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Home My WebLink About12.16.13 Council Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Christy Fogarty AGENDA REGULAR CITY COUNCIL MEETING DECEMBER 16, 2013 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during "Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (12/2/13 Regular)(12/9/13 Workshop) Approved b) Set Date Board and Commission Interviews -Administration January 6, 2014 c) Approve Fire Contract with Castle Rock Township - Administration Approved d) Approve Temporary On-Sale Liquor Licenses VFW -Administration Approved e) Adopt Resolution—Accept Donation City Hall - Administration R56-13 f) Approve HPC Consultant Contract - Planning R57-13 g) Approve Senior Citizen Assessment Deferral - Finance Approved h) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed. Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) MS4 SWPPP Application for Reauthorization- Engineering Information Received b) Approve Long-Term Fund Balance Strategies—Finance Approved c) Approve Debt Policy Revisions - Finance R58-13 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Christy Fogarty AGENDA REGULAR CITY COUNCIL MEETING DECEMBER 16, 2013 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGL4NCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (12/2/13 Regular)(12/9/13 Workshop) Page 3 b) Set Date Board and Commission Interviews - Administration 12 c) Approve Fire Contract with Castle Rock Township -Administration 13 d) Approve Temporary On-Sale Liquor Licenses VFW-Administration 24 e) Adopt Resolution—.Accept Donation City Hall -Administration 28 f) Approve HPC Consultant Contract-Planning 30 g) Approve Senior Citizen Assessment Deferral-Finance 33 h) Approve Bills 34 REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 1 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) MS4 SWPPP Application for Reauthorization-Engineering 55 b) Approve Long-Term Fund Balance Strategies—Finance 73 c) Approve Debt Policy Revisions-Finance 81 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. • 2 COUNCIL MINUTES REGULAR DECEMBER 2, 2013 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson and Girl Scouts Jennifer Elfering and Anna Wilson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar,Donnelly,Fogarty Members Absent: None Also Present: Joel Jamnik, City Attorney; David McKnight, City Administrator; Robin Hanson, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Todd Reiten, Municipal Services Director;Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Audience: Russell Zellmer,Holly Ingling,Vickie and Jenn Elfering,Anna Wilson,John Guist 4. APPROVE AGENDA City Administrator McKnight noted Council received updated memos for items 7b) and 8a) Various 2014 License Renewals. Mayor Larson pulled item 7d) 2014 Non-Union Wage Scale for comment. MOTION by Fogarty, second by Bartholomay to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Troop 116 Gold Award Recipients—Mayor Larson Ms. Holly Engling, leader of Girl Scout Troop 22314, mentioned Anna Wilson and Jennifer Elfering have been in Girl Scouts since kindergarten and are now seniors. They have mentored youth at camp, volunteered at the nursing home, collected clothes for Dakota Woodlands, and created a program called Kids and Seniors Connect. Both of these girls have received a Girl Scout Gold Award. Ms. Anna Wilson explained the Gold Award is equal to the Eagle Scout Award and they have to do 80 hours of community service. She worked with the Farmington Lutheran Church nursery,by organizing the toys, obtained costumes, and developed a cleaning sheet for the toys. Ms.Jennifer Elfering did her project at Dakota Woodlands. She cleaned out a storage room and stocked it with cleaning items, redid a bedroom and stocked it 3 Council Minutes(Regular) December 2,2013 Page 2 with supplies, sewed curtains, and redecorated the game room. She donated a TV stand and made new toys for them. She also developed a brochure for other organizations so show how they can help. 6. CITIZEN COMMENTS Mr. John Guist, 3647 Upper 204th Street W, invited everyone to Farmington's Yellow Ribbon Network Fifth Anniversary on Friday, December 6, 2013, at Farmington High School. There will be a social hour at 6:00 p.m. and program at 7:00 p.m. Governor Dayton will also be attending. 7. CONSENT AGENDA MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as follows: a) Approved Council Minutes (11/18/13 Regular) b) Approved Various 2014 License Renewals- Administration c) Adopted RESOLUTION R53-13 Accepting Donation Rambling River Center— Parks and Recreation e) Approved Bills APIF,MOTION CARRIED. d) Approve 2014 Non-Union Wage Scale-Administration Councilmember Bonar noted we spent time and expense in hiring a consultant and met with him in a workshop. This is an opportunity for Administration to take a leadership role and have a cursory discussion for the public. City Administrator McKnight noted it has been 12 years since a salary review has been done. The new structure has a minimum salary range of 0.7% of average,midpoint at 0.1% of average, and maximum at-0.1%. The consultant compared 33 other communities to Farmington. There are three options to revise the scale and the consultant recommended up to the closest step option. This was brought to Council for non-union staff. The cost to implement this for all employees, except police officers, is just under$40,000. The step increases are reduced from an increase between steps of 4.5%to 2.5%. The new scale moves us from a five-step three year scale, to an 11-step 15 year scale, eliminates merit pay, and emphasizes the need for positive performance reviews before there is any step movement. This will be negotiated with union staff. MOTION by Fogarty, second by Bonar to approve the 2014 non-union wage scale effective January 1, 2014, with some conditions. Voting for: Bartholomay, Bonar, Donnelly, Fogarty. Abstain: Larson. MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve Various 2014 License Renewals - Administration License renewals for 2014 for On-Sale Liquor, On-Sale Sunday Liquor, Club, On- Sale Wine and On-Sale Intoxicating Malt Liquor and Therapeutic Massage licenses for various businesses was submitted. MOTION by Fogarty, second by Donnelly to close the public hearing. APIF, MOTION CARRIED. MOTION by Bartholomay, second by Fogarty to approve the On-Sale Liquor, On-Sale 4 Council Minutes(Regular) December 2,2013 Page 3 Sunday Liquor, On-Sale Intoxicating Malt Liquor and On-Sale Wine, Club and Therapeutic Massage licenses for various businesses. APIF,MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) Adopt Resolution—Approve 2014 Tax Levy and Budget-Administration City Administrator McKnight presented the final 2014 budget for approval. When talking about the budget,he was referring to the general fund as that makes up the majority of the budget. Council and staff have worked on the budget for the past six months. The 2014 preliminary tax levy was approved on September 3, 2013, at$8,730,856 which is a 1.92% or$164,874 increase over 2013. The proposed budget is $10,969,831 which is a 3.8% increase over 2013. The final tax levy remains the same as the preliminary levy. City Administrator McKnight • explained the changes in each department which make up the budget. The tax levies in surrounding communities range from 5.6% increase to 2.5%decrease. Levy limits were put in place for 2014; debt is excluded from levy limits. We will receive$245,000 in local government aid in 2014 to be used for one-time purchases. The last time we received LGA was in 2003, and because of this we were not allotted the 3% increase in levy limits by the legislature. We could only increase for debt. The City will no longer have to pay sales tax in 2014,which is a savings of$30,000 and is being used to reduce the tax levy. A capital improvement plan for streets is included and paid for by a bond. A fire department CIP is included in 2014. The majority of the LGA dollars will be dedicated to the Fire Department with the replacement of eight vehicles from 2013 —2016. Cash will be set aside to replace engine 2 in 2019. A long term plan with the Fire Relief Association has been included in the budget. The 2014 budget does include the elimination of one police officer. Building permit activity has increased significantly in 2013 and increased revenue is included in 2014. City Administrator McKnight explained the residential portion of the tax capacity is going from 77.39% in 2013 to 77.91%in 2014. This puts more of the burden of paying taxes on residential properties. The commercial properties are going down along with industrial. Ag property is going from 1.14%to 1.62% which is a significant increase. The average home will see a$9.01 increase in City taxes. Over all properties there is a range of an increase of$94.49 to a decrease of$142.23. Taxes are going up because we have a proposed gross levy of$222,199. We issued a bond for our CIP and have to pay that back starting next year of$135,000; this is an increase to debt and we also have $87,199 in other debt which equals $222,199. Subtracting a difference in fiscal disparities between 2013 and 2014 of$57,325 leaves us with a net levy increase of $164,874. 5 Council Minutes(Regular) December 2,2013 Page 4 The general fund balance falls below zero in April and May until first half taxes are received and falls below zero again in November. In 2013 we started lower than previous years because of purchasing the fire engine in 2013. June through October 2013 shows significant increase to the general fund from previous years due to a sound budget and a significant collection of delinquent taxes. In October we had a$360,000 fund balance. As soon as we alleviate the April issue of falling below zero,we can work on November and then May to get our fund balance at zero or above every month. By 2018—2019 this fund has to be self- sufficient. Looking at December 2012 which is $2.7 million, if we were to reach the state auditor's requirement of a 35%fund balance,we should have been at $3.7 million, so we were $1 million short to meet the minimum state auditor's requirement. Looking at 2013 and projecting it out,the December 2013 fund balance should be $3.83 million which we will not reach,but we will be less than $1 million short which means we are making improvement. There were no public comments made at the meeting. MOTION by Bartholomay, second by Bonar to adopt RESOLUTION R54-13 adopting the tax levy for the year 2014 collection. APIF,MOTION CARRIED. MOTION by Bartholomay, second by Bonar to adopt RESOLUTION R55-13 adopting the 2014 operating budget for governmental funds. APIF,MOTION CARRIED. Mayor Larson thanked staff for their hard work and smooth process on the budget. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: In the last few years we have eliminated several positions. This year we eliminated a police officer in the budget. It is always sad to have to let anyone go, especially a police officer. It was a tough decision. She encouraged residents to support our troops and attend the Yellow Ribbon fifth anniversary celebration. She reminded residents of parking restrictions for snow plowing. She asked Chief Lindquist to give some information on Toys for Town. Chief Lindquist stated collection bins will be at various businesses and at City Hall. Sites will be updated on the website. Wrapping will take place on December 21, 2013. They are estimating 260—270 kids in need, 100 families and food amounting to $5,000. Councilmember Bartholomay: Thanked staff for their hard work on the budget. He agreed it was very tough to eliminate a police officer. It is nice to hear we are more fiscally sound than a couple years ago. Councilmember Bonar: Complimented Council for their budget deliberations over the last six months. We had discussions and came to a consensus. He credited City Administrator McKnight for his leadership with the budget. 6 Council Minutes(Regular) December 2,2013 Page 5 Mayor Larson: The Fifth Anniversary of the Yellow Ribbon Network is Friday at the high school. He encouraged residents to fill the auditorium. Dazzle Day will be December 7,2013, with specials at many local businesses, horse and carriage rides, and a tree lighting ceremony. He asked residents to support Toys for Town. 14. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 7:46 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 7 COUNCIL WORKSHOP MINUTES December 9,2013 Mayor Larson called the workshop to order at 6:30 p.m. • Present: Larson, Bonar, Fogarty Absent: Bartholomay, Donnelly Also Present: Robin Hanson, Finance Director; Kevin Schorzman, City Engineer; Randy Distad;Parks and Recreation Director; Cynthia Muller, Executive Assistant MOTION by Fogarty, second by Bonar to approve the agenda. APIF, MOTION CARRIED. Long-Term Fund Balance Strategies The City organizes financial records into separate funds with different purposes. Each fund is designed to stand on its own. Last year several steps were taken to eliminate negative fund balances, restructure debt and restore the timing in the debt, redeeming bonds early and adopting financial policies for the liquor stores. The next step is to address the general fund and the debt service fund. These funds do not have sufficient resources throughout the year to pay their bills. In June 2013,the maximum combined cumulative deficit reached$2.3 million. There is a City policy that the general fund should not go below 25% of current year expenses. The debt service fund has a funding requirement to have on hand 105% of the next year's payments in the event taxes are not collected so we have enough to cover the difference. At 25% of the current year's expenditures we should have had$2.6 million on hand at the end of December;the actual fund balance was just under$2.1 million so we were underfunded by $600,000. The State Auditor offers two options: If you choose 35% of general fund operating revenues, the general fund was short$1.6 million, and if you choose five months of expenses, we were short$2.4 million. The fund balance of similar sized cities ranges from 22% - 92% of current year expenditures. At a previous workshop, internal borrowing was discussed to cover the deficit. That is the cheapest way, but not a long term solution. Finance Director Hanson explained several steps the City can follow to increase the general fund and debt service fund fund balances to the minimum funding levels: 1. Continue to adopt solid, comprehensive budgets, including conservative revenue projections. 2. If the general fund's revenues exceed expenditures, we need to retain those funds in the general fund to strengthen its fund balance. This was done in 2012. 3. When structuring bond sales, make sure we collect money prior to payments being made and structure them so the 105% minimum funding levels are satisfied. This was done on the last two bond issues. 4. In 2014, we have included $80,000 in the debt service levy to address the 105% funding deficiency. 8 Council Workshop Minutes December 9,2013 Page 2 5. Staff will continue to review existing funds such as the road and bridge fund and TIF funds to determine if there is money that can be transferred into the corresponding Debt Service Funds to comply with the 105% funding requirement. 6. In the general fund we will make good progress over the next five years if we follow this plan. If by 2018,the water fund and other internal funds need their money,we will have . to increase the debt tax levies in 2018 —2023 to eliminate the deficit by the end of 2023. As of December 31,2013, we will be$1.2 million short on the 105%funding. Finance Director Hanson presented a chart showing how the debt service fund shortage can be addressed through transfers over the next several years. In 2016—2018 we have $17 million in debt that will be eligible for refunding. Councilmember Fogarty noted she would prefer to not levy dollars to put into the general fund. If in 2015 we get LGA money, she will consider it one time money forever, and not budget for it and not use it for one-time expenses. Finance Director Hanson reminded Council LGA is part of the Fire Department CIP. Councilmember Bonar liked it that we are under the State Auditor's minimum requirement. He would prefer we be a model of lean government. Councilmember Fogarty agreed with staff that we should not dip into the negative during the year. Councilmember Bonar stated it would be difficult to say we need a 50%,or 72% or 90%reserve. Finance Director Hanson could justify a 35% reserve. Councilmember Bonar noted it is a balance of wants and needs. Proposed Debt Policy Revisions This policy was last reviewed in April 2005, After researching other debt policies, Finance Director Hanson presented a revised debt policy for Council's consideration. The purpose of the policy is to establish parameters and provide guidance governing the management of the City's debt obligations. She reviewed debt limits, debt structuring practices, debt issuance and management practices. Council agreed with the proposed revisions. Both of the above items will be brought to the December 16, 2013, Council meeting for approval. Akin Park Estates Project Update City Engineer Schorzman asked Council for their thoughts on including incentives for bituminous density in this project. One reason for doing this is there have been density issues with the roads in this area in the past. Of the 24 cores taken, 18 did not meet the current minimum construction densities. The incentive amount would be less than $15,000. This will make the contractor pay more attention to the process and design a compaction plan. The project will go out for bid in January 2014. Council consensus was to include the incentive as we will get a better product. 9 Council Workshop Minutes December 9,2013 Page 3 Four of the 16 bids items will have an alternate bid. City Engineer Schorzman asked if Council would be comfortable using a blind bid process as it would be advantageous to us if a contractor should ever challenge the bids. Base bids would be listed lowest to highest with no contractor associated with the amounts. Alternate bids would also be listed lowest to highest with no contractor shown. After selecting the bid, Council would see the contractors and choose one contractor by deciding whether to choose the base bid or the alternate bid. The base and alternate bids cannot be separated to allow choosing two different contractors. This takes away from the perception a bid was chosen based on who the contractor is. Staff will inform Council if there is a bid that does not meet the specifications. Councilmember Bonar was more interested in quality than quantity. He would prefer to look at best value rather than low bid. In hiring a firm that provides a product at the lowest cost, you have chosen the lowest cost. He noted it is a challenge to get quality out of a low quantity bid. Alternates are put in a bid to allow the owner to choose and not be chosen. Councilmember Fogarty asked that staff talk to the contractor about doing driveways so we have the answer upfront in case residents ask. This will not be a part of the City contract. Mayor Larson and Councilmember Fogarty agreed with the blind bid process. Councilmember Bonar was on the fence, No Net Loss of Parkland and Open Space Policy The Parks and Rec Commission has worked on developing the above policy. Staff has received requests from residents to buy strips of parkland to add to their lots. Staff has declined these requests in the past, but there is no formal policy. City Attorney Jamnik has recommended developing a policy for this issue. Parks and Recreation Director Distad presented the draft policy. The policy clarifies the criteria to be met and the process to follow. The end result is that the City does not want to lose parkland, whether it be acreage or value. If someone wants to swap parkland for wetland,that would not be comparable property. Mayor Larson asked what if the City wants to use parkland for its own use, such as building a liquor store. How would that fit into this policy? Staff explained the liquor store would have to purchase the parkland and the City would use that money to buy parkland somewhere else. Because the liquor store is an enterprise fund, it would be considered a business expense for them to buy the land. The price would be set through an appraisal. A comprehensive plan amendment would be required through a public hearing. The proposed policy calls for four criteria to be met for the sale of parkland: - Safety of the community is at stake. - Public benefit is greater than the loss of parkland. - Its proposed use does not destroy or threaten a unique or significant resource. - The sale,lease or transfer of the parcel is not contrary to the express wishes of the person who donated, dedicated or sold the parcel or interests to the City. Council was concerned with handcuffing the City if we want to purchase parkland for a liquor store. Councilmember Fogarty felt the policy could be as simple as saying, at the discretion of the Council and Parks and Recreation Director. The park boundaries are there for a reason and 10 Council Workshop Minutes December 9,2013 Page 4 felt we do not need a two-page policy. We are looking for a solution without a problem. Staff felt the criteria of public benefit would allow the City to purchase land. However, all four of the criteria have to be met, so it could be revised to only meet one of the criteria. Park dedication and fee acquisition are two different pieces. Park dedication is by plat where if land is turned back, it reverts to surrounding land owners. Staff will ask the City Attorney about park dedication vs. fee acquisition and how that could play into loss of parkland. Mayor Larson noted we do not want to handcuff ourselves for something we will have in our plan. City Engineer Schorzman suggested a policy saying it is the City's policy to not sell parkland to private individuals. Staff will take this back to the Parks and Rec Commission. MOTION by Fogarty, second by Bonar to adjourn at 7:35 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 11 VA ,M�� City of Farmington ` ► 430 Third Street Farmington, Minnesota °` 651.280.6800 •Fax 651.280.6899 A PROS www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Appointments to Boards and Commissions DATE: December 16,2013 INTRODUCTION/DISCUSSION On January 31, of each year a number of Boards and Commissions terms expire. Traditionally the City Council interviews applicants in January and appoints at the second City Council meeting in January. The following is a list of terms expiring on January 31, 2014: Heritage Preservation Commission One 3-year term One 1-year term Parks and Recreation Advisory Commission Two 3-year terms Planning Commission Three 2-year terms Rambling River Center Advisory Board Two 3-year terms Water Board One 3-year term Economic Development Authority One 6-year term All incumbents have re-applied. Historically, Council has not interviewed incumbents. There is one new applicant to fill the vacant seat on the Historic Preservation Commission. ACTION REQUESTED Set a special meeting of the City Council for Monday, January 6, 2014, at approximately 6:30 p.m. at City Hall to interview one applicant for Boards and Commissions appointments. Respectfully submitted, Cynthia Muller Executive Assistant 12 � ��, City of Farmington 4.111 z 430 Third Street ca .I Farmington,Minnesota Antec 651.280.6800•Fax 651.280.6899 www.ciiarmington.mn.us TO: Mayor and City Council Members FROM: David J. McKnight, City Administrator SUBJECT: Fire Contract with Castle Rock Township DATE: December 16, 2013 INTRODUCTION The City of Farmington has provided fire protection services to a portion of Castle Rock Township for many years. The current contract with the Township expires on December 31, 2013. The Township has approved a new contract with the City that is presented for your consideration. DISCUSSION The City of Farmington has provided fire protection services to a portion of Castle Rock Township for many years. Starting in 2011, the City and the Township entered into an agreement that set a specific dollar amount for the services each year. Prior to this contract, the cost of the services was determined using a complicated formula that took into account service calls in Farmington, Castle Rock, Empire and Eureka, land areas and more. The new set dollar contract approach has helped both entities set accurate budget amounts while contributing to the cost of fire services. With the expiration of the current contract I approached Castle Rock to see if they were interested in extending the contract. The new contract is very similar to the contract in place in 2013 but includes updated insurance language and cost increases of 3% per year. The Castle Rock Town Board approved the draft contract in November. Fire Chief Pietsch and I are both in support of extending this contract for fire services with Castle Rock Township. BUDGET IMPACT The revenue from this contract is included in the 2014 budget. ACTION REQUESTED If the City Council agrees with my recommendation, a motion should be made to approve the contract for fire services between the City of Farmington and Castle Rock Township for the years 2014, 2015 and 2016. 