoning district. Lots 3 and 4 are remaining acreages surrounding the buildings. These lots will provide a blanket easement for the utility requirements. The parkland area and acreage dedicated to the City are located in Outlots A and B respectively. Two stormwater ponds are shown on the plan rather than three ponds shown on the original submission. They are located in Outlots C and D on the plat. The revised site plan shows 50 feet to the building measured from the property line of the Terra Addition to the north and 72.28 feet from the Pilot Knob right-of-way to the building setback line on the east side of the site. The buildings meet the 50-foot building setback line along a minor arterial road (Pilot Knob Road) measured from the planned right-of-way line inward as required in Section 10-4-1 (J) of the City Code. However, revisions from correcting stormwater ponding locations have required that the building in Lot 1 be located thirty-five feet closer to the shared property line with Terra Addition to the north. The 50-foot setback line from the Terra Addition property does meet the initial requirements of the Cameron Woods Townhomes project that was required by the Planning Commission in the spring of 1998. The Engineering Division has reviewed the preliminary plat (see attached comments) and has noted that the significant engineering issues have been resolved and recommends the preliminary plat be approved. However, the preliminary plat does not show the connection of Euclid Street to north in the Terra Addition and the south in the Nelson Hills 3rd Addition and is required to be shown on the plat. The plat shall show Euclid Street extending beyond the borders of the plat to connect with the existing streets on the north and south sides of the plat. ACTION REQUESTED Approve the Cameron Woods Senior Living Preliminary Plat/Preliminary PUD Plan contingent on engineering requirements and the preliminary plat showing Euclid Street connecting to the north in the Terra Addition and the south in the Nelson Hills 3rd Addition and forward this recommendation to the City Council. Sincerely, ~~ Lee Smick, AICP Planning Coordinator cc: Wensco, Inc. DAKOTA COUNTY SOIL AND WATER CONSERVATION DISTRICT Dakota County Extension and Conservation Center 4100 220th Street West, Suite 102 Farmington, MN 55024 Phone: (651) 480-7777 FAX: (651) 480-7775 October 22, 1998 Ms. Lee Smick City of Farmington Planning Division 325 Oak Street Farmington, MN 55024 Ref.: 98-FRM-056 RE: REVIEW OF THE PRELIMINARY PLAT FOR THE CAMERON WOODS MULTI-FAMILY RESIDENTIAL DEVELOPMENT LOCATED IN SECTION 14, TOWNSHIP 114N, RANGE 20W. Dear Lee: The Dakota County Soil and Water Conservation District (District) has reviewed the Preliminary Grading Plan for the above-mentioned site. This project entails two buildings and associated parking on approximately 13 acres. The following report summarizes the proposed erosion controls and submits additional erosion and sediment control recommendations. We observed the following erosion and sediment controls on the plans: 1. Three stormwater ponds. 2. Various bale checks. 3. Two rock construction entrances. We have the following comments and recommendations regarding erosion and sedimentation control: 1. Overexcavate and use the stormwater ponds as temporary sediment basins to hold site runoff during construction. Construct these ponds prior to upslope land disturbance. Stabilize the pond embankment and emergency spillway within seven days of construction. Install temporary risers on the sediment ponds to optimize sediment trapping efficiency. 2. Consider installing a temporar"} slope drain other device to convey the water from the swale on the western portion of the site to Pond A. One bale check is inadequate to handle the flow. 3. Install silt fence at the toe of all major down gradients, including the west side of Euclid Street and the eastern construction limits. Install silt fence around all sediment ponds as soon as the embankments are seeded and mulched or blanketed. 4. Limit construction access to one point and install a rock construction entrance at this location. 5. Install heavy-duty silt fence, sediment log, or rock check dams in place of bale check. We do not recommend the use of bale checks for the applications shown on the plan. 6. Install inlet sediment filters at catch basins at low points in the system. 7. Show type of energy dissipation devices at all storm sewer outlets. 8. Install straw bales, silt fence, a double row of sod, or alternative device behind curbs (immediately after curb construction) to minimize runoff from lots during building construction. 9. Include temporary and permanent seeding, mulching, and fertilization specifications on the plan. 10. Include details for all erosion controls on the plan. 11. Include notes regarding NPDES permit requirements on the plan, including inspection and maintenance timing. AN EQUAL OPPORTUNITY EMPLOYER Cameron Woods Preliminary Plat Review 98FRM056 2 Thank you for the opportunity to review this plan. Please be aware that because the project disturbs more than 5 acres, the applicant must apply for a MPCA General Stormwater Permit at least two days prior to initiating construction. Call me if you have questions. Sincerely, 9c:5C=~~?~ Jay Riggs Urban Conservationist - ~ cc: Mr. Lee Mann, City of Farmington City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Lee Smick, Planning Coordinator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Cameron Woods Co-op, Preliminary Plat review DATE: December 3, 1998 Engineering staff has reviewed the revised plans for the above referenced project. The significant engineering issues have been resolved and it is recommended that the preliminary plat be approved. Respectfully submitted, ~Y71~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file City of Farmington 325 Oak Street, Farmington. MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmtn~ton.mn.us 106 TO: Mayor, Council Members, City Administrator~ FROM: Michael Schultz iliff) Associate Planner ~ SUBJECT: East Farmington 5th Addition Preliminary and Final Plat DATE: December 21, 1998 INTRODUCTION The developer, Sienna Corporation, is seeking Preliminary and Final Plat approval for the 5th Addition Plat of East Farmington. DISCUSSION The plat consists of 13 single-family lots that will be located along the south half of Walnut Street and between 11 th and 14th Streets. This plat represents a continuation of the East Farmington development. Sienna Corporation is proposing the smaller than planned addition in an attempt to accommodate builders to establish new models for the Spring Home Preview in March. The 5th Addition is the first addition that will incorporate the new block designs consistent with the PUD Amendment approved by the City Council in September of this year; a copy of which is attached. Outlots A, B and C will become the central parks that are required as part of the typical block designs. Outlots D, E, F and G will eventually be re-plated to become a part of the East Farmington 6th Addition. It is anticipated that the 6th Addition will be submitted sometime in early 1999. The north-south streets, 12th, 13th and 14th Streets as well as the central park areas will not be constructed during this phase of the devdopment and will be completed, again, during the development of the 6th Addition. All site grading will incorporate each of the entire three blocks to accomplish the required elevations. The Engineering Division has reviewed the proposed plat and has recommended that the preliminary and final plat for the East Farmington 5th Addition be approved contingent upon the following (see attached letter from Lee Mann, Director of Public Works/City Engineer for complete comments): 1. A grading plan that shows how the 5th Addition will tie into the existing contours will need to be submitted and approved by City staff before construction can commence. 2. A utility plan needs to be submitted showing the existing utilities in relation to the new lots. 3. Lot 1, Block 1 and Lot 3, Block 2 each has two sets of utility services. One service for each lot should be abandoned and plugged. This needs to be shown on the utility plan. 4. Building permits can not be issued for lots that do not access a paved street. If any ofthe comer lots are planned to access 12th, 13th, or 14th Street, street and utility plans will need to be submitted and approved for those streets before building permits can be issued. 