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Home My WebLink About03.16.98 Council Packet COUNCIL MEETING REGULAR MARCH 16, 1998 ouncil Meeting will be held at Farmington High School Auditorium 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS a) Tree City USA Designation 6. CITIZEN COMMENTS 7. CONSENT AGENDA a) Approve Minutes 3/2/98 (Regular) b) Adopt Resolution - Park Grant Applications .'# c) Appointment Recommendation - Community Development Department d) Capital Outlay - Parks and Recreation Department e) 1998 Budget Reallocation - Public Works Department f) Designate City as RGU for Middle Creek Sanitary Sewer EA W g) Approval of February 4, 1998 (Special) and February 9, 1998 (Regular) HRA Board Meeting Minutes h) Approve Bills 8. PUBLIC HEARINGS a) CSAH 31 Project Improvement Hearing 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) Resolution Accepting Feasibility Study - Charleswood Trunk: Storm Sewer b) Resolution Accepting Feasibility Study - 1998 Seal Coat Project 12. NEW BUSINESS a) 1999 Budget Goals and Objectives 11 l ...3. COUNCIL ROUNDTABLE 14. ADJOURN Action Taken TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Supplement Council Agenda DATE: March 16, 1998 It is requested that the March 16, 1998 Council Agenda be amended by the following action: Under Consent Agenda: Item 7 (c). Appointment Recommendation - Community Development Department It is requested that this item be tabled. The candidate for this position has withdrawn his name from further consideration. ACTION REOUESTED Approve the requested action modifying the March 16, 1998 Council Agenda by tabling item 7(c). Respectfully submitted, I~ John F. Erar City Administrator CitlJ of Farmint}.ton 325 Oak Street. FarminlJton, MN 55024 · (612) 463.7111 · Falf (612) 463.2591 TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Tabling Agenda Item No. 7c DATE: March 16, 1998 INTRODUCTION Earlier this afternoon, Mr. Horsman contacted the City and officially withdrew his name from further consideration citing personal reasons. DISCUSSION The City is disappointed with Mr. Horsman's decision to withdraw. Mr. Horsman's decision to remove himself from further consideration has been accepted by the City's Human Resource Office. As a result, the Human Resources Office will be reopening the search for a new Building Inspector. ACTION REQUESTED The administrative recommendation to appoint Mr. Horsman is officially withdrawn from any further Council consideration. No action by Council is required. I CitlJ. of Farminfj.ton 325 Oak Street · FarminiJton, MN 5502~ · (612) ~63-7111 · Fa/( (612) ~63-2591 TO: Mayor, CounciImembers City Administrator ~ James Bell, Parks and Recreation Director 5a- FROM: SUBJECT: Designation Tree City USA DATE: March 16, 1998 INTRODUCTION The City has been notified that it has been selected as a Tree City USA recipient. DISCUSSION Staff applied for the Tree City USA designation and the Minnesota Department Of Natural Resources has informed the City that it has again been selected as a Tree City USA recipient. Criteria for selection is as follows: · An active forestry program within the City. · A forestry budget that equals $2 per capita of the entire City population. · Hold an annual Arbor Day Celebration. The activities on the Arbor Day Celebration must be advertised in the City's official newspaper. · A City Council resolution proclaiming the Arbor Day Celebration. · A City Council resolution supporting the Tree City USA designation. This award clearly indicates the City Council's commitment to forestation efforts in our community. ACTION REQUESTED For information only. Respectfully submitted, J__ BJ-Z James Bell Parks and Recreation Director I CitlJ. of FarminfJton 325 Oak Street · Farmint)tonl MN55024. (612) 463.7111. Fax (612) 463.2591 COUNCIL MINUTES REGULAR March 2, 1998 1 ()J 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7 :00 P.M. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Fitch, Gamer, Strachan None City Administrator Erar, Attorney Grannis 4. APPROVE A GENDA MOTION by Fitch, second by Gamer to approve the Agenda with the following changes: . Remove Minutes of2/l7/98 and 2/11/98 for abstention; . Remove Item 7(d) "Adopt Ordinance Rezoning Giles/Ristow Property" for clarification and minor corrections to ORDINANCE 098-412; . Remove Item 7(e) "Adopt Resolution Amending Comprehensive Plan - Giles Ristow Property" for clarification and minor corrections to RESOLUTION R19-98. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS Per Councilmember Gamer's request during Council Roundtable at the February 17, 1998 Regular Council Meeting, Kevin Raun from A.L.F. Ambulance appeared personally to present the 1997 Annual Report. Mr. Raun summarized the Report and indicated his pleasure in serving the City for the past 12 years. Council Minutes (Regular) March 2, 1998 Page 2 6. CITIZEN COMMENTS a) Status of Property at 300 First Street Community Development Director Dave Olson updated the Council stating that the remaining fire debris on the lawn has been removed and the building is secured. Insurance and mortgage companies are now involved and demolition will occur after legal issues are settled. b) Resident Complaint - Eagles Club Parking Police Chief Dan Siebenaler indicated that Melissa and David Blasier (300 Main Street) were in the audience and suggested they be given the opportunity to speak. Mrs. Blasier stated that she has noticed some improvement in the parking situation, but hopes something can be done to resolve the problem. Mayor Ristow ensured Mrs. Blasier that the City will continue to work on this issue to accommodate residents. 7. CONSENT AGENDA · MOTION by Gamer, second by Strachan to approve the Consent Agenda as followings: b) Adopted RESOLUTION R17-98 Amending Charleswood Schematic PUD c) Adopted RESOLUTION R18-98 Approving Charleswood Preliminary Plat - 1 st Phase f) Adopted RESOLUTION R20-98 Revoking MSA Status - CSAH 31 g) Adopted RESOLUTION R21-98 Revising Fee Resolution- Miscellaneous h) Adopted RESOLUTION R22-98 Approving Gambling Premise Permit Application - VFW Post #7662 i) Approved School and Conference Request - Fire Department j) Acknowledged Capital Outlay - Public Works Department k) Approved Bills APIF, MOTION CARRIED. · MOTION by Cordes, second by Fitch to approve the following: a) Approved Minutes 2/11/98 (Special) Voting for: Ristow, Cordes, Fitch. Abstain: Gamer, Strachan. MOTION CARRIED. Mayor Ristow excused himself from the chair for the following motions involving his ownership of property: , Council Minutes (Regular) March 2, 1998 Page 3 · MOTION by Gamer, second by Cordes to approve the following: a) Approved Minutes 2/17/98 (Regular) Voting for: Cordes, Gamer, Strachan. Abstain: Fitch. MOTION CARRIED. · MOTION by Strachan, second by Cordes to approve the following: d) Adopted ORDINANCE 098-412 Rezoning Giles/Ristow Property. Voting for: Cordes, Fitch, Gamer, Strachan. MOTION CARRIED. · MOTION by Strachan, second by Fitch to approve the following: e) Adopted RESOLUTION R19-98 Amending the Comprehensive Plan Amendment - Giles/Ristow Property. Voting for: Cordes, Fitch, Gamer, Strachan. MOTION CARRIED. 8. PUBLIC HEARINGS - None 9. AWARD OF CONTRACT - None 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 1997 Fiscal Review - General Fund Finance Director Robin Roland thoroughly summarized this item for Council while emphasizing that expenditures for 1997 were under 'budget by 1.3% and that revenues were over budget. Ms. Roland reminded Council that the auditors would be in next week to begin work on the City's audit. Councilmember Fitch complimented the Management Team and Staff for their conservative spending as indicated by the 3% decrease in budget expenses over a one-year period. b) Request to Amend Comprehensive Plan - Adelmann Property Lee Smick, Planning Coordinator, provided the background information for this Request. MOTION by Gamer, second by Fitch to adopt RESOLUTION R23- 98 amending the Farmington Comprehensive Plan for the Adelmann! Allen Property and that no contingencies be placed on this amendment. APIF, MOTION CARRIED. (Attorney Grannis confirmed there were no legal problems with Mayor Ristow voting on this matter.) # Council Minutes (Regular) March 2, 1998 Page 4 c) Request to Rezone - Adelmann Property Planning Coordinator Lee Smick presented this petition to Council for rezoning the Adelmann! Allen property. Council was concerned about approving the rezoning when MUSA has not yet been provided to the property. Attorney Grannis indicated that it is not possible to do conditional rezoning. Its intent is to prepare the property for potential development and appropriate land use. MOTION by Gamer, second by Fitch to adopt ORDINANCE NO. 098-412 rezoning the Adelmann/Allen property from A-I (Agriculture) to R-3 (High- density residential) to be rezoned without contingencies. APIF, MOTION CARRIED. (Attorney Grannis confirmed there were no legal problems with Mayor Ristow voting on this matter.) d) Request for Preliminary Plat Approval - GileslRistow Property Mayor Ristow excused himself from the Council table since he is a co-owner of the property at issue and would pose a conflict of interest in this matter. Lee Smick, Planning Coordinator, summarized this item and recommended that this request for Preliminary Plat approval be continued to the April 6th City Council Meeting to allow adequate time to resolve outstanding issues. There was extensive dialogue regarding the recommended continuation for discussion of this development to be platted as Glenview Townhomes. The Planning Commission approved the Preliminary Plat with five contingencies, of which three have been resolved. The two main issues outstanding are MUSA approval and MNDOT's pending access approval relative to the state-owned frontage road, Trunk Highway 3. Developer's Engineer, Bruce Bullert, appealed to the Council that the project was ready to go forward and did not want to lose momentum. Community Development Director Dave Olson and Engineer Lee Mann met with Developer Giles and feel all issues can be worked out, but that approval of the Preliminary Plat is premature. Tim Giles was present in the audience and expressed his request for assurance that Staff will actively pursue the MNDOT access issue. Councilmember Strachan commented that it is not a good idea to approve a Preliminary Plat without first having MUSA approval. Councilmember Cordes brought up the point that this type of approval with contingencies violates the Development Policy as written. MOTION by Fitch, second by Cordes to continue this request for Preliminary Plat approval to the April 6th City Council Meeting, with the stipulation that if issues relating to MUSA and MNDOT are resolved prior to that date, the matter may be added to an earlier Council Meeting Agenda. APIF, MOTION CARRIED. Aflve-minute recess was taken and meeting reconvened at 8:55 P.M. Council Minutes (Regular) March 2, 1998 Page 5 11. UNFINISHED BUSINESS a) Amend Special Assessment Policy MOTION by Cordes, second by Gamer to amend the Special Assessment Policy stating that the special assessment shall conform to the amount as deemed sustainable by the appraisal of benefit. APIF, MOTION CARRIED. b) Municipal Control of Infrastructure - Amend Policy Implementation Plan MOTION by Fitch, second by Gamer to accept the revised schedule submitted for implementation of the proposed policy for infrastructure installation and to set a Special Council Workshop for March 25, 1998 at 6:30 P.M. in Council Chambers to review the Plan. APIF, MOTION CARRIED. c) Appointment Recommendation - City Attorney City Administrator Erar presented a recommendation to appoint the firm of Campbell Knutson, Professional Association as the City's new City Attorney. Mr. Elliott Knetsch was present in the audience representing Campbell Knutson. Mr. Knetsch expressed his enthusiasm for the new position and the firm's desire to provide quality service. Council and Staff conveyed gratitude to Mr. Grannis for his fine work over the past 12 years. MOTION by Strachan, second by Gamer to approve the appointment of the firm Campbell Knutson, Professional Association as the new City Attorney. APIF, MOTION CARRIED. 12. NEW BUSINESS - None 13. COUNCIL ROUNDTABLE Councilmember Gamer: Meeting for A.L.F. Ambulance on 3/24/98. Councilmember Strachan: Commended Police Department Staff for their excellent work in promptly arresting the individual in connection with the O'Malley's burglary-- within one hour of the report. Community Development Director Olson: Metropolitan Council approved 800 acres of MUSA on 2/26/98. Recognized Lee Smick, Mike Schultz, Lee Mann, as well as the entire department, for their fine work. Police Chief Siebenaler: Announced KDW A Radio (Hastings, Minnesota) has expressed an interest in covering Farmington City Council activity. Council Minutes (Regular) March 2, 1998 Page 6 City Administrator Erar: Frontier has re-petitioned area code boundaries according to their respective telephone exchange boundaries. Farmington and Rosemount will be taken out of the 612 area code. Preliminary information has indicated that exchange boundaries would have an undesirable affect on Farmington and neighboring communities. The League of Minnesota Cities is monitoring the situation and contacted Farmington to mention the petition. Commended the City Council and Planning Commission for taking successful leadership for the City's MUSA application. Farmington School District MIS Director offered use of the school's fiber optic system over T-llines that could potentially save the City $15,000 per year--this would take place sometime in the fall. Cable Franchise Agreement is anticipated to be concluded in June or July. Thanked Attorney Grannis for the legal services he has provided to the City. Mayor Ristow: Minnesota House Finance Committee application for funding Cameron Woods Townhouses information needed by 3/23/98. Received letter from South Suburban Medical Center regarding meeting at the AmericInn in Lakeville on 3/3/98 at 7:00 p.m. to promote more business to South Suburban. 14. ADJOURN MOTION by Fitch, second by Gamer to adjourn at 9:25 P.M. APIF, MOTION CARRIED. Respectfully submitted, c{ouy .~ Lori J. Folie Executive Assistant ~ FROM: Mayor, Councilmembers City Administrato~ James Bell, Parks and Recreation Director Ib TO: SUBJECT: Park Grant Applications DATE: March 16, 1998 INTRODUCTION Council approval to apply for various Parks and Recreation related grants. DISCUSSION The State is requesting applications for grants for trail construction. Staff requests Council authorization to apply for these grants. The grants are as follows: . Cooperative Trail Grant and 1998 National Trail Funding Act - These matching fund grants are for trail construction which would provide funds to complete the trail from the Prairie Creek Neighborhood to the Middle School. Applications are due by March 31, 1998. The estimated construction cost for this section of trail would be approximately $170,000, of which 50% is matching funds. BUDGET IMPACT The $85,000 in City matching funds for the grant applications could be funded from the Parks Improvement Fund. If the grant is successful, staff would present a formal request for City matching funds authorization. ACTION REQUESTED Council approval of these grant applications and adoption of the following resolutions: . Resolution authorizing the application for a Cooperative Trail Grant for trail construction. . Resolution authorizing the application for a National Recreation Trail Funding Act Grant for trail construction. Respectfully submitted, ~o--~~ James Bell Parks and Recreation Director Citl}. of Farmint).ton 325 Oak Street · Farmint]tonl MN 55024 · (612) 463.7111 · Fax (612) 463.2591 I Proposed RESOLUTION No. R - 98 APPROVING THE SUBMITTAL OF AN APPLICATION FOR A 1998 COOPERATIVE TRAIL GRANT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of March, 1998 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the Cooperative Trail Grants Program provides for matching grants to cities for development of trails; and WHEREAS, the City of Farmington has acquired the property necessary for the construction and development of the Farmington Community Trail and is now ready to begin development: and WHEREAS, the construction / development of the Farmington Community Trail is eligible for grant funding of up to 50% of the total eligible project costs; and WHEREAS, the City desires to receive the maximum allowable grant. