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04.21.14 Council Packet
City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington, MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Christy Fogarty AGENDA REGULAR CITY COUNCIL MEETING APRIL 21, 2014 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Hometown Heroes Proposal—Chelsey Nieland Project Approved 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during "Citizen Comment"time.) a) Response to Ms. Melissa Hall - Planning Information Received 7. CONSENT AGENDA a) Approve Council Minutes (4/7/14 Regular)(4/14/14 Workshop) Approved b) Adopt Resolution—Approve Gambling Event Permit Knights of Columbus— Administration R26-14 c) First Quarter 2014 and Year-End New Construction Report—Building Inspections Information Received d) Adopt Resolution—Accept Donations—Parks and Recreation R27-14 e) Accept Resignation Rambling River Center Advisory Board -Administration Accepted f) Adopt Resolution—Ratify LELS Police Officer Unit Collective Bargaining Agreement—Human Resources R28-14 g) Adopt Resolution-Tort Liability Limit-Administration R29-14 h) Approve Salary Adjustment Civil Engineer—Human Resources Approved i) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed Speakers will be given at least three minutes to speak per item. Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS a) Adopt Resolution—Approve Vacation of Drainage and Utility Easements Sunrise Ponds LLC -Planning R30-14 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolution—Approve Preliminary and Final Plat and PUD New Sunrise Addition-Planning R31-14 b) Financial Review March 2014 Financials-Finance Information Received c) Sign Replacement Plan-Engineering Approved d) Adopt Resolution-Approve Joint Powers Agreement Trail Crack Sealing- Engineering R32-14 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson,Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Christy Fogarty AGENDA REGULAR CITY COUNCIL MEETING APRIL 21, 2014 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGL4NCE 3. ROLL CALL 4. APPROVEAGENDA S. ANNOUNCEMENTS/COMMENDATIONS a) Hometown Heroes Proposal—Chelsey Nieland Page 3 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) a) Response to Ms. Melissa Hall-Planning 7 7. CONSENT AGENDA a) Approve Council Minutes (4/7/14 Regular)(4/14/14 Workshop) 8 b) Adopt Resolution—Approve Gambling Event Permit Knights of Columbus— Administration 17 c) First Quarter 2014 and Year-End New Construction Report—Building Inspections 19 d) Adopt Resolution—Accept Donations—Parks and Recreation 28 e) Accept Resignation Rambling River Center Advisory Board-Administration 30 f) Adopt Resolution—Ratify LELS Police Officer Unit Collective Bargaining Agreement—Human Resources 32 g) Adopt Resolution-Tort Liability Limit-Administration 36 h) Approve Salary Adjustment Civil Engineer—Human Resources 39 i) Approve Bills 41 REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the 1 item is discussed Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS a) Adopt Resolution—Approve Vacation of Drainage and Utility Easements Sunrise Ponds LLC - Planning 62 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolution—Approve Preliminary and Final Plat and PUD New Sunrise Addition-Planning 65 b) Financial Review March 2014 Financials -Finance 89 c) Sign Replacement Plan-Engineering 101 d) Adopt Resolution-Approve Joint Powers Agreement Trail Crack Sealing- Engineering 104 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 19. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. • 2 4010 t4R/i44 City of Farmington 430 Third Street x;,, Farmington,Minnesota ��a O 651.280.6800•Fax 651.280.6899 OA,�dY www.cifarmington.mn.us TO: Mayor and City Councilmembers FROM: David J. McKnight, City Administrator SUBJECT: Hometown Heroes Proposal DATE: April 21,2014 INTRODUCTION Chelsey Nieland,a Farmington resident, contacted me about possibly organizing a project she calls Hometown Heroes. This project would entail hanging banners on sortie city light poles recognizing community members who have served in the military. DISCUSSION Ms.Nieland will be in attendance at your April 21,2014 City Council meeting to share information on her proposal. Included in your packet is a summary memo on her proposal and some examples of the type of banners she is proposing. Ms.Nieland's family has some experience with this type of project in another state. In discussing this proposal with Ms.Nieland,I shared that if the City Council is in support of this project that the area around Rambling River Park and the soon to be completed Veterans Memorial would be the ideal place for these banners. The placement of city banners,American flags and potentially these new banners would need to be worked out among a number of parties. BUDGET IMPACT The City is not being requested to participate in this project financially. I would assume some staff time would be requested to place,rotate and/or remove the banners. ACTION REQUESTED Provide staff with any comments,concerns or direction you may have in regards to this proposal. Respectfully submitted, David J. McKnight City Administrator 3 Hometown Heroes The Hometown Heroes project is meant to honor and preserve the memory of those in our community who have served, and are serving our country through their military service. It should be our desire for the families to find honor, comfort, and respect in this remembrance of their fellow citizens. This project is purely meant to be a recognition and ap- preciation to those service members from our community. Each banner will feature a member of the service who has served MANSFIELD AREA from this community. It HOMETOWN HEROES HOMETOWN HEROES HO jE1TOW HEROES will state their name branch of service, and in what war they served. At the bottom of each ban- '; �;"', ,gip, ner will be the sponsor Vir ' ', whether it is a local busi- H.Douglas Dart Bruce A.Dart Larry B.Dart ness or the service mem- Us Army WWII I/ Vietnam / Vietnam US Navy US Navy ber, or their family. The ` i banners would be di s- WARD MANUFACTURING WARD MANUFACTURING WEST'S RESTAURANT&LOUNGE played from the light poles throughout the town. I have talked to a local company to make the banners. They said they would do everything at their cost, including getting the hardware to hang them. My goal is to get help and support from the local groups in town such as the Yellow Ribbon group, the VFW, and the Legion. As I get closer to the goal I would like to contact the Farmington Independent to run an article to get the word out for potential banners and or spon- sors. If this is something you would like to see in our community, OR if you would be willing to sponsor a banner, please email Chelsey: cenieland @gmail.com 4 I 1 • 4; .1. .;it 1: ; ,k1; ';'4A84,4i1KV` 4 ir,;*11t*1 1■I iitk; I, 4 '•6 . kl• 1 v, ;711\141;1141: it\t IL'IVA -I -, FI 3') 1:7. -DOES . ,,, -.Ars", I 4 t iquItillia, .1t1/4- -,;(04,Nt71% I A , lfri 14 JIL II 0/..-- -A .-,-",*-414ftg'•;.-,::''...,:::* 1.':::,,.7..-:„-;:%..' '1 " . V ' 7,.: .,...,1"47, ;:"1.'',.. -.4;.-:',''.,"' itIN.,,, ,,,,:;:71•;.,....",.,._. 1,'1. '.1 \ °'''Ali*--'...'-;.'",' '.'"':‘.0‘,..-',',.- • .....!".'...‘V iC, ter.:trrg,"71.•'",;.-1,24,..04.4,;,..., ...y.y ' •Sie,t-4;.**742'! 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WM 70 :-.. 4..,. ..., ...• •", `• ...., ...4 . ,,. ..., "- 4••••....., • I )• 7., '-e-. -, ■-`, wig II 0 .... 014. wog • 0 ...... .._ . 1......a WI. ....---- ......, ..-"" ...• • a„ 1111.10. .....-^*""' A • -...-....-. 'a if • 1 •412 a • iii f ' 416, .... 4.. e• yew Ne lig , . • lit f ' w • • Wie 4*41.di 16* .* 3 ii, . 0 IP .,. ., • . *410 do. , . * 4* NI f •1P* • a li * * , ., . ,o�Fiy��, City of Farmington 'Z 430 Third Street '.� X1 Farmington, Minnesota 651.280.6800•Fax 651.280.6899 '7'A°Rosos www.ci.farmington.mn.us TO: Mayor, Council Members City Administrator FROM: Tony Wippler,Planning Manager SUBJECT: Response to Ms. Melissa Hall DATE: April 21,2014 Ms. Melissa Hall attended the April 7, 2014, regular City Council meeting and spoke during the Citizen Comment portion of the meeting. She suggested that City Council consider an amendment to the urban chicken ordinance that would allow for urban chicken permits to be granted on smaller lots (less than 10,000 square feet) on a case by case basis provided written consent is given by neighboring property owners as contacted and gathered by the applicant/property owner. Consent provisions for certain land use decisions are allowed by State Statute for first class cities such as Minneapolis and St. Paul. However, that authority does not extend to suburban and exurban communities and therefore is not a viable option for Farmington. Reducing the minimum lot size requirement for an urban chicken permit is a potential option that would accommodate Ms. Halls' desire to keep hen chickens on her property. Reducing the lot size is a policy decision and can be accomplished through an ordinance amendment. An ordinance amendment would require a public hearing at the Planning Commission, and at that time the Commission would give a recommendation to the City Council on the proposed amendment. The City Council would ultimately make the decision of approval or denial of the proposed ordinance amendment. If it is agreeable to Council, staff will begin working with the Planning Commission to amend the ordinance to reduce the minimum lot size requirement for urban chicken permits. The likely process that would follow would be the Commission holding a discussion regarding lot sizes at its regular meeting on May 13'2014, and then holding a public hearing on June 10, 2014, with Council review and consideration of the ordinance amendment on June 16, 2014. Respectfully submitted, Tony Wippler Planning Manager cc: Melissa Hall 7 COUNCIL MINUTES REGULAR April 7, 2014 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar, Fogarty Members Absent: Donnelly Also Present: Joel Jamnik, City Attorney; David McKnight, City Administrator; Robin Hanson, Finance Director; Randy Distad, Parks and Recreation Director;Kevin Schorzman, City Engineer; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Audience: Jeff Christensen,Melissa and Ava Hall, Komba Kelley 4. APPROVE AGENDA Councilmember Bonar wanted to comment on 7b) Agreement with Marschall Lines, Inc Swim Bus Program Service, c)Accept Swim Bus Program Donation from Marschall Lines,Inc., and i) School and Conference Police Department. MOTION by Fogarty, second by Bartholomay to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Proclaim Arbor Day April 25,2014—Parks and Recreation Mayor Larson proclaimed April 25, 2014, as Arbor Day in Farmington. b) Proclaim Earth Day April 22,2014—Municipal Services Mayor Larson proclaimed April 22, 2014, as Earth Day in Farmington. c) SeeClickFix Demonstration—Human Resources Human Resources Director Wendlandt demonstrated the new SeeClickFix application which was effective April 4, 2014. This is an application residents can download to their smartphones to report issues they see in the city. Staff demonstrated how to report an issue and also the reports that are available for staff to track requests received. 6. CITIZEN COMMENTS Ms. Melissa Hall, 18599 Egret Way, spoke regarding the urban chicken ordinance. She asked that the current ordinance be amended for those not meeting the lot requirement of 10,000 sq. ft. Her lot is 9,776 sq. ft. She understood the reason for the size was to ease 8 Council Minutes(Regular) April 7,2014 Page 2 the community into the issue and with a larger lot there are fewer problems with neighbors. Ms. Hall presented information she obtained from other cities showing no lot size requirement and no consent needed from neighbors. Minneapolis and St. Paul require a certain percentage of approval from neighbors. She requested that allowing chickens be granted on a case by case basis with written consent by neighboring property owners gathered by the property owner. She contacted all her neighbors,presented her information and they all approved for her to have chickens on her property. By property owners contacting their neighbors, complaints would be kept to a minimum because the neighbors have approved. By the applicant contacting neighbors, she felt this would reduce the amount of staff time required. She stated Farmington has issued two urban chicken permits, one is pending, zero have been denied and there have been no complaints. Staff will review the situation and respond to Ms. Hall. 7. CONSENT AGENDA MOTION by Fogarty, second by Bonar to approve the Consent Agenda as follows: a) Approved Council Minutes(3/17/14 Regular) d) Adopted RESOLUTION R22-14 Accepting Donations Rambling River Center— Parks and Recreation e) Approved Farm Lease Agreement—Parks and Recreation f) Adopted RESOLUTION R23-14—Approving Gambling Event Permit Vermillion River Longbeards-Administration g) Adopted RESOLUTION R24-14 Approving Gambling Event Permit Farmington Fire Fighters Auxiliary- Administration h) Approved Joint Powers Cost Share Agreement for Pictometry Software—Human Resources j) Approved Bills APIF,MOTION CARRIED. b) Approved Agreement with Marschall Lines,Inc. Swim Bus Program Service —Parks and Recreation c) Adopted RESOLUTION R21-14 Accepting Swim Bus Program Donation from Marschall Lines,Inc.