5. The grading and utility work for Outlots D, E, F and G is completed before any occupancy of the lots in Blocks 1 through 3 on the plat. The City Planning Commission on December 8, 1998 reviewed the Preliminary and Final Plat of the 5th Addition and recommended approval on a 4 to 1 vote. The main concern voiced by the Commission was having all the site grading and utility work completed for the entire block before the homes would be occupied. The developer assured the Commission that the grading and utility work will be completed for the entire block before residents would be permitted to move in to any of the model homes. REOUESTED ACTION Adopt the attached resolution approving the preliminary and final plats for the East Farmington 5th Addition contingent on Engineering requirements and the contingencies outlined above and upon the attached resolution. RESOLUTION NO. APPROVING PRELIMINARY & FINAL PLAT AND AUTHORIZING SIGNING OF FINAL PLAT EAST FARMINGTON 5TH ADDITION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21st day of December, 1998 at 7:00 P.M. Members Present: Members Absent: Member _ introduced and Member _ seconded the following: WHEREAS, the preliminary and fmal plat of East Farmington 5th Addition is now before the Council for review and approval; and WHEREAS, a public hearing of the Planning Commission was held on the 8th day of December, 1998 after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and WHEREAS, the City Council reviewed the preliminary and fmal plat; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above fmal plat be approved and that the requisite signatures are authorized and directed to be affixed to the fmal plat with the following stipulations: 1. A grading plan that shows how the 5th Addition will tie into the existing contours will need to be submitted and approved by City staff before construction can commence. 2. A utility plan needs to be submitted showing the existing utilities in relation to the new lots. 3. Lot 1, Block 1 and Lot 3, Block 2 each has two sets of utility services. One service for each lot should be abandoned and plugged. This needs to be shown on the utility plan. 4. Building permits can not be issued for lots that do not access a paved street. If any of the comer lots are planned to access 12th, 13th, or 14th Street, street and utility plans will need to be submitted and approved for those streets before building permits can be issued. 5. The grading and utility work for Outlots D, E, F and G is completed before any occupancy of the lots in Blocks I through 3 on the plat. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of December, 1998. Mayor Attested to the _ day of December, 1998. City Administrator . . City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: City Planning Commission Michael Schultz f'\ f) Associate Planner V FROM: DATE: December 8, 1998 SUBJECT: East Farmington 5th Addition Preliminary and Final Plat Plannin2 Division Review Applicant: Sienna Corporation 4940 Viking Drive Suite 608 Minneapolis, MN 55435 Attachments: 1. Lee M. Mann, P.E., Director of Public Works/ City Engineer memo 2. Location Map 3. Preliminary Plat 4. PUD Amendment- new block designs Proposed Development: Thirteen (13) Single-family lots are proposed on approximately 10 acres (or about 3 blocks) within the 5th Phase of the East Farmington development. Location of Development: The 5th Addition will be located south of the existing 3rd Addition on the south side of Walnut Street and between 11 th and 14th Streets. Area Bounded by: Single-family residential Existing Zoning: R-2 PUD Streets and Accesses: Walnut street is currently in place and all 13 of the lots will front along that street. Water & Sewer: Stub outs for both water and sewer are in place, additional utility services exist for several lots which will need to be abandoned and plugged (see Lee Mann's memo for additional comments). ,- Sidewalks: Sidewalks will be completed along the south side of Walnut adjacent to the proposed lots. Parkland and Trails: Park development will occur during the construction of the East Farmington 6th Addition. Additional Comments Sienna Corporation is proposing a smaller than planned addition in an attempt to accommodate builders to establish new models for the Spring Home Preview in March. The proposed 5th Addition does not follow the anticipated phasing of the overall development. The 5th Addition is the first addition that will incorporate the new block designs that were apart of the PUD Amendment agreed upon by the City Council in September of this year; a copy of the new block designs are attached. Outlots A, Band C will become the central parks that are required with the typical block designs. Outlots D, E and F will eventually be replated to become a part of the East Farmington 6th Addition plat. It is anticipated that the 6th Addition will be submitted sometime in early 1999. The north-south streets, 12th, 13th and 14th Streets will also not be constructed during this phase of the development and will be completed, again, during the development of the 6th Addition. The Engineering Division has reviewed the proposed plat and has recommended that the preliminary and final plat for the East Farmington 51h Addition be approved contingent upon the following (see attached letter from Lee Mann, Director of Public Works/City Engineer for complete comments): I. A grading plan that shows how the 5th Addition will tie into the existing contours will need to be submitted and approved by City staffbefore construction can commence. 2. A utility plan needs to be submitted showing the existing utilities in relation to the new lots. 3. Lot 1, Block I and Lot 3, Block 2 each has two sets of utility services. One service for each lot should be abandoned and plugged. This needs to be shown on the utility plan. 4. Building permits can not be issued for lots that do not access a paved street. If any of the corner lots are planned to access 12'\ 13th, or 14th Street, street and utility plans will need to be submitted and approved for those streets before building permits can be issued. Requested Action Recommend approval the Preliminary and Final Plat of East Farmington 5th Addition based on the contingencies outlined by the Director of Public Works/City Engineer and forward to the City Council for the December 21,1998 meeting. cc: Jim Sturm, James R. Hill City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Lee Smick, Planning Coordinator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: East Farmington 5th Addition, Preliminary and Final Plat review DATE: December 3, 1998 Engineering staff has reviewed the plans submitted for the above referenced project and forwards the following comments: 1. The grading plan sufficiently shows how the grading of the 5th Addition will correspond with the 6th Addition. However, a grading plan that shows how the 5th Addition will tie into the existing contours will need to be submitted and approved by City staffbefore construction can commence. 2. A utility plan needs to be submitted showing the existing utilities in relation to the new lots. 3. Lot 1, Block 1 and Lot 3, Block 2 each have two sets of utility services. One service for each lot should be abandoned and plugged. This needs to be shown on the utility plan. 4. Building permits can not be issued for lots that do not access a paved street. If any of the corner lots are planned to access 12th, 13th, or 14th Street, street and utility plans will need to be submitted and approved for those streets before building permits can be issued. Based on Engineering staff's review, it is recommended that the preliminary and final plat for East Farmington 5th Addition be approved contingent on compliance with the preceding comments and the standard contingencies. Respectfully submitted, ~)J1~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file 2':f ~ -a- ~~ ttI C + ~~ '! 00 <D It ~ 1; I I) c: o E "'C ~ ..c:c.. ii5~ c: c: I 00 -+--' .- .~~ E....J ~ CiS co w I I g~' I II ___~~ l----l ~ I~ I '~I~. r===91 ! II .' 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"'-7, )> CJ CJ N :1 () (fJ 3' '-'() 0:>- " Or;; ::r '-' Z 0 0 "l ro t"l O>t"l ~ 00.,] 0 <0 0 0 -1 L', ~~>., L;Jo. L', L;~ ~OJo, . . i . / / () c: ;::.1 () -1 c: V> ~ ':1 I I I I I I I I I I I I I I I I I I I I I I I --t I I I I I I I I "U 0> m 1 ." :Q ~~ 0 -. ;= 0 0 '" 0>'- ~o ^ ",,,, x "- -0 z '"-. ~~ " 0 $) Or )> Z ::E'" C> ." $) Cl ,., ~ ~ I I James R. Hill, Inc. P~ANNERS I ENGINEERS I SUR'vCYORS 25110 W. CTT,R~42, SIAl[ 120, B.....-.ur.NN 55337 PI1oNE: (612)890-6044 FAX: (612)890-6244 ::0 ~ ,~ 6 ~j;j z '" III CD o Al 1::)> g~ m -< EAST FARMINGTON FIFTH ADDITION FOR: SIENNA CORP pjO SEC1lClfiI 32. T. 114. ,., ''I. DAkOTA CCUllY. .... AREA SKETCH EAST FARMINGTON FIFTH ADDITION I II. Ul ~ CD 78,200 SF - 8800 SF ,- ~ 7200 SF 0 0 0 lD 7200 SF - - \ ~ 0 0 0 CD , l)j () ~ 0 , 8 78.200 SF A:::- 0 CD b' II. ~ Ul 0 II. D~ l; ~ 0 Ul lD 0 8 - II. lD C 15 ~ Ul - 8 N ~ <z~ l)j 0 0 & . CD 143,300 SF ~ ~ z: -L0 .{ LL- '-- Ul C c 45.800 SF TOT At AREA OF EAST . ~ CD FARMINGTON AFTH ADDI110N - ~ 'r-... ~ 496,100 SF 0 It) lD l)j <v~ lD l)j ~ It) 8 .., N 01 I I I I I I I I I I I I I I (J) (Jl -' ~ (J) -0 ~ :;o~n o fT1)> I'rixD n I..., -l . r= ZOrrl o ::E: . 0 -' :;0 -' rrI "'"' 0 :S: 0)> ~ LoI-l o "'"' rrI Z to tn (X) o :;0 s::::)> O~ OlD -< II) James R. Hill, inc. PLANNERS / ENGINEERS / SURVEYORS 2500 W. elY. RD. 42, SUI1E 120, BURNS\1u.E. UN 55337 612/890-60<< FAX 890 6244 DETAIL PROPOSED MODIFIED BLOCK E SIDE A 80 65 70 65 80 0 0 0 0 IX) IX) 0 0 IX) IlO .... .- .... .... 0 80 sa 25 1.1!L _ 25 ~ 80 0 'I'T 0 CD I 9\t 120 0 I CD 120 II) II) ~ 120 100 20 RAIN AGE -= 20 100 &: UTlUTY 0 0 EASEMENT 0 0 CD CD co CD 0 0 '" '" 100 .... .... 100 0 0 0 0 CD CD CD CD 160 60 60 60 60 60 60 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .... .