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington authorizes the Parks and Recreation Director to submit an application for a Cooperative Trail Grant up to the maximum allowed for the development and construction of the Farmington Community Trail. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of March, 1998. Mayor Attested to the day of March, 1998. City Administrator SEAL I Proposed RESOLUTION No. R - 98 APPROVING THE SUBMITTAL OF AN APPLICATION FOR A 1998 NATIONAL RECREATIONAL TRAIL FUNDING ACT GRANT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 16th day of March, 1998 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the National Recreational Trail Funding Act provides for matching grants to cities for development of trails; and WHEREAS, the City of Farmington has acquired the property necessary for the construction and development of the Farmington Community Trail and is now ready to begin development: and WHEREAS, the construction / development of the Farmington Community Trail is eligible for grant funding of up to 50% of the total eligible project costs; and WHEREAS, the City desires to receive the maximum allowable grant. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington authorizes the Parks and Recreation Director to submit an application for a National Recreational Trail Funding Grant up to the maximum allowed for the development and construction of the Farmington Community Trail. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of March, 1998. Mayor Attested to the day of March, 1998. City Administrator SEAL 1C TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Appointment Recommendation - Community Development Department DATE: March 16, 1998 INTRODUCTION The recruitment and selection process for the appointment of a full-time Building Inspector to fill an existing vacancy in the Community Development Department, Building Inspections and Permitting Division has been completed. DISCUSSION After a thorough review of applicants for this position by the Community Development Department and Personnel Office, an offer of employment has been made to Mr. Steven Horsman, subject to ratification by the City Council. Mr. Horsman has been working as a temporary Building Inspector for the City of Inver Grove Heights and also worked in the City of Prior Lake. Ms. Horsman is a certified Building Inspector with the International Conference of Building Officials, and will, as a requirement of the position, be receiving his certification with the State of Minnesota within the next 12 months. Steven is also working towards completion of an Associate Applied Science Degree from Inver Hills Community College in Building Inspections. Mr. Horsman also has experience in the construction industry and as a real estate broker, along with formal training in real estate appraisal. Accordingly, Mr. Horsman is fully qualified and capable to serve as a regular full-time Building Inspector. BUDGET IMP ACT Funding for this position is authorized in the 1998 Budget. RECOMMENDATION Ratify the appointment of Mr. Horsman as a full-time Building Inspector in the Building Inspections and Permitting Division effective March 23, 1998. I Citlj. of FarminfJton 325 Oak Street · FarminfjtonJ MN 55024 · (612) 463.7111 · Fax (612) 463.2591 TO: Mayor, Councilmembers City Administrator~ James Bell, Parks and Recreation Director lJ FROM: SUBJECT: Capital Outlay - Parks and Recreation Department DATE: March 16, 1998 INTRODUCTION The 1998 Budget authorizes the purchase of a 48" walk behind mower and two attachments for the skid loader. DISCUSSION The walk behind mower will be used to mow sloped areas in the parks and around the various ponds within the City. The nursery clamps and 24" auger attachments for the skid loader will be used primarily for transplanting trees in the Forestry Division. BUDGET IMPACT The budgeted amount and cost of the items are as follow: Walk behind mower Nursery Clamps 24" Auger Budget $5,218 $2,237 $506 Low Quote $4,769.07 $1,437.75 $500.55 ACTION REOUESTED This is for information only. Respectfully submitted, -J~~ James Bell Parks and Recreation Director I CitlJ. of FarminfJ.ton 325 Oak Street · FarminfJton} MN 55024 · (612) 463.7111 · Fax (612) 463.2591 1 e TO: Mayor & Councilmembers City Administratorfl. FROM: Robin Roland Finance Director SUBJECT: 1998 Budget Re-allocation: Public Works Department DATE: March 16,1998 INTRODUCTION The Fleet Maintenance division of the Public Works department has requested purchase of a vehicle hoist. DISCUSSION The Fleet Maintenance division of the Public Works department needs a vehicle hoist to work on City vehicles. This item is not specifically listed in the 1998 budget. However, Public Works staff has proposed the substitution of this item as a capital outlay item in place of the sander which was budgeted out of the Street Maintenance division. BUDGET IMPACT Funds budgeted for the purchase of the sander are $4,550. The low quote on the hoist with electrical installation is $4,356.45. As this requested purchase is within the budgeted funding, a substitution of the hoist for the sander will be made. This item will be included in the budget re-appropriations made in November. ACTION REQUIRED For Council's information. ~RJ Robin Roland Finance Director I CitlJ. of FarminlJton 325 Oak Street. Farmint}ton, MN 5502l, · (672) l,63-777 7 · Fax (672) l,63.2597 1f TO: Mayor and Councilmembers City Administrato~ FROM: David L. Olson Community Development Director SUBJECT: Designation of City as ROU for Middle Creek Sanitary Sewer Project DATE: March 16, 1998 INTRODUCTION The City is required to complete an Environmental Assessment Worksheet (EA W) for the Middle Creek Sanitary Sewer Project. In the interest of shortening the review time for this process, it is recommended that the EA W required for this project be combined with the EA W that is currently being completed for the Charleswood PUD. DISCUSSION Since the Middle Creek Sanitary Sewer project is a City project, and if the EA W is done for this project alone, the Minnesota Pollution Control Agency (MPCA) is required to take the role of Regulatory Government Unit (RGU). The RGU is required to make the determination as to whether there are any negative environmental impacts caused by the proposed project. The primary reason for this proposed arrangement is due to the fact that the MPCA is currently experiencing a 4-6 month backlog in reviewing and taking the necessary action(s) as the ROU on EA Ws. This delay would negatively affect the project's construction schedule pushing project completion back until sometime in 1999. In discussing the timing issues with the MPCA and Environmental Quality Board (EQB), an option has been presented to the City to allow the City to amend the Charleswood EA W that has been prepared and currently under review. The Charleswood EA W is currently in the 3D-day review and comment period. City staff and Oenstar have tentatively agreed to amend the Charleswood EA W to include the necessary information from the Middle Creek Sewer Project and then resubmit the combined EA W to all of the review agencies for a new 30 day review and comment period. By proceeding in this manner, the City becomes the ROU for both projects and thus the City Council should be able to take action as the ROU at their first meeting in May, provided there are no significant issues or concerns identified during the 3D-day review Citlj. of Farmint)ton 325 Oak Street · Farmin'Jton, MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591 period. The other benefit is that the City stays in control of the review process schedule and is not put in the position of depending on the schedule of an outside agency. It should also be mentioned that this is a fairly common practice with other cities, counties, and State agencies. . BUDGET IMPACT The cost of completing the EA W for the Middle Creek Sanitary Sewer project is a budgeted project cost that has been identified in the feasibility report for the sewer project. ACTION REQUESTED Adopt a motion authorizing the submittal of a letter to the Minnesota Pollution Control Agency requesting: 1) The Charleswood PUD EA W be amended to include the Middle Creek Sanitary Sewer Project; and 2) The City be designated as the Regulatory Government Unit (RGU). Respectfully submitted, o~~ David L. Olson Community Development Director cc: Steven P. Juetten, Genstar Land Company Midwest SENT BY: GE!\STAR M lOWEST ; 3-12-S8; 13:16; GENSTAR MIDWEST... 1 612 463 2513;# 2 &ENSTAR GM6t8r lAnd Ccmpdny MId".t 11000 West 78ff1 Street Suire 2() 1 Eden Prairie, MN 55344 T9I: (612) 942-7844 F;vc (812) 042..so75 Marcb 12, 1998 Mr. David L. Olson City of FanninJton :us Oak Street Barmingtm, M'inNllJltltll 5S024 Re: Charleswood Planned Un1t Developmept E.A.W. DoIr Mr. O.boo: After review of the timina constraints outlined by Mr. Anthony DeMars, BRA. regarding the Citts sanitary .wer tn&nk line B.A. W. and the timillg benefits of combininl tbc CbarIeawood E.A.W. and sanitary sewer BoA.W. into fJIIe document, Astra Gensrar Partnership. L.L.P., requeltJ Ihat the ChaclesWQOd Planned Unit Development E.A. W. be withdrawn. Thil wUhdmwal is predicated on the City agreeinJ to pay aU com associated with the pI'Cplntion of the combined B.A. W., all costs the City has incurred to dace PrepuiJ11 the aanitary acwef B.A.W., and all costs the City bas or will incur after March 3, 1998 with reprd to the review of the Charleswood B.A. W.. Genstar ~ to pay all costs we have inct.trred to date preparing the Olarleswood E.A.W., all costs associ~ with the City's review of the Charleswood B.A.W. up tD March 4, 1998, and any costs associated with having Westwood Profesaioaal Services review the combined B.A.W.. Ocostar &Iso requests that all attemptS be made to have the combined B.A.W. placed on the May.. 1998 City Cwnd.l agenda ror final action. It is understood, however, that a delay due to outside agency comments may occur resulting in the B.A. W. not being placed. on the May 4, 1998 ageMa. If such a delay does occur. Genmr requests that the City expedite 1he review process in 01'der to have the B. A. W. action placed OIl the soonest City Council qeada tbueafter. By 8JRdt1& to the oombined E. A. W.. the start of coaskuction in Charleswood Phase I will be delayed a minimum of one month. This delay may cause problems in completina the project this year. Because of this~ it is requested that the City work with Genstal' to expedite the final plat review process aod allow the final pial to be submitted to the City Staff for review prior to E.A.W. actioo.by me City Council. Further. it is requested that the final plat be placed OIl fhe fir3t Plannin. Comrnissioo agenda after City Council E.A.W. action. S~i BY: GE1'STAR MIDWEST ; 3-12-98; 13: 17 ; GENST AR MIDWEST.... 1 612 463 2519;# 3 . Page 2 Dave 01&00 Nareh 12, 1998 I would appreciate a draft copy of the combined E.A. W.. for my review prior to it being diltributed to the other agencies for comments. Further, In provide Weatwood Professional Services the proper lead time, I would appreciate a respoosc with regard. to the E.A.W. and final plat parallel approval tracks. H you need further information or have aDY qpestions. please contact me. Sincec'ely I Galltar Land Company Midwest steven P. Juetten Devdopment Manager ce: Mr. Lee Mann, City of Farmington Mr. Anthony DeMars, Bones1roo. Rosene, AnderIik & Assoc. . Mayor and Councilmembers City Administratorf'dL FROM: David L. Olson Community Development Director 13 TO: SUBJECT: HRA Board Meeting Minutes DATE: March 16, 1998 INTRODUCTION The special HRA Board meeting of February 4, 1998 and the regular meeting of February 9th, 1998 were the last two meetings held prior to the change of the HRA Board composition. The minutes of these meetings need to be approved by a majority of the Board members that were in office at the time these meetings were held. DISCUSSION The new HRA Board cannot approve the minutes for the above meeting dates since the majority of Board is comprised of new members. The Council, which also served as the HRA Board at the time these meetings were held, needs to approve the minutes of these two meetings. BUDGET IMP ACT None ACTION REQUESTED Approve the HRA Board meeting minutes for the February 4th, 1998 Special Meeting and the February 9th, 1998 Regular Meeting. Respectfully submitted, Odd- David L. Olson Community Development Director CitlJ of Farmint)ton 325 Oak Street · Farminqton} MN 550211 · (612) 1163-7111 · Fax (612) 1163-2591 MINUTES HOUSING AND REDEVELOPMENT AUTHORITY SPECIAL FEBRUARY 4, 1998 1. Chairperson Fitch called the meeting to order at 7:00 PM Members Present: Cordes, Fitch, Gamer, Ristow, Strachan. Members Absent: None. Also Present: Director Olson, Attorney Darflinger. The purpose of the meeting was to review proposals for the Exchange Bank Building/Larsen Building. 2. Approve Agenda - MOTION by Gamer second by Cordes to approve the agenda. APIF, MOTION CARRIED. 3. Director Olson briefly reviewed with the Board the extension of the proposal deadline and the RFP procedure. Since CDBG funds were used either low to moderate income housing or job creation needs to occur. The HRA money that is paid back will go back into Farmington's CDBG account. a. Hosmer Brown - Mr. Hosmer Brown addressed the Board. Mr. Brown explained that he and his son are not, by occupation, developers. Michial Mularoni is the architect for this project. They feel the Grand Hall needs to be renovated. They are also interested in the Riste building. Mr. Brown introduced his son, Hosmer Brown and he explained that they want to keep the original use as retail and keep the grand hall intact. The Larsen building would be offices. Mr. Brown indicated that today was the first he had heard of the CDBG requirements. Mr. Browns architect, Mike Mularoni, went over the architectural plans with the Board. b. Brigade - Ross Currier presented his background to the Board. They want a mixed use project. Commercial, office and retail space on the first level and residential on the second floor. . Mr. Currier explained that these units would rent for market rate. They do not have to utilize the tax credits. They also indicated that there would be a possibility that they could use Livable Communities monies. They prefer the housing plan because it is a more stable project than all commercial. Parking issues were brought up and the developers are looking into solutions. Director Olson informed the Board that the other 2 developers were not in attendance and asked if he should review their proposals. It was decided that the Board had enough information to review the proposals. Chairperson Fitch thanked the developers for coming as did Member Ristow. Director Olson indicated that he wants a provision that would state that if the developer would not follow through with the project, the property would revert back to the HRA. 4. MOTION by Gamer second by Ristow to adjourn at 8:45PM. APIF, MOTION CARRIED. SUbmitt~ ~ler Community Development Secretary MINUTES HOUSING AND REDEVELOPMENT AUTHORITY REGULAR FEBRUARY 9, 1998 1. Meeting called to order by Chairperson Fitch at 7:00 PM. Members Present: Cordes, Fitch, Gamer, Ristow, Strachan. Also Present: Director Olson, Attorney Darflinger. 