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Home My WebLink About04.20.98 Council Packet COUNC11L MEETING REGULAR APRIL 20, 1998 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS a) Proclamation Declaring Earth Day 6. CITIZEN COMMENTS a) Resident Comments - Judy Bryant - Development Improvements b) Resident Comments - James Gunderson - CSAH 31 Project c) Resident Comments - Rudy Garcia (Lime Rock Ridge) - Seal Coat Project d) Resident Comments - David Gerardy (501 Oak St.) - Seal Coat Project e) South Suburban Medical Center CONSENT AGENDA a) Approve Council Minutes 4/6/98 (Regular) b) Approve Agreements - Clean-up Day c) Capital Outlay - Parks and Recreation Department d) Adopt Resolution Approving Reimbursement of Expenditures - CSAH 31 e) Agreement for Professional Service - Comprehensive Planning Consultant t) Release of Right-of-Way Proceeds - D & 0 Properties g) School and Conference Request - Administration Department h) School and Conference Request - Parks & Recreation Department i) School and Conference Request - Fire Department j) Compensation Adjustment - Administration Department k) Appointment Recommendation - Community Development Department I) Municipal Liquor Operations - Downtown Store Remodeling P:oject m) Approve Bills 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 1998 League of Minnesota Cities Annual Conference b) City/County CSAH 31 Project Coordination Plan c) Farmington Area Code Prefix Update 11. UNFINISHED BUSINESS ---~ ~~: ........ Action Taken .-. i_ ..-...__ 12. NEW BUSINESS a) Adopt Resolution - Designate New MSA Mileage 13. COUNCIL ROUNDTABLE a) Various Public Works Department Issues 14. EXECUTIVE SESSION a) Outcome of 1994 Municipal Board Decision - Attorney/Client Privilege b) Civil Litigation - Contractor Claim Update 15. ADJOURN ,i ~-~ -- TO: ManageJIlent Team FROM: John F. Erar, City Administrator SUBJECT: CouncilMeeting; April 20, 1998 DATE: April 21" 1~98' -F. . .-,'.'. . I tl'1ll IsSlIl' Artion Rl'slHlIlsi h ilit~ 7a. Council Minutes Amend Minutes Correct Section 11. b) Lori lan2Wlge. 6. Citizen Comments Dennis Walters - ROW Prepare Response on how Robin Proceeds CSAH31 - Park ROW Proceeds will be Property utilized on CSAH 31 Proiect 6. Citizen Comments 6f. SSMC Sidewalk Refer to Planning Dave O. Location Commission for Review and Action on SSMC request to modify CUP terms. 13. Council Roundtable Street Patching - Maple Ensure appropriate staff LeeM. between 2nd & 3rd Street resoonse 13. Council Roundtable 1) Hickory Street drainage Research and take LeeM. Issues; 2) 509 8th Street appropriate action; Prepare drainage and grading resoonse on final outcomes 14. Executive Session Municipal Board Decision Take Appropriate Action Dave 0., John E. relative to Council Direction ~1nrl~ ~.E= City Administrator CitlJ of FarminiJ.ton 325 Oak Street. FarminfJton, MN 5502f1 · (672) fl63-77 7 7 · Fax (672) fl63-2597 ~ - ~.__. -- - .--- ----- -------- - --- TO: Mayor & Councilmembers FROM: John. F. Erar, City Administrator SUBJECf: Supplemental Agenda DATE: April 20, 1998 It is requested that the April 20, 1998 agenda be amended as follows; CITIZEN COMMENTS Acid 6( e) South Suburban Medical Center.. The Hospital Board desires to express eoncerns relative to the installation location of a sidewalk in the Elm Street Extension Project. This sidewalk was approved by SSMC and the City in 1997 as part of a Conditional Use Permit, and petitioned public improvement, respectively. A staff memo is attached. PET1T10NS, REQUESTS AND COMMUNICATIONS Add lO(c) Farmington Area Code Prefix Update.. Administrative Update on MPUC decision to uphold its previous Order regarding area code boundary line designations. A staff memo is attached. Respectfully submitted, ohn F. Erar City Administrator CitlJ of Farmington 325 Oaft Street. FarminfJtonl MN 55024 · (612) 463-7111 · FaN (612) 463-2591 .....~~.-.- - ~ '- -~ be TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: South Suburban Medical Center - Sidewalk Installation DATE: April 20, 1998 INTRODUCUON The SSMC Board has raised concerns over the installation of a sidewalk on the northerly side of the Elm Street Extension. Staff has reviewed. their respective project concerns, and met with Mr. Lee Larson,SSMC Chief Executive Officer, Dr. Ralph Nordeen, SSMC . Chair and Mr. M~k Nicolai, a resident abutting the SSMC Pl'operty to discU$s these issues. DISCUSSION On Wednesda-Y, April IS, 1998 and Thursday, April, 16, 1998, staff met. with SSMC officials to discuss issues of concern relative to the installation of the sidewaUc on. the north side of theElIn Street Extension. SSMC officials and Mr. Mark NiCQlai brought forward 8<'veral iS$Ue$ and concerns. SSMC Sidewalk Placement Issues Regarding their position that the sidewalk should be installed on the south side versus the north side of Elm Street, the following points were presented to City staff. ~ Mr. Nicolai, as the property owner, would be responsible for snow removal on the sidewalk; ~ Storage of snow on the boulevard would be problematic; ~ Ambulances entering and exiting SSMC parking ~ would pose a hazard to pedestrians; ~ Their belief that cost of running a sidewalk on the north side would be higher than placing it on the south side of Elm Street. Project Process Background It should be noted that a Conditional Use Pennit was approved by the Planning Commission on May 13, 1997, with the SSMC Executive Director agreeing to the plan requirements. Plans and Specification were approved by Council on June 16, 1997, with construction beginniog on October 7, 1997. Pursuant to the City Code, a sidewalk is required to be installed. along one side of a collector street. CitlJ of FdrminfJton 325 Ollk Street · FllrminftDn, MN 55024 · (672) 463-77 7 7 · FIIX (672) 463-2597 .lr..__- ~ --.: ~.. Mayor and Council Members SSMC - Sidewalk Installation Page 2 of3 In this case, a thorough review of the project by the Development Committee in April 1997 suggested that a sidewalk should be installed on the north side of Elm Street to facilitate a number of concerns associated with site plan design, pedestrian safety and future facilities planning. SSMC Director Johnson was contacted by staff on numerous occasions regarding project requirements, specifically the requirements for a sidewalk on the north side of Elm Street which are clearly marked on project plans. City engineering staff also offered to contact affected residents regarding project requirements, but were told that SSMC would facilitate discllSSions with abutting property owners. Response to SSMC Concerns In review of recently stated SSMC concerns, the conditional use permit and construction plans for the Elm Street Extension.project have been reviewed again by staff from the Engineering and PII\I11liug Divisions and Police Chief Siebenaler. It was the consensus of deputmental staff that the placement of the sidewalk on the north side of Elm Street was of significant impQrt8nce for the reasons stated below. In addition, these same points were discussed with SSMC officials $ld Mr. Mark Nicolai on Thursday, April 16, 1998 on the site. The $Upporting rationale for placing a sidewalk on the north side as opposed to the south side of Elm Street is as follows: > Placing the sidewalk on the south side would introduce at least two to three additional pedestrian crossings along Elm Street. This includes forcing pedestrians to cross the frontage road and/or having to cross Elm Street at other undesignated crossings either on the curve of the street or at other points to access hospital property. > Placing the sidewalk on the north side of the property, on the other hand, would provide for a continuous pedestrian link between the East Farmington subdivision and the downtown area. It would also eliminate the need for any pedestrians to cross Elm Street at any point along the curve to access hospital property or to the downtown area. > Curb already installed along the north side of Elm Street is already designed for handicapped persons in wheel chairs. Without a side walk on the north side, disabled persons would have to cross Elm Street mid-block along the curve, that as a collector will be heavily traveled, exposing handicapped pedestrians to additional safety risks. > When additional facilities are constructed on SSMC property in the future, the lack of a sidewalk on the north side would force both employees and patients to walk on the street along the north side curb or to cross over to the sidewalk on the south side and then back over to the north side. > In terms of ambulances entering and exiting the private driveways, it is a far safer scenario to have pedestrians stay on the northerly sidewalk to walk across SSMC private driveway entrances. This, in turn, would avoid forcing pedestrians to cross Elm Street from the south side to the north side with ambulances driving back and forth on Elm Street ------ -- - - / - 1 Mayor and Council Members SSMC - Sidewalk Installation Page 3 of3 )> All private property owners are required to shovel snow along public sidewalks. It was discussed with SSMC that they may wish to offer the property owner some type of arrangement to assist him in keeping the sidewalk clear. Further, as the sidewalk will be on public right-of-way, private property owners have no exposure with respect to someone tripping or falling on the sidewalk. )> Snow storage on the boulevard would be no less or greater a problem than if the sidewalk were on the south side. )> Placing the sidewalk on the south side would necessitate having to redesign the proj~t plans adding additional cost and delay to project completion which is scheduled to be completed within the next two weeks. Conclusion to Project Issu~s Raised by SSMC While staff is genuinely appreciative and respectful of concerns expressed by SSMC, it is the consensus of staff that placement of the sidewalk on the north side of Elm Street is a lo$ical and well-reasoned design standard. Further, there are concerns that eliminating the sidewalk on the north side of Elm Street could expose the City. to potential legal liability for failing to ta1ce appropriate public safety issues into consideration. As the Conditional Use Permit was approved by the Planning CommissioIl, . it is the City Attorney's opinion that the Conditional Use Permit would have to be brought back to the Planning Commission for modifying action. In addition, the . contractor would Jleed to stop any additional work in the right-of-way until any alternate design is approved delaying potenti~ly any further project work. It should be noted that the Planning Commission could still . deny SSMC's request altogether based on the original public safety considerations. BUDGET IMPACT As this public improvement was petitioned for by SSMC, any costs associated with this project will be 100 percent assessed against SSMC. ACTION REOUESTED Council review and discussion of SSMC issues relative to the installation of sidewalk on the northerly side of Elm Street. If the requirements of the Conditional Use Permit are to be modified then the action would be to return the Conditional Use Permit to the Planning Commission for action. i-'-' " ........ 114-3 oj-- (G) . 11-4-3 (H) Access to Arterial and Collector Streets: Where a proposed subdivision Is adjacent to a limited access highway arterial or collector street. there shall be, no direct vehicular or pedestrian access from Individual lots to such highways or streets. To the extent feasible. access to minor arterial and major collector streets shall be at Intervals of not less than one thousand feet (1,000') and through existing and established crossroads. Access to minor arterial and major collector streets shall be at Intervals of not less than sbe hundred sixty feet (660') Involving right tum movements only when medians have been Installed. (Ord. 092-267, 4-20-92) Sidewalks: In those cases where the City Council deems it appropriate. sidewalks of not less than four feet (4') In width shall be provided. Where a proposed plat abuts or Includes '" arterial street. sidewalks of not less th'" four feet (4') In width on both sides of the paved surface shall be provided. Where the proposed plat abuts or IncI"ldes IilQollector street. sidewalks of not leas than f,our fee' (4') In width shall be required on one side Of the street. In all cases where sidewalks are built. provisions shall be made for handicapped access. Service Access, Alleys: Service access shall be provided In commercllill IilOd Industrial dlstrlct8 for off.street loading. unloading and parking conslstent with and adequate for the uses proposed. Except where Justified by special conditions. s"lch as the continuation of an exl,tlng alley In the same block. alleys will not be approved In residential districts. Alleys, where prOVided. shall not be leas than thirty feet (30') wide. Dead end alleys shall be avoided wherever possible. but If unavoidable. such dead end alleys may be approved If adequate turn around facilities are provided at the closed end. Hal Str88I8: ~ ~ haI streets shaI not be ooustd8l9d for ~ ex.. cap Yhn lIS 8888rd1a1 b tle reElS a.1ItE cIBY8IaprnBr't ~ tle Udvl8lon ni (I) (J) (See fOllowing page for contln"latlon of subSection 11-4-3J) 587;592 Ci'y of Farmi...,oft _-----...a.-_u_ .~ ..... /D~ TO: Mayor and Councilmembers FROM: SUBJECT: John F. Erar, City Administrator Farmington Area Code Prefix Update April 20, 1998 DATE: As Council is aware, the Minnesota Public Utilities Conunission (MPUC) has been reviewing issues 8$SOCiated with the new area code prefix boundary lines. The most recent information, dated AprillS, 1998, obtained from the MPUC reaffirms the regulatory agency's previous order that the City of Farmington will be placed in the new area code prefIX of 651. Furthermore, the MPUC has reaffinned its previous order that. new area code boundary lines will be based on municipal boundaries as opposed to telephone exchange boundaries. DISCUSSION Other issues addressed within the MPUC Order dated April 15, 1998 indicate the following conclusions: 1. Permissive dialing for Farmington residents, defined as dialing between area codes without theneec:l to. enter additional prefixes or the use of "1+7 digits" shall be extended to February 28, 1999. 2. Local dialing using l..plus..ten digits will be permanently permissive for service providers ill the 6121651 area. This will require that persons in either area code will need to dial 11 total digits after the permissive dialing period expires on February 28, 1999. 3. The telephone industry will communicate these changes through its Customer Education Plan to inform its customers relative to new area code dialing requirements. 