- .... .- .... .- .... 60 60 60 60 60 60 DETAIL PROPOSED MODIFIED BLOCK F 80 65 70 65 80 0 0 0 0 IX) IlO 0 0 IlO IlO .- .- .- .... BO 70 BO 0 CD 0 en 100 SIDE A 0 0 100 CD CD 0 0 100 en en 0 0 CD CD 100 160 100 ,....-.._~ ...._-.,---- ----- --~ - .. .. ' '-" 'W [g 60 60 60 60 60 60 i. ...i:,.~U V ~ III i:~~<~' 0 0 0 0 0 0 0 ' V./: ( SEP - 0 0 0 0 0 0 0 I 81998 .- .... .... .... ~i 'U i 60 60 60 60 60 60 F: \AUTOCAD\PROJEcrS\651~\6514EXH Mon Aug 10 12: 04: 47 199B ! S a~!!~ ~;:~ :;!::I Q . ~ S'" ~,'1:.2 t" I g: I ~.B i I ';~.:).. ,', ~ i' "'\"" · \\ !~~5~-. B' ; '---1 . i ~--- - --~! -- ~ . / L ._.___._ ..n........ '; 1 , ; i-- ~ ;~~.~:~ - ~- ~~~"1j.i ~ ~~I \:~~f[ ~ g- mID ~ _:_ 11 [ -- - [. _ 0t} s:\ ;I If!" <" - - 'p1j;.~~b. ~~~ag . i u'.~-~{-to- 'TI~ f _6: - 'I : u uj .~., - ~ rrt-1~~ ~i?: ~i ~ ~~ : ~ ~.-L,,> ;6- '~-" . ~~ ~~ i) [-::-:- 'J- ~[-U---~J- I - __' - ~~ '. "j ~j '^"" . ,~~ . . , _ ' 'l~ '<'. ~~ ~~ .. _. _u_. ~.. . Q ';-'-'!;,.------=-,~ --'u ~--~:J - -. .. ...~ n b~ ~~ ~~ 't'~ -= ---j [- -]'- - i; []- -- . -~" "i -- ~ I;! tig C)<.J ,) Oil ~~" , .."..n' <> c: ;' b -, <'. \~~~ I I I , ." I ._---------L ", \.;.... "l..'l~ l' I~'" tfO.!lO ~ a~~! i <> J :t r i i J - ;: .." ~ ~ { " ~~ : 8~ II ,. g!~l i 8 . r . a en . ,. .. h 0 m~ i~~~ .;i; ~]a ~~~ !/.. r-.. )> 0 0 :::0 =IV) ITl 00 < z:c (f) IT! Os:: ITl OJ)> 0 -i=l -0 -<0 -0 c --0 CJ Oc ~o ITl OJ-o ) rr - 0)> CD OZ ^ -l IT! CD ......... . ~ - i ~ .:!~ gi ~ ~ at en -< REVISED pun EXHIBIT B SCHEJIA'nC PUD PLAN -.........-. ~ ::==~'r ---...., _....,~- ~- ~.. James R. Hill, inc. PlANNERS / ENGINEERS / SUR\OORS .. ~ 250D1.en.Al42.Sld12Q........... SSJ37 / 112~1DM FuMUM ~ SIENNA ....."..,._........ ---.... ......, un.__,.. .-- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmini:ton.mn.us IOe TO: Mayor, Councilme~ers, City Administrato~~ Lee Smick, AICP Planning Coordinator FROM: SUBJECT: East Farmington 5th Addition Development Contract DATE: December 21, 1998 INTRODUCTION The Development Contract for East Farmington 5th Addition has been drafted in accordance with the conditions presented at the December 21, 1998 City Council meeting. DISCUSSION The East Farmington 5th Addition Development Contract reqUires the following conditions to be agreed upon: . the Developer enters into the Development Contract; and . the Developer provides necessary security in accordance with the terms of the Contract; and . the grading and utility work for Outlots D, E, F and G is completed before any residential occupancy ofthe lots in Blo.cks 1 through 3 of the plat. The Planning Commission approved the East Farmington 5th Addition Preliminary & Final Plat on December 8, 1998 under the conditions that the thirteen lots proposed for model homes remain as such until the utility work and final grading of the -blocks included in the East Farmington 5th Addition are completed. The position of the Planning Commission was prefaced on the need to complete the grading and utility work on the remainder of Outlots D, E, F and G due to any potential nuisances created by grading and utility construction work before occupancy would be allowed in any of the model homes. The City Attorney has reviewed and approved the Development Contract for the East Farmington 5th Addition. ACTION REOUESTED Approve the execution of the Development Contract and adopt a resolution authorizing its signing, contingent upon the above conditions and approval by the Engineering Division. Respect~lly submitted, \:;.~~ vLee Smick, AICP Planning Coordinator RESOLUTION NO. APPROVING DEVELOPMENT CONTRACT - East Farmington Fifth Addition - Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21st day of December, 1998 at 7:00 P.M. Members Present: Members Absent: introduced and Member _ seconded the following: Member WHEREAS, pursuant to Resolution No. _, the City Council approved the preliminary and final plat of East Farmington Fifth Addition contingent upon the following conditions: 1. The Developer enters into the Development Contract. 2. The Developer provides the necessary security in accordance with the terms of the Contract. 3. The grading and utility work for Outlots D, E, F and G is completed before any residential occupancy of the lots in Blocks 1 through 3 of the plat. NOW, THEREFORE, BE IT RESOLVED that: 1. The aforementioned development contract, a copy of which is on file in the Clerk's office, is hereby approved. 2. The Mayor and Administrator are hereby authorized and directed to sign such contract. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of December, 1998. Mayor Attested to the _ day of December, 1998. City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us lOci TO: Mayor and Council Members FROM: John F. Erar, City Administrator SUBJECT: Newly Elected Officials' Conference DATE: December 21, 1998 INTRODUCTION The League of Minnesota Cities is again offering conferences for newly elected local officials. As in the past, this two-day conference is being held at two metropolitan locations, Plymouth and St. Paul, on two different dates to accommodate local official's schedules. DISCUSSION These conferences are also open to current Council members who may desire to attend the many sessions offered in this very practical and educational conference. Conference information is attached for Council review. Council conference arrangements may be submitted to Cindy Muller, Executive Assistant for processing and registration. BUDGET IMP ACT Conference attendance costs are provided for in the 1999 Budget. ACTION REOUESTED For Council information. Respectfully Submitted, cJtc/~ 1hn F. Erar League of Minnesota Cities Cities promoting excenence 145 University Avenue West, St. Paul, HN 55103-2044 phone: (612) 281-1200 · (800) 925-1122 Fax: (612) 281-1299 · TDD (612) 281-1290 December 10, 1998 Dear Newly Elected Official: I'm writing to you with this special invitation to attend LMC's upcoming Newly Elected Officials' Conference! Each year, LMC designs this two-day conference to provide newly elected mayors, council members and others the information they need to get a strong start as decision-makers for the future of their cities. Experienced presenters with practical understanding of cities' issues provide up-to-date perspectives for those new in their roles as leaders in municipal government. This year, the two-day conference will be presented in 4 Minnesota cities-St. Paul, January 22-23; Mankato, January 29-30; Brainerd, February 5-6; and Plymouth, February 26-27. I hope one of the conference weekends will work for you-the Newly Elected Officials' Conference is an opportunity not to be missed! Additionally, I encourage you to participate as a member of LMC's Leadership Institute for Elected Officials, an ongoing experience of training and support. Its purpose is to work with public officials to enhance their ability and commitment to achieve good governance in their cities. You'll hear more about the Leadership Institute at the Newly Elected Officials' Conference, and I hope you'll take advantage of this unique opportunity. Enclosed are materials you'll need to register for the Newly Elected Officials' Conference and to make hotel arrangements. Included are: . 1999 Newly Elected Officials' Conference Registration Form . Housing Reservation Form-choose the weekend that will work best for you Watch for another mailing from LMC early in January, 1999! It will bring you an overview of LMC and its products and services for Minnesota cities and their leaders. I'm looking forward to seeing you at the Newly Elected Officials' Conference! Sincerely, Cldl '<- ~i~ Tooley, Manager Conferences and Training AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER ,----------------------------------------, I I i OPEN THE DooR TO LOCAL GoVERNMENT--HERE'S THE KEY : I I I I ,-~ .... ~~ ~~ 1999 Conference for Newly Elected Officials Registration Register early Narne Title Address City State _ Zip Contact person Daytime telephone # Spouse's/Partner's name (if attending conference sessions) Please check the appropriate box-the location and date for which you are registering o January 22-23, Holiday Inn St. Paul East, St. Paul o January 29-30, Holiday Inn Downtown, Mankato o February 5-6, Holiday Inn, Brainerd o February 26-27, Radisson Hotel and Conference Center, Plymouth Registration fee Advance registration $180 On-Site registration (if space is available) $210 Spouse/Partner (if attending sessions/meals) $100 Registration cancellation policy All requests for cancellation rnust' be in writing, postrnarked one week prior to the scheduled meeting, and are subject to a $50 cancellation fee. Special needs i If you are disabled and require special services, or if you have special dietary needs, please attach I a written description to this registration form I I L________________________________________~ r--------~----------. I Housing Reservation Form I League of Minnesota Cities I Conference for Newly Elected Officials JANUARY 22-23 HOUDAY INN ST. PAUL EAsT ST. PAUL Name Tide Address City Daytime contact Arrival date S80 single (plus tax) S80 double (plus tax) Number of nights I wish to guarantee payment for late