HomeMy WebLinkAbout06.16.14 Council Minutes COUNCIL MINUTES
REGULAR
June 16, 2014
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Jack Peterson of Troop 116 led the audience and Council in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Larson, Bartholomay, Bonar,Donnelly
Members Absent: Fogarty
Also Present: Joel Jamnik, City Attorney; David McKnight, City Administrator;
Robin Hanson,Finance Director; Adam Kienberger, Community
Development Director; Randy Distad,Parks and Recreation
Director; Kevin Schorzman, City Engineer; Brenda Wendlandt,
Human Resources Director; Cynthia Muller, Executive Assistant
Audience: Jeff, Melissa, Owen, Ava and Theo Hall,Kim and Jack Peterson
4. APPROVE AGENDA
MOTION by Bartholomay, second by Donnelly to approve the Agenda. APIF,
MOTION CARRIED.
5. ANNOUNCEMENTS
6. CITIZEN COMMENTS
7. CONSENT AGENDA
MOTION by Bartholomay, second by Bonar to approve the Consent Agenda as follows:
a) Approved Council Minutes(6/2/14 Regular)(6/9/14 & 6/11/14 Workshop)
b) Approved 2015 ALF Operating Budget-Administration
c) Approved Appointment Rambling River Center Advisory Board-Administration
d) Approved Temporary On-Sale Liquor Licenses VFW-Administration
e) Approved Paid Time Off Transition-Administration
f) Adopted RESOLUTION R38-14 Accepting Donation Dakota Electric
Association—Municipal Services
g) Adopted RESOLUTION R39-14 Accepting Donation Menasha—Municipal
Services
h) Approved City Administrative Policies and Procedures—Review, Changes and/or
Additions—Human Resources
i) Approved Revised Artwork Display Policy for Rambling River Center—Parks
and Recreation
j) Rejected Quote for Rambling River Center and Fire Station 1 Concrete Project—
Parks and Recreation
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June 16,2014
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k) Approved Agreement Construction of Fairhills Park Concrete Playground Border
—Parks and Recreation
1) Amended ORDINANCE 014-668—Urban Chickens - Planning
m) Approved Bills
APIF, MOTION CARRIED.
8. PUBLIC HEARINGS
a) Approve On-Sale Liquor License El Loro Mexican Grill-Administration
Mr. William Gomez has applied for an On-Sale Liquor and On-Sale Sunday
Liquor License for El Loro Mexican Grill, located at 953 8th Street. MOTION by
Bartholomay, second by Bonar to close the public hearing. APIF,MOTION
CARRIED. MOTION by Bartholomay, second by Donnelly to approve an On-
Sale Liquor and On-Sale Sunday Liquor License for El Loro Mexican Grill at 953
8th Street. APIF,MOTION CARRIED.
9. AWARD OF CONTRACT
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) Approve Audio Visual Presentation Equipment Upgrade Quote—Human
Resources
The city has the opportunity to replace the audio video and presentation
equipment with HD Telecast equipment in the Council Chambers. The upgrade
will include a 70-inch interactive display with PC,touch application pad and
mobile stand, a new digital video switcher and equipment for distribution to the
existing Council chambers and lobby displays, and a DVD player to replace the
existing VHS unit. The most beneficial aspect is the interactive display will be on
a mobile stand that can be moved to other areas of City Hall to do presentations.
It is a smart board, which is a combination white board that interacts with a PC to
show a presentation, and you can draw on it. This will also have the ability to do
video conferencing. The quote also includes an upgrade to the document camera
so all equipment is HD ready.
The low quote was received from AlphaVideo for$32,990. The original
chambers upgrade cost is$60,000 under the projected cost and these funds can be
used to pay for the presentation system. This budget is funded through franchise
and PEG fees. MOTION by Donnelly, second by Bonar to approve the quote
from AlphaVideo for upgrade and replacement of the audio video equipment.
APIF,MOTION CARRIED.
b) Approve HD Telecast Equipment Upgrade Change Order Process—Human
Resources
Staff has received a change order for the HD telecast upgrade. Apple Valley is
the fiscal agent for the cable commission and has acted as lead agent for the three
cities and holds the contract for this project. They would like assurance that
Farmington will approve change orders. Staff is recommending giving Mark
Moore, Cable Coordinator,the ability to approve minor changes that are less than
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June 16,2014
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$5,000 and time sensitive. All change orders will be compiled and given to
Council for final approval. The project has begun and is scheduled to be
completed before the next Council meeting on July 7,2014. The current change
order was due to discontinuation of a specific monitor in the control room and
resulted in a$1,000 deduction in cost and a larger monitor. Funds are available in
the cable commission fund to cover any change orders. MOTION by
Bartholomay, second by Donnelly to approve this process for change orders
related to the HD Telecast equipment upgrade project. APIF,MOTION
CARRIED.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
City Administrator McKnight: There is a tour available of White Tail Woods
Regional Park for Council and Empire Township on July 9, 2014,at 6:30 p.m.
It has been proposed to hold a Council workshop to discuss aquatic facilities.
Councilmembers would be available on June 30, 2014.
Mayor Larson: Encouraged people to shop local and attend Dew Days.
14. ADJOURN
MOTION by Bartholomay, second by Bonar to adjourn at 7:14 p.m. APIF,MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
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