2. Approve Agenda - Member Ristow asked to pull the January 12, 1998 minutes for discussion. MOTION by Gamer second by Strachan to approve the agenda with the omission of the January 12, 1998 minutes. APIF, MOTION CARRIED. 3. Consent Agenda - MOTION by Cordes second by Gamer to approve the Consent Agenda with the omission of the January 12,1998 minutes. APIF, MOTION CARRIED. January 12,1998 Minutes - Member Ristow indicated that he thought that there was a time limit on the repayment to the Road and Bridge fund. MOTION by Gamer second by Cordes to add to the original motion for funding sources of the parking lot, that it be repaid within three (3) years. APIF, MOTIO~ CARRIED. MOTION by Ristow second by Gamer approving the January 12, 1998 minutes with the above mentioned amendment. APIF, MOTION CARRIED. 4. Exchange Bank Building - Member Fitch asked the Board if they had enough time to review the proposals. The Board agreed they had. Member Ristow asked about time constraints in the development agreements for tax credits. Director Olson noted that they typically have staning dates and completion dates in these agreements. Director Olson felt that 90 days would be enough time for the developer to obtain financing. Attorney Darflinger felt that by the May meeting to have a development agreement, and in the agreement they would have 90 days to obtain financing. Attorney Darflinger has forwarded, to Lee Smith of the Dakota County HRA, a draft of language to be put in the developers agreement regarding the CDBG Funds. All board members except Member Fitch, chose the Hosmer Brown proposal as their 1 st choice, Brigade - 2nd, Swensen _ 3rd, and M.W. Johnson - 4th. !\,1ember Fitch's choice was 1 st - Hosmer Brown, 2nd - M.W. Johnson, 3rd - Brigade and 4th - Swenson. Attorney Darflinger noted that Mike Mularoni (architect for the renovation) has filed a mechanics lien against the property. Attorney Darflinger also noted that Mr. Mularoni is Hosmer Brown's architect and would like to be able to have leeway to remedy the (lien) problem and he would want this contingent upon the resolution of this issue as part of the deveolpers agreement. MOTION by Gamer second by Ristow to approve the Hosmer Bro\vTI proposal as their 1 st choice and to authorize the Director and Attorney to proceed with the developers agreement with the above mentioned contingency. VOTING FOR: Cordes, Fitl"h, Gamer, Ristwo, Strachan. VOTING AGAINST: None. MOTION CARRIED. 5. Eagles Club - The Eagles Club submitted another letter regarding the concerns thev have - - - - " with regard to their project. The Eagles are requesting $45,000 of additional TIF funds with an additional 1 Y2 years of increments. Director Olson indicated that it was staffs recommendation that this be an amendment to the original developers agreement and that the site and public improvements be completed by the previous deadline. MOTION by Gamer second by Ristow to approve the Eagles request of additional TIF Funds. VOTING FOR: Cordes, Fitch, Gamer, Ristow, Strachan. VOTING AGAINST: None. MOTION CARRIED. 6. b. Update on Chinese Restaurant - Director Olson noted that the City does not have a signed developers agreement with Melissa Lee. Director also noted that the HRA has done what they stated they would do, demolition and cleanup of the Clay site. Director indicated that the project cost was in excess of what the bank was willing to borrow. Melissa Lee is out of the country at the time and the Director has tried to contact her and her attorney. Director suggested to the Board that they put a deadline on this project. He would like to have some type of tangible evidence that the project is progressing. MOTION by Ristow second by Gamer to have the Director sent a notice to Melissa Lee's attorney indicating that the Board wants to see evidence of the project going forvvard within 60 days. VOTING FOR: Cordes, Fitch, Gamer, Ristow, Strachan. VOTING AGAINST: None. MOTION CARRIED. a. Appointment of new Board Members - New members, Sherry Lamb, Todd Arey, and Ronald Kuriscak, were sworn in. Members Ristow and Cordes will continue on as HRA members. Director Olson noted that he was in the process of preparing an informational booklet with information on by-laws, basic information and TIF. The new members elected to hold the organizational meeting at the March 1998 meeting. 7. MOTION by Ristow second by Strachan to adjourn at 8:00 PM. APIF, MOTION CARRIED. Submitted by, ~l( fI/lt/tt~ Sue Miller Community Development Secretary COUNCIL REGISTER C~UNCIL MEETING ON MARCH 16, 1998 VENDOR 12-MAR-1998 (12: 09) 1h A M LEONARD INC ------------------------------------------------------------------------------------------------------------------- ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM <*> AERIAL COMMUNICATIONS INC <*> AIM USA INC <*> AIRLAKE FORD MERCURY <*> AIRTOUCH CELLULAR <*> AL'S LOCK AND KEY <*> ALCORN BEVERAGE CO. INC. <*> ASPEN EQUIPMENT COMPANY <*> B & B PIZZA <*> BASIC SURVIVAL SPANISH INSTRUC <*> BEST WESTERN KELLY INN <*> BLAHA'S COLLISION CENTER <*> BRYAN ROCK PRODUCTS INC <*> BT OFFICE PRODUCTS INTERNATION <*> CAMAS <*> CAREY, TOM <*> CARQUEST <*> CMI INC <*> COAST TO COAST <*> COCA-COLA ENTERPRISES PARK MAINT PAYROLL EXPENSES 146.97 OH 146.97* ADMINISTRATION UTILITIES 58.06 OH COMM DEVELOPMENT UTILITIES -5.82 OH SEWER OPEATIONS UTILITIES -13.71 OH SOLID WASTE UTILITIES 61. 68 OH STREET MAINT UTILITIES -27.43 OH WATER UTILITY UTILITIES -13 . 71 OH 59.07* FIRE SERVICES OPER MAT & SUPPL 109.07 OH 109.07* STREET MAINT EQUIP MAl NT/RENT 23.87 OH 23.87* BUILDING INSPCT UTILITIES 57.79 OH BUILDING MAINT UTILITIES 5.82 OH FIRE SERVICES UTILITIES 36.06 OH INVESTIGATION UTILITIES 13.65 OH PARK MAINT UTILITIES 24.09 OH PATROL SERVICES UTILITIES 97.79 OH RECREATION PROGR UTILITIES 71. 98 OH RESCUE SQUAD UTILITIES 31.66 OH 338.84* PARK MAINT TRANSPORT COSTS 118.47 OH 118.47* LIQUOR MERCH FOR RESALE 9,706.65 OH 9,706.65* f00.;:> SNOW REMOVAL HVY EQUIP PURCH 2,784.92 OH .~3~;l 2,784.92* OUTDOOR ICE OPER MAT & SUPPL 49.87 OH 49.87* PATROL SERVICES SCHOOL & CONF 59.00 OH 59.00* POLICE ADMIN SCHOOL & CONF 237.50 OH 237.50* FIRE SERVICES EQUIP MAINT/RENT 340.50 OH STATE AID STREET PROF SERVICES 63.90 OH STREET MAINT EQUIP MAINT/RENT 609.81 OH 1,014.21* PARK MAINT OPER MAT & SUPPL 231.12 OH 231.12* ADMINISTRATION OFF & PAPER SUPP 756.66 OH 756.66* SOLID WASTE BLDG IMPROVEMENT 364.68 OH STREET MAl NT OPER MAT & SUPPL 75.10 OH 439.78* ICE ARENA PROF SERVICES 35.00 OH 35.00* SOLID WASTE TRANSPORT COSTS 72 .93 OH STREET MAINT EQUIP MAINT/RENT -69.36 OH 3.57* COMMUNICATIONS PRINT & PUBLISH 673.00 OH 673.00* WATER UTILITY OPER MAT & SUPPL 20.55 OH 20.55* LIQUOR MERCH FOR RESALE 275.60 OH COUNCIL REGISTER VENDOR ACTIVITY 12-MAR-1998 (12:09) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM <*> ------------------------------------------------------------------------------------------------------------------------ COLLEGE CITY BEVERAGE INC <*> CONOCO <*> COORDINATED BUSINESS SYSTEMS L <*> COPY SALES INC <*> CORRIGAN ELECTRIC <*> CULLIGAN WATER CONDITIONING <*> CY'S UNIFORMS <*> D & J GLASS INC <*> DAKOTA COUNTY SOIL AND WATER <*> DAKOTA COUNTY TREASURER/AUDITO <*> DAKOTA GLASS <*> DAY DISTRIBUTING CO <*> DELEGARD TOOL CO <*> DICK'S SANITATION INC <*> FARMINGTON BAKERY INC <*> FARMINGTON EMPLOYEE CLUB <*> FARMINGTON INDEPENDENT <*> FARMINGTON PRINTING INC <*> FEDERAL RESERVE BANK LIQUOR FIRE SERVICES PARK MAINT PATROL SERVICES SOLID WASTE SENIOR CITIZEN FIRE SERVICES STREET MAINT ICE ARENA PATROL SERVICES LIQUOR SOLID WASTE DEVLPR CAP PROJ MERCH FOR RESALE TRANSPORT COSTS EQUIP MAINT/RENT TRANSPORT COSTS TRANSPORT COSTS PROF SERVICES EQUIP MAINT/RENT PROF SERVICES PROF SERVICES OPER MAT & SUPPL EQUIP MAINT/RENT EQUIP MAINT/RENT PROF SERVICES IMP BNDS 1996 PROF SERVICES IMPROVE BOND '87 PROF SERVICES IMPROVE BOND '91 PROF SERVICES IMPROVE BOND '92 PROF SERVICES IMPROVE BOND '93 PROF SERVICES IMPROVE BOND '94 PROF SERVICES PARK IMP FUND PROF SERVICES SAN SWR TRUNK PROF SERVICES SOLID WASTE PROF SERVICES STATE AID STREET PROF SERVICES STORM WATER UTIL PROF SERVICES WATER UTILITY PROF SERVICES BUILDING INSPCT TRANSPORT COSTS LIQUOR MERCH FOR RESALE FLEET MAINT SERV EQUIP MAINT/RENT SOLID W~TE EQUIP MAINT/RENT SOLID WASTE ADMINISTRATION GENERAL FUND PLANNING/ZONING ADMINISTRATION WATER UTILITY GENERAL FUND PROF SERVICES OFF & PAPER SUPP EMPLOYEE CLUB PRINT & PUBLISH PRINT & PUBLISH PRINT & PUBLISH SAVINGS BONDS 275.60* 7,517.30 7,517.30* 53.30 6.00 141.18 473.69 674.17* 120.96 120.96* 69.22 69.22* 414.73 414.73* 87.33 87.33* 25.30 25.30* 627.56 203.62 831.18* 202.50 202.50* 10.00 60.67 38.42 30.33 68.75 374.10 78.32 50.10 77.29 673.39 447.96 94.67 2,004.00* 461.07 461.07* 508.40 508.40* 14.48 127.80 142.28* 9,708.20 9,708.20* 15.00 15.00* 46.00 46.00* 51.30 51.30* 104.16 118.38 222.54* 25.00 OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH [J;":f~; OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR 12-MAR-1998 (12:09) <*> ------------------------------------------------------------------------------------------------------------------------ ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM FERRELL GAS PRODUCTS CO <*> FIRST TRUST NATIONAL ASSOCIATI <*> FRITZ COMPANY INC <*> FRONTIER COMMUNICATIONS <*> FRONTIER COMMUNICATIONS SERVIC <*> GALL'S INC <*> GATEWAY 2000 MAJOR ACCOUNTS IN <*> GCR MINNEAPOLIS TRUCK CENTER <*> GEESE UNLIMITED <*> GERSTER JEWELERS <*> GRIGGS COOPER & CO <*> HENNEPIN TECHNICAL COLLEGE <*> HOHENSTEINS INC <*> ICMA RETIREMENT TRUST-457 <*> INTERSTATE BATTERY TWIN CITIES <*> JIM HATCH SALES CO <*> JOHNSON BROTHERS LIQUOR COMPAN <*> JORDAN BEVERAGE INC <*> KELLY ELECTRIC INC <*> LARSON, LENA <*> 25.00* ICE ARENA TRANSPORT COSTS 29.37 OH 29.37* CAPITAL ACQUIS PAYING AGENT 421. 25 OH HRA DEBT SERVICE PAYING AGENT 886.25 OH IMPROVE BOND '92 PAYING AGENT 548.50 OH IMPROVE BOND '93 PAYING AGENT 428.25 OH IMPROVE BOND '94 PAYING AGENT 453.00 OH TAX INC BOND 93B PAYING AGENT 402.25 OH TAX INC BOND 93C PAYING AGENT 421.25 OH TAX INC BOND 95 PAYING AGENT 303.00 OH TAX INC REFD BND PAYING AGENT 125.00 OH 3,988.75* LIQUOR OPER MAT & SUPPL 1,074.36 OH 1,074.36* GEN ACCOUNTING UTILITIES 401.28 OH MIS UTILITIES 401. 28 OH 802.56* COMMUNICATIONS UTILITIES 110.95 OH 110.95* PATROL SERVICES OPER MAT & SUPPL 238.94 OH RESCUE SQUAD EQUIP MAINT/RENT 254.89 OH 493.83* MIS OPER EQUIP PURCH 7,144.00 OH 7,144.00* SENIOR CITIZEN TRANSPORT COSTS 335.13 OH ;:;rr(~1: STREET MAINT EQUIP MAINT/RENT 170.05 OH '~"?~.;;:;/ 505.18* PARK MAINT SCHOOL & CONF 25.00 OH 25.00* ADMINISTRATION OPER MAT & SUPPL 40.00 OH 40.00* LIQUOR MERCH FOR RESALE 4,561. 73 OH 4,561.73* FIRE SERVICES SCHOOL & CONF 95.50 OH 95.50* LIQUOR MERCH FOR RESALE 1,147.50 OH 1,147.50* GENERAL FUND ICMA 3,638.74 OH 3,638.74* RESCUE SQUAD TRANSPORT COSTS 310.77 OH 310.77* SNOW REMOVAL EQUIP MAINT/RENT 275.87 OH 275.87* LIQUOR MERCH FOR RESALE 1,665.85 OH 1,665.85* LIQtJOR MERCH FOR RESALE 1,509.20 OH 1,509.20* ICE ARENA PROF SERVICES 26.25 OH IDEA SCHOOL PROF SERVICES 98.78 OH 125.03* ENGINEERING SERV TRANSPORT COSTS 6.30 OH SOLID WASTE TRANSPORT COSTS 17.01 OH STORM WATER UTIL TRANSPORT COSTS 9.45 OH 32.76* COUNCIL REGISTER VENDOR 12-MAR-1998 (12: 09) ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM <*> ------------------------------------------------------------------------------------------------------------------------ LAW ENFORCEMENT LABOR SERVICES LAWSON PRODUCTS INC <*> LINDQUIST, BRIAN A. <*> LINDSTROM, RON <*> MARK VII DISTRIBUTORS INC <*> MARSCHALL LINE INC <*> MECA <*> METROPOLITAN COUNCIL <*> MINNESOTA AFSCME COUNCIL #l4 <*> MINNESOTA BENEFIT ASSOCIATION <*> MINNESOTA PIPE AND EQUIPMENT <*> MINNESOTA POLLUTION CONTROL AG <*> MN CHAPTER INT'L ASSOC. OF ARS <*> MN CHIEFS OF POLICE EDUCATIONA <*> MN CROWN DISTRIBUTING INC <*> MN DEPT OF REVENUE <*> MN SOCIETY OF PROFESSIONAL ENG <*> MOONEY & ASSOCIATES INC, R.E. <*> MOTOR PARTS SERVICE CO INC <*> NAPA <*> NORTHERN STATES POWER COMPANY GENERAL FUND LELS UNION DUES 115. SO OH 115.50* SOLID WASTE OPER MAT & SUPPL 69.12 OH STREET MAINT EQUIP MAINT/RENT 59.88 OH 129.00* PATROL SERVICES OPER MAT & SUPPL 26.00 OH 26.00* FIRE SERVICES SCHOOL & CONF 212.99 OH 212.99* LIQUOR MERCH FOR RESALE 3,601. 25 OH 3,601.25* Recreation Prog OPER MAT & SUPPL 166.00 OH 166.00* ENGINEERING SERV SCHOOL & CONF 60.00 OH 60.00* SEWER OPERATIONS S.A.C. CHARGE 13,860.00 OH 13,860.00* GENERAL FUND AFSCME UNION DUE 328.78 OH 328.78* GENERAL FUND MBA/MN BENEFITS 278.73 OH 278.73* SEWER OPEATIONS OPER MAT & SUPPL 874.84 OH WATER UTILITY OPER MAT & SUPPL 5.04 OH 879.88* SEWER OPEATIONS SCHOOL & CONF 150.00 OH 150.00* ~~~W~~~ FIRE SERVICES SCHOOL & CONF 195.00 OH 195.00* POLICE ADMIN SCHOOL & CONF 235.00 OH 235.00* LIQUOR MERCH FOR RESALE 124.00 OH 124.00* SOLID WASTE MISC 100.00 OH 100.00* ENGINEERING SERV OPER MAT & SUPPL 23.80 OH 23.80* WATER UTILITY EQUIP MAINT/RENT 500.00 OH 500.00* BUILDING MAINT OPER MAT & SUPPL 2.97 OH PARK MAINT OPER MAT & SUPPL 7.43 OH 10.40* FIRE SERVICES TRANSPORT COSTS 32.53 OH FLEET MAINT SERV EQUIP MAINT/RENT 99.54 OH ICE ARENA TRANSPORT COSTS 22.96 OH PARK MAINT TRANSPORT COSTS 156.66 OH PATROL SERVICES TRANSPORT COSTS 48.71 OH SEWER OPEATIONS EQUIP MAINT/RENT 3.86 OH SOLID WASTE TRANSPORT COSTS 66.35 OH STREET MAINT EQUIP MAINT/RENT 173.33 OH WATER UTILITY EQUIP MAINT/RENT 15.67 OH 619.61* BUILDING MAINT UTILITIES 686.35 OH HRA/ECONOMIC DEV UTILITIES 178.97 OH I CE ARENA UTILITIES 2,947.01 OH IDEA SCHOOL UTILITIES 928.87 OH COUNCIL REGISTER VENDOR 12-MAR-1998 (12: 09) ------------------------------------------------------------------------------------------------------------------- ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM NORTHERN STATES POWER COMPANY <*> NORTHSTAR REPRO PRODUCTS INC <*> NRG ENERGY INC <*> PARKER'S FLOOR COVERING & APPL <*> PELLICCI HARDWARE & RENTAL <*> PEOPLES NATURAL GAS <*> PEPSI COLA COMPANY <*> PHILLIPS WINE AND SPIRITS INC <*> POINTS OF LIGHT FOUNDATION, TH <*> PUBLIC EMPLOYEES RETIREMENT AS <*> QUALITY WINE AND SPIRITS CO <*> RENT 'N' SAVE PROTABLE SERVICE <*> ROCKY TOP <*> RON'S GOURMET ICE <*> SAINT PAUL PIONEER PRESS <*> SAVOIE SUPPLY CO. INC. <*> SCHIMMEL, RICH <*> LIQUOR UTILITIES 310.53 OH OUTDOOR ICE UTILITIES 487.45 OH PARK MAINT UTILITIES 83.36 OH SENIOR CITIZEN UTILITIES 220.37 OH SEWER OPEATIONS UTILITIES 189.13 OH SIGNAL MAINT UTILITIES 160.61 OH STREET MAINT UTILITIES 106.28 OH WATER UTILITY UTILITIES 511. 51 OH 6,810.44* ENGINEERING SERV OFF & PAPER SUPP 132.25 OH 132.25* SOLID WASTE PROF SERVICES 2,070.81 OH 2,070.81* FIRE SERVICES OPER MAT & SUPPL 11.87 OH PARK MAINT EQUIP MAINT/RENT 356.76 OH 368.63* BUILDING !-'AINT OPER MAT & SUPPL 61.31 OH FIRE SERVICES OPER MAT & SUPPL 10.63 OH ICE ARENA OPER MAT & SUPPL 364.85 OH LIBRARY SERVICES OPER MAT & SUPPL 3.08 OH MIS OPER MAT & SUPPL 22.33 OH OUTDOOR ICE OPER MAT & SUPPL 3.92 OH PARK MAINT EQUIP MAINT/RENT 299.65 OH POLICE ADMIN OPER MAT & SUPPL 10.84 OH SENIOR CITIZEN EQUIP MAINT/RENT 31. 91 OH SEWER OPEATIONS OPER MAT & SUPPL 47.83 OH ,,,,-r:.~ ~..... , ...~...;;. \ ~'i;:-:--"l SOLID WASTE OPER MAT & SUPPL 48.44 OH ~..'~.' ':, -..~.;..:.f' STORM WATER UTIL OPER MAT & SUPPL 85.70 OH STREET MAINT OPER MAT & SUPPL 70.97 OH WATER UTILITY OPER MAT & SUPPL 179.62 OH 1,241.08* OUTDOOR ICE UTILITIES 101. 62 OH 101.62* LIQUOR MERCH FOR RESALE 121.71 OH 121. 