arrival _ Smoking _ Non-smoking _ Handicap accessible Make check payable and mail to: Reservations Holiday Inn St. Paul East 220 1 Burns Avenue St, Paul, MN 55119 State _ Zip Telephone # Departure date Important instructions: The hotel reservation cut-off date is january 7, 1999, After january 7, reservations will be accepted if space remains available. You will receive an acknowledgment of your hotel reservation from the hotel.All changes in reservations or cancellations must be made directly with the hotel, telephone (651) 731-2220, A deposit equal to one night's lodging per room must accompany this housing form, Credit card company Card number Expiration date --------------------~ r-------------------. Housing Reservation Form League of Minnesota Cities Conference for Newly Elected Officials FEBRUARY 5-6 HOUDAY INN BRAINERD Name Tide Address City Daytime contact Arrival date S59 single (plus tax) S59 double (plus tax) Number of nights I wish to guarantee payment for late arrival _ Smoking _ Non-smoking _ Handicap accessible I Make check payable and mail to: I I I I L____~__ Reservations Holiday Inn 2115 S. 6th Street Brainerd, MN 56401 State _ Zip Telephone # Departure date Important instructions: The hotel reservation cut-off date is january 15, 1999, After january 15, reservations will be accepted if space remains available, You will receive an acknowledgment of your hotel reservation from the hotel. All changes in reservations or cancellations must be made directly with the hotel, telephone (218) 829-144L A deposit equal to one night's lodging per room must accompany this housing form, Credit card company Card number Expiration date r-------------------. Housing Reservation Form I League of Minnesota Cities I Conference for Newly Elected OffICials I JANUARY 29-30 I HOUDAY INN DowNrowN I MANKATO I I I I I I I I I I I I I I I I I Make check payable and mail to: A deposit equal to one night's I lodging per room must accompany I this housing form. Holiday Inn Downtown I Credit card company 101 East Main Street Card number I Mankato, MN 56002 I Expiration date I L___________________~ Name Tide Address City State _ Zip Telephone # Departure date Daytime contact Arrival date $75 single (Plus tax) $75 double (Plus tax) Important instructions: The hotel reservation cut-off date is january 15, 1999, After january t5, reservations will be accepted if space remains available. Number of nights I wish to guarantee payment for lale arrival You will receive an acknowledgment of your hotel reservation from the hotel. All changes in reservations or cancellations must be made directly with the hotel, telephone (507) 345- 1234. _ Smoking _ Non-smoking _ Handicap accessible Reservations r-------------------. Housing Reservation Form I League of Minnesota Cities Conference for Newly Elected Officials FEBRUARY 26-27 RAoiSSON HOTEL AND CONFERENCE CENlER PLYMOUTH Name Tide Address City State _ Zip Telephone # Departure date Daytime contact Arrival date $84 single (plus tax) $84 double (Plus tax) Important instructions: The hotel reservation cut-off date is February 11, 1999. After February 11, reservations will be accepted if space remains available. Number of nights I wish to guarantee payment for late arrival You will receive an acknowledgment of your hotel reservation from the hotel. All changes in reservations or cancellations must be made directly with the hotel, telephone (612) 559-6600. _ Smoking _ Non-smoking _ Handicap accessible Make check payable and mail to: Reservations Radisson Hotel and Conference Center 3131 Campus Drive Plymouth, MN 55441 A deposit equal to one night's lodging per room must accompany this housing form. Credit card company Card number Expiration date City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us II~ TO: Mayor and Councilmembers City Administrator% FROM: David L. Olson Community Development Director SUBJECT: Individual Sewage Treatment Systems Ordinance Amendment DATE: December 21, 1998 INTRODUCTION The Council was recently presented with the proposed plan to implement enforcement of the existing City ordinance for Individual Sewage Treatment Systems (ISTS) and the maintenance requirements for existing ISTS beginning in 1999. The following suggested ordinance amendments were discussed and are being presented for formal Council action. DISCUSSION Section 7-3-7: PERMIT REQUIRED: (D) Duration: The duration of the permit shall befor [we (2) three (3) years and shall be renewed by the owner again making application to the City for such permit. The permit shall be deemed revoked if the system becomes a failed ISTS. This proposed change makes the City Ordinance consistent with County Ordinance and Minnesota Rules. What this means to the property owner with an existing ISTS is that they are required to have their system pumped at least once every three years. Obviously if they choose to have their system pumped more frequently they have the option to do so. Section 7-3-11: FAILED ISTS: The City shall inspect all existing ISTS systems within the City within one year of the effective date of this Chapter, and periodically thereafter, to determine compliance with this Section. The owner of a failed ISTS shall replace, modify or reconstruct the failed system within six (6) ten (10) months of the inspection, either in conformance with MPCA Rule 7080 and Dakota County Ordinance 113, as amended, or if allowed by the Building Official, in conformance with MPCA Rule 7080.0190. In the alternative, the owner shall permanently discontinue use of a failed system within s;.x (a) ten (10) months of the inspection. Upen appliB<ilRel'l BY the eWNer, The City C-eblneil msy sUew the failed system te Be blsed up te el'le year /rem C-eul'leil 6lfJfIPe','a! e/ the sfJPlieatiel'l. The City shall not issue a building permit, variance or conditional use permit until the existing ISTS is determined to be in compliance with MPCA Rule 7080 and Dakota County Ordinance 113, as amended (ord097-389, 2-18- 1997). This change will also bring the City's ordinance in conformance with County Ordinance and Minnesota Rules. While the City's ordinance can be more restrictive, it is recommended that the City ordinance be made consistent with ordinances that are being enforced in the adjacent townships. BUDGET IMPACT As was discussed at the previous Council meeting on this issue, staff is recommending a $30 fee for the three (3) year maintenance permit. This recommended fee will be included in the 1999 Fee Resolution to be considered by the Council at the first meeting in January. ACTION REOUESTED Adopt the attached ordinance amendment amending City Ordinance 7-3-7 (D) and 7-3- 11. Respectfully submitted, Q~~ Community Development Director ORDINANCE NO. CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA AN ORDINANCE AMENDING TITLE 7 OF THE FARMINGTON CITY CODE CONCERNING INDIVIDUAL SEWAGE TREATMENT SYSTEMS ((lSTS) AND THE MAINTENANCE REQUIREMENTS FOR EXISTING SYSTEMS THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. The duration of permits required in Section 7-3-7 of the Farmington City Code is amended to read as follows: Section 7-3-7: PERMIT REQUIRED: (D) Duration: The duration of the permit shall befor (we (2) three (3) years and shall be renewed by the owner again making application to the City for such permit. The permit shall be deemed revoked if the system becomes a failed ISTS. SECTION 2. The time frame during which failing ISTS are required to be brought in compliance as required in Section 7-3-11 is amended to read as follows: Section 7-3-11: FAILED ISTS: The City shall inspect all existing ISTS systems within the City within one year of the effective date of this Chapter, and periodically thereafter, to determine compliance with this Section. The owner of a failed ISTS shall replace, modifY or reconstruct the failed system within sf..x (8) ten (10) months of the inspection, either in conformance with MPCA Rule 7080 and Dakota County Ordinance 113, as amended, or if allowed by the Building Official, in conformance with MPCA Rule 7080.0190. ln the alternative, the owner shall permanently discontinue use of a failed system within 8i~ (8) ten (10) months of the inspection. [-'pen spplieatien 8Y {.''ie ewner, The City C-ez.meil may aHew the foiled system t6 8e lJl8ed 'blp te ene )'eClr /rem Ce'blneil 6lfJfJPe':Cll ef the ClpplieCltien. The City shall not issue a building permit, variance or conditional use permit until the existing ISTS is determined to be in compliance with MPCA Rule 7080 and Dakota County Ordinance 113, as amended. (ord.097-389, 2-18- 1997). ADOPTED this _ day of of Farmington. ATTEST: , 19 _, by the City Council of the City CITY OF FARMINGTON By: Gerald Ristow, Mayor City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ct.farmin~ton.mn.us lib TO: Mayor and Council Members City Administrator~ Lee Smick, AICP - /"'J () Planning Coordinator yx FROM: SUBJECT: Amend Section 11-4-5: Erosion and Sediment Control DATE: December 21, 1998 INTRODUCTION The revised erosion control and turf establishment ordinance will amend Section 11-4-5 by replacing the existing erosion and sediment control requirements to include more