—Parks and Recreation Councilmember Bonar recognized the contribution from Marschall Lines. They have provided service for the swim bus for six years. i) School and Conference—Police Department Councilmember Bonar stated we are sending a School Resource Officer to a national conference. Funding is provided through the City and the School District. This is an excellent opportunity for networking and he was looking forward to a report following the conference. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 9 Council Minutes(Regular) April 7,2014 Page 3 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolution Establishing Polling Locations-Administration Polling locations for the 2014 Primary and General Elections are as follows: Precinct 1 Rambling River Center, 325 Oak Street Precinct 2 Robert Boeckman Middle School, 800 Denmark Avenue Precinct 3 Farmington Maintenance Facility, 19650 Municipal Drive Precinct 4 Farmington Lutheran Church, 20600 Akin Road Precinct 5 Bible Baptist Church, 19700 Akin Road Precinct 6 Farmington City Hall, 430 Third Street Farmington City Hall is also designated as a polling location for absentee voting. Precinct two has a new polling location at Robert Boeckman Middle School. Postal verification cards will be sent to affected households in precinct two. MOTION by Fogarty, second by Bartholomay to adopt RESOLUTION R25-14 establishing the above polling locations for the 2014 Primary and General Elections. APIF,MOTION CARRIED. b) 2014 Seal Coat Project-Engineering Farmington participates in a joint powers agreement with other government entities for seal coating. Bids were received for the 2014 seal coat project. Farmington's cost for seal coating and crack sealing of streets will be $262,857.95. In 2014, Council allocated $25,000 towards trail maintenance. Approximately 10 miles of Farmington's trail system will be fog sealed in conjunction with this year's Joint Powers Street Maintenance contract. Our cost for trail fog sealing is $17,072.94. Crack sealing on trails will be done as a separate project. c) Approve Water Tower Lease Agreement Verizon Wireless-Engineering Verizon Wireless has requested to place an antenna on the main water tower at the maintenance facility. T-Mobile currently has an antenna on the tower and their equipment is housed inside the tower. Verizon has requested to build a shelter building just west of the tower and south of the drive up to the tower to house their equipment. Verizon has provided a drawing showing easements and rights- of-way. Staff has requested they modify their drawing to match staffs comments. MOTION by Fogarty, second by Larson to approve the agreement with Verizon Wireless to locate and operate equipment on the main water tower contingent upon the exhibit for the executed lease agreement depicting both existing and proposed antenna locations on the tower and show"non-exclusive"easements for ingress and utility line locations from the shelter building to the tower. APIF, MOTION CARRIED. 10 Council Minutes(Regular) April 7,2014 Page 4 d) Approve Agreement for City Building Janitorial Services—Parks and Recreation The current cleaning contract with Coverall Twin Cities for cleaning of city buildings expires on April 30,2014. Staff sent out requests for proposals and the lowest bid received was from Treasure Enterprise,Inc. for$130,883.26 for three years. They will be cleaning City Hall,the Rambling River Center, Maintenance Facility and both Fire Stations. A performance bond in the amount of the contract is required. This is a savings of$11,430 per year. MOTION by Fogarty, second by Bartholomay to approve a three-year agreement with Treasure Enterprise, Inc. to provide janitorial cleaning services in the amount of$130,883.26 on the condition that a Performance Bond in the amount equal to the contract be provided to the City prior to May 1, 2014. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Mayor Larson: Hydrant flushing will take place the weeks of April 14 and 21, 2014. Curbside clean-up days are held on Saturdays beginning April 19, 2014, and are based on the resident's garbage day. Pond and park clean-up will be held April 26, 2014. The Earth and Arbor Day celebration will be held at the Rambling River Center on April 26,2014. Mayor Larson encouraged residents to shop local. 14. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 7:36 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 11 Council Work Session Minutes April 14,2014 Mayor Larson called the work session to order at 6:30 p.m. Present: Larson,Bartholomay, Bonar,Donnelly Absent: Fogarty Also Present: David McKnight, City Administrator; Robin Hanson, Finance Director; Kevin Schorzinan, City Engineer; Tim Pietsch, Fire Chief; Jim Schmitz, Assistant Chief; Justin Elvestad, Captain; Adam Fischer, Captain; Matt Donnelly, Fire Fighter; Cynthia Muller, Executive Assistant MOTION by Donnelly, second by Bonar to approve the agenda. APIF,MOTION CARRIED. Fire Department Ladder Truck Assistant Chief Schmitz explained the reasons for a ladder truck and the situations in which this vehicle would be used. The vehicle would serve the City for at least 25 years. They would prefer the vehicle to have two water turrets and built-in rescue tools,but these are not required. The vehicle would carry four to six fire fighters. The vehicle would have to have a generator, breathing air,portable rescue tools, ice/water rescue equipment, rope rescue equipment. This would be the first truck out in any commercial/industrial fire. It would be the second truck out for residential,rescue and medical. All fire fighters are fire operation apparatus certified and this is a requirement to operate the vehicle. There is also yearly continued training. Currently, all ladder operations are fulfilled by mutual aid, such as the grain elevator rescue. Assistant Chief Schmitz gave examples of structures in Farmington where a ladder truck would be used. The national guidelines give recommendations for what vehicles should be responding for different types of structures. A single family home is considered a low hazard and two engines and one ladder truck should respond. Industrial and commercial buildings are considered a medium hazard and should have three engines and one ladder responding. Schools are a high hazard because of the occupancy. The level of response should be four engines or pumpers and two ladders. Apartments/senior living can fall into medium or high hazard. These buildings are sprinkled,but that does not put out a fire that starts on the outside of the building. A ladder truck would be used for decontamination and rescue situations such as the grain elevator, from water,trees and buildings. Assistant Chief Schmitz noted our residents expect the fire department to get to them if needed. It takes 20 to 30 minutes to get a ladder truck into town. Daytime response for mutual aid can be difficult. Lakeville has to page all four of their stations to get enough fire fighters to assist Farmington. Assistant Chief Schmitz felt Farmington is long overdue for a ladder truck. 12 Council Work Session Minutes April 14,2014 Page 2 There are different options for an aerial apparatus. An elevated waterway is a large pipe that extends into the air and shoots water down. The cost is $800,000. A ladder truck costs $1 million. The Fire Department is recommending purchase of a platform truck at$1.2 million. The articulating platform is a much larger vehicle and costs $1.5 million. Assistant Chief Schmitz gave pros and cons of each option. The elevated waterway does not meet our needs as it does not put a fire fighter on a roof or rescue people out of buildings. The ladder can do some rescue operations, will serve as an elevated waterway and does provide a fire fighter egress. They are physically demanding to climb. There are also ladder weight restrictions as far as the number of fire fighters that can be on the ladder in rescue situations. The platform,which is recommended, can be used as an elevated waterway,performs all rescue operations,provides fire fighter egress,performs precision operations as movement can be controlled from the bucket and is the safest as you are working from inside a bucket. This is also best for rescuing a younger or older person who would not be able to climb down the ladder. It is more expensive and the truck is heavier and longer in length. The Insurance Services Office (ISO) defines the need for a ladder truck. With five buildings that are three stories or 35 ft. or more in height, or five buildings that have a needed fire flow greater than 3,500 gpm, or any combination of the two should have a ladder company. Farmington meets these criteria with just the schools in the district. Adding in the industrial and senior living apartments,the community is well over meeting the expectation. The height of all buildings in the city, including those protected by automatic sprinklers, is considered when determining the number of needed ladder companies. When no individual response district alone needs a ladder company, at least one ladder company is needed if the buildings in the city meet the criteria. Farmington has station one and station two, and they are considered two separate districts. If station two only has three buildings that meet the criteria and station one has two buildings that meet the criteria, we are all still in the same city. So cumulatively we still meet the requirement. The Fire Department understood the Council is trying to get businesses to come here. This is a piece of the infrastructure that we can use to target a hotel. We would have a device to protect their building. Councilmember Donnelly understood the need, the question is how to fit it into the budget. Mayor Larson cautioned the Fire Department to not expect an answer tonight. It will take a lot of work to determine how to fit it into the budget. Residents expect the response, but they are also concerned about their taxes. Assistant Chief Schmitz understood it is not an easy decision and wanted Council to recognize the need. He asked if the concern is exclusively the dollar amount. Council agreed it is financial. Councilmember Donnelly noted we have invested heavily in the fire department this past year with a new engine,brush truck and chiefs vehicle. There are a lot of needs and not enough money. Councilmember Bartholomay asked about the ISO rating and what the insurance savings will be. Assistant Chief Schmitz felt there will definitely be a savings once the decision is made. We do get some credit for a ladder because of the rescue truck. He could not determine how much it will lower insurance premiums. Premiums will go down as the ISO rating goes down. Fire Chief Pietsch noted the residential side will not see a big change. ISO changed the way they 13 Council Work Session Minutes April 14,2014 Page 3 charge their customers. If someone is five or more miles away from a fire station they are considered unprotected. Most of those went from a nine rating to a ten rating. Farmington has been able to lower that to a seven. The commercial and industrial businesses will see the largest decrease in premiums. Councilmember Bonar read the fire department's annual report. On average there are 20 structure fires over a five-year period. Most of the services provided are life safety services, not structure fires. A ladder truck would suit the needs of a structure fire far better than a safety call. He also noted on 3/4 of the calls they drive to the scene,turn around and come back. Assistant Chief Schmitz stated you can look at it that way, but when a citizen calls and expects us to help them, that is the time we need it. A lot of our equipment does sit and that is not a bad thing. The ladder truck would be utilized much more than what they are currently asking for mutual aid. It is not just utilized for structure fires, such as the grain elevator rescue. Councilmember Bonar noted Council made a valiant effort in the last year to meet equipment needs. There is an established