13 Respectfully submitted, David J. McKnight City Administrator 14 fir CASTLE ROCK TOWNSHIP 2537 240TH STREET WEST FARMINGTON, MN 55024 PHONE 651.460.2221 -- FAX 651.463.3569 BOARD OF SUPERVISORS Drea Doffing, Chair 651.463.3121 Russell Zellmer,Vice Chair 651.463.4064 Dave Nicolai, Supervisor 651.463.2327 Mike Rademacher, Supervisor 651.463.2232 Sandy Weber, Supervisor 651.463.4725 November 26, 2013 Mr. David J. McKnight Farmington City Administrator 430 Third Street Farmington, MN 55024 RE: Fire Service Agreement with Castle Rock Township Mr. McKnight, Please find enclosed two original signed copies of the Fire Service Agreement referenced above. Please sign and return the Township Original copy to this office for our files. Thank you. c, hrit,C, J i• O tu' t Barbara M. Lang, Clerk Castle Rock Township Enclosures 15 Ci CF Ft2MIvG-0N CIe►6 /A/A L FIRE SERVICE AGREEMENT THIS AGREEMENT,made and entered into this fdday ofL h.. 2013, by and between the CITY OF FARMINGTON, a Municipal Corporation located in Dakota County,Minnesota(hereinafter referred to as"City"),and the TOWN OF CASTLE ROCK,a political subdivision located in Dakota County,Minnesota (hereinafter referred to as"Town"). WHEREAS,the parties hereto are parties to a previous agreement dated November 9,2010,relating to the furnishing of fire service by City to Town;and WHEREAS,the parties wish to continue the provision of fire service by City to Town in accordance with the terms and provisions provided under this Agreement; WHEREAS,the City is authorized by prior action of the City Council pursuant to Minnesota Statutes §438.08 to provide fire service outside the limits of the City of Farmington; and WHEREAS,Minnesota Statutes § 438.09 authorizes municipalities to contract with other municipalities providing fire services as authorized under Minnesota Statutes § 438.08 to contract for compensation for services rendered; WHEREAS,the City and the Town are adjacent communities and the City has the means and ability to provide fire protection services for the Town,while at the same time providing adequate fire services within the City of Farmington. NOW,THEREFORE,it is mutually agreed by and between the parties hereto,as follows: 1. TERM. This Agreement shall define the terms and conditions of the relationship of the Town and the City from and after the first day of January,2013, through December 31,2016,or until terminated as provided for herein. 2. SERVICES. The City shall provide the following services to the Town: A. The City shall furnish fire protection services to all property located within the following areas of Castle Rock Township: sections 3,4, 5, 6 (portion),7, 8,9, 10, 15, 16, 17, 18, 19,20,21,W I/a Section 28,29,30,31 Township of Castle Rock. The City shall respond to all fires in the Town with the minimum appropriate personnel and apparatus as determined by the decision of the City's Fire Chief or other ranking officer or official in charge of the fire department at the time. B. The parties understand the fire department officer in charge of the particular scene shall exercise judgment to determine,in consideration of all the established policies, guidelines,procedures,and practices,how best to allocate the available resources of the fire department under the circumstances of a given situation. 173014 Failure to provide services because of poor weather conditions or other conditions beyond the control of the City shall not be deemed a breach of this contract. C. The parties understand and agree that the City will endeavor to reasonably provide the services indicated above given the circumstances,but the City makes no guarantees that the services it actually provides in a given situation will meet any particular criteria or standard. The City and its officers, employees and volunteers shall not be liable to the Town or any other person for failure to furnish assistance under this agreement or for recalling assistance. 3. COMPENSATION. For the services provided by the City,the Town shall pay the City the following: Year Payment 2014 $54,493.19 2015 $56,127.98 2016 $57,811.82 A statement for services shall be provided to the Town as services are rendered but such statements shall not in themselves constitute a bill. On December 31 of each year,a statement of fire service charges shall be calculated according to the formula provided under Exhibit"A"and provided to the Town for payment. The Town shall pay for fire services within thirty(30)days after billing by the City. 4. INDEMNIFICATION. City agrees to defend and indemnify Town against any claims brought or actions filed against Town or any officer, employee, or volunteer of Town for injury to, death of, or damage to the property of any third person or persons, arising from City's performance under this contract for services. Under no circumstances, however, shall City be required to pay on behalf of itself and Town, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for Town and City may not be added together to determine the maximum amount of liability for City. The intent of this subdivision is to impose on City a limited duty to defend and indemnify Town for claims arising out of the performance of this contract subject to the limits of liability under Minnesota Statutes, Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts between the parties and to permit liability claims against both parties from a single occurrence to be defended by a single attorney. 5. INSURANCE. City shall maintain general liability insurance for its services and shall include Town as an additional insured for the term of this Agreement and any extensions thereof. The City shall maintain insurance equal to or greater than the maximum liability applicable to municipalities as set forth in Minnesota Statutes, Section 466.04, subd. 1, as amended. City shall provide Town proof of such insurance coverages and the additional insured endorsement naming the Town annually by the anniversary 2 17 date of this Agreement. City shall also maintain workers' compensation coverage as required by law. 6. MINNESOTA GOVERNMENT DATA PRACTICES ACT. All data collected, created, received, maintained, or disseminated, in any form, for any purposes because of this Agreement is governed by the Minnesota Government Data Practices Act (Minnesota Statutes, Chapter 13 and related statutes), as amended, the Minnesota Rules implementing such Act, as amended, as well as Federal Regulations on data privacy. The person responsible for release of all data under this Agreement shall be identified by each party- 7. SUBCONTRACTING AND ASSIGNMNT. City shall not subcontract or assign any portion of this Agreement to another without prior written permission from Town. Services provided to Town pursuant to a mutual aid agreement City has, or may enter into, with another entity does not constitute a subcontract or assignment requiring prior approval of Town so long as City remains primarily responsible for providing fire services to the area of the Town provided herein. 8. TERMINATION. This Agreement may be terminated by either the City or the Town by giving the other party at least one hundred eighty(180)days prior written notice of such cancellation.- 9. AMENDMENT,. This Agreement may be amended at any time by the mutual agreement of the parties. Any such amendment shall be in writing and will be attached to this Agreement. 10. PRIORITY OF RESPONSE. The Town acknowledges that the City may enter into contracts with other governmental units or private parties to provide fire protection services. 11. MINNESOTA LAW GOVERNS. This Agreement shall be governed by and construed in accordance with the internal laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in the State of Minnesota. 12. SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void,invalid or otherwise unenforceable,such rendering shall not affect the validity and enforceability of the remainder of this Agreement. 3 18 IN WITNESS WHEREOF,each of the parties hereto have caused this instrument to be executed on its behalf by its respective officers. CITY OF FARMINGTON BY / Todd Larson,Mayor AND: �� rid I Knight, kv_atimmistrator TOWN OF CASTLE ROCK BY: rey. Dvff,'n�,Town oar ir ha AND: beej taa., fh- ��bare,/''!.i.427 Town B and Clerk 4 CASTLE ROCK TOWNSHIP - ZONING MAP i 1 32 I I i I I 1 I I ;; 36 I -r- -3,3 - 1 34--- o- EMPIRE TWP I - 3,6 - - -31 131 FARMINGTON' `m I I m I I I I I z I 36 I 1 I ASH S 22.2LH T.W' IFT :.} I ,. `�/\ 1 ., : 1 %\ 225THT4i 3 z a � � 1 ' 3d z - - A\_\.\..\\ / A 1 230TH&I I- i 230T•H•S.�T,-`Ez_. I 7 a I 1 I I 232ND Sri w 12 -- 7 - -- 1- - -8-- - - ¢ g- - - i- --10 � - - 11 1 _12 - o o ,I i a 1 I a I o` U . U Q.. I 240TH ST-W i 1 -j - - - i - - �5��_,c,** S - 2 I i ¢ 1 G� -1-3-- - -1g- - - _- -- 17 - 16 t lc -. _.. •_.15 _ .,. ,. . 2a5rH4rE 13 _ _ a8. • ' FARMINGTON 0 I I- _T 2 - - 1-250TH Sfi W 1- 250TH�ST-y�. L - -¢ �- L 250TH-ST--E -Or la FIRE DEPARTMENT CASTLE ROCK TWP I I 1 a m I — I I I I W _ 1,9 =20 I 21. I 22 - I - -23 _ I 24 - - _t47 _ ,255TH-ST -- � I 19 1- I I RANDOLPH ■ l- Q - - �- - - -260TH'ST W. 260TH STE- L i - — i I o I I FIRE DEPARTMENT CO I I i *�*�4.:::::::4-6 29 -- I 28 _ I 27 _ 1-- 26 -- - 1- -265TH ST E- -30- ,. I I 1 I I I I Q 1 i 1 UJ - .- 1-- L 270TH ST W - - - - - 1-. 270TH ST E I i o 31 1 I Nothl= I i I m�1 36- _ `275TH ST VV 1 , I _ 1- -- - I-• - 6 -_ -- W� I. 32 -33 - I 3.4 I 3,5 - I �� -- 31 fj I WI ST W I 1 �O� z /� 280TH ST W riff' 280TH ST E I 1 i 'WATERFORD TWPc., ._, _ - -'SCIOTATWP I RANDO . 6 i 5 I 4 3 ;. 2 1 6 RAN N Legend M PUB/REC Shoreland Overlay A ,_ i AG X RR-1 Floodplain Overlay .❖:**:. Q Castle Rock Twp 0 0.5 1 2 Miles December 26, 20129 n 41w17,6\ City of Farmington AN6, 1,-A�A 430 Third Street '.,,,� k Farmington, Minnesota 651.280.6800•Fax 651.280.6899 www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: Temporary On-Sale Liquor Licenses—VFW Post 7662 DATE: December 16,2013 INTRODUCTION The VFW is requesting Temporary On-Sale Liquor Licenses for three fundraisers. DISCUSSION The VFW is requesting Temporary On-Sale Liquor Licenses for three fundraisers to be held on January 18, 2014, February 15, 2014, and March 15, 2014, at 421 Third Street. Per State Statute, a Temporary On-Sale Liquor License must first be approved by the City and then forwarded to the State for approval. BUDGET IMPACT The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Therefore, the City has not established a fee for a Temporary On-Sale Liquor License. ACTION REQUESTED Approve the attached applications for three Temporary On-Sale Liquor Licenses for the VFW for fundraisers on January 18, 2014, February 15, 2014, and March 15, 2014. Respectfully submitted, Cynthia Muller Executive Assistant 24 Y; to trk - Minnesota Department of Public Safety 5i►ALCOHOL AND GAMBLING ENFORCEMENT DIVISION ,, j) tr. ;?fYIn yi r 444 Cedar Street Suite 222,St,Paul MN 55101-5133 '�.,. �. 4koFA O (651)201-7507 Fax(651)297-5259 TTY(651)282-6555 W W W.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION .a DATE ORGANIZED TAX EXEMPT NUMBER fjP -I- ,iZ f V. iJ. Pair .4":11140 29VA y/-dgDaAAs- STREET ADDRESS • ■ CITY STATE ZIP CODE NAME OF PERSON MAKING APPLICATION BUSINESS PHONE ' ' HOME PHONE HOAA4,-D 5g,5r .1-1.7 (A47) A«0 7 (4.7) 'f&9-387'a DATES LIQUOR WILL BE SOLD j/,.-j� ' OF ORGANIZATION -1 : CHARITABLE RELIGIOUS OTHER NONPROFIT ORGANIZATION OFFICER'S NAME •0 b RESS -4 1-1 PONA-i Q L17 7fl f- Z4- 2 ii,,,vcior),- ry ORGANIZATION OFFICER'S NAME ADDRESS - V i//4a' a./ti`1 Ai ; f eifi a 4R AYieglZ>' T �/ 'ILP.1 G_ yvlic- ORGANIZATION OFFICER'S NAME ADDRESS '°23 i e 0 C/-5.46 0 liSS 1 ---''/.GS 44:51 - , ice s w , r""s. Location license will be used. If an outdoor area,describe ,Iqi 15,g.14- Pe-CT- df'000"^ 4` r--;-%"),67-:--F v►l-kIP 6 J ,ij 5'o 2_s. Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so,please provide the carrier's name and amount of coverage. .r-h4,5 LA e' t/iAozs f tom.-.' Ora 6.4-o--,fi C yi�r N zY APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application Is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS-09079(12/09) 25 , tikki'Vr vC •+f^V Q Minnesota Department of Public Safety P' . 1: a ALCOHOL AND GAMBLING ENFORCEMENT DIVISION , r 444 Cedar Street Suite 222,St,Paul MN 55101-5133 'ti-,;f' ; ;<'Y � (651)201-7507 Fax(651)297-5259 TTY(651)282-6555 WWW.DPS.STATE.MN.US • • APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION /74 DATE ORGANIZED TAX EXEMPT NUMBER ,5)'1b131, 4 thtei 7 G iCe—N VW. Air.. .i,,r M° 2 9V6 Li i-d%D d A.As'' STREET ADDRESS CITY STATE ZIP CODE . --I-5 ! 5' .-0A •• NAME OF PERSON MAKING APPLICATION BUSINESS PHONE ' HOME PHONE. Th i-D i',5 .'L-D (4.$/) -1ha 6g' � (4•s) 1f4,1 1>11 DATES LIQUOR WILL BE SOLD ld,'.....p if ' OF ORGANIZATION 403 CHARTTABT.E RELIGIOUS OTHER NONPROFIT ORGANIZATION OFFICER'S NAME • s DRESS �bd ,ri ORGANIZATION OFFICER'S NAME ADDRESS ,, Vg/Vaof f ti- T'f lfiiro>fid 1 el"'a -or", Iwo;r oLRt 6.r rilt— ORGANIZATION OFFICER'S NAME ADDRESS11a3 /-,z2-E.,7 10 -54.21. • Al`s�3, -/$a '> t m1 i a/4G, f "t. Location license will be used. If an outdoor area,describe • Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so,please provide the carrier's naive and amount of coverage. 1-74.51t A ft1,74.4' 7% V, , if i*--' ON i 4.tf Ar C.213.. N APPROVAL - APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT • LICENSE DATES de. •ID Y' LL DATE FEE PA • SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS-09079(12/09) • 26 • �• of OP PU: • �*Ar • Minnesota Department of Public Safety Adis ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 222,St.Paul MN 55101-5133 •,41,="' `� (651)201-7507 Fax(651)297-5259 TTY(651)282-6555 WWW.DPS.STATE.MN.US • APPLICATION AND PERMIT • FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE • TYPE OR PRINT INFORMATION NAME OF ORGANIZATION � DATE ORGANIZED TAX EXEMPT NUMBER , y.f)A9L Glir/y)G i ! 1/.(W Air._ 4. -1/40 19Y6 /r d%D d A-45" STREET ADDRESS , 1' • CITY STATE ZIP CODE • 14/4 J1j45!` 5.-.54/0.0.-21 • NAME OF PERSON MAKING APPLICATION BUSINESS PHONE • HOME PHONE HO NA 5R.5r 17 (40) -{/6.0 6gi,v, (4-In '1J- 8 DATES LIQUOR WILL BE SOLD $ / 4' OF ORGANIZATION L1 ' CHARITABLE RELIGIOUS OTHERNONPROFIT ORGANIZATION OFFICER'S NAME AD DRESS /POD io 7/e 1 -0 id-. in/iv sA-- pr M- ORGANIZATION OFFICER'S NAME ADDRESS - ORGANIZATION OFFICER'S NAME ADDRESS .3'aa3 f'g o 01- Dc I1S3•C/$b .E n' 7 , frt. _ Location license will be used. If an outdoor area,describe • f? �' FFs ti t gX1-4f, F;; ml- 4., t1 ,675--c)2.se • • Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so,please provide the carrier's tiithe and amount of coverage. rhif 4rA Awe' AV/./ , ON i r i C, f Ni-y APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING _ - ENFORCEMENT 4' CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES • • • DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event • PS-09079(12/09) • 27 Yp�ip /y�► City of Farmington � y 430 Third Street ;!'X Farmington, Minnesota 651.280.6800•Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Adopt Resolution Accept Donation to City Hall DATE: December 16, 2013 INTRODUCTION A wreath and two swags have been donated to City Hall by Cub Scout Pack 117 of Meadowview Elementary and are valued at$50.00. DISCUSSION Cub Scout Pack 117 has donated a wreath and two swags as decorations for City Hall during the holiday season. Staff has communicated the City's appreciation on behalf of the City Council to Cub Scout Pack 117 for their generous donation of a wreath and two swags to City Hall. ACTION REQUESTED Approve the attached resolution accepting the donation of a wreath and two swags valued at$50.00 to City Hall by Cub Scout Pack 117 of Meadowview Elementary. Respectfully submitted, Cynthia Muller Executive Assistant 28 RESOLUTION NO. R56-13 ACCEPTING A WREATH AND TWO SWAGS VALUED AT $50.00 FROM CUB SCOUT PACK 117 OF MEADOWVIEW ELEMENTARY TO CITY HALL Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16t day of December, 2013 at 7:00 p.m. Members Present: Larson, Bonar, Donnelly,Fogarty Members Absent: Bartholomay Member Fogarty introduced and Member Bonar seconded the following: WHEREAS, a donation of a wreath and two swags valued at$50.00 has been given by Cub Scout Pack 117 of Meadowview Elementary to City Hall; and, WHEREAS, it is required by State Statute and in the best interest of the City to accept this donation. NOW,THEREFORE,BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation of a wreath and two swags valued at $50.00 from Cub Scout Pack 117 to City Hall. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16t day of December, 2013. Mayor Attested to this /7 46 day of December, 2013. 4 i • Administrator SEAL 6,„„eik.,h/y City of Farmington � 430 Third Street ' x Farmington, Minnesota 651.280.6800•Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Council Members City Administrator FROM: Tony Wippler, Assistant City Planner SUBJECT: Adopt Resolution—Historic Preservation Consultant Services DATE: December 16, 2013 DISCUSSION Attached is a proposed contract for historic preservation consultant services with Robert Vogel and Pathfinder CRM, LLC. The contract is for the period of January 1, 2014,through December 31,2014, and establishes an annual retainer fee and hourly wage for historic preservation services provided. This contract is required to establish an hourly wage for in-kind services Mr. Vogel may provide in conjunction with Certified Local Government Grants. The grants are used to further the exploration of historic sites in Farmington. BUDGET IMPACT The proposed fee for 2014 services is $7,100. The consultant fees are included in the approved 2014 budget. ACTION REQUIRED Adopt the attached resolution approving the contract for Historic Preservation Consulting Services for 2014. Respectfully submitted, Tony Wippler,Assistant City Planner 30 RESOLUTION NO.R57-13 • CONTRACT FOR SERVICES PRESERVATION PLANNER Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota,was held in the Council Chambers of said City on the 16th day of December,2013 at 7:00 p.m. Members Present: Larson,Bonar,Donnelly,Fogarty Members Absent: Bartholomay Member Fogarty introduced and Member Bonar seconded the following: THIS CONTRACT made and entered into as of this 16`x'day of_December, 2013, by and between the City of Farmington, Minnesota, herein referred to as the"City", and Robert C. Vogel, doing business as Pathfinder CRM,LLC,herein referred to as the"Consultant". WITNES SETH THAT WHEREAS, the City is desirous of retaining professional historic preservation services on an as- needed basis,and; WHEREAS,the Consultant is a qualified historic preservation professional. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter contained, it is agreed by and between the City and the Consultant as follows: SCOPE OF SERVICES Pathfinder CRM,LLC will perform the following tasks as an independent private contractor under the supervision of the City Administrator: A. Advise the City of Farmington on all matters relating to heritage preservation,including the identification,evaluation,registration,and treatment of heritage resources. Pathfinder CRM senior staff will also be available for presentations to the Heritage Preservation Commission,the Planning Commission, and the City Council as needed. B. Prepare applications for grants-in-aid for preservation projects as directed by the City Administrator. C. Provide information,education,and training in heritage preservation to City officials and advise in the development of high-quality public education and outreach programs. D. Assist City staff in reviewing development projects and applications for certificates of appropriateness in relation to designated heritage landmark properties. • E. Perform such other preservation planning tasks as authorized by the City Administrator. COMPENSATION For the services described above in paragraphs A through D,Pathfinder CRM will be paid a quarterly retainer fee of one thousand seven hundred seventy-five dollars($1,775),due on the first of January, April,July,and October,2014. Pathfinder CRM agrees to bill the City at the rate of eighty-five dollars($85)per hour for all work performed under paragraph E. PERSONNEL The City and Pathfinder CRM further agree that Robert C.Vogel will be the City's designated preservation planner. Pathfinder CRM architects,planners,archaeologists,and other preservation professionals may be utilized as needed,subject to authorization by the City Administrator. This contract for services shall be in effect from January 1 until December 31,2014. PATHFINDER C / THE CITY OF FARMINGTON ,/ i o�Fiy��,, City of Farmington & & 430 Third Street x,. 12 Farmington,Minnesota a 10 651.280.6800•Fax 651.280.6899 . PR011�`d www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: Continued Senior Citizen Special Assessment Deferral-Finance DATE: December 16, 2013 INTRODUCTION Mr. Bradley Kruger,residing at 5575 Lower 182nd St W,met the special assessment deferral criteria in 2007 and was approved for deferral of the Hill Dee Project Assessment in the amount of$7,045.00. Mr. Kruger has since passed away. DISCUSSION The assessment would normally become `active' upon the death of the property owner when there is no surviving spouse who is eligible for deferment. Mrs. Roberta Kruger is the surviving spouse and is requesting continued deferral per City ordinance. Providing the required documentation is received by staff and is found to meet the criteria set forth in the City ordinance, staff recommends continued deferral until there is a change in property ownership at which time the assessment and any related interest would become due and payable. ACTION REQUESTED Approve continued deferral of the Hill Dee Project Assessment in the amount of$7,045,with the same provisions as originally deferred,providing the required documentation is received and verified by staff to meet the criteria set forth in Ord. 1-14-2. Respectfully submitted, Robin Hanson Finance Director 33 COUNCIL MEETING DECEMBER 16, 2013 R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:D4:14 • Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 1 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU ObJ Sub Subledger Account Description BU Description Co Dept Div 126392 12/6/2013 112241 AWED 100 COMPANY-AED SUPERSTORE 395.00 AED CARDIAC EQUIPMENT 123864 338781 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 395.00 126393 1216/2013 100204 APPLE VALLEY FORD-LINCOLN 80.16- CORE RETURN CREDIT 124070 CM3054501 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 473.17 VEHICLE PRTS,ALTERNATOR 124183 305450 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 393.01 126394 12/6/2013 100424 ARCTIC GLACIER ICE 84.16 ICE CUBE ORDER 124283 436333111 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 113.02 ICE CUBE ORDER 124284 436333112 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 197.18 126395 1216/2013 111280 BERNICK'S WINE 596.30 BEER ORDER 124274 95873 6100 1405 15 INVENTORY-PILOT KNOB UQUOR OPERATIONS 06100 02 500.15 BEER ORDER 124275 95872 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,096.45 126396 12/6/2013 100618 BRANDL ANDERSON 2,000.00 FINAL GRADE,L11 B9 MYS MDW 1 124169 19830 DENALI WAY 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02 2,000.00 126397 12/6/2013 105434 BUREAU OF CRIMINAL APPREHENSION 75.00 10/24 DMT G RECERT COURSE 124319 2176/14113 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05 SIEM 75.00 126398 12/6/2013 110218 BURNET TITLE 252.19 REFUND OVRPYMT ON UTILITY ACCT 124254 18167 EVENTIDE WAYE200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 12827 REFUND OVRPYMT ON UTILITY ACCT 124266 20655 CAMDEN PATH6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 380.46 126399 12/6/2013 108360 CANNON RIVER WINERY 582.00 WINE ORDER 124288 6051 6100 1405 15 INVENTORY-PILOT KNOB UQUOR OPERATIONS 06100 02 582.00 126400 12/6/2013 107089 CANNON VALLEY PRINTING 3,039.34 WINTER'13-'14 PRK/REC GUIDE 124259 FPR36037 1094 6450 OUTSIDE PRINTING PARK&RECREATION ADMIN 01000 09 WINTER'13 759.84 WINTER'13-'14 PRK/REC GUIDE 124259 FPR36037 6202 6450 OUTSIDE PRINTING SEWER OPERATIONS EXPENSE 06200 08 WINTER'13 759.84 WINTER'13-'14 PRK/REC GUIDE 124259 FPR36037 6302 6450 OUTSIDE PRINTING SOLID WASTE OPERATIONS 06300 08 WINTER'13 759.83 WINTER'13-'14 PRK/REC GUIDE 124259 FPR36037 6402 6450 OUTSIDE PRINTING STORM WATER UTILITY OPERA 06400 08 WINTER'13 03 -P • R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 2 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 759.83 WINTER'13-'14 PRK/REC GUIDE 124259 FPR36037 6502 6450 OUTSIDE PRINTING WATER UTILITY EXPENSE 06500 08 WINTER'13 6,078.68 126401 12/6/2013 100026 CINTAS CORP LOC 764 124.69 WKLY MAT SRVS,CITYHALL 123559 754250339 1015 6401 PROFESSIONAL SERVICES CITY HALL 01000 01 11.23 WKLY UNIFRM SRVS,MAINT FACIL 123716 754251232 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 45.07 WKLY UNIFRM SRVS,MAINT FACIL 123716 754251232 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 123716 754251232 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 123716 754251232 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 123716 754251232 