4. The MPUC's stated position requires Frontier and U.S. West to meet the following schedule: a) July 12, 1998.. Marks the official start of the permissive dialing period for customers in the 6121651 area codes. b) February 28, 1998 .. Marks the official end of the permissive dialing period for customers in the Farmington, Rosemount, Eagan, Bumsville and Blaine central offices. c) July II, 1999 .. Maries the end of permissive dialing period for CO codes used by burglar and (Ire alarm industry for autodialers. ACTION REOUESTED For Council information only. It should be noted that letters sent by affected communities to the MPUC opposing U.S. West and Frontier petitions to assign area codes according to exchange boundaries had a significant effect on the MPUC's decision to stand firm on its original order. A complete copy of the MPUC Order is available for Council review upon request. Respectfully submitted, ~~L ohn F. Erar City Administrator CitlJ. of Farmington 325 Oalc Street · FarminftDn, MAl 55021, · (612) 1,63.7111 · FM (612) 1,63.2591 TO: Mayor, Coumcllmembers City Administrato~ James Bell, Parks and Recreation Director FROM: SUBJECT: Proclaim Earth Day DATE: April 20, 1998 INTRODUCTION Request the Mayor proclaim Wednesday, April 22, 1998 as Earth Day in Farmington. DISCUSSION Earth Day was first celebrated 28 years ago to make the public aware of environmental issues. For the past 27 years, communities in the State have been celebrating Earth Day. Farmington has supported Earth Day and the environment through programs such as the Sump Pump Ordinance, Wet Lands Ordinance, Tree City USA Program and Prairie Waterway Project. BUDGET IMPACT None ACTION REQUESTED Proclaim Wednesday, April 22, 1998 as Earth Day in Farmington. Respectfully submitted, --l. ~ James Bell Parks and Recreation Director 5D-- earth CitlJ. of FarminfJ.ton 325 Oak Street · Farmington, MN 55024 · (612) 463-7111 · F~ (612) 463-2591 Office of the Mayor :farmington, Minnesota ~ocfamation 'WJfT'RTM, a{most twenty eight years ago, more than twenty mi{{ion .Jtmericans joined tOEJether on Ta.rth 'Day in a demonstration of concern for tfie environment, and tneir co{fective action rem{tea in tne yassaEJe of sweeyinEJ new {a:ws to yrotect our air, water ana{and; ana 'WJfT'RTM, in the twenty seVen years since tne first Tartn 'Day, cfesyite environmenta{ improvements, tfie environmenta{ fiea{tn of tfie y{anet is increasing{y enaanoerea, tnreatenea by (j{oba( Camate Chanoe, Ozone 'Deyfetion, (jrowing 'Wor{a 'Poyufation, Troyica( 'Deforestation, Ocean 'Po{{ution, Toxic Wastes, ana :Nucfear 'Waste requirinEJ action by a({ sectors of society; am[ . 'WJfT'RTM, Tartn''Day is a nationaf ana internationa{ carr to action for a{{ citizens to join in a EJtoba{ effort to save tfie yfanet;ana WJfT'RTM, Tartn 'Day activities ana events wife eaucate a{{citizefis on tfie imyortance of actina in an environmenta{{y fasnion by reaucinEJ. waste, conservinEJ enerEJY ana water, usinEJ efficient transyortation, ana aaoytinEJ more eco{ogica{{y souna {ifestyfes; ana 'WJfT'RTM, Tarth cfay wife eaucate a{{ citizens on the imyortance of 6uyino a:nc{ using yroaucts feast harmfu.{ to tfie environment. :NO'W T3fT'RT:rO'RT,'BT IT 'P1WCL.JUJvtT'D that tne City Counci{of tfie City of :rarminEJton cfesignate am:( yrocfaim.Jtyri{ 22~ 199B as Tartfi 'Day. In witness wfiereof I have fiereunto set my nand" ana causea tfie sear of tnts city to be affixea. :Mayor 'Date ~Q, TO: Mayor, Councilmembers, City Administrato~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Resident Comment - Judy Bryant - Development Improvements DATE: April 20, 1998 INTRODUCTION At the March 16th 1998 public hearing on the CSAH 31 project, Judy Bryant, 5606 Upper 183rd Street West, questioned why she was being assessed for CSAH 31 since her property had been assessed for a storm sewer project three years ago. A memo responding to her issues was forwarded to her and was included in the agenda for the April 6th Council meeting. At the April 6th City Council meeting, Ms. Bryant stated that she still does not understand why she is paying for something that the City is going to "tear out". DISCUSSION Staffs review of the project indicates that Ms. Bryant was assessed for costs associated with storm sewer improvements constructed at the intersection of Upper 1820d Street West and Pilot Knob Road. The runoff from the lots that were assessed for the project costs drain to those storm sewer improvements. The City's Special Assessment Policy states that storm sewer costs are assessed to all lots within the drainage area of the storm sewer. Therefore, the assessments to Ms. Bryant are consistent with City policy. In regard to the Pilot Knob Road project, some adjustments to the storm sewer system are necessary as part of the road reconstruction. The majority of the storm sewer improvements that were previously installed at the intersection in question are not going to be disturbed. Two catch basins will be extended westerly on Upper 1820d Street to accommodate the widening of Pilot Knob Road and one flared end inlet will be replaced in conjunction of the addition of storm sewer pipe that will collect runoff from Pilot Knob Road. Staff has a meeting scheduled with Ms. Bryant on April 16 in order to provide her with this information. A map will be available at the Council meeting that will graphically display the existing storm sewer improvements in question, the properties previously assessed and the storm sewer improvements proposed with the CSAH 31 project. BUDGET IMPACT None. I CitlJ. of FarminiJ.ton 325 OaltStreet. Farmington, MN 5502~. (612) ~63.71". Fait (612) ~63.2591 RECOMMENDATION For information only. Respectfully submitted, ~ f11~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file TO: Mayor and Councilmembers Lob FROM: John F. Erar, City Administrator SUBJECT: Citizen Comment - Mr. James Gunderson - CSAH 31 Process DATE: April 20, 1998 INTRODUCTION At the April 6, 1998 Council meeting, Mr. Gunderson made a number of comments relative to Council's authorization of the use of special assessments to finance a portion of the City's share of CSAH 31 reconstruction costs. It was also observed that Mr. Gunderson's comments may have been due to the fact that he was unaware of the project process used by Council in determining to move the project forward. Accordingly, a packet of information was sent to Mr. Gunderson on Tuesday, following the April 6, 1998 Council meeting, to provide him with some additional background on the project process. The packet of information included the original staff memo from the July 21, 1997 Council meeting, and Council minutes from the July 21, 1997 public meeting, as well as Council minutes from the March 16, 1998 Public Hearing. DISCUSSION In terms of responding to specific comments made by Mr. Gunderson at the April 6, 1998 Council meeting, the following information is offered. The City Council consists of locally elected public officials with statutory and local authority to make decisions affecting the health, welfare and safety of citizens in the community. The Council, as a public body, has specific authority granted to it to make decisions upon careful deliberation of the issues before it. All of Council deliberations are made during public meetings, either at Council meetings or Council workshops. In terms of the decision to use special assessments to partially finance this project, Council took enormous pains to carefully consider all project financing options. This included a detailed and thorough review of using a City-wide levy versus special assessments. It was Council's determination, based on fmancial information presented, that a City-wide levy would cost the taxpayers of this community over a million dollars more over the life of the bond than would special assessments. CitlJ of FarminiJton 325 Oak Street · Farmington, MN 55024 · (612) 463-7111 · Fax (612) 463-2591 Further, Council also reviewed the issue of why the expansion of CSAH 31 was necessary in the first place. It should be emphasized that CSAH 31 is a Dakota County highway. As such, Council was aware that the Dakota County Highway Department and the Dakota County Commissioners came to the conclusion that one of the primary reasons to expand and realign CSAH 31 was due to the significant residential development that is occurring in the northern sector of Farmington. Also, under County policy, the City is obligated to pay 45 percent of the total project cost. The City Council, as a local governing body, is subject to the policies of the County Board. It should be noted that all County Board members are also locally elected according to districts. I have included public information on County Commissioner Joseph Harris who represents District I. Accordingly, the Council's decision to assess approximately $385 per household was based on a detailed and thorough review of key facts and information relating to the project. It should be noted that in the financial review of the project, less than 20 percent of total revenues supporting the project comes from special assessments, with the balance coming from Municipal State Aid funds and interest income. In light of the above information, Council made the best decision it could relative to saving City taxpayers over a million dollars by using special assessments as opposed to a tax levy, and reconstructing an existing highway to safeguard the lives and property of local residents in this area of the community. ACTION REQUESTED This is for Council information. IfI can be of further assistance to Mr. Gunderson, please contact me at 463-1801. Respectful~tted. l~ 000 F. Erar City Administrator Cc: Mr. James Gunderson, 18772 Embers Avenue, Farmington, MN 55024 ~G TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Resident Comment - Rudy Garcia - Seal Coat Project DATE: April 20, 1998 INTRODUCTION Mr. Rudy Garcia, 19452 Elmwood Circle (Limerock Ridge) questioned whether his street should be seal coated at this time. DISCUSSION Project records indicate that the final wear course in Limerock Ridge was placed in October of 1995. Seal coating of streets in Farmington is performed two to three years following the placement of the final wear course, therefore it is appropriate to seal coat the streets in Limerock Ridge at this time. BUDGET IMPACT None. RECOMMENDATION For information only. Respectfully submitted, ~ YJ1~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file Rudy Garcia, 19452 Elmwood Circle CitlJ of FarminiJ.ton 325 Oak Street. Farmintjton, MN 55024 · (612) 463-7111 · Fax (612) 463-2591 ~d TO: Mayor, Councilmembers, City Administrato~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Resident Comment - David Gerardy - Seal Coat Project DATE: April 20, 1998 INTRODUCTION Mr. David Gerardy, 501 Oak Street, stated that he had been previously assessed for seal coating as part of the assessments he is paying for the Oak Street Reconstruction. DISCUSSION Staff has researched the assessments levied for the Oak Street Reconstruction project. Residents were assessed $50.00 for seal coating as part of the assessments for Oak Street. Those residents that were assessed for seal coating in the Oak Street project will not be assessed for the 1998 Seal Coat Project. BUDGET IMPACT None. RECOMMENDATION For information only. Respectfully submitted, ~)1(~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file David Gerardy, 501 Oak Street Citl} of FarminiJton 325 Oak Street · Farmington, MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591 ~ --~------- COUNCIL MINUTES REGULAR April 6, 1998 10-- 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 P.M. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Fitch, Gamer, Strachan None City Administrator Erar, Attorney Joel Jamnik, City Management Team 4. APPROYEA GENDA MOTION by Gamer, second by Strachan to approve the Agenda with the following changes: · Accept Supplemental Agenda requesting that the April 6, 1998 Council Agenda be amended to add Item 10(g) "Adopt Resolution Supporting the Improvement and Expansion of the I-35E Lexington Avenue Bridge" under Petitions, Requests and Communications. · For purposes of organization, under Petitions, Requests and Communications move Item 10(b) "Request Adjustment of MUSA Boundaries" to ll(a); and under Unfinished Business, move 11(a) "Glenview Townhomes Preliminary Plat" to 11 (b). APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Board of Review Hearing The Board of Review Hearing was held at 7:00 P.M. in City Hall Conference Room A. Following completion of the meeting at 7:38 P.M., MOTION by Cordes, second by Gamer to close the Board of Review Hearing. APIF, MOTION CARRIED. Council Mihutes (Regular) April6, 1998 Page 2 b) Officer Commendation - Police Department Lakeville Police Chief Dave Martens issued a commendation to Sergeant Kevin Mincke for his off duty assistance on March 5, 1998, in capturing a suspected thiefwho fled from Mills Fleet Farm on foot. c) Lakeville Dispatching Services - Equipment Discussion Lakeville Police Chief Dave Martens presented information concerning potential plans to upgrade the Lakeville Police Department Communications Center and possible effects on Farmington's contracted Emergency Dispatch Services. Last year, Motorola, the manufacturer of the counsel, advised the City of Lakeville that they would no longer support the counselor make new parts as needed. According to Chief Martens, there were 21 dispatch service failures last year. A new communications system could cost between $100,000- $700,000. There is a possibility for grant money to cover 1/3 - 2/3 of the cost; however, we cannot apply for grants until we know the cost of the new system. City Administrator Erar indicated that the City would need to explore all its options and decide which would be the best option for the City of Farmington. d) Approve Proclamation Proclaiming Arbor DaylMonth The City's Park and Recreation Director, Jim Bell, announced that the annual Arbor Day activities are scheduled for Friday, April 24, 1998, and will begin at 10:00 A.M. at the Rambling River Park. Farmington's Fourth Grade elementary students will help plant trees. Councilmember Strachan read verbatim the Proclamation proclaiming Apri124, 1998 as Arbor Day, and the Month of May as Arbor Month in the City of Farmington. 6. CITIZEN COMMENTS Citizen Jim Gunderson, Prairie Creek, 18772 Embers Avenue, asked why the citizens of Farmington were not allowed to vote on the assessment for the CSAH 31 project. He believes all residents will benefit from the redeveloped CSAH 31 and feels all City residents should assist in the payment of the road. Mr. Gunderson also expressed dissatisfied with the decision to assess residents for seal coating. Council Mihutes (Regular) April 6, 1998 Page 3 a) Judy Bryant - Response to CSAH 31 Question Ms. Bryant was present in the audience and said she felt Finance Director Roland's letter did not answer her question as to why she is paying for something the City is going to "tear out." City Administrator Erar invited Ms. Bryant to come to City Hall and meet with staff to review maps and see exactly what was done to the previous improvement in terms of benefiting the property. b) Steve Wilson and Dan McCarthy - Response to CSAH 31 Question Council acknowledged Finance Director Roland's written response to Mr. Wilson and Mr. McCarthy's CSAH 31 question. 