71 * LIQUOR MERCH FOR RESALE 2,339.98 OH 2,339.98* RECREATION PROGR DUES & SUBSCRIP 13.90 OH 13.90* GENERAL FUND PERA 9,319.97 OH 9,319.97* LIQUOR MERCH FOR RESALE 1,668.27 OH 1,668.27* PARK MAINT PROF SERVICES 92.34 OH 92.34* RESCUE SQUAD OPER MAT & SUPPL 99.75 OH 99.75* LIQUOR MERCH FOR RESALE 152.40 OH 152.40* ADMINISTRATION DUES & SUBSCRIP 22.10 OH 22.10* BUILDING MAINT OPER EQUIP PURCH 1,331.25 OH 1,331.25* ENGINEERING SERV TRANSPORT COSTS 58.53 OH 58.53* COUNCIL REGISTER 12-MAR-1998 (12:09) VENDOR ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM ------------------------------------------------------------------------------------------------------------------- SHEFCHIK, TONI POLICE ADMIN OPER MAT & SUPPL 124.98 OH <*> 124.98* SKB ENVIRONMENTAL INC SOLID WASTE PROF SERVICES 86.00 OH <*> 86.00* SNAP-ON TOOLS FLEET MAINT SERV OPER EQUIP PURCH 1,586.25 OH <*> 1,586.25* SOUTH SUBURBAN TERRACE Senior Center OPER MAT & SUPPL 35.00 OH <*> 35.00* ST CROIX COUNTY GENERAL FUND CHILD SUPPORT 181. 66 OH <*> 181.66* STARR AUTOMOTIVE PARK MAINT TRANSPORT COSTS 56.00 OH <*> 56.00* STATE CAPITOL CREDIT UNION GENERAL FUND ST CREDIT UNION 1,924.47 OH <*> 1,924.47* STREICHER'S PATROL SERVICES OPER MAT & SUPPL 825.02 OH <*> 825.02* SUMMIT SUPPLY CORPORATION PARK MAINT OPER MAT & SUPPL 155.21 OH <*> 155.21* SUPERAMERICA BUILDING INSPCT TRANSPORT COSTS 91.77 OH ENGINEERING SERV TRANSPORT COSTS 15.00 OH FIRE SERVICES TRANSPORT COSTS 30.22 OH PATROL SERVICES TRANSPORT COSTS 587.79 OH SOLID WASTE TRANSPORT COSTS 76.42 OH STREET MAINT TRANSPORT COSTS 604.64 OH <*> 1,405.84* SURPLUS SERVICES FIRE SERVICES OPER MAT & SUPPL 25.00 OH f~~ <*> 25.00* UNITED STATES POSTAL SERVICE COMMUNICATIONS PRINT & PUBLISH 352.41 OH COUNTY ROAD 31 PRINT & PUBLISH 647.59 OH <*> 1,000.00* UNITED WAY FUND OF ST. PAUL AR GENERAL FUND UNITED WAY 25.00 OH <*> 25.00* UNITOG RENTAL SERVICES FLEET MAINT SERV OPER MAT & SUPPL 72.19 OH SOLID WASTE OPER MAT & SUPPL 50.67 OH STREET MAINT OPER MAT & SUPPL 184.24 OH <*> 307.10* UNUM LIFE INSURANCE CO OF AMER GENERAL FUND MEDICAL INS 200.10 OH <*> 200.10* US WEST COMMUNICATIONS GEN ACCOUNTING UTILITIES 150.00 OH MIS UTILITIES 150.05 OH <*> 300.05* VOSS LIGHTING BUILDING MAINT OPER MAT & SUPPL 97.13 OH <*> 97.13* W W GRAINGER INC PARK MAINT OPER MAT & SUPPL 517.26 OH <*> 517.26* ZEE SERVICE COMPANY ICE ARENA OPER MAT & SUPPL 65.34 OH <*> 65.34* 124,265.53* <*> APPROVALS: RISTOW GAMER STRACHAN CORDES FITCH pC{. TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: CSAH 31 Project Improvement Hearing DATE: March 16, 1998 At the July 21, 1997 Council meeting, it was the determination of the City Council that the City would participate in the CSAH 31 project by entering into a construction agreement with Dakota County. It was further determined, that the appropriate method of financing this project would include special assessments and City Municipal State Aid funding. Under Minnesota Statute (M.S.) 429, the City Council is required to hold a public improvement hearing where special assessments are being considered to formally authorize proceeding with the CSAH 31 project. The purpose of this hearing is: 1. to accept the Project Feasibility Study; 2. to order the improvement and authorize award of contracts by Dakota County 3. to allow for public input by affected residents in the project area; 4. to approve a preliminary assessment roll estimate; and 5. to formally authorize the City's participation under M.S. 429 in the CSAH 31 Realignment Project As Council is aware, pursuant to Dakota County Transportation Policies, the City's financial participation in this project has been established at 45 percent of the total project cost as determined by Dakota County. DISCUSSION The following table summarizes changes to project categories as communicated to the City by the Dakota County Highway Department. COUNTY PROJECT ESTIMATES Category of Expenditure Construction (County) Eng/Admin/Legal (County) Right-of-Way (County) Utility Relocation (County) Eng/Admin/Legal (City) Project Contingencies (City) Totals 21-Jul-97 2,047,027 372,907 292,500 16-Mar-98 2,229,000 468,090 500,000 310,000 111,450 111,450 3,729,990 $ Variance 181,973 95,183 207,500 310,000 111,450 111,450 1,017,556 $ 2,712,434 $ I CitlJ. of FarminiJ.ton 325 Oak Street · Farmington, MN 55024 · (612) 463.7111 · FaJf (612) 463.2591 Mayor and Council Members CSAH Project Improvement Hearing Page 2 of5 As the table indicates, Dakota County project estimates, which include City added project contingencies and engineering, administrative and legal costs, have increased original estimated project costs by approximately $1,017,556. The difference in these costs have originated from the following circumstances: 1. Right-of-Way - At the July 21, 1997 Council meeting, it was presented that right-of-way costs were still uncertain and could increase. Land costs typically do increase due to market speculation and higher prices being requested from property owners in response to proposed local government acquisitions. In addition, the City would share in any costs associated with County condemnation proceedings in acquiring right-of-way in the Farmington project area. 2. Utility Relocation - The most significant category of expenditure increase was not provided to the City by Dakota County at the July 21, 1997 meeting. It was County engineering staffs opinion at that time that no significant relocation was required, as affected utility companies had not responded to repeated County staff inquiries regarding private utility relocation. Consequently, the City was completely unaware of any costs related to this category of expenditure, and, as such, did not include any estimated cost. County staff will be present at the public hearing to further explain this category of expenditure. 3. Construction and Engineering - In terms of pure construction costs, the $181,973 difference represents an 8.2 percent increase from the July 21, 1997 project estimates. It is reasonable to expect some type of cost variance from original estimates on a project of this magnitude. County Eng/ Admin/Legal costs are a percentage function of total construction costs estimated at approximately 20 percent. 4. Project Contingencies and Engineering/Administrative and Legal (EAL) - As the County does not include contingencies in their cost estimates, City staff has included project contingency estimates to allow for a financial "cushion" should change orders occur during project construction increasing the City's portion of costs. This estimated figure represents 5 percent of the County's construction costs. EAL estimates are for costs associated with City engineering review, general administration and legal expenditures relating to the project. This figure represents 5 percent of the County's construction costs. Kev CSAH 31 Proiect Discussionnnformation Points 1. CSAH 31 is a County roadway being constructed under the total control of the Dakota County Highway Department. This project requires City financial participation equivalent to 45% of the County's total project cost in Farmington. The City's portion of project costs is now estimated at $3.7 million. This revised cost is based on actual construction bids, with other project costs more firmly established by the County. This total figure also includes approximately $111,000 in contingencies for potential change orders. The City does not have control over engineering design features, but has made recommendations on issues of Mayor and Council Members CSAH Project Improvement Hearing Page 3 of5 concern to City residents to the County Board and staff, including the need for more signalization. 2. Special assessments in July 1997 were projected to be approximately $404.84 per household equivalent for properties located north of 195th Street, with deferred special assessments on undeveloped property south of 195th Street per City policy. This was a one-time special assessment that the property owner could either pay up front or spread over a 15 year time period. Since the July 21, 1997 Council meeting, the following changes have occurred: >- The assessment area has been expanded to include undeveloped properties in the north-east section extending to the City's eastern boundaries. It was reasoned that once developed these properties would also be directly accessing CSAH 31 as the primary north-south transportation corridor. >- Preliminary special assessments at this time are now estimated to be approximately $385 per household. This is a net estimated reduction of sli1!htlv over $19 per household. >- The reason for this reduction, even with the increase in County project costs, is due to a change in the City's project financing approach. By creating two distinct project areas, with segregated construction, right-of-way and utility relocation costs, special assessments were assigned on the basis of specific project area as opposed to one entire project area. CSAH 31 project cost are now segregated according to land area north of 195th and south of 195th Street, respectively >- Under this approach, project costs were split, with assessments being applied north of 195th at 35% for reconstructed roadway from 190th to the City's north boundary, and 100% for new roadway construction from County Road 64 (l95th) to the old alignment at 190th as authorized under City Policy. Project costs south of 195th were assessed at 100% for new roadway construction from 195th Street south to CSAH 50 as authorized under City Policy. 3. The need to upgrade the roadway north of 195th, as determined by the County Highway Department, is necessary due to the significant residential growth and associated transportation needs in this area of the community. If significant growth in this area of the community had not occurred, the enhancements to this portion of roadway would not be necessary at this time. 4. Can the City show benefit? Resolving public safety concerns associated with access, roadway width, capacity, pedestrian movement, traffic flow and congestion are all real benefits of the enhanced roadway due to County improvements. Preliminary information received by the City from a certified appraiser suggests that the City could show benefit equal to and/or slightly greater than the proposed assessments. Pursuant to State law, property owners have the legal right to challenge these assessments. Costs to defend any appeals would, however, be added to the project's cost. 5. The City will be using $1.4 million in Municipal State Aid funding as a down payment on the project and will be committing approximately $94,775 in MSA funds each year for 15 years Mayor and Council Members CSAH Project Improvement Hearing Page 4 of5 to satisfy debt service requirements, for a total City contribution of over $2.9 million in MSA funds. 6. According to County officials, grant proposals were submitted by the County on CSAH 31 to help fund the project in 1994 and 1996. Both grant requests failed to make it through the funding approval process due to criterial issues. 7. Proposed estimated Special Assessments of $385 are a one.time charge against developed property. This is not an annual assessment, but a one-time cost for affected residents. If special assessments are approved by Council, residents have the ability to prepay assessments without interest during the first 30 days after formal adoption, or may have them added to their property tax statements. Annual payments with interest are estimated at $54.59 or approximately $4.55 per month for the life of the bond issue (15 years). 8. How were the improvements paidfor in the CSAH 50 project? CSAH 50 was funded through the use of State Turn-back monies after the County agreed to take over the road. As a result, the City was not required to financially participate in those improvements. The CSAH 31 is not a turn-back project and as such does not qualify for this type of assistance. 9. Other cities have successfully used the same special assessment method that the City is contemplating on CSAH 31 under a project area benefit charge. As specified in Point No.3, the affected project area will specifically benefit from this improvement and, as indicated by the County, population growth in this area of the community precipitated the planning and need for this improvement project. 10. Properties south of 195th will be assessed 100 percent for road improvements. These assessments will be deferred until development occurs pursuant to Council policy. Agricultural preserve property cannot be assessed until development occurs. BUDGET IMPACT Project financial analyses are attached and will be presented to Council at the March 16, 1998 Public Hearing. In summary, revenue sources that would underwrite the City's project costs consist of special assessments and Municipal State Aid contributions that would be financed through a 15 year General Obligation (G.O.) Improvement Bond. PROJECT REVENUES} MSA Funds - Total Special Assessments~ Interest Income $2,916,400 $1,188,736 $1,847,812 I Anticipated Revenue Sources are from Juran & Moody Inc., Bond Cash Flow Analysis statement. (Attached) 2 Special Assessments as a percentage of Total Project Revenues equals 20%. This should not be confused with the percentage assessed under the City's Special Assessment Policy. Mayor and Council Members CSAH Project Improvement Hearing Page 5 of5 The public financing strategy that will underwrite the issuance of the General Obligation Improvement bond will be presented by the City's Finance Director at the March 16, 1998 public hearing. ACTION REQUESTED The following actions are required: 1. Adopt by resolution authorizing: ~ Acceptance of the attached City Feasibility Study; ~ City's participation, under the requirements set forth in M.S. 429, in the County CSAH 31 Project. ~ The award of contracts by the Dakota County for the improvement of CSAH 31. 2. Direct staff to schedule a Special Assessment Hearing upon completion by Dakota County of the CSAH 31 Realignment Project. A separate resolution will be forwarded to Council at the appropriate time officially setting a Special Assessment Hearing date and time. 3. Authorize staff to take the appropriate actions regarding the issuance of a General Obligation Improvement Bond in the approximate amount of $2,400,000 to underwrite the City's portion of project costs. Please see the attached memorandum from the City's Finance Director. Respectfully r~' .j! hn F. Erar ity Administrator Attachments as noted: 8a - Council Memorandum and Resolution 8a(1) - Project Feasibility Study 8a(2) - Staff Memorandum Re: Funding CSAH 31 Project Costs (Includes Bond Cash Flow Statement) 8a(3) - Staff Memorandum Re: Future State Aid Projects, CSAH 31 Project 8a(4) - Staff Memorandum Re: MSA Construction Account 8a(5) - Financial Chart Re: CSAH 31 Project Costs 8a(6)- Financial Chart Re: Project Cost Breakdown Summary - Preliminary Property Assessment Projections file - 03/12/98 THU 15:20 PH 612 452 5550 -- C.UIPBELL III 002 RESOLIJTlON NO.: CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION AUMORlZING THE ORDERING OF AN IMPROVEMENT AND AWARDING CONTRACTS BY DAKOTA COUNTY FOR THE IMPROVEME~"T OF CSAH 31 PURSUANT TO THE COOPERATIVE AGREEMENT BETWEEN DAKOTA COUNTY AND THE CITY OF FARMINGTON "\\1IEREAS. the City of Farmington has entered into a cooperative agreement with Dakota County for sharing the cost of improving CSAH 31; and \VHEREASJ, before the City may assess any portion of the cost of the improvement under the cooperative agreement, state law requires the City to hold a public hearing on the proposed improvement; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held on the 16th day of March, 1998J at which all persons desiring to be heard were given an opportunity to be heard thereon; and WHEREAS, the City Council has secured from the County a report and has received a feasibility report from the City E~ineer advising the City in a preliminary way that the proposed improvement is necessary J cost-effective, and feasible and that it should be made as proposed based on the estimated costs; and WHEREAS, the County has prepared plans and specifications and advertised for bids for the project, NOW, TIlEREFQRE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FARMINGTON, :M:INNESOTA; V~/~~;~O LnU ~O:~U ~.