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 123716 754251232 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 9.41 WKLY UNIFRM SRVS,MAINT FACIL 123716 754251232 7200 6290 UNIFORMS&CLOTHING FLEET OPERATIONS 07200 08 10.83 WKLY SHOP SUPPLIES,MAINT FACI 123716 754251232 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 11.23 WKLY UNIFRM SRVS,MAINT FACIL 123946 754253888 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 41.69 WKLY UNIFRM SRVS,MAINT FACIL 123946 754253888 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 123946 754253888 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 123946 754253888 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 123946 754253888 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 123946 754253888 6202 629D UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 9.41 WKLY UNIFRM SRVS,MAINT FACIL 123946 754253888 7200 6290 UNIFORMS&CLOTHING FLEET OPERATIONS 07200 08 10.82 WKLY SHOP SUPPLIES,MAINT FACI 123946 754253888 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 104.49 WKLY MAT SERVICES,CITYHALL 123947 754255628 1015 6401 PROFESSIONAL SERVICES CITY HALL 01000 01 11.23 UNIFORM SHIRTS 124115 754256511 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 17.82 UNIFORM SHIRTS 124115 754256511 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 D8 9.91 UNIFORM SHIRTS 124115 754256511 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 9.91 UNIFORM SHIRTS 124115 754256511 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 9.91 UNIFORM SHIRTS 124115 754256511 6402 629D UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 9.91 UNIFORM SHIRTS 124115 754256511 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 2024 UNIFORM SHIRTS 124115 754256511 7200 6290 UNIFORMS&CLOTHING FLEET OPERATIONS 07200 08 1123 WKLY UNIFRM SRVS,MAINT FACIL 124116 754256510 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 72.43 WKLY UNIFRM SRVS,MAINT FACIL 124116 754256510 6302 8290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 124116 754256510 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 124116 754256510 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 124116 754256510 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 124116 754256510 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 9.41 WKLY UNIFRM SRVS,MAINT FACIL 124116 754256510 7200 6290 UNIFORMS&CLOTHING FLEET OPERATIONS 07200 08 10.83 WKLY SHOP SUPPLIES,MAINT FAC 124116 754256510 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 1123 WKLY UNIFRM SRVS,MAINT FACIL 124149 754259138 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 45.14 WKLY UNIFRM SRVS,MAINT FACIL 124149 754259138 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 124149 754259138 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 124149 754259138 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 01 • R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 3 12/2/2013 - 12/15/2013 • Check* Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 9.91 WKLY UNIFRM SRVS,MAINT FACIL 124149 754259138 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 124149 754259138 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 9.41 WKLY UNIFRM SRVS,MAINT FACIL 124149 754259138 7200 6290 UNIFORMS&CLOTHING FLEET OPERATIONS 07200 08 10.82 WKLY SHOP SUPPLIES,MAINT FAC 124149 754259138 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 11.23 WKLY UNIFRM SRVS,MAINT FACIL 124150 754236106 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 37.79 WKLY UNIFRM SRVS,MAINT FACIL 124150 754236106 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 9.91 WKLY UNIFRM SRVS,NIAINT FACIL 124150 754236106 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 124150 754236106 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 124150 754236106 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 9.91 WKLY UNIFRM SRVS,MAINT FACIL 124150 754236106 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 9.41 WKLY UNIFRM SRVS,MAINT FACIL 124150 754236106 7200 6290 UNIFORMS&CLOTHING FLEET OPERATIONS 07200 08 10.82 WKLY SHOP SUPPLIES,MAINT FAC 124150 754236106 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 915.75 126402 12/6/2013 113200 COLDWELL BANKER BURNET REALTY 110.94 REFUND OVRPYMT ON UTILITY ACCT 124253 1309 WILLOW TRL 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 110.94 126403 12/6/2013 100071 COLLEGE CITY BEVERAGE INC 9,904.75 BEER,ALE,MALT LIQ 124281 00170056 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 5,742.72 BEER,ALE,MALT LIQ 124282 433439 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 43.20 BEER,ALE,MALT LIQ 124289 433332 REVISED 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 15,690.67 126404 12/6/2013 112888 COOL AIR MECHANICAL,INC 497.08 OIL PUMP @ARENA 124155 83320 2502 6401 PROFESSIONAL SERVICES ICE ARENA OPERATIONS EXPE 02500 09 31.98- 124155 83320 2500 2415 MN SALES TAX DUE ICE ARENA 02500 09 630.14 EQUIP PARTS @ ARENA 124156 83244 2502 6401 PROFESSIONAL SERVICES ICE ARENA OPERATIONS EXPE 02500 09 40.54- 124156 83244 2500 2415 MN SALES TAX DUE ICE ARENA 02500 09 1,054.70 126406 12/6/2013 112150 COVERALL OF THE TWIN CITIES,INC 2,215.76 DEC'13 CLEANING SRVS,CITY BLG 124145 7070196669 DEC'13 1015 6401 PROFESSIONAL SERVICES CITY HALL 01000 01 361.76 DEC'13 CLEANING SRVS,CITY BLG 124145 7070196669 DEC'13 1060 6401 PROFESSIONAL SERVICES FIRE SERVICES 01000 06 1,084.45 DEC'13 CLEANING SRVS,CITY BLG 124145 7070196669 DEC'13 1093 6401 PROFESSIONAL SERVICES SENIOR CITIZEN SERVICES 01000 09 91.51 DEC'13 CLEANING SRVS,CITY BLG 124145 7070196669 DEC'13 1072 6401 PROFESSIONAL SERVICES STREET MAINTENANCE 01000 08 91.75 DEC'13 CLEANING SRVS,CITY BLG 124145 7070196669 DEC'13 1090 6401 PROFESSIONAL SERVICES PARK MAINTENANCE 01000 09 228.81 DEC'13 CLEANING SRVS,CITY BLG 124145 7070196689 DEC'13 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 228.81 DEC'13 CLEANING SRVS,CITY BLG 124145 7070196669 DEC'13 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 45.80 DEC'13 CLEANING SRVS,CITY BLG 124145 7070196669 DEC'13 6402 6401 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08 228.81 DEC'13 CLEANING SRVS,CITY BLG 124145 7070196669 DEC'13 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 4,577.46 126406 1216/2013 100118 DAKOTA COUNTY TREASURER-AUDITOR GO 18,039.00 2013 ANNUAL CITY GIS SUPPORT 124166 2013-FM-GIS 1030 6401 PROFESSIONAL SERVICES PLANNING&ZONING 01000 03 Cr) R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 4 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Sub ledger Account Description BU Description Co Dept Div 18,039.00 126407 1216/2013 100072 DAY DISTRIBUTING CO 714.35 BEER,ALE,MALT UQ 124279 729153 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,891.70 BEER,ALE,MALT LIQ 124280 729154 6100 1405 15 INVENTORY-PILOT KNOB UQUOR OPERATIONS 06100 02 1,355.00 BEER,ALE,MALT LIQ 124331 729916 6100 1405 10 INVENTORY-DOWNTOWN UQUOR OPERATIONS 06100 02 3,961.05 126408 12/6/2013 110986 DCA TITLE 321.44 REFUND OVRPYMT ON UTILITYACCT 124256 312-11TH ST 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 D8 321.44 126411 12/6/2013 100067 DICK'S SANITATION INC 29,395.05 NOV'13 CURBSIDE CITY RECYCLE 124195 0653130/32359 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 17.70 NOV'13 RECYCLE,213-1ST ST 124196 0654688/36340 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 17.70 NOV'13 RECYCLE,525-1ST ST 124197 0651243/30387 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 138.05 NOV'13 RECYCLE,CELTS PUB 124198 0657848/43109 6302 6401 PROFESSIONAL SERVICES SOUD WASTE OPERATIONS 06300 08 17.99 NOV'13 RECYCLE,321-3RD ST 124199 0649246/23844 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 17.91 NOV'13 RECYCLE,331-3RD ST 124200 0657955/43602 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 34.12 NOV'13 RECYCLE,CITYHALL 124201 0646880/13611 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 47.58 NOV'13 RECYCLE,508-3RD UBR 124202 0653618/33414 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 55.85 NOV'13 RECYCLE,509-3RD ST 124203 0654510/35735 6302 6401 PROFESSIONAL SERVICES SOUD WASTE OPERATIONS 06300 08 97.31 NOV'13 RECYCLE,27-5TH ST 124204 0653334/32746 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 27.80 NOV'13 RECYCLE,100-5TH ST 124205 0657524/42202 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 9.20 NOV'13 RECYCLE,28-8TH ST 124206 0657667/42597 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 17.70 NOV'13 RECYCLE,625-8TH ST 124207 0657750/42800 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 21.11 NOV'13 RECYCLE,953-8TH ST 124208 0653330/32742 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 31.11 NOV'13 RECYCLE,957-8TH ST 124209 0653331/32743 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 55.99 NOV'13 RECYCLE,TRINITY STES 124210 0657967/43684 6302 6401 PROFESSIONAL SERVICES SOUD WASTE OPERATIONS 06300 08 47.58 NOV'13 RECYCLE,5089-208TH S 124211 0657032/41615 6302 6401 PROFESSIONAL SERVICES SOUD WASTE OPERATIONS 06300 08 19.78 NOV'13 RECYCLE,5147-208TH 124212 0657747/42793 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 89.80 NOV'13 RECYCLE,4685-212TH 124213 0653337/32750 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 17.53 NOV'13 RECYCLE,6300-212TH 124214 0653329/32741 6302 6401 PROFESSIONAL SERVICES SOUD WASTE OPERATIONS 06300 D8 94.42 NOV'13 RECYCLE,3410-213TH 124215 0653335/32747 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 49.68 NOV'13 RECYCLE,PELLICCI ACE 124216 0657681/42639 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 9.20 NOV'13 RECYCLE,3240-220TH 124217 0657353/41982 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 99.69 NOV'13 RECYCLE,DAKOTA ELEC 124218 0653336/32749 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 17.70 NOV'13 RECYCLE,19700 AKIN CHR 124219 0657728/42714 6302 8401 PROFESSIONAL SERVICES SOUD WASTE OPERATIONS 06300 08 17.70 NOV'13 RECYCLE,19700 AKIN PRS 124220 0657751/42803 6302 6401 PROFESSIONAL SERVICES SOUD WASTE OPERATIONS 06300 08 27.80 NOV'13 RECYCLE,20600 AKIN 124221 0653736/33639 6302 8401 PROFESSIONAL SERVICES SOUD WASTE OPERATIONS 06300 08 57.54 NOV'13 RECYCLE,ALLINA CUNIC 124222 0653401/32867 6302 6401 PROFESSIONAL SERVICES SOUD WASTE OPERATIONS 06300 08 17.70 NOV'13 RECYCLE,FIRE STA#1 124223 0657509/42177 8302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 08300 08 57.47 NOV'13 RECYCLE,22120 DENMARK 124224 0653751/33698 6302 6401 PROFESSIONAL SERVICES SOUD WASTE OPERATIONS 06300 08 W v 37.48 NOV'13 RECYCLE,310 DIVISION 124225 0653332/32744 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 5 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 287.82 NOV13 RECYCLE,FAA 512 DIV 124226 0653333/32745 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 95.83 NOV13 RECYCLE,21400 DUSCHENE 124227 0649541/25402 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 17.70 NOV13 RECYCLE,21130 EATON 124228 0653415/32953 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 38.76 NOV13 RECYCLE,21210 EATON 124229 0653339/32752 6302 6401 -PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 8.33 NOV13 RECYCLE,109 ELM ST 124230 0657550/42262 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 8027 NOV13 RECYCLE,115 ELM ST 124231 0656410/40597 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 99.20 NOV13 RECYCLE,217 ELM ST 124232 0653340/32755 6302 8401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 17.70 NOV13 RECYCLE,416 ELM ST 124233 0645637/7029 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 37.69 NOV13 RECYCLE,POLICE STATION 124234 0656236/40119 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 55.99 NOV13 RECYCLE,MAINT FACILITY 124235 0656384/40513 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 17.70 NOV13 RECYCLE,FIRE STA#2 124236 0657510/42178 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 17.70 NOV13 RECYCLE,316 OAK ST 124237 0650711/29813 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 27.80 NOV13 RECYCLE,RR SR CTR 124236 0651328/30475 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 6920 NOV13 RECYCLE,18290 PK 124239 0657264/41882 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 104.44 NOV13 RECYCLE,DOMINOS PIZZA 124240 0645338/3884 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 142.14 NOV13 RECYCLE,FRM LIQ STR#2 124241 0653750/33696 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 208.40 NOV13 RECYCLE,SCHWINESS 124242 0656443/40714 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 75.91 NOV13 RECYCLE,THE MUG 124243 0656432/40668 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 17.70 NOV13 RECYCLE,PK PIZZARIA 124244 0645019/1106 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 113.46 NOV13 RECYCLE,SUPER AMERICA 124245 0653947/34280 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 6920 NOV13 RECYCLE,CHASWD MRKTPLC 124246 0657613/42475 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 39.84 NOV13 RECYCLE,FAIRVIEW MED 124247 0646649/12058 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 39.84 NOV13 RECYCLE,ROUND BANK 124248 0657457/42119 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 D8 123.15 NOV13 RECYCLE,510 WILLOW 124249 0653991/34440 6302 8401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 18.32 NOV13 RECYCLE,519 WILLOW 124250 0646467/10734 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 1,045.57 NOV13 RECYCLE,SCHOOLS,DISTR 124348 0653338/32751 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 33,532.90 126412 1216/2013 113296 EDINA REALTY TITLE 71.64 REFUND OVRPYMT ON UTILITYACCT 124265 20265 DUNBARAV 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 71.64 126413 12/6/2013 113096 ETERNITY HOMES,LLC 2,000.00 FINAL GRADE,121 B1 MYS MDW 1 124170 4501-196TH ST W 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02 2,000.00 126414 12/6/2013 107128 EXTREME BEVERAGE LLC 227.00 REDBULL ENERGY DRNK 124276 W-864678 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 354.00 REDBULL ENERGY DRNK 124277 W-868766 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 581.00 126415 12/6/2013 112619 FAMILY FRESH MARKET 18.72 PRGRM SUPPLIES,TEA/CR 124321 TRX 52 TERM 3 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09 C. 11.50 TRAINS/TREATS PRGM SUPPLIES 124322 TRX 156 TERM 1 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09 CO R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 6 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# cc Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 30.22 — — — — 126416 12/6/2013 109263 FEELY ELEVATOR 1,671.80 40 AC FERTILIZER IN SPRDR 124157 095909/4818 1090 6260 CHEMICALS PARK MAINTENANCE 01000 09 1,871.80 126417 12/6/2013 108760 FIRE SAFETY USA INC 816.12 FIRE VEHICLE ACCESSORIES 123863 64399 1060 6940 VEHICLES FIRE SERVICES 01000 06 616.12 126418 1216/2013 100077 FRONTIER COMMUNICATIONS 63.88 11/20-12/19 ALRM LINE @ARENA 124143 6514633016 2502 6411 TELEPHONE ICE ARENA OPERATIONS EXPE 02500 09 NOV DEC'13 63.88 126419 12/6/2013 100074 HOHENSTEINS INC 850.10 BEER,ALE,MALT LIQ 124285 677578 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,380.30 BEER,ALE,MALT LIQ 124286 677575 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 401.50 BEER,ALE,MALT LIQ 124287 000016 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,631.90 126420 12/6/2013 113371 HOSPITALITY CONSULTING GROUP 3,500.00 HOTEL FEASIBILITY STUDY 124262 1314 2000 6401 PROFESSIONAL SERVICES HRA/ECONOMIC DEVELOPMENT 02000 03 3,500.00 126421 12/6/2013 100697 INDEPENDENT BLACK DIRT CO INC 149.62 LANDSCAPE SOIL 124325 13425/13427 1090 6255 LANDSCAPING MATERIALS PARK MAINTENANCE 01000 09 149.62 126422 1216/2013 113116 INDEPENDENT SCHOOL DISTRICT#917 170.00 JACKFROST LUNCHEON REGISTR 124267 DEC 6 SR LUNCHEON1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09 170.00 126423 1216/2013 109846 J J TAYLOR DISTRIBUTING CO OF MN INC 2,228.95 BEER,ALE,MALT LIQ 124268 2154437 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,849.90 BEER,ALE,MALT LIQ 124269 2154438 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 201.60 LITE BEER ORDER 124270 2154441 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 268.80 BEER,ALE,MALT LIQ 124278 2154440 6100 1405 10 INVENTORY DOWNTOWN LIQUOR OPERATIONS 06100 02 13,206.55 BEER,ALE,MALT LIQ 124333 2154483 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 17,755.80 126424 12/6/2013 107414 JEFFERSON FIRE&SAFETY INC 1,886.37 FIREFIGHTER HELMETS 123979 201793 1061 6290 UNIFORMS&CLOTHING RESCUE SQUAD SERVICES 01000 06 1,886.37 126426 1216/2013 100033 JOHNSON BROTHERS LIQUOR CO 193.44 BLK BX WINE ORDER 124294 1723230 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 C.0 713.54 SPIRITS,LIQUEURS 124295 1723229 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 CO R55CKS2 LOGIS600 CITY OF FARMINGTON 12112/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 7 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 346.90 SPIRITS,LIQUEURS 124296 1723227 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 41.98 B&J DRINK MIX 124297 1723226 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 570.27 WINE ORDER 124298 1723228 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 107.97 E&J BRANDY ORDER 124299 1723224 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 297.95 WINE ORDER 124300 1723225 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 572.29 WINE ORDER 124303 1722827 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 597.24 SPIRITS,LIQUEURS 124304 1722826 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 241.85 FRANZIA WINE ORDER 124305 1720637 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 167.21 WINE ORDER 124306 1722825 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 317.78 SPIRITS,LIQUEURS 124307 1722824 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 218.94 NEWAMSTRDM VDK ORDER 124308 1720636 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 20.99 B&J BEV ORDER 124309 1722823 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 739.15 WINE ORDER 124310 1722822 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 318.16 SPIRITS,LIQUEURS 124311 1722821 8100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 152.44 WINE ORDER 124336 1727581 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 823.06 WINE ORDER 124337 1727583 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 237.19 E&J BRANDY ORDER 124338 1727582 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 37.47 MSTR MARG DRINK MIX 124339 1727584 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 2,935.39 SPIRITS,LIQUEURS 124340 1727585 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 31.72 CUERVO N/A MARG MIX 124341 1727588 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,242.50 WINE ORDER 124342 1727587 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 592.26 SPIRITS,LIQUEURS 124343 1727586 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 11,517.69 126427 12/6/2013 113369 JOHNSON,CA 89.93 REFUND OVRPYMT ON UTIUTYACCT 124252 18331 EXLEYAVE 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 89.93 126428 12/6/2013 113367 KNIEFEL,KAYLA 71.52 CK ISSUED FOR RETURNED ACH 124257 NOV'13 ACH RETURN2500 2010 1 ACCOUNTS PAYABLE MANUAL ICE ARENA 02500 09 71.52 126429 12/6/2013 113366 KNIEFEL,KRISTA 71.52 CK ISSUED FOR RETURNED ACH 124258 ACH 2500 2010 1 ACCOUNTS PAYABLE MANUAL ICE ARENA 02500 09 RETURNED-NOV'13 71.52 126430 1216/2013 110501 LAND TITLE INC 60.07 REFUND OVRPYMT ON UTILITY ACCT 124167 18331 EXLEYAV 6200 1310 3 REFUND CIS SEWER OPERATIONS 08200 08 60.07 126431 12/6/2013 101407 LARSON,LENA 85.26 1/10-11/21 MILEAGE REIMS 124264 JAN-NOV'13 EXP 6302 6485 MILEAGE REIMBURSEMENT SOLID WASTE OPERATIONS 06300 08 REIMB "p 8526 O R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 8 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 126432 12/6/2013 109715 LUBRICATION TECHNOLOGIES,INC 377.31 GEAR LUBRICANT 123866 2292432 7200 6274 LUBRICANTS&ADDITIVES FLEET OPERATIONS 07200 08 377.31 126433 12/6/2013 100063 MACQUEEN EQUIPMENT,INC 191.18 VEHICLE PRT,WEAR BLOCK 123868 2140186 6202 6230 VEHICLE SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 191.18 126434 12/6/2013 100075 MARK VII DISTRIBUTORS INC 339.00 ANGRY ORCH BEV ORDER 124290 1090145685 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 4,805.30 BEER,ALE,MALT UQ 124291 1090145684 6100 1405 15 INVENTORY-PILOT KNOB UQUOR OPERATIONS 06100 02 21.50 BECKS N/A BEER ORDER 124292 1090145683 6100 1405 10 INVENTORY-DOWNTOWN UQUOR OPERATIONS 06100 D2 1,684.20 BEER,ALE,MALT LIQ 124293 1090145682 6100 1405 10 INVENTORY-DOWNTOWN UQUOR OPERATIONS 06100 02 6,850.00 126435 1216/2013 109425 MATTAMY(MINNESOTA)PARTNERSHIP 2,000.00 FINAL GRADE,L15 B2 RVRBND 2ND 124171 18391 DUNBURYAVE7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02 2,000.00 FINAL GRADE,L14 B1 RVRBND 4TH 124172 18049 DUNBURY CRT7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02 2,000.00 FINAL GRADE,L3 B3 RVRBND 4TH 124173 18036 DUNCAN CIR 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02 2,000.00 FINAL GRADE,L5 B2 RVRBND 3RD 124174 18160 DUNBURY CRT7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02 2,000.00 FINAL GRADE,L15 B2 RVRBND 2ND 124175 18273 DUNBURY AV 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02 10,000.00 • 126436 12/612013 109318 MC KNIGHT,DAVID 48.02 NOV'13 MILEAGE REIMB,MTGS 124263 NOV'13 EXP 1010 6485 MILEAGE REIMBURSEMENT ADMINISTRATION 01000 01 REIMBRSMT 45.00 NOV'13 CELL PHONE ALLOWANCE 124263 NOV'13 EXP 1010 6412 CELLULAR PHONES ADMINISTRATION 01000 01 REIMBRSMT 93.02 126437 12/6/2013 101313 MINNESOTA DEPT OF LABOR&INDUSTRY 100.00 YRLY ELEVATOR OPER PERMIT 124144 ALR0034859I 1015 6460 SUBSCRIPTIONS&DUES CITY HALL 01000 01 100.00 126438 12/6/2013 100110 MINNESOTA RECREATION&PARK ASSN 100.00 REC SUPERVSR JOB POSTING 124324 7952 1011 6494 EMPLOYMENT ADVERTISING HUMAN RESOURCES 01000 04 100.00 126439 12/6/2013 100070 MVTL-MINN VALLEY TESTING LABS 36.25 11/11/13 WTR TEST REPORT 123710 879917 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 36.25 126440 12/6/2013 102644 NORTHERN SAFETY TECHNOLOGY 223.20 VEHICLEACCESSORIES,FD TAHOE 123862 34777 1060 6940 VEHICLES FIRE SERVICES 01000 06 223.20 • R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 9 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 126441 12/6/2013 101264 ORKIN EXTERMINATING 107.31 NOV13 PEST CTRL SRVS,CITYHL 124146 88806044/7200453 1015 6401 PROFESSIONAL SERVICES CITY HALL 01000 01 8.32 NOV13 PEST CTRL SRV,MAINT FA 124147 88806038/7200371 1072 6401 PROFESSIONAL SERVICES STREET MAINTENANCE 01000 08 12.49 NOV13 PEST CTRL SRV,MAINT FA 124147 88806038/7200371 1090 6401 PROFESSIONAL SERVICES PARK MAINTENANCE 01000 09 31.63 NOV13 PEST CTRL SRV,MAINT FA 124147 88806038/7200371 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 31.63 NOV13 PEST CTRL SRV,MAINT FA 124147 88806038/7200371 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 8.32 NOV13 PEST CTRL SRV,MAINT FA 124147 88806038/7200371 6402 6401 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08 '31.63 NOV13 PEST CTRL SRV,MAINT FA 124147 88806038/7200371 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 106.27 NOV13 PEST CTRL SRV,WTR TWR 124176 88804239/2687757 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 337.60 126442 12/6/2013 113364 PANDA COMMUNICATIONS,INC 44529 UNIFRM SWTSHIRTS,MAINT FACIL 124186 E8266 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 192.28 UNIFRM SWTSHIRTS,MAINT FACIL 124186 E8266 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 192.28 UNIFRM SWTSHIRTS,MAINT FACIL 124186 E8266 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 192.28 UNIFRM SWTSHIRTS,MAINT FACIL 124186 E8266 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 192.28 UNIFRM SWTSHIRTS,MAINT FACIL 124186 E8266 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 80.98 UNIFRM SWTSHIRTS,MAINT FACIL 124186 E8266 7200 6290 UNIFORMS&CLOTHING FLEET OPERATIONS 07200 08 1,295.39 126446 12/6/2013 100093 PELUCCI HARDWARE&RENTAL 104.69 PAINT&SUPPLIES,WELL#4 123541 77690/F 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 14.94 THREAD RODS(2) 123543 77685/F 1073 6230 VEHICLE SUPPLIES&PARTS SNOW REMOVAL SERVICES 01000 08 28.80 SPRAY PAINT,CURB MRKRS 123544 77673/F 1072 6250 OTHER SUPPLIES&PARTS STREET MAINTENANCE 01000 08 444.61 ICE MELT(50#) 123561 77698/F 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09 12.64 HARDWARE,PD 123587 77617/F 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 19.17 CLEANING SUPPLIES 123653 77911/F 1060 6240 BUILDING SUPPLIES&PARTS FIRE SERVICES 01000 06 44.88 7 PC SOCKET SET 123654 77908/F 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 51.23 VEHICLE CLEANING SUPPLIES 123555 77906/F 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 68.31 CEILING TILE,REPLC 123656 77718/F 1060 8240 BUILDING SUPPLIES&PARTS FIRE SERVICES 01000 06 9.06 SUPPLIES 123657 77721/F 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09 57.13 CLEANING SUPPLIES,SNO SHVL 123658 77751/F 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 ' 2.57 CLEANING SUPPLIES,SNO SHVL 123658 77751/F 2502 6250 OTHER SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 21.35 SCRWDRVR BITS,TOOLS 123659 77790/F 1015 6250 OTHER SUPPLIES&PARTS CITY HALL 01000 01 19.62 CLEANING SUPPLIES 123660 77916/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 14.88 