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HomeMy WebLinkAbout04.07.14 Council Minutes COUNCIL MINUTES REGULAR • April 7, 2014 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGL4NCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar, Fogarty Members Absent: Donnelly Also Present: Joel Jamnik, City Attorney; David McKnight, City Administrator; Robin Hanson, Finance Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Audience: Jeff Christensen, Melissa and Ava Hall,Komba Kelley 4. APPROVE AGENDA Councilmember Bonar wanted to comment on 7b) Agreement with Marschall Lines, Inc Swim Bus Program Service, c)Accept Swim Bus Program Donation from Marschall Lines, Inc., and i) School and Conference Police Department. MOTION by Fogarty, second by Bartholomay to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Proclaim Arbor Day April 25,2014—Parks and Recreation Mayor Larson proclaimed April 25, 2014, as Arbor Day in Farmington. b) Proclaim Earth Day April 22,2014—Municipal Services Mayor Larson proclaimed April 22,2014, as Earth Day in Farmington. c) SeeClickFix Demonstration—Human Resources Human Resources Director Wendlandt demonstrated the new SeeClickFix application which was effective April 4, 2014. This is an application residents can download to their smartphones to report issues they see in the city. Staff demonstrated how to report an issue and also the reports that are available for staff to track requests received. 6. CITIZEN COMMENTS Ms. Melissa Hall, 18599 Egret Way, spoke regarding the urban chicken ordinance. She asked that the current ordinance be amended for those not meeting the lot requirement of 10,000 sq. ft. Her lot is 9,776 sq. ft. She understood the reason for the size was to ease 8 Council Minutes(Regular) April 7,2014 Page 2 the community into the issue and with a larger lot there are fewer problems with neighbors. Ms. Hall presented information she obtained from other cities showing no lot size requirement and no consent needed from neighbors. Minneapolis and St. Paul require a certain percentage of approval from neighbors. She requested that allowing chickens be granted on a case by case basis with written consent by neighboring property owners gathered by the property owner. She contacted all her neighbors,presented her information and they all approved for her to have chickens on her property. By property owners contacting their neighbors, complaints would be kept to a minimum because the neighbors have approved. By the applicant contacting neighbors, she felt this would reduce the amount of staff time required. She stated Farmington has issued two urban chicken permits,one is pending, zero have been denied and there have been no complaints. Staff will review the situation and respond to Ms. Hall. 7. CONSENT AGENDA MOTION by Fogarty, second by Bonar to approve the Consent Agenda as follows: a) Approved Council Minutes (3/17/14 Regular) d) Adopted RESOLUTION R22-14 Accepting Donations Rambling River Center— Parks and Recreation e) Approved Farm Lease Agreement—Parks and Recreation f) Adopted RESOLUTION R23-14—Approving Gambling Event Permit Vermillion River Longbeards-Administration g) Adopted RESOLUTION R24-14 Approving Gambling Event Permit Farmington Fire Fighters Auxiliary- Administration h) Approved Joint Powers Cost Share Agreement for Pictometry Software—Human Resources j) Approved Bills APIF, MOTION CARRIED. b) Approved Agreement with Marschall Lines,Inc. Swim Bus Program Service —Parks and Recreation c) Adopted RESOLUTION R21-14 Accepting Swim Bus Program Donation from Marschall Lines,Inc.—Parks and Recreation Councilmember Bonar recognized the contribution from Marschall Lines. They have provided service for the swim bus for six years. i) School and Conference—Police Department Councilmember Bonar stated we are sending a School Resource Officer to a national conference. Funding is provided through the City and the School District. This is an excellent opportunity for networking and he was looking forward to a report following the conference. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 9 Council Minutes(Regular) April 7,2014 Page 3 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolution Establishing Polling Locations-Administration Polling locations for the 2014 Primary and General Elections are as follows: Precinct 1 Rambling River Center, 325 Oak Street Precinct 2 Robert Boeckman Middle School, 800 Denmark Avenue Precinct 3 Farmington Maintenance Facility, 19650 Municipal Drive Precinct 4 Farmington Lutheran Church, 20600 Akin Road Precinct 5 Bible Baptist Church, 19700 Akin Road Precinct 6 Farmington City Hall, 430 Third Street Farmington City Hall is also designated as a polling location for absentee voting. Precinct two has a new polling location at Robert Boeckman Middle School. Postal verification cards will be sent to affected households in precinct two. MOTION by Fogarty, second by Bartholomay to adopt RESOLUTION R25-14 establishing the above polling locations for the 2014 Primary and General Elections. APIF,MOTION CARRIED. b) 2014 Seal Coat Project-Engineering Farmington participates in a joint powers agreement with other government entities for seal coating. Bids were received for the 2014 seal coat project. Farmington's cost for seal coating and crack sealing of streets will be $262,857.95. In 2014, Council allocated $25,000 towards trail maintenance. Approximately 10 miles of Farmington's trail system will be fog sealed in conjunction with this year's Joint Powers Street Maintenance contract. Our cost for trail fog sealing is $17,072.94. Crack sealing on trails will be done as a separate project. c) Approve Water Tower Lease Agreement Verizon Wireless-Engineering Verizon Wireless has requested to place an antenna on the main water tower at the maintenance facility. T-Mobile currently has an antenna on the tower and their equipment is housed inside the tower. Verizon has requested to build a shelter building just west of the tower and south of the drive up to the tower to house their equipment. Verizon has provided a drawing showing easements and rights- of-way. Staff has requested they modify their drawing to match staff's comments. MOTION by Fogarty, second by Larson to approve the agreement with Verizon Wireless to locate and operate equipment on the main water tower contingent upon the exhibit for the executed lease agreement depicting both existing and proposed antenna locations on the tower and show"non-exclusive" easements for ingress and utility line locations from the shelter building to the tower. APIF, MOTION CARRIED. 10 Council Minutes(Regular) April 7,2014 Page 4 d) Approve Agreement for City Building Janitorial Services—Parks and Recreation The current cleaning contract with Coverall Twin Cities for cleaning of city buildings expires on April 30, 2014. Staff sent out requests for proposals and the lowest bid received was from Treasure Enterprise, Inc. for$130,883.26 for three years. They will be cleaning City Hall,the Rambling River Center,Maintenance Facility and both Fire Stations. A performance bond in the amount of the contract is required. This is a savings of$11,430 per year. MOTION by Fogarty, second by Bartholomay to approve a three-year agreement with Treasure Enterprise, Inc. to provide janitorial cleaning services in the amount of$130,883.26 on the condition that a Performance Bond in the amount equal to the contract be provided to the City prior to May 1, 2014. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Mayor Larson: Hydrant flushing will take place the weeks of April 14 and 21, 2014. Curbside clean-up days are held on Saturdays beginning April 19, 2014, and are based on the resident's garbage day. Pond and park clean-up will be held April 26, 2014. The Earth and Arbor Day celebration will be held at the Rambling River Center on April 26,2014. Mayor Larson encouraged residents to shop local. 14. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 7:36 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 11