~ ~~~ 45~ 5550 CAlIPBELL III 003 1. The City acknowledges receipt of the preliminary reports prepared in connection with the proposed improvement of CSAH 31. 2. The proposed improvement to CSAH 31 is necessary, cost-effective, and feasible as detailed in the feasibility report and materials prepared by the County and City . 3. Such improvement is hereby ordered as proposed by the County and the City hereby authorizes the County to proceed with ordering the improvement and awarding contracts necessary for making the proposed improvements to CSAH 31. ADOPTED tbis 16th d4y of March, 1998, by the City Council of the City of Farmi.ngton. CITY OF FARMINGTON (SEAL) BY: Mayor ATI'EST: Clerk ~ a (I) FEASIBILITY STUDY FOR PRO]ECTNO.95-12 CSAH 31 RECONSTRUCTION AND REALIGNMENT I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered professional engineer under the laws of the State of Minnesota. ~ m ~/J'I.-/ Lee M. Mann, P .E., City Engineer Date: March 16, 1998 Reg. No.: 24541 City of Farmington, Minnesota Engineering Division (612) 463-1600 325 Oak Street Table of Contents Table of Contents 2 Introduction 3 Discussion 4 Cost Estimates 7 Project Financing 8 Conclusions and Recommendations 9 Figure 1 - Proposed Improvements - CSAH 31 Figure 2 - Proposed Intersection at 190th Street Figure 3 - Assessment Map, Affected Area CSAH 31 2 Introduction In July of 1997, the Farmington City Council signed an agreement with Dakota County to participate in the costs for the reconstruction and realignment of CSAH 31. The project proposed by Dakota County starts at CSAH 50 and ends in Lakeville just north of 170th Street. This report describes the improvements that fall within the city limits of Farmington. The City's participation in the project would be financial only and limited to those improvements associated with the work to be done within Farmington's city limits. The County has documented the warrants for the project and has contracted with their consultant for the design of the project, with the City providing input during the design process. Included in this report are Dakota County's estimated costs for the project and an overview of the project financing. The proposed project would consist of reconstructing and realigning CSAH 31. The reconstruction phase of the project encompasses the section of CSAH 31 from a point approximately 900-feet north of 190th Street to the northerly city limits. From that point north of 190th Street southerly, CSAH 31 is to be realigned so that it approximately follows the section line between sections 23 and 24, 25 and 26 and 35 and 36 where it will intersect with CSAH 50. lt is planned that the existing section of CSAH 31 south of 190th Street will be turned back to the City. These improvements have been proposed at this time due to safety and traffic capacity issues that have been identified and are included in the County's documentation on the project. CSAH 31 3 Discussion Existing Conditions CSAH 31 is currently a two lane, bituminous, rural (no curb and gutter) roadway. The alignment of the road follows the section line between sections 13 and 14 from the City's northerly border until 190th Street, where through an S-curve the road traverses easterly and then southerly to intersect with CSAH 50. There are right turn lanes in some locations, but the only left turn lanes currently provided are located at the intersection with CSAH 50. The intersection with CSAH 50 also contains the only traffic signal on CSAH 31 in Farmington. Conveyance of surface runoff is accomplished with a combination of ditches, culverts and some storm sewer along the roadway. The safety and traffic capacity issues referenced in the Introduction are part of the County's documentation for the project. Project Description The design of the project proposes different roadway sections in different areas (See Figure 1). A rural section does not have curb and gutter and uses a system of ditches and culverts to convey surface runoff. An urban section includes curb and gutter and a storm sewer piping system to convey surface runoff. The majority of the new construction is proposed to be a rural section, while the reconstruction of the existing road is proposed to be an urban section. New road construction The new construction phase of the project begins at the intersection of CSAH 50. A two lane, urban, divided section with turn lanes is proposed from CSAH 50 to the intersection with the future 209th Street. From 209th Street to County Road 64 (195th Street), the road section will be two-lane, rural, undivided. The alignment of the road between 209th Street and Co. Rd. 64 will shift easterly rather than follow a straight line to the north in order to avoid existing wetland areas. The road between Co. Rd. 64 and 190th Street is proposed to have a two-lane urban, divided section with turn lanes at intersections. From 190th Street northerly, the road section is proposed to be four-lane, urban, divided, with turn lanes at the intersections. Approximately 900-feet north of 190th Street, the new construction ends and the reconstruction of the existing roadway begins. Road Reconstruction At the point approximately 900-feet north of 190th Street, the new alignment of CSAH 31 meets the existing alignment of CSAH 31. From 190th Street to the northerly city limits of Farmington, the road section is proposed to be four-lane, urban, divided, with turn lanes at the intersections. It should be noted that there will no longer be full access permitted at the intersections with Upper 183rd Street and Lower 182nd Street as there will be no median openings at these locations. The existing intersections along CSAH 31 will be reconstructed so that they match in to the new roadway. CSAH 31 4 Intersection at 190th Street At 190th Street, a new intersection is proposed to connect the existing alignment to the new alignment. 190th Street will be extended to the east to connect to the existing alignment (See Figure 2). English A venue will be extended southerly to connect to 190th Street. The existing section of CSAH 31 between the new intersection of 190th Street and the point approximately 900-feet north of 190th Street will be removed. Utilities The construction of the proposed improvements will include the relocation and reconstruction of City and private utilities. These include City sanitary sewer, water main and storm sewer. Private utilities affected include telephone, cable, gas and electrical facilities. Additions to existing storm sewer systems and new storm sewer systems will be constructed along the project alignment. Right-or-Way Right-of- Way will need to be acquired all along the project alignment to provide for the proposed roadway improvements. North of 195th Street, the right-of-way being acquired is to widen the existing right of way. South of 195th Street, the entire right-of-way needs to be acquired. Signalization A traffic signal is proposed at the intersection with upper 182nd Street. At this time, the County has determined that the intersection at Upper 182nd Street is the only one along the alignment that meets the warrants for a signal. Conduits for possible future signals are going to be installed at the intersections with CSAH 50, 195th Street, 190th Street, Euclid Path and 180th Street. Placing these conduits now at these intersections should save time and money in the future when signals are added. City Issues On August 6, 1997, City Staff met with County staff to discuss issues regarding the design of the new alignment of CSAH 31. Staff was concerned that the proposed two lanes south of 190th Street would reach a capacity that would require widening of the new alignment within 5-10 years. Staff questioned the County as to whether the road should be planned for four lanes south of 190th Street now, and if the two lanes proposed now should be offset to one side to facilitate a cost effective widening to four lanes in the future. The County responded with a letter dated August 11, 1997 addressing the issues. In that letter, the County stated that County staff, the County's consultant and the previous City staff had agreed that "the traffic predictions for the alignment south of 190th Street made two lanes adequate for the next twenty years." The County letter further stated that the traffic forecasts were re-reviewed by County and consultant personnel after the August 6, 1997 meeting and they found the design of two lanes south of 190th Street to still be appropriate. CSAH 31 5 Additionally, the County letter stated that if roadway expansion is necessary in the future, widening the roadway with the present design is just as likely to be the most cost effective solution as offsetting the two lane roadway in the right-of-way and adding two future lanes on the remaining right-of-way. Offsetting the road now would require additional right-of-way acquisition now than is required with the road centered on the right-of-way. CSAH 31 6 Cost Estimates The estimates for the work described in this report are based on the bid unit prices for the construction items and estimates for the Right-of-Way acquisition and private utility relocations as provided by the Dakota County Highway Department. The cost estimates presented below include a five-percent contingency, twenty percent for the County's engineering consultant and five percent for City's engineering, legal and administration costs. Estimated Project Costs Farmington's Share Construction Costs (Based on bids received) 5% Contingencies (on construction) 20% County Engineering 5% City Engineering, Legal, Administration Estimated Right-of-Way Costs Estimated Utility Relocation Costs Total Estimated Project Cost $2,229,000 $111,450 $468,090 $111,450 $500,000 $310.000 $3,729,990 CSAH 31 7 Project Financing It was decided at the July 21, 1997 City Council meeting to utilize Municipal State Aid account funds and funds received through special assessments to finance the project. Municipal State Aid Funds The City of Farmington in the past had designated the new alignment of CSAH 31 as a Municipal State Aid route and has been collecting needs for the road for several years. The City has been saving the funds in the MSA account in anticipation of the CSAH 31 project. It is proposed that the City use $1,400,000 in Municipal State Aid funding as a down payment on the project and that the City commit approximately $95,000 in MSA funds each year for 15 years to satisfy debt service requirements for a total contribution of approximately $2,900,000 from MSA funds. Special Assessments The City will be assessing project costs pursuant to Minnesota Statute 429 and the City's Special Assessment Policy. Figure 3 shows the area to be assessed. Under the City's Special Assessment Policy, 35% of the project costs are assessed for reconstruction and 100% of the project costs are assessed for new construction. Using this approach, 100% of the costs associated with the project from CSAH 50 to a point just north of 190th Street where the new construction meets the reconstruction will be assessed. 35% of the costs associated with the project from where the reconstruction starts to the northerly city limits of Farmington will be assessed. lt is proposed that the project costs associated with the construction south of 195th Street be assessed to the designated properties located south of 195th Street and the project costs associated with the construction north of 195th be assessed to the designated properties north of 195th Street. In accordance with the City's Special Assessment Policy, 100% of the project costs south of 195th Street (all new construction), would be assessed to the designated properties south of 195th Street. 100% of the cost of new construction and 35% of the cost of reconstruction north of 195th Street would be assessed to the designated properties north of 195th Street. The breakdown of project costs and associated assessments is proposed as follows: Estimated Costs to be Assessed Estimated Project Cost South of 195m $1,798,795 Estimated assessment per acre Estimated Cost to be assessed $1,798,795 $2,314* Estimated Project Cost North of 195m $1,931,195 Estimated assessment per household Estimated Cost to be assessed $1,188,736 $385 *This assessment amount is based on estimated developable acreage south of. 195th Street. CSAH 31 8 Conclusions and Recommendations The project is feasible from an engineering standpoint and is in accordance with the Transportation Plans for the City of Farmington and Dakota County. The project as outlined herein will be administered by Dakota County. The City of Farmington has entered into a cost- sharing agreement with Dakota County similar to past improvements. The project is necessary to satisfy requirements in Farmington's and Dakota County's Comprehensive Planning. The improvements are cost effective based on the proximity of existing utilities and proven construction methods for road improvements. Based on the information contained in this report and from an engineering standpoint, it is recommended that: 1. The City of Farmington accept this report and order the project to meet the requirements of M.S. 429. 2. The City conduct a legal and financial review of the proposed project. 3. Dakota County be responsible for road design, preparation of plans and specifications for bidding, contract administration, and right-of-way/easement acquisition for the project. The following is a tentative schedule for the project: Receive Bids February 26, 1998 Public Hearing, Farmington City Council orders, approves project March 16, 1998 Dakota County awards contract March 17, 1998 Start Project April, 1998 Complete Construction - Dakota County Fall 1999 Hold Assessment Hearing Fall 1999 CSAH 31 9 PROPOSED IMPROVEMENTS CSAH 31 i ii' I i I 2 LAtE VIDEO HIGHWAY - 17' ISI..AN) ClRl" UT"TER 190TH S TO 195TH ST. . '\) . p .! .,. Ii, __u_.~_ :21_ 2 LAtE NON DIVIDED HIGHWAY i i NO ClRl ! 195TH ST. TO 209TH ST. I i- ::M : :I JJc:; i lU :...-: ,'" 'ce ,co "D IJZ l :~ 2 L.6IE DIVIDED HIGHWAY i ' b _ 17' CENTER ISI..AN) ! ~ ClRl " GUT"TER i '.",ISToi: H~A' t.,: I CSAH 50 \ TRAFFIC LIGHT X ( lPf'ER 182t<<l a PILOT KNOB ) I ,------ I I.. 4 LAtE VIDEO HIGHWAY _ 17' R ISlAM) ClRB a UT"TER fm'. NO. CI LIMIT TO 190TH V,? n U~I , , , , " " " " , , Ii \,' '.....::......._-~--Hll€El- __'" ------ - -- - ---------............. ...-----..---...--------..------ [lMO<:ATU....NSHIF FIGURE I /"",cc""'?cc~'''''O, /<:;;;;;;;;;;;:;:;;;;;;;;;;/ ~ F ARM'NGTONll " '. f I I~~I {fl. ,..$ // ..../ If --~:;:----, ;: ....-:::. ::.-; ! Ii /;;;~;:;::;:/ ----yl " i " i s II j ~ II I; !; :, /CITY OF ~oo I I I I I o 1000 2000 3000 SCALE f- (/) ~L HIJ 3JN\7W ::r: l- e (J\ ...... z W -.J <( U en o Z N COw O~ Z{9 ~LL t- O -.J - a.... o Z <( I t- O 0' LL o z o - t- U W Cf) 0:: W t- Z o w Cf) o a.... o 0:: a.... ASSESSMENT MAP CSAH 31 AFFECTED DEVELOPMENT AREAS en. " ..-u: ......._0 ~ ~ -- '" *"'~ "",,",! ! e--- r tI ~ _.=.~ U PT Wi -, ~ :TI ~, ~ " \\ \:\ r- \~;~\ ~ I r-- i " H ~ r~ 1 HI H CSAH 50 --':J I f--' L ~ = . - ~- - - ~=~,~ . - , lC"l b: :~ r~ ,Q 'ce :'" '0 lz :'" 10- '0 0: Q W '" o 0.. o <>: 0. " \~ '\ \\ \~ llli<Wl. " nrmm= \\ I 1111= ~ \0, ~ J \ ~~ ~! ) ~. " [ I, '" .'~.. I J Al&! ~ if ~ ~- ~ h r:: r __<_-- _ ~ \L1- -I ~' --- h::J I <~ - I ~. . q - I ~Jmffi 1 ' -.-- IT -..,.