7. CONSENT AGENDA MOTION by Fitch, second by Gamer to approve the Consent Agenda as follows: a) Approved Minutes 3/16/98 (Regular) and 3/25/98 (Special) b) Approved School Conference Request - Fire Department c) Adopted RESOLUTION R29-98 executing the CSAH 31 Right-of-Way Agreements d) Approved Capital Outlay purchase - Parks and Recreation Department e) Approved Capital Outlay purchase - Police Department f) Approved Capital Outlay purchase - Administration Department g) Approved Temporary 3.2 On Sale Licenses h) Approved Extension of Yard Waste Composting Facility Contract i) Approved Renewal of Recycling Contract j) Adopted RESOLUTION R30-98 accepting Donations to Senior Center from American Legion and Lutheran Brotherhood k) Adopted RESOLUTION R31-98 Accepting Dakota County Estates 7th Addition Street & Utility Improvements, RESOLUTION R32-98 Accepting Dakota County Estates 8th Addition Street & Utility Improvements, and RESOLUTION R33-98 Accepting Limerock Ridge Street & Utility Improvements 1) Received Lakeville Participation Update on Middle Creek Trunk Sanitary Sewer m) Approved Bills APIF, MOTION CARRIED. Council Mihutes (Regular) April 6, 1998 Page 4 8. PUBLIC HEARINGS a) 1998 Seal Coat City Engineer Lee Mann briefly summarized the 1998 Seal Coat Project, now in the fifth phase of the seven-year program. PUBLIC INPUT . QUESTION 1 of 2: Pam McCoy, 5160 194tb Street West: I want a clarification that I won't be paying the assessment because I've already paid it? ANSWER: City Engineer Lee Mann: Correct. The people in Prairie Creek Third and Limerock Ridge will not get a bill for $55. In this case, the developments were assessed through a development contract; the developers paid the assessment and then included the cost in the price of the lot. . QUESTION 2 OF 2: Isn't this considered road maintenance, not road improvement? And shouldn't this cost come out of my tax base, not out of a special assessment? ANSWER: City Engineer Lee Mann: The City has adopted the policy to assess seal coating to maintain longevity of the road. Councilmember Fitch: It's a revenue-neutral situation. Instead of charging you in your property taxes, they charge an assessment as they do the seal coating. In Farmington, 35%-40% of our property is tax exempt. City Administrator Erar: The special assessments can be placed directly on your taxes. If you choose not to pay, they're automatically put on your taxes. . QUESTION 1 of 2: Rudy Garcia, 19452 Elmwood Circle: It will be two years this August since the City put on the new top coat. You just said it's done every three years. Why are you jumping the gun by a whole year? ANSWER: City Engineer Lee Mann: We can go back and check the field records in our files. If we determine that it isn't Council Minutes (Regular) April 6, 1928 Page 5 appropriate to seal coat any area at any time in the project, we won't. Normally, seal coating is performed two to three years after new road construction. . QUESTION 2 OF 2: Where is our money going and what is your road maintenance policy? ANSWER: City Administrator Erar: You're welcome to come to City Hall or the Public Library to review our budget that identifies very specifically where dollars go. If you are interested, I would be happy to meet with you in the evening anytime during the week that is convenient for you. Seal coating defers the cost of road construction from five to ten years and is not part of the City's budget. Mayor Ristow: Council and Staff put a lot of time into determining whether to initiate the seal-coating project. There were studies done by professionals to determine the benefit received through road durability. . QUESTION: Liz Garcia, 19452 Elmwood Circle: I would like a copy of the assessment list so I know what to expect with upcoming assessments. Also, I'm concerned that I can't get more than snow plowing and street sweeping out of a large city budget. ANSWER: City Administrator Erar: We will send you a copy of our Assessment Policy. You can review the budget document on our web site. If you have specific questions, we can discuss that with you. . QUESTION: David Gerardy, 501 Oak Street: Two years ago we got a new street and we paid an assessment of $155 for the first seal coating of that street. ANSWER: City Engineer Lee Mann: We will research that with the Finance Department and send you a letter response. If that's the case, then you would not be assessed. Council Mihutes (Regular) April 6, 1998 Page 6 . QUESTION 1 of 2: Jeff Fuller, Nelson Hills, Essex Trail: They still haven't finished building houses in Nelson Hills. What's the sense in seal coating now when there ~ going to be heavy equipment going up and down the road? ANSWER: City Engineer Lee Mann: Prior to beginning the project, we will evaluate the appropriateness of seal coating and whether or not we can keep the trucks off of that road long enough to let the seal coat set up. . QUESTION 2 OF 2: You're already making repairs on my road, yet there's still no park in my neighborhood and there's a bike path with mud on both sides of it. When will the parks be going in? ANSWER: City Parks and Recreation Director Jim Bell: The Parks and Recreation Commission is working on that right now. City Administrator Erar: Every developer is required to set aside a portion of the development property for open parkland. The City is beginning to upgrade existing parks with playground equipment. Rambling River and Hill Dee were recently upgraded. Upgrading will continue in 1998 and 1999. The money comes from retained earnings through liquor store operations and the Capital Improvement Plan. . QUESTION 1 OF 3: Alison Raymond, 5640 Lower 182nd Street West: If the cost (for seal coating) a residential unit is $55, what is the assessed cost to a business property? ANSWER: City Engineer Lee Mann: We look at the area of the business' lot and divide the typical residential lot into that area and determine how many residential equivalents that business equals. Then they would be assessed $55 times however many residential units their land equals. . QUESTION 2 OF 3: Will you be notifying the businesses that were notified in regard to this as to what their assessment will be? And when will that take place? Council Mihutes (Regular) April 6, 19Q8 Page 7 ANSWER: City Engineer Lee Mann: We will notify the businesses as to the amount of their assessment at completion of the project, which will be in mid-July after Mountain Dew Days and before the County Fair. . QUESTION 3 OF 3: What length of time will the project tie up the road? ANSWER: City Engineer Lee Mann: If the weather is cooperative, 2-3 days to complete the entire seal coat project and then within one week to sweep the seal coat aggregates. There is a short period of time (1/2 hour to an hour) immediately after the seal coating where it's best to stay off of the road. . COMMENT: Laura Adelman, 3221 213th Street West, Empire Township: I think this council and this staff have done a pretty good job of restraining some spending and are trying to be fiscally conservative. MOTION by Gamer, second by Strachan to close the Public Hearing at 8:25 P.M. APIF, MOTION CARRIED. MOTION by Fitch, second by Gamer to ADOPT RESOLUTION R34-98 Ordering the Project, Approving Plans and Specifications and Authorizing Advertisement for Bids. APIF, MOTION CARRIED. b) Street Vacation - 100 Block of Oak Street Community Development Director David Olson outlined the petition from Colin Garvey to vacate a portion of Oak Street adjacent to the HRA-owned lots. PUBLIC INPUT QUESTION: Marv Wier, 808 3rd Street: I'm asking on the basis of easements if there are utilities underneath this area or will the City be charged for use of that area when they go to digging if the land is developed in some manner. For instance, if we have a watermain there and we want to dig it up will we have to pay the developer for going in and digging it up? Council Minutes (Regular) April6, 19~8 Page 8 ANSWER: Community Development Director Olson: No. The City retains the right to disrupt, repair or replace through the easement process and there is no cost incurred if we dig those up. We're retaining 27 feet of easement area to access the utilities in the center right- of-way. QUESTION: Randy Roldman: I work at Lamperts Yard on 109 Spruce Street. Lamperts obtained the property to expand their lot. There's a house on there currently. Would there be any conflicts with shortening up the street and getting the semi-trailers in on Spruce Street and exiting onto Oak Street? ANSWER: Community Development Director Olson: We can address this issue and incorporate the contingency into the Resolution. Councilmember Strachan: I'm willing to make it a contingency of the approval of the vacation to resolve issues regarding expansion of Lamperts. MOTION by Strachan, second by Gamer to close the Public Hearing at 8:45 P.M. APIF, MOTION CARRIED. MOTION by Strachan, second by Fitch to ADOPT RESOLUTION R35-98 vacating the north 30' of the right-of-way for Oak Street contingent on the following: · Mr. Garvey's project obtaining all the necessary City approvals and the project proceeding. · Contingency "f' that access issues with Lamperts Yard, in light of any expansion, be resolved. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT - None 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Utility Franchise Agreement Request Finance Director Roland presented Minnegasco's request for a Natural Gas Franchise in the new development area at 195th and CSAH 31. Council Minutes (Regular) April 6, 1998 Page 9 MOTION by Gamer, second by Cordes to authorize staff 0 develop a Franchise Ordinance. The Ordinance will be brought back for Coun il's consideration and adoption at a later meeting. b) City Cable Franchise Agreement Preliminary Discussio s City Administrator Erar briefly updated Council on stafPs fforts and the present direction regarding negotiating a new cable franchise a ement with Marcus Cable. Council ACKNOWLEDGED the appropriate ature of preliminary franchise renewal points of interest currently under discussi n with Marcus Cable. c) City Tax Rate - Final 1998 MOTION by Gamer, second by Cordes to ADOPT SOLUTION R36-98 Approving the Preliminary Plat for Farmington Middle School 2nd Addition. APIF, MOTION CARRIEDo ation only. It was on was 33.64%, and at effectively reduced Finance Director Roland presented this to Council for infl noted that the final tax rate for 1998 for the City of Farmi that the City was the only community in Dakota County its tax rate in 1998. d) Farmington Middle School Second Addition Prelimina Lee Smick presented the request from I.S.D. 192 s king approval of a preliminary plat to locate a 163,747 s~uare foot middle sc 001 building on 23.92 acres of land located to the east of 208 Street. e) Request for City Participation - Westwood Court Footb Odge City Engineer Lee Mann summarized the request for the City's participation in constructing a footbridge that would span the ditch betwee Westwood Court and the High School parking lot. It is stafPs recommenda' on that the City not participate in the costs of the footbridge. City Attorney amnik concurred with staffs suggestion due to profound City liability issues. Ci 'zen Bob Heman, 910 Westwood Court, was present in the audience represe ting the residents of Westwood Court. It was decided by a consensus of Co cil that the City not participate in the construction of a footbridge. Council Minutes (Regular) April 6, 19~8 Page 10 f) Adopt Resolution - Supporting I-35E Lexington Ave. Bridge Mayor Ristow read aloud the Supplemental Agenda memo regarding MnDOT's plans to reconstruct the I-35E Lexington Avenue Bridge over the Mississippi River. MOTION by Gamer, second by Fitch to ADOPT RESOLUTION R37- 98 Supporting the Improvement and Expansion of the I-35E Lexington Avenue Bridge. APIF, MOTION CARRIED. Mayor Ristow called/or a recess at 9:35 P.M. and meeting reconvened at 9:45 P.M. 11. UNFINISHED BUSINESS a) Request Adjustment of MUSA Boundaries Mayor Ristow excused himself from the Council table due to a potential conflict of interest in this matter. Community Development Director Olson outlined the request for a MUSA boundary adjustment. Bruce Bullard, representing Tim Giles, requested clarification on the timeline. Community Development Director Olson indicated 10 days to two weeks. MOTION by Cordes, second by Fitch to ADOPT RESOLUTION R38-98 requesting a MUSA Boundary Adjustment. APIF, MOTION CARRIED. b) Glenview Townhomes Preliminary Plat Mayor Ristow excused himself from the Council table due to a potential conflict of interest in this matter. Community Development Director Olson reminded Council that on March 2, 1998, they continued action on this preliminary plat to the April 6th Council Meeting to allow time for several issues to be resolved. MOTION by Strachan, second by Cordes to ADOPT RESOLUTION R39-98 Approving the Preliminary Plat for Glenview Townhomes. 12. NEW BUSINESS a) Request Authorization - County Road 72 Feasibility Study City Engineer Lee Mann presented the request for authorization to prepare a feasibility report for the possible turn-back of County Road 72 to the City of Farmington and Empire Township. Mayor Ristow questioned why the City must Council Minutes (Regular) April 6, 1998 Page 11 .. participate with the County in the cost of upgrading the road. Attorney Jamnik stated that legally the County could force the City of Farmington to take the road up to their (County) standards. Attorney Jamnik also indicated that he would look further into the City's legal options in this regard. City Administrator Erar mentioned that this could be the opportunity for the City to upgrade the road and take advantage of the County's funding participation. Mayor Ristow strongly disagreed with the County's decision to turn-back the County road and force the City to spend substantial money to bring the road up to acceptable standards. MOTION by Gamer, second by Fitch to ADOPT RESOLUTION R40-98 Ordering Feasibility Report for County Road 72. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Gamer: City Administrator Erar: Community Development Director Olson: City Engineer Lee Mann: Mayor Ristow: Serious problem with roads in bad condition on Walnut Street and concerns with water drainage on Hickory Street. Area code split will be based on corporate boundaries. Farmington's new area code will be 651. If interested in Municipal Finance Workshop, please contact the Executive Assistant. Farmington EA W process for Prairie Creek - Responded to an article in the Farmington Independent and indicated that the City is continuing to discuss the issues with the review agencies, including Empire Township. Met with MnDOT representatives. Began work on Elm Street gates which should be installed in three weeks. Received a resident complaint regarding drainage ponding between 8th and 9th Streets. Commended Finance Director Roland for her handling of various matters in a prompt and professional manner during the City Administrator's absence. The Council Meeting ended at 11:02 p.m. Council Minutes (Regular) April 6, 19~8 Page 12 14. EXECUTIVE SESSION Council adjourned into Executive Session at 11: lOP .M. for the purposes of reviewing pending civil litigation and for the purpose of evaluating the City Administrator. Council adjourned out of Executive Session at 12:25 A.M. Council briefly discussed a compensation adjustment for City Administrator Erar. 15. ADJOURN Council adjourned from the Council Session at 12:30 A.M. Res~,tfullY submitted, Y~Q,~ ~r1IJ. Folie Executive Assistant 16 TO: Mayor, Councilmembers and City Administrator~ FROM: James Bell Parks and Recreation Director SUBJECT: Agreements for Spring Clean Up Day DATE: April 20, 1998 INTRODUCTION Spring Clean Up Day has been scheduled for Saturday, May 16, 1998 and the City will be contracting with various vendors to provide services. DISCUSSION Agreements with J.R.'s Appliance Disposal, Inc., Landfill Recovery, Inc., Greenman Technologies, Inc., and Mendota Heights Rubbish are needed to provide services for Clean Up Day. The City has successfully used these contractors for past clean up day activities. BUDGET IMPACT Funding for Clean Up Day activities is included in the Solid Waste operations budget. There are adequate funds available for these contracts. RECOMMENDATION Approve agreements for Spring Clean Up Day services with the following vendors: 1) J.R.'s Appliance Disposal, Inc. for appliances 2) Landfill Recovery, Inc. for scrap metal and automotive batteries 3) Greenman Technologies, Inc. (formerly BFI Tire Recycling, Inc.) for tires 4) Mendota Heights Rubbish Service for general waste Respectfully Submitted, __..L bJZ James Bell Parks and Recreation Director cc: file, Benno Klotz, Lena Larson CitlJ of FarminiJton 325 Oak Street · Farmington, MN 55024 · (612) 463.7111 · Fair (612) 463.2591 TO: Mayor, CouadImemben City A.dmirJUtratorjI'E- James Bell, Parks and Recreation Director nOM: SUBJECT: Capital Outlay - Parks and Recreation Department DATE: April 20, 1998 INTRODUCTION The Parks and Recreation CnmmillSion ( P ARAC ) bas reviewed the 1998 capital improvement plan for playground equipment. In addition, staff bas received quotations for energy improvements at the Ice Arena. DISCUSSION The P ARAC and staff have been working on a plan to upgrade the play equipment and park construction in the three year plan as approved by Council on August 18, 1997. A plan for upgrading energy osage at the Ice Arena bas also been fonnulated.. The plans are as follows: Pial' Eauioment Play Structure Play Structure Rambling River Park * Westview Park * The play strocture for Rambling River Park is the second phase of a two year program. Enenrv Savbu! Eauioment Condenser Fan Variable Speed Drive Low-E Ceiling Liquid Line Pump Improved Ice Temperature Controller Lighting Improvements Motor Replacements BUDGET IMPACT The budgeted dollars for the play equipment will come from Liquor Store profits, estimated to be $33,000 per year. Funding for the energy saving improvements will come from a Minnesota Energy Grant, NSP No Interest Loan, Peoples Energy Savers Grant and the Park Improvement Fund. " , {t CitlJ. of Farmington 325 Oaft Street. FarminfJtonl AW 55024 · (672) 463.7717 · FlU (672) 463.2597 (' ACTION REOUESTED Council approval of I) the PARAe playground equipment and 2) energy saving improvements and expenditotes, as presented. Respectfully submitted, ...Ju-- ~~ James Bell Parks and Recreation Director arenalp1ayeq1 1c1 FROM: Mayor & Councilmembers City Administrato~ Robin Roland Finance Director TO: SUBJECT: Compliance with Reimbursement Bond Regu~tions-CSAH31 DATE: April 20. 1998 INTRODUCTION In order to finance the costs of the CSAH 31 project, the City will sell bonds In 1999. These bonds, when issued, will reimburse the City for expenditures incurred In 1998. Under the Internal Revenue Service regulations, a declaration by the City of this intent is required. DISCUSSION The project financing for the CSAH 31 project will come from two sources: MSA Construction Funds and General Obligation Improvement Bonds. Expenditures for the project costs have occurred and will be Incurred In 1998. The bonds will not be issued until 1999, as it Is the City's intent to draw on MSA Construction Funds initially. However, under Internal Revenue Section 1.103-18 of Income Tax Regulations, If the possibility exists that the City will reimburse itself for expenses Incurred prior to the bond being issued, a resolution declaring that Intent must be passed by the City Council. Said resolution Is attached to this memo. BUDGET IMPACT CSAH 31 project funding relies on the G. O. Improvement Bonds being Issued. All regulations for Issuance of those bonds must be met. ACTION REQUIRED Adopt the attached resolution establishing compliance with Reimbursement Bond regulations under the Internal Revenue Code. Res~lIy submitted, I!!:-#t Finance Director CitlJ of Farmington 325 Odic Street. F<<rminftonl MN 55024. (672) 463.7777 · Fu (672) 463.2597 PROPOSED RESOLUTION R - 98 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF FARMINGTON EXTABLlSHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE Pursuant to due call and notice thereof, a regular meeting of the City Council and the City of Farmington, Minnesota, was held in the Civic Center of said City on the 20th day of April, 1998 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the Internal Revenue Service has issued Section 1.103-18 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be issued to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure, or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and WHEREAS, the City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified; NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Farmington, adopt a "declaration of official intent" pursuant to Section 1.103-18 of the Regulations. 1, Official Intent Declaration a. The City proposes to undertake the following projects described in Exhibit A attached hereto, b. Other than (I) expenditures to be paid or reimbursed from sources other than a borrowing or (II) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1,103-18(1)(2) of the Regulations or (III) expenditures constituting preliminary expenditures as defined in Section 1.103(1 )(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. c. The City reasonably expects to reimburse the City expenditures made for costs of designated projects out of the proceeds of debt to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150-1(h) ofthe Regulations. d, This declaration is a declaration of official intent adopted pursuant to Section 1.103-18 of the Regulations. 2. Budoetarv Matters. As of the date hereof, there are no City funds reserved, allocated on a long-term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long-term basis or otherwise set aside) to provide permanent financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. Filino. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the City Clerk at the City Hall during normal business hours of the City on every business day until the date of issuance of the Bonds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the areimbursement allocations. described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry in the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case of reimbursement of a fund or account in accordance with Section 1.103-18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds. This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of April, 1998. Mayor Clerk/Administrator Attested to the day of ,1998. EXlllBIT A Project Description: Reconstruction/Expansion of County State Aid Highway 31 City of Farmington Estimated Cost to be Reimbursed from Bond Proceeds: $2,365,000 ( 7e FROM: Mayor and Councilmembers City Administrator~ David L. Olson Community Development Director TO: SUBJECT: Selection of Planning Consultant 1)~11E: April 20, 1998 INTROI)UCTION As part of the recently adopted Strategic Planning Implementation process, the City Council approved proceeding with Community Visioning Process to determine the desired long-term outcomes for the City of Farmington. It was also decided to retain a facilitator to assist with the Community Vision process and to incorporate this with the Comprehensive Plan Update. I)ISCUSSION Because of the continued high levels of development review activity, City staff alone will not be able to complete the Plan update in a timely manner. Fortunately the City has recently received grants totaling $19,590 from the Metropolitan Council, Dakota Electric and the Minnesota Housing Finance Agency to assist in the preparation of the update of the City's Comprehensive Plan. Proposals for planning services for specific portions of the Comprehensive Plan update were requested from two consulting firms. Staff is recommending that we retain the firm of RLK Kuusisto Ltd to perform the services outlined in the attached scope of services. RLK proposes to team with James Brimeyer who will be the facilitator of the Community Visioning process. RLK Kuusisto and Mr. Brimeyer both have extensive experience in the municipal comprehensive planning issues and experience working with the Metropolitan Council. BUl)GET IMP~CT The proposed fee for services of $19,800 can be funded with the grants that have been approved and other budgeted funds. I CitlJ of Farmington 325 Daft Street · FarminfJton, MN 55024 · (612) 463-7111 · Fax (612) 463-2591 ( ACTION REOUESTED Approval of a Contract for Services with RLK Kuusisto Ltd for the preparation the City Comprehensive Plan Update. 1~;1? avid L. Olson Community Development Director \ FROM : RLK-KUUSISTD. LTD. PI-OIE NO. 612 933 1153 Apr. 15 1998 01:56PM P2 ~ RLK. (KUUSIS'l'O LT.,)) ~ CNlt ENGllIIEEmNG . lNC!lJR\/EY . OONS'rfIUCltON MANAGEMENT lANDSCAPE ARCHlTfCTlJRE . ~ f'I..llI\NI6& a:BQN . TRANSPORTATION Aprill5, 1998 Mr. Dave Olson Community Development Director City of Farmington 32S Oak Street. Farmington, MN 55024 Dear Dave: thank you fur selecting RLK-Kwsisto, Ltd. to assist in updating the City of Farmington's co~ive p~ As we diScussed, I have revised our fee proposal so that it falls within the $20,000 the City bas budgeted for this project. I have also attached a sample contract fur your review_ Again, thank: you for this opportunity. We look ibrward to abating our expedise and years of experience in comprehensive planning with your comriru.nity. Sincerely, .,' RLK- D1I.5ts\O; Lt;{ / /1 / );b IJY/;;Pi;~. . SteJe Schwa~ AlCP President enelosure Offices: Hibbins . Mianaclmku .. St. Paul .. t'wIll Porta (612) 931-0972 . 6110 Blue CiteJe Dd\'C .. Suite 100 . MiDnctonb. MN SS3.f3 . PAX (612) 933-ll.SJ FROM : RLK-KWS I STO , LTD. PHJI'.E tIJ. : 612 933 1153 Apr. 15 1998 01:57PM P4 AGREEMENT FOIl CONSULTING SERVICES For Comprehe7ISivB Pklnning &rvices This Agreement fur consulting services (" A.8reement") is entered into by and between the City ofFarmingtoD, 325 Oak Street, Farmington" MN 'S024 ("City") and RLK-KVOSISTO, LTD., located al61] 0 Blue Circle Drive, Suite 100, Minn.etoaka, MN 55343 \COnsultant}- L Descrlpdon of Services. Coosulta.nt will pedorm certain services for City upon the terms and conditions specified herein and as such services are 1l1OR partirolarly d~bed in Exhibit A attached h<<eto and incorponated herein. 2. PaJlllCDt. City shall pay Consultant the amounts aJ set furth m Seope of Services ~bibit A) in the following manner: The Co.,ultant will invoke tile CIty for ih~ work eompleted in the pa-eviou m.tIa. Upon receipt oftbe lDvokc by City, the City wUl pay the CODlllltant 'or services performed. AD revislons and eDras whith are ouaide the: Seope of Servicel ADd sprdf'ic material prorided by the COIlnltant, will be completed as diredecl by the City, OIl an hourly basi. in aeeorduee with tile at:tuJlecl fee scheelllle. Any invoices not paid withid 30 day. of the date of _voice sllaD be ~h""" .. bJterest rate of tell perce-at (10%) to he paid with tile Ilut payment. 3. Wa......ty. Consultant warrants. that the services perfurmed under this AgreeIIlent wm proceed with promptness and diligenc:e and shall be exeCuted in a first class manner, in accordance with the professiona15taDda:rds in the field, and that all products :fumished to City under this Agreement sball coofonn with the specifiGatioDs for such products as designed by City and induded in the scope of setvices. .... Relatimuhip. The Consultam shall be and act as an independent co.ntractor hereunder, and neither Consultant nor any of ita employees or agents sbaIl be deemed to be employee& of the City fur any purpose wbatsoewr. Consultant shall defend and indemnify City against and wm any and an claims tor wwbr's compensation 01" employers liability brought by Conaultant or consultant's employees or agents. 5. Assipment. Consultant shallllOt assign this .Agreem.em or delegate the services to be performed hereL1nder, in whole or in part. or any of its rights, inter_ or obligalions hereunder without City's express written consent. 6. O1naenlaip oIMateriallProlDotlo.... All material, indudins diaks and reports, shall bec:omc tbe property of the City upon completion of the work and upon termination and settlement of all clahns. The Consultaot may use my of the material for promotioDal activities and with the written consont of the City for any other purpose. The Consultant will be included as a. credit in the final publication. 7. 1.........ce. The Consultant sbal1 provide proof ofimurance. FROM : RLK-I<WSISTO, LTD. PHlJI'.E I'[). : 612 933 1153 Apr. 15 1998 IU:59PM P5 8. Choke of LaW. This Agreement shall be governed by the laws of the State ofMinncsot8. All actions concernin8 this Agreement shall be venued in the State ofMinncsota. 9. BindiDg Effed. This Agreement shall be binding on the affiliates., admiDisttators. execu1Dn, heirs, auCtiClSOl1l in intereSt, or assigns ofConsulta.nt and the City. 10. Effective Date. This AgreemePt shall be effeetive U of the date laSt executed below. lL Autllorizatioa to Proceed. The Consultant shall proceed with the Scope of Servicea only upDll er.ucution ofthi. A,greement by the City. 11 Eatire Agreemmt. This Agreement coostitutes the entire agreement regarding the subject mauer ha-eof supersedina all prior agnxments, underst8"dinp and representatioDs, oral or wrltteo, concerning the same subject matter. No modification oftbiJ Agreement sbal1 be effective unless contained in a written agreement signed by authorized representatives of both parties.. Aecepted. by City ofFarmiagtOB: Accepted by COIIS1IItut: RLK-Kuwitto, Ltd. By: By: Steven B. Schwanke Title: TItle: President Date: FROM : RLK-KWS I STD, LTD. PHONE NO. : 612 933 1153 Apr. 15 1998 01:56PM P3 t: ;(0/' h;.f A- '.1" ~~~~~~=~~:~~~~~~=of(d~ ~=:;~ a ~~~~I))) sewer Totaf ConsultantIStaff Staff Consultant Consoltant ConIultant Consultant CousultantIStaff Consultant ConsultantlStafr Staff' this conh'tlCt. Sta&7C S St. Stafff . StafDi . Consultant Consultant Consultant CODBUltan1 No e $4,600 $3.700 $400 $900 $900 $4.250 $1 000 $300 $300 $300 $300 Sloo $1.000 SSOO $750 $300 st,.soo '* We recommend using the City~s existing engineering COII$Ultant to prepare these cbaptcrs. Our fee fur these services is to inco~ eadt chapter into the comprehensive plan document .."" If FROM: Mayor and Councilmembers and John F. Erar, City Administrato~ Joe~, City Attorney TO: RE: County CSAH 31 Condemnation of Budget Mart Parking Spaces - City.. Acknowledgment DATE: April 20, 1998 Introduction As part of the County's CSAH 31 reconstruction, the parking spaces closest to CSAH 31 on the west side of the Budget Mart property will be taken for road construction. The County will make up for these 22 lost spaces by creating 12 new spaces south of the store and 9 spaces on the north side. This change may affect the City's liquor store operation and the Council needs to review the proposal and decide how the City should respond. Discussion As discussed in more detail in the accompanying materials, particularly the Liquor Operations Manager's memo to the City Administrator, the City's liquor store lease with D & 0 Properties includes two clauses which apply to condemnation proceedings affecting the City's leased space. The first section deals with partial takings and provides that if "only a part of the premises ... is taken or condemned but the Premises ... can still be used for the same purpose and with substantially the same utility" the lease will not terminate. The second section deals with our right to claim and recover compensation from the' County for damage to the City's business caused by removing the parking spaces. Both D & 0 Properties and the County have requested that the City review the proposed action and acknowledge: 1) That the lease will not terminate; and 2) That the City will not seek compensation from D & 0 Properties or the County . 