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Home My WebLink About01.06.14 Council Minutes COUNCIL MINUTES REGULAR January 6, 2014 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar Members Absent: Donnelly, Fogarty Also Present: Joel Jamnik, City Attorney; David McKnight, City Administrator; Robin Hanson, Finance Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Audience: 4. APPROVE AGENDA MOTION by Bartholomay, second by Bonar to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Bartholomay, second by Bonar to approve the Consent Agenda as follows: a) Approved Council Minutes (12/16/13 Regular) b) Received Information Boards and Commissions Attendance-Administration c) Adopted RESOLUTION R1-14 Approving Gambling Event Permit Knights of Columbus -Administration d) Approved Temporary On-Sale Liquor License Knights of Columbus- Administration e) Approved Advertisement to Lease Jim Bell Park and Preserve Land for Farm Purposes—Parks and Recreation f) Adopted RESOLUTION R2-14 Accepting Donations Secret Holiday Shop and Rambling River Center—Parks and Recreation g) Adopted ORDINANCE 14-667 Amending 2014 Fee Schedule Skate Rental— Parks and Recreation h) Adopted RESOLUTION R3-14 Approving 2014 CDBG Funds - Planning i) Adopted RESOLUTION R4-14 Accepting Donation Fire Relief Association- Finance j) Approved Bills APIF,MOTION CARRIED. 3 Council Minutes(Regular) January 6,2014 Page 2 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Annual Organizational Matters—Administration MOTION by Bartholomay, second by Bonar as follows: 10a(1). That Councilmember Bartholomay be designated as Acting Mayor from January 6, 2014 through December 31, 2014. 10a(2). That the Farmington Independent be designated as the official publication from January 6,2014 through December 31, 2014. 10a(3). Continue the Agreement for Legal Services with Campbell Knutson, Joel Jamnik as City Attorney for 2014. 10a(4). That the Anchor Bank of Farmington, League of Minnesota Cities 4M Fund, Morgan Stanley, Oppenheimer & Co., Inc., RBC Capital Markets, Roundbank (Farmington), and Wells Fargo Securities, be designated as the Official Depositories from January 6, 2014 through December 31,2014. 10a(5). That all sworn personnel in the Farmington Police Department be designated as process servers for the calendar year 2014. 10a(6). Approve a$1,000,000 Faithful Performance bond for the City Clerk. 10a(7). ORDINANCE NO. 013-664 Establishing Fees and Charges for licenses and permits for 2014 was adopted October 21, 2013. 10a(8). Appointments to Boards and Commissions — Candidates were interviewed January 6, 2014, and appointments will be made at the January 21, 2014, Council Meeting. 10a(9). Currently Mayor Larson and Councilmember Bonar serve on the Economic Development Authority until their terms expire on December 31, 2016. 10a(10). Appoint Councilmember Bartholomay as the primary and Mayor Larson as the alternate representative to the ALF Ambulance Board. 10a(11). Appoint Councilmember Bartholomay as the Director and appoint Councilmember Fogarty as the alternate to the Dakota Communications Center Board of Directors through December 31, 2014. 10a(12). Appoint Mayor Larson as the City's representative to the CEEF Committee. 4 Council Minutes(Regular) January 6,2014 Page 3 10a(13). Appoint Councilmember Fogarty, Staff member David McKnight and a Planning Commission member to the Farmington/Empire Planning Advisory Committee. 10a(14).Appoint Mayor Larson, Staff member David McKnight and a Planning Commission member to the Farmington/Castle Rock Discussion Group. 10a(15). Appoint Councilmember Bonar, Staff member David McKnight, and a Planning Commission member to the Eureka/Farmington Planning Advisory Committee. 10a(16). Appoint Councilmembers Donnelly and Bartholomay to the MUSA Review Committee. 10a(17). Appoint Councilmembers Bartholomay and Bonar to the Ice For Tigers Committee. 10a(18). Appoint Mayor Larson and Councilmember Donnelly to the Liquor Operations Committee. 10a(19). Appoint Councilmembers Bonar and Fogarty to the Farmington Intergovernmental Committee. 10a(20). Appoint Brenda Wendlandt as Director and Jim Constantineau as Alternate to LOGIS for 2014. 