Loading...
HomeMy WebLinkAbout11.04.13 Council Minutes 7c COUNCIL MINUTES REGULAR November 4, 2013 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:05 p.m. 2. PLEDGE OFALLEGL4NCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bonar, Fogarty Members Absent: Bartholomay,Donnelly Also Present: Andrea Poehler, City Attorney; David McKnight, City Administrator; Robin Hanson, Finance Director;Randy Distad, Parks and Recreation Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Audience: Kevin Collins,Jim Meyer 4. APPROVEAGENDA Councilmember Bonar asked to comment on 7f)Ricoh copier lease agreement. MOTION by Fogarty, second by Bonar to approve the Agenda. APIF;MOTION CARRIED. 5. ANNOUNCEMENTS a) Recognition of Service—Jim Meyer Fire Chief Tim Pietsch recognized Fire Fighter Jim Meyer for 30 years of service to the Fire Department. He started in September 1983 and retired in September 2013, and has been a very active member. Mayor Larson presented Mr. Meyer with a plaque in recognition of his service. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by Bonar to approve the Consent Agenda as follows: a) Approved Council Minutes (10/21/13 Regular)(10/22/13 Workshop) b) Adopted RESOLUTION R48-13 Approving Submittal of Application for Landfill Abatement Funds—Municipal Services c) Adopted RESOLUTION R49-13 Accepting Donation Rambling River Center— Parks and Recreation d) Acknowledged Retirement Fire Department—Human Resources e) Approved City Administrative Policies—Review, Changes and/or Additions— Human Resources 3 Council Minutes(Regular) November 4,2013 Page 2 f) Approved Ricoh Copier Lease Agreement—Human Resources Councilmember Bonar noted it is gratifying to see an agreement that reduces the costs of operation. He appreciated IT staff's work on this agreement. Councilmember Fogarty agreed this shows the dedication of our staff in always looking for ways to save. g) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Third Quarter Financial Report-Finance Through the end of September,revenues and expenses should be at 75%of budgeted amounts. General fund revenues total$5.5 million or 58%of budget due to second half taxes not yet received. Permit revenue is $175,000 ahead of budget. The negative investment income amount of$62,000 represents a combination of the$51,000 in investment income and the general fund's $113,000 share of the mark-to-market as a result of the overall decline in market value of the City's investments. General fund expenditures are at$7.7 million or 76%of budget,which does include the new fire truck. A portion of the contingency line item was used to purchase a new Fire Chief's truck which arrived in October. The general fund fund balance decreased$1.7 million to $950,000. The fund balance will drop below zero in early November and not return to a positive balance until the second half taxes are received in December or January. The Rambling River Center revenues are ahead of budget and expenditures are in line with budget. The pool is now closed and revenues exceeded budget for pool admissions and concessions,while swimming lesson fees and rentals were less than budgeted. Several revisions were approved in the 2014 fee schedule to strengthen revenues. The only remaining pool expenditure is the $7,500 approved for the aquatic feasibility study. EDA revenues and expenditures are higher than budgeted due to the pass through of CDBG grants. Park improvement fees show an increase due to permit fees so revenues are ahead of budget. The ice arena revenues are in line with last year. During the off season improvements were done including the dehumidification system,heating for the team rooms, sidewalk repair, and construction of an overhang. Both liquor stores met their gross profit margin of 25%and 6%benchmark for profits as a percentage of sales. Their month end cash balance is continuing to improve. 4 Council Minutes(Regular) November 4,2013 Page 3 The utility funds expenses are behind budget. Depreciation in these funds is recorded in December. Water consumption is less this year than last year, so revenues are down because of that. b) Amend Ordinance Park Regulations—Parks and Recreation Staff requested this ordinance be amended to prohibit golfmg in City parks. This was first discussed in 2008 and in 2013 further complaints were brought forward. Golf balls have been causing damage to adjacent homes and cars and come close to hitting other people in the parks. At the October 23, 2013,Park and Rec Commission meeting,the commission recommended amending the ordinance to make it unlawful to golf in City parks. It shall be unlawful for any person to use a golf club to hit, chip,drive or otherwise propel a golf ball or other object in a City park. To install signs in 21 parks,the cost would be$1,575. Councilmember Bonar noted this is driven through citizen complaints. It is unfortunate to have to legislate what should be common sense. He had a concern with the expense of the signs. The police department will be advised and can enforce the ordinance. Councilmember Fogarty agreed there are numerous things not allowed in parks. She asked staff to use strong discretion when installing signs and suggested signs in parks where there have been complaints. Councilmember Fogarty also asked for some discretion in enforcement when plastic balls are used. Parks and Recreation Director Distad noted the commission did discuss this and felt it provided too much latitude;they wanted it to be black and white that golf is not allowed in City parks. Mayor Larson agreed with the commission and felt discretion would be used. Staff will monitor problem areas for signage. MOTION by Fogarty, second by Bonar to adopt ORDINANCE 013-666 amending title 6, chapter 9, concerning park regulations adding golfmg to prohibited activities. APIF,MOTION CARRIED. c) Approve Agreement Rambling River Center Improvement—Parks and Recreation The paint on the arts and crafts room floor is peeling and chipping. A low quote was received from Surface Restoration and Design for removal of the existing paint,repair cracks or divots, stain the concrete and apply three coats of a clear sealer. Cost will be$4,200. There is a balance of$16,249 in the capital improvement fund for the Rambling River Center. MOTION by Fogarty, second by Bonar to approve the agreement with Surface Restoration and Design, LLC for refurbishing of the Rambling River Center's arts and crafts room floor. APIF, MOTION CARRIED. d) Appoint City Council Representative to Pool Committee—Parks and Recreation At the last Council meeting, Council approved USAquatics to do an aquatics feasibility study. The consultant has suggested forming a pool committee. Those serving on the committee will be Amy Pellicci, Lois Lotze, Gene Spars,Jeremy Pier,Missie Kohibeck,Randy Distad, and the school district will have a 5 Council Minutes(Regular) November 4,2013 Page 4 representative. Staff asked that a Council representative be appointed to the committee. MOTION by Fogarty, second by Bonar to appoint Mayor Larson to the pool committee. Voting for: Bonar,Fogarty. Abstain: Larson. MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Reminded residents parking restrictions are in effect. Councilmember Bonar: Thanked the volunteers for the waffle breakfast at the Rambling River Center. Mayor Larson: Patriotic Day is November 7, 2013, at the high school. This is a tremendous program and he urged residents to attend. Fire Department turkey bingo is November 9,2013, at station one. In the afternoon of November 14, 2013, we will have ribbon cuttings for Stardust Boutique, Carbone's,Number 1 Networks and Anytime Fitness. He also reminded residents parking restrictions are now in effect and there is no parking on streets between 2:30—5:30 a.m. The Farmington Liquor Stores will host a wine tasting at Celt's on November 14,2013. 14. EXECUTIVE SESSION a) Labor Negotiations MOTION by Fogarty, second by Bonar to adjourn into executive session at 7:38 p.m. for labor negotiations with no further business following. APIF,MOTION CARRIED. Mayor Larson opened the closed session to discuss labor negotiations at 7:44 p.m. Present were Mayor Larson, Councilmember Fogarty, Councilmember Bonar, City Administrator McKnight, HR Director Wendlandt and City Attorney Poehler. With only three Councilmembers in attendance a decision was made to postpone the closed session until Monday,November 18,2013. 15. ADJOURN MOTION by Fogarty, second by Bonar to adjourn at 7:45 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant • 6