--- -,.., 21 U L W-.J c l -- h rf . " " /1/ U _<::-> -::>~--;::: i,of I IT1J ,rccc",g/~~~'mJ , '<\ \,', '......:.:::>-~-___.._, _-'ooQJ._____ ~___ U L_ & t ~ , m en <D IIIIIII/-t- --- iO ~L~ " .w yW ----- [ N~ ,'1', , , o 1000 2000 JOOO I SCALE FIGURE 3 ICITY OF FARMINGTONI ~ Cl (~) TO: John Erar City Administrator FROM: Robin Roland Finance Director SUBJECT: Funding CSAH 31 Project Costs DATE: March 16, 1998 INTRODUCTION The City of Farmington expects $3,729,990 in project costs for CSAH 31 to be incurred over the next 18 months. Funding for these costs will come from two primary sources: MSA Construction funds and an Improvement Bond issue. The improvement bond of $2,365,000 will be repaid using the special assessments collected from benefiting properties and annual MSA dollars allotted to the City over the next 15 years. DISCUSSION As of December 31,1996, the City of Farmington had accumulated $857,050 in its MSA Construction funds account. This account is kept by the State for road construction projects and cities are allotted an amount each year based on the road mileage in their city and what the State determined formula indicates for "construction needs.. As the City of Farmington had not had a project which qualified for expenditure of these funds, the construction allotment each year was left to accumulate for CSAH 31. Since 1996, the City has received its 1997 and 1998 allotments, bringing the balance in this account to $1,456,455. Staff proposes to use $1,400,000 as a "down payment" on the project costs. In addition, part of the City's annual MSA allotment each year for the coming 15 years is proposed to be used as a funding source for annual debt service. Under MSA rules, these funds must come from the annual maintenance portion of the allotment and may not exceed 50% of the City's total allotment for construction. For the CSAH 31 project, this would amount to $94,775 annually. Over 15 years, MSA maintenance funds committed would total $1,516,400. Together with the down payment, the City of Farmington expects to spend $2,916,000 of MSA funds for the CSAH 31 project. General Obligation Improvement Bonds will be issued to cover the remaining project costs. This bond issue will total $2,365,000 and would be issued in early 1999. Some consideration has been given to issuance of these bonds in 1998 in order to take advantage of the lowest municipal bond interest rates in recent years. However, due to the issuance of the $3.0 million bonds for the Middle Creek Project, the additional $2.3 for CSAH 31 in 1998 would put the City over $5 million in bonds issued in a year. This $5 million threshold is important. Cities that exceed this limit are subject to "arbitrage rebate": that is, interest earnings in excess of interest payments on the bonds must be paid to the Internal Revenue Service. Accordingly, this scenario would not allow the City to capitalize on the interest earnings from the bonds to offset any potential increase in project costs. Payment of those I CitlJ of FarminfJton 325 Oak Street. FarmintJtonJ MN 550211 · (612) 1163-7111 · FaK (612) 1163-2591 earnings would have to be made to the IRS. Issuance of the bonds in 1999 would therefore be preferable. A copy of the cash flow for the proposed bond issue is included in this package of information. As mentioned above, MSA funds would be used annually to pay debt service in addition to special assessments collected. Total special assessment income of $1,188,736 over 15 years is projected to be collected. 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" I/) ~~~~8888888885~~~5~5~ ~ __ r"1("1("1t"'1r"Il:"It"'I("'tC'I("I('"I("'t("'Ir-I(",I(,,'r"lrl ;.- :.c: Q ~ ;ol == ...l ...l i ~ Z dg W c.; f- i=~ ;2:.0: z2: Uj 2tJ cO<: i:i-W< ~~ :::::5tt=- <:S~ i:::\.tloll c-''''/::::>;:;:tii'' lSi:3~c5~<z!r. 55[;~2~l;;~ c:lCll~O::;~l.:.li>: -<: (7 l' ~ :$ ~ ~~ . :xi . 1:l :10 >&J q :Ii ;-; ;51 ~ (/l u.; ~ :;: r,/) .. r.n < rJl~ f- ~'" IS Uj ::d ~~~~ ...f-<-< zf(\!;;C 5B"~~ ;;o<:~""< '!5:~~ti; :.: f- < Q :oJ ;.;; ~ or, v; x ~ [ij ti: < ~ 0<: \.tl ::~ O...l r-,< ::::> OZ ::>Z 0< 0<:.2. ~~ ~~ II\!-z (l;...;< -:::-:ge -~~ f-CIl- ~~...; gfrl~ <00 Vi ~ oF! ~ ~ Vi --08 8 . o ~ o ~ ..... oJ; :r. ~ ..; ~ ;r. .. r.r. .~ ~~ ~ ..;~~ 8 ~~ ~ o ~:l~ f-<< _!2 Vi tii 0 W ~Zf- ~~ ~~~ ~5: ~~iI; ~ ;..; llC ~ ;..; l: ;:: :II: ~ ... :II: f- Z ;..; r-~l~. ~:--~~-~~~f~1i~~j--i.l I 0'1 X 0\ - ff':l ("~ ""'1 N r-- ~ l("". I I ~ ~ ~ - ro"j ~:::. t'r'l ~I I ,..,.;.....: ri ("i ri ri I I ~_EA "" VlI I ' , I , I : ~ : : S ~ : , or, So': ~ 6 ' : ~ ~ ~ 6 ~ ~ ~ .. : I)!( ;.- ~~~~;-,- C~ d' :;2.:..; t::=, f-<l.:.l 0..0 Jl ~ a ~: - ~ ~ ~ ~ t; ~ - i>: ~. :~~ ~ o. (/l_~-<~~ ~Q.. ~: Itz. U:.f) Vi ;J.. .. r-:" r.t;1 ,Ot;OZ 5@~~"'~ ~R-, Iz~?i2 CIli>:U::J~ 8_,ouU:1 ~I IO~~~ CCCQ~- - ..1 Ii=O<ei:j ~j::~;:8~;::~:s :;::, :c:}E::~;.... :5:S:;;:5~..:g~.)~: ,_...l..t:: ~~~~-!::CIloii:;: ;;, I,~~.~UO~E-~lr.?r. :;:~J):;'" ~I, '" C ~ C ,,' ~ ..< ..- '" ,,'" lJj '.: ;:; ~f::.:-J_ _ :!-_: =-_: :-_: _v_ _ ~_ _ _ ~.:: ~ ga. (3) TO: John Erar, City Administrator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Future State Aid Projects, CSAH 31 Project DATE: March 12, 1998 INTRODUCTION Pursuant to your request, I have listed below several possible future Capital Improvement Projects that could utilize funding from the City's Municipal State Aid Account. DISCUSSION Project Estimated Project time rrame Elm Street reconstruction Walnut Street reconstruction Ash Street reconstruction 208th Street extension 195th Street extension to TH3 * 1 90th Street extension to west MUSA boundary* CIP - 2002 CIP - 2001 2005 - 2008 2010 2003 - 2008 2003 - 2008 *These routes would need to be designated as Municipal State Aid routes before State Aid funding could be used. BUDGET IMPACT The CSAH 31 project will be utilizing approximately $2,900,000 of the City's Municipal State Aid funds as outlined in the Finance Director's cash flow analysis for the project. A portion of the assessments collected on the project will go to reimburse the MSA funds spent on CSAH 31 and will be able to be used on future ~rojects. It is anticipated that the majority of the assessments received from properties south of 195t Street will go towards reimbursement of the MSA funds expended on CSAH 31. In addition, the City will continue to receive it's yearly MSA allotment, which will most likely continue to go up as the City grows and is able to designate more mileage. ACTION REQUESTED For information only. CitlJ. of FarminfJ.ton 325 Oak Street. Farmint}ton, MN 550211 · (612) 1163-7111 · Fax (612) 1163.2591 Respectfully Submitted, 'd->>1~ Lee M. Mann, P .E. Director of Public Works/City Engineer Cc: file ga.(Lf) TO: John Erar City Administrator FROM: Robin Roland Finance Director SUBJECT: MSA Construction Account DATE: March 2, 1998 INTRODUCTION/DISCUSSION As we have discussed, MSA Construction funds have been left to accumulate over the last five years in anticipation of the CSAH 31 project. The current funds available in this account breakout as follows: Construction account balance 12/31/96 1997 Construction allocation 1998 Construction allocation Total account available $ 857,050.64 333,492.00 265.912.00 1,456,455.00 The City's yearly MSA apportionment is based on population and construction needs estimate, and is allocated between construction and maintenance. The amount in the account currently is to be used for construction projects that meet MSA guidelines, as CSAH 31 does, and does not affect future allotment amounts. We anticipate that current population growth combined with projected construction needs will only increase the City's future funding from MSA beyond its current level of approximately $330,000 per year. Furthermore, the re-designation of Akin Road (old CSAH 31) as a City MSA route and addition of more City mileage under MSA rules should also benefit future MSA allotment. RECOMMENDA TION As the MSA construction funds have been left to accrue in anticipation of the CSAH31 project, the City should use the full extent of this funding source currently available, roughly $1,400,000 as a down payment on this project. Future projects eligible for MSA funding would be covered by allotments in 1999 and beyond. Respectfully submitted, ~~~ Robin Roland Finance Director CitlJ. of FarminfJton 325 Oak Street · Farmin9ton, MN 55024 · (672) 463- 7777 · Fax (672) 463-2597 CSAH31 PROJECT COSTS 21-Jul-97 TOTAL PROJECT COST $ 5,228,865 $ DAKOTA COUNTY $ 2,516,431 $ PROJECT COSTS (FARMINGTON) Sa (5) 16-Mar-97 7,630,000 3,900,101 CONSTRUCTION (County) $ 2,047,027 $ 2,229,000 ENG/ADMIN/LEGAL (County) $ 372,907 $ 468,090 R.O.W. ACQUISTION (County) $ 292,500 $ 500,000 UTILITY RELOCATION (County) $ $ 310,000 PROJECT CONTINGENCIES (City) $ $ 111,450 ENG/ADMIN/LEGAL (City) $ $ 111 ,450 TOTAL EXPENDITURES - FMGTN $ 2,712,434 $ 3,729,990 REVENUE SOURCES MSA FUNDS BOND ISSUE NET BOND ISSUANCE COSTS $ 800,000 $ $ 2,039,205 $ $ (126,771) $ 1,400,000 2,365,000 (35,010) TOTAL $ 2,712,434 $ 3,729,990 CSAH31_797.xls 3/11/98 S a. C') PROJECT COST BREAKDOWN SUMMARY Preliminary Property Assessment Projections 3/26/98 North of 195th South of 195th City of Farmington Project Cost per Dakota County $ 3,729,990 1,931,195 1 ,798,795 .Construction 2,229,000 1,025,340 1,203,660 Eng/Admin/Legal @ 20% of Const. 468,090 215,321 252,769 R.O.W. Acquisition 500,000 320,000 180,000 Utility Relocation 310,000 268,000 42,000 Project Contingencies @ 5% (City) 111 ,450 51,267 60,183 Eng/Admin/Legal @ 5% (City) 111 ,450 51,267 60,183 Percent of Construction Costs North of 195th Project Cost North of 195th Anticipated Assessment Income Household Equivalents (HHE) - Developed Est. Special Assessment Per Undeveloped Acre Est Special Assessment (Lifetime) . HHE Annual Assessment Cost (Principal only) Annual Assessment Cost (Principal & Interest) Monthly Assessment Cost (Principal only) Monthly Assessment Cost (Principal & Interest) Average Density Levels Percent of Construction Costs South of 195th Project Cost South of 195th Anticipated Assessment Income @ 100% Conservative Development Projections Est. Assessable Acreage - Undeveloped Est. Assessment per Acre - Undeveloped Estimated Number of HHE . Undeveloped Assessment Per HHE - Undeveloped Average Density Levels 46% $ 1,931,195 $ 1,188,736 3,085 $ 1,078.92 $ 385.33 $ 25.69 $ 54.59 $ 2.14 $ 4.55 2.8 54% $ 1,798,795 1,798,795 $ 777.5 2,314 2,177 826.27 2.8 $ 'Construction Cost does not include $70,000 which will be funded separately by City Utility Funds. 3/12/98 CSAH31_797.xls IQ TO: Mayor, Counci~I1Ymbers, City Administrator1~ FROM: Lee M. Mann, P .E., Director of Public Works/City Engineer SUBJECT: Charleswood Trunk Storm Sewer Feasibility Study, Project 98-15 DATE: March 16, 1998 INTRODUCTION Transmitted herewith is' the feasibility report for the installation of Trunk Storm Sewer in the Charleswood Development Area, Project 98-15, for your review. DISCUSSION The City Council has requested this report to determine the feasibility of constructing a trunk storm sewer segment to serve the Charleswood Development Area and 284 acres of developed land north of 195th Street in Farmington. The Charleswood area is a 400-acre site that is proposed to be developed by the Genstar Corporation. The project site is located south of 195th Street and west of the future extension of Pilot Knob Road. The proposed trunk storm sewer will connect two existing ponds on the Genstar site. The northerly pond in the Charleswood Development adjacent to 195th Street currently has no outlet. Four ponds north of 195th Street in Fairhills, Nelson Hills, the Elemetary School site and their corresponding drainage areas (284 acres), drain to the pond on the Genstar site. Before additional runoff from the new Charleswood Development can be diverted to the pond on the Genstar site, the outlet and corresponding pipe to the southerly pond on the Genstar site need to be installed. BUDGET IMPACT The estimated cost of the improvements proposed in the report is $406,100. The improvements proposed in the report are part of the Trunk Storm Sewer System. Per City policy, the improvements would be funded by the Storm Sewer Trunk Fund. This fund consists of Storm Water Trunk Area charges that are assessed against new developments. The Storm Water Trunk Fund currently has a balance that will allow the City to pay for the improvements proposed in this report without issuing bonds. Also, the Charleswood Development will be contributing to the Storm Water Trunk Fund as development occurs and those contributions will ultimately cover the costs ofthis project. I CitlJ. of FarminlJton 325 Oak Street -Farminljton/MN55024 - (612) 463-7111-Fax (612) 463-2591 ACTION REOUESTED Adopt the attached resolution accepting the feasibility report and ordering the preparation of plans and specifications for the project. Respectfully submitted, ~Yn~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file RESOLUTION NO. R -98 ACCEPT FEASIBILITY REPORT ORDER PROJECT AUTHORIZE PREP ARA TION OF PLANS AND SPECIFICATIONS PROJECT NO. 98-15- CHARLESWOOD AREA TRUNK STORM SEWER Pursuantto due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 16th day of March, 1998 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to Resolution 16-98, a report has been made by the City's Consulting Engineer with reference to the following improvement; Proiect no. 98- 1 5 ; and Description Install trunk storm sewer line Location Charleswood Development adjacent to 195th St. WHEREAS, the City's Consulting Engineer has prepared a report advising the Council in a preliminary way as to the feasibility and cost of such improvement, a copy of which is now before the Council. NOW THEREFORE, BE IT RESOLVED that: 1. The feasibility report is hereby accepted. 2. Such improvement is hereby ordered as proposed. 3. Glenn Cook is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of March, 1998. Attested to the day of Mayor ,1998. SEAL City Administrator/Clerk Report for Charleswood Area Trunk Storm Sewer Improvements Farmington, Minnesota March, 1998 File No. 14191 City Project 98-15 ~ - 1\]1 Bonestroo Rosene Anderlil< & Associates Bonestroo, Rosene. Anderlik and ASSoCldtes, Inc. is an Affirmative Action, Equal Opportunity Employer PrinCipals.. alto G. Bonestroo. PE. . Joseph C. Andf'rlik. PE . Marvin l. Sorvala. PE . R'chara E Turner. PE. . Glenn R. Cook. P.E. . Thomas E. Noyes. P.E. . Robert G. Schunlcht. P.E. . Jerry A Bouraon. P.E. . Robert W. Rosene. PE ana Susan M. Eberlin. C.PA.. Senior Consultants Associate Principals. Howara A. Sanfora. PE. . Keith A. Goraon, PE. . Robert R. Pfefferle. PE. . Rlchara W. Foster, PE. . Davia O. Loskota. PE. . Robert C. Russek, A.I.A. . Mark A. Hanson. PE. . Michael TRautmann. PE. . Tea K.Fiela. PE. . Kenneth P Anaerson. PE. . Mark R. Rolfs. PE. . Sianey P. Williamson. P.E.. l.S. . Robert F. Kotsmith Offices. St. Paul, Rochester, Willmar ana St. Cloua. MN . Mequon, WI Engineers & Architects March 16, 1998 Honorable Mayor and City Council City of Farmington 325 Oak Street Farmington, MN 55024 Re: Feasibility Report Charleswood Area, Trunk Storm Sewer Extension Our FileNo. 14191 City project 98-15 Dear Mayor and Council: Enclosed for your review is our Report on the Trunk Storm Sewer Extension for the area located south of 195th Street and west of the future Pilot Knob Road extension. This report describes trunk storm sewer improvements necessary to connect two ponds within the proposed Charleswood development. These trunk storm sewer improvements in this area are necessary because of the proposed Charleswood residential development and to provide an outlet for drainage from approximately 284 acres of developed land north of 195th Street. Cost estimates for the proposed improvements are presented in the Appendices. We would be pleased to discuss this report further with the City Councilor City staff at any mutually convenient time. Respectfully submitted, BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES, INC. ~~ ?J.~ Jk?_ Tom P. Kellogg / )....-w-- I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. ~ m )n~~ Lee M. Mann, P .E. Date: March 16. 1998 Reg. No. 24541 2335 West Highway 36 · St. Paul, MN 55113-3898 . 