61308 Citt) of Farmint}.ton 325 Oak Street · Farmin9ton, MN 55021, · (672) 1,63.77 77 · Fax (672) 1,63.2597 Budget Impact As indicated in the Liquor Operations Manager's memo, the overall budget impact of the CSAH 31 project on store revenues is expected to be positive. Any unforeseen negative financial impact can be factored into the lease renewal negotiations next year (the current lease expires July 1, 1999). Recommendation Staff recommends that the Council review the accompanying information, and if it concludes that the lease should not be terminated and that the City does not wish to seek compensation for the County's action, that it authorize the execution of the proposed acknowledgment submitted by D & 0 Properties. 61308 -2- TO: John F. Erar. City Administrator FROM: Paul Asher, Liquor Operations NIanager SUBJECT: Mike Oden's 2/18 letter 10 you, in regard to the "sign off" that he is requestins. DATE: March 2. 1998. INTRODUCfION Attached is a copy of Mike Oden's 2/18/98 memo to you. This memo is to give you the inIormation, and thoughts, that I have on this subject. DISCUSSION Attached is a copy of page 9 of our lease agreement on the Pilot Knob Liquor Store with D &0 properties. Note section 9.2 "Partial Taking,:n which Mike Oden refers to in the top of page 2, in his letter. We will have basically have the same utility after the completion this project, so we would not have much argument in aqlnng for part of the condemnation settlet'\')l'!I'It based on this lease clause. , Note section 9.3 "Tenants Award" I discussed this with Jeny Kingrey, the Right of Way Manager tOr the Dakota County Highway Department. Mr. Kingrey has stated to me that, no compensation will be awarded, by Dakota County, to the tenant, for any inconvenience, loss of income, loss of parlcing spaces. 01" the cost of ChAn" the store entrance, caused by the condeomation, and the widening ofCSAH 31. I had asked'for a like statem~tJ in writing, from the county attomey, but they felt uncomfortable in doing so. I have not discussed either of the above matters with our city attomey. Dave Grannis does have a copy of our lease~t. The parking spaces that we are losing in the vicinity of the front of the store, facing CSAH 31, will be made up for by the additional parking spots being put in south of the stOle. The net effect is that, approximately three of. these new padcing spots will be further from the front entrance of the store, than the ones they replaced. BUDGET IMPACf I do believe that the new CSAH 31. design by the liquor store will be veIy helpful in getting customers in and out of the shopping center, than it is presently. How the Ie-Alignment of the pslmng spaces next to the liquor stole will affect the customer flow is Ie8lly an unknown at this time. If the store's sales are adveIse1y ~ by the new location of the padcing spots, the entIy way could possibly be moved to thJ..A9.uth tide of the building. Our present lease with D & 0 Properties ends on July 1, 1999, but it does have an~e lease e.~ension clause. If the new roadwayand/or pAmng lot designs adversely affect our sales we could re-negotiate the tenns of the . lease before July 1, 1999. RECOMMENDATION I recommend that you "sign off' on the acknowledgment that we are not expecting any funds from D &0 Properties as a result of the condemnAtion of this property. Please feel free to discuss any of this with me. Respectfully Submitted, CitlJ of Farmington 325 Oak Street · Farminf}ton, MN 55024 · (612) 463-7111 · Fax (612) 463-2591 Paul Asher T .rn,/'\7' ()~t.nnCl ~Jr..n..n..... I' In the event (i) the Premises are damaged by Fire, explosion, or other casualty insured under Landlord's fire and extended coverage insurance policy (an "Insured Casualty") to the extent of fifty percent (50%) or more of the insurable value thereof immediately preceding the casualty; or, (ii) the building of which the Premises area is part is damaged by an Insured Casualty to the eXtent of fifty percent (50%) or more of the insurable value thereof immediately preceding the casualty, either Landlord or Tenant may terminate this Lease by giving the other party written notice of termination within sixty (60) days after the happening of the. event causing the damage. In the event the damage is not extensive enough to give rise to this option to terminate this Lease or neither party elects to terminate this Lease, Landlord shall promptly repair and replace the roof, exterior walls (excluding store front), foundation and any other improvements furnished by Landlord or existing on the date that Tenant was entitled to access the Premises pursuant to Section 1.2, to the condition existing inmiediately preceding such fire, explosion, or other casualty. Upon completion of such repairs and replacements by Landlord, Tenant shallpromptIy repair or replace all portions of the Premises not repaired or replaced by Landlord and repair or replace all furniture, fixtures, and equipment to the condition existing immediately preceding such fire, explosion or other casualty. All work by Tenant shall comply with the requirements and limitations contained in Exhibit B. During any period of reconstruction or repair of the Premises, Tenant shall operate its business in the Premises to the extent practicable. Rent or other sums payable under this Lease shall be reduced or abated during the period of such repair and restoration in proportion to Tenant's ability to utilize the Premises. I I I I I ) I I I ) I ARTICLE IX. . CONDEMNATION SEcrION 9.1 TAKING OF WHOLE. In the event (i) the whole of the premises shall be taken or condemned for a public use or purpose by a competent authority, or (ii) such a portion of the Premises shall be taken so that the balance cannot be used for the same purpose and with substantially the saine utility to Tenant as immediately prior to such taking, or. (iii) any "Critical, Element" (as defined in Section 9.4) is taken, this Lease shall terminate automatically as to Section 9.1 (i) and at the option of Tenant as to Section 9.1 (ii) and (ill), upon delivery of possession to the condemning authority. Tenant shall have no claim against Landlord by reason of such taking or termination and Tenant shall continue to pay rent and other charges hereunder until the Lease is terminated. SEcrION 9.2. PARTIAL TAKING. In the event only a part of the Premises or Shopping Center is taken or condemned but the Premises · or the part remaining can still be used for the same purpose and with substantially the same utility to . Tenant as immediately prior to such taking, this Lease shall not terminate and Landlord shall repair and restore the Premises. SEcrION 9.3 TENANT'S AWARD Tenant shall have the right to claim and recover from the condemning authority, but not from Landlord, such compensation as may be separately awarded to Tenant for any damage to Tenant's business by reason of such condemnation, any cost or loss incurred by Tenant in removing or relocating Tenant's merchandise, fixtures, and furnishings, the cost of leasehold improvements paid for by Tenant. The value of Tenant's leasehold estate is and shall remain the sole property of Landlord. SEcrION 9.4 CRITICAL ELEftfENTS. The parties recognize that the Tenant may not be able to operate profitably if certain elements of the Premises or Shopping Center are taken or impaired. The Critical Elements are: Q 4r fJJ~ i February 18, 1998 John Erar - City Administrator City Of Farmington 325 Oak Street Farmington, MN 55024 RE: Pilot Knob Road Reconstruction (CP 31-31) at 182Dd Street in Farmington, MN Dear Steve: As you are already aware, Dakota County is planning to reconstruct Pilot Knob Road which abuts the convenience store portion of the strip mall facility that you are leasing space in from our company, D & 0 Properties, LLC. They plan on starting this project in the Spring of 1998 and it involves expanding the present two lane roadway into a four lane highway complete with turning lanes and the installation of a traffic light at the intersection of Pilot Knob Road and Upper 182Dd Street. In addition, there will be bituminous walkways constructed on both sides of Pilot Knob Road to accommodate pedestrian and bicycle traffic. As part of this reconstruction project, Dakota County has instituted condemnation proceedings to take by eminent domain approximately 6,444 square feet on the west side of our property abutting Pilot Knob Road for a permanent highway easement. This parcel is needed to accommodate the planned widening of the roadway and construction of the walking path. In addition, they are taking a two year temporary easement on an additional 20,099 square feet that basically covers the outer 36 feet of the southern, western and northern border of our property. As a result of this reconstruction project, the twenty existing parking spaces along Pilot Knob Road and two of the existing parking spaces north of the Budget Mart gas canopy will be eliminated. However, as part of our negotiations with Dakota County, they will be constructing 12 new parking spaces south of the building and 9 new parking spaces north of the Budget Mart gas canopy as outlined in the enclosed drawing. We have also been assured by David Zech, Administrative Design Engineer for Dakota County that as a result of the design of this project and the revised parking lot lay-out that the swface water drainage into the parking lot from the west will be less than the current runoff. The new curb on the outside of our parking lot will carry surface drainage to Upper 183M Street West and a catchbasin northwest of the gas station. I've enclosed for your tiles a copy of the letter from Mr. Zech detailing the above points. Please contact Mr. Zech directly at (612) 891-7100 if you have any questions regarding additional specifics about the reconstruction project. Dakota County and the City of Farmington have agreed to pay all costs related to designing, approving and constructing the proposed new parking stalls on both the north and south side of our property, installing the necessary storm sewer and catch basins, relocating or replacing existing landscaping, and paying to relocate any light poles. In addition, they have made an initial offer to our company of $55,500 to acquire the right of way easements described above that are required on our property for this reconstruction project. In that only a portion of the Shopping Center premises is being taken or condemned and we have made arrangements with Dakota County to replace the ;'It:! {4:l::H:JO.jO DOUG "IARCINIAK IJ.GY ;- PAGE 82 -- lost pading spaces elsewhere on the property with subst4mtiauy the same Utility to you as a Tenant. puTsuant to Section 9.2 "Partial Taking" of the Lease Agreement, your Lease iSllOl ollllcIed !lOt ant you alIitled 10 any ot'tho ~ JlIllQ:eds that will be poid to our company as the property owner for the planned taking of a portion of our property. To e:tpcdite OUr final negotiations with Dakota County on this matter, please have an autorized representative ofYOUl' company sisn the acknowledgement at the end of this Jetter and furward a signed originaJ of same to me in the enclosed envelope. is not affected nor are you entitled to any of the condemnation proceeds that will be paid to our company as the property owner for the planned taking of a portion of our property. To expedite our final negotiations with Dakota County on this matter, please have an authorized representative of your company sign the acknowledgement at the end of this letter and forward a signed original of same to me in the enclosed envelope. While over the short term the planned reconstruction project will, as with all road construction projects of this magnitude, likely result in less commuter traffic on Pilot Knob Road and may adversely affect your business volumes, once completed the traffic projections are forecasted to rise considerably as we enter the next millenium. In addition, the wider road which will include turning lanes, new walking path and the planned installation of a traffic light should all serve to more safely expose the strip mall and your business to an increasingly larger pool of potential customers. On a related note, we have been approached periodically from various tenants regarding possible improvements to the property (i.e., new asphalt wear course on the parking lot, new outside lighting, installing rain gutters, new updated signage, removing the southwest parking lot median, etc.); however, there has never been a consensus regarding what should be done and how these improvements would be paid for. The existing leases do not have a replacement reserve provision whereby the Tenant's pay a fixed percentage of their base lease payment into a fund maintained and supplemented by the Landlord for capital improvements. The existing lease rates do not allow for sufficient cash flow to enable us to absorb the full cost of making these improvements with no additional revenues. Given the fact that the proposed reconstruction project will result in increased traffic over the long term which should be beneficial to all tenants, we would like to get your feedback as to what, if any, interest you would have in seeing the mall building and premises upgraded to help attract passing motorists and walking path users to your businesses. If you have an interest, what financial commitment would you be willing to make in order to assist with the cost of completing any improvements? Please give this issue some thought as we will be contacting each tenant individually in late March or early April to hear your thoughts. If there is enough interest, we would also be willing to host a joint tenant meeting where we could all discuss this matter as a group. TIulnks in advance for your timely response in returning the requested signed acknowledgement. Please feel free to contact me (507) 444-0001 if you have any questions, issues or concerns regarding this matter. I will be out of the office on vacation the week of February 23 but will return on March 2, 1998. Best Regards, ~l~ ~~ens-President D & 0 Properties, LLC 660 West Bridge Street - Suite 201 Owatonna, MN 55060 To whom it may concern: I hereby acknowledge that I am a tenant at the. strip mall premises located at 182nd Street and Pilot Knob Road in Farmington, MN and that, under the terms of my lease with D & 0 Properties, LLC as Landlord, I am not entitled to any of the proceeds to be paid to the Landlord as a result of the planned taking by Dakota County of right of way easements on 26,543 square feet of the Landlord's property. I further acknowledge that Dakota County will be eliminating 22 existing parking spaces along Pilot Knob Road with 21 new parking spaces to be installed on the north and south side of the mall building. It's our understanding that Dakota County will pay all costs related to designing, approving and constructing the proposed new parking stalls, installing necessary stonn sewer and catch basins, relocating or replacing existing