detailed requirements concerning the control of soil erosion and the establishment of turf on construction sites. The revised ordinance also establishes requirements for temporary rock entrances on construction sites after backfilling of the foundation is completed. DISCUSSION The erosion control and turf establishment policies were presented to the City Council on May 4, 1998 and were approved to go into effect as policies on June 1, 1998 after the developers and builders reviewed the documents. the Builders Association of the Twin Cities approved the above policies in August 1998. An infonmition sheet concerning the erosion control policies was prepared and has been distributed to Developers and Builders since August 20, 1998 (see attached). These policies have been required since August of 1998 and are being enforced by the engineering division at this time. This proposed ordinance amendment simply codifies a policy that is currently being enforced. The need for revising the erosion control ordinance was determined after it was observed that Developers/Builders were not complying with silt fence requirements and turfwas not installed in a timely manner to reduce soil erosion. Through non-compliance, sediment material from construction sites has continually washed into the street and storm sewers causing hazards to automobiles from sediment associated with storm water runoff and clogged and damaged storm sewers. The tracking of mud on City streets from on-site construction vehicles also was continually evident, creating nuisances for residents and causing potential hazards to automobiles. - Upon examination of the existing City Code (see attached), it was determined that there was a need to revise the existing ordinance and prepare detailed specifications for controlling the sediment runoff through silt fences and turf establishment and provide solutions to mud-tracking problems on newly constructed residential and commercial lots. The engineering and planning divisions drafted a revision to the erosion control and turf establishment requirements in the summer of 1998 and those revisions are as follows: Erosion Control . Developers and builders are required to follow the erosion and sediment control program. The program outlines minimum steps that will be required on building sites where bare soil is exposed. Due to the diversity of building situations encountered, each site will be individually evaluated and where additional measures or variances are needed they will be specified at the discretion of the City Engineering Division. . All grading plans and building site surveys will be reviewed for effectiveness of erosion control measures in the context of the site topography and drainage. If plans or surveys do not specify erosion control, these measures will be described on the plans or surveys by the City's Engineering Division based on the Minnesota Pollution Control Agency's "Best Management Practices". Plans and surveys with the necessary erosion control measures specified are then returned with the permits. . Silt fence is required to control erosion on all sites. . The builder is responsible for properly installing erosion control immediately after backfill of the foundation. If the required erosion control is not installed within 24 hours after backfill of the foundation, the builder will be issued a three-day notice after which a stop work order will be issued until erosion control measures meet City requirements. . An approved Certificate of Survey along with the permit card shall be posted on the job site. . The builder is responsible to maintain the silt fence during the construction process. . The City inspector or engineer will retain the right to require additional silt fence at any time to ensure that erosion does not occur. . Temporary rock entrances are required on every construction site and are required after backfilling of the foundation. If the rock entrance is not installed immediately after backfilling, a stop work order will be issued until the rock driveway is installed. Rock driveways will also be required during the winter months after backfilling the foundation. . Streets should be cleaned and swept whenever tracking of sediments occurs and before sites are left idle for weekends and holidays. If streets are not clean, the City will arrange for a private contractor to clean streets and will bill the charges accordingly. Turf Establishment . Interior lots shall be sodded from the roadside edge or the unpaved right-of-way to the back comers of the furthest-most building. . Comer lots with two sides of the lot adjacent to the street; in the front yard, sod shall be installed from the roadside edge or the unpaved right-of-way in the front ofthe building to the back comers of the furthest-most building. Sod shall also be installed on the street side-yard within the boulevard commencing at the rear comer of the building to the rear lot line. . All areas that required silt fences during construction and along any portions of the lot that adjoin drainage easements shall be sodded. . Any remaining disturbed areas not mentioned above shall be seeded. . Silt fences must be maintained throughout the construction period until new vegetation is established. . Turf slopes in excess of 3: 1 are prohibited. . The required sod must be in place before a Final Certificate of Occupancy will be issued. If the sod is not in place and occupancy is requested by the builder, a Temporary Certificate of Occupancy may be issued. The builder/homeowner is required to install sod within sixty (60) days after the Temporary Certificate of Occupancy is issued. It is the responsibility of the owner to establish turf in the area where sod is not required. A Final Certificate of Occupancy will be issued only after the turf has been established. The remaining areas of a lot that are not required to have turf established prior to issuance of the Final Certificate of Occupancy should be established with turf within sixty (60) days after the issuance of the Final Certificate of Occupancy. . In periods of adverse weather conditions between approximately October 16th and April 31st, a temporary Certificate of Occupancy may be issued, but the installation of sod must be completed on or before July 1 st. . The City shall collect a surety for the As-Built Certificate of Survey and turf establishment before any building permit is issued. The surety will be returned when the as-built certificate of survey, sod and seed requirements have been approved. If these requirements are not met, the surety will be used to either complete the grading of the lot consistent with the grading plan and/or complete the installation of the sod and seed. The revised ordinance will replace the existing erosion and sediment control ordinance and will provide more detailed requirements concerning erosion control measurements, turf establishment and temporary rock entrance requirements. The revised ordinance is based on the Minnesota Pollution Control Agency's "Best Management Practices" and will provide for the health, safety and welfare of the community. The City Attorney has reviewed and approved the proposed amendment to Section 11-4-5. ACTION REQUESTED Adopt the attached ordinance approving amendments to the erosion and sediment control ordinance in Section 11-4-5 of the City Code to include detailed requirements for erosion control, turf establishment and temporary rock entrances. ~~ Lee Smick, AICP Planning Coordinator PROPOSED CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE Amending Title 11, Chapter 4, Section 5 - Erosion and Sediment Control THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS: SECTION I: Title 11, Chapter 4, Section 5 - Erosion and Sediment Control- shall be amended by adding (underlined) and deleting (~) as follows: 11-4-5: EROSION CONTROL AND TURF ESTABLISHMENT: C:\) The de'/elof'meat shall eeRfefHl tEl the aamrallimitatioRs flreseHtea by tOflOgt"&flhy aaa soil se as tEl ereate the least fleteatial fer soil erosioa. (A) Developers and builders are required to follow the erosion and sediment control program. The program outlines minimum steps that will be required on building sites where bare soil is exposed. Due to the diversity of building situations encountered, each site will be individuallv evaluated and where additional measures or variances are needed thev will be specified at the discretion of the City Engineering Division. (B) Brasioa amI sikatiaa eaRtral meaSHres shall 8e 6aeraiaatea ','lith the aiffereRt stages ef eoastnletioa. f~flfJroflriate eoRtrol meaSHres shall Be iastallea f'riElr te ae';elof'meat '",hea aeeessary to aemrol erosiea as aeteffHiaea By the City BagiBeer. (B) All grading plans and building site surveys will be reviewed for effectiveness of erosion control measures in the context of the site topography and drainage. If plans or survevs do not specify erosion control. these measures will be described on the plans or survevs bv the City's Engineering Division based on the Minnesota Pollution Control Agency's "Best Management Practices". Plans and surveys with erosion control specified are then returned with the permits. (C) LaBa shall Be ae'/elc~flea ia ineremeats of werkahle size sHaR that aaeC:}uate eresieR ana sikatioa eeatrels eaa be f're'/iaea as eeastrl::1etioa }'>regresses. The smallest }'>raetieal area oflaaa shall be eJ(}'>osea at aBY eRe fleriea eftime. (C) Silt fence is required to control erosion on all sites. The builder is responsible for properly installing erosion control immediately after backfill of the foundation. If the required erosion control is not installed within 24 hours after backfill of the foundation, the builder will be issued a three-day notice after which a stop work order will be issued until erosion control measures meet City requirements. An approved Certificate of Survey along with the permit card shall be posted on the iob site. EBdaeerin~ will eerrorm. fello'.'