612-636-4600 Table of Contents Cost Estimates 1 2 3 4 6 7 8 Letter of Transmittal Table of Contents Introduction Discussion Project Financing Conclusions and Recommendations Figure 1 - Project Location Figure 2 - Proposed Storm Sewer Figure 3 - Service Area Appendix A - Cost Estimates Project Cost Tracking Sheet Charleswood Trunk Storm Sewer Improvements 2 Introduction The City Council has requested this report to determine the feasibility of constructing a trunk storm sewer segment to serve the Charleswood area and 284 acres of developed land north of 19Sth Street in Farmington (See Figure 1 for Project Location). The Charleswood area is a 400 acre site that is proposed to be developed by the Genstar Corporation. The proposed development will be a residential neighborhood with an urban street section and storm sewer. The site is located south of 195th Street and west of the future extension of Pilot Knob Road, as shown on Figure 1. This report describes the trunk storm sewer improvements required to serve the Charleswood area and 284 acres of developed land north of 195th Street. The proposed storm sewer improvements are shown on Figure 2. Costs for the proposed improvements and the proposed financing of the project are presented in this report. Charleswood Trunk Storm Sewer Improvements 3 Discussion Background The City's 1997 Surface Water Management Plan (SWMP) divides Farmington into five major drainage districts. Each major drainage district is further divided into subdistricts. The proposed project lies entirely within the "Farmington" major drainage district. Storm water flows from eight subdistricts north of 195th Street currently drain to the Charleswood site. These subdistricts are comprised primarily of developed residential neighborhoods totaling approximately 284 acres as shown on Figure 3. The SWMP identifies two ponding areas on the Charleswood site. Pond F-P5.10 is located at the north end of the site just s'outh of 195th Street. This pond serves as an outlet for storm drainage from the 284 acres north of the site plus an additional 62 acres south of 195th Street. Storm drainage from north of the site is conveyed to the pond through an existing 24-inch culvert under 1951h Street. Storm water south of 195th Street reaches the pond by overland flow. This pond currently has no outlet. The second pond is shown as F-P5.12 in the SWMP and is located at the south end of the site, downstream from pond F-P5.10. An additional108 acres of undeveloped land drains overland to this pond. The pond drains southerly through an existing open channel to the ponding area shown as F-P6.4 on the SWMP. The SWMP recommends that an outlet for pond F-P5.10 and a connection to pond F-P5.12 be constructed as part of the City's trunk storm sewer improvements. Because the development of the Charleswood area will increase the impervious area of the drainage district and therefore increase storm water runoff to pond F - P5 .10, it is essential that this trunk storm sewer segment be constructed at this time. Storm Sewer Improvements The proposed storm sewer would connect pond F-P5.10 and pond F-P5.12. A two stage outlet is proposed for pond F-P5.10. The primary outlet will be a 12 inch orifice at the pond's normal water level (NWL) of922.0. A secondary outlet is proposed to be a 48 inch diameter drop inlet structure with an inlet elevation at 931.0, one foot below the pond's high water level (HWL). The peak outflow from pond F-P5.10 will be 10 cubic feet per second (cfs). Charleswood Trunk Storm Sewer Improvements 4 Flows from pond F-P5.l0 will drain to pond F-P5.l2. Storm sewer ranging in size from 21 inches to 36 inches in diameter will be installed between the two ponds. The 21 inch pipe will be installed from the drop inlet structure to approximately 850 feet downstream. The remainder of the pipe will be 36 inches to provide additional capacity for flows from the south end of the Charleswood site. The total capacity of the 36 inch pipe will be 46 cfs. Pond F-P5.l0 will require some grading to provide an additional 2 acre-feet of storage as recommended in the SWMP. The pond excavation and grading will be completed as part of this project. All proposed storm sewer improvements outlined in this report are in accordance with the City's SWMP. It is recommended that this project be constructed in conjunction with the City's Middle Creek Trunk Sanitary Sewer project. Charleswood Trunk Storm Sewer Improvements 5 Cost Estimates The project costs for these improvements are outlined in this section. The itemized cost estimates are provided in the appendix. The costs include 15 percent for contingencies and 27 percent for legal, engineering and administration of this project. Cost estimates for this report are based on projected 1998 construction costs and can be related to the March, 1998 ENR Construction Cost Index of 5875. Financing for the proposed project would come from the City's trunk storm sewer fund. A summary ofthe estimated costs for the proposed improvements is presented below. Estimated Project Costs Estimated Construction Costs Trunk Storm Sewer 274,300 15% Contingency $41 ,100 27% Engineering, Legal, Administration $85,200 Estimated Construction Total $400,600 Other Estimated Costs Soils Investigations $2500 Testing Services $2000 Street and Utility Crew Costs 1,000 Total Estimated Project Cost $406,100 Charleswood Trunk Storm Sewer Improvements 6 Project Financing The improvements proposed in this report are part of the Trunk Storm Sewer System. Per City policy, these improvements would be funded by the Storm Sewer Trunk fees paid by new developments. The Storm Water Trunk Fund currently has a balance that will allow the City to pay for the improvements proposed in this report without issuing bonds. Also, the Charleswood Development will be contributing to the Storm Water Trunk Fund as development occurs and their contributions will ultimately cover the costs of this project. Charleswood Trunk Storm Se"wer Improvements 7 CITY OF FARMINGTON REVENUES AND EXPENDITURES ANALYSIS STORM WATER TRUNK FUND 12/31/97 1997 FUND BALANCE BEGINNING $ 1,177,697 OPERATING REVENUES USER FEES 129,378 DEDICATED FEES 475,909 TOTAL OPERATING REVENUE 605,287 NON OPERATING REVENUES INTEREST 40,988 TOTAL NON-OPERATING REVENUE 40,988 TOTAL ALL REVENUE 646,275 EXPENDITURES: MAINTENANCE STORM WATER TRUNK 70,632 CONTRUCTION STORM WATER TRUNK 39,004 TOTAL EXPENDITURES 109,636 OTHER FINANCING USES DEBT SERVICE 209,330 TOTAL OTHER FINANCING USES 209,330 TOTAL EXPENDITURES & OTHER FINANCING USES 318,966 INCREASE TO FUND BALANCE 327,309 FUND BALANCE END OF YEAR $ 1,505,006 Conclusions and Recommendations The proposed improvements described in this report are feasible as they relate to general engineering principals and construction procedures. The feasibility of the project as a whole is subject to the financial review. Based on the information contained in this report, it is recommended that: 1. This Report be adopted as the guide for installation of the trunk storm sewer between Pond F- P5.10 and F-P5.12 in the Charleswood area as proposed in the City's SWMP; 2. The City conduct a legal and fiscal review of the proposed project; 3. Council authorize the preparation of plans and specifications for the improvements proposed in this report; 4. The following tentative schedule be implemented for the project: Receive Feasibility Report/Authorize Plans and Specifications March 16, 1998 Approve Plans and Specifications, and Authorize Advertisement for Bids May 4, 1998 Receive Bids May 11, 1998 Accept Bids/Award Contract June 1, 1998 Begin Construction June 18, 1998 Complete Construction October 31, 1998 Charleswood Trunk Storm Sewer Improvements 8 -- --l~--- ,j ---- -.---~,~~::-;;~' ~Xllj I t~r.rr~li}1f':8El '" ~~~ ij~,jh'~~r~~' '. tt:"lo' , J:k,-....J:jf.' ~ ..~!i'.fll ,::l. -~.r~: 1 ~... 14--o---:rTJ~I~;:' $''-'1'3 :1 .":;J;::;:, J: ~. 1 q' l' ,bi~;. I"'" \. I ~ ~~~~ir~4f~l~\ ==c._=' _ I ---C<=I-_~.)I_'JI-";-' 'j\'",,<'>--"-""'" ! ~? /_~U~f~~(~iJ{:; I 'I ,,,,,'",, l, """,,., "r.",.",lf.t;) , 1951H S;Sft1~~~l ':"~;~\~&r' 12 ~",,,... - .~~~~~r="!:-.::4'__-Ju---m I [, - "'" PROJECT LOCATION '~ ':? .........::+. --- ..~.- <.'.- ~n_".'~J""--' .----.-.-- .. 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Associates Engineers & Architects SERVICE AREA 14182\ 14191 F05,DWG 3-8-98 COM. 14191 Appendix APPENDIX A CITY OF FARMINGTON CHARLESWOOD AREA TRUNK STORM SEWER IMPROVEMENTS FILE NO. 14191 Storm Sewer PRELIMINARY COST ESTIMA TE ITEM UNIT LS LF LF LF LF EA EA LF EA LF EA EA LS CY LF LS AC SY LS LF LF Mobilization 18" RCP. CI. 5, 0'-15' deep 21" RCP, CI. 3, 0'-15' deep 21" RCP, CI. 3, 15'-25' deep 36" RCP, CI. 2, 0'-15' deep 36" RCP FES Standard 4' dia. MH wlcasting 4' dia. MH overdepth Standard 5' dia. MH wlcasting 5' dia. MH overdepth 4' dia. drop inlet structure 4' dia. outlet structure Clear and grub Pond excavation Dewatering Strip and replace topsoil Seeding wi mulch and fertilizer Wood fiber blanket Dewatering permits Silt fence Improved pipe foundation per 6" inc. Estimated Construction Cost +10% contingencies +27% engineering. legal, admin. EST. QUANTITY 1 260 200 860 1300 1 2 25 4 7 1 1 1 3500 1000 1 5 5000 1 2000 10000 Total Estimated Project Cost Report costs UNIT PRICE $5,000.00 32.00 38.00 45.00 80.00 2,500.00 1,500.00 60.00 2,000.00 100.00 8,000.00 4,000.00 5.000.00 3.00 30.00 5,000.00 1,500.00 2.00 1,000.00 2.00 1.00 COST $5,000 8.320 7,600 38,700 104,000 2,500 3,000 1,500 8,000 700 8,000 4,000 5,000 10,500 30,00 5.000 7,500 10,000 1,000 4,000 10.000 $274,320 27,432 $301,752 81,473 $383,225 Preliminary Project Cost Tracking Project. Charieswood Area Trunk Stann Sewer Description of Project-Construction of Trunk Storm Sewer in Chaneswood Area Project No.- 98-15 Items Date Name of Company Cost 1. Construction Costs $ 274.320.00 Total Construction Costs $ 274,320.00 2. Contingencies (15%) $ 41,148.00 (Contingences and Total Construction Costs) Subtotal = $ 315,468.00 3. Engineering, Legal, Administration (27%) $ 85,176.36 (Total of Items 1-3) Subtotal = $ 400,644.36 4. Soil Borings Braun Intertee $ 2.500.00 Subtotal = $ 2,500.00 5. Survey Work Estimate $ Subtotal = $ 6. Wetland Delineation & Mitigation Estimate Subtotal . $ 7. Pennit. (list) MPCA $ Subtotal = $ 8. Change Orders $ Subtotal = $ 9. Environmental Studies, testing and monitoring. EAW $ Subtotal = $ 10. Telling Services Estimate $ 2.000.00 Subtotal = $ 2.000.00 11. Easement/Right of Way Acquisition Estimated Right of Way acquisition 'TO BE NEGOTIATED" Subtotal = $ 12. Demolition/moving Subtotal = $ 13. Outside Consuhants $ Subtotal = $ 14. SWCD. plats mainly. development cost NA Subtotal = $ 15. Street & Utility crew costs 20 Hours @ $50 per hour $ 1,000.00 $ $ Subtotal = $ 1,000.00 ITotal Estimated Project Cost = $ 406,144.36 II b TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: 1998 Seal Coat Project Feasibility Study, Project 98-12 DATE: March 16, 1998 INTRODUCTION Attached is the Feasibility Report for the 1998 Seal Coat Project. The project consists of seal coating specified residential streets and downtown alleys. DISCUSSION The 1998 Seal Coat project is the fifth phase of the 7-year seal coat program established by the City of Farmington. Streets in Dakota County Estates 9th Addition, Akin Park Estates 2nd through 4th Additions, Nelsen Hills 3rd Addition, Prairie Creek 3rd Addition and Limerock Ridge will all be seal coated for the first time with this year's project. Akin Park 15t Addition and several downtown streets and alleys have not been seal coated in over seven years and are included in this year's project. BUDGET IMPACT The 1998 Seal Coat Project is included in the 1998 Capital Improvement Plan. Several streets in the project area have already been assessed seal coating costs through their respective development contracts. The property owners benefiting from the improvements to the remaining streets would be assessed for the project costs pursuant to Minnesota Statute 429 and the City's Special Assessment Policy. The remainder of the costs would be funded through the Road and Bridge Fund. The total estimated project cost for the 1998 Seal Coat project is $75,700. Two options are presented in the report for specially assessing the costs of the improvements under review. ACTION REQUESTED Adopt the attached resolution accepting the Feasibility report, authorizing the preparation of plans and specifications and scheduling a public hearing for April 6, 1998. It is requested that Council provide direction to staff relative to the method of assessing this project under one of the two options presented in the Feasibility Report. I CitlJ. of FarminlJ.ton 325 Oak Street · Farmin9tonl MN 55024 · (612) 463-7111 · Fax (612) 463-2591 Respectfully submitted, ~/J1~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file FEASIBILITY STUDY FOR PRO]ECTNO.98-12 1998 SEAL COAT PROJECT Prepared by: JlJRL/ David R. Sanocki I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered professional engineer under the laws of the State of Minnesota. ~m~ Lee M. Mann, P .E., City Engineer Date: March 16, 1998 Reg. No.: 24541 City of Farmington, Minnesota Engineering Division (612) 463-1600 325 Oak Street Table of Contents Table of Contents 2 3 4 5 6 7 Introduction Discussion Cost Estimates Project Financing Conclusions and Recommendations Figure 1 - 1998 Seal Coat Areas Figure 2 -7 Year Seal Coat Program Attachment A - Streets included in 1998 Seal Coat Project Project Cost Tracking Sheet 1998 Seal Coat Project 2 Introduction This report has been prepared to determine the feasibility of seal coating City streets as planned during 1998. See Figure 1 for the areas to be seal coated in 1998 and Attachment A for a list of the individual streets to be included in this area. The annual seal coating program, approved by Council in 1994, is a seven year program in which assigned areas are seal coated each year (See figure 2). The City requires new streets to be seal coated three years after the final bituminous wear surface has been placed on the street. After the first seal coat application, it is intended that streets would be seal coated approximately every seven years. Streets in new developments will continue to be incorporated into the plan as they are added to the City's street system. The seal coating program is continuing to improve the quality and extend the life of the City streets. This delays the need for costly street reconstructions for which a portion of the costs are assessed to adjacent property owners. The streets indicated in Figure 1 and Attachment A are to be included in the program this year. Dakota County Estates 9th Addition, Akin Park Estates 2nd - 4th Additions, Nelsen Hills 3rd Addition, Prairie Creek 3rd Addition and Limerock Ridge are all developments that are due to be seal coated for the first time. Akin Park 15t Addition and several downtown streets and alleys have not been seal coated in over seven years and are proposed to be included in the project this year. The downtown areas include: Oak Street between Elm and 2nd Street, 5th - 7th Streets between Elm and Spruce, 2nd Street between Elm and Walnut, the alley north of the VFW, the alley south of the Post Office, and the alley south of the Library. It will be specified that the 1998 seal coat project start after Mountain Dew Days (June 26 - 28) and be completed before the Dakota County Fair (August 10 -16). 