LT BULBS '123661 77781/F 1093 6240 BUILDING SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09 2.13 SPRYPAINT,DIST WTR 123690 77714/F 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 38.41 SPRYPAINT,DIST WTR 123690 77714/F 1073 6535 OTHER REPAIR SNOW REMOVAL SERVICES 01000 08 3.73 CONDUIT 123691 77753/F 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 26.71 LT BULBS 123692 77834/F 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 10.67 SPRYPAINT 123693 77765/F 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 45.91 GLOVES,PAINT,CORD 123694 77750/F 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08 ,p 27.76 SPRYPAINT,FC MASK 123695 77783/F 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08 N R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect ectaul check total due to sequence of data Council Check Summary Page- 10 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 10.68 LT BULBS 123696 77733/F 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01 56.62 LTR,FRYER OIL(3GAL) 123697 77852/F 4300 6250 OTHER SUPPLIES&PARTS FIRE CAPITAL PROJECTS 04300 06 51.26 BLKTOP PATCH 123696*77796/F 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09 26.71- CR RETURN BULBS,REF77834 123699 77837/F CM 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 2.66 PPR PUNCH 123700 77844/F 1072 6250 OTHER SUPPLIES&PARTS STREET MAINTENANCE 01000 08 23.50 LT BULB,WELL#4 123711 77925/F 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 13.85 STRAPS,TARP 123712 77803/F 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 16.00 SPRYPAINT,WELLS 123713 77729/F 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 D8 1.06 SGL BLNK COVR BX 123919 77966/F 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 6.02 CLEANING SUPPLIES 123924 77711/F 6110 6250 OTHER SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02 6.02 CLEANING SUPPLIES 123924 77711/F 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02 12.79 TOOL HK,BULLETIN BOARD 123925 78049/F 6202 6250 OTHER SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 39.53 16"SPADE DRAIN 123926 78058/F 6502 6250 OTHER SUPPLIES&PARTS WATER UTIUTY EXPENSE 06500 08 12.80 HARDWARE 123927 77752/F 1050 6250 OTHER SUPPLIES&PARTS POUCE ADMINISTRATION 01000 05 44.88 PLUMBG SUPPUES,FAUCET 123928 77732/F 1050 6250 OTHER SUPPLIES&PARTS POUCE ADMINISTRATION 01000 05 50.22 EXT CORD,50' 123929 78009/F 1060 6240 BUILDING SUPPLIES&PARTS FIRE SERVICES 01000 06 5.64 CLEANING SUPPLIES,GLADE 123933 77943/F 1093 6240 BUILDING SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09 5.42 NUTS,BOLTS,HARDWARE 123934 77967/F 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01 .23 CAULK COMPOUND 123935 78019/F 1072 6240 BUILDING SUPPLIES&PARTS STREET MAINTENANCE 01000 08 .96 CAULK COMPOUND 123935 78019/F 1090 6240 BUILDING SUPPUES&PARTS PARK MAINTENANCE 01000 09 .79 CAULK COMPOUND 123935 78019/F 6202 6240 BUILDING SUPPUES&PARTS SEWER OPERATIONS EXPENSE 06200 08 .79 CAULK COMPOUND 123935 78019/F 6302 6240 BUILDING SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 .18 CAULK COMPOUND 123935 78019/F 6402 6240 BUILDING SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 .78 CAULK COMPOUND 123935 78019/F 6502 6240 BUILDING SUPPLIES&PARTS WATER UTIUTY EXPENSE 06500 08 .75 TOOLS,SCREWDRVR BIT SET 123936 77965/F 1015 6220 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 .44 TOOLS,SCREWDRVR BIT SET 123936 77965/F 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 D5 .44 TOOLS,SCREWDRVR BIT SET 123936 77965/F 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 .73 TOOLS,SCREWDRVR BIT SET 123936 77965/F 1093 6220 EQUIP SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09 .22 TOOLS,SCREWDRVR BIT SET 123936 77965/F 2502 6220 EQUIP SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 .22 TOOLS,SCREWDRVR BIT SET 123936 77965/F 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08 .33 TOOLS,SCREWDRVR BIT SET 123936 77965/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 .84 TOOLS,SCREWDRVR BIT SET 123936 77965/F 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 .84 TOOLS,SCREWDRVR BIT SET 123936 77965/F 6302 6220 EQUIP SUPPLIES&PARTS SOUD WASTE OPERATIONS 06300 08 .22 TOOLS,SCREWDRVR BIT SET 123936 77965/F 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 .84 TOOLS,SCREWDRVR BIT SET 123936 77965/F 6502 6220 EQUIP SUPPLIES&PARTS WATER UTIUTY EXPENSE 06500 08 19.74 LTHR WORK GLOVES 123937 78053/F 1015 6220 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 5.33 LT BULBS 123938 77981/F 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 8.54 TRASH BAGS 123963 78151/F 6110 6250 OTHER SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02 8.54 TRASH BAGS 123963 78151/F 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02 21.35 WHEEL FOR CART 123964 78171/F 6110 6250 OTHER SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02 4.37 NUTS,BOLTS,HARDWARE 123965 78183/F 6110 8250 OTHER SUPPLIES&PARTS DOWNTOWN UQUOR REV&EXP 06100 02 -P 48.05 VEHICLE SUPPLIES 12398D 78195/F 1060 6230 VEHICLE SUPPUES&PARTS FIRE SERVICES 01000 06 W R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 11 12/212013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 3.73 BONDING GLUE 123981 78157/F 1060 6240 BUILDING SUPPLIES&PARTS FIRE SERVICES 01000 06 22.42 VEHICLE SUPPLIES 123982 78100/F 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 4.80 1/2"GALV COUPLE PART 124059 78217/F 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 25.56 CABLE TIES,VEHICLE SUPPLIES 124066 78178/F 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 3.14 SAWZALL BLADE SET 124123 78179/F 1015 6220 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 1.85 SAWZALL BLADE SET 124123 78179/F 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 1.85 SAWZALL BLADE SET 124123 78179/F 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 05 3.05 SAWZALL BLADE SET 124123 78179/F 1093 6220 EQUIP SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09 .92 SAWZALL BLADE SET 124123 78179/F 2502 6220 EQUIP SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 .92 SAWZALL BLADE SET 124123 78179/F 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08 1.39 SAWZALL BLADE SET 124123 78179/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 3.51 SAWZALL BLADE SET 124123 78179/F 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 3.51 SAWZALL BLADE SET 124123 78179/F 6302 6220 EQUIP SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 .92 SAWZALL BLADE SET 124123 78179/F 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 3.51 SAWZALL BLADE SET 124123 76179/F 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 4.26 WHT SPRYPAINT 124124 78076/F 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09 57.67 CABLE TIES,SUPPLIES 124125 78243/F 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09 51.17 AIR FILTERS(12) 124126 78093/F 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09 18.16 SUPPLIES FOR ARENA 124127 78116/F 2502 6220 EQUIP SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 4.26 CLEANING SUPPLIES 124135 78254/F 1060 6240 BUILDING SUPPLIES&PARTS FIRE SERVICES 01000 06 23.50 POLY EXIT SIGN 124136 78321/F 1093 6240 BUILDING SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09 6.40 WHT PAINT 124137 78329/F 2502 6220 EQUIP SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 23.50 POLY EXIT SIGN,ARENA 124138 78336/F 2502 6515 BUILDING REPAIR SERVICE ICE ARENA OPERATIONS EXPE 02500 09 53.42 KEYED SWITCH,ARENA 124139 78283/F 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 53.38 WHT ATHLETIC FLD PAINT 124140 78279/F 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09 4.26 PLASTIC EPDXY 124188 78303/F 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 43.73 SPRAY PAINT 124189 78251/F 1072 6250 OTHER SUPPLIES&PARTS STREET MAINTENANCE 01000 08 2.66 PAPER PUNCH 124190 78330/F 1072 6250 OTHER SUPPLIES&PARTS STREET MAINTENANCE 01000 08 12.81 SHOP VAC ADAPTER 124191 78320/F 1072 6250 OTHER SUPPLIES&PARTS STREET MAINTENANCE 01000 08 34.18 NUTS,BOLTS,HARDWARE 124192 78305/F 1072 6250 OTHER SUPPLIES&PARTS STREET MAINTENANCE 01000 08 17.06 YLLW SPRY PAINT 124193 78267/F 1072 6250 OTHER SUPPLIES&PARTS STREET MAINTENANCE 01000 08 26.71 16 GAL WET/DRY VAC 124194 78300/F 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 26.71 16 GAL WET/DRY VAC 124194 78300/F 6202 6250 OTHER SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 26.71 16 GAL WET/DRY VAC 124194 78300/F 6402 6250 OTHER SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 26.73 16 GAL WET/DRY VAC 124194 78300/F 1072 6250 OTHER SUPPLIES&PARTS STREET MAINTENANCE 01000 08 2,125.32 126447 1216/2013 100032 PEPSI COLA COMPANY . 145.80 SFTDRNK BEV,MIX ORDER 124273 18263676 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 145.80 126448 1216/2013 100034 PHILLIPS WINE AND SPIRITS INC . ,p, 234.19 SPIRITS,LIQUEURS 124301 2520998 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:D4:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 12 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 113.36 WINE ORDER 124302 2520999 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 99.44 WINE ORDER 124312 2520718 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 66.82 PHILAPRCT BRNDY ORDER 124313 2520717 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 482.12 PHIL SPIRITS,LIQUEURS 124344 2523806 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 387.29 WINE ORDER 124345 2523807 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,383.22 126449 12/6/2013 100152 POSTMASTER 483.56 PSTG FOR COMMUNITY CALENDAR 124330 PRMT#36 COMM 6302 6445 POSTAGE SOLID WASTE OPERATIONS 06300 08 CALENDAR 483.56 PSTG FOR COMMUNITY CALENDAR 124330 PRMT#36 COMM 6502 6445 POSTAGE WATER UTILITY EXPENSE 06500 08 CALENDAR 483.58 PSTG FOR COMMUNITY CALENDAR 124330 PRMT#36 COMM 6402 6445 POSTAGE STORM WATER UTILITY OPERA 06400 08 CALENDAR 483.57 PSTG FOR COMMUNITY CALENDAR 124330 PRMT#36 COMM 6202 6445 POSTAGE SEWER OPERATIONS EXPENSE 06200 08 CALENDAR 1,934.25 126450 12/6/2013 100196 QUAUTY REFRIGERATION INC 224.44 DEC'13-MAY'14 MAINT CONTRCT 124162 87539 ELM ST UQ 6110 6505 EQUIPMENT REPAIR SERVICE DOWNTOWN LIQUOR REV&EXP 06100 02 224.44 DEC'13-MAY'14 MAINT CONTRCT 124163 87540 PK UQ 6115 6505 EQUIPMENT REPAIR SERVICE PILOT KNOB LIQUOR 06100 02 448.88 126451 12/6/2013 113368 SIRUK,SERGEYA 174.89 REFUND OVRPYMT ON UTILITY ACCT 124255 5479-180TH ST 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 174.89 126452 12/6/2013 113360 SOUND HEARING INSTRUMENTS,INC 577.13 NOISE REDUC EAR MOLDS,PD 124323 20126020 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 577.13 126453 12/6/2013 112051 SOUTHERN WINE&SPIRITS OF MN,LLC 1,147.71 SPIRITS,LIQUEURS 124271 1104019 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 922.13 SPIRITS,LIQUEURS,WINE 124272 1104014 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,959.26 SPIRITS,LIQUEURS 124332 1106411 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 4,029.10 126454 12/6/2013 112432 STAPLES OFFICE SUPPLIES 6.38- CREDIT FOR STICKIE NOTES 124084 3215111923 CR 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 6.38 OFFICE SUPPLIES,STICKIE NOTES 124085 3215111924 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 237.34 OFFICE SUPPLIES 124086 3215111922 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 237.34 126455 12/6/2013 112309 TITAN MACHINERY ACCESS ACCOUNT 100.35 VEHICLE PARTS 124184 2416997/I#728751 1073 6230 VEHICLE SUPPLIES&PARTS SNOW REMOVAL SERVICES 01000 08 100.35 01 R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 13 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 126466 12/6/2013 102642 UNITED PARCEL SERVICE 34.25 11/19 SHIP/FRT SRVS 124151 919179296/50Y04R 2502 6401 PROFESSIONAL SERVICES ICE ARENA OPERATIONS EXPE 02500 09 34.25 126457 1216/2013 113266 UNIVERSAL ATHLETIC SERVICE,INC 10.68 F100 BADEN JR RBR FTBL 124326 150-0003789-01 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 4.25 F100 BADEN JR FTBL FRT CHRG 124326 150-0003789-01 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 10.68- F100 BADEN FTBL-CR INV 0003542 124327 150-0000124 CR 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 10.68- F100 BADEN FTBL-CR INV 0003277 124328 150-0000123 CR 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 323.77 FLAG SETS,SONIC CONV KITS 124329 150-0003286-01 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 317.34 126458 12/6/2013 108808 VINOCOPIA 235.00 SPIRITS,LIQUEURS 124314 0088137-IN 6100 1405 15 INVENTORY-PILOT KNOB UQUOR OPERATIONS 06100 02 235.00 126459 12/6/2013 107766 WEBER,JOANNE 53.00 REFUND CANCELED SR TRIP 124347 REF DEC 7 SR EVENT1001 4670 RECREATION FEES-SENIOR CTR GENERAL FUND REVENUES 01000 01 53.00 126460 12/6/2013 100334 WINE MERCHANTS 69.47 WINE ORDER 124346 481722 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 69.47 126461 12/6/2013 110892 WIRTZ BEVERAGE MINNESOTA 107.06 WINE ORDER 124315 1080113607 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 81.45 SMK LN WINE ORDER 124316 1080113604 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 933.88 SPIRITS,UQUEURS 124317 1080113606 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 762.04 SPIRITS,UQUEURS 124318 1080113543 6100 1405 10 INVENTORY-DOWNTOWN UQUOR OPERATIONS 06100 02 6,018.27 SPIRITS,LIQUEURS 124334 1080116163 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 114.90 WINE ORDER 124335 1080116194 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 8,017.60 126462 1216/2013 100162 ZEE MEDICAL SERVICE 57.52 FIRST AIDE,MEDICAL SUPPLIES 124164 54183315 2502 6401 PROFESSIONAL SERVICES ICE ARENA OPERATIONS EXPE 02500 09 57.52 126463 12/13/2013 113236 ALLINA HEALTH 325.00 OCT 8,NOV 4-12 LAB SRVS 124491 218364123/ 1011 6401 PROFESSIONAL SERVICES HUMAN RESOURCES 01000 04 70001654 325.00 126464 12/13/2013 100193 APPLE VALLEY,CITY OF 301.54 REIMB LEGAL COSTS(SHARE) 124463 4792 4005 6401 PROFESSIONAL SERVICES CABLE/COMMUNICATIONS PROJ 04000 01 301.54 -IN al R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 14 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 126465 12/13/2013 113303 ARTISAN BEER COMPANY 280.00 SURLY BEER ORDER 124516 35477 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 166.00 SURLY BEER ORDER 124517 35478 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 446.00 126466 12/13/2013 112190 BARR ENGINEERING COMPANY 6,598.00 10/05-11/01 PRF SRVS,HYDRO MD 124412 23191116.00-1 6402 6401 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08 OCT-NOV 6,598.00 126467 12/13/2013 100493 BELLBOY CORPORATION 822.25 SPIRITS,LIQUEURS 124352 40903600 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 110.97 JUICE,MIX,BAR SUPPLIES 124353 89446700 • 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 399.75 SPIRITS,LIQUEURS 124354 40875500 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 167.91 JUICE,MIX,BAR SUPPLIES 124355 89446600 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,500.88 126466 12/13/2013 100176 BELZER'S CHEV-DODGE-KIA,JEFF 53.58 VEHICLE PRT,HANG PLATE 124185 317513 1090 6230 VEHICLE SUPPLIES&PARTS PARK MAINTENANCE 01000 09 53.59 VEHICLE PRT,HANG PLATE 124185 317513 6502 6230 VEHICLE SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 107.17 . 126469 12113/2013 111280 BERNICK'S WINE 540.00 BOXER BEER ORDER 124394 98123 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 189.20 BEER,ALE,MALT LIQ 124515 98124 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 729.20 126470 12/13/2013 113374 BLASING,GERALD&NICOLE 2,000.00 FINAL GRADE,L30 B7 MYST MDW 124441 19845 DENALI WAY 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02 2,000.00 126471 12/13/2013 108360 CANNON RIVER WINERY 378.00 WINE ORDER 124356 6114 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 378.00 126472 12/13/2013 110828 CHANHASSEN DINNER THEATRE 100.00 DEPOSIT,MAY 21 SHOW,SR TRIP 124403 558776/268097 1000 1505 PREPAID EXPENSES GENERAL FUND BALANCE SHEE 01000 MAY'13 100.00 126473 12113/2013 100418 CNH CAPITAL 18.61 DEC'13 SKID LEASE PYMT 124487 0719875783 DEC'13 1072 8555 RENTAL OF EQUIPMENT STREET MAINTENANCE 01000 08 438.82 DEC'13 SKID LEASE PYMT 124487 0719875783 DEC'13 1000 2020 CONTRACTS PAYABLE GENERAL FUND BALANCE SHEE 01000 457.43 128474 12/13/2013 100027 COCA-COLA BOTTLING CO .p 349.68 SFTDRNK BEV,MIX ORDER 124398 0158444320 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 v R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 15 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 349.68 — — — 126476 12/13/2013 100071 COLLEGE CITY BEVERAGE INC 7,025.35 BEER,ALE,MALT LIQ 124357 433454 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 5,347.12 BEER,ALE,MALT LIQ 124393 433455 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 12,372.47 126476 12/13/2013 110844 DAKOTA COUNTY FINANCIAL SRVS 200.00 6/19-11/21 HIPP TRNG 124458 00008815 1011 6401 PROFESSIONAL SERVICES HUMAN RESOURCES 01000 04 4,971.49 OCT13 DIESEL FUEL CHRGS 124489 000008843 OCT13 6302 6272 FUEL SOLID WASTE OPERATIONS 06300 08 957.29 OCT13 DIESEL FUEL CHRGS 124489 000008843 OCT13 6402 6272 FUEL STORM WATER UTILITY OPERA 06400 08 426.27 OCT13 DIESEL FUEL CHRGS 124489 000008843 OCT13 1060 6272 FUEL FIRE SERVICES 01000 06 6,555.05 126477 12/13/2013 100081 DAKOTA COUNTY LUMBER COMPANY 1.32 RETURN FR INV170246,PRTS 124450 170247 1073 6535 OTHER REPAIR SNOW REMOVAL SERVICES 01000 08 25.11 6X6 POST,TREATED LUMBER 124451 170246 1073 6535 OTHER REPAIR SNOW REMOVAL SERVICES 01000 08 21.70 GROUND CONTACT 124452 170248 1073 6535 OTHER REPAIR SNOW REMOVAL SERVICES 01000 08 48.13 126478 12/13/2013 100041 DAKOTA COUNTY PROPERTY TAXATION 46.00 11/22 ABSTRCT FEE,TX ID305172 124402 2987513/305172 1010 6401 PROFESSIONAL SERVICES ADMINISTRATION 01000 01 46.00 126479 12/13/2013 100072 DAY DISTRIBUTING CO 84.20 BEER,ALE,MALT LIQ 124395 729918 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 84.20- BEER,ALE,MALT LIQ EXCHG 124395 729918 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 109.50 BEER,ALE,MALT LIQ 124396 729917 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 109.50 126480 12/13/2013 100057 DICK'S SANITATION INC 300.00 YARDYVASTE STICKERS(100) 124401 0658662/46116 6302 6250 OTHER SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 182.64 NOV'13 RECYCLE,CARBONES 124478 0658988/47141 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 21.11 NOV'13 RECYCLE,AKIN PET CLINI 124479 0655900/39130 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 79.68 NOV'13 RECYCLE,TAMARACK RDG 124480 0659069/47373 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 46.98 NOV'13 RECYCLE,21025 EDMONTON 124481 0659034/47274 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 36.10 NOV'13 RECYCLE,ANCHOR BANK 124482 0658983/47128 6302 8401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 08300 08 84.44 NOV'13 RECYCLE,MCDONALDS 124483 0658844/46720 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 34.46 NOV'13 RECYCLE,517-1ST ST 124484 0659307/48097 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 785.41 126481 12/13/2013 107128 EXTREME BEVERAGE LLC. 63.00 REDBULL ENERGY DRNK ORDR 124514 W-872463 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 63.00 126482 12/13/2013 100168 FARMINGTON EMPLOYEE CLUB OD R55CKS2 LOGIS60D CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 16 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 35.00 124501 1212138161611 7000 2121 EMPLOYEE CLUB EMPLOYEE EXPENSE FUND 07000 02 35.00 126483 12/13/2013 100022 FARMINGTON PRINTING INC 104.74 PRINTING SRVS,DT LIQ STR 123960 10740 6110 6450 OUTSIDE PRINTING DOWNTOWN LIQUOR REV&EXP 06100 02 113.82 OFFICE SUPPLIES,PAPER 124082 10744 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 99.39 FIRE SERVICE TAG PRINTING 124511 10479 1060 6401 PROFESSIONAL SERVICES FIRE SERVICES 01000 06 317.95 126484 12/13/2013 111067 FRONTIER AG&TURF 91.08 CHAINSAW SUPPLIES,PRTS 124119 P45732 1090 6505 EQUIPMENT REPAIR SERVICE PARK MAINTENANCE 01000 09 141.57 CHAINSAW SUPPLIES,PRTS 124495 P45882 1076 6230 VEHICLE SUPPLIES&PARTS NATURAL RESOURCES 01000 07 232.65 126485 12/13/2013 102213 FUN SERVICES 3,967.77 TOYS-SECRET HOLIDAY SHOP 124423 DEC 7 SECRT HLDY 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 SHP 3,967.77 126486 12/13/2013 100276 HARTFORD LIFE 819.00 2014 VFD SPEC RISK INSUR 124512 13959329 VFD 1000 1505 PREPAID EXPENSES GENERAL FUND BALANCE SHEE 01000 POLICY 819.00 126487 12/13/2013 100161 ICMA RETIREMENT TRUST-457 6,166.60 124504 121213816163 7000 2114 ICMA PAYABLE EMPLOYEE EXPENSE FUND 07000 02 1,903.89 124505 121213816164 7000 5325 ICMA EMPLOYEE EXPENSE FUND 07000 02 8,070.69 126488 12/13/2013 103132 IMAGES ON METAL INC 130.54 SOCCER T-SHIRTS 124072 155623 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 130.54 126489 12/13/2013 103957 INTERNAL REVENUE SERVICE 669.27 124502 1212138161612 7000 2128 GARNISHMENT PAYABLE EMPLOYEE EXPENSE FUND 07000 02 669.27 126490 12/13/2013 109846 J J TAYLOR DISTRIBUTING CO OF MN INC 8,767.35 BEER,ALE,MALT LIQ 124399 2154482 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 8,767.35 126492 1211312013 100033 JOHNSON BROTHERS LIQUOR CO 1,073.38 E&J BRANDY ORDER 124358 1730622 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 121.47 SVEDKA RSBY VDK ORDER 124359 1727409 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,321.05 WINE ORDER 124360 1727410 6100 1405 15 INVENTORY PILOT KNOB LIQUOR OPERATIONS 06100 02 89.47 CUPCK WINE ORDER 124361 1730623 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 .p 105.64 SPIRITS,LIQUEURS 124362 1727408 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 Co R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 17 • 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 2,984.34 SPIRITS,LIQUEURS 124363 1727414 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 125.87 NEW AMSTRDM GIN ORDER 124364 1727411 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,270.46 WINE ORDER 124365 1727412 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 20.99 B&J LIQ ORDER 124366 1727413 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,389.42 SPIRITS,LIQUEURS 124367 1727415 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 933.95 WINE ORDER 124368 1727416 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 31.72 CUERVO N/A MARG MIX 124369 1727417 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2.94 WINE FRT CHRG 124370 1731772 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 3,543.38 WINE ORDER 124371 1732074 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 47.47 KORBEL BRANDY ORDER 124372 1730887 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,346.05 E&J BRANDY ORDER 124373 1730886 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 47.47- KORBEL MISPIK CR 124518 600819 CM 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 89.47- CUPCAKE WINE MIS-PIK CR 124519 600804 CM 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 11.50- KARKOV,DAMAGED 124520 600883 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 118.59 E&J BRANDY ORDER 124521 1732984 6100 1405 15 INVENTORY PILOT KNOB LIQUOR OPERATIONS 06100 02 391.72 WINE ORDER 124522 1732985 6100 1405 15 INVENTORY PILOT KNOB LIQUOR OPERATIONS 06100 02 20.99 B&J LIQ ORDERJ 124523 1732986 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 554.29 WINE ORDER 124524 1732987 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,456.99 SPIRITS,LIQUEURS 124525 1732988 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 753.59 WINE ORDER 124526 1732989 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 35.72 CUERVO N/A MARG MIX 124527 1732990 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,994.68 SPIRITS,LIQUEURS 124528 1732991 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 260.46 E&J BRANDY ORDER 124529 1733044 6100 1405 '10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 541.10 WINE ORDER 124530 1733045 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 331.72 WINE ORDER 124531 1733046 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,776.99 SPIRITS,LIQUEURS 124532 1733047 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 449.60 WINE ORDER 124533 1733048 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 2,041.77 SPIRITS,LIQUEURS 124534 1733049 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 26,987.37 126493 12/13/2013 100266 LARSON COMPANIES LTD,INC 383.81 VEHICLE,EQUIP PRTS 124496 B-233390127 6302 6230 VEHICLE SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 383.81 126494 12113/2013 100164 LAW ENFORCEMENT LABOR SERVICES 405.00 124508 121213816167 7000 2116 LELS DUES PAYABLE EMPLOYEE EXPENSE FUND 07000 02 405.00 126495 12113/2013 100049 LOCAL GVMT INFO SYSTEMS ASSN. 560.25 OCT13 UBAPPL SUPPORT 124407 37490 OCT13 6202 6402 DATA PROCESSING SEWER OPERATIONS EXPENSE 06200 08 560.25 OCT13 UB APPL SUPPORT 124407 37490 OCT13 6302 6402 DATA PROCESSING SOLID WASTE OPERATIONS 06300 08 560.25 OCT13 UBAPPL SUPPORT 124407 37490 OCT13 6402 6402 DATA PROCESSING STORM WATER UTILITY OPERA 06400 08 560.25 OCT13 UBAPPL SUPPORT 124407 37490 OCT13 6502 6402 DATA PROCESSING WATER UTILITY EXPENSE 06500 08 CYI 2,003.00 OCT13 FINANCE APPL SUPPORT 124407 37490 OCT13 1021 6402 DATA PROCESSING GENERAL ACCOUNTING 01000 02 O R55CKS2 LOGIS600 CITY OF.FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 18 12/2/2013 - 12/15/2013 • Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU ObJ Sub Subledger Account Description BU Description Co Dept Div 837.00 OCT13 SPEC ASSESS APP SUPPORT 124407 37490 OCT13 1021 6402 DATA PROCESSING GENERAL ACCOUNTING 01000 02 1,713.00 OCT13 PYRL/HRAPPL SUPPORT 124407 37490 OCT13 1011 6402 DATA PROCESSING HUMAN RESOURCES 01000 04 238.00 OCT13 POLICE APS-SFTJVRSUPPOR 124407 37490 OCT13 1050 8402 DATA PROCESSING POLICE ADMINISTRATION 01000 05 1,263.00 OCT13 POUCE MCD SUPORT 124407 37490 OCT13 1050 6402 DATA PROCESSING POLICE ADMINISTRATION 01000 05 189.00 OCT13 FIRE-POLICE MCD SUPPORT 124407 37490 OCT13 1060 6402 DATA PROCESSING FIRE SERVICES 01000 06 1,820.00 OCT13 PIMSAPPLSUPPORT 124407 37490 OCT13 1031 6402 DATA PROCESSING BUILDING INSPECTIONS 01000 07 - 893.00 OCT13 INTERNETAPPL SUPPORT 124407 37490 OCT13 7400 6402 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04 1,468.00 OCT13 MANAGED SRV TAPE BU 124407 37490 OCT13 7400 6402 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04 321.75 OCT13 MIS Nl1NRK CHRGS 124408 37565 OCT13 7400 6402 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04 11.26 OCT13 MISC POUCE MCD CHRGS 124409 37540 OCT13 1050 6402 DATA PROCESSING POUCE ADMINISTRATION 01000 05 327.03 OCT13 MISC INTERNET-WAN CHRGS 124409 37540 OCT13 7400 6402 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04 360.00 OCT13 CJDN QTRLY CHRGS 124409 37540 OCT13 1050 6411 TELEPHONE POLICE ADMINISTRATION 01000 05 13,685.04 126496 12113/2013 107747 M.AMUNDSON LLP 786.10 TOBACCO PRDCTS,SFTDRNK MIX 124380 164905 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 76.40 BAGS FOR LIQ STR SALES 124381 164906 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02 84.30 BAGS FOR UQ STR SALES 124382 164908 6110 6250 OTHER SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02 813.70 TOBACCO PRDCTS,SFTDRNK MIX 124383 164907 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,760.50 126497 12/13/2013 100076 MARK VII DISTRIBUTORS INC 2,121.40 BEER,ALE,MALT UQ 124350 1090148789 6100 1405 10 INVENTORY-DOWNTOWN UQUOR OPERATIONS 06100 02 1,285.80 BEER,ALE,MALT LIQ 124351 1090148790 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 3,407.20 • 126498 12/13/2013 109426 MATTAMY(MINNESOTA)PARTNERSHIP 2,000.00 FINAL GRADE,L13 B1 RVRBND 4TH 124,439 18057 DUNCAN CRT 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02 2,000.00 FINAL GRADE,L12 B1 RVRBND 4TH 124440 18065 DUNCAN CRT 7500 2255 DEPOSITS PAYABLE ESCROW FUND 07500 02 4,000.00 126499 12/13/2013 100155 METROPOLITAN COUNCIL ENVIRO SERVICES 16,923.25 NOV13 SEWERAVAILABITIY CHRGS 124,438 NOV13 SAC REPORT6201 5030 SAC CHARGE RETAINER SEWER OPERATIONS REVENUE 06200 08 16,923.25 . 