10a(21). Appoint by RESOLUTION R5-14 David McKnight as the Responsible Authority for d.to practices and Brenda Wendlandt as Data Practices Act Compliance Officer and Brian Li dquist as Responsible Authority for law enforcement for 2014. 1 I a(22). Approve Council By-laws as presented. 1 I a(23). Approve the Council Policies as presented or advise of any desired changes. A'IF, MOTION CARRIED. b) Adopt Resolution—Seasonal Load Restrictions on City Streets -Engineering The Police Department handles enforcement of load restrictions. MnDOT set the weight limit at five tons per axle unless posted otherwise. The City has a permit process that does not have a fee, but restricts the movement of loads greater than five tons during spring load restrictions to certain direct routes off county and state highways. In 2009, without notification, the legislature changed the law to 10 tons unless posted otherwise. Staff requested establishing a five ton restriction on roads during spring load restrictions. The purpose is to protect the integrity of the road. This pertains to all roads except those in the Farmington Industrial Park and Business Park. Signs will be placed at entrances to the City, notification on the website and in the newspaper. Permits will still be required. MOTION by Bartholomay, second by Bonar to adopt RESOLUTION R6-14 establishing axle weight limits during spring load restrictions. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 5 Co! cil Minutes(Regular) Jan ary 6,2014 Pale 4 12 NEW BUSINESS a) Adopt Resolution—Approve Plans and Specifications and Authorize Ad for Bids Akin Park Estates Project-Engineering The project has two parts, one on the east side of Akin Road and one on the west side. There will be a base bid which includes the removal and replacement of all the asphalt in both parts. There will be two alternate bids. The first one is to replace all the curbing on the east side and spot repairs on the west side. The second alternate is replacing all the curbing on both sides. The bid will be advertised beginning January 16, 2014,bids will be opened on February 10, 2014, and the project will be awarded at the February 18, 2014, Council meeting. The project will start June 16, 2014, and finish by August 30, 2014. There will be ongoing communication with residents. The estimate for the base bid plus alternate A is$1.42 million,the base bid plus alternate B is $1.72 million. This includes a 10%contingency. MOTION by Bartholomay, second by Bonar to adopt RESOLUTION R7-14 approving the plans and specifications and authorizing the advertisement for bids for the Akin Park Estates Rehabilitation Project. APIF,MOTION CARRIED. 13 COUNCIL ROUNDTABLE Councilmember Bonar: Noted Council receives attendance from boards and commissions, and he would also like to receive Council attendance in this report. Regarding donations to the Rambling River Center,he noted Happy Harry's Furniture has held a donation program over the last three years which has come to approximately $3,000. This is an extraordinary program. The Farmington Fire Relief Association also made a donation for fire equipment of over $50,000 during the past year. Councilmember Bartholomay: The Community Expo will be held on Saturday, January 25, 2014, from 9:00 a.m.—noon. He encouraged residents to attend. City Administrator McKnight: Residents received the 2014 Community Calendar in the mail. One of the items included is the holiday garbage schedule. This information was also sent out by Facebook,Nixle, Twitter and is on the website. He reminded residents to use these resources. Mayor Larson: Asked residents to shop local. Money spent here stays here. 14 EXECUTIVE SESSION a) Labor Negotiations MOTION by Bartholomay, second by Bonar to recess into Executive Session at 7:18 p.m. APIF,MOTION CARRIED. Opened Executive Session at 7:20 p.m. Present were Mayor Larson, Councilmembers Bartholomay and Bonar, City Attorney Jamnik, City Administrator McKnight, and Human Resources Director Wendlandt. Recessed into open session at 8:10 p.m. 6 Co ncil Minutes(Regular) Ja uary 6,2014 Pate 5 15 ADJOURN MOTION by Bonar, second by Bartholomay to adjourn at 8:10 p.m. APIF,MOTION CARRIED. R:spectfully submitted, C nthia Muller E ecutive Assistant • 7