landscaping, and paying to relocate signs. CITY OF FARMINGTON D/B/A FARMINGTON LIQUORS By: Date: Its: CC: Paul Asher March 19, 1998 U ,E<CED\?E~::\ MAR 2 3 1998 ~ Enclosed for your review is a copy of a letter to Jerry Kingrey, Right of Way Manager in regards to the above referenced project. As we discUssed. I also referenced in the letter tbat you and your staff were discussing whether you should change the location of your entrance into the liquor store given that the parking lay-out was changing as a result of the Pilot Knob reconstruction project. As we also discussed, I further indicated that since we were not receiving any funds from Dakota County to cover this item that if you elected to move forward with challging the door it would be at your expense and that you would be responsible to contact Dakota County if you felt they should reimburse you for the related costs. The letter also indicates tbat our approval of the requested easements is subject to several stipulations, one of which is tbat Dakota County an&'or the City of Farmington mutually acknowledge that all necessary approvals related to the proposed reconstruction project, proposed change in parldng and proposed relocation of the Budget Mart sign have been obtained. Please review this stipulation with appropriate members of your staff and let me know if there are any issues or concerns. Best Regards. . ~~~~ o & 0 Properties, LLC CC: Paul Asher ;. March 19,1998 Jerry Kingrey Right of Way Manager Dakota County Highway Department 14955 Galaxie Avenue Apple Valley, MN 55124-8579 RE: Pilot Knob Road Reconstruction (CP 31-31) at 18200 Street in Farmington Parcel 36(199), D & 0 Properties, LLC Dear Jerry: Enclosed for your review are executed copies of the following: 1. Temporary (two year) easement on approximately 20,207 square feet of Parcel 36(199) 2, Permanent Highway Easement on approximately 6,444 square feet of Parcel 36(199) 3, Request for Taxpayer ID Number and Certification 4, Gnmtor Disclosure 5. Right of Entry Pursuant to our previous discussions and David Zech's letter ofFebrwuy 10, 1998, these signed documents are being forwarded for your review and filing subject to the following stipulations: 1. Payment to D & o Properties, LLC (D& 0) the sumof$58,727.00 in consideration for the proposed easements on its property and the estimated costs to move the sign 2. Dakota Coun~d the7City OfFanningtO~ pay all costs related to removal of22 existing parking spaces along Pilot Knob Road and reinstalling necessary curbing, paving and storm sewer and/or catch basins to accommodate drainage. 3. Dakota County and/or the City of Farmington will pay all costs related to designing, approving and constructing 12 new parking spaces south of the building and 9 new spaces north of the ~ ,station canopy, These costs will also include installing necessary storm sewer and catch basins, and relocating or replacing existing landscaping. Dakota County will be respoDSlble for all costs to relocate any other signs and/or light poles that are impacted by the proposed reconstmction project and/or change in pmking lay-out. 5. Dakota County and/or the City ofFarmingtonmutuaIly acknowledge that all necessary approvals related'to the proposed reconstruction project, proposed change in parking and proposed relocation of the Budget Mart sign have been obtained. 6. The Project's construction will be scheduled such that the proposed new parking spots will be constructed prior to the time the proposed existing parking spots are removed I have also enclosed signed acknowledgements from all but one of the six tenants whom are leasing space from us in the strip mall located on the above premises. These statements acknowledge that they are not entitled to any of the sale proceeds as a result of the planned taking nor are they re5poDSlble for any of the costs related to the proposed change in the pmking Iay-out as outlined above. We have not received the acknowledgement from the City of Farmington dlbia Farmington Liquors but JoOO Em, City Administrator, indicated it was on the City Council's agenda for requested approval on April 6, 1998 at which time he was recommending approval of same, As a side note, John Erar indicated that there was some internal staff discussion as to whether the proposed loss of parking along Pilot Knob Road to be replaced in part by the construction of 12 new parking spaces on the south of the building would require that they move the entrance to the liquor store from its present position facing Pilot Knob Road to the south side to face where the bulk of their parking will subsequently be located when the project is completed. I indicated that as landlord of the property we weren't opposed to that idea but that all costs pertaining to that change, if and when it is made, would be the tenant's responsibility as our settlement with Dakota County included no costs for that type of expenditure. I further indicated that if they decided to change their entrance and wanted to pursue reimbursement of same they should contact you directly to discuss what, if anything, Dakota County would do because the change in door location would be directly related to the reconstruction project and its resulting effect on the mall's parking lay-out. I trust the above stipulations meet with your approval and that of other appropriate officials of Dakota County and the City of Farmington. However, please don't hesitate to contact me if you have any questions, issues or concerns. .BeuRe, . ~ ~~Chief ger D & 0 Properties, LLC 660 West Bridge Street - Suite #201 Owatonna, MN 55060 (507) 444-0001 CC: John Emr - Farmington City Administrator Dave Zech - Dakota County Administrative Design Engineer TO: Mayor and Councilmembers 13 John F. Erar, City Administrator FROM: SUBJECT: MCMA 1998 Conference Attendance DATE: April 20, 1998 INTRODUCTION Attendance at the annual Minnesota City Management Association conference scheduled to be held on Wednesday, May 6, 1998 through Friday, May 8, 1998 in Brainerd, Minnesota is being planned. DISCUSSION As a professional administrator and member of the Minnesota City Management Association (MCMA), I am required to maintain at least 40 hoW'S per year in continuing professional education in order to keep abreast of changing local government management dynamics in the profession. This conference will provide a variety of professional development opportunities and dialogue on changes within local government nationally and regionally on a wide range of relevant public management issues. BUDGET IMPACT The 1998 Budget provides adequate funding for this purpose. ACTION REQUESTED For information only. The opportunity to attend MCMA conferences on an annual basis for purposes relating to professional development and certification requirements is authorized, subject to budgetary considerations, in the administrator's employment agreement. f/tiRe:;L~ ohn F. Erar City Administrator CitlJ. of FarmintJton 325 Oak Street · FarminlJtonl,uN 55024 · (612) 463-7111 · Fa~ (612) 463-2591 FROM: Mayor, Councilmembers City Administrator~ James Bell, Parks and Recreation Director Ih TO: SUBJECT: School and Conference Request DATE: April 20, 1998 INTRODUCTION The Parks Department will be sending two employees to Pool Operating School on May 6 and 7. DISCUSSION Park employees Glenn Mogensen and Dan Theilbar will be attending a Pool Operating School in Plymouth. New State regulations require the City have a certified operator available at all times the pool is open. With the completion of this course, the City will have four certified employees, which should meet the requirements of this regulation. The certification is for five years. BUDGET IMPACT The total cost of registration will be $350,00. The dollars for this school will come from the 1998 Recreation budget. ACTION REOUESTED For Council infonnation only. Respectfully submitted, -J~~~ James Bell Parks and Recreation Director CitlJ. of Farmington 325 Oak Street · Farminf}ton, MN 55024 · (672) 463-7777 · Falf (672) 463-2597 TO: Mayor, Councilmembers, City Administrator~ 1 I " FROM: Ken Kuchera, Fire Chief SUBJECT: School and Conference Request DATE: April 20, 1998 INTRODUCTION The Fire Department will be sending five firefighters to The Great Minnesota State Fire School May 1 through 3, 1998. DISCUSSION Firefighters will be attending the Fire School at Metropolitan State University in St. Paul, Minnesota. The topics to be covered are (1) Fire Prevention; (2) Fire Service Supervision; and (3) Juvenile Fire Setting Intervention Strategies. BUDGET IMPACT The cost of the Fire School is $675, which is included in the 1998 Budget. ACTION REOUIRED This is for information only. Respectfully submitted, ~ J<U~O- Ken Kuchera ~CJt Fire Chief ") Cit'l of Farmington 325 O.1c Street · F.rminfJton, MN 55024 · (612) 463-7111 · FlU (612) 463-2591 APR 15 ' 98 14: 30 EMPll'E PLI=lNT '" P.3 REQUEST FORM sct~S'CONFERENCES'rRAININU . IlEl'l1RT_~~ -:-:. . _ DATa IF CllNF~~~ . , ,.' " ".Mu-'A01_..,,~~~1- ~" yVlN' LDCAtlDH":-": ~~__.. . .0. __"".}., L--' ..--- . --_.:- EMPLDYEEUU ATTENDJNB. .. fi 1G;!,}k tIJ J.H: 2) ~ 3) \c- 11- _.!'3l&.- --....------................. ~~-._~___~~r~~-~~--~---~~~ ___411 --EL TRAVEL_---------- ~ :~~=== ----~--~~~--~~- ~~-~-- AMount ProvidRd In Rdju5ted 191tl. sudglllt $~,,:,~.....- ~Rount RequRst .~2~~::-- ~nt ReMaining S__--------- ~: ::~:~r:~~Q.i=~:-~z., 3) Moo'" .. ~) M~als ; -------- 5) Dth.u" E;-pvhS; .:Jt/L-: -Wl.1hI- Dllt. Fin;;~e-nI;;~or--- n;';--- ---_..---...---..----_.._...---_......~.........-.........---'-'...- .......----.................--- TO MAYOR AND COONe I L I RECOMMEND lHE ABOVE REQUEST ~E APPROVED. -~~---~----~--~~------~~-~ CITY ADMJNISlRAlon ------~-----~-~--~--~~~~ Vatu nCT10N TA'~EN BY 1HE COUNCIL ON ,.tE: _____- DAY OF _-----------------t 19 --. (APPIlOVEO) (NOT APJ:'RUVED) n~v 9/6& TO: John F. Erar, City Administrator 1j FROM: Mayor and Council Members SUBJECT: Compensation Adjustment DATE: April 20, 1998 INTRODUCTION In recognition of your two-year anniversary on March 18, 1998 with the City of Farmington in your position of City Administrator, it is both appropriate and timely for Council to consider a step increase in your annual compensation. DISCUSSION It is Council's understanding that your annual compensation has not been adjusted for a step increase for over eighteen months. In review of an appropriate step increase, Council conducted a formal performance evaluation on April 6, 1998 during a closed Executive Session. Performance criteria reviewed by Council included organizational management; fiscallbusiness management; program development; Council relationship; long-range planning and other associated factors contained within the formal review docwnent. The outcome of this review, on average, met or exceeded Council's expectations in every performance category. In terms of reviewing your current compensation with other comparable communities, considering factors such as complexity of the organization; budgeting; staffing; City services; population; growth management issues and other associated responsibilities, it was noted that many communities offer compensation in the low to mid seventies, along with other employment benefits that are somewhat more substantial than is currently being offered. Taking into consideration not only external salary comparisons, but internal comparisons, Council has determined that a five percent step adjustment is appropriate given your responsibilities as City Administrator, City Clerk and as MIS Director. BUDGET IMPACT In light of this information, Council feels it is both fmancially responsible and prudent in terms of the benefits the community has realized over the last two years from your specific areas of expertise, to offer you a five percent step adjustment over your current salary of $64,938. This will generate an annual increase of $3,246 or approximately $1.56 per hour. As you do not receive overtime for any hours worked over 40 hours per week, no additional costs to the City are anticipated by this increase, with the exception of payroll taxes. CitlJ of Farmin9ton 325 Oalc Street. FarminftDn, MN 55024 · (612) 463.7111 · Fax (612) 463.2591 John Erar, City Administrator Compensation Adjustment Page 2 of2 r' ACTION REOUESTED Approval of this step increase shall be adopted upon acceptance by Council, and shall be effective retroactive to April 1, 1998. Congratulations on ajob well done! On Behalf of the Farmington City Council, a~_dO~ Mayor Jerry "Digger" Ristow 7K TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Appointment Recommendation - Associate Planner DATE: April 20, 1998 The City has completed the interview and selection process for Associate Planner in the Community Development Department, Planning Division. DISCUSSION After a thorough review of applicants for this position by an interview panel consisting of the Community Development Director, Planning Coordinator, the Apple Valley Director of Community Development and the Personnel Office, an offer of employment has been made to Mr. Michael Schultz, subject to ratification by the City Council. Mr. Schultz has been working as a Planning Intern with the City of Farmington since June 1996. In that capacity, Mike has demonstrated an exceptional commitment to quality planning and zoning practices, and has gained considerable insight and knowledge in the practical application of local zoning ordinances and planning review processes. Mr. Schultz has a Bachelor's Degree and has completed all necessary coursework for a Master's Degree in Urban and Regional Studies (pending) from Mankato State University. Mike is also very familiar with Geographic Information Systems, notably Arcview, and has excellent computer skills. Accordingly, Mr. Schultz is fully qualified and capable to serve as a regular full-time Associate Planner. BUDGET IMPACT The 1998 Budget, as approved by Council, authorizes funding for this position. RECOMMENDATION Approve the appointment of Mr. Michael Schultz as Associate Planner effective April 21, 1998. R pectfully submitted, ffu hn F. Erar ity Administrator I Citlj of FarminfJton 325 Oak Street · Farmingtonl MN 55024 · (612) 463.7111 · Fa~ (612) 463.2591 1/ FROM: Mayor, c..:tImeJDben .... City A.....inL4t'*~ Paul.Alller, Liquor Opera...... Maaapr SUBJECf: RemodeIiII& of a. Duw........4 Liquor Store TO: DATE: April 28, 1998 INTl\ODUCfION The 1998 Budget authorizes _ nu:nodeJiug of the Downtown Liquor Stan. PJSCV~9N This budseted ~ will allow us to put in new C8Ip8t, a new ~111l& new fluoreeceot fixtures, new and additional shelviD& and the removal of an old roof-top air conditioner. , BUDGET IMPACf 1be budgeted amount for this project is $10,000, which will come fi.un the Liquor Opendioo', Retained F.A~ Account. The approximate poject costIJ will be 88 follows; Carpet, iDcl.. RJIDOW & iustaIl S 2,200 Suspeoded tWln,s. inc1. iDstall 1,800 Fluoresceot ~ incl. install l,lSO New shelving ( we will aseepbJe) 2,800 Fill roofbole ftom old air cooditiooBr 700 ~ fl"".co cold air mum duct 300 New roof drain 300 Caot'ingeQcy 7SO Total $ 10,000 RECOMMENDA'{ION 'Ibis is for infml~tim only. ~;:; Liqu<< Operat:iooa Manager Citl}. of FarminiJton 325 Oak Street · FarminfJton, MN 55021., · (612) 1.,63.7111 · Falf (612) 1.,63.2591 16-APR-1998 (11:47) COUNCIL REGISTER Council Meeting on April 20, 1998 VENDOR ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYST'"1 