! He iasaeetioRs OR a regHlar Basis tEl iasHre eresioR eeRtrel measures are flroeerl',' iastallea. The builder is responsible to maintain the silt fence during the construction process. The City inspector or engineer will retain the right to require additional silt fence at any time to ensure that erosion does not occur. Silt fence/hav bales will not be required when the ground is frozen as determined bv the City. Silt feaee shall Be iastallea ia the seriag ...A:1eR the :frest is ol:!t as aetefHliRee BY the City. If the silt feRae is Rot iRstallee eorreatl>.' after llfl iRseeeti0R BY the City iR the seriR~. it ,,,,,ill Be iRstallee at tae Baileer's eJ(fleRse. C0StS ass0eiatee 'l:ith haviRI': silt feRae iRstallee '.vill be sabkaetee :frem the as bailt/-eresieR aeRkel SHrety. (D) Whea soil is eJ(flOSea, tae eJtflClsar-e shall be fer tae saeftest feasible periCle ef time, as speeifiee iR tae eevelepmeBt agreemeat. (D) Temporary rock entrances are required on every construction site and are required after backfilling of foundation. If the rock entrance is not installed immediately after backfilling. a stop work order will be issued until the rock drivewav is installed. Rock drivewavs will also be required during the winter months after backfilling the foundation. (E) Where the t0ps0il is reme'/ee, saf:fiaieBt amele seil shall be set asiee fer respreaeiRg eyer tae ee';elopee area. Top seil shall Be resteree er pra'/ieee te a septh 0f feHr iRaaes (4 ") iR plaae llflS saall Be ef a ~aalit)' at least e~1:lal te the seil ~aality prier te sevelepmem. (E) Streets should be cleaned and swept whenever tracking of sediments occurs and before sites are left idle for weekends and holidays. If streets are not clean. the City will arrange for a private contractor to clean streets and will bill the charges accordingly. (F) Interior lots shall be sodded from the raadside edge or the unpaved right-of-wav to the back comers ofthe furthest-most building. (G) Comer lots with two sides ofthe lot adiacent to the street; in the front vard. sod shall be installed from the roadside edge or the unpaved right-of-way in the front of the building to the back comers of the furthest-most building. Sod shall also be installed on the street side-vard within the boulevard commencing at the rear corner of the building to the rear lot line. (H) All areas that required silt fences during construction and along any portions of the lot that adioin drainage easements shall be sodded. Anv remaining disturbed areas not mentioned above mav be seeded. Silt fences must be maintained throughout the construction period until new vegetation is established. (I) Turf slopes in excess of 3: 1 are prohibited. (J) The required sod must be in place before a Final Certificate of Occupancv will be issued. If the sod is not in place and occupancv is requested bv the builder. a Temporary Certificate of Occupancv may be issued. The builder/homeowner is required to install sod within sixty (60) davs after the Temporary Certificate of Occupancy is issued. It is the responsibility of the owner to establish turf in the area where sod is not required. A Final Certificate of Occupancy will be issued onlv after the turf has been established. The remaining areas of a lot that are not required to have turf established prior to issuance of the Final Certificate of Occupancv should be established with turf within sixty (60) davs after the issuance of the Final Certificate ofOccupancv. (K) RaRoff ',vater saall Be eivertee to a seeimematieR BasiR Befere BeiRg alle'::ee te eater tfie RRtHral EkaiRage system. (Ore.9g7 1&9,4 29 &7) (G) In periods of adverse weather conditions between approximately October 16th and April 31 st. a temporary Certificate of Occupancy wiU-may be issued. but the installation of sod must be completed on or before Julv 1 st. (L) The City shall collect a surety for the As-Built Certificate of Survev and turf establishment before anv building permit is issued. The surety is returned when the as- built certificate of survev. sod and seed reauirements have been approved. If these reauirements are not met. the surety will be used to either complete the grading of the lot consistent with the grading plan and/or complete the installation of the sod and seed. TURF ESTABLISHMENT POLICY G:\STANDARD PLATES\GEN I -, I I I I -1 LOT I ~ STREET ~ 0:: o '=> SOD SHALL BE THE WIDTH OF THE EASEMENT. Lost Revision: Mar. 1998 City Plate No. ( FARMINGTON, MINNESOTA ) GEN- I GARAGE HOUSE I I I I I L ... ... ... ... ... ... ... ... ... ... , .. .. '" .. .. .... ";ACK"CO;Ni:;S. '" "'I .. .. .. .. .. .. .. .. .. OF ,HOU,SE '" . '" '" '" .. ... ... ... ... ... ... ... .... .... ... ... .... ... ... ... .. ... + ... ... LOT 3 ... ... .... .... ... ... ... ... .... ... LOT 2 .. .... ... ... ... ... ... '" "'.... '" "'.. '" "'] ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. '" .. '" DRAINAGE a. UTILITY. , .. .... EASEMENT PER PLAT" ~ = MIN. MANDATORY SODDED AREA I: .. : .. : '" :\ = BACKYARD MAY BE SEEDED STANDARD DETAILS TURF ESTABLISHMENT POLICY LOT DEVELOPMENT EROSION CONTROL STREET SOD IN BOULEVARD-e. :.:-:.:-:.:. ~ CONCRETE CURB :.:.:.:.:.:.:-:.: .:.:- :.:.:.:-:.:. :.~2 STRIPS I 5' 5' r I I I I L o FIBER BLANKET OR SO STANDARD DETAILS MANDA TORY EROSION CONTROL LAYOUT FOR LOT DEVELOPMENT CITY OF FARMINGTON ENGINEERING DEPT. J LOT 3 NOTE: THIS EROSION CONTROL LAYOUT SHALL BE CONSTRUCTED AROUND THE PERIMETER OF THE LOT AND PRIOR TO ANY DIGGING. IT IS THE BUILDERS RESPONSIBILITY TO MAINTAIN AND CONTROL ALL EROSION ON THAT SITE. CITY OF ( FARMINGTON SILT FENCE REVISIONS 12/23/97 712/98 PLA TE No. xx 11 -4- 5 11 -4- 7 11-4-5: EROSION AND SEDIMENT CONTROL: (A) The development shall conform to the natural limitations presented by topography and soil so as to create the least potential for soil erosion. (B) Erosion and siltation control measures shall be coordinated with the different stages of construction. Appropriate control measures shall be installed prior to development when necessary to control erosion as determined by the City Engineer. (C) Land shall be developed in increments of workable size such that adequate erosion and siltation controls can be provided as construction progresses. The smallest practical area of land shall be exposed at anyone period of time. (D) When soil is exposed, the exposure shall be for the shortest feasible period of time. as specified in the development agreement. (E) Where the topsoil is removed. sufficient arable soil shall be set aside for respreading over the developed area. Top soil shall be restored or provided to a depth of four inches (4") in place and shall be of a quality at least equal to the soil quality prior to development. (F) Natural vegetation shall be protected wherever practical. (G) Runoff water shall be diverted to a sedimentation basin before being allowed to enter the natural drainage system. (Ord. 087-189. 4-20-87) 11-4-6: WATER DISTRIBUTION: All subdivision design shall incorporate adequate provisions for water supply and distribution consistent with the Farmington Water and Distribution Plan. as amended, and be subject' to review and approval of the City Engineer. At the time each plat or replat is approved. a connection charge shall be made for past. present or future water supply costs. payable in cash. and shall be deposited in the "City Water Improvement Fund". The monies so collected will be used in accordance with the Farmington Water Supply and Distribution Plan. Charges shall be determined as set forth in Table 14 - Water Charges - of the Farmington Water Supply and Distribution Plan. The cash payment may be deferred. at an interest rate determined by resolution of the City Council. to the time of the first stage of development takes place. so long as the terms of deferment are set forth in a developer's agreement executed by the City and the owner of the plat. (Ord. 088-202, 7-5-88) 11-4-7: STORM DRAINAGE: All subdivision design shall incorporate adequate provisions for storm water runoff consistent with the Farmington Storm Water Management Plan. as amended. and be subject to review and approval of the City Engineer. At the time each plat or replat is approved. a connection charge shall be made for past, present or future storm sewer costs. payable in cash. and shall be deposited in the "City Surface Water Management Fund". The monies so collected 587:888 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us lie, TO: Mayor and Councilmembers City Administrator~ FROM: David L. Olson Community Development Director SUBJECT: BATC / Farmington Task Force Progress Report DATE: December 21, 1998 INTRODUCTION The BATC / Farmington Task Force was created as a result of a City Council Workshop that was held on March 25, 1998. The Task Force was created as an outcome of the discussion of the municipal control of the design and construction of infrastructure in private developments. DISCUSSION As a result of the March 25, 1998 workshop, the following issues were identified in the attached April 9, 1998 letter from BATC as issues to be discussed by the Task Force: . Development of engineering design standards and related issues. . Development of a process that efficiently implements the review and application of standards. . Review Fee structures as related to implementation of the process.