126600 12/13/2013 108724 MIDWEST PLAYSCAPES INC 844.31 CONCRETE SRVS@PINE KNOLL PRK 124121 5460A 1090 6505 EQUIPMENT REPAIR SERVICE PARK MAINTENANCE 01000 09 844.31 126601 12/13/2013 110188 MILLER,DAN 29.83 FRC/TRNG EXPENSE REIMB 124476 DEC 3,4 EXP REIMB 1051 6485 MILEAGE REIMBURSEMENT PATROL SERVICES 01000 05 13.69 FRC/TRNG EXPENSE REIMB 124476 DEC 3,4 EXP REIMB 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05 43.52 126502 12/13/2013 100163 MINNESOTA AFSCME COUNCIL#5 01 670.22 124507 121213816166 7000 2115 AFSCME UNION DUES PAYABLE EMPLOYEE EXPENSE FUND 07000 02 • R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 19 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 670.22 — — — 126603 12/13/2013 100162 MINNESOTA BENEFIT ASSOCIATION 45.84 124506 121213816165 7000 2120 MBA PAYABLE EMPLOYEE EXPENSE FUND 07000 02 45.84 126604 12113/2013 110140 MINNESOTA DEPT OF AGRICULTURE 60.00 2014 MN GROWN LIC-FRMR MRKT 124411 2014 MN FRMR MRKT1000 1505 PREPAID EXPENSES GENERAL FUND BALANCE SHEE 01000 UC 60.00 126505 1211312013 100166 MN CHILD SUPPORT PAYMENT CENTER 250.57 124500 1212138161610 7000 211B CHILD SUPPORT PAYABLE EMPLOYEE EXPENSE FUND 07000 02 214.58 124509 121213816168 7000 2118 CHILD SUPPORT PAYABLE EMPLOYEE EXPENSE FUND 07000 02 190.58 124510 121213816169 7000 2118 CHILD SUPPORT PAYABLE EMPLOYEE EXPENSE FUND 07000 02 655.73 126506 12/13/2013 108716 MOBILE HEALTH SERVICES,LLC 6,064.00 FD HAZMAT PHYSICAL TESTING 124415 22514 1060 6401 PROFESSIONAL SERVICES FIRE SERVICES 01000 06 6,064.00 126607 12113/2013 110219 MORGAN CREEK VINEYARDS 164.88 WINE ORDER 124543 2691 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 164.88 126508 12/13/2013 108225 MUNICIPAL EMERGENCY SERVICES,INC .509.75 MED EMT GLOVES,SUPPLIES 124419 00469176-SNV 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 462.50 MED EMT GLOVES,SUPPLIES 12441.0 00469176-SNV 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06 972.25 126609 12/13/2013 100070 MVTL-MINN VALLEY TESTING LABS 31.25 11/18 WATER TEST REPORT 124060 680880 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 31.25 126510 12/13/2013 112501 NEW FRANCE WINE 89.50 WINE ORDER 124384 86504 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 89.50 126611 1211312013 100201 NORTHLAND BUSINESS SYSTEMS INC 89.69 OFFICE SUPPLIES,FT CTRL 124477 IN47624 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 89.69 126512 12113/2013 100290 PAUSTIS&SONS WINE COMPANY 937.59 WINE ORDER 124385 8427396-IN 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,456.93 WINE ORDER 124386 8427392-IN 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,394.52 a7 126613 12/13/2013 100032 PEPSI COLA COMPANY N R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 20 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 114.50 SFTDRNK BEV MIX ORDER 124397 18263721 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 114.50 126614 12/1312013 100034 PHILLIPS WINE AND SPIRITS INC 501.73 WINE ORDER 124374 2525867 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 118.47 PHILAMARETTO ORDER 124375 2525866 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 311.88 SPIRITS,LIQUEURS 124376 2523679 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 678.51 WINE ORDER 124377 2523680 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 180.41 WINE ORDER 124378 2526039 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 787.93 SPIRITS,LIQUEURS 124535 2527433 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,002.34 WINE ORDER 124536 2527434 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,787.63 SPIRITS,LIQUEURS 124537 2527390 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 130.94 WINE ORDER 124538 2527391 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 118.47- PHILAMARETTO,MIS-PIK 124539 3517257 CM 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 57.47 SUTTER N/A WINE ORDER 124540 2527435 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 5,438.84 126616 12/13/2013 100136 PUBLIC EMPLOYEES RETIREMENT ASSN. 19,398.44 124499 121213816161 7000 2113 PERA PAYABLE EMPLOYEE EXPENSE FUND 07000 02 26,254.32 124503 121213816162 7000 6154 PERA EMPLOYEE EXPENSE FUND 07000 02 45,652.76 126616 12/13/2013 112632 RICOH USA,INC 1,352.20 11/26-12/25 GRP COPIER MAINT 124406 5028396594 1010 6505 EQUIPMENT REPAIR SERVICE ADMINISTRATION 01000 01 NOV-DEC'13 247.40 DEC'13 GRP COPIER MAINT 124464 5028527371 DEC'13 1010 6505 EQUIPMENT REPAIR SERVICE ADMINISTRATION 01000 01 1,599.60 126517 12113/2013 113375 SEECLICKFIX 2,416.66 LOGIN PLUS IMPLEMENT FEES 124448 4923 7400 6505 EQUIPMENT REPAIR SERVICE INFORMATION TECHNOLOGY 07400 04 2,416.66 126618 12113/2013 112051 SOUTHERN WINE&SPIRITS OF MN,LLC 2,413.23 SPIRITS,LIQUEURS,WINE 12440D 1106412 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,413.23 126619 12/13/2013 110799 SPECIALIZED ENVIRONMENTAL TECH 1,086.50 NOV'13 LEAVES-COMPOST SRVS 124413 14814 NOV'13 1076 6401 PROFESSIONAL SERVICES NATURAL RESOURCES 01000 07 1,086.50 126520 12113/2013 112432 STAPLES OFFICE SUPPLIES 53.22 OFFICE SUPPLIES,B/O STAMPS 124404 3215619668 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 53.22 126621 12/13/2013 111333 TITAN ENERGY SYSTEMS 540.54 SERVICED GENERATOR@ FIRE STA#2 124118 131115-022 1060 6401 PROFESSIONAL SERVICES FIRE SERVICES 01000 06 01 W R55CKS2 LOGIS600 CITY OF FARMINGTON 12/12/201310:04:14 Note: Check Amount may not reflect actaul check total due to sequence of data Council Check Summary Page- 21 12/2/2013 - 12/15/2013 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 540.54 — — — 126522 12/13/2013 113308 TKO WINE 309.60 WINE ORDER 124387 479473 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 309.60 126523 12113/2013 100618 TOLL GAS&WELDING SUPPLY 54.63 GAS DISTRIBUTOR 124492 10000338 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 143.63 GAS DISTRIB,TIP,WLDG SUPPLIES 124493 10001155 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 198.26 126624 12/1312013 102642 UNITED PARCEL SERVICE 128.97 12/03 SHIP/DELIVERY SRVS 124442 000050Y04R493 DUPIE202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 128.97 126625 12113/2013 109843 USA MOBILITY WIRELESS,INC 4.20 DEC'13 PAGER SRVS FOR CMF 124443 W0317419L DEC'13 6502 6412 CELLULAR PHONES WATER UTILITY EXPENSE 06500 08 4.21 DEC'13 PAGER SRVS FOR CMF 124443 W0317419L DEC'13 6202 6412 CELLULAR PHONES SEWER OPERATIONS EXPENSE 06200 08 8.41 126526 12/1312013 108808 VINOCOPIA 383.50 WINE ORDER 124388 0088879-IN 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 383.50 126627 12/1312013 102592 WINE COMPANY,THE 300.40 WINE ORDER 124389 347608-00 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 300.40 126628 12/13/2013 100334 WINE MERCHANTS 1,169.76 WINE ORDER 124379 481687 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 280.41 WINE ORDER 124541 482787 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 44.88 BRWN BX WINE ORDER 124542 482765 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,495.05 I 126629 12113/2013 110892 WIRTZ BEVERAGE MINNESOTA 561.95 WINE ORDER 124390 1080116196 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 5,933.38 SPIRITS,LIQUEURS 124391 1080116195 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 6,495.33 APPROVALS: Report Totals 376,966.37 /j /4 LARSON -010 DONNELLY BARTHOLOMAY FOGARTY '4WBONAR �p�CFA /yc� City of Farmington 430 Third Street ; I Farmington, Minnesota 651.280.6800•Fax 651.280.6899 '4sl•A PROO`0 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Jennifer Dullum,Natural Resource Specialist SUBJECT: MS4 SWPPP Application for Reauthorization DATE: December 16,2013 INTRODUCTION The City of Farmington owns its Municipal Separate Storm Sewer System (MS4) and is required under the Federal National Pollutant Discharge Elimination System (NPDES) to manage its stormwater. The Minnesota Pollution Control Agency is the local regulatory body. Farmington is required to develop a Storm Water Pollution Prevention Plan (SWPPP) which is designed to prevent items considered pollutants from being washed by stormwater runoff into the municipal storm sewer and then discharged from the storm sewer into our local waterbodies. DISCUSSION Farmington has had a general permit to discharge stromwater since Minnesota's NPDES program inception in 2003. The most recent permit effective dates were June 1, 2006 through May 31, 2011. This current permit has been through several drafts, comment periods and public hearings. There are several changes to the permit that will be discussed at this City Council Meeting. BUDGET IMPACT No budget impact at this time. ACTION REQUESTED For information only. Respectfully Submitted, Jennifer Dullum Natural Resource Specialist 55 Minnesota Pollution MS4 SWPPP Application Control Agency 520 Lafayette Road North for Reauthorization St.Paul,MN 55155-4194 for the NPDES/SDS General Small Municipal Separate Storm Sewer System (MS4) Permit MNR040000 reissued with an effective date of August 11 2013 Stormwater Pollution Prevention Program (SWPPP) Document Doc Type: Permit Application Instructions: This application is for authorization to discharge stormwater associated with Municipal Separate Storm Sewer Systems (MS4s)under the National Pollutant Discharge Elimination System/State Disposal System(NPDES/SDS)Permit Program.No fee is required with the submittal of this application.Please refer to"Example"for detailed instructions found on the Minnesota Pollution Control Agency(MPCA)MS4 website at http://www.oca.state.mn.us/ms4. Submittal: This MS4 SWPPP Application for Reauthorization form must be submitted electronically via e-mail to the MPCA at ms4permitprogram.pcaestate.mn.us from the person that is duly authorized to certify this form.All questions with an asterisk(*)are required fields.All applications will be returned if required fields are not completed. Questions: Contact Claudia Hochstein at 651-757-2881 or claudia.hochstein @state.mn.us, Dan Miller at 651-757-2246 or daniel.miller c(.state.mn.us,or call toll-free at 800-657-3864. General Contact Information (*Required fields) MS4 Owner(with ownership or operational responsibility, or control of the MS4) *MS4 permittee name: City of Farmington *County: Dakota (city,county,municipality,government agency or other entity) *Mailing address: 430 Third Street *City: Farmington *State: MN *Zip code: 55024 *Phone(including area code): 651-280-6800 *E-mail: dmcknight @ci.farmington.mn.us MS4 General contact(with Stormwater Pollution Prevention Program [SWPPP] implementation responsibility) *Last name: Schorzman *First name: Kevin (department head,MS4 coordinator, consultant,etc.) *Title: City Engineer *Mailing address: 430 Third Street *City: Farmington *State: MN *Zip code: 55024 *Phone(including area code): 651-280-6841 *E-mail: kschorzman @ci.farmington.mn.us Preparer information (complete if SWPPP application is prepared by a party other than MS4 General contact) Last name: Dullum First name: Jennifer (department head,MS4 coordinator, consultant,etc.) Title: Natural Resource Specialist Mailing address: 430 Third Street City: Farmington State: MN Zip code: 55024 Phone(including area code): 651-280-6845 E-mail: jdullum @ci.farmington.mn.us Verification 1. I seek to continue discharging stormwater associated with a small MS4 after the effective date of this Permit,and shall submit this MS4 SWPPP Application for Reauthorization form,in accordance with the schedule in Appendix A,Table 1,with the SWPPP document completed in accordance with the Permit(Part II.D.). ®Yes 2. I have read and understand the NPDES/SDS MS4 General Permit and certify that we intend to comply with all requirements of the Permit. Yes www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats 6 wq-strm4-49a • 5/31/13 Page 1 of 17 Certification (All fields are required) ® Yes-/certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. I certify that based on my inquiry of the person, or persons, who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information,including the possibility of civil and criminal penalties. This certification is required by Minn. Stat.§§7001.0070 and 7001.0540.The authorized person with overall, MS4 legal responsibility must certify the application(principal executive officer or a ranking elected official). By typing my name in the following box, I certify the above statements to be true and correct,to the best of my knowledge, and that this information can be used for the purpose of processing my application. Name: David McKnight (This document has been electronically signed) Title: City Administrator Date(mm/dd/yyyy): 12-01-2013 Mailing address: 430 Third Street City: Farmington _- State: MN Zip code: 55024 Phone(including area code): 651-280-6801 E-mail: dmcknight @ci.farmington.mn.us Note: The application will not be processed without certification. www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative format57 wq-strm4-49a • 5/31/13 Page 2 of 17 Stormwater Pollution Prevention Program Document I. Partnerships: (Part II.D.1) A. List the regulated small MS4(s)with which you have established a partnership in order to satisfy one or more requirements of this Permit. Indicate which Minimum Control Measure(MCM)requirements or other program components that each partnership helps to accomplish (List all that apply).Check the box below if you currently have no established partnerships with other regulated MS4s, If you have more than five partnerships, hit the tab key after the last line to generate a new row. No partnerships with regulated small MS4s Name and description of partnership MCM/Other permit requirements involved B. If you have additional information that you would like to communicate about your partnerships with other regulated small MS4(s),provide it in the space below, or include an attachment to the SWPPP Document,with the following file naming convention:MS4NameHere Partnerships. II. Description of Regulatory Mechanisms: (Part II.D.2) Illicit discharges A. Do you have a regulatory mechanism(s)that effectively prohibits non-stormwater discharges into your small MS4, except those non-stormwater discharges authorized under the Permit(Part III.D.3.b.)? ®Yes ❑ No 1. If yes: a. Check which type of regulatory mechanism(s)your organization has(check all that apply): ►4 Ordinance ❑ Contract language ❑ Policy/Standards ❑ Permits ❑ Rules ❑Other,explain: b. Provide either a direct link to the mechanism selected above or attach it as an electronic document to this form;or if your regulatory mechanism is either an Ordinance or a Rule,you may provide a citation: Citation: Direct link: http://sterlingcodifiers.com/codebooMndex.php?book id=463&section id=183277 • ❑ Check here if attaching an electronic copy of your regulatory mechanism,with the following file naming convention:MS4NameHere_IDDEreg. 2. If no: Describe the tasks and corresponding schedules that will be taken to assure that,within 12 months of the date permit coverage is extended,this permit requirement is met: www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formatg 8 wq-strm4-49a • 5/31/13 Page 3 of 17 Construction site stormwater runoff control A. Do you have a regulatory mechanism(s)that establishes requirements for erosion and sediment controls and waste controls? ®Yes ❑No 1. If yes: a. Check which type of regulatory mechanism(s)your organization has(check all that apply): ®Ordinance ® Contract language ® Policy/Standards ❑ Permits ❑ Rules ❑Other, explain: b. Provide either a direct link to the mechanism selected above or attach it as an electronic document to this form;or if your regulatory mechanism is either an Ordinance or a Rule,you may provide a citation: Citation: Direct link: http://sterlingcodifiers.com/codebook/index.php?book id=463&section id=454500 http://sterlingcodifiers.com/codebook/index.php?book id=463&section id=880082 ®Check here if attaching an electronic copy of your regulatory mechanism,with the following file naming convention:MS4NameHere CSWreg. B. Is your regulatory mechanism at least as stringent as the MPCA general permit to Discharge Stormwater Associated with Construction Activity(as of the effective date of the MS4 Permit)? Oyes ® No If you answered yes to the above question, proceed to C. If you answered no to either of the above permit requirements listed in A.or B.,describe the tasks and corresponding schedules that will be taken to assure that,within 12 months of the date permit coverage is extended,these permit requirements are met: The City will update the Engineering Guidelines to be at least a stringent as the MPCA CSW Permit. This effort will be completed within 12 months of the date permit coverage is extended. C. Answer yes or no to indicate whether your regulatory mechanism(s)requires owners and operators of construction activity to develop site plans that incorporate the following erosion and sediment controls and waste controls as described in the Permit(Part III.D.4.a.(1)-(8)), and as listed below: 1. Best Management Practices (BMPs)to minimize erosion. ®Yes ❑ No 2. BMPs to minimize the discharge of sediment and other pollutants. ®Yes ❑ No 3. BMPs for dewatering activities. ®Yes ❑ No 4. Site inspections and records of rainfall events ❑Yes ® No 5. BMP maintenance ► Yes ❑ No 6. Management of solid and hazardous wastes on each project site. ❑Yes ® No 7. Final stabilization upon the completion of construction activity, including the use of perennial ®Yes ❑ No vegetative cover on all exposed soils or other equivalent means. 8. Criteria for the use of temporary sediment basins. r Yes ❑ No If you answered no to any of the above permit requirements,describe the tasks and corresponding schedules that will be taken to assure that,within 12 months of the date permit coverage is extended,these permit requirements are met: The City will update the Engineering Guidelines to include site plan requirements for site inspections and rainfall records;and management of solid and hazardous waste. This effort will be completed within 12 months of the date permit coverage is extended. Post-construction stormwater management A. Do you have a regulatory mechanism(s)to address post-construction stormwater management activities? ®Yes ❑ No 1. If yes: a. Check which type of regulatory mechanism(s)your organization has(check all that apply): ® Ordinance ❑ Contract language ® Policy/Standards ❑ Permits www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative forma 9 wq-strm4-49a • 5/31/13 Page 4 of 17 ❑ Rules ❑ Other, explain: b. Provide either a direct link to the mechanism selected above or attach it as an electronic document to this form;or if your regulatory mechanism is either an Ordinance or a Rule,you may provide a citation: Citation: Direct link: http://sterlingcodifiers.com/codebook/index.php?book id=463&section id=880082 http://sterlingcodifiers.com/codebook/index.php?book id=463&section id=454500 ® Check here if attaching an electronic copy of your regulatory mechanism,with the following file naming convention:MS4NameHere PostCSWreg. B. Answer yes or no below to indicate whether you have a regulatory mechanism(s)in place that meets the following requirements as described in the Permit(Part III.D.5.a.): 1. Site plan review: Requirements that owners and/or operators of construction activity submit ®Yes ❑No site plans with post-construction stormwater management BMPs to the permittee for review and approval, prior to start of construction activity. 2. Conditions for post construction stormwater management: Requires the use of any combination of BMPs,with highest preference given to Green Infrastructure techniques and practices(e.g.,infiltration,evapotranspiration, reuse/harvesting, conservation design, urban forestry,green roofs,etc.), necessary to meet the following conditions on the site of a construction activity to the Maximum Extent Practicable(MEP): a. For new development projects—no net increase from pre-project conditions(on an annual ❑Yes ■4 No average basis)of: 1) Stormwater discharge volume, unless precluded by the stormwater management limitations in the Permit(Part III.D.5.a(3)(a)). 2) Stormwater discharges of Total Suspended Solids(TSS). 3) Stormwater discharges of Total Phosphorus(TP). b. For redevelopment projects—a net reduction from pre-project conditions(on an annual ❑Yes ®No average basis)of: 1) Stormwater discharge volume,unless precluded by the stormwater management limitations in the Permit(Part III.D.5.a(3)(a)). 2) Stormwater discharges of TSS. 3) Stormwater discharges of TP. 3. Stormwater management limitations and exceptions: a. Limitations 1) Prohibit the use of infiltration techniques to achieve the conditions for post-construction ❑Yes ■ No stormwater management in the Permit(Part III.D.5.a(2))when the infiltration structural stormwater BMP will receive discharges from,or be constructed in areas: a) Where industrial facilities are not authorized to infiltrate industrial stormwater under an NPDES/SDS Industrial Stormwater Permit issued by the MPCA. b) Where vehicle fueling and maintenance occur. c) With less than three(3)feet of separation distance from the bottom of the infiltration system to the elevation of the seasonally saturated soils or the top of bedrock. d) Where high levels of contaminants in soil or groundwater will be mobilized by the infiltrating stormwater. 2) Restrict the use of infiltration techniques to achieve the conditions for post-construction ❑Yes ® No stormwater management in the Permit(Part III.D.5.a(2)),without higher engineering review, sufficient to provide a functioning treatment system and prevent adverse impacts to groundwater,when the infiltration device will be constructed in areas: a) With predominately Hydrologic Soil Group D(clay)soils. b) Within 1,000 feet up-gradient,or 100 feet down-gradient of active karst features. c) Within a Drinking Water Supply Management Area(DWSMA)as defined in Minn. R.4720.5100,subp. 13. d) Where soil infiltration rates are more than 8.3 inches per hour. 3) For linear projects where the lack of right-of-way precludes the installation of volume ❑Yes ® No control practices that meet the conditions for post-construction stormwater management in the Permit(Part III.D.5.a(2)),the permittee's regulatory mechanism(s)may allow www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats 0 wq-strm4-49a • 5/31/13 Page 5 of 17 exceptions as described in the Permit(Part III.D.5.a(3)(b)).The permittee's regulatory mechanism(s)shall ensure that a reasonable attempt be made to obtain right-of-way during the project planning process. 