CIP and an outline for routine investment. Assistant Chief Schmitz stated they have a five year investment plan up to 2019. It does not include a ladder truck. Compared to ten years ago,this Council in one year made up for a lot of things. The fire department very much appreciated being able to meet with Council to present their needs. Assistant Chief Schmitz stated the fire department did propose a much larger CIP last year and he understood that one did not go through and that their needs would be met through the city CIP. City Administrator McKnight clarified the fire department's CIP is what we are operating from now through 2019. After that it will be included in the city's CIP. Councilmember Bonar stated we are trying to put a structure together to grow the community for the remainder of this decade. At the same time we are also trying to alleviate a considerable amount of debt we acquired in the last decade. That will make it difficult to do anything with a ladder truck in this decade. Assistant Chief Schmitz cautioned the Council we are moving forward with mutual aid as in the past. He noted Chief Pietsch and City Administrator McKnight have discussed daytime response. All communities are dealing with this. Waiting ten years would be detrimental to the city in his opinion. Lakeville is our backbone for mutual aid. They have 100 fire fighters and four stations. In the past they have had to call four stations to get one truck over to us. Apple Valley requested assistance from Rosemount recently and they could not send anyone. Assistant Chief Schmitz understood the financial issue,but the entire fire department feels it needs to be a priority sooner than that. Councilmember Bonar understood they have to balance personnel and property. To do it well you will need adequate equipment and personnel. Mayor Larson wondered why all the surrounding cities need a truck; why can't we share? This discussion helped to change his mind. Assistant Chief Schmitz noted Lakeville has two and Rosemount has one ladder truck. Mayor Larson stated Council and staff will determine where and when this could happen. Councilmember Bonar asked about their approach to personnel. Fire Chief Pietsch stated right now we have several members that work second and third shift. We have enough personnel that we have been getting by on daytime response for fires and medicals. The exception would be a 14 Council Work Session Minutes April 14,2014 Page 4 major structure fire which would require mutual aid. Everyone in the county can send a truck, but they also have to hold some back to protect their own city. At one time everyone on the fire department worked in the community,now that is not the case. Councilmember Bartholomay suggested looking at creative ways to obtain grants to purchase the truck. We have the FAA building to protect so that could be a strong case. He asked if we do cross-training with our current city employees as fire fighters. Fire Chief Pietsch noted the only cross training is with an ammonia leak at the ice arena. The fire department will get everyone out and then the arena staff will deal with the situation. There are currently no city employees trained as fire fighters. Councilmember Bartholomay also suggested recruiting personnel from local businesses. Budget Calendar Finance Director Hanson provided a 2014 budget calendar. Work sessions will be held in June and July for the general fund and the rest of the budget. The August work session will be the last opportunity for Council to ask questions before the preliminary budget approval in September. There will be another review in November of the final general fund and levy. The final tax levy and 2015 budget will be brought to the December 1,2014, Council meeting for approval. City Administrator McKnight noted the discussions from the strategic plan meeting are being used as a guideline to set the budget. CIP Project Assessments City Engineer Schorzman stated during the planning for the CIP,there were discussions about assessing and not assessing. The CIP does not include revenues from assessments. There will not be assessments with the Akin Park Estates project and likely the 195th Street project. Due to favorable bids on the Akin Park Estates projects, some of the funds will also be used on the Henderson Addition project and will not be assessed. City Engineer Schorzman asked if this is the time to change direction and how should we move forward with the CIP. Councilmember Bonar felt we should not assess in the future. Councilmember Bartholomay agreed. Councilmember Donnelly noted not too many communities assess. It is harder to prove the benefit. The 195th Street project will be a benefit to everyone. You can still assess the churches and schools,but it is still the same pool of people and he was not in favor of that. Mayor Larson recalled if there was a total reconstruction project, we would assess for that. City Engineer Schorzman stated there have been several discussions and he needed a clear picture. The best way to prepare the CIP is to not count on assessments. The current plan does not have assessment revenue even for reconstruction projects. Originally we could assess 35%, now it is down to 19%. The more roadblocks we can remove to the processes without having financial implications, the better it will be for continued implementation of these plans. Eliminating the future pressure from residents having to pay assessments, allows us to keep the plan on track. Mayor Larson agreed this is a good time to take advantage of this pause and change direction to 15 Council Work Session Minutes April 14,2014 Page 5 not assessing. City Engineer Schorzman stated staff will revise the assessment policy and bring it back to Council. Finance Director Hanson stated there is a lot of angst in dealing with assessments and they are a lot of work for staff. The percentages are going way down and it is becoming the norm to not assess. Mayor Larson asked if we can deal with the financing if we move away from assessments. Finance Director Hanson stated there are advantages. It is thoughtfully planned and may be cheaper because you systematically stay on track by addressing maintenance needs when they need to be done. Councilmember Fogarty spoke to staff prior to the meeting and she does like the idea of being able to capture some of the tax-exempt properties, but she also sees the bigger picture of making it easier for staff to administer the plan in the long term. Councilmember Bonar stated not assessing provides a certain amount of parity in the community and ultimately the consumer always pays. City Engineer Schorzman noted historically assessments have been used as a cash flow to repay bonds;they do not do any good for the project being assessed,they help funding for future projects. City Administrator Update Trees were removed at 8th and Walnut Streets for safety reasons and it has improved the sight distances on both roads. Regarding the strategic plan, City Administrator McKnight has met with Dave Unmacht and Mr. Unmacht will provide an outline for staff to work on. The LMC conference is in June during Dew Days week. City Administrator McKnight will be attending for two days and Councilmember Bonar will also attend. Two applications have been received for the Planning Commission. Council agreed to conduct interviews prior to the April 21, 2014, Council meeting. MOTION by Bartholomay, second by Bonar to adjourn at 7:50 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 16 � k iy City of Farmington �1bia 430 Third Street ;,: Farmington, Minnesota '� ° 651.280.6800•Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: Gambling Event Permit—Knights of Columbus DATE: April 21, 2014 INTRODUCTION The Knights of Columbus are requesting a Gambling Event Permit for a raffle for three grills and grill tools. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Event Permit must be issued by the City for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT As a background check was recently done for this organization,they are asking that the $50 investigation fee be waived. ACTION REQUESTED Consider the attached resolution granting a Gambling Event Permit to the Knights of Columbus, to be held at St. Michaels Catholic Church, 22120 Denmark Avenue, on April 26 and 27, May 3,4,10 and 11,2014. Respectfully submitted, Cynthia Muller Executive Assistant 17 RESOLUTION NO. R26-14 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR KNIGHTS OF COLUMBUS Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington,Minnesota,was held in the Council Chambers of said City on the 21st day of April 2014 at 7:00 p.m. Members Present: Larson,Bartholomay, Bonar, Donnelly, Fogarty Members Absent: None Member Fogarty introduced and Member Donnelly seconded the following: WHEREAS,pursuant to M.S. 349.166,the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a resolution approving said permit; and, WHEREAS,the Knights of Columbus have submitted an application for a Gambling Event Permit to be conducted at 22120 Denmark Avenue,on April 26 and 27,May 3,4, 10 and 11,2014,for Council consideration. NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for the Knights of Columbus,to be held at 22120 Denmark Avenue,is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of April 2014. Mayor Attested to the a/` day of April 2014. / ' Administr. • SEAL 4i1040► City of Farmington 430 Third Street �'x=x� Farmington, Minnesota �� 651.280.6800•Fax 651.280.6899 A *A rr „: www.ci.farmington.mn.us TO: Mayor,Council Members,City Administrator FROM: Ken Lewis, Building Official SUBJECT: First Quarter 2014 and Year-End New Construction Report and Population Estimate DATE: April 21,2014 INTRODUCTION The following report summarizes the new construction permits issued during the first quarter of 2014,the year-end building permit totals, and the year-end population estimate. DISCUSSION First Quarter Building Permit Information: During the first quarter of the 2014 building construction season(January 1st through March 31St),the City issued 21 new single-family detached housing permits. The average building valuation of the single-family homes during the first quarter of 2014 was$203,290, up from$198,645 during the fourth quarter of 2013. (Note that the valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula). Year-End Population Estimate: At the beginning of 2003,City staff decided that each quarterly building permit report should also include an updated population estimate for the City of Farmington. After discussing several methods of calculating population, a decision was made to base our population estimates on Certificates of Occupancy rather than upon building permits. Building permit activity is not a"real time" reflection of actual population,given the"lag time"between the issuance of the permit and the actual occupancy of the dwelling unit(i.e.,the time required to construct,market and sell the home). Accordingly,staff started with the City population as of April 1, 2000, (as determined by the U.S. Census Bureau) and then determined the number of Certificates of Occupancy [C.O.'s] issued by the city since that date. The number of C.O.'s is multiplied by 2.95, which was (according to the 2010 Census) the average number of occupants per Farmington dwelling unit. The resulting calculations are as follows: 21,086 2010 Census population estimate + 472 = 160 certificates of occupancies issued from the period 4/1/10 to 12/31/11 X 2.95 21,558 Estimated population as of December 31,2011 + 27 =9 certificates of occupancies issued from the period 1/1/12 to 3/31/12 X 2.95 21,585 Estimated population as of March 31,2012 + 130 =44 certificates of occupancies issued from the period 4/1/12 to 6/30/12 X 2.95 19 21,715 Estimated population as of June 30,2012 + 44 = 15 certificates of occupancies issued from the period 7/1/12 to 9/30/12 X 2.95 21,759 Estimated population as of September 30,2012 + 47 = 16 certificates of occupancies issued from the period of 10/1/12 to 12/31/12 X 2.95 21,806 Estimated population as of December 31,2012 + 47 = 16 certificates of occupancies issued from the period of 1/1/13 to 3/31/13 X 2.95. 21,853 Estimated population as of March 31,2013 + 62 =21 certificates of occupancies issued from the period of 4/1/13 to 6/30/13 X 2.95 21,915 Estimated population as of June 30,2013 + 109 =37 certificates of occupancies issued from the period of 7/1/13 to 9/30/13 X 2.95 22,024 Estimated population as of September 30,2013 + 130 =44 certificates of occupancies issued from the period of 10/1013 to 12/31/13 X 2.95 22,154 Estimated population as of December 31,2013 + 77 =26 certificates of occupancies issued from the period of 1/1/14 to 3/31/14 X 2.95 22,231 Estimated population as of March 31,2014 ACTION REQUESTED This item is informational in nature.No action is required. Respectfully submitted, Ken Lewis Building Official 20 . 