m AIRLAKE FORD MERCURY ------------------------------------------------------------------------------------------------------------------------ OH <*> AIRTOUCH CELLULAR <*> ALBINSON INC <*> ALCORN BEVERAGE CO. INC. <*> ALLSTATE SALES & LEASING CORP. <*> AMAZING RECYCLED PRODUCTS INC <*> AMERICAN PAYMENT CENTERS <*> ANCOM COMMUNICATIONS INC <*> APPLE VALLEY FORD <*> AT&T WIRELESS SERVICES <*> AUTO BODY EXCELLENCE <*> BECKER ARENA PRODUCTS INC <*> BEST BUY CO INC <*> BRAD RAGAN INC <*> BT OFFICE PRODUCTS INTERNATION <*> CANNON CONSTRUCTION <*> CANNON WELDING AND MANUFACTURI <*> CARQUEST <*> CMI INC BUILDING INSPCT TRANSPORT COSTS BUILDING INSPCT UTILITIES BUILDING MAINT UTILITIES FIRE SERVICES UTILITIES PARK MAINT UTILITIES RECREATION PROGR UTILITIES RESCUE SQUAD UTILITIES ENGINEERING SERV OPER MAT & SUPPL LIQUOR MERCH FOR RESALE SOLID WASTE TRANSPORT COSTS RECREATION PROGR OPER MAT & SUPPL SEWER OPEATIONS EQUIP MAINT/RENT SOLID WASTE EQUIP MAINT/RENT STORM WATER UTIL EQUIP MAINT /RENT WATER UTILITY EQUIP MAINT/RENT PATROL SERVICES TRANSPORT COSTS PARK MAINT OPER MAT & SUPPL SERV UTILITIES SERV UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES ENGINEERING FLEET MAINT IDEA SCHOOL SEWER OPEATIONS STREET MAINT WATER UTILITY FIRE SERVICES TRANSPORT COSTS ICE ARENA PROF SERVICES Police Forfietur OPER EQUIP PURCH SOLID WASTE TRANSPORT COSTS ADMINISTRATION OFF & PAPER SUPP ARENA TEAM ROOM CONSTRUCTION PARK MAINT OPER MAT &: SUPPL FIRE SERVICES TRANSPORT COSTS FLEET MAINT SERV HVY EQUIP PURCH SOLID WASTE TRANSPORT COSTS STREET MAINT EQUIP MAINT /RENT SEWER OPEATIONS PRINT & PUBLISH SOLID WASTE PRINT & PUBLISH STORM WATER UTIL PRINT & PUBLISH 7.09 7,09* 28,14 6.14 34.57 11.87 23.37 20.51 124.60* 112.62 112.62* 20,370.62 20,370.62* 92.60 92.60* 194.50 194.50* 19.50 19.50 19.50 19.50 78.00* 83.81 83,81* 32.60 32.60* 5.66 5.65 7.54 2.83 5.65 2.83 30.16* 169.23 169.23* 452.63 452.63* 310.94 310.94* 322.92 322.92* 884.94 884.94* 5,485.35 5,485.35* 75.00 75.00* 118.59 3,896,45 35.67 208,50 4,259.21* 241.11 241.11 241.10 OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR eMI INC <*> COCA-COLA ENTERPRISES <*> COLLEGE CITY BEVERAGE INC <*> CONOCO <*> CORRIGAN ELECTRIC <*> CRAGUN'S CONFERENCE CENTER <*> CSUS FOUNDATION <*> CY'S UNIFORMS <*> D & J GLASS INC <*> DAKOTA COUNTY CHIEFS OF POLICE <*> DAKOTA COUNTY ENVIRONMENTAL MG <*> DAKOTA COUNTY RECORDER <*> DAKOTA COUNTY TREASURER/AUDITO <*> DAKOTA ELECTRIC ASSOCIATION <*> DAKOTA GLASS <*> DAU, THEODORE <*> DAY DISTRIBUTING CO <*> DICK'S SANITATION INC <*> DIESEL COMPONENTS INC <*> DUANE W. NIELSEN COMPANY <*> ECKART, DEANNA <*> ELLINGSWORTH, BOB <*> EMERGENCY APPARATUS MAINTENANC <*> EMERGENCY MEDIAL EDUCATION INC <*> ACTIVITY WATER UTILITY LIQUOR LIQUOR FIRE SERVICES PATROL SERVICES SOLID WASTE STREET MAINT SIGNAL MAINT ADMINISTRATION SEWER OPEATIONS PATROL SERVICES PARK MAINT PATROL SERVICES POLICE ADMIN SOLID WASTE PLANNING/ZONING PATROL SERVICES LIQUOR SEWER OPEATIONS 16-APR-1998 (11:47) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM OH PRINT & PUBLISH MERCH FOR RESALE MERCH FOR RESALE TRANSPORT COSTS TRANSPORT COSTS TRANSPORT COSTS TRANSPORT COSTS PROF SERVICES SCHOOL & CONF DUES & SUBSCRIP OPER MAT & SUPPL OPER MAT & SUPPL DUES & SUBSCRIP DUES & SUBSCRIP OPER MAT & SUPPL PROF SERVICES PROF SERVICES UTILITIES UTILITIES BUILDING INSPCT TRANSPORT COSTS ENGINEERING SERV PROF SERVICES STREET MAINT PROF SERVICES PATROL SERVICES OPER MAT & SUPPL LIQUOR MERCH FOR RESALE SOLID WASTE PROF SERVICES STREET MAINT EQUIP MAINT/RENT WATER UTILITY PROF SERVICES SEWER OPERATIONS USER FEES FIRE SERVICES FIRE SERVICES RESCUE SQUAD SCHOOL & CONF TRANSPORT COSTS SCHOOL & CONF 241.11 964.43* 294.15 294.15* 15,403.03 15,403.03* 189.36 117.79 258,74 12.75 578.64* 1,164,77 1,164.77* 307.70 307.70* 40.00 40.00* 88,90 88,90* 128.43 128,43* 400.00 35.00 435,00* 250.00 250.00* 22,50 22.50* 68.34 68.34* 13.14 6.90 20.04* 145,00 45.00 45,00 235.00* 94.31 94.31* 1,113,00 1,113.00* 9,078.75 9,078.75* 30.83 30.83* 228.00 228.00* 7.73 7.73* 412.59 412.59* 490.00 490.00* 50.00 50,00* OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR ACTIVITY 16-APR-1998 (11:47) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM OH -------------------------------------------------------------------------------------------------------------------- FARMINGTON AREA CHAMBER OF COM <*> FARMINGTON EMPLOYEE CLUB <*> FARMINGTON INDEPENDENT <*> FARMINGTON PLUMBING & HEATING <*> FARMINGTON PRINTING INC <*> FEDERAL RESERVE BANK <*> FRITZ COMPANY INC <*> FRONTIER COMMUNICATIONS <*> FRONTIER COMMUNICATIONS SERVIC <*> GALL'S INC <*> GATEWAY 2000 MAJOR ACCOUNTS IN <*> GCR MINNEAPOLIS TRUCK CENTER <*> GENZ RYAN PLUMBING & HEATING <*> GOVERNMENT TRAINING SERVICE <*> GRIGGS COOPER & CO <*> HAWKINS WATER TREATMENT GROUP <*> HOHENSTEINS INC <*> HUNSAID, PENNY <*> ICMA RETIREMENT TRUST-457 <*> lMATION lMAX THEATER <*> INNOVATION GROUPS/MIDWEST, THE <*> JG WEAR <*> JOHNSON BROTHERS LIQUOR COMPAN <*> JORDAN BEVERAGE INC <*> KERN, DEWENTER, VIERE, LTD. LIQUOR GENERAL FUND ADMINISTRATION COUNTY ROAD 31 PERSONNEL RECREATION PROGR GENERAL FUND ADMINISTRATION COUNTY ROAD 31 ICE ARENA PRINT & PUBLISH EMPLOYEE CLUB PRINT PRINT PRINT PRINT & PUBLISH & PUBLISH & PUBLISH & PUBLISH PLUMB/HEAT PERMI PRINT & PUBLISH OFF & PAPER SUPP PRINT & PUBLISH GENERAL FUND SAVINGS BONDS LIQUOR OPER MAT & SUPPL LIQUOR UTILITIES COMMUNICATIONS UTILITIES PATROL SERVICES TRANSPORT COSTS ESCROW FUND ACCOUNT RECEIVAB STREET MAINT EQUIP MAINT /RENT GENERAL FUND PLUMB/HEAT PERMI ADMINISTRATION SCHOOL & CONF LEGISLATIVE CTRL SCHOOL & CONF LIQUOR WATER UTILITY LIQUOR MERCH FOR RESALE OPER MAT & SUPPL MERCH FOR RESALE SEWER OPERATIONS USER FEES GENERAL FUND ICMA Recreation prog OPER MAT & SUPPL ADMINISTRATION SCHOOL & CONF RECREATION PROGR OPER MAT & SUPPL LIQUOR MERCH FOR RESALE LIQUOR MERCH FOR RESALE GEN ACCOUNTING PROF SERVICES 175.00 175.00* 46.00 46.00* 125.90 37.80 45,00 10.80 219.50* 35.00 35.00* 66.03 159.75 211.40 437.18* 25.00 25.00* 846.32 846.32* 299,27 299.27* 111.34 111.34* 67.98 67.98* 1,779.00 1,779.00* 291.37 291.37* 65.00 65.00* 180.00 90,00 270.00* 2,710.18 2,710.18* 124.58 124.58* 2,119.15 2,119.15* 30.24 30.24* 3,638.74 3,638.74* 250.50 250.50* 99.00 99.00* 166.80 166.80* 536,75 536.75* 1,022.10 1,022.10* 3,000.00 OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR KERN, DEWENTER, VIERE, LTD, <*> KINDSETH, TODD <*> KINKO'S INC <*> KOHRER, DAVID J, <*> KREMER SPRING & ALIGNMENT INC <*> KUEHN , KEVIN <*> KWIK TRIP <*> LAKEVILLE TROPHY COMPANY <*> LAW ENFORCEMENT LABOR SERVICES <*> M/A ASSOCIATES INC <*> MACQUEEN EQUIPMENT <*> MARK VII DISTRIBUTORS INC <*> MAXI-SWEEP INC. <*> METROPOLITAN COUNCIL <*> MINNESOTA AFSCME COUNCIL #14 <*> MINNESOTA BENEFIT ASSOCIATION <*> MINNESOTA PIPE AND EQUIPMENT <*> MINNESOTA POLLUTION CONTROL AG <*> MN CROWN DISTRIBUTING INC <*> MN DEPARTMENT OF HEALTH <*> MN FIRE SERVICE CERTIFICATION <*> ACTIVITY 16-APR-1998 (11:47) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM HRA/ECONOMIC DEV PROF SERVICES ICE ARENA PROF SERVICES LIQUOR PROF SERVICES SEWER OPEATIONS PROF SERVICES SOLID WASTE PROF SERVICES WATER UTILITY PROF SERVICES FIRE SERVICES GEN ACCOUNTING SCHOOL & CONF SEWER OPERATIONS USER FEES PRINT & PUBLISH SEWER OPEATIONS PROF SERVICES FIRE SERVICES SCHOOL & CONF BUILDING INSPCT TRANSPORT COSTS ENGINEERING SERV TRANSPORT COSTS FLEET MAINT SERV TRANSPORT COSTS PARK MAINT TRANSPORT COSTS PATROL SERVICES TRANSPORT COSTS SEWER OPEATIONS TRANSPORT COSTS SNOW REMOVAL TRANSPORT COSTS STREET MAINT TRANSPORT COSTS Senior Center GENERAL FUND STREET MAINT SOLID WASTE LIQUOR SWIMMING POOL OPER MAT & SUPPL LELS UNION DUES OPER MAT & SUPPL OPER EQUIP PURCH MERCH FOR RESALE EQUIP MAINT/RENT SEWER OPERATIONS S.A.C. CHARGE AFSCME UNION DUE GENERAL FUND GENERAL FUND SEWER OPEATIONS WATER UTILITY SEWER OPEATIONS LIQUOR WATER UTILITY FIRE SERVICES MBA/MN BENEFITS OPER MAT & SUPPL OPER MAT & SUPPL DUES & SUBSCRIP MERCH FOR RESALE DUES & SUBSCRIP SCHOOL & CONF 895,52 369.40 369.40 369.40 369,40 626.88 6,000.00* 173.59 173.59* 26.63 26.63* 8.77 8.77* 176.68 176,68* 302.30 302,30* 40.29 13.09 56.35 251. 30 170.10 3.94 50.99 493,40 1,079.46* 25.56 25,56* 148.50 148,50* 117.94 117.94* 3,000.11 3,000.11* 6,826.35 6,826.35* 289.40 289.40* 45,540.00 45,540.00* 363.30 363.30* 278.73 278,73* 27.56 144.36 171. 92* 47.00 47.00* 70,00 70.00* 23,00 23,00* 105.00 105,00* OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR 16-APR-1998 (11:47) ------------------------------------------------------------------------------------------------------------------------ ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM MN ZOO <*> MOTION PICTURE LICENSING CORP. <*> MOTOR PARTS SERVICE CO INC <*> MVTL LABORATORIES INC <*> NAPA <*> NEW PIG <*> NORTHERN STATES POWER COMPANY <*> NORTHLAND CHEMICAL CORP <*> NORTHSTAR REPRO PRODUCTS INC <*> NRG ENERGY INC <*> PAPER DIRECT INC <*> PARKER, BRADLEY <*> PEDERSEN AUTO SHOP INC <*> PELLICCI HARDWARE &: RENTAL Recreation prog OPER MAT &: SUPPL 182.40 OH 182,40* Recreation prog OPER MAT &: SUPPL 165.00 OH 165.00* PATROL SERVICES TRANSPORT COSTS 50.90 OH 50,90* WATER UTILITY PROF SERVICES 42.00 OH 42,00* FIRE SERVICES TRANSPORT COSTS 99.19 OH FLEET MAINT SERV OPER MAT &: SUPPL 45.45 OH LIQUOR MERCH FOR RESALE 38.86 OH PARK MAINT TRANSPORT COSTS 108.05 OH SOLID WASTE TRANSPORT COSTS 93,46 OH STREET MAINT EQUIP MAINT /RENT 170.56 OH 555.57* FIRE SERVICES OPER MAT &: SUPPL 1,136.46 OH 1,136.46* BUILDING MAINT UTILITIES 788.74 OH BRA/ECONOMIC DEV UTILITIES 151.25 OH ICE ARENA UTILITIES 130,12 OH IDEA SCHOOL UTILITIES 1,034.34 OH LIQUOR UTILITIES 307.05 OH OUTDOOR ICE UTILITIES 336.89 OH SENIOR CITIZEN UTILITIES 155.62 OH SEWER OPEATIONS UTILITIES 182.51 OH SIGNAL MAINT UTILITIES 409.17 OH STREET MAINT UTILITIES 118,16 OH TREE MAINTENANCE TRANSPORT COSTS 21.97 OH WATER UTILITY UTILITIES 879.15 OH 4,514.97* BUILDING MAINT OPER MAT &: SUPPL 55.59 OH 55.59* ENGINEERING SERV OPER MAT &: SUPPL 50.59 OH 50.59* SOLID WASTE PROF SERVICES 951. 81 OH 951. 81* RECREATION PROGR OFF &: PAPER SUPP 48.31 OH 48.31* FIRE SERVICES SCHOOL &: CONF 304.13 OH 304.13* STREET MAINT EQUIP MAINT/RENT 20.00 OH 20.00* BUILDING MAINT OPER MAT &: SUPPL 580.57 OH ENGINEERING SERV OPER MAT &: SUPPL 32,46 OH FIRE SERVICES OPER MAT &: SUPPL 157.84 OH ICE ARENA OPER MAT &: SUPPL 168.72 OH IDEA SCHOOL OPER MAT &: SUPPL 3.48 OH LIBRARY SERVICES OPER MAT &: SUPPL 7.86 OH PARK MAINT OPER MAT &: SUPPL 93.65 OH PATROL SERVICES TRANSPORT COSTS 14.21 OH POLICE ADMIN OPER MAT &: SUPPL 6.23 OH SENIOR CITIZEN EQUIP MAINT/RENT 25.43 OH SOLID WASTE OPER MAT &: SUPPL 26.25 OH STREET MAINT OPER MAT &: SUPPL 102.05 OH SWIMMING POOL OPER MAT &: SUPPL 3.48 OH COUNCIL REGISTER VENDOR PELLICCI HARDWARE & RENTAL <*> PEOPLES NATURAL GAS <*> PEPSI COLA COMPANY <*> PHILLIPS WINE AND SPIRITS INC <*> PUBLIC EMPLOYEES RETIREMENT AS <*> R & R SPECIALTIES INC <*> RDO EQUIPMENT <*> RENT 'N' SAVE PROTABLE SERVICE <*> RIVER VALLEY CLINIC <*> RON'S GOURMET ICE <*> S & S WORLDWIDE <*> SAVOIE SUPPLY CO. INC. <*> SCHARBER & SONS INC <*> SERCO LABORATORIES <*> SKB ENVIRONMENTAL INC <*> SNYDER APPRAISALS <*> SPEIGHT TREE SERVICE, BOB <*> ST CROIX COUNTY <*> ST PAUL, CITY OF <*> STARR AUTOMOTIVE <*> STATE CAPITOL CREDIT UNION <*> STREICHER 'S 16-APR-1998 (11:47) ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM WATER UTILITY OPER MAT & SUPPL BUILDING MAINT UTILITIES FIRE SERVICES UTILITIES HRA/ECONOMIC DEV UTILITIES ICE ARENA UTILITIES LIBRARY SERVICES UTILITIES LIQUOR UTILITIES SENIOR CITIZEN UTILITIES SOLID WASTE UTILITIES STREET MAINT UTILITIES SWIMMING POOL UTILITIES WATER UTILITY UTILITIES LIQUOR MERCH FOR RESALE LIQUOR MERCH FOR RESALE GENERAL FUND PERA ICE ARENA PROF SERVICES FLEET MAINT SERV OPER MAT & SUPPL STREET MAINT EQUIP MAINT /RENT PARK MAINT PROF SERVICES RESCUE SQUAD PROF SERVICES LIQUOR MERCH FOR RESALE RECREATION PROGR OPER MAT & SUPPL BUILDING MAINT OPER MAT & SUPPL GENERAL FUND ACCOUNTS PAYABLE PARK MAINT SCHOOL & CONF PARK MAINT SOLID WASTE OPER MAT & SUPPL PROF SERVICES PARK IMPROVEMENT PROF SERVICES TREE MAINTENANCE PROF SERVICES GENERAL FUND CHILD SUPPORT STREET MAINT OPER MAT & SUPPL PARK MAINT TRANSPORT COSTS GENERAL FUND ST CREDIT UNION PATROL SERVICES OPER MAT & SUPPL 98.33 1,320.56* 672.82 510.42 189.16 1,357.35 600.64 196.92 160.19 76.27 605.35 5.84 91.55 4,466.51* 424.50 424.50* 1,246.31 1,246.31* 9,185.50 9,185.50* 38.40 38,40* 69.95 32.27 102.22* 46.17 46.17* 13.00 13.00* 137.10 137.10* 270.40 270.40* 40.61 40.61* 986.14 986,14* 140.00 140.00* 80.00 274.00 354.00* 250.00 250,00* 405.00 405.00* 141,53 141.53* 109.95 109,95* 12,00 12,00* 1,934.47 1,934,47* 43,44 OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR 16-APR-1998 (11:47) <*> ------------------------------------------------------------------------------------------------------------------------ ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM TOTAL CARE CLEANERS <*> UNITED WAY FUND OF ST, PAUL AR <*> UNITOG RENTAL SERVICES <*> US WEST COMMUNICATIONS <*> VERCH, TERRY <*> VIKING INDUSTRIAL CENTER <*> W W GRAINGER INC <*> APPROVALS: RISTOW GAMER STRACHAN FITCH CORDES 43.44* POLICE ADMIN OPER MAT &. SUPPL 21.29 OH 21. 29* GENERAL FUND UNITED WAY 25.00 OH 25.00* FLEET MAINT SERV OPER MAT &. SUPPL 18.59 OH SOLID WASTE OPER MAT &. SUPPL 55,78 OH STREET MAINT OPER MAT &. SUPPL 111.56 OH 185.93* GEN ACCOUNTING UTILITIES 150.02 OH MIS UTILITIES 150.03 OH 300.05* FIRE SERVICES SCHOOL &. CONF 459.30 OH 459.30* STREET MAINT OPER MAT &. SUPPL 43.88 OH 43.88* BUILDING MAINT OPER MAT &. SUPPL 190.67 OH 190.67* 175,704.86* <*> TO: Mayor and Councilmembers 10 Q FROM: John F. Erar, City Administrator SUBJECT: League ofMN Cities Annual Conference DAl1E: April 20, 1998 INTRODUCTION Attached, please find information relating to the League of MN Cities 1998 Annual Conference in Duluth, Minnesota. Dates for the conference are scheduled from June 16th - 19th. ' DISCUSSION The League of Minnesota Cities has developed an excellent curriculum of municipal topics and issues at this year's conference. Some of the more important and interesting topics include the General Session for Gubernatorial Candidates Forum on City Issues, Improving Relationships between Cities, Schools and Counties, Getting Citizens involved in relevant, beneficial ways, and The Comprehensive Plan - Growth Management, Redevelopment and Implementation. Other issues of City importance include Alternative Revenue Sources, Capital Improvements, and a keynote address by Mark Yudof, President, University of Minnesota. It is anticipated that this conference will be well attended by member cities, and well worth the value of attending. BUDGET IMPACT The 1998 Annual Conference allows for attendance for the full conference, Wednesday only, or Thursday and Friday at reduced conference rates. If you would like to attend, I would urge Council members to make their decision by Wednesday, May 6th to allow the City to take advantage of cost savings associated with early registration. Also, if you require housing it is advisable to submit reservations as soon as possible due to heavy demand. Attached is a complete package of information relating to the conference. ACTION REOUESl1ED If you would like to attend, please contact Lori Folie at 463-1803 to make your conference arrangements. Please feel free to contact me with any specific questions. J7A:::- ~~~.:Erar City Administrator I CitlJ of Farmington 325 OaltStreet. FarminfJton, MN 55024. (612) 463.7111. Fax (612) 463.2591 . - LMC 145 University Avenue West, St. Paul, MN 55103-204- phone: (612) 281-1200 · (BOO) 925-112: Fax: (612) 281-1299 · TDD (612) 281-1290 i r.