* . Discussion on options for working on infrastructure warranties. . Process for effectively monitoring development over the next six months. *The Council has recently determined that this issue was outside of the scope of the issues that were originally agreed to be discussed by the City Council. The first meeting of the Task Force was held on May 13, 1998 and there have been a total of five meetings held over the last six months. As the attached November 4, 1998 letter from Gary Laurent and Karen Christofferson indicates, considerable progress has been made on a number of the issues that agreed to be reviewed. Revisions to the City's erosion control and turf establishment standards have been reviewed and agreement reached on both the specific requirements and the process for enforcing these requirements. The ordinance amendments for these new requirements will be considered by the Council at the 12/21/98 meeting. The revised and updated engineering guidelines have also been reviewed by the Task Force and these are also on the agenda for acknowledgment by the Council on 12/21/98 meeting. Additional issues that have been discussed by the Task Force include the proposed updates to the City's Wetland Ordinance and boulevard tree planting requirements and whether they should be the responsibility of the developer or the builder. While there has been considerable progress made on a number of the issues originally identified, it is anticipated that City staff will continue to work with representatives from BA TC on development issues as they arise. BUDGET IMP ACT None ACTION REOUESTED For information only. Respectfully submitted, O/Z#~ David L. Olson Community Development Director November 4, 1998 Mayor Jerry Ristow Members of the City Council City of Farmington 325 Oak Street Farmington, MN 55024-1358 Dear Mayor Ristow and Members of the City Council, The Builders Association of the Twin Cities is writing to up-date you on the process established by you in April 1998, that allowed for BA TC members and city staff to work together on residential development and building issues in Farmington. Over the past six months we have worked on engineering guidelines and design standards, we are looking at city fee schedules, erosion control methods, landscaping requirements, the process for finalizing development plats, and other issues that task force members bring to the table. We look forward to having additional input to fee schedules prior to the proposed action of the City Council in January of 1999. The work on engineering and design standards has been constant and hopefully nearing completion, also by the first of the year. Thank you for the opportunity to work through this task force process. We believe it has been beneficial and efficient. Sincerely, b~~ Gary Laurent Public Policy Chair -K~~ Karen Christofferson Public Policy Director CC: Farmington Task Force; Lee Mann, David Olson, John Erar, City of Farmington 2960 Cenrre Puinre Drive Rusel'ille, MinnesiJw 55 r r 3 - r r 22 612/697-1954 Fax 612/697-7599 Parade Fax 612/697-7575 BUlLDERS ASSOCIATION™ OF THE TWIN CITIES April 9, 1998 Mayor Jerry Ristow Members of the City Council Mr. John Erar, City Administrator City of Farmington 325 Oak Street Farmington, MN 55024-1358 Dear Mayor Ristow, Members of the Council, and Mr. Erar, Thank you for the opportunity to meet with the staff and Council in a workshop setting on Wednesday, March 25, 1998. We are also taking this opportunity to thank city staff for working with our association on the issue of infrastructure design standards in the city of Farmington. We look forward to continuing our work with the staff to develop clear and reasonable engineering design standards to serve the best interests of the community and the residential building industry. It is our understanding that our work with the staff to develop engineering design standards will include: - Development of engineering design standards and related issues. - Development of a process that efficiently implements the review and application of standards. - Review fee structures as related to implementation of the process. - Discussion on options for working with infrastructure warranties. - Process for effectively monitoring development over the next six months. It is also our understanding that Lee Mann, the city's consulting engineer will convene a meeting of a task force as soon as possible. A list is attached of task force members representing the Builders Association of the Twin Cities. We regard the Council's action as a major beginning point for working with the city in the most constructive way possible to achieve the city's long-term interests. Thank you for this opportunity to continue our work. Sincerely, b~ ' ~~ Gary L rent, Chairperson Public Policy Committee Karen Christofferson Public Policy Director cc: City Staff and BA TC Farmington members 2960 CCIHrt' PoilHc Drive Ros2t'illc, Minnesota 55113-1122 It Pcirade of tlOlTles~ 1948.1998 Celd?TmlllR [he 50ch ,ellT of [he 1'411,:.-1" of Homes'''! 612/697-1954 Fax 612/697-7599 Parade Fax 612/697-7575 FARMINGTONIBATC TASK FORCE Dwight Jelle Westwood Professional Services 7599 Anagram Drive Eden Prairie, MN 55344 phone 937-5150 fax 937-5822 Warren Israelson Progress Land Co. 6001 Egan Drive #100 Savage, MN 55378 phone 226-3200 fax 226-3201 Steve Juetten Genstar Land Co. 11000 W. 78th Street #201 Eden Prairie, MN 55344 phone 942-7844 fax 942-8075 Jim Stanton Shamrock Development 3151 Wilds Ridge Prior Lake, MN 55372 phone 445-3500 fax 445-6320 Mike Heinzerling Edina Realty 409 3rd Street Farmington, MN 55024 phone 463-7471 fax 463-8363 Fritz Van Nest Builders Development 1055 E. Wayzata Blvd. #210 Wayzma,MN 55391 phone 473-8511 fax 473-1219 Karen Christofferson Builders Association of the Twin Cities 2960 Centre Pointe Drive Roseville, MN 55113 phone 697-7571 fax 697-7570 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us lid TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Acknowledge completion of Engineering Guidelines DATE: December 21, 1998 INTRODUCTION Pursuant to discussions held in the spring of 1998 with the Builders Association of the Twin Cities, Council authorized staff to produce an Engineering Guidelines document that outlines the City's engineering requirements of developers and their engineers in relation to the installation of public infrastructure and private development. DISCUSSION The City's engineering staff has completed the work of compiling the City of Farmington's Engineering Guidelines. Generally, the Engineering Guidelines are a summary of the engineering procedures, practices and requirements that have been in effect for the last year and a half. During the drafting of these guidelines, the BA TC Farmington Task Force was given the opportunity to review the proposed guidelines and provide input to City staff. The guidelines include design standards and construction requirements for public infrastructure. The guidelines also address related issues such as project completion and building permit issuance. Attached are the document's Forward and Table of Contents for Council's review. Staff will have a copy of the Engineering Guidelines at the meeting and additional copies can be made available for Council's further review. BUDGET IMPACT None. ACTION REOUESTED Acknowledge completion of the City of Farmington Engineering Guidelines document. Respectfully submitted, ;k>>1~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file Forward It is the goal and objective of the City of Farmington to provide high quality and cost effective infrastructure for the current and future citizens of Farmington. To accomplish this, it is necessary to assure quality development through uniform performance standards for the design and construction of public infrastructure. To implement this objective, it is important that certain guidelines be adopted in order to standardize engineering requirements for Developers and their Consultant Engineers within the City of Farmington. This manual outlines certain requirements, materials and standards that should be incorporated into the preparation of plans and specifications for sanitary sewer, storm sewer, water main and street construction within the City of Farmington. This manual is NOT a specification in itself. Developers and their Engineers in charge of construction activity within the City are expected to prepare a complete and competent set of specifications for their work. This manual is intended as a reference source of information, standards and data. Particular sections or information in this manual may be incorporated into project specifications by reference as deemed appropriate by the writer, provided this manual is made available to those to whom the reference is intended. Developers and their Engineers must comply with the requirements outlined in this manual. 