4, L U O .0 3 CZ a C v- O N O CO 0 0 0 0 0 0 0 0 c- c- O O 0 0 0 0 0 0 0 0 0.-O O r• O '- O O v- O 0 .4.:- CU Z•N c R d a) a) ) N n N n ., 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O C 0 0 0 0 0 0 0 C N E Z d To-0 U a) a) a) E a E N O C O V' O N N CO O O O O O 0 0 0 0 O O c- O N O O r 1- N 0 0 T- 0 O O 0 - 0 N N Z° To C 0 0 � co O C V �7 C) N ' 1` N N CO r O r C07 N N C7 co T-O 0) N CO CO N ,_ V- !-N n ON co V' N N N N CO CY 7 '- r .- c- .-- .- CO r F 6 O FY F W n. a Z C c J N 5 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O m 0 o >-- Z -J w 1-Ill- CY L 7 N a c- -al 7 7' N N r- r- I-- O 1� V'N M O O O O O O O O O O O s N O O O O O O O O O O O O O Z L•- C `u°. 0 F N C 7 X N Q. O O O O O O V' 0 0 V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O o 0 0 0 O O S 0 3 a) z N c LL, CC) N Cn N O O 07 -- r 4 V N CC) CO C)0) 47 N 0)0 N N V. 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Q d •> I 4 Et 2 t 0 0 -11.111E/M 0 a I O O O O O O 0 c0 in co c paMo!Aal SUL'id 26 c0 0) 0 r N c) d' O O r r r- O O O O O O O N N N N N N N 11 I I + f 0 a) 1 V O • t \ • \ 1 t 1 \ , 1 - O \ \ \ , , t , \ \ _U r. \ , \\\1\ 1 �. \\ 11 cu> N \\ - rn 1Y 0\ �, c r m .a) t \ •\\ a. al c • , \• T u •a a • • c a \� \: \; E (13 ai_ • c E Q ♦`♦ U; ,\ Q • • \ T • • ♦ • • • \ 'C ♦♦ • ' Q ♦♦` `. ' \ • \ \♦♦ _ cc6 I I I 1 I I I O 10 O °n O u°)O °�n d' M co N N ,-- r pamop•au sued 27 41110 411 1/y City of Farmington 430 Third Street . Farmington, Minnesota 651.280.6800•Fax 651.280.6899 oA4 6l.A *`�6 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donations—Parks and Recreation DATE: April 21, 2014 INTRODUCTION Donations have been recently made to the Rambling River Center by Kay Bennett and Vernon and Nancy Page. A donation was recently made by Dakota Electric Association to the Safety Camp Program. DISCUSSION Kay Bennett recently made a donation of$200.00 that was used to purchase two card display racks for the Rambling River Center. The new card display racks will be used to display greeting cards that are sold at the Rambling River Center. Vernon and Nancy Page recently made a donation of$50.00 that will be placed in the Rambling River Center's Capital Improvement Fund, so it may be used for future improvements at the Rambling River Center. Dakota Electric made a donation of$500.00 that will be used to offset the expenses associated with the Safety Camp Program that is a collaboration of a number of City departments and teaches youth how to be safe. Staff will communicate the City's appreciation on behalf of the City Council to Kay Bennett, Vernon Page and Dakota Electric Association for their generous donations. ACTION REQUESTED Approve the attached resolution accepting the Rambling River Center donations of$200.00 from Kay Bennett and$50.00 from Vernon and Nancy Page, and the donation of$500.00 from Dakota Electric Association to the Safety Camp Program. Respectfully submitted, Randy Distad Parks and Recreation Director 28 RESOLUTION NO. R27-14 ACCEPT DONATIONS OF $200.00 FROM KAY BENNETT AND $50.00 FROM VERNON AND NANCY PAGE TO THE RAMBLING RIVER CENTER AND $500.00 FROM DAKOTA ELECTRIC ASSOCIATION TO THE SAFETY CAMP PROGRAM Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21st day of April, 2014 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Members Absent: None Member Fogarty introduced and Member Donnelly seconded the following: WHEREAS, a donation of$200.00 was received from Kay Bennett to purchase two card display racks for the Rambling River Center; and, WHEREAS, a donation of$50.00 was received from Vernon and Nancy Page to the Rambling River Center's Capital Improvement Fund; and, WHEREAS, a donation of$500.00 was given by Dakota Electric Association to be used to offset expenses related to the Safety Camp Program; and, WHEREAS, it is required by State Statute that these donations be formally accepted; and, WHEREAS, it is in the best interest of the City to accept these donations. NOW,THEREFORE,BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation of$200.00 from Kay Bennett that was used to purchase two card display racks for the Rambling River Center, $50.00 donation from Vernon and Nancy Page to the Rambling River Center's Capital Improvement Fund and $500.00 donation from Dakota Electric Association to the Safety Camp Program. This resolution adopted by recorded vote of the Farmington City Council in open session on the 215t day of April, 2014. Mayor Attested to th /day of April, 2014. 6211-4-:j City Administr r SEAL City of Farmington 430 Third Street Farmington, Minnesota 1 JW 4 651.280.6800•Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller Executive Assistant SUBJECT: Accept Resignation Rambling River Center Advisory Board DATE: April 21,2014 DISCUSSION Ms. Kim Lomas has submitted her resignation from her position on the Rambling River Center Advisory Board. Her term on the Board runs through January 31,2015. A copy of Ms. Lomas' resignation is attached. This seat will be advertised until filled. ACTION REQUESTED Accept the resignation of Kim Lomas from the Rambling River Center Advisory Board effective May 12, 2014. Respectfully submitted, Cynthia Muller Executive Assistant 30 From: Kim Lomas Sent:Tuesday,April 15, 2014 6:25 PM To: Randy Distad Cc: Nicole Gorman Subject: RE: letter of resignation from RRC Advisory Board I have enjoyed serving on the RRC advisory board. I have served on the committee now for over two years. I am recently overcommitted in several work, and volunteer positions. Consider this letter of resignation after the May 12th meeting. Kim Lomas 31 y��: immtt City of Farmington 0 430 Third Street � Farmington, Minnesota �AOG7�' IG�S �` 651.280.6800 •Fax 651.280.6899 4 �'"`"°io www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Labor Negotiation Settlement—Law Enforcement Labor Services (LELS) DATE: April 21, 2014 INTRODUCTION This memorandum has been prepared to update Council on the status of the City's labor settlement with Law Enforcement Labor Services,Inc. (LELS)representing police officers. DISCUSSION The City has reached a collective bargaining agreement with LELS effective January 1, 2014 through December 31, 2015. This agreement provides for the following: 1) Wages: For 2014: Cost of Living Adjustment of 1.9%effective January 6, 2014. For 2015: Cost of Living Adjustment of 1.9% effective January 1, 2015. 2) Insurance: For 2014, effective May 1st: Single Coverage $ 950.00/month Employee+Spouse $ 975.00/month Employee+Children $ 975.00/month Family $1,019.00/month • For 2015: The Employer contribution for single coverage will be based on the 2013 amount ($873.32)increased by an amount equal to fifty percent (50%) of the increase or $950.00 whichever is greater. 32 The Employer's contribution for Employee plus Child(ren),Employee plus Spouse or Family coverage will be the contribution of the previous year increased or decreased by an amount equal to fifty percent(50%)of the increase or decrease to the 2500/5000 HDHP with HSA coverage option. The agreement also eliminates the Co-pay and 1500 HDHP insurance plans in 2015 BUDGET IMPACT Settlement costs negotiated with LELS are provided for in the 2014 City Budget. When compared to the contract in place for 2013, the increased cost for 2014 is approximately $59,700.00. Approximately $36,700.00 is attributed to base salary increases and $23,000.00 attributed to the increased contribution towards benefits. However, due to all the changes negotiated for benefits,there is an overall decrease in benefit contribution costs of approximately $10,400.00. ACTION REQUESTED Adopt the attached resolution ratifying the collective bargaining agreement for the police officers. Respectfully submitted, Brenda Wendlandt, SPHR Human Resources Director cc: file 33 RESOLUTION NO.R28-14 A RESOLUTION APPROVING WAGE ADJUSTMENTS BETWEEN THE CITY OF FARMINGTON AND LAW ENFORCEMENT LABOR SERVICES,INC. (LELS)FOR THE CONTRACT YEARS 2014 THROUGH 2015 Pursuant to due call and notice thereof, a regular meeting of the City council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 21'day of April 2014 at 7:00 p.m. Members Present: Larson,Bartholomay, Bonar, Donnelly, Fogarty Members Absent: None Member Fogarty introduced and Member Donnelly seconded the following: WHEREAS, the City of Farmington recognizes Law Enforcement Labor Services, Inc. (LELS) as the exclusive bargaining representative under M. S. Chapter 179A, for the police officer classifications identified in the collective bargaining agreement; and, WHEREAS, the City has negotiated in good faith with representatives of Law Enforcement Labor Services, Inc. (LELS) for the purpose of reaching a collective bargaining agreement for the contract years 2014 and 2015; and, WHEREAS, the settlement terms have been successfully negotiated between the City and the membership of Law Enforcement Labor Services, Inc. in accordance with procedures established by law. NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington, Minnesota approves the following: 1) A one point nine percent (1.9%) wage adjustment effective the 6' day of January, 2014. 2) A one point nine percent (1.9%) wage adjustment effective the 1s` day of January, 2015. 3) The City shall contribute a flat rate amount for health, dental and basic life insurance. For 2014: Single Coverage $ 950.00/month Employee+ Spouse $ 975.00/month Employee+Children $ 975.00/month Family $1,019.00/month For 2015: The Employer contribution for single coverage will be based on the 2013 amount ($873.32) increased by an amount equal to fifty percent (50%) of the increase or$950.00 whichever is greater. The Employer's contribution will be the contribution of the previous year increased or decreased by an amount equal to fifty percent(50%) of the increase or decrease to the 2500/5000 HDHP with HSA coverage option. Adopted by the Farmington City Council this 21st day of April,2014. Todd Larson,Mayor Attested to the ;2/ day of April 2014. Olti-A) —1140 David McKnight, Administrator SEAL VIRIV City of Farmington y 4 430 Third Street `., m Farmington,Minnesota V 10 651.280.6800.Fax 651.280.6899 �i'•A moo www.cifarmington.mn.us TO: Mayor and City Council Members FROM: David J. McKnight, City Administrator SUBJECT: Tort Liability Limit DATE: April 21, 2014 INTRODUCTION The City of Farmington has annually determined if we wish to waive the statutory tort limits that an individual would be able to recover from the City in the event a single occurrence would result in an insurance claim that would exceed the tort liability established by Minnesota Statute 466.04. DISCUSSION The decision on this topic defines the limits any individual would be able to recover from the City. If the City waives the limit and does not purchase excess liability coverage, an individual could recover up to $1,500,000 for a single occurrence. If we do not waive the coverage, an individual claimant would be able to recover no more than $500,000 on a claim to which the statutory limits apply. BUDGET IMPACT The 2014 budget includes our estimated cost of insurance premiums. If the limits are waived a new estimate would need to be received from the League of Minnesota Cities Insurance Trust with those costs coming out of the insurance fund. ACTION REQUESTED City staff is recommending that a motion be made to approve the attached resolution stating that the City does not waive the liability limits for 2014 and beyond. Respectfully submitted, David J. McKnight City Administrator 36 RESOLUTION NO. R29-14 A RESOLUTION ACCEPTING STATE TORT LIMITS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 21st day of April 2014 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Members Absent: None Member Fogarty introduced and Member Donnelly seconded the following: WHEREAS,the City of Farmington is annually asked if they would like to waive the state tort limits when it comes to the maximum amount an individual can recover from the city with an insurance claim; and, WHEREAS,the City would like to make the decision to not waive the state tort limits ongoing since it is beneficial to the City. NOW THEREFORE BE IT RESOLVED by the Mayor and City Council of the City of Farmington,that the City does not waive the statutory tort limits for 2014 and beyond. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 21st day of April 2014. Mayor Attested to on the d/ day of April 2014. ity Administra SEAL 0 0 LEAGUE OF CONNECTING &INNOVATING MINNESOTA SINCE 1913 CITIES LIABILITY COVERAGE -WAIVER FORM LMCIT members purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. Please return the completed form to your underwriter or email to pstech @Imc.org This decision must be made by the member's governing body every year. You may also wish to discuss these issues with your attorney. Cities and other League of Minnesota Cities Insurance Trust members that obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: If the member does not waive the statutory tort limits,an individual claimant would be able to recover no more than$500,000 on any claim to which the statutory tort limits apply. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the city purchases the optional excess liability coverage. ▪ If the member waives the statutory tort limits and does not purchase excess liability coverage,a single claimant could potentially recover up to$1,500,000 for a single occurrence. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to$1,500,000, regardless of the number of claimants. ▪ If the member waives the statutory tort limits and purchases excess liability coverage,a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. accepts liability coverage limits of$ from the League of Minnesota Cities Insurance Trust(LMCIT). Check one: ❑ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes Section 466.04. ❑ The member WAIVES the monetary limits on municipal tort liability established by Minnesota Statutes Section 466.04,to the extent of the limits of the liability coverage obtained from LMCIT. • Date of city council/governing body meeting Signature Position 145 UNIVERSITY AVE.WEST PHONE(651)281-1200 FAX(651)281-1299 ST. PAUL.MN 55103-2044 TOLL FREE:(800)925-1122 WEB:WWW.LMC.ORG 38 1o� � iy��, City of Farmington �, 'y 430 Third Street !'X 1 Farmington, Minnesota A,1 651.280.6800•Fax 651.280.6899 �'""`°"• www.cifarmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Kevin Schorzman, City Engineer Brenda Wendlandt, Human Resources Director SUBJECT: Salary Adjustment—Civil Engineer DATE: April 21, 2014 Introduction and Discussion The purpose of this memorandum is to provide information and request approval for a salary. adjustment for Mr. Kris Keller, Civil Engineer. Mr. Keller began employment with the City as a Civil Engineer in 2007. However, in 2010, it had been determined that the work that needed to be done in the Engineering Department was more in line with an Engineering Technician and not of a Civil Engineer. Given the tasks to be accomplished and since Mr. Keller had not attained his license as a Professional Civil Engineer, the decision was made to adjust this position from Civil Engineer to Engineering Technician. Once the CIP was finalized, the needs and workload in the Engineering Department changed to include project design. In January of 2013, Mr. Keller attained his license as a Professional Engineer and once again, took on the job responsibilities of a Civil Engineer and was subsequently moved back into the position of Civil Engineer at step 1 of the Civil Engineer salary range. The 2013 Wage Study process verified that the duties listed and being performed by Mr. Keller were correctly classified as that of a Civil Engineer; and Mr. Keller was placed at step 1 of the new salary range. However,based on the unique circumstances surrounding the position changes that Mr. Keller has experienced and in conjunction with his 7 years of experience with the City that allows him to perform at a level above that which would be expected from a person newly hired in this position, staff is recommending that Mr. Keller, upon his satisfactory performance evaluation, be placed on a higher step to move him closer to his 2010 salary. In 2010, as a Civil Engineer, Mr. Keller was at Step 5 and his salary was $69,046.00. He is currently at step 1 ($62,327) of the 2014 salary schedule (Range: $62,327 - $77,909) and would typically move to the next step upon a satisfactory performance evaluation. However, staff is proposing that Mr. Keller move to step 4 of the salary range which equates to $67,002. While this is still less than his 2010 salary, it does accelerate the time it will take to actually get to his 2010 Civil Engineer salary level. 39 Budget Impact Mr. Keller's current salary is $62,327 and it is proposed that he be placed at Step 4 bringing his salary to $67,002. The cost of this increase will be covered either by the fund balance or other savings realized in the 2014 engineering budget. Recommendation Approve the salary change for Mr. Kris Keller effective January 6, 2014. Respectfully submitted, Brenda Wendlandt, SPHR Human Resources Director cc: File 40 Z ❑ D. m u) N N m tr N N N N N N N m m m co O O O O O O O O O O O 0 0 0 O 0 CD O ❑ o O O O 0 O 0 0 0 0 0 0 O CD O O O O eo r o O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O O O a- a- O o O V' N co ii O r m CO r CD m m CO CD CO CO m N- CD N U O O O O O O o O O o O O O 0 O 40 CD 0 CO 0 LU W CO N▪ , CA 0 O. 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O v v v • to to m 0 0 0 z W (Aid co 43 o3 co I. 7,-- o CO < ti ti g r ra- ❑ Z w -a 0 0 Z 8 201 1 g Ix CO Ill GI C CO W >.1 w o a O a co a J a) N a a c W LU 3 3$R 0 U .9 c Z m • z m r u� 2 a m u m Cl co �q a ~ Q n o 0 0 m w m m o o a s co ce o o ° m m 0 Co Co m co r; m c o • co ° N M O Co Co o a a 0 c O co N co m m Y N g in 5 5 U Y U to to * to ti E Lo o a' Z m N t Nr U ,o-m i„ City of Farmington WM% 4 30 Third Street .� ;,, Farmington, Minnesota 1 JP 651.280.6800•Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Council Members City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: Adopt Resolution—Vacate Drainage and Utility Easements—Till Value Homes, LLC DATE: April 21, 2014 INTRODUCTION The City has received a request from Tim Giles (Developer) of Tru Value Homes, LLC to vacate existing drainage and utility easements within the proposed platted area known as New Sunrise Addition. The easements to be vacated were dedicated as a part of the original Sunrise Ponds LLC plat that was approved in 2006. DISCUSSION The developer is in the process of re-platting a majority of the subdivision known as Sunrise Ponds LLC. The re-plat known as New Sunrise Addition will consist of 59 single-family lots upon complete buildout, per the proposed preliminary and final plat. The developer is proposing to enlarge the lots with the re-plat of this development (average lot size in this development will increase from 4,164 sq. ft. to 5,360 sq. ft. with the proposed re-plat). Because of the modifications in lot lines,the easements that were dedicated with the original plat will need to be vacated, as new drainage and utility easements will be dedicated to fit the lot configurations being proposed with the New Sunrise Addition plat. The easements to be vacated are shown and legally described on the attached Exhibit A. ACTION REQUESTED Adopt the attached resolution vacating the drainage and utility easements depicted and described in the attached Exhibit A. Respectfully submitted, Tony Wippler Planning Manager cc: Tim Giles, Tru Value Homes,LLC 62 RESOLUTION NO. R30-14 A RESOLUTION VACATING CERTAIN EASEMENTS NEW SUNRISE ADDITION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21St day of April, 2014 at 7:00 P.M. Members Present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Members Absent: None Member Fogarty introduced and Member Bartholomay seconded the following: WHEREAS, certain drainage and utility easements need to be vacated from the original Sunrise Ponds LLC plat to allow for the re-platting of 10.30 acres of said plat; and, WHEREAS, the City of Farmington has received a request from Tru Value Homes, LLC to vacate the drainage and utility easements depicted and legally described on the attached Exhibit "A"; and WHEREAS, it appears that it is in the public interest to vacate the drainage and utility easements depicted and legally described on the attached Exhibit"A"; and, WHEREAS, pursuant to Minn. Stat. §412.851, the Farmington City Council has conducted a hearing preceded by published and posted notice to consider the easement vacations requested by Tru Value Homes, LLC. NOW,THEREFORE, BE IT RESOLVED by the City Council of Farmington: 1. The drainage and utility easements described and attached hereto as Exhibit "A" are hereby vacated contingent upon the approval of the Preliminary and Final Plat of New Sunrise Addition. 2. The City Clerk is directed to file a certified copy of this resolution with the County Auditor and County Recorder in and for Dakota County, Minnesota. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of April, 2014. Mayor Attested to the , ?' day of April, 2014. 61MuiIn City Administrat SEAL XII W bi h z 6 — — 3nN d- ee V-0 - - - 8 lcn pt Ii . C @ Li_ Q I iI it ( � L----I : Mg oa ii v,c-\---Irk ID ,----3 , ' --:_-_-: 0 0 I \\\• 14 . /4 , \\�/ �� J m j 11 ,vb '..e: '`Th,' /41**ti:irs'A.. . I .4 ffi ,.'fc vk• C9 ° /���'- 1° Si� �,�T� fir` \ a' j I0?r-''''-'—'-'\ii4; 'r l'z'i• --`.....: '" Ill 1 '4 revs ,� '' e „ d ill ill • IN d I ' cn H I!I 1 a � 6. 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'7` --, i tCof t5 ti • ' .. 1 ' e ° ui Q a w 31Y"§ l • 11 4."1 rf:WA—I�• k'h- '';...''..°- 1Y Se �. 1404 QC m m W r m!;• g•Al r s�,' .n''wig; E;40.Al. 4i,,t4 MI . �.+► ��i.._ \ '\ ak i 64 �aim/i ft�, City of Farmington ' 430 Third Street v 2 Farmington, Minnesota 4,( 651.280.6800•Fax 651.280.6899 147. °Roto www.ci.farmington.mn.us TO: Mayor, Council Members City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: Adopt Resolution-Preliminary, Final Plat and PUD—New Sunrise Addition DATE: April 21, 2014 INTRODUCTION The developer, Tim Giles of Tru Value Homes, LLC is proposing to re-plat 10.30 acres of the Sunrise Ponds, LLC subdivision. The original plat and PUD were approved by the City Council in 2006. The proposed preliminary and final plat for New Sunrise Addition consists of 59 single-family residential lots. The proposed re-platted subdivision is generally located west of Cambodia Avenue and south of 210th Street. The developer is also requesting approval of a Planned Unit Development Agreement and design standards. Planning Division Review Developer/Contract purchaser: Tru Value Homes, LLC Tim Giles 5745 Meadow Lane Elko, MN 55020 Property Owner(s): Premier Bank Minnesota Casey Regan 500 W. 98th Street Bloomington, MN 55420 POR-MKR Real Estate,LLC Pat Regan 101 E. 10th Street, Suite 300 Hastings, MN 55033 Location of Property: Generally located west of Cambodia Avenue and South of 210th Street. Existing Zoning: R-2 (Low/Medium Density Residential) 65 Existing Conditions: Nine homes were previously built in the Sunrise Ponds, LLC subdivision. The lots containing these nine homes are not a part of this preliminary and final plat application. The existing conditions are shown on sheet C-2 of the attached submittal. Proposed Development: The proposed preliminary and final plat consists of 59 single-family residential lots and 2 outlots. The outlots encompass a trail and public parkland. Streets and Access: The road and alley layout will be modified from what was originally approved in 2006. The original plat in 2006 had the streets and alleyway outlotted because they were to be private streets. With the proposed New Sunrise Addition Preliminary and Final Plat the roads and alleyway are to become public. The right-of-way in the proposed preliminary and final plat varies from 32' in width to 50' in width. The portions of narrower right-of-way widths are in locations where the existing nine homes from the original development are located (these nine lots are excluded from this proposed preliminary and final plat). 