-g.. 0/ Mm--u Citiu Cm.~-n.- March 27, 1998 Dear Clerk, Administrator or Manager: As President of the League of Minnesota Cities, I would like to invite you and the elected and appointed officials in your eity to attend the 1998 Annual Conferenee, June 16-19, in Duluth. Enclosed with this letter is some information about the conference, together with a conference registration form and a housing registration form. Information and the registration form for the family program is also enclosed. Similar information was in the March issue of Minnesota Cities and will be contained in the April issue as well. If those from your city who are planning on attending have not registered, please encourage them to register now. And, if no one from your city is planning on attending, I hope my letter will highlight enough of the important events which are being planned so that officials in your city will consider attending. Please put the topic of attending the League's annual conference on the agenda of your next councll meeting, if your city has not already discussed attending this event. There are three purposes for the annual conference: to learn by attending the general sessions and workshops, to learn by interaction with other city officials, and to inspire and re-energize city officials. As you review the enclosed preliminary program, I think you will agree with me that the conference planning committee again did an outstanding job in designing many learning opportunities on important topics. Many of these sessions apply to cities of all sizes, but, in addition to sessions especially focused on the needs of Small Cities, there will be sessions designed for Metro Cities and Greater Minnesota Cities as well. No matter what the size of your city or where it is located, there will be several sessions during which your city officials can learn how to better perform many of their responsibilities. In the exhibit hall, called "Cities Marketplace" about one hundred and fifty providers of goods and services to cities will display what they have to offer. This is a great place to learn about the newest innovations in providing services to citizens and in improving city government. The Leadership Institute for Elected City Officials will continue, with sessions on Conflict Resolution and The Basics for Elected Officials. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Letter to Clerks, Administrators or Managers Page Two Several sessions are planned where city officials can interact on an informal basis. The Tuesday Evening Kickoff will be at Spirit Mountain and will include Native American Dancers and stories of the ghosts of Spirit Mountain. On Wednesday evening for City Night, there will be strolling musicians and a spaghetti dinner in Cities Marketplace, followed by an ice cream social in Canal Park and free Omninex Theater admissions. General session highlights will include a GubematorialForum on City Issues, a presentation by Mark Yudof, President of the University of Minnesota, on the topic of "Partnerships for Building Strong Communities, and, for the Grand Finale, the great marathon runner Dick Beardsley will give an inspirational presentation on "Facing Life's Challenges and Going the Distance.".. And there's more, too much more to outline here. See the enclosed preliminary program and family program for more details, and, I'll See You In Duluth! Sincerely, ~~ Bob Long, President League of Minnesota Cities .. .. o .. 1ft CD r- CD en ... n > :I ~ lij 3: :ii Q) " Ol '" '" t.O .5 Q) ~ ~ C !:S ~c3-c ~ (; ~ Q) 'C c: ~ g. ~ a: CI) .t: ~~~ jj~ en -I II E ." Ii: ~ ." .i lit Ii: o 11 i E ::> Q) en ::> :::i: Q) Q) c: ~~~ W Co ~ .t:: c.. (ij ::J c: Cl. 1ij.[~ .~ CO Ctf <(coo II: .. .. N .. 1ft .. 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",.~ HOUSING FORM ( Important Instructions Rooms will be reserved on a first- come, first-served basis. The earlier you make your reservations, the better the chance you will have of getting your first oholCe hotel. The hotelswlU hold the room. blookuntll May 15. 1998. A deposit equal to one night's lodging, per room must accompany this housing fOrm. ' CREDIT, CARD' PRI;i=ERRED , YOUWlU. RECEIVe ACQNFlI4MA;' 110N,OFYOURRESERVA110N., ' FROM,THE ASSIGNE!)' HOTEL... ALL ,CHANGES INRESER'\fATlONS , ORCAt-leE~TIONSMUST BE. " MAD!: TflROUGH TflE HOU$lNG BUREAU '"IN ' WftITlNG. Information and rates HoIIdIy Inn 200 West First Street $71,' slngleldoubIe $79 triple $87 quad $71 slngleldouble RedIJ80n Hotel Duluth 505 West Superior Street lnnqn Leu SupIrIor 350 Canal Park Drive H.mptonlnn 310 Canal Park Drive eomrortSU.... 408 'Canal Park Drive ~"wMtern Ed~ 2400 London ROad' S~doUble $89~' $69,s1ng1e1doUb18.~ $'19s11lflW~ kIktsIcte ,', , , ...,.,.... .,' , $79 .inglel~~< > $.89s1~~, ' ',' " .. ",.,' ,.-'. i_~ >$68~"'. ...... ~ ~ ~:.......;.;.;...,~ ___ ~...... ~_~'~,~..'~~"'" ~~~,__~ ~'~'~'~'~'~''''':~..~.'~~~'~.~:~''..,.,l(~'~~'- , , ,(PLEAS!: PRINT' OR tyPE) , Name:' City or Organization: Address: ' City: State: Arrival Date: Hotel Preference First: Special Requirements: Names of A1I,Oooupan~: " OneB8d '". ,," " TW01;kKfs ,.,' ," '. ." ", ' EnclO$ed is Ii deposit equal. to, one n1gtlt'slodging per rooin~ ' ", ',tlou$lngA~se",'tIPfl' MA~ CHECKS PAVA8Li!TO , " ' ,', DULUTH CONVENllON AND VlsnoRS 8UREAU Send to: ,,' , Duluth Convention ~f'ld Visito~ Bureau ' LMC Housing Bureau 100 ,Lake Place 'Drive Duluth, MN 55802-2326 Attn: Pat Shinn or fax to Pat Shinn at (218) 722:-1322. Ci'edlt .C$nJ' cOmpany' Card ~~ ' expiration Da..e .: -"...... ' .,' : -'. '. ,"-'-"" " ." . . '. -." " :." The LMC HOUSing BUreaU b al,tthotized to U!le the aboV$ card to guaral'l. rnyhotel~'reeerYedbVrne.1 un~ndthat one night's room wll be billEKtmrough this card if t fBilto rmow 1,Ip. for my assigned housing on the oonflrmed date, unless I have cancelled my reservations with the hotel prior to 6:00 p.m. on the day of at1ival. RESERVAll0NS BY PHONE WILL NOT BE ACCEPTED. Cardholder signature Any questions, please call Pat Shinn at (800) 438-5884, ext. 109 Retain a copy of this form for your records. .. Special Housing Request: La If you have special needs, please attach a written description to this housing form, e.g. wheelchair accessible room, etc. Date ., ,.'" r , ih:'n'IST"'R"A+,I"n'~I'.:"'~"'D"i :~..' ':,., '~.:,'7~ :'; .~~"~': ,.:<r': ' "'. ' , . ~. ^ , , ",,~~p,~ _ .'.'':' y_l~ :17- y"""..-..... .?"''' ~ ~~ :, c' "'. , "' ~. NOTE: This registration DO~S NOT Include THURSDAY BANQUET ,TICKETS, ORDE:R UNOER EXTRA MEAL TICKETS. Daytime phone number TOTAL ENCLOSED $-,-- (No TICKET NECESSARY FOR TUeSDAY EVENING KICK OFF) Feel free to duplicate for multiple registrations. PRELIMINARY PROGRAM SCHEDULE ( 1998 LMC 85th Annual Conference Minnesota Cities: Going the Distance Tuesday, June 16, 1998 Tuesday Evening Kickoff at Spirit MOUntain with BBQ Dinner, Native American Dancers, and a tellingofthe Stories of the Ghosts of Spirit Mountain 6 p.m. Thllrsday, June 18, 1998 Continental Breakfast 7:30 - 9 a. m, City Night 4:30 - 8:00 p.m, ' With Spaghetti Dinl)er and Strolling Musicians in "Cities Marketplace" followed by an ice cream social and games in Canal Park'liI Gnmd Slam, and Free Omninex Theater admissions. Recognition Celebration 9 p,m~- midnight Friday, June 19, 1998 Continental Breakfast 8-9a,m. l " , ,-) Note: On Thursday, certain sessions are specifically designed for Metropolitan Area Cities (MC), Greater Minnesota Cities (GMC), and SmaH Cities (SC). General Session 9 - 10:45 a.m. DICK BEARDSLEY lOb TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: City-County CSAH 31 Project Coordination Plan DATE: April 20, 1998 To effectively address and resolve a potential myriad of citizen concerns relative to any project construction and traffic management issues which may emerge from the CSAH 31 construction project, a Project Coordination Plan has been developed. This plan is designed to streamline customer response times to citizens affected by road construction in a more efficient, timely and customer-service oriented manner. DISCUSSION In anticipation of the CSAH 31 project, a communications coordination plan has been developed by the City to promptly and proactively address a wide range of potential citizen issues that may ultimately emerge as construction work progresses on CSAH 31. Karen Finstuen, Administrative Service Manager has been designated as the City's principle Customer Service Representative to coordinate, route and facilitate City department responses to citizen concerns throughout the project's construction time1ine. In support of this plan, a separate telephone line or "project hotline" at 463-4141 has been installed to allow citizens who are affected by project construction to immediately and directly contact the City without the inconvenience of having to be transferred to a number of different City department staff. Accordingly, the City will take the responsibility of ensuring that citizen concerns are properly routed and responded to within a timely manner from one contact point. In essence, this will serve as a "one-stop shop" for citizens to address a full-range of respective issues associated with the CSAH 31 project. If a citizen concern is more appropriately handled by Dakota County, City staff will forward the citizen's complaint to Dakota County for resolution. At the City's request, the County has also designated one person, Mr. Bob Egan, at 891-7105 within the Dakota County Highway Department to coordinate all County actions and facilitate an appropriate response. BUDGET IMPACT Costs for a separate telephone line will be charged back to the project as appropriate. CitlJ. of FarminiJton 325 Oak Street · Farminfjton, MN 55024 · (612) 463-7111 · Fa/( (612) 463-2591 Mayor and Council Members CSAH 31 Project Coordination Plan Page 2 of2 ACTION REOUESTED For Council information only. The City will aggressively publicize this plan, along with telephone numbers, to the general public through the City Newsletter, utility billing statements and City internet site. Respectfully submitted, ~~ hn F. Erar City Administrator I J-~ TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Designate New MSA Mileage. DATE: April 20, 1998 INTRODUCTION The City's street mileage is reviewed annually and a report is submitted to MnDot as is required by the MSA program. This report then identifies the amount of mileage the City may use to designate Municipal State Aid streets. DISCUSSION This year, the City will be allowed to designate up to 1.23 miles of additional MSA routes. All new designations must connect between existing State Trunk Highways, County State Aid Highways and/or Municipal State Aid Streets. It is proposed that the City designate 190th Street between Flagstaff and CSAH 31 and Third Street between Walnut and Elm as Municipal State Aid streets. These streets would utilize all of the 1.23 miles available for designation and maximize the City's MSA allocation. In addition, the City will be able to designate Akin Road from Pilot Knob Road to CSAH 50. The City recently revoked the MSA designation along the new alignment of Pilot Knob Road as part of the CSAH 31 project. Since Akin Road is to be turned back to the City, the entire length of Akin Road can be designated even though there is more mileage on Akin Road than was revoked along the new alignment. In this situation the City essentially is allowed to designate "extra" mileage. The extra mileage in this case is estimated to be approximately 1.3 miles. A large map will be presented at the Council meeting showing the proposed new designations. BUDGET IMPACT Once the State has approved the City's desired MSA designations, staffwill forward an estimate of the impact on the City's MSA allocation. ACTION REOUESTED Adopt the attached resolution designating 190th Street, 3rd Street and Akin Road as Municipal State Aid streets. I Citl}. of FarminiJton 325 Oale Street. FarminiJton, MN 55024 · (612) 463.7111 · Fa~ (612) 463.2591 Respectfully submitted, ';L~~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file Proposed RESOLUTION NO. R -98 ESTABLISmNG STATE AID mGHWAYS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Civic Center of said City on the 20th day of April 1998 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, it appears to the City Council of the City of Farmington that the street hereinafter described should be designated Municipal State Aid Street under the provisions of Minnesota Law. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington that the road described as follows, to-wit: 190th Street from Flagstaff Avenue to Pilot Knob Road (CSAH 31) 3rd Street from Walnut Street to Elm Street (CSAH 50) Akin Road from Pilot Knob Road (CSAH 31) to 212th Street (CSAH 50) be, and hereby is established, located, and designated a Municipal State Aid Street of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Farmington. This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of April 1998. Mayor Attested to the day of ,1998. SEAL Clerk! Administrator CERTIFICATION I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the City Council of said City on April 20th, 1998. SEAL Clerk! Administrator 130.- TO: Mayor, Councilmembers, City Administrato~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Various Public Works Department Issues DATE: April 20, 1998 INTRODUCTION Three issues were brought forth during the roundtable discussion at the April 6th Council meeting for the Public Works Department to research, take action or provide a response. DISCUSSION 1. Councilmember Gamer inquired as to whether a sumj pump could be permanently installed at the low point on Hickory Street between 7th and 8 Street. Staff is currently continuing to research this issue. 2. Councilmember Gamer mentioned the potholes on Walnut Street. The public works crew has completed patching those potholes. 3. Mayor Ristow mentioned that he had received a call from Mrs. Anderson at 509 8th Street regarding concerns about the water that builds up in her back yard during rainstorms. Engineering staff has surveyed the area between her yard and the outlet at 9th Street to determine if any there is any grading that could be done to help the situation. After initial review, it appears that some minor grading could be done that might provide for better flow to the outlet. It has yet to be determined whether that work could be done this summer due to the wet conditions that exist in the area that could be graded. The grading may have to be accomplished in the winter if the site does not dry out sufficiently this summer. Staff will monitor the conditions at the site and bring this issue back to Council when it has been determined that the grading can be done. BUDGET IMPACT The budget impacts for the sump pump and the grading issues are undetermined at this time. The costs for patching the potholes on Walnut Street are included in the Street Division's 1998 budget. I CitlJ. of FarminiJton 325 Oalt Street · Farmin9ton, MN 55024 · (612) 463.7111 · Fa~ (612) 463.2591 RECOMMENDATION For information only. Respectfully submitted, ~YJ1~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file Mrs. Anderson, 509 8th Street