'd-)?1~ Lee M. Mann, P.E. Director of Public Works/City Engineer, Reg. No. 24541 City of Farmington - Engineering Guidelines Table of Contents Forward........................................................................................................................ ....... 1 Definition of Terms............................................................................................................. 3 Statement of Policy............................................................................................................. 5 General Engineering Requirements.................................................................................... 9 Design Standards.............................................................................................................. 14 Sanitary Sewer............................................................................................................... 14 Sewer Services............................................................................................................... 16 Water Main.. ......... ... ............ .............. .... .... ..... ...... ... .... ..... ....... ....... .................. ............. 17 Water Services............................................................................................................... 20 Storm Sewer .... ............. ........ ..... ........ .................... ........... ............ ................. ................ 21 Grading/Erosion Control............................................................................................... 26 Streets/Trails.................................................................................................................. 28 Construction Plan Standards.... .................. ....... .......... ............... ............. ...... .................... 33 General Requirements................................................................................................... 33 Specific Requirements................................................................................................... 34 Record Plan Requirements................................................................................................ 36 Construction Requirements............................................................................................... 38 Subdivision Monumentation ..... ..... ................ ...... ........... .... .... ........... ...... .... ............. .... 38 Construction Staking Guidelines ................................. .......... ........................................ 38 Inspection..................................................................................................................... .. 39 Testing Requirements.................................................................................................... 39 Construction Requirements........................................................................................... 41 Final Project Completion! Acknowledgment. .............. ..... ....... ........... ............................... 46 Building Permits and Occupancy Permits ........................................................................ 47 Miscellaneous................................................................................................................... 49 City of Farmington - Engineering Guidelines 2 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /~~ TO: Mayor, Councilmembers, City Administratorpt. FROM: Karen Finstuen, Administrative Service Manager SUBJECT: Appointments to Boards and Commissions DATE: D~cember 21, 1998 INTRODUCTION Each year a number of seats on various Boards and Commissions expire on January 31. Traditionally the City Council has interviewed incumbents and new applicants for these positions and ultimately appoints at the second meeting in January. DISCUSSION Articles will be published in the December 24, and December 31, 1998 issues of the Farmington Independent and the JanuarylFebruary issue of the City Newsletter, informing residents of the availability of seats on Boards and Commissions. (See attached listing.) The deadline for applications is January 6, 1999. At this point we have vacancies on the Heritage Preservation Commission, Park and Recreation Commission, and Housing and Redevelopment Authority. Letters have been sent to incumbents notifying them of the expiration of their term and requesting them to reapply if they are interested. The Council has traditionally interviewed on Saturday morning, to accommodate the applicants schedules. If it is Council's desire to do so again this year, it is recommended that a special meeting be set for Saturday, January 9, 1999 at 8:15 a.m. Interview periods comprised of 20 minute time slots will be scheduled, and information will be provided to you prior to the meeting. ACTION REQUIRED Set a special meeting of the City Council for Saturday, January 9, 1999 at 8:15 a.m. at City Hall. Respectfully submitted, ~~ Karen Finstuen Administrative Service Manager 1999 BOARDS AND COMMISSION TERMS TO BE FILLED COMMISSION STATUS TERM FROM TO Heritage Preservation Cheryl Thelen (Incumbent) 3yr. 2/01/99 1/31/2002 George Flynn (Incumbent) 3yr. 2/01/99 1/31/2002 *Patricia Murphy Resigned lyr. 2/01/99 1/31/2000 Parks & Recreation Advisory Keith Sperbeck (Incumbent) 2yr. 2/01/99 1/31/2001 Paul Gerten (Incumbent) 2yr. 2/01/99 1/31/2001 * * John Richardson Vacated lyr 2/01/99 1/31/2000 Planning Craig Schlawin (Incumbent) 2yr. 2/01/99 1/31/2001 Dirk Rotty (Incumbent) 2yr. 2/01/99 1/31/2001 Wate... Board Marvin Wier (Incumbent) 3yr. 2/01/99 1/31/2002 Senior Ctr. Advisory Council Martha Graham (Incumbent) 3yr. 2/01/99 1/31/2002 Grace Anderson (Incumbent) 3yr. 2/01/99 1/31/2002 Housing and Redevelopment Authority Sherry Lamb (Incumbent) 5yr 2/01/99 1/31/2004 ***Ron Kuriscak Resigned 2yr 1/31/99 1/31/2001 * This appointment is for one year. Subsequent appointment would be for three years. ** This appointment is for one year. Subsequent appointment would be for two years. * * *This appointment is for two years. Subsequent appointment would be for five years. Note: All incumbents will be interviewed if they apply, along with new applicants. Applicants needed for City's Boards and Commissions Are you a Farmington resident who would like to take an active part in city government? The City's elected govern- ment body, the City Council, has six citizen advisory boards and commissions whose input and recommendations on issues are important to them. These citizen advisory groups consist of residents who have a desire to serve their commu- nity in a volunteer capacity and are willing to contribute the number of hours necessary to review various City issues and attend meetings. City Council and staff appreciate these volunteers and all the time and effort they invest in making our community a better place to live. These boards and commissions meet monthly at City Hall and welcome the attendance of residents since all meetings are open to the public. Committees which will have vacancies include: Heritage Preservation Commission - meets 3rd Thursdays, 7:00 PM Makes recommendations to the Council regarding heritage preservation issues. Housing and Redevelopment Authority - meets the 2nd Mondays, 7:00 PM Oversees economic development and redevelopment efforts of the City. Parks and Recreation Commission - meets 1st Wednesdays at 7:30 PM Makes recommendations to City Council concerning recreation and the parks and trail systems. Planning Commission - meets 2nd Tuesdays at 7:00 PM Makes zoning recommendations, reviews new plats, grants variances and special exceptions, and makes recommenda- tions to the development process. Senior Center Advisory Council - meets 2nd Mondays at 9:30 AM Makes recommendations for senior programs and facility operations. Water Board - meets 4th Mondays at 7:00 PM This autonomous board makes decisions and advises City Council on water issues and the infrastructure needed to provide water to residents. The City is presently accepting applications for eleven positions from interested citizens for various boards and commissions. All terms start February 1, 1999. Appointments will be announced at the January 19th City Council meeting; interviews will be conducted on January 9th. In order to serve, you must be 18 years old, a U.S. citizen and a resident of Farmington. Interested persons should pick up applications at City Hall, or call 463-7111. Applications are due by Wednesday, January 6,1999.