4. Mitigation provisions:The permittee's regulatory mechanism(s)shall ensure that any stormwater discharges of TSS and/or TP not addressed on the site of the original construction activity are addressed through mitigation and,at a minimum,shall ensure the following requirements are met: a. Mitigation project areas are selected in the following order of preference: ❑Yes 0 No 1) Locations that yield benefits to the same receiving water that receives runoff from the original construction activity. 2) Locations within the same Minnesota Department of Natural Resource(DNR) catchment area as the original construction activity. 3) Locations in the next adjacent DNR catchment area up-stream 4) Locations anywhere within the permittee's jurisdiction. b. Mitigation projects must involve the creation of new structural stormwater BMPs or the ❑Yes ►/ No retrofit of existing structural stormwater BMPs, or the use of a properly designed regional structural stormwater BMP. c. Routine maintenance of structural stormwater BMPs already required by this permit cannot ❑Yes 0 No be used to meet mitigation requirements of this part. d. Mitigation projects shall be completed within 24 months after the start of the original ❑Yes ®No construction activity. e. The permittee shall determine,and document,who will be responsible for long-term ❑Yes ►4 No maintenance on all mitigation projects of this part. f. If the permittee receives payment from the owner and/or operator of a construction activity ❑Yes ►� No for mitigation purposes in lieu of the owner or operator of that construction activity meeting the conditions for post-construction stormwater management in Part III.D.5.a(2),the permittee shall apply any such payment received to a public stormwater project,and all projects must be in compliance with Part III.D.5.a(4)(a)-(e). 5. Long-term maintenance of structural stormwater BMPs: The permittee's regulatory mechanism(s)shall provide for the establishment of legal mechanisms between the permittee and owners or operators responsible for the long-term maintenance of structural stormwater BMPs not owned or operated by the permittee,that have been implemented to meet the conditions for post-construction stormwater management in the Permit(Part III.D.5.a(2)).This only includes structural stormwater BMPs constructed after the effective date of this permit and that are directly connected to the permittee's MS4, and that are in the permittee's jurisdiction. The legal mechanism shall include provisions that, at a minimum: a. Allow the permittee to conduct inspections of structural stormwater BMPs not owned or ❑Yes ® No operated by the permittee, perform necessary maintenance,and assess costs for those structural stormwater BMPs when the permittee determines that the owner and/or operator of that structural stormwater BMP has not conducted maintenance. b. Include conditions that are designed to preserve the permittee's right to ensure maintenance ❑Yes 0 No responsibility,for structural stormwater BMPs not owned or operated by the permittee,when those responsibilities are legally transferred to another party. c. Include conditions that are designed to protect/preserve structural stormwater BMPs and ❑Yes ® No site features that are implemented to comply with the Permit(Part III.D.5.a(2)). If site configurations or structural stormwater BMPs change,causing decreased structural stormwater BMP effectiveness, new or improved structural stormwater BMPs must be implemented to ensure the conditions for post-construction stormwater management in the Permit(Part III.D.5.a(2))continue to be met. If you answered no to any of the above permit requirements,describe the tasks and corresponding schedules that will be taken to assure that,within twelve(12)months of the date permit coverage is extended,these permit requirements are met: B.2.a., B.2.b:The City already manages for volume but will amend the current regulatory mechanism to include Permit related Tss and TP control requirements. The City will share a draft of the ordinance with the Vermillion River Watershed, before final City approval. This effort will be completed within 12 months of the date permit coverage is extended. B.3.a.1:The City will amend the current regulatory mechanism to address infiltration where high levels of contamination could occur in soil or groundwater. This effort will be completed within 12 months of the date permit coverage is extended. B.3.a.2:The City will amend the current regulatory mechanism to address infiltration rates are more than 8.3 inches per hour. This effort will be completed within 12 months of the date permit coverage is extended. www.pca.state.mn.us • 651-296-6300 • 800-657-3864 TTY 651-282-5332 or 800-657-3864 • Available in alternative format&1 wq-strm4-49a • 5/31/13 Page 6 of 17 B.3.a.3:The City will amend the current regulatory mechansim to include the exceptions for linear projects as stated in the Permit. This effort will be completed within 12 months of the date permit coverage is extended. 8.4.a-f.•The City will amend the current regulatory mechanism to include Permit requirements related to mitigation provisions. This effort will be completed within 12 months of the date permit coverage is extended. B.5.a-c:The City will amend the current regulatory mechanism to include Permit requirements related to long-term maintenance of structural stormwater BMPs directly connected to the City's storm swere system and not owned or operated by the City. This effort will be completed within 12 months of the date permit coverage is extended. III. Enforcement Response Procedures (ERPs): (Part II.D.3) A. Do you have existing ERPs that satisfy the requirements of the Permit(Part III.B.)? ❑Yes No 1. If yes,attach them to this form as an electronic document,with the following file naming convention:MS4NameHere_ERPs. 2. If no,describe the tasks and corresponding schedules that will be taken to assure that,with twelve(12)months of the date permit coverage is extended,these permit requirements are met: Appropriate departments within the City will approve written procedures, consistant with current policies and ordinances, to satisfy the Permit requirements. If formal approval is necessary, it will be completed within 12 months of the date permit coverage is extended. B. Describe your ERPs: The City of Farmington has enforcment options for erosion and sediment control that include warnings and stop work orders. A reasonable timeframe is given for corrective actions. IV. Storm Sewer System Map and Inventory: (Part II.D.4.) A. Describe how you manage your storm sewer system map and inventory: The City's storm sewer map is created and managed in AutoCad and updated with all new and redevelopment. B. Answer yes or no to indicate whether your storm sewer system map addresses the following requirements from the Permit(Part III.C.1.a-d),as listed below: 1. The permittee's entire small MS4 as a goal, but at a minimum,all pipes 12 inches or greater in ®Yes ❑ No diameter,including stormwater flow direction in those pipes. 2. Outfalls, including a unique identification (ID)number assigned by the permittee, and an ❑Yes ►1 No associated geographic coordinate. 3. Structural stormwater BMPs that are part of the permittee's small MS4. ❑Yes ® No 4. All receiving waters. ®Yes ❑ No If you answered no to any of the above permit requirements,describe the tasks and corresponding schedules that will be taken to assure that,within 12 months of the date permit coverage is extended,these permit requirements are met: B.2, B.3: The City's current strom sewer map will be updated to include ouffall ID numbers and coordinates. It will also be reviewed for accuracy and completeness in regards to structural stormwater BMPs. This effort will be completed within 12 months of the date permit coverage is extended. Updates will be preformed as necessary. C. Answer yes or no to indicate whether you have completed the requirements of 2009 Minnesota Session Law, Ch. 172. Sec.28:with the following inventories,according to the specifications of the Permit(Part III.C.2.a.-b.),including: 1. All ponds within the permittee's jurisdiction that are constructed and operated for purposes of ®Yes ❑ No water quality treatment,stormwater detention, and flood control,and that are used for the collection of stormwater via constructed conveyances. 2. All wetlands and lakes,within the permittee's jurisdiction,that collect stormwater via constructed ®Yes ❑ No conveyances. D. Answer yes or no to indicate whether you have completed the following information for each feature inventoried. 1. A unique identification(ID)number assigned by the permittee. ®Yes ❑ No 2. A geographic coordinate. ®Yes ❑ No 3. Type of feature(e.g., pond,wetland, or lake).This may be determined by using best professional 0 Yes ❑ No judgment. www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative format6 2 wq-strm4-49a • 5/31/13 Page 7 of 17 • If you have answered yes to all above requirements, and you have already submitted the Pond Inventory Form to the MPCA,then you do not need to resubmit the inventory form below. If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that,within 12 months of the date permit coverage is extended,these permit requirements are met: E. Answer yes or no to indicate if you are attaching your pond,wetland and lake inventory to the MPCA ❑Yes ® No on the form provided on the MPCA website at:http://www.pca.state.mn.us/ms4,according to the specifications of Permit(Part III.C.2.b.(1)-(3)).Attach with the following file naming convention: MS4NameHere inventory. If you answered no,the inventory form must be submitted to the MPCA MS4 Permit Program within 12 months of the date permit coverage is extended. V. Minimum Control Measures (MCMs) (Part II.D.5) A. MCMs: Public education and outreach 1. The Permit requires that,within 12 months of the date permit coverage is extended,existing permittees revise their education and outreach program that focuses on illicit discharge recognition and reporting,as well as other specifically selected stormwater-related issue(s)of high priority to the permittee during this permit term. Describe your current educational program,including any high-priority topics included: The goal of the City's public education and outreach is to increase public awareness related to water quality and stormwater issues. Our focus is on both resource preservation and pollution reduction. To achieve this,Farmington produces and distributes print, social and electronic media contianing stormwater education information as well as promotes,sponsors and participates in events, meetings, volunteer oportunities and training. 2. List the categories of BMPs that address your public education and outreach program, including the distribution of educational materials and a program implementation plan. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term. Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs. Refer to the U.S. Environmental Protection Agency's(EPA)Measurable Goals Guidance for Phase ll Small MS4s (http://www.eoa.00v/nodes/oubs/measurableooals.pdf). If you have more than five categories, hit the tab key after the last line to generate a new row. Established BMP categories Measurable goals and timeframes On an annual basis the City distributes educational information and measures the number of publications(City newsletter, website,city calendar,local newspaper,etc.)the information is Distribute Education Materials _published in. Complete. On an annual basis the City distributes educational materials, participates in educational events and provides Implement an Education Program educational programs. Complete. The program includes events,activities,and other meetings and presentations. Also brochures,a stormwater survey and other publications. The stormwater hotline was created in 2004. Publications,participants and calls are Education and Outreach Program measured. Complete. Annually the city holds events and activities for the Public Participation Program _public. Participants and activities are measured. Complete. Annually the city holds events,activities,has a stormwater hotline and produces brochures. Participants, Illicit Discharge and Detection Program activities, and calls are measured. Complete. Annually a contractors meeting is held,flyers and brochures are published and the number of calls to the stormwater hotline tracked. Participants and publications are Construction Site Run-off Control Program measured. Complete. Annually track calls to the stormwater hotline and Post-Construction Stormwater Management measure number of brochures and publications distributed. Pollution Prevention/Good Housekeeping Complete. Annually provide park and open space maintenance www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative format 3 wq-strm4-49a • 5/31/13 Page 8 of 17 training,and hazardous materials awareness training. MNDOT certified erosion/sediment control site inspector/installer on staff. Participants and calls are measured. Complete. The City will work internally and with other organizations,as appropriate,to coordinate educational efforts. Coordinate an Education Program This is reviewed semi-annually. Complete. Hold an annual meeting with the City Council and Annual Public Meeting viewing public. Annually measure the number of City calendars distributed and Wetland and wetland Buffer Brochure public events taken to. Annually measure the number of City calendars and flyers Drainage and Utility Easement Flyer distributed. Annually measure distribution of City calendars,newsletters and Yard and Lawn Care Tips newspapers appeared in. Annually measure number of letters mailed to contractors Erosion Control Letters working within the City. Erosion Control Meeting Annually hold a meeting and measure number attendees. Complete. Annually survey residents on stormwater issues and Stormwater Survey measure the number of responses. BMP categories to be implemented Measurable goals and timeframes The City will continue to annually distribute and make available education materials related to topics the City finds to be of high priority. Priorities may include,but are not limited to,drainage and utility easements, pet waste, household chemicals,and yard Distribute Education Materials waste. 3. Provide the name or the position title of the individual(s)who is responsible for implementing and/or coordinating this MCM: Natural Resource Specialist B. MCM2: Public participation and involvement 1. The Permit(Part III.D.2.a.)requires that,within 12 months of the date permit coverage is extended,existing permittees shall revise their current program,as necessary,and continue to implement a public participation/involvement program to solicit public input on the SWPPP. Describe your current program: Farmington has a robust public participation and involvement program that we are proud of and plan to continue. At minimum, the City complies with public notice and input requirements. The SWPPP is always available electronically on the City's website and by hard copy per request. Durring the public hearing, comment forms are available and comments, both written and oral, on the adequacy of the SWPPP are accepted at any time. In addition, we have several annual events and on-going programs aimed at residents, students, businesses and service groups. We take calls from the public on the stormwater hotline and present to Council and Staff annually 2. List the categories of BMPs that address your public participation/involvement program,including solicitation and documentation of public input on the SWPPP.Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term. Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed.In addition,provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs. Refer to the EPA's Measurable Goals Guidance for Phase II Small MS4s(htto://www.epa.gov/npdes/pubs/measurablegoals.pdf). If you have more than five categories,hit the tab key after the last line to generate a new row. Established BMP categories _ Measurable goals and timeframes Annually, at least 30 days in advance of the public meeting, place in a newspaper in general circulation and vicinity of the Public Notice Requirements City. Public Input Solicitation Annually solicit for public comments and questions. Public Input Consideration Annually consider public comments and questions. Adopt-A-Pond Annually promote and measure the number of adoptions. Complete. Annually hold the event and measure number of Pond&Park Cleanup Day ponds and parks cleaned and number of volunteers. www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in altemative format54 wq-strm4-49a • 5/31/13 Page9of 17 • Complete. Annually hold event and measure number of Pollution Prevention Day attendees. Annually advertise program and measure number of volunteers Storm Drain Stenciling and storm drains stenciled. Complete. Annually monitor wetland health and measure the Wetland Health Evaluation Program number of wetlands monitored. Presentation to City Council Complete. Annually present to City Council. Presentation to Staff Complete. Annually present to staff. Stormwater Hotline Annually publish hotline number and measure number of calls. BMP categories to be implemented Measurable goals and timeframes Annually take the SWPPP to a public event for input solicitation. This will replace the presentation to City Council and staff by bringing it into the public in hopes of generating more dialogue Public Opportunity to View SWPPP with residents and businesses in Farmington. The City plans to take advantage of opportunities to involve the Public Events public at various events and programs throughout the year. 3. Do you have a process for receiving and documenting citizen input? 14 Yes ❑ No If you answered no to the above permit requirement, describe the tasks and corresponding schedules that will be taken to assure that,within 12 months of the date permit coverage is extended,this permit requirement is met: 4. Provide the name or the position title of the individual(s)who is responsible for implementing and/or coordinating this MCM: Natural Resource Specialist • C. MCM 3: Illicit discharge detection and elimination 1. The Permit(Part III.D.3.)requires that,within 12 months of the date permit coverage is extended,existing permittees revise their current program as necessary,and continue to implement and enforce a program to detect and eliminate illicit discharges into the small MS4.Describe your current program: Farmington's illicit discharge detection and elimination program has several facets to not only educate the public on illicit dischagre but to ensure that if illicit discharges are detected they are investigated and promptly and safely elminated. Maintaining and updateing our storm sewer map and having a regulatory mechanism in place for violations are two of the tools the City utilize to keep this program functioning. 2. Does your Illicit Discharge Detection and Elimination Program meet the following requirements,as found in the Permit (Part III.D.3.c.-g.)? a. Incorporation of illicit discharge detection into all inspection and maintenance activities conducted ❑Yes ® No under the Permit(Part III.D.6.e.-f.)Where feasible, illicit discharge inspections shall be conducted during dry-weather conditions(e.g., periods of 72 or more hours of no precipitation). b. Detecting and tracking the source of illicit discharges using visual inspections.The permittee may Yes ❑ No also include use of mobile cameras, collecting and analyzing water samples,and/or other detailed procedures that may be effective investigative tools. c. Training of all field staff,in accordance with the requirements of the Permit(Part III.D.6.g.(2)),in ❑Yes O. No illicit discharge recognition(including conditions which could cause illicit discharges),and reporting illicit discharges for further investigation. d. Identification of priority areas likely to have illicit discharges,including at a minimum,evaluating ❑Yes ® No land use associated with business/industrial activities,areas where illicit discharges have been identified in the past,and areas with storage of large quantities of significant materials that could result in an illicit discharge. e. Procedures for the timely response to known,suspected,and reported illicit discharges. ®Yes ❑ No f. Procedures for investigating,locating,and eliminating the source of illicit discharges. ®Yes ❑ No g. Procedures for responding to spills,including emergency response procedures to prevent spills from ®Yes ❑ No entering the small MS4.The procedures shall also include the immediate notification of the Minnesota Department of Public Safety Duty Officer,if the source of the illicit discharge is a spill or leak as defined in Minn.Stat.§ 115.061. h. When the source of the illicit discharge is found,the permittee shall use the ERPs required by the ❑Yes ® No Permit(Part III.B.)to eliminate the illicit discharge and require any needed corrective action(s). www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative format 5 wq-strm4-49a • 5/31/13 Page 10 of 17 If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that,within 12 months of the date permit coverage is extended,these permit requirements are met: The City of Farmington Fire Department has many IDDE requirements met. What is not met by either the Engineering or Municipal Services Departments will be developed and put into place in both departments. C.2.a:City staff is alert for signs of illicit discharge but the City will incorporate illicit discharge detection language into inspection and maintenance activities as per the Permit(Part IIl.D.6.e.-f.). This effort will be completed within 12 months of the date permit coverage is extended. C.2.c:The current staff training will be updated to meet the requirements of the Permit. This effort will be completed within 12 months of the date permit coverage is extended. C.2.d:Priority areas will be identified. This effort will be completed within 12 months of the date permit coverage is extended. C.2.h:ERPs will be developed. This effort will be completed within 12 months of the date permit coverage is extended. 3. List the categories of BMPs that address your illicit discharge,detection and elimination program. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term. Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs. Refer to the EPA's Measurable Goals Guidance for Phase II Small MS4s (http://www.epa.gov/npdes/pubs/measurablegoals.pdf). If you have more than five categories, hit the tab key after the last line to generate a new row. Established BMP categories Measurable goals and timeframes Miles of pipe and number of ponds and structures is updated Storm Sewer System Map annually. Regulatory Control Program—ordinance Complete. Ordinance reviewed as needed. As needed throughout the year,the number of illicit discharges IDDE Plan and storm drains stenciled are counted. Illicit Discharge Information Program Annually the IDDE Plan will be implemented. As necessary through the reporting cycle,the number of non- Identify non-stormwater discharge and flow stormwater discharges and corrections is identified. Continue implementation of Wellhead Protection Plan as Source Water Protection Areas approved by MDH. BMP categories to be implemented Measurable •oals and timeframes Update procedures and include,when feasible,inspections to be conducted annually during dry-weather conditions within 12 Illicit Discharge Detection months of the date permit coverage is extended. Update annual field staff training and documentation within 12 Illicit Discharge Employee Training months of the date permit coverage is extended. Identify and map priority areas and expand annual identification and evaluation of non-stormwater discharge within 12 months Illicit Discharge Priority Areas of the date permit coverage is extended. Procedures updated and distributed to appropriate departments within 12 months of the date permit coverage is Emergency Response Procedures _ extended. Written enforcement response procedures completed within 12 Enforcement response Procedures months of the date permit coverage is extended. 4. Do you have procedures for record-keeping within your Illicit Discharge Detection and Elimination (IDDE)program as specified within the Permit(Part III.D.3.h.)? ❑Yes ® No If you answered no, indicate how you will develop procedures for record-keeping of your Illicit Discharge, Detection and Elimination Program,within 12 months of the date permit coverage is extended: The City of Farmington Fire Department does have the above record-keeping procedures. The Engineering Department and Municipal Serivices Departments will incorporate those procedures in creating their own record-keeping for illicit discahrge detection and elmination. This effort will be completed within 12 months of the date permit coverage is extended. 