211th Street will be extended east and will transition to Cambridge Way that will continue south to connect to 212th Street W. It should also be noted that the original plat approved in 2006 had a portion of 209th Street W extending north from 211th Street W to the right-of-way of 210th Street. This portion of 209th Street will be removed with the proposed re-plat. The alley is also being modified with the re-plat. A large portion of the original east/west alley will be removed to provide for deeper lots. A portion of the east/west alley will remain to provide access for the property located at 3049 212th Street W. The other change to note with the alleyway is that it will be extended all the way north to 211th Street. Sidewalks and Trails: No sidewalks are proposed within the development. A trail linkage is shown as Outlot B on the preliminary and final plat. This outlot is located between Lots 12 and 13, Block 2 and would encompass a trail extending from 211th Street W northeast to the right-of-way of 210th Street. Topography: The property is relatively flat. 66 DISCUSSION The developer proposes to re-plat 10.30 acres of the Sunrise Ponds LLC subdivision. The proposed preliminary and final plat consists of 59 single-family residential lots and 2 outlots. The developer is proposing the re-plat to enlarge the lots in an attempt to make the development more marketable. The preliminary and final plat for New Sunrise Addition also includes the platting of Outlot F Sunrise Ponds, LLC into buildable lots. Lot Sizes The developer proposes lot sizes ranging from 3,622 to 8,980 square feet in size with lot averages at 5,360 square feet in the development. Parks and Trails Outlot A will be dedicated parkland for this development. The City's Park and Recreation Advisory Commission has reviewed the plat submittal and is agreeable to accept Outlot A as a public park. At this time what amenities will be placed in the park have not yet been decided. The City staff will work with the developer to determine what the appropriate amenities will be for the park area. This will be worked out through the development contract process. A trail linkage is shown as Outlot B on the preliminary and final plat. This outlot is located between Lots 12 and 13, Block 2 and would encompass a trail extending from 211th Street W northeast to the right-of-way of 210th Street. Engineering Review The Engineering Division has reviewed and is recommending approval of the New Sunrise Addition Preliminary and Final Plat. The approval is contingent upon the satisfaction of all Engineering comments concerning grading, storm water and utilities. The Engineering Division did provide comments to the developer's engineer regarding the plat, grading, storm water and utilities. The platting comments were minimal and consisted of labeling and providing dimensions for certain easements on two lots and will have to be addressed prior to the recording of the Final Plat. Planned Unit Development Agreement The developer is also requesting the approval of a Planned Unit Development Agreement, which I have attached to this memorandum. The agreement is similar to the previous one approved in 2006. The agreement addresses such things as minimum lot size, minimum lot width, lot coverage, setbacks and the fact that the road right-of-way to be dedicated will not meet the minimum width required by code. The agreement also requires any new fencing that would be installed adjacent to the alleyway to be set back a minimum of 10 feet. The PUD Agreement also includes design standards that have been slightly modified from what was originally approved in 2006. The most drastic change with the design standards is the requirement for a minimum of 10 floor plans has been removed. 67 Planning Commission Meeting—April 8, 2014 The Planning Commission reviewed the attached preliminary, final plat and Planned Unit Development Agreement for New Sunrise Addition at its regular meeting on April 8, 2014, and voted 4-0 to recommend approval of the preliminary and final plat as well as the Planned Unit Development Agreement. ACTION REQUESTED Adopt the attached resolution approving the New Sunrise Addition Preliminary, Final Plat and Planned Unit Development Agreement subject to the following conditions: 1. Preparation and execution of a development contract. 2. Satisfaction of all engineering comments concerning the plat, and construction plans for grading, storm water and utilities. Respectfully submitted, Tony Wippler Planning Manager cc: Tim Giles,Tru Value Homes, LLC Casey Regan, Premier Bank Pat Regan, POR-MKR, Real Estate, LLC Grant Jacobson, Jacobson Engineers & Surveyors 88 RESOLUTION NO. R31-14 APPROVING NEW SUNRISE ADDITION PRELIMINARY AND FINAL PLAT AS WELL AS AUTHORIZING THE SIGNING OF THE PUD AGREEMENT FOR NEW SUNRISE ADDITION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21st day of April, 2014 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Members Absent: None Member Fogarty introduced and Member Donnelly seconded the following: WHEREAS, the preliminary and final plat of New Sunrise Addition and the PUD Agreement for New Sunrise Addition are now before the Council for review and approval; and, WHEREAS, a public hearing of the Planning Commission was held for the preliminary and final plat as well as Planned Unit Development for New Sunrise Addition on April 8, 2014, after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and, WHEREAS, The Planning Commission reviewed the preliminary and final plat as well as the Planned Unit Development Agreement on April 8, 2014, and forwarded a recommendation of approval to the City Council; and, WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service; and, WHEREAS,the City Council has reviewed the preliminary and final plat as well as the Planned Unit Development Agreement for New Sunrise Addition. NOW, THEREFORE, BE IT RESOLVED that the preliminary plat, final plat and Planned Unit Development Agreement for New Sunrise Addition be approved and that the requisite signatures are authorized and directed to be affixed to the final plat and PUD Agreement. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21St day of April, 2014. Mayor Attested to the ow day of April, 2014. • Admmistr SEAL PLANNED UNIT DEVELOPMENT AGREEMENT FOR NEW SUNRISE ADDITION AGREEMENT dated , 201406, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation(referred to herein as "City"), and Tru Value Homes. LLC: - `- . . -- - ... , a Minnesota Limited Liability Companyeerperatiee(referred to herein as "Developer"). RECITALS A. Developer owns property situated in the County of Dakota, State of Minnesota, and legally described in Exhibit A as follows: - (referred to herein as"Subject Property"). B. Developer has asked the City to approve a planned unit development for the Subject Property(also referred to in this Agreement as the "PUD"). C. Developer desires to have the Subject Property rezoned from R=2A4 to R-2 Residential Planned Unit Development. 98382 1 70 D. Developer has applied for a preliminary and final lat of the Subject Property. NOW, THEREFORE,the parties agree as follows: 1. Conditions of Approval. The City hereby approves a rezoning of the Subject Property to R-2 PUD subject to the conditions set forth in this Agreement, on condition that Developer enters into this Agreement, as well as the related Development Agreement dated , detailing a development plan for the Subject Property including the construction and installation of public improvements to serve the Subject Property. 3. Effect of Planned Unit Development Approval. For two (2)years from the date of this Agreement, no amendments to the City's Comprehensive Plan or official controls shall apply to or affect the use, development density, lot size, lot layout, or dedications of the development unless required by state or federal law or agreed to in writing by the City and Developer. Thereafter,notwithstanding anything in this document to the contrary, subject to non- conforming use rights the City may require compliance with any amendments to the City's Comprehensive Plan, Zoning Ordinance, official controls,platting or dedication requirements enacted after the date of this document. 4. Plans. The City grants approval to the development of the PUD in accordance with the following plans which are on file at Farmington City Hall. The plans are not attached hereto. If the plans vary from the written terms of this Agreement,the written terms shall control. The plans are: Plan A—Preliminary and Final Plat for New Sunrise AdditionPo s Plan B—Design Standards 98382 2 71 5. Zoning. Except as otherwise modified by this Agreement,the land use, design and other requirements and standards of the R-2 zoning district shall apply to the Subject Property. The following table indicates the allowed dimensional standards, including the approved deviations from the underlying district requirements: R-2 Residential New Sunrise AdditionPond-s Zoning District PUD Lot area(min.) 6000 sf 3622300 sf Lot width(min.) 60' single family 436' (rear garage), at bldg front setback 37.5' twin home 46' (front garage),at bldg front setback Front yard setback 20' from public R/W 20' from public R/W 20' from back of curb(private street) Side yard setback 6' from side property line 6' from side property line 20' from public R/W 20' from back of c Rear yard setback 6' from rear property line 10' from rear property line 20' from public R/W 20' from back of curb(private street) Max. bldg. height 35' (to mid roof) 35' (to mid roof) Max. lot coverage 30% 45% of all structures Max. net density 35.5-6.05 units/acre 5.76.1 units/acre actual I Detached rear garage 1000 sf 1000659 sf maximum size Detached rear garage 6' from side property line 6' from side property line 98382 3 72 side setback 20' from public R/Wback of curb (private street) Detached rear garage 10' (with alley) 12' from alley right of way lineedgc of alley rear setback 3' (without alley) 10' from rear property line Detached rear garage 20' 288' maximum height Streets: The road system throughout the development is proposed to be public Private streets, The right-of-way widths will vary from arc proposed to be 32' to 50'. The street widths are proposed to be 28' wide face-to-face (30.92' back-to-back) with parking allowed on one side only. The current City standard for : • . - -- . - - • - • - • ••. allowed on either side. No sidewalks are proposed adjacent to the proposed public private streets per current City standards and the recommendation of the City Park and Recreation Department. Fencing: All fencing that is proposed adjacent to the public alleyway must be setback a minimum of ten(10) feet from all portions of property lines that are adjacent to said alleyway. 6. Compliance with Permit and Licenses. It is the responsibility of the Developer to obtain and comply with all necessary approvals,permits, and licenses from the City of Farmington, Dakota County, the Town of Empire, Minnesota Pollution Control Agency, Minnesota Department of Health, and any other regulatory agency affected by or having jurisdiction over the site. All costs incurred to obtain said approvals, permits, and licenses shall be the responsibility of the Developer. 7. Compliance with Laws and Regulations. Developer represents to the City that the proposed development complies with all applicable City, County, Metropolitan, State, and Federal laws and regulations, including but not limited to the Farmington City Code,planned unit development ordinance, subdivision ordinances, zoning ordinances, and environmental regulations in effect during the course of this development or Agreement, and agrees to comply with such laws and regulations. I 98382 4 73 8. Enforcement. Developer shall reimburse the City for costs incurred in the enforcement of this Agreement, including reasonable engineering and attorney's fees. Developer shall pay in full all bills submitted to it by the City within sixty(60)days after receipt. Bills not paid within sixty(60) days shall be subject to an eight percent(8%)per annum interest charge. 9. Miscellaneous. A. Breach of any material term of this Agreement by Developer shall be grounds for denial of building permits. B. If any material portion, section, subsection, sentence, clause,paragraph, or phrase of this Planned Unit Development Agreement is for any reason held invalid as a result of a challenge brought by Developer,their agents or assigns,the City may, at its option, declare the entire Agreement null and void and approval of the final planned unit development shall thereby be revoked. C. The action or inaction of any party shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties, and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement after expiration of time in which the work is to be completed shall not be a waiver or release. D. This Agreement shall run with the land and shall be recorded in the Dakota County Recorder's office. E. This Agreement shall be binding upon the parties,their heirs, successors, or assigns, as the case may be. F. Third parties shall have no recourse against the City under this Agreement. 9Bga 5 7 4 G. Except as otherwise specified herein, Developer shall pay all costs incurred by them or the City in conjunction with the development of the PUD, including but not limited to Soil and Water Conservation District Charges, legal,planning, engineering and inspection expenses incurred in connection with approval and acceptance of the plat,the preparation of this Agreement. H. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right,power or remedy , express or implied,now or hereafter arising, available to City, at law or in equity, or under any other agreement, and each and every right,power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right,power or remedy. 