1998 Seal Coat Project 3 Discussion As part of last year's seal coat project, a finer seal coat aggregate (FA-2 Modified Aggregate) was introduced in the cul-de-sac areas of the project. Larger aggregate (F A-2 Aggregate) was used on all remaining areas of the project as had been the practice in the past. Finer aggregate, which binds together better than larger aggregate, helps prevent the seal coat from being disturbed in areas where there is a higher percentage of vehicles that turn in a circular motion, as in cul-de-sacs. The finer aggregate used in the cul-de-sacs can cost twice as much as the larger aggregate, however, the finer aggregate would only be used in the cul-de-sacs and the additional cost to the overall project is not anticipated to be substantial. It is recommended that the finer aggregate continue to be used in the cul-de-sacs in the seal coat project this year. Recycled aggregate has been used in previous seal coat projects and was used for about thirty percent of the 1997 seal ,coat project. There were problems that were encountered while using this recycled aggregate. The screened recycled material did not pass gradation and required additional sand fines to be -added to the screened material thus increasing the overall cost of using the recycled material. Recycled material loaded into transport trucks contained contaminants (weeds and dirt), that was mixed in with the aggregate. City and contractor staff spent extra time inspecting and removing contamination from the road. Due to these issues, it is recommended that recycled seal coat aggregate no longer be utilized in the City's seal coat projects. Used seal coat aggregate may be used for construction fill in a variety of applications that would have a better potential of saving the City money than using it for the seal coat project. According to the seal coating plan, 3rd Street and Spruce Street were to have been included in this years seal coat project. It is recommended not to seal coat 3rd Street and Sfruce Street this year due to the existing surface conditions of these roads and the fact that 3r Street is to be milled and overlayed as part of the 1999 CIP. Due to the level of deterioration on Spruce Street, a seal coat would not be cost effective. When 3rd Street is studied during the feasibility stage in 1999, it will be determined whether or not sections of Spruce Street should be included in the 3rd Street project. 1998 Seal Coat Project 4 Cost Estimates Cost estimates have been prepared for the improvements described in this report. The estimates for the work are based on anticipated unit prices for the 1998 construction season. The cost estimates presented below include a ten percent contingency and a twenty-seven percent allowance for engineering, legal and administration costs. Estimated Project Costs Item Bituminous Material Unit Est. Quantity Est. Unit Price Gal 29600 1400 100 1.00 14.50 43.00 F A-2 Aggregate in place F A-2 Modified Aggregate in place Ton Ton Estimated Construction Cost 10% Contingencies Total Estimated Construction Cost 27% Engineering, Legal, Administration Total Estimated Project Cost Total $29,600 $20,300 $4.300 $54,200 $5.400 $59,600 $16.100 $75,700 1998 Seal Coat Project 5 Project Financing At the start up of the Seal Coating program, the City proposed a 50/50 cost split between the benefiting properties and the City for the cost of seal coating improvements. Based on that proposal and subsequent financial analysis of the seven-year program, staff recommended an assessment of $50.00 per buildable lot or residential unit for the 1994 phase of the project. Staff also recommended that the rate be adjusted annually for inflation. The rate in 1995 and 1996 was set at $51.50 and increased to $53.00 for the 1997 project. It is recommended that the rate be increased to $55.00 per unit if this same method of assessment is continued. Option 1 Two of the developments that are to be seal coated this year, Prairie Creek 3rd Addition and Limerock Ridge, have already been assessed through their respective development agreements. The other developments. will be assessed for a portion of the costs. The costs for the alleys downtown would be funded through the Road and Bridge Fund. A breakdown of the proposed funding ifthe rate of $55.00 per unit is assessed is as follows: Public Streets Funding from Assessments using a rate of $55.00/unit Road and Bridge Fund contribution Alleys Road and Bridge Fund contribution Project Costs to be Financed Option 2 Amount $29,800 $44,600 $ 1.300 $75,700 The City's Assessment Policy states that Seal Coating shall be assessed at a 50% rate. If the cost split between the City and the benefiting properties is calculated with a 50/50 split, the estimated assessment rates for the project would be $68.63 per unit. Public Streets Funding from Assessments using a rate of $68.63/unit Road and Bridge Fund contribution Alleys Road and Bridge Fund contribution Total Estimated Project Cost Amount $37,200 $37,200 $1.300 $75,700 . 1998 Seal Coat Project 6 Conclusions and Recommendations The proposed improvements described in this report are feasible from an engineering standpoint and are in accordance with the City's Seal Coating Program. The project is necessary to continue the City's program for street maintenance. The feasibility of the project as a whole is subject to the financial review. The improvements proposed are cost effective based on proven methods for seal coat improvements. Based on the information contained in this report, it is recommended that: 1. The City of Farmington accept this report as a guide for the seal coating improvements in the project area and authorize the preparation of plans and specifications for the project; 2. The City conduct a legal and financial review of the proposed project prior to the public hearing; 3. A public hearing be held as required by Minnesota Statute 429. The property owners adjacent to the roadway should be notified for hearing purposes; 4. A neighborhood meeting be scheduled with the affected property owners; 5. The following tentative schedule be implemented for the project: Accept Preliminary Report, Authorize Preparation of Plans and March 16, 1998 Specifications, Schedule the Public Hearing, Hold Neighborhood Meeting Week of March 23, 1998 Hold Public Hearing, Order Project, April 6, 1998 Approve Plans and Specifications, Authorize Advertisement for Bids Receive Bids April 30 , 1998 Accept Bids and Award Contract May 4, 1998 Start Construction July 6, 1998 Complete Construction July 31, 1998 Hold Assessment Hearing August, 1998 1998 Seal Coat Project 7 1998 SEAL COAT AREA ~ , ' , ' \ '. , ' , ' \\ \\ \;\ \" \\ \\ \\ \\ \, " " " '\\ " " \\ " 'I \ __ 'mf2l · " I P'\\ L "21" Ii . - w ..:J II I- -- " " ~ /k t '".~,,~.. I V,? , , , , , , , i ! ,- 1M II ,-< Iv> ;(.) ,/ lci :'" :~ 'z 1~ I i I I ,-_.~..--'- :21 I I ~ ,~ I~ I~ I I >- a ..J ~ ij w ce ::J >- ::J ... CSAH 50 " " " " " 1j l______ =~_ ~I t: I j! -kl/I/ __-:<: I; / --;:>/ 1 If ---;;:.-- : /: ",.-..,.,:;:.-;..-;":::/' ---VI ,y/">""'/" ! ! ! ~/<;;;;;;..... if I CITY OF FARM IN G T ONI1 ! i',.!" ,.!" .!. I SCALE FIGURE I 7 YEAR SEAL COAT PROGRAM ,- I I I I I i i I I I I I I ,---"_._.~ 21 l:?' I ~il !I; gig I I I i , , ,- JM :X '<[ :" ]U ,/ J~ !~ f~ >- o -.J ii: w '" 2 :::> "- CSAH 50 " " " " \\\ " '\. '''':~::>-__--emK,"-__,"________________ " " " /~4! ....'/ ! ....::...~_~ I _<: 0::-- 1f! /o"P1! j l! II ~ Ii FARM I NG T aNI ~ I 'l",J. ,J. ,J.. I SCALE L___ ------- UJl\JUlTI7WlI1HP FIGURE 2 ~'~7'?,?'?7''?C//?C?'/" ICITY OF . ,~ t \\ \\ , , \\ \\\ \\ \\ \\ \\ '~\ ',\ \\ \~ )M~ II ::i (] /i r-= I~ // -~ ! 1994 1995 1996 1997 1998 1999 2000 INDEX AREA 1 _ AREA 2 _ AREA 3 _ AREA 4 _ AREA 5 _ AREA 6 _ AREA 7 .. PARKING LOTS & ALLEYS 1. 1997-RAt.4Bl1NG RIVER - PINE & ELM ST 2. 1999-RAMBLlNG RIvt:R - BAlLFlElOS 3. 1999-ICE ARENA 4. 1999-flRE STATION 5. 1996-SWlMM1NG POOL 6. 1998-ALLEY SO. OF POST OFFICE 7. 199B-ALLEY SQ. OF NEW liBRARY 8. 199B-ALLEY NO. OF vrw 9. 200D-ALlEY SO. OF ST. MICHAELS 10. 1995-AlLEY NO. OF FGTN. LUTHERAN Streets English Avenue 185th Street Euclid Path Esquire Way Essence Trail Enhance Court Endeaver Avenue Embers Avenue Embry A venue Eaglewood Trail Embry Lane Echo Lane 191 st Street 192nd Street 193rd Street Encore Court Enchanted Way Epic Court Ellington Trail 194th Street Elmwood Court Elsmere Court 2nd Street 4th Street 5th Street 6th Street 7th Street Oak Street ATTACHMENT A Between 193rd Street to one block north of Epic Court and between Elk River Trail and Upper 183rd Street English A venue and Embers A venue Englewood Way and Pilot Knob 187th Street W. to South End of Street Embers to Echo Lane Embry Lane and Echo Lane Embry Lane and Echo Lane Future Pilot Knob to east end of road Walnut and Elm Walnut and Elm Spruce and Elm Spruce and Elm Spruce and Elm 2nd and Hwy 3 Preliminary Project Cost Tracking Project - 1998 Seal coat Project Description of Project. The City conducts annual seal coating on a seven year cycle Project No.- 98-12 Items Oate Name 01 Company Cost 1. Construction Costs S 54,200.00 Total Construction Costs $ 54,200,00 2. Contingencies (10 'Yo) S 5,420.00 (Contingences and Total Construction Costs) Subtotal = $ 59,620,00 3. Engineering, Legal, Administration (27%) S 16,097.40 (Total 01 Items 1-3) Subtotal = $ 75,717,40 4. Soil Borings Braun Inlertec S Subtotal = S 5. Survey Work Estimate S Subtotal = S 6. Wetland Delineation & Mitigation Estimate Subtotal = S 7 _ Permits (list) S Subtotal = S 8. Change Orders S Subtotal = S 9. Environmental Studies. testing and monitoring. EAW S Subtotal = S 10. Testing Services Estimate S Subtotal = S 11. EasemenVRight of Way Acquisition Estimated Right of Way acquisition Subtotal = S 12. Demolition/moving Subtotal = S 13. Outside Consultants Bonding Costs with Capitalized Interest S Subtotal = S 14. SWCD - plats mainly - development cost NA Subtotal = S 15. Street & Utility crew costs S S S Subtotal = S ITotal Estimated Project Cost = $ 75,717,40 I RESOLUTION NO. R -98 RECEIVING FEASIBILITY REPORT AND CALLING FOR PUBLIC HEARING PROJECT 98-12, SEAL COAT PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 16th day of March, 1998 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to City Council approval of the 1998 Capital Improvement Plan, the City Engineer has prepared a preliminary report with reference to the following improvement: Proi. No. 98-12 Description Seal coating Location various - see Attachment A ;and WHEREAS, this report was received by the Council on March 16, 1998; and WHEREAS, the report provides infonnation regarding whether the proposed project IS necessary, cost-effective, and feasible. NOW THEREFORE, BE IT RESOLVED by the Council of the City of Farmington, Minnesota that: 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $75,700. 2. A public hearing shall be held on such proposed improvement on the 6th day of April, 1998, in the Council Chambers of the City Hall at 7:00PM and the clerk shall give mailed and published notice of such hearing and improvement as required by law. 3. Lee Mann is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. This resolution adopted by recorded vote of the Fannington City Council in open session on the 16th day of March, 1998. Attested to the day of , 1998. Mayor SEAL City Administrator/Clerk Streets English Avenue 185th Street Euclid Path Esquire Way Essence Trail Enhance Court Endeaver Avenue Embers Avenue Embry A venue Eaglewood Trail Embry Lane Echo Lane 191 st Street 192nd Street 193rd Street Encore Court Enchanted Way Epic Court Ellington Trail 194th Street Elmwood Court Elsmere Court 2nd Street 4th Street 5th Street 6th Street 7th Street Oak Street ATTACHMENT A Between 193rd Street to one block north of Epic Court and between Elk River Trail and Upper 183rd Street English Avenue and Embers Avenue Englewood Way and Pilot Knob 187th Street W. to South End of Street Embers to Echo Lane Embry Lane and Echo Lane Embry Lane and Echo Lane Future Pilot Knob to east end of road Walnut and Elm Walnut and Elm Spruce and Elm Spruce and Elm Spruce and Elm 2nd and Hwy 3 TO: Mayor and Councilmembers /1 Cl FROM: John F. Erar, CityAdminstrator SUBJECT: 1999 Budget Process and Goals DATE: March 16, 1999 At the beginning of each fiscal year, Council reviews and adopts fiscal goals that will be used by staff to develop a balanced budget document for the following year. DISCUSSION J 999 Budget Process The City's current budgeting process and accounting fonnat was developed in 1996 to enhance the City's basic financial reporting capabilities and budgetary control systems. A brief review of the budgeting process is described below. . Primary department activities and functions are accounted for and budgeted within separate cost centers. Accordingly, all costs such as personnel, charges and services, supplies, and capital outlay associated with a primary department service activity are budgeted within a specific "Cost Center". This allows for greater reporting detail; a better understanding of what the activity actually does; the ability to perfonn cost/benefit analyses; and allows for independent review of what a specific city function or activity really costs the City to operate. . This budgeting process actively include department heads, line supervisors and activity managers in developing and preparing their specific budget requests. Accordingly, this will also mean greater participation by involved supervisory staff, and enhanced accuracy and accountability in budgeting for expenditures. Moreover, this process has empowered employees to become part of the budgeting process, which allows them to share their insights into how work processes can be accomplished more effectively, and holds them accountable for budgetary expenditures and meeting work activity goals. . The level of analysis and budget detail in this budgeting system will be based on specific department activities using workload or perfonnance measures as key indicators of what is accomplished throughout the calendar year. . The administrator and department heads review budget requests using a "management team" process. Supervisors and activity managers designated by their department head will present their individual budget requests to the management team for review. At this stage, all department requests will be considered, reviewed, and prioritized by the management team to achieve a balanced budget document for presentation to Council. . Finally, the Council will be presented with a proposed, balanced budget document. This proposed, balanced budget will be submitted to Council for review, modification and adoption. Any special budget requests made by Council in the previous year for 1999 will be included in the proposed budget. This budget process has provided the City with a more sophisticated and accountable financial document. I Citlj. of FarminlJ.ton 325 Oak Street. Farmint)tonJ MN 55024 · (612) 463.7111 · Fax (612) 463.2591 Mayor and Councilmembers 1999 Budget Process and Goals Page 2 Proposed J 999 Financial Goals The following guidelines are proposed for Council consideration and adoption. These guidelines will establish the budgetary framework that staffwill observe in developing the 1999 Budget. 1) A commitment to maintain the 1998 local tax capacity rate of33.5 in developing the 1999 Budget, while providing for the cost-effective delivery of public services to a rapidly growing residential population. 2) A fiscal goal that works toward establishing the General Fund fund balance for working capital at no less than 25% of planned 1999 General Fund expenditures. 3) A commitment to maintain the 1999 debt levy at no more than 25% ofthe total levy. 4) A comprehensive review of the condition of capital equipment to ensure that the most cost-effective replacement schedule is followed. 5) A team approach that encourages strategic planning to meet immediate and long-term operational, . infrastructure and facility needs. 6) A management philosophy that actively supports the implementation of Council policies and goals, and recognizes the need to be responsive to changing community conditions/concerns. ACTION REOUESTED 1) 1999 Budget process information is for information only. 2) Adoption of 1999 Financial Goals as proposed. Respectfully s::g~~ . ,&k ::/ hn F. Erar City Administrator