5. Provide the name or the position title of the individual(s)who is responsible for implementing and/or coordinating this MCM: www.pca.state.mn.us • 651-296-6300 • 800-657-3864 TTY 651-282-5332 or 800-657-3864 • Available in alternative format 6 wq-strm4-49a • 5/31/13 Page 11 of 17 Natural Resource Specialist D. MCM 4: Construction site stormwater runoff control 1. The Permit(Part 111.0.4)requires that,within 12 months of the date permit coverage is extended,existing permittees shall revise their current program,as necessary, and continue to implement and enforce a construction site stormwater runoff control program. Describe your current program: The City of Farmington has an established construction site stormwater program that provides necessary inspection and enforcement measures. The City has two erosion and sediment control ordinances at the heart of the program. City Engineering Guidelines require developers to submit, for review and approval, an erosion and sediment control plan to the City and submit, for review and approval, an NPDES permit and SWPPP to the MPCA,plus any other permits and approvals necessary from other regulatory agencies. Erosion and sediment control BMPs and waste control management criteria are written into each of our development contracts. The City performs twice weekly inspections of all sites under construction and has a policy for nonconcompliance which includes stop work orders, suspension of inspections from our Building Inspection Division and withholding certificates of occupancy. We take seriously reports of noncompliance and adhere to sodding requirements and street sweeping. City specification and detial plates are made available to builders and developers in the City. 2. Does your program address the following BMPs for construction stormwater erosion and sediment control as required in the Permit(Part III.D.4.b.): a. Have you established written procedures for site plan reviews that you conduct prior to the start of ®Yes ❑ No construction activity? b. Does the site plan review procedure include notification to owners and operators proposing ®Yes ❑ No construction activity that they need to apply for and obtain coverage under the MPCA's general permit to Discharge Stormwater Associated with Construction Activity No. MN R100001? c. Does your program include written procedures for receipt and consideration of reports of ❑Yes 14 No noncompliance or other stormwater related information on construction activity submitted by the public to the permittee? d. Have you included written procedures for the following aspects of site inspections to determine compliance with your regulatory mechanism(s): 1) Does your program include procedures for identifying priority sites for inspection? ❑Yes ►./ No 2) Does your program identify a frequency at which you will conduct construction site ®Yes ❑No inspections? 3) Does your program identify the names of individual(s)or position titles of those responsible for ®Yes ❑ No conducting construction site inspections? 4) Does your program include a checklist or other written means to document construction site ®Yes ❑ No inspections when determining compliance? e. Does your program document and retain construction project name, location,total acreage to be ►.4 Yes ❑ No disturbed,and owner/operator information? f. Does your program document stormwater-related comments and/or supporting information used to �.4 Yes ❑ No determine project approval or denial? g. Does your program retain construction site inspection checklists or other written materials used to ®Yes ❑ No document site inspections? If you answered no to any of the above permit requirements, describe the tasks and corresponding schedules that will be taken to assure that,within 12 months of the date permit coverage is extended,these permit requirements are met. D.2.c: The City currently maintains a stormwaterhotline for report of illict discharge and will develop written procedures for those reports of noncompliance. This effort will be completed within 12 months of the date permit coverage is extended. D.2.d.1-4:The City will identify priority sites for inspections and any other updates that need to be made to comply with the terms of the permit. This effort will be completed within 12 months of the date permit coverage is extended. 3. List the categories of BMPs that address your construction site stormwater runoff control program. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term. Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition, provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs. Refer to the EPA's Measurable Goals Guidance for Phase 11 Small MS4s (http://www.epa.clov/npdes/pubs/measurablegoals.pdf). If you have more than five categories, hit the tab key after the last line to generate a new row. Established BMP categories _ Measurable goals and timeframes Erosion and Sediment Control Ordinance Complete. Ordinance reviewed as needed. Erosion and Sediment Control BMPs Written in each new development contract for erosion control www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative format6 7 wq-strm4-49a • 5/31/13 Page 12 of 17 measures and site plan review. Updated as necessary. Measure warnings and stop work orders are issued as needed Waste Controls throughout reporting cycle. Complete. Measure number reviewed as new construction and Site Plan Review development plans are received. Complete. Annually report the number of reports of Reports of Stormwater Noncompliance noncompliance. Residential-twice weekly during non-frost. Private development Site Inspection and Enforcement —bi-weekly inspections. Ongoing. Private Development Street Sweeping Twice weekly inspections during non-frost. Sod inspections occur as notified in new residential Sodding Requirements developments. City Specifications and Standard Detail Plates Modified as needed and distributed as requested. BMP categories to be implemented Measurable goals and timeframes Update ordinance to comply with new permit requirements Construction Site Regulatory Method-ordinance within 12 months of the date permit coverage is extended. Update written procedures for site plan review within 12 months Site Plan Review of the date permit coverage is extended. Develop written procedures for receipt and consideration of Reports of Stormwater Noncompliance and Public reports of noncompliance within 12 months of the date permit Input coverage is extended. Update procedures for site inspections to comply with permit Site Inspections terms within 12 months of the date permit coverage is extended. Develop documentation for all other information required in MCM4 within 12 months of the date permit coverage is Construction Site Stormwater Runoff Documentation extended. 4. Provide the name or the position title of the individual(s)who is responsible for implementing and/or coordinating this MCM: Natural Resource Specialist E. MCM 5: Post-construction stormwater management 1. The Permit(Part III.D.5.)requires that,within 12 months of the date permit coverage is extended,existing permittees shall revise their current program,as necessary,and continue to implement and enforce a post-construction stormwater management program. Describe your current program: The City of Farmington has both structrual and non-structural BMPs to meet post-construction stormwater management requirements. The City's Surface Water Management Plan is consistent with the Vermillion River Watershed Joint Powers Organizations Watershed Plan and is updated accordingly. The City has a supported program for inspection, operation, and maintenance of our structural BMPs that we intend to continue and only improve upon. 2. Have you established written procedures for site plan reviews that you will conduct prior to the start of N Yes ❑ No construction activity? 3. Answer yes or no to indicate whether you have the following listed procedures for documentation of post-construction stormwater management according to the specifications of Permit(Part III.D.5.c.): a. Any supporting documentation that you use to determine compliance with the Permit(Part N Yes ❑No III.D.5.a), including the project name, location,owner and operator of the construction activity,any checklists used for conducting site plan reviews, and any calculations used to determine compliance? b. All supporting documentation associated with mitigation projects that you authorize? ❑Yes N No c. Payments received and used in accordance with Permit(Part III.D.5.a.(4)(f))? ❑Yes N No d. All legal mechanisms drafted in accordance with the Permit(Part III.D.5.a.(5)), including date(s)of ❑Yes r No the agreement(s)and names of all responsible parties involved? If you answered no to any of the above permit requirements,describe the steps that will be taken to assure that,within 12 months of the date permit coverage is extended,these permit requirements are met. 3.a: The City will update documentation needs under Part Ill.D.5.a. This effort will be completed within 12 months of the date permit coverage is extended. 3.b:The City will create documentaion procedures for mitigation provisions. This effort will be completed within 12 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative format8 wq-strm4-49a • 5/31/13 Page 13 of 17 months of the date permit coverage is extended. 3.c: The City will create proceduers for accepting payments in accordance with Permit Part IIl.D.5.a.(4)(t). This effort will be completed within 12 months of the date permit coverage is extended. 3.d: The City will make sure all legal mechamisms are drafted in accordance with the Permit(Part III.D.5.a(5). This effort will be completed within 12 months of the date permit coverage is extended. Also, the City will create documentaion procedures for long-term maintenance of structural stormwater BMPs not owned or operated by the City. This effort will be completed within 12 months of the date permit coverage is extended. 4. List the categories of BMPs that address your post-construction stormwater management program. Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term. Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition,provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs.Refer to the EPA's Measurable Goals Guidance for Phase 11 Small MS4s (http://www.epa.00v/npdes/pubs/measurablegoals.odf). If you have more than five categories, hit the tab key after the last line to generate a new row. Established BMP categories Measurable goals and timeframes Non-structural BMP—Surface Water Management Plan Complete. Reviewed and updated as necessary. Structural BMPs—ponds, skimmer structures, sump catch basins, riprap/cable concrete Annually inventory number installed. Post Construction Regulatory Method-ordinance Complete. Ordinance reviewed as needed. Post Construction Regulatory Method—surface water Updated to comply with the Vermillion River Watershed Joint management plan Powers Organization. Will be amended as needed. Annual inspections. Repair, replacement and maintenance as Long-term Operation and Maintenance of BMPs necessary. BMP categories to be implemented Measurable goals and timeframes Update ordinance to comply with new permit requirements Post Construction Regulatory Method-ordinance within 12 months of the date permit coverage is extended. Update written procedures for site plan review within 12 Site Plan Review months of the date permit coverage is extended. 5. Provide the name or the position title of the individual(s)who is responsible for implementing and/or coordinating this MCM: Natural Resource Specialist F. MCM 6: Pollution prevention/good housekeeping for municipal operations 1. The Permit(Part 111.1.6.)requires that,within 12 months of the date permit coverage is extended,existing permittees shall revise their current program, as necessary,and continue to implement an operations and maintenance program that prevents or reduces the discharge of pollutants from the permittee owned/operated facilities and operations to the small MS4. Describe your current program: Not only does the City have robust public education and participation programs, we also have very a comprehensive housekeeping and municipal operations program. Several training oprotunities are available and are well attended by staff. Farmington streets are swept multiple times in the spring and fall and on an as-needed basis throughout the year. Our structural polltution control devices are inspected as per permit requirements and data is stored in a current version of Arc GIS. Lastly, Farmington manages for impaired waters, source water protection areas, a trophy trout stream and has gone through a nondegradation(antidegradation)assessment. 2. Do you have a facilities inventory as outlined in the Permit(Part III.D.6.a.)? ❑Yes ® No 3. If you answered no to the above permit requirement in question 2,describe the tasks and corresponding schedules that will be taken to assure that,within 12 months of the date permit coverage is extended,this permit requirement is met: Farmington will inventory all City owned and operated facilities that contribute pollutants to stormwater discharges. BMPs will be developed and implemented for the inventoried facilities and municipal operations. This effort will be completed within 12 months of the date permit coverage is extended. 4. List the categories of BMPs that address your pollution prevention/good housekeeping for municipal operations program. www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative format 9 wq-strm4-49a • 5/31/13 Page 14 of 17 Use the first table for categories of BMPs that you have established and the second table for categories of BMPs that you plan to implement over the course of the permit term. Include the measurable goals with appropriate timeframes that each BMP category will be implemented and completed. In addition,provide interim milestones and the frequency of action in which the permittee will implement and/or maintain the BMPs. For an explanation of measurable goals, refer to the EPA's Measurable Goals Guidance for Phase II Small MS4s (http://www.epa.gov/npdes/pubs/measurablegoals.pdf),. If you have more than five categories, hit the tab key after the last line to generate a new row. Established BMP categories Measurable goals and timeframes Annual fertilizer,pesticide and herbicide application and mowing Park&Open Space Training techniques training. Annual training to identify and correctly and safely address Hazardous Materials Awareness address hazardous spills. MNDOT Erosion&Sediment Control Site Inspector/Install MNDOT Erosion Control Certification Certification is required on MNDOT certification timeframe. Sweeping at least two times in the spring after snow melt and at Street Sweeping least two times in the fall after leaf drop. Annual inspections of 20%of outfalls,sediment basins,and Structural Pollution Control Devices—Inspections ponds and 100%of pollution control devices. Exposed Stock Piles,Storage and Material Handling Areas-Inspections 100%inspected on an annual basis. Annually determine if any repair, replacement or maintenance Inspection Follow-up measures are necessary and implement corrective measures. Record Reporting and Retention Annually report inspections and maintenance. Evaluation of Inspection Frequency Annually evaluate the frequency of inspections. Triggered by changes in the MPCA Impaired Waters List with Impaired Waters Listing milestones ranging from 6 to 18 months. Complete.Continue to implement the Wellhead Protection Plan as approved by MDH and revise the SWPPP/BMP as deemed Discharges Affecting Source Water Protection Areas necessary. With future development and redevelopment the City will evaluate discharges to the Vermillion River and develop Trout Stream administrative procedures. Complete. Prepare a loading assessment and nondegradation report as per Part X Appendix D Sections B&C of the 2006 Nondegradation MS4 Permit. BMP categories to be implemented Measurable goals and timeframes Develop and maintain an inventory of owned/operated facilities Facilities Inventory within 12 months of the date permit coverage is extended. Develop and implement BMPs for inventoried facilities and municipal operations within 12 months of the date permit Facilities and Operations BMPs coverage is extended. Develop procedures and a schedule for the determining the TSS and TP treatment effectiveness of owned/operated constructed stormwater treatment ponds within 12 months of the date permit Pond Assessment and Schedule coverage is extended. Develop and provide annual,new and seasonal employee stormwater management job related training within 12 months of Employee Training the date permit coverage is extended. Increase annual documentation needs to meet permit requirements in MCM6 within 12 months of the date permit Documentation coverage is extended. 5. Does discharge from your MS4 affect a Source Water Protection Area(Permit Part 111.D.6.c.)? ®Yes ❑ No a. If no,continue to 6. www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formal 0 wq-strm4-49a • 5/31/13 Page 15 of 17 b. If yes,the Minnesota Department of Health(MDH)is in the process of mapping the following items.Maps are available at http://www.health.state.mn.us/divs/eh/water/swo/maps/index.htm. Is a map including the following items available for your MS4: 1) Wells and source waters for drinking water supply management areas identified as ®Yes 0 No vulnerable under Minn. R.4720.5205,4720.5210,and 4720.5330? 2) Source water protection areas for surface intakes identified in the source water ®Yes ❑ No assessments conducted by or for the Minnesota Department of Health under the federal Safe Drinking Water Act, U.S.C.§§300j—13? c. Have you developed and implemented BMPs to protect any of the above drinking water ®Yes ❑ No sources? 6. Have you developed procedures and a schedule for the purpose of determining the TSS and ❑Yes ® No TP treatment effectiveness of all permittee owned/operated ponds constructed and used for the collection and treatment of stormwater, according to the Permit(Part III.D.6.d.)? 7. Do you have inspection procedures that meet the requirements of the Permit(Part III.D.6.e.(1)- ❑Yes 1 No (3))for structural stormwater BMPs, ponds and ouffalls,and stockpile,storage and material handling areas? 8. Have you developed and implemented a stormwater management training program commensurate with each employee's job duties that: a. Addresses the importance of protecting water quality? ®Yes ❑No b. Covers the requirements of the permit relevant to the duties of the employee? ❑Yes ® No c. Includes a schedule that establishes initial training for new and/or seasonal employees and ❑Yes /4 No recurring training intervals for existing employees to address changes in procedures, practices,techniques,or requirements? 9. Do you keep documentation of inspections, maintenance, and training as required by the Permit ❑Yes 12 No (Part III.D.6.h.(1)-(5))? If you answered no to any of the above permit requirements listed in Questions 5—9,then describe the tasks and corresponding schedules that will be taken to assure that,within 12 months of the date permit coverage is extended, these permit requirements are met: 6:Farmington will develop procedures and schedules for determining the TSS and TP effectiveness of city owned/operated ponds to meet the permit requirements. This effort will be completed within 12 months of the date permit coverage is extended. 7:The City will update current the current inspection program as needed to meet the permit. This effort will be completed within 12 months of the date permit coverage is extended 8.b-c: The City of Farmington will update its current staff traing program to meet the permit requirements. This effort will be completed and brought to City Counci for approval within 12 months of the date permit coverage is extended. 9:Farmington will update its documentation to meet requirements of the permit. This effort will be completed within 12 months of the date permit coverage is extended. 10. Provide the name or the position title of the individual(s)who is responsible for implementing and/or coordinating this MCM: Natural Resource Specialist VI. Compliance Schedule for an Approved Total Maximum Daily Load (TMDL) with an Applicable Waste Load Allocation (WLA) (Part II.D.6.) A. Do you have an approved TMDL with a Waste Load Allocation (WLA)prior to the effective date ❑Yes ►1 No of the Permit? 1. If no,continue to section VII. 2. If yes,fill out and attach the MS4 Permit TMDL Attachment Spreadsheet with the following naming convention:MS4NameHere TMDL. This form is found on the MPCA MS4 website: http://www.pca.state.mn.us/ms4. VII. Alum or Ferric Chloride Phosphorus Treatment Systems (Part II.D.7.) A. Do you own and/or operate any Alum or Ferric Chloride Phosphorus Treatment Systems which ❑Yes ® No www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative format'y 1 wq-strm4-49a • 5/31/13 Page 16 of 17 are regulated by this Permit(Part W.F.)? 1. If no,this section requires no further information. 2. If yes,you own and/or operate an Alum or Ferric Chloride Phosphorus Treatment System within your small MS4,then you must submit the Alum or Ferric Chloride Phosphorus Treatment Systems Form supplement to this document,with the following naming convention:MS4NameHere TreatmentSystem. This form is found on the MPCA MS4 website: http://www.pca.state.mn.us/ms4. VIII. Add any Additional Comments to Describe Your Program www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative format!'2 wq-strm4-49a • 5/31/13 Page 17 of 17 „o`�i iy�� s City of Farmington ��s 430 Third Street Farmington,Minnesota t,,,�1.0 651280.6800•Fax 651280.6899 �'APR01 www.ci.farmington.mn.us TO: Mayor, Council Members, and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: Long-term Fund Balance Strategies, General Fund and Debt Service Fund DATE: December 16,2013 INTRODUCTION Municipalities organize their financial activities into separate "funds” in order to properly manage and account for the services provided. Each fund can be thought of as a separate business organized for a specific purpose. Each of the funds has a different purpose, different constraints on its resources, a different method of accounting for its activities, and is designed to stand on its own financially. DISCUSSION In 2012 you took several steps to strengthen the City's overall financial position. Negative fund balances were eliminated in the EDA, Recreation Operations and Ice Arena Funds. With the exception of the new Fire Truck, all remaining interfund loans and receivables/payables were eliminated. The 2005B and 2006A refunding bonds (i.e. 2013A) structure was revised to provide for the collection of tax levy and special assessments to be received prior to the bond payments becoming due. Some bonds were redeemed early, resulting in future interest savings. Financial policies were adopted for the City's liquor stores and positive financial results are occurring. The next logical step is to address the two funds that still do not stand on their own financially. The General Fund and Debt Service Fund do not have sufficient resources to pay their bills all twelve months of the year. The combined cash flow for these two funds was reviewed during the September 9, 2013 City Council workshop. The maximum combined cumulative deficit reached approximately $2.3 million in June 2013. In addition, the General Fund fund balance does not comply with the City's financial policy or meet the minimum guidelines recommended by the State Auditor's office. The Debt Service Fund does not comply with the funding requirements set forth in the bond resolutions. On November 7,2011,the City adopted a financial policy which established a minimum General Fund Balance target of 25%of the subsequent year's expenditures.As of.December 31,2012 the General Fund fund balance was 19.6% ($2,067,246 fund balance/$10,568,653 expenditures) of the following year's budgeted expenditures, below the City's 25% target. Meanwhile, the State Auditor's Office recommends a minimum fund balance of either 1) 35% of operating revenues ($3.7 million) or 2) five month's operating expenditures ($4.4 million). The chart on the following page details each of these funding levels. 73 • The following table provides additional information about the funding levels needed for the General Fund to comply with the City's financial policy and the State Auditor's guidelines. I State Auditor State Auditor City Policy_ I Option 1 . Option 2 j Five Months 35% of of Operating General Fund Expenses Operating Funding 25% of Revenues Level Subsequent (State (State Year's Auditor Auditor Expenditures Minimum) Minimum) General Fund: ! Unassigned Fund Balance Target $ 2,642,163 $ 3,699,029 $ 4,403,605 Actual 12/31/12 Unassigned Fund Balance $ 2,050,000 $ 2,050,000 $ 2,050,000 12/31/12 Unassigned Fund Balance,Underfunding $ 592,163 $ 1,649,029 $ 2,353,605 Projected General Fund underfunding if nothing is done over the next 10 years,2%inflation $ 720,000 $ 2,010,000 $ 2,870,000 Average Annual Increase Needed For Next 10 Years To Achieve Minimum Funding Level $ 72,000 $ 201,000 $ 287,000 Earlier this year the Office of the State Auditor published a Financial Review of Minnesota Cities. This report provided detailed information for each Minnesota City regarding fund balance levels. A comparison of the City's General Fund fund balance with cities of similar size and neighboring cities is included as Exhibit A. If you would like a copy of the State Auditor's report,let me know and it will be provided to you. As for the Debt Service Fund, in accordance with State law,the bond resolutions require the debt service funds be funded at 105% of the principal and interest due. As of December 31, 2012, the City did not meet this requirement. See attached Exhibit B. Assuming we remain in a low interest rate environment, staff believes by following the steps recommended at the end of this memo the Debt Service Fund deficiencies will be addressed. During one of the City Council workshops earlier this fall, we reviewed how to-date these deficiencies have been covered with internal borrowings. While internal borrowing is less expensive than external borrowing arrangements,the City realizes this is not a healthy long-term financial situation. The other internal funds have their own operational needs and are not intended to be the `bank or line of credit' for the General Fund and Debt Service Fund. As you know this situation did not occur overnight. It will require a commitment to a combination of efforts and many years to achieve these financial targets. At this time the City needs to acknowledge the deficit situations and commit to taking specific steps to eliminate these deficits. 