10. Notices. Required notices to Developer shall be in writing, and shall be either hand-delivered to Developer, its employees or agents, or mailed to Tim GilesNeal Krzyzaniak at Tru Value Homes, LLC: •- : . - : !- - . . -- - - .:.- by registered mail at the following address: 5745 Meadow Lane10657 165th Street Wcst, ElkoLakevillc, MN 5502044. Notices to the City shall be in writing and shall be either hand-delivered to the City Administrator, or mailed to the City by registered mail in care of the City Administrator at the following address: Farmington City Hall, 430 Third325 Oak Street, Farmington, Minnesota 55024. CITY OF FARMINGTON By: Todd LarsonK Soderberg, Mayor And I David McKnight, Robin Roland, Acting City Administrator I 98382 6 7 5 Tru Value Homes, LLC DEVELOPMENT By: Tim GilesNeal Krzyzaniak Its 98382 7 7 6 STATE OF MINNESOTA ) (ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 20 ,by Todd LarsonKevan A. Soderberg and David McKnightRobin Roland, the Mayor and Acting City Administrator of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public STATE OF MINNESOTA ) ( ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 20 , by ,the of Tru Value Home, LLCBridgeland Development Company, a Minnesota , on behalf of said . Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan,MN 55121 Telephone: (651)452-5000 [JJJ] 1 983°2 8 7 7 EXHIBIT A-Legal Description Legal Description prior to replat: Lots 1-6,Block 1,inclusive; Lots 1-9, Block 2, inclusive; Lots 4-16, Block 3, inclusive; Lots 2, 3, 5, 8,9, 10, 11, 12, 13, 14, 15, 17,Block 4: Lots 1-7, Block 5, inclusive; Outlots A,B, C, and F, all in SUNRISE PONDS LLC, according to the recorded plat thereof. Legal Description after replat: Lots 1-6,Block 1,inclusive; Lots 1-19,Block 2, inclusive; Lots 1-18, Block 3, inclusive; Lots 1- 5,Block 4; inclusive; Lot 1, Block 5; Lots 1-7, Block 6, inclusive; Lot 1, Block 7; and Lots 1-2., Block 8, all in NEW SUNRISE ADDITION. ag'4 7 8 New Sunrise AdditionPonds PUD Design Standards Listed below are the building material and design guidelines proposed for the Nnew Sunrise AdditionPonds PUD. The design standards were developed with the intention of giving the future homeowners a wide range of home designs to choose from. Implementing the design guidelines below will permit the new homeowners to take advantage of the PUD zoning and allow them to customize their homes from the assortment of options. A) Exterior material guidelines (minimum) - Siding: vinyl, shakes, stone, or brick. The front of the structure will be a minimum of 15%brick or stone. At least 10% of the front will be vinyl shakes. The balance will be vinyl siding. There will be a large assortment of colors and textures to choose from. windows, columns,building offsets,window recesses, or overhangs. 122.Colors: minimum of six siding and shake colors.No two adjacent houses will have identical front elevations. 43.Roofing: asphalt or fiberglass shingles. Throughout the development,roof lines will have variations in plane accomplished by dormers, gables, or hipped roofs. 5-:Windows: energy-efficient vinyl. Window features may include arches, shutters, wraps (trim boards), awnings, or flower boxes. 75.Trim: vinyl, shake, stone, or brick options available. &6.Soffits and fascia: aluminum 9-.-7.Foundation: concrete poured walls or block 10 8. Front porches shall be required on 20% of the homes. They may encroach into the front yard setback by 5 feet. B) Detached or attached garages The choice (detached vs. attached) will be allowed on any of the units. However,both types of garages will have the same type of siding and soffits and fascia as the associated houses. Both types of garage roofs shall have similar roof pitches and shingles as the main house. Any windows, doors and other details should be the same as the main house. Garage height shall not exceed 280 feet at its peak,per the City of Farmington code. C)Multiple floors plans and elevations 1.A minimum of 10 floor plans shall be required. Reverse floor plans arc counted as different floor-plans; houses will have identical front elevations. nom 10 79 1l- g � ilValV 6mggd_ - . t 1 a a� ,- is � � soil; 1/1538 i 1 I� 5� R p g "■/Z i ?is I: hiding/MA hi gillo ! 1 a, z 1 Mil 4 11 gE, b4 . .- ''I'l l' !lig! tgt aoz .1). 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I ygt. .- g 90. u 0, op 1 •1P° In 1 i ~.1r•/: '4,%Si 3 L J 1 n r.9c n.Ws AVM '�4s $ r,9920.[9 2 NOi13WV� fi e '4, .4 Sr I 1 e I d��1 ••Ca 4 AC0.10 S �y L _L' _J , I `— w Iw r ¢ Ill A rap I I ^ I N i M I I�1 9 O 1 i- 0 I 14 �@Q®H��2 •1 I m� 1 I 9 I I _., -- 3.8C,C6.10N 0 3r g 1 1 1 t 11 liP ----,/ z R i i l; I IiirJ ! 11 dig Nn 88 tiktbst- City of Farmington 430 Third Street ,: Farminginnesota 4,( / ' ,�a�tls�� 651.280.6800 Fax 651.280.6899 4 . www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Financial Review—March 2014 Financials DATE: April 21, 2014 INTRODUCTION Attached you will find draft financial results for the first quarter of 2014. DISCUSSION Through the end of March you would generally expect revenues and expenses to be approximately 25%of the 2014 budgeted amounts. As you review the attached financial reports the following notes will provide explanations for the more significant variations from budgeted expectations. General Fund Overview General Fund Revenues General Fund revenues for the first quarter total $376,000 or 4% of budgeted amounts, which is significantly less than pro-rata budgeted amounts. The primary reason for this variance relates to the timing of the receipt of the City's property taxes,the first half of which will not be received until June/July. General Fund Expenditures General Fund expenditures for the first quarter totaled$2.3 million or 22% of budget,which is less than the 25%pro-rata budget amount you would expect. General Fund Revenue Line Items Property taxes—Property taxes represent 81%of the City's total budgeted revenues. The first installment of the 2014 taxes will not be received until June/July. During this time (generally late April into June)the City initially relies on its General Fund fund balance and then must use interfund borrowing to pay for its cost of operations. With continued solid budgets and financial discipline the City's General Fund fund balance will eventually be sufficient to stand on its own,to pay for its cost of operations without having to borrow from other funds. Licenses Beer and wine, arcade,tobacco and massage licenses are paid annually and are due at the beginning of the year. In addition,historically, in the even-numbered years,the majority of animal license renewals are due. As a result, at the end of the first quarter this line item appears to be ahead of budget. This will even out as the year progresses. 89 Permits–Permit revenue is ahead of expectations and approximately$20K ahead of 2013. When comparing the number of building permits issued,the number issued in 2014 (21)is slightly more than the number issued during the first quarter of 2013 (19). In addition,the first quarter includes the library remodeling project which accounts for a portion of the higher permit revenue. Intergovernmental–Amounts are similar to last year. Amounts are less than pro-rata budget amounts because LGA and Police Aid will not be received until later this year. Charges for Service–The 2014 Charges for Service revenues are significantly higher than 2013. In 2014 the City was able to record the 1st quarter fire charges for Castle Rock and Eureka as well as the School District's SRO charges in the first quarter. Last year these amounts were not recorded until the 2nd quarter of 2013. Investment Income—Actual investment income is $15K and is ahead of budget. Note: Overall,the market value of the City's investments has improved. To minimize the impact on the monthly/quarterly financial statement comparisons, the actual change in market value of investments will not be recorded until later this year. Franchise Fees–The franchise fees are usually not received until May and August. General Fund Expenditure Line Items City Hall–Actual expenditures are 27%of budget. Increased expenditures are due to higher natural gas bills related to the extremely cold, long winter and needed building repairs due to the bursting of a frozen pipe at City Hall. Snow Removal Numerous late night/early morning and weekend snowfalls resulted in overtime hours for plowing and higher costs for fuel and materials. Over 55%of the budget has been disbursed with the March materials and fuel invoices from the County still yet to be received. Rambling River Center–Expenditure pace is similar to 2013. Only item of significance is higher natural gas bills related to extremely cold temperatures experienced earlier this year. Recreation Programs–The majority of these expenditures will occur during the summer. As a result actual expenditures to-date are less than the pro-rata budget amounts. Swimming Pool–Similar to the Recreation Programs. A substantial majority of the pool's expenditures are incurred in the summer when the pool is open. General Fund,Fund Balance For the first quarter of 2014 the fund balance in the General Fund decreased$1.7 million to approximately$1.3 million. While the General Fund fund balance has improved over the last two years,it is still expected to drop below zero in June and not return to a positive fund balance until the first half of the 2014 property taxes are received. The historical Fund Balance chart is included in your packets for reference. 90 Special Revenue Funds Rambling River Center (Included in the General Fund) Overall,the Rambling River Center revenues are in line with the 2013 on both a dollar amount and percent of budget. The 2014 expenditures are approximately$2K higher than last year, which is primarily due to higher natural gas bills. Pool (Included in the General Fund), Closed for the season,will reopen in June. EDA—Special Revenue Fund Revenues are higher than expected. During the first quarter the EDA received interest income from both its investments and loans. The Vinge loan was repaid in full during this time. For the remainder of the year the EDA will only receive interest income on its investments. Park Improvement—Special Revenue Fund The Special Assessment amounts budgeted for the Park Improvements revenue are not scheduled to be received until July/Dec. The majority of the expenditures in this fund will occur over the summer. Ice Arena—Special Revenue Fund The Ice Arena ice rental revenue is $7K ahead of last year at this time. The most noticeable increase is in the revenue derived from open skating. The 2014 expenditures are ahead of their 2013 pace due primarily to the investment in new skates for customers to use and increased natural gas bills. There is one additional significant item to note. Unlike past years,the arena did have sufficient cash to pay for its own operations during the first quarter. It did not need to rely on any interfund borrowing. This is a definite sign of increased financial health. Enterprise Funds Liquor Operations Both liquor stores met their individual gross profit benchmark of 25%. While they did not meet their combined benchmark of 6.5%for profit, the first quarter is always the slowest so this is not surprising. At a combined profit before transfers of 4.3%they are ahead of their 2013 pace which was 3.8%.For the first quarter net income before transfers was $41K,which surpasses the 2013 first quarter fmancial results of$33K. Sewer Fund Revenues are similar to 2013. While the Sewer Fund's expenses are less than the pro-rata budgeted amount it should be noted the 2014 expenses are ahead of the 2013 expenses for this same time period,primarily because the fees paid to the Met Council for wastewater are approximately$6.6K higher/month this year than last. This increase is attributable to a 3%increase in the fees charged by the Met Council and a 3% increase in the City's usage. 