74 Council is being asked to support the following specific steps to increase the City's General Fund and Debt Service Fund fund balances to the desired minimum funding levels: 1) Continue to adopt solid,comprehensive budgets,including conservative revenue projections. 2) If the General Fund's actual revenues exceed actual expenditures,retain(i.e. do not spend)these funds in the General Fund to strengthen its fund balance. This is similar to the situation that occurred in 2012. • 3) Debt refunding's'and all new borrowings (bonds or otherwise)will be structured to ensure the source of repayment is collected prior to the related debt service being paid and the 105%minimum funding levels are satisfied. The 2013A and 2013B bond issues were structured this way. . 4) Future budgets will continue to include a debt levy increase(ex. $80,000 in 2014) until the 105%funding level deficiencies are eliminated. 5) Staff will review related existing funds, such as the Road and Bridge Fund and TIF Funds,to determine if monies can be transferred into any of the corresponding Debt Service Funds to come into compliance with the 105%funding requirement. The initial set of transfers is included as Exhibit C. In addition updated cashflow projections for the Road and Bridge Fund and Non-Road and Bridge Fund bonds will be available at the meeting. 6) If the General Fund and Debt Service Fund deficits are expected to continue past February 1, 2018, then Council is committed to increasing future General Fund and Debt tax levies as necessary in 2018-2023 to eliminate the deficit by the end of 2023. The February 1,2018 date was selected because the bond issues currently not meeting the 105% funding requirement are eligible for refunding on or before February 1, 2018. By the end of 2017, the City will know which bond issues still need additional funding to satisfy the 105%funding requirement. There will continue to be financial challenges in the future. A vigilant commitment to these strategies will serve to further strengthen the City's financial health and make future financial decisions less difficult than they otherwise could be. ACTION REQUESTED: Adopt the following long-term strategies to achieve the City's minimum funding levels for the General Fund and Debt Service Funds: • 1) Continue to adopt solid,comprehensive budgets,including conservative revenue projections. 2) If the General Fund's actual revenues exceed actual expenditures,retain(i.e. do not spend)these funds in the General Fund to strengthen its fund balance. 3) Debt refianding's and all new borrowings (bonds or otherwise) will be structured to ensure the source of repayment is collected prior to the related debt service being paid and the 105%minimum funding levels are satisfied. 4) Future budgets will continue to include a debt levy increase(ex. $80,000 in 2014) until the 105%funding level deficiencies are eliminated. 5) Staff will continue to review related existing funds, such as the Road and Bridge Fund and TIF Funds,to determine if monies can be transferred into any of the corresponding Debt Service Funds to come into compliance with the 105%funding requirement. - 75 • 6) Approved the proposed Debt Service Fund Transfers outlined in Exhibit C. 7) If the General Fund and Debt Service Fund deficits are expected to continue past February 1,2018,then Council is committed to increasing future General Fund and Debt tax levies as necessary in 2018-2023 to eliminate the deficit by the end of 2023. Respectfully.submitted, Robin Hanson,Finance Director • 76 Exhibit A 2011 Fund Balance Comparisons Information from the State Auditors Financial Review of Minnesota Cities Report Unrestricted Fund Balance as 2011 Total 2011 Total a Percent of Cities of Unrestricted Current Total Current Similar Size: Fund Balance Expenditures Expenditures Champlin $ 4,731,957 $ 18,742,964 25.2% Chanhassen $ 7,813,280 $ 12,545,811 62.3% Chaska $ 2,753,025 $ 12,183,248 22.6% Elk River $ 9,849,331 $ 16,040,973 61.4% Faribault $ 7,173,602 $ 14,850,687 48.3% Farmington-2011 $ 1,516,892 $ 9,428,187 16.1% Hastings $ 5,423,105 $ 13,392,627 40.5% New Hope $ 9,587,293 $ 10,423,732 92.0% Northfield $ 7,864,454 $ 10,696,893 73.5% Ramsey $ 7,198,542 $ 14,536,306 49.5% White Bear Lake $ 4,418,651 $ 8,632,150 51.2% Neighboring Cities: Apple Valley $ 12,587,092 $ 23,131,141 54.4% Lakeville $ 11,088,641 $ 20,427,598 54.3% Rosemount $ 7,753,467 $ 10,136,804 76.5% 77 12/31/12 Debt Service Funds Overage(Shortfall) Exhibit B,page 1 • Does the City have enough cash on hand to satisfy When are bonds eligible for refunding and 105%requirement? what are outstanding interest rates? • 12/31/13 12/31/13 Debt Estimated 105% Service Fund Remaining Cash 2014 Debt Requirement Overage Final Callable Interest Rates Balance Service** (Fiscal Year) (Shortfall) Five Year Plan Maturity Call Date Amount At Call Date 1995 Wastewater Treatment $ 47,934 $ 29,334 30,801 17,133 8/20/2016 2/1/2016 28,507 4.63% • 20048(TIF-City Center) $ 11,796 $ 73,640 77,322 (65,526) 2013 Trf TIF$'s 2/1/2015 Minimal benefit to City to refund. 2004D(Pd off 1/4/13) $ 67,765 $ - - N/A To 2007A in 2013 N/A N/A N/A N/A 2005A(Pd off 1/4/13;owe R&B Fund$'s) $ 8,364 $ - - N/A N/A N/A N/A N/A 20058(To be refunded 2/1/14 by 2013A) $ 165,011 $ 201,153 211,210 (46,199) 2014 N/A N/A N/A N/A 2005C $ 32,507 $ 134,786 141,525 (109,018) 2014 and 2015 2/1/2026 2/1/2016 1,385,000 3.875%-4.4% 2006A(Refunded 3/1/13) $ - $ - - - N/A N/A N/A N/A • 2007A $ 300,724 $ 573,019 601,670 «(233,181) 2015,2016,2017 2/1/2028 2/1/2017 6,480,000 4-4:2% 2008AB $2,830,287 $ 719,066 755,020 2,075,267 2/1/2024 2/1/2017 4,725,000 3.55-4.1% 2010A(Ref) $ 13,931 $ 343,619 360,800 (346,869) 17,18;19(533K) 2/1/2022 2/1/2018 1,435,000 3.25-4% 20108(Pd By Utility Fds) $ 10,991 $ 107,960 113,358 (102,367) Utility Fds Trans 2/1/2022 2/1/2018 445,000 3.125-3.25% 2010C $ 189,245 $ 165,522 173,798 15,447 2/1/2027 2/1/2017 1,665,000 3-3.75% 20100(need to move$to proj acct) $ 16,201 $ 131,070 137,624 11`- (121,423) $1218 Unresolved.] 2/1/2020 2/1/2017 405,000 2.7-3.1% 2011A $ 96,100 $ 304,794 320,033 W (223,933) Rd&Br Trans 2/1/2019 2/1/2018 335,000 2.50% 2013A $ 151,324 $ 53,650 56,333 94,992 2/1/2022 2/1/2020 1,240,000 2% 2013B $ 1,703 $ - 1,703 2/1/2020 N/A N/A • N/A 2007-DCC(will be pd off 2/1/14) $ 82,277 $ 56,375 N/A N/A N/A N/A N/A N/A Fire Truck $ - $ - N/A /A N/A N/A N/A N/A $4,026,160 $2,893,987 $ 2,979,492 $18,143,507 Road and Bridge Fund Related Bonds r ----- (270,132) Non-Road and Bridge Fund Related Bonds 6/17/13 Per Shelly ---- computed on fiscal 1 l$ 11(912,857) Aggregate Early Redemption Options Amount Needed To Satisfy 105%Requirement year.Above now only I 11,182,989) 2/1/2016 1,413,507 3.875%-4.63% includes 2/1 debt \ 2/1/2017 13,275,000 2.7-4.2% service payments.,not / 2/1/2018 2,215,000 2.5-4% 8/1/interest payments. _ -- $16,903,507 The theory being the If low interest rates continue,could June/July installment possibly resolve this in next 5 years. arrives in time for Would require new issues to wait August 1 payment. one year,before principal payments With 8/1 interest are made,similar to 2013A. • payment total deficiency was$2.7 million. *Agrees to 2012 CAFR. I **Agrees to 2013 Debt Payment Detail schedule. ----_ ***Goes away 2/1/14 Transfers being recommended to address 105%deficiency. 12/11/20134:05 PM H:\Budget 2014\2014 Debt Levy Calculation v CO 12/31/12 Debt Service Funds Overage(Shortfall) Exhibit B,page 2 • 2015 Debt Service,Projected Expenses,Potential Sources Of Repayment and Projected Debt Service Levy Draft Five Year Debt Levy By Series 2015 Scheduled Principal(except 2015 Scheduled 2015 Trustee, Transfer Projected for 2013A and Interest(except Spec Assess, Transfer $'s From 2014 Debt 2013 B which is for 2013A and B Cont Disc, $'s from Transfer Road and 2013A Levy Need I 8/2015 and which is 8/2015 Arbitrage Comp, TIF From Bridge Special Funds On Without 2014 Debt l 2015 Debt , 2017 Debt 2/2016) and 2/2016) Etc. Account Utilities Fund Assess Hand 105% Levy Levy 2016 Debt Levy Levy 2018 Debt Levy 2019 Debt Levy 1995 Wastewater Treatment 54,162 4,505 185 58,852 70,500 1 58,050 Pd In Full Pd In Full Pd In Full Pd In Full 2004B(TIF-City Center) 70,000 1,820 588 72,408 TIF Funds TIF Funds 2 TIF Funds Pd In Full Pd In Full Pd In Full Pd In Full 2004D(Pd off 1/4/13) - - - Pd In Full Pd In Full Pd In Full Pd In Full Pd In Full Pd In Full Pd In Full 2005A(Pd off 1/4/13;owe R&B Fund$'s) 177,000 - - 10,484 Internal Adv 177,000 3 177,000 3 110,000 3 - - - 2005B(To be refunded 2/1/14 by 2013A) - - - - 49,000 2013A Refund 2013A Refund i 2013A Refund 2013A Refund 2013A Refund 2005C 100,000 63,759 588 172,564 276,000 1 167,000 1 165,000 1 166,000 167,000 167,000 2006A(Refunded _- - u ( - - - 2013A Refund 20138 Refund 2013A Refund 2013A Refund; !2013A Refund 2013A Refund 2013A Refund 2007A 420,000 311,438 616 768,656 734,000 889,413 4 780,239 4 757,529 1 850,000 798,000 2008AB 605,000 237,110 6,720 390,588 - 352,791 110,723 50,000 75,000 85,000 90,000 90,000 90,000 2010A(Refi) 305,000 87,906 2,610 415,292 398,000 396,000 393,000 531,373 453,865 507,385 20108(Pd By Utility Fds) 95,000 23,023 2,610 124,552 Utility Fds Pay Utility Fds Pay Utility Fds Pay Utility Fds Pay Utility Fds Pay Utility Fds Pay 20100 135,000 66,106 2,790 30,000 28,273 152,905 - 150,000 181,000 181,000 181,000 181,000 20100(need to move$to proj acct) 125,000 19,184 2,610 154,133 166,550 41 147,000 1 145,000 146,000 143,000 143,000 2011A 295,000 30,938 2,750 30,931 312,644 312,000 310,000 310,000 315,000 320,000 320,000 2013A 670,000 94,000 3,489 281,000 101,999 14,250 388,753 453,950 321,950 458,334 44.8,33.3 4.4.3,333 443,333 20136 160,000 20,815 2,610 192,596 135,000 I 180,815 129,775 253,730 495,675 417,995 2007-DCC(will be pd off 2/1/14) - - - - 1,000 Pd In Full - - - - Fire Truck 113,657 6,343 N/A 120,000 120,000 120,000 120,000 120,000 - - 3,324,819 966,946 28,166 72,408 515,140 311,000 524,478 14,250 2,843,003 2,943,000 I 2,992,228 2,877,348 3,008,965 3,143,873 3,067,713 Road and Bridge Fund Related Bonds Road and Bridge Fund 1,033,950 1,144,334 1,034,333 1,034,333 1,034,333 Non-Road and Bridge Fund Related Bonds Non Road Bridge Fund 1,958,278 1,733,014 1,974,632 2,109,540 2,033,380 Amount Needed To Satisfy 105%Requirer ` ,",-"f' '''.1 "' ;, !'1 067,713 Amt Kevin Has Built Into CIP(excludes 2013B and 2014$80K Debt Levy) i 2,719,950 .2,659,334 I I 2,655,895 I I 2,537,333 I I 2,538,334 2014 General Debt Levy Increase 80,000 80,000 80,000 80,000 80,000 2013B Actual 180,815 129,775 253,730 495,675 417,995 20136 Estimate vs Actual 11,463 8,239 19,340 30,865 31,384 • Target Future 195th and 2019 Issue 67,500 293,500 293,500 293,500 485,700 Agrees to Kevin's CIP worksheet 3,059,728 3,170,848 3,302,465 3,437,373 3,553,413 *Agrees to 2012 CAFR. - **Agrees to 2013 Debt Payment Detail schec ***Goes away 2/1/14 1-Increased to address 105%deficiency. Transfers being recommended to address 10 - 2-Recommending 2013 transfer be increased to address 105%deficiency 3-$512,000 of internal funds were advanced in 2013 to redeem bonds early and is to be repaid by future levy dollars. 4-Balance used to partially address 105%deficiency. 12/11/20134:05 PM H:\Budget 2014\2014 Debt Levy Calculation • Co Proposed 2013 Additional Debt Service Fund Transfers Exhibit C IN Gen'I Fund 2011A 2010D 2007A 2004B Cap Acq Fund 1000 3099 3098 3135 3235 4000 Totals 0 TIF Proj Acct 2050 $ 70,000 $ 70,000 U 2004D DSF* 3125 67,765 $ 67,765 T Sewer 6202 $ 26.250 1 $ 26,250 Solid Waste 6302 $ 39,375 $ 39,375 Storm 6402 $ 13,125 $ 13,125 Water 6502 $ 26,250 $ 26,250 Rd & Bridge Fd 4100 $ 225,000 $ 225,000 DCC Bonds 2007' 3140 i 3QOb= $ 45,569 $ 78,569 - $ 33,000 $ 225,000 $ 105,000 $ 67,765 $ 70,000 $ 45,569 Transfer from TIF Project Account to TIF Debt Service Fund to eliminate 105% deficiency, Transfer 2004D Debt Service Fund residual to 2007A to partially address 105% deficiency. ,Transfer funds from the utility accounts into the 2010D bond to eliminate 105% deficiency. Transfer funds from Road & Bridge Fund to 2011A to eliminate 105% deficiency. Final payment for DCC bonds will be made before 12/31/13. Initial $33,000 from General Fund being returned. Residual transferred to Capital Acquisition/Cable Fund for future capital project. *In addition the remaining special assessments of approximately$$13K are being recommended for transfer to 2007A **Amount being transferred to Capital Acquisition Fund is an estimate as of 11/30/13. Final amount will be determined at year-end. co 0 H:\Council Memos\2013 Year-End DSR Transfers2013 Year-End DSR Transfers2012 Transfers per Budget Vie* City of Farmington 430 Third Street Farmington,Minnesota 10 651.280.6800•Fax 651.280.6899 er'•"mots-- www.cilarmingtoninn.us TO: Mayor, Council and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Review of Proposed Debt Policy Revisions DATE: December 16,2013 INTRODUCTION: Staff will provide a review of proposed revisions to the City's existing debt policy. DISCUSSION: The City's debt policy was last reviewed and updated April 18,2005. The current policy is attached as Exhibit B. After working with the City's various debt issues, reviewing the GFOA's (Government Finance Officers Association—national organization) sample debt policy,the Minnesota League of Cities information, and the debt policies for the cities of Lakeville and Chanhassen, staff has provided a revised debt policy for your review and consideration. For your convenience notes have been added to the existing policy to indicate whether a section was being carried over, changed, expanded or deleted in the new policy. The proposed revised investment policy is attached as Exhibit A. ACTION REQUESTED: Adopt the attached revised Debt Policy. Respectfully submitted, Robin Hanson,Finance Director 81 • Exhibit A City of Farmington, Minnesota Debt Policy Purpose The purpose of this policy is to establish parameters and provide guidance governing the issuance, management, continuing evaluation of and reporting on all debt obligations of the City of Farmington and to provide for the preparation and implementation necessary to assure compliance and conformity with this policy. Debt Limits • Legal Restrictions State of Minnesota Statutes limits the amount of legal debt obligation for debt instruments that are wholly tax supported to 3%of the City's estimated market value. This limitation does not apply to other types of debt the City may issue. Public Policy The policy requires a commitment to long-range financial planning which incorporates, at a minimum, five-year capital improvement and capital equipment plans that contain debt assumptions that match this policy. Long-term borrowing will be limited to financing capital equipment,public facilities or infrastructure needs, which cannot,and appropriately should not,be financed solely from current revenues. The City has a goal of paying for all capital equipment with a useful life of five years or less from cash reserves or, within the bounds of levy limits,from annual operating budgets. Capital equipment with a useful life greater than five years may be financed with debt,but the final maturity should not exceed ten years. • Refunding bond issues designed to restructure currently outstanding debt at a lower net interest rate are an acceptable use of bond proceeds. Debt will not be used to finance current operations, except in the case of extreme financial emergency which is beyond its control or reasonable ability to forecast. Financial Restrictions The City will strive to achieve by 2020 and then maintain direct debt outstanding of less than$1,000 per capita. • Debt Structuring Practices Proposals • Debt proposals will be accompanied by an analysis of the sources and uses of funds for the project to be financed and the sources of funding for repayment of the debt. Structure Term—The City will endeavor to keep the total maturity length of general obligation bonds equal to or less than 20 years and at least 50%of the principal shall be retired within 10 years. In all cases,the final maturity shall be shorter than the useful life of the related assets. 82 • Timing--Debt repayment will be structured to reflect the collection of the source of repayment prior to the • scheduled payment of the principal and interest of the related debt. Structure—Debt will be structured to achieve the lowest possible net cost to the City given market conditions,the nature of the capital project and the revenue source pledged to the debt repayment. Typically,the debt will be structured with level principal and interest payments. Coverage—For debt subject to Minnesota State Statute Chapter 475,the City will levy taxes equal to 105 percent of the principal and interest due that year to cover possible deficiencies in tax collection. Variable and Derivative-Based Debt—The City will generally not issue variable rate debt and will not use • derivative-based debt. Interfund Borrowing—Interfund borrowing for periods of more than one year shall only be undertaken for capital expenditures.A reasonable payment schedule for repayment of the borrowed amounts,including interest at an interest rate comparable to the investment of City funds in a similar maturity,and enforceable covenants,established to ensure recourse if the schedule is not adhered to,shall be approved by the City Council. Debt Issuance Practices Advisors The City may use the services of qualified internal staff and outside advisors to assist in the analysis,evaluation and decision process,including bond counsel and financial advisors. Sale Type Bonds will be sold on a competitive basis unless it is in the best interest of the City to conduct a negotiated sale. Competitive sales are preferred. Negotiated sales may occur under special circumstances to be approved in advance by Council.In the event of a negotiated sale process the City will seek to establish a competitive selection of financial institutions,unless the transaction's size is very small. Advanced and Current Refundings • Unless there are other programmatic reasons(for example to remove tax-exempt restrictions),advanced and current refunding of bonds should not be utilized unless the present value savings of at least 3%of refunded principal is achieved or is done in concert with other bonds issues to save costs of issuance.And for advanced refunding's the call date needs to be within 2 years. Debt Management Practices Investment of Bond Proceeds The City shall follow the same investment guidelines when investing debt proceeds as stated in the City's investment policy. Early Redemption and Refundings The City will periodically review all outstanding debt to determine if there is an net economic benefit to early redemption or refunding opportunities.Potential benefits include reductions in future interest costs,restructuring debt to better fit evolving revenue sources and restructuring legal covenants or eliminating federal tax restrictions. Refundings with a negative interest cost savings will not be considered unless there is a compelling public policy objective. Policy Compliance Responsibility . While the Mayor and City.Council have ultimate responsibility for policy compliance,professional assistance will be provided by the City's Finance Director. 83 Disclosure The City shall comply with SEC rule 15(c)2(12)on initial and continuing disclosure deemed appropriate for each issue of debt. Arbitrage Rebate Monitoring and Filing The City will follow its Post Issuance Deb Compliance Policy. Effective Date This policy reflects the current Debt Policy of the City of Farmington and shall be effective immediately upon adoption of the City Council. The policy shall be reviewed periodically to assure continued appropriateness and relevance. • • Effective 12/16/2013;Last Revised 4/18/2005 • • • • 84 RESOLUTION NO. R58-13 ADOPTING A DEBT POLICY FOR THE CITY OF FARMINGTON, MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 16th day of December 2013 at 7:00 p.m. Members present: Larson, Bonar, Donnelly, Fogarty Members absent: Bartholomay Member Fogarty introduced and Member Donnelly seconded the following resolution: WHEREAS, the City of Farmington seeks to establish parameters and provide guidance governing the issuance, management, continuing evaluation of and reporting on all debt obligations; and, WHEREAS,the City desires to maintain, and if possible to improve its current AA- bond rating so borrowing costs are minimized and access to credit is preserved; and, WHEREAS,decisions about debt should be the result of deliberate consideration of all factors involved. NOW THEREFORE,BE IT RESOLVED by the City Council of the City of Farmington, Minnesota that the City of Farmington hereby adopts the attached Debt Policy for the City. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of December 2013. /% j ' Mayor Attested to the /74 day of December, 2013. ij Administrator SEAL RESOLUTION NO.R -05 ESTABLISHING A DEBT MANAGEMENT POLICY Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota,was held in the Council Chambers of said City on the 18th day of April 2005 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the City of Farmington seeks to maintain, and if possible to improve its current A2 bond rating so borrowing costs are minimized and access to credit is preserved,and WHEREAS, it is imperative that the City demonstrate to rating agencies, investment bankers, creditors and taxpayers that City officials are following a prescribed financial plan,and WHEREAS, decisions about debt should be the result of deliberate consideration of all factors involved. NOW, THEREFORE,BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the City will adhere to the following Debt Management Policy: Vl• General Obligation bond borrowing shall be planned and the details of the plan will be incorporated in the City's Five Year Capital Improvement Plan. 2. Bond proceeds should be limited to financing the costs of planning, design, land acquisition,buildings, permanent structures, infrastructure, attached fixtures or equipment and movable pieces of equipment with a life expectancy of greater than 10 years as dr.a ` ; permitted by State Statute. 3. Refunding bond issues designed to restructure currently outstanding debt at a lower net interest at are an acceptable use of bond proceeds. 4. The City will not use short-term borrowing to finance operating needs except in the case of extreme financial emergency which is beyond its control or reasonable ability to forecast. •5. Bond proposals will be accompanied by an analysis of the sources and uses of funds for the project to be financed with the bond proceeds and sources of funding for the repayment of the bonds. The analysis will reflect how the new bond will fit with the City's existing debt structure. The City may use the services of qualified internal staff and outside advisors to assist in the analysis, evaluation and decision process, including bond counsel and financial advisors. /7. All potential debt issued by the City will comply with all laws and regulations, as well as sound financial principles. /8. Bonds will be sold on a competitive basis unless it is in the best interest of the City to conduct a negotiated sale. Competitive sales are preferred. Negotiated sales may occur under special circumstances to be approved in advance by Council. — - -- - • — - ---- 86 IA. Bonds cannot be issued for a longer maturity schedule than a conservative estimate of the useful life of the asset to be financed. The City will attempt to keep the average maturity e.)414 of General Obligation Bonds at or below 20 years. 1 Whenever possible, the City will finance capital projects using self supporting revenue bonds, as they provide the greatest degree of equity (those who benefit from the project and those who pay for the project are matched). 1).Financial reporting and disclosure requirements will be fulfilled annually according to the disclosure guidelines of the Government Finance Officers Association of the U.S and Canada. This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th of April,2005. Mayor City Administrator ._.. ---. -------- ' 87