91 Solid Waste Revenues are similar to 2013. The Solid Waste year-to-date 2014 expenses are less than budget for the same period last year. The two primary reasons are the City has one less full-time employee working in this area and the City is realizing the benefit of the lower recycling charges negotiated late last year. Storm Water Revenues and expenses are similar to 2013. Water Revenues consist of not only water bills (i.e. enterprise sales),but also water availability charges, net interest income,rental income, and other income. Overall, revenues in the Water Fund are approximately$20K ahead of 2013. Each of the revenue line items listed are ahead of 2013 for this same time period. There is no one particular item that counts for the majority of the change. One item to note would be that while water consumption is down slightly from 2013,revenues have increased slightly due to the rate increase that was implemented at the beginning of the year. The Water Fund expenses are approximately$13K ahead of 2013. There are several line items that are slightly ahead and slightly behind the 2013 amounts for this same time period. The one item to note is the City pumped 4,000,000 more gallons of water and the temperatures were colder during the first quarter of 2014 as compared to 2013. This has resulted in higher electric and natural gas bills in 2014. ACTION REQUESTED Review the financial report and answer any questions. 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O p m O p m > w . > O O 0 N 6 Ii ii : ii ii _ '= c '_ s = w w �y - 6 3 peg 2 s = 0 =NI z z D, RD' ua rt i— z : re re F. z 1111 2 Q CO 1- co d' P 0 N 100 �pF�1kRiff/ City of Farmington ��� 430 Third Street Farmington, Minnesota �GOp i O 651.280.6800 Fax 651.280.6899 .4 PROtos* www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Kevin Schorzman,P.E., City Engineer SUBJECT: Sign Retroreflectivity Management Method DATE: April 21, 2014 INTRODUCTION/DISCUSSION The Federal Highway Administration(FHWA) implemented a rule that requires all public agencies to have an assessment or management method designed to maintain sign retroreflectivity at or above minimum levels by June 13, 2014. Several methods are approved for achieving this goal including: Visual Nighttime Inspection Measured Sign Retroreflectivity Expected Sign Life Blanket Replacement Control Signs After reviewing the available options, and weighing the pros and cons of each, staff is recommending that the City adopt a management method that combines Expected Sign Life and Blanket Replacement. The other methods require staff training,the purchase of equipment,and because of the nature of human interpretation and visualization,they are also subjective in nature which can open the door to legal challenges. In 2013,the City replaced signs in Area 1 of the attached map. Continuance of this management method consists of dividing the City into 7 areas as shown on the attached map, and continuing replacement of one area each year until all areas have been updated. Once the initial replacement of all signs has been completed, staff will begin again in Area 1 once the signs in that area are approaching their expected life cycle (10-12 years based on current research). Funds were included in the 2013 and 2014 budget to begin sign replacement and Area 1 has been completed. If this method is approved, staff will continue with sign replacement in Area 2 with the funds allocated in the 2014 budget. BUDGET IMPACT The costs to continue to implement this management method have been included in the past two budgets and would be included in future budgets. The 2013 budget included$12,500 and the 2014 budget included $15,000 for signs and striping materials. This is not the only cost in the signs and striping materials line of the budget,but does account for approximately $10,000 to cover the annual cost of this management method. 101 Sign Retroreflectivity Management Method April 21,2014 Page 2 of 2 ACTION REQUESTED By motion, approve the continued use of this management method to ensure minimum sign retroreflectivity standards are maintained. Respectfully submitted, Kevin Schorzman, P.E. City Engineer 102 ii0;/ City of Farmington Sign Retroreflectivity Management Zones ._ _ • T.-•.T.Ir.,,'- V i'''::;:;•II'S''--''-'''t.:•r. ':::7.:'.7..!:!killi delLIIIIIIIII I ■_,..4.2.]: ,::7...• : 1_1•,., ..:.- :-.H.--!;:, rill -.--.-.:;•-•.- . 7,2 . i -:.•,.-: .::.:.', um --...-,':,.-••-- .,- .,.=:::-:-.'i■,'• 4!' •0116"'"..'11111iimal .1 ill lil IIIII 1 ' I,----..-..,•-4...,,:::1"...,.-..-:.-::,:.■,./A6.; ,-::'''.."•/..`.';'-..:.:.' t•;.-%-.F-s.-'-i."------.. , i,:.",:,:,:,'::■:':,:7■■■:', ''......{; ''''‘::,'..`.:%,!:'":7 mik in /A . 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' ELIN Ird a- .,, I mi....I MI NNE. lull! ille rvil I., NI IF um =Its -i -dal _... _is al . him I 0 •III.r II _ 1:1 iihmi I= i■ ii Ei.,.„...igilk iml"-- --• 1/111111116■1111- • Aeromet.ics Date: 4/15/2014 103 A4iAR4t4 City of Farmington 's 430 Third Street Farmington, Minnesota 651.280.6800•Fax 651.280.6899 mil.A PROtAe www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Kevin SchorLulan, P.E., City Engineer SUBJECT: Approve Joint Powers Agreement-Trail Crack Sealing DATE: April 21,2014 INTRODUCTION Council recently approved the Trail Maintenance Capital Improvement Plan (CIP) which included fog sealing and crack sealing of approximately 9.7 miles of trails in 2014. The fog sealing is being accomplished in conjunction with the Joint Powers Agreement (JPA) for street maintenance which is administered by the City of Burnsville. Trail crack sealing is not included in this JPA. DISCUSSION The City of Lakeville is also planning on doing multiple miles of trail crack sealing this year. Multi jurisdictional contracting has the ability to reduce overall costs when compared to each jurisdiction bidding projects separately. To this end, staff members of both the City of Farmington and the City of Lakeville are proposing that the cities enter into a JPA to crack seal trails in both cities. The proposed JPA is attached for your review. The term of this JPA is for one year. The terms of the JPA specify that each City will be responsible for estimating their own quantities and for inspecting the work as it takes place in their respective City. Under this agreement,the City of Lakeville will supply estimated quantities to the City of Farmington, and Farmington will solicit bids/quotes (depending on the estimated monetary value of the project) and will handle the contract administration for 2014. Each city will be responsible for paying the contractor directly for work done in the respective cities, There is no proposed administrative fee to be paid from Lakeville to Farmington for contract administration. The JPA also requires both cities to approve the bids/quotes received prior to Farmington executing the contract. If the joint project meets the needs of both cities, staff would propose alternating contract administration in future years. BUDGET IMPACT The cost for trail crack sealing is included in the 2014 budget. Staff does not anticipate any substantial contract administration costs due to the JPA, and it is anticipated that the increased quantity will have the net effect of reducing overall project cost for both cities. 104 JPA-Trail Crack Sealing April21,2014 Page 2 of 2 ACTION REQUESTED By motion, approve the attached resolution authorizing execution of the WA with Lakeville for trail crack sealing and authorizing staff to solicit bids for the work. Respectfully submitted, Kevin Schorzman, P.E. City Engineer 105 RESOLUTION NO. R32-14 JOINT POWERS AGREEMENT TRAIL CRACK SEALING PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 21st day of April 2014 at 7:00 p.m. Members present: Larson, Bartholomay, Bonar, Donnelly, Fogarty Members absent: None Member Fogarty introduced and Member Bartholomay seconded the following resolution: WHEREAS,a resolution of the City Council adopted the 21st day of April authorized the City to complete the trail crack sealing improvements as part of the Joint Powers Agreement with the City of Lakeville, administered by the City of Farmington; and, WHEREAS, said Joint Powers Agreement will be submitted to the City Council of Lakeville on April 21, 2014. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota, 1. That the trail crack sealing improvements will be completed as part of the Joint Powers Agreement with the City of Lakeville, administered by the City of Farmington. 2. The Mayor and the City Administrator are hereby authorized to execute the Joint Powers Agreement with the City of Lakeville. 3. The City Engineer will administer the project and is authorized to solicit bids for trail crack sealing on behalf of the City of Farmington and the City of Lakeville. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of April 2014. Mayor Attested to the ,,,,,/day of April, 2014. ity Administr td� SEAL JOINT POWER AGREEMENT 2014 CRACK SEALING AND MAINTENANCE FOR TRAILS CITIES OF FARMINGTON AND LAKEVILLE AGREEMENT made this di/' day of , 2014,by and between the cities of Farmington and Lakeville. RECITALS A. Minn. Stat. § 471.59 authorizes two or more governmental units to enter into agreements to jointly or cooperatively exercise any power common to the contracting parties or any similar power. B. The purposes of this Agreement is to provide crack sealing and related trail maintenance for designated trails cities of Farmington and Lakeville using one common contractor for such service for calendar year 2014. NOW,THEREFORE,THE PARTIES AGREE AS FOLLOWS: 1. Farmington shall prepare plans, specifications,bid and contract documents for the crack sealing and trail maintenance services (hereinafter referred to as"The Project"). 2. Lakeville shall provide Farmington the estimated location and lengths of trails in Lakeville to be included for The Project in calendar year 2014 and shall approve the bid and contract documents before Farmington advertises for bids. 3. Farmington will advertise for bids for the construction of The Project in accordance with Minnesota Law and will provide Lakeville with an analysis of the bids received. Farmington must obtain the approval of Lakeville before awarding a contract. If approval is received, Farmington may enter into a contract for The Project. The contractor shall be required to obtain insurance for The Project with both Cities listed as additional insured in an amount not less than$2,000,000 for commercial general liability. 4. Each city shall be responsible for: • Preparing maps showing the proposed locations for these services including estimating the quantities. • Preparing the trail segments in accordance with the specifications and coordinating with the contractor as to the timing of the actual work. • Inspecting the contractor's work,measuring the quantities of work performed, approving and certifying the progress or final payments to the contractor. 149996v06 1 AMP:03/O1/2010 5. The contractor will submit an itemized invoice to each city separately for the work performed in each city. Upon approval of the invoice by the respective city,the city will remit the approved invoice amount directly to the contractor. 6. Any change orders or supplemental agreements that affect The Project cost payable by a party to this Agreement must be approved in writing by that party prior to execution of the work. 7. Pursuant to Minnesota Statutes § 16C.05, Subd. 5, any books,records, documents, and accounting procedures and practices of the parties to this Agreement relevant to the Agreement are subject to examination by the other parties to this Agreement and the Legislative Auditor or the State Auditor as appropriate. The parties agree to maintain these records for a period of six years from the date of performance of all services covered under this Agreement. 8. The entire and integrated agreement of the parties contained in this Agreement shall supersede all prior negotiations,representations, or agreements among the parties regarding The Project whether written or oral. 9. It is agreed that each City will indemnify, save, and hold harmless the other City and all of its agents and employees from any and all claims, demands, actions, or causes of action, for whatever nature, arising out of the contracting procedure by reason of the execution or performance of the work purchased for each respective city under this Agreement, and that each City further agree to defend, at their sole cost and expense, any actions or proceedings commenced against their respective cities for the purposes of asserting any claim of whatsoever character arising hereunder. The participating cities agree that liability under this Agreement is controlled by Minnesota Statutes 471.59, subdivision 1 a and that the total liability for the participating cities shall not exceed the limits on governmental liability for a single use of government as specified in 466.04, subdivision 1. 149996v06 2 AMP:03/O1/2010 IN WITNESS THEREOF, the parties have caused this Agreement to be executed by their duly authorized officials. Dated: + , 2014. CITY OF FARMINGTON Todd Larson, Mayor AND aati--) LJ avid McKni G?Administrator Dated: April 21 , 2014. CITY OF LAKEVILLE dr BY: Ma ' AND 1. �, 'r 14 Charlene Friedges, City a'erk 149996v06 3 AMP:03/01/2010